Agenda packet — Lake Forest City Council, May 20, 2025

AGENDA

LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, May 20, 2025
Closed Session 5:30 p.m.

Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.

The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.

However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.

TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at May 20, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 1 [email protected]
Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一
上午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yāoqiú tígōng k ǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zhīqián shōu dào fānyì qǐngqiú. Cǐ l èi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: [email protected] CALL TO ORDER: 5:30 p.m.

Council Members: Doug Cirbo
Mark Tettemer
Benjamin Yu
Mayor Pro Tem: Robert Pequeño
Mayor: Scott Voigts
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
Acting City Clerk: Thy Merritt
CLOSED SESSION PUBLIC COMMENT:

CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.

CLOSED SESSION (Item No. 1)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.

May 20, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 2

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957(B)(1)
TITLE: CITY ATTORNEY
RECOMMENDED ACTION: Conduct closed session.

RECESS:

City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE
:

City Council will reconvene to continue regular City business.

PUBLIC SESSION:
6:30 p.m.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action.

INVOCATION:

The Invocation will be provided by Chaplain Serena Cummins, Orange County Sheriff’s Department.

PLEDGE OF ALLEGIANCE:

The Pledge of Allegiance to the Flag of our Country
to be led by Brownie Troop #2523.

CLOSED SESSION REPORT:

City Attorney will report on Closed Session.

REPORT FROM STUDENT LIAISON:

Report from Maya Lowrey, Student
Liaison from El Toro High School.

PRESENTATIONS (Item Nos. 2 – 5)

2. PROCLAMATION DECLARING THE MONTH OF MAY AS ASIAN

AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
May 20, 2025

LAKE

FOREST CITY COUNCIL
AGENDA

Page 3 ends

RECOMMENDED ACTION: Approve the Proclamation designating the month of May as Asian American and Pacific Islander Heritage Month.

3. PROCLAMATION DECLARING THE MONTH OF MAY AS JEWISH

AMERICAN HERITAGE MONTH
RECOMMENDED ACTION: Approve the Proclamation designating the month of May as Jewish American Heritage Month.

4. LAKE FOREST DRIVE TRAFFIC SIGNAL SYNCHRONIZATION

PROJECT - UPDATE
RECOMMENDED ACTION: Receive Presentation.

5. RECOGNITION OF DIRECTOR OF PUBLIC WORKS/CITY ENGINEER

THOMAS WHEELER FOR THIRTEEN YEARS OF SERVICE TO THE

CITY OF LAKE FOREST
RECOMMENDED ACTION: Recognize the Director of Public Works/City Engineer for his thirteen years of service to the City of Lake Forest.

PUBLIC COMMENTS
Members of the public can submit an e-comment to
[email protected]
. E-comments will
not
be read at the meeting.

Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.

CONSENT CALENDAR (Item Nos. 6 – 12)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

6. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION:

Said Ordinances and Resolutions which
appear on the public agenda shall be determined to have been read by title and further reading waived.

May 20, 2025

LAKE

FOREST CITY COUNCIL
AGENDA

Page 4 ends

7. MINUTES OF THE BUDGET WORKSHOP OF THE CITY COUNCIL HELD ON APRIL 29, 2025
RECOMMENDED ACTION: Approve as submitted.

8. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON MAY 6, 2025
RECOMMENDED ACTION:

Approve as submitted.

9. PROCLAMATION DESIGNATING MAY 18-24, 2025, AS "NATIONAL PUBLIC WORKS WEEK"
RECOMMENDED ACTION: Approve a Proclamation designating May 18- 24, 2025, as National Public Works Week in the City of Lake Forest

10. NOISE ORDINANCE UPDATE
RECOMMENDED ACTION: Conduct a second reading of and adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 11.16 OF

THE LAKE FOREST MUNICIPAL CODE RELATING TO NOISE CONTROL

AND FINDING SAID ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

11. FIRST AMENDMENT TO AGREEMENT WITH DATA TICKET, INC. FOR

PERMIT PARKING SOFTWARE
RECOMMENDED ACTION: 1. Approve the First Amendment to the Parking Permit and Citation Processing Program with Data Ticket, Inc. for administration of a parking permit processing program and parking citation processing services.2. Authorize the Mayor to sign, and the City Clerk to attest the First Amendment with Data Ticket, Inc., substantially in the form attached.

May 20, 2025

LAKE

FOREST CITY COUNCIL
AGENDA

Page 5 ends

12. SECOND AMENDMENT TO THE 2009 WASTE DISPOSAL AGREEMENT

WITH THE COUNTY OF ORANGE
RECOMMENDED ACTION: 1. Adopt a Resolution entitled: A

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE SECOND AMENDMENT TO THE 2009
WASTE DISPOSAL AGREEMENT WITH THE COUNTY OF ORANGE. 2.

Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment substantially in the form attached.

DISCUSSION/ACTION ITEMS (Item Nos. 13 – 15)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.

13. LAW ENFORCEMENT CONTRACT WITH THE COUNTY OF ORANGE
FOR FISCAL YEAR 2025-26
RECOMMENDED ACTION: Approve and authorize the Mayor to sign the Agreement with the County of Orange for Law Enforcement Services for Fiscal Year 2025-26.

14. HOLIDAY LIGHTING DISPLAY UPDATE
RECOMMENDED ACTION: 1. Receive and file a presentation from staff proposing garland additions for the 2025 Holiday Lighting Display. 2.

Exercise discretion in directing staff return at a subsequent City Council meeting with contract documents necessary to effectuate the addition of garland displays for the 2025 Holiday Lighting Display.

15. AWARD CONSTRUCTION CONTRACT FOR THE HEROES PARK
FIELDS RENOVATION PROJECT (2410)
RECOMMENDED ACTION: 1. Approve contract documents for
construction of the Heroes Park Fields Renovation Project (2410). 2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE May 20, 2025

LAKE

FOREST CITY COUNCIL
AGENDA

Page 6 ends

CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR
FISCAL YEAR 2024-25. 3. Find the apparent low bidder, Southern California Landscape, to be non-responsive for failure to submit the required bid bond, and award the contract to the next lowest responsive and responsible bidder 4. Award a contract in the amount of $839,759.60 to Marina Landscape, Inc. 5. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from Marina Landscape, Inc. 6. Authorize the Mayor to sign, and the City Clerk to attest the contract with Marina Landscape, Inc.

CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

Council Member Cirbo:

Council Member Tettemer:

Council Member Yu:

Mayor Pro Tem Pequeño:

Mayor Voigts:

May 20, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 7

ADJOURNMENT

In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.

Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas
.

Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
.

Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Thy Merritt, Acting City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on May 15, 2025.

Thy Merritt
Acting City Clerk
May 20, 2025

LAKE

FOREST CITY COUNCIL
AGENDA

Page 8 ends

CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: City Clerk
SUBJECT:

PROCLAMATION DECLARING THE MONTH OF MAY AS ASIAN AMERICAN

AND PACIFIC ISLANDER HERITAGE MONTH
RECOMMENDED ACTION(S):

Approve the Proclamation designating the month of May as Asian American and Pacific Islander Heritage Month.

EXECUTIVE SUMMARY:

At its Regular City Council meeting on May 6, 2025, City Council approved placing a proclamation declaring the month of May as Asian American and Pacific Islander Heritage Month on the agenda for the Regular City Council meeting scheduled for May 20, 2025, and every year thereafter (Attachment 1).

Asian and Pacific American Heritage month was first initiated by Rep. Frank Horton in 1976. In June 1977, Rep. Horton and Rep. Norman Y. Mineta introduced a resolution in the U.S. House of Representatives proclaiming the first 10 days of May as Asian Pacific Heritage Week. In 1990, President George H.W.

Bush signed a bill passed by Congress to extend Asian American Heritage Week through the entire month of May. In 1991, Congress unanimously passed a law proclaiming May as Asian and Pacific American Heritage Month. Staff recommend the City Council approve the proclamation proclaiming May as Asian and Pacific American Heritage Month (Attachment 2).

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

1. May 6, 2025 – Draft Minute Excerpt

2. Asian American and Pacific Islander Heritage Month Proclamation Item: 2
9 Initiated By: Thy Merritt, Acting City Clerk
Submitted By: Thy Merritt, Acting City Clerk
Approved By: Debra Rose, City Manager
Item: 2
10 ATTACHMENT 1
Item: 2
11 DRAFT MINUTE EXCERPT

LAKE FOREST REGULAR CITY COUNCIL MEETING
May 6, 2025
______________________________________________________________________

17. CONSIDERATION OF PROCLAMATIONS DECLARING THE MONTH OF MAY

AS ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH AND JEWISH

HERITAGE MONTH
City Manager Rose introduced this item and invited Council Member Yu to comment. Tal Fox, Jennifer Ziv, and Dalia Bromberg provided public comment and expressed support for the proclamations. Council questions were asked and answered.

MOTION: It was moved by Council Member Yu, seconded by Council Member Tettemer, to place the proclamations declaring the month of May as Asian American Pacific Islander Heritage Month and Jewish American Heritage Month on the next City Council meeting agenda and to modify the Recognitions policy to reflect placing the items on the agenda each year thereafter. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

Item: 2
12 ATTACHMENT 2
Item: 2
13 CITY OF LAKE FOREST PROCLAMATION

ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH
MAY 2025
WHEREAS, Asian American and Pacific Islander Month is observed during the month of May to recognize the contributions and influences of Asian Americans and Pacific Islanders to the history, culture, and achievements of the United States: and,
WHEREAS, for decades, Asian Americans and Pacific Islanders have contributed greatly to the prosperity and enrichment in all areas of life in the City of Lake Forest , including government, business, arts and sciences, medicine, education, and law enforcement; and WHEREAS, Asian American and Pacific Islander communities are deeply rooted in both the United States and the City of Lake Forest, reminding us of the proud and painful chapters of our history; and Asian American and Pacific Islander communities in the City of Lake Forest have shared their rich culture and traditions while representing their communities through public service and advocacy; and WHEREAS, diversity represents one of our greatest strengths, and by recognizing the accomplishments and contributions of Asian Americans and Pacific Islanders, our city celebrates the importance of inclusion in building a brighter future for all residents; and WHEREAS, the City of Lake Forest is committed to providing comprehensive support to ensure that Lake Forest is equitable and welcoming to all people; and the City of Lake Forest is proud to celebrate Asian American and Pacific Islander Heritage Month and commemorate the essential contributions, sacrifices, and accomplishments that Asian Americans and Pacific Islanders have made to Lake Forest.

NOW, THEREFORE, the City Council of the City of Lake Forest, DOES HEREBY PROCLAIM MAY 2025 as "ASIAN AMERICAN AND PACIFIC ISLANDER HERITAGE MONTH." ___________________________

SCOTT VOIGTS
Mayor
__________________________
ROBERT PEQUEÑO
Mayor Pro Tem
__________________________

MARK TETTEMER
Council Member
__________________________

DOUG CIRBO
Council Member
__________________________

BENJAMIN YU
Council Member
Item: 2
14 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: City Clerk
SUBJECT:

PROCLAMATION DECLARING THE MONTH OF MAY AS JEWISH AMERICAN

HERITAGE MONTH
RECOMMENDED ACTION(S):

Approve the Proclamation designating the month of May as Jewish American Heritage Month.

EXECUTIVE SUMMARY:

At its Regular City Council meeting on May 6, 2025, City Council approved placing a proclamation declaring the month of May as Jewish American Heritage Month on the agenda for the Regular City Council meeting scheduled for May 20, 2025, and every year thereafter (Attachment 1).

On April 20, 2006, President Bush issued the first proclamation designating May 2006 as Jewish American Heritage Month. Since 2007, Presidents George W.

Bush, Obama, Trump, and Biden have issued proclamations for Jewish American Heritage Month. These proclamations celebrate the contributions of Jewish Americans and urge the people of the United States to learn more about Jewish Americans. Staff recommend the City Council approve the proclamation declaring May as Jewish American Heritage Month (Attachment 2).

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

1. May 6, 2025 – Draft Minute Excerpt

2. Jewish American Heritage Month Proclamation
Initiated By: Thy Merritt, Acting City Clerk
Submitted By: Thy Merritt, Acting City Clerk
Item: 3
15 Approved By: Debra Rose, City Manager
Item: 3
16 ATTACHMENT 1
Item: 3
17 DRAFT MINUTE EXCERPT

LAKE FOREST REGULAR CITY COUNCIL MEETING
May 6, 2025
______________________________________________________________________

17. CONSIDERATION OF PROCLAMATIONS DECLARING THE MONTH OF MAY

AS ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH AND JEWISH

Item: 3
18 ATTACHMENT 2
Item: 3
19 CITY OF LAKE FOREST PROCLAMATION

JEWISH AMERICAN HERITAGE MONTH
MAY 2025
WHEREAS, the City of Lake Forest joins together this May to pay tribute to the contributions of Jewish Americans who have culturally enriched the City of Lake Forest; and WHEREAS, the history of Jewish Americans in the City of Lake Forest is inextricably tied to the greater story of the United States; and
WHEREAS, Jewish refugees have fled oppression and discrimination for centuries and have sought sanctuary in our nation, State of California, and City of Lake Forest; and WHEREAS, Jews are an ethnic people who share a culture, language, ancestry and identity, and remain connected through Judaism, the ethnic religion comprising the ancient beliefs, practices, mythologies, and laws of the Jewish people; and
WHEREAS, celebrating our community's diverse heritage helps strengthen our appreciation of their contributions and inoculate us against hate; and
WHEREAS, celebrating Jewish American Heritage Month provides the people of the City of Lake Forest with an opportunity to recognize the achievements, contributions, and history of, and to understand the challenges faced by Jewish Americans.

NO
W, THEREFORE, the City Council of the City of Lake Forest, DOES HEREBY PROCLAIM MAY 2025, as "JEWISH AMERICAN HERITAGE MONTH." ___________________________

SCOTT VOIGTS
Mayor
__________________________
ROBERT PEQUEÑO
Mayor Pro Tem
__________________________

MARK TETTEMER
Council Member
__________________________

DOUG CIRBO
Council Member
__________________________

BENJAMIN YU
Council Member
Item: 3
20 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Public Works
SUBJECT:

LAKE FOREST DRIVE TRAFFIC SIGNAL SYNCHRONIZATION PROJECT - UPDATE
RECOMMENDED ACTION(S):

Receive Presentation.

EXECUTIVE SUMMARY:

The City of Lake Forest has successfully completed the Lake Forest Drive Regional Traffic Signal Synchronization Program (“RTSSP”), improving traffic flow along an approximately eight-mile corridor from SR-133 (Laguna Canyon Road) to Portola Parkway. This regional project, led by the Orange County Transportation Authority (“OCTA”) and implemented in coordination with the Cities of Irvine, Laguna Hills, Lake Forest, and Caltrans, optimized traffic signal timing across 27 intersections using advanced traffic management systems and technology.

Completed in late 2024, the project has significantly enhanced peak-period traffic efficiency, reducing average travel times by 9%–19%, stops by 21%–39%, and delays by 24%–31%, while increasing travel speeds by 10%–24%. These improvements have benefited up to 54,200 daily drivers and are expected to continue as timing plans are further refined.

The total project cost was $1,579,324, of which OCTA funded 80%. The City of Lake Forest contributed approximately $275,000, less than its originally estimated share. Using OCTA’s cost-benefit methodology, the project is projected to save the traveling public $2.6 million annually in fuel, emissions, and vehicle maintenance, totaling an estimated $7.8 million over the three-year lifespan of the improvements. This project aligns with the City's Local Traffic Signal Synchronization Program (“LTSSP”) and Measure M2 Project “P” goals to reduce congestion, enhance traffic safety, and address community concerns.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

Item: 4
21 ATTACHMENTS:

None.

Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 4
22 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: City Manager
SUBJECT:

RECOGNITION OF DIRECTOR OF PUBLIC WORKS/CITY ENGINEER

THOMAS WHEELER FOR THIRTEEN YEARS OF SERVICE TO THE CITY OF

LAKE FOREST
RECOMMENDED ACTION(S):

Recognize the Director of Public Works/City Engineer for his thirteen years of service to the City of Lake Forest.

EXECUTIVE SUMMARY:

The City of Lake Forest proudly recognizes Thomas Wheeler, Director of Public Works/City Engineer, for his thirteen years of exceptional service, leadership, and dedication to our community.

In January 2012, Mr. Wheeler joined the City as Director of Public Works/City Engineer, bringing with him a wealth of experience and background in public infrastructure. Prior to joining Lake Forest, he served as a Manager with the Transportation Corridor Agencies and as Director of Public Works/City Engineer for the City of Rancho Santa Margarita.

During his tenure, Director Wheeler oversaw the planning, design, and construction of numerous critical infrastructure and capital improvement projects.

He played an instrumental role in the development and opening of several landmark community facilities, including the Lake Forest Sports Park and Recreation Center, the Lake Forest Civic Center, and several new parks, including Portola Park. Director Wheeler also supervised two successful franchise awards for Solid Waste and Recycling services.

Beyond these achievements, Director Wheeler led the ongoing expansion and maintenance of the City’s roadways, parks, and public facilities. He enhanced project delivery processes, implemented long-term infrastructure planning strategies, and strengthened public safety through thoughtful engineering and traffic management practices.

Director Wheeler’s leadership and vision have played a vital role in shaping the city. His final day with the City will be May 29, 2025, as he prepares to explore a Item: 5
23 3
6 1
9 new professional opportunity. We thank him for his outstanding service and wish him continued success in all his future endeavors.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Certificate of Appreciation
Initiated By: Shelly Cisneros, Human Resources Manager
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 5
24 Attachment 1

Item: 5
25 Certificate of Appreciation

THE LAKE FOREST CITY COUNCIL
Extends its sincere appreciation to

THOMAS WHEELER
Director of Public Works

For your Dedication and Outstanding Service
to the City of Lake Forest
May 20, 2025

_______________________________
Scott Voigts
Mayor
_______________________________
Robert Pequeño
Mayor Pro Tem

_______________________________
Mark Tettemer
Council Member

________________________________
Doug Cirbo
Council Member

_________________________________
Benjamin Yu
Council Member
Item: 5
26 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Thy Merritt, Acting City Clerk
Approved By: Debra Rose, City Manager
14 Item: 6
27 MINUTES OF A BUDGET WORKSHOP

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST

This budget workshop of the City Council of the City of Lake Forest held Tuesday, April 29, 2025, at the Lake Forest Community Center Multi-Purpose Room, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with all members present.

CALL TO ORDER: 5:30 p.m.

ATTENDANCE: Council Members: Doug Cirbo
Mark Tettemer
Benjamin Yu
Mayor Pro Tem: Robert Pequeño
Mayor: Scott Voigts
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
Planning Commission Secretary: Jennifer Weiss

CLOSED SESSION: (Item Nos. 1 – 3)

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957(B)(1)
TITLE: CITY MANAGER
Andrew O’Connor offered public comment and expressed concerns with the job performance of City Manager Rose.

RECOMMENDED ACTION: Closed session was conducted.

2. CONFERENCE WITH LABOR NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: MAYOR AND DOUG JOHNSON

OF RALPH ANDERSEN AND ASSOCIATES
UNREPRESENTED EMPLOYEE(S): CITY MANAGER
RECOMMENDED ACTION: Closed session was conducted.

3. CONFERENCE WITH LABOR NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: MAYOR AND CITY MANAGER UNREPRESENTED EMPLOYEE(S): ALL EMPLOYEES
Item: 7
28 April 29, 2025 LAKE FOREST CITY COUNCIL BUDGET WORKSHOP MINUTES Page 2 of 3 RECOMMENDED ACTION: Closed session was conducted.

PUBLIC SESSION: 6:30 p.m.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Council Member Tettemer.

CLOSED SESSION REPORT: City Attorney Richardson had no action to report.

PUBLIC COMMENTS: Only on matters listed on the agenda.

WORKSHOP ITEMS: (Item Nos. 4 – 7)

7. PROPOSED 2025-2027 OPERATING BUDGET AND PROPOSED 2025-2032

FINANCIAL FORECAST
City Manager Rose introduced this item and invited Finance Director Shirah to provide a presentation. Andrew O’Connor offered public comment and expressed concerns with the proposed budgets. Council questions were asked and answered.

RECOMMENDED ACTION: 1. A presentation on Proposed 2025-2027 Operating Budget and Proposed 2025-2032 Financial Forecast was received. 2.

Review, revision and direction was provided to finalize the proposed financial planning documents.

5. 2025 STRATEGIC PLAN UPDATE
City Manager Rose introduced this item and invited Assistant to the City Manager Ruelas to provide a presentation. Andrew O’Connor offered public comment and expressed concerns with the Strategic Plan. Council questions were asked and answered.

RECOMMENDED ACTION: 1. A report from staff summarizing proposed updates to the City's Strategic Business Plan was received and filed. 2.

Comment and direction on staff's proposed updates to the Strategic Business Plan was provided.

6. DRAFT CAPITAL IMPROVEMENT PLAN FOR YEARS 2025-2032
Item: 7
29 April 29, 2025 LAKE FOREST CITY COUNCIL BUDGET WORKSHOP MINUTES Page 3 of 3 City Manager Rose introduced this item and invited Assistant City Engineer Erdman to provide a presentation. No public comment was offered. Council questions were asked and answered.

RECOMMENDED ACTION: Comment on the Draft Capital Improvement Projects Plan for Fiscal Years 2025-2032 was provided.

4. TRAFFIC MANAGEMENT CENTER UPDATE
City Manager Rose introduced this item and invited Traffic Manager Tran to provide a presentation. No public comment was offered. Council questions were asked and answered.

RECOMMENDED ACTION: Comment was provided on the potential expansion of the City’s Traffic Management Center.

ADJOURNMENT: The Budget Workshop of the City Council was adjourned at 8:33 p.m.

Respectfully submitted:

APPROVED:

THY MERRITT SCOTT VOIGTS

ACTING CITY CLERK MAYOR
Item: 7
30 MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, May 6, 2025, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 5:30 p.m. with Mayor Voigts absent.

ROLL CALL:

Council Members:

Doug Cirbo
Mark Tettemer
Benjamin Yu
Mayor Pro Tem: Robert Pequeño
Mayor: Scott Voigts (absent)

City Manager: Debra Rose
City Attorney: Matthew E. Richardson
Acting City Clerk: Thy Merritt

CLOSED SESSION

1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957(B)(1)
TITLE: CITY MANAGER
ACTION: Closed session was conducted.

2. CONFERENCE WITH LABOR NEGOTIATORS
PURSUANT TO GOVERNMENT CODE SECTION 54957.6
AGENCY DESIGNATED REPRESENTATIVE: MAYOR
UNREPRESENTED EMPLOYEE(S): CITY MANAGER
ACTION: Closed session was conducted.

INVOCATION: The Invocation was provided by Vanessa Howard, South County Outreach.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Scout Troop #4321.

CLOSED SESSION REPORT: City Attorney Richardson had no action to report.

REPORT FROM STUDENT LIAISON: Maya Lowrey, Student Liaison from El Toro High School was not present.

Item: 8
31 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 7 PRESENTATIONS: (Item Nos. 3 – 5)
MOTION: It was moved by Council Member Tettemer, seconded by Council Member Cirbo, to approve Presentation Item Nos. 3 – 5. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

3. RECOGNITION OF SCOUT LEADERS OF SADDLEBACK DISTRICT

SCOUTING AMERICA
City Manager Rose introduced this item and invited Acting City Clerk Merritt to provide a presentation. Cedric Campbell provided public comment and expressed gratitude for the Scout leaders.

ACTION: Certificates of Recognition were presented to Scout Leaders of Saddleback District Scouting America.

4. RECOGNITION OF SOUTH ORANGE COUNTY EXCHANGE CLUB YOUTH

OF THE YEAR
City Manager Rose introduced this item and invited Acting City Clerk Merritt to provide a presentation. No public comment was offered.

ACTION: A Certificate of Recognition was presented to Lauren Bauman.

5. PROCLAMATION SUPPORTING DROWNING PREVENTION AND

AWARENESS SEASON
City Manager Rose introduced this item and invited Division Chief Summers to provide a presentation. No public comment was offered.

ACTION: A Proclamation designating May through August 2025 as Drowning Prevention and Awareness Season was approved.

PUBLIC COMMENTS:

There were no public comments.

CONSENT CALENDAR: (Item Nos. 6 – 14)
Council Member Yu removed Item No. 14 for discussion.

MOTION: It was moved by Council Member Tettemer, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 6 – 13. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

6. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public Item: 8
32 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 7 agenda were determined to have been read by title and further reading was waived.

7. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON APRIL 15, 2025
ACTION: The minutes were approved as submitted.

