REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
by and among
THE CITY OF LAKE FOREST,
a California municipal corporation,
and
THE CITY OF LAKE FOREST HOUSING AUTHORITY
and
[CORPORATE NAME],
a California [CORPORATE ENTITY TYPE]
[Dated as of _________________ ___, 2025 for reference purposes only] ATTACHMENT 2
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1 REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
This REGULATORY AGREEMENT (Aspan Court Affordable Housing Project) (this “Regulatory Agreement”) is made and entered into as of ______________, 2021, by and among THE CITY OF LAKE FOREST, a California municipal corporation, and THE CITY OF LAKE FOREST HOUSING AUTHORITY (collectively herein referred to as the “City”), and [CORPORATE NAME], a California [CORPORATE ENTITY TYPE] (the “Owner”).
RECITALS
A. The City and the Owner entered into that certain Affordable Housing and Loan Agreement (Aspan Court Affordable Housing Project) dated as of _____ (the “Affordable Housing Agreement”), which provides that the City will loan certain funds to the Owner subject to the terms and conditions of the Affordable Housing Agreement. Under the Affordable Housing Agreement, the City has agreed to provide financial assistance to the Owner for acquisition of the Property and the construction thereon by the Owner of a 50-unit multifamily residential development (the “Project”).
B. The City and the Owner desire that the Project be operated as a multifamily residential community on the Property with the residential units made available to Qualified Households at an Affordable Rent as more specifically defined herein. This Regulatory Agreement establishes terms and conditions which govern the operation of the Property. The Project anticipates the following unit mix (unless modified with prior approval of the City):
20- 1-bedroom units including
o 15- 30% Households (Permanent Supportive Housing)
o 5- 50% Households
16 2-bedroom units including
o 2- 30% Households
o 1- 50% Households
o 13- 60% Households
14 3-bedroom units including:
o 2- 30% Households
o 1- 50% Households
o 3- 60% Households
o 2 - 70% Households
o 6 - 80% Households
o 1 exempt Manager’s Unit
C. The terms of the Affordable Housing Agreement require that certain covenants and affordability restrictions remain in full force and effect on the Project for a term commencing on the date of recordation of this Regulatory Agreement and continuing for fifty-five (55) years following the recordation of Certificate of Completion as defined herein (the “Term”).
D. A maximum of 98% of units in the housing complex on the Site shall be rented to income-qualified tenants at Affordable Rents pursuant to this Agreement, as that term is defined ATTACHMENT 2
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2 herein and in the Affordable Housing Agreement, for Term.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
UNDERTAKINGS SET FORTH HEREIN, AND FOR OTHER GOOD AND VALUABLE
CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS HEREBY
ACKNOWLEDGED, THE OWNER AND THE CITY DO HEREBY COVENANT AND AGREE FOR THEMSELVES, THEIR SUCCESSORS AND ASSIGNS AS FOLLOWS:
1. Definitions of Certain Terms. AS USED IN THIS REGULATORY AGREEMENT,
THE FOLLOWING WORDS AND TERMS SHALL HAVE THE MEANING AS PROVIDED IN THE RECITALS OR IN THIS SECTION 1, UNLESS THE SPECIFIC
CONTEXT OF USAGE OF A PARTICULAR WORD OR TERM MAY OTHERWISE REQUIRE. ALL INITIALLY CAPITALIZED TERMS USED AND NOT OTHERWISE
DEFINED IN THE RECITALS OR IN THIS SECTION SHALL HAVE THE MEANING ASCRIBED TO SUCH TERM BY THE AFFORDABLE HOUSING AGREEMENT.
1.1. 30% Household. An individual or household that has a household income equal to or less than thirty percent (30%) of then current AMI adjusted for household size, as published by TCAC annually.
1.2. 40% Household. An individual or household that has a household income equal to or less than forty percent (40%) of then current AMI adjusted for household size, as published by TCAC annually.
1.3. 50% Household. An individual or household that has a household income equal to or less than fifty percent (50%) of then current AMI adjusted for household size, as published by TCAC annually.
1.4. 60% Household. An individual or household that has a household income equal to or less than sixty percent (60%) of then current AMI adjusted for household size, as published by TCAC annually.
1.5. 70% Household. An individual or household that has a household income equal to or less than seventy percent (70%) of then current AMI adjusted for household size, as published by TCAC annually.
1.6. 80% Household. An individual or household that has a household income equal to or less than eighty percent (80%) of then current AMI adjusted for household size, as published by TCAC annually.
1.7. Affordable Rent. In reference to each Qualifying Unit, the maximum rent, with allowance for utilities, for the applicable household income as published by the TCAC annually to qualify for, receive and be in compliance with the applicable program for the Tax Credits adjusted for family size. For purposes of the calculation of Affordable Rent “adjusted for household size” shall be the federally-mandated household size assumptions as set forth in federal statutes or regulations for the Tax Credit program.
1.8. AMI. The Area Median Family Income, Median Income, or AMI for Orange ATTACHMENT 2
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3 County means the most recent applicable county median family income published by California Tax Credit Allocation Committee (TCAC), which is applicable to the area in which the Project is located.
1.9. Annual Report. The Certification of Continuing Program Compliance attached to this Regulatory Agreement as Attachment No. 3 and incorporated by this reference or comparable report filed annually by the Owner with TCAC or other governmental agencies.
1.10. Automobile Liability Insurance. Insurance coverage against claims of personal injury (including bodily injury and death) and property damage covering all the Owner owned, leased, hired and non-owned vehicles, with minimum limits for bodily injury and property damage of One Million Dollars ($1,000,000). Such insurance shall be provided by a business or commercial vehicle policy and may be provided through a combination of primary and excess or umbrella policies, all of which shall be subject to pre-approval by the City, which approval shall not be unreasonably withheld, delayed or conditioned.
1.11. Certificate of Completion. The written certification of the City, in substantially the form of Attachment No. 8 attached to the Affordable Housing Agreement, certifying that the Project has been completed in compliance with the terms and conditions of this Regulatory Agreement.
1.12. City Parties. Collectively, the City and its commissions, agents, attorneys, officers, employees, and authorized representatives.
1.13. HUD. The United States Department of Housing and Urban Development.
1.14. Income Certification Form. The Certification of Tenant Eligibility attached to this Regulatory Agreement as Attachment No. 2 and incorporated by this reference, or comparable income certification form required by TCAC or other governmental agencies.
1.15. Liability Insurance. Commercial general liability insurance against claims for bodily injury, personal injury, death, or property damage occurring upon, in, or about the Property, the Project or adjoining streets or passageways, at least as broad as Insurance Services Office Occurrence Form CG0001, with a minimum liability limit of Two Million Dollars ($2,000,000) for any one occurrence and which may be provided through a combination of primary and excess or umbrella insurance policies. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Project or the general aggregate limit shall be twice the required minimum liability limit for any one occurrence.
1.16. Manager Unit. The one (1) Three Bedroom Unit within the Project reserved exclusively for use by the on-site manager employed by the Owner or the Property Manager, as applicable.
1.17. One Bedroom Unit. Any one of the one bedroom residential accommodations within the Project.
1.18. Project. The operation of a multi-family rental housing project which shall include ATTACHMENT 2
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4 not less than 50 units, ninety-eight percent (98%) of which shall be rented to Qualified Households at Affordable Rents, and all related on- and off-site improvements, as more particularly described in the Affordable Housing Agreement.
1.19. Property. Approximately 1.6 acres of land area located in the City of Lake Forest, County of Orange, State of California, is proposed to be developed as Project by Owner, more particularly described in the legal description attached hereto as Attachment No. 1.
1.20. Property Insurance. Insurance providing coverage for the Property and all improvements on or to the Property against loss, damage, or destruction by fire and other hazards encompassed under the broadest form of property insurance coverage then customarily used for like properties in the County of Orange, excluding coverage for earthquake, terrorism, theft and other perils, as reasonably approved by the City, in an amount equal to one hundred percent (100%) of the replacement value (without deduction for depreciation) of all improvements comprising the Project (excluding excavations and foundations) and in any event sufficient to avoid co-insurance and with no co-insurance penalty provision, with “ordinance or law” coverage. To the extent customary for like properties in the County of Orange at the time, such insurance shall include coverage for explosion of steam and pressure boilers and similar apparatus located on the Property; an “increased cost of construction” endorsement; and an endorsement covering demolition and cost of debris removal, all subject to policy sublimits. Property Insurance shall also include rental or business interruption insurance in an amount, at least equal to the average annual gross income from the Project for the preceding three (3) calendar years and providing for a 12-month extended period of indemnity.
1.21. Qualified Households. A household that (1) intends to reside in the Qualifying Unit; and (2) whose income does not exceed the maximum income allowable for the subject Qualifying Unit.
1.22. Qualifying Units. The 49 units of the 50 units comprised of (unless modified with prior approval of the City)::
15- One Bedroom Units occupied by 30% AMI Permanent Supportive Housing Households
5- One Bedroom Units occupied by 50% AMI Households;
2- Two Bedroom Units occupied by 30% AMI Households;
1- Two Bedroom Units occupied by 50%AMI Households;
13- Two Bedroom Units occupied by 60% AMI Households;
2- Three Bedroom Units occupied by 30% Households;
3- Three Bedroom Units occupied by 60% Households;
2- Three Bedroom Units occupied by 70% AMI Households;
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5 6- Three Bedroom Units occupied by 80%AMI Households; All within the Project restricted to occupancy by Qualified Households as set forth in Section 6.
1.23. Tax Credits. An allocation from TCAC of 4% or 9% federal low income housing tax credits to finance a portion of the costs of the Project, in accordance with Section 42 of the Internal Revenue Code of 1986, as amended, all associated Internal Revenue Service regulations and all associated TCAC regulations.
1.24. TCAC. The California Tax Credit Allocation Committee or its successor in function.
1.25. Term. The period of time following the date of recordation of this Regulatory Agreement, and ending on the fifty-fifth (55th) anniversary of issuance by the City of the Certificate of Completion.
1.26. Three Bedroom Unit. Any one of the three bedroom residential accommodations within the Project.
1.27. Two Bedroom Unit. Any one of the two bedroom residential accommodations within the Project.
1.28. Workers Compensation Insurance. Workers compensation insurance complying with the provisions of California law and an employer’s liability insurance policy or endorsement to a liability insurance policy, with a minimum liability limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease, covering all employees of the Owner.
1. Reservation of Property for Affordable Housing. The Owner covenants and agrees to reserve and restrict the Property for construction of the Project and, thereafter, reserve and restrict use and residential occupancy of the Qualifying Units by households who, at the time of initial occupancy of a Qualifying Unit and continuously thereafter (subject to the other provisions of this Regulatory Agreement), until the end of the Term, are members of a Qualifying Household. One (1) Three Bedroom Unit within the Project may be used as a Manager Unit at any given time and will not be subject to income or occupancy restrictions provided that no Qualifying Unit shall be used as a Manager Unit. Further, unless the City in its discretion permits a different use of the space, one office within the Project shall be provided at no cost or liability to the police department for sole use by the police department for any and all purposes deemed necessary or convenient by the police department in perpetuity. The police department shall either be the police department of the City or any police department that the City contracts with for police services.
2. Affordable Multi-Family Residential Rental Property Restrictive Covenant. The Owner covenants to and for the benefit of the City that the Owner shall develop, own, manage and operate, or cause the management and operation of, the Project to provide multi-family residential rental housing in the Qualifying Units only to Qualifying Households at an Affordable Rent. The Owner hereby confirms and remakes its covenant set forth in Sections 3 and 4 of the Affordable Housing Agreement to develop the Property with the Project and such covenant is incorporated into this Regulatory Agreement in its entirety by this reference. The Owner will not knowingly permit any ATTACHMENT 2
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6 Qualifying Unit to be used on a transient basis and will not lease or rent any Qualifying Unit for an initial period of more than twelve (12) months. No Qualifying Unit will, at any time, be leased or rented for use as a hotel, motel, time share, dormitory, fraternity house, sorority house, rooming house, hospital, nursing home, sanitary or rest home.
4. Continuous Operation Covenant. The Owner covenants to and for the benefit of the City to cause the Project to be continuously operated, in accordance with the other provisions of this Regulatory Agreement, throughout the Term.
5. Abandonment. The Owner shall not abandon or surrender the operation of all or any part of the Project during the Term, except due to material casualty or condemnation.
6. Rental of Qualifying Units. The Owner covenants that each Qualifying Unit shall be occupied or available for occupancy by a Qualifying Household at an Affordable Rent on a continuous basis throughout the Term, in accordance with the following tenant income level mix (unless modified with prior approval of the City):
6.1. No more than Fifteen (15) of the One Bedroom Units may be occupied or available for occupancy by Qualifying Households that are Permanent Supportive Housing Households; and
6.2. Five (5) of the One Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 50% Households; and
6.3. Two (2) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 30% Households; and
6.4. One (1) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 50% Households; and
6.5. Thirteen (13) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 60% Households; and
6.6. Two (2) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 30% Households; and
6.7. Three (3) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 60% Households; and
6.8. Two (2) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 70% Households; and
6.9. Six (6) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 80% Households; and
7. Affordable Rent. The monthly rent charged to a Qualifying Household for the occupancy of a Qualifying Unit shall never exceed an Affordable Rent for such Qualifying Unit set forth in Section 1.5.
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7 7.1. Rent for Qualifying Units may be increased only once per calendar year, based on changes in Area Median Income; provided that the rent for each Qualifying Unit must never exceed an Affordable Rent for the Qualifying Unit as necessary to maintain the tenant income mix specified in Section 6.
7.2. Determination of Qualifying Household income shall be made by the Owner at the time of initial application by an individual or family for occupancy of a Qualifying Unit. At the time of initial application, the Owner shall require an applicant to complete the Income Certification Form and certify the accuracy of the information provided on such form. Each calendar year during the Term, Owner’s lease or occupancy agreement shall require each Qualifying Household occupying a Qualifying Unit to recertify the Qualifying Household’s income on the Income Certification Form. The Owner shall make a good faith effort to verify the accuracy of income information provided in any Income Certification Form by an applicant for occupancy of a Qualifying Unit or by a Qualifying Household occupying a Qualifying Unit, by taking one or more of the following steps, as reasonably required or indicated: (1) obtain an income tax return and copy of each W2 Wage and Earnings Statement for the most recently concluded income tax year; (2) conduct a credit reporting agency or similar search; (3) obtain an income verification form from the applicant’s or the Qualifying Household’s current employer(s); (4) obtain an income verification form from the United States Social Security Administration and/or the California Department of Social Services, if the applicant or the Qualifying Household receives assistance from either of such agencies; or (5) if the applicant or an adult member of a Qualifying Household is unemployed and has no such income tax return, obtain another form of independent verification. For purposes of this Section 7.2, the Owner may conclusively rely upon the evidence of the age of the occupant(s) of a Qualifying Unit as presented in a valid California Driver’s License, other form of identification issued by the State of California or the United States Government, which includes a date of birth. All such verification information shall only be obtained by the Owner after obtaining the applicant’s or the Qualifying Household’s written consent for the release of such information to the Owner. Failure to consent in writing to the release of such income verification information to the Owner may disqualify an applicant for occupancy of a Qualifying Unit or be grounds for termination of Qualifying Household’s occupancy of a Qualifying Unit.
7.3. The Qualifying Units are not specifically assigned to any qualifying income category (i.e., 30% Household, 40% Household, 50% Household, 60% Household, 70% Household or 80% Household). The restricted income level of each Qualifying Unit may change as Qualifying Units become vacant, a Qualifying Household tenant’s income changes or other Qualifying Units are occupied by Qualifying Households. In all circumstances, though, the rent for each Qualifying Unit shall be an Affordable Rent for the Qualifying Unit as necessary to maintain the restricted income tenant mix required under Section 6. If, upon any recertification, the income of a previously Qualifying Household exceeds one hundred forty percent (140%) of the qualifying income for a Qualifying Household, then the Owner or Property Manager shall notify such household that its lease for its Qualifying Unit will not be renewed upon the expiration of its lease, unless the household again becomes a Qualifying Household upon recertification prior to the expiration of its lease. In any event, if the income category of a Qualifying Household upon recertification is different from the previous income of the Qualifying Household, the Owner or Property Manager shall rent the next available Unit to a Qualifying Household with an income level that will maintain the tenant income level mix set forth in Section 6. To the extent the federal ATTACHMENT 2
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8 low-income housing tax credit requirements conflict with the requirements in this Section 7.3 relative to the continued occupancy by households that do not qualify as Qualifying Households, the federal low-income housing tax credit requirements shall apply in place of the provisions in this Section 7.3.
7.4. The Owner shall maintain on file all Income Certification Forms completed by applicants for occupancy of Qualifying Units and by Qualifying Households that occupied or are occupying Qualifying Units in accordance with Section 6 and shall provide copies of the rent roll and Income Certification Forms to the City for its review and approval within fifteen (15) days following Notice from the City to the Owner.
7.5. The Owner and each Qualifying Household occupying a Qualifying Unit shall permit the City to conduct inspections of the Property, the Project and each Qualifying Unit, from time-to-time, for purposes of verifying compliance with this Regulatory Agreement, upon fifteen (15) days prior written notice from the City to the Owner.
7.6. The Owner shall submit its first Annual Report to the City on the April 30th immediately following the issuance of the final Certificate of Completion for the Project by the City. Thereafter, on each April 30 during the Term, the Owner shall submit an Annual Report to the City. The City shall maintain the confidentiality of the information contained in any Annual Report specifically relating to any particular Qualifying Household occupying a Qualifying Unit, to the extent reasonably allowed by Law, as determined by the City’s general or special counsel.
7.7. City warrants that it will provide Owner with reasonable notice of any unauthorized, unlawful disclosure of Income Certification Forms or related Tenant records provided to City by Owner in conformance with this Section 7.7. Under such circumstances, City holds Owner harmless from any and all damages resulting from any such unauthorized and illegal disclosure contemplated by this Section 7.7 for Income Certification Forms or related Tenant records while in City’s possession. Owner warrants and acknowledges that City is a California public agency subject to State open government laws, including the California Public Records Act (Gov. Code § 6250, et. seq.).
7. The Owner Covenant Regarding Lease of Qualifying Units. The Owner, for itself, its successors and assigns, covenants and agrees that, if any Qualifying Unit is rented or leased during the Term, the rental or lease of the Qualifying Unit shall be accomplished through a written lease agreement and all of the following restrictions shall apply:
7.1. A Qualifying Household shall be the record tenant and only occupant of the Qualifying Unit.
7.2. The lease for each Qualifying Unit shall be for an initial term of not more than twelve (12) months.
7.3. Each lease for a Qualifying Unit shall contain all of the following provisions:
7.3.1. An agreement authorizing the Owner to immediately terminate the tenancy of a Qualifying Household occupying a Qualifying Unit, where one or more members of that Qualifying Household misrepresented any fact material to the qualification of such household as ATTACHMENT 2
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9 a Qualifying Household;
8.3.2. An agreement providing that each Qualifying Household occupying a Qualifying Unit shall be subject to annual certification or recertification of income as a condition to continued occupancy of the Qualifying Unit;
8.3.3. An agreement providing that each Qualifying Household occupying a Qualifying Unit may be subject to rental increases in accordance with this Regulatory Agreement; and
8.3.4. Each tenant of a Qualifying Unit shall be required to execute a “crime free addendum” as part of the rental agreement or lease.
8.3.5. An agreement providing that the Owner will not discriminate on the basis of race, color, creed, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status , source of income, disability, genetic information or receipt of public assistance or housing assistance in connection with rental of a Qualifying Unit, or in connection with the employment or application for employment of persons for operation and management of the Project, and all contracts, applications and leases entered into for such purposes shall contain similar non-discrimination clauses to such effect.
8.3.6. Each lease shall contain a notice that the City and its employees and authorized agents have the right to conduct code compliance and/or code enforcement inspections of the Project and the units, as provided more specifically in Section 11.4 of this Regulatory Agreement.
8.3. The Owner shall not terminate the tenancy or refuse to renew the lease or rental agreement of a Qualifying Household except for: (i) serious or repeated violations of the terms and conditions of the lease; (ii) because the previously Qualifying Household is no longer a Qualifying Household; (iii) for violation of applicable Federal, State, or local law; or (iv) for other good cause.
The Owner shall follow all applicable laws in connection with termination of the tenancy of a Qualifying Household or a refusal to renew the lease or rental agreement of a Qualifying Household.
8.4. Tenant Selection Policies and Criteria. The Owner shall adopt written tenant selection policies and criteria that:
8.4.1. are consistent with the purpose of providing affordable rental housing for Qualifying Households at an Affordable Rent;
8.4.2. are reasonably related to tenant eligibility and ability to perform the obligations of the lease for a Qualifying Unit;
8.4.3. subject to applicable fair housing laws, give reasonable preference and consideration to the housing needs of households residing in the City of Lake Forest, including those that are involuntarily displaced by natural disaster, or by activities of the City, including but not limited to priority placement on a written waiting list of available units; ATTACHMENT 2
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10 8.5.4. subject to applicable fair housing laws, give reasonable preference and consideration to the housing needs of households residing in, employed in, or offered employment in the City of Lake Forest, including but not limited to priority placement on a written waiting list of available units;
8.5.5. provide for the selection of tenants from a written waiting list in the chronological order of their application subject to Sections 8.5.3 and 8.5.4, insofar as is practicable;
8.5.6. give prompt written notice to any rejected applicant of the grounds for rejection;
8.5.7. provide for all of the Qualifying Units to be available for occupancy on a continuous basis to Qualifying Households at an Affordable Rent; and
8.5.8. do not give preference to any particular class or group of persons in leasing or renting the Qualifying Units, except as provided in Sections 8.5.3 and 8.5.4 and to the extent that a tenant must be a Qualifying Household.
8. Non-Discrimination. All units in the Project shall be available at an Affordable Rent for occupancy on a continuous basis to Qualified Households. Except as provided in Sections 8.5.3 and 8.5.4, the Owner shall not give preference to any particular class or group of persons in renting the units in the Project. There shall be no discrimination against or segregation of any person or group of persons, on account of race, color, creed, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, or genetic information in the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of any Unit. Neither the Owner nor any person claiming under or through the Owner, shall establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy, of tenants, lessees, sublessees, subtenants, or vendees of any Unit or in connection with the employment of persons for the operation and management of any Unit, the Project or the Property. All deeds, leases or contracts made or entered into by the Owner as to the units, the Project or the Property or any portion thereof, shall contain covenants prohibiting discrimination, as prescribed by this Regulatory Agreement.
The Owner shall include a statement in all advertisements, notices and signs for the availability of units in the Project for rent to the effect that the Owner is an Equal Housing Opportunity Provider.
9. Equal Housing Notice. Provide for a statement in all advertisements, notices and signs for the availability of Qualifying Units for lease or rent to the effect that the Owner is an equal housing opportunity provider, and include an equal housing opportunity logotype in all notices, signs and advertisements in print media for the Qualifying Units.
10. Development and Management of the Project.
10.1. Management of Project; Property Manager. Owner shall manage or cause the Project, and all appurtenances thereto that are a part of the Project, to be managed in a prudent and business-like manner, consistent with good property management standards for other comparable first quality, well-managed affordable rental housing projects in the County of Orange. Owner may contract with a property management company or property manager, (a “Property Manager”) to operate and maintain the Project; provided, however, the selection and hiring of the ATTACHMENT 2
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11 Property Manager (and each successor or assignee), including any Affiliate, is and shall be subject to prior written approval of the City Manager (or designee) in his or her discretion. National Community Renaissance of California shall be deemed to be an approved Property Manager. The Property Manager shall manage the Project in accordance with the definitions of Affordable Rent, the tenant selection requirements, and the definitions relating to income contained herein and in the Affordable Housing Agreement. The Property Manager shall be responsible for management of the Project, including, without limitation, the selection of Qualified Households, certification and recertification of household size, income, gender and the age of the head of household and relation of head of household to the household, of all Qualified Households, evictions, collection of rents and deposits, maintenance, landscaping, routine and extraordinary repairs, replacement of capital items, and security. The City shall have bear no responsibility for the management or operation of the Project or the Property. Owner shall conduct due diligence and background evaluation of any potential third-party property manager or property management company to evaluate experience, references, credit worthiness, and related qualifications as a property manager. Any proposed property manager shall have significant and relevant prior experience with affordable housing projects and properties comparable to the Project and the references and credit record of such property manager/company shall be investigated (or caused to be investigated) by Owner prior to submitting the name and qualifications of such proposed property manager to the City Manager for review and approval. A complete and true copy of the results of such background evaluation shall be provided to the City Manager. Approval of a Property Manager by the City Manager shall not be unreasonably delayed but shall be in his/her sole reasonable discretion, and the City Manager shall use good faith efforts to respond as promptly as practicable in order to facilitate effective and ongoing property management of the Project on either a temporary or permanent basis. The replacement of a Property Manager by Owner and/or the selection by Owner of any new or different Property Manager during the Term shall also be subject to the foregoing requirements, except in the case of temporary management by a lender or limited partner of Owner, which shall be immediately submitted to City for approval and will not last longer than 30 days.
11.2. Property Management Plan. Within the time set forth in the Affordable Housing Agreement, Owner shall prepare and submit to the City Manager for review and approval, a management plan for the Project which must include a detailed plan and strategy for long term marketing, operation, maintenance, repair and security of the Project, inclusive of social services for the residents of the units, on-site parking policies, and the method of selection of tenants, rules and regulations for tenants, and other rental policies for the Project (“Property Management Plan”).
The City Manager shall review and shall act reasonably to approve or disapprove the Property Management Plan within a reasonable time. The approval of the Property Management Plan is a necessary condition precedent to approval by City of Project building plans. Subsequent to approval of the Property Management Plan by the City Manager the ongoing management and operation of the Project shall be in compliance with the approved Property Management Plan.
During the Term, Borrower and its Property Manager may from time to time submit to the City Manager proposed amendments to the Property Management Plan, the implementation of which shall also be subject to the prior written approval of the City Manager.
11.3. Gross Mismanagement. During the Term, and in the event of “Gross Mismanagement” (as defined below) of the Project, the City Manager and/or the City shall have and retain the authority to direct and require any condition(s), acts, or inactions of Gross ATTACHMENT 2
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12 Mismanagement to cease and/or be corrected immediately, and further to direct and require the immediate removal of the Property Manager and replacement with a new qualified and approved Property Manager, if such condition(s) is/are not ceased and/or corrected after expiration of thirty (30) days from the date of written notice from the City Manager. If Owner or Property Manager has commenced to cure such Gross Mismanagement condition(s) on or before the 20th day from the date of written notice (with evidence of such submitted to the City Manager), but has failed to complete such cure by the 30th day (or such longer period if the cure cannot reasonably be accomplished in thirty (30) days as reasonably determined by the non-defaulting party), then Owner and its Property Manager shall have an additional ten (10) days to complete the cure of Gross Mismanagement condition(s). In no event shall any condition of Gross Mismanagement continue uncured for a period exceeding forty-five (45) days from the date of the initial written notice of such condition(s), except that the conditions described in subdivisions 11.3.4 and 11.3.5 below may exist for up to, but no longer than, seventy-five (75) days without triggering the City’s right to remove the Property Manager as described in the immediately following sentence as long as Owner is diligently working to cure such conditions of Gross Mismanagement.
If such condition(s) do persist beyond such period, the City Manager shall have the sole and absolute right to immediately and without further notice to Owner (or to Property Manager or any other person/entity) to remove the Property Manager and replace the Property Manager with a new property manager of the City Manager’s selection at the sole cost and expense of Owner. If Owner takes steps to select a new Property Manager that selection is subject to the requirements set forth above for selection of a Property Manager.
For purposes of this Regulatory Agreement, the term “Gross Mismanagement” shall mean management of the Project in a manner which violates the terms and/or intention of this Agreement to operate a first quality affordable housing complex, and shall include, but is not limited to, any one or more of the following:
11.3.1. Leasing of a unit (other than one Manager’s Unit) to tenants who exceed or households that do not qualify under the Qualifying Unit thresholds (except if such action was based on fraudulent documents submitted by such tenant in the course of application for occupancy of a unit, which could not be discovered by the Property Manager initially through the exercise of ordinary and customary due diligence);
11.3.2. Allowing tenants to exceed the prescribed occupancy levels without taking immediate action to stop such overcrowding consistent with applicable laws;
11.3.3. Under-funding required reserve accounts;
11.3.4. Failing to timely maintain the Project in accordance with the Property Management Plan;
11.3.5. Failing to submit timely and/or complete annual reports to the City as required herein;
11.3.6. Fraud or embezzlement of Project funds, including without limitation funds in the reserve accounts;
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13 11.3.7. Failing to fully cooperate with the Orange County Sheriff’s Department (the entity currently providing law enforcement services to the City) or other local law enforcement agency(ies) with jurisdiction over the Project, in maintaining a crime- free environment within the Project;
11.3.8. Failing to fully cooperate with the Orange County Fire Authority or other local public safety agency(ies) with jurisdiction over the Project, in maintaining a safe and accessible environment within the Project; and
11.3.9. Failing to fully cooperate with local health and safety enforcement agency(ies) with jurisdiction over the Project, in maintaining a decent, safe and sanitary environment within the Project.
Notwithstanding the requirements of the Property Manager to correct any condition of Gross Mismanagement as described above, Owner is obligated and shall use its reasonable best efforts to correct any defects in property management or operations at the earliest feasible time and, if necessary, to replace the Property Manager as provided above. Owner shall include advisement and provisions of the foregoing requirements and requirements of this Agreement within any contract between Owner and its Property Manager for the Project.
11.3. Code Enforcement. Owner acknowledges and agrees that the City, and its employees and authorized agents, shall have the right to conduct code compliance and/or code enforcement inspections of the Project and the units, both exterior and interior, at reasonable times and upon reasonable notice (not less than forty-eight (48) hours’ prior notice, except in an emergency) to Owner and/or an individual tenant. If such notice is provided by City representative(s) to Owner, then Owner (or its Property Manager) shall immediately and directly advise any affected tenant of such upcoming inspection and cause access to the area(s) and/or unit(s) at the Project to be made available and open for inspection. Owner shall include express advisement of such inspection rights within the lease/rental agreements for each unit in the Project in order for each and every tenant and tenant household to be aware of this inspection right.
11.4. Onsite Services. Owner shall provide a variety of social services at the Project.
Owner shall use its best efforts to create a comprehensive social service program that is targeted to the needs of the residents of the Project which, in addition to including all of the services listed in Owner’s application for Tax Credits, may include the following services: after school programs of an ongoing nature for school age children, and the availability of a bona fide services coordinator or social worker to the tenants. Owner shall ensure that all personnel providing or coordinating all social services shall be adequately trained and counseled. Within thirty (30) days after Owner has initially leased fifty percent (50%) of the units, Owner shall provide City with a list and summary of the social services Owner will provide at the Project. Owner shall promptly notify the City, in writing, whenever Owner anticipates making any changes to Owner’s social services program, which notification shall set forth, with specificity, the anticipated changes.
Borrower shall also provide to the City, an annual an Economic Mobility Report (“Report”). This Report will summarize program activities designed to encourage self-sufficiency and promotion to market-rate housing. The Report will include information regarding the programs offered, the attendance, and number of residents that successfully transitioned to market-rate housing.
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14 11.6. Insurance.
11.6.1. Required Insurance. Owner shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement, duplicate originals or appropriate endorsements of commercial general liability insurance policies in the amount of at least Two Million Dollars ($2,000,000) combined single limit, naming City and its officers, employees, and agents as additional insureds or co-insureds. Owner shall also furnish or cause to be furnished to City evidence of builder’s risk coverage written on a completed value basis in an amount equal to the full replacement cost of the improvements with coverage available on the so-called non-reporting “all risk” form of policy, including coverage against collapse, fire, and water damage, with such insurance to be in such amounts and form and written by such companies as shall be approved by City. Such policy shall name City as a loss payee. The foregoing insurance policies:
11.6.1.1. shall be primary insurance and not contributory with any other insurance which City may have;
11.6.1.2. shall contain no special limitations on the scope of protection afforded to City and its officers, employees, agents, and representatives;
11.6.1.3. shall be “date of occurrence” and not “claims made” insurance;
11.6.1.4. shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability;
11.6.1.5. shall provide that the policy will not be cancelled by the insurer or Borrower unless there is a minimum of thirty (30) days prior written notice to City;
11.6.1.6. shall be written by a good and solvent insurer admitted in California and registered with the California State Department of Insurance; and
11.6.1.7. shall be endorsed to state that any failure to comply with the reporting provisions of the policies shall not affect coverage provided to City.
Owner shall also furnish or cause to be furnished to City evidence reasonably satisfactory to City that Owner’s Contractor carries workers’ compensation insurance as required by law.
Owner agrees that the provisions of this Section 11.5.1 shall not be construed as limiting in any way the extent to which Owner may be held responsible for the payment of damages to any persons or property resulting from Owner’s activities or the activities of any person or persons for which Owner is otherwise responsible. No later than five (5) days after the Effective Date, Owner shall provide evidence of the above-required insurance (such as Certificates of Insurance of appropriate insurance binders) and obtain approval thereof from City, which approval shall not be unreasonably withheld or delayed and may be waived in City’s sole and absolute discretion. Evidence of builder’s risk coverage may be provided after Owner receives all necessary construction financing.
11.6.2. Deliveries to the City. The Owner shall deliver to the City evidence of all ATTACHMENT 2
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15 insurance policies required by this Regulatory Agreement. No later than three (3) days before any insurance required by this Regulatory Agreement expires, is cancelled or its liability limits are reduced or exhausted, the Owner shall deliver to the City evidence of the Owner’s maintenance of all insurance this Regulatory Agreement requires. Each insurance policy required by this Regulatory Agreement shall be endorsed to state that coverage shall not be cancelled, suspended, voided, reduced in coverage or in limits, except after thirty (30) calendar days’ advance written notice of such action has been given to the City by certified mail, return receipt requested; provided that if a thirty (30) days’ notice of cancellation endorsement is not available the Owner shall notify the City of this unavailability in writing and shall forward any notice of cancellation to the City within two (2) business days from date of receipt by the Owner; and further provided, however, that only ten (10) days’ advance written notice shall be required for any such action arising from non-payment of the premium for the insurance. Phrases such as “endeavor to” and “but failure to mail such Notice shall impose no obligation or liability of any kind upon the company” shall not be included, to the extent commercially available, in the cancellation wording of any certificates or policies of insurance applicable to the City Parties pursuant to this Regulatory Agreement.
11.6.3. Waiver of Certain Claims. The Owner shall cause each insurance carrier providing insurance coverage under this Regulatory Agreement to endorse their applicable policy(ies) with a Waiver of Subrogation with respect to the City Parties, if not already in the policy. To the extent that the Owner obtains insurance with a Waiver of Subrogation, the parties release each other, and their respective authorized representatives, from any claims for damage to any person or property to the extent such claims are paid by such insurance policies obtained pursuant to and in satisfaction of the provisions of this Regulatory Agreement.
11.6.4. No Claims Made Coverage. None of the insurance coverage required under this Regulatory Agreement may be written on a claims-made basis.
11.6.5. Fully Paid and Non-Assessable. All insurance obtained and maintained by the Owner pursuant to this Section 11.6 shall be fully paid for and non-assessable. However, such insurance policies may be subject to insurer audits.
11.6.6. City Option to Obtain Coverage. During the continuance of an Event of Default arising from the failure of the Owner to carry any insurance required by this Regulatory Agreement, the City may, at its option, purchase any such required insurance coverage and the City shall be entitled to immediate payment from the Owner of any premiums and associated reasonable costs paid by the City for such insurance coverage. Any amount becoming due and payable to the City under this Section 11.6.6 that is not paid within fifteen (15) calendar days after written demand from the City for payment of such amount, within an explanation of the amounts demanded, will bear interest from the date of the demand at the rate of eight percent (8%) per annum or the maximum interest rate allowed by applicable law, whichever is less. Any election by the City to purchase or not to purchase insurance otherwise required by the terms of this Regulatory Agreement to be carried by the Owner shall not relieve the Owner of its obligation to obtain and maintain any insurance coverage required by this Regulatory Agreement.
11.6.7. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions under insurance policies required by this Regulatory Agreement shall be declared to, and reasonably approved by, the City. The Owner shall pay all such deductibles or self-insured ATTACHMENT 2
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16 retentions regarding the City Parties or, alternatively, the insurer under each insurance policy required by this Section 11.2 shall eliminate such deductibles or self-insured retentions with respect to the City Parties.
11.6.8. No Separate Insurance. The Owner shall not carry separate or additional insurance concurrent in form or contributing in the event of loss with that required under this Regulatory Agreement, unless the City is made an additional insured thereon, as required by this Regulatory Agreement.
11.6.9. Insurance Independent of Indemnification. The Owner’s Liability Insurance policy shall contain contractual liability coverage for the Owner’s indemnity obligations under this Regulatory Agreement. The Owner’s obtaining or failure to obtain such contractual liability coverage shall not relieve the Owner from nor satisfy any indemnity obligation of the Owner under this Regulatory Agreement. The insurance requirements of this Regulatory Agreement are independent of the Owner indemnification and other obligations under this Regulatory Agreement and shall not be construed or interpreted in any way to satisfy, restrict, limit, or modify the Owner’s indemnification or other obligations or to limit the Owner’s liability under this Regulatory Agreement, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall the provision of such insurance preclude the City from taking such other actions as are available to it under any other provision of this Regulatory Agreement or otherwise at law or in equity.
11.6.10. Nature of Insurance. The policies of insurance required by this Regulatory Agreement shall be issued by carriers that: (a) are listed in the current “Best’s Key Rating Guide—Property/Casualty—United States & Canada” publication (or its equivalent, if such publication ceases to be published) with a minimum financial strength rating of “A-” and a minimum financial size category of “XI” (exception may be made for the California Compensation Insurance Fund when not specifically rated); and (b) are authorized to do business in California.
The Owner may provide any insurance under a “blanket” or “umbrella” insurance policy, provided that: (i) such policy or a certificate of such policy shall specify the amount(s) of the total insurance allocated to the Property and the Project, which amount(s) shall equal or exceed the amount(s) required by this Regulatory Agreement; and (ii) such policy otherwise complies with this Regulatory Agreement.
11. Maintenance of the Project. The Owner, for itself, its successors and assigns, hereby covenants and agrees that the exterior areas of the Project which are subject to public view (e.g.: all improvements, paving, walkways, landscaping, and ornamentation) shall be maintained in good repair and in a neat, clean and orderly condition, ordinary wear and tear excepted. In the event that at any time during the Term, there is an occurrence of an adverse condition on any area of the Project which is subject to public view in contravention of the general maintenance standard described above (the “Maintenance Deficiency”), then the City shall notify the Owner in writing of the Maintenance Deficiency and give the Owner thirty (30) calendar days from the date of such notice to cure the Maintenance Deficiency as identified in the notice. “Maintenance Deficiency” includes, without limitation, the following inadequate or non-conforming property maintenance conditions and/or breaches of residential property use restrictions: (i) failure to properly maintain the windows, structural elements, and painted exterior surface areas of the units in a clean and presentable manner; (ii) failure to keep the common areas of the Project free of accumulated debris, appliances, inoperable motor vehicles or motor vehicle parts, or free of storage of lumber, building ATTACHMENT 2
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17 materials or equipment not regularly in use on the Property; (iii) failure to regularly maintain, replace and renew the landscaping in a reasonable condition free of weed and debris; and (iv) the use of garage areas on the Project for purposes other than the parking of motor vehicles and the storage of personal possessions and mechanical equipment of persons residing in the Project.
12.1. In the event the Owner fails to cure or commence to cure the Maintenance Deficiency within the time allowed, the City may thereafter conduct a public hearing following transmittal of written notice thereof to the Owner ten (10) calendar days prior to the scheduled date of such public hearing in order to verify whether a Maintenance Deficiency exists and whether the Owner has failed to comply with the provision of this Section 12. If, upon the conclusion of a public hearing, the City makes a finding that a Maintenance Deficiency exists and that there appears to be non-compliance with the general maintenance standard, as described above, then the City shall have the right to enter the Project (exterior areas of the Project which are subject to public view only) and perform all acts necessary to cure the Maintenance Deficiency, or to take other action at law or equity that the City may then have to accomplish the abatement of the Maintenance Deficiency. Any sum expended by the City for the abatement of a Maintenance Deficiency as authorized by this Section 12.1 shall become a lien on the Project. If the amount of the lien is not paid within thirty (30) calendar days after written demand for payment by the City to the Owner, the City shall have the right to enforce the lien in the manner as provided in Section
12.3. 12.2. Graffiti which is visible from any public right-of-way which is adjacent or contiguous to the Project shall be removed by the Owner from any exterior surface of a structure or improvement on the Project by either painting over the evidence of such vandalism with a paint which has been color-matched to the surface on which the paint is applied, or graffiti may be removed with solvents, detergents or water as appropriate. In the event that graffiti is placed on the Project (exterior areas only) and such graffiti is visible from an adjacent or contiguous public right-of-way and thereafter such graffiti is not removed within seventy-two (72) hours following the time of its application, or the Owner’s actual knowledge of its existence, whichever occurs later; then in such event and without notice to the Owner, the City shall have the right to enter the Project and remove the graffiti. Notwithstanding any provision of the Regulatory Agreement to the contrary, any sum expended by the City for the removal of graffiti from the Project as authorized by this Section 12.2 shall become a lien on the Project. If the amount of the lien is not paid within thirty (30) calendar days after written demand for payment by the City to the Owner, the City shall have the right to enforce its lien in the manner as provided in Section 12.3.
12.3. The parties hereto further mutually understand and agree that the rights conferred upon the City under this Section 12 expressly include the power to establish and enforce a lien or other encumbrance against the Property in the manner provided under California Civil Code Sections 2924, 2924b and 2924c, as such sections may be amended or superseded, in the amount as reasonably necessary to restore the Project to the maintenance standards required under this Section 12, including attorneys’ fees and costs of the City associated with the abatement of the Maintenance Deficiency or removal of graffiti and the collection of the costs of the City in connection with such action. In any legal proceeding for enforcing such a lien against the Project, the prevailing party shall be entitled to recover its attorneys’ fees and costs of suit. The provisions of this Section 12 shall be a covenant running with the land for the Term and shall be enforceable by the City in its discretion, cumulative with any other rights or powers granted to the City under ATTACHMENT 2
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18 applicable law. Nothing in the foregoing provisions of this Section 12 shall be deemed to preclude the Owner from making any alterations, additions, or other changes to any structure or improvement or landscaping on the Project, provided that such changes comply with the zoning and development regulations of the City and other applicable law.
12.4. Capital Replacement Reserve Account. The Owner shall establish an account for the payment of repair and replacement of capital items (the “Capital Replacement Reserve Account”) in an initial amount as required by the Institutional Lenders for the Project or the investor limited partner of the Owner. Each year thereafter, the Owner shall deposit into the Capital Reserve Replacement Account additional amounts as required by the Institutional Lenders for the Project or the investor limited partner of the Owner, but not less than $500 per Unit per year for any MHSA funded units through the Orange County Housing Finance Trust, and not less than $250 per Unit per year for all other units.
12.4.1. Capital Repairs and Replacements. Capital repairs and replacements shall include, but not be limited to, the following: wet and dry utilities; roof repair and replacement as necessary; repair and replacement of boilers and the major operating components thereof; stucco repair and replacement; exterior painting; replacement of carpeting and vinyl or other hard surface flooring; replacement of drapes; replacement of dishwashers, garbage disposals and other interior appliances; repair and replacement of heating, ventilating and air conditioning systems, equipment and components; and installation of solar panels. All of the foregoing and other similar expenditures on the Project shall be considered to be qualifying capital repair and replacement expenses. Interior painting and servicing, repair or replacement of interior hardware shall not be considered to be a capital repair, but shall be ordinary operating expenses for the Project. The Owner shall withdraw funds from the Capital Replacement Reserve Account to pay such capital repair and replacement expenses as the Owner may deem necessary for the purposes of meeting the maintenance and replacement obligations described herein.
12.4.2. Insured Depository. The Capital Replacement Reserve Account shall be maintained in a depository insured by an agency of the federal government.
12.4.3. Documentation. Annually, or more frequently at the City’s, the Owner shall document the level of capital repairs and replacements for the preceding period. The Owner shall maintain and shall provide as requested documentation showing the quantity and price of items purchased, price of materials and the cost of contracted labor or other services incurred in connection with such capital repair and replacement, and such other items as the City may reasonably request.
12.4.4. Withdrawals from Reserve Account. On an annual basis, the Owner shall notify the City of the anticipated cash requirements which will need to be withdrawn from the Capital Replacement Reserve Account. Amounts so budgeted and approved by the City may be withdrawn by the Owner from the indicated Capital Replacement Reserve Account without further the City approval. Other withdrawals for unbudgeted, unanticipated or emergency Project expenditures may be withdrawn by the Owner without prior the City approval, but the Owner shall notify the City in writing within ten (10) calendar days after withdrawal. All amounts so withdrawn by the Owner shall be expended on the Project and in accordance with this Regulatory Agreement. Withdrawals in excess of Twenty-Five Thousand Dollars ($25,000) in any one ATTACHMENT 2
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19 calendar year shall be pre-approved by the City in its reasonable discretion, subject to the rights of any Senior Lenders or the investor limited partner of the Owner.
12.4.5. Interest Earned on Funds in the Capital Replacement Reserve Account.
Any interest or other earnings from sums deposited into the Capital Replacement Reserve Account shall be retained in and added to the balance in said account.
12.4.6. Capital Needs Assessment. If requested in writing by the City, the Owner shall deliver to the City, for the City’s reasonable review and approval, a capital needs assessment (the “CNA”) no more often than every ten (10) years after the date of the Certificate of Completion for the Project. The CNA shall include an analysis of the Owner’s actual expenditures for capital needs compared to the most recently approved CNA, the Owner’s original operating budget and its then-current operating budget. Each CNA shall include a ten (10) year capital needs assessment or analysis of replacement reserve requirements prepared by a qualified third party in accordance with reasonable and customary standards for similar residential rental projects.
12.4.7. Displacement of Residents and Relocation. The Owner shall make reasonable best efforts to conduct capital repairs and replacements and ordinary repair and maintenance (collectively, the “Repairs”) in good faith and in a manner that does not result in the displacement of any of the residents of the Units. If any of the Owner’s actions to conduct Repairs result in displacement of any of the Units’ residents, the Owner shall notify the City in writing, prior to conducting such Repairs, of the identities of the residents to be displaced, the Units they will be displaced from, and the estimated length of time such residents shall be displaced. If the displacement of the residents triggers relocation obligations, the Owner shall be responsible, at its sole cost and expense, for any and all such relocation obligations and related expenses. The Owner shall comply with all applicable federal, state and local laws, rules and regulations regarding such relocation obligations and related expenses, including any relocation requirements set forth by the City, including as set forth in the Affordable Housing Agreement . The Owner shall defend, indemnify and hold harmless the City Parties from and against all liability for any relocation obligations and related expenses attributable to any Repairs.
12. Covenants to Run With the Land. The Owner and the City hereby declare their specific intent that the covenants, reservations and restrictions set forth herein are part of a plan for the promotion and preservation of affordable housing within the territorial jurisdiction(s) of the City and that each shall be deemed covenants running with the land and shall pass to and be binding upon the Property and each successor-in-interest of the Owner in the Property for the Term. The Owner hereby expressly assumes the duty and obligation to perform each of the covenants and to honor each of the reservations and restrictions set forth in this Regulatory Agreement. Each and every contract, deed or other instrument hereafter executed covering or conveying the Property or any interest therein shall conclusively be held to have been executed, delivered and accepted subject to such covenants, reservations, and restrictions, regardless of whether such covenants, reservations and restrictions are set forth in such contract, deed or other instrument.
13. Burden and Benefit. The City and the Owner hereby declare their understanding and intent that the burden of the covenants set forth herein touch and concern the land in that the Owner’s legal interest in the Property is affected by the affordable dwelling use and occupancy covenants hereunder. The City and the Owner hereby further declare their understanding and intent that the ATTACHMENT 2
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20 benefit of such covenants touch and concern the land by enhancing and increasing the enjoyment and use of the Property by the intended beneficiaries of such covenants, reservations and restrictions, and by furthering the affordable housing goals and objectives of the City and in order to make the Property available for acquisition by the Owner.
15. Defaults.
15.1. Events of Default. The occurrence of any of the following is a default and shall constitute a material breach of this Regulatory Agreement and, if not corrected, cured or remedied in the time period set forth in Section 15.2, shall constitute an “Event of Default” hereunder:
15.1.1. failure of the Owner or any person under its direction or control to comply with or perform when due any material term, obligation, covenant or condition contained in this Regulatory Agreement;
15.1.2. any warranty, representation or statement made or furnished to the City by the Owner under this Regulatory Agreement that is false or misleading in any material respect either now or at the time made or furnished;
15.1.3. the dissolution or termination of the existence of the Owner as an ongoing business, insolvency, appointment of a receiver for any part of the Property of the Owner, any assignment for the benefit of creditors, any type of creditor workout or the commencement of any proceeding under any bankruptcy or insolvency laws by or against the Owner; or
15.1.4. an Event of Default pursuant to the Affordable Housing Agreement (until the termination thereof).
15.2. Notice of Default. The City shall give written notice of default to the Owner, in accordance with Section 22, stating that such notice is a “Notice of Default”, specifying the default complained of by the City and requiring the default to be remedied within thirty (30) calendar days of the date of the Notice of Default. Except as required to protect against further material damage, the City may not institute legal proceedings against the Owner until thirty (30) calendar days after providing the Notice of Default. Failure or delay in giving a Notice of Default shall not constitute a waiver of any default, nor shall it change the time of occurrence of the default. If the default specified in the Notice of Default is such that it is not reasonably capable of being cured within thirty (30) calendar days, and if the Owner initiates corrective action within said thirty (30) calendar day period and diligently works to effect a cure as soon as possible, then the Owner may have such additional time as authorized in writing by the City as reasonably necessary to complete the cure of the default prior to exercise of any other remedy for the occurrence of an Event of Default. Such authorization for additional time to cure shall not be unreasonably withheld, conditioned or delayed. The City shall give the investor limited partner or limited liability company in the Owner the following notice and cure rights:
15.2.1. The City will give the limited partner or limited liability company a copy of any Notice (at the limited partner's address provided in a notice by the Owner to the City) that the City gives to the Owner under this Regulatory Agreement, provided that Owner has provided the address and contact information for the investor limited partner or limited liability company in writing to the City;
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21 15.2.2. The City will give the limited partner or limited liability company thirty (30) days after the limited partner's receipt of such Notice to cure a non-payment of any sum due under this Regulatory Agreement;
15.2.3. The City will give the limited partner or limited liability company sixty (60) days after the limited partner's or limited liability company’s receipt of such Notice to cure any other default under this Regulatory Agreement;
15.2.4. If a non-monetary default is incapable of being cured within sixty (60) days, the City will give the limited partner or limited liability company an additional ninety (90) days to cure such default provided the limited partner or limited liability company has commenced to cure such default and is diligently proceeding to cure such default through the end of such period; and
15.2.5. If the limited partner or limited liability company makes any such payment or otherwise cures such default, the City will accept such action as curing such default as if such payment or cure were made by the Owner.
If the Owner fails to take corrective action relating to a default within thirty (30) calendar days following the date of Notice of Default (or to complete the cure within the additional as may be authorized by the City or set forth above for the limited partner of the Owner), an Event of Default shall be deemed to have occurred.
15.2. Inaction Not a Waiver of Default. Any failure or delays by the City in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies. Delays by the City in asserting any of its rights and remedies shall not deprive the City of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies.
15. Remedies. Upon the occurrence of an Event of Default, the City shall, in addition to the remedial provisions of Section 12 as related to a Maintenance Deficiency at the Property, be entitled to seek any appropriate remedy or damages by initiating legal proceedings as follows: (i) by mandamus or other suit, action or proceeding at law or in equity, to require the Owner to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City; or (ii) by other action at law or in equity as necessary or convenient to enforce the obligations, covenants and Agreements of the Owner to the City.
15.1. Rights and Remedies are Cumulative. The rights and remedies of the City as set forth in this Section 16 are cumulative and the exercise by the City of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the Owner.
15.2. Enforcement by Third Parties. No third party shall have any right or power to enforce any provision of this Regulatory Agreement on behalf of the City or to compel the City to enforce any provision of this Regulatory Agreement against the Owner or the Project.
16. Governing Law. This Regulatory Agreement shall be governed by the laws of the State of California and applicable federal laws, without regard to its conflicts of laws principles.
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22 18. Amendment. This Regulatory Agreement may be amended after its recordation only by a written instrument executed by the Owner and the City.
19. Attorneys’ Fees. In the event that a party to this Regulatory Agreement brings an action to enforce any condition or covenant, representation or warranty in this Regulatory Agreement or otherwise arising out of this Regulatory Agreement, the prevailing party(ies) in such action shall be entitled to recover from the other party reasonable attorneys’ fees to be fixed by the court in which a judgment is entered, as well as the costs of such suit for the purposes of this Section 19, the words “reasonable attorneys’ fees,” in the case of the City, shall include the salaries, costs and overhead of the City Attorney as well as any other legal counsel hired by the City in such action, as allocated on an hourly basis.
20. Severability. If any provision of this Regulatory Agreement shall be declared invalid, inoperative or unenforceable by a final judgment or decree of a court of competent jurisdiction such invalidity or unenforceability of such provision shall not affect the remaining parts of this Regulatory Agreement which are hereby declared by the parties to be severable from any other part which is found by a court to be invalid or unenforceable.
21. Time is of the Essence. For each provision of this Regulatory Agreement which states a specific amount of time within which the requirements thereof are to be satisfied, time shall be deemed to be of the essence.
