MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, June 18, 2024, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.
ROLL CALL: Council Members:
Mayor Pro Tern:
Mayor:
City Manager:
City Attorney:
City Clerk:
Doug Cirbo
Robert Pequeno
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code section 54956.9(d)(2). Number of potential cases: 1
ACTION: Closed session was conducted.
RECESS: City Council recessed to Closed Session for the purpose of conducting regular City business.
At 6:30 p.m. Mayor Tettemer reconvened Open Session with all members present.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
INVOCATION: The Invocation was provided by Chaplain Serena Cummins of Orange County Sheriff's Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Council Member Yu.
CLOSED SESSION REPORT: City Attorney Richardson had no action to report.
PRESENTATIONS: ( Item Nos. 2-4 )
MOTION: It was moved by Mayor Pro Tern Voigts, seconded by Council Member Yu, to approve Presentation Item Nos. 2 — 4. The motion was carried by a vote of 5/0.
2. RECOGNITION OF COMMUNITY HERO VANESSA BURDICK
City Manager Rose introduced this item and invited City Clerk Berglund to provide a presentation. No public comment was offered.
ACTION: The certificate of recognition was presented.
3. MULTICULTURAL FESTIVAL SUMMARY
City Manager Rose introduced this item and invited Recreation Manager Laura Hunter to give a presentation. Randy Johnson offered public comment and expressed his concerns with the performances that were included as part of the event.
ACTION: The summary was received and filed.
4. TASTE OF LAKE FOREST RETURNS
City Manager Rose introduced this item and invited Management Assistant Hope Hairrell to provide a presentation. No public comment was offered.
ACTION: The presentation on the 2024 Taste of Lake Forest received and filed.
PUBLIC COMMENTS:
Randy Johnson expressed his concerns with the mobile food vendors that set up food vending stations after hours.
City Manager Rose stated that a new ordinance will be brought to the City Council for consideration. The ordinance will strengthen the City's ability to increase enforcement efforts.
Bob Holtzclaw expressed his thanks to Captain Pultz for assisting with people pursuing work as day laborers at the Home Depot. He reported a problem with litter, graffiti, homelessness and syringes found near the Ralphs shopping center off El Toro Road.
CONSENT CALENDAR: ( Item Nos. 5-20)
Council Member Yu pulled Item No. 8, 10 and 18 and Council Member Cirbo pulled Item No. 17 for discussion.
MOTION: It was moved by Mayor Pro Tem Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 5 — 7, 9, 11-16 and 19. The motion was carried by a vote of 5/0.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 9 agenda were determined to have been read by title and further reading was waived.
6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JUNE 4, 2024
ACTION: The minutes were approved as submitted.
7. CERTIFICATION OF WARRANT REGISTER
ACTION: The warrant register was approved in the amount of $ 6,600,734.72.
9. APPROVE AN AGREEMENT WITH ALL CITY MANAGEMENT SERVICES, INC. FOR CROSSING GUARD SERVICES
ACTION: The Professional Consultant Services Agreement with All City Management Services, Inc. to provide Crossing Guard Services was approved.
The Mayor was authorized to sign, and the City Clerk to attest the agreement with All City Management Services, Inc., substantially in the form that was attached.
11. CONSIDERATION OF CONTRACTUAL SERVICES AGREEMENTS WITH THE
LAKE FOREST CHAMBER OF COMMERCE
ACTION: The contractual services agreement between the City of Lake Forest and Lake Forest Chamber of Commerce for Business Development and Attraction services in the amount of $ 42,000 for Fiscal Year 2024-25 was approved. The Mayor was authorized to sign, and the City Clerk to attest, the Contractual Services Agreement between the City and the Lake Forest Chamber of Commerce.
12. FIRST AMENDMENT TO THE AGREEMENT WITH ECS IMAGING, LLC FOR
ELECTRONIC DOCUMENT MANGEMENT SOFTWARE AND SERVICES
ACTION: The First Amendment to the Professional Consultant Services Agreement with ECS Imaging, LLC for Electronic Document Management Software and Services was approved. The Mayor was authorized to sign, and the City Clerk to attest, the First Amendment to the Agreement with ECS Imaging, LLC, substantially in the form that was attached.