8. CERTIFICATION OF WARRANT REGISTER
ACTION: The warrant register in the amount of $6,292,401.42 was approved.

9. CERTIFICATION OF WARRANT REGISTER
ACTION: The warrant register in the amount of $5,666,109.60 was approved.

10. QUARTERLY TREASURER'S REPORT - QUARTER ENDED MARCH 31, 2025 ACTION: The report was received and filed.

11. SECOND AMENDMENT TO AGREEMENT WITH ANNEALTA GROUP AND THIRD AMENDMENT TO AGREEMENT WITH ARDURRA GROUP, INC. FOR

MUNICIPAL ENGINEERING/ STAFF AUGMENTATION SERVICES
ACTION: 1. The Second Amendment to the Professional Services Agreement with Annealta Group for Municipal Engineering/ Staff Augmentation Services was approved. 2. The Third Amendment to the Professional Services Agreement with Ardurra Group, Inc. for Municipal Engineering/ Staff Augmentation Services was approved. 3. The Mayor was authorized to execute, and the City Clerk to attest, the Second Amendment to the Agreement with Annealta Group, substantially in the form attached. 4. The Mayor was authorized to execute, and the City Clerk to attest, the Third Amendment to the Agreement with Ardurra Group, Inc., substantially in the form attached.

12. MEMORANDUM OF UNDERSTANDING BETWEEN THE COUNTY OF
ORANGE’S AND PARTICIPANTS FOR USE OF COUNTYWIDE MASS

NOTIFICATION SYSTEM
ACTION: The proposed Memorandum of Understanding with the County of Orange to continue use of the Countywide Mass Notification System, AlertOC, was approved and the City Manager was authorized to execute the agreement.

13. FIRST AMENDMENT TO THE AGREEMENT WITH CROWN FACILITY

SOLUTIONS FOR SPECIAL EVENT JANITORIAL SERVICES AT THE

COMMUNITY CENTER, PERFORMING ARTS CENTER, AND THE
Item: 8
33 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 7

CLUBHOUSE
ACTION: 1. The First Amendment to the Agreement to Crown Facility Solutions with a compensation amount of $316,000 for special event janitorial maintenance services at the Community Center, Performing Arts Center, and The Clubhouse was approved. 2. The Mayor was authorized to sign, and the City Clerk attest, the First Amendment to the Agreement with Crown Facility Solutions, substantially in the form attached.

ITEMS PULLED FOR DISCUSSION: (Item No. 14)

14. APPROVAL OF AN AGREEMENT WITH SOUTHERN CALIFORNIA EDISON FOR THE SCHEDULE LS-1, OPTION E LIGHT EMITTING DIODE FIXTURE

REPLACEMENT PROGRAM
Council Member Yu commented on whether there were better options available to the City. He made a motion to table the item to the first meeting in June. There was no second to the motion. Discussion ensued and Council questions were asked and answered by staff and Southern California Edison (SCE) Representative Kelley Lee and SCE Senior Project Manager John King. Council Member Cirbo made a motion to approve the item as recommended by staff.

Council Member Tettemer seconded the motion.

MOTION: It was moved by Council Member Cirbo, seconded by Council Member Tettemer, to: 1. Approve the Agreement entitled Schedule LS-1 Option E, Energy Efficiency-Light Emitting Diode (“LED”) Fixture Replacement Rate Agreement Form 14-965 with Southern California Edison. 2. Authorize the City Manager to sign the proposed agreement with Southern California Edison. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

PUBLIC HEARING(S): (Item Nos. 15 – 16)

15. CONSIDERATION OF THE FIVE-YEAR CONSOLIDATED PLAN AND ANNUAL

ACTION PLAN FOR THE CITY'S COMMUNITY DEVELOPMENT BLOCK
GRANT
Mayor Pro Tem Pequeño opened the public hearing. City Manager Rose introduced this item and invited Economic Development/Housing Manager Grijalva to provide a presentation. Rosalinda Bermudez provided public comment and updated the Council on Families Forward. Council questions were asked and answered. Mayor Pro Tem Pequeño made a motion to decrease CDBG funds to the Boys and Girls Club program to $5,000 and disperse $7,000 to specific programs in the proposed public services list. Council Member Tettemer made a friendly amendment to the motion to decrease funds to $7,000 and evenly disperse $5,000 amongst the rest of the programs in the list. Mayor Item: 8
34 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 7 Pro Tem Pequeño seconded the motion. Mayor Pro Tem Pequeño closed the public hearing.

MOTION: It was moved by Council Member Tettemer, seconded by Mayor Pro Tem Pequeño, to: 1. Conduct a public hearing and approve the Fiscal Year 2025-2030 Consolidated Plan and Fiscal Year 2025-26 Action Plan, and Fiscal Year 2025-2030, and Orange County Regional Assessment of Fair Housing. 2.

Authorize staff to submit the approved plans to the U.S. Department of Housing and Urban Development with decreased CDBG funds for the Boys and Girls Club program to $7,000 and evenly disperse $5,000 amongst the rest of the programs in the proposed public services list. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

16. NOISE ORDINANCE UPDATE
Mayor Pro Tem Pequeño opened the public hearing. City Manager Rose introduced this item and invited Senior Planner Santos to provide a presentation.

No public comment was offered. Council questions were asked and answered by staff and Rincon Consultant Bill Vosti. Mayor Pro Tem Pequeño closed the public hearing.

MOTION: It was moved by Council Member Tettemer, seconded by Council Member Yu, to: 1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY

COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA AMENDING THE

NOISE SECTION AND EMERGENCY OPERATIONS SECTION OF THE
GENERAL PLAN 2040 PUBLIC SAFETY ELEMENT AND FINDING SAID

ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT. (Attachment 2); 2. Conduct a first reading of an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 11.16 OF THE LAKE FOREST

MUNICIPAL CODE RELATING TO NOISE CONTROL AND FINDING SAID

ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT. (Attachment 3); 3. Adopt a Resolution entitled: A RESOLUTION

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AMENDING THE CITY’S LOCAL THRESHOLDS OF SIGNIFICANCE GUIDE FOR

IMPLEMENTING THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)

TO ESTABLISH REVISED NOISE THRESHOLDS AND FINDING SAID

ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL
QUALITY ACT. (Attachment 4). The motion was carried by a vote of 4-0 with Mayor Voigts absent.

DISCUSSION/ACTION ITEMS: (Item Nos. 17 – 18)

17. CONSIDERATION OF PROCLAMATIONS DECLARING THE MONTH OF MAY

AS ASIAN AMERICAN PACIFIC ISLANDER HERITAGE MONTH AND JEWISH Item: 8
35 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 6 of 7

18. LEGISLATIVE AND REGULATORY MATTERS
City Manager Rose introduced this item and requested the City Council consider the resolution for this item at a time to be determined. She then invited Assistant to the City Manager Ruelas to provide a presentation. No public comment was offered. Council questions were asked and answered. Mayor Tettemer made a motion to table the item to a time certain so as to receive more information.

Council Member Cirbo seconded the motion.

MOTION: It was moved by Council Member Tettemer, seconded by Council Member Cirbo, to table this item to a City Council meeting in June. The motion was carried by a vote of 4-0 with Mayor Voigts absent.

CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.

CITY COUNCIL COMMENTS:

Council Member Cirbo: Council Member Cirbo reminded everyone that it was Teacher Appreciation Day and acknowledged
teachers as unsung heroes.

Council Member Tettemer: Council Member Tettemer reported on his attendance at the Wildfire Town Hall hosted by Assemblymember
Dixon and Senator Choi, a Lake Forest Elementary
School ribbon cutting, the Rancho Days Fiesta, the
Medal of Valor luncheon, the Meadows Senior
Apartments Grand Opening, the Business Expo
hosted by the Chamber of Commerce, an event with
Senator Choi hosted by the Kiwanis Club, and the Pet
Expo.

Item: 8
36 May 6, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 7 of 7 Council Member Yu: Council Member Yu informed everyone that the city was listed in the Top 10 Safest Cities in California. He thanked staff for all their hard work.

Mayor Pro Tem Pequeño: Mayor Pequeño reported on his attendance at a Lake Forest Elementary School ribbon cutting, the Pet
Expo, the Business Expo hosted by the Chamber of
Commerce, and the Southwest Lake Forest Pop-Up
event.

ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:03 p.m.

Respectfully submitted:

APPROVED:

THY MERRITT ROBERT PEQUEÑO

ACTING CITY CLERK MAYOR PRO TEM
Item: 8
37 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Public Works
SUBJECT:

PROCLAMATION DESIGNATING MAY 18-24, 2025, AS "NATIONAL PUBLIC WORKS WEEK"
RECOMMENDED ACTION(S):

Approve a Proclamation designating May 18-24, 2025, as National Public Works Week in the City of Lake Forest
EXECUTIVE SUMMARY:

The American Public Works Association (“APWA”) will sponsor National Public Works Week this year from May 18 to May 24, 2025. Each year, more municipalities join in the celebration, helping raise public awareness about the essential role of public works in our communities. APWA works to educate both professionals and the public on the critical services public works provide - planning, building, operating, and maintaining infrastructure that supports mobility, safety, and quality of life. Public works professionals play a vital role in keeping our communities safe, functional, and thriving.

Staff recommend that the City Council approve a proclamation declaring May 18–24, 2025, as “National Public Works Week” in the City of Lake Forest.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

Proclamation – "National Public Works Week" May 18-24, 2025 Initiated By: Carole Langford, Administrative Specialist Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 9
38 Attachment
Item: 9
39 PROCLAMATION

THE LAKE FOREST CITY COUNCIL

HEREBY PROCLAIMS
May 18 through May 24, 2025
AS
“NATIONAL PUBLIC WORKS
WEEK”
May 20, 2025
_______________________________

SCOTT VOIGTS
MAYOR
___________________________
ROBERT PEQUEŇO

MAYOR PRO TEM
____________________________

MARK TETTEMER

COUNCIL MEMBER
___________________________

DOUG CIRBO

COUNCIL MEMBER
____________________________

BENJAMIN YU

COUNCIL MEMBER
Item: 9
40 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: City Clerk
SUBJECT:

NOISE ORDINANCE UPDATE
RECOMMENDED ACTION(S):

Conduct a second reading of and adopt an Ordinance entitled: AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING CHAPTER 11.16 OF THE LAKE FOREST MUNICIPAL CODE

RELATING TO NOISE CONTROL AND FINDING SAID ACTION TO BE EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT.

EXECUTIVE SUMMARY:

As part of the 2023-2030 Strategic Business Plan, the City identified the need to update the City’s noise policies and standards under Initiative SP #26 – Noise Ordinance Update. Updates to Lake Forest Municipal Code (“LFMC”), Chapter

11.16 - Noise Control include:
• New exterior noise limits for mixed use zones;
• Sets 60 dBA (the level of typical non-amplified conversation) as the daytime 15-minute average noise limit in residential zones, instead of 55 dBA plus 5 dBA for cumulative periods of more than 15 minutes; • New limits on construction noise and vibration;
• New Permit to Temporarily Exceed Noise Limits (replacing noise variance and variance board);
• Deletes graduated exterior noise limits, and interior noise standards.

Staff recommend the City Council conduct a second reading of and adopt the Ordinance.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

Item: 10
41 ATTACHMENTS:

Ordinance
Initiated By: Thy Merritt, Acting City Clerk
Submitted By: Thy Merritt, Acting City Clerk
Approved By: Debra Rose, City Manager
Item: 10
42 ATTACHMENT
Item: 10
43 ORDINANCE NO. ______

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST, CALIFORNIA AMENDING CHAPTER 11.16 OF

THE LAKE FOREST MUNICIPAL CODE RELATING TO NOISE

CONTROL AND FINDING SAID ACTION TO BE EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
WHEREAS, Lake Forest General Plan 2040 Public Safety Element implementation action PS-6a calls for the update of Chapter 11.16 of the Lake Forest Municipal Code to: (1) ensure that the noise standards are consistent with the General Plan; (2) require that new residential, mixed-use with a residential component, and other noise-sensitive development be designed to minimize noise exposure to noise sensitive uses through incorporation of site planning and architectural techniques; and (3) include noise standards for residential uses within a mixed-use development; and
WHEREAS, General Plan 2040 Public Safety Element implementation action PS-6e calls for the update of Chapter 11.16 of the Lake Forest Municipal Code to require certain measures for construction, including: restricting construction activities to certain hours; requiring a construction management plan; requiring noise reduction measures related to equipment and trucks and impact tools; standards for stationary noise sources and delivery of materials; and minimization of vibration impacts; and
WHEREAS, the draft ordinance (“Exhibit A” attached hereto) implements General Plan Public Safety Element implementation actions PS-6a and PS-6e by amending Chapter 11.16 of the Lake Forest Municipal Code accordingly, and includes further refinements which clarify, simplify, address certain omissions and incorporate certain contemporary best practices for regulating noise.

WHEREAS, in addition to the updates to the Lake Forest Municipal Code identified above, the City Council will concurrently consider adopting related updates to the Lake Forest General Plan 2040 Public Safety Element and the City of Lake Forest CEQA Significance Thresholds Guide, which modify the City’s noise policies and standards; and WHEREAS, the proposed amendments to Chapter 11.16 of the Lake Forest Municipal Code, in addition to implementing General Plan implementation actions PS-6a and PS-6e, provide for consistency with the proposed amendments to the General Plan 2040 Public Safety Element and the Noise Thresholds of Significance; and WHEREAS, on June 2, 2020, the City Council certified the Final Environmental Impact Report (State Clearinghouse No. 2019090102) (“EIR”) for and approved the 2040 Lake Forest General Plan; and
WHEREAS, in connection with its certification of the EIR, the City Council made the necessary CEQA findings, adopted a Mitigation Monitoring and Reporting Program, and adopted a Statement of Overriding Considerations for the 2040 Lake Forest General Plan; and
Item: 10
44 WHEREAS, On April 3, 2025, the Lake Forest Planning Commission conducted a duly noticed public hearing at which the Planning Commission reviewed proposed amendments to Chapter 11.16 of the Lake Forest Municipal Code and provided an opportunity for public comment; and
WHEREAS, On April 3, 2025, the Lake Forest Planning Commission adopted a Planning Commission Resolution 2025-09 recommending that the City Council adopt an ordinance amending Chapter 11.16 of the Lake Forest Municipal Code; and WHEREAS, the draft amendments to Chapter 11.16 of the Lake Forest Municipal Code were made available for public review and comment for 30 days prior to the public hearing at which the Planning Commission considered the draft ordinance; and WHEREAS, on May 6, 2025, the City Council conducted a duly noticed public hearing to consider the draft updated documents, including the proposed ordinance, at which the public was provided the opportunity to comment; and
WHEREAS, based on the entire record before the City Council and all written and oral evidence presented, the City Council finds the proposed project complies with the California Environmental Quality Act (CEQA) for the reasons set forth in this Resolution.

NOW, THEREFORE, FOLLOWING A PUBLIC HEARING PROCESS, THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES ORDAIN AS FOLLOWS:

SECTION 1. RECITALS. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings of this Ordinance.

S SECTION 2. COMPLIANCE WITH THE CALIFORNIA ENVIRONMENTAL QUALITY ACT: Based on the substantial evidence set forth in the administrative record, including but not limited to the previously certified EIR for the 2040 Lake Forest General Plan EIR (SCH #2019090102), The City Council finds that no further environmental review be required based on the following findings of fact:

A. The proposed amendments to the Lake Forest Municipal Code are within the scope of the 2040 Lake Forest General Plan EIR (State Clearinghouse No. 2019090102) that was certified by the City on June 2, 2020, and were contemplated as future actions in the EIR.

B. Moreover, none of the conditions in Public Resources Code Section 21166 and/or State CEQA Guidelines Section 15162 are triggered by the proposed amendments to the Lake Forest Municipal Code. Specifically,

1. Substantial changes are not proposed to the project that would require major revisions of the previously certified 2040 Lake Forest General Plan EIR (SCH #2019090102) due to the involvement of new significant environmental effects or a substantial increase in the severity of previously identified significant effects; and

2. Substantial changes with respect to the circumstances under which the project is undertaken that would require major revisions to the previously certified 2040 Lake Forest General Plan EIR (SCH #2019090102) due to the involvement of Item: 10
45 new significant environmental effects or a substantial increase in the severity of the previously identified significant effects have not occurred; and

3. New information of substantial importance that was not known and could not have been known with the exercise of reasonable diligence at the time the 2040 Lake Forest General Plan EIR (SCH #2019090102) was certified or adopted, as applicable, showing any of the following, has not come to light: (i) that the project would have one or more significant effects not discussed in the earlier environmental documentation; (ii) that significant effects previously examined would be substantially more severe than shown in the earlier environmental documentation; (iii) that mitigation measures or alternatives previously found not to be feasible would in fact be feasible and would substantially reduce one or more significant effects, but the project proponents declined to adopt such measures; or (iv) that mitigation measures or alternatives considerably different from those previously analyzed would substantially reduce one or more significant effects on the environment, but which the project proponents declined to adopt.

C. For these reasons, the City Council finds and declares that the proposed revisions to Lake Forest Municipal Code Chapter 11.16 are not subject to further environmental review under CEQA.

SECTION 3. Based upon substantial evidence set forth in the record of proceedings, including but not limited to the April 3, 2025, Planning Commission Staff Report on the proposed amendments to the General Plan Public Safety Element, Chapter 11.16 Lake Forest Municipal Code, and the Noise Thresholds of Significance, the April 3, 2025 Planning Commission Resolutions 2025-08, 2025-09, and 2025-10 recommending adoption of the proposed amendments to the General Plan Public Safety Element, Chapter 11.16 Lake Forest Municipal Code, and the Noise Thresholds of Significance, and the May 6, 2025 City Council Staff Report on the proposed amendments to Chapter 11.16, the General Plan Public Safety Element, and the Noise Thresholds of Significance, the City Council for the City of Lake Forest hereby repeals and replaces Chapter 11.16 of the Lake Forest Municipal Code, in its entirety, with the ordinance as set forth in Exhibit A, attached hereto and incorporated herein by this reference.

SECTION 4. GENERAL PLAN: The City Council hereby finds that the proposed amendment to Chapter 11.16 of the Lake Forest Municipal Code is compatible with the policies and actions specified in the concurrently amended City of Lake Forest General Plan Public Safety Element in that:

A. The City of Lake Forest has officially adopted a General Plan.

B. General Plan Action PS-6a calls for the update if Chapter 11.16 of the Lake Forest Municipal Code to ensure that the noise standards are consistent with this General Plan, including Tables PS-1 and PS-2, and to require new residential, mixed-use with a residential component, and other noise-sensitive development to be designed to minimize noise exposure to noise sensitive uses through incorporation of site planning and architectural techniques. The update shall also include noise standards for residential uses within a mixed-use development, which may differ from other adopted residential noise standards.

Item: 10
46 C. General Plan Action PS-6e calls for update of the City’s Noise Ordinance (Chapter

11.16) to reflect the noise standards established in this General Plan.

D. The City Council will consider, concurrently with this amendment to the Lake Forest Municipal Code amendments to the Noise section of General Plan Public Safety Element.

SECTION 5. HEALTH, SAFETY, AND WELFARE. Based on the entire record before the City Council and all written and oral evidence presented to the City Council, the City Council finds that this Municipal Code Amendment promotes the public health, safety, and welfare of the community because it will promote a comfortable community environment that is free from excessive noise pollution.

SECTION 6. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 6. CUSTODIAN OF RECORDS. The documents and materials that constitute the record of proceedings on which these findings are based are located at City Hall for the City of Lake Forest, located at 100 Civic Center Drive, Lake Forest, California.

The City Clerk is the custodian of the record of proceedings.

SECTION 7. NOTICE OF DETERMINATION. Staff is directed to file a Notice of Determination with the County of Orange and the State Clearinghouse within five (5) working days of approval of this Resolution.

PASSED, APPROVED, AND ADOPTED by the City Council of the City of Lake Forest, California, at a regular meeting of the City Council held on __________, 2025 by the following vote, to wit:
_______________________________

SCOTT VOIGTS
MAYOR
ATTEST:
______________________________________

THY MERRITT

ACTING CITY CLERK
Item: 10
47 APPROVED AS TO FORM:
______________________________________

MATTHEW RICHARDSON

CITY ATTORNEY

STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Thy Merritt, Acting City Clerk of the City of Lake Forest, California do hereby certify that the foregoing Ordinance No. 2025-__ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the _____ day of ________ 2025, by the following vote:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:
________________________

THY MERRITT

ACTING CITY CLERK
Item: 10
48 EXHIBIT A
Item: 10
49 Chapter 11.16

NOISE CONTROL
Sections:

11.16.010 Declaration of policy.

11.16.020 Definitions.

11.16.030 Measurement of noise levels.

11.16.040 Exterior noise standards.

11.16.050 Exemptions.

11.16.060 Loud noises.

11.16.070 Motor vehicle racing.

11.16.080 Construction.

11.16.090 Vibration.

11.16.100 Enforcement.

11.16.110 Permit to temporarily exceed noise limits.

11.16.010 Declaration of policy.

In order to control unnecessary, excessive and annoying sounds, it is hereby declared to be the policy of the City to prohibit such sounds generated from all sources as specified in this chapter.

It is determined that certain sound levels are detrimental to public health, welfare, and safety, and contrary to public interest.

11.16.020 Definitions.

The following words, phrases and terms as used in this chapter shall have the meaning as indicated below:
“Ambient Noise Level” shall mean the all-encompassing noise level associated with a given environment, being a composite of sounds from all sources, excluding an alleged offensive noise, at a location and approximate time at which a comparison with an alleged offensive noise is to be made. “A-weighted Decibel (dBA)” means the overall frequency-weighted sound level in Decibels that approximates the frequency response of the human ear as represented by the A-weighted network.

The reference pressure is 20 micropascals.
“Chief” shall mean Chief of Police Services.
“Construction” shall mean any demolition or building construction requiring a building permit, and any excavating or filling of earth material requiring a grading permit, or any combination thereof conducted at a site to prepare said site for construction or other improvements thereon. “Decibel (dB)” shall mean a unit which denotes the ratio between two quantities which are proportional to power: the number of decibels corresponding to the ratio of two amounts of power is ten times the logarithm to the base ten of this ratio.
“Director” shall mean the Director of Community Development. “Domestic Power Tool” means a mechanically powered saw, sander, drill, grinder, lawn or garden tool, snow blower, or similar device that is used in residential areas for work that is typically done by or for residential occupants.
“Dwelling Unit” shall have the same meaning as in Section 9.04.030(D). “Emergency Machinery, Vehicle or Work” shall mean any machinery, vehicle or work used, employed or performed in an effort to protect, provide or restore safe conditions in the community or for the citizenry, or work by private or public utilities when restoring utility service. “Equivalent Continuous Sound Level (Leq)” means the value of an equivalent, steady sound level which, in a stated period, has the same sound energy as the time-varying sound. Thus, the Leq metric is a single numerical value that represents the equivalent amount of variable sound energy received at a location over the specified duration.
“Impulsive Noise” shall mean noise of short duration, usually less than one second, with an abrupt onset and rapid decay, such as a sudden bang.

Item: 10
50 “Industrial Property” means a parcel of real property which is developed and used in part or in whole for manufacturing, storage and distribution, research and development, office, or other non- commercial, non-residential uses.
“Maintenance of Real Property” refers to the action of maintaining and the overall upkeep of a real property (i.e., fixed property, otherwise referred to as immovable property). “Maximum Sound Level (dBA Lmax)” means the highest RMS sound level measured during the measurement period.
“Mobile Noise Source” shall mean any transportation related noise source operating on public roadways.
“Mixed-Use” shall mean the definition of “Mixed-Use” in Section 9.04.030. “Noise Level” shall mean the “A” weighted Sound Pressure Level in Decibels obtained by using a Sound Level Meter at slow response with a reference pressure of 20 micronewtons per square meter.

The unit of measurement shall be designated as dBA.
“Noise-Sensitive Land Use” includes uses listed in Table 1 below. “Person” shall mean a person, firm, association, co-partnership, joint venture, corporation, or any entity, public or private in nature.
“Residential Property” shall mean a parcel of real property that is developed and used either in part or in whole for residential purposes. This does not include hotels or motels but does include other transitory lodgings.
“Root-Mean-Square Sound Level (RMS)” means the square root of the average of the square of the sound pressure over the measurement period.
“Simple Tone Noise” shall mean a noise characterized by a predominant frequency or frequencies such that other frequencies cannot be readily distinguished. “Sound Amplifying Equipment” means any machine or device used for the amplification of the human voice, music, or any other sound, excluding standard automobile stereos when used and heard only by the occupants of the vehicle and as used in this chapter, warning devices on authorized Emergency Vehicles, or horns or other warning devices on any vehicle used for traffic safety purposes. “Sound Level Meter” shall mean an instrument meeting American National Standard Institute’s Standard S1.4-1971 for Type 1 or Type 2 sound level meters or an instrument and the associated recording and analyzing equipment which will provide equivalent data. “Sound Pressure Level” of a sound, in Decibels, shall mean 20 times the logarithm to the base 10 of the ratio of the pressure of the sound to a reference pressure, which reference pressure shall be explicitly stated.
“Stationary Noise Source” shall mean a stationary device which creates sounds while fixed in place or motionless, including but not limited to industrial and commercial machinery and equipment, pumps, fans, compressors, generators, air conditioners, and refrigeration equipment. Also, vehicles on private property.
“Vibration-Sensitive Land Use” means residential, hotels, motels, schools, hospitals and medical offices with vibration-sensitive equipment, places of worship, cultural land uses, commercial, office and government uses. Outdoor areas with no buildings and industrial and manufacturing uses are not considered vibration sensitive. All structures should be considered for potential damage analysis related to construction activities.