Notices, Demands and Communications Between the Parties. Any and all notices submitted by any party to another party pursuant to or as required by this Regulatory Agreement shall be dispatched by personally delivery; delivery through the United States mail, by registered or certified mail, postage prepaid; by means of prepaid overnight delivery service; or by email.
Notices shall be deemed given upon receipt in the case of personal delivery, two days after deposit in the mail, or the next business day in the case of email or overnight delivery. Such written notices, demands, and communications shall be sent in the same manner to such other addresses as any Party may from time to time designate in writing. Rejection, other refusal to accept or the inability to deliver any notice because of a changed address of which no notice was given or other action by a person or entity to whom notice is sent, shall be deemed receipt of the notice. Notices delivered electronically after 5:00 p.m. on a business day, or on a weekend or holiday, shall be deemed delivered at 8:00 a.m. on the first successive business day.
The following are the authorized addresses for the submission of notices to the parties, as of the date of this Regulatory Agreement:
To the Owner: NAME
ADDRESS
ADDRESS
Facsimile: (###) ###-####
Email: EMAIL
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23 With copies to: NAME
ADDRESS
ADDRESS
Facsimile: (###) ###-####
Email: EMAIL
With copies to: NAME
ADDRESS
ADDRESS
Facsimile: (###) ###-####
Email: EMAIL
With copies to: NAME
ADDRESS
ADDRESS
Facsimile: (###) ###-####
Email: EMAIL
To the City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attention: Debra Rose, City Manager
Facsimile: (949) 461-3410
Email: [email protected]
With copies to: Best Best & Krieger LLP
18101 Von Karman Avenue, STE 1000
Irvine, CA 92612
Attention: Elizabeth Hull, Esq.
Facsimile: (949) 263-2608
Email: [email protected]
22. Force Majeure. Except as otherwise set forth in this Regulatory Agreement, this Regulatory Agreement and the obligations of any of the parties hereunder shall toll if such party is prevented or delayed from performance by reason of any cause beyond the reasonable control of such party including, but not limited to, acts of war, emergency, terrorism, bio-terrorism, governmental preemption in connection with a declared state or national emergency, disease (including, without limitation, delays arising out of the spread of COVID-19, such as, without limitation, delays in the responsiveness of, or the unavailability of, governmental authorities to grant permit applications or sign-offs, to perform inspections, or to record documents, or the unavailability of required meetings of representatives of governmental agencies necessary to act to grant any approvals) or by reason of any rule, order or regulation of any department or subdivision thereof of any governmental agency or by reason of the conditions of supply and demand which have been or are affected by war or other emergency described herein.
23. Recording. The parties hereto shall cause this Regulatory Agreement to be recorded in the official records of the County of Orange.
24. No Third Party Beneficiary. No claim as a third-party beneficiary under this Regulatory Agreement by any person, corporation or any other entity, shall be made or be valid against the ATTACHMENT 2
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24 City or the Owner.
25. Prohibition Against Transfer.
25.1. Except as expressly provided in Section 3 of the Deed of Trust, the Owner shall not, without prior written approval of the City, which may not be unreasonably withheld, delayed or conditioned: (i) assign or attempt to assign this Regulatory Agreement or any right herein; or (ii) make any total or partial sale, transfer, conveyance, lease, leaseback, or assignment of the whole or any part of the Property or the improvements thereon, with the exception of leases of the residential units as permitted by this Regulatory Agreement, or permit to be placed on any of the Property any unauthorized mortgage, trust deed, deed of trust, encumbrance or lien.
Notwithstanding anything to the contrary herein, Owner’s investor limited partner may, without City’s consent but upon written notice to City, transfer its interest to an Affiliate or remove the General Partner of Owner for cause and substitute said General Partner with an interim Affiliate of the investor limited partner in the case of a General Partner default (e.g., gross negligence, fraud, willful misconduct).
25.2. In the absence of specific written agreement or approval by the City, no unauthorized sale, transfer, conveyance, lease, leaseback or assignment of the Property shall be deemed to relieve the Owner or any other party from any obligations under this Regulatory Agreement.
26. City Approvals and Actions. The City Manager shall have the authority to make approvals, issue interpretations, waive provisions, grant extensions of time, approve amendments to this Regulatory Agreement and execute documents on behalf of the City (to the extent not provided otherwise in this Regulatory Agreement), including, without limitation, any documents necessary to implement any changes in the number or affordability of the Qualifying Units, as may be required by TCAC, so long as such actions do not reduce the length of affordability of the Qualifying Units or add to the costs incurred or to be incurred by the City as specified herein. The City Manager reserves the right, in his or her sole and absolute discretion, to submit any requested modification, interpretation, amendment or waiver to the City Council if the City Manager determines or believes that such action could increase the risk, liability or costs to the City, or reduce the length of affordability of the Project.
IN WITNESS WHEREOF, the Owner and the City have caused this Regulatory Agreement to be signed, acknowledged and attested on their behalf by duly authorized representatives in counterpart original copies which shall upon execution by all of the parties be deemed to be one original document.
[SIGNATURES ON FOLLOWING PAGES]
ATTACHMENT 2
Item: 9
567
25 CITY SIGNATURE PAGE
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
CITY:
CITY OF LAKE FOREST,
a California municipal corporation
By: Date:
Debra D. Rose
City Manager
ATTEST:
City Clerk
CITY OF LAKE FOREST HOUSING AUTHORITY
By: Date:
Name: ________________________ Its: _____________________ ATTEST:
Secretary
ATTACHMENT 2
Item: 9
568
26 OWNER SIGNATURE PAGE
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
OWNER:
[CORPORATE NAME], a California [CORPORATE TYPE]
By:
[NAME], [POSITION]
ATTACHMENT 2
Item: 9
569
ATTACHMENT NO. 1
1 ATTACHMENT NO. 1
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Property Legal Description
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 3, IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 140, PAGES 40 AND 41 OF PARCEL MAPS, RECORDS OF SAID ORANGE COUNTY.
ALSO EXCEPTING THEREFROM ALL MINERAL RIGHTS, INCLUDING WITHOUT
LIMITATION ALL OIL, GAS, HYDROCARBON, AND SIMILAR RIGHTS, AND ALL
WATER, WATER RIGHTS, GEOTHERMAL STEAM, POWER WITHIN OR UNDERLYING
SAID PROPERTY, TOGETHER WITH THE PERPETUAL RIGHT OF DEVELOPMENT THEREOF; PROVIDED, HOWEVER, THAT THE RIGHTS THEREIN RESERVED AND
EXCEPTED DO NOT INCLUDE THE RIGHT TO ENTER UPON THE SURFACE AND THE TOP 500 FEET OF THE SUBSURFACE OF SAID LAND, AS RESERVED IN DEED FROM OCCIDENTAL LAND, INC., A CALIFORNIA CORPORATION, RECORDED OCTOBER 14, 1977, IN BOOK 12414, PAGE 1152, OFFICIAL RECORDS.
APN 617-491-03; APN 617-491-04
ATTACHMENT 2
Item: 9
570
ATTACHMENT NO. 2
- 1 -
ATTACHMENT NO. 2
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Certification of Tenant Eligibility
NOTE TO PROPERTY OWNER: This form is designed to assist you in computing Annual Income.
Re: Aspan Court Affordable Housing Project, Lake Forest, California I/We, the undersigned, state that I/we have read and answered fully, frankly and personally each of the following questions for all persons who are to occupy the unit being applied for in the property listed above. Listed below are the names of all persons who intend to reside in the unit:
1. 2. 3. 4. 5.
Names of
Members of
Household
Relationship
to Head of
Household Age
Social
Security
Number
Place of
Employment
6. Head of Household (check one):
Mother: ____
Father: ____
Other: _____________ (specify relationship – i.e. legal guardian, sister, brother, etc.) ATTACHMENT 2
Item: 9
571
ATTACHMENT NO. 2
- 2 -
Income Computation
7. The total anticipated income, calculated in accordance with the provisions of this Section 7, of all persons over the age of 18 years listed above for the 12-month period beginning the date that I/we plan to move into a unit is $ ____________________.
Included in the total anticipated income listed above are:
(a) all wages and salaries, overtime pay, commissions, fees, tips and bonuses and other compensation for personal services, before payroll deductions; (b) the net income from the operation of a business or profession or from the rental of real or personal property (without deducting expenditures for business expansion or amortization of capital indebtedness or any allowance for depreciation of capital assets); (c) interest and dividends (including income from assets excluded below); (d) the full amount of periodic payments received from social security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of period receipts, including any lump sum payment for the delayed start of a periodic payment; (e) payments in lieu of earnings, such as unemployment and disability compensation, workmen’s compensation and severance pay;
(f) the maximum amount of public assistance available to the above persons other than the amount of any assistance specifically designated for shelter and utilities; (g) periodic and determinable allowances, such as alimony and child support payments and regular contributions and gifts received from persons not residing in the dwelling; (h) all regular pay, special pay and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is the head of the household or spouse; and (i) any earned income tax credit to the extent that it exceeds income tax liability.
Excluded from such anticipated income are:
(a) casual, sporadic or irregular gifts;
(b) amounts which are specifically for or in reimbursement of medical expenses; (c) lump sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and workmen’s compensation), capital gains and settlement for personal or property losses;
(d) amounts of educational scholarship paid directly to the student of the educational institution, and amounts paid by the government to a veteran for use in meeting the costs of tuition, ATTACHMENT 2
Item: 9
572
ATTACHMENT NO. 2
- 3 -
fees, book and equipment. Any amounts of such scholarships, or payments to veterans not used ATTACHMENT 2
Item: 9
573
ATTACHMENT NO. 2
- 4 -
for the above purposes, are to be included in income;
(e) special pay to a household member who is away from home and exposed to hostile fire;
(f) relocation payments under Title 11 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970;
(g) foster child care payments;
(h) the value of coupon allotments for the purchase of food pursuant to the Food Stamp Act of 1977;
(i) payments to volunteers under the Domestic Volunteer Service Act of 1973; payments received under the Alaska Native Claims Settlement Act. (j) income derived from certain submarginal land of the United States that is held in trust for certain Indian tribes;
(k) payments or allowances made under the Department of Health and Human Services’ Low-Income Home Energy Assistance Program;
(l) payments received from the Job Training Partnership Act; (m) the first $2,000 of per capita shares received from judgment funds awarded by the Indian Claims Commission or the Court of Claims.
8. Do the persons whose income or contributions are included in item 6 above:
(a) have savings, stocks, bonds, equity in real property or other form of capital investment (excluding the values of necessary items of personal property such as furniture and automobiles and interests in Indian trust land)? ___ Yes ____ No; or (b) have they disposed of any assets (other than at a foreclosure or bankruptcy sale) during the last two years at less than fair market value? ___Yes ___No (c) If the answer to (a) or (b) above is yes, does the combined total value of all such assets owned or disposed of by all such persons total more than $5,000? ___Yes ___No (d) If the answer to (c) is yes, state:
(i) the amount of income expected to be derived from such assets in the 12- month period beginning on the date of initial occupancy in the unit that you propose to rent:
$______; and
(ii) the amount of such income, if any, that was included in item 6 above:
$______
9. ATTACHMENT 2
Item: 9
574
ATTACHMENT NO. 2
- 5 -
(a) Are all of the individuals who propose to reside in the unit full-time students*? ____Yes ____No
*A full-time student is an individual enrolled as a full-time student during each of five calendar months during the calendar year in which occupancy of the unit begins at an educational organization which normally maintains a regular faculty and curriculum and normally has a regularly enrolled body of students in attendance and is not an individual pursuing a full-time course of institutional or farm training under the supervision of an accredited agent of such an educational organization or of a state or political subdivision thereof. (b) If the answer to 8(a) is yes, is at least one of the proposed occupants of the unit a husband and wife entitled to file a joint federal income tax return? ____Yes ____No
10. Neither myself nor any other occupant of the unit I/we propose to rent is the Owner of the property in which the unit is located (hereinafter the “Owner”), has any family relationship to the Owner or owns, directly or indirectly, any interest in the Ownership. For purposes of this section, indirect the Ownership by an individual shall mean the Ownership by a family member, the Ownership by a corporation, partnership, estate or trust in proportion to the Ownership or beneficial interest in such corporation, partnership, estate or trust held by the individual or a family member, and the Ownership, direct or indirect, by a partner of the individual.
11. This certificate is made with the knowledge that it will be relied upon by the Owner to determine maximum income for eligibility to occupy the unit; and I/we declare that all information set forth herein is true, correct and complete and, based upon information I/we deem reliable and that the statement of total anticipated income contained in Section 7 is reasonable and based upon such investigation as the undersigned deemed necessary.
12. I/we will assist the Owner in obtaining any information or documents required to verify the statements made herein, including either an income verification from my/our present employer(s) or copies of federal tax returns for the immediately preceding calendar year.
13. I/we acknowledge that I/we have been advised that the making of any misrepresentation or misstatement in this declaration will constitute a material breach of my/our agreement with the Owner to lease the units and will entitle the Owner to prevent or terminate my/our occupancy of the unit by institution of an action for eviction or other appropriate proceedings.
ATTACHMENT 2
Item: 9
575
ATTACHMENT NO. 2
- 6 -
14. Housing Issuer Statistical Information (Optional--will be used for reporting purposes only):
Marital Status: _____________________________
Race (Head of Household)
White ________ Asian ________ Hispanic ________
African-American ________ Native American ________ Other ________ Physical Disability: Yes ________ No ________
I/we declare under penalty of perjury that the foregoing is true and correct.
Executed this ________ day of__________, ____ in the County of Orange, California. ____________________________________
Applicant
____________________________________
Applicant
[Signature of all persons over the age of 18 years listed in number 2 above required] ATTACHMENT 2
Item: 9
576
ATTACHMENT NO. 2
- 7 -
FOR COMPLETION BY PROPERTY THE OWNER ONLY:
1. Calculation of eligible income:
(a) Enter amount entered for entire household in 6 above: $______________ (b) (1) If answer to 7(c) above is yes, enter the total amount entered in 7(d)(1), subtract from that figure the amount entered in 7(d)(2) and enter the remaining balance ($_______________);
(2) Multiply the amount entered in 7(c) times the current passbook savings rate to determine what the total annual earnings on the amount in 7(c) would be if invested in passbook savings ($________), subtract from that figure the amount entered in 7(d)(2) and enter the remaining balance;
(3) Enter at right the greater of the amount calculated under (1) or (2) above:
$_____________;
(c) TOTAL ELIGIBLE INCOME
(Line l(a) plus line 1(b)(3): $________________
2. The amount entered in l(c):
_____ Qualifies the applicant(s) as a Qualified Household. _____ Does not qualify the applicant(s) as Qualified Household.
3. Apartment unit assigned:
Bedroom Size: ______ Rent: $________
4. This apartment unit [was/was not] last occupied for a period of 31 consecutive days by persons whose aggregate anticipated annual income, as certified in the above manner upon their initial occupancy of the apartment unit, qualified them as a Qualified Household.
5. Method used to verify applicant(s) income:
_____ Employer income verification.
_____ Copies of tax returns.
_____ Other (_____________________)
_________________________________
Manager
The undersigned employee has applied for a rental unit located in a project financed in part by the City of Lake Forest for persons of very low income. Every income statement of a prospective ATTACHMENT 2
Item: 9
577
ATTACHMENT NO. 2
- 8 -
tenant must be stringently verified. Please indicate below the employee’s current annual income from wages, overtime, bonuses, commissions or any other form of compensation received on a regular basis.
Annual wages ________ Overtime ________ Bonuses ________ Commissions ________
Total current income ____________
I hereby certify that the statements above are true and complete to the best of my knowledge. _____________________________ _______________ ______________________________ Signature Date Title
I hereby grant you permission to disclose my income to ____________________________ in order that they may determine my income eligibility for rental of an apartment at [_____________________].
_____________________________ _______________
Signature Date
Please send to: ________________________________________ ________________________________________
________________________________________
I hereby attach copies of my individual federal and state income tax returns for the immediately preceding calendar year and certify that the information shown in such income tax returns is true and complete to the best of my knowledge.
_____________________________ _______________
Signature Date
ATTACHMENT 2
Item: 9
578
ATTACHMENT NO. 3
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Certificate of Continuing Program Compliance
For Annual Reporting Period Ending ________
The undersigned, _______________, as the authorized representative of _________________, a California _________________________ (the “Owner”), has read and is thoroughly familiar with the provisions of the various documents associated with the financial assistance provided by the City of Lake Forest (the “City”), as established in numerous documents including the Regulatory Agreement, dated as of __________, 2025, between the Owner and the City.
As of the date of this Certificate, the following percentage of residential units in the Project are (i) occupied by Qualified Households (as such term is defined in the Regulatory Agreement) or (ii) are currently vacant and being held available for such occupancy and have been so held continuously since the date a Qualified Household vacated such unit, as indicated:
Number of Units occupied by Qualified Households: ________________ Number of Vacant Units: ________________
Number of Qualified Households who commenced
Occupancy during the preceding reporting period: ________________
Attached is a separate sheet (the “Occupancy Summary”) listing, among other items, the appropriate information for each residential unit in the Project, the occupants of each unit and the rent paid for each unit. The information contained thereon is true and accurate and reasonable and is based on information submitted to the Owner and is certified under penalty of perjury by each tenant.
[Signatures on following page]
ATTACHMENT 2
Item: 9
579
-2-
The undersigned hereby certifies that (1) a review of the activities of the Owner during such reporting period and of the Owner’s performance under the Regulatory Agreement has been made under the supervision of the undersigned; and (2) to the best of the knowledge of the undersigned, based on the review described in clause (1) hereof, the Owner is not in default under any of the terms and provisions of the above documents.
Dated:______________________ OWNER
__________________, a ____________________
By: ______________________________
Name:_______________________________
Its: _________________________________
ATTACHMENT 2
Item: 9
580
-3-
OCCUPANCY SUMMARY
Total Number of Units in the Project: ___________
Total Units occupied by Qualified Households: ___________ Total Units available for rent to Qualified Households: ___________ ATTACHED IS THE FOLLOWING INFORMATION:
A. Resident and rental information on each occupied apartment in the complex.
B. Certification of Tenant Eligibility for all Qualified Households who have moved into ________________, Lake Forest, California, since the filing of the last Occupancy Summary. The same are true and correct to the best of the undersigned’s knowledge and belief.
Dated:______________________ OWNER:
______________________ , a _________________
By: ____________________________________
Name:_______________________________
Its: _________________________________
ATTACHMENT 2
Item: 9
581
ATTACHMENT NO. 7
BORROWER’S PRO FORMA
ATTACHMENT 2
Item: 9
582
ATTACHMENT NO. 8
CERTIFICATE OF COMPLETION
FORM OF CERTIFICATE OF COMPLETION
I, the City Manager of the City of Lake Forest (the “City”), hereby certify as follows:
Section 1. The Project, required to be constructed in accordance with that certain Affordable Housing And Loan Agreement (the “Agreement”) dated [INSERT DATE] by and between the City and National Community Renaissance of California, a California nonprofit public benefit corporation (the “Borrower”) on certain real property, as more specifically described in the Agreement (the “Property”), has been completed in accordance with the provisions of the Agreement.
Section 2. This Certificate of Completion shall constitute a conclusive determination by the City of Borrower’s satisfaction of its obligation under the Agreement to complete the construction of the Project on the Property, excluding any normal and customary tenant improvements and minor building “punch-list” items. Issuance of this Certificate of Completion shall be deemed to terminate the Agreement. The Agreement is an official record of the City and a copy of the Agreement may be inspected in the office of the City Clerk located at 100 Civic Center Drive, Lake Forest, CA 92630, during the regular business hours of the City.
DATED AND ISSUED this _____ calendar day of _______________, ______. __________, City Manager
ATTACHMENT 2
Item: 9
583
ATTACHMENT 3
Item: 9
584
RESOLUTION NO. 2025- ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, APPROVING AN AFFORDABLE HOUSING
AGREEMENT BETWEEN THE LAKE FOREST HOUSING AUTHORITY ,
THE CITY OF LAKE FOREST AND NATIONAL COMMUNITY
RENAISSANCE
WHEREAS, o n September 14, 2023, the City of Lake Forest (“City”) issued a Notice of Funding Availability (“NOFA”) to develop additional housing affordable to lower- income households within the community. The NOFA was issued to enable the selection of a qualified development partner. In March 2024, the City approved an Exclusive Negotiation Agreement (“ENA”) with National Community Renaissance (“ Developer”) to develop housing affordable to lower-income households.
WHEREAS, Developer has identified that certain real property located at 22471 Aspan St, Lake Forest, CA 92630 (APN 617 -491-03 and APN 617 -491-04), for the construction of a 50-unit residential rental complex that will also include a dedicated room with its own entrance and restroom for Lake Forest Police Services to use for rep ort writing and as a breakroom (“Project”).
WHEREAS, the City , the Lake Forest Housing Authority (“Authority”) and the Developer entered into an Affordable Housing Agreement (“AHA”) for the Project dated March 18, 2025, to facilitate development of the Project, and its 50-unit residential rental complex and dedicated Lake Forest Police Services room, through development incentives provided in exchange for the construction of residential units designed and marketed to meet the needs of low income households subject to the conditions and requirements set forth therein; and
WHEREAS, City , Authority, and Developer desire to amend and restate the existing AHA to allow the Developer to use the Project funding for acquisition of the real property, as opposed to development and construction of the Project; and WHEREAS, the Project is in the best interest of the City and the Authority and the health, safety and welfare of the residents of the City, and in accordance with the public purposes and provisions of applicable federal, state and local laws and requirements; and WHEREAS, the City’s approval of the amended and restated AHA is not a project under the California Environmental Quality Act (“CEQA”) as it is merely a governmental funding mechanism. If however it is a project under CEQA, the City find’s that its approval of the amended and restated AHA is exempt from CEQA pursuant to Government Code Section 65651(b)(2); and
WHEREAS, members of the public have been provided the opportunity to comment upon the Affordable Housing Agreement.
Item: 9
585
NOW THEREFORE, THE CITY COUNCIL OF LAKE FOREST DOES RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
SECTION 1. RECITALS. The City Council hereby finds that the foregoing recitals are true and correct and are incorporated herein as substantive findings of this Resolution.
SECTION 2. CEQA. The City Council finds that the amended and restated AHA is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(3) and 15378(b)(4) of the State CEQA Guidelines, which provides that the definition of a CEQA project does not include the creation of government funding mechanisms or other government fiscal activities, which do not involve any commitment to any specific project which may result in a potentially significant physical impact on the environment. The amended and restated AHA is not a project because it is an agreement to provide financial assistance for a ministerially approved affordable housing development that was not a project subject to CEQA review pursuant to Government Code Section 21080(b)(1). As such, the amended and restated AHA is not a project subject to CEQA and no further environmental review is required. Notwithstanding the foregoing, the City finds that if the amended and restated AHA is a project subject to CEQA, the action approving the AHA is exempt from CEQA as it is in furtherance of a permanent supportive housing project which is statutorily exempt from CEQA pursuant to California Government Code Section 65651(b)(2). City staff is hereby directed to file a Notice of Exemption within 5 days of this action.
.
SECTION 3. CITY COUNCIL ACTION. The City Council hereby approves the amended and restated Affordable Housing Agreement (“Agreement”) in substantially final form, attached hereto as Exhibit A, as may be amended by the City Manager or City Attorney, and incorporated herein by reference. The City Council authorizes the Mayor to sign the Agreement in its final form, as such procedure is set forth within the Agreement.
PASSED, APPROVED AND ADOPTED this __th day of November, 202 5, by the following vote, to wit:
__________________________
SCOTT VOIGTS
MAYOR
ATTEST:
______________________________
THY MERRIT
CITY CLERK
Item: 9
586
APPROVED AS TO FORM:
________________________
CITY ATTORNEY
Item: 9
587
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merrit, City Clerk of the Lake Forest , do hereby certify that the foregoing Resolution No. 202 5-__ was duly passed and adopted by the City of Lake Forest at a regular meeting thereof, held on the ___th day of November 2025, by the following vote, to wit:
AYES: BOARD MEMBERS:
NOES: BOARD MEMBERS:
ABSENT: BOARD MEMBERS:
ABSTAIN: BOARD MEMBERS:
_____________________________
LISA BERGLUND
CITY CLERK
Item: 9
588
EXHIBIT A
AFFORDABLE HOUSING AGREEMENT
Item: 9
589
55136.00480\44345874.1
AMENDED AND RESTATED
AFFORDABLE HOUSING AND LOAN AGREEMENT
(Aspan Court Affordable Housing Project)
by and between
CITY OF LAKE FOREST,
a California municipal corporation,
and
CITY OF LAKE FOREST HOUSING AUTHORITY
and
National Community Renaissance of California,
a California nonprofit public benefit corporation
[Dated as of _____________, 2025 for reference purposes only]
Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
590
-1-
55136.00480\44345874.1
1. DEFINITIONS.
2. FINANCING................................................................................................................... 6
2.1 Amount and Source of City Loan ....................................................................... 6
2.2 Cost Reductions or Increases .............................................................................. 6
2.3 Permissible Use of City Loan; Eligible Loan Expenses ..................................... 7
2.4 City Loan Funding Conditions............................................................................ 7
2.5 Disbursements of City Loan ............................................................................... 8
2.6 Repayment of City Loan; Deed of Trust ............................................................. 9
2.7 Execution and Delivery of Documents ............................................................... 9
2.8 Borrower's Evidence of Financial Capability ................................................... 10
2.9 Additional Financing ………………………………………………………….11
3. DEVELOPMENT OF THE PROJECT. ....................................................................... 13
3.1 Scope of Development ...................................................................................... 13
3.2 Policing Center ……………………………………………………………….13
3.3 Development Standards .................................................................................... 13
3.4 No Commitment to Development ..................................................................... 14
3.5 Future Proposals Subject to Review ................................................................. 14
3.6 Community Outreach ........................................................................................ 14
3.7 Final Plans ......................................................................................................... 14
3.8 Schedule of Performance .................................................................................. 15
3.9 Compliance with Permits and Laws ................................................................. 15
3.10 Insurance ........................................................................................................... 15
3.11 Right of Access ................................................................................................. 16
3.12 Borrower Responsible for Cost of Development .............................................. 17
3.13 Indemnity .......................................................................................................... 18
3.14 Prevailing Wage ................................................................................................ 18
3.15 Relocation Indemnification .............................................................................. 19
4. USE OF SITE; AFFORDABILITY COVENANTS. ................................................... 19
5. OPERATING STANDARDS ....................................................................................... 20
5.1 Selection of Tenants ........................................................................................... 20
5.2 Occupancy Limits .............................................................................................. 20
5.3 Income of Tenants.............................................................................................. 20
5.4 Property Manager............................................................................................... 20
5.5 Property Management Plan ................................................................................ 21
5.6 Code Enforement ............................................................................................... 22
Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
591
-2-
55136.00480\44345874.1
6. DEFAULTS AND REMEDIES. .................................................................................. 22
6.1 Defaults-General ............................................................................................... 22
6.2 Institution of Legal Actions .............................................................................. 22
6.3 Applicable Law ................................................................................................. 23
6.4 Additional City Remedies ................................................................................. 23
6.5 Rights and Remedies are Cumulative ............................................................... 23
7. GENERAL PROVISIONS. .......................................................................................... 23
7.1 Attorneys’ Fees ................................................................................................. 23
7.2 Notices .............................................................................................................. 23
7.3 Assignment to Tax Credit Partnership .............................................................. 24
7.4 Binding on Heirs ............................................................................................... 24
7.5 Entire Agreement, Waivers, and Amendments ................................................. 24
7.6 Interpretation; Governing Law ......................................................................... 24
7.7 Authority ........................................................................................................... 24
7.8 Nonliability of City Officials and Employees .................................................. 25
7.9 Enforced Delay; Extension of Times of Performance ...................................... 25
7.10 Severability ....................................................................................................... 25
7.11 Representations and Warranties ........................................................................ 25
7.12 City Contract Administration ............................................................................ 26
7.13 Plans, Drawings and Documents to be Assigned to City.................................. 26
7.14 Execution in Counterpart .................................................................................. 26
7.15 Attachments ...................................................................................................... 26
ATTACHMENTS
1 LEGAL DESCRIPTION OF SITE
2 SCHEDULE OF PERFORMANCE
3 PROJECT BUDGET
4 PROMISSORY NOTE SECURED BY DEED OF TRUST WITH ASSIGNMENT OF RENTS
5 DEED OF TRUST WITH ASSIGNMENT OF RENTS
6 REGULATORY AGREEMENT AND DECLARATION OF COVENANTS AND
RESTRICTIONS
7. BORROWER’S PRO FORMA
8. CERTIFICATE OF COMPLETION
Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
592
-1-
55136.00480\44345874.1
AMENDED AND RESTATED
AFFORDABLE HOUSING AND LOAN AGREEMENT
This AMENDED AND RESTATED AFFORDABLE HOUSING AND LOAN
AGREEMENT (this “Agreement”) is made and entered into on _______, ____, 2025, by and among the CITY OF LAKE FOREST, a California municipal corporation, the CITY OF LAKE FOREST HOUSING AUTHORITY (collectively herein referred to as the “City”) and NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA , a California nonprofit public benefit corporation (the “Borrower”). The City and Borrower are herein occasionally referred to individually as “party” and collectively as “parties.”
R E C I T A L S
A. Borrower or its permitted assignee intends to acquire that certain real property consisting of approximately 1.62 acres of land area located in the City of Lake Forest, County of Orange, State of California, as more particularly described in the legal description attached hereto as Attachment No. 1 (the “Site” or the “Property”).
B. Borrower or its permitted assignee desires to develop the Site with a 50-unit affordable residential rental complex and related interior and exterior improvements on the proposed 1.62 acre site (the “Project”). Borrower shall develop the units and related improvements pursuant to the terms an d conditions of this Agreement. The Project will be operated as a long-term affordable housing project, with Forty-Nine (49) units to be rented at an Affordable Rent for a period of fifty -five (55) years as more particularly described in the Regulatory Agreement a ttached hereto as Attachment 6. On-site and /or off-site improvements will be called out in the Project development and building plans and permits to be approved by City.
C. Borrower and the City previously entered into that certain Affordable Housing and Loan Agreement dated as of March 18, 2025 (“Original Agreement”). By approval by City and execution of this Agreement by the parties , Borrower and the City desire to amend and restate the Original Agreement in its entirety as more fully set forth herein.
D. City desires to assist Borrower in the development of the Project by providing financial assistance to Borrower in the form of a loan in the amount not to exceed Four Million Three Hundred Fifty Million Dollars ($4,350,0 00) to allow the Borrower to acquire the Property subject to certain rental restrictions, all as more particularly set forth in this Agreement. The referenced City loan amount has two funding sources: (1) Three Million Seven Hundred Thousand Dollars ($3,700,000) is in-lieu fees received by the City under City’s Developer fund affordable housing program, and (2) Six Hundred Fifty Thousand Dollars ($650,000) funded by the Housing Authority Low and Moderate Income Housing Asset Fund.
E. The Project is in the best interest of the City and the health, safety and welfare of the residents of the City, and in accordance with the public purposes and provisions of applicable federal, state and local laws and requirements.
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F. These Recitals are deemed incorporated into the Covenants set forth below as though restated in full therein.
C O V E N A N T S
Based upon the foregoing Recitals and for good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, City and Borrower hereby agree as follows:
1. DEFINITIONS.
The following terms as used in this Agreement shall have the meanings given below unless expressly provided to the contrary:
1.1 “Affordable Rent” shall mean a cost not in excess of that which may be charged the applicable household in conformity with the Prescribed Rent Levels and Tenant Mix pursuant to those limitations established by TCAC and, as applicable, this Agreement . The current Affordable Rent is as follows, but is subject to change pursuant to state law , as issued by the California Department of Housing and Community Development, or TCAC. The following table is meant to be illustrative of Affordable Rent, however, Borrower is required to ensure applicable affordability restrictions follow the more restrictive limits based on funding sources.
INCOME LIMIT
CATEGORY BASED
ON 2024 HCD
INCOME LIMITS
2 PERSON
HOUSEHOLD
4 PERSON
HOUSEHOLD
ONE
BEDROOM
TWO
BEDROOM
THREE
BEDROOM
Extremely Low
Housing (>30%
AMI)
$33,270 $41,610 $780 $936 $1,081
Very Low Income
(>40% AMI)
$44,360 $55,480 $1,040 $1,248 $1,442
Very Low Income
(>50% AMI)
$55,450 $69,360 $1,300 $1,560 $1,803
Low Income
(>60% AMI)
$66,540 $83,220 $1,560 $1,872 $2,163
Median Income
(>70% AMI)
$77,630 $97,090 $1,820 $2,184 $2,524
Moderate Income
(>80% AMI)
$88,720 $110,960 $2,080 $2,496 $2,885
1.2 “Agreement” shall mean this Amended and Restated Affordable Housing and Loan Agreement between City and Borrower, including all exhibits and other documents attached hereto.
1.3 “Borrower” shall mean National Community Renaissance of California, a California nonprofit public benefit corporation . The term “ Borrower” includes any legally permissible assignee or successor to the rights, powers, and responsibilities of Borrower hereunder, in accordance with this Agreement and with Section 26 of the Regulatory Agreement.
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1.4 “City” shall mean the City of Lake Forest, a municipal corporation, organized under the laws of the State of California and having its offices at 100 Civic Center Drive, Lake Forest, CA 92630.
1.5 “City Loan” shall mean the loan in the amount not to exceed the sum of Four Million Three Hundred Fifty Million Dollars ($4,350,000 ) to be provided by City to Borrower, as more fully explained in Section 2 of this Agreement. The City Loan has two funding sources:
(1) Three Million Seven Hundred Thousand Dollars ($3,700,000) is in-lieu fees received by the City under City’s Developer fund affordable housing program , and (2) Six Hundred Fifty Thousand Dollars ($650,000) funded by the Housing Authority Low and Moderate Income Housing Asset Fund.
1.6 “City Note” shall mean the Promissory Note Secured by Deed of Trust with Assignment of Rents, in the form attached hereto as Attachment No. 4 which sets forth the terms for Borrower’s repayment of the City Loan to City.
1.7 “Deed of Trust” shall mean the Deed of Trust With Assignment of Rents in the form attached hereto as Attachment No. 5 which secures Borrower’s payment obligations under the City Note.
1.8 “Deferred Developer Fee” shall mean the portion of the Developer Fee that is to be paid to Borrower after the completion of the Project out of income generated from the Project.
Borrower shall notify City of the amount of the Deferred Developer Fee projected by Borrower, if any, in connection with Borrower’s submittal of its evidence of financial capability pursuant to Section 2.8 of this Agreement.
1.9 “Developer Fee” shall mean the gross fee to be paid to Borrower for the development of the Project in the amount of Two Million Eight Hundred Thousand Dollars ($2,800,000). It is anticipated Borrow will receive payment of that much of the Developer Fee which might be paid in cash in compliance with TCAC regulations in cash from funding sources for the Project.
1.10 “Effective Date” shall mean the date this Agreement is approve d by City , which date shall be inserted in the preamble to this Agreement.
1.11 “Eligible Loan Expenses” shall mean the expenses directly related to acquisition of the Property for the purpose of the Project.
1.12 “Extremely Low -Income Households” shall mean households earning not greater than thirty (30%) of the Orange County Median Income pursuant to Health and Safety Code Section 50106.
1.13 “Funding Conditions” shall mean the conditions set forth in Section 2.4 of this Agreement that must be satisfied prior to City providing the City Loan to Borrower.
1.14 “Funding Conditions Satisfaction Date” shall mean the date on which all of the Funding Conditions are actually satisfied.
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1.15 “General Partner Capital Contribution” shall mean the capital contribution made by the General Partner of a California limited partnership which Borrower intends to establish to take title to the Property following approval by the City, for the purpose of raising funds for the construction, development and operation of the Project through capital contributions from a tax credit investor limited partner which has acquired and syndicated the tax credits awarded to the Project. It is expected that the General Partner will make its capital contribution to such limited partnership in the form of an equity payment that is paid prior to permanent loan conversion in the amount of One Hundred Dollars ($100).
1.16 “Area Median Income ” or “AMI for Orange County” or “Median Income” means the most recent applicable county family income published by California Tax Credit Allocation Committee (TCAC) for that portion of Orange County in which the Project is located.
1.17 “Permanent Supportive Housing” shall mean permanent housing with no limit on the length of stay that is occupied by the target population (Extremely Low-Income Households) and that is linked to onsite or offsite services that assist the supportive housing residents in retaining the housing, improving his or her health status, and maximizing his or her ability to live and, when possible, work in the community, pursuant to Health and Safety Code Section 50490.
1.18 “Permitted Encumbrances” shall have the meaning ascribed in Section 2.9.1 of this Agreement.
1.19 “Prevailing Wage Action ” shall mean a ny of the following: (a) any determination by the California Department of Industrial Relations that prevailing wage rates should have been paid, but were not; (b) any determination by the California Department of Industrial Relations that higher prevailing wage rates than those paid should have been paid; (c) any administrative or legal action or proceeding arising from any failure to comply with the Federal Davis -Bacon Act (codified as 40 U.S.C. §§ 3141 et seq.) or California Labor Code Sections 1720 through 1781, as amended from time to time, regarding prevailing wages, including maintaining certified payroll records; or (d) any administrative or legal action or proceeding to recover wage amounts at law or in equity.
1.20 “Prescribed Rent Levels and Tenant Mix” shall mean , based upon all Project funding sources, the following (unless modified with prior approval of the City): (a) Twenty (20) one-bedroom units, Fifteen (15) of which shall be occupied as Permanent Supportive Housing, Five (5) of which shall be occupied by 50% Very Low Income Households; (b) Sixteen (16) two- bedroom units, Two (2) of which shall be occupied by 30% Extremely Low Income Households, One (1) of which shall be occupied by 50% Very Low Income Households, and Thirteen (13) of which shall be occupied by 60% Low Income Households; and (c) Fourteen (14) three-bedroom units, Two (2) of which shall be occupied by 30% Extremely Low Income Households, Three (3) of which shall be occupied by 60% Low Income Households , Two (2) of which shall be occupied by 70% Low Income Households, and Six (6) of which shall be occupied by 80% Low Income Households . The remaining three -bedroom unit shall be a Manager’s Unit which is exempt from income/tenancy restrictions or other affordability requirements.
1.21 “Project” shall mean the demolition of the existing improvements on the Site, the grading of the Site and the development on the Site of a 50-unit apartment project with Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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landscaping, driveways, and related improvements, and all other on -site and off -site improvements required for development, with all improvements to be consistent with the development and building plans and permits to be approved by City. In the event of any inconsistency between the description of the Project in this Agreement and the approved plans and permits, the approved plans and permits shall govern.
1.22 “Project Budget” shall mean the cost estimates for Borrower’s development of the Project set forth in Attachment No. 3 to this Agreement . The Project Budget may not be materially changed without the prior written approval of City (a material change is a change that causes the total Project costs to increase or decrease from what is shown in the Project Budget or that causes any line item in the Project Budget to increase or decrease by more than 10%). Any changes to the Project Budget, whether or not requiring the approval of City, shall be submitted to City. If the Project Budget is revised as permitted herein, all references herein to the “Project Budget” shall be deemed to refer to the revised Project Budget.
1.23 “Regulatory Agreement” shall mean the Regulatory Agreement between City and Borrower regulating the operation and of the Site, in the form attached hereto as Attachment No.
6. 1.24 “Schedule of Performance” shall mean that certain Schedule of Performance attached hereto as Attachment No. 2 setting out the dates and/or time periods by which certain obligations set forth in this Agreement must be performed.
1.25 “Site” or “Property” shall mean that certain real property located in the City of Lake Forest, more particularly described in the legal description attached hereto as Attachment No. 1.
1.26 “Tax Credit Allocation Date” shall mean the date that Borrower secures approval by TCAC of an allocation of tax credits pursuant to the terms set forth in Section 2.9.2(a) of this Agreement.
1.27 “TCAC” shall mean the California Tax Credit Allocation Committee.
1.28 “30% Very Low Income Households” shall mean households earning not greater than thirty percent (30%) of the Area Median Income for Orange County.
1.29 “40% Very Low Income Households ” shall mean households earning not greater than forty percent (40%) of the Area Median Income for Orange County.
1.30 “50% Very Low Income Households” shall mean households earning not greater than fifty percent (50%) of the Area Median Income for Orange County.
1.31 “60% Low Income Households” shall mean househol ds earning not greater than sixty percent (60%) of the Area Median Income for Orange County.
1.32 “70% Low Income Households” shall mean households earning not greater than seventy percent (70%) of the Area Median Income for Orange County.
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1.33 “80% Low Income Households” shall mean househol ds earning not greater than eighty percent (80%) of the Area Median Income for Orange County.
2. FINANCING.
2.1 Amount and Source of City Loan . In order to assist in the development of affordable rental housing within the territorial limits of the City, City shall, subject to the terms and conditions set forth herein, and provided Borrower is not in default of this Agreement, provide Borrower with financial assistance in the form of the City Loan not to exceed the sum of Four Million Three Hundred Fifty Million Dollars ($4,350,000). The City Loan has two funding sources: (1) Three Million Seven Hundred Thousand Dollars ($3,700,000) is in-lieu fees received by the City under City’s Developer fund affordable housing program , and (2) Six Hundred Fifty Thousand Dollars ($650,000) funded by the Housing Authority Low and Moderate Income Housing Asset Fund.
(a) Limitation on Funding Use. Borrower is expressly limited on the use of the funding received through the Housing Authority Low and Moderate Income Housing Asset Fund. Such funds, and the balance of the City Loan funds, may be used by Borrower only to acquire the Property for the Project . Any other use of these funds is expressly prohibited.
2.2 Cost Reductions or Increases. The parties acknowledge and agree that the City Loan is intended to partially finance the financing “gap” of the Project (the amount needed to pay the excess of the “Total Development Costs,” as defined herein, over the financing and other funding sources which are anticipated to be available to Borrower for the acquisition and construction of the Project) but in no event to provide funding (when combined with all other sources of financing and other funding sources available to Borrower for the acquisition and construction of the Project) in excess of the Total Development Costs . The term “ Total Development Costs ” shall mean the total cost set forth in Borrower’s Pro Forma (Attachment No. 7) for the items in the Project Budget (Attachment No. 3) under the heading “Uses of Funds ” (the “Development Items”). The Total Development Costs as of the Effective Date is projected to be $43,604,838.00, which includes the amount of $6,100,000.00, which is the cost to be paid by Borrower to acquire title to the Property . The parties acknowledge, however, that there may be revisions to anticipated Project costs after the Effective Date. Accordingly, for purposes of calculating the Total Development Costs, the final total cost for the Development Items actually incurred by the Borrower shall be established and approved by the City as provided in Section
2.5. The term “ Actual Development Costs ” shall mean the actual and reasonable expenses incurred by Borrower for the Development Items. If at the time permanent financing for the Project closes the Actual Development Costs exceed the sum of all financing and other funding sources available to Borrower for the acquisition and construction of the Project (the difference being a “ Project Deficit”), Borrower shall be solely responsible for causing payment (through third party financing or other funds) of the Project Deficit. If at the time permanent financing for the Project closes the Actual Development Costs are less than the sum of the financing and other funding sources available to Borrower for the acquisition and construction of the Project (the difference being a “ Project Surplus”), then the Project Surplus shall be applied first to pay any Deferred Developer Fee existing at the time of the close of permanent financing , excluding the Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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$100 in capital contribution to the Project described in Section 1.9 , and then to reduce or repay the City Loan, unless otherwise required by other project funding sources.
2.3 Permissible Use of City Loan; Eligible Loan Expenses . Pursuant to all of the terms and conditions of this Agreement, Borrower covenants, promises, and guarantees that any dispersed City Loan proceeds shall be used only for the Eligible Loan Expenses that are actually and reasonably incurred by Borrower directly related and necessary to the acquisition of the Property for the Project, and for no other purpose.
2.4 City Loan Funding Conditions . Notwithstanding any other provision of this Agreement to the contrary, City shall have no obligation to disburse any of the City Loan proceeds into Escrow for the benefit of Borrower unless all of the following conditions (collectively the “Funding Conditions”) are satisfied at or before the date set forth below:
(a) Execution and Delivery of Documents . Borrower shall have executed and delivered to City , or into Escrow as required by the provisions of Section 2.7, the documents referred to in Section 2.7 of this Agreement.
(b) City Title Policy . Fidelity National Title Company with offices at 4210 Riverwalk Parkway, Suite 100 Riverside, California 92505 or such other title company approved by City ( in this capacity, the "Title Company ") is irrevocably committed to issue to City an ALTA lender’s policy of title insurance ( the “City Title Policy”), with liability in the amount of the City Loan, showing fee title to the Site vested in Borrower, insuring in favor of City the Deed of Trust, subject only to (i) the standard printed exceptions and exclusions contained in the form of the Title Policy commonly used by Title Company; (ii) non -delinquent property taxes and assessments; (iii) the Affordable Housing Development Restrictive Covenant Modification; and (iv) such other matters as may be approved by City in its sole and absolute discretion. The Parties anticipate (x) that the City Title Policy will show the lien of the Deed of Trust in second priority, junior only to the lien securing the financing supplied by the acquisition lender which lends Borrower the balance of Borrower’s purchase price of $6,100,000.00 of the Property in excess of the amount of the City Loan (the “acquisition lender”), and (y) that the lien of the City’s Regulatory Agreement will be senior in priority to City’s Deed of Trust as well as to the lien securing the loan made by the acquisition lender, except as provided in Section 2.9.3 hereof.
Borrower shall pay the premium for the City Title Policy. (c) Permits and Approvals . Borrower shall have obtained all land use approvals and entitlements for the Project which reasonably may have been obtained by the Borrower as of the funding date for the City Loan.
(d) Subordination Agreement . City shall have approved the form of any subordination agreements.
(e) Insurance. Borrower shall have provided to City evidence of the insu rance required under Section 3.10 of this Agreement.
(f) Financial Capability . Borrower shall provide to the City evidence reasonably satisfactory to the City that Borrower has obtained the necessary loan from the acquisition lender (described in subparagraph (b) above). After the City Loan has been made, but Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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in time to satisfy the requirement therefore set forth in the Schedule of Performance, City shall have approved Borrower’s evidence of financial capability to develop the Project in accordance with Section 2.8 of this Agreement.
(g) No Default. Borrower shall not be in default of any of its obligations set forth in this Agreement, and there shall be no event which, with the passage of time or the giving of notice, would constitute a default.
(h) Appraisal and Other Reports . Borrower shall have submitted an independent third-party appraisal to the City of the value of the Property. Borrower shall also have provided the City with a Phase One Environmental Assessment Report on the Property prepared by a licensed and registered environmental engineer or other qualified party satisfactory to City, along with any other information the City may require, in each case stating that no hazardous substances are present in, on, under or around the Property and that no condition or circumstances warranting further investigation for hazardous substances now exists.
The Funding Conditions must be satisfied before January 27, 2026, which is the date that Borrower is required to close Escrow No. 30 117453 (the “Escrow”) at Fidelity National Title Insurance Company (in this capacity, the “Escrow Holder” ) which has been opened for Borrower to acquire title of the Property from Tappan Investments (SC) , LLC . If the Escrow closing date is postponed, the date by which the Borrower must satisfy the Funding Conditions shall likewise be postponed to a date not later than the postponed Escrow closing date. If for any reason not due to the Borrower’s default under its purchase agreement to acquire the Property, or if Borrower defaults thereunder and fails to purchase the Property, and as a result of either event the Escrow fails to close, then the City may terminate this Agreement by delivering written notice to the Borrower. The City’s termination of this Agreement under such circumstances shall not release the Borrower from liability for any default hereunder which has occurred at or prior to such termination.
2.5 Disbursements of City Loan. Provided Borrower is not in default of this Agreement, has executed and delivered to the City and to Escrow Holder , as applicable, all necessary documents listed in Section 2.7 in favor of the City including those documents to be recorded at the close of the Escrow , after the Funding Conditions Satisfaction Date City shall disburse the City Loan proceeds into Escrow to or for the benefit of Borrower . The parties accept that the City will fund the entire amount of the City Loan in to the Escrow; the City must give its authorization to the Escrow Holder to wire the City’s funds to the Property seller not later than the close of Escrow. City agrees that the proceeds of the City Loan will be disbursed by the Escrow Holder in full concurrently with disbursement of the acquisition lender’s acquisition loan proceeds, as “up front” funding for payment of the acquisition cost of the Property specifically for the Project. City’s obligation to make disbursements of the City Loan proceeds to Borrower shall be contingent and conditional upon Borrower's continuing satisfaction and the timely performance of all of its o bligations under this Agreement . Borrower covenants that Borrower shall not use any disbursement of City Loan proceeds for non-Eligible Loan Expenses. Within 30 calendar days of the issuance of the Certificate of Completion, the form of which is attached as Attachment No. 8 to this Agreement, the Borrower shall submit to the City a reconciliation of all amounts actually paid by, for o r on behalf of Borrower for Total Development Costs in payment of Development Items. Borrower shall provide the City with all evidence of payment which the Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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City might reasonably require to evidence and determine payment of Total Development Costs.
The City shall have a period of 90 days following its receipt thereof to audit the expenses and payments to determine if the costs included by Borrower are in fact part of Total Development Costs incurred in payment of Development Items. The City in its discretion will either (i) approve the Total Development Costs so paid, or (ii) reject in whole or in part claimed expenses or payments that either fail to properly evidence their associated costs as the payment of Development Items to the satisfaction of the City or such claimed expenses fail to prove, to the satisfaction of the City, that they comply as part of the Total Development Costs incurred in the payment of Development Items. In the event of the City’s rejection under subparagraph (ii), within 30 days after the time period for completion of the City’s audit, the City may give written notice to the Borrower detailing its objections to all rejected expenses and payment which the City determines were not part of Total Development Costs and were not in payment of Development Items and Borrower will have 15 days to provide any additional data which it may have to support or clarify any or all of the rejected payments or expenses. The City may, in its discretion, after review of such additional data provided by Borrower, notify Borrower that it has reclassified a payment or expense as part of the Total Development Costs incurred in payment of Development Items, or that such expense or cost remains rejected. The total of any expenses or payments that are rejected by the City following the process set forth in this Section 2.5 shall be deemed to constitute a component of a Project Surplus which may be due to the City from the Borrower as and if provided in Section 2.2.
2.6 Repayment of City Loan; Deed of Trust . Borrower’s obligation to repay the City Loan shall be as set forth in the City Note. The City Note generally provides for Borrower to pay to City a percentage of the cash flow (defined therein as “Residual Receipts”) generated from operation of the affordable housing Project. Borrower’s obligation to repay the City Loan will be secured by the Deed of Trust. The Deed of Trust contains an acceleration clause which generally provides that, to the extent permitted by law, in the event Borrower shall (a) directly or indirectly, voluntarily or involuntarily , sell, assign, transfer, dispose of, alienate, encumber, lease, or agree to sell, assign, transfer, dispose of, alienate, encumber, or lease all or any portion of any interest in the Site , excluding (i) the lease of the units on the Site in accordance with the Regulatory Agreement, (ii) the lien of the Permitted Encumbrances, (iii) transfers in connection with the syndication of tax credits awarded to the Project, and (iv) any other assignment, transfer, or encumbrance which is permitted hereunder or is approved in writing by City; or (b) except as authorized in Section 2.9 hereof, refinance any lien or encumbrance which has priority over the Deed of Trust for a loan amount in excess of the then outstanding sum secured by such lien or encumbrance together with the reasonable cost of such refinancing ; or (c) further encumber the Site; or (d) default on any of its obligations set forth in th is Agreement, the City Note, the Deed of Trust or the Regulatory Agreement or on any obligations under any documents relating to any other financing that is secured by the Site and thereafter fail to cure any such default within the applicable cure period, then, or at any time thereafter, City, at its option, may declare the entire indebtedness evidenced by the City Note secured by the Deed of Trust immediately due and payable and collectible then or thereafter as City may elect, regardless of the date of maturity.
2.7 Execution and Delivery of Documents. No later than five (5) days after the date the Funding Conditions in subparagraphs (b)-(h) in Section 2. 4 are satisfied, Borrower shall deliver to City the following documents : (a) the City Note, executed by Borrower; (b) the Regulatory Agreement, executed and acknowledged by Borrower; and (c) evidence that the Deed of Trust , Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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executed and acknowledged by Borrower, has been deposited by Borrower with the Escrow Holder. No later than the Funding Conditions Satisfaction Date and prior to City’s disbursement of any City Loan proceeds through Escrow, City shall execute the Regulatory Agreement and shall cause the Regulatory Agreement to be deposited with Escrow Holder to be recorded together with the Deed of Trust at the close of the Escrow in the Official Records of Orange County, California.
2.8 Borrower's Evidence of Financial Capability . Within the time set forth in the Schedule of Performance, Borrower shall submit to City's Community Development Director evidence reasonably satisfactory to the Community Development Director that Borrower has the financial capability necessary for the development , construction and operation of the Project pursuant to this Agreement . Such evidence of financial capability shall include all of the following:
(a) Any changes to the Project Budget.
(b) A copy of the commitment or commitments obtained by Borrower for all of the sources of funds to finance the demolition, construction and operation of the Project. All copies of commitments submitted by Borrower to City shall be certified by Borrower to be true and correct copies thereof . Each commitment for financing shall be in such form and content acceptable to City's Community Development Director to reasonably evidence a firm and enforceable commitment, with only those conditions which are standard or typical for the lender involved for similar projects.
