ATTACHMENT
COOPERATIVE AGREEMENT FOR THE
IRVINE BOULEVARD/TRABUCO ROAD SYNCHRONIZATION PROJECT
This Irvine Boulevard/Trabuco Road Synchronization Project Agreement (“Agreement”) is entered into as of ____________, 20 24 (“Effective Date”) by and between the CITY OF IRVINE, a California municipal corporatio n (“City”), and the CITY OF LAKE FOREST, a California muni cipal corporation, (“ Lake Forest”). City and Lake Forest are sometimes referred to herein individually as a “Party” or collectively as the “Parties”.
RECITALS
A. City in cooperation with Lake Forest is working to coordinate traffic signals across multiple jurisdictional boundaries as a part of the Renewed Measure M (“M2”) Regional Traffic Signal Synchronization Program Project P (“Project P”) to enhance countywide traffic flow and reduce congestion.
B. City has been awarded Project P funds based on the application (“Application”) prepared by City for implementation of signal synchronization of traffic signals along the Irvine Boulevard/Trabuco Road Corridor between Old Myford Road and Marguerite Parkway (hereinafter, “Project”).
C. Lake Forest has elected to designate City and City agrees to act as implementing agency to carry out the Project.
D. The Project will include the synchroniza tion of forty-two (42) traffic signals as identified in the Application and illustrated in the Project scope of work, which is attached and incorporated herein as Attachment A.
E. The Project will include elements identified in the Application such as the development and implementation of optimized signal synchronization timing, preparation of before and after study, and installation of signal timing improvements as identified in Attachment A.
F. City agrees to work with Lake Forest to coordinate the inclusion of other traffic control elements that must be installed at the same time as the construction of the Project and that are NOT included in Attachment A . The Parties agree that a Party’s request to include any such element will result in said Party taking full financial responsibility for each and any of those traffic control elements during the cou rse of the Project, unless and otherwise agreed to in writing.
G. City agrees to implement the Project as referenced on Attachment A.
H. The funds received through Project P provide eighty percent (80%) or up to Nine Hundred Fifty-Five Thousand Two Hundred Dollars and No/100 ($955,200.00) of the total Project cost as set forth in Attachment B, which is attached and incorporated herein by reference. The Parties agree to contribute the remaining twenty percent (20%), -2-
based on the share of the Project occurring in that Party’s jurisdiction. Said total contribution will consist of a combination of cash and in -kind services match of Two Hundred Thirty-Eight Thousand Eight Hundred Dollars and No/100 ($238,800.00). Lake Forest’s share shall be a cash contribution equaling Twenty-Eight Thousand Fifty Dollars and No/100 ($28,050.00) and an in-kind contribution equaling Twelve Thousand Seven Hundred Fifty Dollars ($12,750.00). City’s participating share shall be a cash contribution equaling One Hundred Sixty-Two Thousand Four Hundred Dollars and No/100 ($162,400.00).
I. In the event the cost of the Project exceeds the estimates as submitted in the Application prepared by City, the Parties agree to meet and determine revisions to the Project to satisfy the budget(s) or revised funding proposal(s) by the Parties, which shall be documented and submitted in writing as an amendment to the Agreement. Any cost overruns shall be the financial responsibility of the jurisdiction where the work improvement occurs or as the case may be, causes the required improvement.
J. The Parties desire to enter into this Agreement to implement the Project in support of Project P as part of M2.
K. This Agreement defines the specific terms, conditions, and funding responsibilities between the Parties for the implementation of the Project.
AGREEMENT
NOW, THEREFORE , in consideration of the above recitals and the mutual covenants set forth below, City and Lake Forest agree as follows:
1. Complete Agreement
A. This Agreement, including any attachments incorporated herein and made applicable by reference, constitutes the complete and exclusive statement of the terms and conditions of this Agreement between City and Lake Forest and it supersedes all prior representations, understandings, and communications between the Parties. The above referenced Recitals are true and correct and are incorporated by reference herein.
B. City’s failure to insist on any instance(s) of Lake Forest’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of City’s right to such performance or to future performance of such term(s) or condition(s), and Lake Forest’s obligation in respect thereto shall continue in full force and effect.
C. Changes to any portion of this Agreement shall not be binding upon City except when specifically confirmed in writing by an authorized representative of City by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement. -3-
D. Lake Forest’s failure to insist on any instance(s) of City’s performance of any term(s) or condition(s) of this Agreement shall not be construed as a waiver or relinquishment of Lake Forest’s right to such performance or to future performance of such term(s) or condition(s), and City’s obligation in respect thereto shall continue in full force and effect.
E. Changes to any portion of this Agreement shall not be binding upon Lake Forest except when specifically confirmed in writing by an authorized representative of Lake Forest by way of a written amendment to this Agreement and issued in accordance with the provisions of this Agreement.
2. Scope of Agreement
This Agreement specifies the roles and responsibilities of the Parties as they pertain to the subjects and Project addressed herein. Both City and Lake Forest agree that each will cooperate and coordinate with the other in all activities covered by this Agreement and any other supplemental agreements that may be required to facilitate purposes thereof.
3. Responsibilities of the City as Project Lead Agency
The City as the Lead Agency agrees to the following responsibilities for the implementation of the Project:
A. To manage, procure, and complete the Project as identified in Attachment A, which is attached hereto and incorporated herein by reference.
B. To cooperate with the Orange County Transportation Authority (“OCTA”) and coordinate outreach efforts for the Primary Implementation (design and construction) phases of the Project.
C. To collect manual intersection movement and automated machine traffic counts.
D. To implement required signal improvements at the locations set forth in Attachment A.
E. To develop and implement optimized signal synchronization timing set forth in Attachment A.
F. To provide updated timing plans and traffic count data to Lake Forest.
G. To prepare a “Befor e and After Study” for the Irvine Boulevard/Trabuco Road Project. As described in the Measure M2 Eligibility Guidelines adopted by the OCTA, the “Before and After Study” for the Project is considered the equivalent of the required Project Final Report (Measure M2 Ordinance No. 3, Section B.III.9) for the Project . City shall provide the “Before and After Study” for the Project to Lake Forest in draft and final -4-
formats for comment, and comments shall be noted in the final study and incorporated as mutually agreed by all Parties.
H. To provide ongoing maintenance and operation of optimized signal timing after the Primary Implementation phase of the Project is completed and to continue such maintenance until the end of the three (3) year grant period.
I. To provide updates to Lake Forest on the Project as part of the semi-annual review process until completion of the three (3) year grant period for the Project. Documents to be provided include, but are not limited to, contracts pertinent to the Project and purchase orders pertinent to the Project.