11.16.030 Measurement of noise levels.

Any Noise Level measurements made pursuant to the provisions of this chapter shall be performed using a Sound Level Meter as defined in Section 11.16.020. While the exterior noise standards in Section 11.16.040 are applied at the property line of the receiving use, the location for measuring Noise Levels may be at any publicly accessible point near the affected property line if it can Item: 10
51 be determined that the measurement point is acoustically similar to the property line. The measurement shall be made at a point at least four feet from reflective surfaces and at least four feet away from reflective surfaces, and for a duration of at least 15 minutes. The measurement shall be made using the A-weighting network (dBA) with “slow” meter response. Impulsive or impact noises shall be measured using “fast” meter response. The purpose of the measurement is to determine if the alleged noise violation exceeds the standards established in Section 11.16.040. If, for any reason, the alleged offending noise cannot be turned off, shut down, or temporarily eliminated from the area, then the Ambient Noise Level shall be estimated by performing a representative measurement in the same general area of the noise source but at a sufficient distance such that the noise is inaudible.

11.16.040 Exterior noise standards.

A. The following exterior noise standards set limits for noise that land uses are allowed to generate as received by other land uses. These standards may be used during Code enforcement of potential noise violations. For purposes of determining potential project impacts during environmental impact review processes pursuant to the California Environmental Quality Act (“CEQA”), the average hourly level (L eq) standards shall be utilized unless all sources are impact in nature. The standards shall apply to the corresponding land use in Residential and Mixed-Use zones only. It is unlawful for any person to create any noise either within or outside the City due to a Stationary Noise Source (or any Mobile Noise Source not pre-empted by State or Federal laws), or to allow the creation of any noise on property owned, leased, occupied, or otherwise controlled by such person, which causes the Noise Level when measured at the property line of any residential use in a residential or mixed use zone, to exceed the applicable noise standards listed in Table 1 – Exterior Noise Standards:

TABLE 1 – EXTERIOR NOISE STANDARDS
Land Use
Noise Level (dBA
Leq)
Noise Level (dBA
Lmax) Time Period
60 80 7:00 a.m.–10:00
p.m.Residential in Residential
Zones 50 70 10:00 p.m.–7:00
a.m.
65 85 7:00 a.m.–10:00
p.m.Residential Portion of Mixed-
Use in Mixed-Use Zones 50 70 10:00 p.m.–7:00
a.m.

Places of Worship, Hospitals,
and Schools in Residential
and Mixed-Use Zones
65 85 All Hours
Places of Worship, Hospitals,
and Schools in Commercial
and Industrial Zones
70 90 All Hours
B. In the event the alleged offensive noise consists entirely of Impulsive Noise, Simple Tone Noise, amplified speech, music, or any combination thereof, each of the above Noise Levels shall be reduced by five dBA. Such noises are generally considered to be particularly annoying and are a primary source of noise complaints.

C. If the alleged offense affects a property outside the City’s jurisdiction, the exterior noise standards shall be enforced at the City boundary.

Item: 10
52 D. In the event the measured Ambient Noise Level exceeds any of the noise limit categories above, the noise limit as applied to the contribution of the source(s) in question shall be the Ambient Noise Level.

E. If the noise source and the affected property are within different land use categories, the noise standards of the affected property shall apply.

F. For Mixed-Use residential land uses affected by noise on the same property (e.g., commercial sources affecting the residential portion of the same property), the exterior noise standard shall be applicable at exterior areas provided for private or common usable open space purposes.

Private usable open space is defined as usable open space intended for use by occupants of one Dwelling Unit, normally including yards, decks, and balconies. Common usable open space is defined as open space intended for common use by any/all residents of a development, including swimming pools, recreation courts, patios, open landscaped areas, and greenbelts with pedestrian walkways and bicycle trails, but not including off-street parking and loading areas or driveways. If no balcony or private open space is provided for a residential unit, the noise limit shall be applicable at the exterior of accessible openings (doors and windows) to the unit.

11.16.050 Exemptions.

The following activities shall be exempt from the provisions of this chapter:

A. Activities, such as school bands, school athletics, and school entertainment events, not constituting “special events” (as defined in Section 5.05.020 of the Municipal Code) conducted on the grounds of any public or private nursery, elementary, intermediate, or secondary school or college.

B. “Special events” as defined in Section 5.05.020 provided said events are conducted pursuant to a special event permit issued as described in Chapter 5.05. However, this exemption shall not preclude use of the standards set forth in Section 11.16.040 (“Exterior noise standards”) as a guide for the application, review, or issuance of special event permits.

C. Any mechanical device, apparatus or equipment used, related to, or connected with Emergency Machinery, Vehicles, or Work.

D. Noise sources associated with Construction, repair, remodeling, or grading of any real property, provided that: (1) the City has issued a building permit, grading permit, or similar permit for such activities; (2) said activities do not take place between the hours of 8:00 p.m. and 7:00 a.m., Monday through Saturday, or at any time on Sunday or a legal City of Lake Forest holiday; and (3) the average Construction Noise Levels do not exceed 80 dBA Leq at the first floor of nearby Noise- Sensitive Residential Uses.

E. Noise sources associated with the Maintenance of Real Property and use of Domestic Power Tools, provided said activities take place between 7:00 a.m. and 8:00 p.m. on any day except Sunday or a legal City of Lake Forest holiday, or between the hours of 9:00 a.m. and 8:00 p.m. on Sunday or a legal City of Lake Forest holiday.

F. Any activity to the extent regulation thereof has been preempted by State or Federal law.

G. Noise sources associated with solid waste collection and removal, provided such activities take place in accordance with LFMC Section 16.05.000(D).

11.16.060 Loud Noises
It is unlawful for any person to:

A. Use, operate, or permit to be operated any sound-amplifying equipment or speaker for producing or reproducing sound that exceeds the noise standards in section 11.16.040.

B. Maintain, manage, or control any business or Residential Property in violation of subsection A.

Item: 10
53 C. Repair, rebuild, modify, or test any motor vehicle or motorcycle in such a manner as to exceed the noise standards in section 11.16.040.

D. Sound or permit the sounding of any amplified signal from a bell, chime, siren, whistle, vehicle horn or similar device, intended primarily for non-emergency purposes which exceeds the noise standards in section 11.16.040. Devices used in conjunction with schools and places of worship shall be exempt from this provision.

E. Operate or cause to be operated any motor vehicle or motorcycle not equipped with a legally compliant muffler or other sound dissipative device in good working order and in constant operation. No person shall remove or render inoperative, or cause to be removed or rendered inoperative, other than for purposes of maintenance, repair, or replacement, any muffler or sound dissipative device on a motor vehicle or motorcycle.

F. Own, maintain, control, or operate any premises or property where noise in violation of

11.16.040 and/or 11.16.060 continues after being informed, anytime within the preceding 30 days by the Police Department or Community Development Department that a violation of this chapter has been committed on said premises.

G. Violations of this section are hereby declared a nuisance per se.

11.16.070 Motor vehicle racing.

It is unlawful to conduct motor vehicle racing, testing, timing or similar noise-producing activities at raceways, speedways, off-road vehicle courses, drag strips or other similar places, including, but not limited to, the operation of midget race cars, drag cars, motorcycles, off-road vehicles, and specialty automobiles, between the hours of 11:30 p.m. and 8:00 a.m.

11.16.080 Construction.

The following regulations set hours, allowed noise levels, and best management practices for construction noise that occurs within the City of Lake Forest. These standards may be used during code enforcement of potential noise violations or used to determine potential project impacts during environmental review processes pursuant to the California Environmental Quality Act (“CEQA”). The following is required for construction:

A. Construction activities, including delivery of material or equipment, shall not take place between the hours of 8:00 p.m. and 7:00 a.m., Monday through Saturday, or at any time on Sunday or a City holiday; and the average Construction Noise Levels shall not exceed 80 dBA Leq(1-hour) at the first floor of nearby Noise-Sensitive Land Uses.

B. If construction noise has the potential to exceed the standards in section 11.16.090.A., as determined by code enforcement of noise violations, analysis of potential construction noise impacts during a review pursuant to the California Environmental Quality Act, or if construction using heavy equipment is proposed within 100 feet of Noise-Sensitive Land Uses, a Construction Noise Management Plan shall be prepared by a qualified acoustician and submitted by the applicant. The noise reduction measures shall be determined in the plan and shall be quantified to demonstrate that noise levels would not exceed the standards.

11.16.090 Vibration
A. Operating or permitting the operation of any device that creates vibration that exceeds current published Caltrans vibration criteria at a receiving Vibration-Sensitive Land Use is prohibited.

B. For projects implementing a phase or phases of construction that incorporate equipment as presented in Table 2 below: during the pre-building permit issuance phase and after a specific equipment list has been determined: 1) A qualified structural engineer, as approved by the Director of Community Development, or designee shall identify all structures that are located Item: 10
54 within the distances established in Table 2 and that have the potential to be affected by ground-borne vibration originating from the construction; and 2) A qualified acoustical engineer shall compile a list of proposed construction equipment and compare to the City’s accepted vibration criteria. If it is determined that the proposed equipment would generate vibration levels below the City’s standard of 0.3 inches per second (in/sec) peak particle velocity (PPV), no further vibration assessment is necessary. However, if vibration levels would potentially exceed the City’s standard of 0.3 in/sec PPV, the Project Applicant shall develop a Vibration Monitoring and Construction Contingency Plan for approval by the Director of Community Development, or designee, to ensure that vibration levels would not exceed the City’s accepted vibration damage criteria of 0.3 in/sec PPV. If a Vibration Monitoring and Construction Contingency Plan is deemed necessary, monitoring of vibration during initial construction activities shall be required. Monitoring results may indicate the need for more or less intensive measurements. The Vibration Monitoring and Construction Contingency Plan, at the discretion of the Director of Community Development or designee, shall include the following items as necessary:
• Identification of structures where monitoring would be conducted; • A vibration monitoring schedule;
• Defined structure-specific vibration limits;
• Photographic, elevation, and crack surveys to document before and after construction conditions; and
• Identification of construction contingencies for when vibration levels approach the limits.

When vibration levels approach the limits specified in this Chapter, construction shall be suspended and contingencies identified in the approved Vibration Monitoring and Construction Contingency Plan shall be implemented as necessary to lower vibration levels. For some projects, the ability to shield or protect the affected building from potential vibration impacts may be possible as an alternative to changing construction methods.

TABLE 2: VIBRATION ASSESSMENT GUIDELINES
Phase of Construction Distance (ft)
Grading
-Large Equipment
*Example: D9 Dozer, Loaded Dump Truck 15
-Impact Hand tools
*Example: Jackhammer 10
Pile Driving
-Impact Pile Driver 300 or within 5 times the depth of the pile, whichever is less
-Vibratory Pile Driver 150 or within 5 times the depth of the pile, whichever is less

11.16.100 Enforcement.

A. The Director or Chief and their duly authorized representatives shall enforce the provisions of this chapter. The Chief and their duly authorized representatives are authorized pursuant to Penal Code Section 836.5 to arrest any person without a warrant when they have reasonable cause to believe that such person has violated a provision of this chapter in their presence. No person shall interfere Item: 10
55 with, oppose, or resist any authorized person charged with the enforcement of this chapter while such person is engaged in the performance of his duty.

B. If the Director or Chief and their duly authorized representatives conduct noise monitoring tests or other noise measurement readings for purposes of enforcement, and the Noise Level is found to exceed the limits specified in this chapter, the property owner or responsible party shall be required to pay the City’s cost of the noise monitoring tests or readings.

11.16.110 Permit to temporarily exceed noise limits
A. Applications. The owner or operator of a noise source may file an application for a permit to temporarily exceed the noise limits in this chapter. The application shall set forth: (1) all facts regarding the request, including a detailed description of the noise source and proposed dates and times the noise limits would be exceeded; (2) the reasons why compliance with the noise limits cannot be achieved and the basis for such a determination; (3) all actions the applicant has taken, intends to take, and any proposed methods to minimize noise during the temporary activity; and (4) any such additional information relevant to the request the Director may require.

B. Permit Fee. The application shall be accompanied by a fee in the current amount established by resolution of the City Council. A separate application shall be filed for each noise source; provided, however, that several Mobile Noise Sources under common ownership or several fixed sources on a single property may be combined into one application.

C. Permit Processing. Within five days of receipt of a complete application, the Director shall forward the application to the City Manager for a determination. An applicant shall remain subject to the terms of this chapter unless and until a permit to temporarily exceed noise limits is granted.

D. City Manager Review, Authority, and Decision. The City Manager shall consider the likely magnitude of nuisance caused by the proposed noise, the uses of property within the area of impingement by the noise, time of day factors related to potential impacts to surrounding property occupants, and any other relevant considerations including, but not limited to, the fact that a noise generator in question commenced operations prior to the existence of a noise-sensitive use affected by noise from such facility, and the general public interest and welfare.

The City Manager is authorized to grant a permit to temporarily exceed the noise limits of this chapter for a period not to exceed 30 days if the City Manager finds such temporary waiver:

1. would be in the public interest and there is no feasible and prudent alternative to the activity, or the method of conducting the activity, for which the temporary waiver is sought; and

2. that strict compliance with the requirements of this chapter will cause practical difficulties, unnecessary hardship, or unreasonable expense.

After reviewing the application and all relevant facts and information, the City Manager shall render a decision on the application. Such decision shall be transmitted to the applicant in written form within ten days of the application submittal. The City Manager’s decision shall be final.

E. Permit Requirements. A permit shall be for a limited period and may be subject to any terms, conditions, and requirements as the City Manager deems reasonable to achieve maximum compliance with the provisions of this chapter. Such terms, conditions and requirements may include, but shall not be limited to, limitations on Noise Levels and operating hours, and a requirement to implement noise attenuation measures.

Item: 10
56 CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Public Works
SUBJECT:

FIRST AMENDMENT TO AGREEMENT WITH DATA TICKET, INC. FOR

PERMIT PARKING SOFTWARE
RECOMMENDED ACTION(S):

1. Approve the First Amendment to the Parking Permit and Citation Processing Program with Data Ticket, Inc. for administration of a parking permit processing program and parking citation processing services.

2. Authorize the Mayor to sign, and the City Clerk to attest the First Amendment with Data Ticket, Inc., substantially in the form attached.

EXECUTIVE SUMMARY:

The City of Lake Forest has implemented Permit Parking zones on over fifty streets, which requires residents to obtain annual parking permits and guest permits. Historically, this program was administered manually by City staff, processing over 940 residential parking permits and over 3,100 guest permits on an annual basis. To streamline the process and enhance the resident experience, the City implemented a web-based parking permit and citation processing system provided by Data Ticket, Inc. This online platform allows residents to conveniently obtain permits and temporary passes from home, with access to customer support. Data Ticket, Inc. has consistently delivered high- quality service, earning a “very satisfied” rating for its performance.

The original contract agreement (Attachment 1) has a three-year term with two one-year term extension options. The three-year initial term expires on August 16, 2025. The proposed First Amendment to the Agreement (Attachment 2) extends the contract term to August 16, 2026, without additional compensation.

The Amendment updates the fee schedule to reflect increased mailing costs while maintaining the original compensation amount.

Staff recommend the City Council approve the proposed First Amendment with Data Ticket, Inc. and authorize the Mayor to sign and the City Clerk to attest the First Amendment with Data Ticket, Inc.

Item: 11
57 BACKGROUND:

In 2004, the City adopted the Residential Parking Management Policy (“Policy”) to provide a framework to evaluate requests for permit parking. The Policy has been updated several times. The latest version of the Policy was adopted in May 2019. This Policy identifies fees associated for permanent parking permits and temporary no-fee one-day guest permits.

On August 16, 2022, in accordance with the 2021-2028 Strategic Business Plan, the City Council approved the contract Agreement with Data Ticket, Inc. for administration of a parking permit processing program and parking citation processing services. This was for a three-year term with two optional one-year amendments.

The scope of work for the Parking Permit Processing Program and Citation Processing services includes the following:
•A web-based residential permit parking program
•Delivery of permit placard cards
•Customer service support
•Citation processing
•Payment processing
•Administration of the appeals process
•Collection services for delinquent accounts
Additionally, Data Ticket, Inc. sends annual email notifications to residents about the renewal process for residential parking permits and provides year-round support to assist with navigating the web-based program.

DISCUSSION:

The proposed First Amendment to the Agreement (Attachment 2) would extend the contract term an additional year to August 16, 2026, without adding additional compensation under the Agreement. It updates the fee schedule to reflect increased mailing costs, while maintaining the original total compensation amount. The cost of postage has risen approximately 30% which affects the cost of mailing notices, appeals, payment plans, and refunds. Staff projects the current overall compensation amount in the agreement is sufficient to accommodate this slight rate increase; therefore no compensation increase is recommended.

Over the past three years, the web-based permit program has proven to be an effective and convenient platform for residents, allowing them to process permits online and receive temporary residential and guest passes via email, as well as Item: 11
58 access the platform for printing. The program has been user-friendly, and Data Ticket, Inc. offers troubleshooting assistance through its customer service phone line, ensuring residents receive support when requested.

Vendor Performance Assessment
Pursuant to the City’s Purchasing and Contract Guidelines, staff completes vendor performance assessment during the preparation of a proposed contract amendment. The vendor’s performance assessment is used as a guide to determine whether a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Utilizing an evaluation form, staff rates the consultant in each category as shown in Table 1.

Table 1: Consultant Performance Review
Data Ticket, Inc. – Performance Review
August 16, 2022 through April 30, 2025
Category Unsatisfied – Very Satisfied
Performance of Scope of
services
☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐Satisfied ☒Very Satisfied ☐N/A The chart above provides an overall summary of Data Ticket, Inc.’s performance during the evaluation period and the duration of the original agreement. Data Ticket, Inc. received an overall rating of “very satisfied” on this assessment, which means Data Ticket, Inc. is eligible for an amendment. Since Data Ticket, Inc. has been performing at a “very satisfied” level, staff believes this amendment is justified.

Staff recommend the City Council approve the proposed First Amendment to the Agreement with Data Ticket, Inc. to update the fee schedule and extend the term of the agreement to August 16, 2026 with no additional compensation. Data Ticket, Inc. has proven to be an essential component of the Permit Parking program, offering greater efficiency compared to the previous process in which City staff issued permits manually.

The City Attorney has reviewed and approved the agreement as to form.

FISCAL IMPACT:

Item: 11
59 The proposed 2025-2027 Operating Budget includes sufficient funds to cover the costs of the recommended action.

ATTACHMENTS:

1. Contract Agreement with Data Ticket, Inc.

2. First Amendment Agreement with Data Ticket, Inc.

Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 11
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93 Attachment 2
Item: 11
94 PARKING PERMIT & CITATION PROCESSING

City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630

Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
95 City of Lake Forest
undefined
Parking Permit & Citation Processing
I. PARTIES AND DATE. ................................ ................................ ..............

II. RECITALS. ................................ ................................ ..............................

III. TERMS................................. ................................ ................................ ..

IV. SIGNATURES. ................................ ................................ ........................

V. EXHIBIT "C" - COMPENSATION ................................ ..............................

Attachments:

A - DRAFT - City Council Staff Report (13)
B - DRAFT - Attachment 1 - Data Ticket Original Agreement 2022-070

Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
96 Title: Parking Permit & Citation Processing
3 1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Data Ticket, Inc., a California Corporation (Inc.) , with its principal place of business at 2603 Main Street, Suite 300, Irvine, CA 92614 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
97 Title: Parking Permit & Citation Processing
4 2. RECITALS.

2.1. Agreement
The Parties entered into that certain Agreement for Parking Permit and Citation Processing Program Services dated August 17, 2022 (“Agreement”).

2.2. First Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement and update the rates of compensation under the Agreement.

Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
98 Title: Parking Permit & Citation Processing
5 3. TERMS.

3.1. Term.

Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:

The term of this Agreement shall be from August 17, 2022 to August 16, 2026, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one (1) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2. Rates of Compensation.

Exhibit “C” of the Agreement is hereby amended in to update rates of compensation in the form of EXHIBIT "C" - COMPENSATION to this First Amendment, attached hereto and incorporated herein.

3.3. Remaining Provisions of Agreement.

Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
99 Title: Parking Permit & Citation Processing
6 4. SIGNATURES.

4.1. SIGNATURES.

CITY OF LAKE FOREST Data Ticket, Inc.

By: [AUTHORIZED CITY SIGNATURE]

Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]

Brook Westcott
Chief Operating Officer

ATTEST:

By: [CITY CLERK SIGNATURE]

Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 1]

Brook Westcott
Chief Operating Officer
APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]

Best Best & Krieger LLP
City Attorney

[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
100

Title: Parking Permit & Citation Processing
7 5. EXHIBIT "C" - COMPENSATION

5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE HUNDRED SEVENTY-FIVE THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS AND TWENTY CENTS ($175,738.20).

Compensation shall be paid per the following schedule and terms.

Description Unit Cost/ Rate –
Original
Agreement
Cost/Rate – First
Amendment

PERMIT PROCESSING PROGRAM
Permit Registration and
Validations Detailing Solution
(Includes hosting requirements)
Per Year $6,000.00 $6,000.00
Extra Programming Services
(For additional Permit Types)
Per Hour $200.00 $200.00
Permit Fulfillment
(Includes Letter and First Class
Mail)
Each $4.30 $4.40
Permit Production
(Estimated Cost for Decal
Permits)
Each $0.45 $0.45

PARKING CITATION PROCESSING
SYSTEM

Citation Processing - Automated Each $0.48 $0.48
Citation Processing - Manual Each $0.65 $0.65
Collection Letters Each $0.78 $0.91
Notice Processing N/A $ - $ -
Final Notice Letters N/A $ - $ -
Out of State Processing Percent 23% 23%
Delinquent Processing
(Based on value of delinquent
citations)
Percent 23% 23%
Administrative Adjudication
Including Online Appeals
Each $0.50 $0.50
Adjudication Document Scanning Each $0.50 $0.50
Initial Review Result Letter Each $0.78 $0.91
Hearing Result Letters Each $0.78 $0.91
Hearing Examiner Services Per Hour $85.00 $85.00
Payment Plan Application
Processing
Each $5.80 $5.93
FTB Processing (in Dollars) Each $10.00 $10.00
Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
101

Title: Parking Permit & Citation Processing
8 FTB SSN Lookup Each $2.75 $2.75
Warnings Each $0.48 $0.48
Handheld Lease (Monthly) Per
Month
Per
Device
$39.00 $39.00
Handheld Purchase Each $1,277.00 $1,277.00
Printer Lease - Included with
Handheld
N/A $ - $ -
Printer Cost - Included with
Handheld
N/A $ - $ -
Software Licensing Fees Per Year
Per
Device
$100.00 $100.00
Software Maintenance with Data
(Cost of Data is a Pass-through
Charge of an estimated $45 in
addition to a monthly $25
maintenance fee rate)
Per
Month
Per Unit
$70.00 $70.00
Citibank In-Trust (Escrow)
Account Service*
Monthly $100.00 $100.00
Refunds and NSF’s Per item $8.00 $8.13
*City shall be responsible to pay all bank and back supply charges for this account.

Other Miscellaneous Fees and Rates

Credit Card Chargeback Processing - $30 per transaction • If a chargeback occurs, a fee will be charged to the Patron for the processing of the chargeback. • No fee will be charged to the City.

Postal Rate Increase Offset – If postal rates increase during the term of the agreement, fees to Consultant shall be raised immediately to offset the effect of the actual postal rate increase.

County Fees

Consultant shall deposit with the County Treasurer all sums due the County as the result of processing a parking violation not later than 45 days after the last day of the month in which the parking penalty was received.

Fees due to the county are subject to the California Vehicle Code and are separate from and not subject to the not-to-exceed fee for services provided by the Consultant. Exhibit “F” County of Orange Fees Report Example lists the most recent report template and contains rates as of the original agreement effective date. Fees may be subject to change based on County and State direction.

Docusign Envelope ID: 04043B85-2FAB-4834-A045-1F901CCD87BF Item: 11
102

Title: Parking Permit & Citation Processing
9 In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.

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CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Public Works
SUBJECT:

SECOND AMENDMENT TO THE 2009 WASTE DISPOSAL AGREEMENT

WITH THE COUNTY OF ORANGE
RECOMMENDED ACTION(S):

1. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE
SECOND AMENDMENT TO THE 2009 WASTE DISPOSAL AGREEMENT
WITH THE COUNTY OF ORANGE.