(c) If the total costs set forth in the Project Budget exceed the amount of financing commitments rece ived pursuant to subparagraph (b ) above, a financial statement and/or other documentation (“pro forma statement”) reasonably satisfactory to the Community Development Director sufficient to demonstrate that Borrower has adequate funds available and committed to cover such difference. The parties acknowledge one common means of ensuring adequate funds and one method Developer may utilize to demonstrate adequate funds for Project includes deferring payment of a portion of the Developer’s Fee beyond what was identified in Borrower’s Pro Forma, so that the deferred portion (the “Deferred Developer Fee”) is paid from proceeds produced from operation of the Project.
(d) At the time in compliance with the Schedule of Performance, a copy of the guaranteed maximum price construction contract between Borrower and its general contractor for all of the improvements required to be constructed by Borrower hereunder, certified by Borrower to be a true and correct copy thereof. (e) At the time in compliance with the Schedule of Performance, a corporate surety bond or bonds or other security instrument (such as a letter of credit), approved as to form, content and company by City’s City Manager or designee and the City Attorney, with Borrower’s contractor or contractors as principal(s), in a penal sum not less than 100% of the amount of the cost of constructing the Project guaranteeing completion of construction and payment of wages for services engaged and bills contracted for materials, supplies and equipment used in the performance of the work , and protecting Borrower and City from any liability, losses or damages arising therefrom. If the lenders providing construction financing to Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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the Borrower do not require and will waive the provision of payment and performance bonds, then in lieu of providing payment and performance bonds to the City, Borrower may provide a completion guaranty from National Community Renaissance of California, in such form as reasonably required by the City’s Community Development Director and the City Attorney, guarantying the lien -free completion of the Project in accordance with this Agreement. Should the City request the same, the Borrower shall provide financial statements of National Community Renaissance of California to the City as evidence of its financial capacity to provide such completion guaranty to protect the City. Notwithstanding the foregoing, if the construction lender accepts from Borrower an unsecured completion/payment guaranty in lieu of the afore referenced bonds, the City may, in its sole discretion also accept such unsecured completion/payment guaranty.
(f) The amount of any Deferred Developer Fee if Borrower is required to defer full payment of the Developer Fee from closing or equity payments in order to provide funds to pay a projected Project Deficit.
The City Manager, or his or her designee , in consultation with the Director of Finance/City Treasurer, shall complete review of and approve or disapprove Borrower's evidence of financial capability within 14 days after a submittal of each required item . Notwithstanding the foregoing, City acknowledges that due to circumstances outside of Borrower’s control the period between Borrower’s submittal of its evidence of financial capability and the closing of the construction financing for the Project may be less than fourteen (14) days and, in such event, City shall cooperate with Borrower in reviewing the evidence of financial capability submitted by Borrower as expeditiously as possible. If the Community Development Director shall disapprove such evidence of financing, he or she shall do so by written notice to Borrower stating the reasons for such disapproval. In such event, Borrower shall promptly resubmit its evidence of financial capability not less than fourteen (14) days after receipt of the Community Development Director’s disapproval, the Community Development Director shall reconsider such resubmittal within the same number of days allowed for the initial submittal, and the deadlines in the Schedule of Performance shall be extended accordingly.
2.9 Additional Financing.
2.9.1 Permitted Encumbrances. Mortgages, deeds of trust, conveyances, and leases-back or any other form of conveyance required for any reasonable method of financing shall be permitted on the terms set forth herein, but only for the purpose of securing loans of funds to be used for the acquisition, construction, development and operation of the Project, from a lender which is, or is underwritten by, a reputable financial institution(s) , or a governmental entity(ies), nonprofit affordable housing lenders (such as Century Housing) and entities lending on behalf of governmental entities, that has a prior, known history of financing affordable housing projects similar to the P roject (the “Permitted Encumbrances ”). Borrower shall not enter into any such conveyance for financing purposes without the prior written consent of City, which consent shall be given if such conveyance is for the purposes permitted herein and is made by a financial or lending institution, governmental agency or other acceptable person or entity as identified in the first sentence of this Section 2.9.1 which is capable of performing or causing to be performed Borrower’s obligations under this Agreement.
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2.9.2 Funding Sources. From and after the date of this Agreement, Borrower shall exercise commercially reasonable efforts to obtain financing for the development of the Project. Borrower intends to utilize financing from a variety of sources for the Project. The anticipated sources for acquisition, construction and permanent financing are described below:
(a) Tax Credit Equity.
(b) City Loan and the loan from the acquisition lender. (c) Construction Loan.
(d) Permanent Loan.
(e) Orange County Housing Finance Trust Loan
(f) Project Based Vouchers
City acknowledges that the sources of funding set forth in this Section 2.9.2 are anticipated sources and that the actual sources may change due to circumstances outside the control of Borrower. Borrower shall coordinate with City any changes to the proposed sources of funding for the Project and shall otherwise keep City informed of Borrower’s efforts to obtain financing and its progress with respect thereto. If a permitted lender or tax credit investor should, as a condition of providing funding for the Project, request any modification of this Agreement in order to protect its interests in the Project or this Agreement, City shall consider such request in good faith consistent with the purpose and intent of this Agreement and the rights and obligations of the parties under this Agreement. The City Manager shall have the authority to approve revisions to the terms of this Agreement requested by such lender or investor.
2.9.3 Subordination. The City Manager shall have the authority to execute and deliver subordination agreements as he or she determines are commercially reasonable and consistent with the provisions, purpose and effect of this Agreement . City agrees it will subordinate the Deed of Trust to the financing referred to in Sections 2.9.2 (b), (c), (d) and (f).
Nothing herein shall obligate City to subordinate its Deed of Trust to any other financing . In connection therewith, the Regulatory Agreement implements the affordability requirements imposed under the entitlements and must be senior to all financing unless otherwise agreed to by City Manager or designee.
2.9.4 Notice of Default to Lender; Right to Cure. Whenever City shall deliver any notice or demand to Borrower with respect to any d efault by Borrower under this Agreement, City shall at the same time deliver a copy of such notice or demand to any lender that has provided City written requ est for such notice or demand. The other lenders for the Project shall (insofar as the rights of City are concerned) have the right, within ninety (90) days after receipt of t he notice, to cure or remedy any such d efault and any such cure or remedy will be accepted by City as if it had been performed by Borrower.
2.9.5 Right of the City to Cure Mortgage or Deed of Trust Default . In the event of a mortgage or deed of trust default or breach by the Borrower, Borrower shall promptly deliver to City a copy of any notice of default or breach received from any other lender and City Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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may cure the default without acceleration of the subject loan following prior notice thereof to the Borrower. In such event, Borrower shall be liable for, and City shall be entitled to reimbursement from Borrower within ten (10) days of written demand , all costs and expenses associated with and attributable to the curing of the mortgage or deed of trust default, including any default consisting of a breach of this Agreement by the Borrower, which are incurred by City . Any sums which become due to City from Borrower under the provisions of this Section 2.9.5 shall constitute a lien on the Site, effective upon recordation by City or City’s authorized agent of a notice of lien ( the “Notice of Lien ”) concerning nonpayment of any sum due hereunder . The Notice of Lien shall state (i) the amount due, which amount shall include interest at the rate of 10% from the date due to the date paid, and shall also include the cost of preparing and recording the Notice of Lien, (ii) the expenses of collection in connection with any nonpayment, including without limitation reasonable attorneys’ fees, (iii) a description of the Site, (iv) the name and address of City, (v) the name of Borrower, and (vi) in order for the lien to be enforced by nonjudicial foreclosure, the name and address of the trustee authorized by City to enforce the lien by sale. The lien established pursuant to this section may be enforced by sale of the Site by City, City’s attorneys, any title insurance company authorized to do business in California, or other persons authorized to conduct the sale as a trustee, after failure of Borrower to pay any sum due pursuant to this Agreement within 30 days after recordation of the Notice of Lien. The sale shall be conducted in accordance with the provisions of the California Civil Code applicable to the exercise of powers of sale in mortgages and deeds of trust, or in any other manner permitted by law. City, through its agents, shall have the power to bid on the Site at the foreclosure sale, and to acquire and hold, lease, mortgage and convey the same . Suit to recover a money judgment for any amounts due under this Agreement shall be maintainable without foreclosing or waiving any lien securing the same, but this provision or any institution of suit to recover a money judgment shall not constitute an affirmation of the adequacy of money damages . Any recovery resulting from a suit at law or in equity initiated pursuant to this Section shall include reasonable attorneys’ fees as fixed by the court . Notwithstanding the foregoing, after the City has issued its Certificate of Completion the non-recourse provisions of Section 12 of the Note shall be deemed to apply to the City’s remedies hereunder.
3. DEVELOPMENT OF THE PROJECT.
3.1 Scope of Development . The Project shall consist of demolition of the existing improvements on the Site in accordance with plans approved by the City , grading the Site, and construction on the Site of an income-qualified rental project with parking, landscaping, lighting, signage, and other amenities and all other on -site and off -site improvements required for development of the Site, with all such improvements to be first class in architectural design and quality consistent with the development and building plans and permits to be approved by City (provided, however, that nothing herein shall represent, warrant, or guarantee that City shall approve any of such plans and permits). The Project shall provide for a maximum of fifteen (15) the total units to be set aside for permanent supportive housing.
3.2 Policing Center. The project will include a dedicated office space for the Orange County Sheriff’s Department, to be used exclusively for any and all purposes as deemed necessary or convenient by the department, in perpetuity , unless the City elects, in its sole and exclusive discretion, to permit Borrower to use this office space for some other permitted use .
This office may be occupied by the City’s police department or any other police department Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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contracted by the City to provide law enforcement services. The office will be equipped with a restroom, a desk, and will have direct exterior access. The room shall measure approximately 132 square feet in size.
3.3 Development Standards . Borrower agrees to design a project that meets all applicable development standards in the Lake Forest Municipal Code (the “LFMC”), in addition to Borrower-requested incentives, described below:
3.3.1 Distance to Parking Stall
(a) Developer is requesting an incentive to waive the required 200’ distance from units to parking stall (LFMC Section 9.168.040(E)).
3.3.2 Open Space
(a) Developer is requesting an incentive with a reduction of the minimum private and common open space from 15,000 SF to 12,747 SF (LFMC Section 9.73.030(C)).
3.3.3 All other applicable provisions for Mixed Use-43 projects in the LFMC shall apply, including without limitation Chapters 9.144 and 9.146.
3.4 No Commitment to Development. The parties agree that nothing in this Agreement is intended to commit the City to grant any approval. The City's approval of this Agreement does not constitute approval by the City of any development of the Project or of other activity on the Site that would have a direct or reasonably foreseeable indirect environmental impact pursuant to CEQA. (See 14 C.C.R. §§ 15060(c); 15378(b).) Moreover, Borrower’s future use or development of the Site is expressly conditioned upon any applicable CEQA compliance. City shall conduct environmental review in accordance with CEQA prior to taking any discretionary action with regard to any proposed development of the Site. Nothing in this Agreement shall be construed to limit the City’ s discretion to consider and adopt any mitigation measure or project alternative, including the alternative of rejecting any proposed development of the Site, as provided in Public Resources Code section 21002. Following completion of the City's environmental review of any proposed development of the Site, the City shall file a notice of such approval as provided in Public Resources Code section 21152.
3.5 Future Proposals Subject to Review . Borrower and City shall work together to conduct environmental review in accordance with CEQA before City takes action on any plan or entitlement. The parties agree and acknowledge that any proposed development of the Site might change as a result of various environmental factors. The scope and location of proposed development and the design of the anticipated improvements might well change to account for needs of Borrower, including changes required by any applicable CEQA process.
3.6 Community Outreach . The Borrower conducted two (2) community workshop s.
The first meeting was held at Forest Gardens Mobile Home Park located at 24001 Muirlands Blvd, Lake Forest, , California 92630 . The second was held at Mountain View located at 24551 Raymond Way. The community workshops were designed to encourage community feedback on all aspects of the project including site design, parking, traffic, landscaping, programming, Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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tenancy, and management . The Borrower prepare d and provide draft documents and presentations to City staff in advance of the meeting for review and comment.
3.7 Final Plans . Within the time set forth in the Schedule of Performance, Borrower shall submit to City for review and approval a complete set of final plans and specifications for the Project ( the “final plans ”). The final plans and drawings shall contain all information required for the City to issue all necessary demolition, grading and building permits required for the Project. City shall exercise reasonable diligence to complete its review of the final plans within forty-five (45) days after a complete submittal . Any disapproval shall be in writing and shall state the reasons therefor. Upon receipt of a disapproval, Borrower shall, within twenty (20) days, revise or correct the final plans as necessary to conform to City requirements. The same procedures and requirements shall apply to subsequent submittals and reviews until the final plans are finally approved by City.
3.8 Schedule of Performance . Subject to the force majeure provisions of Section 7 .9, Borrower shall commence, prosecute, and complete demolition, grading and construction of the Project within the time (s) set forth in the Schedule of Performance. However, Borrower shall commence construction of the Project on the Property pursuant to a valid demolition, grading or building permit issued by the City within three (3) years of the Effective Date of this Agreement.
Upon failure to commence construction of the Project on the Property pursuant to such valid permit issued by the City within three (3) year of the Effective Date of this Agreement, the Borrower shall be in default and breach of this Agreement. Upon such event, the City is not required to provide any procedural allowances, including but not limited to notice or period of cure, as described in Section 6.1; instead, Borrower shall immediately and without delay repay all distributed City Loan funds with 10% interest from the date distributed to the date of default.
If the Borrower is unable to or does not repay the funds within thirty (30) days of the above described default, the City may immediately institute any remedy at law or equity including but not limited to the cure described in Section 2.9.5 of this Agreement. Construction shall be continuously and diligently pursued to completion and shall not be abandoned for more than ten (10) consecutive days, except when due to causes beyond the control and without the fault of Borrower, as set forth in Section 7.9 of this Agreement. During the course of construction, Borrower shall, if requested by City, provide to City monthly written reports on the progress of construction. Pursuant to the Schedule of Performance, Developer shall apply for the City to issue a Certificate of Completion (Attachment No. 8), which the City will sign and deliver to Borrower for recordation if construction of the Project has been fully and finally completed by Borrower in compliance with the provisions of this Agreement and the City has issued certificates of occupancy for all units in the Project. Issuance by the City of a Certificate of Completion shall be deemed to constitute a termination of this Agreement, which will have no effect thereafter.
3.9 Compliance with Permits and Laws . Borrower shall carry out the design, construction and operation of the Project in conformity with this Section 3 and all applicable federal, state, and local laws, including the City zoning and development standards, building, plumbing, mechanical and electrical codes, and all other provisions of the Lake Forest Municipal Code, all applicable disabled and handicapped access requirements, and all environmental mitigation measures imposed as conditions of approval of the Proj ect. In addition, Borrower shall carry out the construction of the Project and the development of the Site in conformity with Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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all applicable federal and state labor laws , including, without limitation, any requirement under either the Davis-Bacon Act to pay prevailing wage rates in effect for the area of the Project as set by the U.S. Department of Labor or under California law to pay prevailing wages and hire apprentices. With respect to Borrower’s redevelopment of the Site and construction of the Project, Borrower acknowledges and agrees that it shall be required to, and shall be required to cause all of its contractors and their contractors to, pay prevailing wages as, and if, applicable to the Project , in compliance with California Labor Code Section 1720 et seq., and shall be responsible for the keeping of all records which might be required pursuant to Labor Code Section 1770 et seq., including but not limited to Labor Code Section 1776, and complying with the maximum hours requirements of Labor Code Sections 1810 through 1815, if applicable, and complying with all applicable regulations and statutory requirements pertaining thereto.
Borrower acknowledges and agrees that it shall be independently responsible for reviewing the applicable laws and regulations with respect to the payment of prevailing wages and complying therewith if and as applicable . Upon any request by City, Borrower shall provide a true and correct copy of such payroll records as are required under applicable law. In addition to any other Borrower indemnifications of City set forth in this Agreement, Borrower shall indemnify, defend, and hold City and its officers, officials, members, employees, agents, representatives, and volunteers harmless from and against any liability, loss, damage, cost or expenses (including but not limited to reasonable attorneys’ fees, expert witness fees, court costs, and costs incurred related to any inquiries or proceedings) arising from or related to (a) the noncompliance by Borrower of any applicable local, state and/or federal law, including, without limitation, any applicable federal and/or state labor laws (including, without limitation, if applicable, the requirement to pay state prevailing wages and hire apprentices); (b) the implementation of Section 1781 of the Labor Code, as the same may be amended from time to time, or any other similar law; and/or (c) failure by Borrower to provide any required disclosure or identification as required by Labor Code Section 1781, as the same may be amended from time to time, or any other similar law. It is agreed by the parties that, in connection with the development and construction (as defined by applicable law) of the Project, including, without limitation, any and all public works (as defined by applicable law), Borrower shall bear all risks of payment or non - payment of prevailing wages under California law and/or the implementation of Labor Code Section 1781, as the same may be amended from time to time, and/or any other similar law. “Increased costs,” as used in this Section 3.9, shall have the meaning ascribed to it in Labor Code Section 1781, as the same may be amended from time to time . The foregoing indemnity shall survive termination of this Agreement and shall continue after completion of the construction and development of the Project by Borrower . Borrower shall be solely responsible for determining and effectuating compliance with such laws . Borrower hereby expressly acknowledges and agrees that City has not previously affirmatively represented to Borrower or its contractor(s) for the construction or development of the Project, in writing or otherwise, in a call for bids or otherwise, that the work to be covered by this Agreement is not a “public work,” as defined in Section 1720 of the Labor Code.
3.10 Insurance. Borrower shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the en tire term of this Agreement, duplicate originals or appropriate endorsements of commercial general liability insurance policies in the amount of at least Two Million Dollars ($2,000,000) combined single limit, naming City and its officers, employees, and agents as additional insureds or co-insureds. Borrower shall also furnish or cause to be furnished to City evidence of builder’s risk coverage written on a completed value Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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basis in an amount equal to the full replacement cost of the improvements with coverage available on the so -called non -reporting “all risk” form of policy, including coverage against collapse, fire, and water damage, with such insurance to be in such amounts and form and written by such companies as shall be approved by City. Such policy shall name City as a loss payee. The foregoing insurance policies:
(a) shall be primary insurance and not contributory with any other insurance which City may have;
(b) shall contain no special limitations on the scope of protection afforded to City and its officers, employees, agents, and representatives;
(c) shall be “date of occurrence” and not “claims made” insurance; (d) shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability;
(e) shall provide that the policy will not be cancelled by the insurer or Borrower unless there is a minimum of thirty (30) days prior written notice to City;
(f) shall be written by a good and solvent insurer admitted in California and registered with the California State Department of Insurance; and
(g) shall be endorsed to state that any failure to comply with the reporting provisions of the policies shall not affect coverage provided to City.
Borrower shall also furnish or cause to be furnished to City evidence reasonably satisfactory to City that Borrower’s Contractor carries workers’ compensation insurance as required by law.
Borrower agrees that the provisions of this Section 3.10 shall not be construed as limiting in any way the extent to which Borrower may be held responsible for the payment of damages to any persons or property resulting from Borrower’s activities or the activities of any person or persons for which Borrower is otherwise responsible . No later than ten (10) days after the Effective Date, Borrower shall provide evidence of the above -required insurance (such as Certificates of Insurance of appropriate insurance binders) and obtain approval thereof from City, which approval shall not be unreasonably withheld or delayed and may be waived in City’s sole and absolute discretion. Evidence of builder’s risk coverage may be provided after Borrower receives all necessary construction financing.
3.11 Right of Access. Once Borrower acquires title to the Property, City and its officers, officials, employees, agents and representatives shall have the right of access thereto, upon reasonable prior written notice, without charges or fees, for the purposes of this Agreement, Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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including but not limited to, the inspection of the work being performed in constructing the Project, so long as City representatives comply with all safety rules and do not interfere with, delay or interrupt Borrower’s construction activities. It is understood that City do es not by this right of access assume any responsibility or liability for a negligent inspection or failure to inspect.
3.12 Borrower Responsible for Cost of Development . Except to the extent City has specifically agreed to provide the City Loan pursuant to Section 2, Borrower shall be responsible for all costs of developing the Project, including but not limited to predevelopment costs incurred for items such as planning, design, engineering, and environmental remediation; all development and building fees; the cost incurred to demolish and clear any and all existing improvements, furnishings, fixtures, and equipment from the Site requiring removal; relocation expenses payable to occupants of the Site as required; costs for insurance and bonds (as required); costs for financing; all on -site construction costs; costs for any necessary public improvements; and legal fees. Borrower shall be entitled to seek, and receive, if awarded, reimbursement for all such costs incurred by Borrower from any third party providing financing assistance to the Project.
3.13 Indemnity. Borrower shall defend, indemnify, assume all responsibility for, and hold City and their officers, officials, members, employees, agents, representatives, and volunteers, harmless from all claims, demands, damages, defense costs or liability of any kind or nature relating to (a) any damages to property or death or injuries to persons (including reasonable attorneys’ fees and costs and expert witness fees), which may be caused by any acts or omissions of Borrower under this Agreement, whether such activities or performance of this Agreement be by Borrower or by anyone directly or indirectly employed or contracted with by Borrower and whether such damage shall accrue or be discovered before or after termination of this Agreement, except to the extent such matters are caused by the active negligence or willful misconduct of City or its officers, officials, members, employees, agents, representatives, or volunteers acting in an official capacity, or (b) any litigation, administrative or adjudicative challenge by third parties to the validity, applicability, interpretation or implementation of this Agreement, or the certification or approval of the environmental document(s) with respect to th e Project and this Agreement, (c) any default of th is Agreement by Borrower, or (d ) any activities or conditions in, on or under the Site.
3.14 Prevailing Wage.
3.14.1 RESPONSIBILITY. BORROWER SHALL ASSUME ANY AND
ALL RESPONSIBILITY AND BE SOLELY RESPONSIBLE FOR DETERMINING
WHETHER OR NOT LABORERS EMPLOYED RELATIVE TO THE PROJECT WORK
MUST BE PAID THE PREVAILING PER DIEM WAGE RATE FOR THEIR LABOR
CLASSIFICATION AND THE APPLICABLE PREVAILING PER DIEM WAGE RATE PURSUANT TO EITHER THE DAVIS -BACON ACT ( 40 U.S.C. §§ 3141 ET SEQ .) OR LABOR CODE SECTIONS 1720 ET SEQ., AS APPLICABLE.
3.14.2 WAIVERS AND RELEASES . BORROWER, ON BEHALF OF
ITSELF, ITS SUCCESSORS, AND ASSIGNS, WAIVES AND RELEASES CITY FROM ANY
RIGHT OF ACTION THAT MAY BE AVAILABLE TO DEVELOPER PURSUANT TO LABOR CODE SECTION 1781 OR THE DAVIS -BACON ACT . RELATIVE TO THE Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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WAIVER AND RELEASE CONTAINED IN THIS SECTION 3.10.2, BORROWER ACKNOWLEDGES THE PROTECTIONS OF CIVIL CODE SECTION 1542, WHICH READS AS FOLLOWS:
A GENERAL RELEASE DOES NOT EXTEND TO CLAIMS THAT THE
CREDITOR OR RELEASING PARTY DOES NOT KNOW OR SUSPECT TO
EXIST IN HIS OR HER FAVOR AT THE TIME OF EXECUTING THE
RELEASE AND THAT , IF KNOWN BY HIM OR HER , WOULD HAVE
MATERIALLY AFFECTED HIS OR HER SETTLEMENT WITH THE
DEBTOR OR RELEASED PARTY.
3.14.3 INITIALS. BY INITIALING BELOW, BORROWER KNOWINGLY AND VOLUNTARILY WAIVES THE PROVISIONS OF SECTION 1542 SOLELY IN CONNECTION WITH THE WAIVERS AND RELEASES OF SECTION 3.9:
_________________
Initials of Authorized
BORROWER Representative
3.14.4 INDEMNITY. BORROWER SHALL INDEMNIFY CITY ,
PURSUANT TO SECTION 3. 13, AGAINST ANY PREVAILING WAGE ACTIONS
ARISING FROM THIS AGREEMENT, THE DEMOLITION WORK OR THE CONSTRUCTION ASSOCIATED WITH THE PROJECT.
3.15 Relocation Indemnification. Borrower shall have the sole and exclusive responsibility for providing relocation assistance and paying all relocation costs required to comply with all applicable federal and state laws, rules, and regulations , including but not limited to the California Relocation Assistance Law, Government Code Section 7260, et seq ., and the implementing regulations thereto codified in California Code of Regulations, Title 25, Chapter 6, Section 6000, et seq. (collectively, the “Relocation Laws”). If required by law or City ordinance, any relocation shall be performed in accordance with a relocation plan approved by City. Borrower shall indemnify, defend, and hold City harmless from and against any alleged or actual claims, liabilities, da mages, remedies, causes of action, demands, or losses, and other liabilities made against them related to (1) the acquisition or the use of the Site by Borrower; (2) compliance with the Relocation Laws; (3) displacement or benefits owned to tenants on the Site including without limitation claims for relocation assistance and inverse condemnation ; and (4) any other compensation of whatever kind or nature arising from current or prior occupancy or use of the Site, and/or any move, displacement, relocation therefrom.
4. USE OF SITE; AFFORDABILITY COVENANTS.
Borrower and its successors and assigns shall use, operate, and maintain the Site as a n affordable rental housing project in accordance with the provisions of this Agreement and the Regulatory Agreement. The Regulatory Agreement provides that as all of the units in the Project except for the manager’s unit shall be rented to income-qualified tenants at Affordable Rents, as that term is defined herein and in the Regulatory Agreement, for a period of fifty -five (55) years.
Further, as provided in Section 3.2, one office within the Project shall be provided at no cost or Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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liability to the police department for sole use by the police department for any and all purposes deemed necessary or convenient by the police department in perpetuity unless the City, in its discretion, authorizes a different use for this space . The police department shall either be the police department of the City or any police department that the City contracts with for police services.
As set forth in Section 1.1, the current Affordable Rent is as follows, but is subject to change pursuant to state law, as issued by the California Department of Housing and Community Development, or TCAC . The following table is meant to be illustrative of Affordable Rent, however, Borrower is required to ensure applicable affordability restrictions follow the more restrictive limits based on funding sources.
INCOME LIMIT
CATEGORY BASED
ON 2024 HCD
INCOME LIMITS
2 PERSON
HOUSEHOLD
4 PERSON
HOUSEHOLD
ONE
BEDROOM
TWO
BEDROOM
THREE
BEDROOM
Extremely Low
Housing (>30%
AMI)
$33,270 $41,610 $780 $936 $1,081
Very Low Income
(>40% AMI)
$44,360 $55,480 $1,040 $1,248 $1,442
Very Low Income
(>50% AMI)
$55,450 $69,360 $1,300 $1,560 $1,803
Low Income
(>60% AMI)
$66,540 $83,220 $1,560 $1,872 $2,163
Median Income
(>70% AMI)
$77,630 $97,090 $1,820 $2,184 $2,524
Moderate Income
(>80% AMI)
$88,720 $110,960 $2,080 $2,496 $2,885
5. OPERATING STANDARDS
5.1 Selection of Tenants. The City desires that the Project serve as many local residents and those working in the City as possible. To that end, the Borrower shall employ its best efforts to provide information to the City regarding the availability of the units and provide guidance and instructions to interested local parties . Borrower shall be responsible for the selection of tenants for the units in compliance with this Agreement and consistent with the Prescribed Rent Levels and Tenant Mix. To the greatest extent legally allowable, preference will be afforded residents to the City and persons who are verifiably living or employed within City limits .
Borrower shall conduct due diligence and background evaluation of all prospective tenants, including, without limitation, a criminal background check (as legally permissible) and third - party verification of income, to evaluate references, credit worthiness, and related qualifications.
5.2 Occupancy Limits. To the greatest extent allowed by law, the maximum occupancy of the units shall not exceed more than such number of persons as is equal to two persons per bedroom, plus one . Thus, for the one (1) bedroom units, the maximum occupancy shall not Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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exceed three (3) persons. For the two (2) bedroom units, the maximum occupancy shall not exceed five (5) persons. For the three (3) bedroom units, the maximum occupancy shall not exceed seven (7) persons.
5.3 Income of Tenants. Each person or family qualifying to occupy one of the restricted units shall do so at the appropriate Affordable Rent, based on the most restrictive limits of Borrower’s funding source s, which meets the eligibility requirements established for the corresponding unit, and Borrower shall obtain from each tenant renting or leasing each unit such evidence as is required by the Regulatory Agreement which substantiates such fact.
5.4 Property Manager . Borrower shall manage or cause the Project, and all appurtenances thereto that are a part of the Project, to be managed in a prudent and business -like manner, consistent with good property management standards for other comparable first quality, well-managed affordable rental housing projects in the County . Borrower may contract with a property management company or property manager, to operate and maintain the Project; provided, however, the selection and hiring of the Property Manager (and each successor or assignee), including any Affiliate, is and shall be subject to prior written approval of the City Manager (or designee) in his or her discretion. National Community Renaissance of California shall be deemed to be an approved property management company. The Property Manager shall manage the Project in accordance with the definitions of Affordable Rent herein, the tenant selection requirements contained in Section 5. 1, and the definitions relating to income contained in Section 5. 3. Borrower shall conduct due diligence and background evaluation of any non- affiliated or potential third-party property manager or property management company to evaluate experience, references, credit worthiness, and related qualifications as a property manager . Any proposed property manager shall have significant and relevant prior experience with affordable housing projects and properties comparable to the Project and the references and credit record of such property manager/company shall be investigated (or caused to be investigated) by Borrower prior to submitting the name and qualifications of such proposed property manager to the City Manager for review and approval. A complete and true copy of the results of such background evaluation shall be provided to the City Manager . Approval of a Property Manager by the City Manager shall not be unreasonably delayed but shall be in his/her sole reasonable discretion, and the City Manager shall use good faith efforts to respond as promptly as practicable in order to facilitate effective and ongoing property management of the Project on either a temporary or permanent basis. The replacement of a Property Manager by Borrower and/or the selection by Borrower of any new or different Property Manager during the Affordability Period shall also be subject to the foregoing requirements , except in the case of temporary management by a lender or limited partner of Borrower, which shall be immediately submitted to City for approval and will not last longer than 30 days.
5.5 Property Management Plan . Within the time set forth in the Schedule of Performance, Borrower shall prepare and submit to the City Manager for review and approval, a management plan for the Project which must include (i) a detailed plan and strategy for long term marketing, operation, maintenance, repair and security of the Project, (ii) a description of social services for the residents of the units, (iii) on-site parking policies , (iv) the method of selection of tenants, (v) rules and regulations for tenan ts, and (vi) other rental policies for the Project ( the “Property Management Plan ”). The City Manager shall review and shall act reasonably to approve or disapprove the Property Management Plan within a reasonable time .
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The approval of the Property Management Plan is a necessary condition precedent to approval by City of Project building plans . Subsequent to approval of the Property Management Plan by the City Manager the ongoing management and operation of the Project shall be in compliance with the approved Property Management Plan . During the Affordability Period, Borrower and its Property Manager may from time to time submit to the City Manager proposed amendments to the Property Management Plan, the implementation of which shall also be subject to the prior written approval of the City Manager.
5.6 Code Enforcement . Borrower acknowledges and agrees that the City, and its employees and authorized agents, shall have the right to conduct code compliance and/or code enforcement inspections of the Project and the units, both exterior and interior, at reasonable times and upon reasonable notice (not less than forty-eight (48) hours’ prior notice, except in an emergency) to Borrower and/or an individual tenant. If such notice is provided by City representative(s) to Borrower, then Borrower (or its Property Manager) shall immediately and directly advise any affected tenant of such upcoming inspection and cause access to the area(s) and/or unit(s) at the Project to be made available and open for inspection. Borrower shall include express advisement of such inspection rights within the lease/rental agreements for each unit in the Project in order for each and every tenant and tenant household to be aware of this inspection right.
6. DEFAULTS AND REMEDIES.
6.1 Defaults-General. Failure or delay by either party to perform any term or provision of this Agreement constitutes a default under this Agreement; provided, however, such party shall not be deemed to be in default if (a) it cures, corrects, or remedies such default within thirty (30) days after receipt of a notice from the other party specifying such failure or delay, or (b) for defaults that cannot reasonably be cured, corrected, or remedied within such time period, if such party commences to cure, correct, or remedy such failure or delay within thirty (30) days after receipt of a notice from the other party specifying such failure or delay, and diligently prosecutes such cure, correction or remedy to completion, within an additional sixty (60) days following the conclusion of such thirty (30) day period (for a total of ninety (90) days). The injured party shall give written notice of default to the party in default, specifying the default complained of by the injured party. Except as required to protect against further damages, the injured party may not institute legal proceedings against the party in default until the time for cure, correction, or remedy of a default has expired . Except as otherwise expressly provided in this Agreement, any failure or delay by a party in giving a notice of default or in asserting any of its rights and remedies as to any default shall not constitute a waiver of any default, nor shall it change the time of default, nor shall it deprive such party of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert, or enforce any such rights or remedies.
6.2 Institution of Legal Actions. In addition to any other rights or remedies, either party may institute legal action to cure, correct, or remedy any default, to recover damages for any default, or to obtain any other remedy consistent with the purposes of this Agreement. Such legal actions must be instituted and maintained in the Superior Court of the County of Orange, State of California, or in any other appropriate court in that county.
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6.3 Applicable Law . The internal laws of the State of California without regard to conflict of law principles shall govern the interpretation and enforcement of this Agreement.
6.4 Additional City Remedies . In addition to any other rights or remedies available at law or in equity, upon a default of Borrower , City may do any of the following: (a) refuse to advance all or any part of the City Loan ; (b) wholly or partially suspend or terminate the award of the City Loan; (c) wholly or partially suspend or terminate this Agreement; and (d) require Borrower to repay any City Loan funds with interest which City determines were not expended in compliance with the requirements of this Agreement. Upon the occurrence of an event which, with the passage of time or the giving of notice, would constitute a default of Borrower, City may temporarily withhold disbursement of City Loan proceeds pending correction of the default by Borrower.
6.5 Rights and Remedies are Cumulative . Except as otherwise expressly stated in this Agreement, the rights and remedies of the parties are cumulative, and the exercise by either party of one or more of its rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the other party.
7. GENERAL PROVISIONS.
7.1 Attorneys’ Fees. If either party commences an action against the other party arising out of or in connection with this Agreement, the prevailing party shall be entitled to recover reasonable attorney’s fees and costs of suit from the losing party.
7.2 Notices. All notices to be delivered under this Agreement to the other party shall be addressed to the respective parties as set forth below or to such other address and to such other persons as the parties may hereafter designate by written notice to the other parties hereto:
To City:
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attention: Debra Rose, City Manager
Facsimile: (949) 461-3410
Email: [email protected]
Copy to:
Best Best & Krieger LLP
18101 Von Karman Avenue, STE 1000
Irvine, CA 92612
Attention: Elizabeth Hull, Esq.
Facsimile: (949) 263-2608
Email: [email protected]
To Borrower:
National Community Renaissance of California
9692 Haven Avenue, Suite 100
Rancho Cucamonga, CA 91730
Email: [email protected]
Copy to:
Edward A. Hopson
655A North Mountain Avenue
Upland, CA 91786
Email: [email protected]
[email protected]
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Notices personally delivered ; delivered through the United States mail, by registered or certified mail, postage prepaid; by means of prepaid overnight deli very service; or by email are acceptable forms of notice . Notices shall be deemed given upon receipt in the case of personal delivery, two days after deposit in the mail, or the next business day in the case of email or overnight delivery. Such written notices, demands, and communications shall be sent in the same manner to such other addresses as any Party may from time to time designate in writing. Notices transmitted electronically which are sent after 5:00 p.m. on a business day or on a weekend or holiday shall be deemed received at 8:00 a.m. on the next successive business day unless the sender receives a notice that the transmittal could not be delivered to the intended recipient.
7.3 Assignment to Tax Credit Partnership . Borrower anticipates that it will form a California limited partnership for the purposes of carrying out the responsibilities of “Borrower” under this Agreement and of acquiring title to , constructing and operating the Project (a “Tax Credit Partnership” ). Borrower anticipates that the general partner of the Tax Credit Partnership will be Borrower or a California limited liability company in which Borrower is the manager. Borrower anticipates that the limited partners of the Tax Credit Partnership will be an investor entity and a related special limited partnership entity, formed for the purpose of entering into the Tax Credit Partnership. The limited partnership agreement of the Tax Credit Partnership will allocate substantially all of the tax credits awarded to the Project ( except for State tax credits) to the investor, which will syndicate the same for funding to make its capital contributions to the Tax Credit Partnership. Borrower shall be permitted to assign title of the Property and Borrower’s rights under this Agreement to a Tax Credit Partnership providing that the investor and the terms of the limited partnership agreement by which the investor becomes a limited partner are both reasonably acceptable to the City. The form of Borrower’s assignment must be reasonably acceptable to the City. Transfer of title to the Property shall be subject to the lien of the Regulatory Agreement and the City’s Deed of Trust. Upon completion of a permitted assignment to the Tax Credit Partnership, the Tax Credit Partnership will be deemed to be the Borrower under this Agreement.
7.4 Binding on Heirs. This Agreement shall be binding upon the parties hereto and their respective heirs, representatives, transferees, successors, and assigns.
7.5 Entire Agreement, Waivers, and Amendments . This Agreement incorporates all of the terms and conditions mentioned herein, or incidental hereto, and supersedes all negotiations and previous agreements between the parties with respect to all or part of the subject matter hereof. All waivers of the provisions of this Agreement must be in writing and signed by the appropriate authorities of the City and the Borrower . Any amendment or modification to this Agreement must be in writing and executed by City and Borrower.
7.6 Interpretation; Governing Law. This Agreement shall be construed according to its fair meaning and as if prepared by both parties hereto. This Agreement shall be construed in accordance with the internal laws of the State of California.
7.7 Authority. The person(s) executing this Agreement on behalf of the parties hereto warrant that (i) such party is duly organized and existing, (ii) they are duly authorized to execute and deliver this Agreement on behalf of said party, (iii) by so executing this Agreement, such Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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party is formally bound to the provisions of this Agreement, and (iv) the entering into this Agreement does not violate any provision of any other agreement to which said party is bound.
7.8 Nonliability of City Officials and Employees . No member, official, employee, or contractor of City shall be personally liable to Borrower in the event of any default or breach by City or for any amount which may become due to Borrower or on any obligations under the terms of this Agreement.
7.9 Enforced Delay; Extension of Times of Performance . In addition to specific provisions of this Agreement, and except as expressly set forth in this Section 7.9, performance by either party hereunder shall not be deemed to be in default and such party shall be entitled to an extension of time to perform its obligations hereunder where delays in performance are due to causes beyond the control and without the fault of such party, including as applicable: war; insurrection; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of the public enemy; epidemics; quarantine restrictions; federal, state or local declarations of emergency; freight embargoes; lack of transportation; unusually severe weather; inability to secure necessary labor, materials or tools; delays of any contractor, subcontractor or supplies; acts of the other party; acts or the failure to act of City or any other public or governmental agency or entity (except that any act or failure to act of or by City shall not excuse performance by City).
Notwithstanding the foregoing, Borrower’s inability to secure satisfactory financing, interest rates, and market and economic conditions shall not entitle Borrower to an extension of time to perform. An extension of time for any cause permitted under this Section 7.9 shall be limited to the period of the enforced delay, which period shall commence to run from the time of the commencement of the cause, if notice by the party claiming such extension is sent to the other party within thirty (30) days of knowledge of the commencement of the cause. If no written notice is sent within thirty (30) days, for purposes of measuring the extension period for performance of the obligation in question, the period of the enforced delay shall commence to run from the date written notice is sent to the other party.
Times of performance under this Agreement may be extended by mutual written agreement of City and Borrower.
7.10 Severability. If any term, provision, covenant, or condition of this Agreement is held by a court of competent jurisdiction to be invalid, void, or unenforceable, the remainder of this Agreement shall not be affected thereby to the extent such remaining provisions are not rendered impractical to perform taking into consideration the purposes of this Agreement. In the event that all or any portion of this Agreement is found to be unenforceable, this Agreement or that portion which is found to be unenforceable shall be deemed to be a statement of intention by the parties; and the parties further agree that in such event, and to the maximum extent permitted by law, they shall take all steps necessary to comply with such procedures or requirements as may be necessary in order to make valid this Agreement or that portion which is found to be unenforceable.
7.11 Representations and Warranties . Borrower and each person executing this Agreement on behalf of Borrower represents and warrants that: (a) Borrower is a California corporation in good standing and authorized to do business in the County of Orange; (b) Borrower has all requisite power and authority to carry out its business as now and whenever Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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conducted and to enter into and perform its obligations under this Agreement and the agreements attached to this Agreement; (c) by proper action of Borrower, Borrower’s signatories have been duly authorized to execute and deliver this Agreement; (d) the execution of this Agreement by Borrower does not violate any provision of any other agreement to which Borrower is a party; and (e) except as may be specifically set forth in this Agreement, no approvals or consents not heretofore obtained by Borrower are necessary in connection with the execution of this Agreement by Borrower or with the performance by Borrower of its obligations hereunder.
7.12 City Contract Administration . The City Manager for the City (or his or her authorized representative) shall administer this Agreement on behalf of City and shall have the authority to issue interpretations, waive provisions , extend deadlines, and enter into amendments of this Agreement on behalf of City so long as such actions do not substantially add to the costs of City as specified herein.
7.13 Plans, Drawings and Documents to be Assigned to City . If this Agreement is terminated for any reason other than an uncured material default by City hereunder , Borrower covenants to immediately assign and release to City any ownership rights and interest that Borrower may have in any and all of the plans, drawings, and permits as have been prepared for the development of the Project prior to the termination; provided, that Borrower does not covenant to convey the copyright or other ownership rights of third parties.
7.14 Execution in Counterpart. This Agreement may be executed in several counterparts, and all so executed shall constitute one agreement binding on all parties hereto, notwithstanding that all parties are not signatories to the original or the same counterpart.
7.15 Attachments. Attachment Nos. 1 -8 attached to this Agreement are incorporated herein by this reference and made a part hereof. Said Attachments are identified as follows:
ATTACHMENT NO. 1 LEGAL DESCRIPTION OF SITE
ATTACHMENT NO. 2 SCHEDULE OF PERFORMANCE
ATTACHMENT NO. 3 PROJECT BUDGET
ATTACHMENT NO. 4 PROMISSORY NOTE SECURED BY DEED OF TRUST
WITH ASSIGNMENT OF RENTS
ATTACHMENT NO. 5 DEED OF TRUST WITH ASSIGNMENT OF RENTS ATTACHMENT NO. 6 REGULATORY AGREEMENT AND DECLARATION
OF COVENANTS AND RESTRICTIONS
ATTACHMENT NO. 7 BORROWER’S PRO FORMA
ATTACHMENT NO. 8 CERTIFICATE OF COMPLETION
[SIGNATURES ON FOLLOWING PAGE]
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IN WITNESS WHEREOF, City and Borrower have executed this Agreement as of the date set forth above.
“CITY”
CITY OF LAKE FOREST, a California
municipal corporation
By:
Scott Voigts, Mayor
CITY OF LAKE FOREST
HOUSING AUTHORITY
By:
Name: ________________________________
Board Chair
ATTEST:
City Clerk
ATTEST:
Secretary
APPROVED AS TO FORM:
City Attorney
APPROVED AS TO FORM:
Housing Authority Attorney
“BORROWER”
NATIONAL COMMUNITY RENAISSANCE
OF CALIFORNIA, a California nonprofit
public benefit corporation
By:
Michael M. Ruane
Its: President
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ATTACHMENT NO. 1
LEGAL DESCRIPTION OF SITE
That certain property located in the City of Lake Forest, County of Orange, State of California, described as follows:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 3, IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 140, PAGES 40 AND 41 OF PARCEL MAPS, RECORDS OF SAID ORANGE COUNTY.
ALSO EXCEPTING THEREFROM ALL MINERAL RIGHTS, INCLUDING WITHOUT
LIMITATION ALL OIL, GAS, HYDROCARBON, AND SIMILAR RIGHTS, AND ALL
WATER, WATER RIGHTS, GEOTHERMAL STEAM, POWER WITHIN OR UNDERLYING
SAID PROPERTY, TOGETHER WITH THE PERPETUAL RIGHT OF DEVELOPMENT THEREOF; PROVIDED, HOWEVER, THAT THE RIGHTS THEREIN RESERVED AND
EXCEPTED DO NOT INCLUDE THE RIGHT TO ENTER UPON THE SURFACE AND THE TOP 500 FEET OF THE SUBSURFACE OF SAID LAND, AS RESERVED IN DEED FROM OCCIDENTAL LAND, INC., A CALIFORNIA CORPORATION, RECORDED OCTOBER 14, 1977, IN BOOK 12414, PAGE 1152, OFFICIAL RECORDS.
APN 617-491-03; APN 617-491-04
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ATTACHMENT NO. 2
SCHEDULE OF PERFORMANCE
ITEM OF PERFORMANCE TIME FOR PERFORMANCE
1. Borrower provides evidence of insurance
(§ 3.10).
Within 10 days after the Effective Date.
2. Borrower submits final building plans for City's
review and approval (§ 3.7).
within 45 days after the Tax Credit
Allocation Date
3. City approves (or disapproves) final building
plans for Project (§ 3.7).
Within 30 days after a complete submittal.
4. If final building plans are disapproved (Item No.
3), Borrower makes necessary corrections and
revisions and resubmits and uses reasonable
diligence to seek approval of same (§ 3.7).
Revisions must be submitted within 20 days
after notice of disapproval. City response
time of performance then reverts to Item No.
3 above.
5. City approves final building plans for Project
and issues Ready to Issue Permit letter.
Within 150 days after the Tax Credit
Allocation Date.
6. City’s Finance Director approves (or
disapproves) Borrower's evidence of financial
capability and funding to be provided by the
acquisition lender (§ 2.4(f).
Within 5 days after receipt of submittal.
7. Borrower executes and delivers (i) to City the
City Note, and (ii) to Escrow the Deed of Trust
and Regulatory Agreement (§ 2.7).
Within 5 days after the satisfaction of all of
the Funding Conditions in Section 2.3(b)-
(h).
8. All of the Funding Conditions for disbursement
of the City Loan into the Escrow are satisfied
(§ 2.4).
No later than the date set forth in §2.4 (the
date for close of Escrow scheduled for
January 27, 2026, unless postponed in
compliance with the provisions of §2.4).
9. City executes the Regulatory Agreement and
deposits it into Escrow (§2.7)
No later than the Funding Conditions
Satisfaction Date.
10. City disburses for the benefit of Borrower the
City Loan into Escrow (§ 2.5).
After the Funding Conditions Satisfaction
Date.
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ITEM OF PERFORMANCE TIME FOR PERFORMANCE
11. Borrower submits evidence of financial
capability in connection with its construction
funding, including the guaranteed maximum
price construction contract and
payment/performance bonds or completion
guaranty (§ 2.8).
Within 150 days after the Tax Credit
Allocation Date.
12. Borrower obtains necessary demolition, grading
or building permits to commence construction of
the Project (§ 3.9).
Within 180 days after the Tax Credit
Allocation Date.
13. Borrower commences demolition and grading
for, or construction of, the Project pursuant to a
valid building/grading permit issued by the City
(§3.9)
Within 3 years following the Effective Date
of the Agreement
14. City approves Property Management Plan (§5.6) Prior to issuance of building permits.
15. Borrower completes construction of the Project
and obtains City approval of final inspection and
Certificate of Completion (§ 3.8).
Within twenty-four (24) months after
commencement of construction.
It is understood that the foregoing Schedule is subject to all of the terms and conditions of the text of the Agreement. The summary of the items of performance in this Schedule is not intended to supersede or modify the more complete description in the text; in the event of any conflict or inconsistency between this Schedule and the text of the Agreement, the text shall govern.
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ATTACHMENT NO. 3
PROJECT BUDGET
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ATTACHMENT NO. 4
PROMISSORY NOTE SECURED BY DEED OF TRUST
WITH ASSIGNMENT OF RENTS
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PROMISSORY NOTE SECURED BY DEED OF TRUST
WITH ASSIGNMENT OF RENTS
January [27], 2026 (the “Note Date”)
FOR VALUE RECEIVED, the undersigned, National Community Renaissance of California, a California nonprofit public benefit corporation (the “Borrower”), promises to pay to the CITY OF LAKE FOREST, a California municipal corporation and the CITY OF LAKE FOREST HOUSING AUTHORITY (collectively referred to herein as the “City”), the sum of $4,350,000.00, together with interest, plus such other costs, charges, and fees which may be owing from time to time, all subject to the terms, conditions, and provisions hereinafter set forth in this Promissory Note Secured by Deed of Trust With Assignment of Rents (the “Note”).
Reference is made to the following (which, together with this Note are sometimes collectively referred to as the “Loan Documents”):
(i) The Amended and Restated Affordable Housing and Loan Agreement, with all Attachments thereto, by and between City and Borrower, dated _______________, 2025, as may be amended from time to time ( the “Affordable Housing Agreement ”), which sets forth terms and conditions for Borrower’s development and operation of an affordable apartment project ( the “Project”) on that certain real proper ty consisting of approximately 1.6 acres of land area located in the City of Lake Forest, County of Orange, State of California, as more particularly described in the legal description attached as Attachment No. 1 to the Affordable Housing Agreement ( the “Site”). Capitalized terms used herein and not otherwise defined shall have the same meaning as set forth in the Affordable Housing Agreement.
(ii) The Regulatory Agreement by and between City and Borrower, in the form attached as Attachment No. 6 to the Affordable Housing Agreement, and recorded against the Site on or about the date of this Note, as may be amended from time to time (the “Regulatory Agreement”). (iii) The Deed of Trust With Assignment of Rents executed by Borrower for the benefit of City securing the City Loan and recorded against the Site on or about the date of this Note in the Official Records of Orange County, California, as may be amended from time to time (the “Deed of Trust”).
1. Loan Amount; Interest . The principal amount of the City’s loan to Borrower is $4,350,00.00 ( the “City Loan ”). Simple interest shall accrue on the outstanding principal balance at the rate of three percent (3%) per annum, or the maximum legal limit, whichever is less, from the date that the permanent loan made to Borrower for the Project funds and records until accrued interest and unpaid principal due hereunder are paid in full. The City Loan shall be disbursed to or for the benefit of Borrower in accordance with the terms set forth in the Affordable Housing Agreement.
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2. Terms of Repayment.
(a) Annual Residual Receipt Payments . Following issuance of and recordation of the Certification of Completion, c ommencing the first year in which the Residual Receipts (as defined below) is a positive number, and if the California Department of Housing and Community Development (“HCD”) or any successor entity thereto is a lender on the Project or originates a loan for the Project from a State of California loan program which it administers (such as, for example, a “No Place Like Home” loan), then, consistent with Section 8314(a)(2)(A) of the California Code of Regulations, Title 25, Section 1, Chapter 7, Subchapter 19, Borrower shall make annual payments to City in an amount equal to an allocable portion of 50% of the Residual Receipts (as defined below) produced from the operation of the Project based upon the ratio of the initial principal balance of this Note to the respective initial principal balances of all promissory notes evidencing loans to the Project which are paid from Residual Receipts produced from operation of the Project . Payments for each calendar year shall be made on May 31 of the following year. For purposes of this Section 2, the following definitions shall apply
The term “Residual Receipts ” shall mean, with respect to any calendar year, the amount of Income for such calendar year reduced by the Expenses for such calendar year.
The term “ Income” shall mean all money and income derived by Borrower from the Site, including without limitation all rental income paid by tenants, all rental subsidy payments made by governmental agencies, deposits forfeited by tenants, net proceeds received by Borrower from vending and laundry room machines, and income from any source related to Borrower’s ownership and operation of the Project, but not including the following:
tenant deposits unless forfeited, interest received on all required reserve accounts, loan proceeds, capital contributions or loans to Borrower by its partners or similar advances, amounts released from reserves or interest on reserves, or insurance or condemnation proceeds.
The term “Expenses” shall mean the sum of the following:
(i) regularly scheduled non-contingent payments of interest, principal, impounds (so long as required impound expense costs do not duplicate other permitted Expenses), and fees and charges, if any, required on loans in accordance with the original loan documents evidencing such indebtedness, or any amendments or refinancing of such indebtedness consented to by City;
(ii) all normal and necessary expenses actually and reasonably incurred by Borrower in owning, operating, maintaining, repairing, and replacing the Project on the Site, including insurance premiums, taxes and assessments, maintenance and repair expenses (to the extent that such repairs and/or maintenance expenses are not paid out of reserves), utilities (not paid by the tenants), accounting, audit and legal expense attributable to the Project , real property taxes and assessments , office expenses incurred for the operation of the Project; salaries, wages, or other compensation to the employees or agents of Borrower employed on -site, if any, in connection with the maintenance, leasing, administration or operation of the Project, along with all Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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withholding taxes, insurance premiums, social security payments and other payroll taxes or payments; issuer, occupancy and monitoring inspection fees, if any; and the cost of social programs at the Project approved by City (Expenses will not include depreciation and other similar non -cash expenses, repairs or expenses paid from insurance proceeds and any costs or expenses paid or reimbursed by third parties, and federal and state taxes on income);
(iii) property management fees which shall not exceed six percent (6%) of the gross rental income received by Borrower in connection with its rental of units at the Project for the applicable calendar year;
(iv) deposits and required payments into accounts maintained for operating reserves and/or an operating deficit reserves and/or capital replacement reserves and/or any similar reserve account established and maintained in satisfaction of any lender or investor requirement approved by the City, in an annual amount of $500 per unit per year, or such higher amount as required by a senior mortgagee or the tax credit investor and approved as an Expense by City in its reasonable discretion; (v) reserves for operating expenses in an amount sufficient to pay six (6) months of the expenses referred to in clauses (i) -(iii) above, or such higher amount as required by a senior mortgagee or the tax credit investor and approved as an Expense by City in its reasonable discretion; and any required debt service reserve payment required by the terms of the Amended and Restated Agreement of Limited Partnership of Borrower.