J. To invoice Lake Forest for dollar match amounts due as identified in Attachment B, at the end of each phase.
4. Responsibilities of Lake Forest
Lake Forest agrees to the following responsibilities for implementation and funding of the Project:
A. To provide a technical representative to meet and participate as a member of the Project’s Traffic Forums.
B. To authorize the City to manage, procure, and implement all aspects of the Project.
C. To participate and support the Project’s implementation within the timeframe outlined in the Application and consistent with the Comprehensive Transportation Funding Program (“CTFP”) Guidelines adopted by OCTA.
D. To provide the City all current intersection, local field master, and/or central control system timing plans and related data upon request.
E. To provide updates to the City on the Project as part of the semi -annual review process until completion of the three (3) year grant period for the Project. Documents to be provided include, but are not limited to, contracts pertinent to the Project and purchase orders pertinent to the Project.
F. Lake Forest shall pay City no later than thirty (30) calendar days after approval by Lake Forest staff of City’s invoice for the dollar match identified in Attachment B. Failure to provide the dollar match may result in the loss of future participation for M2 Regional Traffic Signal Synchronization Program competitive funds.
G. To review and approve in writing the traffic signal synchronization timing within the respective jurisdiction within ten (10) working days of receiving -5-
same where the said improvements and timing parameters have been implemented.
5. Delegated Authority
The actions required to be taken by Lake Forest in the implementation of this Agreement are delegated to its City Manager or designee, and the actions required to be taken by City in the implementation of this Agreement are delegated to its City Manager or designee. Lake Forest acknowledges this designation of authority is authorized under their respective local rules and regulations.
6. Audit and Inspection
City and Lake Forest shall maintain a complete set of records in accordance with generally accepted accounting principles. Upon reasonable notice, City shall permit the authorized representative of Lake Forest to inspect and audit all work, materials, payroll, books, accounts, and other data and records of City relevant to this Agreement and the Project for a period of four (4) years after expiration o r termination of this Agreement or until any on-going audit is completed. Upon reasonable notice, Lake Forest shall permit the authorized representatives of the City to inspect and audit all work, materials, payroll, books, accounts, and other data and records of Lake Forest relevant to this Agreement and the Project for a period of four (4) years after expiration or termination of this Agreement or until any on -going audit is completed. For purposes of audit, the date of completion of this Agreement shall be the date of OCTA’s payment o f City’s final billing (so noted on the invoice) under this Agreement. The Parties shall have the right to reproduce any such books, records, and accounts relevant to this Agreement. The above provision with respect to audits shall extend to and/or be included in contracts with City’s contractor. The only work, materials, payroll, books, accounts, and other data and records which may be audited or inspected pursuant to this section are those that are relevant to this Agreement and the Project.
7. Indemnification
A. Lake Forest shall indemnify, defend and hold harmless the City, its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injurie s, damage to, or loss of property caused by the negligent acts, omissions or willful misconduct by Lake Forest, its officers, directors, employees or agents in connection or arising out of the performance of this Agreement including damage to property and/or injury to person as a result of traffic accidents within Lake Forest’s jurisdiction.
B. Lake Forest shall maintain adequate levels of insurance, or self -insurance to assure full indemnification of City. Lake Forest shall provide City evidence and/or documentation of said insurance upon execution of this Agreement. -6-
C. City shall indemnify, defend and hold harmless Lake Forest , its officers, directors, employees and agents from and against any and all claims (including attorney’s fees and reasonable expenses for litigation and settlement) for any loss or damages, bodily injuries, damage to, or loss of property caused by the negligent acts, omissions or willful miscond uct by City, its officers, directors, employees or agents in connection or arising out of the performance of this Agreement including damage to property and/ or injury to person as a result of traffic accidents within City’s jurisdiction.
D. City shall maintain adequate levels of insurance, or self-insurance to assure full indemnification of Lake Forest. City shall provide Lake Forest evidence and/or documentation of said insurance upon execution of this Agreement.
8. Additional Provisions
A. Term of Agreement. This Agreement shall continue in full force and effect until December 31, 2027, or until the Parties’ ongoing obligations under section 3.H and 4.G have terminated, whichever is later. This Agreement may be extended or amended at the mutual consent of all Parties hereto.
No amendment shall have any force or effect unless executed in writing and approved as to form by Lake Forest’s City Attorney and the City Attorney for the City.
B. Disputes. The Parties agree to work together in good faith, using reasonable efforts to resolve any unforeseen issues and disputes arising out of the performance of this Agreement.
C. Permits. The Parties shall waive any fees for permits required by either City or Lake Forest for the Project.
D. Corporate Authority. The Parties hereto consent that they are authorized to execute this Agreement on behalf of said Parties and that, by so executing this Agreement, the Parties hereto are formally bound to the provisions of this Agreement.
E. Severability. If any term, provision, covenant or condition of this Agreement is held to be invalid, void or otherwise unenforceable, to any extent, by any court of competent jurisdiction, the remainder of this Agreement shall not be affected thereby, and each term, provision, covenant or condition of this Agreement shall be valid and enforceable to the fullest extent permitted by law.
F. Counterparts. This Agreement may be executed and delivered in any number of counterparts, each of which, when executed and delivered shall be deemed an original and all of which together shall constitute the same Agreement. Facsimile signatures will be permitted.
-7-
G. Compliance with All Laws. The Parties shall comply with all applicable federal, state and local laws, statutes, ordinances and regulations of any governmental authority having jurisdiction over the Project.
H. Force Majeure. Either Party shall be excused from performing its obligations under this Agreement during the time and to the extent that it is prevented from performing by an unforeseeable cause beyond its control, including but not limited to; any incidence of fire, flood; acts of God; commandeering of material, products, plants or facilities by the federal, state or local government; national fuel shortage; or a material act or omission by the other Party; when satisfactory evidence of such cause is prese nted to the other Party, and provided further that such nonperformance is unforeseeable, beyond the control and is not due to the fault or negligence of the Party not performing.
I. Assignment. Neither this Agreement, nor any of the Parties’ rights, obligations, duties, or authority hereunder may be assigned in whole or in part by any Party without the prior written consent of the other Party hereto in its sole and absolute discretion. Any such attempt of assignment shall be deemed void and of no force and effect. Consent to one (1) assignment shall not be deemed consent to any subsequent assignment, nor the waiver of any right to consent to such subsequent assignment.
J. Obligations to Comply with Law . Nothing herein shall be deemed or construed to authorize or require any Party to issue bonds, notes or other evidences of indebtedness under the terms, in amounts, or for purposes other than as authorized by local, state or federal law.