2. Authorize the Mayor to sign, and the City Clerk to attest, the Second Amendment substantially in the form attached.

EXECUTIVE SUMMARY:

Solid waste disposal at Orange County landfills is governed by a Waste Disposal Agreement (“WDA”) under which cities/sanitary districts agree to exclusively deposit certain waste at the County of Orange’s landfills in exchange for low and stable disposal rates. The current WDA was entered into in 2009 (Attachment 1) and subsequently amended to extend the term through June 30, 2025 (Attachment 2). The Orange County City Manager Association (“OCCMA”) is currently negotiating a successor agreement to the WDA with Orange County Waste & Recycling (“OCW&R”). Additional time is needed to finalize mutually agreeable terms and disposal fees. Staff recommend adopting a resolution approving a second amendment to the WDA (Attachment 3) and authorize the Mayor to sign the amendment to effectuate its terms. The proposed amendment extends the current WDA by one year to allow for continued negotiations and includes a 2.6% disposal fee increase, per the escalation formula in the current WDA (Attachment 4).

BACKGROUND:

Solid waste disposal at Orange County landfills is governed by a Waste Disposal Agreement (“WDA”) in which cities and sanitary districts agree to exclusively deposit certain waste at the County of Orange’s landfills in exchange for low, stable disposal rates. On June 16, 2009, the City Council approved the current Item: 12
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WDA with the County of Orange for a term of July 1, 2010, through June 30, 2020 (Attachment 1). On April 5, 2016, the City Council approved the First Amendment to the WDA which extended the term to June 30, 2025 (Attachment 2).

DISCUSSION:

The current WDA between all Orange County cities/sanitary districts, and the County of Orange expires on June 30, 2025. In January 2022, Orange County Waste & Recycling (“OCW&R”) notified cities of its intent to revise the WDA to align with legislative requirements such as Senate Bill 1383, which requires local governments to divert organic waste, such as food scraps and landscaping waste, away from the landfills. OCW&R presented a proposed successor agreement to the WDA, titled the Waste Infrastructure System Enhancement (“WISE”) agreement, at an Orange County City Manager’s (“OCCMA”) summit on November 7, 2024.

The WISE agreement proposed increasing the landfill disposal rate from $42.65 to $82 per ton (a 92.3% increase). It also proposed a rebate program for composted organic waste and an allocation of capital expenditures for organics recycling infrastructure at County landfills. The OCCMA formed a committee in December 2024 to negotiate a successor agreement to the WDA and requested an extension of the current WDA to allow time for such negotiations.

OCW&R has agreed to the OCCMA committee’s request for an extension under the terms of the proposed amendment, which generally provides for a 12-month extension of the current WDA and a 2.6% disposal fee increase, per the escalation formula in the current WDA. The extension period will allow stakeholders to conduct due diligence on a successor agreement to the WDA and evaluate costs, infrastructure plans, and future fee adjustments. If the OCCMA committee and OCW&R do not reach mutually agreeable terms by September 30, 2025, monthly updates will be provided to all cities/sanitary districts beginning in October 2025.

Staff recommend the City Council approve the Second Amendment to the WDA by adopting the attached Resolution (Attachment 3) and authorize the Mayor to sign and the City Clerk to attest the proposed Second Amendment to the WDA substantially in the form attached (Attachment 4). Approval of the Second Amendment ensures stable disposal rates and collaboration between all cities/sanitary districts in Orange County for an additional year. The City Attorney’s Office reviewed and approved the Second Amendment substantially as to form. The City Attorney’s Office also prepared the Resolution to Approve the Amendment.

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FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

1. Waste Disposal Agreement with County of Orange

2. First Amendment to the Waste Disposal Agreement

3. Resolution No. 2025-XX

4. Proposed Second Amendment to Waste Disposal Agreement Initiated By: Christine Groves, Administrative Services Manager Submitted By: Thomas Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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ATTACHMENT 3
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55136.00500\43675959.1
RESOLUTION NO. 2025-XX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE

FOREST, CALIFORNIA, APPROVING THE SECOND AMENDMENT TO
THE 2009 WASTE DISPOSAL AGREEMENT WITH THE COUNTY OF
ORANGE.

WHEREAS, the City of Lake Forest (the “City”) has an existing Waste Disposal Agreement (the “Waste Disposal Agreement”) with the County of Orange (the “County”) which requires the City to dispose of all specified solid waste generated within the City to County landfills and for the County to accept all such waste at a price agreed upon by the City and County; and WHEREAS, the original Waste Disposal Agreement became effective on or about July 23, 2009, and by its term was set to expire on June 30, 2020; and WHEREAS, an Amendment to the Waste Disposal Agreement (the “First Amendment”) was entered between the City and County on June 30, 2016, which provides, among other things, for the continued importation of waste from outside the County at County landfills in exchange for allocation to the cities of a portion of future importation revenues; for the disposal of solid waste generated within the City to be disposed of in an environmentally safe manner and at a reasonable cost for the near future; and for the operation of the landfills in an environmentally safe and reliable manner through June 30, 2025; and
WHEREAS, the City and County are currently negotiating a successor agreement, the Waste Infrastructure System Enhancement (WISE) Agreement, to the Waste Disposal Agreement, as amended by the First Amendment, that will ensure that the City and County are in compliance with current legislative requirements for waste disposal, including SB 1383; and WHEREAS, the City and County require additional time to negotiate the successor agreement, and the City and County have mutually agreed that the Waste Disposal Agreement, as amended by the First Amendment, shall, among other things, be extended for a period of 12- months (the “Second Amendment”).

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL, AS
FOLLOWS:

Section 1. The foregoing recitals are true and correct.

Section 2. The City Council hereby finds and determines that the Second Amendment furthers the public health, safety, and welfare.

Section 3. The City Council hereby finds and determines that the Second Amendment shall be amended into the terms and provisions of the Waste Disposal Agreement, as amended by the First Amendment, in the form as submitted by the City Manager, are approved and that the City Manager is authorized to execute, and the City Clerk to attest, the Second Amendment on behalf of the City.

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Section 4. The officers and employees of the City are authorized and directed, jointly and severally, to do any and all thing necessary or advisable in order to effectuate the purposes of this Resolution and to administer the City’s obligations and duties to be performed.

PASSED, APPROVED AND ADOPTED this _____ day of __________ 2025, by the following vote, to wit:
______________________________

SCOTT VOIGTS
MAYOR
ATTEST:
______________________________

THY MERRITT

ACTING CITY CLERK
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STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )
I, Thy Merritt, Acting City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2025-___ was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of ____________ 2025 by the following vote, to wit:

AYES:

NOES:

ABSENT:

ABSTAIN:

ATTEST:
______________________________

THY MERRITT

CITY CLERK
APPROVED AS TO FORM:
______________________________

MATTHEW RICHARDSON

CITY ATTORNEY
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ATTACHMENT 4
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SECOND AMENDMENT TO WASTE DISPOSAL AGREEMENT
Between

THE COUNTY OF ORANGE, CALIFORNIA
and the

CITY OF LAKE FOREST
June 30, 2025
County Amendment Authorization Date
_________________, 2025
County Notice Address:

Director, OC Waste & Recycling
601 N. Ross Street
5th Floor
Santa Ana, CA 92701
City Amendment Authorization Date
____________________, 2025
City Notice Address:

City of Lake Forest
Attn: City Manager
100 Civic Center Dr.

Lake Forest, CA 92630
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SECOND AMENDMENT TO WASTE DISPOSAL AGREEMENT
THIS SECOND AMENDMENT TO THE WASTE DISPOSAL AGREEMENT (“Second Amendment”) is made and dated as of the date indicated on the cover page hereof between the County of Orange, a political subdivision of the State of California (the “County”), and the City (general law, charter or other), Special District or Sanitary District designated on the cover page of this Agreement and party to this Agreement.(the “City”).

RECITALS
The County owns, manages, and operates a Waste Infrastructure System to manage municipal and solid waste generated within Orange County, California or imported from outside Orange County, California pursuant to contractual agreements (hereafter used referred to as “Disposal System” or “Waste Infrastructure System”). The Waste Infrastructure System collectively includes active Class III sanitary landfills (“County Landfills”), resource recovery, recycling and organics programs, infrastructure and operations, and regional household hazardous waste collection centers and other waste management related systems as may be deemed necessary by the County.

The County is also responsible for the long-term management of 20 closed landfills as required under Applicable Law.

County Landfills are used for the management of municipal solid waste pursuant to legislation including, but not limited to, the California Integrated Waste Management Act of 1989 (Division 30 of the California Public Resources Code) (the “Act”) and the Short-lived Climate Pollutants Reduction Act (“SB 1383”). County Landfills are also subject to other state and federal regulations designed to ensure that landfill operations minimize the impacts to public health and safety and the environment.

The City, in the exercise of its police power, its powers under the Act, and other Applicable Law, has entered into a franchise or other agreement with or issued permits or licenses to one or more private haulers for the collection, recycling, diversion, and disposal of municipal solid waste generated within the City.

The City and the County have historically provided for the management of municipal solid waste through Waste Disposal Agreements (“WDAs”), wherein the County agreed to provide disposal capacity for waste generated in the City, and the City agreed to deliver or cause the delivery of waste generated in the City to the Disposal System, as more specifically set forth in, and subject to the terms and conditions of the WDAs. In 2009, the Parties entered into a new WDA (referred to as the “Original WDA”). In 2016, the Original WDA was amended by the Parties (“First Amendment”), whereby the Parties updated certain terms and extended the term through June 30, 2025. (The Original WDA and its corresponding First Amendment are referred to in this Second Amendment as the “Current WDA”.) In response to passage of several pieces of legislation that require significant reductions in the disposal of organic waste, and in light of the approaching expiration of the Current WDA, the County held two City Manager Summits in November 2024 proposing terms of a new WDA.

The Orange County City Manager Association (“OCCMA”) has established a Committee (“OCCMA Committee”) including representatives of cities and sanitary districts to review the terms of the proposed new WDA. The OCCMA Committee requested a 12-month extension of the Current WDA to allow for additional Item: 12
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time to negotiate mutually agreeable terms for a new WDA, and obtain approval from the respective governing bodies. The County is agreeable to OCCMA’s requested extension to the Current WDA on terms as provided in this Second Amendment.

The City has determined that the execution of this Second Amendment by the City is in the best interest of the City and will serve the public health, safety, and welfare by continuing the waste disposal services historically provided under the Current WDA while the Parties: (1) engage in due diligence related to a new WDA, in order for the City to evaluate the cost/benefit of a new WDA, which is expected to include the City and OCCMA obtaining more comprehensive and detailed information on the County’s plans for infrastructure expansion and improvements, the financial and operational conditions of the existing Waste Infrastructure System, and the components, timing, and procedures for future contract fee increases; and, (2) negotiate the terms and conditions of a new WDA.

The County has determined that the execution by the County of this Second Amendment will serve the public health, safety, and welfare by continuing to provide a stable, predictable, and reliable supply of municipal solid waste and the resulting service payment revenue to the Disposal System, while the Parties exchange information and conduct negotiations with the County goal of ensuring that any negotiated Contract Rate in the new WDA covers the full cost of operations and infrastructure O&M and development needed to ensure indemnification and regulatory compliance..

Official action approving this Second Amendment and determining it to be in the public interest and authorizing its execution and delivery was duly taken by the City on the City authorization date indicated on the cover page hereof.

Official action approving this Second Amendment and determining it to be in the public interest and authorizing its execution and delivery was duly taken by the County on the County authorization date indicated on the cover page hereof.

It is, therefore, agreed as follows:

1. Extended Term.
(a) Section 6.1 (A) of the Current WDA is deleted in its entirety and replaced with the following:
“Extended Term. This Agreement shall continue in full force and effect until 11:59 p.m. on June 30, 2026 (the “Extended Term”), unless earlier terminated in accordance with its terms, in which event the Extended Term shall be deemed to have expired as of the date of such termination.” (b) Section 6.1 (B) is deleted in its entirety.
(c) Section 6.1 (C) of the Current WDA is deleted in its entirety and replaced with the following:
“Contract Rate Negotiations During Extended Term. If the Orange County City Manager Association’s committee tasked with negotiating the terms of a successor to this Agreement with the County and recommending approval of the same to the Parties (the “Committee”) and the County have not reached mutually agreeable terms of a successor to this Agreement including, but not limited to, proposed revisions to the Contract Rate, by September 30, 2025, the County shall, and it is expected that the Committee will provide, updates to all Participating Cities, and their respective governing Item: 12
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bodies as may be deemed necessary, regarding the status of negotiations on a monthly basis until mutually agreeable terms are reached or the Extended Term expires.” In recommending any revisions to the Contract Rate, in addition to the circumstances described in Section 4.2(A), the Committee and County may take into consideration factors including, but not limited to, the following:
(i) actual cost of operations;
(ii) population growth;
(iii) increase or decrease in available tonnage;
(iv) economic and disposal market conditions in the Southern California region; (v) changes in transportation and technology;
(vi) changes in transportation costs;
(vii) closure and expansion of nearby landfills;
(viii) capacity of the Disposal System;
(ix) long-term infrastructure needs; and
(x) available reserves which are in excess of the amount reasonably required as reserves. (d) Appendix 2 of the Current WDA is deleted in its entirety and replaced with the following:

APPENDIX 2
Cumulative County Acceptable Waste Tonnage Target to be Used for Purposes of Section 4.2(B) Fiscal Year County Acceptable Waste Tonnage Cumulative County Acceptable Waste Tonnage FY 2025-26 3,166,659 3,166,659

2. Contract Rate.
(a) The first paragraph of Section 4.2(A) of the Current WDA is deleted in its entirety and replaced with the following:
“(A) Establishment of Contract Rate. During the Extended Term, the Contract Rate payable by each Franchise Hauler shall be $43.76 per ton, contingent on the delivery to the Disposal System of an amount of Acceptable Waste at least equal to the Cumulative Tonnage Targets identified in Appendix 2, and subject to adjustment necessary to reflect the circumstances set forth in this Section 4.2, subjections (i) through (z).”
Note: Subsections (i) through (z) found in the Current WDA remain unchanged.

3. Effectiveness of Second Amendment.

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The provisions of this Second Amendment shall not become effective unless and until this Second Amendment has been executed by the County and all of the Participating Cities, and shall become effective once that occurs.

4. Representations and Warranties of the Parties.

Each of the parties to this Second Amendment represent and warrant that it is a political subdivision of the State of California validly existing under the Constitution and laws of the State and that it has duly authorized the execution and delivery of this Second Amendment to each other party.

5. Remaining Terms.

All other terms and conditions of the Current WDA not specifically changed by this Second Amendment, shall remain in full force and effect.

IN WITNESS WHEREOF, COUNTY and CITY have caused this Second Amendment to be executed by their duly authorized officers or representatives as of the day and year first above written.

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COUNTY OF ORANGE
By _______________________________
Director, OC Waste & Recycling
Date _____________________

APPROVED AS TO FORM
By _______________________________
County Counsel
Date _____________________

CITY OF LAKE FOREST
By _______________________________
Scott Voigts, Mayor
Date _____________________
ATTEST:

By _______________________________
Thy Merritt, Acting City Clerk
Date _____________________

APPROVED AS TO FORM
By _______________________________
Matthew Richardson, City Attorney
Date _____________________
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Management Services
SUBJECT:

LAW ENFORCEMENT CONTRACT WITH THE COUNTY OF ORANGE FOR
FISCAL YEAR 2025-26
RECOMMENDED ACTION(S):

Approve and authorize the Mayor to sign the Agreement with the County of Orange for Law Enforcement Services for Fiscal Year 2025-26.

EXECUTIVE SUMMARY:

The City of Lake Forest contracts with the Orange County Sheriff’s Department (“OCSD”) for law enforcement services. The proposed cost for the attached Fiscal Year 2025-26 Law Enforcement Agreement (“OCSD Agreement”) is $22,738,891, which is $1,378,418 or 6.45% more than the current fiscal year (Attachment 1). This year-over-year increase is primarily due to increased labor costs and the addition of one new patrol deputy. The proposed OCSD Agreement includes a staffing plan that describes personnel and other resource allocations (Attachment 2).

Through proactive policing and partnership with the community, Lake Forest consistently has one of the lowest crime rates within Orange County. A historical record of “Part 1” crimes is described later in this report and in Attachment 3, which documents significant local crime trends across the region (Attachment 3).

Staff recommend the City Council approve the new one-year OCSD Agreement.

Sufficient funding has been proposed as part of the draft 2025-2027 Operating Budget to cover the costs of the recommended action.

BACKGROUND:

When the City incorporated in 1991, the “contract city” service model was implemented for a variety of public services, including law enforcement.

Consequently, the City has a long-standing contractual relationship with OCSD, which also provides law enforcement services to many other Orange County cities. The contract service model has been an effective and efficient model for service delivery and crime mitigation.

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The City’s annual contract with OCSD includes salaries, benefits, and other associated overhead costs for the number of direct and shared positions required to support public safety and police operations within the City’s boundaries. Cities that contract with OCSD capitalize on the economies of scale associated with the sharing of certain facilities, vehicles, training, personnel, specialized policing units (i.e., Directed Enforcement Team, Behavioral Health Bureau, Special Weapons and Tactics, Major Accident Reconstruction Team, Mounted Unit, Air Support, K-9 Unit, Bomb Squad, and the Gang Enforcement Team) and other costs. Each year, as part of the City’s budget compilation process, staff review the proposed costs associated with these services and present an annual contract with OCSD to the City Council for consideration.

In 2025, the City published the results of the biannual Community Satisfaction Survey (“Survey”). According to the survey, more than 90% of residents noted that maintaining a low crime rate was of key importance for Lake Forest Police Services, and 82% of those residents were satisfied with the results. Since 2021, the Survey has consistently identified public safety as a primary concern for the community.

DISCUSSION:

Year in Review
The OCSD continues its partnership with the community to reduce and prevent crime in Lake Forest through various initiatives. Highlights from 2024 include:
▪Over 5,000 service hours donated by the Sheriff’s Team of Active Retired Seniors (“STARS”) and an increase in the number of STARS recruited to serve the City
▪Increased parking citation issuance by over 50% to help effectuate street sweeping and respond to resident-submitted complaints about parking violations.
▪Deputies Daniel Serrano and Mathew Harm were honored at the 36th annual Medal of Valor ceremony for their extraordinary bravery during the mass shooting at Cook’s Corner in Trabuco Canyon on August 23, 2023. ▪Deputy Mathew Harm was recognized by the Orange County Auto Theft Advisory Commission (“ATAC”) as one of the top officers and deputies in vehicle theft recoveries for 2024. His efforts not only led to the recovery of stolen vehicles but also to the apprehension of the suspects involved.

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▪Deputy Mathew Harm has been named this year’s Deputy of the Year in recognition of his outstanding work ethic, diligence, and proactive approach to law enforcement. As a valued member of the Special Enforcement Team, Deputy Harm has demonstrated exceptional skill in identifying stolen vehicles and addressing criminal activity. ▪Implemented Precision Policing practices in coordination with the Real Time Crime Center.
▪Maintained an average call for service response time of 5:11 minutes.

Traffic & Parking Enforcement Statistics
The recommended California State Office of Traffic Safety (“OTS”) Traffic Enforcement Index is between 25%-35%. This index is determined by dividing the number of hazardous violations by the number of fatal and injury collisions.

In 2023, the City‘s Traffic Enforcement Index was below that range at 11.2%.

There was a decrease in the number of fatal traffic accidents from four to two from the prior year and the number of injury traffic accidents decreased by

12.87%. A three-year comparison of traffic enforcement statistics is provided in Table 1 below.

Table 1: OTS Statistics
Incident Type 2022 2023 2024
Hazardous Moving Citation 2,591 2,144 1,691
Non-Hazardous Citations 453 1,584 1,342
Fatal Traffic Accidents 6 4 2
Injury Traffic Accidents 138 171 149
In 2024, 10,932 parking citations were issued. Of these citations, 6,762 were issued by OCSD and 4,170 were issued by the City’s in-house Parking Control Officers. This correlates to an over 50% increase in parking citation-related activity by OCSD. Relative to 2023, the City doubled parking enforcement activity overall in 2024.

Calls for Service
Calls for service include calls that were generated from dispatch and by the patrol deputies’ self-initiated observations. In 2024, there was a 3.7% increase in the volume of calls for service and an increase in the average response time of

8.4%. Of these calls for services, those that are potential life-threatening incidents are identified as “Priority 1” calls. Table 2 below provides a three-year comparison of response times for all calls for service. More specific data on service calls and other demands is available in Attachment 3.

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Table 2: Calls for Service and Response Times
Metric 2022 2023 2024
Total Calls for
Service
27,329 28,211 29,255
Priority One Calls 423 451 371
Response Times
for Priority One
Calls
4:28 min 4:47 min 5:11 min
Reports of Crime and Crime Rates
The Uniform Crime Reporting (“UCR”) database, which includes the official record of Part 1 Crimes, is reported on a calendar year basis by the Federal Bureau of Investigation (“FBI”). Effective June 1, 2021, the OCSD began to report crime statistics via the National-Incident Based Reporting System (“NIBERS”). Often in the commission of criminal acts, suspects commit multiple crimes. Unlike UCR, NIBERS quantifies all crimes committed during a criminal incident, not just the most severe of the crimes committed. As a result, the new crime data published via the public portal of crime statistics is both more accurate and quantifies a greater volume of crimes.

Despite this technical change, Lake Forest remains one of the safest cities in all of Orange County in terms of Part 1 crime incidence. Part 1 crimes are considered the most serious offenses, and include homicide, rape, burglary, and auto theft. Graphic 1 below includes a table that describes the total volume of Part 1 crimes committed in Lake Forest since 2018. Graphic 1 also provides comparative trend lines that include the cities of San Clemente, Mission Viejo, and Laguna Niguel.

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Graphic 1: Part 1 Crimes by City 2019-2023
On a per-capita basis (total volume of Part 1 crimes divided by 2020 Census population record), Lake Forest remains one of the safest cities in Orange County. Graphic 2 below illustrates Lake Forest’s per-capita Part 1 crimes compared to Orange County overall. Table 3 below provides a five-year trend of Part 1 crimes across many cities in Orange County that contract with OCSD for law enforcement services. Both Graphic 2 and Table 3 below demonstrate that Lake Forest remains a safe community relative to other cities in the region. In most of the cities used for comparison with Lake Forest Part 1 crime statistics, cities showed an increase in Part 1 crime incidence beginning in 2021. Staff believe this increase can, at least in part, be attributed to the OCSD’s switch from the UCR to the NIBERS crime reporting system effective June 1, 2021, which accounts for all Part 1 crimes committed during a single crime incident. 2019 2020 2021 2022 2023
Lake Forest 651 949 880 1017 958
San Clemente 1009 962 854 1054 989
Mission Viejo 936 925 989 1201 1275
Laguna Niguel 651 625 617 737 693
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Lake Forest San Clemente Mission Viejo Laguna Niguel
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Graphic 2: Per Capita Part 1 Crime
Table 3: Part 1 Crimes by City (Per Capita)
City 2019 2020 2021 2022 2023 5 Yr Avg
Orange
County

20.8 21.6 21.1 21.7 21.2 21.3
San Clemente 15.7 15 13.3 16.4 15.4 15.1
Laguna Hills 14 15.3 16.2 15.3 15.1 15.2
San Juan Cap 10.3 10.4 11.9 16 13.6 12.4
Mission Viejo 10 9.9 10.6 12.8 13.6 11.4
Laguna Niguel 10.1 9.7 9.6 11.5 10.8 10.3
Lake Forest 7.6 11.1 10.2 11.8 11.2 10.4
Laguna Woods 7.6 9.6 6.2 5.5 6.0 7.0
Rancho SM 6.8 6.3 5.6 5 4.6 5.7
Public Safety Ad-Hoc Committee Review of Staffing
In 2023, the City Council approved the 2023-2025 Strategic Business Plan (“Strategic Plan”). Project SP#80 Law Enforcement Staffing Needs Evaluation directs staff to develop a standard for assessing the staffing needs of the City’s contract police service with OCSD. Throughout 2024 and 2025, the Public Safety Ad-Hoc Committee (“Committee”), which includes Mayor Pro Tem Pequeño and Councilmember Cirbo, met to discuss the potential need to increase the number of patrol deputies in the OCSD contract.

The Committee received presentations from OCSD leadership that summarized various police staffing models, including algorithmic staffing models promoted by

0.0 5.0

10.0 15.0

20.0 25.0
2019 2020 2021 2022 2023
Lake Forest Orange County
Per Capita Part 1 Crime - Lake Forest vs Orange
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the International City/County Management Association (“ICMA”) and various law enforcement associations. Virtually all formal staffing models rely on a combination of metrics like population size, lane miles, crime statistics, calls for service, and response times. However, there is no single staffing model that has been standardized and adopted broadly by municipalities across the United States.

In reviewing the potential need to adjust patrol staffing, the Committee focused on five key metrics: (1) population growth, (2) calls for service, (3) average response time, (4) crime statistics, and (5) budgetary resources. The Committee reviewed how this data changed as far back as 2015. Through this time horizon, the City has always staffed 37 sworn OCSD Patrol Deputies.

