AMENDED AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, August 20, 2024
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California Teleconference Location:
Council Member Yu will be teleconferencing from the following location:
Lobby of Navy Gateway Inns and Suites, 32444 Echo Lane, Bldg 82 San Diego, CA 92147
Pursuant to California Government Code Section 54953(b)(3), any member of the public wishing to address the City Council directly pursuant to California Government Code Section 54954.3 may do so at each teleconference location, as listed above, at the time the item is considered.
NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required. The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public. However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 1 TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at [email protected]
Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一
上午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yāoqiú tígōng k ǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zhīqián shōu dào fānyì qǐngqiú. Cǐ l èi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: [email protected] CALL TO ORDER:
Council Members:
Mayor Pro Tem:
Mayor:
City Manager:
City Attorney:
City Clerk:
5:30 p.m.
Doug Cirbo
Robert Pequeño
Benjamin Yu
Scott Voigts
Mark Tettemer
Debra Rose
Matthew E. Richardson
Lisa Berglund
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.
CLOSED SESSION (Item Nos. 1 – 3)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIG ATION
SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2)
NUMBER OF POTENTIAL CASES: 1
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Conduct closed session.
2. CONFERENCE WITH LABOR NEGOTI ATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVES: MAYOR AND CITY
MANAGER
UNREPRESENTED EMPLOYEE(S): ALL EMPLOYEES
RECOMMENDED ACTION: Conduct closed session.
3. PUBLIC EMPLOYEE PERFORMANCE E VALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY ATTORNEY
RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council must submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain Jim Davis, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Boy Scout Troop #628.
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 3 CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item No. 4)
4. RECOGNITION OF 2024 FOURTH OF JU LY PARADE VOLUNTEERS,
SPECIAL GROUPS, SPONSORS, AND AWARD WINNERS
RECOMMENDED ACTION: 1. Recognize the volunteers who helped plan and produce the 2024 Lake Forest 4th of July Parade. 2. Recognize the special groups that provided police services, street closures and neighborhood cleanups, and ambulatory services. 3. Recognize the parade sponsors. 4. Present awards to winning parade entries.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected]. E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting or remotely. Those wishing to provide comments in- person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 5 – 14)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
5. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
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6. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JULY 16, 2024
RECOMMENDED ACTION: Approve as submitted.
7. QUARTER LY TREASURER'S REPORT - QUARTER ENDED JUNE 30, 2024
RECOMMENDED ACTION: Receive and file.
8. CERTIFIC ATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $8,029,878.17
9. CERTIFIC ATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $8,074,744.11.
10. AWARD CONTRACT FOR VIDEO CONFERENCE SYSTEM UPGRADE
PROJECT
RECOMMENDED ACTION: 1. Approve the contract documents for Video Conference System Upgrade Project. 2. Award a contract in the amount of $283,215.15 to Golden Star Technology, Inc. 3. Authorize the Mayor to sign, and the City Clerk to attest, the contract with Golden Star Technology, Inc, substantially in the form attached.
11. AWARD CONSTRUCTION CONTRACT FOR RANCHO PARKWAY &
LAKE FOREST DRIVE STREET IMPROVEMENTS (24T05), JERONIMO ROAD & LAKE FOREST DRIVE (24T06), AND LOS ALISOS
BOULEVARD & ROCKFIELD BOULEVARD INTERSECTION
IMPROVEMENTS (24T07)
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 5 RECOMMENDED ACTION: 1. Approve contract documents for
construction of Rancho Parkway & Lake Forest Drive Street Improvements (24T05), Jeronimo Road & Lake Forest Drive (24T06), and Los Alisos Boulevard & Rockfield Boulevard Intersection Improvements (24T07).
2. Disqualify the apparent low bidder, Elecnor Belco Electric, Inc., for having interests as both a prime contractor and subcontractor on another bid for this project. 3.
Adopt Resolution entitled, “A RESOLUTION OF THE
CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA,
AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN;
AMENDING APPROPRIATIONS FOR FISCAL YEAR 2024-25. 4. Award a contract in the amount of $1,889,257.30 to the second lowest bidder, All American Asphalt. 5. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from All American Asphalt. 6. Authorize the Mayor to sign, and the City Clerk to attest the contract with All American Asphalt.
12. NOTICE OF COMPLETION FOR STRUCTURAL STEEL PATIO COVER AT LAKE FOREST CIVIC CENTER SENIOR CENTER (PW 2022-13)
RECOMMENDED ACTION: 1. Find that Zuma Construction Group, Inc. has completed construction of Lake Forest Civic Center Senior Center Structural Steel Patio Cover (PW 2022-13). 2. Approve the Notice of Completion and authorize the Mayor to execute the document on behalf of the City. 3. Authorize the City Clerk to submit Notice of Completion for recordation to the Office of the County Recorder of Orange County within fifteen days of the City Council approval, as required by Section 9204 of the California Civil Code. 4. Authorize staff to release any unencumbered retention in accordance with California law.
13. RESPONSE TO THE ORANGE COUNTY GRAND JURY REGARDING
RECYCLABLES AND ORGANIC WASTE, AND E-BIKES
RECOMMENDED ACTION: That the City Council approve and authorize the City Manager to submit the City’s responses to the Orange County Grand Jury Reports regarding recyclables and organic waste, and E-bikes.
14. THIRD AMENDMENT TO THE AGREEMENT WITH KAYUGA SOLUTION, INC., FOR ASSET MANAGEMENT PROGRAM AND SERVICES
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 6 RECOMMENDED ACTION: 1. Approve the Third Amendment to the Professional Consultant Services Agreement with Kayuga Solution, Inc.("Kayuga") for Asset Management Program Project and Services.
2. Authorize the Mayor to sign, and the City Clerk to attest to the Third Amendment, substantially in the form attached.
PUBLIC HEARING(S) (Item No. 15)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3. Accept public testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
15. PUBLIC HEARING TO SET THE APPEAL AND IMPOUNDMENT FEES
RELATING TO UNPERMITTED SIDEWALK VENDORS
RECOMMENDED ACTION: 1. Conduct the noticed public hearing. 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FORES
T, CALIFORNIA, SETTING THE AMOUNT OF
APPEAL AND IMPOUNDMENT FEES RELATING TO SIDEWALK
VENDORS PURSUANT TO LAKE FOREST MUNICIPAL CODE SECTION
5.17.110.
DISCUSSION/ACTION ITEMS (Item Nos. 16 – 18)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
16. UPDATE ON THE CITY OF LAKE FOREST'S STRATEGIC ECONOMIC
INVESTMENT PROGRAM
RECOMMENDED ACTION: 1. Direct staff to close out the Catalytic Converter Theft Mitigation Programs. 2. Direct staff to present a final SEIP spending plan to the Audit Committee.
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17. KICK-OFF MEETING WITH KOSMONT COMPANIES FOR SHOPPING
CENTER ANALYSIS CONSULTING SERVICES
RECOMMENDED ACTION: Receive and file the presentation.
18. CAPITAL IMPROVEMENT PROGRAM UPDATE
RECOMMENDED ACTION: Receive and file.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
Council Member Pequeño:
Council Member Yu:
Mayor Pro Tem Voigts:
Mayor Tettemer:
August 20, 2024 LAKE FOREST CITY COUNCIL AGENDA Page 8
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Lisa Berglund, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on August 16, 2024.
Lisa Berglund
City Clerk
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