AGENDA
LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, December 16, 2025
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.
TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at [email protected]
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 1 Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一上
午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yā oqiú tígōng kǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zh īqián shōu dào fānyì qǐngqiú. Cǐ lèi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: translat [email protected]
CALL TO ORDER: 6:30 p.m.
Council Members: Doug Cirbo
Mark Tettemer
Benjamin Yu
Mayor Pro Tem: Robert Pequeño
Mayor: Scott Voigts
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action.
INVOCATION: The Invocation will be provided by Chaplain John Siu, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Scout Troop #639.
PRESENTATIONS (Item Nos. 1 – 2)
1. SERVICE AWARDS
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Present Employee Service Awards to those present.
2. MAYOR'S AWARD
RECOMMENDED ACTION: Present Mayor's Award to the selected recipient.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected] . E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 3 – 10)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON DECEMBER 2, 2025
RECOMMENDED ACTION: Approve as submitted.
5. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $6,039,243.41.
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 3
THIRD AMENDMENT TO AGREEMENT WITH ONWARD ENGINERING
FOR STREET AND TRAFFIC DESIGN SERVICES FOR THE 2021-2023
CAPITAL IMRPOVEMENT PROGRAM
RECOMMENDED ACTION: 1. Approve the Third Amendment to the Professional Consultant Services Agreement with Onward Engineering for Street and Traffic Design Consulting Services for the 2021-2023 Capital Improvement Program. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment to the Professional Consultant Services Agreement with Onward Engineering substantially in the form attached.
7. AWARD OF CONTRACT FOR FOOTHILL RANCH COMMUNITY PARK
BOX LACROSSE CONVERSION PROJECT (24P04)
RECOMMENDED ACTION: 1. Approve the contract documents for the construction of the Foothill Ranch Community Park Box Lacrosse Conversion Project (24P04). 2. Award a contract in the amount of $328,351.50 to Oppenheimer National for the Foothill Ranch Community Park Box Lacrosse Conversion Project (24P04). 3. Adopt a Resolution entitled, "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING 2025-2027 OPERATING
BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2025-26."
4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from Oppenheimer National. 5.
Authorize the Mayor to sign, and the City Clerk to attest the contract with Oppenheimer National.
8. SECOND AMENDMENT TO 2022-2026 AGREEMENT WITH AMERINAT
FOR LOAN PORTFOLIO MANAGEMENT SERVICES
RECOMMENDED ACTION: 1. Approve a Second Amendment to the Agreement with AmeriNat, for loan portfolio management services to the City of Lake Forest Housing Authority. 2. Authorize the Mayor to sign, and the City Clerk to attest the Second Amendment to the Agreement with AmeriNat, substantially in the form attached.
9. THIRD AMENDMENT TO AGREEMENT WITH BKF ENGINEERS FOR
STREETS AND TRAFFIC DESIGN CONSULTING SERVICES - PROJECT December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 4
6. #1 LOS ALISOS AND MUIRLANDS INTERSECTION WIDENING
RECOMMENDED ACTION: 1. Approve the Third Amendment to the Professional Consultant Services Agreement with BKF Engineers for Street and Traffic Design Consulting Services - Project #1 Los Alisos and Muirlands Intersection Widening. 2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment to the Professional Consultant Services Agreement with BKF Engineers in the form attached. 3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2025-2027 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2025-26.
10. AUTHORIZATION TO SUBMIT AN APPLICATION FOR CALOPTIMA HEALTH’S HOUSING AND HOMELESSNESS INCENTIVE PROGRAM –
ROUND 5
RECOMMENDED ACTION: 1. Authorize staff to submit an application for CalOptima Health’s Housing and Homelessness Incentive Program Round
5. 2. Authorize the City Manager to execute all necessary documents related to this action.
DISCUSSION/ACTION ITEMS (Item Nos. 11 – 14)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
11. CONSIDERATION OF APPOINTMENTS TO REGIONAL COMMITTEES
AND BOARDS, AND CITY AD HOC COMMITTEES
RECOMMENDED ACTION: 1. Appoint Members of the City Council to the seats of Regional Committees and Boards. 2. Appoint a Council Member to the Audit Committee. 3. Appoint Council Members to the various Ad Hoc Committees. 4. Appoint a representative to the Orange County Fire Authority Board of Directors and exercise discretion in considering a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF LAKE FOREST, CALIFORNIA, DESIGNATING AND
APPOINTING ITS REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY’S BOARD OF DIRECTORS.
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 5
12. SELECTION OF MAYOR AND MAYOR PRO TEM FOR THE 2026
CALENDAR YEAR
RECOMMENDED ACTION: 1. SELECTION OF MAYOR: A. OPEN
nominations for Mayor; B. CLOSE nominations for Mayor; C. Members of the City Council VOTE; D. City Clerk will DECLARE results. E. Mayor assumes the role as Mayor on January 1, 2026. 2. SELECTION OF MAYOR PRO TEM: A. OPEN nominations for Mayor Pro Tem; B. CLOSE nominations for Mayor Pro Tem; C. Members of the City Council VOTE; D.
City Clerk will DECLARE results. E. Mayor Pro Tem assumes the role as Mayor Pro Tem on January 1, 2026.
13. RECOGNITION OF MAYOR VOIGTS FOR HIS SERVICE IN 2025 RECOMMENDED ACTION: Recognize Mayor Voigts for his service and leadership in 2025.
14. COMMENTS BY OUTGOING MAYOR
RECOMMENDED ACTION: Extend the opportunity to outgoing Mayor Voigts to present comments.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 6 Council Member Tettemer:
Council Member Yu:
Mayor Pro Tem Pequeño:
Mayor Voigts:
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 7
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member Cirbo:
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas.
Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Thy Merritt, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on December 11, 2025.
Thy Merritt
City Clerk
December 16, 2025 LAKE FOREST CITY COUNCIL AGENDA Page 8
CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Manager
SUBJECT:
SERVICE AWARDS
RECOMMENDED ACTION(S):
Present Employee Service Awards to those present.
EXECUTIVE SUMMARY:
On June 4, 2002, the City Council established the Employee Service Award Program based upon years of service. All City of Lake Forest employees are eligible for the program, apart from contract and temporary employees. This evening, the City recognizes fifteen (15) employees for their years of service to the City of Lake Forest. As part of the recognition program, employees receive $100 for each five-year service milestone ($20 per year).
Name
Title
Hire Date
Service
Award
Eligibility
Caleb Brown Accounting Manager 3/18/2020 5 years
Emma Gersten Senior Recreation
Leader 12/15/2020 5 years
John Meza Management Analyst 12/07/2020 5 years
Cash Ortiz Senior Recreation
Leader 2/27/2020 5 years
Item: 1
9 Name
Title
Hire Date
Service
Award
Eligibility
Craig Schoeffler Accountant 2/19/2020 5 years
Amy Stonich
Assistant Director of
Community
Development
11/09/2020 5 years
Tran Tran Traffic Engineering
Manager 7/27/2020 5 years
Kelly Wallick Senior Accounting
Technician 11/09/2020 5 years
Hugo Andreani Senior Landscape
Administrator 10/26/2015 10 years
Eric Kmetz Senior Recreation
Leader 3/24/2015 10 years
Michael
McConaha
Deputy Director of
Maintenance and
Facilities
6/15/2015 10 years
Jeffrey Wesson Recreation Specialist 9/18/2015 10 years Jennifer Mansur Senior Planner 7/18/2005 20 years
Peggy Samantha Management Assistant 4/03/2000 25 years
Debra Rose City Manager 11/06/2000 25 years
Item: 1
10 FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action. The appropriate funds are available in the Fiscal Year 2025-26 Budget.
ATTACHMENTS:
Sample Employee Service Award
Initiated By: Mika Toyooka, Management Assistant
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 1
11 Attachment 1
Item: 1
12 Certificate of Appreciation
Five Year
Service Award
The Lake Forest City Council
recognizes
Employee
Title
2020 ~ 2025
In gratitude for five years of dedicated service to the City of Lake Forest.
Scott Voigts
Mayor
Robert Pequeño
Mayor Pro Tem
Doug Cirbo
Council Member
Mark Tettemer
Council Member
Benjamin Yu
Council Member
Item: 1
13 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Manager
SUBJECT:
MAYOR'S AWARD
RECOMMENDED ACTION(S):
Present Mayor's Award to the selected recipient.
EXECUTIVE SUMMARY:
In May 2018, the City Council established a Mayor’s Award to be awarded annually based upon exceptional performance by a staff member. Seven nominations were submitted by City employees, and three finalists were reviewed by the City Council Ad-Hoc committee, comprised of the Mayor and Mayor Pro Tem, for selection. Tonight, the Mayor’s Award will be presented to the selected winner, whom the Mayor and Mayor Pro Tem felt best exemplified the established criteria over the past year.
BACKGROUND:
In May 2018, the City Council established a Mayor’s Award to be awarded annually based upon exceptional performance by an employee or a group of employees. Nominations are submitted by City employees and members of the City Council using the Mayor’s Award Nomination Form. Received nominations are then reviewed by the Management Team. The Management Team recommends three to five “finalist” nominees for the City Council Ad-Hoc committee to review. The Ad- Hoc committee, comprised of the Mayor and Mayor Pro-Tem, will select one employee or group of employees from the finalists who they feel best exemplifies the established criteria.
Nominations for the Mayor’s Award are presented to employees who have demonstrated excellence in one or more of these areas:
1.Performance: Continued and repeated excellence in overall job performance, which exceeded job requirements and achieved outstanding results.
2.Problem-solving: Solved an extraordinary problem or achieved a considerably difficult goal.