Population Growth:

The City’s official U.S. Census-provided population record grew from 77,264 in 2010 to 85,858 in 2020. The current estimate for the Lake Forest population is 87,159. This presents an estimated 12.8% growth in population since 2010.

Also, in 2015, the City had 10 hotels. The City now has 14 hotels. While the increase in hotel properties does not significantly impact the City’s population, hotels generally require more public safety services than permanent residences.

Calls for Service:

Since 2015, Lake Forest originates about 28,887 calls for service each year. The City experienced a modest drop in calls for service volume during the COVID-19 pandemic, which helped alleviate public safety resources, but calls for service have started to increase and normalize back to pre-COVID-19 years. Graphic 3 below illustrates this trend. Calls for service are stable, but increasing.

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Graphic 3: Calls for Service History
Average Response Time:

The Committee reviewed average response times to Part 1 crimes. Since 2015, response times have gradually increased from 4:13 minutes to 5:11 minutes.

Many factors can contribute to growth of average Part 1 response time, so the Committee further investigated the time allocations of the deputies. Since 2022, the OCSD has provided Lake Forest with their consumed time:preventative patrol time ratio. Consumed time represents the amount of time deputies spend responding to calls, initiating arrests, and moving through the administrative burden of those activities. Consumed time also includes a deputy’s time taking mandatory breaks, attending briefings, and training. Preventative patrol time represents the time deputies spend actively patrolling the community, enforcing traffic laws, communicating with residents, and searching for potential criminal activity. Agencies typically seek to maximize preventative patrol time, as this type of activity can supress crime and provide a more visible public safety element to the community.

Since 2023, the amount of time deputies spend on preventative patrol has dropped from 40.3% to 29% of their time, while consumed time has increased from 57.7% to 71%. Coupled with an analysis of historical response times, the Committee identified the consumed time:preventative patrol time ratio as a key factor in assessing the need to adjust staffing.

Crime Statistics:

Fortunately, the City has maintained a relative low crime rate since as far back as 2015 as described earlier in this report. On average, Lake Forest originates 0 5,000
10,000
15,000
20,000
25,000
30,000
35,000
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024
Calls for Service
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about 900-950 Part 1 crimes per year. There has been no significant change in Part 1 crime incidence per the Committee’s review.

Budgetary Resources:

The City has benefiited greatly from conservative and proactive financial manaement. The City does not carry debt and has routinely aligned service provision expenses with realistic revenue expectations. Typically, the addition of new patrol deputy has a first year cost of approximately $400,000-$450,000. The ongoing cost is less in subsequent years at around $350,000 because all necessary equipment to deploy the deputy (vehicle, body camera equipment, technology, etc.) was purchased the first year. Pursuant to the draft 2025-2027 Operating Budget presented to the City Council on April 29, 2025, the City is in positive financial condition and can absorb the cost to add a new patrol deputy.

Considering these aformentioned analysis points, the Committee determined that adding one patrol deputy per year for two consecutive fiscal years (2025-26 and 2026-27) would enhance or preserve the City’s public safety while maintaining the City’s positive financial condition.

Proposed Fiscal Year 2025-26 Agreement
On an annual basis, OCSD prepares an estimate of potential costs that initiates the development of annual contracts with various cities. This process is purposefully iterative. OCSD works closely with contract cities and presents subsequent estimates of potential costs based on its operations, desired service levels, and other general feedback from the community. As part of the process, contract city representatives and OCSD discuss ongoing needs relative to public safety and cost-sharing/saving measures that provide sufficient funding for the desired level of services.

This year, the estimate provided by OCSD is $22,738,891, which is 6.45% or $1,378,418 more than current fiscal year costs. This year-over-year increase is primarily due to increased labor costs and the addition of one new patrol deputy.

Relative to the previous fiscal year, the 2025-26 direct and indirect labor-related costs for OCSD will increased by $1,143,908, with the direct personnel costs of adding a new deputy accounting for $341,519 of those costs.

The 2025-26 OCSD Agreement includes changes relative to the contracts the City has entered into in previous year. These changes are:
▪The addition of one new patrol deputy, bringing the total sworn officer count from 46 to 47.

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▪The specific staffing function of “Commercial Enforcement Vehicle” is removed. However, two patrol deputies will remain trained and have access to all the resources needed to provide commercial vehicle enforcement.

Staff recommend the City Council approve the attached OCSD Agreement and authorize the Mayor to sign the document (Attachment 1). The draft 2025-2027 Operating Budget will include sufficient funding to cover the costs of the recommended action.

FISCAL IMPACT:

The cost for the proposed Fiscal Year 2025-26 Law Enforcement Agreement is $22,738,891. Sufficient funding has been proposed as part of the draft 2025- 2027 Operating Budget to cover the costs of the recommended action.

ATTACHMENTS:

1. Proposed FY 2025-26 OCSD Agreement

2. Proposed FY 2025-26 OCSD Staffing Plan

3. Lake Forest Police Services 2024 Annual Report
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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CONTRACT
With
City of Lake Forest
For
Law Enforcement Services
This Contract for Law Enforcement Services, ( ) is made and entered into as of the date fully executed by and between the County of Orange, a political subdivision of the State of California ( ) on behalf of Orange County Sheriff Department, , and the City of Lake Forest, ( City ) with County and City sometimes

ATTACHMENTS

This Contract is comprised of this document and the following Attachments, which are attached hereto and incorporated by reference into this Contract:

Attachment A
Scope of Work
Attachment B Payment Provisions
Attachment C Level of Service
Attachment D City Ordinances
Attachment E TVAP Resolution
Attachment F TVAP Form
Attachment G Forfeited and Seized Asset Policy

RECITALS

WHEREAS, City wishes to contract with County for law enforcement services; and WHEREAS, County is agreeable to the rendering of such services, as authorized in Government Code sections 51301, 54981, and 55632, on the terms and conditions hereinafter set forth, NOW, THEREFORE, the Parties mutually agree as follows:

ARTICLES
General Terms and Conditions:

A. Term of Contract: This Contract shall commence July 1, 2025 and terminate June 30, 2026 unless earlier terminated by either Party or extended in the manner set forth herein.

B. Termination: County and City may terminate this Contract, without cause, upon one-hundred and eighty (180) days written notice to the other Party.

If the County and City have not entered into a written Contract for further law enforcement services thirty (30) days before this Contract terminates, then the County and City may execute an amendment that provides as follows and does not materially alter other terms of the Contract: County shall continue to provide to City all, or a designated part, of the law enforcement services specified herein, for sixty (60) days following the termination date of this Contract, and City shall pay County the full costs of providing such services. Such full costs may be greater than those listed herein.

C. Entire Contract: This Contract contains the entire Contract between the parties with respect to the matters herein, and there are no restrictions, promises, warranties or undertakings other than those set forth herein or referred to herein.

D. Amendments: Unless expressly provided for in this Contract, no alteration or variation of the terms of this Contract shall be valid unless made in writing and signed by the parties; no oral understanding or Contract not Item: 13
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incorporated herein shall be binding on either of the parties; and no exceptions, alternatives, substitutes or revisions are valid or binding on either Party unless authorized in writing.

E. Severability: If any term, covenant, condition or provision of this Contract is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of the provisions hereof shall remain in full force and effect and shall in no way be affected, impaired or invalidated thereby.

F. Headings: Headings used throughout this Contract are for convenience only and shall not affect the meaning or interpretation of any provisions of this Contract.

G. Independent Contractor: County is and at all times shall be deemed to be, an independent contractor. Nothing herein contained shall be construed as creating the relationship of employer and employee, or principal and agent, between City Sheriff shall retain
all authority for rendition of services, standards of performance, control of personnel, and other matters incident to the performance of services by County pursuant to this Contract. County, its agents and employees, shall not be entitled to any rights or privileges of City employees and shall not be considered in any manner to be City employees.

H. Indemnification: County, its officers, agents, employees, subcontractors and independent contractors shall not be deemed to have assumed any liability for the negligence or any other act or omission of City or any of its officers, agents, employees, subcontractors or independent contractors, or for any dangerous or defective municipal ordinances. City shall indemnify and hold harmless County, and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon the condition of any public street, work or property of City, or upon the illegality or unconstitutionality of any municipal ordinance of City that Sheriff has enforced, or upon any act or omission of City, or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, including, but not limited to, any act or omission related to the maintenance or condition of any vehicle or motorcycle that is owned or possessed by City and used by County personnel in the performance of this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and City shall defend at its expense including attorney fees, and with counsel approved in writing by County, County and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based upon or asserted upon such condition of public street, work or property, or illegality or unconstitutionality of a municipal ordinance, or alleged acts or omissions. If judgment is entered against City and County by a court of competent jurisdiction because of the concurrent active negligence of either party, City and County agree that liability will be apportioned as determined by the court. Neither party shall request a jury apportionment.

County shall indemnify and hold harmless City and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors from any claim, demand or liability whatsoever based or asserted upon any act or omission of County or its elected and appointed officials, officers, agents, employees, subcontractors or independent contractors related to this Agreement, for property damage, bodily injury or death or any other element of damage of any kind or nature, and County shall defend, at its expense, including attorney fees, and with counsel approved in writing by City, City and its elected and appointed officials, officers, agents, employees, subcontractors and independent contractors in any legal action or claim of any kind based or asserted upon such alleged acts or omissions.

I. State Audit: Pursuant to Government Code Section 8546.7, City and County shall be subject to examination and audit by the State Auditor for a period of three years after final payment by City to County under this Contract. City and County shall retain all records relating to the performance of this Contract for said three- year period, except that those records pertaining to any audit then in progress, or to any claims or litigation, shall be retained beyond said three-year period until final resolution of said audit, claim or litigation.

J. Notices: Termination notices shall be effective when written and deposited in the United States mail, certified, return receipt requested and addressed as below. All other notices authorized or required by this Contract shall be effective when written and deposited in the United States mail, first class postage prepaid and addressed as follows:

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CITY: ATTN: CITY MANAGER

CITY OF LAKE FOREST
100 CIVIC CENTER DRIVE
LAKE FOREST, CA 92630

COUNTY: ATTN: LAW ENFORCEMENT CONTRACT MANAGER

SHERIFF-CORONER DEPARTMENT
320 NORTH FLOWER STREET, SUITE 108
SANTA ANA, CA 92703

-Signature Page to Follow-

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IN WITNESS WHEREOF, the Parties hereto have executed this Contract on the dates opposite their respective signatures:

City: Lake Forest
By: Title: Mayor
Print Name: Date:

Attest:

City Clerk
Approved as to Form
By: ____________________
City Attorney
County:

By: Title: Chair of the Board of Supervisors
Print Name: Date:

Signed and certified that a copy of this Contract has been delivered to the Chair of the Board Per Government Code section 25103; Resolution 79-1535.

Attest:

Robin Stieler
Clerk of the Board
County of Orange, California
Approved as to Form
Office of the County Counsel
Orange County, California
By: ____________________
Deputy

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ATTACHMENT A

SCOPE OF WORK
A. REGULAR SERVICES BY COUNTY:

1. Sheriff shall render to City law enforcement services as hereinafter provided. Such services shall include the enforcement of lawful State statutes and lawful municipal ordinances of City, other than licensing ordinances.

2. The night, day and evening patrol and supervisory shifts will be established by Sheriff. Personnel of each shift may work varying and different times and may be deployed to other shifts when, in the opinion of Sheriff and City Manager, the need arises. Any long-term shift deployment change will be reported to the City Council.

3. The level of service, other than for licensing, to be provided by the County for this Contract is set forth in Attachment C.

4. For any service that is provided to City at less than 100% of a full-time Sheriff position, County retains the option to terminate such service in the event the other City or cities that contract(s) for the balance of the time of the employee providing the service no longer pay(s) for such service and City does not request the Contract be amended to pay 100% of the cost of the employee providing such service. The Maximum Obligation of City will be adjusted accordingly.

5. All services contracted for in this Contract may not be operational on the precise date specified in this Contract. In those instances, Sheriff shall notify City Manager of the date or dates such service or services are to be implemented. If the City pays for a service before its implementation, the County shall provide a credit, based on the vacancy credit rates calculated for that fiscal year, .

6. During emergencies, such as mutual aid situations, Sheriff will attempt to leave in City the Captain in charge of City Police Services. If Sheriff determines that the Captain is needed elsewhere, Sheriff will notify Manager within four hours. Sheriff will return the Captain to City as soon as possible once the emergency situation is under control.

7. Sheriff shall receive applications for City licenses pursuant to ordinances in Attachment D and complete investigations relating to such applications. Said investigations shall be forwarded to City Manager who is responsible for the disposition of the application and notification to the applicant. County shall not provide any advisory, administrative, hearing or litigation attorney support or services related to licensing. County shall not provide any administrative or investigatory services related to the licensing ordinances, except the investigations relating to initial applications for which this subsection provides.

8. With the limitations set forth below, Sheriff, on behalf of County, is authorized to execute written amendments to this Contract to increase or decrease the level of service, when Sheriff and City mutually agree that such increase or decrease in the level of service is appropriate. Any such amendment to the Contract shall concomitantly increase or decrease the cost of services payable by City. Sheriff and appropriate City personnel shall file copies of any such amendments to this Contract with the Clerk of Board of Supervisors and City Clerk. Except for costs related to Employee Bargaining has defined herein, changes to this Contract executed by Sheriff and City Manager may not, in the aggregate, increase or decrease the cost of services payable by City by more than one percent (1%) of the Maximum Obligation.

B. ENHANCED AND SUPPLEMENTAL SERVICES BY COUNTY:

1. Enhanced services for events on City property. At the request of City, through its City Manager, Sheriff may provide enhanced law enforcement services for functions, such as community events, conducted on property that is owned, leased or operated by City. Sheriff shall determine personnel and equipment needed for such enhanced services. City shall reimburse County for such additional services, at an amount computed by Sheriff, based on the County law enforcement cost study. The cost of these enhanced services shall be in addition to the Maximum Obligation of City. Sheriff shall bill City immediately after each such event.

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2. Supplemental services for occasional events operated by private individuals and entities on non-City property. At the request of City, through its City Manager, Sheriff may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by private individuals or private entities on non-City property. Sheriff shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if Sheriff is able to do so without reducing the normal and regular ongoing services that Sheriff otherwise would provide to City pursuant to this Contract. Such supplemental services shall be provided only by regularly appointed full-time peace officers, at rates of pay governed by a Memorandum of Understanding between County and the bargaining unit(s) representing the peace officers providing the services. Such supplemental services shall include only law enforcement duties and shall not include services authorized to be provided by a private patrol operator, as defined in Section 7582.1 of the Business and Professions Code. Law enforcement support functions, including, but not limited to, clerical functions and forensic science services, may be performed by non-peace officer personnel if the services do not involve patrol or keeping the peace and are incidental to the provision of law enforcement services. City shall reimburse County its full, actual costs of providing such supplemental services at an amount computed by Sheriff, based on the current County law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of City. Sheriff shall bill City immediately after each such event.

3. Supplemental services for events operated by public entities on non-City property. At the request of City, through its City Manager, Sheriff may provide supplemental law enforcement services to preserve the peace at special events or occurrences that occur on an occasional basis and are operated by public entities on non-City property.

Sheriff shall determine personnel and equipment needed for such supplemental services, and will provide such supplemental services only if Sheriff is able to do so without reducing services that Sheriff otherwise would provide to City pursuant to this Contract. City shall reimburse County its full, actual costs of providing such supplemental services at an amount computed by Sheriff, based on the current year's County law enforcement cost study. The cost of these supplemental services shall be in addition to the Maximum Obligation of City. Sheriff shall bill City immediately after each such event.

4. Notwithstanding the foregoing, City, through its permit process, may utilize the services of Sheriff at events, for which City issues permits, that are operated by private individuals or entities or public entities. Sheriff shall determine personnel and equipment needed for said events. If said events are in addition to the level of services listed in this Contract, City shall reimburse County for such additional services at an amount computed by Sheriff, based County law enforcement cost study. The cost of these services shall be in addition to the Maximum Obligation of City. Sheriff shall bill City immediately after said services are rendered.

5. In accordance with Government Code Section 51350, County has adopted Board Resolution 89-1160 which identifies Countywide services, including but not limited to helicopter response. Sheriff through this contract provides enhanced helicopter response services. The cost of enhanced helicopter response services is included in the Maximum Obligation of City. County shall not charge any additional amounts for enhanced helicopter services without written notification to the City.

C. BODY WORN CAMERA AND IN CAR VIDEO:

1. As part of the law enforcement services to be provided to City, County has provided, or will provide, body personnel and In Car Video (hereinafter
Sheriff for use within City service area.

2. Sheriff has the exclusive right to use said BWC and ICV for law enforcement services related to this Contract.

3. City shall pay County the full costs to County of a) the acquisition of BWC and the acquisition and installation of ICV, and b) recurring costs, as deemed necessary by County, including the costs of maintenance and contributions to a fund for replacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete. The costs to be paid by City for recurring costs, including maintenance and replacement/upgrade of BWC and ICV, are included in the costs set forth in the Maximum Obligation of City, unless City has already paid such costs.

4. If, following the initial acquisition of BWC and ICV referenced above, City requires BWC and ICV for additional
personnel or vehicles designated for use in the City service area, County will purchase said additional BWC and ICV. Upon demand by County, City will pay to County a) the full costs of acquisition of Item: 13
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additional BWC and the full cost of acquisition and installation of additional ICV, and b) the full recurring costs for said BWC and ICV, as deemed necessary by County, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such BWC and ICV when they become functionally or technologically obsolete. Said costs related to additional BWC and ICV are not included in, and are in addition to, the costs set forth in the Maximum Obligation.

5. County will replace and/or upgrade BWC and ICV as needed. The costs of replacing/upgrading BWC and ICV shall be paid by County from the replacement/upgrade funds to be paid by City in accordance with the foregoing.

City shall not be charged any additional charge to replace or upgrade BWC and ICV.

D. TRAFFIC VIOLATOR APPREHENSION PROGRAM:

1. County has established a Traffic Violator Apprehension Program ( ), which is operated by Sheriff, and is designed to reduce vehicle accidents caused by unlicensed drivers and drivers whose licenses are suspended and to educate the public about the requirements of the Vehicle Code and related safety issues with regard to driver licensing, vehicle registration, vehicle operation, and vehicle parking. The Program operates throughout the unincorporated areas of the County and in the cities that contract with County for law enforcement services, without regard to jurisdictional boundaries, because an area-wide approach to reduction of traffic accidents and driver education is most effective in preventing traffic accidents. In order for City to participate in the Program, City has adopted fees pursuant to Vehicle Code Section 22850.5, in the same amount as approved by County, as set forth in the resolution that is Attachment E (
), and has directed that the revenue from
such fee be used for the Program. participation in the Program may be terminated at any time by rescission or amendment of its TVAP resolution. In the event City 1) amends said TVAP resolution, or rescinds said TVAP resolution and adopts a new TVAP resolution pertaining to the above-referenced fees and the Program, and 2) remains a participant in the Program thereafter, Manager, on behalf of City, and Sheriff, on behalf of County, have authority to execute an amendment of this Contract to substitute amended or new TVAP resolution for Attachment E to the Contract, as long as said amendment to this Contract does not materially change any other provision of this Contract. As County updates its fees for the Program periodically, County will provide written notice to City of the updated fees. City participation in the Program will terminate if City determines not to adopt the updated fees for the Program.

2. County will make available for review, at the request of City, all financial data related to the Program as may be requested by City.

3. Fee revenue generated by County and participating cities will be used to fund the following positions, which will be assigned to the Program:

Ten one hundredths of one (0.10) Sergeant
(8 hours per two-week pay period)
One (1) Staff Specialist
(80 hours per two-week pay period)
One (1) Office Specialist
(80 hours per two-week pay period)

4. Fee revenue generated by City may be used to reimburse City for expenditures for equipment and/or supplies directly in support of the Program. In order for an expenditure for equipment and/or supplies to be eligible for reimbursement, City shall submit a request for and obtain pre-approval of the expenditure by using the form as shown in Attachment F.

The request shall be submitted within the budget schedule established by Sheriff. Sheriff shall approve the expenditure only if both of the following conditions are satisfied: 1) there are sufficient Program funds, attributable to revenue generated by City
fee, to pay for the requested purchase, and 2) City will use the equipment and/or supplies, during their entire useful life, only for purposes authorized by its TVAP resolution in effect at the time of purchase.

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In the event that City terminates its participation in the Program, City agrees that the equipment purchased by City and reimbursed by Program funds will continue to be used, during the remainder of its useful life, exclusively for the purposes authorized by City TVAP resolution in effect at the time of purchase.

5. In the event the fees adopted by County, City and other participating jurisdictions are not adequate to continue operation of the Program at the level at which it operated previously, County, at the option of City, will reduce the level of Program service to be provided to City or will continue to provide the existing level of Program services.

County will charge City the cost of any Program operations that exceed the revenue generated by fees. Such charges shall be in addition to the Maximum Obligation of City. The amount of any revenue shortfall charged to City will be determined, at the time the revenue shortfall is experienced, according to City share of Program services rendered.

In the event of a reduction in level of Program service, termination of Program service or adjustment of costs, the parties shall execute an amendment to this Contract so providing. Decisions about how to reduce the level of Program service provided to City shall be made by Sheriff with the approval of City.

E. MOBILE DATA COMPUTERS:

1. As part of the law enforcement services to be provided to City, County has provided, or will provide, mobile designated by County for use within City limits.

2. Sheriff has the exclusive right to use said MDCs for law enforcement services related to this Contract.

3. City shall pay County the full costs to County of a) the acquisition and installation of MDCs that are or will be mounted in patrol vehicles and motorcycles assigned to City, and b) recurring costs, as deemed necessary by County, including the costs of maintenance and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete.

The costs to be paid by City for recurring costs, including maintenance and replacement/upgrade of MDCs, are included in the costs set forth in the Maximum Obligation of City unless City has already paid such costs.

4. If, following the initial acquisition of MDCs referenced above, City requires MDCs for additional patrol cars or motorcycles designated for use in City, or for City Emergency Operations Center, County will purchase said additional MDCs. Upon demand by County, City will pay to County a) the full costs of acquisition and installation of said additional MDCs, and b) the full recurring costs for said MDCs, as deemed necessary by County, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such MDCs when they become functionally or technologically obsolete. Said costs related to additional MDCs are not included in, and are in addition to, the costs set forth in the Maximum Obligation of City.

5. County will replace and/or upgrade MDCs as needed. The costs of replacing/upgrading MDCs shall be paid by County from the replacement/upgrade funds to be paid by City in accordance with the foregoing. City shall not be charged any additional charge to replace or upgrade MDCs.

F. E-CITATION UNITS:

1. As part of the law enforcement services to be provided to City, County has provided, or will provide, E- Citation units designated by County for use within City limits.

2. Sheriff has the exclusive right to use said E-Citation units for law enforcement services related to this Contract.

3. City shall pay County the full costs to County of a) the acquisition of E-Citation units that are assigned to City, and b) recurring costs, as deemed necessary by County, including the costs of maintenance and contributions to a fund for replacement and upgrade of such E-Citation units when they become functionally or technologically obsolete.

The costs to be paid by City for recurring costs, including maintenance and replacement/upgrade of E-Citation units, are included in the costs set forth in the Maximum Obligation of City unless City has already paid such costs.

4. If, following the initial acquisition of E-Citation units referenced above, City requires additional E-Citation units designated for use in City, County will purchase said additional E-Citation units. Upon demand by County, City will pay to County a) the full costs of acquisition of said additional E-Citation units, and b) the full recurring Item: 13
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costs for said E-Citation units, as deemed necessary by County, including the costs of maintenance, and contributions to a fund for replacement and upgrade of such E-Citation units when they become functionally or technologically obsolete. Said costs related to additional E-Citation units are not included in, and are in addition to, the costs set forth in the Maximum Obligation of City.

5. County will replace and/or upgrade E-Citation units as needed. The costs of replacing/upgrading E-Citation units shall be paid by County from the replacement/upgrade funds to be paid by City in accordance with the foregoing.

City shall not be charged any additional charge to replace or upgrade E-Citation units.

G. EQUIPMENT:

1. As part of the law enforcement services to be provided to City, County shall purchase motorcycles and radios that meet certain law enforcement standards as determined by the County

2. City shall pay County the full costs to County of a) the acquisition of Equipment, b) recurring costs, c) the costs of maintenance, and d) replacement and upgrade of such Equipment when they become functionally or technologically obsolete, as deemed necessary by County. The costs to be paid by City are included in the costs set forth in the Maximum Obligation of City.

3. The Equipment purchased by the County for services to the City shall be the property of the County.

4. Radios and motorcycles previously purchased by the City for County law enforcement services to the City shall be the property of and maintained by the City. Notwithstanding the Indemnification provisions of this Contract, County shall be responsible to City for any damage to City radios and motorcycles caused by act or omission.