K. Governing Law. The laws of the State of California and applicable local and federal laws, regulations and guidelines shall govern this Agreement. Any action brought relating to this Agreement shall be adjudicated in a court of competent jurisdiction in the County of Orange, State of California.
L. Attorneys’ Fees. In the event of any dispute or legal action arising under this Agreement, the prevailing party shall not be entitled to attorney’s fees.
M. Notices. Any notice, demand, request, consent, approval or communication under this Agreement shall be in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Either Party may change its address by notifying the other Party of the change of address in writing. Notice shall be deemed given (a) upon personal delivery or (b) forty- eight (48) hours from deposit of such notice in the United States mail, postage prepaid.
-8-
To City of Irvine:
City of Irvine
Public Works & Sustainability
Department
P.O. Box 19575
Irvine, CA 92623-9575
Attention: Director of Public Works &
Sustainability
To City of Lake Forest:
City of Lake Forest
Public Works Department
100 Civic Center Drive
Lake Forest, CA 92630
Attention: Director of Public Works
(Signature Page Follows)
-9-
This Agreement shall be made effective upon execution by both Parties.
IN WITNESS WHEREOF , the Parties hereto have caused this Agreement to be executed on the date first set forth above.
CITY OF IRVINE CITY OF LAKE FOREST , a California
municipal corporation
By: _________________________
Sean Crumby
Director of Public Works and
Sustainability
By:
Debra D. Rose
City Manager
ATTEST: ATTEST:
By:
Carl Petersen
City Clerk
By:
Lisa Berglund
City Clerk
APPROVED AS TO FORM:
CITY ATTORNEY’S OFFICE
APPROVED AS TO FORM:
CITY ATTORNEY’S OFFICE
By:
Jeffrey Melching
City Attorney
By:
Matthew Richardson
City Attorney
Dated: ___________________________
Dated: ___________________________
-10-
ATTACHMENT A
SCOPE OF WORK
REGIONAL TRAFFIC SIGNAL SYNCHRONIZATION PROGRAM FOR
IRVINE BOULEVARD/TRABUCO ROAD
FROM OLD MYFORD ROAD TO MARGUERITE PARKWAY
This project has been approved by the Orange County Transportation Authority (OCTA) as part of the Fiscal Year (FY) 202 3-2024 Regional Traffic Signal Synchronization Program (Project P).
The primary implementation phase is funded for FY 2024-2025. The maintenance and operation phase is funded for FY 2025-2027.
Unless expressly stated or upon written notice, the Consultant is required to complete each specific task listed in the scope of work. Tasks are itemized for clarity. However, some tasks may be performed concurrently or begin prior to the order listed below.
SECTION 1: PROJECT BACKGROUND
1.1 PROJECT SUMMARY
The City of Irvine successfully submitted and is awarded funds for the development and implementation of updated timing plans for the synchronization of traffic signals along Irvine Boulevard/Trabuco Road. The project corridor spans twelve (12) miles and c onsists of forty-two (42) signalized intersections, from Old Myford Road in the City of Irvine to Marguerite Parkway in the City of Mission Viejo.
This project has been approved by the Orange County Transportation Authority (OCTA) as part of the Fiscal Year (FY) 2023 -2024 Regional Traffic Signal Synchronization Program (Project P).
The project will consist of Primary Implementation (PI) and Ongoing Maintenance and Monitoring (OMM) phases. The Primary Implementation phase is anticipated to be completed within a period of one (1) year and will consist of updated traffic signal synchronization plans and a Primary Implementation Project Report. The Ongoing Maintenance and Monitoring phase is anticipated to be completed within a period of two (2) years after the Primary Implementation phase, and will consist of monitoring, improving signal timing, addressing resident concern s, providing communications and detection support, and preparing a Final Project Report. The City of Irvine serves as the lead agency for this effort, with the Cities of Lake Forest, Mission Viejo, and Caltrans District 12 participating in this project in support of the effort.
The City is seeking professional engineering services for the preparation of all documents necessary to develop and implement traffic signal system timing plans for the subsequent coordination of traffic signals within the project limits. Unless expressly stated or upon written notice, the Consultant is required to complete each specific task listed in the scope of work. Tasks are itemized for clarity; however, some tasks may be performed concurrently or begin prior to the order listed below. The Consultant must stay within the proposed scope and refrain from additional items that will add costs to this project unless a written City signed changed order is first secured.
-11-
1.2 PROJECT LOCATION MAP
-12-
1.3 PROJECT SPECIFICATIONS AND DEFINITIONS
Definitions
• City: Refers to the lead agency, the City of Irvine, unless otherwise noted. • Project Team: Refers to the agencies participating in this project – City of Irvine, City of Lake Forest, City of Mission Viejo, and Caltrans District 12. • Arterial Segment: Length of arterial between signalized intersections in both directions. • Arterial Section: Two or more consecutive arterial segments. • Offset Intersections: Signalized intersections identified that are located within 2,700 feet from the project corridor that is also included in the project.
Study Methodology
• The Consultant shall coordinate with each Project Team member to determine the reference intersection(s) setting.
• Computer Software: Synchro (Version 10 or higher) and Tru-Traffic (Version 10) must be used for this analysis.
• Network Level of Detail: Arterial and intersection configuration should be of sufficient detail to allow simulation of traffic model using SimTraffic software. • Network Partitioning: Network partitioning should be used to better represent traffic conditions.
• Progression: Two-way progression is required.
Synchro and Tru-Traffic Modeling
• Node numbers: The Irvine Boulevard/Trabuco Road is from Old Myford Road to Marguerite Parkway. Signalized intersection numbering shall follow OCTA identification numbers and/or Project Team member preference.
• Arterial Names: All main arterial and cross street links shall be named. • Cycle Length: Perform cycle evaluation for each network subsystem and consult with the Project Team to determine the optimal cycle length.
• Speed: The modeled progression speed should reference to the flow of traffic. • Phase Sequences: Phase sequences with both left -turn movements lagging will not be allowed unless phase reservice is used.
• Phasing Parameters: Use parameters from timing sheet provided by the City and Project Team.
• Offset Style: Consultant should follow the offset reference preferred by each Project Team member.
• Peak Hour Factor and Growth Factor: Utilize the calculated Peak Hour Factor from the turning movement counts and set Growth Factor to 1.0.
• Saturation Flow Rate and Lost Time: The lane capacity should be 1,900 vehicles per lane per hour of green and lost time should be two (2) seconds. • Lane Width: Left-turn lanes shall be ten (10) feet in width; all others shall be twelve (12) feet.