Item: 2
14 2
2 6
5 3.Innovation: Successfully implemented an innovative idea where an outstanding result, such as significant cost savings or maximized program effectiveness was identified.
4.Outstanding Act: Achieved an outstanding act, which brings positive recognition to the City from the public or media.
5.Customer Service: Provided exceptional support to a resident or City department, division, project, group or individual.
6.Teamwork: Efforts created excellent teamwork, resulting in a significant accomplishment by the team.
7.Community Contribution: Facilitating a positive change by contributing time, talent, or leadership to one or more community organizations.
______________
DISCUSSION:
The following employees were selected as finalists for the Mayor’s Award:
1.Amy Lewis: Amy serves as the Assistant Director of Finance in the Finance Department and has earned recognition from her peers for her creative thinking and ability to develop innovative solutions to complex challenges. Amy works diligently to streamline internal processes, resulting in smoother departmental operations and more efficient workflow. Her attention to detail ensures the City remains fully compliant, making a significant contribution to the success of both departmental initiatives and citywide projects.
2.Connor Musler: Connor serves as the Associate Planner in the Community Development Department and consistently demonstrates exceptional support across departmental projects, providing strong reliability, attention to detail, and a proactive attitude. Always ready to adapt and take on new challenges, Connor exemplifies teamwork and collaboration. His unwavering work ethic and commitment to exceeding expectations make Connor a valuable asset to the department.
3.Peggy Samantha: Peggy serves as the Management Assistant in the Public Works Department and has played an integral role in coordinating efforts towards various City programs that positively enhance the community, particularly the Veterans Park Brick and Expand the Forest programs. Her strong follow through and commitment ensures that projects are completed successfully, delivering lasting value to the community and contributing to the overall success of the City.
Item: 2
15 2
2 6
5 Tonight, the Mayor’s Award will be presented to the selected winner, whom the Mayor and Mayor Pro Tem felt best exemplified the established criteria over the past year. The award finalists will receive a Certificate of Recognition from the City Council. The award recipient(s) will receive a Certificate of Recognition from the City Council, City plaque, and $250 check or gift card to a Lake Forest business or restaurant.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
1. City Council Policy: Mayor’s Award
2. Sample Recognition Certificate
Initiated By: Mika Toyooka, Management Assistant
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
Item: 2
16 Attachment 1
Item: 2
17 City Council Policy: CC.07.08: Mayor’s Award
Adopted 3/15/18; Revised 3/2/21 Page 1 of 2
CITY COUNCIL POLICY: MAYOR’S AWARD
Reaffirmed: January 7, 2025 CC.07.08
PURPOSE
This
policy is established to identify and recognize outstanding achievement by a Lake Forest employee or group of employees who has fulfilled one or more of seven developed criteria areas.
APPLIC
ABILITY OF POLICY
This
policy applies to any group or individual classified as a full-time employee(s) in good standing with the City. Any employee(s) that received the annual award shall not be eligible to receive it again for three subsequent calendar years.
CRIT
ERIA
Pe
rformance: Continued and repeated excellence in overall job performance, which exceeded job requirements and achieved outstanding results.
Proble
m-solving: Solved an extraordinary problem or achieved a considerably difficult goal.
Innova
tion: Successfully implemented an innovative idea where an outstanding result, such as significant cost savings or maximized program effectiveness, was identified.
Outsta
nding Act: Achieved an outstanding act, which brings positive recognition to the City from the public or media.
Custom
er Service: Provide exceptional support to a resident or City department, division project, group or individual.
T
eamwork: Efforts created excellent teamwork, resulting in a significant accomplishment by a team.
Commun
ity Contribution: Facilitating a positive change by contributing time, talent, or leadership to one or more community organizations.
Item: 2
18 City Council Policy: CC.07.08: Mayor’s Award
Adopted 3/15/18; Revised 3/2/21 Page 2 of 2
PROCESS
The Mayor’s Award will be presented to one employee or group of employees annually by City Council. The Human Resources Division will oversee the nomination and selection process.
Nominations
A. Nominations will be submitted by City employees or members of the City Council.
B. Nominations will be submitted using the Mayor’s Award Nomination Form which will be available on the employee intranet or in the Human Resources Division. Additional supporting documentation, such as correspondence relating to the employee’s performance, could also be attached.
C. All completed nomination forms will need to be submitted to Human Resources by October 1 to begin the selection process.
Selection
A. Upon receipt nominations will be reviewed by the Management Team. If a member of the Management Team is nominated, that person will be excluded from the review process.
B. The Management Team will recommend three to five “finalist” nominees for the City Council Ad-Hoc committee to review.
C. The Ad-Hoc committee, comprised of the Mayor and Mayor Pro- Tem, will select one employee or group of employees from the finalist group who they feel best exemplifies the established criteria.
Recognition
The finalist selected shall be recognized at a City Council meeting during the month of December. The award recipient(s) shall receive the following as a result of being selected:
• Certificate of Recognition from the City Council
• A City plaque
• $250 gift card to a Lake Forest business or restaurant
AUTHORIZED BY
Lake Forest City Council
January 7, 2025, Item No. 16
Item: 2
19 Attachment 2
Item: 2
20 Certificate of Achievement
Mayor’s Award
Recipient
The Lake Forest City Council
recognizes
Employee Name
In gratitude of exemplary service to the
City of Lake Forest.
Scott Voigts
Mayor
Robert Pequeño
Mayor Pro Tem
Doug Cirbo
Council Member
Mark Tettemer
Council Member
Benjamin Yu
Council Member
Item: 2
21 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Clerk
SUBJECT:
MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):
Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
EXECUTIVE SUMMARY:
California Government Code 36934 allows titles of ordinances and resolutions to be waived.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
None.
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 3
22 MINUTES OF A REGULAR MEETING
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, December 2, 2025, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with all members present.
ROLL CALL:
Council Members:
Doug Cirbo
Mark Tettemer
Benjamin Yu
Mayor Pro Tem: Robert Pequeño
Mayor: Scott Voigts
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
INVOCATION: The Invocation was provided by Chaplain Jim Davis, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Scout Pack #765.
REPORT FROM STUDENT LIAISON: Ethan Barro, Student Liaison from El Toro High School, provided a report.
PRESENTATIONS: (Item Nos. 1 – 2)
MOTION: It was moved by Council Member Yu, seconded by Council Member Tettemer, to approve Presentation Item Nos. 1 – 2. The motion was carried by a vote of 5-0.
1. 2025 HALLOWEEN HOUSE DECORATING CONTEST
City Manager Rose introduced this item and invited Acting Communications and Marketing Manager Rodriguez to provide a presentation. No public comment was offered.
ACTION: 2025 Halloween House Decorating Contest Winner Nadia Romero was recognized.
2. RECOGNITION OF COMMUNITY HERO BRYON "BUBBA" WIGIERT
City Manager Rose introduced this item and invited Acting Communications and Marketing Manager Rodriguez to provide a presentation. No public comment was offered.
Item: 4
23 December 2, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 4 ACTION: A Certificate of Recognition was presented.
PUBLIC COMMENTS:
Sean Fletcher expressed concerns with a past Council meeting being adjourned in the memory of Charlie Kirk.
Brian McMillan expressed concerns with businesses operating without proper licensing.
CONSENT CALENDAR: (Item Nos. 3 – 7)
Item No. 7 was pulled for discussion.
MOTION: It was moved by Mayor Pro Tem Pequeño, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 3 – 6. The motion was carried by a vote of 5-0.
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading was waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON NOVEMBER 18, 2025
ACTION: The minutes were approved as submitted.
5. THIRD AMENDMENT TO AGREEMENT WITH LSA ASSOCIATES, INC. FOR
ENVIRONMENTAL CONSULTING SERVICES RELATED TO
ENVIRONMENTAL IMPACT REPORTS
ACTION: 1. The Third Amendment to the Professional Services Agreement with LSA Associates, Inc. (“LSA”) for Environmental Consulting Services Related to Environmental Impact Reports (“EIRs”) was approved. 2. The Mayor was authorized to sign and the City Clerk to attest, the Third Amendment to the Professional Services Agreement with LSA substantially in the form attached. 3.
A Resolution entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2025-2027 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2025-26 was adopted.
6. AWARD OF CONTRACT FOR TRAFFIC ENGINEERING SERVICES
ACTION: 1. A contract was awarded to Hartzog & Crabill, Inc. in the amount of $748,800 for Traffic Engineering Services. 2. The Mayor was authorized to sign, and the City Clerk to attest to, the contract for Traffic Engineering Services, substantially in the form attached.
Item: 4
24 December 2, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 4 ITEMS REMOVED FOR DISCUSSION: (Item No. 7)
7. ACCEPTANCE OF TOLL BROTHERS IMPROVEMENTS AND RELEASE OF BONDS FOR TRACT 19128
Ken Forbes offered public comment and expressed concerns with the costs of the bond.
MOTION: It was moved by Mayor Pro Tem Pequeño, seconded by Council Member Yu, to: 1. Accept as complete the tract improvements and monumentation constructed by Toll Brothers West Inc., a Delaware corporation, for Tract 19128. 2. Authorize the City Clerk to release the Subdivision Faithful Performance and Subdivision Labor and Materials Bonds, both in the amount of $535,206.17, and the Subdivision Improvement Monumentation Bond in the amount of $38,100. 3. Authorize the City Clerk to release the Subdivision Improvement Warranty Bond in the amount of $53,520.61 one year after acceptance of the public improvements for Tract 19128 with the concurrence of the Director of Public Works/City Engineer. The motion was carried by a vote of 5-0.