H. CITY OFFICE SPACE

1. In consideration of the promises contained herein, City hereby grants to County rent-free use of office space, office furniture, and office equipment and supplies located in City Hall or other City building for the provision of services under this Contract. Said office space, furniture and equipment and supplies shall be used solely by personnel of City and County, while performing their assigned duties related to services under this Contract. City and County shall mutually agree on the precise location, size and type of said office space, office furniture and office equipment supplies. City shall supply all repair, maintenance and janitorial supplies and services to said premises and shall be responsible for all charges for utilities supplied to said premises.

2. City shall be responsible for the cost of fuel used for services in this Contract. City may: 1) provide fuel via 2) otherwise pay the County for the provision of fuel in a manner that is acceptable to both Parties. For motorcycles, the City shall pay the County for the provision of fuel in a manner that is acceptable to both Parties. For all other vehicles, City and County shall mutually agree on which method shall be utilized. Limited reimbursement of such costs is included in the costs set forth in Attachment B.

3. Persons detained in City will be booked into the Sheriff Intake-Release Center. Persons will not be booked or housed at the Police Station.

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ATTACHMENT B

PAYMENT PROVISIONS

1. Compensation: Pursuant to Government Code Section 51350, City agrees to pay to County the full costs of performing the services mutually agreed upon in this Contract. The costs of services include salaries, wages, benefits, mileage, services, supplies, equipment, and divisional, departmental and County General overhead.

The Maximum Obligation of City for services to be provided by the County for the period July 1, 2025 through June 30, 2026 shall be $ . The County shall provide the City with a new Maximum Obligation prior to the start of the new fiscal year term for the remaining fiscal years included in this Contract Term, if applicable.

The overtime costs included in the Contract are only an estimate. Sheriff shall notify City of actual overtime worked during each fiscal year. If actual overtime worked is above or below budgeted amounts, billings will be adjusted accordingly at the end of the fiscal year. Actual overtime costs may exceed City Maximum Obligation.

2. Invoice: County shall invoice City monthly and will require payment by City of one-twelfth (1/12) of the Maximum Obligation of City. If a determination is made that increases due to Employee Bargaining must be paid, County thereafter shall include the pro-rata charges for such increases in its monthly invoices to City for the balance.

3. Employee Bargaining: At the time this Contract is executed, there may be unresolved issues pertaining to potential changes in salaries and benefits for County employees. If changes result in the County incurring or becoming obligated to pay for increased costs for or on account of personnel whose costs are included in the calculations of costs charged to City hereunder, City shall pay County, the full costs of said increases to the extent such increases are attributable to work performed by such personnel after the starting date of this Contract. City shall pay County in full for such increases on a pro-rata basis over the portion of the Contract term remaining after County notifies City that increases are payable.

If City is required to pay for such increases, County, at the request of City, will thereafter reduce the level of service provided to City to a level that will make the Maximum Obligation of City an amount specified by City.

The purpose of such adjustment of service levels will be to give City the option of keeping its Maximum Obligation hereunder at the pre-increase level or at any other higher or lower level specified by City. In the event of such reduction in level of service and adjustment of costs, the parties shall execute an amendment to this Contract. Decisions about how to reduce the level of service provided to City shall be made by Sheriff with the approval of City.

4. Billing Policy: City shall pay County in accordance with County Billing Policy dated October 27, 1992. The provisions of the policy, including a discount for early payment, shall apply to this Contract. Payments made electronically via a credit card or through a banking system that charges Merchant Fees, Service Fees, or any other Fees shall be the responsibility of the City. If the County is charged any of the before mentioned fees, the City shall be responsible for payment of these fees to the County.

5. Late Penalties: County shall charge City late payment penalties in accordance with County Billing Policy.

6. Licensing Payments:As payment for the Licensing Services described in this Contract, County shall retain all fees paid by applicants for licenses pursuant to City ordinances. Retention of said fees by County shall constitute payment in full to County for costs incurred by County in performing the functions related to licensing; provided, however, that if any of said fees are waived or reduced by City, City shall pay to County the difference between the amount of fees retained by County and the fees that were set forth in the ordinances at the time this Contract was executed. If City increases the fee schedule for the licensing ordinances, either party shall have the right to seek amendment of this Contract with respect to the division of the increased fees between City and County.

7. Fees: Fees generated or collected by Sheriff contract personnel for response to false alarms or copying of documents related to the services provided in this Contract will be at County-established rates and will be credited to City on an annual basis. Narcotic asset forfeitures will be handled pursuant to Attachment G.

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ATTACHMENT C
Title Detail Quantity
Cost of Service
(each)
Cost of Service
Total
MANAGEMENT:

Captain 1.00 529,283$ 529,283$
SUPERVISION:

Sergeant Administrative 1.00 422,466$ 422,466$ Sergeant Patrol 4.00 422,466$ 1,689,864$ INVESTIGATION SERVICES:

Investigator 3.00 408,488$ 1,225,464$
Investigative Assistant 1.00 226,377$ 226,377$ PATROL AND TRAFFIC SERVICES:

Deputy Sheriff II -Patrol Patrol 33.00 341,519$ 11,270,127$ Deputy Sheriff II -Motor Traffic 2.00 352,115$ 704,230$ ADDITIONAL SERVICES:

Crime Prevention Specialist Crime Prevention 1.00 129,082$ 129,082$ Community Services Officer Parking Control 4.00 168,284$ 673,136$ Deputy Sheriff II Community Support 2.00 341,519$ 683,038$ Deputy Sheriff II Homeless Liaison Officer 1.00 341,519$ 341,519$ Office Specialist Support Services 1.00 122,248$ 122,248$ TOTAL POSITIONS 54.00 18,016,834$
REGIONAL / SHARED STAFF:

Title Regional Team Quantity % Allocation Cost $
TRAFFIC:

Sergeant Traffic 0.60 11.18% 35,372$
Investigator Traffic 1.00 11.18% 40,705$
Deputy Sheriff II Traffic 3.00 11.18% 143,889$
Investigative Assistant Traffic 2.00 11.18% 41,798$
AUTO THEFT:

Sergeant Auto Theft 0.30 12.64% 19,941$
Investigator Auto Theft 2.00 12.64% 105,454$
Investigative Assistant Auto Theft 1.00 12.64% 23,309$
Office Specialist Auto Theft 1.00 12.64% 17,819$
DET:

Sergeant DET 1.00 16.51% 89,813$
Investigator DET 1.00 16.51% 79,959$
COURTS:

Investigative Assistant Courts 2.00 44.61% 167,554$
MOTORCYCLE (shared Supervision):

Sergeant Motorcycle Supervision 1.00 7.55% 36,286$
TOTAL REGIONAL/SHARED 15.90 801,899$
OTHER CHARGES AND CREDITS:

OTHER CHARGES:

CREDITS:

TOTAL OTHER CHARGES AND CREDITS 3,920,158$
TOTAL COST OF SERVICES 22,738,891$

ORANGE COUNTY SHERIFF-CORONER

LAW ENFORCEMENT CONTRACT
FY 2025-26

LEVEL OF SERVICE
Credits include: AB 109 (2011 Public Safety Realignment), estimated vacancy credits; false alarm fees; reimbursement for training and miscellaneous programs; and reimbursement for restitution.

Other Charges include: Annual leave paydowns and apportionment of cost of leave balances paid at end of employment; Body Worn Camera (BWC) and In Car Video (ICV); contract administration; data line charges; services and supplies; enhanced helicopter response services; E-Citation recurring costs for six (6) units; facility lease; holiday pay; Integrated Law & Justice of Orange County fees; Mobile Data Computer (MDC) recurring cost for thirty-three (33) units; overtime; patrol training cost allocation; premium pay for bilingual staff, education incentive pay, MART pay, on call, and transportation charges.

CITY OF LAKE FOREST

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ATTACHMENT
5/17/17
1 2
3 4
5 6
7 8
9 10
11 12
13 14
15 16
17 18
19 20
21 22
23 24
25 26
27 28

CITY OF LAKE FOREST

LICENSING

ADULT ORIENTED BUSINESS

ADULT ORIENTED LIVE ENTERTAINMENT

BINGO GAME

BINGO OFFICIAL

CANVASSER/SOLICITOR

DANCE INSTRUCTOR (NUDE)

DANCE STUDIO (NUDE)
ESCORT

ESCORT BUREAU

FIGURE MODEL (NUDE)

FIGURE MODEL STUDIO (NUDE)

GUN DEALER

INTERLOCUTRIX (NUDE)

INTRODUCTORY SERVICE

JUNK COLLECTOR

JUNK DEALER
MASSAGE PARLOR (Includes FBI Fees)
MASSAGIST (Includes FBI Fees)

PEDDLER

POOL ROOM

PUBLIC DANCE

RAP SESSION (NUDE)
SECONDHAND DEALER (Pawnbroker)

TAXICAB STAND

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OCSD
BUDGET

USE ONLY

R E Q U E S TC ER TI F I C AT I O NA P P R O V A L S

ORANGE COUNTY SHERIFF-CORONER

TRAFFIC VIOLATOR APPREHENSION PROGRAM

CONTRACT CITY
Participating City Request to Purchase From the TVA in FY Date

APPLICABILTY

QUANTITY ITEM DESCRIPTION TO TVA PROGRAM ESTIMATED COST

THE CITY CERTIFIES THAT THE EQUIPMENT PURCHASED BY CITY AND TO BE REIMBURSED BY PROGRAM FUNDS

WILL BE USED FOR ITS ENTIRE USEFUL LIFE EXCLUSIVELY FOR THE PURPOSES OF THE TRAFFIC VIOLATOR

APPREHENSION PROGRAM
CITY MANAGER REQUEST:

Printed Name
Signature: DATE
Recommended For Approval

CITY POLICE SERVICES CHIEF MANAGER TVA PROGRAM

ORANGE COUNTY SHERIFF-CORONER DEPARTMENT
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5/7/2020 Rev.

ATTACHMENT

POLICY FOR DISTRIBUTION OF FORFEITED AND SEIZED ASSETS

BACKGROUND
The Orange County Sheriff’s Department provides contract law enforcement services to cities in Orange County. Because of the increased likelihood that contracted patrol or investigation personnel may become involved in significant narcotic seizures, which could affect law enforcement services provided by the Sheriff’s Department to contract cities, the following policy is in effect.

CONTRACTED PATROL AND INVESTIGATION OFFICERS
When assets (cash or property) are seized in CITY by contracted patrol or investigation personnel, and subsequently forfeited to COUNTY’s Sheriff Department, hereinafter referred to as “SHERIFF”, the forfeited assets shall be shared with CITY as set forth below, for the purpose of augmenting law enforcement services in CITY, subject to guidelines by the forfeiting agency of such sharing and use of forfeited assets. A portion of forfeited assets may be retained by SHERIFF, to pay for departmental expenses not recovered through law enforcement contracts.

In such cases, pursuant to the forfeiting agency’s guidelines, SHERIFF shall apply to the forfeiting agency for the return of a share of assets. In his application, SHERIFF shall specify the percentage of shared assets returned to SHERIFF that will be used to augment law enforcement services in CITY and the use of said assets by CITY.

In those cases in which assets are seized within CITY by personnel assigned to CITY pursuant to this Agreement, without the involvement of other law enforcement personnel, and in which the seizure is a result solely of activities self-initiated by SHERIFF personnel assigned to CITY or initiated by said personnel in response to calls for service within CITY, SHERIFF shall apply to have all of the assets used to augment CITY law enforcement services.

In those cases in which SHERIFF personnel assigned to CITY pursuant to this Agreement play an ancillary role in a seizure or in which other law enforcement personnel are involved in a seizure, SHERIFF shall determine the percentage of the total forfeited assets for which he will apply to augment CITY’s law enforcement services. This determination will be based on the circumstances of the seizure, including the pro-rata involvement of all personnel, including those assigned to CITY.

Each seizure will be evaluated on an individual and independent basis, and said evaluations will be available for review to CITY’s manager. Examples of those incidents which would be evaluated as set forth in this section include situations in which a contract patrol deputy provides uniformed backup at a SHERIFF’s Narcotic Bureau search warrant location or in which contract investigators participate in the service of a search warrant that was initiated by non-contract law enforcement personnel.

Assets (cash or property) that are returned to SHERIFF by the forfeiting agency with the understanding that they will be used to augment CITY law enforcement services shall be used by CITY and SHERIFF only for such purposes. If the forfeiting agency attaches additional or more specific conditions to the use of said assets, CITY and SHERIFF shall also abide by those conditions. SHERIFF and CITY’s manager shall determine the specific use of said assets within the conditions imposed by the forfeiting agency.

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ATTACHMENT 2
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Add:

Convert:

DIRECT PURCHASE SERVICES & COUNTY
NO POSITIONS SALARY OVERTIME POST PAY BENEFITS SUPPLIES TRANSP. DEPT. OH DIV. OH TRAINING OH OTHER REVENUE TOTAL 1 Captain 243,028 0 14,292 220,775 7,656 0 10,616 24,946 4,753 3,217 0 0 529,283 1 Sergeant, Administrative 181,301 0 21,941 165,377 7,656 0 10,616 28,281 4,753 2,541 0 0 422,466 4 Sergeant, Patrol 725,204 0 87,764 661,508 30,624 0 42,464 113,124 19,012 10,164 0 0 1,689,864 3 Investigator 475,500 0 43,236 433,128 22,968 0 31,848 198,042 14,259 6,483 0 0 1,225,464 2 DS II Community Support 290,608 0 18,690 263,600 15,312 0 21,232 60,224 9,506 3,866 0 0 683,038 33 DS II Patrol 4,795,032 0 308,385 4,349,400 252,648 0 350,328 993,696 156,849 63,789 0 0 11,270,127 1 DS II Patrol Homeless Liaison Officer (HLO) 145,304 0 9,345 131,800 7,656 0 10,616 30,112 4,753 1,933 0 0 341,519 2 DS II Motorcycle 303,808 0 18,690 271,426 15,312 0 21,232 60,224 9,506 4,032 0 0 704,230 47 Subtotal Safety $7,159,785 $0 $522,343 $6,497,014 $359,832 $0 $498,952 $1,508,649 $223,391 $96,025 $0 $0 $16,865,991 4 Community Services Officer/Parking 284,720 0 0 198,644 30,624 0 42,464 113,124 0 3,560 0 0 673,136 1 Crime Prevention Specialist 64,310 0 0 42,980 7,656 0 10,616 2,716 0 804 0 0 129,082 1 Investigative Assistant 77,569 0 0 63,800 7,656 0 10,616 65,766 0 970 0 0 226,377 1 Office Specialist 60,218 0 0 40,289 7,656 0 10,616 2,716 0 753 0 0 122,248 7 Subtotal Professional $486,817 $0 $0 $345,713 $53,592 $0 $74,312 $184,322 $0 $6,087 $0 $0 $1,150,843 54 TOTAL STAFF $7,646,602 $0 $522,343 $6,842,727 $413,424 $0 $573,264 $1,692,971 $223,391 $102,112 $0 $0 $18,016,834

REGIONAL / SHARED STAFF

0.6 Traffic - Sergeant 11.18% 16,081 419 1,471 13,215 610 962 712 1,360 319 223 0 0 35,372 1 Traffic - Investigator 11.18% 17,716 0 1,611 16,137 1,017 0 1,187 2,266 531 240 0 0 40,705 3 Traffic - Deputy Sheriff II 11.18% 61,270 6,672 3,134 50,714 3,052 6,214 3,560 6,798 1,594 881 0 0 143,889 2 Traffic - Investigative Assistant 11.18% 18,096 158 0 14,469 1,999 0 2,373 4,477 0 226 0 0 41,798

0.3 Auto Theft - Sergeant 12.64% 9,093 237 832 7,472 345 544 403 709 180 126 0 0 19,941 2 Auto Theft - Investigator 12.64% 41,752 6,712 3,644 37,510 2,301 4,279 2,684 4,724 1,202 646 0 0 105,454 1 Auto Theft - Investigative Assistant 12.64% 10,019 211 0 8,149 1,130 0 1,342 2,331 0 127 0 0 23,309 1 Auto Theft - Office Specialist 12.64% 7,858 331 0 5,147 1,130 0 1,342 1,909 0 102 0 0 17,819 1 DET - Sergeant 16.51% 32,628 10,813 3,621 28,654 1,290 0 1,752 9,683 784 588 0 0 89,813 1 DET - Investigator 16.51% 27,885 10,626 2,379 25,049 1,290 0 1,752 9,683 784 511 0 0 79,959 2 Courts - Investigative Assistant 44.61% 74,876 9,720 0 60,199 6,831 0 9,472 5,399 0 1,057 0 0 167,554 1 Motorcycle Sergeant + MDC 7.55% 14,466 742 1,656 13,112 892 1,331 801 1,530 359 224 1,173 0 36,286

15.90 Subtotal $331,740 $46,641 $18,348 $279,827 $21,887 $13,330 $27,380 $50,869 $5,753 $4,951 $1,173 $0 $801,899 FINAL
April 22, 2025

SALARIES & EMPLOYEE BENEFITS INDIRECT COSTS
CITY OF LAKE FOREST One (1) Deputy Sheriff II Patrol
One (1) BWC & Taser
FISCAL YEAR 2025-26
One (1) Deputy Sheriff II Commercial Enforcement to Deputy Sheriff II Patrol Lake Forest FY 2025-26 Spreadsheets.xlsx/Final FY 25-26 Page 1 of 2 Item: 13
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FINAL
April 22, 2025

ADDITIONAL SERVICES & COUNTY
NO COSTS/REVENUE SALARY OVERTIME POST PAY BENEFITS SUPPLIES TRANSP. DEPT. OH DIV. OH TRAINING OH OTHER REVENUE TOTAL Overtime 1,306,158 91,541 16,327 1,414,026
Estimate: Vacancy Credit (200,000) (200,000)
Annual Leave (Pay Downs & Termination Pay) 169,969 169,969 AB109 (2011 Public Safety Realignment) (44,392) (44,392) Body Worn Cameras (BWC) and In Car Video (ICV) Costs 288,311 288,311 Contract Administration 64,626 64,626
Data Line 5,869 5,869
6 E-Citation 16,125 16,125
Enhanced Helicopter Response Services 77,698 77,698
Facility Lease 174,075 174,075
Holiday Pay: Comp & Straight Time 317,151 317,151
Integrated Law & Justice Agency of Orange County 7,479 7,479 Mobile Data Computers (MDC) - Acquisition 0
34 Mobile Data Computers (MDC) - Recurring Costs 119,737 119,737 Patrol Training Cost Allocation (FTB) 329,345 329,345
Premium Pay 261,801 261,801
Retirement Rate Discount (Expenses for Interest and Issuance) 0 Retirement Rate Discount (Gross) 0
Revenue/False Alarms (29,240) (29,240)
Revenue/Training Reimbursement 0
Services & Supplies 98,400 98,400
Transportation - Vehicle Fuel, Mileage Interest and Maint., etc. 849,572 849,572 Restitution Payments Credits (394) (394)
Subtotal $0 $1,306,158 $0 $91,541 $278,344 $927,270 $0 $0 $329,345 $16,327 $1,045,199 ($74,026) $3,920,158 FY 2025-26 FINAL CONTRACT TOTAL $7,978,342 $1,352,799 $540,691 $7,214,095 $713,655 $940,600 $600,644 $1,743,840 $558,489 $123,390 $1,046,372 ($74,026) $22,738,891 FY 2024-25 FINAL CONTRACT TOTAL $7,453,746 $1,270,363 $470,136 $6,908,898 $566,771 $840,870 $514,432 $1,658,816 $560,710 $138,108 $1,041,774 ($64,151) $21,360,473

7.04% 6.49% 15.01% 4.42% 25.92% 11.86% 16.76% 5.13% -0.40% -10.66% 0.44% 15.39% 6.45% $524,596 $82,436 $70,555 $305,197 $146,884 $99,730 $86,212 $85,024 ($2,221) ($14,718) $4,598 ($9,875) $1,378,418 Lake Forest FY 2025-26 Spreadsheets.xlsx/Final FY 25-26 Page 2 of 2 Item: 13
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ATTACHMENT 3
Item: 13
239

Lake Forest
Police Services

Provided by the Orange County Sheriff’s Department
In partnership with the City of Lake Forest
2024 Annual Report
Item: 13
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Lake Forest Police Services
2 Mission Statement

The men and women of the Orange County Sheriff’s Department are dedicated to the protection of all we serve. We provide exceptional law enforcement services free from prejudice or favor, with leadership, integrity, and respect.

Core Values
Integrity without Compromise
Service before Self
Professionalism in the Performance of Duty
Vigilance in Safeguarding our Community

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Lake Forest Police Services
3 Table of Contents

General Overview

4 City Demographics

5 Organizational Chart

6 Police Services Budget

7 Police Services Staffing

8 Special Recognition 9-10

Patrol Statistics

11-13
Crime Statistics

14 Investigations

15 Traffic Enforcement

16 Traffic Statistics

17-18
Specialty Details

19-21
Crime Prevention

22 Volunteers

23-25
Fallen Officer Remembrance

26 The statistics listed in the annual report are received from various sources and are listed at the bottom of each page.

Police Services is not responsible for any variation in the statistics due to updates or errors.

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Lake Forest Police Services
4 General Overview

The City of Lake Forest was officially incorporated on December 20, 1991. Prior to incorporation, the area was known as El Toro and was largely agricultural. The establishment of the El Toro Marine Base marked a significant shift, as residential, commercial, and industrial developments gradually replaced farmland. This transformation created a growing demand for housing and support services. In 2000, the city expanded its boundaries to include the master-planned communities of Portola Hills and Foothill Ranch, following a community vote.

Lake Forest Police Services is dedicated to ensuring public safety and providing general law enforcement throughout the city. Services include routine patrols, traffic enforcement, and criminal investigations. In addition, Police Services offers a variety of crime prevention and community outreach programs such as Neighborhood Watch, Business Watch, and other initiatives aimed at enhancing community awareness and involvement.

Captain David Pultz was appointed Chief of Police Services in May 2024. He oversees all aspects of Police Services operations in Lake Forest and is based at City Hall.

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Lake Forest Police Services
5 City Demographics

Demographic Composition
Population: 85,965

Distribution by Ethnicity & Race
Development

Residential: 3,756 acres
Commercial & Professional Office: 353
acres
Business Park & Light Industrial: 925
acres
Open Space & Parks: 3,065 acres

Educational Attainment

Lake Forest Parks & Amenities
30 Neighborhood/Community Parks
Whiting Ranch Wilderness Park
Heritage Hill Historical Park
Lake Forest Sports Park
Lake Forest Golf & Practice Center
Serrano Creek & Aliso Creek Trails
Etnies Skatepark of Lake Forest
The Arbor on El Toro
Foothill Ranch Town Centre

Education Profile
Total Public Schools: 11
Total Private Schools: 4

2024 City Council
Mayor
Mark Tettemer

Mayor Pro Tem
Scott Voigts

Council Member
Doug Cirbo

Council Member
Robert Pequeno

Council Member
Benajmin Yu

*City Demographics and Statistics are found on the City’s website:
https://lakeforestbusiness.com/239/Demographic

8.9%

31.3%

21.9%

17.3%
Associate
Degree
Bachelors
Degree
Some College
Professional
Degree

18.5%

1.9%

26.4%

53.2%
Asian
Black
Other
White
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Lake Forest Police Services
6 2024 Organizational Chart

Sheriff-Coroner Don Barnes
Undersheriff Jeff Hallock
Assistant Sheriff John McCulloch
Commander Kirsten Monteleone
Captain David Pultz
Patrol Services
(4) Patrol Sergeants
(27) Patrol

(4) Community
Service Officers
Administrative
Sergeant
Administrative
Deputy
(3) Traffic Deputies
Commercial Traffic
Deputy
(2) Special
Enforcement Team
Deputies
School Resources
Officer
Homeless Liaison
Officer

South County
Directed
Enforcement Team
Deputy
Crime Prevention
Specialist
Office Specialist
Investigative

(3) Investigators
Investigative
Assistant
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Lake Forest Police Services
7 City General
Operating Fund
$60,764,371
OCSD Contract
$21,360,473
Lake Forest
Police Services
Operating
Budget
$21,347,213
Police Services Budget

Fiscal Year 2024-2025

*Police Services Budget is provided by the City’s Finance Department Number of
Personnel
Sworn
Staff
1 Captain
5 Sergeants
3 Investigators
27 Patrol Deputies
2 Motor Deputies
1 Commercial Traffic
Deputy
1 Traffic Enforcement
Deputy
2 Special Enforcement
Deputies
1 Directed Enforcement
Deputy
1 School Resources Officer
1 Homeless Liaison Officer
1 Administrative Deputy
Number of
Personnel
Professional
Staff
1 Investigative Assistant
4 Community Service
Officers
1 Crime Prevention
Specialist
1 Office Specialist
Total OCSD Contract Staff: 53
City Programs
Public Safety Manager
23 Crossing Guards
Animal Care
Special Events
Police Services Operating Budget
during 2022-2023 Fiscal Year:
$21,039,885
Homeless Liaison Officer funded under PLHA
(Permanent Local Housing Allocation)
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Lake Forest Police Services
8 Police Services Staffing

The men and women of the Orange County Sheriff’s Department tirelessly uphold the law with impartiality, safeguarding lives and property within the community of Lake Forest. They maintain a constant presence on the streets, ensuring safety around the clock, and fulfill multiple roles as enforcers, peacemakers, mediators, mentors, counselors, educators, and role models.