• Bike Lanes: Bike lanes can be coded as eight (8) -foot right-turn lanes if bike lane width plus adjacent through lane width equals at least twenty (20) feet. • Use Synchro and Tru-Traffic to produce optimal timing plans. • Evaluate the performance of signalized intersections by values of the Measures of Effectiveness (MOE). The following MOE will be studied: travel time, delay, and number of stops.
• The Level of Service (LOS) measurement should be used to identify critical movements or degree of saturation in Synchro timing plans.
-13-
• Any improvement for resolving interruption to through bandwidth should be identified. • The MOE summary table shall include the following data:
o Traffic Flow
o Average Delay
o Total Travel Time
o Number of Stops
o Average Speed
o Network Performance Index/OCTA Corridor Synchronization Performance Index (CSPI)
SECTION 2: PROJECT SCOPE OF WORK
2.1 TASK 1: PROJECT MANAGEMENT
This task includes day -to-day project management including meetings, progress reports, schedules, invoicing, and overall administration of the project. The Consultant shall schedule and lead project meetings with the Project Team or designated representative(s) and other project - related participants.
The Consultant shall coordinate the following services with the City:
• Provide administration of the contract with the City. • Monitor project schedule and budget.
• Determine and contact all Project Team members to obtain information required to complete the project.
The following activities are anticipated once the project commences and as the project progresses:
• Project Kick-off Meeting: A “kick-off” meeting shall be held with City project staff and each member of the Project Team to discuss the scope of work and parameters of the project.
The focus of this meeting shall be to identify specific goals and project milestones and develop an effective strategy to accomplish them. An agenda shall be prepared to discuss critical tasks, schedule of work, and request existing information from each Project Team member. A memorandum shall be prepared to document the project goals and strategy.
Meeting agenda and memorandum must be provided to City staff for review and approval at least three (3) days prior to distribution.
• Monthly Progress Meetings: The Consultant shall conduct monthly progress meetings with the Project Team for the duration of the project. In addition, the Consultant must meet or contact City staff before and after each project milestone for input, comments, and review.
The Consultant will be responsible for the documentation of all project meetings with the Project Team. Meeting agendas will be developed and meeting minutes with action items shall be distributed within five (5) working days to all attendees. Meeting minutes must be reviewed first by the City prior to distribution. The following milestone meetings shall occur:
1. Data Collection: Review comments by Project Team regarding count data collected, turning movement count
data, and Before Study results.
-14-
2. Network Modeling: Review comments by Project Team on the draft Synchro and Tru-Traffic models, cycle evaluation
and network partitioning to establish a plan of
action for data conversion.
3. Implementation: After approval of signal timing and
Synchronization plans, the Consultant’s
representative shall meet with the Project Team to
discuss procedures for implementation of the new
timing.
4. Final Report: Review comments by Project Team of the After Study to establish the format and content on the
Final Report.
5. Ongoing Maintenance
and Monitoring Kick-off:
Discuss the scope of work and project time frame
for the Ongoing Maintenance and Monitoring
phase of the project.
• Transportation Commission and City Council Presentation: The Consultant shall prepare a minimum of two (2) presentation materials to be presented at the Transportation Commission and/or City Council meetings. Topics and details of presentation materials shall be determined by the City. The presentation shall be presented in a City -provided Microsoft PowerPoint format.
• Monthly Progress Report and Invoicing: The Consultant shall submit written monthly project status reports to the City Project Manager. A sample of a suggested format is included as Exhibit "A” . The reports are to include progress to date and anticipated problem areas and will be used as a measure of work completion. Additionally, copies of all correspondence, meeting minutes and other communications must be submitted on a continuous basis durin g the project duration. The Consultant shall submit invoices and back-up after completion of each task. No partial payments will be made for incomplete project phase unless prior written approval is given. Delays to completion of a task will be unacceptable due to the critical deadline the City must meet for the award of outside funds.
• Project Schedule: The Consultant shall develop and submit a detailed project schedule to ensure compliance with the established project goals and execution strategy. The schedule shall indicate the timeline for completing project tasks and submittal of deliverables. The Co nsultant shall update the project schedule for the duration of the project and provide City staff monthly for project progress monitoring. Refer to the summary schedule on Exhibit “B” for major milestone dates.
• Detailed Project Management Plan: The Consultant shall prepare a detailed project management plan that includes budget and schedule estimates for all the tasks described in the Scope of Work.
• Project Support: The Consultant shall assist the Project Team in additional tasks pertaining to the project such as supporting the City in preparing documents needed for OCTA Project Documentation, such as: semi -annual review updates, changes in scope, and other additional items necessary for the successful completion of the project. -15-
Task 1 Deliverables
• Meeting Agendas and Minutes
• Transportation Commission and City Council Presentation Materials • Monthly Invoices and Progress Reports
• Detailed Project Schedule
• Detailed Project Management Plan
• Documents for Project Support
2.2 TASK 2: DATA COLLECTION AND FIELD REVIEW OF EXISTING CONDITIONS
The Consultant shall collect and analyze the following data necessary to thoroughly understand and document existing traffic conditions in the project area and be able to develop optimal time - of-day traffic signal coordination plans, if applicable. The Con sultant shall collect existing timing sheets, existing coordination plans, latest Engineering & Traffic Study results, traffic drawing records, aerial photos, maps, signal timing and signal priority preferences, including, but not limited to, those related to pedestrian and bicycle timing, phase sequence modifications and preferences, and special operations such as conditional service, coordination preferred phase re- service, and ring-barrier logic, as well as the timing optimization software preference fro m each member of the Project Team.
DAILY TRAFFIC COUNT AND TURNING MOVEMENT COUNT REPORT
The Consultant shall collect seven (7) -day, twenty -four (24) -hour Average Daily Traffic (ADT) counts for each arterial segment. The results shall be presented in Microsoft Excel spreadsheets and graph format, in electronic and hard copy format, one (1) week after counts are taken. Provide re-submittal based on comments by the Project Team within one (1) week of receiving comments.