13. FIRST AMENDMENT TO THE AGREEMENT WITH ABTECH TECHNOLOGIES
FOR INFORMATION TECHNOLOGY SUPPORT SERVICES
ACTION: The First Amendment to the Professional Consultant Services Agreement for Information Technology Support Services with Abtech Technologies was approved. The Mayor was authorized to sign, and the City June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 9 Clerk to attest, the First Amendment to the Agreement with Abtech Technologies substantially in the form that was attached.
14. FIFTH AMENDMENT TO THE AGREEMENT WITH ABTECH TECHNOLOGIES
FOR CLOUD HOSTED DISASTER RECOVERY SERVICES
ACTION: The Fifth Amendment to the Agreement for Cloud Hosted Disaster Recovery Services with Abtech Technologies, Inc. was approved. The Mayor was authorized to sign and the City Clerk to attest the Fifth Amendment to the Agreement with Abtech Technologies, Inc., substantially in the form that was attached.
15. AMENDMENT OF THE PERSONNEL RULES AND REGULATIONS
ACTION: A Resolution entitled: RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA ADOPTING AN AMENDMENT OF THE PERSONNEL RULES AND REGULATIONS was adopted.
16. ADOPTION OF LIST OF PROJECTS FUNDED BY SENATE BILL 1: THE
ROAD REPAIR AND ACCOUNTABILITY ACT
ACTION: Senate Bill 1: The Road Repair and Accountability Act Project List forms for Fiscal Year 2024-25 was approved. A Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, CONCERNING THE LIST OF PROJECTS FOR FISCAL YEAR 2024/25 FUNDED BY SB1: THE ROAD REPAIR AND ACCOUNTABILITY ACT was adopted. The Director of Public Works was authorized to forward the Fiscal Year 2024-25 project list to the California Transportation Commission, as required under Road Repair and Accountability Act of 2017.
19. ANNUAL RENEWED MEASURE M (" M2") ELIGIBILITY SUBMITTAL TO THE
ORANGE COUNTY TRANSPORTATION AUTHORITY
ACTION: The Renewed Measure M (" M2") Seven - Year Capital Improvement Program for Fiscal Years 2024-25 through 2030-2031 was approved. The Director of Public Works was authorized to forward all eligibility requirements including the approved Renewed Measure M Seven - Year Capital Improvement Program to the Orange County Transportation Authority.
20. ACCEPTANCE OF LENNAR HOMES IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 18162
ACTION: The tract improvements and monumentation constructed by Lennar Homes of California, Inc., A California Corporation, for Tract 18162 was accepted as complete. The City Clerk was authorized to release the Subdivision Faithful Performance and Subdivision Labor and Materials June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 9 Bonds, both in the amount of $ 1,197,021, and the Subdivision Improvement Monumentation Bond in the amount of $ 63,000. The City Clerk was authorized to release the Subdivision Improvement Warranty Bond in the amount of $ 119,702.10 one year after acceptance of the public improvements for Tract 18162 with the concurrence of the Director of Public Works/City Engineer.
ITEMS PULLED FOR DISCUSSION: ( Item Nos. 8, 10 17, and 18)
8. CONSIDERATION OF RESOLUTIONS PERTAINING TO THE GENERAL MUNICIPAL ELECTION TO BE HELD NOVEMBER 5, 2024
Council Member Yu inquired about the procedure of canceling the election should the incumbent Council Members run unopposed. No public comment was offered.