DISCUSSION/ACTION ITEMS: (Item No. 8)
8. URGENCY ORDINANCE AMENDING LAKE FOREST MUNICIPAL CODE SECTION 9.146.050 RELATING TO ACCESSORY DWELLING UNITS
City Manager Rose introduced this item and invited Senior Planner Santos to provide a presentation. No public comment was offered. Council questions were asked and answered.
MOTION: It was moved by Mayor Pro Tem Pequeño, seconded by Council Member Yu, to: 1. Find that the adoption of the proposed urgency ordinance is statutorily exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to Public Resources Code § 21080.17. 2. Waive full reading and adopt by title only an urgency ordinance entitled: “AN URGENCY
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST AMENDING SECTION 9.146.050 OF THE LAKE FOREST MUNICIPAL CODE
RELATING TO ACCESSORY DWELLING UNITS AND JUNIOR ACCESSORY
DWELLING UNITS TO COMPLY WITH RECENT CHANGES IN STATE LAW,
AND FINDING THE ACTION TO BE STATUTORILY EXEMPT FROM CEQA UNDER PUBLIC RESOURCES CODE § 21080.17.” The motion was carried by a vote of 5-0.
CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.
CITY COUNCIL COMMENTS:
Item: 4
25 December 2, 2025 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 4 Council Member Cirbo: Council Member Cirbo reported on his attendance at the Elf Yourself 5k event.
Council Member Tettemer: Council Member Tettemer had nothing further to report.
Council Member Yu: Council Member Yu had nothing further to report.
Mayor Pro Tem Pequeño: Mayor Pro Tem Pequeño reported on his attendance at the Elf Yourself 5k event. He commended the
Public Works Department for their hard work. He
invited everyone to participate in the Toy Drive at Our Place on December 14.
Mayor Voigts: Mayor Voigts reported on his attendance at the Elf Yourself 5k event.
ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 7:10 p.m.
Respectfully submitted:
APPROVED:
THY MERRITT SCOTT VOIGTS
CITY CLERK MAYOR
Item: 4
26 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: Finance
SUBJECT:
CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):
Approve the warrant register in the amount of $6,039,243.41.
EXECUTIVE SUMMARY:
In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.
FISCAL IMPACT:
The amount of the warrant register is $6,039,243.41.
ATTACHMENTS:
Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 5
27 Attachment
Item: 5
28 12/4/2025 9:43:07 AM Page 1 of 16
Check Report
City of Lake Forest By Check Number
Date Range: 11/01/2025 - 11/30/2025
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 11/26/2025 112343,231.91Manual 0.00 11234 Invoice 11/26/2025 LIVE ADP CHECK 11234 PPE 11/21/2025 3,231.910.00 3,231.91Total Manual: 0.00
Item: 5
29 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 2 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: EFT
10001 ABTECH TECHNOLOGIES INC 11/13/2025 10005333,732.50EFT 0.00 W206466-IN Invoice 11/13/2025 IT SUPPORT MANAGEMENT SERVICE NOV … 33,732.500.00 10010 AIA CORPORATION 11/13/2025 100054978.87EFT 0.00
SYA3260145 Invoice 11/13/2025 PINS FOR LAKE FOREST CIVIC ACADEMY 978.870.00 10873 ARAKELIAN ENTERPRISES INC 11/13/2025 10005557,237.40EFT 0.00 20456319 Invoice 11/13/2025 2023-040 STREET SWEEPING SERVICES OC… 57,237.400.00 11706 EVERLAW INC 11/13/2025 100056255.00EFT 0.00
174456 Invoice 11/13/2025 RECORDS REDACTION SUBSCRIPTION OCT … 255.000.00 10198 ITERIS INC 11/13/2025 10005716,032.02EFT 0.00
185592 Invoice 11/13/2025 2021-032 PROFESSIONAL SERVICES SEP 20… 16,032.020.00 10001 ABTECH TECHNOLOGIES INC 11/20/2025 100058328.64EFT 0.00 2511007-IN Invoice 11/20/2025 Q DRIVE HARD DISK REPLACEMENT 328.640.00 10091 CHARLES ABBOTT ASSOCIATES INC 11/20/2025 100059141,446.02EFT 0.00 69551 Invoice 11/20/2025 2022-107 STREET MAINTENANCE SERVICES… 141,446.020.00 10104 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC11/20/2025 1000603,322.00EFT 0.00 IN00406754 Invoice 11/20/2025 CCTV MONTHLY MAINTENANCE NOV 2025 3,322.000.00 10932 WEX HEALTH INC 11/20/2025 100061258.40EFT 0.00
0002261785-IN Invoice 11/20/2025 WEX ADMIN FEES COBRA + FSA OCT 2025 258.400.00 10311 RICK ENGINEERING COMPANY 11/26/2025 1000625,003.40EFT 0.00 0111328 Invoice 11/26/2025 2021-099 BAKE/TOLEDO TRAFFIC IMPROV… 5,003.400.00 10539 STANTEC CONSULTING SERVICES INC 11/26/2025 100063313.50EFT 0.00 2479229 Invoice 11/26/2025 LFTM - TRAFFIC MODELING & SUPPORT O… 313.500.00 10404 VONAGE BUSINESS 11/26/2025 1000649,129.48EFT 0.00 2370111 Invoice 11/26/2025 UTILITIES SERVICES - VOIP PHONE NOV SP… 508.680.00 2370112 Invoice 11/26/2025 UTILITIES SERVICES - VOIP PHONE NOV SK… 253.490.00 2370989 Invoice 11/26/2025 UTILITIES SERVICES - VOIP PHONE NOV CIV… 8,367.310.00 268,037.23Total EFT: 0.00
Item: 5
30 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 3 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
11688 SSARCHDESIGN LLC 11/20/2025 807274-1,000.00Regular 0.00 11680 REMARKABLE HOMECARE LLC 11/06/2025 807529-1,000.00Regular 0.00 11774 OVATIONS PERFORMING ARTS 11/20/2025 807687-2,333.50Regular 0.00 10340 A SPECTRUM OF PROMOTIONAL IDEAS INC 11/06/2025 807697501.34Regular 0.00 38514 Invoice 11/06/2025 ADULT SUMMER BASKETBALL GIVEAWAYS 501.340.00 10852 ACCESS ELECTRICAL SERVICES INC 11/06/2025 8076981,360.00Regular 0.00 19108-2 Invoice 11/06/2025 2024-048 REPAIR 7 MUSCO LIGHTS LFSP O… 1,360.000.00 10009 AGE WELL SENIOR SERVICES 11/06/2025 8076991,620.00Regular 0.00 1ST Q 2026 MW Invoice 11/06/2025 CDBG SUBRECIPIENT 1ST QTR 2026 1,620.000.00 10490 AMY HARPER 11/06/2025 8077001,935.00Regular 0.00
13846 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 1,935.000.00 10034 ANNEALTA GROUP 11/06/2025 80770127,110.72Regular 0.00 497-3670 Invoice 11/06/2025 2021-031.2 HEROES PARK BASEBALL FIELD… 27,110.720.00 11780 ASSOCIATION OF ENVIRONMENTAL PROFESSIONALS INC11/06/2025 807702490.00Regular 0.00 E11633 Invoice 11/06/2025 CEQA WORKSHOP TRAINING - J MANSUR … 295.000.00 E11634 Invoice 11/06/2025 CEQA WORKSHOP TRAINING - C MUSLER … 195.000.00 10428 AXXESS DOOR CORP 11/06/2025 8077031,864.18Regular 0.00 17545 Invoice 11/06/2025 INSTALLED PULL HANDLES ON DOORS LFSP… 1,864.180.00 10048 BAGELS & BREW INC 11/06/2025 8077043,434.90Regular 0.00 36057 Invoice 11/06/2025 BREAKFAST WITH SANTA CATERING 2025 3,434.900.00 10502 BKF ENGINEERS 11/06/2025 80770523,811.54Regular 0.00 25090171 Invoice 11/06/2025 2021-101 LOS ALISOS/MUIRLAND DESIGN … 12,644.690.00 25100582 Invoice 11/06/2025 2021-101 LOS ALISOS/MUIRLAND DESIGN … 11,166.850.00 10930 BREAKTHROUGH SPORTS LLC 11/06/2025 8077062,299.50Regular 0.00 13824 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 315.000.00 13825 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 189.000.00 13885 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 465.500.00 13888 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 1,330.