After approval of seven (7) -day, twenty -four (24) -hour Average Daily Traffic counts submittal, collect intersection turning movement count data for the project intersections. The peak periods to collect turning movement counts for each agency are as follows:
• City of Irvine (Project Intersections): a.m. peak, school a.m. peak, off peak, midday peak, school p.m. peak, p.m. peak, weekend peak
• City of Irvine (Offset Intersections): a.m. peak, midday peak, p.m. peak, weekend peak • City of Lake Forest (Project Intersections and Offset Intersections) : a.m. peak, midday peak, p.m. peak, weekend peak
• City of Mission Viejo (Project Intersections and Offset Intersections): a.m. peak, midday peak, p.m. peak, weekend peak
The peak period hours shall be determined by the City and Project Team after review and approval of the ADT count data. Peak periods can be expected to last approximately two (2) hours each for a.m., midday, and p.m. peaks, and approximately four (4) hours for the weekend peak, unless otherwise agreed upon. For signalized intersections where additional coordination plans are required, provide approximately two (2) hours for each additional peak to capture peak hour traffic. Turning movement count data shall be collected and submitted two (2) weeks after Average Daily Traffic counts data is provided.
Turning movement count results for each intersection shall include vehicle, pedestrian, and bicycle counts, and shall be presented in Microsoft Excel spreadsheets, in both electronic and hard copy format.
-16-
The Consultant shall collect turning movement counts using video recording and during the same week as the Average Daily Traffic counts. Turning movement counts shall be collected on a Tuesday, Wednesday, or Thursday for weekday, and Saturday for weekend, weather-permitting, and shall not be collected on a Holiday.
FIELD REVIEW OF EXISTING CONDITIONS
The Consultant shall conduct a thorough field review of existing conditions for each project signalized intersection and each offset intersection. Detailed intersection reports shall include, but is not limited to, the following:
• Existing traffic signal infrastructure and equipment such as cabinet type, controller type, detection system, pedestrian and bicycle push buttons, emergency vehicle preemption (EVP) system, vehicle/bicycle detection system, closed circuit television (CCTV) camera type and location.
• Photos of each approach.
• Photos of each existing equipment above ground and equipment in the cabinet. • Traffic signal operation information such as phases enabled, phasing diagram, any special traffic operations observed in the field.
• Any existing traffic operation restrictions such as no right turn on red, no u-turn, etc.
PEDESTRIAN CLEARANCE MEASUREMENT
Consultant shall use the latest California MUTCD guidelines and/or respective Project Team guidelines to field measure all crosswalks for all intersections. Submit all measurements and calculations in Microsoft Excel format to the Project Team for review.
BICYCLE TIMING MEASUREMENT
Consultant shall use the latest California MUTCD guidelines and/or respective Project Team guidelines to measure and calculate bicycle timing for all movements. Submit all measurements in AutoCAD format and calculations in Microsoft Excel format to the Project Team for review.
ADVANCE DETECTION LOOP MEASUREMENT
Consultant shall use the latest California MUTCD guidelines to field measure all advanced loops to the stop bar to calculate the extension time. Submit all measurements and calculations in Microsoft Excel format to the Project Team for review.
EXISTING CONDITIONS MODELING
The Consultant shall model existing conditions using Synchro (Version 10 or higher). The Synchro base file shall include the turning movement counts collected, as well as reflect observations and documented existing conditions such as lane geometry, roadway configuration (lane widths, number of lanes, storage lengths, taper length s), existing basic timing parameters, existing coordination plans, and existing traffic operations. Each peak period shall have a separate Synchro file.
Provide re-submittal based on comments by the City and Project Team within two (2) weeks of receiving City and/or Project Team comments. Re -submittal timing is based on the receipt date -17-
of comments from the Project Team whose data was submitted. If measurements are for multiple Project Team members, the due date will be based on the date when comments from all Project Team members are received.
Task 2 Deliverables
• Seven (7)-day, twenty-four (24)-hour Average Daily Traffic (ADT) counts for each arterial segment in Microsoft Excel format
• Fifteen (15)-minute intersection turning movement counts in Microsoft Excel format o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak, school a.m. peak and school p.m. peak (City of Irvine Project Intersections)
• Advance loop measurement and vehicle extension calculation in Microsoft Excel format • Pedestrian clearance measurement and calculation in Microsoft Excel format • Bicycle timing measurement in AutoCAD format
• Bicycle timing calculations in Microsoft Excel format • Existing and proposed basic timing parameter comparison in Microsoft Excel format • Existing Synchro (Version 10 or higher) files
o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak, school a.m. peak and school p.m. peak (City of Irvine Project Intersections)
• Digital photos of existing conditions
• Detailed intersection sheets showing existing conditions and existing equipment • Draft Field Review and Data Collection Report
• Final Field Review and Data Collection Report
2.3 TASK 3: BEFORE STUDY
The Before Study will consist of an Arterial Travel Time Study and a Traffic Signal Operational Analysis. Information regarding the Measures of Effectiveness (MOE) must be gathered through the arterial section to generate a baseline Level of Service (LOS) for comparison to the After Study. A Before Study shall be submitted for each of the four (4) time periods: a.m., midday, p.m. and weekend. Additionally, for the intersections within the City of Irvine jurisdiction, a Before Study for off peak, school a.m. peak, and school p.m. peak periods shall also be submitted. The Project Team will provide sample formats for the Travel Time Report upon request.
Present the Before Study to establish a baseline for determining the effectiveness of the final proposed timing plan. Provide directional data and results from Microsoft Excel format, in both electronic and hard copy format.
The Measures of Effectiveness (MOE) for the Travel Time Study should be generated using the floating car method and from Tru -Traffic (Version 10). The trip log files should be in .gpx or .TruTTrip format. The City will provide a sample output.
Synchronized video of the before study shall also be provided in comparison to conditions after updated timing plans are implemented and fine-tuned.
-18-
The Travel Time Study shall include seven (7) runs in each direction of travel for each peak period.
The Traffic Signal Operational Analysis will be based on the procedures defined in the latest version of the Highway Capacity Manual (HCM) and in the Highway Capacity Software (HCS).
Provide re-submittal based on comments by the Project Team within one (1) week of receiving comments.
Task 3 Deliverables
• Before Study directional data and results in Microsoft Excel format o a.m. peak period, midday peak period, p.m. peak period, and weekend peak period
o off peak period, school a.m. peak period, and school p.m. peak period (only applicable to City of Irvine project intersections)
• Tru-Traffic Version 10 Before Study files
• Trip log files
• Video footage of Before Study runs
• Draft Before Study Report
• Final Before Study Report
2.4 TASK 4: PROPOSED NETWORK MODELING
The Consultant shall develop signal timing based on field observation of existing conditions and the data obtained from previous tasks. Synchro (Version 10 or higher) will be utilized to perform timing analysis and generate the network model. Existing coor dination parameters will also be observed in network modeling to provide smooth progression at crossing arterial intersections.