(vi) any asset management fee paid to a limited partner in Borrower not to exceed $7,500 per calendar year;
(vii) any partnership and/or asset management fee paid to a non -profit general partner of Borrower not to exceed $20,000 per calendar year; (viii) payment of any Deferred Developer Fee paid to the “Developer,” which shall be National Community Renaissance of California unless otherwise provided in the Amended and Restated Agreement of Limited Partnership (the “ Limited Partnership Agreement ”) for Borrower or an assignee of Borrower, approved by the City’s City Manager or designee and City Attorney as provided in the Affordable Housing Agreement, together with interest at the interest rate thereon required to comply with applicable provisions of such Limited Partnership Agreement until such Deferred Developer Fee and interest have been paid in full, all to the extent such Deferred Developer Fee is not paid from capital contributions to Borrower or from other financing proceeds;
(ix) payments to repay (A) any voluntary loan or capital contribution made by the tax credit investor (which has been approved by the City’s City Manager or designee and City Attorney ) while acting in its capacity as a limited partner of Borrower (a “tax credit investor”) under the provisions of Borrower’s Limited Partnership Agreement, and (B) any payments to repay any tax credit adjustor(s) which might be Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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required pursuant to applicable provisions of such Limited Partnership Agreement approved by the City; and
(x) and all other fees and expenses which may be permitted by the annual budget approved by the City.
Expenses will be considered “normal and necessary” if incurred generally for similarly structured, financed and restricted rental properties . Expenses shall not include any items paid from any of the reserves described in subsections (iv) and (v) above. Commencing on the first January 1 that occurs after a period of one (1) year has expired since the completion of the Project and on each January 1 thereafter, the fees in subsections (iii), (vi) and (vii) may be increased by three percent (3%) of the then current amount. (b) Maturity Date; Extension . Unless due at an earlier time by virtue of the acceleration of the balance hereof in accordance with subparagraph (e) below or with Sections 4 or 5 of this Note, any remaining unpaid principal balance of this Note , plus unpaid accrued interest, and any other amounts due hereunder shall be due and payable in a single lump sum payment on the date that is fifty -five (55) years from the date that all units in the Project have received all required occupancy permits from the City, as evidenced by recordation of the Certificate of Completion, but in no event later than the date that is fifty-eight (58) years after the Note Date.
(c) Cost Reductions or Increases . The parties acknowledge and agree that the City Loan is intended to partially finance the financing “gap” of the Project (the amount needed to pay the excess of the Total Development Costs over the financing and other funding sources available to Borrower from all other sources for acquisition and construction of the Project) but in no event to provide funding (when combined with all other sources of financing and other funding sources available to Borrower for the acquisition and construction of the Project) in excess of the Total Development Costs. The term “ Total Development Costs” shall mean the total cost set forth in the Project Budget for the items in the Project Budget under the headings Sources and Uses (the “Development Items”). For purposes of calculating the Total Development Costs, the cost figures for the Development Items shall be those in the Project Budget that is approved in connection with Borrower’s submittal of its evidence of financial capability to develop the Project pursuant to Section 2.8 of the Affordable Housing Agreement.
The term “Actual Development Costs” shall mean the actual and reasonable expenses incurred by Borrower for the Development Items. As provided more specifically in Section 2.8 of the Affordable Housing Agreement, (i) i f the Actual Development Costs exceed the sum of all financing and other funding sources available to Borrower for the acquisition and construction of the Project (the difference being a “ Project Deficit”), Borrower shall be solely responsible for causing payment (through third party financing or other funds or through deferring payment of Developer Fee) of the Project Deficit, but if (ii) the Actual Development Costs are less than the sum of the financing and other funding sources available to Borrower for the acquisition and construction of the Project (the difference being a “ Project Surplus”), then the Project Surplus shall be applied first to pay the deferred developer fee s and then to reduce or repay the City Loan, unless otherwise required by other project funding sources.
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(d) Late Charge. If Borrower fails to timely make a required payment within 10 days following the due date of such payments, interest at the rate of ten percent (10%) per annum or the maximum legal rate then applicable, whichever is less, shall accrue on the outstanding installment amount due dating from the day when that installment payment was due. (e) Prepayment. Borrower shall have the right to prepay all or any portion of this Note at any time without penalty. Notwithstanding the generality of the foregoing, Borrower shall be obligated to repay this Note in full within three (3) years if obligated to do so by the unexcused failure to commence demolition, grading and construction of the Project as is more specifically provided in Section 3.8 of the Affordable Housing Agreement. (f) Application of Payments. All payments shall be first credited to accrued and unpaid interest, next to costs, charges, and fees which may be owing from time to time, and then to reduction of the outstanding principal balance . All payments shall be made in lawful money of the United States.
(g) Place of Payment . Payments shall be made to City at 100 Civic Center Drive, Lake Forest, California, 92630 or at such other address as City or the holder of this Note may direct pursuant to written notice delivered to Borrower.
3. Records; Audit. Borrower shall submit to City on or before the date that is 90 days following the end of each calendar year a draft of an audited financial statement of Borrower for the preceding calendar year prepared by an independent professional accountant of Borrower's choosing in accordance with generally accepted accounting principles, showing in reasonably accurate detail the anticipated amount of Residual Receipts for the calendar year covered by the draft audited financial statement. The final Borrower audited financial statement shall be delivered to the City within 1 20 days following the end of each calendar year.
Remittance of any payment due to the City shall be delivered to the City within 150 days following the end of each calendar year. Within 90 days following the end of each calendar year, Borrower shall also submit to the City a balance sheet, statement of income and expense and cash flows prepared by Borrower's accountant in accordance with generally accepted accounting principles an d accompanied by an accountant report and opinion (provided, however, a calculation of Residual Receipts shall not be due until 150 days after the close of each calendar year). The reports and certificates referred to herein shall be in such form and contain such details and breakdown as the City may deem reasonably acceptable. The acceptance by City of payments shall be without prejudice to City's right to an examination of the books and records of Borrower in order to verify the amount of Residual Receipt s. Borrower shall keep and maintain full, complete, accurate and auditable books, records and accounts of all Income and Expenses for a calendar year or partial calendar year until the date that it is at least 4 years after the installment payment for such year is made. City and its designated agents and employees shall have the right at reasonable times upon request, to examine and inspect all of the books and records of Borrower for the purpose of investigating and verifying the accuracy of any payment by Borrower. In addition, City may twice in any calendar year cause an audit of Borrower’s books and records to be made by an independent certified accountant of City’s selection, and if the statement of the amount due to City made by Borrower shall be found to be inaccurate, then and in that event, there shall be an adjustment and one party shall pay to the other on demand such sums as may be necessary to settle in full the accurate amount that should have been paid Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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for the period or periods covered by such inaccurate statement and payment, together with interest on any past due amounts in accordance with Section 2(d) herein. If said audit shall disclose an inaccuracy in favor of Borrower which resulted in an underpayment greater than three percent (3%) for the applicable period, then Borrower shall immediately pay to City the cost of such audit; otherwise, the cost of such audit shall be paid by City . If City requests an inspection or makes an audit as set forth herein, the necessary books and records shall be produced at the Site within five (5) business days after request therefor.
4. Default. Borrower shall be deemed in default of this Note in the event (i) Borrower fails to timely make a required payment within ten (10) days following the due date of any payment due hereunder, or (ii) Borrower is in default of any of the other terms of this Note and such default is not cured within thirty (30) days after Borrower’s receipt of written notice from City specifying the event constituting the default, or (iii) Borrower is in default of the Affordable Housing Agreement, at any time when t he Affordable Housing Agreement is in force, but not after the City has issued its Certificate of Compliance (which is the deemed termination date for the Affordable Housing Agreement), the Deed of Trust, or the Regulatory Agreement or on any obligations under any documents relating to any other financing that is secured by the Site , and fails to timely cure such default under the terms of the applicable agreement, or within thirty (30) days of receipt of notice from City if there is no cure period, it being understood and agreed by Borrower that a default of any of the foregoing agreements shall be a default of this Note. If the Borrower fails to take corrective action to cure a default within the time limits provided in this Note, and providing that the City shall have been provided with an address for notice for the tax credit investor and, if any, a special limited partner (a “special limited partner”), City shall concurrently with notice to the Borrower also give written notice of such default to the tax credit investor and the special limited partner. In such event, the tax credit investor and the special limited partner shall have the same time period as that given to Borrower hereunder to cure such default; provided, however, if the tax credit investor and the special limited partner find it necessary to remove the general partner of the Borrower (a “General Partner”) in order that such parties may cure such default, then the tax credit investor and the special limited partner may remove and replace the General Partner with a substitute general partner which is the special limited partner or is a nonprofit entity reasonably acceptable to the City, upon City’s written approval, such removal and replacement to be completed in accordance with language for the same in the Limited Partnership Agreement which has been approved by the City. Such replacement general partner shall affect a cure of any such default within the time period set out in this Note provided for the cure of such default. The City agrees to accept on the same basis as if made by Borrower any corrective action to cure or remedy any default which might be tendered by any tax credit investor or special limited partner (which party shall be under no obligation to tender any such cure or remedy). Additionally, in the event that a tax credit investor or special limited partner is precluded from curing a default of Borrower due to an inability to remove the General Partner of Borrower as a result of a bankruptcy, injunction, or similar proceeding by or against Borrower or its General Partner, providing that the tax credit investor or special limited partner proceeds promptly and with reasonable diligence to remove the General Partner of the Borrower under such circumstances and provides the City with evidence reasonably demonstrating the same, the City agrees to forebear from completing a foreclosure (judicial or non -judicial) during the period during which the tax credit investor and the special limited partner are so precluded from acting. In no event shall the City be precluded from exercising any of its remedies in the event of a Borrower default under this Note if the Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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City’s security becomes or is to become materially jeopardized by a failure to cure a default or by the default itself. If a default of this Note is not cured or remedied as provided in this Section 4, the City may it its option exercise any of its remedies hereunder, including accelerating the required full payment of this Note.
5. Acceleration Upon Sale, Lease, Encumbrance, Refinance . To the extent permitted by applicable law, in addition to City’s acceleration rights under Section 4, if Borrower shall (i) directly or indirectly, voluntarily or involuntarily, sell, assign, transfer, dispose of, alienate, encumber, lease, or agree to sell, assign, transfer, dispose of, alienate, encumber, lease all or any portion of any interest in the Site (excluding the lease of the units on the Site in accordance with the Regulatory Agreement, the lien of the Permitted Encumbrances, any other assignment, transfer, or encumbrance approved in writing by City , and any transfer permitted by the terms of the Affordable Housing Agreement); or (ii) except in compliance with Section 2.9 of the Affordable Housing Agreement and except as approved by City’s City Manager or designee and City Attorney, refinance any lien or encumbrance which has priority over the Deed of Trust for a loan amount in excess of the then outstanding sum secured by such lien or encumbrance together with the reasonable cost to effect such refinance or further encumber the Site then, or at any time thereafter, City, at its option, may declare the entire indebtedness evidenced hereby immediately due and payable. Notwithstanding anything to the contrary contained herein, the following transactions shall be deemed expressly permitted hereunder: (a) transfer by a tax credit investor or a special limited partner of the Borrower to any other entity which is an affiliate of such parties or which is controlled by such parties, so long as such transfer is in compliance with the applicable terms of the Limited Partnership Agreement which has been approved by the City’s City Manager or designee and City Attorney ; (b) a change in the beneficial ownership of the tax credit investor or special limited partner so long as each such entity remains controlled by the ownership entity therefore or an affiliate thereof and such change in ownership is in compliance with applicable provisions of the Limited Partnership Agreement which has been approved by the City’s City Manager or designee and City Attorney ; (c) the pledge or encumbrance of the interests of the tax credit investor or the special limited partner to or for the benefit of any financial institution which enables the tax credit investor to make its capital contributions to the Borrower, as well as provision of a collateral interest given to such financial institution if and as customary in similar tax credit projects; and (d) removal of any General Partner in Borrower by the tax credit investor or the special limited partner and replacement of any removed General Partner with (y) a General Partner that is an affiliate of the tax credit investor pursuant to the applicable provisions of the Limited Partnership Agreement with notice to the City’s City Manager , or (z) a General Partner that is not an affiliate of the tax credit investor with the approval of the City’s City Manager or designee and City Attorney , which consent shall not be unreasonably conditioned, delayed, or withheld.
6. Collection Costs; Litigation . If this Note is not paid when due, whether at maturity or by acceleration, Borrower promises to pay all costs of collection, including, but not limited to, attorneys’ fees and all expenses incurred in connection with the protection or realization of the collateral securing the payment hereof or enforcement of any guarantee, incurred by City on account of such collection, whether or not suit is filed hereon. In any litigation between the parties arising out of this Note, the Superior Court of the State of California in and for the County of Orange shall have exclusive jurisdiction.
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7. Waivers. To the extent permitted by law, Borrower and all endorsers, guarantors, and persons liable or to become liable on this Note waive presentment, protest, and demand, notice of protest, demand, and dishonor and nonpayment of this Note and any and all other notices or matters of a like nature, and consent to any and all renewals and extensions near the time of payment hereof and agree further that at any time and from time to time without notice, the terms of payment herein may be modified or the security described in any documents securing this Note released in whole or in part or increased, changed, or exchanged by agreement between City and any owner of the premises affected by said documents securing this Note, without in any way affecting the liability of any party to this Note or any persons liable or to become liable with respect to any indebtedness evidenced hereby.
8. No Waiver by City . No waiver of any breach, default, or failure of condition under the terms of this Note or the Deed of Trust or the obligations secured thereby shall be implied from any failure of City to take, or any delay be implied from any failure by City in taking, action with respect to such breach, default, or failure from any prior waiver of any similar or unrelated breach, default, or failure.
9. Usury. Notwithstanding any provision in this Note, the Deed of Trust, or other document securing same, the total liability for payment of any interest shall not exceed the limit now imposed by applicable laws of the State of California.
10. Not Assignable . This Note shall not be assignable or assumable without the express written consent of City, which may be given or withheld in City’s sole and absolute discretion.
11. Severability; Governing Law; Amendment . The unenforceability or invalidity of any provision or provisions of this Note as to any persons or circumstances shall not render that provision or those provisions unenforceable or invalid as to any other provisions or circumstances, and all provisions hereof, in all other respects, shall remain valid and enforceable.
This Note has been executed and delivered by Borrower in the State of California and is to be governed and construed in accordance with the laws thereof . Neither this Note nor any term hereof may be waived, amended, discharged, modified, changed, or terminated orally; nor shall any waiver of any provision hereof be effective except by an instrument in writing signed by Borrower and City.
12. Non-Recourse Provisions. This Note shall become a nonrecourse obligation of Borrower on the date that construction of the Project is completed as evidenced by issuance by City of a certificate of occupancy for all of the units in the Project. At such time as this Note becomes nonrecourse, City agrees that Borrower and its constituent partners (the “Nonrecourse Parties”) shall not be personally liable for the payment of any sums now or hereafter owing City under the terms of this Note . If any default should occur under the Loan Documents, City agrees that its rights, as to the Nonrecourse Parties , for any monetary claim shall be limited to a proceeding against the security for the indebtedness evidenced by this Note, and that it shall have no right to proceed directly against the Nonrecourse Parties for the satisfaction of any monetary claim against Borrower or for any deficiency judgment remaining after foreclosure of any real or personal property securing the obligations owed to City under this Note and the Loan Documents. It is expressly understood and agreed, however, that nothing contained in this Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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Section 12 shall in any manner or way constitute or be deemed a release of the debt evidenced by the Note or otherwise affect or impair the enforceability against Borrower of the liens, deeds of trust, assignments, rights and security interests created by the Deed of Trust or any other instrument or agreement evidencing, securing or related to the indebtedness evidenced by the Note. Nothing in this Section 12 shall: (a) preclude City from foreclosing the lien of the Deed of Trust or from enforcing any of its rights or remedies in law or in equity against Borrower or its assets except as stated in this Section 12; (b) impair, in any manner, any right, remedy or recourse City may have against any party executing a guaranty or indemnity or any obligor of a performance or payment bond furnished under the Loan Documents pursuant to such performance or payment bond; (c) impair, in any manner, any right, remedy or recourse City may have against the Borrower or its General Partner for fraud, waste or a material breach of any of the representations and warranties contained in any of the Loan Documents ; (d) impair, in any manner, any right, remedy or recourse City may have against the Borrower or its General Partner for indemnification under any of the Loan Documents; (e) impair, in any manner, any right, remedy or recourse City may have against the Borrower or its General Partner for Borrower’s failure to procure or maintain policies of insurance required by City to the extent of any loss proceeds which would have been generated by an uninsured loss which Borrower was required to insure against, but failed to insure against, as or if required by the Deed of Trust and the Regulatory Agreement; (f) impair, in any manner, any right, remedy or recourse City may have against the Borrower or its General Partner for any prohibited sale, transfer, conveyance or encumbrance in breach of any of the Loan Documents; or (g) impair, in any manner, any right, remedy or recourse City may have against the Borrower or its General Partner as a result of any right, remedy or recourse to which City has been subrogated for any reason (other than to the extent Borrower has paid or performed the obligation to which City has been subrogated). [SIGNATURE ON NEXT PAGE]
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IN WITNESS WHEREOF, Borrower has executed this Note as of the date first above written.
“BORROWER”
NATIONAL COMMUNITY RENAISSANCE
OF CALIFORNIA , a California nonprofit
public benefit corporation
By:
Michael M. Ruane, President
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ATTACHMENT NO. 5
DEED OF TRUST WITH ASSIGNMENT OF RENTS
[Attached]
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attn: City Manager
______________________________________________________________________________ SPACE ABOVE FOR RECORDER’S USE ONLY
EXEMPT FROM RECORDING FEE PER
GOVERNMENT CODE §27383
DEED OF TRUST WITH ASSIGNMENT OF RENTS
(This Deed of Trust Contains an Acceleration Clause)
THIS DEED OF TRUST is made this [27th] day of January, 2026 , between National Community Renaissance of California, a California nonprofit public benefit corporation (the “Trustor”), whose address is 9692 Haven Avenue, Suite 100, Rancho Cucamonga, California 91730 attn.: Chief Financial Officer , for the benefit of the CITY OF LAKE FOREST, a California municipal corporation (the “Trustee”), and the CITY OF LAKE FOREST, a California municipal corporation and the CITY OF LAKE FOREST HOUSING AUTHORITY (collectively the “Beneficiary”), or any assignee thereof.
1. Grant In Trust. For the purposes and upon the terms and conditions in this Deed of Trust, Trustor grants, transfers, and assigns to Trustee, in trust, with power of sale and right of entry and possession, the following property and any interest therein (collectively, the “ Trust Estate”): (i) the real property located in the City of Lake Forest, County of Orange, State of California described in Exhibit “A” attached hereto and incorporated herein by this reference (the “Real Property”); (ii) all buildings and other improvements and structures now or hereafter located on the Real Property (collectively, the “ Improvements” and together with the Real Property shall sometimes be referred to as the “ Property”); (iii) all existing and future leases, subleases, subtenancies, licenses, agreements and incentives relating to the use, occupancy or enjoyment of all or any part of the Property, together with any and all guaranties and other agreements relating to or made in connection with any of the foregoing (individually, a “ Lease”, and collectively, the “ Leases”); and (iv) all rents, issues, income, revenues, royalties, profits, proceeds and earnings now or hereafter payable with respect to or otherwise derived from the ownership, use, management, operation, leasing or occupancy of the Property, including, without limitation, cash or security deposited under any of the Leases to secure the performance by the lessees of their obligations thereunder (collectively, the “ Rents”). Terms used but otherwise not defined herein shall have the meaning ascribed thereto in the Affordable Housing and Loan Agreement (as defined in Section 3 of this Deed of Trust).
2. Obligations Secured. Trustor makes this grant and assignment for the purpose of securing the following: (i) payment of the sum of $4,350,000.00, with interest thereon according to the terms of a Promissory Note secured by Deed of Trust with Assignment of Rents of even Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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date herewith made to Trustor, payable to the order of Beneficiary, and any extensions or renewals thereof (the “ Note”), and all other amounts due under the Note; (ii) and payment of additional sums and interest thereon which may hereafter be loaned to Trustor, or its successors or assigns, when evidenced by a promissory note or notes reciting that they are secured by this Deed of Trust, and (iii) performance of the obligations of Trustor or an assignee permitted by the provisions of the Loan Documents.
3. Right of Acceleration upon Sale/Encumbrance, Default . In the event Trustor shall: (i) directly or indirectly, voluntarily or involuntarily , sell, assign, transfer, dispose of, alienate, encumber, lease, or agree to sell, assign, transfer, dispose of, alienate, encumber, or lease all or any portion of any interest in the Property , excluding the lease of the units on the Property in accordance with that certain Regulatory Agreement between Trustor and Beneficiary dated on or about the date hereof and recorded concurrently herewith against the Real Property (the “Regulatory Agreement”), any transfer at any time prior to the Beneficiary’s issuance of a Certificate of Completion (as such term is defined in the Loan Agreement) permitted by the terms of the Amended and Restated Affordable Housing and Loan Agreement between Trustor and Beneficiary dated _____________, 2025, as amended from time to time (the “Affordable Housing and Loan Agreement ” or, sometimes, the ”Loan Agreement” ), and any transfer permitted by the lien of a Permitted Encumbrance; or (ii) except in compliance with Section 2.9 of the Affordable Housing and Loan Agreement, refinance any lien or encumbrance which has priority over this Deed of Trust for a loan amount in excess of the then outstanding sum secured by such lien or encumbrance together with the reasonable cost of such refinance, or further encumber the Property; or (iii) an uncured default of Section 3.8 of the Affordable Housing and Loan Agreement, or (iv) default on any of its obligations set forth in the Loan Documents or on any obligations under any documents relating to any other financing that is secured by the Property and fail to cure the default wit hin any applicable cure period or within thirty (30) days of receipt of notice from Beneficiary if there is no cure period, then, or at any time thereafter, Beneficiary, at its option, may declare the entire indebtedness evidenced by the Note secured by this Deed of Trust immediately due and payable. This term “Loan Documents” shall mean this Deed of Trust, the Note, the Affordable Housing and Loan Agreement (at any time prior to Beneficiary’s issuance of a Certificate of Completion ), and the Regulatory Agreement, as such agreements may be amended from time to time . Any capitalized terms contained in this Deed of Trust which are not defined herein shall have the meaning given in the Loan Agreement, unless expressly provided to the contrary . Notwithstanding the generality of the foregoing, the nonrecourse provisions of Section 12 of the Note secured hereby are incorporated herein by this reference as though set forth in full herein.
4. Assignment of Rents and Performance of Leases.
4.1 Assignment of Rents and Leases . Trustor hereby irrevocably absolutely and unconditionally assigns and transfers to Beneficiary all of Trustor’s right, title and interest in and to the Leases and the Rents; provided, however, that so long as no Event of Default (as defined in Section 5.1 below) has occurred and is continuing, Trustor shall have the right under a license granted hereby to collect and receive all Rents as trustee for the benefit of Beneficiary and to apply the amounts so collected first t o the payment of costs and expenses associated with the ownership, maintenance, operation and leasing of the Property, including, principal, interest and all other amounts required to be paid under the Loan Documents, before using or applying Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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such Rents for any other purpose. No Rents or such other income shall be distributed or paid to Trustor, unless such costs and expenses which are then due have been paid in full. Thereafter, so long as no Event of Default has occurred and is continuing, the balance may be distributed to Trustor. If an Event of Default has occurred and is continuing, Trustor’s right to collect and receive the Rents under the license granted hereby shall cease and the license shall be revoked automatically and, pursuant to Section 5.2.1 hereof, Beneficiary shall have the right, with or without taking possession of the Property, to collect all Rents; provided, however, if such Event of Default is cured, then such license shall be automatically reinstated. This is an absolute assignment and not an assignment for security only.
4.2 Covenants Regarding Leases. Trustor shall not, without the prior written consent of Beneficiary, ( a) collect any rent from any lessee for a period of more than one (1) month in advance, or ( b) execute any further assignment of any of its right, title and interest in the Leases and the Rents, except in connection with financing otherwise approved by the Beneficiary. Trustor shall (i) observe, perform and discharge each and every obligation, term, covenant, condition and agreement of Trustor under the Leases in all material respects, (ii) enforce the performance of each and every obligation, term, covenant, condition and agreement in the Leases to be performed by any lessee or guarantor thereof in all material respects, (iii) use good faith commercially reasonable efforts to keep the Property leased at a good and sufficient rental (but at affordable rents in accordance with the Regulatory Agreement) and on such other terms and conditions as are reasonably acceptable to Beneficiary, and (iv) execute and deliver to Beneficiary upon demand, at any time and from time to time, any and all assignments and other instruments which Beneficiary may deem reasonably advisable to carry out the true purposes and intent of the assignment set forth in Section 4.1 above.
5. Events of Default and Remedies.
5.1 Events of Default . Any of the following events shall, at Beneficiary’s option, constitute an event of default (an “Event of Default”) hereunder:
5.1.1 Failure to Pay . The failure of Trustor to pay (i) within ten (10) days of its due date, any installment of principal or interest under the Note (except at maturity, by acceleration or as part of a prepayment hereunder); (ii) all outstanding principal and accrued interest under the Note at maturity, by acceleration or as part of a prepayment thereunder; or (ii) within ten (10) days after written notice that same is due, any sum as provided in this Deed of Trust or any other Loan Document or any other instrument or agreement secured hereby (other than as described in the foregoing (i) and (ii)).
5.1.2 Failure to Perform . The failure of Trustor to promptly and completely observe or perform any term, condition, covenant, agreement or obligation contained in this Deed of Trust, any other Loan Document or any other instrument or agreement secured hereby, and the continuation of such failure following the expiration of any applicable notice, cure or grace period, if any, provided for therein or herein; provided, however, that in the event no cure or grace period is otherwise provided for herein or the rein, such failure shall not be an Event of Default hereunder if Trustor observes or performs such term, condition, covenant, agreement or obligation within thirty (30) days of receipt of written notice from Beneficiary of Trustor’s failure to observe or perform any such term, condition, covenant, agreement or Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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obligation (or if not reasonably susceptible of cure within thirty (30) days, then for a reasonable time thereafter provided the cure is commenced in thirty (30) days and diligently and continuously prosecuted to a cure within sixty (60) additional days thereafter).
5.1.3 Other Defaults . The occurrence of any “default” or “Event of Default” under any of the other Loan Documents (as defined therein) or any other instrument or agreement secured hereby and the continuation of such “default” or “Event of Default” following the expiration of any applicable notice, cure or grace period, if any, provided for in such other Loan Document or such other instrument or agreement secured hereby.
5.1.4 Notwithstanding anything to the contrary contained herein, any notice required to be given to Trustor under this Deed of Trust shall also be given to any investor at the address set forth in the Affordable Housing and Loan Agreement. Investor shall have the right, but not the obligation, to cure any default of the Trustor hereunder.
5.2 Remedies. During the existence of any Event of Default, Beneficiary may, at its option, declare all indebtedness secured hereby, and the same shall thereupon become, immediately due and payable without any presentment, demand, protest or notice of any kind.
Thereafter, Beneficiary may, at its option:
5.2.1 Termination of License . Subject to the provisions of Section 5.1 hereof, terminate Trustor’s right and license to collect the Rents, and either in person or by agent, with or without bringing any action or proceeding, or by a receiver appointed by a court and without regard to the adequacy of its security, enter upon and take possession of the Trust Estate or any part thereof, in its own name or in the name of Trustee, and do any acts which it deems necessary or desirable to preserve the value, marketability or rentability of the Trust Estate, or any part thereof or interest therein, make, modify, enforce, cancel or accept the surrender of any Lease, increase the income therefrom or protect the security hereof and, with or without taking possession of the Trust Estate, sue for or otherwise collect the Rents, including those past due and unpaid, and apply the same, less reasonable, actual, out -of-pocket costs and expenses of operation and collection, including, without limitation, reasonable, actual, out -of-pocket attorneys’ fees, upon any indebtedness secured hereby, all in such order as Beneficiary may determine. The entering upon and taking possession of all or any portion of the Trust Estate, the collection of such Rents and the application thereof as aforesaid, or any of such acts, shall not cure or waive any Event of Default or recorded notice of default hereunder or invalidate any notice or act done in response to such Event of Default or pursuant to such notice of default and, notwithstanding the continuance in possession of all or any portion of the Trust Estate or the collection, receipt and application of Rents, Trustee or Beneficiary shall be entitled to exercise every right provided for in any of the Loan Documents or by law during the existence of any Event of Default, including the right to exercise the power of sale. Failure of Beneficiary at any time, or from time to time, to collect the Rents shall not in any manner affect the subsequent enforcement of Beneficiary of the right to collect the same.
5.2.2 Appointment of Receiver. As a matter of right and without notice to Trustor or anyone claiming under Trustor, and without regard to the then value of the Trust Estate or the interest of Trustor therein, to apply to any court having jurisdiction to appoint a receiver or receivers of the Trust Estate, and Trustor hereby irrevocably consents to such Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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appointment and waives notice of any application therefor. Any such receiver or receivers shall have all the usual powers and duties of receivers in like or similar cases and all the powers and duties of Beneficiary in case of entry as provided in this Deed of Trust and shall continue as such and exercise all such powers until the later of (i) the date of confirmation of sale of the Trust Estate, (ii) the disbursement of all proceeds of the Trust Estate collected by such receiver and the payment of all expenses incurred in connection therewith, and (iii) the termination of such receivership with the consent of Beneficiary or pursuant to an order by a court of competent jurisdiction.
5.2.4 Judicial Foreclosure of Deed of Trust . Commence an action to foreclose this Deed of Trust as a mortgage, or specifically enforce any of the covenants hereof.
5.2.5 Power of Sale . Deliver to Trustee a written declaration of default and demand for sale, and a written notice of default and election to cause Trustor’s interest in the Trust Estate or any portion thereof to be sold, which notice Trustee or Beneficiary shall cause to be transmitted and recorded, if applicable, in accordance with governing law. Upon receipt of such notice from Beneficiary, Trustee shall cause to be recorded, published and delivered to Trustor such Notice of Default and Election to Sell as then required by law and by this Deed of Trust. Trustee shall, without demand on Trustor, after lapse of such time as may then be required by law and after recordation of such Notice of Default and after Notice of Sale having been given as required by law, sell the Trust Estate at the time and place of sale fixed by it in said Notice of Sale, either as a whole, or in separate lots or parcels or items as Beneficiary shall deem expedient, and in such order as it may determine, at public auction to the highest bidder for cash in lawful money of the United States payable at the time of sale. Trustor hereby expressly waives any right which it may have to direct the order in which any of the Trust Estate may be sold when it consists of more than one lot or parcel, and such order of sale, whether in a single sale or in multiple sales held on different days or at different times, shall be at the sole discretion of Beneficiary. Trustee shall deliver to such purchaser or purchasers thereof its good and sufficient deed or deeds conveying the property so sold, but without any covenant or warranty, express or implied. The recitals in such deed of any matters or facts shall be conclusive proof of the truthfulness thereof . Any person, including, without limitation, Trustor, Trustee or Beneficiary, may purchase at such sale to the extent permitted by law . After deducting all costs, fees and expenses of Trustee and of this Deed of Trust and all reasonable, actual out -of-pocket costs, fees and expenses of Beneficiary, including reasonable, actual, out -of-pocket costs of evidence of title, and attorneys’ fees of Trustee and Beneficiary, in connection with such sale, and subject to applicable law, Trustee shall apply, in the following priority, the proceeds of sale to payment of: (i) first, all sums expended under the terms hereof, not then repaid, with interest thereon according to the terms of the Debt Instrument, (ii) second, all other sums then secured hereby, in such order of priority and in such proportion as Beneficiary in its sole discretion may elect, and (iii) the remainder, if any, to the person or persons legally entitled thereto. Subject to applicable law, Trustee may postpone the sale of all or any portion of the Trust Estate by public announcement at the time and place of such sale, and from time to time thereafter may postpone such sale by public announcement at the time fixed by the preceding postponement or subsequently noticed sale, and without further notice make such sale at the time fixed by the last postponement, or may, in its discretion, give a new notice of sale.
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5.2.6 Other Remedies. Exercise all other rights and remedies provided herein, in any Loan Document or other document or agreement now or hereafter securing all or any portion of the obligations secured hereby, or provided by law . During the existence of an Event of Default hereunder, Beneficiary may proceed in any sequence to exercise its rights hereunder with respect to all or any portion of the Trust Estate.
5.2.7 Non-Recourse. The obligations of Trustor under the Note and this Deed of Trust are non-recourse to the extent provided in paragraph 12 of the Note.
5.3 Remedies Not Exclusive; Waiver . No remedy herein conferred upon or reserved to Trustee or Beneficiary is intended to be exclusive of any other remedy herein or by law provided or permitted, but each shall be cumulative and shall be in addition to every other remedy given hereunder or now or hereafter existing at law or in equity or by statute. Every power or remedy given by any of the Loan Documents to Trustee or Beneficiary, or to which either of them may be otherwise entitled, may be exercised concurrently or independently, from time to time and as often as may be deemed expedient by Trustee or Beneficiary. If there exists additional security for the obligations secured hereby, Beneficiary, at its sole option, and without limiting or affecting any of the rights or remedies hereunder, may exercise any of the rights or remedies to which it may be entitled hereunder either concurrently with whatever rights it may have in connection with such other security or in such order and in such manner as Beneficiary may deem fit without waiving any rights with respect to such other security.
6. Incorporation of Fictitious Deed of Trust . To protect the security of this Deed of Trust, and with respect to the Property above described, except where such terms and provisions are contrary to any of the provisions set forth in Section 1 through and including Section 5 above (and all of the subparts thereof), in which case the provisions hereof shall control, Trustor expressly makes each and all of the agreements, and adopts and agrees to perform and be bound by each and all of the terms and provisions set forth in subdivision A, and it is mutually agreed that each and all of the terms and provisions set forth in subdivision B of the fictitious deed of trust recorded in the book and at the page of Official Records in the office of the county recorder of the county where said property is located, noted below opposite the name of such county, namely:
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COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BOOK PAGE COUNTY BO OK
PAGE
Alameda 1288 556 Kings 858 713 Placer 1028 379 Sierra 38 187 Alpine 3 130-31 Lake 437 110 Plumas 166 1307 Siskiyou 506 762 Amador 133 438 Lassen 192 367 Riverside 3778 347 Solano 128 7 621
Butte 1330 513 Los Angeles T-3878 874 Sacramento 5039 124 Sonoma 206 7 427
Calaveras 185 338 Madera 911 136 San Benito 300 405 Stanislaus 197 0 56
Colusa 323 391 Marin 1849 122 San Bernardino 6213 768 Sutter 655 585 Contra Costa 4684 1 Mariposa 90 453 San Francisco A-804 596 Tehama 457 183 Del Norte 101 549 Mendocino 667 99 San Joaquin 2855 283 Trinity 108 595 El Dorado 704 635 Merced 1660 753 San Luis Obispo 1311 137 Tulare 253 0 108
Fresno 5052 623 Modoc 191 93 San Mateo 4778 175 Tuolumne 177 160 Glenn 469 76 Mono 69 302 Santa Barbara 2065 881 Ventura 260 7 237
Humboldt 801 83 Monterey 357 239 Santa Clara 6626 664 Yolo 769 16 Imperial 1189 701 Napa 704 742 Santa Cruz 1638 607 Yuba 398 693 Inyo 165 672 Nevada 363 94 Shasta 800 633
Kern 3756 690 Orange 7182 18 San Diego SERIES 5 Book 1964, Page 149774
shall inure to and bind the parties hereto, with respect to the Property. Said agreements, terms and provisions contained in said subdivision A and B are by the within reference thereto, incorporated herein and made a part of this Deed of Trust for all purposes as fully as if set forth at length herein.
Trustor has caused this Deed of Trust to be executed as of the date set forth above. “TRUSTOR”
NATIONAL COMMUNITY RENAISSANCE
OF CALIFORNIA , a California nonprofit
public benefit corporation
By:
Michael M. Ruane, President
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DO NOT RECORD
The following is a copy of Subdivisions A and B of the fictitious Deed of Trust recorded in each county in California as stat ed in the foregoing Deed of Trust and incorporated by reference in said Deed of Trust as being a part thereof as if set forth at length therein.
A. To protect the security of this Deed of Trust, Trustor agrees:
1) To keep said property in good condition and repair, not to remove or demolish any building thereon; to complete or restor e promptly and in a good and workmanlike manner any building which may be constructed, damaged or destroyed thereon and to pay when due all claims for labor performed and materials furnished therefor, to comply with all laws affecting said property or requiring any alterations or improvements to be made thereon; not to commit or permit waste thereof; not to commit, suffer or permit any act upon said property in violation of law; to cultivate, irrigate, fertilize, fumigate, prune and do all other acts which from the charact er or use of said property may be reasonably necessary, the specific enumerations herein not excluding the general. 2) To provide, maintain and deliver to Beneficiary fire insurance satisfactory to and with loss payable to Beneficiary. The amount collected under any fire or other insurance policy may be applied by Beneficiary upon any indebtedness secured hereby and in such order as Beneficiary may determine, or at the option of Beneficiary the entire amount so collected or any part thereof m ay be released to Trustor. Such application or release shall not cure or waive any default or notice of default hereunder or inval idate any act done pursuant to such notice.
3) To appear in and defend any action or proceeding purporting to affect the security hereof or the rights or powers of Beneficiary or Trustee; and to pay all costs and expenses, including cost of evidence of title and attorney’s fees in a reaso nable sum, in any such action or proceeding in which Beneficiary or Trustee may appear, and in any suit brought by Beneficiary to foreclose this Deed. 4) To pay: at least ten days before delinquency all taxes and assessments affecting said property, including assessments on appurtenant water stock; when due, all encumbrances, charges and liens, with interest, on said property or any part thereof, which appear to be prior or superior hereto; all costs, fees and expenses of this Trust.
Should Trustor fail to make any payment or to do any act as herein provided, then Beneficiary of Trustee, but without obligation so to do and without notice to or demand upon Trustor and without releasing Trustor from any obligation hereof, ma y: make or do the same is such manner and to such extent as either may deem necessary to protect the security hereof, Beneficiary or Trustee being authorized to enter upon said property for such purposes; appear in and defend any action or proceeding purporting to a ffect the security hereof or the rights or powers of Beneficiary or Trustee; pay, purchase, contest or compromise any encumbrance, char ge or lien which in the judgment of either appears to be prior or superior hereto; and, in exercising any such powers, pay necessary exp enses, employ counsel and pay his reasonable fees.
5) To pay immediately and without demand all sums so expended by Beneficiary or Trustee, with interest from the date of expenditure at the amount allowed by law in effect at the date hereof, and to pay for any statement provided for by law in ef fect at the date hereof regarding the obligation secured hereby any amount demanded by the Beneficiary not to exceed the maximum allowed by law at the time when said statement is demanded.
B. It is mutually agreed:
1) That any award in connection with any condemnation for public use of or injury to said property or any part thereof is hereby assigned and shall be paid to Beneficiary who may apply or release such moneys received by him in the same manner and with the same effect as above provided for disposition of proceeds of fire or other insurance. 2) That by accepting payment of any sum secured hereby after its due date, Beneficiary does not waive his right either to require prompt payment when due of all other sums so secured or to declare default for failure so to pay. 3) That at any time or from time to time, without liability therefor and without notice, upon written request of Beneficiary and presentation of this Deed and said note for endorsement, and without affecting the personal liability of any person for payme nt of the indebtedness secured hereby, Trustee may: reconvey any part of said property; consent to the making of any map or plat thereo f; join in granting any easement thereon, or join in any extension agreement or any agreement subordinating the lien or charge hereof. 4) That upon written request of Beneficiary stating that all sums secured hereby have been paid, and upon surrender of this Deed and said note to Trustee for cancellation and retention or other disposition as Trustee in its sole discretion may choos e and upon payment of its fees, Trustee shall reconvey, without warranty, the property then held hereunder. The recitals in such reconv eyance of any matters or facts shall be conclusive proof of the truthfulness thereof. The Grantee in such reconveyance may be describe d as “the person or persons legally entitled thereto.”
5) That as additional security, Trustor hereby gives to and confers upon Beneficiary the right, power and authority, during the continuance of these Trusts, to collect the rents, issues and profits of said property, reserving unto Trustor the right, pri or to any default by Trustor in payment of any indebtedness secured hereby or in the performance of any agreement hereunder, to collect and ret ain such rents, issues and profits as they become due and payable. Upon any such default, Beneficiary may at any time without notice, either in person, by agent, or be a receiver to be appointed by a court, and without regard to the adequacy of any security for the ind ebtedness hereby secured, enter upon and take possession of said property or any part thereof, in his own name sue for or otherwise col lect such rents, issues, and profits, including those past due and unpaid, and apply the same, less costs and expenses of operation and collection, including reasonable attorney’s fees, upon any indebtedness secured hereby, and in such order as Beneficiary may determine. The entering upon and taking possession of said property, the collecting of such rents, issues and profits and the application th ereof as aforesaid, shall not cure or waive any default or notice of default hereunder or invalidate any act done pursuant to such notice. 6) That upon default by Trustor in payment of any indebtedness secured hereby or in the performance of any agreement hereunder, Beneficiary may declare all sums secured hereby immediately due and payable by delivery to Trustee of written decl aration of default and demand for sale and of written notice of default and of election to cause to be sold said property, which noti ce Trustee shall cause to be filed for record. Beneficiary also shall deposit with Trustee this Deed, said note and all documents evide ncing expenditures secured hereby.
After the lapse of such time as may then be required by law following the recordation of said notice of default, and notice o f sale having been given as then required by law, Trustee, without demand on Trustor, shall sell said property at the time and place fixed by it in said notice of sale, either as a whole or in separate parcels, and in such order as it may determine, at public auct ion to the highest Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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bidder for cash in lawful money of the United States, payable at time of sale. Trustee may postpone sale of all or any porti on of said property by public announcement at such time and place of sale, and from time to time thereafter may postpone such sale by pu blic announcement at the time fixed by the preceding postponement. Trustee shall deliver to such purchaser its deed conveying the property so sold, but without any covenant or warranty, express or implied. The recitals in such deed of any matters or facts shall b e conclusive proof of the truthfulness thereof. Any person, including Trustor, Trustee, or Beneficiary as hereinafter defined, may purcha se at such sale.
After deducting all costs, fees and expenses of Trustee and of this Trust, including cost of evidence of title in connection with sale, Trustee shall apply the proceeds of sale to payment of: all sums expended under the terms hereof, not then repaid, with accrued interest at the amount allowed by law in effect at the date hereof; all other sums then secured hereby; and the remainder, if any, to the person or persons legally entitled thereto.
7) Beneficiary, or any successor in ownership of any indebtedness secured hereby, may from time to time, by instrument in writing, substitute a successor or successors to any Trustee named herein or acting hereunder, which instrument, executed by the Beneficiary and duly acknowledged and recorded in the office of the recorder of the county or counties where said property is situated shall be conclusive proof of proper substitution of such successor Trustee or Trustees, who shall, without conveyance from th e Trustee predecessor, succeed to all its title, estate, rights, powers and duties. Said instrument must contain the name of the origi nal Trustor, Trustee and Beneficiary hereunder, the book and page where this Deed is recorded and the name and address of the new Trustee. 8) That this Deed applies to, inures to the benefit of, and binds all parties hereto, their heirs, legatees, devisees, administrators, executors, successors and assigns. The term Beneficiary shall mean the owner and holder, including pledgees, of the note sec ured hereby, whether or not named as Beneficiary herein. In this Deed, whenever the context so requires, the masculine gender inc ludes the feminine and/or neuter, and the singular number includes the plural. 9) That Trustee accepts this Trust when this Deed, duly executed and acknowledged, is made a public record as provided by law. Trustee is not obligated to notify any party hereto of pending sale under any other Deed of Trust or of any action or p roceeding in which Trustor, Beneficiary or Trustee shall be a party unless brought by Trustee.
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CALIFORNIA ALL-PURPOSE NOTARY ACKNOWLEDGMENT NOTARY CIVIL CODE § 1189
STATE OF CALIFORNIA
COUNTY OF ___________
On _____________, before me, _______________________________, Notary Public, personally appeared
________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of
the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General
Attorney-In-Fact Number Of Pages
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above
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EXHIBIT “A” TO DEED OF TRUST
LEGAL DESCRIPTION OF REAL PROPERTY
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 3, IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 140, PAGES 40 AND 41 OF PARCEL MAPS, RECORDS OF SAID ORANGE COUNTY.
ALSO EXCEPTING THEREFROM ALL MINERAL RIGHTS, INCLUDING WITHOUT
LIMITATION ALL OIL, GAS, HYDROCARBON, AND SIMILAR RIGHTS, AND ALL
WATER, WATER RIGHTS, GEOTHERMAL STEAM, POWER WITHIN OR UNDERLYING
SAID PROPERTY, TOGETHER WITH THE PERPETUAL RIGHT OF DEVELOPMENT THEREOF; PROVIDED, HOWEVER, THAT THE RIGHTS THEREIN RESERVED AND
EXCEPTED DO NOT INCLUDE THE RIGHT TO ENTER UPON THE SURFACE AND THE TOP 500 FEET OF THE SUBSURFACE OF SAID LAND, AS RESERVED IN DEED FROM OCCIDENTAL LAND, INC., A CALIFORNIA CORPORATION, RECORDED OCTOBER 14, 1977, IN BOOK 12414, PAGE 1152, OFFICIAL RECORDS.
APN 617-491-03; APN 617-491-04
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ATTACHMENT NO. 6
REGULATORY AGREEMENT
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attn: City Manager
______________________________________________________________________________ SPACE ABOVE FOR RECORDER’S USE ONLY
EXEMPT FROM RECORDING FEE PER
GOVERNMENT CODE §27383
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
by and among
THE CITY OF LAKE FOREST,
a California municipal corporation,
and
THE CITY OF LAKE FOREST HOUSING AUTHORITY
and
NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA,
a California nonprofit public benefit corporation
[Dated as of January [27], 2026 for reference purposes only]
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REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
This REGULATORY AGREEMENT ( Aspan Court Affordable Housing Project ) ( this “Regulatory Agreement”) is made and entered into as of January [27], 2026 , by and among THE CITY OF LAKE FOREST, a California municipal corporation , and THE CITY OF LAKE FOREST HOUSING AUTHORITY (collectively herein referred to as the “City”), and NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA , a California nonprofit public benefit corporation (the “Owner”).
RECITALS
A. The City and the Owner entered into that certain Amended and Restated Affordable Housing and Loan Agreement (Aspan Court Affordable Housing Project) dated as of _____________, 2025 (the “ Affordable Housing Agreement ”), which provides that the City will loan certain funds to the Owner subject to the terms and conditions of th e Affordable Housing Agreement. Under the Affordable Housing Agreement, the City has agreed to provide financial assistance to the Owner for acquisition of the Property for a 50-unit multifamily residential development (the “Project”).
B. The City and the Owner desire that the Project be operated as a multifamily residential community on the Property with the residential units made available to Qualified Households at an Affordable Rent as more specifically defined herein. This Regulatory Agreement establishes terms and conditions which govern the operation of the Property. The Project anticipates the following unit mix:
• 20- 1-bedroom units including
o 15- Permanent Supportive Housing Units
o 5- 50% Households
• 16 2-bedroom units including
o 2- 30% Households
o 1- 50% Households
o 13- 60% Households
• 14 3-bedroom units including:
o 2- 30% Households
o 3- 60% Households
o 2- 70% Households
o 6- 80% Households
o 1 Manager’s Unit (exempt from occupancy and affordability restrictions) C. The terms of the Affordable Housing Agreement require that certain covenants and affordability restrictions remain in full force and effect on the Project for a term commencing on the date of recordation of this Regulatory Agreement and continuing for fifty - five (55) years following the recordation of Certificate of Completion as defined herein (the “Term”).
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D. A maximum of 98% of units in the housing complex on the Site shall be rented to income-qualified tenants at Affordable Rents pursuant to this Agreement, as that term is defined herein and in the Affordable Housing Agreement, for Term.
NOW, THEREFORE, IN CONSIDERATION OF THE MUTUAL COVENANTS AND
UNDERTAKINGS SET FORTH HEREIN, AND FOR OTHER GOOD AND VALUABLE
CONSIDERATION, THE RECEIPT AND SUFFICIENCY OF WHICH IS HEREBY
ACKNOWLEDGED, THE OWNER AND THE CITY DO HEREBY COVENANT AND AGREE FOR THEMSELVES, THEIR SUCCESSORS AND ASSIGNS AS FOLLOWS:
1. Definitions of Certain Terms . AS USED IN THIS REGULATORY AGREEMENT,
THE FOLLOWING WORDS AND TERMS SHALL HAVE THE MEANING AS PROVIDED IN THE RECITALS OR IN THIS SECTION 1, UNLESS THE SPECIFIC
CONTEXT OF USAGE OF A PARTICULAR WORD OR TERM MAY OTHERWISE REQUIRE. ALL INITIALLY CAPITALIZED TERMS USED AND NOT OTHERWISE
DEFINED IN THE RECITALS OR IN THIS SECTION SHALL HAVE THE MEANING ASCRIBED TO SUCH TERM BY THE AFFORDABLE HOUSING AGREEMENT.
1.1. 30% Household. An individual or household that has a household income equal to or less than thirty percent (30%) of then current AMI adjusted for household size, as published by TCAC annually.
1.2. 40% Household. An individual or household that has a household income equal to or less than forty percent (40%) of then current AMI adjusted for household size , as published by TCAC annually.
1.3. 50% Household. An individual or household that has a household income equal to or less than fifty percent (50%) of then current AMI adjusted for household size , as published by TCAC annually.
1.4. 60% Household. An individual or household that has a household income equal to or less than sixty percent (60%) of then current AMI adjusted for household size , as published by TCAC annually.
1.5. 70% Household. An individual or household that has a household income equal to or less than seventy percent ( 70%) of then current AMI adjusted for household size , as published by TCAC annually.
1.6. 80% Household. An individual or household that has a household income equal to or less than eighty percent ( 80%) of then current AMI adjusted for household size , as published by TCAC annually.
1.7. Affordable Rent. In reference to each Qualifying Unit, the maximum rent , with allowance for utilities, for the applicable household income as published by the TCAC annually to qualify for, receive and be in compliance with the applicable program for the Tax Credits adjusted for family size . For purposes of the calculation of Affordable Rent “adjusted for household size” shall be the federally -mandated household size assumptions as set forth in federal statutes or regulations for the Tax Credit program.
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1.8. AMI. The Area Median Family Income , Median Income, or AMI for Orange County means the most recent applicable county median family income published by California Tax Credit Allocation Committee (TCAC), which is applicable to the area in which the Project is located.
1.9. Annual Report. The Certification of Continuing Program Compliance attached to this Regulatory Agreement as Attachment No. 3 and incorporated by this r eference or comparable report filed annually by the Owner with TCAC or other governmental agencies.
1.10. Automobile Liability Insurance . Insurance coverage against claims of personal injury (including bodily injury and death) and property damage covering all the Owner owned, leased, hired and non -owned vehicles, with minimum limits for bodily injury and property damage of One Million Dollars ($1,000,000). Such insurance shall be provided by a business or commercial vehicle policy and may be provided through a combination of primary and excess or umbrella policies, all of which shall be subject to pre -approval by the City, which approval shall not be unreasonably withheld, delayed or conditioned.
1.11. Certificate of Completion . The written certification of the City, in substantially the form of Attachment No. 8 attached to the Affordable Housing Agreement, certifying that the Project has been completed in compliance with the terms and conditions of the Affordable Housing Agreement and of this Regulatory Agreement.
1.12. City Parties . Collectively, t he City and it s commissions, agents, attorneys, officers, employees, and authorized representatives.
1.13. HUD. The United States Department of Housing and Urban Development.
1.14. Income Certification Form . The Certification of Tenant Eligibility attached to this Regulatory Agreement as Attachment No. 2 and incorporated by this reference, or comparable income certification form required by TCAC or other governmental agencies.
1.15. Liability Insurance . Commercial general liability insurance against claims for bodily injury, personal injury, death, or property damage occurring upon, in, or about the Property, the Project or adjoining streets or passageways, at least as broad as Insurance Services Office Occurrence Form CG0001, with a minimum liability limit of Two Million Dollars ($2,000,000) for any one occurrence and which may be provided through a combination of primary and excess or umbrella insurance policies. If commercial general liability insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply separately to the Project or the general aggregate limit shall be twice the required minimum liability limit for any one occurrence.
1.16. Manager Unit . The one (1) Three Bedroom Unit within the Project reserved exclusively for use by the on -site manager employed by the Owner or the Property Manager, as applicable, which will be neither income restricted or otherwise subject to the affordability restrictions set forth in this Regulatory Agreement.
1.17. One Bedroom Unit . Any one of the one bedroom residential accommodations within the Project.
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1.18. Project. The operation of a multi-family rental housing project which shall include not less than 50 units, ninety-eight percent (98%) (not less than 49 units) of which shall be rented to Qualified Households at Affordable Rents, and all related on - and off-site improvements, as more particularly described in the Affordable Housing Agreement.
1.19. Property. Approximately 1.6 acres of land area located in the City of Lake Forest, County of Orange, State of California, is proposed to be developed as Project by Owner, more particularly described in the legal description attached hereto as Attachment No. 1.
