AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, June 18, 2024
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 1 [email protected]
Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一
上午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yāoqiú tígōng k ǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zhīqián shōu dào fānyì qǐngqiú. Cǐ l èi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: [email protected] CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
5:30 p.m.
Doug Cirbo
Robert Pequeño
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2) NUMBER
OF POTENTIAL CASES: 1
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Serena Cummins, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Council Member Yu.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item Nos. 2 – 4)
2. RECOGNITION OF COMMUNITY HERO VANESSA BURDICK
RECOMMENDED ACTION: Present a certificate of recognition.
3. MULTICULTURAL FESTIVAL SUMMARY
RECOMMENDED ACTION: Receive and File.
4. TASTE OF LAKE FOREST RETURNS
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 3 RECOMMENDED ACTION: Receive and file the 2024 Taste of Lake Forest presentation.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 5 – 20)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JUNE 4, 2024
RECOMMENDED ACTION: Approve as submitted.
7. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $6,600,734.72.
8. CONSIDERATION OF RESOLUTIONS PERTAINING TO THE GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 5, 2024
RECOMMENDED ACTION: Adopt the following resolutions: 1. A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, CALLING FOR THE HOLDING OF A GENERAL
MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5,
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 4 2024, FOR THE ELECTION OF CERTAIN OFFICERS AS REQUIRED BY
THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA
RELATING TO GENERAL LAW CITIES. 2. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, REQUESTING
THE BOARD OF SUPERVISORS OF THE COUNTY OF ORANGE TO
CONSOLIDATE A GENERAL MUNICIPAL ELECTION TO BE HELD ON
TUESDA
Y, NOVEMBER 5, 2024, WITH THE PRESIDENTIAL GENERAL
ELECTION TO BE HELD ON THE DATE PURSUANT TO § 10403 OF THE CALIFORNIA ELECTIONS CODE. 3. A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADOPTING
REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATE STATEMENTS SUBMITTED TO THE
VOTERS AT AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024.
9. APPROVE AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES
RECOMMENDED ACTION: 1. Approve the Professional Consultant Services Agreement with All City Management Services, Inc. to provide Crossing Guard Services. 2. Authorize the Mayor to sign, and the City Clerk to attest the Agreement with All City Management Services, Inc., substantially in the form attached.
10. AWARD OF PROFESSIONAL CONSULTANT SERVICES AGREEMENT
WITH THE PET ADOPTION CENTER OF ORANGE COUNTY
RECOMMENDED ACTION: 1. Approve the Professional Consultant Services Agreement with the Pet Adoption Center of Orange County (“Agreement”). 2. Authorize the Mayor to sign and City Clerk to attest to the Agreement with the Pet Adoption Center of Orange County, substantially in the form attached.
11. CONSIDERATION OF CONTRACTUAL SERVICES AGREEMENTS WITH
THE LAKE FOREST CHAMBER OF COMMERCE
RECOMMENDED ACTION: 1. Approve a Contractual Services Agreement between the City of Lake Forest and Lake Forest Chamber of Commerce June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 5 for Business Development and Attraction services in the amount of $42,000 for Fiscal Year 2024-25. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Contractual Services Agreement between the City and the Lake Forest Chamber of Commerce.
12. FIRST AMENDMENT TO THE AGREEMENT WITH ECS IMAGING, LLC
FOR ELECTRONIC DOCUMENT MANGEMENT SOFTWARE AND
SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment to the Professional Consultant Services Agreement with ECS Imaging, LLC for Electronic Document Management Software and Services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment to the Agreement with ECS Imaging, LLC, substantially in the form attached.
13. FIRST AMENDMENT TO THE AGREEMENT WITH ABTECH
TECHNOLOGIES FOR INFORMATION TECHNOLOGY SUPPORT
SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment to the Professional Consultant Services Agreement for Information Technology Support Services with Abtech Technologies. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment to the Agreement with Abtech Technologies substantially in the form attached.
14. FIFTH AMENDMENT TO THE AGREEMENT WITH ABTECH
TECHNOLOGIES FOR CLOUD HOSTED DISASTER RECOVERY
SERVICES
RECOMMENDED ACTION: 1. Approve the Fifth Amendment to the Agreement for Cloud Hosted Disaster Recovery Services with Abtech Technologies, Inc. 2. Authorize the Mayor to Sign and the City Clerk to attest the Fifth Amendment to the Agreement with Abtech Technologies, Inc., substantially in the form attached.