The Consultant shall develop network modeling timing plans for each period as required by the Project Team. The required timing plans for specified peak periods and locations are listed in Exhibit “C”.
The Consultant shall evaluate the possibility of partitioning network into sub-systems and provide cycle evaluation analysis for each peak period and sub -system. Attempts should be made to minimize impact to progression across sub -systems. Pedestrian and b icycle timings should be included in the optimized model. The following Macro and Micro search optimization steps to determine optimal cycle length for each subsystem should be used:
• Macro Search – Minimum cycle search should be set at 60 seconds and the best cycle length with increments of 10 seconds should be selected.
• Micro Search – Minimum/Maximum cycle search should be set at +/- 6 seconds from the best cycle length of Macro search with increments of 2 seconds.
The Consultant shall evaluate the signal timing and coordination parameters to optimize coordination timing using:
• Modified Phase Sequence Rotation
o Lead/Lead
o Lead/Lag
o Leading and lagging the same phase within a given cycle (re-servicing) -19-
• Harmonic cycling – double or half
• Other innovative techniques upon approval of the Project Team members
The submittal shall include each Project Team member’s approved basic timing parameters and presented in electronic version for the Project Team’s review and approval. The Consultant shall submit Draft Network Model and Cycle Evaluation three (3) weeks aft er turning counts are approved by each Project Team member. Cycle Evaluation should be presented in table format for each peak period and sub -system. A re-submittal will be required within two (2) weeks after receiving comments from each Project Team member. All time-space diagrams shall be optimized using Synchro (Version 10 or higher) and Tru-Traffic (Version 10).
Upon final approval of the network model, the timing plans shall be converted and organized in tables in accordance with NEMA phase and sequence. Submit two (2) weeks after each Project Team member approves the optimal cycle. A re-submittal with corrections will be required two (2) weeks after receiving comments from each Project Team member.
Task 4 Deliverables
• Proposed Synchro Version 10 or higher with optimized timing parameters • Proposed Tru-Traffic Version 10 with optimized timing parameters • Draft Network Modeling Technical Memorandum
• Final Network Modeling Technical Memorandum
2.5 TASK 5: NEW TIMING IMPLEMENTATION
The Consultant shall implement signal system timing plans to coordinate the traffic signals along Irvine Boulevard/Trabuco Road from Old Myford Road to Marguerite Parkway.
For Caltrans locations, the Consultant shall coordinate with Caltrans staff in the implementation of optimized timing plans.
The Consultant shall implement approved timing plans at each Project Team member’s Traffic Management Center or at the local controller as preferred by each member of the Project Team.
Timing plan development should consider optimization of delay, progression, saturation flow rate and lost time.
The Consultant shall work with the entire Project Team affected by the project to coordinate efforts with concurrent cross street synchronization projects to achieve mutually acceptable results.
Task 5 Deliverables
• Implementation-ready timing sheets summarizing optimized timing parameters and plans
2.6 TASK 6: FINE-TUNING OF APPROVED COORDINATION PLANS
-20-
The Consultant shall implement and fine -tune the timing plans. The Consultant shall verify the implemented timing plans by performing field checks and keep City staff and Project Team informed in writing of the implementation progress.
Upon completion of Implementation Phase, the Consultant shall incorporate all changes and re - submit Synchro files, Tru-Traffic files, timing plans and tables with final implemented data.
Task 6 Deliverables
• Final Fine-Tuned Synchro Version 10 or higher files
• Final Fine-Tuned Tru-Traffic Version 10 files
2.7 TASK 7: TRAFFIC RESPONSIVE OPERATIONS
The Consultant shall provide documentation, guidance, and expertise for the configuration and development of Traffic Responsive Operations (TRO) for the City of Mission Viejo for the signalized intersections along Trabuco Road within their jurisdiction. The Consultant shall provide analysis for the project intersections for TRO. The Consultant shall use the field review results from the Data Collection task with additional information and identification of necessary inputs needed to successfully implement TRO in the City of Mission Viejo’s Advanced Traffic Management System.
The Consultant shall obtain data collected as well as any information needed from the City of Mission Viejo to develop additional timing plans for use for TRO. The number of additional plans shall be determined after all data is considered and in accordanc e with the City of Mission Viejo’s need, input, and approval. These additional plans shall be optimized and fine - tuned to the satisfaction of the City of Mission Viejo. A Traffic Responsive Report shall be produced and provided to the City of Mission Viejo for their review and approval.
Task 7 Deliverables
• Additional optimized timing plans – Synchro Version 10 or higher files • Fine-tuned additional TRO timing plans – Synchro Version 10 or higher files • Draft Traffic Responsive Report
• Final Traffic Responsive Report
2.8 TASK 8: AFTER STUDY
Upon completion of the Implementation Phase, an After Study shall be prepared and submitted.
The After Study will consist of an Arterial Travel Time Study and a Traffic Signal Operational Analysis. Information regarding the Measures of Effectiveness (MOE) must be gathered through the arterial section to generate a post-implementation Level of Service (LOS) for comparison with the Before Study. An After Study should be submitted for each of the four time periods: a.m. peak -21-
period, midday peak period, p.m. peak period, and weekend peak period. Additionally, for the intersections within the City of Irvine jurisdiction, an After Study for off peak, school a.m. and school p.m. periods shall also be submitted. The After Study must be submitted two (2) weeks after completion of Implementation Phase.
Present the After Study in comparison to the Before Study baseline. This comparison will be utilized to determine the effectiveness of the final proposed timing plan. Provide directional data and results in Microsoft Excel format, in both electronic and hard copy format.
The Measures of Effectiveness (MOE) for the Travel Time Study should be generated using the floating car method and from Tru -Traffic (Version 10). The trip log files should be in .gpx or .TruTTrip format. The City will provide a sample output.
Synchronized video of the after study shall also be provided in comparison to conditions before updated timing plans are implemented and fine-tuned.
The Travel Time Study shall include seven (7) minimum runs in each direction of travel for each peak.
The Traffic Signal Operational Analysis will be based on the procedures defined on the latest version of the Highway Capacity Manual (HCM) and of the Highway Capacity Software (HCS).
The Before and After Study will be submitted four (4) weeks after the implementation of updated traffic signal timing. A re-submittal will be required two (2) weeks after receiving comments from each Project Team member, depending on the jurisdiction where the traffic signal is located.
Task 8 Deliverables
• After Study directional data and results in Microsoft Excel format for each of the four time periods
• Tru-Traffic Version 10 After Study files
• Trip log files
• Video footage of After Study runs
• Draft After Study Technical Memorandum
• Final After Study Technical Memorandum
2.9 BASIS FOR SUCCESSFUL PROJECT COMPLETION
Project implementation should achieve a minimum of ten (10) percent reduction in travel time.