1.20. Property Insurance . Insurance providing coverage for the Property and all improvements on or to the Property against loss, damage, or destruction by fire and other hazards encompassed under the broadest form of property insurance coverage then customarily used for like properties in the County of Orange, excluding coverage for earthquake, terrorism, theft and other perils, as reasonably approved by the City, in an amount equal to one hundred percent (100%) of the replacement value (without deduction for depreciation) of all improvements comprising the Project (excluding excavations and foundations) and in any event sufficient to avoid co -insurance and with no co -insurance penalty provision, with “ordinance or law” coverage. To the extent customary for like properties in the County of Orange at the time, such insurance shall include coverage for explosion of steam and pressure boilers and similar apparatus located on the Property; an “increased cost of construction” endorsement; and an endorsement covering demolition and cost of debris removal, all subject to policy sublimits.
Property Insurance shall also include rental or business interruption insurance in an amount, at least equal to the average annual gross income from the Project for the preceding three (3) calendar years and providing for a 12-month extended period of indemnity.
1.21. Qualified Households . A household that (1) intends to reside in the Qualifying Unit; and (2 ) whose income does not exceed the maximum income allowable for the subject Qualifying Unit.
1.22. Qualifying Units. The 49 units of the 50 units comprised of:
15- One Bedroom Units occupied by Permanent Supportive Housing Households 5- One Bedroom Units occupied by 50% AMI Households;
2- Two Bedroom Units occupied by 30% AMI Households;
1- Two Bedroom Units occupied by 50%AMI Households;
13- Two Bedroom Units occupied by 60%AMI Households;
2- Three Bedroom Units occupied by 30% Households;
3- Three Bedroom Units occupied by 60% Households;
2- Three Bedroom Units occupied by 70%AMI Households;
6- Three Bedroom Units occupied by 80%AMI Households;
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All within the Project restricted to occupancy by Qualified Households as set forth in Section 6.
1.23. Tax Credits. An allocation from TCAC of 4% or 9% federal low income housing tax credits to finance a portion of the costs of the Project and/or an allocation of State of California tax credits , in accordance with Section 42 of the Internal Revenue Code of 1986, as amended, all associated Internal Revenue Service regulations and all associated TCAC regulations.
1.24. TCAC. The California Tax Credit Allocation Committee or its successor in function.
1.25. Term. The period of time following the date of recordation of this Regulatory Agreement, and ending on the fifty -fifth (55th) anniversary of issuance by the City of the Certificate of Completion . Notwithstanding the generality of the foregoing, however, affordability, occupancy, and residential requirements contained in this Regulatory Agreement will be suspended until such time as Owner completes construction of the Project on the Site in compliance with the applicable provisions of the Affordable Housing Agreement, as may be evidenced by the City’s issuance of the Certificate of Completion.
1.26. Three Bedroom Unit. Any one of the three bedroom residential accommodations within the Project.
1.27. Two Bedroom Unit . Any one of the two bedroom residential accommodations within the Project.
1.28. Workers Compensation Insurance . Workers compensation insurance complying with the provisions of California law and an employer’s liability insurance policy or endorsement to a liability insurance policy, with a minimum liability limit of One Million Dollars ($1,000,000) per accident for bodily injury or disease, covering all employees of the Owner.
2. Reservation of Property for Affordable Housing . Except as provided in Section 1.25 above, the Owner covenants and agrees to reserve and restrict the Property for construction of the Project and, thereafter, reserve and restrict use and residential occupancy of the Qualifying Units by households who, at the time of initial occupancy of a Qualifying Unit and continuously thereafter (subject to the other provisions of this Regulatory Agreement), until the end of the Term, are members of a Qualifying Household. One (1) Three Bedroom Unit within the Project may be used as a Manager Unit at any given time and will not be subject to income or occupancy restrictions provided that no Qualifying Unit shall be used as a Manager Unit. Further, unless the City in its discretion permits a different use of the space , one office within the Project shall be provided at no cost or liability to the police department for sole use by the police department for any and all purposes deemed necessary or convenient by the police department in perpetuity. The police department shall either be the police department of the City or any police department that the City contracts with for police services.
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3. Affordable Multi-Family Residential Rental Property Restrictive Covenant . The Owner covenants to and for the benefit of the City that the Owner shall develop, own, manage and operate, or cause the management and operation of, the Project to provide multi -family residential rental housing in the Qualifying Units only to Qualifying Households at an Affordable Rent. The Owner hereby confirms and remakes its covenant set forth in Section s 3 and 4 of the Affordable Housing Agreement to develop the Property with the Project and such covenant is incorporated into this Regulatory Agreement in its entirety by this reference. The Owner will not knowingly permit any Qualifying Unit to be used on a transient basis and will not lease or rent any Qualifying Unit for an initial period of more than twelve (12) months . No Qualifying Unit will, at any time, be leased or rented for use as a hotel, motel, time share, dormitory, fraternity house, sorority house, rooming house, hospital, nursing home, sanitary or rest home.
4. Continuous Operation Covenant. The Owner covenants to and for the benefit of the City to cause the Project to be continuously operated, in accordance with the other provisions of this Regulatory Agreement, throughout the Term.
5. Abandonment. The Owner shall not abandon or surrender the operation of all or any part of the Project during the Term, except due to material casualty or condemnation.
6. Rental of Qualifying Units . The Owner covenants that each Qualifying Unit shall be occupied or available for occupancy by a Qualifying Household at an Affordable Rent on a continuous basis throughout the Term, in accordance with the following tenant income level mix:
6.1. No more than Fifteen (15) of the One Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are Permanent Supportive Housing Households; and
6.2. Five (5) of the One Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 50% Households; and
6.3. Two (2) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 30% Households; and
6.4. One (1) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 50% Households; and
6.5. Thirteen (13) of the Two Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 60% Households; and
6.6. Two (2) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 30% Households; and
6.7. Three (3) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 60% Households; and
6.8. Two (2) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 70% Households; and
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6.9. Six (6) of the Three Bedroom Units shall be occupied or available for occupancy by Qualifying Households that are 80% Households; and
7. Affordable Rent. The monthly rent charged to a Qualifying Household for the occupancy of a Qualifying Unit shall never exceed an Affordable Rent for such Qualifying Unit set forth in Section 1.5.
7.1. Rent for Qualifying Units may be increased only once per calendar year, based on changes in Area Median Income; provided that the rent for each Qualifying Unit must never exceed an Affordable Rent for the Qualifying Unit as necessary to maintain the tenant income mix specified in Section 6.
7.2. Determination of Qualifying Household income shall be made by the Owner at the time of initial application by an individual or family for occupancy of a Qualifying Unit . At the time of initial application, the Owner shall require an applicant to complete the Income Certification Form and certify the accuracy of the information provided on such form . Each calendar year during the Term, Owner’s lease or occupancy agreement shall require each Qualifying Household occupying a Qualifying Unit to recertify the Qualifying Household’s income on the Income Certification Form. The Owner shall make a good faith effort to verify the accuracy of income information provided in any Income Certification Form by an applicant for occupancy of a Qualifying Unit or by a Qualifying Household occupying a Qualifying Unit, by taking one or more of the following steps, as reasonably required or indicated: (1) obtain an income tax return and copy of each W2 Wage and Earnings Statement for the most recently concluded income tax year; (2) conduct a credit reporting agency or similar search; (3) obtain an income verification form from the applicant’s or the Qualifying Household’s current employer(s); (4) obtain an income verification form from the United States Social Security Administration and/or the California Department of Social Services, if the applicant or the Qualifying Household receives assistance from either of such agencies; or (5) if the applicant or an adult member of a Qualifying Household is unemployed and has no such income tax return, obtain another form of independent verification. For purposes of this Section 7.2, the Owner may conclusively rely upon the evidence of the age of the occupant(s) of a Qualifying Unit as presented in a valid California Driver’s License, other form of identification issued by the State of California or the United States Government, which includes a date of birth. All such verification information shall only be obtained by the Owner after obtaining the applicant’s or the Qualifying Household’s written consent for the release of such information to the Owner .
Failure to consent in writing to the release of such income verification information to the Owner may disqualify an applicant for occupancy of a Qualifying Unit or be grounds for termination of Qualifying Household’s occupancy of a Qualifying Unit.
7.3. The Qualifying Units are not specifically assigned to any qualifying income category (i.e., 30% Household, 40% Household , 50% Household , 60% Household, 70% Household or 80% Household). The restricted income level of each Qualifying Unit may change as Qualifying Units become vacant, a Qualifying Household tenant’s income changes or other Qualifying Units are occupied by Qualifying Households . In all circumstances, though, the rent for each Qualifying Unit shall be an Affordable Rent for the Qualifying Unit a s necessary to maintain the restricted income tenant mix required under Section 6 . If, upon any recertification, the income of a previously Qualifying Household exceeds one hundred forty percent (140%) of Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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the qualifying income for a Qualifying Household, then the Owner or Property Manager shall notify such household that its lease for its Qualifying Unit will not be renewed upon the expiration of its lease, unless the household again becomes a Qualifying Household upon recertification prior to the expiration of its lease. In any event, if the income category of a Qualifying Household upon recertification is different from the previous income of the Qualifying Household, the Owner or Property Manager shall rent the next available Unit to a Qualifying Household with an income level that will maintain the tenant income level mix set forth in Section 6. To the extent the federal low -income housing tax credit requirements conflict with the requirements in this Section 7.3 relative to the continued occupancy by households that do not qualify as Qualifying Households, the federal low-income housing tax credit requirements shall apply in place of the provisions in this Section 7.3.
7.4. The Owner shall maintain on file all Income Certification Forms completed by applicants for occupancy of Qualifying Units and by Qualifying Households that occupied or are occupying Qualifying Units in accordance with Section 6 and shall provide copies of the rent roll and Income Certification Forms to the City for its review and approval within fifteen (15) days following Notice from the City to the Owner.
7.5. The Owner and each Qualifying Household occupying a Qualifying Unit shall permit the City to conduct inspections of the Property, the Project and each Qualifying Unit, from time-to-time, for purposes of verifying compliance with this Regulatory Agreement, upon fifteen (15) days prior written notice from the City to the Owner.
7.6. The Owner shall submit its first Annual Report to the City on the April 30th immediately following the issuance of the final Certificate of Completion for the Project by the City. Thereafter, on each April 30 during the Term, the Owner shall submit an Annual Report to the City. The City shall maintain the confidentiality of the information contained in any Annual Report specifically relating to any particular Qualifying Household occupying a Qualifying Unit, to the extent reasonably allowed by Law, as determined by the City’s general or special counsel.
7.7. City warrants that it will provide Owner with reasonable notice of any unauthorized, unlawful disclosure of Income Certification Forms or related Tenant records provided to City by Owner in conformance with this Section 7 .7. Under such circumstances, City holds Owner harmless from any and all damages resulting from any such unauthorized and illegal disclosure contemplated by this Section 7.7 for Income Certification Forms or related Tenant records while in City’s possession. Owner warrants and acknowledges that City is a California public agency subject to State open government laws, including the California Public Records Act (Gov. Code § 6250, et. seq.).
8. The Owner Covenant Regarding Lease of Qualifying Units . The Owner, for itself, its successors and assigns, covenants and agrees that, if any Qualifying Unit is rented or leased during the Term, the rental or lease of the Qualifying Unit shall be accomplished through a written lease agreement and all of the following restrictions shall apply:
8.1. A Qualifying Household shall be the record tenant and only occupant of the Qualifying Unit.
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8.2. The lease for each Qualifying Unit shall be for an initial term of not more than twelve (12) months.
8.3. Each lease for a Qualifying Unit shall contain all of the following provisions:
8.3.1. An agreement authorizing the Owner to immediately terminate the tenancy of a Qualifying Household occupying a Qualifying Unit, where one or more members of that Qualifying Household misrepresented any fact material to the qualification of such household as a Qualifying Household;
8.3.2. An agreement providing that each Qualifying Household occupying a Qualifying Unit shall be subject to annual certification or recertification of income as a condition to continued occupancy of the Qualifying Unit;
8.3.3. An agreement providing that each Qualifying Household occupying a Qualifying Unit may be subject to rental increases in accordance with this Regulatory Agreement; and
8.3.4. Each tenant of a Qualifying Unit shall be required to execute a “crime free addendum” as part of the rental agreement or lease.
8.3.5. An agreement providing that the Owner will not discriminate on the basis of race, color, creed, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status , source of income, disability, genetic information or receipt of public assistance or housing assistance in connection with rental of a Qualifying Unit, or in connection with the employment or application for employment of persons for operation and management of the Project, and all contracts, applications and leases entered into for such purposes shall contain similar non-discrimination clauses to such effect.
8.3.6. Each lease shall contain a n otice that the City and its employees and authorized agents have the right to conduct code compliance and/or code enforcement inspections of the Project and the units, as provided more specifically in Section 11.4 of this Regulatory Agreement.
8.4. The Owner shall not terminate the tenancy or refuse to renew the lease or rental agreement of a Qualifying Household except for: (i) serious or repeated violations of the terms and conditions of the lease; (ii) because the previously Qualifying Household is no longer a Qualifying Household; (iii) for violation of applicable Federal, State, or local law; or (iv) for other good cause. The Owner shall follow all applicable laws in connection with termination of the tenancy of a Qualifying Household or a refusal to renew the lease or rental agreement of a Qualifying Household.
8.5. Tenant Selection Policies and Criteria . The Owner shall adopt written tenant selection policies and criteria that:
8.5.1. are consistent with the purpose of providing affordable rental housing for Qualifying Households at an Affordable Rent;
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8.5.2. are reasonably related to tenant eligibility and ability to perform the obligations of the lease for a Qualifying Unit;
8.5.3. subject to applicable fair housing laws, give reasonable preference and consideration to the housing needs of households residing in the City of Lake Forest, including those that are involuntarily displaced by natural disaster, or by activities of the City, including but not limited to priority placement on a written waiting list of available units;
8.5.4. subject to applicable fair housing laws, give reasonable preference and consideration to the housing needs of households residing in , employed in, or offered employment in the City of Lake Forest , including but not limited to priority placement on a written waiting list of available units;
8.5.5. provide for the selection of tenants from a written waiting list in the chronological order of their application subject to Section s 8.5.3 and 8.5.4 , insofar as is practicable;
8.5.6. give prompt written notice to any rejected applicant of the grounds for rejection;
8.5.7. provide for all of the Qualifying Units to be available for occupancy on a continuous basis to Qualifying Households at an Affordable Rent; and
8.5.8. do not give preference to any particular class or group of persons in leasing or renting the Qualifying Units, except as provided in Section s 8.5.3 and 8.5.4 and to the extent that a tenant must be a Qualifying Household.
9. Non-Discrimination. All units in the Project shall be available at an Affordable Rent for occupancy on a continuous basis to Qualified Households. Except as provided in Section s 8.5.3 and 8.5.4, the Owner shall not give preference to any particular class or group of persons in renting the units in the Project. There shall be no discrimination against or segregation of any person or group of persons, on account of race, color, creed, religion, sex, gender, gender identity, gender expression, sexual orientation, marital status, national origin, ancestry, familial status, source of income, disability, or genetic information in the leasing, subleasing, transferring, use, occupancy, tenure, or enjoyment of any Unit. Neither the Owner nor any person claiming under or through the Owner , shall establish or permit any such practice or practices of discrimination or segregation with reference to the selection, location, number, use, or occupancy, of tenants, lessees, sublessees, subtenants, or vendees of any Unit or in connection with the employment of persons for the operation and management of any Unit, the Project or the Property. All deeds, leases or contracts made or entered into by the Owner as to the units, the Project or the Property or any portion thereof, shall contain covenants prohibiting discrimination, as prescribed by this Regulatory Agreement. The Owner shall include a statement in all advertisements, notices and signs for the availability of units in the Project for rent to the effect that the Owner is an Equal Housing Opportunity Provider.
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10. Equal Housing Notice . Provide for a statement in all advertisements, notices and signs for the availability of Qualifying Units for lease or rent to the effect that the Owner is an equal housing opportunity provider, and include an equal housing opportunity logotype in all notices, signs and advertisements in print media for the Qualifying Units.
11. Development and Management of the Project.
11.1. Management of Project ; Property Manager . Owner shall manage or cause the Project, and all appurtenances thereto that are a part of the Project, to be managed in a prudent and business -like manner, consistent with good property management standards for other comparable first quality, well -managed affordable rental housing projects in the County of Orange. Owner may contract with a property management company or property manager, (a “Property Manager”) to operate and maintain the Project; provided, however, the selection and hiring of the Property Manager (and each successor or assignee), including any Affiliate, is and shall be subject to prior written approval of the City Manager (or designee) in his or her discretion. National Community Renaissance of California shall be deemed to be an approved Property Manager. The Property Manager shall manage the Project in accordance with the definitions of Affordable Rent , the tenant selection requirements , and the definitions relating to income contained herein and in the Affordable Housing Agreement. The Property Manager shall be responsible for management of the Project, including, without limitation, the selection of Qualified Households, certification and recertification of household size, income, gender and the age of the head of household and relation of head of household to the household, of all Qualified Households, evictions, collection of rents and deposits, maintenance, landscaping, routine and extraordinary repairs, replacement of capital items, and security. The City shall have bear no responsibility for the management or operation of the Project or the Property. Owner shall conduct due diligence and background evaluation of any potential third -party property manager or property management company to evaluate experience, references, credit worthiness, and related qualifications as a property manager. Any proposed property manager shall have significant and relevant prior experience with affordable housing projects and properties comparable to the Project and the references and credit record of such property manager/company shall be investigated (or caused to be investigated) by Owner prior to submitting the name and qualifications of such proposed property manager to the City Manager for review and approval. A complete and true copy of the results of such background evaluation shall be provided to the City Manager. Approval of a Property Manager by the City Manager shall not be unreasonably delayed but shall be in his/her sole reasonable discretion, and the City Manager shall use good faith efforts to respond as promptly as practicable in order to facilitate effective and ongoing property management of the Project on either a temporary or permanent basis. The replacement of a Property Manager by Owner and/or the selection by Owner of any new or different Property Manager during the Term shall also be subject to the foregoing requirements, except in the case of temporary management by a lender or limited partner of Owner, which shall be immediately submitted to City for approval and will not last longer than 30 days.
11.2. Property Management Plan. Within the time set forth in the Affordable Housing Agreement, Owner shall prepare and submit to the City Manager for review and approval, a management plan for the Project which must include a detailed plan and strategy for long term marketing, operation, maintenance, repair and security of the Project, inclusive of social services Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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for the residents of the units, on -site parking policies, and the method of selection of tenants, rules and regulations for tenants, and other rental policies for the Project (“Property Management Plan”). The City Manager shall review and shall act reasonably to approve or disapprove the Property Management Plan within a reasonable time. The approval of the Property Management Plan is a necessary condition precedent to approval by City of Project building plans.
Subsequent to approval of the Property Management Plan by the City Manager the ongoing management and operation of the Project shall be in compliance with the approved Property Management Plan. During the Term, Borrower and its Property Manager may from time to time submit to the City Manager proposed amendments to the Property Management Plan, the implementation of which shall also be subject to the prior written approval of the City Manager.
11.3. Gross Mismanagement . During the Term, and in the event of “Gross Mismanagement” (as defined below) of the Project, the City Manager and/or the City shall have and retain the authority to direct and require any condition(s), acts, or inactions of Gross Mismanagement to cease and/or be corrected immediately, and further to direct and require the immediate removal of the Property Manager and replacement with a new qualified and approved Property Manager, if such condition(s) is/are not ceased and/or corrected after expiration of thirty (30) days from the date of written notice from the City Manager. If Owner or Property Manager has commenced to cure such Gross Mismanagement condition(s) on or before the 20th day from the date of written notice (with evidence of such submitted to the City Manager), but has failed to complete such cure by the 30th day (or such longer period if the cure cannot reasonably be accomplished in thirty (30) days as reasonably determined by the non -defaulting party), then Owner and its Property Manager shall have an additional ten (10) days to complete the cure of Gross Mismanagement condition(s). In no event shall any condition of Gross Mismanagement continue uncured for a period exceeding forty -five (45) days from the date of the initial written notice of such condition(s), except that the conditions described in subdivisions
11.3.4 and 11.3.5 below may exist for up to, but no longer than, seventy -five (75) days without triggering the City’s right to remove the Property Manager as described in the immediately following sentence as long as Owner is diligently working to cure such conditions of Gross Mismanagement. If such condition(s) do persist beyond such period, the City Manager shall have the sole and absolute right to immediately and without further notice to Owner (or to Property Manager or any other person/entity) to remove the Property Manager and replace the Property Manager with a new property manager of the City Manager’s selection at the sole cost and expense of Owner. If Owner takes steps to select a new Property Manager that selection is subject to the requirements set forth above for selection of a Property Manager.
For purposes of this Regulatory Agreement, the term “ Gross Mismanagement ” shall mean management of the Project in a manner which violates the terms and/or intention of this Agreement to operate a first quality affordable housing complex, and shall include, but is not limited to, any one or more of the following:
11.3.1. Leasing of a unit (other than one Manager’s Unit) to tenants who exceed or households that do not qualify under the Qualifying Unit thresholds (except if such action was based on fraudulent documents submitted by such tenant in the course of application for occupancy of a unit, which could not be discovered by the Property Manager initially through the exercise of ordinary and customary due diligence); Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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11.3.2. Allowing tenants to exceed the prescribed occupancy levels without taking immediate action to stop such overcrowding consistent with applicable laws;
11.3.3. Under-funding required reserve accounts;
11.3.4. Failing to timely maintain the Project in accordance with the Property Management Plan;
11.3.5. Failing to submit timely and/or complete annual reports to the City as required herein;
11.3.6. Fraud or embezzlement of Project funds, including without limitation funds in the reserve accounts;
11.3.7. Failing to fully cooperate with the Orange County Sheriff’s Department (the entity currently providing law enforcement services to the City) or other local law enforcement agency(ies) with jurisdiction over the Project, in maintaining a crime - free environment within the Project;
11.3.8. Failing to fully cooperate with the Orange County Fire Authority or other local public safety agency(ies) with jurisdiction over the Project, in maintaining a safe and accessible environment within the Project; and
11.3.9. Failing to fully cooperate with local health and safety enforcement agency(ies) with jurisdiction over the Project, in maintaining a decent, safe and sanitary environment within the Project.
Notwithstanding the requirements of the Property Manager to correct any condition of Gross Mismanagement as described above, Owner is obligated and shall use its reasonable best efforts to correct any defects in property management or operations at the earliest feasible time and, if necessary, to replace the Property Manager as provided above. Owner shall include advisement and provisions of the foregoing requirements and requirements of this Agreement within any contract between Owner and its Property Manager for the Project.
11.4. Code Enforcement . Owner acknowledges and agrees that the City, and its employees and authorized agents, shall have the right to conduct code compliance and/or code enforcement inspections of the Project and the units, both exterior and interior, at reasonable times and upon reasonable notice (not less than forty -eight (48) hours’ prior notice, except in an emergency) to Owner and/or an individual tenant. If such notice is provided by City representative(s) to Owner, then Owner (or its Property Manager) shall immediately and directly advise any affected tenant of such upcoming inspection and cause access to the area(s) and/or unit(s) at the Project to be made available and open for inspection. Owner shall include express advisement of such inspection rights within the lease/rental agreements for each unit in the Project in order for each and every tenant and tenant household to be aware of this inspection right.
11.5. Onsite Services. Owner shall provide a variety of social services at the Project.
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to the needs of the residents of the Project which, in addition to including all of the services listed in Owner’s application for Tax Credits, may include the following services: after school programs of an ongoing nature for school age children, and the availability of a bona fide services coordinator or social worker to the tenants. Owner shall ensure that all personnel providing or coordinating all social services shall be adequately trained and counseled. Within thirty (30) days after Owner has initially leased fifty percent (50%) of the units, Owner shall provide City with a list and summary of the social services Owner will provide at the Project.
Owner shall promptly notify the City, in writing, whenever Owner anticipates making any changes to Owner’s social services program, which notification shall set forth, with specificity, the anticipated changes. Borrower shall also provide to the City, an annual an Economic Mobility Report (“Report”). This Report will summarize program activities designed to encourage self -sufficiency and promotion to market -rate housing. The Report will include information regarding the programs offered, the attendance, and number of residents that successfully transitioned to market-rate housing.
11.6. Insurance.
11.6.1. Required Insurance. Owner shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, during the entire term of this Agreement, duplicate originals or appropriate endorsements of commercial general liability insurance policies in the amount of at least Two Million Dollars ($2,000,000) combined single limit, naming City and its officers, employees, and agents as additional insureds or co -insureds.
Owner shall also furnish or cause to be furnished to City evidence of builder’s risk coverage written on a completed value basis in an amount equal to the full replacement cost of the improvements with coverage available on the so -called non-reporting “all risk” form of policy, including coverage against collapse, fire, and water damage, with such insurance to be in such amounts and form and written by such companies as shall be approved by City. Such policy shall name City as a loss payee. The foregoing insurance policies:
11.6.1.1. shall be primary insurance and not contributory with any other insurance which City may have;
11.6.1.2. shall contain no special limitations on the scope of protection afforded to City and its officers, employees, agents, and representatives;
11.6.1.3. shall be “date of occurrence” and not “claims made” insurance;
11.6.1.4. shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insurer’s liability;
11.6.1.5. shall provide that the policy will not be cancelled by the insurer or Borrower unless there is a minimum of thirty (30) days prior written notice to City;
11.6.1.6. shall be written by a good and solvent insurer admitted in California and registered with the California State Department of Insurance; and
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11.6.1.7. shall be endorsed to state that any failure to comply with the reporting provisions of the policies shall not affect coverage provided to City.
Owner shall also furnish or cause to be furnished to City evidence reasonably satisfactory to City that Owner’s Contractor carries workers’ compensation insurance as required by law.
Owner agrees that the provisions of this Section 11. 6.1 shall not be construed as limiting in any way the extent to which Owner may be held responsible for the payment of damages to any persons or property resulting from Owner’s activities or the activities of any person or persons for which Owner is otherwise responsible. No later than five (5) days after the Effective Date, Owner shall provide evidence of the above -required insurance (such as Certificates of Insurance of appropriate insurance binders) and obtain approval thereof from City, which approval shall not be unreasonably withheld or delayed and may be waived in City’s sole and absolute discretion. Evidence of builder’s risk coverage may be provided after Owner receives all necessary construction financing.
11.6.2. Deliveries to the City. The Owner shall deliver to the City evidence of all insurance policies required by this Regulatory Agreement. No later than three (3) days before any insurance required by this Regulatory Agreement expires, is cancelled or its liability limits are reduced or exhausted, the Owner shall deliver to the City evidence of the Owner ’s maintenance of all insurance this Regulatory Agreement requires. Each insurance policy required by this Regulatory Agreement shall be endorsed to state that coverage shall not be cancelled, suspended, voided, reduced in coverage or in limits, except after thirty (30) calendar days’ advance written notice of such action has been given to the City by certified mail, return receipt requested; provided that if a thirty (30) days’ notice of cancellation endorsement is not available the Owner shall notify the City of this unavailability in writing and shall forward any notice of cancellation to the City within two (2) business days from date of receipt by the Owner ; and further provided, however, that only ten (10) days’ advance written notice shall be required for any such action arising from non -payment of the premium for the insurance. Phrases such as “endeavor to” and “but failure to mail such Notice shall impose no obligation or liability of any kind upon the company” shall not be included, to the extent commercially available, in the cancellation wording of any certificates or policies of insurance applicable to the City Parties pursuant to this Regulatory Agreement.
11.6.3. Waiver of Certain Claims . The Owner shall cause each insurance carrier providing insurance coverage under this Regulatory Agreement to endorse their applicable policy(ies) with a Waiver of Subrogation with respect to the City Parties, if not already in the policy. To the extent that the Owner obtains insurance with a Waiver of Subrogation, the parties release each other, and their respective authorized representatives, from any claims for damage to any person or property to the extent such claims are paid by such insurance policies obtained pursuant to and in satisfaction of the provisions of this Regulatory Agreement.
11.6.4. No Claims Made Coverage . None of the insurance coverage required under this Regulatory Agreement may be written on a claims-made basis.
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11.6.5. Fully Paid and Non-Assessable. All insurance obtained and maintained by the Owner pursuant to this Section 11.6 shall be fully paid for and non -assessable. However, such insurance policies may be subject to insurer audits.
11.6.6. City Option to Obtain Coverage . During the continuance of an Event of Default arising from the failure of the Owner to carry any insurance required by this Regulatory Agreement, the City may, at its option, purchase any such required insurance coverage and the City shall be entitled to immediate payment from the Owner of any premiums and associated reasonable costs paid by the City for such insurance coverage. Any amount becoming due and payable to the City under this Section 11.6.6 that is not paid within fifteen (15) calendar days after written demand from the City for payment of such amount, within an explanation of the amounts demanded, will bear interest from the date of the demand at the rate of eight percent (8%) per annum or the maximum interest rate allowed by applicable law, whichever is less. Any election by the City to purchase or not to purchase insurance otherwise required by the terms of this Regulatory Agreement to be carried by the Owner shall not relieve the Owner of its obligation to obtain and maintain any insurance coverage required by this Regulatory Agreement.
11.6.7. Deductibles and Self -Insured Retentions. Any deductibles or self -insured retentions under insurance policies required by this Regulatory Agreement shall be declared to , and reasonably approved by, the City. The Owner shall pay all such deductibles or self -insured retentions regarding the City Parties or, alternatively, the insurer under each insurance policy required by this Section 11.2 shall eliminate such deductibles or self -insured retentions with respect to the City Parties.
11.6.8. No Separate Insurance . The Owner shall not carry separate or additional insurance concurrent in form or contributing in the event of loss with that required under this Regulatory Agreement, unless the City is made an additional insured thereon, as required by this Regulatory Agreement.
11.6.9. Insurance Independent of Indemnification . The Owner’s Liability Insurance policy shall contain contractual liability coverage for the Owner’s indemnity obligations under this Regulatory Agreement. The Owner’s obtaining or failure to obtain such contractual liability coverage shall not relieve the Owner from nor satisfy any indemnity obligation of the Owner under this Regulatory Agreement. The insurance requirements of this Regulatory Agreement are independent of the Owner indemnification and other obligations under this Regulatory Agreement and shall not be construed or interpreted in any way to satisfy, restrict, limit, or modify the Owner’s indemnification or other obligations or to limit the Owner’s liability under this Regulatory Agreement, whether within, outside, or in excess of such coverage, and regardless of solvency or insolvency of the insurer that issues the coverage; nor shall the provision of such insurance preclude the City from taking such other actions as are available to it under any other provision of this Regulatory Agreement or otherwise at law or in equity.
11.6.10. Nature of Insurance . The policies of insurance required by this Regulatory Agreement shall be issued by carriers that: (a) are listed in the current “Best’s Key Rating Guide —Property/Casualty—United States & Canada” publication (or its equivalent, if such publication ceases to be published) with a minimum financial strength rating of “A -” and a Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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minimum financial size category of “XI” (exception may be made for the California Compensation Insurance Fund when not specifically rated); and (b) are authorized to do business in California. The Owner may provide any insurance under a “blanket” or “umbrella” insurance policy, provided that: (i) such policy or a certificate of such policy shall specify the amount(s) of the total insurance allocated to the Property and the Project, which amount(s) shall equal or exceed the amount(s) required by this Regulatory Agreement; and (ii) such policy otherwise complies with this Regulatory Agreement.
12. Maintenance of the Project . The Owner , for itself, its successors and assigns, hereby covenants and agrees that the exterior areas of the Project which are subject to public view (e.g.:
all improvements, paving, walkways, landscaping, and ornamentation) shall be maintained in good repair and in a neat, clean and orderly condition, ordinary wear and tear excepted. In the event that at any time during the Term, there is an occurrence of an adverse condition on any area of the Project which is subject to public view in contravention of the general maintenance standard described above (the “Maintenance Deficiency”), then the City shall notify the Owner in writing of the Maintenance Deficiency and give the Owner thirty (30) calendar days from the date of such notice to cure the Maintenance Deficiency as identified in the notice. “Maintenance Deficiency” includes, without limitation, the following inadequate or non -conforming property maintenance conditions and/or breaches of residential property use restrictions: (i) failure to properly maintain the windows, structural elements, and painted exterior surface areas of the units in a clean and presentable manner; (ii) failure to keep the common areas of the Project free of accumulated debris, appliances, inoperable motor vehicles or motor vehicle parts, or free of storage of lumber, building materials or equipment not regularly in use on the Property; (iii) failure to regularly maintain, replace and renew the landscaping in a reasonable condition free of weed and debris; and (iv) the use of garage areas on the Project for purposes other than the parking of motor vehicles and the storage of personal possessions and mechanical equipment of persons residing in the Project.
12.1. In the event the Owner fails to cure or commence to cure the Maintenance Deficiency within the time allowed, the City may thereafter conduct a public hearing following transmittal of written notice thereof to the Owner ten (10) calendar days prior to the scheduled date of such public hearing in order to verify whether a Maintenance Deficiency exists and whether the Owner has failed to comply with the provision of this Section 12. If, upon the conclusion of a public hearing, the City makes a finding that a Maintenance Deficiency exists and that there appears to be non -compliance with the general maintenance standard, as described above, then the City shall have the right to enter the Project (exterior areas of the Project which are subject to public view only) and perform all acts necessary to cure the Maintenance Deficiency, or to take other action at law or equity that the City may then have to accomplish the abatement of the Maintenance Deficiency. Any sum expended by the City for the abatement of a Maintenance Deficiency as authorized by this Section 12.1 shall become a lien on the Project. If the amount of the lien is not paid within thirty (30) calendar days after written demand for payment by the City to the Owner, the City shall have the right to enforce the lien in the manner as provided in Section 12.3.
12.2. Graffiti which is visible from any public right -of-way which is adjacent or contiguous to the Project shall be removed by the Owner from any exterior surface of a structure or improvement on the Project by either painting over the evidence of such vandalism with a Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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paint which has been color -matched to the surface on which the paint is applied, or graffiti may be removed with solvents, detergents or water as appropriate. In the event that graffiti is placed on the Project (exterior areas only) and such graffiti is visible from an adjacent or contiguous public right -of-way and thereafter such graffiti is not removed within seventy -two (72) hours following the time of its application, or the Owner ’s actual knowledge of its existence, whichever occurs later; then in such event and without notice to the Owner, the City shall have the right to enter the Project and remove the graffiti. Notwithstanding any provision of the Regulatory Agreement to the contrary, any sum expended by the City for the removal of graffiti from the Project as authorized by this Section 12.2 shall become a lien on the Project. If the amount of the lien is not paid within thirty (30) calendar days after written demand for payment by the City to the Owner , the City shall have the right to enforce its lien in the manner as provided in Section 12.3.
12.3. The parties hereto further mutually understand and agree that the rights conferred upon the City under this Section 12 expressly include the power to establish and enforce a lien or other encumbrance against the Property in the manner provided under California Civil Code Sections 2924, 2924b and 2924c, as such sections may be amended or superseded, in the amount as reasonably necessary to restore the Project to the maintenance standards required under this Section 12, including attorneys ’ fees and costs of the City associated with the abatement of the Maintenance Deficiency or removal of graffiti and the collection of the costs of the City in connection with such action. In any legal proceeding for enforcing such a lien against the Project, the prevailing party shall be entitled to recover its attorneys’ fees and costs of suit. The provisions of this Section 12 shall be a covenant running with the land for the Term and shall be enforceable by the City in its discretion, cumulative with any other rights or powers granted to the City under applicable law. Nothing in the foregoing provisions of this Section 12 shall be deemed to preclude the Owner from making any alterations, additions, or other changes to any structure or improvement or landscaping on the Project, provided that such changes comply with the zoning and development regulations of the City and other applicable law.
12.4. Capital Replacement Reserve Account . The Owner shall establish an account for the payment of repair and replacement of capital items ( the “Capital Replacement Reserve Account”) in an initial amount as required by the Institutional Lenders for the Project or the investor limited partner of the Owner . Each year thereafter, the Owner shall deposit into the Capital Reserve Replacement Account additional amounts as required by the Institutional Lenders for the Project or the investor limited partner of the Owner, but not less than $ 500 per Unit per year.
12.4.1. Capital Repairs and Replacements . Capital repairs and replacements shall include, but not be limited to, the following: wet and dry utilities; roof repair and replacement as necessary; repair and replacement of boilers and the major operating components thereof; stucco repair and replacement; exterior painting; replacement of carpeting and vinyl or other hard surface flooring; replacement of drapes; replacement of dishwashers, garbage disposals and other interior appliances; repair and replacement of heatin g, ventilating and air conditioning systems, equipment and components ; and installation of solar panels. All of the foregoing and other similar expenditures on the Project shall be considered to be qualifying capital repair and replacement expenses. Interior painting and servicing, repair or replacement of interior hardware shall not be considered to be a capital repair, but shall be ordinary operating expenses for the Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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Project. The Owner shall withdraw funds from the Capital Replacement Reserve Account to pay such capital repair and replacement expenses as the Owner may deem necessary for the purposes of meeting the maintenance and replacement obligations described herein.
12.4.2. Insured Depository . The Capital Replacement Reserve Account shall be maintained in a depository insured by an agency of the federal government.
12.4.3. Documentation. Annually, or more frequently at the City ’s, the Owner shall document the level of capital repairs and replacements for the preceding period. The Owner shall maintain and shall provide as requested documentation showing the quantity and price of items purchased, price of materials and the cost of contracted labor or other services incurred in connection with such capital repair and replacement, and such other items as the City may reasonably request.
12.4.4. Withdrawals from Reserve Account . On an annual basis, the Owner shall notify the City of the anticipated cash requirements which will need to be withdrawn from the Capital Replacement Reserve Account. Amounts so budgeted and approved by the City may be withdrawn by the Owner from the indicated Capital Replacement Reserve Account without further the City approval. Other withdrawals for unbudgeted, unanticipated or emergency Project expenditures may be withdrawn by the Owner without prior the City approval, but the Owner shall notify the City in writing within ten (10) calendar days after withdrawal. All amounts so withdrawn by the Owner shall be expended on the Project and in accordance with this Regulatory Agreement. Withdrawals in excess of Twenty -Five Thousand Dollars ($25,000) in any one calendar year shall be pre -approved by the City in its reasonable discretion, subject to the rights of any Senior Lenders or the investor limited partner of the Owner.
12.4.5. Interest Earned on Funds in the Capital Replacement Reserve Account .
Any interest or other earnings from sums deposited into the Capital Replacement Reserve Account shall be retained in and added to the balance in said account.
12.4.6. Capital Needs Assessment. If requested in writing by the City, the Owner shall deliver to the City , for the City ’s reasonable review and approval, a capital needs assessment (the “CNA”) no more often than every ten (10) years after the date of the Certificate of Completion for the Project. The CNA shall include an analysis of the Owner ’s actual expenditures for capital needs compared to the most recently approved CNA, the Owner ’s original operating budget and its then -current operating budget. Each CNA shall include a ten (10) year capital needs assessment or analysis of replacement reserve requirements prepared by a qualified third party in accordance with reasonable and customary standards for similar residential rental projects.
12.4.7. Displacement of Residents and Relocation . The Owner shall make reasonable best efforts to conduct capital repairs and replacements and ordinary repair and maintenance (collectively, the “Repairs”) in good faith and in a manner that does not result in the displacement of any of the residents of the Units. If any of the Owner’s actions to conduct Repairs result in displacement of any of the Units’ residents, the Owner shall notify the City in writing, prior to conducting such Repairs, of the identities of the residents to be displaced, the Units they will be displaced from, and the estimated length of time such residents shall be Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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displaced. If the displacement of the residents triggers relocation obligations, the Owner shall be responsible, at its sole cost and expense, for any and all such relocation obligations and related expenses. The Owner shall comply with all applicable federal, state and local laws, rules and regulations regarding such relocation obligations and related expenses, including any relocation requirements set forth by the City, includin g as set forth in the Affordable Housing Agreement .
The Owner shall defend, indemnify and hold harmless the City Parties from and against all liability for any relocation obligations and related expenses attributable to any Repairs.
13. Covenants to Run With the Land. The Owner and the City hereby declare their specific intent that the covenants, reservations and restrictions set forth herein are part of a plan for the promotion and preservation of affordable housing within the territorial jurisdiction(s) of the City and that each shall be deemed covenants running with the land and shall pass to and be binding upon the Property and each successor -in-interest of the Owner in the Property for the Term. The Owner hereby expressly assumes the duty and obligation to perform each of the covenants and to honor each of the reservations and restrictions set forth in this Regulatory Agreement. Each and every contract, deed or other instrument hereafter executed covering or conveying the Property or any interest therein shall conclusively be held to have been executed, delivered and accepted subject to such covenants, reservations, and restrictions, regardless of whether such covenants, reservations and restrictions are set forth in such contract, deed or other instrument.
14. Burden and Benefit . The City and the Owner hereby declare their understanding and intent that the burden of the covenants set forth herein touch and concern the land in that the Owner’s legal interest in the Property is affected by the affordable dwelling use and occupancy covenants hereunder. The City and the Owner hereby further declare their understanding and intent that the benefit of such covenants touch and concern the land by enhancing and increasing the enjoyment and use of the Property by the intended beneficiaries of such covenants, reservations and restrictions, and by furthering the affordable housing goals and objectives of the City and in order to make the Property available for acquisition by the Owner.
15. Defaults.
15.1. Events of Default . The occurrence of any of the following is a default and shall constitute a material breach of this Regulatory Agreement and, if not corrected, cured or remedied in the time period set forth in Section 15.2, shall constitute an “ Event of Default ” hereunder:
15.1.1. failure of the Owner or any person under its direction or control to comply with or perform when due any material term, obligation, covenant or condition contained in this Regulatory Agreement;
15.1.2. any warranty, representation or statement made or furnished to the City by the Owner under this Regulatory Agreement that is false or misleading in any material respect either now or at the time made or furnished;
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15.1.3. the dissolution or termination of the existence of the Owner as an ongoing business, insolvency, appointment of a receiver for any part of the Property of the Owner, any assignment for the benefit of creditors, any type of creditor workout or the commencement of any proceeding under any bankruptcy or insolvency laws by or against the Owner; or
15.1.4. an Event of Default pursuant to the Affordable Housing Agreement (until the termination thereof).
15.2. Notice of Default . The City shall give written notice of default to the Owner, in accordance with Section 22, stating that such notice is a “ Notice of Default ”, specifying the default complained of by the City and requiring the default to be remedied within thirty (30) calendar days of the date of the Notice of Default. Except as required to protect against further material damage, the City may not institute legal proceedings against the Owner until thirty (30) calendar days after providing the Notice of Default. Failure or delay in giving a Notice of Default shall not constitute a waiver of any default, nor shall it change the time of occurrence of the default. If the default specified in the Notice of Default is such that it is not reasonably capable of being cured within thirty (30) calendar days, and if the Owner initiates corrective action within said thirty (30) calendar day period and diligently works to effect a cure as soon as possible, then the Owner may have such additional time as authorized in writing by the City as reasonably necessary to complete the cure of the default prior to exercise of any other remedy for the occurrence of an Event of Default. Such authorization for additional time to cure shall not be unreasonably withheld, conditioned or delayed. The City shall give the investor limited partner or limited liability company in the Owner the following notice and cure rights:
15.2.1. The City will give the limited partner or limited liability company a copy of any Notice (at the limited partner's address provided in a notice by the Owner to the City) that the City gives to the Owner under this Regulatory Agreement, provided that Owner has provided the address and contact information for the investor limited partner or limited liability company in writing to the City;
15.2.2. The City will give the limited partner or limited liability company thirty (30) days after the limited partner's receipt of such Notice to cure a non -payment of any sum due under this Regulatory Agreement;
15.2.3. The City will give the limited partner or limited liability company sixty (60) days after the limited partner's or limited liability company’s receipt of such Notice to cure any other default under this Regulatory Agreement;
15.2.4. If a non -monetary default is incapable of being cured within sixty (60) days, the City will give the limited partner or limited liability company an additional ninety (90) days to cure such default provided the limited partner or limited liability company has commenced to cure such default and is diligently proceeding to cure such default through the end of such period; and
15.2.5. If the limited partner or limited liability company makes any such payment or otherwise cures such default, the City will accept such action as curing such default as if such payment or cure were made by the Owner.
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If the Owner fails to take corrective action relating to a default within thirty (30) calendar days following the date of Notice of Default (or to complete the cure within the additional as may be authorized by the City or set forth above for the limited partner of the Owner ), an Event of Default shall be deemed to have occurred.
15.3. Inaction Not a Waiver of Default . Any failure or delays by the City in asserting any of its rights and remedies as to any default shall not operate as a waiver of any default or of any such rights or remedies. Delays by the City in asserting any of its rights and remedies shall not deprive the City of its right to institute and maintain any actions or proceedings which it may deem necessary to protect, assert or enforce any such rights or remedies.
16. Remedies. Upon the occurrence of an Event of Default, the City shall, in addition to the remedial provisions of Section 12 as related to a Maintenance Deficiency at the Property, be entitled to seek any appropriate remedy or damages by initiating legal proceedings as follows: (i) by mandamus or other suit, action or proceeding at law or in equity, to require the Owner to perform its obligations and covenants hereunder, or enjoin any acts or things which may be unlawful or in violation of the rights of the City; or (ii) by other action at law or in equity as necessary or convenient to enforce the obligations, covenants and Agreements of the Owner to the City.
16.1. Rights and Remedies are Cumulative . The rights and remedies of the City as set forth in this Section 16 are cumulative and the exercise by the City of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the same default or any other default by the Owner.
16.2. Enforcement by Third Parties . No third party shall have any right or power to enforce any provision of this Regulatory Agreement on behalf of the City or to compel the City to enforce any provision of this Regulatory Agreement against the Owner or the Project.
17. Governing Law. This Regulatory Agreement shall be governed by the laws of the State of California and applicable federal laws, without regard to its conflicts of laws principles.
18. Amendment. This Regulatory Agreement may be amended after its recordation only by a written instrument executed by the Owner and the City.
19. Attorneys’ Fees. In the event that a party to this Regulatory Agreement brings an action to enforce any condition or covenant, representation or warranty in this Regulatory Agreement or otherwise arising out of this Regulatory Agreement, the prevailing party(ies) in such action shall be entitled to recover from the other party reasonable attorneys’ fees to be fixed by the court in which a judgment is entered, as well as the costs of such suit for the purposes of this Section 19, the words “reasonable attorneys’ fees,” in the case of the City, shall include the salaries, costs and overhead of the City Attorney as well as any other legal counsel hired by the City in such action, as allocated on an hourly basis.
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20. Severability. If any provision of this Regulatory Agreement shall be declared invalid, inoperative or unenforceable by a final judgment or decree of a court of competent jurisdiction such invalidity or unenforceability of such provision shall not affect the remaining parts of this Regulatory Agreement which are hereby declared by the parties to be severable from any other part which is found by a court to be invalid or unenforceable.
21. Time is of the Essence . For each provision of this Regulatory Agreement which states a specific amount of time within which the requirements thereof are to be satisfied, time shall be deemed to be of the essence.
22. Notices, Demands and Communications Between the Parties . Any and all notices submit ted by any party to another party pursuant to or as required by this Regulatory Agreement shall be dispatched by personally delivery; delivery through the United States mail, by registered or certified mail, postage prepaid; by means of prepaid overnight delivery service; or by email.
Notices shall be deemed given upon receipt in the case of personal delivery, two days after deposit in the mail, or the next business day in the case of email or overnight delivery. Such written notices, demands, and communications shall be sent in the same manner to such other addresses as any Party may from time to time designate in writing. Rejection, other refusal to accept or the inability to deliver any notice because of a changed address of which no notice was given or other action by a person or entity to whom notice is sent, shall be deemed receipt of the notice. Notices delivered electronically after 5:00 p.m. on a business day, or on a weekend or holiday, shall be deemed delivered at 8:00 a.m. on the first successive business day.
The following are the authorized a ddresses for the submission of n otices to the parties, as of the date of this Regulatory Agreement:
To the Owner: National Community Renaissance of California 9692 Haven Avenue, Suite 100
Rancho Cucamonga, CA 91730
Attn: Chief Financial Officer
Facsimile: (909) 483-2448
Email: ___________________
With copies to: National Community Renaissance of California 9692 Haven Avenue, Suite 100
Rancho Cucamonga, CA 91730
Attn: In-House Counsel
Facsimile: (909) 483-2448
Email: ___________________
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To the City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attention: Debra Rose, City Manager
Facsimile: (949) 461-3410
Email: [email protected]
With copies to: Best Best & Krieger LLP
18101 Von Karman Avenue, STE 1000
Irvine, CA 92612
Attention: Elizabeth Hull, Esq.
Facsimile: (949) 263-2608
Email: [email protected]
23. Force Majeure . Except as otherwise set forth in this Regulatory Agreement, this Regulatory Agreement and the obligations of any of the parties hereunder shall toll if such party is prevented or delayed from performance by reason of any cause beyond the reasonable control of such party including, but not limited to, acts of war, emergency, terrorism, bio -terrorism, governmental preemption in connection with a declared state or national emergency, disease (including, without limitation, delays arising out of the spread of COVID -19, such as, without limitation, delays in the responsiveness of, or the unavailability of, governmental authorities to grant permit applications or sign -offs, to perform inspections, or to record documents, or the unavailability of required meetings of representatives of governmental agencies necessary to act to grant any approvals) or by reason of any rule, order or regulation of any department or subdivision thereof of any governmental agency or by reason of the conditions of supply and demand which have been or are affected by war or other emergency described herein.
24. Recording. The parties hereto shall cause this Regulatory Agreement to be recorded in the official records of the County of Orange.
25. No Third Party Beneficiary . No claim as a third -party beneficiary under this Regulatory Agreement by any person, corporation or any other entity, shall be made or be valid against the City or the Owner.
26. Prohibition Against Transfer.
26.1. Except as expressly provided in Section 3 of the Deed of Trust , the Owner shall not, without prior written approval of the City, which may not be unreasonably withheld, delayed or conditioned: (i) assign or attempt to assign this Regulatory Agreement or any right herein; or (ii) make any total or partial sale, transfer, conveyance, lease, leaseback, or assignment of the whole or any part of the Property or the improvements thereon, with the exception of leases of the residential units as permitted by this R egulatory Agreement, or permit to be placed on any of the Property any unauthorized mortgage, trust deed, deed of trust, encumbrance or lien.
Notwithstanding anything to the contrary herein, Owner’s investor limited partner may, without City’s consent but upon written notice to City, transfer its interest to an Affiliate or remove the General Partner of Owner for cause and substitute said General Partner with an interim Affiliate Docusign Envelope ID: 22A5FDD6-5A18-4C1F-BBC6-80C1AAEB81F4 Item: 9
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of the investor limited partner in the case of a General Partner default (e.g., gross negligence, fraud, willful misconduct).
26.2. In the absence of specific written agreement or approval by the City , no unauthorized sale, transfer, conveyance, lease, leaseback or assignment of the Property shall be deemed to relieve the Owner or any other party from any obligations under this Regulatory Agreement.
27. City Approvals and Actions . The City Manager shall have the authority to make approvals, issue interpretations, waive provisions, grant extensions of time, approve amendments to this Regulatory Agreement and execute documents on behalf of the City (to the extent not provided otherwise in this Regulatory Agreement), including, without limitation, any documents necessary to implement any changes in the number or affordability of the Qualifying Units, as may be required by TCAC , so long as such actions do not reduce the length o f affordability of the Qualifying Units or add to the costs incurred or to be incurred by the City as specified herein.
The City Manager reserves the right, in his or her sole and absolute discretion, to submit any requested modification, interpretation, amendment or waiver to the City Council if the City Manager determines or believes that such action could increase the ri sk, liability or costs to the City, or reduce the length of affordability of the Project.
IN WITNESS WHEREOF, the Owner and the City have caused this Regulatory Agreement to be signed, acknowledged and attested on their behalf by duly authorized representatives in counterpart original copies which shall upon execution by all of the parties be deemed to be one original document.
[SIGNATURES ON FOLLOWING PAGES]
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CITY SIGNATURE PAGE
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
CITY:
CITY OF LAKE FOREST,
a California municipal corporation
By: Date:
Debra D. Rose
City Manager
ATTEST:
By: Date:
City Clerk
APPROVED AS TO FORM:
By: Date:
City Attorney
CITY OF LAKE FOREST HOUSING AUTHORITY:
By: Date:
Name: ________________________ Its: _____________________
ATTEST:
By: Date:
Secretary
APPROVED AS TO FORM:
By: Date:
Housing Authority Attorney
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OWNER SIGNATURE PAGE
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
OWNER:
NATIONAL COMMUNITY RENAISSANCE OF CALIFORNIA,
a California nonprofit public benefit corporation
By:
Michael M. Ruane, President
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CALIFORNIA ALL-PURPOSE NOTARY ACKNOWLEDGMENT NOTARY CIVIL CODE § 1189
STATE OF CALIFORNIA
COUNTY OF ___________
On _____________, before me, _______________________________, Notary Public, personally appeared ________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General
Attorney-In-Fact Number Of Pages
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CALIFORNIA ALL-PURPOSE NOTARY ACKNOWLEDGMENT NOTARY CIVIL CODE § 1189
STATE OF CALIFORNIA
COUNTY OF ___________
On _____________, before me, _______________________________, Notary Public, personally appeared ________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General
Attorney-In-Fact Number Of Pages
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above
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ATTACHMENT NO. 1
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ATTACHMENT NO. 1
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Property Legal Description
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 3, IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 140, PAGES 40 AND 41 OF PARCEL MAPS, RECORDS OF SAID ORANGE COUNTY.