15. AMENDMENT OF THE PERSONNEL RULES AND REGULATIONS
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 6 RECOMMENDED ACTION: Adopt a Resolution entitled: RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA
ADOPTING AN AMENDMENT OF THE PERSONNEL RULES AND
REGULATIONS
16. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT
RECOMMENDED ACTION: 1. Approve Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2024-25. 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, CONCERNING THE LIST OF PROJECTS FOR FISCAL YEAR 2024/25 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT. 3. Authorize the Director of Public Works to forward the Fiscal Year 2024-25 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017.
17. AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN
OF THE PROTECTED-PERMISSIVE LEFT TURN PHASING PROJECT
-PHASE 2 (24T02)
RECOMMENDED ACTION: 1. Award a Professional Consultant Services Agreement to AGA Engineers, Inc. (“Agreement”) in the amount of $91,745 for the Protected-Permissive Left Turn Phasing Project - Phase 2.
2. Authorize the Mayor to sign, and the City Clerk to attest to the Agreement with AGA Engineers, Inc., substantially in the form attached.
18. COOPERATIVE AGREEMENT WITH THE CITY OF IRVINE FOR THE
IRVINE BOULEVARD/TRABUCO ROAD TRAFFIC SIGNAL
SYNCHRONIZATION PROJECT
RECOMMENDED ACTION: 1. Approve the Cooperative Agreement for the Irvine Boulevard / Trabuco Road Traffic Signal Synchronization Project (“Cooperative Agreement”) between the City of Irvine and the City of Lake Forest for implementation of signal timing improvements within the City under the OC-Go Regional Traffic Signal Synchronization Program June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 7 (“Project P”). 2. Authorize the City Manager to sign, and the City Clerk to attest, the cooperative agreement substantially in the form attached, in accordance with the City of Irvine's contract management system.
19. ANNUAL RENEWED MEASURE M ("M2") ELIGIBILITY SUBMITTAL TO
THE ORANGE COUNTY TRANSPORTATION AUTHORITY
RECOMMENDED ACTION: 1. Approve the Renewed Measure M ("M2") Seven-Year Capital Improvement Program for Fiscal Years 2024-25 through 2030-2031. 2. Authorize the Director of Public Works to forward all eligibility requirements including the approved Renewed Measure M ("M2") Seven-Year Capital Improvement Program to the Orange County Transportation Authority ("OCTA").
20. ACCEPTANCE OF LENNAR HOMES IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 18162
RECOMMENDED ACTION: 1. Accept as complete the tract improvements and monumentation constructed by Lennar Homes of California, Inc., A California Corporation, for Tract 18162. 2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $1,197,021, and the Subdivision Improvement Monumentation Bond in the amount of $63,000. 3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $119,702.10 one year after acceptance of the public improvements for Tract 18162 with the concurrence of the Director of Public Works/City Engineer.
PUBLIC HEARING(S) (Item No. 21)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
21. PUBLIC HEARING TO UPDATE FINES FOR PARKING VIOLATIONS RECOMMENDED ACTION: 1. Conduct the noticed public hearing. 2.
Introduce for the first reading of an Ordinance entitled: AN ORDINANCE
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12 OF THE LAKE FOREST
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 8
MUNICIPAL CODE, RELATING TO THE ENACTMENT OF A SEPARATE SCHEDULE OF FINES FOR PARKING VIOLATIONS.
DISCUSSION/ACTION ITEMS (Item Nos. 22 – 25)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
22. SIXTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT RECOMMENDED ACTION: Approve the Sixth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document.
23. CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FISCAL YEAR 2024- 2025
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA,
ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE.
24. OPTIONS FOR EXPANSION OF HOLIDAY LIGHTING DISPLAY ALONG
EL TORO ROAD CORRIDOR
RECOMMENDED ACTION: 1. Receive and file a presentation from staff describing expanded holiday lighting options. 2. Approve expanded holiday Option #2 to satisfy SP#52 of the City’s Strategic Business Plan. 3. Direct staff to return at a subsequent City Council meeting with a contract document to effectuate the recommended action.
25. OXFORD PREPARATORY ACADEMY - CROSSING GUARD AND
SCHOOL TRAFFIC CONTROL ENHANCEMENTS REVIEW
RECOMMENDED ACTION: 1. Approve traffic control measures with the Crossing Guard and School Traffic Control Enhancements Analysis.
2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 9
OF THE CITY OF LAKE FOREST, CALIFORNIA, RECOMMENDING THE
ADDITION OF A CROSSING GUARD AT THE INTERSECTION OF
BLACKFOOT DRIVE AND LOUMONT DRIVE, AS WELL AS OTHER
TRAFFIC CONTROL ENHANCEMENTS AT NEARBY INTERSECTIONS.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
Council Member Pequeño:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 10
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on June 13, 2024.
Lisa Berglund
City Clerk
June 18, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 11