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 11/06/2025 807707308,814.74Regular 0.00 9425410 Invoice 11/06/2025 2023-083 MONTHLY MAINTENANCE JUL 2… 58,208.290.00 9425411 Invoice 11/06/2025 2023-083 MONTHLY MAINTENANCE JUL L… 91,508.800.00 9425423 Invoice 11/06/2025 2021-040 MONTHLY LANDSCAPE MAINT J… 3,625.000.00 9455607 Invoice 11/06/2025 2023-083 MONTHLY MAINTENANCE LFSP … 58,208.290.00 9455608 Invoice 11/06/2025 2023-083 MONTHLY MAINTENANCE AUG … 91,508.800.00 9455618 Invoice 11/06/2025 2021-040 MONTHLY LANDSCAPE MAINT C… 3,625.000.00 9463056 Invoice 11/06/2025 2021-040 PLANT INSTALL CIVIC CENTER JU… 2,130.560.00 10074 CALIFORNIA STATE DISBURSEMENT 11/06/2025 807708147.71Regular 0.00 10/24/2025 Invoice 11/06/2025 REMIT ID 200000002413681 SDU/TRIBAL … 147.710.00 10074 CALIFORNIA STATE DISBURSEMENT 11/06/2025 807709145.38Regular 0.00 10/24/25 Invoice 11/06/2025 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10079 CALPERS LONG TERM CARE PROGRAM 11/06/2025 807710262.73Regular 0.00 15821581 Invoice 11/06/2025 EE CONT PPE 11/07/2025 262.730.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 11/06/2025 807711168.00Regular 0.00 10/24/2025 Invoice 11/06/2025 EE CONT PPE 10/24/2025 168.000.00 10097 CLEARGOV INC 11/06/2025 80771211,885.37Regular 0.00 2025-17873 Invoice 11/06/2025 CLEARGOV BUDGET BOOK AND TRANSPA… 11,885.370.00 10098 CLEARSOURCE FINANCIAL 11/06/2025 8077132,340.00Regular 0.00 Item: 5
31 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 4 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount UFC1025-435 Invoice 11/06/2025 FEE SCHEDULE UPDATE CC FEES FY25/26 2,340.000.00 10523 CLIFTONLARSONALLEN LLP 11/06/2025 80771435,269.50Regular 0.00 L251692334 Invoice 11/06/2025 INTERIM BILLING AUDIT FY24/25 35,269.500.00 11783 CORY LEONARD 11/06/2025 807715400.00Regular 0.00
2004027.021 Invoice 11/06/2025 REFUND PERMIT 10253 400.000.00 10109 COUNTY OF ORANGE TREASURER TAX 11/06/2025 807716192,541.26Regular 0.00 PW260236 Invoice 11/06/2025 NPDES ANNUAL COST SHARE FY 2025-2026 192,541.260.00 10109 COUNTY OF ORANGE TREASURER TAX 11/06/2025 8077171,890,170.31Regular 0.00 SH 72804 Invoice 11/06/2025 LAW ENFORCEMENT NOV 2025 1,890,170.310.00 10109 COUNTY OF ORANGE TREASURER TAX 11/06/2025 80771826,723.70Regular 0.00 PW260273 Invoice 11/06/2025 D98 - 034 SEDIMENT TMDL, NEWPORT BA… 26,723.700.00 10113 CROWN FACILITY SOLUTIONS 11/06/2025 8077191,790.97Regular 0.00 4437 Invoice 11/06/2025 JANITORIAL SERVICES PERMIT 10253 CC 1… 474.490.00 4438 Invoice 11/06/2025 JANITORIAL SERVICES PERMIT 9782 CC 10… 888.820.00 4439 Invoice 11/06/2025 JANITORIAL SERVICES PERMIT 9508 PAC 1… 427.660.00 THB001154 DEBRA D ROSE 11/06/2025 8077203,992.27Regular 0.00 ROSE, Debra-Ove… Invoice 11/06/2025 EXP REIMB ICMA TAMPA FL 10/24 - 10/29… 3,992.270.00 10136 EL TORO HIGH SCHOOL 11/06/2025 807721600.00Regular 0.00 08/15/2025 Invoice 11/06/2025 ETHS CHOIR ANNUAL DONATION 600.000.00 10137 EL TORO WATER DISTRICT 11/06/2025 80772231,123.60Regular 0.00 25-10 Invoice 11/06/2025 WATER SERVICES PARKS, SLOPES, LFSP OCT 31,123.600.00 10170 GMU GEOTECHNICAL INC 11/06/2025 8077235,185.50Regular 0.00 69128 Invoice 11/06/2025 3RD PARTY REVIEW PORTOLA NE PARCEL … 5,185.500.00 10179 HARTZOG & CRABILL INC 11/06/2025 80772436,280.00Regular 0.00 25-0385 Invoice 11/06/2025 TRAFFIC ENGINEERING DEVELOPMENT / C… 13,597.900.00 25-0386 Invoice 11/06/2025 TRAFFIC ENGINEERING DEVELOPMENT/CIP… 10,384.800.00 25-0387 Invoice 11/06/2025 TRAFFIC ENGINEERING DEVELOPMENT/CIP… 12,297.300.00 10181 HDL COREN & CONE 11/06/2025 8077255,312.50Regular 0.00 SIN055856 Invoice 11/06/2025 2ND QTR 25/26 CONTRACT SERVICES - PR… 5,312.500.00 11125 ICC GENERAL CODE INC 11/06/2025 8077261,623.00Regular 0.00 PG000043906 Invoice 11/06/2025 MUNICIPAL CODE SUPPLEMENTAL SERVICE 1,623.000.00 10203 JAMEY CLARK INC 11/06/2025 80772716,865.66Regular 0.00 76974 Invoice 11/06/2025 FENCE REPAIRS PITTSFORD PARK SEP 2025 5,335.000.00 76975 Invoice 11/06/2025 DECK SLAT INSTALLATION BAKER RANCH S… 6,080.000.00 76977 Invoice 11/06/2025 REPAIRED BROKEN PICNIC BENCH SEAT LF… 700.660.00 76978 Invoice 11/06/2025 ADD SAND TO PLAYGROUND SERRANO CR… 1,649.620.00 76980 Invoice 11/06/2025 ADDED SAND TO PLAYGROUND BAKER RA… 2,498.380.00 77041 Invoice 11/06/2025 INSTALLED VOLLEYBALL NET PORTOLA PA… 602.000.00 THB004980 JOANNE JIN 11/06/2025 807728575.31Regular 0.00 Jin, Joanne-Overn…Invoice 11/06/2025 EXP REIMB MISAC CONF SACRAMENTO 10… 575.310.00 THB001566 JONATHAN J POOLE 11/06/2025 807729301.00Regular 0.00 POOLE, JONATH… Invoice 11/06/2025 PER DIEM TRAVEL ADVANCE MMASC NOV… 301.000.00 10448 KARI HALL 11/06/2025 8077301,375.00Regular 0.00
00001564 Invoice 11/06/2025 BREAKFAST WITH SANTA - SANTA & ELF 2… 1,375.000.00 THB001519 KEITH D NEVES 11/06/2025 80773158.80Regular 0.00 NEVES, KEITH MI… Invoice 11/06/2025 K NEVES MILEAGE REIMB 11/4 LONG BEA… 58.800.00 10220 KIDDER MATHEWS OF CALIFORNIA 11/06/2025 80773252,381.20Regular 0.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount KMC-120470 Invoice 11/06/2025 2024-038 CIVIC CENTER MONTHLY MAINT… 52,381.200.00 10229 LAKE FOREST EXPRESS WASH 11/06/2025 80773330.00Regular 0.00 1113 Invoice 11/06/2025 VEHICLE WASH OCT 2025 30.000.00 11782 MARK KLEIN 11/06/2025 807734200.00Regular 0.00
2004025.021 Invoice 11/06/2025 REFUND PERMIT 10232 200.000.00 10240 MARYAM STEVENSON 11/06/2025 8077351,512.00Regular 0.00 13849 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 756.000.00 13850 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 756.000.00 10468 MISSIONSQUARE 11/06/2025 80773613,617.56Regular 0.00 10/24/2025 Invoice 11/06/2025 DEFERRED COMP ACCT 303669 PPE 10/24… 13,617.560.00 11777 MR OC FUN LLC 11/06/2025 8077373,644.48Regular 0.00 2872 Invoice 11/06/2025 TREE LIGHTING ENTERTAINMENT 2025 3,644.480.00 10768 NAIOP INC 11/06/2025 807738400.00Regular 0.00
10/29/2025 Invoice 11/06/2025 ANNUAL MEMBERSHIP - G ACKERMAN 400.000.00 THB001838 NIDIA RUELAS 11/06/2025 807739236.50Regular 0.00 Ruelas, Nidia-Ove…Invoice 11/06/2025 PER DIEM TRAVEL ADVANCE MMASC CON… 236.500.00 10839 OMID MULTICULTURAL INSTITUTE FOR DEVELOPMENT11/06/2025 807740550.00Regular 0.00 2004022.021 Invoice 11/06/2025 REFUND PERMIT 9473 550.000.00 10280 ORANGE COUNTY SHERIFF S OFFICE 11/06/2025 80774172.62Regular 0.00 10/24/25 Invoice 11/06/2025 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 72.620.00 10280 ORANGE COUNTY SHERIFF S OFFICE 11/06/2025 807742508.63Regular 0.00 10/24/2025 Invoice 11/06/2025 LOF NO. 30-2023-01343745-CL-CL-CJC PPE… 508.630.00 10287 PITNEY BOWES INC 11/06/2025 8077433,659.47Regular 0.00 3107470661 Invoice 11/06/2025 POSTAGE METER LEASE 8/28-11/27; SEND… 3,659.470.00 10486 PKSA KARATE OC 11/06/2025 807744364.73Regular 0.00 13747 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 270.930.00 13750 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 93.800.00 10477 READWRITE EDUCATIONAL SOLUTIONS INC 11/06/2025 8077452,501.80Regular 0.00 13752 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 591.500.00 13753 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 598.500.00 13755 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 473.200.00 13756 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 361.900.00 13758 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 236.600.00 13759 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 240.100.00 11680 REMARKABLE HOMECARE LLC 11/06/2025 8077461,000.00Regular 0.00 08/26/2025 REIS… Invoice 10/09/2025 GRANT FOR SBDC MAIN ST DIGITAL PROG… 1,000.000.00 11779 ROBERT & SABRINA SHUNKWILER 11/06/2025 8077473,750.00Regular 0.00 RESB-06-22-54795 Invoice 11/06/2025 REFUND C&D DEPOSIT 3,750.000.00 10315 RON GORMAN 11/06/2025 807748252.00Regular 0.00