ALSO EXCEPTING THEREFROM ALL MINERAL RIGHTS, INCLUDING WITHOUT
LIMITATION ALL OIL, GAS, HYDROCARBON, AND SIMILAR RIGHTS, AND ALL
WATER, WATER RIGHTS, GEOTHERMAL STEAM, POWER WITHIN OR UNDERLYING
SAID PROPERTY, TOGETHER WITH THE PERPETUAL RIGHT OF DEVELOPMENT THEREOF; PROVIDED, HOWEVER, THAT THE RIGHTS THEREIN RESERVED AND
EXCEPTED DO NOT INCLUDE THE RIGHT TO ENTER UPON THE SURFACE AND THE TOP 500 FEET OF THE SUBSURFACE OF SAID LAND, AS RESERVED IN DEED FROM OCCIDENTAL LAND, INC., A CALIFORNIA CORPORATION, RECORDED OCTOBER 14, 1977, IN BOOK 12414, PAGE 1152, OFFICIAL RECORDS.
APN 617-491-03; APN 617-491-04
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ATTACHMENT NO. 2
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ATTACHMENT NO. 2
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Certification of Tenant Eligibility
NOTE TO PROPERTY OWNER : This form is designed to assist you in computing Annual Income.
Re: Aspan Court Affordable Housing Project, Lake Forest, California I/We, the undersigned, state that I/we have read and answered fully, frankly and personally each of the following questions for all persons who are to occupy the unit being applied for in the property listed above. Listed below are the names of all persons who intend to reside in the unit:
1. 2. 3. 4. 5.
Names of
Members of
Household
Relationship
to Head of
Household Age
Social
Security
Number
Place of
Employment
6. Head of Household (check one):
Mother: ____
Father: ____
Other: _____________ (specify relationship – i.e. legal guardian, sister, brother, etc.)
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Income Computation
7. The total anticipated income, calculated in accordance with the provisions of this Section 7, of all persons over the age of 18 years listed above for the 12 -month period beginning the date that I/we plan to move into a unit is $ ____________________.
Included in the total anticipated income listed above are:
(a) all wages and salaries, overtime pay, commissions, fees, tips and bonuses and other compensation for personal services, before payroll deductions; (b) the net income from the operation of a business or profession or from the rental of real or personal property (without deducting expenditures for business expansion or amortization of capital indebtedness or any allowance for depreciation of capital assets); (c) interest and dividends (including income from assets excluded below); (d) the full amount of periodic payments received from social security, annuities, insurance policies, retirement funds, pensions, disability or death benefits and other similar types of period receipts, including any lump sum payment for the delayed start of a periodic payment; (e) payments in lieu of earnings, such as unemployment and disability compensation, workmen’s compensation and severance pay;
(f) the maximum amount of public assistance available to the above persons other than the amount of any assistance specifically designated for shelter and utilities; (g) periodic and determinable allowances, such as alimony and child support payments and regular contributions and gifts received from persons not residing in the dwelling; (h) all regular pay, special pay and allowances of a member of the Armed Forces (whether or not living in the dwelling) who is the head of the household or spouse; and (i) any earned income tax credit to the extent that it exceeds income tax liability.
Excluded from such anticipated income are:
(a) casual, sporadic or irregular gifts;
(b) amounts which are specifically for or in reimbursement of medical expenses; (c) lump sum additions to family assets, such as inheritances, insurance payments (including payments under health and accident insurance and workmen’s compensation), capital gains and settlement for personal or property losses;
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(d) amounts of educational scholarship paid directly to the student of the educational institution, and amounts paid by the government to a veteran for use in meeting the costs of tuition, fees, book and equipment. Any amounts of such scholarships, or payments to veterans not used for the above purposes, are to be included in income; (e) special pay to a household member who is away from home and exposed to hostile fire;
(f) relocation payments under Title 11 of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970;
(g) foster child care payments;
(h) the value of coupon allotments for the purchase of food pursuant to the Food Stamp Act of 1977;
(i) payments to volunteers under the Domestic Volunteer Service Act of 1973; payments received under the Alaska Native Claims Settlement Act. (j) income derived from certain submarginal land of the United States that is held in trust for certain Indian tribes;
(k) payments or allowances made under the Department of Health and Human Services’ Low-Income Home Energy Assistance Program;
(l) payments received from the Job Training Partnership Act; (m) the first $2,000 of per capita shares received from judgment funds awarded by the Indian Claims Commission or the Court of Claims.
8. Do the persons whose income or contributions are included in item 6 above:
(a) have savings, stocks, bonds, equity in real property or other form of capital investment (excluding the values of necessary items of personal property such as furniture and automobiles and interests in Indian trust land)? ___ Yes ____ No; or (b) have they disposed of any assets (other than at a foreclosure or bankruptcy sale) during the last two years at less than fair market value? ___Yes ___No (c) If the answer to (a) or (b) above is yes, does the combined total value of all such assets owned or disposed of by all such persons total more than $5,000? ___Yes ___No (d) If the answer to (c) is yes, state:
(i) the amount of income expected to be derived from such assets in the 12 - month period beginning on the date of initial occupancy in the unit that you propose to rent:
$______; and
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(ii) the amount of such income, if any, that was included in item 6 above:
$______
9. (a) Are all of the individuals who propose to reside in the unit full -time students*? ____Yes ____No
*A full-time student is an individual enrolled as a full -time student during each of five calendar months during the calendar year in which occupancy of the unit begins at an educational organization which normally maintains a regular faculty and curriculum and normally has a regularly enrolled body of students in attendance and is not an individual pursuing a full -time course of institutional or farm training under the supervision of an accredited agent of such an educational organization or of a state or political subdivision thereof. (b) If the answer to 8(a) is yes, is at least one of the proposed occupants of the unit a husband and wife entitled to file a joint federal income tax return? ____Yes ____No
10. Neither myself nor any other occupant of the unit I/we propose to rent is the Owner of the property in which the unit is located (hereinafter the “Owner”), has any family relationship to the Owner or owns, directly or indirectly, any interest in the Owner ship. For purposes of this section, indirect the Ownership by an individual shall mean the Ownership by a family member, the Ownership by a corporation, partnership, estate or trust in proportion to the Ownership or beneficial interest in such corporation, partnership, estate or trust held by the individual or a family member, and the Ownership, direct or indirect, by a partner of the individual.
11. This certificate is made with the knowledge that it will be relied upon by the Owner to determine maximum income for eligibility to occupy the unit; and I/we declare that all information set forth herein is true, correct and complete and, based upon information I/we deem reliable and that the statement of total anticipated income contained in Section 7 is reasonable and based upon such investigation as the undersigned deemed necessary.
12. I/we will assist the Owner in obtaining any information or documents required to verify the statements made herein, including either an income verification from my/our present employer(s) or copies of federal tax returns for the immediately preceding calendar year.
13. I/we acknowledge that I/we have been advised that the making of any misrepresentation or misstatement in this declaration will constitute a material breach of my/our agreement with the Owner to lease the units and will entitle the Owner to prevent or terminate my/our occupancy of the unit by institution of an action for eviction or other appropriate proceedings.
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14. Housing Issuer Statistical Information (Optional --will be used for reporting purposes only):
Marital Status: _____________________________
Race (Head of Household)
White ________ Asian ________ Hispanic ________
African-American ________ Native American ________ Other ________ Physical Disability: Yes ________ No ________
I/we declare under penalty of perjury that the foregoing is true and correct.
Executed this ________ day of__________, ____ in the County of Orange, California.
____________________________________
Applicant
____________________________________
Applicant
[Signature of all persons over the age of 18 years listed in number 2 above required]
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FOR COMPLETION BY PROPERTY THE OWNER ONLY:
1. Calculation of eligible income:
(a) Enter amount entered for entire household in 6 above: $______________ (b) (1) If answer to 7(c) above is yes, enter the total amount entered in 7(d)(1), subtract from that figure the amount entered in 7(d)(2) and enter the remaining balance ($_______________);
(2) Multiply the amount entered in 7(c) times the current passbook savings rate to determine what the total annual earnings on the amount in 7(c) would be if invested in passbook savings ($________), subtract from that figure the amount entered in 7(d)(2) and enter the remaining balance;
(3) Enter at right the greater of the amount calculated under (1) or (2) above:
$_____________;
(c) TOTAL ELIGIBLE INCOME
(Line l(a) plus line 1(b)(3): $________________
2. The amount entered in l(c):
_____ Qualifies the applicant(s) as a Qualified Household. _____ Does not qualify the applicant(s) as Qualified Household.
3. Apartment unit assigned:
Bedroom Size: ______ Rent: $________
4. This apartment unit [was/was not] last occupied for a period of 31 consecutive days by persons whose aggregate anticipated annual income, as certified in the above manner upon their initial occupancy of the apartment unit, qualified them as a Qualified Household.
5. Method used to verify applicant(s) income:
_____ Employer income verification.
_____ Copies of tax returns.
_____ Other (_____________________)
_________________________________
Manager
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The undersigned employee has applied for a rental unit located in a project financed in part by the City of Lake Forest for persons of very low income. Every income statement of a prospective tenant must be stringently verified. Please indicate below the employee’s current annual income from wages, overtime, bonuses, commissions or any other form of compensation received on a regular basis.
Annual wages ________ Overtime ________ Bonuses ________ Commissions ________
Total current income ____________
I hereby certify that the statements above are true and complete to the best of my knowledge. _____________________________ _______________ ______________________________ Signature Date Title
I hereby grant you permission to disclose my income to ____________________________ in order that they may determine my income eligibility for rental of an apartment at [_____________________].
_____________________________ _______________
Signature Date
Please send to: ________________________________________ ________________________________________
________________________________________
I hereby attach copies of my individual federal and state income tax returns for the immediately preceding calendar year and certify that the information shown in such income tax returns is true and complete to the best of my knowledge.
_____________________________ _______________
Signature Date
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ATTACHMENT NO. 3
TO
REGULATORY AGREEMENT
(Aspan Court Affordable Housing Project)
Certificate of Continuing Program Compliance
For Annual Reporting Period Ending ________
The undersigned, _______________, as the authorized representative of _________________, a California _________________________ (the “Owner”), has read and is thoroughly familiar with the provisions of the various documents associated with the financial assistance provided by the City of Lake Forest (the “City”), as established in numerous documents including the Regulatory Agreement, dated as of January [27], 2026, between the Owner and the City.
As of the date of this Certificate, the following percentage of residential units in the Project are (i) occupied by Qualified Households (as such term is defined in the Regulatory Agreement) or (ii) are currently vacant and being held available for such occupancy and have been so held continuously since the date a Qualified Household vacated such unit, as indicated:
Number of Units occupied by Qualified Households: ________________ Number of Vacant Units: ________________
Number of Qualified Households who commenced
Occupancy during the preceding reporting period: ________________
Attached is a separate sheet ( the “Occupancy Summary ”) listing, among other items, the appropriate information for each residential unit in the Project, the occupants of each unit and the rent paid for each unit. The information contained thereon is true and accurate and reasonable and is based on information submitted to the Owner and is certified under penalty of perjury by each tenant.
[Signatures on following page]
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The undersigned hereby certifies that (1) a review of the activities of the Owner during such reporting period and of the Owner ’s performance under the Regulatory Agreement has been made under the supervision of the undersigned; and (2) to the best of the knowledge of the undersigned, based on the review described in clause (1) hereof, the Owner is not in default under any of the terms and provisions of the above documents.
Dated:______________________ OWNER
__________________, a ____________________
By: ______________________________
Name:_______________________________
Its: _________________________________
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OCCUPANCY SUMMARY
Total Number of Units in the Project: ___________
Total Units occupied by Qualified Households: ___________ Total Units available for rent to Qualified Households: ___________ ATTACHED IS THE FOLLOWING INFORMATION:
A. Resident and rental information on each occupied apartment in the complex.
B. Certification of Tenant Eligibility for all Qualified Households who have moved into ________________, Lake Forest, California, since the filing of the last Occupancy Summary. The same are true and correct to the best of the undersi gned’s knowledge and belief.
Dated:______________________ OWNER:
______________________ , a _________________
By: ____________________________________
Name:_______________________________
Its: _________________________________
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ATTACHMENT NO. 7
BORROWER’S PRO FORMA
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22471 Aspan St Version: 9%
Lake Forest, CA 92630 Revised: 5.7.25
Uses of Funds
Unit Type Unit Count Cost/Unit TOTAL Cost/D.U. Residential Cost Commercial Cost Const/Rehab Acq.
ACQUISITION
Land Cost or Value Lump Sum 1 6,100,000 $ 6,100,000 $ 122,000 $ 6,100,000$ - $ Acq/Predev Loan Interest Lump Sum 1 30,000 $ 30,000 $ 600 $ 30,000$ - $ 30,000$ Land Lease Rent Prepayment Lump Sum 1 - $ - $ - $ - $ Existing Improvements Value Percentage of PP 0.85 - $ - $ - $ - $ - $ - $ Demolition Lump Sum 1 1,028,892 $ 1,028,892 $ 20,578 $ 1,028,892$ - $ - $ Environmental Remediation Units 1 - $ - $ - $ - $ - $ - $ Off-Site Improvements (eligible) Units 1 797,217 $ 797,218 $ 15,944 $ 797,218 $ - $ 797,218$ Off-Site Improvements (ineligible) Lump Sum 1 - $ - $ - $ - $ - $ CONSTRUCTION -$
Site Work Units 50 86,413 $ 4,320,670$ 86,413 $ 4,320,670$ - $ 4,320,670$ Structures Units 50 297,448 $ 14,872,376$ 297,448 $ 14,872,376$ - $ 14,872,376$ Personal Property Units 50 - $ - $ - $ - $ - $ - $ General Requirements Constr. Cost 21,019,156$ 6.00% 1,261,150 $ 25,223 $ 1,261,150$ - $ 1,261,150$ Contractor Overhead Constr. Cost 21,019,156$ 4.00% 840,767 $ 16,815 $ 840,767 $ - $ 840,767$ Contractor Profit Constr. Cost 21,019,156$ 4.00% 840,767 $ 16,815 $ 840,767 $ - $ 840,767$ Payment and Performance Bond Constr. Contract 23,961,840$ 1.13% 236,466 $ 4,729 $ 236,466$ - $ 236,466$ General Liability Insurance Constr. Contract 24,198,306$ 1.13% 236,466 $ 4,729 $ 236,466$ - $ 236,466$ Hard Cost Contingency Hard Costs 24,434,772$ 5% 1,221,739 $ 24,435 $ 1,221,739$ - $ 1,221,739$
ARCHITECTURAL FEES
Design Lump Sum 1 700,000 $ 700,000 $ 14,000 $ 700,000 $ - $ 700,000$ Supervision Lump Sum 1 300,000 $ 300,000 $ 6,000 $ 300,000$ - $ 300,000$ Engineering Lump Sum 1 350,000 $ 350,000 $ 7,000 $ 350,000$ - $ 350,000$
CONSTRUCTION INTEREST & FEES
Construction Loan Interest See Constr. Loan Interest Tab 2,422,718 $ 48,454 $ 2,422,718$ - $ 1,420,214$ Origination Fee Loan Amt 1 1.00% 267,335 $ 5,347 $ 267,335$ - $ 156,714$ Lender Expenses 1- $ - $ - $ - $ - $ - $ Bond Premium -$ 0.00% - $ - $ - $ - $ - $ HHH Construction Period Interest -$ - $ - $ - $ - $ Taxes Value 6,100,000 $ 1.250% 76,250 $ 1,525 $ 76,250 $ - $ 76,250$ Insurance Lump Sum 1 250,000 $ 250,000 $ 5,000 $ 250,000$ - $ 250,000$
PERMANENT FINANCING
Loan Origination Fee Lump Sum 1 87,820 $ 87,820 $ 1,756 $ 87,820 $ - $ Credit Enhancement/Application Fee Lump Sum 1 0 - $ - $ - $ - $ Taxes -$ - $ - $ - $ Insurance Expenses 1 0 - $ - $ - $ - $
TITLE, RECORDING, & ESCROW
Acquisition Lump Sum 1 5,000 $ 5,000 $ 100 $ 5,000$ - $ - $ Construction Lump Sum 1 80,000 $ 80,000 $ 1,600 $ 80,000 $ - $ 80,000$ Permanent Lump Sum 1 5,000 $ 5,000 $ 100 $ 5,000$ - $
LEGAL FEES
Acquisition Lump Sum 1 30,000 $ 30,000 $ 600 $ 30,000$ - $ - $ Construction Closing Lump Sum 1 35,000 $ 35,000 $ 700 $ 35,000$ - $ 35,000$ Lender Legal Lump Sum 1 10,000 $ 10,000 $ 200 $ 10,000$ - $ 10,000$ Permanent Closing Lump Sum 1 10,000 $ 10,000 $ 200 $ 10,000$ - $ Organization of Partnership Lump Sum 1 25,000 $ 25,000 $ 500 $ 25,000$ - $ Syndication Lump Sum 1 35,000 $ 35,000 $ 700 $ 35,000$ - $
RESERVES
Replacement Reserve 1- $ - $ - $ - $ Transition Reserve 0N o - $ - $ - $ 3-Month Operating Reserve Months 3 91,158 $ 273,474 $ 5,469 $ 273,474$
OTHER PROJECT COSTS
Appraisal Lump Sum 1 15,000 $ 15,000 $ 300 $ 15,000$ - $ 15,000$ - $ TCAC Application Fee Lump Sum 1 2,500 $ 2,500 $ 50 $ 2,500$ TCAC Allocation Fee (9%) Tax Credits $25,000,000 0.40% 100,000 $ 2,000 $ 100,000$ TCAC Reservation Fee (4%) Tax Credits $25,000,000 0.00% - $ - $ - $ TCAC Monitoring Fee Units 50 700 $ 35,000$ 700 $ 35,000$ TCAC Performance Deposit Tax Credits $25,000,000 0.40% 100,000 $ 2,000 $ 100,000$ TCAC Performance Deposit Tax Credits $4,979,536 0.00% - $ - $ - $ CDLAC Application Fee Lump Sum 0 25,000 $ - $ - $ - $ CDLAC Performance Deposit CDLAC Allocation -$ 0.50% - $ - $ - $ CDLAC State Filing Fee CDLAC Allocation -$ 0.042% - $ - $ - $ CDIAC Fee CDLAC Allocation -$ 0.015% - $ - $ - $ Underwriter Fee CDLAC Allocation -$ 0.50% - $ - $ - $ Bond Origination Fee CDLAC Allocation -$ 0.2500% - $ - $ - $ Application Fee Lump Sum 0 2,500 $ - $ - $ - $ - $ Trustee Acceptance Fee Lump Sum 0 2,750.00 $ - $ - $ - $ - $ County Counsel Lump Sum 0 2,500.00 $ - $ - $ - $ - $ Bond Counsel Lump Sum 0 50,000.00 $ - $ - $ - $ - $ Trustee Ledal Fees Lump Sum 0 3,500.00 $ - $ - $ - $ - $ TEFRA Public Notice Fee Lump Sum 0 2,500.00 $ - $ - $ - $ - $ Bond Issuance Contingency Lump Sum 0 80,000.00 $ - $ - $ - $ - $ Environmental Audit Lump Sum 1 85,000 $ 85,000 $ 1,700 $ 85,000 $ - $ 85,000$ Local Development Impact Fees Lump Sum 50 26,129 $ 1,306,431$ 26,129 $ 1,306,431$ - $ 1,306,431$ Permit Processing Fees Lump Sum 50 5,000 $ 250,000$ 5,000 $ 250,000$ - $ 250,000$ Leasing Expense Lump Sum 1 30,000 $ 30,000 $ 600 $ 30,000$ - $ Leasing Fee Units 49 250 $ 12,250$ 245 $ 12,250$ - $ Marketing Lump Sum 1 10,000 $ 10,000 $ 200 $ 10,000$ - $ Furnishings (Common Area) Lump Sum 1 33,750 $ 33,750 $ 675 $ 33,750$ 33,750 $ Furnishings (Homeless Units) SN Units 15 3,000 $ 45,000 $ 900 $ 45,000$ 45,000 $ Market Study Lump Sum 1 15,000 $ 15,000 $ 300 $ 15,000$ Audit/Cost Certification Lump Sum 1 25,000 $ 25,000 $ 500 $ 25,000$ - $ Soft Cost Contingency Development Budg 7,974,364$ 5% 398,719 $ 7,974 $ 398,719$ - $ 398,719$ Temporary Relocation Lump Sum 1 - $ - $ - $ - $ - $ Permanent Relocation Lump Sum 1 1,111,880 $ 1,111,880 $ 22,238 $ 1,111,880$ - $ 3rd Party Construction Manager Months of Construc 18 -$ - $ - $ - $ - $ - $ Green Consultant and LEED Certification Lump Sum 1 60,000 $ 60,000 $ 1,200 $ 60,000 $ - $ 60,000$ Soils and Survey Lump Sum 1 65,000 $ 65,000 $ 1,300 $ 65,000 $ - $ 65,000$ Deputy Inspections Lump Sum 1 75,000 $ 75,000 $ 1,500 $ 75,000 $ - $ 75,000$ Security Construction 18 10,000 $ 180,000 $ 3,600 $ 180,000$ - $ 180,000$ Prevailing Wage Consultant Lump Sum 1 100,000 $ 100,000 $ 2,000 $ 100,000$ - $ 100,000$ Utility Fees Lump Sum 1 - $ - $ - $ - $ - $ - $ Accrued and Deferred Soft Loan Interest Public Financing - $ - $ - $ - $ - $ - $ Other: Lump Sum 1 - $ - $ - $ - $ - $ Other: Lump Sum 1 - $ - $ - $ - $ - $ - $ Other: Lump Sum 1 - $ - $ - $ - $ - $ - $
DEVELOPER COSTS
Consultant/Processing Agent Lump Sum 1 - $ - $ - $ - $ - $ Project Administration -$ - $ - $ - $ - $ Broker Fees Paid to a Related Party -$ - $ - $ - $ - $ Const. Oversight by Developer -$ - $ - $ - $ - $ 4% Developer Fee -$ - $ - $ - $ - $ - $ 9% Developer Fee Limiting Agency TCAC 2,800,000 $ 56,000 $ 2,800,000$ - $ 2,800,000$ - $ TOTAL PROJECT COST 43,604,638$ 872,093 $ 43,604,638$ -$ 33,449,697$ -$
TAX CREDIT ELIGIBLE
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ATTACHMENT NO. 8
CERTIFICATE OF COMPLETION
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RECORDING REQUESTED BY AND
WHEN RECORDED MAIL TO:
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Attn: City Manager
SPACE ABOVE FOR RECORDER’S USE ONLY
EXEMPT FROM RECORDING FEE PER
GOVERNMENT CODE §27383
CERTIFICATE OF COMPLETION
FORM OF CERTIFICATE OF COMPLETION
I, the City Manager of the City of Lake Forest (the “City”), hereby certify as follows:
Section 1 . The Project, required to be constructed in accordance with that certain Amended and Restated Affordable Housing And Loan Agreement (the “Agreement”) dated ________________, 2025 by and between the City and National Community Renaissance of California, a California nonprofit public benefit corporation (the “Borrower”) on certain real property, as more specifically described on Exhibit A hereto (the “Property”), has been completed in accordance with the provisions of the Agreement.
Section 2. This Certificate of Completion shall constitute a conclusive determination by the City of Borrower’s satisfaction of its obligation under the Agreement to complete the construction of the Project on the Property, excluding any normal and customary tenant improvements and minor building “punch -list” items. Issuance of this Certificate of Completion shall be deemed to terminate the Agreement. The Agreement is an official record of the City and a copy of the Agreement may be inspected in the office of the City Clerk located at 100 Civic Center Drive, Lake Forest, CA 92630, during the regular business hours of the City.
DATED AND ISSUED this _____ calendar day of _______________, ______.
__________, City Manager
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EXHIBIT A
TO
CERTIFICATE OF COMPLETION
Real Property Legal Description
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE CITY OF LAKE
FOREST IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AND IS DESCRIBED AS FOLLOWS:
PARCEL 3, IN THE COUNTY OF ORANGE, STATE OF CALIFORNIA, AS SHOWN ON A MAP RECORDED IN BOOK 140, PAGES 40 AND 41 OF PARCEL MAPS, RECORDS OF SAID ORANGE COUNTY.
ALSO EXCEPTING THEREFROM ALL MINERAL RIGHTS, INCLUDING WITHOUT
LIMITATION ALL OIL, GAS, HYDROCARBON, AND SIMILAR RIGHTS, AND ALL
WATER, WATER RIGHTS, GEOTHERMAL STEAM, POWER WITHIN OR UNDERLYING
SAID PROPERTY, TOGETHER WITH THE PERPETUAL RIGHT OF DEVELOPMENT THEREOF; PROVIDED, HOWEVER, THAT THE RIGHTS THEREIN RESERVED AND
EXCEPTED DO NOT INCLUDE THE RIGHT TO ENTER UPON THE SURFACE AND THE TOP 500 FEET OF THE SUBSURFACE OF SAID LAND, AS RESERVED IN DEED FROM OCCIDENTAL LAND, INC., A CALIFORNIA CORPORATION, RECORDED OCTOBER 14, 1977, IN BOOK 12414, PAGE 1152, OFFICIAL RECORDS.
APN 617-491-03; APN 617-491-04
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A notary public or other officer completing this certificate verifies only the identity of the individual who signed the document to which this certificate is attached, and not the truthfulness, accuracy, or validity of that document.
CALIFORNIA ALL-PURPOSE NOTARY ACKNOWLEDGMENT NOTARY CIVIL CODE § 1189
STATE OF CALIFORNIA
COUNTY OF ___________
On _____________, before me, _______________________________, Notary Public, personally appeared ________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature of Notary Public
OPTIONAL
Though the data below is not required by law, it may prove valuable to persons relying on the document and could prevent fraudulent reattachment of this form.
CAPACITY CLAIMED BY SIGNER DESCRIPTION OF ATTACHED DOCUMENT Individual
Corporate Officer
Title(s) Title or Type of Document
Partner(s) Limited
General
Attorney-In-Fact Number Of Pages
Trustee(s)
Guardian/Conservator
Other:
Signer is representing:
Name Of Person(s) Or Entity(ies)
Date Of Document
Signer(s) Other Than Named Above
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/4/2025
DEPARTMENT: City Manager
SUBJECT:
FOURTH AMENDMENT TO PROFESSIONAL CONSULTANT SERVICES
AGREEMENT WITH THERESA DOBBS (DBA HOUSING REHABILITATION
CONSULTING SERVICES) FOR HOUSING REHABILITATION CONSULTING SERVICES.
RECOMMENDED ACTION(S):
1. Approve the Proposed Fourth Amendment to the Professional Consultant Services Agreement with Theresa Dobbs dba Housing Rehabilitation Consulting Services.
2. Authorize the Mayor to execute, and the City Clerk to attest, the Fourth Amendment to the Agreement with Theresa Dobbs dba Housing Rehabilitation Consulting Services, substantially in the form attached.
EXECUTIVE SUMMARY:
Housing Rehabilitation Consulting Services (“HRCS”) has provided consulting services to the City of Lake Forest (“City”) and the Lake Forest Housing Authority (“Authority”) since June 6, 2017. HRCS administers the City’s Community Development Block Grant (“CDBG”) and Housing Authority-funded Housing Rehabilitation Loan (“Housing Rehab Program”) and Paint Grant programs (“Paint Program”). The 2022 Professional Services Agreement with HRCS (“Agreement”) was approved with a three-year term, set to expire on June 30, 2025, with the option for up to two one-year extensions and a total compensation of $72,360 (Attachment 1). The First Amendment to the Agreement was approved on February 6, 2024, and increased the total compensation to $112,360 (Attachment 2). The Second Amendment was approved on February 4, 2025, and extended the term to June 30, 2026, and increased the total compensation to $122,360 (Attachment 3). The Third Amendment was approved on April 15, 2025, and updated the rates of compensation (Attachment 4).
Staff recommend the City Council approve the proposed Fourth Amendment to the Agreement with HRCS (Attachment 5). The proposed Fourth Amendment would extend the term one year, to June 30, 2027. It would also increase the total compensation to $260,660 and does not include an increase in hourly rates.
The need for additional funding arises from an amendment to the Lake Forest Item: 10
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Housing Rehabilitation Program Policy and Procedures Policy (“Policy”), approved by the City Council on February 4, 2025 (Attachment 6). This amendment increased the maximum loan and grant funding amounts allowed for each program. The potential for accelerated expenditure would surpass the initially projected timeline for fund utilization.
The proposed compensation increase exceeds the City Manager’s authority under the City’s Purchasing and Contracting Guidelines which is 10% of the original Agreement’s total compensation. Accordingly, the proposed Fourth Amendment was prepared by the Finance department and was reviewed and approved as to form by the City Attorney.
BACKGROUND:
The 2022 Agreement with HRCS was approved with a three-year term, set to expire on June 30, 2025, with the option for up to two one-year extensions and a total compensation of $72,360. The First Amendment to the Agreement was approved on February 6, 2024, and increased the total compensation to $112,360. The Second Amendment was approved on February 4, 2025, and increased the total compensation to $122,360, extending the term to June 30, 2026. The Third Amendment was approved on April 15, 2025, and updated the rates of compensation. On February 4, 2025, the City Council approved an amendment to the Lake Forest Housing Rehabilitation Program Policy and Procedures Policy. This amendment increased the maximum loan and grant funding amounts allowed for the Housing Rehab and Paint Grant programs.
HRCS administers the City’s Housing Rehab Program and Paint Program under contract (“Agreement”) for the City and the Authority. Housing Rehab Program loans are funded with annual CDBG allocations and revolving loan funds (i.e., loan repayments). The Housing Rehab Program also encompasses loans issued by the Lake Forest Redevelopment Agency (“Agency”) prior to its dissolution and the transfer of Agency assets to the Authority. Accordingly, the Agreement is a tri-party contract between the City, Authority, and HRCS.
HRCS serves as a Housing Division consultant under the oversight of the Assistant City Manager. Pursuant to the Agreement, all services are provided by Theresa Dobbs – Principal and Owner, Sandi Medrano - Senior Associate, and Oscar Rosales – Associate. Prior to the current Agreement, Ms. Dobbs provided similar consulting services to the City as sub-contractors to Lilley Planning Group.
The Housing Rehab and Paint Programs provide financial assistance to income- qualified Lake Forest homeowners in the form of loans and grants, respectively, to address deferred property maintenance. Both programs assist low- to Item: 10
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moderate-income residents with housing related needs and achieve the broader Housing Element and Consolidated Plan goals of improving the quality of housing, the appearance of neighborhoods, and the value of property in the city.
The Housing Rehab Program provides zero- and low-interest loans of up to $40,000 for conventional single-family homeowners, and up to $25,000 for mobile or manufactured-home owners. The Paint Program provides grants for repainting homes, including prep and lead-based paint testing, termite inspections, and repairs. The maximum assistance to single family homeowners is $12,000, and $7,500 for mobile homeowners. Subject to annual approval by the City Council and in conjunction with the CDBG Annual Action Plan, both programs are fully funded by the CDBG program plus a small portion paid with Authority funds.
During the most recently completed Consolidated Plan cycle, FY 2020-2024, the City issued a combined total of 82 housing rehabilitation loans and paint grants to Lake Forest homeowners. Additionally, in the current cycle, FY 2025-2030, the City has issued a combined 20 housing rehabilitation loans and paint grants so far. The programs further the City’s goal of improving the City’s housing stock.
The programs are popular with Lake Forest homeowners such that loan and grant applications have typically exceeded available funding each year.
DISCUSSION:
Staff is requesting City Council approval of the proposed Fourth Amendment to the Agreement with HRCS to extend the term of the Agreement and increase the funding to administer the City’s CDBG- and Authority-funded Housing Rehab and Paint Programs. The current Agreement has a total of $122,360 in compensation and is set to expire June 30, 2026. As of November 2025, there are approximately $20,575 dollars remaining. Staff anticipate that if approved, the extension of the term and amended Policy would result in the total compensation being entirely expended before the end of the term. No changes to the extensive and detailed Scope of Work are included in the proposed Fourth Amendment.
Compensation/Hourly Rate
The proposed Fourth Amendment would increase the compensation of the Agreement by $138,300, to a total of $260,660. The requested additional funding is driven by the proposed extension of the term to June 30, 2027, and increased loan and grant amounts outlined in the amended Policy. Extending the term and increasing the total compensation would allow services to continue under the Agreement through the proposed term of the Agreement without interruption.
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The proposed Fourth Amendment would also allow staff to spend more CDBG funds in support of the City’s goal to adhere to the Department of Housing and Urban Development’s CDBG expenditure requirements. In addition, it would allow the consultant to authorize more housing rehab loans and paint grants throughout the city. This would achieve the goals of the 2025-2030 Consolidated Plan. The proposed Fourth Amendment would maintain the hourly billing rates of HRCS staff as shown in Table 1 below:
Table 1: HRCS Staff Hourly Rates
HRCS Staff Hourly Rate
Owner/Principal $90.00
Senior Associate $80.00
Associate $60.00
Vendor Performance Assessment
Pursuant to the City’s Purchasing and Contracting Guidelines, staff is required to complete a vendor performance assessment during a proposed contract amendment. The vendor assessment is a guide to determine if a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services, timeliness, budget performance, and customer service. Utilizing an evaluation form, staff rates the consultant in each category.
Table 2 below provides an overall assessment of the consultant’s performance since work under the original Agreement was initiated. Consistent with the City’s Purchasing and Contracting Guidelines, including the vendor assessment, the contract is eligible for a second amendment.
Table 2: Consulting Services Performance Review
Theresa Dobbs DBA Housing Rehabilitation Consulting Services Performance Review –
July 1, 2022 – November 3, 2025
Rating Category Unsatisfied – Very Satisfied
Performance of Scope of Services: ☐ Unsatisfied☐ Satisfied ☒ Very Satisfied☐ N/A Timeliness: ☐ Unsatisfied☐ Satisfied ☒ Very Satisfied☐ N/A Budget Performance: ☐ Unsatisfied☐ Satisfied ☒ Very Satisfied☐ N/A Customer Service: ☐ Unsatisfied☐ Satisfied ☒ Very Satisfied☐ N/A Staff recommend the City Council approve the proposed Fourth Amendment to the Agreement with HRCS. The Economic Development division prepared the Amendment and the City Attorney reviewed and approved it as to form.
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FISCAL IMPACT:
The proposed Fourth Amendment to the Agreement would authorize a $138,300 increase in total consultant compensation for a total of $260,660. All consultant services would be charged based on hourly rates specified in the Agreement.
All consultant costs corresponding to the Agreement would be paid with annual CDBG program, Rehab Program revolving loan, and Housing Authority funds.
Sufficient funds exist in the 2025-2027 Operating Budget for the recommended action.
ATTACHMENTS:
1. HRCS Agreement
2. First Amendment to HRCS Agreement
3. Second Amendment to HRCS Agreement
4. Third Amendment to HRCS Agreement
5. Proposed Fourth Amendment to HRCS Agreement
6. Amended Rehabilitation Loan and Paint Grant Program Policy and Procedures Manual
Initiated By: Hope Hairrell, Management Analyst
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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ATTACHMENT 2
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55136.00200\31919338.1 - 1 -
CITY OF LAKE FOREST
LAKE FOREST HOUSING AUTHORITY
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
1. PARTIES AND DATE.
This First Amendment to the Agreement for Professional Consultant Services (“First Amendment”) is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***] , [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of Cali fornia, with its principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”), the Lake Forest Housing Authority, a public body, corporate and politic, with its principal place of business as 100 Civic Center Drive, Lake Forest, California, 92630 (“Authority”), and Theresa Dobbs DBA Housing Rehabilitation Consulting Services , a California sole proprietorship, with its principal place of business at 27341 Ventosa, Mission Viejo, CA 92691 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Housing Rehabilitation Consulting Services dated June 7, 2022 (“Agreement”).
2.2 First Amendment. The Parties now desire to amend the Agreement in order to increase the total compensation under the Agreement.
3. TERMS.
3.2 Compensation. Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall re ceive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE
HUNDRED TWELVE THOUSAND THREE HUNDRED SIXTY
DOLLARS ($112,360) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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2024
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CITY OF LAKE FOREST THERESA DOBBS DBA HOUSING
REHABILITATION CONSULTING SERVICES
By: [AUTHORIZED CITY SIGNATURE]
Mark Tettemer
Mayor
By: [VENDOR SIGNATURE 1]
Theresa Dobbs
Owner
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
LAKE FOREST HOUSING AUTHORITY
THERESA DOBBS DBA HOUSING
REHABILITATION CONSULTING SERVICES
By:
Mark Tettemer
Chair
By:
Theresa Dobbs, Owner
ATTEST:
By:
Lisa Berglund
Authority Secretary
APPROVED AS TO FORM:
By:
Best Best & Krieger LLP
Authority Counsel
THERESA DOBBS DBA HOUSING
REHABILITATION CONSULTING SERVICES
By:
Theresa Dobbs
Owner
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55136.00200\31919338.1 Exhibit “A-I”-1
ATTACHMENT “1” TO FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
Consultant shall be paid a not to exceed fee of one hundred twelve thousand three hundred sixty dollars ($112,360) based on the following hourly rates:
Staff Hourly Rate
Theresa Dobbs, Principal $90.00
Rachel Berg, Associate $60.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties DocuSign Envelope ID: BA8D94AD-C427-4BB7-9C09-A2F29AA5F083 Item: 10
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ATTACHMENT 3
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HOUSING REHABILITATION LOAN PROGRAM & NEIGHBORHOOD
PAINT PRIDE PROGRAM
(2022-037.2)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
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City of Lake Forest
Second Amendment to Professional Consultant Services Agreement Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "C" - COMPENSATION ................................ ..............................
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Theresa Dobbs dba Housing Rehabilitation Consulting Services, a California Sole Proprietorship, with its principal place of business at 27341 Ventosa, Mission Viejo, CA 92691 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
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5 March
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Housing Rehabilitation Consulting Services dated June 7, 2022 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment to the Agreement dated February 13, 2024 ("First Amendment").
2.3. Second Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement, increase the total amount of compensation under the Agreement, and update the City's representative.
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from July 1, 2022 to June 30, 2026, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one (1) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall me et any other established schedules and deadlines.
3.2. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE HUNDRED TWENTY -TWO THOUSAND THREE HUNDRED SIXTY DOLLARS DOLLARS ($122,360.00) without wr itten approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3. City's Representative.
Section 3.2.5 of the Agreement is hereby amended as follows:
The City hereby designates Keith Neves, Assistant City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City' s Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consulta nt under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 o f this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.4. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Second Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]
Theresa Dobbs
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
[VENDOR SIGNATURE
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CIT
Y CLERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 7 4.2. SIGNATURES
LAKE FOREST HOUSING AUTHORITY Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Chair
By: [VENDOR SIGNATURE 1]
Theresa Dobbs
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
Authority Secretary
[VENDOR SIGNATURE
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
Authority Counsel
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 8 5. EXHIBIT "C" - COMPENSATION
5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE HUNDRED TWENTY-TWO THOUSAND THREE HUNDRED SIXTY DOLLARS ($122,360.00).
Staff Hourly Rate
Theresa Dobbs, Principal $90.00
Rachel Berg, Associate $60.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Riverside-Orange Counties
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ATTACHMENT 4
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HOUSING REHABILITATION LOAN PROGRAM & NEIGHBORHOOD
PAINT PRIDE PROGRAM
(2022-037.3)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
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City of Lake Forest
Third Amendment to Professional Consultant Services Agreement Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "C" - COMPENSATION ................................ ..............................
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Theresa Dobbs dba Housing Rehabilitation Consulting Services, a California Sole Proprietorship, with its principal place of business at 27341 Ventosa, Mission Viejo, CA 92691 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Housing Rehabilitation Consulting Services dated June 7, 2022 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment to the Agreement dated February 13, 2024 ("First Amendment").
2.3. Second Amendment
The Parties entered into that certain Second Amendment in order to extend the term of the Agreement, increase the total amount of compensation under the Agreement, and update the City's representative.
2.4. Third Amendment
The Parties now desire to amend the Agreement in order to update the rates of compensation.
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 5 3. TERMS.
3.1. Rates of Compensation/ Schedule of Compensation
Exhibit “C” of the Agreement is hereby amended in its entirety in the form of EXHIBIT "C" - COMPENSATION to this Third Amendment, attached hereto and incorporated herein.
3.2. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Debra D. Rose
City Manager
By: [VENDOR SIGNATURE 1]
Theresa Dobbs, Owner
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
City Clerk
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT
MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 7 4.2. SIGNATURES
LAKE FOREST HOUSING AUTHORITY Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Debra D. Rose
City Manager
By: [VENDOR SIGNATURE 1]
Theresa Dobbs, Owner
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
Authority Secretary
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
Authority Counsel
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: 4399C4F6-4E39-4367-9ABB-6E1BB4236973 Thy Merritt
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 8 5. EXHIBIT "C" - COMPENSATION
5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE HUNDRED TWENTY-TWO THOUSAND THREE HUNDRED SIXTY DOLLARS ($122,360.00).
Staff Hourly Rate
Principal $90.00
Associate $60.00
Senior Associate $80.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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ATTACHMENT 5
Item: 10
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HOUSING REHABILITATION LOAN PROGRAM & NEIGHBORHOOD
PAINT PRIDE PROGRAM
(2022-037.4)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: B651E3F6-A28D-41F6-A27C-FAB09B2CBA20 Item: 10
750
City of Lake Forest
Fourth Amendment to Professional Consultant Services Agreement Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "C" - COMPENSATION ................................ ..............................
Docusign Envelope ID: B651E3F6-A28D-41F6-A27C-FAB09B2CBA20 Item: 10
751
Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Theresa Dobbs dba Housing Rehabilitation Consulting Services, a California Sole Proprietorship, with its principal place of business at 27341 Ventosa, Mission Viejo, CA 92691 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Housing Rehabilitation Consulting Services dated June 7, 2022 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment in order to increase the total amount of compensation under the Agreement dated February 13, 2024 ("First Amendment").
2.3. Second Amendment
The Parties entered into that certain Second Amendment in order to extend the term of the Agreement, increase the total amount of compensation under the Agreement, and update the City's representative dated March 5, 2025 ("Second Amendment").
2.4. Third Amendment
The Parties entered into that certain Third Amendment in order to update the rates of compensation under the agreement dated April 15, 2025 ("Third Amendment").
2.5. Fourth Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement and increase the total amount of compensation under the Agreement.
Docusign Envelope ID: B651E3F6-A28D-41F6-A27C-FAB09B2CBA20 Item: 10
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from July 1, 2022 to June 30, 2027, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed TWO HUNDRED SIXTY THOUSAND SIX HUNDRED SIXTY DOLLARS ($260,660.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Fourth Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
Docusign Envelope ID: B651E3F6-A28D-41F6-A27C-FAB09B2CBA20 Item: 10
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]
Theresa Dobbs
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY
CLERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 7 4.2. SIGNATURES
LAKE FOREST HOUSING AUTHORITY Theresa Dobbs dba Housing Rehabilitation Consulting Services
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Chair
By: [VENDOR SIGNATURE 1]
Theresa Dobbs
Individual/Owner (Sole Proprietorship)
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
Authority Secretary
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
Authority Counsel
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: B651E3F6-A28D-41F6-A27C-FAB09B2CBA20 Item: 10
756
Title: Housing Rehabilitation Loan Program & Neighborhood Paint Pride Program 8 5. EXHIBIT "C" - COMPENSATION
5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of TWO HUNDRED SIXTY THOUSAND SIX HUNDRED SIXTY ($260,660.00).
Staff Hourly Rate
Principal $90.00
Senior Associate $80.00
Associate $60.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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ATTACHMENT 6
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55136.00000\43201136.1
LAKE FOREST HOUSING
REHABILITATION LOAN AND PAINT
GRANT
PROGRAM POLICY
AND
PROCEDURES MANUAL
FEBRUARY 2025
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Item: 10
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TABLE OF CONTENTS
Page
PROGRAM DESCRIPTION..............................................................................................1 FEDERAL AND STATE REGULATIONS ......................................................................1 PROGRAM ADMINISTRATION.....................................................................................1 SPECIFIC FUNDING REQUIREMENTS ........................................................................2 FINANCIAL ASSISTANCE..............................................................................................3 APPLICANT ELIGIBILITY..............................................................................................3 INCOME ELIGIBILITY ....................................................................................................4 ASSET REQUIREMENTS ................................................................................................5 PROPERTY ELIGIBILITY ...............................................................................................5 ELIGIBLE IMPROVEMENTS..........................................................................................6 PROGRAM PROCEDURES..............................................................................................7 TEMPORARY RELOCATION ASSISTANCE................................................................8 ASSUMPTIONS AND SUBORDINATIONS...................................................................9 LOAN PAYOFF...............................................................................................................10 EMERGENCY LOANS AND GRANTS ........................................................................11 Item: 10
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1 LAKE FOREST
HOUSING REHABILITATION LOAN AND PAINT GRANT
PROGRAM
I. PROGRAM DESCRIPTION
The Lake Forest Housing Rehabilitation Loan and Paint Grant Program (“Program”) uses the City of Lake Forest (“City”) Federal Community Development Block Grant (“CDBG”) funds to provide financial and technical assistance to low-and moderate income homeowners (“Owner”) for the purpose of preserving and improving the City’s existing housing stock, including eligible single-family homes, condominiums, townhomes and mobile homes within the City.
The primary purpose of the Program is to assist very low, low and moderate income households, by rehabilitating owner-occupied dwellings in order to correct substandard and/or health and safety violations, and to provide a decent, safe and sanitary living environment as defined in Title 24 Code of Federal Regulations Part 570.3,. Eligible use of the funds shall also include efforts to remediate lead-based paint hazards, to extend energy conservation measures, and/or to repair or replace major systems in danger of failure.
Program assistance is contingent upon the availability of Program Funds, as determined in the sole and absolute discretion of the City Council. Funding is limited and shall be funded on a first-come, first serve basis.
II. FEDERAL AND STATE REGULATIONS
The rehabilitation and preservation of affordable housing is a key eligible activity permitted and encouraged by the Federal CDBG Program (Title I of Housing and Community Development Act of 1974, Public Act 93-383, as amended 42 U.S.C. § 5301 et seq. and its regulations codified at 42 C.F.R. 570 et seq.). Participation is based on eligibility limitations, as discussed in Section VI below.
No person shall be excluded from participation in, denied the benefit of, or be subjected to discrimination under any program or activity funded in whole or in part with Community Development Block Grant (CDBG) funds on the basis of their religion or religious affiliation, age, race, color, creed, ancestry, national origin, gender, marital or familial status (children), physical or mental disability, medical condition, sexual orientation, or other arbitrary cause.
III. PROGRAM ADMINISTRATION
The City Manager or his/her designee(s), shall serve as the Program Administrator.
The Program Administrator is authorized to execute documents necessary to effectuate and further the purposes of the Program, such as deeds of trust, security agreements, property reconveyances, subordination agreements, paint grant agreements and any instruments necessary to adjust security, all in accordance with these guidelines as adopted by the City Council. To Item: 10
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2 accomplish this task, the Program Administrator may approve contracts with one or more consultants and/or financial institutions to assist in the administration and implementation of the Program.
All loans and paint grants shall be subject to review and majority vote approval by the Loan and Paint Grant Committee (Committee), composed of not less than 3 city staff appointed by the Program Administrator, including at least one Director or higher level position and housing rehabilitation consultant. Any Committee determination may be appealed to the City Manager by the Program applicant.
If and when there is a need for interpretation of this Lake Forest Housing Rehabilitation Loan and Paint Grant Program Policy and Procedures Manual (“Policy Manual”), the Program Administrator will review and interpret the Program regulations so as to keep the original intent of the Program intact. The Program Administrator may also establish additional terms for approval it deems necessary for the proper administration of the Program. In the event, due to an interpretation or establishment of a term which changes a provision of this Policy Manual, the City Council must authorize such change.
The Program Administrator and any contract service providers shall maintain an application file for each application it processes. The files maintained at a financial institution for servicing and/or escrow accounts shall be separate from, and in addition to, any other file maintained by the City. Copies of a financial institution’s files shall be made available to the City, HUD, or appropriate federal officials upon an appropriate request.
IV. FUNDING REQUIREMENTS
A. Community Development Block Grants
For loans and grants issued under this Program, the rules and regulations of the CDBG Act of 1974, as amended by the U.S. Department of Housing and Urban Development (“HUD”) govern.
Section 570.202 is the specific provision of the CDBG Act of 1974, as amended, that authorizes the use of CDBG funds for home improvement purposes. Whenever the use of funds and/or an activity under this Program that is funded with CDBG is in doubt, federal law shall prevail.
Under this Program, to receive CDBG funds, household income must not exceed eighty percent (80%) of the area median income for Orange County, which is adjusted for family size and reported in the most current income guideline published by HUD. Rehabilitation assistance may only be approved when an executed Grant Agreement exists between the City and HUD under Title I of the CDBG Act of 1974 as amended, and/or agreements have been executed with other federal and/or state agencies to make funds available to the City.
V. FINANCIAL ASSISTANCE
A. Rehabilitation Loans
Financial assistance in the form of deferred loans, as defined below, shall be made available to single family homeowners through the Program. Loan amounts for a single-family residence, Item: 10
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3 including condominiums and townhomes, shall not exceed $40,000 or be less than $6,000. Loan amounts for a mobile home shall not exceed $25,000 or be less than $5,000.
On July 1 of every year, beginning in 2025, the Program Administrator may, at their discretion, adjust the loan amounts provided under this Program in proportion to the increase of the average Consumer Price Index (“CPI”), All Urban Consumers, for the Los Angeles-Long Beach- Anaheim, CA Such adjustments shall be rounded to the nearest thousand dollars (e.G., an adjustment increasing the $25,000 cap on mobile home loans to $26,513.67 will be rounded to $27,000).
Qualified applicants may apply for Deferred Payment Loans (DPL) at zero percent (0%) interest to construct eligible improvements to single family residences, including town homes, condominiums and mobile homes. The principal shall be fully deferred until one of the following occurs: (1) the sale or transfer of title of any or all interest in the property; (2) the refinance of any lien to which the DPL is subordinate; (3) applicant(s) no longer resides in the property; or (4) default by the property owner of the terms and conditions of the Loan Agreement and the Deed of Trust or Security Agreement. Applicants may choose to make occasional payments on this loan at their discretion.
B. Exterior Paint Grants
Financial assistance in the form of a Grant shall be made available to single family home and mobile home owners. The maximum assistance to single family homeowners is $12,000, and $7,500 for mobile home owners. Only one (1) paint grant per property owner is allowed for the life of this Program.
Grant funds awarded under this Program shall be used for the costs or painting, including pre- painting preparation, and as necessary, fumigation and treatment of termites and termite repair, lead based paint removal and repair of damaged wood, (not replacement of patio structure) stucco, or other exterior finishes to be painted, Grant funds shall not be used for painting or repair of any accessory structures, unless visible from the front and approved by the Program Administrator.
The City shall not be responsible for any costs, whether anticipated or unanticipated, to complete the approved work in excess of the paint grant maximum amount. Any such costs shall be the sole responsibility of the property owner.
VI. APPLICANT ELIGIBILITY
To be eligible for a housing rehabilitation loan or paint grant, the applicant must be of legal age (18 years old) and capacity to competently enter into financial and contractual agreements, and meet the eligibility requirements as defined below. A loan or grant may not be approved if the applicant’s record shows a disregard for former credit obligations or if there is an indication of inability to make their current payments.
Applicant must meet the following requirements:
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4 1. Be an owner-occupant of the property located in the City and possess proof of ownership such as a grant deed for a home or Certificate of Title and Registration Card for a mobile home. In instances of multiple owners, the signature of each title- holder is required on all appropriate documents. In instances where the property is held in a trust, the signature of the trustee is required on all appropriate documents.
2. Meet the minimum housing requirements as required by Federal and State guidelines (HUD Title 24 A 5.703).
3. Compliance with any and all applicable permit, code and other regulations of the City.
4. Provide required income documentation for all adults over the age of 18 residing in the property, regardless of status.
5. Provide proof of residency for all occupants residing in the property.
6. Must not be a member of the City Council or other employee, official or agent of the City or Agency who works in any capacity associated with this Program.
7. Provide all other documentation as requested.
VII. INCOME ELIGIBILITY
As stated above, income for loans and grants funded by CDBG are available for those households earning eighty percent (80%) or less of the County’s area median income per household size as adjusted annually.
The combined gross income of the applicant(s) and his/her entire household is used to determine eligibility. If a co-signer or heir is on title to the property, but does not contribute to the monthly income, a signed and notarized Statement of Support (Attachment A) will be required in order to exclude the co-signer’s or heir’s income. Income must be established on an annual basis for the preceding two (2) years at the time of loan application, as well as current income status.
Income is determined by:
1. The applicant’s gross earnings, Social Security, Pension, IRA, disability, unemployment etc.
2. Spouse’s gross earnings, Social Security, Pension, IRA disability, unemployment, etc. and any and all other members of the household who are residing on the property.
3. Other income regularly received by the applicant and household members from any source, including money received from family members.
4. Income from any assets, including but not limited to savings, stocks, bonds, other property or vacant land, etc.
5. Net rental income from real estate, including rental units on the property to be rehabilitated.
6. Alimony and child support payments.
7. Any other income that must be reported for Federal and State income tax purposes.
8. Self employment or business income(owned)
Net profit or loss
+ Depreciation, Depletion and use of home
= Net Income
+ other income (wages, interest etc)
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5 =Allowable income
Exclusions to a household’s income is the income of a child 18 years or younger; income from a full-time student 21 or younger; and income of a co-signer or heir who does not reside on the property. Income from foster child payments shall also be excluded.
VIII. ASSET REQUIREMENTS
A. Rehabilitation Loans.
No assistance shall be made to property owners whose net assets exceed $75,000 per person, and/or designated retirement funds exceed $250,000 per household. The following are examples of items included in the limitation: bank accounts, stocks, bonds, other real estate and automobiles. Excluded from the calculation of net assets will be the applicant’s principal place of residence, household items and the value of an ownership interest in a small business.