MOTION: It was moved by Mayor Pro Tenn Voigts and seconded by Council Member Yu to adopt the following resolutions: The City Council adopted the following resolutions are presented by staff: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, CALLING FOR
THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF CALIFORNIA RELATING TO GENERAL LAW CITIES; and
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF ORANGE TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 5, 2024, WITH THE
PRESIDENTIAL GENERAL ELECTION TO BE HELD ON THE DATE
PURSUANT TO § 10403 OF THE CALIFORNIA ELECTIONS CODE, and
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, ADOPTING REGULATIONS FOR CANDIDATES FOR
ELECTIVE OFFICE PERTAINING TO CANDIDATE STATEMENTS
SUBMITTED TO THE VOTERS AT AN ELECTION TO BE HELD ON
TUESDAY, NOVEMBER 5, 2024. The motion was carried by a vote of 5/0. 10, AWARD OF PROFESSIONAL CONSULTANT SERVICES AGREEMENT
WITH THE PET ADOPTION CENTER OF ORANGE COUNTY
Council Member Yu inquired about increasing the amount of the contract in future years to reflect the consumer price index. No public comment was offered.
June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 9 MOTION: It was moved by Council Member Yu and seconded by Mayor Pro Tem Voigts to approve the Professional Consultant Services Agreement with the Pet Adoption Center of Orange County. The Mayor was authorized to sign and City Clerk to attest to the agreement with the Pet Adoption Center of Orange County, substantially in the form that was attached. Furthermore, the motion included direction that staff return the City Council next year with the contract and an option to increase the amount of the contract based off the consumer price index. The motion passed 5/0.
17. AWARD A PROFESSIONAL SERVICES AGREEMENT FOR THE DESIGN OF
THE PROTECTED - PERMISSIVE LEFT TURN PHASING PROJECT - PHASE 2 ( 24T02)
Council Member Cirbo inquired about the cost benefit of investing in the permissive left turns. No public comment was offered.
MOTION: It was moved by Mayor Tettemer and seconded by Mayor Pro Tem Voigts to return on July 16, 2024, with additional information on the cost benefit analysis of permissive left hand turn lanes. The motion passed 5/0.
18. COOPERATIVE AGREEMENT WITH THE CITY OF IRVINE FOR THE IRVINE
BOULEVARD/TRABUCO ROAD TRAFFIC SIGNAL SYNCHRONIZATION
PROJECT
Council Member Yu inquired about the working partnership between the City of Lake Forest and the City of Irvine. No public comment was offered.
MOTION: It was moved by Council Member Yu and seconded by Mayor Pro Tem Voigts to approve the Cooperative Agreement for the Irvine Boulevard / Trabuco Road Traffic Signal Synchronization Project between the City of Irvine and the City of Lake Forest for implementation of signal timing improvements within the City under the 00 - Go Regional Traffic Signal Synchronization Program was approved. The City Manager was authorized to sign, and the City Clerk to attest, the cooperative agreement substantially in the form attached, in accordance with the City of Irvine's contract management system. The motion passed 5/0.
PUBLIC HEARING(S): ( Item No. 21)
21. PUBLIC HEARING TO UPDATE FINES FOR PARKING VIOLATIONS Mayor Tettemer opened the public hearing. City Manager Rose introduced the item and invited Sharlyn de la Paz to provide a presentation. Council questions were asked and answered. No public comment was offered. Mayor Tettemer closed the public hearing.
June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 9 MOTION: It was moved by Mayor Pro Tem Voigts and seconded by Council Member Yu to introduce for the first reading of an Ordinance entitled: AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 12.16 OF TITLE 12 OF THE LAKE
FOREST MUNICIPAL CODE, RELATING TO THE ENACTMENT OF A
SEPARATE SCHEDULE OF FINES FOR PARKING VIOLATIONS. The motion passed 5/0.
DISCUSSION/ACTION ITEMS: ( Item Nos. 22-25)
22. SIXTH AMENDMENT TO CITY MANAGER EMPLOYMENT AGREEMENT City Manager Rose deferred to City Attorney Richardson to give a verbal report.
Randy Johnson offered public comment and expressed his concerns with the City Manager's compensation.
MOTION: It was moved by Council Member Yu and seconded by Council Member Pequeno to approve the Sixth Amendment to City Manager Employment Agreement and authorize the Mayor to execute and the City Clerk to attest the document. The motion passed 5/0.
23. CLASSIFICATION PLAN AND SALARY SCHEDULE FOR FISCAL YEAR 2024- 2025
City Manager Rose introduced the item and deferred to Assistant City Manager Keith Neves to give a verbal report and presentation.