13836 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 252.000.00 11778 SAVIS CONSTRUCTION INC 11/06/2025 8077497,500.00Regular 0.00 RESB-01-24-62697 Invoice 11/06/2025 REFUND C&D DEPOSIT 7,500.000.00 THB004894 SEAN MCGOVERN 11/06/2025 8077501,754.10Regular 0.00 McGovern, Sean… Invoice 11/06/2025 EXP REIMB ICMA TAMPA FL 10/24 - 10/29… 1,754.100.00 10324 SHELLY BOOTH 11/06/2025 8077511,263.50Regular 0.00 13869 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 843.500.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 13875 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 420.000.00 10334 SOUTH COUNTY PLUMBING INC 11/06/2025 807752290.00Regular 0.00 111042 Invoice 11/06/2025 MENS RESTROOM DRAIN REPAIR BORRRE… 290.000.00 10335 SOUTHERN CALIFORNIA EDISON 11/06/2025 80775313,131.05Regular 0.00 3725 10/17/2025 Invoice 11/06/2025 PARK UTILITIES OCT 2025 4,457.360.00 5025 10/15/2025 Invoice 11/06/2025 TRAFFIC SIGNAL UTILITIES SEP 2025 8,605.440.00 5993 10/17/2025 Invoice 11/06/2025 BUS SHELTER UTILITIES SEP 2025 68.250.00 10336 SOUTHERN CALIFORNIA MUNICIPAL ATHLETIC FEDERATION11/06/2025 8077543,887.34Regular 0.00 102825LAKFOR Invoice 11/06/2025 SOFTBALLS FOR ADULT SPORTS 3,887.340.00 11216 SPARTA FENCE INC 11/06/2025 8077552,992.50Regular 0.00 1681 Invoice 11/06/2025 2025-042 RETENTION NORMANDALE PER… 2,992.500.00 11781 UMAIPALAN SIVARATNARAJAH 11/06/2025 8077561,505.00Regular 0.00 2004023.021 Invoice 11/06/2025 REFUND PERMIT 9999 1,305.000.00 2004024.021 Invoice 11/06/2025 REFUND PERMIT 9997 200.000.00 10391 US BANK PARS 11/06/2025 8077573,381.21Regular 0.00 10/24/2025 Invoice 11/06/2025 PARS CONT PPE 10/24/25 3,381.210.00 10392 US DEPT OF TREASURY 11/06/2025 8077581,012.71Regular 0.00 10/24/2025 Invoice 11/06/2025 AGENCY TRACKING WG2122418 PPE 10/2… 1,012.710.00 10393 US TOO GYMNASTICS 11/06/2025 8077593,024.00Regular 0.00 13769 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 315.000.00 13770 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 273.000.00 13771 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 322.000.00 13772 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 213.500.00 13773 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 322.000.00 13774 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 322.000.00 13778 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 59.500.00 13779 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 178.500.00 13780 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 357.000.00 13781 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 119.000.00 13782 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 304.500.00 13783 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #2 238.000.00 10862 VALPAK FRANCHISE OPERATIONS LLC 11/06/2025 8077602,499.93Regular 0.00 INV-285092 Invoice 11/06/2025 MULTI-LINGUAL OUTREACH AUG 2025 833.310.00 INV-302008 Invoice 11/06/2025 MULTI-LINGUAL OUTREACH SEP 2025 833.310.00 INV-319269 Invoice 11/06/2025 MULTI-LINGUAL OUTREACH OCT 2025 833.310.00 10398 VERIZON WIRELESS 11/06/2025 8077611,150.66Regular 0.00 6125854946 Invoice 11/06/2025 CELLULAR PHONES AND DATA SERVICE 9/… 1,150.660.00 10506 WEST COAST ARBORISTS INC 11/06/2025 80776262,680.35Regular 0.00 234385 Invoice 11/06/2025 TREE MANAGEMENT SERVICES 9/01-9/15 19,869.420.00 235288 Invoice 11/06/2025 TREE MANAGEMENT SERVICES 9/16-9/30 42,810.930.00 10820 WESTERN ROOFING SYSTEMS 11/06/2025 807763149.58Regular 0.00 RESB-09-25-68450 Invoice 11/06/2025 REFUND REROOF PERMIT 149.580.00 10942 YUKA GARRETT 11/06/2025 8077641,186.50Regular 0.00 13856 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 339.500.00 13859 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 255.500.00 13861 Invoice 11/06/2025 FALL 2025 INSTRUCTOR PAYMENT #1 591.500.00 11260 425 VENTURES LLC 11/13/2025 8077657,849.80Regular 0.00 13798 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 665.000.00 13799 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 94.500.00 13800 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 567.000.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 13805 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 1,137.500.00 13806 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 665.000.00 13810 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 1,087.800.00 13811 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 854.000.00 13814 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 759.500.00 13815 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 756.000.00 13818 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 672.000.00 13822 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #1 591.500.00 10000 A SOURCE OF PRIDE 11/13/2025 807766159.84Regular 0.00 9111008 Invoice 11/13/2025 NAME BADGES 53.280.00
9111013 Invoice 11/13/2025 NAME BADGES 53.280.00
9111022 Invoice 11/13/2025 NAME BADGES 53.280.00
10340 A SPECTRUM OF PROMOTIONAL IDEAS INC 11/13/2025 807767585.89Regular 0.00 38515 Invoice 11/13/2025 CAR SHOW CONCERT SHIRTS 2025 585.890.00 11784 ABUNDANCE STRATEGIES LLC 11/13/2025 8077683,250.00Regular 0.00 1070 Invoice 11/13/2025 CONSULTING SERVICES FOR MGMT RETRE… 3,250.000.00 10009 AGE WELL SENIOR SERVICES 11/13/2025 8077695,305.13Regular 0.00 0925 Invoice 11/13/2025 AWSS OCTA SMP SENIOR TRANSPORTATI… 5,305.130.00 10017 ALL CITY MANAGEMENT 11/13/2025 80777045,370.83Regular 0.00 104062 Invoice 11/13/2025 CROSSING GUARD SERVICES 9/28 - 10/11 … 22,676.430.00 104427 Invoice 11/13/2025 CROSSING GUARD SERVICES 10/12 - 10/25… 22,694.400.00 11436 ANDREW SHUBIN 11/13/2025 807771600.00Regular 0.00 141 Invoice 11/13/2025 ANNUAL TREE LIGHTING SINGER 2025 600.000.00 10038 ARCADIAN BANK 11/13/2025 80777240,000.00Regular 0.00 10/31/2025 REST… Invoice 11/13/2025 REHAB LOAN RESTREPPO 40,000.000.00 10038 ARCADIAN BANK 11/13/2025 80777350,750.00Regular 0.00 10/31/2025 KILBY Invoice 11/13/2025 REHAB LOAN & PAINT GRANT - KILBY 50,750.000.00 10038 ARCADIAN BANK 11/13/2025 8077746,490.00Regular 0.00 10/31/2025 DE A… Invoice 11/13/2025 PAINT GRANT - DE AVILA 6,490.000.00 10038 ARCADIAN BANK 11/13/2025 807775500.00Regular 0.00 10/31/2025 TOK… Invoice 11/13/2025 PAINT GRANT - TOKARSKI 500.000.00 10038 ARCADIAN BANK 11/13/2025 807776200.00Regular 0.00 494 Invoice 11/13/2025 REHAB LOAN FEES GLADD 200.000.00 10044 AT&T CALNET3 11/13/2025 80777762.82Regular 0.00
000024275868 Invoice 11/13/2025 PARK UTILITIES 6157 OCT 2025 62.820.00 10052 BEAR ELECTRICAL SOLUTIONS LLC 11/13/2025 80777840,849.91Regular 0.00 10/24/2025 Invoice 11/13/2025 2023-077 RETENT PYMT STREET NAME SI… 40,849.910.00 10099 CLIPA LLC 11/13/2025 8077795,861.00Regular 0.00