Understanding the crucial role of law enforcement in our society, staffing levels are carefully calibrated to address the city's anticipated service demands. Supervision is overseen by one captain, four patrol sergeants, and one administrative sergeant. As of 2024, Lake Forest was served by 27 patrol deputy positions. Additionally, the department includes two Motor Deputies, one Commercial Enforcement Deputy, one Traffic Enforcement Deputy, two Special Enforcement Team (SET) Deputies, one Directed Enforcement Team (DET) Deputy, one School Resource Officer, one Homeless Liaison Officer, one Administrative Deputy, four Community Service Officers (CSO), three Investigators, and one Investigative Assistant, all actively engaged in protecting the community. This team is supported by the Crime Prevention Specialist and Office Specialist.

Lake Forest Police Services boasts five Master Field Training Officers and 14 Field Training Officers, responsible for the comprehensive training of 15 deputies through the Field Training Program in 2024.

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Lake Forest Police Services
9 Special Recognition

Medal of Valor Awards
The Sheriff's Advisory Council hosts the
Medal of Valor ceremony to recognize and
celebrate the outstanding accomplishments
made by the men and women from the
Orange County Sheriff's Department. This
year, Lake Forest deputies, Daniel Serrano
and Mathew Harm, were honored at the 36
th
annual Medal of Valor ceremony. They
received the Medal of Valor for their
extraordinary bravery during the mass
shooting at Cook’s Corner in Trabuco Canyon
on August 23, 2023.

Auto Theft Advisory Commission Awards
Deputy Mathew Harm was recognized by the
Orange County Auto Theft Advisory Commission
(ATAC) as one of the top officers and deputies in
vehicle theft recoveries for 2024. His efforts not
only led to the recovery of stolen vehicles but also
to the apprehension of the suspects involved.

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Lake Forest Police Services
10 Special Recognition

Deputy of the Year
Deputy Mathew Harm has been named this year’s Deputy of the Year in recognition of his outstanding work ethic, diligence, and proactive approach to law enforcement. As a valued member of the Special Enforcement Team, Deputy Harm has demonstrated exceptional skill in identifying stolen vehicles and addressing criminal activity. His dedication to public safety and unwavering commitment to the community make him truly deserving of this honor.

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Lake Forest Police Services
11 Patrol Statistics

Calls for Service
Lake Forest Police Services responded to 29,255 calls for service in 20 24. The total calls for service include calls that were generated through dispatch and by the patrol deputies’ self - initiated observations.

Preventative Patrol Time
Consumed time is the measurement of time a deputy spends responding to c alls for service, conducting self -initiated activities, finishing reports, attending briefing s, lunch break s, and other activities that consume a deputy’s time.

Preventative Patrol Time is time used by deputies to be visible for crime suppression, speaking with people in the community, enforce traffic laws and look for criminal activity. A deputy visibly patrolling the city helps deter crime, promotes a sense of security within the community, and provides faster response times to priority or life-threatening calls for service.

*Calls for Service Statistics are calculated using the Orange County Sheriff’s Department’s Operations Dashboard ** Patrol Time calculated using the Patrol Allocation Model (PAM) Consumed
Time
Preventative
Patrol Time
71% 29%
27,807
26,519
27,329
28,211
29,255
2020 2021 2022 2023 2024
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Lake Forest Police Services
12 Patrol Statistics

Response Times
Emergency Response calls are all calls for service that have the potential of being a life- threatening incident and require the deputies to respond using the vehicle’s lights and sirens.

In 2013, the Sheriff’s Department began looking at all emergency response calls that took longer than 5 minutes to determine and record the reason for a delay in response. It was found that the program responsible for calculating response times did not consider many situations that affect response times, including but not limited to calls that escalate or de- escalate in severity. As a result, emergency calls are calculated utilizing the Interquartile Range (IQR) method to report a more accurate “reconciled” response time.  The average reconciled response time during 202 4 for Emergency Response calls was 5 minutes and 11 seconds.

Priority 2 calls include serious crimes that just occurred, incidents likely to escalate to a crime against a person, or any incident where a delay would impede further investigation or cause someone to be in jeopardy.
 The average response time during 2024 for priority 2 calls was 13 minutes and 58 seconds from when the call was received to when a deputy arrived at the scene.

Response Times 5-Year Comparison

4.17 4.45 4.28 4.47 5.11

15.24 16.05 17.02

14.42 13.58
0 5
10 15
20 25
2020 2021 2022 2023 2024
Emergency Response Priority 2
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Lake Forest Police Services
13 Patrol Statistics

Arrest Statistics
Police Services made a total of 1,262 arrests for 2024. The number of street arrests totaled 385. A street arrest is an arrest that results in the suspect being transported and booked at the Intake/Release Center in Santa Ana. A total number of 658 citation arrests were made in the same time frame. A citation arrest is a misdemeanor arrest that results in the suspect being released in the field after being issued a criminal citation. Another category is warrant arrests with a total of 219 for 2024. Arrest statistics vary year-to-year based on several factors including but not limited to: staffing levels, calls for service and crime trends.

*Arrest Statistics are received from the OCSD Information Services Bureau and the Command Center CompStats Dashboard Type of
Arrest 2020 2021 2022 2023 2024
Street
Arrests 657 663 439 429 385
Citation
Arrests 730 628 694 665 658
Warrant
Arrests 73 188 285 235 219
Total 1,460 1,479 1,418 1,329 1,262
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14 Crime Statistics

In June 2021, the Orange County Sheriff’s Department began the process of transitioning from the Uniform Crime Reporting (UCR) Program to the new National Incident- Based Reporting System (NIBRS) requirements. The transition to NIBRS represents a significant shift – and improvement – in how reported crime is measured and estimated by the federal government.

NIBRS captures detailed data about the characteristics of criminal incidents. NIBRS data more accurately reflect the types of crime addressed by police agencies, like simple assault, animal cruelty, destruction of property, intimidation, and identity theft. The broad scope of the information collected in NIBRS will greatly improve the nation’s understanding of crime and public safety.

Although some individuals might perceive the additional data collected through NIBRS as an apparent rise in crime, a closer look at how NIBRS provides more data also shows why it replaced the SRS as the UCR data standard. This report addresses the following ways more data is obtained via NIBRS:
• Without the SRS Hierarchy Rule, NIBRS captures more offenses when two or more occur in the same incident.
• With expanded offense categories, NIBRS captures more offenses to establish a broader baseline for crime.
• With greater specificity for reporting, NIBRS captures more detailed information about each crime occurrence.

* The statistics provided from DOJ – Open Justice

Crime 2019 2020 2021 2022 2023
Criminal Homicide 1 3 0 0 3
Rape 7 9 9 11 4
Robbery 14 26 26 35 33
Assaults 44 57 45 58 75
Burglary - Residence 48 35 33 32 43
Burglary – Non-Residence 60 89 57 92 77
Larceny-Theft 503 626 624 652 590
Auto Theft 73 100 81 125 128
Arson 2 4 5 12 7
Total 752 949 880 1017 960
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15 Investigations

Investigators write follow -up reports; examine crime scenes; interview victims, witnesses , and suspects; and present cases to the District Attorney’s Office for criminal filings.

Investigators are highly trained and not only investigate crimes, but study patterns of criminal offenses to deter further criminal activity within the community.

The Investigators assigned to the City of Lake Forest investigate felony crimes such as residential and commercial burglaries, aggravated assaults, as well as misdemeanor crimes like vandalism and petty theft, and o ther non-criminal cases such as runaways or missing juveniles.

Out of the 29,255 calls for service, 843 cases were assigned to Lake Forest Investigations.

Other cases were assigned to special investigation units such as the Bank Robbery Apprehension Team (BRAT), Economic Crimes, Homicide, and Special Victims Detail . The remaining reports were cleared by arrest, citation or dismissed.

Total Cases Assigned to Lake Forest Investigations

Total Cases Assigned to Southeast Investigations

*Statistics gathered from the Field Base Reporting System and provided by Real Time Operations Center (RTOC) Analyst 2022 2023 2024
1,557 1,298 843
2024
2,735
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Lake Forest Police Services
16 Traffic Enforcement

Traffic issues continue to be a priority of the community. Police Services has been very responsive to this and has reacted with a combination of education and enforcement. The goal of Police Services in this regard is to reduce traffic accidents by utiliz ing a heightened level of police presence, education, and enforcement.

Motor Deputies
The primary assignment of the City’s two motor
deputies is to enforce the California Vehicle Code and
the prima facie speed limits in the city . However, if a need arises, Patrol Deputies, Investigators, and
Community Service Officers can utilize the motor
deputies to assist with traffic accident investigations.

Commercial Traffic Officer
The City’s Commercial Traffic Officer is assigned to enforce the laws that govern commercial vehicles. He is a sworn peace officer and is specifically trained in this area. This officer is assigned to day shift, to accommodate the high level of commercial vehicles in the city. He is also available to handle traffic collisions and routine calls.

Community Service Officers
The city has four Community Service Officers assigned to perform parking enforcement and complete reports of
non-injury and injury traffic collisions. They are non-sworn personnel and are specifically trained in these areas. These officers are assigned to separate shifts to provide the best coverage for the city. In July 2017, the city added a fifth CSO position whose primary role is parking enforcement.

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17 Traffic Statistics

Parking Enforcement
Parking citations include street sweeping, permit parking, handicap, and vehicle code violations. In 2024, Police Services’ staff issued a total of 10,932 parking violations.

Hazardous Moving Citations
A hazardous moving citation constitutes any act or omission of the vehicle code that is done while the vehicle is moving. This would include violations such as speeding, following too closely and failure to yield. Most of these types of violations are commonly found to be the primary factors in traffic accidents. Enforcement has proven to be one of the major factors in the reduction of traffic accidents . In 2024 , Lake Forest deputies issued a total of 1,691 hazardous moving citations.

All Other Citations
“All other” citations include all traffic related citations other than parking and hazardous moving violations, such as licensing and equipment violations. Deputies issued a total of 1,342 citations in 2024.

*Traffic Citation Statistics vary based on a number of factors including but not limited to traffic trends, staffing, and calls for service **Parking Enforcement Statistics are received from the Citation Processing Center ***Citation Statistics are received from the OCSD Operations Dashboard 2020 2021 2022 2023 2024
6,510 6,273 4,592 4,357 10,932
2020 2021 2022 2023 2024
1,603 1,018 2,597 2,144 1,691
2020 2021 2022 2023 2024
1,254 726 453 1,584 1,342
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Lake Forest Police Services
18 Traffic Statistics

The enforcement index is a measure of traffic enforcement effectiveness related to the incidents of fatal and injury collisions. The index is based on the percentage of citations issued for hazardous violations compared to fatal and injury collisions. The index is determined by dividing the number of hazardous violations by fatal and injury collisions. Per the Office of Traffic Safety, an enforcement index in the 25-35 percent range is desirable.

Traffic Accidents
The City of Lake Forest had a total of 262 reported traffic accidents in 2024. There were 2 fatal incidents resulting from these traffic accidents. Below is a graph showing the breakdown of traffic accidents in the city during 2024.

*The Enforcement Index & Traffic Accidents Statistics are received from the OCSD Operations Dashboard 2020 2021 2022 2023 2024

13.39 % 16.4% 18% 12.25% 11.19%
2020 2021 2022 2023 2024
Non-Injury 208 236 173 152 111
Injury 114 150 138 171 149
Fatalities 1 4 6 4 2
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Lake Forest Police Services
19 Specialty Details

Special Enforcement Team (SET)
The Special Enforcement Team (SET) handles specific community issues, enforces laws, and assists the Investigative team with identifying and apprehending suspects in Lake Forest. This two-Deputy team also assists Patrol Deputies and Investigators in dealing with gang members, parolees, and probationers. The SET team also operates frequent DUI surveillances.

Directed Enforcement Team (DET)
The Directed Enforcement Team (DET) handles specific crime problems or concerns of South County Communities. The goal of DET is to apprehend offenders, search premises, and seize evidence of illegal activity. The team is comprised of two Sergeants, one Investigator, and eight Deputies. One Lake Forest Deputy is assigned to the team for an eighteen-month rotation.

Bicycle Patrol Team
The Bicycle Patrol Team plays a key role in the Community Policing Program, providing enforcement in areas like
shopping centers, parks, trails, and special events, while promoting positive community engagement. In 2024, the
team was equipped with electric bicycles to better support education and enforcement efforts related to the growing e-bike population.

School Resource Officer
The School Resource Officer (SRO) is a sworn peace officer dedicated to serving the students and staff of Lake Forest schools. The SRO receives specialized training focused on enhancing school safety and security, helping ensure a safe and supportive learning environment. In addition to on- campus support, the SRO is also invol ved in outreach efforts, including facilitating the Parent Project course to support families within the community.

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20 Specialty Details

Homeless Liaison Officer (HLO)
The City’s Homeless Liaison Officer is assigned to
handle homeless individuals and patrol city parks
for public safety concerns such as suspicious
persons or activity, loitering problems, and
vandalism concerns. The Deputy dedicated to this
position has specialized training to handle mental
illness, homelessness, and graffiti enforcement. He
is equipped with information on obtaining
resources and services offered by governmental,
private, and faith -based organizations to
individuals in need.

Homeless Assisted with Resources in 2024

*The statistics regarding the homeless are received from the ESRI Dashboard Field
Interviews Sheltered Physical
Arrests Citations Probationers Parolees
260 20 17 33 53 8
154
20 111
18 2
Substance Abuse
Disabled
Mental Health
Medical
Veterans
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21 Specialty Details

T.A.G.R.S.

The Tracking Automated and Graffiti Reporting System (TAGRS) is a program used to store and track graffiti incidents and designed to help investigators identify and prosecute graffiti suspects. TAGRS receives its data from two sources. The main source is from an agency contracted through the City. They enter the graffiti information including the address, amount of damage, photos of the graffiti and the date and time it was discovered through an internet portal. After they document the damage, it is electronically sent through the internet portal to the law enforcement official responsible for investigating crimes within Lake Forest. The law enforcement official will receive these incidents, including photos of the damage through TAGRS and they will have the ability to view, edit, and update the report with known information including the moniker, gang or crew name. The second source of data will come from crime reports. These reports will be entered into TAGRS along with the photos of the damage. The investigating officer will then be responsible for adding any other known information, such as damage amount, moniker, and gang or crew name.

Upon the discovery of the identity of a graffiti suspect, the information will be added to TAGRS. Any future searches of TAGRS might reveal or uncover further graffiti incidents involving the same suspect allowing the suspect to be charged for all past incidents of graffiti.

2020 2021 2022 2023 2024
Complaints 208 304 595 455 483
Removal Cost $15,600 $22,800 $44,625 $33,115 $33,810
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Lake Forest Police Services
22 Crime Prevention

The City’s Crime Prevention Specialist (CPS) works closely with the community of all ages to help educate the residents on how to help prevent crime and promote safety within their sphere of influence. Some of the many programs run by the CPS are as follows.

Neighborhood Watch
Neighborhood Watch focuses on each neighborhood
separately and the concerns they may have in their area of the city . The CPS educates residents how they can better protect themselves and their property , how the sheriff’s department operates for better communication between
residents and deputies and helps promote communication between neighbors.

Business Watch
This program has the same premise as neighborhood watch but applied to the business population of Lake Forest.

Businesses are encouraged to submit emergency contact
information to be utilized by deputies should a major crime occur.

Social Media
The Crime Prevention Specialist is currently usi ng four Social Media platforms - Instagram, Facebook, X and
Nextdoor. By using these applications, P olice Services can provide crime prevention tips, reinforce current crime
prevention campaigns, alert residents of suspicious activity, ask for assistance in locating a missing person, inform followers of the latest scams and highlight the
accomplishments of deputies.

Community Outreach
The CPS is also involved in numerous community outreach events throughout the year, including but not limited to:

National Night Out, Coffee with a Cop, National Prescription Take Back Day, Walk -to-School events, station tours, and informational booths at special events. This year, Police Services partnered with the Oakley Flagship store to host an interactive bicycle safety event and stunt show while
supporting Providence Mission Hospital's foundation to
encourage helmet safety and reduce traumatic injuries.

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23 Volunteers

Sheriff’s Team of Active Retired Senior (STARS)

The City of Lake Forest is proud to have a program where retired seniors can volunteer their time and talents to the community. The Sheriff’s Team of Active Retired Seniors (STARS) consists of 29 seniors who provide a variety of services to Lake Forest on a daily basis. Some of the duties performed by the STARS are:
• Clerical support
• Van patrol
• Shopping center patrols
• Fire watch
• City park watch
• Vacation home checks
• Special events

The County of Orange (CEO’S Office) assigns an hourly rate for each volunteer category.

STAR Volunteers fall under the category of a PSR (Professional Service Responder) at an hourly rate of $44.00 per hour.
2021 2022 2023 2024
Hours
Donated
2,224 3,264 3,852 5,347
$97,856 $143,616 $169,488 $235,268
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Lake Forest Police Services
24 Volunteers

Reserves

Reserves support the Orange County Sheriff's Department patrol operations and contract cities. Reserve Deputies act as a second officer in a patrol car, perform crowd/riot control, maintain crime scene security, perform foot patrol, bike patrol, work special events, traffic control, and transport suspects to jail. These duties help free- up regular patrol deputies to continue to provide police services without delay in response times and be proactive in policing and preventing crimes in Lake Forest. Utilizing the Reserves saves time and money when additional staffing is required. Reserve Deputies donated 490 uncompensated hours to Lake Forest in 20 24. Based on the hourly rate of $62.15, the County CEO’s office, Reserve Deputies saved the city approximately $30,453 in 2024.

2022 2023 2024
Hours
Donated
728.5 499 490
$45,276 $31,012 $30,453
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25 Volunteers

Explorers

The Explorer Program is sponsored by the Orange County Sheriff’s Department as a community-based policing program. This successful program educates and involves young men and women in police operations to learn leadership skills and personal responsibiliti es.

Whether or not they pursue law enforcement as a career, the Explorers can give back to their community through this volunteer program. The Explorers volunteered over TBD hours to Lake Forest in 202 4. Based on the hourly rate of $15.00, Explorers saved the city approximately $TBD in 2024.

2022 2023 2024
Hours
Donated
850.5 855 TBD
$12,757 $12,825 TBD
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26 Fallen Officers

Darryn L. Robins Bradley J. Riches Born 1963 Born 1965

End of Watch End of Watch December 25, 1993 June 12, 1999

Both Deputies gave their lives while in service to the residents of Lake Forest and will be forever remembered.

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CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Management Services
SUBJECT:

HOLIDAY LIGHTING DISPLAY UPDATE
RECOMMENDED ACTION(S):

1. Receive and file a presentation from staff proposing garland additions for the 2025 Holiday Lighting Display.

2. Exercise discretion in directing staff return at a subsequent City Council meeting with contract documents necessary to effectuate the addition of garland displays for the 2025 Holiday Lighting Display.

EXECUTIVE SUMMARY:

The City displays holiday and year-round lighting on El Toro Road from the I-5/El Toro Road interchange to Muirlands Boulevard, year-round lighting at The Arbors, and on the Civic Center Campus’ signature tree located in the roundabout. Lighting installation and maintenance services are currently provided by Brightlife Designs, Inc. (“Brightlife”) through an agreement approved by the City Council on September 29, 2021 (“Brightlife Agreement”) (Attachment 1).

On September 3, 2024, the City Council approved the First Amendment to the Brightlife Agreement (Attachment 2). The scope of work for the First Amendment included expanded holiday lighting options called for in Initiative #52 of the Strategic Plan. Initiative #52 was allocated a $50,000 budget. The expanded options included the addition of 31 more lit trees on El Toro Road (a total of 71 lit trees), installation of two large wreaths to the Arbor Structures, and non- illuminated garland to the Alton Parkway sign. The 2024 Holiday Lighting Display received positive reviews for both the addition of the large wreaths on the Arbor Structures and the non-illuminated garland on the Alton Parkway sign. The total cost to produce the 2024 Holiday Lighting Display was $43,315.

The Brightlife Agreement is set to expire on September 15, 2025. In anticipation of this upcoming term expiration, staff is requesting direction from the City Council for the 2025 Holiday Lighting Display. For 2025, staff recommends the addition of non-illuminated garland to the three entrances of the Lake Forest Sports Park and Recreation Center (“Sports Park”). The additional cost associated with this recommendation would be kept within the $50,000 budget Item: 14
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included in the proposed 2025-2027 Operating Budget. If the City Council concurs with staff’s recommendation, staff will negotiate with Brightlife to include the extra garland displays as part of the second and final agreement term extension staff expect to bring to the City Council later this summer.

Staff recommend the City Council exercise discretion in directing staff to return to a subsequent meeting with an amendment to extend the term of the Brightlife Agreement that includes additional garland decorations for all entrances to the Sports Park and all the displays included in the 2024 Holiday Lighting Display.

BACKGROUND:

The City displays holiday and year-round lighting on El Toro Road from the I-5/El Toro Road interchange to Muirlands Boulevard, year-round lighting at The Arbors, and on the Civic Center Campus’ signature tree located in the roundabout. With the initial three-year term of the Brightlife’s Agreement set to expire on September 29, 2024, staff engaged Brightlife in negotiations to exercise the first one-year term extension that would include expanded holiday lighting options called for in Initiative #52 of the Strategic Plan. Initiative #52 was allocated a $50,000 budget.

On June 18, 2024, expanded holiday lighting Option #2 was approved with added direction from the City Council to investigate the possibility of including holiday lighting options along Portola Parkway. Staff were further directed to return to a subsequent City Council meeting with a contract document to effectuate the additional lighting work to be performed by Brightlife.

On July 16, 2024, staff returned to give the City Council an update on the directive to investigate additional lighting options on Portola Parkway. Pursuant to City Council direction, staff identified potential areas on or near Portola Parkway to add holiday lighting in a manner consistent with the lighting displays on El Toro Road. Staff researched the ownership of these sites along with electric utility access. Although the City owns the monument sign on Alton Parkway and portions of the medians on Portola Parkway, there is not sufficient electrical power access to illuminate holiday lighting at those locations. Due to the lack of electric utility access and ownership constraints, staff worked with Brightlife to identify alternative ways to add holiday décor to the area. Staff identified the Alton Parkway monument sign, located on Alton Parkway, just south of Commercentre Drive, as an ideal location to add non-illuminated decorations.

On September 3, 2024, the City Council approved the First Amendment to the Brightlife Agreement (Attachment 2). The First Amendment with Brightlife extended the term of the Agreement for one year and increased the Item: 14
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compensation amount by $43,315 to the new total compensation amount of $87,685. The First Amendment scope of work included:
•Installation/removal and maintenance on El Toro Road of 72 lit trees (31 more trees than the previous year), wall lighting and large wreaths on the Arbors Structures.
•Installation/removal and maintenance of pre-decorated garland and a wreath on the Alton Parkway monument sign.
•Maintenance of the year-round lighting on The Arbors structures and the signature tree at the Civic Center campus.

The term of the Brightlife Agreement is set to expire on September 15, 2025. In anticipation of this upcoming term expiration, staff is requesting direction from the City Council for the 2025 Holiday Lighting Display. The direction will assist staff in negotiations leading up to the second and final term extension that will be presented to the City Council in Summer 2025.

DISCUSSION:

The 2024 Holiday Lighting Display included additional lit trees (31 more than the previous year), large wreaths on the Arbor structures (Graphic 1) that were illuminated at night and non-illuminated garland on the Alton Parkway sign (Graphic 2).

Graphic 1: Large wreaths on Arbor structure.

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Graphic 2 : Non-illuminated Garland on Alton Parkway
Staff received positive feedback from the business community at the Arbors regarding the expansion of holiday decorations in that area. The non-illuminated garland installed on the Alton Parkway sign also received positive reviews and extended the holiday recognition to the Baker Ranch area of the community.

While the City was unable to provide illuminated decorations in these aforementioned areas, the non-lit decorations were surprisingly popular and well- received.

Staff’s recommendation for the 2025 Holiday Lighting Display is to include all the items from the 2024 Holiday Lighting Display (71 illuminated trees, two large wreaths on the Arbor Structures and non-illuminated garland décor on the Alton Park sign), with the addition of non-illuminated garland at all three entrances to the Sports Park. The non-illuminated garland at the entrances (see Graphics 3, 4 and 5 below) to the Sports Park will tie together the upper, lower, east and west sides of the city together with a common theme. The additional cost associated with these additional decorations will remain within the target budget of $50,000.