B. Paint Grants.
No assistance shall be made to property owners whose net assets exceed $75,000 per household and/or designated retirement funds exceed $100,000 per household. The following are examples of items included in the limitation: bank accounts, stocks, bonds, other real estate and automobiles. Excluded from the calculation of net assets will be the applicant’s principal place of residence, household items and the value of an ownership interest in a small business.
IX. HOUSING REHABILITATION LOANS
A. PROPERTY ELIGIBILITY
All rehabilitation assistance must be made to owners who occupy single-family residential properties, including townhomes, condominiums, and mobile homes located within the City.
The total of all existing loans on the property shall not exceed eighty percent (80%) of the current fair market value of the property, including the City’s loan. In addition, the City’s Deed of Trust (or Security Agreement) shall be in no event lower than 3 rd position in monetary liens/encumbrances on single-family homes and not less than first position for mobile homes.
All homes must maintain adequate fire and hazard insurance for the life of the loan and the City shall be listed as loss payee for as long as the loan is recorded on the property. Property taxes must be current and there shall be no recorded tax liens or mechanic’s lien on the property.
The remaining economic life of a mobile home must be at least five (5) years or more and be permanently anchored to the ground to resist wind and seismic forces.
The general policy is that a single property owner may only receive one rehabilitation loan from the City. Notwithstanding, if the Program’s maximum loan amount has increased since the original loan was issued, and if there are new health and safety conditions that need to be corrected a second loan may be authorized. Requests for a waiver of this restriction shall be made by the loan applicant, in writing to the Program Administrator.
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6 NOTWITHSTANDING THE ABOVE, IN NO INSTANCES WILL MORE THAN TWO (2) LOANS
TO ONE PROPERTY BE AUTHORIZED AND EACH LOAN MUST COMPLY WITH THE MINIMUM LOAN AMOUNTS SET FORTH HEREIN.
B. ELIGIBLE IMPROVEMENTS
The primary intent of the Program is to preserve the City’s supply of affordable housing stock and promote neighborhood stabilization by improving the visual appearance of properties, and to make repairs and/or alterations to remedy health and safety violations. Therefore, in order to be eligible for Program assistance, all improvements are to be prioritized as follows:
1. Health, Safety, and General Welfare Code violations.
2. Exterior Improvements required to ensure that the residence presents a well- maintained appearance consistent with the Lake Forest Municipal Code as well as the goals of the Program.
3. Other eligible homeowner improvement requests, including interior modifications.
Examples of eligible improvements include, but are not limited to the following:
1. Termite fumigation or local treatment and the repair of any damage to the residence.
2. Repairs and improvements to provide accessibility for disabled persons.
3. Repair, restoration or replacement of building components and mechanical or structural systems, such as heating and cooling systems, plumbing systems and electrical wiring.
4. Structural and foundation repairs, repair or replacement of kitchen and bathroom cabinets, countertops, sinks and faucets.
5. Exterior work such as painting, roofing, siding, grading, windows, doors and garage doors.
6. Interior work such as flooring, painting, repair of damaged walls and ceilings, certain built-in appliances, and lighting.
7. Weatherization, insulation, energy and water conservation improvements.
8. Limited hardscape work, including driveways, sidewalks, the construction of walls and fences, including security fencing for pools or spas, and reasonable landscape planting, but only when done in conjunction to other improvements to the residence.
C. Ineligible Improvements include, but are not limited to the following:
1. Recreational items such as pools, spas, barbeques, patios and decks.
2. Burglar alarms or burglar protection bars, or finishing the interior of a garage.
3. Repair or purchase of kitchen appliances which are not considered to be built-in.
4. General maintenance items such as carpet cleaning or servicing of the heating and cooling systems.
5. Room additions, the expansion of square footage, or an accessory dwelling unit.
6. Bay windows or any window treatments such as drapes or blinds.
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7 7. Materials, fixtures or equipments of a type or quality, which unreasonably exceeds what is customarily used in properties of the same general type as the property to be rehabilitated.
D. TEMPORARY RELOCATION ASSISTANCE
This section sets forth a description of temporary relocation benefits to be made available to persons and families who are displaced from their homes as a result of the Program. Owner, owner’s contractor and City shall use best efforts to identify the need for relocation assistance at the time of the initial property inspection in order to ensure funds are available. Clients must actually secure and occupy an alternative dwelling unit in order to receive payment. Costs may be shared by the City and the displaced person(s)
Benefits will be made available for a period determined by staff but not to exceed the term of the rehabilitation contract. The City may pay the cost of the temporary accommodations, but the cost for relocation benefits shall be deducted from the amount of assistance that owner receives.
If any of the following causes or conditions occur as a result of the Program, it may be necessary for the person(s) or families to relocate to another dwelling on a temporary basis:
1. Water system is shut off for any extended period of days for plumbing repairs.
2. Electrical service becomes non-operable for any extended period of days while making repairs to wiring.
3. Repairs that create significant dust and other conditions which would aggravate allergic condition of occupant(s).
4. Structure is to be fumigated for termite control and infestation.
5. Hazardous living conditions which result from structural changes during construction.
6. Sanitation facilities; e.g. tub, wash basin, toilet become non-operable.
7. Contractor recommends relocation of occupants to perform repairs and such recommendation has the concurrence of the Program Administrator and the owner.
Procedure for Securing Temporary Relocation Assistance
1. Owner, Contractor or Rehabilitation staff must submit letter to the Program Administrator requesting temporary relocation and specifying amount of time required. Request for relocation must be approved, in writing by Program Administrator.
2. Owner presents written quote for accommodation to rehabilitation staff. Staff will then verify that displaced persons occupied unit and staff will also authorize amount of quote.
3. Rehabilitation staff will present claim form to the City’s Finance Department with a request for payment. Payment will be made payable, jointly, to person(s) displaced and person(s) who provided accommodation. Payments will be deducted from the amount of the approved loan for the owner.
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8 E. SUBORDINATIONS
Subordination agreements and other instruments necessary to adjust the security will only be allowed under certain conditions.
Subordination agreements may only be authorized when refinancing of the new loan is in an amount equal to or less than the current loan balance, plus reasonable and customary closing costs as approved in writing by the Program Administrator.
F. LOAN PAYOFF
Upon repayment of the promissory note in full secured by the Deed of Trust or Security Agreement, the City shall reconvey without warranty, the Property then subject to the Deed of Trust or Security Agreement. If the loan is paid off in full, within one (1) year from when the Deed of Trust is recorded or one (1) year and three (3) days from the date of the Security Agreement, an early payment fee of three percent (3%) of the original principal balance will be required of the applicant in their loan payoff. If the loan is paid off in full within two (2) years from when the Deed of Trust is recorded or one (1) year and three (3) days from the date of the Security Agreement an early payment fee of two percent (2%) of the original principal balance will be required of the applicant. Thereafter payment of the note in full shall be permitted without fees. Partial payment of the loan may occur at any time and does not cause any early payment fees.
Applicants who payoff their loan within the first two (2) years may be exempt from these fees, should the homeowner experience a death in the family, major illness, employment-forced relocation, or other comparable situation in which the need to pay off the loan is the result of an event beyond the control of the owner. In all such events, proper documentation shall be provided to the Program Administrator for exemption.
G. LOAN OBLIGATIONS
Failure to comply with the terms and conditions of the Program will result in the loan becoming due and payable. The Program Administrator will work with applicant to bring the loan into compliance, in order to avoid default whenever possible.
If the applicant sells, transfers title, or discontinues residence in rehabilitated property, the loan is due and payable, unless the applicant sells or otherwise transfers title of the property to a qualified income household, in which case the Program Administrator may consider refinancing the loan balance and subordinating the loan, in accordance with Subsection “E” (Subordinations).
In the event of the applicant’s death, the loan shall be due and payable out of the applicant’s estate. However, if the heir(s) to the property lives in the house and is income eligible, the heir(s) may be permitted, upon approval of the Program Administrator, to refinance the loan at the rate and terms the heir qualifies for under current participation guidelines. If the applicant dies and the heir(s) does not live in the house or is not income eligible, then the loan is due and payable.
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9 In the event a loan becomes due and payable pursuant to this section, the outstanding balance of the loan must be repaid within six (6) months of the triggering event. Any applicant who fails to repay the loan with the time required shall pay a penalty of 1% of the amount of the loan in addition to the loan itself. For each subsequent 30 day period following the date on which the loan repayment first became delinquent, the applicant shall pay an additional penalty of 1% of the amount of the loan, up to a maximum of 50%. The Program Administrator shall have the discretion to waive any penalty amount imposed.
X. PROGRAM PROCEDURES
The City may market or promote the Program when necessary. Marketing may include, but not be limited to press releases to local newspapers, articles in magazines, newsletters and other print media, staff appearances at public events or homeowner’s associations, flyers distributed by mail or door-to-door contact and presentations at community meetings.
The preliminary screening of a prospective applicant is essential for the effective administration of the Program, minimizing the time spent on ineligible applicants. Therefore, staff will provide a preliminary application to be filled out by the prospective applicant. All documents submitted to the City become the property of the City of Lake Forest and will not be returned.
When initial eligibility has been determined, staff will provide the applicant with an application package that will include any and all information determined to be necessary by the Program Administrator. The application may include the following:
Application Packet (Attachment B)
Fair Lending Notice
Lead Based Paint Disclosure
Copy of Grant Deed or Certificate of Title/Registration Card Deed of Trust
Driver’s license or identification card for members of household over the age of 18 Current homeowner’s insurance
Signed tax returns for the last two (2) years, or three (3) years if self- employed Previous two (2) month’s bank statements for all accounts Two (2) most recent pay stubs, or profit and loss if self-employed Most recent mortgage statement that shows principal balance Most recent property tax bill
Other materials that may be necessary
It is the applicant’s responsibility to submit a complete application package. Incomplete applications will not be processed until all requested information is submitted. Upon receipt of all of the above documents, staff will then schedule an inspection with the homeowner at the property.
Inspection and Bids – The purpose of the Property inspection is to identify any code violations and identify eligible owner requested improvements for the work write-up. For rehabilitation Item: 10
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10 loan only, the work write-up lists the items that are City health and safety code compliance requirements, and any owner requested improvements. After preparation of the work write-up prioritizing eligible work, the owner is responsible for obtaining 3 bids from qualified (as defined below) contractors for each improvement proposed.
Contractors – “Qualified” means those contractors who are currently licensed by the State of California, who have met the insurance requirements and have not been debarred by HUD. All contractors must sign the City’s Construction Contract (Attachment C). Responsibility for the selection of a contractor rests with the Owner; however, the selected bid must not exceed 110% of staff’s estimate. It is the City’s preference that the lowest responsible bidder be used, unless reasonable justification can be provided.
Owner-Builder – Where all or part of the work is to be performed by the homeowner, homeowner shall submit to staff a list of the materials, approximate cost for each of the items and a schedule of completion by homeowner. Only the cost of materials will be reimbursable, not the labor provided by the homeowner or immediate family members. Homeowner must also prove to the satisfaction of staff that he/she has the ability to perform the tasks to be undertaken.
Formal Review – Upon receipt of bids, staff shall order title and credit information and lead based paint testing (as required) and submit to the Committee for approval/denial. Committee members are periodically subject to change, in the sole and absolute discretion of the Program Administrator.
Loan Documents – Upon approval from the Committee, the homeowner shall sign all necessary documents, including a Loan and/or Grant Agreement (Attachment D) with the City. Other loan documents include a Promissory Note (Attachment E), Deed of Trust (Attachment F) for single family homes, condominiums, and townhomes, and Security Agreements (Attachment G) for mobile homes. Funding for the project shall be deposited into an escrow account. No rehabilitation work may begin until a Notice to Proceed has been issued to the Contractor. In the case of discovering emergency health and safety conditions or special circumstances, the Program Administrator may authorize work to proceed prior to final processing of loan documents.
Funds Disbursement – Disbursement will be made only after inspection by Rehabilitation Consultant and/or building department staff at reasonable intervals, and when an authorization to disburse funds has been signed by the owner. Progress payments may not exceed ninety (90%) of the cost of work items contained in the bid breakdown. Progress payments due to Contractor shall be paid after City approval of receipt and verification of contractor invoice(s) and release of liens or claims for liens by contractor, sub-contractors, laborers and material suppliers for work completed and materials installed.
If no liens are recorded, a 10% retention will be disbursed to the contractor at expiration of lien filing period which is 35 calendar days after filing the Notice of Completion for all work in excess of $2,500.
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55136.00000\43201136.1
11 All Rehabilitation Loans and Paint Grants to be completed within one (1) year from the signing of the loan or grant documents, unless a written request by the applicant requesting an extension is approved by the Program Administrator.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/4/2025
DEPARTMENT: Management Services
SUBJECT:
EL TORO PARK PICKLEBALL CONSTRUCTION PROJECT UPDATE
RECOMMENDED ACTION(S):
Exercise City Council Discretion.
Or
Receive and File.
EXECUTIVE SUMMARY:
On October 21, 2025, Mayor Pro Tem Pequeño received City Council consensus to agendize a general discussion about the El Toro Pickleball Court Construction Project (“the Project”) at a subsequent City Council meeting (Attachment 1). In response to this action, staff have compiled a history of the Project.
The Project stemmed from Strategic Plan Initiative (“SP”) #41 in the 2023-2025 Strategic Business Plan (“2023 Strategic Plan”). SP#41 directed staff to research and potentially expand access to pickleball via the repurposing of existing sport courts. This initiative was adopted in response to the growing demand from residents to have access to pickleball courts in the community.
On June 20, 2023, the City Council adopted the 2023-2030 Capital Improvement Plan (“2023 CIP”). On June 5, 2025, the City Council adopted the 2025-2032 Capital Improvement Plan (“2025 CIP”). Both the 2023 CIP and the 2025 CIP identified pickleball court construction at El Toro Park under project number 24P05. Consequently, the Public Works Department completed a procurement for the design of the Project on March 7, 2024, and the final design work was completed on August 27, 2025. The Public Works Department subsequently issued a request for bids on September 25, 2025, to solicit construction bids to construct the Project. Bids were opened on October 22, 2025. Four bids were received, and the lowest apparent bidder submitted a total cost of $359,998.
The next step for the Project is award of a construction contract. Staff plan to bring forward a recommended bidder and construction contract for City Council consideration in November or December 2025.
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Inasmuch as the City Council requested that this item be placed on the agenda, any further direction is at its sole discretion.
BACKGROUND:
On June 20, 2023, the City Council approved the 2023-2025 Strategic Business Plan (“2023 Strategic Plan”). The 2023 Strategic Plan included SP#41 Pickleball Court Study, which directed staff to research existing pickleball court infrastructure and potentially expand access with more court space. To complete this project, staff visited a variety of City parks to assess the current level of play at existing sport courts and determine if the expansion of courts was possible.
Staff identified five parks where pickleball court access could potentially expand to: Baker Ranch Park, Borrego Park, Pittsford Park, Foothill Ranch Community Park, and El Toro Park. At this same City Council meeting, the City Council approved the 2023 CIP, which identified the Project under project number 24P05.
On October 2, 2024, staff provided a presentation to the Community Services Commission outlining the results of surveys conducted to measure public support for restriping existing sport courts at Pittsford Park, Foothill Ranch Park, Baker Ranch Park, and Borrego Park for pickleball. Approximately 75% of respondents were in favor of adding pickleball court striping to existing sport courts, although some respondents were dissatisfied with the idea of bringing their own net to play. While restriping existing sport courts may not be ideal or convenient for pickleball play, it provides an efficient way to expand pickleball court infrastructure and access. As a result, staff planned and subsequently completed projects that restriped courts pursuant to Table 1 below.
Table 1: Pickleball Court Restriping Summary
Park Improvement Type Description
Pittsford Park Restriping existing
sport court.
Add lines to existing tennis court
to create two pickleball courts.
Foothill Ranch Park Restripe existing
sport court.
Add lines to existing basketball
court to create two pickleball
courts.
Baker Ranch Park Restripe existing
sport court.
Add lines to existing basketball
court to create two pickleball
courts.
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Park Improvement Type Description
Borrego Park Restripe existing
sport court.
Add lines to existing basketball
court to create two pickleball
courts.
On December 4, 2024, staff provided a report to the Community Services Commission that included the survey results related to the Project. The survey was marketed directly to 300 addresses adjacent to El Toro Park and generated 119 respondents (Attachment 2). Most of the survey participants (74%) live within three miles of El Toro Park. While the purpose of the survey was to measure resident preferences for sand volleyball and the potential replacement of the sand volleyball court with a pickleball court, most respondents emphasized vagrancy and safety as their primary concerns.
Overall, most respondents said the replacement of the sand volleyball court with pickleball courts would not result in them visiting the park more. However, 27% said they would visit the park more often if pickleball courts were constructed. 15% noted they would visit the park less often if pickleball courts were constructed. Overall, staff’s interpretation of this data was that most respondents were either neutral or in favor of the Project but were more concerned with the safety and security of the park rather than court features.
On January 7, 2025, staff provided an update to the progress made on the 2023 Strategic Plan. In this update, staff communicated the completion of SP#41, which involved public outreach to measure the support for the expansion of pickleball court infrastructure citywide and at El Toro Park. Currently, the City has fifteen pickleball courts located at 7 City parks located in the northeast and central areas of the City (Attachment 3). There are no public pickleball courts south of Trabuco Road.
On June 3, 2025, the City Council adopted the 2025-2032 Strategic Business Plan (“2025 Strategic Plan”). To address park safety and security concerns, the 2025 Strategic Plan includes project SP# 37 Park Security Enhancements.
SP#37 directs staff to implement a contract security service to provide night and weekend patrols of certain City parks to deter vagrancy, vandalism, and other criminal behavior. Staff issued a request for proposals for park security on September 15, 2025, and received 38 proposals by the October 15, 2025, deadline. Staff plan to emphasize security patrol coverage at El Toro Park during the formation of a final contract for this security service. The implementation of private security patrols at public parks is becoming more common in the region.
The cities of Anaheim and Costa Mesa already provide roaming security patrols at some of their parks, while Stanton and Garden Grove are currently exploring similar options.
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On August 27, 2025, the Public Works Department accepted the final design of the Project. This design work was completed pursuant to a contract approved on March 7, 2025.
DISCUSSION:
The Public Works Department issued a request for bids on September 25, 2025, to solicit construction bids to construct the Project. Bids were opened on October 22, 2025. Four bids were received, and the lowest apparent bidder provided a total cost of $359,998. The City’s CIP includes $375,000 in funding for the construction of the Project and a $15,000 contingency budget.
On October 21, 2025, Mayor Pro Tem Pequeño received consensus to agendize a general discussion related the Project. Staff generated this report in response, which summarizes all major milestones associated with the Project. Staff plan to bring the construction contract to the City Council for approval in November or December 2025.
Inasmuch as the City Council requested that this item be placed on the agenda, any further direction is at its sole discretion.
FISCAL IMPACT:
The fiscal impact is dependent upon City Council discretion.
ATTACHMENTS:
1. Minute Excerpt
2. El Toro Park Pickleball Court Survey
3. Lake Forest Pickleball Courts Map
Initiated By: Sean McGovern, Deputy City Manager
Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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DRAFT MINUTE EXCERPT
LAKE FOREST REGULAR CITY COUNCIL MEETING
October 21, 2025
______________________________________________________________________
12. CAPITAL IMPROVEMENT PLAN UPDATE
City Manager Rose introduced this item and invited Principal Civil Engineer Mokarram and Traffic Engineer Manager Tran to provide a presentation. Council questions were asked and answered. Mayor Pro Tem Pequeño requested consensus to place the El Toro Park Pickleball Court Installation Project on the next agenda for discussion. He received consensus from Council Member Tettemer and Mayor Voigts. No public comment was offered.
ACTION: The presentation was received and filed.
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ATTACHMENT 2
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El Toro Park Improvement Survey
Project Engagement
VIEWS
298
PARTICIP ANTS
119
RESPONSES
1,319
COMMENTS
85 Ho w often do you visit El T oro Park?
118 r espondents
26 %
25 %
15 %
14 %
12 %
8%
I go more than once a week
A few tim es a year
A few tim es a month
Never
Weekly
About once a month
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* Ho w close do you live to the park?
116 r espondents
44 %
25 %
16 %
15 %
A few blocks or less
Between one and three mile s
More than three mile s
About a mile
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What do you do most often when you visit El T oro Park? 91 Respondents
57%
47%
36%
16%
8%
3%
52 ✓
43 ✓
33 ✓
15 ✓
7 ✓
3 ✓
I walk
i tak e the kids to run ar ound or use
the playgr ound equipment
Just enjo y the open space
Other
I play tennis
I play volle yball
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Ho w would you r ank the o ver all condition of the park? 106 r espondents
5 F
23% Good
14% Poor
5% Ex cellent
1% Other
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* Ho w satisfied ar e you with the follo wing aspects of El T oro Park? Cleanliness 6%
Very
satisfied
16%
Satisfied
46%
It's
OK
25%
Dissatisfied
7%
Very
dissatisfied
Safety 6%
Very
satisfied
11%
Satisfied
40%
It's
OK
27%
Dissatisfied
17%
Very
dissatisfied
Amenities 6%
Very
satisfied
16%
Satisfied
47%
It's
OK
29%
Dissatisfied
3%
Very
dissatisfied
Accessibility 18%
Very
satisfied
34%
Satisfied
39%
It's
OK
4%
Dissatisfied
4%
Very
dissatisfied
102 r espondents
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Do you curr ently use the volle yball court?
80 Respondents
69%
21%
10%
1%
55 ✓
17 ✓
8 ✓
1 ✓
No, I do not use it
No, but I might in the futur e
Yes, occasionally
Yes, r egularly
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Ho w would r eplacing the volle yball court with pickleball courts change ho w you use El T oro Park?
95 r espondents
58 %
27 %
15 %
I don't think it would affect how I use the
park
I would go more often
I would go less often
Do you have any concerns or objections to r eplacing the volle yball court with pickleball courts?
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19 Agr eeone month ago
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The biggest r eason why we, my kids included, do not use this space mor e often is because of the vagr ants occup ying this park all the time. Ther e is not enough lite in the e vening. My daughter stopped walking the dog ther e in the e vening because she didn 't want to deal with the wolf calling and comments b y the vagr ant men in the park.
noting about the courts but ther e ar e a lot of men hanging ar ound the park after school hours and it 's a little concerning for the middle and elementary kids
We walk e very day thr ough ther e to tak e our kids to school. W e do see homeless some times just passed out early in the morning. It 's just not ideal for families. Also the playgr ound needs pr oper maintenance. It 's so dirty and with gr affiti sometimes on it. Just so gr oss. Let 's not mention the bathr ooms and ho w homeless tak e baths in ther e and do who kno ws what. It needs mor e security for sur e. Making sur e no vagr ants ar e ar ound so families can enjo y mor e of the park. Last time I wanted to go for a run ther e was soo many men hanging out in one spot making rude r emarks on the women passing b ye. No thanks . I lived her e 22 + years I lo ve lak e for est It 's a gr eat city . JUST T O add can we please do something about the str eet vendors. The y ar e bringing drugs to our beautiful city . The y need to go
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6 Agr eeone month ago
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A community gar den is a gr eat suggestion!!
The tennis courts can be used as pickle ball courts. Ho w about k eeping the volle yball courts or changing them to something that isn ’t pickle ball? Also, could we get the dog bag stations back please?
If the people of El T oro want a pickleball court, ther e should be other ideas first lik e a small bask etball court opposite side of the volle yball court, wher e ther e is empty space, alongside the tr ailer homes. Only as a last option should ther e be a pickleball court. Attr act the youth and their par ents to the park. Kids bring life to the park. That is any communities priority . Ther e is alr eady an elementary school in the ar ea. Let the kids play ther e after school all e vening. El T oro park alr eady hosts the Bunny Blast.
Keep upgr ading the park. Add mor e lights alongside walking paths and kick the drunks and homeless out of the park. Cops for some r eason cannot kick them out, e ven after neighbors call the non-emer gency police number, because the y ar e always ther e and the y always k eep coming back all drunk and shouting pr ofanities. Y ou don 't see this pr oblem in Her oes Park. El Toro Park is neglected and that 's why many voted the condition of the park as fair. Start working on that and kick the vagr ants out of the park! I belie ve a bask etball court would be mor e useful
No, but the bathr ooms should also be r eno vated and made usable. 11/20/24, 5:13 PM Lake Forest, CA - Report Creation
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Please r emo ve the bathr ooms. W eir d men and homeless hangout in ther e & the r estr ooms ar en ’t usable anyways because the y ar e e xtr emely disgusting. Please r emo ve the r estr ooms.
I’m mor e concerned about all the very sk etchy men that hang out in the park, bath in the water fountain and use the bathr oom for anything other than the toilets. I DO NO T feel safe anytime I’ m ther e with my childr en, I carry defense spr ay when I’ m ther e. Also all the rv campers that live on the str eet just outside of the park. It ’s unfortunate most of the time I have to tak e my childr en to a nicer/safer park when this is walking distance fr om our house. I don ’t feel pickle ball courts should be the topic her e.
I think in terms of active sports right no w, pickleball mak es sense. It 'll also bring mor e active people to the park. Personally , I'd lo ve a community gar den space in Lak e For est.
Pickleball might help with the safety at this park, b y bringing in mor e supervisory type visitors. This park is one wher e we cannot let the kids out of e ye sight, which tak es a lot of the fun out of it for par ents and kids.
Honestly didn ’t e ven r emember a volle yball court being ther e, usually too worried about k eeping an e ye on kids with all the dodgy actions happening her e
I would pr efer a bask etball court or 2 as it would be mor e useful 11/20/24, 5:13 PM Lake Forest, CA - Report Creation
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Needs better lighting and safety
I switched fr om running thr ough this park to driving to her oes and starting my run fr om ther e so I could avoid the homeless and sk etchy looking men that constantly occup y this park. I see many people go ar ound this park for that r eason.
No objections. I do not go to the park because I do not feel safe taking my kids ther e. Ther e ar e plenty of other parks without sleeping homeless people.
Stopped going to this park a use it didn ’t feel safe. Maybe it ’s the e xercise equipment and the nearb y tr ail that attr act the str ange men? Not sur e but I don ’t come her e anymor e unless my husband joins me
Nothing about the court but a lot of men and homeless occup ying the park which mak es it feel unsafe and limits time spent ther e you can play pickle ball on the volle yball. ther e is no need to tak e volle yball away
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I think pickleball will be nice but ther e still needs to be a volle yball court.
No, but ther e is a lot of loitering in the park and seems unsafe near the bridges and ar ound
I have concerns with vagr ants and loiter ers o vertaking the park curr ently . I feel unsafe being in the park due to the people that mak e the park their home on a daily basis. Ther e is often a lot of litter at the playgr ound and thr oughout the park. The bathr ooms ar e usually dirty and I r eport gr affiti in the park at least weekly . I think the park needs to be patr olled b y OC Sheriffs on a r egular basis. Additionally , the park could use mor e lighting.
Would be nice to have volle yball courts and pick etball courts, but the problem is vagr ancy , not the amenities.
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Why is pickleball being consider ed? No pickleball court. End of discussion.
El Toro Park is an AFTER SCHOOL P ARK wher e par ents should feel welcomed and comfortable being her e. The y should feel happ y about being her e. And her e ar e your suggestions. Add mor e seating with shade from the tr ees, so par ents have some wher e to sit, and par ents can talk to other par ents, instead of them sitting in their cars, mor e tr ash cans, a mini libr ary of fr ee books (I think it 's still ther e, or was tak en away), better RESTROOMS, add mor e r estr ooms, mor e lighting, a bask etball court, and doggy bags for people walking their pets. A community gar den sounds great!
Again, no pickleball. I mean, just look ar ound. Gates Elementary School and Los Alisos Middle School ar e 5 minutes away fr om each other, with the park in the middle of them. El T oro Park is a P ARK FOR KIDS. Add a bask etball court or a handball court, those ar e sports kids will play . Just reno vate and KEEP the volle yball court. Ther e ar e people using that spot.
Brings a lot of people together. 10+ people.
You want better parking at El T oro and for the Gates school dr op off and pick up, Monday to Friday ? Ok. Parking needs to be open to the public during daytime hours. After sunset, parking on Larkwood Ln needs to be for r esidents that live on Larkwood Ln ONL Y! Since ther e is no parking permit, anyone and e veryone always leaves their cars ther e for days. Or people fr om the tr ailer homes ne xt to the park occup y SO MANY P ARKING SPO TS. So r esidents fr om Larkwood Ln should be the only ones parking ther e o vernight to get rid of the homeless and the o verflo w of park ed cars, and par ents can dr op off and pick up their kids with less tr affic. And these people that live in the tr ailer homes and people that abandon their cars can always park their vehicles on Los Alisos str eet.
And KICK THE HOMELESS AND DRUNK MEN out! The y always camp out at the park for hours and days. Par ent leave the park because these " drunk men " always thr ow their tr ash and talk dirty and use le wd wor ds. I have called the cops many times to fix this. But it does not help. It goes lik e this.
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walking a fe w steps, cops leave, the y turn ar ound and go back to drinking with their open containers. The y laugh at the cops. It 's gr oss. Cops don 't car e. And these " men " ar e r egulars ther e. Cops kno w who the y ar e, but do nothing. If Irvine PD can do it, so should OC Sheriff and Lak e For est Police Services.
With all these things fix ed, and park being upgr aded, El T oro Park will be way better than that ne w park o ver b y Saddleback Chur ch. EL T oro Park will be pack ed all hours of the day . It will be r ecognized e ven mor e when all this is done. I mean, it was r ecognized a lot mor e after the playgr ound, tennis court, and the r estr ooms wer e r eno vated a fe w years back. El T oro Park will have all amenities, and because the park is tightly pack ed, unlik e that lar ge open space Sports Park, people can go fr om e xercise equipment, to bask etball, to playgr ound, to their cars in a fe w minutes. All short walking distances. It will be the park that has EVERYTHING! dont think its needed, cant walk ar ound this park without feeling unsafe. too many men drinking or just loitering ar ound the park in big gr oups. it doesnt feel safe for kids to e ven play in this park. ther e needs to be mor e camer as, k eeping it mor e clean specially the bathr ooms or just have mor e survillaince ar ound ther e.
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Not concerned about pickle ball court or not. The city should focus mor e on security and lighting at night. Upgr ade the lights and do mor e about ensuring people follo w the rules. I see gr affiti often, empty beer bottles and tr ash. And yes ther e ar e people, homeless, and gr oups of men that linger. I went ther e to use the courts one morning and found homeless men sleeping on the bench inside the court. The park itself is very pr etty with all the old tr ees and walkways. Let ’s k eep the beauty and do something to mak e it mor e secur e … ..camer as?
Please do not use funding to build a pickleball court. Y ou can easily have them shar e the paint with the tennis court. Please build a bask etball court instead. It is sor ely needed b y the community
I object to spending funding on a pickleball court. W e can easily add paint to the tennis court to accommodate pickleball players. Please use the funding to add a much mor e useful bask etball court.
Homeless and loitering men drinking will tak e o ver the courts Keeping the homeless and loitering out of it will be difficult. Lots of empty beer cans/bottles always in the park
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People play volle yball ther e often. Why change that. Clean up the park.
Mor e tr ash cans. Emptied mor e fr equently . Mor e lightning and mor e police presence to combat the drug use I see daily . Spend mone y to fix those issues and leave the volle yball court alone. Mor e people will use the park I don 't think it 's a good use of public funds and it 'll be an anno yance during construction. Addr ess the vagr ants instead and all the school dr op off that congests our neighborhood.
I would pr efer a dog park, ther e’s plenty of pickleball courts ar ound The park felt very dirty . It was also unsafe with my 2 y/o because of ho w close it is to Los Alisos. I' d feel better with a gate on the walkway leading to the str eet.
Only objection would be noise and parking spaces to accommodate Not opposed to it especially because I have seen a lot of drug activity in ther e as well as homelessness etc. I feel lik e having that ther e is just a place for them to meet and not be seen.
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Seems odd to add a pickleball court when the other things should be maintained first, such as the bathr ooms.
Mor e pickleball in e very part. Do the sports park ne xt and put in 20 of them
Please stop turning e verything into pickleball courts. W e need mor e TENNIS courts if anything. W e can ne ver find open courts to play on or we ’d be her e mor e often.
I see people playing volle yball some what r egularly , I think it would affect them.
Please add shade to parks
Nothing, It 's just that ther e ar e a lot of homeless people occup ying the space and the y tend to gather in that space.
No
.
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isn ’t pickleball just a smaller version or tennis why not r eplace it with something else ?
We need shade! Shaded benches, shaded tables, shaded picnic ar eas.
Oftentimes we want to got out with our kids and it 's just miser able melting in the sun.
What about volle yball players? Y ou can also use volle yball courts for Batminton and smashball so way mor e versatile.
I’d addr ess safety & “who ” is at the park befor e investing into structur al changes that cost mone y. It doesn ’t feel very “ safe ” at this park & pr efer others that feel mor e kid friendly/safe.
Mor e community e vents lik e the bunny blast will help impr ove this park. So Close to 2 schools it ’s unfortunate no one feels safe ther e If pickle all will bring mor e ppl and drive out the vagr ants then I’ m all for it If you can kick the taco guys out, then you can kick the vagr ants hanging in the park out too.
11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 18/23 Item: 11
797
21 days ago
22 days ago
22 days ago
22 days ago
22 days ago
22 days ago
22 days ago
Don ’t waste your mone y on a pickleball court. Get better shade for the play ground and park. Better bathr ooms
Bask etball courts might be used mor e, maybe add security No, I think it ’s a gr eat idea
El Toro Park has plenty of open space to accommodate a permanent BMX pump tr ack - something that OC is lacking. I' d suggest two pump tr acks - one for little kids and one for bigger kids. Let 's give kids a place to ride. The park is situated between 2 schools and should be a place for kids to feel safe and have fun.
No.
A dog park would be better!
No as a par ent I would lik e to r equest that e very single public park with a playgr ound have a r estr oom. It ’s incr edibly frustr ating to not be able to enjo y the nice r eno vated playgr ounds because my child needs to have access to a r estr oom, so we often skip many of the Lak e For est playgr ounds in favor of Irvine parks, which always have r estr ooms. 11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 19/23 Item: 11
798
one month ago
one month ago
one month ago
one month ago
one month ago
one month ago
one month ago
one month ago
one month ago
I think since pickleball is so popular, PB courts is a good idea! No concerns. Pickleball is picking up as an activity , and would be a nice add to the park.
No, gr eat idea.
No
No objections
No
No
No objections
I think a pickleball court would do well ther e.
11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 20/23 Item: 11
799
one month ago
one month ago
one month ago
one month ago
It mak es perfect sense to me, e ven if I don 't play pickleball I meant to say Lak e For est Sports Park, not Her oes Park.
Pickleball would be better
I would lik e to k eep one if possible as I do use it but other sports would be need to add
Age r ange?
78 Respondents
62%
23%
12%
5%
3%
48 ✓
18 ✓
9 ✓
4 ✓
2 ✓
31-45
18-30
46-60
Under 18
61+
11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 21/23 Item: 11
800
Ho w long have you lived in the community ?
81 Respondents
52%
27%
21%
1%
0%
42 ✓
22 ✓
17 ✓
1 ✓
0 ✓
11+ years
6-10 years
1-5 years
Not a r esident
Less than a year
11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 22/23 Item: 11
801
* Would be inter ested in participating in park volunteer pr ogr ams or community planning meetings?
84 r espondents
52 %
24 %
24 %
No
Yes
Maybe, please send me more information.
11/20/24, 5:13 PM Lake Forest, CA - Report Creation
https://publicinput.com/Reporting/ReportPreview/30613 23/23 Item: 11
802
ATTACHMENT 3
Item: 11
803
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P I C K L E B A L LC O U R T S
W I T H L I G H T I N G ( 3 )
M E A D O W S
P I C K L E B A L L
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P I T T S F O R D P A R K
R E S T R I P ET E N N I S
C O U R T( 2 )
B O R R E G O P A R KR E S T R I P E
B A S K E T B A L LC O U R T( 2 )
F O O T H I L LR A N C H
C O M M U N I T YP A R KR E S T R I P E
B A S K E T B A L LC O U R T( 2 )
R I M G A T E P A R K
R E S T R I P E T E N N I S
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B A K E R R A N C H C O M M U N I T Y
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B A S K E T B A L LC O U R T( 2 )
C o u n t y o f L o s A n g e le s , C o u n t y o f R iv e r s id e , C a lif o r n ia S t a t e P a r k s , E s r i, T o m T o m , G a r m in , S a f e G r a p h , G e o T e c h n o lo g ie s , I n c , M E T I / N A S A , U S G S , B u r e a u o f L a n d M a n a g e m e n t , E P A , N P S , U S D A , U S F W S 0 1 20 . 5 M i l e s
C I T Y O F L A K E F O R E S T
P I C K L E B A L L C O U R T L O C A T I O N S
Item: 11
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55136.00400\44243089.1
CITY COUNCIL AGENDA REPORT
MEETING DATE: 11/4/2025
DEPARTMENT: Community Development
SUBJECT:
ADOPTION OF THE 2025 CALIFORNIA BUILDING STANDARDS CODES
WITH LOCAL AMENDMENTS
RECOMMENDED ACTION(S):
1. Introduce for first reading an Ordinance entitled: AN ORDINANCE OF THE
CITY COUNCIL OF THE CITY OF LAKE FOREST CALIFORNIA,
REPEALING ORDINANCE NO. 360, AMENDING CHAPTERS 8.02, 8.06,
8.08, 8.14, 8.16, 8.20, 8.22, AND 8.24, AND REPEALING CHAPTER 8.04,
OF THE LAKE FOREST MUNICIPAL CODE, AND ADOPTING BY
REFERENCE THE 2025 EDITION OF THE CALIFORNIA BUILDING
STANDARDS CODE (CALIFORNIA CODE OF REGULATIONS, TITLE
24), TOGETHER WITH CERTAIN ADDITIONS, AMENDMENTS, AND
DELETIONS.
2. Direct staff to schedule a November 18, 2025, public hearing to adopt the Ordinance identified in Recommended Action 1, including provision of the appropriate public hearing notices.
EXECUTIVE SUMMARY:
This item provides for the triennial adoption of the newest edition (2025) of the California Building Standards Code (“CBSC”) with local amendments. This report outlines the adoption process and summarizes the local amendments recommended by staff and the Orange County Fire Authority ("OCFA"). The CBSC and local amendments are adopted by ordinance, which requires a first reading and a public hearing, in that order. The 2025 edition of the CBSC will become effective January 1, 2026, with or without any local amendments.
Recommended local amendments are considered "reasonably necessary" due to local climatic, geological, or topographical conditions and to facilitate administration of the Code upon adoption. The draft ordinance also includes the repeal of Ordinance 360, which provided for adoption of the 2022 editions of the CBSC with local amendments, the repeal of Lake Forest Municipal Code (“LFMC”) Chapter 8.04 – Uniform Sign Code, and minor amendments to Chapter
8.08 – Tent Code. There is minimal fiscal impact associated with the Item: 12
805
recommended actions. The 2025 CBSC includes a new division, the California Wildland-Urban Interface Code.
BACKGROUND:
The California Building Standards Code ("CBSC"), codified in Title 24 of the California Code of Regulations, serves as the building code for California. It is published by the California Building Standards Commission and represents a compilation of building standards from three sources:
Model code provisions adopted without change – national model codes adopted directly by state agencies;
Model code provisions adopted with amendments – national model codes modified to address California’s unique climatic, geological, and topographical conditions;
California-origin standards – building standards developed by state agencies under legislative authority to address issues specific to California that are not covered by national model codes.
A new edition of the CBSC is published every three years. The most recent edition was published on July 1, 2025. State law mandates that all California jurisdictions enforce the 2025 CBSC for all construction permitted on or after January 1, 2026.
Local jurisdictions may choose to formally adopt the CBSC or take no action and allow it to go into effect automatically. State law also allows local jurisdictions to adopt “local amendments”, provided any amendments to construction standards are more stringent than the corresponding CBSC standards. To incorporate local amendments into the Lake Forest Municipal Code ("LFMC"), the City must formally adopt the corresponding code and the local amendments and find that any amendments to construction standards are warranted due to local climatic, geologic, or topographical conditions. Amendments to “administrative standards” (provisions pertaining only to administration of the CBSC) do not require climatic, geologic, or topographical related justification.
The City adopted local amendments in conjunction with each of the prior triennial Code adoption cycles. The local amendments are primarily those recommended by OCFA related to fire safety and amendments which pertain to administration of the CBSC. Notwithstanding, all desired previously adopted local amendments must be re-adopted each time the California Building Standards Commission adopts a new edition of the CBSC. Local amendments are adopted by ordinance and codified in Title 8 – Buildings and Construction of the LFMC.
Item: 12
806
In contrast to the conventional LFMC amendment process, state law requires the public hearing occur in conjunction with the second reading of the draft ordinance instead of the first. Accordingly, this “first reading” of the draft ordinance is on the agenda as a "Discussion/Action Item" and a public hearing for formal adoption is tentatively scheduled for November 18, 2025.
DISCUSSION:
Code Adoption and Amendment Process
The 2025 edition of the CBSC contains 13 separate divisions (also known as “Codes”). Table 1 (below) lists each division of the CBSC by number and name, the corresponding recommended action for the 2025 Code adoption cycle, and the section of the LFMC that would contain each local amendment upon adoption. Only those codes that are being amended locally must be adopted.
Codes without amendments take effect automatically on January 1, 2026. The draft ordinance providing for the Code adoptions is provided as Attachment 1.
Table 1 – CBSC Divisions and Summary of Recommended Actions Div. Code Recommended Action LFMC
Chapter
1 CA Administrative Code None (takes effect as is; no
adoption needed) N/A
2 CA Building Code Adopt with local amendments. 8.02
2.5 CA Residential Code Adopt with local amendments. 8.06 3 CA Electrical Code Adopt with local amendments 8.14*
4 CA Mechanical Code Adopt with local amendments 8.20*
5 CA Plumbing Code Adopt with local amendments 8.16*
6 CA Energy Code None (takes effect as is; no
adoption needed) N/A
7 CA Wildland–Urban
Interface Code Adopt with local amendments 8.22
8 CA Historical Building Code None (takes effect as is; no adoption needed) N/A
9 CA Fire Code Adopt with local amendments. 8.24
Item: 12
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Div. Code Recommended Action LFMC
Chapter
10 CA Existing Building Code None (takes effect as is; no adoption needed) N/A
11 CA Green Building
Standards Code (CAL
Green)
None (takes effect as is; no
adoption needed) N/A
12 CA Referenced Standards
Code
None (takes effect as is; no
adoption needed) N/A
*Recommended local amendments are "administrative only" (i.e., pertain only to administration of the Code; e.g., permit fees, enforcement, etc., and not to construction standards or methods).
Local Code Amendments
Recommended local amendments customize certain provisions of the CBSC to address distinct climatic, geologic, or topographical characteristics of the region, such as frequent drought, flooding, Santa Ana winds, limited water supply, steep slopes, congested roadways, seismic activity, and corrosive soils. The amendments are developed in consultation with local building officials and the Orange County Fire Authority (“OCFA”). OCFA provides a list of recommended amendments to the California Fire Code ("CFC"), and in some instances, other CBSC divisions, to all jurisdictions it serves, in conjunction with each triennial CBSC update (see Attachment 3).
Table 2 below summarizes the recommended amendments for the 2025 cycle, excluding the California Fire Code. Only those amendments that represent a revision to the current version of LFMC Title 8 are included. A “redline” version of Title 8, showing all recommended deletions (i.e., previously adopted local amendments not recommended for readoption) in strikethough, and all additions (new for 2025) in underline formatting, is provided as Attachment 2.
Table 2 – Recommended 2025 CBSC and LFMC Title 8 Amendments Code Recommended Amendment Purpose
California
Building
Code
(“CBC”)
Adds “walls” to exceptions from
permit requirements for fences
based on height.
Eliminates ambiguity
CBC Deletes plan review and permit
expiration amendments.
Restores Building Official’s
authority to grant plan check
and permit extensions and
Item: 12
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Code Recommended Amendment Purpose
unmodified CBSC expirations to
avoid unnecessary local
irregularity.
CBC Deletes “spark arrester”
definition.
CBC no longer uses this term.
CBC Deletes “Materials and
Construction Methods for
Exterior Wildfire Exposure”
provisions.
Obsolete/has been replaced
with the latest Code without
need for an amendment.
CBC Amends “Fire Protection
Systems” addressing sprinkler
requirements.
Matches previously adopted
amendments to CFC proposed
for readoption.
CBC Deletes sections applicable to
sprinkler systems and
standpipe hose connections.
Consistency with CFC, which no
longer includes these
recommended amendments.
Uniform
Sign
Code*
Repeals LFMC Ch. 8.04 –
Uniform Sign Code (“USC”).
The USC was last published in
1997. It contains obsolete
provisions and it’s useful
provisions are now redundant
with the CBSC.
California
Residential
Code
Deletes amendments to plan
review and permit expiration
modifications.
Restores Building Official’s
authority to grant plan check
and permit extensions; restores
unmodified CBSC expirations to
avoid unnecessary local
irregularity.
Tent
Code*
Deletes requirement to use
only incandescent lamps and
other minor clean-up.
Allows LED and other lighting
consistent with CEC and CFC;
clarifies applicability.
California
Electrical
Code
Deletes provisions addressing
Building Official’s authority to
enforce the CEC and approve
alternative means and
methods.
Deleted provisions are
redundant with CEC provisions
that are also more
comprehensive.
Item: 12
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Code Recommended Amendment Purpose
California
Mechanical
Code
Deletes provision addressing
expiration of plan review.
Restores Building Official’s
authority to grant plan check
expiration extensions and
unmodified CBSC expirations to
avoid unnecessary local
irregularity.
*Not a part of the CBSC
California Wildland-Urban Interface Code
The California Wildland-Urban Interface Code (“CWUIC”) is a new-for-2025 building standards code that supplements other divisions of the CBSC in areas where buildings and people are at risk from wildfire hazards. The CWUIC is codified in Division 7 of the CBSC, which was previously “reserved”. CWUIC requirements are mandatory in fire zones designated State Responsibility Areas (“SRAs”) and in Very High Fire Hazard Severity Zones (“VHFHSZs”) in Local Responsibility Areas (“LRAs”). A table prepared by OCFA showing a recommended local amendment to the CWUIC is included with Attachment 3.
The amendment would require that fuel modification plans for all new buildings to be built or installed in a wildfire risk area be approved by OCFA and comply with OCFA Guideline C-05 – Vegetation Management Guideline (Attachment 6).
CA Fire Code (CFC) Amendments
Consistent with past Code amendment cycles, recommended amendments to the CFC represent the largest component of the draft ordinance. The 2025 OCFA amendment summary outlines updates to the California Fire Code and California Wildland-Urban Interface Code that primarily clarify existing provisions, aligns with current state guidelines, and improves fire safety standards. These changes include maintaining or revising prior amendments, removing outdated sections, and relocating provisions for better code organization and consistency.
Staff met with OCFA multiple times to coordinate on the amendments and ensure the proposed local amendments render Lake Forest Municipal Code Title 8 current for 2025. Local amendments to the CFC further General Plan Public Safety Element Goal PS-2: A City that is safe and adequately prepared for urban and wildfire emergencies, and support Safety Element policies PS-2.2 – Fire Protection Services, PS-2.4 – Very High Fire Hazard Zones, and PS-2.5 – Fire Safe Design with standards modified for local conditions.
A summary of the recommended CFC amendments is provided as Attachment 3 in table form, where the “STATUS” column identifies amendments as either “Existing”, “Revised”, or “Deleted” relative to amendments adopted in prior Item: 12
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cycles. As shown in the table, two previously adopted local amendments are recommended for revision, and one, determined no longer necessary, for deletion. The remainder (“Existing”) are previously adopted amendments recommended for readoption. No new-for-2025 amendments to the CFC are recommended. A complete “redline” of the 2025 CFC is provided as Attachment
4. OCFA Guidelines B-01 and C-05
The City’s current and recommended local amendments reference two previously adopted and long-standing OCFA Guidelines: B-01 – Fire Master Plans for Commercial & Residential Development, and C-05 – Vegetation Management Guideline: Technical Design for New Construction Fuel Modification Plans and Maintenance Program, both of which were recently amended by OCFA.
Although both are titled “Guideline”, the local amendments to the CFC in LFMC Title 8 use “shall comply” in reference to the Guidelines. As such, the Guidelines would be re-adopted by reference (in their recently amended form) and would have the same enforceability as Code, upon adoption of the draft ordinance.
Accordingly, OCFA prepared a Summary of Significant Changes (Attachments 5 and 6), and a “redline” (Attachments 7 and 8) for each Guideline showing the recently enacted revisions. As indicated in this Summary, no changes were made to the Guidelines that are more restrictive, except for reference to the State requirements in Local Responsibility Area (“LRA”) High Fire Hazard Severity Zones (“HFHSZ”), and several areas where OCFA needed to match minimum State requirements.
Local Administrative Amendments
In addition to the OCFA-recommended local amendments to the CFC, staff is recommending various administrative local amendments for readoption, as well as various minor clean-up amendments. These amendments establish provisions for implementation of the CBSC as well as technical provisions to customize the Codes to local and regional conditions. The local administrative amendments provide the City with code enforcement authority in areas such as plan review, permit fees, inspections, and penalties. Proposed local amendments pertaining to the administrative portions of the California Building Code (“CBC”), California Residential Code (“CRC”), California Plumbing Code (“CPC”), California Electrical Code (“CEC”), California Mechanical Code (“CMC”), and California Fire Code (“CFC”) are mostly carry-forwards from previous local amendments adopted by the City Council.
The draft ordinance also includes some minor clean-up of administrative provisions, including deletion of local amendments to the CBC, CRC, and CMC that provide different plan review and permit expiration periods than the CBSC.
Item: 12
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These Lake Forest-specific expiration periods (versus the periods in the unamended CBC, CRC, and CMC) are problematic for permittees that were unaware of the City’s modified expiration periods and had assumed the timelines in the State Codes were in effect. Previously adopted local amendments also prohibit the granting of extensions to the expiration of plan check reviews and issued permits that the State Codes otherwise provide for, at the discretion of the Building Official.
Eliminating (i.e., not readopting) these provisions, as recommended, will provide greater consistency for permittees that also work in other jurisdictions in the State and greater flexibility by allowing for permit and plan check extensions when justified by circumstances beyond the permittees’ control.
Repeal of LFMC Ch. 8.04 – Uniform Sign Code
Staff is recommending repeal of LFMC Chapter 8.04 - Uniform Sign Code (USC), which adopts the 1997 edition of the USC by reference with local amendments.
The USC (https://www.scribd.com/document/440422460/1997-Uniform-Sign- Code-pdf) was last published in 1997 and is not part of the CBSC. Over time, since 1997, the USC’s useful provisions have been incorporated into the CBSC, thereby rendering it unnecessary for regulation and permitting of signage in Lake Forest. Moreover, the USC includes provisions that are now obsolete and/or conflict with current provisions of the LFMC. For example, the USC includes provisions for commercial pole signs, which are prohibited by the LFMC.
Tent Code
The City’s Tent Code (LFMC Ch. 8.08) is not part of the CBSC but was adopted by the City in 1999 to establish regulations for the erection, maintenance and control of tents, which are not addressed by the CBSC. Staff is recommending minor amendments to this chapter for consistency with other sections of the LFMC that indirectly regulate tents, including 9.180 – Temporary Outdoor Promotions and 5.05 – Special Events. In addition, an amendment is recommended that replaces a provision allowing only incandescent lamps for tent lighting with a requirement that all lighting comply with the CEC. The recommended revisions are shown in the redline of Chapter 8.08 of the current version of LFMC Title 8 (Attachment 2).
CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA)
The recommended action is not subject to the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it Item: 12
812
has no potential for resulting in physical change to the environment, directly or indirectly.
SUMMARY:
Staff recommend the City Council conduct a first reading of the draft ordinance (Attachment 1) and direct staff to schedule a public hearing for adoption on November 18, 2025. The draft ordinance provides for adoption of the 2025 CBSC and local amendments. The recommended local amendments were prepared in coordination with OCFA and the City’s Building Official to address deficiencies in the CBSC resulting from local climatic, geologic, or topographical conditions. The amendments provide more comprehensive standards for fire safety in the community. Holding a Public Hearing on November 18, 2025, would provide for local amendments to take effect, together with the 2025 CBSC, on January 1, 2026. The 2025 CBSC is available for review in the Office of the City Clerk. In addition, staff is recommending repeal of LFMC Chapter 8.04, which adopted the 1997 Uniform Sign Code and minor revisions to the Tent Code.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Draft Ordinance Adopting 2025 CBSC with Local Amendments
2. Redline of LFMC Title 8
3. OCFA’s Summary of Local Amendments to CFC and CWUIC
4. OCFA’s Redline of 2025 CFC Showing Recommended Local Amendments
5. Summary of Significant Changes (adopted in 2025) to OCFA Guideline B- 01 6. Summary of Significant Changes (adopted in 2025) to OCFA Guideline C- 05 7. OCFA Guideline B-01 – Redlined to show 2025 Amendments
8. OCFA Guideline C-05 – Redlined to show 2025 Amendments Initiated By: Ron Santos, Senior Planner
Submitted By: Gayle Ackerman, AICP, Director of Community Development Approved By: Debra Rose, City Manager
Item: 12
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55136.00400\44242490.1
CC ATTACHMENT 1
ATTACHMENT 1
Item: 12
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55136.00400\44242490.1
3 5
1 2
7 9
ORDINANCE NO. __
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST CALIFORNIA, REPEALING ORDINANCE NO.