112825 Invoice 11/13/2025 CIVIC CENTER CAMPUS SEASONAL DECOR … 5,861.000.00 10107 COSTAR REALTY INFORMATION INC 11/13/2025 807780432.25Regular 0.00 122998936 Invoice 11/13/2025 COMMERCIAL PROPERTIES NOW (BACK-E… 432.250.00 10108 COUNTY OF ORANGE 11/13/2025 8077819,770.72Regular 0.00 JUL TO SEP 2025 Invoice 11/13/2025 EL TORO & SANTIAGO CANYON RD FEES J… 9,770.720.00 10109 COUNTY OF ORANGE TREASURER TAX 11/13/2025 807782116,079.31Regular 0.00 AC2690020 Invoice 11/13/2025 ANIMAL CONTROL SERVICES 1ST Q JUL - S… 116,079.310.00 10109 COUNTY OF ORANGE TREASURER TAX 11/13/2025 80778399,321.82Regular 0.00 PW260260 Invoice 11/13/2025 MA-080-23010376 NUTRIENTS, FECAL, TO… 99,321.820.00 Item: 5
35 Check Report Date Range: 11/01/2025 - 11/30/2025
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10109 COUNTY OF ORANGE TREASURER TAX 11/13/2025 80778412,725.94Regular 0.00 STCS003656 Invoice 11/13/2025 800 MHZ QUARTERLY COST ALLOCATION … 12,725.940.00 10109 COUNTY OF ORANGE TREASURER TAX 11/13/2025 80778532,510.77Regular 0.00 PW260341 Invoice 11/13/2025 D04-050 ALISO CREEK/WQIP FY25/26 32,510.770.00 10110 COX COMMUNICATIONS 11/13/2025 8077862,131.27Regular 0.00 3601 11/01/2025 Invoice 11/13/2025 TELECOM SERVICES - ALL FACILITIES NOV … 2,047.910.00 6701 10/27/2025 Invoice 11/13/2025 CABLE TV - CITY CLERK NOV 2025 83.360.00 10113 CROWN FACILITY SOLUTIONS 11/13/2025 8077875,485.00Regular 0.00 4467 Invoice 11/13/2025 MONTHLY SERVICES LFSP NOV 2025 5,485.000.00 10114 CUCA S MEXICAN FOOD 11/13/2025 8077881,395.36Regular 0.00 63-745 Invoice 11/13/2025 THURSDAY CLUBHOUSE LUNCHEON OCT 2… 1,395.360.00 11167 CYRUS MANAGEMENT INC 11/13/2025 8077893,932.88Regular 0.00 24652 Invoice 11/13/2025 CATERING, EQUIP RENTAL VETERANS PK B… 3,932.880.00 11500 DRAW TAP GIS LLC 11/13/2025 8077904,950.00Regular 0.00 2025CLF-0008 Invoice 11/13/2025 GIS PROFESSIONAL SERVICE OCT 2025 4,950.000.00 10134 ECONOMICS INC 11/13/2025 80779118,375.76Regular 0.00 2022.42 Invoice 11/13/2025 PROFESSIONAL SERVICES SOLID WASTE SE… 18,375.760.00 10139 ELENA SALISBURY 11/13/2025 8077924,767.00Regular 0.00 13717 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 441.000.00 13718 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 1,004.500.00 13719 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 864.500.00 13720 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 584.500.00 13721 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 1,295.000.00 13722 Invoice 11/13/2025 FALL 2025 INSTRUCTOR PAYMENT #2 - FI… 577.500.00 10141 EMPLOYMENT DEVELOPMENT DEPT 11/13/2025 807793609.00Regular 0.00 L2072184880 Invoice 11/13/2025 UNEMPLOYMENT INSURANCE 9/30 - 11/13… 609.000.00 10143 ERIC WINTER 11/13/2025 8077941,656.48Regular 0.00 6072 Invoice 11/13/2025 AV SERVICES FOR CITY COUNCIL SEPT 2025 840.480.00 6073 Invoice 11/13/2025 AV SERVICES FOR CITY COUNCIL OCT 2025 816.000.00 10155 FASTSIGNS OF LAKE FOREST 11/13/2025 8077951,084.63Regular 0.00 2016-21899 Invoice 11/13/2025 OPEN SPACE COMMUNITY MEETING HOUS… 1,084.630.00 10160 FIELDTURF USA INC 11/13/2025 80779655,745.11Regular 0.00 11/05/2025 4 Invoice 11/13/2025 2025-015 FIELD A & B TURF REPLACEMENT… 55,745.110.00 10449 HERK EDWARDS INC 11/13/2025 8077974,455.00Regular 0.00 3680 Invoice 11/13/2025 LFSP GYM BASKETBALL ANNUAL EQUIPM… 4,455.000.00 10184 HINDERLITER DE LLAMAS & ASSOC 11/13/2025 807798900.00Regular 0.00 SIN055189 Invoice 11/13/2025 CANNABIS TESTING MGMT PROGRAM SEP… 900.000.00 10185 HORIZONS CONSTRUCTION CO INTL INC 11/13/2025 807799111,207.00Regular 0.00 137072.00B Invoice 11/13/2025 2025-016 LED MUSCO LTG OCT HEROES P… 111,207.000.00 10195 IP VIDEO SPECIALISTS 11/13/2025 807800199.00Regular 0.00 8811 Invoice 11/13/2025 SKATE PARK WEBCAM NOV 2025 199.000.00 10203 JAMEY CLARK INC 11/13/2025 8078014,230.72Regular 0.00 77111 Invoice 11/13/2025 UNCLOGGED CAST IRON PIPE BORREGO P… 720.000.00 77113 Invoice 11/13/2025 IMPACT TEST ON PLAYGROUND SURFACE … 2,000.000.00 77115 Invoice 11/13/2025 WELDED POST TO DOG GATE PORTOLA PA… 953.720.00 77116 Invoice 11/13/2025 REPLACED VOLLEYBALL NET PITTSFORD P… 557.000.00 10225 KWIKEY S LOCK AND KEY INC 11/13/2025 8078021,635.65Regular 0.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 102825 Invoice 11/13/2025 PADLOCK INSTALL OCT 2025 1,635.650.00 10228 LAKE FOREST CHAMBER OF COMMERCE 11/13/2025 80780310,683.75Regular 0.00 Q109302025 Invoice 11/13/2025 CITY CHAMBER CONTRACT PAYMENT Q1, 1… 10,683.750.00 11449 LCR EARTHWORK & ENGINEERING CORP 11/13/2025 807804121,312.80Regular 0.00 10/21/2025 6 Invoice 11/13/2025 ASPHALT REPAIRS ZONE D NON-ARTERIAL … 121,312.800.00 10250 MONOGRAM MAGIC 11/13/2025 807805135.96Regular 0.00 16230 Invoice 11/13/2025 UNIFORM - CLARK 135.960.00
10254 MTR HORTICULTURE INC 11/13/2025 8078063,225.00Regular 0.00 10/3/25 #8 Invoice 11/13/2025 2023-075 QUARTERLY PALM TREE INSPECT… 3,225.000.00 11767 NEXTECH SYSTEMS INC 11/13/2025 8078077,819.03Regular 0.00 INV3661 Invoice 11/13/2025 SOLAR STREET LIGHT EQUIP (MARYVINE) 7,819.030.00 10265 NIEVES LANDSCAPE, LLC 11/13/2025 807808211,353.70Regular 0.00 80305 Invoice 11/13/2025 2023-025 EL TORO TREE + STUMP REMOV… 4,533.000.00 81850 Invoice 11/13/2025 2023-026 MULCH INSTALL VETERANS PARK… 5,100.000.00 82732 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR EL TORO/R… 7,353.040.00 82780 Invoice 11/13/2025 2023-026 PASSIVE PARKS MONTHLY MAIN… 73,736.270.00 82781 Invoice 11/13/2025 2023-025 SLOPES/MP MONTHLY MAINTE… 87,261.670.00 82970 Invoice 11/13/2025 2023-025 INSTALL IRRIGATION LINES CHE… 569.250.00 82984 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR SLOPE LF/JE… 484.250.00 82985 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR SERRANO/SI… 450.000.00 82986 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR EL TORO/M… 127.500.00 82987 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR RDGE RTE/… 542.500.00 82988 Invoice 11/13/2025 2023-025 IRRIGATION REPAIRS TRABUCO/… 486.000.00 82989 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR RDGE RTE/… 30.330.00 82990 Invoice 11/13/2025 2023-025 IRRIGATION REPAIRS ALTON/M… 234.720.00 82991 Invoice 11/13/2025 2023-025 IRRIGATION REPAIR ALTON/CAT… 244.480.00 82992 Invoice 11/13/2025 2023-025 MULCH SLOPE INSTALL SERRAN… 3,780.000.00 82993 Invoice 11/13/2025 2023-025 PLANT/MULCH INSTALL JERONI… 4,290.000.00 82994 Invoice 11/13/2025 2023-025 INSTALL MULCH ON SLOPE JRN… 1,710.000.00 82995 Invoice 11/13/2025 2023-026 DUMP FEE FOR PASSIVE PARK C… 2,375.000.00 82996 Invoice 11/13/2025 2023-026 IRRIGATION REPAIR PEACHWO… 475.000.00 82997 Invoice 11/13/2025 2023-026 IRRIGATION REPAIR CAVANAUG… 580.000.00 82998 Invoice 11/13/2025 2023-026 IRRIGATION REPAIR EL TORO PA… 825.000.00 82999 Invoice 11/13/2025 2023-026 IRRIGATION REPAIR RANCHWO… 1,198.500.00 83000 Invoice 11/13/2025 2023-026 INSTALL BENDER BOARD VETER… 14,967.190.00 11609 OCY MANAGEMENT, LLC 11/13/2025 80780916,733.55Regular 0.00 9508025 Invoice 11/13/2025 SENIOR TRANSPORTATION SEP 2025 16,733.550.00 10536 ODP BUSINESS SOLUTIONS LLC 11/13/2025 8078101,353.42Regular 0.00 38554907 Invoice 11/13/2025 OPERATING SUPPLIES OCT 2025 1,353.420.00 11712 PRINT PROJECT MANAGERS 11/13/2025 80781130,083.64Regular 0.00 050206 Invoice 11/13/2025 LEAFLET PRINTING - WINTER 25/26 30,083.640.00 10305 RANCHO VIEJO II HOA 11/13/2025 8078121,272.00Regular 0.00 22702 11/03/2025 Invoice 11/13/2025 22702 MADRID HOA PAYMENT DEC PTM-… 636.000.00 22706 11/03/2025 Invoice 11/13/2025 22706 MADRID HOA PAYMENT DEC PTM-… 636.000.00 11159 SEA POINTE CONSTRUCTION & DEVELOPMENT 11/13/2025 8078134,500.00Regular 0.00 RESB-10-24-65338 Invoice 11/13/2025 REFUND C&D DEPOSIT 4,500.000.00 10196 SEAVCO 11/13/2025 80781462.30Regular 0.00