Coordination Timing plans should produce improvements to both delay and progression.
2.10 TASK 9: PRIMARY IMPLEMENTATION PHASE REPORT
-22-
At the end of the implementation phase, the Consultant shall prepare a Primary Implementation Phase Report with an executive summary. The report shall provide complete documentation of the project, including, but not limited to, project objectives, locatio ns, scope, findings, recommendations, implementation schedule, improvements accomplished, surveillance, and evaluation of the coordinated signal system, work performed, data collected including before and after studies, project benefits achieved in terms o f fuel savings, travel time and other measure parameters. The report shall document all planned and programmed improvements on the study corridor as well as recommendations for further infrastructure improvements that would likely improve the corridor sign al coordination project results. Consultant shall present the final report and results of the project to the Project Team as required. The report shall be completed in accordance with the current OCTA CTFP Guidelines.
The report shall include for each intersection: lane configurations, signal phasing, turning movement data and cycle lengths for existing and proposed timings for all peak periods. In addition, phase sequences for each timing plan and pedestrian clearance shall be documented.
Finally, the report shall provide recommendations with cost and benefit estimates for future improvement to traffic signal infrastructure (signal controllers, vehicle detection, communications, etc.), intersection capacity (appropriate signal phasing, lane geometrics and alleviation of physical bottlenecks that curtail arterial capacity) and traffic management strategies. These proposed improvements are beyond the scope of this project but should be useful in determining future enhancements to the corridor.
The Consultant shall submit one (1) electronic copy to the Project Team. A re -submittal with corrections will be required two (2) weeks after receiving comments from each Project Team member.
The Consultant shall prepare and submit a video presentation illustrating the before and after studies comparison for each peak period to be presented at a Transportation Commission and/or City Council meeting.
Task 9 Deliverables
• Draft Before and After Study Report
• Final Before and After Study Report
• Video presentation of Before and After Study runs for Council and/or Commission meeting
SECTION 3: ONGOING MAINTENANCE AND MONITORING (OMM) PHASE
3.1 TASK 10: OPERATION SUPPORT AND MONITORING
OPERATION SUPPORT
The Consultant will provide “on-call” signal timing support services for a period of twenty-four (24) months following the implementation and fine -turning of the final signal timing to address any future adjustments that may be needed during this period. D epending on the nature of the adjustment, the Consultant may, upon written approval by the responsible agency, accomplish fine-tuning adjustments through the management systems for the cities of Irvine, Lake Forest, and Mission Viejo. During this twenty -four (24)-month period, the Consultant will be prepared to -23-
address all resident complaints and review any project intersection requested within twenty -four (24) hours of written notice including observing and fine-tuning the signal timing.
MONITORING
The Consultant will drive the entire length of the project arterial during all designated corridor synchronization timing plan hours of operation on a monthly basis in order to verify that the synchronization is working as designed and complete any necessa ry adjustments. The Consultant shall notify the Project Team at least twenty -four (24) hours prior to commencement of driving periods.
The Consultant shall document all their recommendations and agency actions. Measures of effectiveness (MOE) in Microsoft Excel format shall be submitted along with GPS logs to the Project Team once per month.
Task 10 Deliverables
• Monthly Maintenance and Operation Support summary
• Monthly Tru-Traffic Version 10 Maintenance and Operation Support files • Monthly Trip log files
3.3 TASK 11: FINAL REPORT
At the end of the two (2) year period, the Consultant shall prepare the Final Report, incorporating all the information and documentation from the Primary Implementation phase as well as Maintenance and Operation phase. The Consultant shall provide a detai led report of the OMM phase including, but not be limited to: when travel runs were completed, issues and solutions that were identified, and recommended future improvements. The report shall be completed in accordance with the current OCTA Comprehensive T ransportation Funding Program (CTFP) Guidelines.
A re-submittal with corrections will be required two (2) weeks after receiving comments from the Project Team.
Task 11 Deliverables
• Draft Project Report
• Final Project Report
SECTION 4: SUPPLEMENTAL REQUEST FOR PROPOSAL REQUIREMENTS
4.1 PROJECT COST AND CONTRACTUAL CONSIDERATION
The Consultant shall provide a Cost Summary Form; see Exhibit "D" as an example with the amount of effort in terms of hours by Consultant rate schedule classifications. The total cost for the services included in the summary form shall not exceed in the performance of those services.
This form must be completed in the proposal.
Markup on sub-consultant’s services is limited to five percent (5%).
-24-
The Cost Summary Form should be submitted with the Pricing Proposal file in accordance with the Submittal Instructions and should include consultant rates and costs consistent with the Master Consultant Team Program Contract.
Consultant invoices shall include the list of tasks and subtasks. The invoice shall be reviewed and signed by the Consultant Project Manager certifying its accuracy. The amount invoiced shall not exceed the amount shown in the exhibits. The Consultant shall not proceed with any additional scope items without an approved addendum executed by the City.
An Earned Value Chart shall accompany each monthly invoice to track actual expenditures to projected expenditures. If the design is behind schedule or not on budget, a recovery plan shall also be submitted with the invoice describing how the project will b e put back on budget or schedule by the next monthly invoice or sooner.
Consultant payments are contingent upon submitting monthly project status report, schedule, Earned Value Chart with each payment request.
Submitted invoices shall include, at a minimum, a list of tasks and subtasks (in accordance with the Earned Value Chart) with corresponding Not -to-Exceed fee in the same format as the cost summary submitted with the proposal, hours and dates worked, name and title of person, and the invoice shall be reviewed and certified for accuracy by the Consultant project manager’s signature.