360, AMENDING CHAPTERS 8.02, 8.06, 8.08, 8.14, 8.16, 8.20,
8.22, AND 8.24, AND REPEALING CHAPTER 8.04, OF THE
LAKE FOREST MUNICIPAL CODE, AND ADOPTING BY
REFERENCE THE 2025 EDITION OF THE CALIFORNIA
BUILDING STANDARDS CODE (CALIFORNIA CODE OF
REGULATIONS, TITLE 24), TOGETHER WITH CERTAIN
ADDITIONS, AMENDMENTS, AND DELETIONS.
WHEREAS, pursuant to California Government Code section 50022.1 et seq., the City of Lake Forest (“City”) may adopt by reference the California Building Standards Code, 2025 Edition, with local amendments, as provided for in Title 24 of the California Code of Regulations; and
WHEREAS, the California Building Standards Commission (the "Commission") adopted the 2025 California Building Standards Code, which will go into effect on January 1, 2026; and
WHEREAS, California Health & Safety Code sections 17958.5 and 18941.5 authorize cities and counties to modify the California Building Standards Code by adopting more restrictive standards and modifications if such standards and modifications are accompanied by express findings that they are reasonably necessary because of local climatic, geological, or topographical conditions; and WHEREAS, notwithstanding the above, California Health & Safety Code Section 17958.5(c) prohibits cities and counties from making any change or modification to the building standards in the California Building Standards Code that would affect residential units, unless a specified exception applies; and WHEREAS, the City desires to adopt the California Building Standards Code with the necessary amendments to assure the Codes are tailored to the particular safety needs of the City as required by its unique climatic, geological, and topographical conditions; and
WHEREAS, the City held a public hearing on November 18, 2025 at which time all interested persons had the opportunity to appear and be heard on the matter of adopting the California Building Standards Code as amended herein; and Item: 12
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55136.00400\44242490.1
3 5
1 2
7 9
WHEREAS, the City published notice of the aforementioned public hearing pursuant to California Government Code Section 6066 on October 30, 2025 and November 6, 2025; and
WHEREAS, any and all other legal prerequisites relating to the adoption of this Ordinance have occurred.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DOES ORDAIN AS FOLLOWS:
SECTION 1. Findings. The City Council hereby finds that the proposed amendments to the 2025 California Building Standards Code are reasonably necessary because of local climatic, geologic, or topographic conditions, and adopts the findings provided below to support the modifications to the 2025 California Building Standards Code.
A. Climatic Conditions
a. The jurisdiction of Lake Forest is located in a semi-arid Mediterranean type climate. It annually experiences extended periods of high temperatures with little or no precipitation. Hot, dry (Santa Ana) winds, which may reach speeds of 70 M.P.H. or greater, are also common to the area. These climatic conditions cause extreme drying of vegetation and common building materials. Frequent periods of drought and low humidity add to the fire danger. This predisposes the area to large destructive fires (conflagration). In addition to directly damaging or destroying buildings, these fires are also prone to disrupt utility services throughout the County. Obstacles generated by a strong wind, such as fallen trees, streetlights, and utility poles, will greatly impact the response time to reach an incident scene.
b. The climate alternates between extended periods of drought and brief flooding conditions. Flood conditions may affect the Orange County Fire Authority’s ability to respond to a fire or emergency condition. Floods also disrupt utility services to buildings and facilities within the County. c. Water demand in this densely populated area far exceeds the quantity supplied by natural precipitation; and although the population continues to grow, the already-taxed water supply does not. Due to storage capacities and consumption, and a limited amount of rainfall, future water allocation is not fully dependable. This necessitates the need for additional and on-site fire protection features.
d. These dry climatic conditions and winds contribute to the rapid spread of even small fires originating in high-density housing or vegetation. These Item: 12
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fires spread very quickly and create a need for increased levels of fire protection. The added protection of fire sprinkler systems and other fire protection features will supplement normal fire department response by providing immediate protection for the building occupants and by containing and controlling the fire spread to the area of origin. Fire sprinkler systems will also reduce the use of water for firefighting by as much as 50 to 75 percent.
B. Topographical conditions
a. Natural slopes of 15 percent or greater generally occur throughout the foothills of Orange County. The elevation change caused by the hills creates the geological foundation on which communities within Orange County are built and will continue to build. With much of the populated flatlands already built upon, future growth will occur on steeper slopes and greater constraints in terrain.
b. Traffic and circulation congestion is an artificially created, obstructive topographical condition, which is common throughout Orange County. c. These topographical conditions combine to create a situation which places fire department response time to fire occurrences at risk and makes it necessary to provide automatic on-site fire-extinguishing systems and other protection measures to protect occupants and property.
C. Geological Conditions
The Orange County region is a densely populated area that has buildings constructed over and near a vast and complex network of faults that are believed to be capable of producing future earthquakes similar or greater in size than the 1994 Northridge and the 1971 Sylmar earthquakes. Earthquake faults run along the northeast and southwest boundaries of Orange County.
The Newport-Inglewood Fault, located within Orange County was the source of the destructive 1933 Long Beach earthquake (6.3 magnitude) which took 120 lives and damaged buildings in an area from Laguna Beach to Marina Del Rey to Whittier. In December 1989, another earthquake occurred in the jurisdiction of Irvine at an unknown fault line. Regional planning for reoccurrence of earthquakes is recommended by the State of California, Department of Conservation.
a. Previous earthquakes have been accompanied by disruption of traffic flow and fires. A severe seismic event has the potential to negatively impact any rescue or fire suppression activities because it is likely to Item: 12
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create obstacles similar to those indicated under the high wind section above. With the probability of strong aftershocks there exists a need to provide increased protection for anyone on upper floors of buildings. The October 17, 1989, Santa Cruz earthquake resulted in one major fire in the Marina District (San Francisco). When combined with the 34 other fires locally and over 500 responses, the department was taxed to its fullest capabilities. The Marina fire was difficult to contain because mains supplying water to the district burst during the earthquake. This situation creates the need for both additional fire protection and automatic on-site fire protection for building occupants. State Department of Conservation noted in their 1988 report (Planning Scenario on a Major Earthquake on the Newport-Inglewood Fault Zone, page 59), “unfortunately, barely meeting the minimum earthquake standards of building codes places a building on the verge of being legally unsafe.”
b. Road circulation features located throughout the County also make amendments reasonably necessary. Located throughout the County are major roadways, highways, and flood control channels that create barriers and slow response times. Hills, slopes, street, and storm drain design, accompanied by occasional heavy rainfall, causes roadway flooding and landslides and at times may make an emergency access route impassable. There are areas in Orange County that naturally have extended emergency response times that exceed the 5-minute goal. c. Soils throughout the County possess corrosive properties that reduce the expected usable life of water services when metallic pipes in contact with soils are utilized.
Due to the topographical conditions of sprawling development separated by waterways and narrow and congested streets and the expected infrastructure damage inherent in the seismic zone described above, it is prudent to rely on automatic fire sprinkler systems to mitigate extended fire department response time and keep fires manageable with reduced fire flow (water) resources available for a given structure. Additional fire protection is also justified to match the current resources of firefighting equipment and personnel within the Orange County Fire Authority.
IV. Administrative
This amendment is also necessary for administrative clarifications that do not modify a building standard pursuant to California Health & Safety Code Sections 17958, 17985.7, and/or 18941.5. This amendment establishes Item: 12
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administrative standards for the effective enforcement of the building standards in the City of Lake Forest.
The findings above are applicable to amendments to the 2025 California Building Code, California Residential Code, California Electrical Code, California Plumbing Code, California Mechanical Code, California Wildland-Urban Interface Code, and California Fire Code, as detailed in the following tables:
Code
Section
Section
Amended
Section
Added
California Building Code
Local Amendments
Findings
105.2 X Work Exempt from Permit,
Building Item 2 Admin
109.1 X Payment of Fees Admin
109.2 X Schedule of Permit Fees Admin
109.6 X Refunds Admin
109.7 X Plan Review Fees Admin
109.8 X Investigation Fees Admin
110.7 X Reinspections Admin
111.3 X Temporary Occupancy Admin
113.5 X Establishment (Board of
Appeals) Admin
114.1 X Unlawful Acts Admin
117 X Underground Utilities Required Admin
903.2 X Where Required (sprinklers) I, II, & III
903.2.8 X Group R I, II, & III
903.3.5.3 X Hydraulically Calculated
Systems I, II, & III
T1505.1 X
Minimum Roof Covering
Classifications, Types of
Construction
I, II, & III
1505.1.2. X Roof Coverings Within All Other
Areas I, II, & III
Code
Section
Section
Amended
Section
Added
California Residential Code
Local Amendments
Findings
R105.2 X Work Exempt from Permit, Admin
Building Item 2
R108.1 X Payment of Fees Admin
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R108.2 X Schedule of Permit Fees Admin
R108.5 X Refunds Admin
R108.7 X Plan Review Fees Admin
R108.8 X Investigation Fees Admin
R109.5 X Reinspections Admin
R110.3 X Temporary Occupancy Admin
R112.1 X General – Means of Appeals Admin
R113.4 X Violation Penalties Admin
Code
Section
Section
Amended
Section
Added
California Electrical Code
Local Amendments
Findings
89.108.4.2 X Fees Admin
89.108.5.2 X Enforcement Admin
89.108.11 X Penalties Admin
Code
Section
Section
Amended
Section
Added
California Plumbing Code
Local Amendments
Findings
104.5 X Fees Admin
104.5.3 X Fee Refunds Admin
106.3 X Penalties Admin
Code
Section
Section
Amended
Section
Added
California Mechanical Code
Local Amendments
Findings
104.5 X Fees Admin
104.5.3 X Fee Refunds Admin
Code
Section
Section
Amended
Section
Added
California Wildland-Urban
Interface Code Local
Amendments
Findings
602.4 X Fuel Modification Plans I, II, & III
Code
Section
Section
Amended
Section
Added
California Fire Code Local
Amendments
Findings
113.4 X Violation Penalties Admin
113.4.2 X Infraction and Misdemeanor Admin
202 X General Definitions Admin
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304.1.3 X Vegetation (management) I
305.6 X Hazardous Conditions (outdoor
fires)
I & II
305.7 X Disposal of Rubbish I & II
307
X
Open Burning, Recreational
Fires, and Portable Outdoor
Fireplaces
Admin
307.6
X
Outdoor Fireplaces, Fire Pits,
Fire Rings, and Outdoor
Fireplaces
Admin
307.6.1 X Gas-Fueled Devices (outdoor
fires)
I & II
307.6.2
X
Devices Using Wood or Fuels
Other Than Natural Gas or
Liquefied-Petroleum Gas
I & II
307.6.2.1 X Where Prohibited (burning of
solid fuels)
I & II
324.1 X Fuel Modification Requirements
for New Construction
I
325.1
X
Clearance of Brush or
Vegetation Growth From
Roadways
I
326.1 X Unusual Circumstances
(vegetation management)
Admin
327.1 X Use of Equipment (IC engines
and spark arresters)
I
327.2
X
Use of Equipment and Devices
Generating Heat, Sparks or
Open Flames
I
327.3 X Spark Arresters I
407.5 X Hazardous Materials Inventory
Statement
I & II
501.1 X Scope (fire service features) Admin, I, II
& III
510.1
X
Emergency Responder
Communications Enhancement
Systems in New Buildings
Admin
903.2 X Where Required (sprinklers) II & III-B
903.2.8 X Group R (sprinklers) I, II, & III
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903.3.5.3 X Hydraulically Calculated
Systems
I, II, & III
2801.2 X Permit (biomass storage and
handling)
Admin
2808.2 X Storage Site Admin
2808.3 X Size of Piles I
2808.4 X Pile Separation I
2808.7 X Pile Fire Protection I
2808.9 X Material-Handling Equipment I
2808.11 X Temperature Control I
2808.11.1 X Pile Temperature Control I
2808.11.2 X New Material Temperature
Control
I
2808.12 X Water Availability (for piles) I
2808.13 X Tipping Area I
2808.14 X Emergency Contact Information Admin
2808.15 X Maximum Grid of Piles and
Rows
Admin, I
2808.16 X Push-Out / Clear Area Admin, I
5001.5.2 X Hazardous Materials Inventory
Statement
Admin
5003.1.1.1 X Extremely Hazardous
Substances
I, II, & III
5608.2 X Firing (commercial fireworks) Admin
5608.3 X Application for Permit
(commercial fireworks)
Admin
Chapter
80 X X Referenced Standards N/A
9.2.1.7,
9.4.3.1,
16.12.3.3 X X
2025 NFPA 13 (commercial
sprinkler systems)
Admin, II &
III
7.1.2 X X 2025 NFPA 13D (one- and two-
family sprinkler systems)
I & II
6.2.8.1,
6.2.9, X X 2025 NFPA 24 (underground
water supply systems)
Admin & III
10.1.5,
10.4.1,
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10.4.3.2 SECTION 2. Chapter 8.02 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.02 California Building Code
8.02.001 Adoption of California Building Code.
The California Building Code, 2025 Edition (California Code of Regulations Title 24, Part 2), based on the 2024 International Building Code as published by the International Code Council, including Chapter 1, together with the amendments provided in this chapter, is hereby adopted by reference as the Building Code of the City of Lake Forest, regulating the erection, construction, enlargement, alteration, repair, moving, removal, demolition, conversion, occupancy, equipment, use, height, area, and maintenance of all buildings and/or structures in the City.
8.02.020 California Building Code amended.
The 2025 California Building Code is hereby amended as follows:
A.Chapter 1 Division II -- Section 105.2, “Work Exempt From Permit”, Building Item 2, of the California Building Code is hereby amended to read as follows:
2. Walls and fences, other than swimming pool barriers, not over six feet (1829 mm) tall.
Exception: Walls and fences less than six feet in height which are required as a condition of project approval are required to have permits.
B. (reserved)
C. (reserved)
D.Chapter 1 Division II Section 109.1, “Payment of Fees”, is amended to read as follows:
109.1 Payment of Fees. A fee as established by Resolution of the City Council shall be paid for each permit at time of issuance.
E.Chapter 1 Division II Section 109.2, “Schedule of Permit Fees”, is amended to read as follows:
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109.2 Schedule of Permit Fees. Permit and plan check fees shall be based on the current City of Lake Forest fee schedule adopted by the City Council and amended from time to time. When applicable, the determination of value or valuation under any of the provision of this Code shall be made by the Building Official. The value shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems, and any other permanent equipment.
F.Chapter 1 Division II Section 109.6, “Refunds”, is amended to read as follows:
109.6 Fee Refunds. The Building Official may authorize refunding of any fee paid hereunder which was erroneously paid or collected.
The Building Official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this Code.
The Building Official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done.
The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. No refund will be made for less than $30.00. Permit and plan check fees will be refunded in their entirety when collected in error.
G.Chapter 1 Division II Section 109.7, “Plan Review Fees”, and Section 109.8, “Investigation Fees”, are added to read as follows:
109.7 Plan Review Fees. When submittal documents are required by Section 107.1, a plan review fee shall be paid at the time of submitting the submittal documents for plan review. Said plan review fee shall be established by Resolution of the City Council.
The plan review fees specified in this subsection are separate fees from the permit fees specified in Section 109.1 and are in addition to the permit fees.
When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items as defined in Section 107.3.4.1, an additional plan review fee shall be charged at the rate shown in the fee schedule.
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109.8 Investigation Fees: Work Without a Permit.
109.8.1 Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work. 109.8.2 Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The investigation fee shall be equal to the amount of the permit fee required by this Code. The minimum investigation fee shall be the same as the minimum fee set forth in the fee schedule. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this Code nor from any penalty prescribed by law.
H.Chapter 1 Division II – Section 110.7, “Reinspections”, is hereby added to read as follows:
Section 110.7 Reinspections. A reinspection fee may be assessed for each inspection or reinspection when such portion of work for which inspection is called is not complete or when corrections called for are not made.
This subsection is not to be interpreted as requiring reinspection fees the first time a job is rejected for failure to comply with the requirements of this Code, but as controlling the practice of calling for inspections before the job is ready for such inspection or reinspection.
Reinspection fees may be assessed when the inspection record card is not posted or otherwise made available on the work site; the approved plans are not readily available to the inspector, for failure to provide access on the date for which inspection is requested, or for deviating from plans requiring the approval of the Building Official.
To obtain a reinspection, the applicant shall file an application therefore in writing upon a form furnished for that purpose and pay the reinspection fee as established by the City Council.
In instances where reinspection fees have been assessed, no additional inspection of the work will be performed until the required fees have been paid.
I.Chapter 1 Division II – Section 111.3, “Temporary Occupancy”, is hereby amended to read as follows:
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111.3 Temporary Occupancy. If the Building Official finds that no substantial hazard will result from occupancy of any building or portion thereof before the same is completed, he or she may issue a Temporary Certificate of Occupancy for the use of a portion or portions of a building or structure prior to the completion of the entire building or structure. The application fee for such Temporary Certificate shall be as established by the City Council. The Temporary Certificate of Occupancy may be subject to such conditions as deemed necessary by the Building Official. The violation or failure of any such condition imposed shall be grounds for revocation of such Temporary Certificate of Occupancy.
J.Chapter 1 Division II – Section 113.5, “Establishment”, is hereby added to read as follows:
113.5 Establishment. The City Council shall be the Board of Appeals.
K.Chapter 1 Division II – Section 114.1, “Unlawful Acts”, is hereby amended to read as follows:
114.1 Unlawful Acts.
It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert, or demolish, equip, use, occupy, or maintain any building or structure, or cause or permit the same to be done in violation of this Code.
Any person, firms, or corporation violating any of the provisions of this Code shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Code is committed, continued, or permitted, and upon conviction of any such violation such person shall be punished by a fine of not more than $1,000.00 or by imprisonment for not more than six months, or by both such fine and imprisonment.
L.Chapter 1 Division II – Section 117, “Underground Utilities Required”, is hereby added to read as follows:
Section 117 Underground Utilities Required.
The Building Official shall, as a condition precedent to the issuance of a Building Permit, require all utility services located within the exterior boundary lines of lot or parcel of property to be installed underground if:
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1. The property is to be developed with a new or relocated main building;
2. The remodeling, alteration, or addition to an existing main building exceeds 50 percent of the value and/or area of the existing building;
3. A residential building or use is converted to any nonresidential use or purpose.
For purposes of this section, the term “main building” shall mean a building in which is conducted the principal use of the lot or building site on which it is located. If it is determined that practical difficulties, or unreasonable hardships inconsistent with the purposes of this chapter and unique to a particular parcel of property, would result from the literal interpretation of this section, the Building Official may waive, modify, or delay the imposition of any undergrounding requirement imposed pursuant to the section upon written application of any affected property owner. The Building Official shall notify the applicant of his decision in writing by certified mail. If the Building Official determines to delay the installation of required underground utilities, he may require a recorded agreement guaranteeing the future performance of the work, together with adequate performance security enforceable by the City in the form of a cash deposit, bond, letter of credit, or other instrument or security satisfactory to the City Attorney.
For purposes of this section, appurtenances and associated equipment such as, but not limited to, surface-mounted transformers, pedestal-mounted terminal boxes and meter cabinets, and concealed ducts in an underground system, may be placed above ground.
Any person dissatisfied with the decision of the Building Official may file an appeal pursuant to Section 2.04.100 to 2.04.130 of the Lake Forest Municipal Code.
The owner or developer of the property is responsible for complying with requirements of this section and shall provide all necessary facilities on the property to receive such service from the supplying utilities.
M. (reserved)
N. (reserved)
O. Adopt Chapter 9 of the California Building Code, “Fire Protection and Life Safety Systems”, in its entirety with the following amendments:
1.Section 903.2, “Where Required”, is hereby revised to read in its entirety as follows:
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903.2 Where Required. Approved automatic sprinkler systems in buildings and structures shall be provided when one of the following conditions exists:
1.New Buildings: Notwithstanding any applicable provisions of Sections 903.2.1 through 903.2.21, an automatic fire-extinguishing system shall also be installed in all occupancies when the total building area, as defined in Section 202, exceeds 5,000 square feet (465 square meters) or more than two stories in height, regardless of fire areas or allowable area.
Exception: Subject to approval by the Fire Code Official, open parking garages in accordance with Section 406.5 of the California Building Code that are smaller than the area specified in section 903.2.10 (3) or 903.2.10.1 of the California Fire Code.
2.Existing Buildings: Notwithstanding any applicable provisions of this code, an automatic sprinkler system shall be provided in an existing building when an addition occurs and one of the following conditions exists:
2.1. When an addition is 33% or more of the existing building area, and the resulting building area exceeds 5,000 square feet.
2.2 When an addition exceeds 2,000 square feet, and the resulting building area exceeds 5,000 square feet.
2.3 An additional story is added above the second floor regardless of fire areas or allowable area.
Exception: Additions to Group R-3 occupancies shall comply with Section 903.2.8 (2).
3.SECTION 903.2.8, “Group R”, is hereby revised as follows:
903.2.8 Group R. An automatic sprinkler system installed in accordance with Section 903.3 shall be provided throughout all buildings with a Group R fire area as follows:
1. New Buildings: An automatic sprinkler system shall be installed throughout all new buildings.
2. Existing R3 Buildings: An automatic sprinkler system shall be installed throughout when one of the following conditions exists:
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2.1 When the floor area of the Alteration within any two-year period exceeds 50% of gross floor area of the existing structure and the gross building area exceeds 5,500 square feet.
2.2 When an existing Group R Occupancy is being substantially renovated, and where the scope of the renovation is such that the Building Code Official determines that the complexity of installing a sprinkler system would be similar as in a new building.
Exceptions to Existing Buildings requirement:
1. Existing Group R-3 occupancies converted to Group R-3.1 occupancies not housing bedridden clients, not housing non-ambulatory clients above the first floor, and not housing clients above the second floor.
2. Existing Group R-3 occupancies converted to Group R-3.1 occupancies housing only one bedridden client and complying with Section 435.8.3.3 of the California Building Code.
3. Pursuant to Health and Safety Code Section 13113 occupancies housing ambulatory children only, none of whom are mentally ill children or children with intellectual disabilities, and the building or portions thereof in which such children are housed are not more than two stories in height, and buildings or portions thereof housing such children have an automatic fire alarm system activated by approved smoke detectors.
4. Pursuant to Health and Safety Code Section 13143.6, occupancies licensed for protective social care which house ambulatory clients only, none of whom is a child (under the age of 18 years) or is elderly (65 years of age or over).
When not used for height increases or for area increases, an automatic sprinkler system installed in accordance with Section 903.3.1.2 shall be allowed in Group R-2.1 occupancies.
An automatic sprinkler system designed in accordance with Section 903.3.1.3 shall not be utilized in Group R-2.1 or R-4 occupancies.
3.Section 903.3.5.3, “Hydraulically Calculated Systems”, is hereby added as follows:
903.3.5.3 Hydraulically Calculated Systems. The design of hydraulically calculated sprinkler systems shall not exceed 90% of the water supply capacity.
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Exception: When static pressure exceeds 100 psi, and required by the Fire Code Official, the sprinkler system shall not exceed water supply capacity specified by Table 903.3.5.3:
P.Table 1505.1 is hereby amended to read as follows:
TABLE 1505.1
MINIMUM ROOF COVERING CLASSIFICATIONS
TYPES OF CONSTRUCTION
IA IB IIA IIB IIIA IIIB IV VA VB
B B B B B B B B B
Q.Section 1505.1.2, “Roof Coverings Within All Other Areas”, is hereby amended to read as follows:
1505.1.2 Roof coverings within all other areas. The entire roof covering of every existing structure where more than 50 percent of the total roof area is replaced within any one-year period, the entire roof covering of every new structure, and any roof covering applied in the alteration, repair or replacement of the roof of every existing structure, shall be a fire-retardant roof covering that is at least Class B.”
SECTION 3. Chapter 8.06 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
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“Chapter 8.06 California Residential Code
8.06.001 Adoption of California Residential Code.
The California Residential Code, 2025 Edition (California Code of Regulations Title 24, Part 2.5), based on the 2024 International Residential Code as published by the International Code Council, together with the amendments provided in this chapter, is hereby adopted by reference as the Residential Code of the City of Lake Forest, regulating the construction of one- and two-family residential dwellings within the City, of which Code not less than one copy has been made and is now filed in the office of the City Clerk; and the same is adopted and incorporated as fully as is set forth at length herein.
8.06.020 California Residential Code amended.
A.Chapter 1 Division II Section R105.2, “Work Exempt from Permit”, Building Item 2, of the California Residential Code shall be amended to read as follows:
2. Walls and fences not over six feet high.
Exception: Walls and fences six feet in height or less which are required as a condition of project approval are required to have permits.
B.Chapter 1 Division II Section R108.1, “Payment of Fees”, of the California Residential Code is amended to read as follows:
R108.1 Payment of Fees. A fee as established by Resolution of the City Council shall be paid for each permit at time of issuance.
C.Chapter 1 Division II Section R108.2, “Schedule of Permit Fees”, is amended to read as follows:
R108.2 Schedule of Permit Fees. The determination of value or valuation under any of the provision of this Code shall be made by the Building Official.
The value to be used in computing the building permit and building plan review fees shall be the total value of all construction work for which the permit is issued, as well as all finish work, painting, roofing, electrical, plumbing, heating, air conditioning, elevators, fire-extinguishing systems and any other permanent equipment.
D.Chapter 1 Division II Section R108.5, “Refunds”, is amended to read as follows:
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R108.5 Fee Refunds. The Building Official may authorize refunding of any fee paid hereunder which was erroneously paid or collected.
The Building Official may authorize refunding of not more than 80 percent of the permit fee paid when no work has been done under a permit issued in accordance with this code.
The Building Official may authorize refunding of not more than 80 percent of the plan review fee paid when an application for a permit for which a plan review fee has been paid is withdrawn or canceled before any plan reviewing is done.
The Building Official shall not authorize refunding of any fee paid except on written application filed by the original permittee not later than 180 days after the date of fee payment. No refund will be made for less than $30.00. Permit and plan check fees will be refunded in their entirety when collected in error.
E.Chapter 1 Division II Section R108.7, “Plan Review Fees”, is added to read as follows:
R108.7 Plan Review Fees. When submittal documents are required by Section R106.1, a plan review fee shall be paid at the time of submitting the submittal documents for plan review. Said plan review fee shall be established by Resolution of the City Council.
The plan review fees specified in this subsection are separate fees from the permit fees specified in Section 109.1 and are in addition to the permit fees.
When submittal documents are incomplete or changed so as to require additional plan review or when the project involves deferred submittal items as defined in Section 107.3.4.1, an additional plan review fee shall be charged at the rate shown in the fee schedule.
F.Chapter 1 Division II Section R108.8, “Investigation Fees: Work Without a Permit”, is added to read as follows:
R108.8 Investigation Fees: Work Without a Permit.
R108.8.1 Investigation. Whenever any work for which a permit is required by this code has been commenced without first obtaining said permit, a special investigation shall be made before a permit may be issued for such work.
R108.8.2 Fee. An investigation fee, in addition to the permit fee, shall be collected whether or not a permit is then or subsequently issued. The Item: 12
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investigation fee shall be equal to the amount of the permit fee required by this code. The minimum investigation fee shall be the same as the minimum fee set forth in the fee schedule. The payment of such investigation fee shall not exempt any person from compliance with all other provisions of this code nor from any penalty prescribed by law.
G.Section R109.5, “Reinspections”, is hereby added to the California Residential Code is to read as follows:
Section R109.5 Reinspections. A reinspection fee may be assessed for each inspection or reinspection when such portion of work for which inspection is called is not complete or when corrections called for are not made.
This subsection is not to be interpreted as requiring reinspection fees the first time a job is rejected for failure to comply with the requirements of this code, but as controlling the practice of calling for inspections before the job is ready for such inspection or reinspection.
Reinspection fees may be assessed when the inspection record card is not posted or otherwise made available on the work site; the approved plans are not readily available to the inspector, for failure to provide access on the date for which inspection is requested, or for deviating from plans requiring the approval of the Building Official.
To obtain a reinspection, the applicant shall file an application therefore in writing upon a form furnished for that purpose and pay the reinspection fee as established by the City Council.
In instances where reinspection fees have been assessed, no additional inspection of the work will be performed until the required fees have been paid.
H.Section R110.3, “Temporary Occupancy”, of the California Residential Code is amended to read as follows:
R110.3 Temporary Certificate. If the Building Official finds that no substantial hazard will result from occupancy of any building or portion thereof before the same is completed, he or she may issue a Temporary Certificate of Occupancy for the use of a portion or portions of a building or structure prior to the completion of the entire building or structure. The application fee for such Temporary Certificate shall be as established by the City Council. The Temporary Certificate of Occupancy may be subject to such conditions as deemed necessary by the Building Official. The violation or failure of any such Item: 12
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condition imposed shall be grounds for revocation of such Temporary Certificate of Occupancy.
I.Section R112.1, “General”, of the California Residential Code is amended to read as follows:
R112.1 General. The City Council shall be the Board of Appeals.
J.Section R113.4, “Violation Penalties”, of the California Residential Code is amended to read as follows:
R113.4 Violations.
It shall be unlawful for any person, firm, or corporation to erect, construct, enlarge, alter, repair, move, improve, remove, convert or demolish, equip, use, occupy, or maintain any building or structure, or cause or permit the same to be done in violation of this Code.
Any person, firms, or corporation violating any of the provisions of this Code shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Code is committed, continued, or permitted, and upon conviction of any such violation such person shall be punished by a fine of not more than $1,000.00 or by imprisonment for not more than six months, or by both such fine and imprisonment.” SECTION 4. Section 8.08.001.A.8 of the Lake Forest Municipal Code is hereby amended to read in its entirety as follows:
“8. All lighting used within tents shall comply with the California Electrical Code and California Fire Code. Open-flame lighting and other unapproved heat-producing devices are prohibited.”
SECTION 5. Chapter 8.14 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.14 California Electrical Code
8.14.001 Adoption of California Electrical Code.
California Electrical Code, 2025 Edition (California Code of Regulations, Title 24, Part 3), based on the 2023 National Electrical Code as published by the National Fire Protection Association, including Article 89, together with the amendments provided in this chapter, is hereby adopted by reference as the Electrical Code of the City of Item: 12
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Lake Forest, regulating all installation, arrangement, alteration, repair, use and other operation of electrical wiring, connections, fixtures and other electrical appliances on premises within the City, of which Code not less than one copy has been made and is now filed in the office of the City Clerk; and the same is adopted and incorporated as fully as is set forth at length herein.
8.14.010 California Electrical Code amended.
A.Section 89.108.4.2, “Fees”, of the California Electrical Code, is amended to read as follows:
89.108.4.2 Fees.
(a) Fees shall be established by resolution of the City Council. (b) The fees required in this section must be paid to the City for each electrical installation for which a permit is required by this Code. (c) No permit shall be issued to any person, firm or corporation unless all fees for permits or additions to permits are paid in full. When an electrical plan is required to be submitted, a plan check fee shall be paid at the time of submittal.
(d) Failure to take out a permit and to pay fees before commencing work shall be deemed evidence of violation of the provisions of this Code. Double the amount of permit fees shall be assessed for work commenced before a permit is issued.
(e) Whenever any work for which a permit is required under the provisions of this Code has been commenced without the authorization of such permit, a special investigation may be required before a permit will be issued for such work. In addition to the regular permit fee and any penalty fee, the said special investigation fee which may be collected shall be established by resolution of the City Council.
(f) Fees for annual permits shall be paid at the time such permits are issued.
In addition, fees for all new work installed under such permit since the date of the previous inspection shall be paid, in accordance with the fee schedule, at the time the annual permit is issued.
(g) Fees for additional inspections.
(1) Each permit shall be entitled to one reinspection without additional charge, in addition to the required number of inspections established Item: 12
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by the Building Official. On jobs which may be completely inspected on one inspection trip, two inspection trips will be allowed without additional charge for said second trip.
Exception: The number of inspection trips will not be limited on progress jobs; provided, however, that only one inspection will be permitted for checking a correction. For the purpose of this section, progress jobs are those where circumstances beyond the control of the installer make it impossible for the electrical work to be completed at any specific time.
(2) If more inspection trips than specified in paragraph (g)(1) above are required due to the fault or error on the part of the installer or his employees, an additional fee as established by resolution of the City Council may be required of the installer for each additional inspection trip.
(h) Refunds.
(1) The Building Official shall collect such fees as are provided to be paid by this Code. He shall make no refunds on fees collected amounting to less than $30.00, or on any plan checking fee or on any permit fee where one year has elapsed from the date of issuance.
(2) Refunds may be made to the permittee in the amount equal to 80 percent of the permit fee paid where work authorized by said permit has not commenced.
(3) Refunds may be made in an amount equal to 100 percent of the amount paid for each permit when a permit has been inadvertently issued outside the jurisdiction of the City or duplicate permits have been issued and two fees have been collected for the same work.” B.Section 89.108.5.2, “Enforcement”, is hereby added to the California Electrical Code to read as follows:
“89.108.5.2 Enforcement. This Code is intended to be suitable for mandatory application by the City of Lake Forest over electrical installations within incorporated territory of the City. The Building Official of the City of Lake Forest shall have the authority for enforcement of the Code and the responsibility for making interpretations of the rules, for deciding upon the approval of equipment, materials and wiring methods as set forth in the California Electrical Code, and for the granting of special permission contemplated in a number of the rules.
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The Building Official may waive specific requirements in this Code or permit alternate methods, where it is assured that equivalent objectives can be achieved by establishing and maintaining effective safety.
This Code may require new products, constructions, or materials which may not yet be available at the time the Code is adopted. In such event, the Authority Having Jurisdiction may permit the use of the products, constructions, or materials which comply with the most recent previous edition of this Code adopted by the jurisdiction.”
C.Section 89.108.11, “Penalties”, is hereby added to the California Electrical Code to read as follows:
“89.108.11 Penalties. Any person, firm, or corporation violating any of the provisions of this Code shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Code is committed, continued or permitted; and upon conviction of any such violation such person shall be punished by a fine of not more than $1,000.00 or by imprisonment for not more than six months, or by both such fine and imprisonment.”
SECTION 6. Chapter 8.16 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.16 California Plumbing Code
8.16.001 Adoption of California Plumbing Code.
California Plumbing Code, 2025 Edition (California Code of Regulations, Title 24, Part 5), based on the 2024 Uniform Plumbing Code as published by the International Association of Plumbing and Mechanical Officials, including Chapter 1, together with the amendments provided in this chapter, is hereby adopted by reference as the Plumbing Code of the City of Lake Forest, regulating erection, installation, alteration, repair, relocation, replacement, maintenance or use of plumbing systems within the City, of which Code not less than one copy has been made and is now filed in the office of the City Clerk; and the same is adopted and incorporated as fully as is set forth at length herein.
Whenever the term “Authority Having Jurisdiction” is used in this Code, it shall mean the Building Official of the City.
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Whenever the terms “Building Official” and “assistants” are used in this Code, they shall be construed to mean the Director of Community Development for the City of Lake Forest or her designated representative.
8.16.010 California Plumbing Code amended.
A.Section 104.5, “Fees”, of Chapter 1 of the Plumbing Code is hereby amended to read as follows:
Section 104.5 Fees. Fees shall be assessed in accordance with the provisions of this section and as set forth by Resolution of the City Council.
Failure to pay fees and obtain a permit before commencing work shall be deemed a violation of this Code, except when it can be proven to the satisfaction of the Building Official that an emergency existed which made it impractical to first obtain the permit. A violation shall result in an assessment of double permit fees for work done prior to permit issuance. Payment of a double fee shall not relieve any person from fully complying with the requirements of this Code nor from any other penalties prescribed herein.
For the purpose of this section, a sanitary plumbing outlet on or to which a plumbing fixture or appliance may be set or attached shall be construed to be a fixture. Fees for reconnection and retest of existing plumbing systems in relocated buildings shall be based on the number of plumbing fixtures, gas systems, water heaters, or other appliances involved.
When a permit has been obtained to connect an existing building or existing work to the public sewer or to a new private disposal facility, backfilling of private sewage disposal facilities abandoned consequent to such connection is included in the building sewer permit.
B.Section 104.5.3, “Fee Refunds”, of Chapter 1 of the Plumbing Code is hereby amended to read as follows:
Section 104.5.3 Fee Refunds.
104.5.3.1 Refunds. Permit fee refunds will be made in an amount equal to 80 percent where work authorized by said permit has not commenced; except that no refund will be made for less than $30.00, and no refund will be made if one year has elapsed from the date of permit issuance.
104.5.3.2 Plan check fee refunds will be made in an amount equal to 80 percent if the request for such refund is received before the commencement of the first Item: 12
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complete plan check; except that no refund will be made for less than $30.00, and no refund will be made if one year has elapsed from the date of plan check fee payment.
104.5.3.3 Permit and plan check fees will be refunded in their entirety when inadvertently paid for a project outside the jurisdiction of the City or as duplicate fees, except that no refund will be made if 1 year has elapsed from the date of payment.”
C.Section 106.3, “Penalties”, of Chapter 1 of the Plumbing Code is hereby amended to read as follows:
Section 106.3 Violation and Penalties. Any person, firm or corporation violating any of the provisions of this Code shall be deemed guilty of a misdemeanor, and each such person shall be deemed guilty of a separate offense for each and every day or portion thereof during which any violation of any of the provisions of this Code is committed, continued or permitted; and upon conviction of any such violation such person shall be punished by a fine of not more than $1,000.00 or by imprisonment for not more than six months, or by both such fine and imprisonment.”
SECTION 7. Chapter 8.20 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.20 California Mechanical Code
8.20.001 Adoption of California Mechanical Code.
California Mechanical Code, 2025 Edition (California Code of Regulations, Title 24, Part 4), based on the 2024 Uniform Mechanical Code as published by the International Association Plumbing and Mechanical Officials, including Chapter 1, together with the amendments provided in this chapter, is hereby adopted by reference as the Mechanical Code of the City of Lake Forest, regulating and controlling the design, construction, installation, quality of materials, location, operation and maintenance of heating, ventilating, cooling, refrigeration systems, incinerators and other miscellaneous heat producing appliances, of which Code not less than one copy has been made and is now filed in the office of the City Clerk; and the same is adopted and incorporated by reference as if set forth at length herein.
8.20.010 California Mechanical Code amended.
A.Section 104.5, “Fees”, of the Mechanical Code, is hereby amended to read as follows:
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104.5 Permit Fees. A fee as established by Resolution of the City Council shall be paid for each permit at the time of issuance. Failure to pay fees and obtain a permit before commencing work shall be deemed a violation of this Code except when it can be proven to the satisfaction of the Building Official that an emergency existed which made it impractical to first obtain the permit. A violation shall result in an assessment of double permit fees for work done prior to permit issuance. Payment of a double fee shall not relieve any person from fully complying with the requirements of this Code nor from any other penalties prescribed herein.
B.Section 104.5.3, “Fee Refunds”, of the Mechanical Code, is hereby amended to read as follows:
104.5.3 Fee Refunds.
104.5.3.1 Permit fee refunds will be made in an amount equal to 80 percent where work authorized by said permit has not commenced, except that no refund will be made for less than $30.00, and no refund will be made if one year has elapsed from the date of permit issuance.
104.5.3.2 Plan check fee refunds will be made in an amount equal to 80 percent if the request for such refund is received before the commencement of the first complete plan check, except that no refund will be made for less than $30.00, and no refund will be made if one year has elapsed from the date of plan check fee payment.
104.5.3.3 Permit and plan check fees will be refunded in their entirety when inadvertently paid for a project outside the jurisdiction of the City of Lake Forest or as duplicate fees, except that no refund will be made if one year has elapsed from the date of payment.”
SECTION 8. Chapter 8.22 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.22 California Wildland–Urban Interface Code
8.22.001. Adoption of California Wildland–Urban Interface Code.
The California Wildland–Urban Interface Code, 2025 Edition (California Code of Regulations, Title 24, Part 7), founded on data collected from tests and fire incidents, technical reports and mitigation strategies from around the world, together with the amendments provided in this chapter, is hereby adopted in its entirety by reference, as amended by the SFM, as the Wildland–Urban Interface Item: 12
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Code of the City of Lake Forest, which establishes minimum requirements for land use and the built environment in designated wildland-urban interface areas using prescriptive and performance-related provisions. Not less than one copy of the Wildland–Urban Interface Code has been made and is now filed in the office of the City Clerk; and the same is adopted and incorporated by reference as if set forth at length herein.
8.22.010. California Wildland–Urban Interface Code amended.
A.Chapter 6, “Fire Protection Requirements”, of the Wildland–Urban Interface Code, is hereby adopted with the following amendments:
Section 602.4 Fuel Modification Plans is hereby added as follows:
602.4 Fuel Modification Plans. Fuel modification plans shall be reviewed and approved by OCFA for all new buildings to be built or installed in a wildfire risk area. Plans shall meet the criteria set forth in OCFA Guideline C-05 “Vegetation Management Guideline – Technical Design for New Construction Fuel Modification Plans and Maintenance Program.”
Appendices
Appendix A is not adopted.
Appendix B is not adopted.
Appendix C is not adopted.
Appendix D is not adopted.
Appendix E is deleted in its entirety.
Appendix F is adopted in its entirety as amended by the SFM.
Appendix G is adopted in its entirety as amended by the SFM.
Appendix H is not adopted.
Appendix I is not adopted.
SECTION 9. Chapter 8.24 of the Lake Forest Municipal Code is hereby amended and restated in its entirety to read as follows:
“Chapter 8.24 California Fire Code
8.24.010. Adoption of California Fire Code.
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Except as hereinafter provided, the 2025 California Fire Code (California Code of Regulations, Title 24, Part 9), based on the International Fire Code, 2024 Edition, with errata, published by the International Code Council (ICC), with appendices and amendments thereto, including Chapter 1, are hereby adopted by the City of Lake Forest for the purpose of prescribing regulations governing conditions hazardous to the life and property from fire or explosion, save and except such portions as are hereinafter added, deleted, modified or amended. One copy of all the above is now on file in the office of the City Clerk for public inspection and is adopted with the same force and effect as through set out herein in full.
8.24.020. California Fire Code amended.
The California Fire Code adopted herein by reference is hereby modified by the following additions, amendments, and deletions:
A.Chapter 1 SCOPE AND ADMINISTRATION is adopted in only those sections and subsections adopted by the SFM, with the following amendments:
1.Section 113.4, “Violation Penalties”, is hereby revised as follows:
113.4 Violation Penalties. Persons who shall violate a provision of this code or shall fail to comply with any of the requirements thereof or shall fail to comply with any issued orders or notices or who shall erect, install, alter, repair or do work in violation of the approved construction documents or directive of the Fire Code Official, or of a permit or certificate used under provisions of this code, shall be subject to penalties assessed as prescribed in the OCFA Prevention Field Services adopted fee schedule. Each day that a violation continues after due notice has been served shall be deemed a separate offense.
2.Section 113.4.2, “Infraction and Misdemeanor”, is hereby added as follows:
113.4.2 Infraction and Misdemeanor. Persons operating or maintaining any occupancy, premises or vehicle subject to this Code that shall permit any fire or life safety hazard to exist on premises under their control shall be guilty of an infraction. Persons who fail to take immediate action to abate a fire or life safety hazard when ordered or notified to do so by the Chief or a duly authorized representative are guilty of a misdemeanor.
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B.Chapter 2 DEFINITIONS is adopted in its entirety as amended by State Fire Marshall ("SFM") with the following amendments:
1.Section 202, “GENERAL DEFINITIONS”, is hereby revised by adding the terms “OCFA” and “Spark Arrester,” as follows:
OCFA. Orange County Fire Authority, the fire authority having jurisdiction.
SPARK ARRESTER. A listed device constructed of noncombustible material specifically for the purpose of meeting one of the following conditions:
1. Removing and retaining carbon and other flammable
particles/debris from the exhaust flow of an internal combustion engine in accordance with California Vehicle Code Section 38366.
2. Fireplaces that burn solid fuel in accordance with California Building Code Chapter 28.
C.Chapter 3 GENERAL REQUIREMENTS is adopted in its entirety, with the exception of Sections 308.1.4, 311.5, 318, and with the following amendments:
1.Section 304.1.3, “Vegetation”, is hereby revised as follows:
304.1.3 Vegetation. Weeds, grass, vines, or other growth that is capable of being ignited and endangering property, shall be cut down and removed by the owner or occupant of the premises. Vegetation clearance requirement in urban-wildland interface areas shall be in accordance with Part 7, the California Wildland-Urban Interface Code.
Type, amount, arrangement, and maintenance of vegetation in a fuel modification area, interior slope, or similarly hazardous area shall be in accordance with OCFA Guideline C-05 “Vegetation Management Guideline — Technical Design for New Construction, Fuel Modification Plans, and Maintenance Program.
2.Section 305.6, “Hazardous Conditions”, is hereby added as follows:
305.6 Hazardous Conditions. Outdoor fires burning wood or other solid fuel are not allowed when any of the following conditions apply:
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1. When predicted sustained winds exceed 8 MPH and relative humidity is less than 25%, or a red flag condition has been declared;
2. When an official sign was caused to be posted by the Fire Code Official, or a public announcement is made.
No outdoor fires using any fuel type are permitted when predicted sustained winds exceed 20 MPH or when such fires present a hazard as determined by the Fire Code Official.
3.Section 305.7, “Disposal of Rubbish”, is hereby added as follows:
305.7 Disposal of Rubbish. Rubbish, trash, or combustible waste material shall be burned only within an approved incinerator and in accordance with Section 307.2.1.
4.Section 307, “Open Burning, Recreational Fires and Portable Outdoor Fireplaces”, is hereby revised as follows:
Section 307 Open Burning, Recreational Fires, Fire Pits, Fire Rings, and Portable Outdoor Fireplaces
5.Section 307.6, “Outdoor Fireplaces, Fire Pits, Fire Rings”, is hereby added as follows:
307.6 Outdoor Fireplaces, Fire Pits, Fire Rings, or Similar Devices Used at Group R Occupancies. Outdoor fireplaces, fire pits, fire rings, or similar exterior devices used at Group R occupancies shall comply with this section.
Exception: Barbeques, grills, and other portable devices intended solely for cooking.
6.Section 307.6.1, “Gas-Fueled Devices”, is hereby added as follows:
307.6.1 Gas-Fueled Devices. Outdoor fireplaces, fire pits and similar devices fueled by natural gas or liquefied-petroleum gas are allowed when approved by the Building Department and the device is designed to only burn a gas flame and not wood or other solid fuel. At R-3 occupancies, combustible construction and vegetation shall not be located within three feet of an atmospheric column that extends vertically from the perimeter of the device. At other R occupancies, Item: 12
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the minimum distance shall be ten feet. Where a permanent Building Department approved hood and vent is installed, combustible construction may encroach upon this column between the bottom of the hood and the vent opening. Where chimneys or vents are installed, they shall have a spark arrester as defined in Section 202.
7.Section 307.6.2, “Devices Using Wood or Fuels Other Than Natural Gas or Liquefied-Petroleum Gas”, is hereby added as follows:
307.6.2 Devices Using Wood or Fuels Other Than Natural Gas or Liquefied-Petroleum Gas. Permanent outdoor fireplaces burning wood or other solid fuel shall be constructed in accordance with the California Building Code with clearance from combustible construction and building openings as required therein. Fires in a fireplace shall be contained within a firebox with an attached chimney.
The opening in the face of the firebox shall have an installed and maintained method of arresting sparks.
The burning of wood or other solid fuel in a device is not allowed within 25 feet of combustible structures unless within an approved permanent fireplace, Conditions which could cause a fire to spread within 25 feet of a structure or to vegetation shall be eliminated prior to ignition. Fires in devices burning wood or solid fuel shall be in accordance with Sections 305, 307, and 308.
Exceptions:
1. Portable fireplaces and fire rings/pits equipped with a device to arrest sparks shall be located at least 3’ from combustible construction at R-3 occupancies,
2. Portable fireplaces, and fire pits/rings equipped with a device to arrest sparks, shall be located at least 15 feet from combustible structures at other R occupancies.
8.Section 307.6.2.1, “Where Prohibited”, is hereby added as follows:
307.6.2.1 Where Prohibited. The burning of wood and other solid fuels shall not be conducted within a fuel modification zone, Wildfire Risk Area (WRA), Wildland-Urban Interface Area (WUI), or in locations where conditions could cause the spread of fire to the WRA or WUI.
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Exceptions:
1. Permanent fireplaces that are not located in a fuel modification zone
2. Where determined by the Fire Code Official that the location or design of the device should reasonably prevent the start of a wildfire.
9.Section 324.1, “Fuel Modification Requirements for New Construction”, is hereby added as follows:
324.1 Fuel Modification Requirements for New Construction. All new structures and facilities adjoining land containing hazardous combustible vegetation shall be approved and in accordance with the requirements of OCFA Guideline C-05 “Vegetation Management Guideline – Technical Design for New Construction Fuel Modification Plans and Maintenance Program.
10.Section 325.1, “Clearance of Brush or Vegetation Growth From Roadways”, is hereby added as follows:
325.1 Clearance of Brush or Vegetation Growth From Roadways.
The Fire Code Official is authorized to cause areas within 10 feet (3048 mm) on each side of portions of highways and private streets which are improved, designed or ordinarily used for vehicular traffic, to be cleared of flammable vegetation and other combustible growth. Measurement shall be from the flow-line or the end of the improved edge of the roadway surfaces.
Exception: Single specimens of trees, ornamental shrubbery or cultivated ground cover such as green grass, ivy, succulents or similar plants used as ground covers, provided that they do not form a means of readily transmitting fire.
11.Section 326.1, “Unusual Circumstances”, is hereby added as follows:
326.1 Unusual Circumstances. The Fire Code Official may suspend enforcement of the vegetation management requirements and require reasonable alternative measures designed to advance the purpose of this Code if determined that in any specific case that any of the following conditions exist:
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1. Difficult terrain.
2. Danger of erosion.
3. Presence of plants included in any state and federal resources agencies, California Native Plant Society and county-approved list of wildlife, plants, rare, endangered and/or threatened species.
4. Stands or groves of trees or heritage trees.
5. Other unusual circumstances that make strict compliance with the clearance of vegetation provisions undesirable or
impractical.
12.Section 327.1, “Use of Equipment”, is hereby added as follows:
327.1 Use of Equipment. Except as otherwise provided in this section, no person shall use, operate, or cause to be operated in, upon or adjoining any hazardous fire area any internal combustion engine which uses hydrocarbon fuels, unless the engine is equipped with a spark arrester as defined in Section 202 maintained in effective working order, or the engine is constructed, equipped, and maintained for the prevention of fire.
Exceptions:
1. Engines used to provide motor power for trucks, truck tractors, buses, and passenger vehicles, except motorcycles, are not subject to this section if the exhaust system is equipped with a muffler as defined in the Vehicle Code of the State of California.
2. Turbocharged engines are not subject to this section if all exhausted gases pass through the rotating turbine wheel, there is no exhaust bypass to the atmosphere, and the turbocharger is in good mechanical condition
13.Section 327.2, “Use of Equipment and Devices Generating Heat, Sparks or Open flames”, is hereby added as follows:
327.2 Use of Equipment and Devices Generating Heat, Sparks or Open Flames. During any time of the year within Wildfire Risk Areas, within or immediately adjacent to any forest- or brush-covered land or non-irrigated grass-covered land, no person shall use or operate any welding equipment, cutting torches, tar pots, grinding devices, or other Item: 12
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tools or equipment that may produce a spark, fire, or flame that could result in a wildfire without doing the following:
1. First clearing away all flammable material, including snags, from the area around such operation for a distance of 30 feet or other approved method to reduce fire spread into the wildlands. If 30- foot clearing cannot be achieved, then an alternate method shall be approved by the authority having jurisdiction prior to work starting.
2. Maintain one serviceable round point shovel with an overall length of not less than 46 inches and one backpack pump water- type fire extinguisher fully equipped and ready for use at the immediate area during the operation.
3. Stop work when winds are 8 MPH or greater during periods when relative humidity is less than 25%, or a red flag condition has been declared or public announcement is made, when an official sign was caused to be posted by the fire code official, or when such fires present a hazard as determined by the Fire Code Official.
4. Keep a cell phone nearby and call 911 immediately in case of fire.
14.Section 327.3, “Spark Arresters”, is hereby added as follows:
327.3 Spark Arresters. Spark arresters shall comply with Section 202, and when affixed to the exhaust system of engines or vehicles subject to Section 327 shall not be placed or mounted in such a manner as to allow flames or heat from the exhaust system to ignite any flammable material.
D.Chapter 4: EMERGENCY PLANNING AND PREPAREDNESS is adopted in only those sections and subsections adopted by the SFM with the following amendment:
Section 407.5, “Hazardous Materials Inventory Statement”, is hereby revised as follows:
407.5 Hazardous Materials Inventory Statement. Where required by the Fire Code Official, each application for a permit shall follow OCFA’s Guideline G-04 “Completion of the Chemical Classification” in accordance with Section 5001.5.2.
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E.Chapter 5, “FIRE SERVICE FEATURES”, is adopted in its entirety as amended by SFM with the following amendments:
Section 501.1, “Scope,” is hereby revised as follows:
501.1 Scope. Fire service features for buildings, structures and premises shall comply with this chapter and, where required by the Fire Code Official, with OCFA Guideline B-01, “Fire Master Plan for Commercial & Residential Development.”
Section 510.1, “Emergency Responder Communications Enhancement Systems in New Buildings”, is hereby deleted and replaced as follows:
510.1 Emergency Responder Radio Coverage in New Buildings. All new buildings shall have approved radio coverage for emergency responders within the building based upon the existing coverage levels of the public safety communication systems of the jurisdiction at the exterior of the building. This section shall not require improvement of the existing public safety communication systems. The Emergency Responder Radio Coverage System shall comply with the Orange County Sheriff’s Department, Communications and Technology Division guidelines and specifications and, where the functionality or performance requirements in the California Fire Code are more stringent, this Code.