20252063 Invoice 11/13/2025 VEHICLE MAINTENANCE 2020 BMW #147… 62.300.00 10329 SO CAL INDUSTRIES 11/13/2025 807815942.85Regular 0.00 770103 Invoice 11/13/2025 MONTHLY SERVICE NOV 2025 323.290.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 770386 Invoice 11/13/2025 RESTROOMS FOR SPOOKTACULAR OCT 20… 619.560.00 10335 SOUTHERN CALIFORNIA EDISON 11/13/2025 8078161,917.13Regular 0.00 6551 10/24/2025 Invoice 11/13/2025 PARK UTILITIES OCT 2025 1,917.130.00 10347 SUPERIOR PROPERTY SERVICES INC 11/13/2025 8078172,100.00Regular 0.00 18528 Invoice 11/13/2025 2023-022 CIVIC CTR CAMPUS PRESSURE … 2,100.000.00 10641 THE LOFTCRAFTERS INC 11/13/2025 8078181,500.00Regular 0.00 RESB-09-25-68498 Invoice 11/13/2025 REFUND C&D DEPOSIT 1,500.000.00 10365 THERESA DOBBS 11/13/2025 8078195,760.00Regular 0.00 11/03/2025 Invoice 11/13/2025 CONSULTING SERVICES OCT 2025 5,760.000.00 11785 THOMAS KENNEDY 11/13/2025 807820450.00Regular 0.00 2004039.021 Invoice 11/13/2025 REFUND PERMIT 9475 450.000.00 10649 TOLL BROS INC 11/13/2025 80782170,000.00Regular 0.00 RESB-10-23-62048 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-10-23-62049 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-10-23-62050 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-11-24-65572 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-11-24-65573 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-11-24-65587 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 RESB-11-24-65727 Invoice 11/13/2025 REFUND C&D DEPOSIT 10,000.000.00 10376 TRIPEPI SMITH AND ASSOCIATES 11/13/2025 8078223,580.53Regular 0.00 15702 Invoice 11/13/2025 AV SUPPORT, SEP PAC EVENTS #10105, 10… 3,580.530.00 10385 UNDERGROUND SERVICE ALERT OF 11/13/2025 807823310.00Regular 0.00 1020250399 Invoice 11/13/2025 UNDERGROUND SERVICE ALERT OCT 2025 310.000.00 11665 WALLCON INC 11/13/2025 807824500.00Regular 0.00
COMB-07-25-679…Invoice 11/13/2025 REFUND C&D DEPOSIT 500.000.00 10491 WILLDAN FINANCIAL SERVICES 11/13/2025 8078255,919.50Regular 0.00 00714670 Invoice 11/13/2025 CDBG CONSULTING SERVICES SEPT - OCT … 5,919.500.00 10026 AMERICAN FIDELITY ASSURANCE CO 11/20/2025 807826505.18Regular 0.00 D902613 Invoice 11/20/2025 FTE OPTIONAL INSURANCE OCT 2025 505.180.00 10038 ARCADIAN BANK 11/20/2025 80782727,000.00Regular 0.00 10/31/2025 MCN…Invoice 11/20/2025 REHAB LOAN - MCNEELY 27,000.000.00 10055 BEST BEST & KRIEGER LLP 11/20/2025 807828116,493.40Regular 0.00 25-09 Invoice 11/20/2025 LEGAL SERVICES SEPTEMBER 2025 116,493.400.00 THB004878 CALEB BROWN 11/20/2025 807829813.60Regular 0.00 11/17/2025 Invoice 11/20/2025 EXP REIMB CSMFO 2026 HOTEL 02/24/26 813.600.00 10074 CALIFORNIA STATE DISBURSEMENT 11/20/2025 807830147.70Regular 0.00 11/07/2025 Invoice 11/20/2025 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10074 CALIFORNIA STATE DISBURSEMENT 11/20/2025 807831145.38Regular 0.00 11/07/25 Invoice 11/20/2025 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10079 CALPERS LONG TERM CARE PROGRAM 11/20/2025 807832262.73Regular 0.00 15845726 Invoice 11/20/2025 EE CONT PPE 11/21/2025 262.730.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 11/20/2025 807833171.00Regular 0.00 11/07/2025 Invoice 11/20/2025 EE CONT PPE 11/07/2025 171.000.00 10113 CROWN FACILITY SOLUTIONS 11/20/2025 807834515.44Regular 0.00 4457 Invoice 11/20/2025 JANITORIAL SERVICES PERMIT 10029 CC 1… 515.440.00 10119 DE NOVO PLANNING GROUP 11/20/2025 8078354,936.75Regular 0.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 4920 Invoice 11/20/2025 COSTCO CEQA THRU OCT 2025 4,936.750.00 10514 DJE SOUND & LIGHTING INC 11/20/2025 8078369,270.00Regular 0.00 INV-01085 Invoice 11/20/2025 STAGE, SOUND & LIGHTING FOR CONCERT… 9,270.000.00 10164 FOOTHILL ANIMAL HOSPITAL INC 11/20/2025 80783750.00Regular 0.00 173553 Invoice 11/20/2025 RESPONSIBLE PET PROGRAM - POPPY MC… 50.000.00 11786 GEORGE OOMEN 11/20/2025 807838200.00Regular 0.00
2004050.021 Invoice 11/20/2025 REFUND PERMIT 11074 200.000.00 10226 L & M AUTOMOTIVE 11/20/2025 80783958.99Regular 0.00 59391 Invoice 11/20/2025 VEHICLE MAINTENANCE 2024 FORD MAV… 58.990.00 11439 MARINA LANDSCAPE INC 11/20/2025 807840163,012.78Regular 0.00 152504-04 Invoice 11/20/2025 BASEBALL FIELD RENOV & RETENT SEPT H… 163,012.780.00 11643 MASTROIANNI FAMILY ENTERPRISES LTD 11/20/2025 8078414,402.45Regular 0.00 E297711 Invoice 11/20/2025 STARS BANQUET 12/5 4,402.450.00 10468 MISSIONSQUARE 11/20/2025 80784214,807.55Regular 0.00 10468 Invoice 11/20/2025 DEFERRED COMP ACCT 303669 PPE 11/07… 14,807.550.00 THB001838 NIDIA RUELAS 11/20/2025 807843828.14Regular 0.00 Ruelas, Nidia-Ove…Invoice 11/20/2025 EXP REIMB MMASC CONF 1/12 - 11/14 20… 828.140.00 10280 ORANGE COUNTY SHERIFF S OFFICE 11/20/2025 807844508.63Regular 0.00 11/7/2025 Invoice 11/20/2025 LOF NO. 30-2023-01343745-CL-CL-CJC PPE… 508.630.00 10280 ORANGE COUNTY SHERIFF S OFFICE 11/20/2025 80784561.02Regular 0.00 11/07/2025 Invoice 11/20/2025 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 61.020.00 11044 RONALD A SAGONA 11/20/2025 807846540.00Regular 0.00 109794 Invoice 11/20/2025 2024-09 BACKFLOW TESTING LFSP NOV 2… 540.000.00 10316 ROSENOW SPEVACEK GROUP INC 11/20/2025 8078477,382.50Regular 0.00 14403 Invoice 11/20/2025 AFFORDABLE HOUSING CONSULTING SERV… 7,382.500.00 10925 SELF INSURED SERVICES COMPANY 11/20/2025 8078487,306.36Regular 0.00 17777 Invoice 11/20/2025 FTE PREMIUMS LIFE/STD/LTD/AD&D/OPT … 7,306.360.00 10325 SHELTERCLEAN SERVICES INC 11/20/2025 8078493,432.20Regular 0.00 SI-002174 Invoice 11/20/2025 2024-042 BUS SHELTER MAINTENANCE O… 3,432.200.00 10335 SOUTHERN CALIFORNIA EDISON 11/20/2025 807850111,777.56Regular 0.00 1549 11/03/2025 Invoice 11/20/2025 PARK UTILITIES (PORTOLA) OCT 2025 210.670.00 3106 11/03/2025 Invoice 11/20/2025 STREET LIGHT UTILITIES OCT 2025 87,548.820.00 5146 11/03/2025 Invoice 11/20/2025 STREET LIGHT UTILITIES (CC) OCT 2025 86.710.00 5972 11/06/2025 Invoice 11/20/2025 CIVIC CENTER (PARKING) UTILITIES OCT 20… 6,198.250.00 8114 11/06/2025 Invoice 11/20/2025 CIVIC CENTER UTILITIES OCT 2025 17,733.110.00 11688 SSARCHDESIGN LLC 11/20/2025 8078511,000.00Regular 0.00 08/26/2025 Invoice 09/04/2025 GRANT FOR SBDC MAIN ST DIGITAL PROG… 1,000.000.00 10359 THE GAS COMPANY 11/20/2025 807852925.92Regular 0.00 9109 11/07/2025 Invoice 11/20/2025 CIVIC CENTER UTILITIES OCT 2025 925.920.00 10640 THY MERRITT 11/20/2025 807853416.00Regular 0.00