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Graphic 3: Rancho Parkway Entrance
Graphic 4: Portola Parkway Entrance
Graphic 5: Vista Parkway Entrance
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Staff recommend the City Council exercise discretion in directing staff to return at a subsequent meeting with an extension to the term of the Brightlife Agreement that includes additional garland decorations for all entrances to the Sports Park and all the displays previously included in the 2024 Holiday Lighting Display.

FISCAL IMPACT:

There is no immediate fiscal impact associated with the recommended action.

The proposed 2025-2027 Operating Budget includes the $50,000 to cover the costs associated with the 2025 Holiday Lighting Display.

ATTACHMENTS:

1. Agreement with Brightlife Designs, LLC

2. First Amendment to the Agreement with Brightlife Designs, LLC Initiated By: Victoria Blethen, Recreation Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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Attachment 1
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ATTACHMENT 2
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YEAR- ROUND LIGHTING SERVICES
2021- 066. 1)
City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630
Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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City of Lake Forest
First Amendment to Professional Consultant Services Agreement Year- Round Lighting Services
I. PARTIES AND DATE. ..............................................................................

II. RECITALS. ..............................................................................................

III. TERMS...................................................................................................

IV. SIGNATURES. ........................................................................................

V. EXHIBIT " A" SCOPE OF SERVICES ...........................................................

VI. EXHIBIT " C" - COMPENSATION ..............................................................

Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
313

Title: Year- Round Lighting Services
3 1. PARTIES AND DATE.

This First Amendment to the Agreement for Professional Consultant Services (" First Amendment") is entered into on the [*** INSERT DAY***] day of [*** INSERT MONTH***], [*** INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“ City”) and Brightlife Designs LLC, a California Limited Liability Company ( LLC), with its principal place of business at 16351 Gothard St, Ste C, Huntington Beach, CA 92647 (“ Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 20246thSeptember
Item: 14
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Title: Year- Round Lighting Services
4 2. RECITALS.

2. 1. Agreement
The Parties entered into that certain Agreement for Seasonal and Year Round Lighting Services dated September 29, 2021 "( Agreement").

2. 2. First Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement, expand the scope of services, and increase the total amount of compensation under the Agreement.

Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
315

Title: Year- Round Lighting Services
5 3. TERMS.

3. 1. Term.

Section 3. 1. 2 of the Agreement is hereby amended in its entirety to read as follows:

The term of this Agreement shall be from September 16, 2021 to September 15, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one ( 1) additional one- year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3. 2. Compensation.

Section 3. 3. 1 of the Agreement is hereby amended in its entirety to read as follows:

Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit C” attached hereto and incorporated herein by reference. The total compensation shall not exceed EIGHTY- SEVEN THOUSAND SIX HUNDRED EIGHTY- FIVE DOLLARS ($ 87, 685) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3. 3. Extra Work.

The Scope of Services as set forth in Exhibit “ A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT " A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.

3. 4. Remaining Provisions of Agreement.

Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.

Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
316

Title: Year- Round Lighting Services
6 4. SIGNATURES.

4. 1. SIGNATURES.

CITY OF LAKE FOREST Brightlife Designs LLC
By: [ AUTHORIZED CITY SIGNATURE]
Mark Tettemer
Mayor
By: [ VENDOR SIGNATURE 1]
Joe Castro
President
If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [ CITY CLERK SIGNATURE]
Lisa Burgland
City Clerk
By: [ VENDOR SIGNATURE 2]
Will Gugerty
Chief Financial Officer ( Corporation or LLC)
APPROVED AS TO FORM:

By: [ CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
CONTRACT ADMINISTRATOR APPROVAL]
PROJECT MANAGER APPROVAL]
CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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Title: Year- Round Lighting Services
7 5. EXHIBIT " A" SCOPE OF SERVICES

5. 1. EXHIBIT " A" SCOPE OF MAINTENANCE SERVICES
Services will focus on Seasonal and Year- Round Lighting and seasonal decorations.

A. Seasonal lighting on trees on El Toro Road from the freeway to Muirlands Boulevard and large wreath decorations on structures located on the corners of El Toro and Rockfield Boulevard Attachment 1).

B. Pre- decorated garland and wreath on the Alton Park monument sign ( Attachment 2).

C. Year- round lighting on the Arbor Structures located on the corners of El Toro and Rockfield Boulevard. ( Attachment 3).

D. Signature tree in the roundabout at the Civic Center Campus ( Attachment 4).

1. Scope for: Seasonal Lighting and Large Wreath decorations.

Time Frame: Turned on the weekend after Thanksgiving 2024 and " live" December/ January; Unplugged January 2, 2025, and removed by the end of January.

Location: El Toro Road and Bridger Road from the freeway to Muirlands Boulevard. Arbor Structures corner of El Toro and Rockfield.

Per the Seasonal Lighting Site Map the contractor will install and maintain lights on trees and the large wreaths on the structures as designated in Attachment 1.

The contractor will work with City of Lake Forest' choice of electricians if needed to complete project.

The contractor will pull an encroachment permit and submit a traffic plan to City staff.

The contractor will coordinate the installation dates and times with the Project Manager.

The Project Manager will be the person in charge of all management and maintenance concerns during the months that the service is rendered.

The contractor shall provide the necessary staff to ensure efficient and timely installation, maintenance, and removal of lights.

The contractor will provide all necessary operating equipment to install, maintain and remove lights.

The contractor shall use LED lights.

Calls for service will be completed within 48 hours of notice.

2. Scope for: Alton Parkway Monument Sign pre- decorated garland and wreath.

Time Frame: Installed the week after Thanksgiving and removed by the end of January 2025.

Location: Alton Parkway median.

Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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Title: Year- Round Lighting Services
8 The contractor will install and remove pre- decorated on the Alton Parkway Monument sign as designated in Attachment 2.

The contractor will meet with staff to familiarize them with project area and site plan.

The contractor will pull an encroachment permit.

The contractor will coordinate the installation dates and times with the Project Manager.

The Project Manager will be the person in charge of all management and maintenance concerns during the months that the service is rendered.

The contractor shall provide the necessary staff to ensure efficient and timely installation, maintenance, and removal decor.

The contractor will provide all necessary operating equipment to install, maintain and remove lights.

Calls for service will be completed within 48 hours of notice.

3. Scope for: Year- Round Lighting on Arbor Structures
Time Frame: Year Round
Location: El Toro Road and Rockfield Boulevard
Per the Seasonal Lighting Site Map the contractor will install and maintain lights year- round on the Arbor Structures as specified on Attachment 3.

The contractor will provide the Project Manager with a maintenance schedule for the year- round lighting displays.

The Project Manager will be the person in charge of all management and maintenance concerns for the year- round lighting displays.

The contractor shall use LED lights with magnetic adherents for the Arbor.

Calls for service will be completed within 48 hours of notice.

4. Scope for: Year- Round Lighting Large Signature Tree in roundabout with the ability to change colors for a variety of yearly themes via remote control.

Time Frame: Year Round
Location: Lake Forest Civic Center - Roundabout
Per the Civic Center Site Map the contractor will maintain color changing lights on the large signature tree in the roundabout as specified in Attachment 4.

The Project Manager will be the person in charge of all management and maintenance concerns for the year- round lighting displays.

The contractor shall use LED lights for any light strands that may need to be replaced.

Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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Title: Year- Round Lighting Services
9 6. EXHIBIT " C" - COMPENSATION

6. 1. EXHIBIT " C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3. 3 of the Agreement and as described above under Exhibit “ A” Scope of Services and the not to exceed fee of EIGHTY- SEVEN THOUSAND SIX HUNDRED EIGHTY- FIVE DOLLARS ($ 87, 685). Compensation shall be paid per the following schedule and terms.

Year 1
El Toro Rd ( Year- Round/ Seasonal $ 16, 470. 00
Civic Center ( Seasonal) $ 2, 000. 00
Civic Center ( Year- Round) $ 8, 000. 00
Year 1 Total $ 26, 470. 00
Year 2
El Toro Rd ( Year- Round/ Seasonal $ 6, 950. 00
Civic Center ( Seasonal) $ 2, 000. 00
Civic Center ( Year- Round) $ 0. 00
Year 2 Total $ 8, 950. 00
Year 3
El Toro Rd ( Year- Round/ Seasonal $ 6, 950. 00
Civic Center ( Seasonal) $ 2, 000. 00
Civic Center ( Year- Round) $ 0. 00
Year 3 Total $ 8, 950. 00
Original Agreement - Total Compensation $ 44, 370. 00
First Amendment - Year 4
Installation/ removal and maintenance of 72 lit trees, wall lighting and large wreaths on the Arbors Structures $
39, 610. 00
Installation/ removal and maintenance of pre- decorated garland and a wreath on the Alton Parkway monument sign $
1, 205. 00
Maintenance of the year- round lighting on the Arbors structures and the signature on the Civic Center campus $
2, 500
First Amendment Total: $ 43, 315. 00
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Title: Year- Round Lighting Services
10 First Amendment - Total Compensation ( Year 1- 4) $ 87, 685. 00 In the event that this Agreement is renewed pursuant to Section 3. 1. 2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles- Long Beach- Anaheim.

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1 Seasonal Lighting Site Map
Attachment 1— Scope pf Work
Area Overview
Swartz Plaza to Muirlands Boulevard
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2 Example of Large Wreath on Arbor Structure
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Alton Parkway Monument Sign
Attachment 2 ~ Scope of Work
Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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Arbor Structure
Attachment 3 -Scope ofWorkDocusign
Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01
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Arbor Structure
Docusign Envelope ID: 1BB00A88- B384- 40D0- BA2D- F666F111FB01 Item: 14
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Year- Round Signature Tree
Attachment 4— Scope of Work
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 5/20/2025
DEPARTMENT: Public Works
SUBJECT:

AWARD CONSTRUCTION CONTRACT FOR THE HEROES PARK FIELDS
RENOVATION PROJECT (2410)
RECOMMENDED ACTION(S):

1. Approve contract documents for construction of the Heroes Park Fields Renovation Project (2410)

2. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2023-2030 CAPITAL IMPROVEMENT PLAN; AMENDING APPROPRIATIONS FOR
FISCAL YEAR 2024-25.

3. Find the apparent low bidder, Southern California Landscape, to be non- responsive for failure to submit the required bid bond, and award the contract to the next lowest responsive and responsible bidder

4. Award a contract in the amount of $839,759.60 to Marina Landscape, Inc.

5. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from Marina Landscape, Inc.

6. Authorize the Mayor to sign, and the City Clerk to attest the contract with Marina Landscape, Inc.

EXECUTIVE SUMMARY:

The Heroes Park Fields Renovation Project (24P10) would renovate two baseball fields and add warning tracks with outfield fencing to the two remaining baseball fields that have not been improved at Heroes Park. The project was advertised on March 26, 2025. On April 10, 2025, the City received four (4) bids for this project ranging from $792,959.34 to $1,134,420. The apparent low bidder, Southern California Landscape, Inc. failed to properly submit a hardcopy bid bond to the City of Lake Forest prior to bid opening and was thus disqualified from the bid solicitation process. The second low bidder, Marina Landscape, Inc., (”Marina”), properly submitted all documents and is the responsive bidder for this project. The estimated total project cost to construct, inspect, provide Item: 15
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construction support, and provide contingency is $989,449.16. Staff recommend awarding a contract in the amount of $839,759.60 to Marina for this project. The proposed contract is approved to form by the City Attorney.

Project preparation revealed that both fields require extensive renovations to address safety and drainage issues as they have not been improved in over 30 years. Due to necessary scope changes discovered during the design process, an additional $682,949.16 is required to complete the project. Staff recommend approving the additional funding and contract for the construction of the Heroes Park Sports Fields Renovation project to improve playability and provide safe fields for participants. The improvements to the fields would also improve accessibility and modernize Heroes Park’s athletic amenities. Therefore, staff recommends a budget adjustment in the amount of $989,449.16 from the general fund for the full project cost.

BACKGROUND:

The Heroes Park fields are used extensively for Little League, tournaments, and other youth sports. Little League currently rents fencing annually for two of the fields to keep baseballs within the playing areas. Little League has requested fencing, warning tracks, and foul poles to contain the baseballs and provide a permanent barrier. In addition to outfield fencing, the surfaces between the infields and outfields require releveling. The daily dragging of the infield dirt builds up between the outfields and infields causing tripping hazards. To properly level the fields, renovations of the infield and outfield surfaces are required. The project also includes new pitching mounds to improve the current playing conditions.

Both baseball fields, fields 1 and 4, are original and have not received any renovations since the incorporation of the City in 1991. The remaining two fields have seen improvements similar to what is currently proposed for this project.

The original project scope developed for the CIP included just minor alterations between the infield and outfield, no irrigation changes, and only fencing for the outfield. During the design phase it was found that both ball fields required extensive work that includes complete field renovations and irrigation improvements to resolve existing safety concerns and drainage issues. The outfield fencing requires imported soil for a warning track and specific fencing with toppers and foul poles. For the fields to be ready to play in the fall, sod turf would be used after the field is graded and new irrigation is installed.

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DISCUSSION:

On April 10, 2025, the City received four (4) bids through the OpenGov.

Procurement portal, the City’s electronic bidding system. The solicitation received 1,158 views, 50 downloads, and 7 applicants who initiated an application. Staff reviewed four bid packages for completeness. In addition, the electronic bidding system eliminates mathematical errors in the bids, therefore, the submitted bid results are provided in Table 1 below.

Table 1: Bid Results
Contracting Firm
OpenGov
Verified Total
Bid Amount
Alternative Bid
Item #1
Total Contract
Value
Southern California
Landscape, Inc. (Failed
to Properly Provide Bid
Bond)
$792,959.34 $13,500.00 $ 806,459.34
Marina Landscape, Inc. $819,209.60 $20,550.00 $ 839,759.60 Elegant Construction,
Inc. $982,554.00 $18,000.00 $1,000,554.00
Horizons Construction
Company Int’l, Inc. $1,134,420.00 $21,700.00 $1,156,120.00 After analysis of the bids received, staff discovered Southern California Landscape, Inc. failed to properly submit a bid bond to the City Clerk prior to the bid opening resulting in a failure to meet bid requirements. After consultation with the City Attorney’s office, staff recommends that Council find the apparent low bidder, Southern California Landscape, to be non-responsive for failure to submit the required bid bond and award the contract to the next lowest responsive and responsible bidder, Marina. Marina has completed similar sports field projects in Orange, Los Angeles, and Riverside Counties. Staff conducted a reference check that indicated Marina is a responsible contractor (Attachment 1).

Upon approval of the award of the contract, staff anticipate construction would begin in June 2025. The construction contract specifies 45 working days with the work anticipated to be completed by August 2025. All work is anticipated to be performed in summer 2025 while the Little League Season is out of session and annual turf renovations occur.

The proposed Construction Contract with Marina was prepared and subsequently signed (Attachment 2). The City Attorney reviewed and approved the contract as to form. The contract bid amount as determined by the estimated Item: 15
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quantities is $839,759.60. Per Lake Forest Municipal Code Section 3.13.085, the City Manager may approve additional work not-to-exceed 10% of the final contract amount ($83,975.96). The contract plans and specifications are not attached to the agenda; however, they are available for review in the office of the City Clerk, and on the City’s digital bid advertising platform, OpenGov.com. The project title page is included as Attachment 4.

The 2023–2030 Capital Improvement Plan currently includes $306,500 for the Heroes Park Fields Renovation Project. Due to higher-than-anticipated costs, staff recommend changing the funding source and rebudgeting the full amount necessary to complete the project. An additional $682,949.16 is required, bringing the total project and budget resolution to $989,449.16 (Attachment 3).

The funding request includes construction management support to oversee the contractor. The construction management support in the amount of $65,713.60 is necessary because of the complexity of the project and the need to ensure project completion before the start of the Fall Little League Season. The complex final design process determined professional oversight would manage costs associated with the construction process.

Bid Alternative #1 is also included in the proposed construction agreement and budget resolution to provide for site surveying by the Contractor prior to construction. Requiring the Contractor to provide its own surveying places the responsibility for the quality of the final product solely on the Contractor. Staff solicited proposals from its on-call engineering contractors and determined it was more cost effective to include surveying as a bid alternative to the bid solicitation process.

The 2023–2030 Capital Improvement Plan currently includes $306,500 budgeted in the Neighborhood Park Improvement Fund for the Heroes Park Fields Renovation Project. These funds are proposed to be reprogrammed in the 2025- 2027 CIP for the Cavanaugh Park improvements. As a result, staff recommend using the general fund to cover Heroes Park and repurpose the Park Development Fund for Cavanaugh Park. If adopted, the proposed budget resolution would increase funding for the 2023-2030 Capital Improvement Plan and re-budget the entire project for a total of $989,449.16. The cost breakdown is shown in Table 2 below.

Table 2: Cost Breakdown
Description Cost
Contract Amount $839,759.60
Contingency $83,975.96
Construction Management $65,713.60
Total Project Cost $989,449.16
Item: 15
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Staff recommend the City Council approve the contract documents, approve the award of contract to Marina, and authorize the Mayor to sign and the City Clerk to attest the proposed contract and resolution to ensure there are sufficient funds for the completion of the project.

FISCAL IMPACT:

Approving the recommended actions would award a contract in the amount of $839,759.60 to Marina Landscape, Inc., and authorize the necessary funding through a resolution amending the 2023-2030 Capital Improvement Plan. The total cost of the Heroes Park Fields Renovation Project is $989,449.16, which includes construction, contingency, and construction management support.

The 2023–2030 Capital Improvement Plan currently includes $306,500 in Park Development funds for this project; however, those funds will be reprogrammed for another park project due to insufficient remaining balance. As a result, staff recommend fully funding the project using General Fund resources.

Sufficient General Fund dollars are available to fund the entire $989,449.16 cost.

This funding action will not impact the City’s ability to maintain fully funded reserves.

ATTACHMENTS:

1. Contractor‘s Reference Check

2. Contract with Marina Landscape, Inc.

3. Proposed Budget Resolution

4. Signed Title Sheet
Initiated By: Michael McConaha, Public Works Maintenance Manager Submitted By: Thomas E. Wheeler, P.E., Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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City of Lake Forest
Public Works Department
Reference Check
Apparent Low Bidder: Contact #1: Contact #2: Contact #3:

Mariana Landscape, Inc. City of Burbank City of Santa Ana Conejo Recreation & Park District
Name: Karen Little Mindy Ly Andrew Mooney-
Phone No.: 818-238-5466 714-647-5065 805-495-6471
Email: [email protected] [email protected] [email protected]

QUESTION RESPONSE RESPONSE RESPONSE

1. Title and type of project George Izey Park Irrigation Replacement Mod Cabrillo Park Irrigation Renovation Conejo Creek Southwest Park Development

2. Contract Amount $855,000 $483,997.00 $3,828,630

3. Approximate duration 12 Months 6 months 12 Months construction – 3 month landscape mant / 1 year tree warranty

4. Actual or estimated project completion date Jul-23 May-24 22-Mar

5. Quality of the work Very Good Very Good Very Good

6. Contractor’s communication with agency representatives? Very Good Good Good

7. Claims or stop notices No Stop notices or claims None None

8. Non-agency change order requests? Change order requested were justified. None None

9. Agency’s desire to have contractor bid on future projects Yes Yes Yes

10. Additional Comments None Great contract and administrator.

Pleasure to work with.

Overall happy with process, would like
to work with Marina in future
Heroes Park Baseball Fields Renovation (2410)
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Attachment 2
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HEROES PARK BASEBALL FIELDS RENOVATION (2410)
(2025-024)
City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630
Docusign Envelope ID: 5439DB2C-99A0-4215-A98B-472310C4D6F0 Item: 15
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City of Lake Forest
Section 00500 Construction Contract
Heroes Park Baseball Fields Renovation (2410)
I. SECTION 00500 CONSTRUCTION CONTRACT ................................ ........

Docusign Envelope ID: 5439DB2C-99A0-4215-A98B-472310C4D6F0 Item: 15
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Title: Heroes Park Baseball Fields Renovation (2410)
3 1. SECTION 00500 CONSTRUCTION CONTRACT

1.1. CONTRACT
THIS CONTRACT is made this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], in the County of Orange, State of California, by and between the City of Lake Forest hereinafter called City, and Marina Landscape, Inc., hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:

1.2. SCOPE OF WORK
The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in "COMPONENT PARTS OF THE CONTRACT" section below for the following Project:

Heroes Park Baseball Fields Renovation , 24P10
The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.

1.3. TIME FOR COMPLETION
The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within forty-five (45) working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.

1.4. CONTRACT PRICE
City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of EIGHT HUNDRED THIRTY-NINE THOUSAND SEVEN HUNDRED FIFTY-NINE DOLLARS AND SIXTY CENTS ($839,759.60). Payment shall be made as set forth in the General Conditions.

1.5. LIQUIDATED DAMAGES
In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of five hundred dollars ($500) for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract. This Article does not affect the City’s rights to other damages or remedies specified in the Contract Documents or allowed by law.

1.6. COMPONENT PARTS OF THE CONTRACT
The “Contract Documents” include the following:
 Notice Inviting Bids
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Title: Heroes Park Baseball Fields Renovation (2410)
4  Instructions to Bidders
 Bid Form
 Contractor’s Certificate Regarding Workers’ Compensation  Bid Bond
 Designation of Subcontractors
 Information Required of Bidders
 Noncollusion Declaration form
 Iran Contracting Act Certification
 Public Works Contractor Registration Certification
 Contract
 Performance Bond
 Payment Bond
 General Conditions
 Special Conditions
 Technical Specifications
 Addenda
 Plans and Drawings
 Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.

All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.

1.7. PROVISIONS REQUIRED BY LAW
Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.

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Title: Heroes Park Baseball Fields Renovation (2410)
5 1.8. INDEMNIFICATION
Contractor shall provide indemnification as set forth in the General Conditions.

1.9. PREVAILING WAGES
Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at City Hall or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.

1.10. SIGNATURES
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.

Marina Landscape, Inc.

By [VENDOR SIGNATURE 1]

Name: Ali Tavakoli
Title: Vice President
License No. [CONTRACTOR LICENSE NUMBER]

CITY OF LAKE FOREST
By [AUTHORIZED CITY SIGNATURE]
______________________________
Scott Voigts
Mayor
By [VENDOR SIGNATURE 2]

Name: [Kristen Ness
Title: [Assistant Secretary (Corporation or LLC)
(If Corporation, TWO SIGNATURES, President OR
Vice President AND Secretary OR Treasurer
REQUIRED)]

Attest:
[CITY CLERK SIGNATURE]

Thy Merritt
City Clerk
Docusign Envelope ID: 5439DB2C-99A0-4215-A98B-472310C4D6F0 492862
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Title: Heroes Park Baseball Fields Renovation (2410)
6 [CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Approved as to Form:
[CITY ATTORNEY SIGNATURE]
__________________________________
Best Best & Krieger, LLP
City Attorney

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ATTACHMENT 3
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RESOLUTION NO. 2025-

A RESOLUTION OF THE CITY COUNCIL OF

THE CITY OF LAKE FOREST, CALIFORNIA,
AMENDING THE 2023-2030 CAPITAL
IMPROVEMENT PLAN ; AMENDING
APPROPRIATIONS FOR FISCAL YEAR 2024-25

WHEREAS, the 2023-2030 Capital Improvement Plan was adopted by the City Council on June 20, 2023; and

WHEREAS, the appropriations for Fiscal Year 2024-25 were adopted by the City Council on June 4, 2024; and

WHEREAS, modifications are now required as a result of changes during Fiscal Year 2024-25.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:

Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action. (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.

Section 2. The General Fund Capital Fund is amended to increase its Capital Improvement Plan Appropriations for Fiscal Year 2024-25 as demonstrated in Exhibit A.

Section 3. The Director of Finance is hereby authorized to move appropriations between programs within program area budgets in concurrence with Department Directors.

Section 4. The City Manager is hereby authorized to transfer appropriations from one program area to another or between funds within the Operating Budget with notification to the City Council Audit Committee.

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Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.

Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.

PASSED, APPROVED AND ADOPTED this ___ day of _____ 2025, by the following vote, to wit:

____________________________

SCOTT VOIGTS
MAYOR

ATTEST:

____________________________

THY MERRITT

ACTING CITY CLERK

APPROVED AS TO FORM:

____________________________

MATTHEW RICHARDSON

CITY ATTORNEY

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STATE OF CALIFORNIA )

COUNTY OF ORANGE ) SS

CITY OF LAKE FOREST )

I, Thy Merritt, Acting City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2025- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____ 2025, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

____________________________

THY MERRITT

ACTING CITY CLERK

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EXHIBIT A

AMENDMENT TO THE 2023-2030

CAPITAL IMPROVEMENT PLAN,

AMENDMENT TO FISCAL YEAR
2024-25 APPROPRIATIONS

Capital Improvement Plan Appropriations

Funding
Source Project Current
Budget
Increase
(Decrease)
Amended
Budget
General Fund
CIP Projects
Heroes Park
Sports Field
Renovations
- $989,500 $989,500
Total $989,500

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Attachment 4
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Lake Forest City CouncilMay 20, 2025

Lake Forest City Council
May 20, 2025