MOTION: It was moved to Council Member Yu and seconded by Council Member Cirbo to adopt a Resolution entitled: A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, ADOPTING A REVISED CLASSIFICATION PLAN AND COMPENSATION SCHEDULE. The motion passed 5/0.
24. OPTIONS FOR EXPANSION OF HOLIDAY LIGHTING DISPLAY ALONG EL
TORO ROAD CORRIDOR
City Manager Rose introduced the item and deferred to Recreation Manager Vicky Blethen to give a verbal report and presentation.
MOTION: It was moved by Mayor Tettemer and seconded by Council Member Yu to receive and file the presentation by staff. Expanded holiday Option # 2 was approved with added direction from the City Council to include holiday lighting options along Portola using the $ 50,000 budgeted for holiday lighting.
Staff was directed to return at a subsequent City Council meeting with a contract document to effectuate the recommended action. The motion passed 5/0.
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25. OXFORD PREPARATORY ACADEMY - CROSSING GUARD AND SCHOOL
TRAFFIC CONTROL ENHANCEMENTS REVIEW
City Manager Rose introduced the item and deferred to City Traffic Engineer Tran Tran to give a verbal report and presentation. Council Member Pequeno requested wayfinding signage to assist with traffic control around school pick-up and drop off times. Staff agreed to investigate traffic calming measures around drop off and pick-up times.
MOTION: It was moved by Mayor Pro Tem Voigts and seconded by Council Member Pequeno to approve traffic control measures with the Crossing Guard and School Traffic Control Enhancements Analysis. A Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST,
CALIFORNIA, RECOMMENDING THE ADDITION OF A CROSSING GUARD
AT THE INTERSECTION OF BLACKFOOT DRIVE AND LOUMONT DRIVE, AS
WELL AS OTHER TRAFFIC CONTROL ENHANCEMENTS AT NEARBY
INTERSECTIONS was adopted. Council Member Pequeno made a friendly amendment to add signage to alleviate the traffic during pick up and drop off.
The friendly amendment was accepted by the maker of the motion.
Traffic Engineer Tran Tran offered to look at the intersections of Muirlands and Entrados and Muirlands and Tulip and return the City Council with a recommendation for traffic flow. Council Member Pequeno withdrew his friendly amendment and seconded the motion. The motion passed 5/0.
CITY MANAGER'S REPORT:
City Manager Rose announced the Taste of Lake Forest event is Friday, June 21, 2024, at Heritage Hill Park and encouraged everyone to attend.
CITY COUNCIL COMMENTS:
Council Member Cirbo attended the Cal Cities dinner, the City's Multi Cultural Festival, Pedal Palooza held at Oakly, the Lake Forest Montessori school graduation and Bliss Animal Hospital Ribbon Cutting event.
Council Member Pequeno attended the City's Multi Cultural Festival and Pedal Palooza held at Oakly. He complimented the staff on all their hard work. Council Member Pequeno received consensus to bring a resolution before the City Council supporting the repeal of Proposition 47
Council Member Yu attended the Cal Cities dinner, the City's Multi Cultural Festival, and Bliss Animal Hospital Ribbon Cutting event. He complimented staff on all their hard work.
Mayor Pro Tem Voigts attended Bliss Animal Hospital Ribbon Cutting event. He wished everyone a happy summer and looks forward to the Taste of Lake Forest.
June 18, 2024 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 8 of 9 Mayor Tettemer attended the Cal Cities dinner, the City's Multi Cultural Festival, Pedal Palooza held at Oakly, and Bliss Animal Hospital Ribbon Cutting event. MayorTettemer received consensus to bring an item before the City Council on July 2, 2024,to consider scheduling a performance from the Pacific Symphony on August 17, 2024.
ADJOURNMENT: The City Council meeting adjourned at 8:20 p.m. in memory of El Toro Mobile Home Estates resident, Norma Westfall.
Respectfully submitted:
i ce ' ( 7
LISA BERGLUND
CITY CLERK
APPROVED:
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