-25-
ATTACHMENT B
PROJECT COST ESTIMATES AND DETAILED LOCAL MATCH
SECTION 1: TOTAL PROJECT COST ESTIMATES
CITY OF IRVINE
Total Project Cost $ 812,000.00
Total Cash Match $ 162,400.00
Total In-Kind Match $ -
Number of Project Intersections: 28 Signalized Intersections (includes 4 Caltrans Intersections within the City of Irvine)
Project Task – Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management –
PI Phase $2,000/intersection $ 56,000.00 $ 11,200.00 $ - Data Collection $6,000/intersection $ 168,000.00 $ 33,600.00 $ - System Design and
Construction - $ 16,000.00 $ 3,200.00 $ - Signal Timing
Optimization and
Implementation
$8,000/intersection $ 224,000.00 $ 44,800.00 $ - Project Report $1,500/intersection $ 42,000.00 $ 8,400.00 $ - Project Management –
O&M Phase $1,000/intersection $ 28,000.00 $ 5,600.00 $ - Continuing Support $3,500/intersection $ 98,000.00 $ 19,600.00 $ - Final Technical
Memorandum $1,000/intersection $ 28,000.00 $ 5,600.00 $ - Subtotal $ 660,000.00 $ 132,000.00 $ -
Number of Offset Intersections: 19 Signalized Intersections Project Task – Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management –
PI Phase $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Data Collection $2,000/intersection $ 38,000.00 $ 7,600.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 57,000.00 $ 11,400.00 $ - Project Report $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Project Management –
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 19,000.00 $ 3,800.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 152,000.00 $ 30,400.00 $ -
-26-
CITY OF LAKE FOREST
Total Project Cost $ 204,000.00
Total Cash Match $ 28,050.00
Total In-Kind Match $ 12,750.00
Number of Project Intersections: 8 Signalized Intersections Project Task - Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $2,000/intersection $ 16,000.00 $ 2,200.00 $ 1,000.00 Data Collection $2,500/intersection $ 20,000.00 $ 3,000.00 $ 1,000.00 System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$6,000/intersection $ 48,000.00 $ 5,600.00 $ 4,000.00 Project Report $1,500/intersection $ 12,000.00 $ 1,640.00 $ 760.00 Project Management -
O&M Phase $1,000/intersection $ 8,000.00 $ 1,240.00 $ 360.00 Continuing Support $2,500/intersection $ 20,000.00 $ 2,500.00 $ 1,500.00 Final Technical
Memorandum $1,000/intersection $ 8,000.00 $ 1,150.00 $ 450.00 Subtotal $ 132,000.00 $ 17,330.00 $ 9,070.00
Number of Offset Intersections: 9 Signalized Intersections Project Task - Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $1,000/intersection $ 9,000.00 $ 1,570.00 $ 230.00 Data Collection $2,000/intersection $ 18,000.00 $ 3,400.00 $ 200.00 System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 27,000.00 $ 2,400.00 $ 3,000.00 Project Report $1,000/intersection $ 9,000.00 $ 1,550.00 $ 250.00 Project Management -
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 9,000.00 $ 1,800.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 72,000.00 $ 10,720.00 $ 3,680.00
-27-
CITY OF MISSION VIEJO
Total Project Cost $ 178,000.00
Total Cash Match $ 27,420.00
Total In-Kind Match $ 8,180.00
Number of Project Intersections: 6 Signalized Intersections Project Task - Project
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $2,000/intersection $ 12,000.00 $ 400.00 $ 2,000.00 Data Collection $6,000/intersection $ 36,000.00 $ 7,200.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$8,000/intersection $ 48,000.00 $ 4,420.00 $ 5,180.00 Project Report $1,500/intersection $ 9,000.00 $ 1,800.00 $ - Project Management -
O&M Phase $1,000/intersection $ 6,000.00 $ 200.00 $ 1,000.00 Continuing Support $3,500/intersection $ 21,000.00 $ 4,200.00 $ - Final Technical
Memorandum $1,000/intersection $ 6,000.00 $ 1,200.00 $ - Subtotal $ 138,000.00 $ 19,420.00 $ 8,180.00
Number of Offset Intersections: 5 Signalized Intersections Project Task - Offset
Intersections
Unit Cost Per
Intersection Task Cost Match
Cash In-Kind
Project Management -
PI Phase $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Data Collection $2,000/intersection $ 10,000.00 $ 2,000.00 $ - System Design and
Construction - $ - $ - $ - Signal Timing
Optimization and
Implementation
$3,000/intersection $ 15,000.00 $ 3,000.00 $ - Project Report $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Project Management -
O&M Phase - $ - $ - $ - Continuing Support $1,000/intersection $ 5,000.00 $ 1,000.00 $ - Final Technical
Memorandum - $ - $ - $ - Subtotal $ 40,000.00 $ 8,000.00 $ -
-28-
PROJECT TOTAL SUMMARY
Agency Agency Cost
Project P Funds
Requested
(80% of Project Cost)
Cash and In-Kind
Match Amount
(20% of Project Cost)
City of Irvine $812,000.00 $649,600.00 $162,400.00
City of Lake Forest $204,000.00 $163,200.00 $40,800.00 City of Mission Viejo $178,000.00 $142,400.00 $35,600.00 TOTAL $1,194,000.00 $955,200.00 $238,800.00
SECTION 2: AGENCY TOTAL MATCH SUMMARY
AGENCY
CASH MATCH IN-KIND MATCH* TOTAL MATCH
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
Primary
Implementation
Ongoing
Monitoring
&
Maintenance
City of
Lake
Forest
$21,360.00 $6,690.00 $10,440.00 $2,310.00 $31,800.00 $9,000.00 $28,050.00 $12,750.00 $40,800.00
*In-kind match may be converted to cash match if agency does not satisfy in-kind match commitment by the end of the respective phase. However, Catch Match is NOT allowed to be converted to in-kind match.
SECTION 3: MATCH BREAKDOWN (CASH VS IN-KIND SERVICES)
A. Cash Match
AGENCY FUNDING SOURCE AMOUNT OF CASH
CONTRIBUTION
City of
Lake Forest City SCAQMD AB 2766 / Gas Tax $28,050.00
B. In-Kind Services
i. Specific Improvements (List items and Cost):
AGENCY DESCRIPTION EXPENDITURE
-29-
ii. Staffing Commitment:
AGENCY STAFF
POSITION
TYPE OF SERVICE TO
PROJECT
NO. OF
HOURS
FULLY
BURDENED
HOURLY
RATE
TOTAL
City of
Lake
Forest
Traffic
Engineering
Consultant
Project Administration, Signal
Timing & Design Review,
Implementation & Operation,
Meeting Participation, Project
Report/Technical Memo
Review.
10 $145.00 $1,450.00
Traffic Signal
Management
(Consultant)
Project Administration, Signal
Timing & Design Review,
Implementation & Operation,
Meeting Participation, Project
Report/Technical Memo
Review, Inspection.
50 $226.00 $11,300.00
TOTAL IN-KIND MATCH (i + ii)**: $12,750.00
**Total amount is the required participation by the identified agency. The number of hours and hourly rate will be based on each agency’s actual fully burdened billing rates, which must collectively equal the same value of assigned “Total” dollars. Each ag ency will be responsible for keeping detailed records of hours worked and description of work. An accounting record of personnel, hours at fully burdened rate is expected to be included with the final submittal. Records will be subject to auditing.