11/17/2025 Invoice 11/20/2025 EXP REIMB LEAGUE OF CAL CITIES 11/11 - … 416.000.00 10391 US BANK PARS 11/20/2025 8078543,408.18Regular 0.00 11/07/2025 Invoice 11/20/2025 PARS CONT PPE 11/07/2025 3,408.180.00 10392 US DEPT OF TREASURY 11/20/2025 8078551,012.71Regular 0.00 11/07/2025 Invoice 11/20/2025 AGENCY TRACKING WG2122418 PPE 11/0… 1,012.710.00 10007 ADVANTAGE MAILING LLC 11/26/2025 80785635,046.20Regular 0.00 Item: 5
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 237101 Invoice 11/26/2025 FALL 2025 LEAFLET PRINTING 35,046.200.00 10028 AMERINAT 11/26/2025 807857449.00Regular 0.00
FS-6039 Invoice 11/26/2025 REHAB LOAN FEES - RESTREPO 449.000.00 10028 AMERINAT 11/26/2025 807858453.00Regular 0.00
FS-6040 Invoice 11/26/2025 REHAB LOAN FEES - MCNEELY 453.000.00 10028 AMERINAT 11/26/2025 807859395.00Regular 0.00
FS-6038 Invoice 11/26/2025 PAINT GRANT FEES - DE AVILA 395.000.00 10028 AMERINAT 11/26/2025 807860457.00Regular 0.00
FS-6037 Invoice 11/26/2025 REHAB LOAN FEES - KILBY 457.000.00 THB004884 AMY STONICH 11/26/2025 807861165.90Regular 0.00 Stonich, Amy-Mis…Invoice 11/26/2025 EXP REIMB DEPT MEETING MEAL 11/06 165.900.00 10037 AQUABIO ENVIRONMENTAL 11/26/2025 8078623,095.00Regular 0.00 102527 Invoice 11/26/2025 2023-082 LAKE MAINTENANCE NOV VETE… 3,095.000.00 10038 ARCADIAN BANK 11/26/2025 80786380,000.00Regular 0.00 11/18/2025 Invoice 11/26/2025 REHAB LOANS SBAITA, FARROKHI 80,000.000.00 10044 AT&T CALNET3 11/26/2025 807864250.55Regular 0.00
000024326340 Invoice 11/26/2025 MPS UTILITIES 6257 OCT 2025 157.050.00 000024328271 Invoice 11/26/2025 PARK UTILITIES 6189 OCT 2025 93.500.00 10052 BEAR ELECTRICAL SOLUTIONS LLC 11/26/2025 80786539,540.75Regular 0.00 28431 Invoice 11/26/2025 TRAFFIC SIGNAL MAINT RESPONSE OCT 20… 25,677.250.00 28432 Invoice 11/26/2025 TRAFFIC SIGNAL MAINT DIGALERT OCT 20… 6,150.000.00 28433 Invoice 11/26/2025 TRAFFIC SIGNAL MAINT ROUTINE OCT 2025 7,713.500.00 11789 BETTER EARTH ELECTRIC 11/26/2025 807866320.65Regular 0.00 RESB-08-25-68223 Invoice 11/26/2025 REFUND CANCELLED SOLAR PERMIT 320.650.00 10502 BKF ENGINEERS 11/26/2025 8078676,518.73Regular 0.00 25110831 Invoice 11/26/2025 LOS ALISOS/MUIRLANDS INTERSECTION I… 6,518.730.00 10066 CALIFORNIA ASSOCIATION OF CODE ENFORCEMENT OFFICERS11/26/2025 807868100.00Regular 0.00 300022854 Invoice 11/26/2025 ANNUAL MEMBERSHIP DUES - L MONTANO 100.000.00 10447 CALIFORNIA FIRE MUSEUM & SAFETY LEARNING CENTER11/26/2025 807869650.00Regular 0.00 12/13/2025 Invoice 11/26/2025 2025 TREE LIGHTING FIRE TRUCK 650.000.00 11788 CE ENERGY SERVICES INC 11/26/2025 807870331.68Regular 0.00 RESB-10-25-68881 Invoice 11/26/2025 REFUND CANCELLED SOLAR PERMIT 331.680.00 10113 CROWN FACILITY SOLUTIONS 11/26/2025 8078711,755.50Regular 0.00 4456 Invoice 11/26/2025 JANITORIAL SERVICES PERMIT 9475 CC 10… 797.100.00 4641 Invoice 11/26/2025 JANITORIAL SERVICES PERMIT 10040 CC 1… 958.400.00 11167 CYRUS MANAGEMENT INC 11/26/2025 807872808.12Regular 0.00 24652-A Invoice 11/26/2025 ADDITIONAL FOOD FOR VETERANS PARK … 808.120.00 10123 DEWEY PEST CONTROL 11/26/2025 807873202.00Regular 0.00 17737180 Invoice 11/26/2025 2022-030 MONTHLY PEST CONTROL NOV … 202.000.00 10126 DIVISION OF THE STATE ARCHITECT 11/26/2025 807874180.80Regular 0.00 Q3 2025 Invoice 11/26/2025 CASP FEE Q3 2025 180.800.00
10153 FAMILY ASSISTANCE MINISTRIES 11/26/2025 807875741.33Regular 0.00 1ST QTR 2026 HC Invoice 11/26/2025 CDBG SUBRICIPIENT 1ST QTR 2026 HOUSI… 741.330.00 11416 HAGGARTY PRINTING INC 11/26/2025 8078762,296.24Regular 0.00 166349 Invoice 11/26/2025 CITY STATIONARY BLUE FOLDERS 1,668.940.00 166356 Invoice 11/26/2025 CITY STATIONARY ENVELOPES 627.300.00 Item: 5
40 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 13 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10184 HINDERLITER DE LLAMAS & ASSOC 11/26/2025 8078778,020.13Regular 0.00 SIN056222 Invoice 11/26/2025 2ND QTR 25/26 CONTRACT & AUDIT SVCS -… 8,020.130.00 10917 INTERNATIONAL TRADING CONTACTS LLC 11/26/2025 807878200.00Regular 0.00 1857 Invoice 11/26/2025 DONATION 2025 TREE LIGHTING ENTERTA… 200.000.00 10197 IRVINE RANCH WATER DISTRICT 11/26/2025 80787954,923.99Regular 0.00 25-10 Invoice 11/26/2025 WATER SERVICES OCT CC, LFSP, MP, SLOP… 54,923.990.00 11382 JPW COMMUNICATIONS INC 11/26/2025 8078803,038.75Regular 0.00 3803 Invoice 11/26/2025 BRANDING SERVICES OCT 2025 3,038.750.00 11790 NAYELI RAMIREZ 11/26/2025 807881700.00Regular 0.00 2004051.021 Invoice 11/26/2025 REFUND PERMIT 10040 700.000.00 10316 ROSENOW SPEVACEK GROUP INC 11/26/2025 8078825,606.25Regular 0.00 14081 Invoice 11/26/2025 AFFORDABLE HOUSING CONSULTING SERV… 5,606.250.00 10611 SCOTT VOIGTS 11/26/2025 807883927.42Regular 0.00
11/21/2025 Invoice 11/26/2025 EXP REIM LEAGUE OF CA CITIES, LONG BCH… 927.420.00 10335 SOUTHERN CALIFORNIA EDISON 11/26/2025 80788412,939.65Regular 0.00 3611 11/13/2025 Invoice 11/26/2025 PARK UTILITIES MPS, LFSP OCT 2025 12,939.650.00 10359 THE GAS COMPANY 11/26/2025 807885204.76Regular 0.00 2943 11/10/2025 Invoice 11/26/2025 LFSP UTILITIES OCT 2025 204.760.00 11659 ULTIMATE BUILDERS INC 11/26/2025 807886283.60Regular 0.00 RPLMB-10-25-68… Invoice 11/26/2025 REFUND CANCELLED PERMIT 119.800.00 RPLMB-11-25-68… Invoice 11/26/2025 REFUND CANCELLED PERMIT 163.800.00 10405 US BANK NA 11/26/2025 8078873,036.51Regular 0.00
8690611272543 Invoice 11/26/2025 CITY VEHICLE FUEL OCT 2025 3,036.510.00 4,774,117.14Total Regular: 0.00
Item: 5
41 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 14 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10076 CALPERS EMPLOYER SVCS 11/05/2025 DFT000041063,282.31Bank Draft 0.00 10/24/2025 Invoice 11/05/2025 RETIREMENT CONTRIBUTIONS PPE 10/24/… 63,282.310.00 10080 CALPERS HEALTH BENEFITS BRANCH 11/05/2025 DFT0000411109,721.69Bank Draft 0.00 100000018094882 Invoice 11/05/2025 HEALTH INSURANCE FOR NOV 2025 109,721.690.00 10004 ADP 11/07/2025 DFT00004122,536.10Bank Draft 0.00
704580955 Invoice 11/07/2025 WORKFORCE NOW HCM PPE 10/13/2025 2,536.100.00 10004 ADP 11/07/2025 DFT00004131,853.52Bank Draft 0.00
704582066 Invoice 11/07/2025 ADP TIME & ATTENDANCE 1,853.520.00 10004 ADP 11/07/2025 DFT00004142,445.48Bank Draft 0.00
704581324 Invoice 11/07/2025 PROCESSING CHGS PPE 10/10, 10/13, 10/… 2,445.480.00 10076 CALPERS EMPLOYER SVCS 11/18/2025 DFT000041762,679.15Bank Draft 0.00 11/07/2025 Invoice 11/18/2025 RETIREMENT CONTRIBUTIONS PPE 11/07/… 62,679.150.00 242,518.25Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
191
1 3
6 12
0.00 0.00
0.00 0.00
0.00 213 0.00
Payment
4,778,450.64
3,231.91
-4,333.50
242,518.25
268,037.23
5,287,904.53
Payable
Count
301
1 0
6 14
322
Item: 5
42 Check Report Date Range: 11/01/2025 - 11/30/2025
12/4/2025 9:43:07 AM Page 15 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 11/14/2025 DFT000041571,975.17Bank Draft 0.00 11/07/2025 Invoice 11/14/2025 PAYROLL TAXES FOR PPE 11/07/2025 71,975.170.00 10004 ADP 11/14/2025 DFT0000416288,371.90Bank Draft 0.00 11/07/2025 Invoice 11/14/2025 DIRECT DEPOSIT ACH PPE 11/07/2025 288,371.900.00 10004 ADP 11/26/2025 DFT0000420302,845.26Bank Draft 0.00 11/21/2025 Invoice 11/26/2025 DIRECT DEPOSIT ACH PPE 11/21/2025 302,845.260.00 10005 ADP TAX FINANCIAL SVC 11/26/2025 DFT000042188,146.55Bank Draft 0.00 11/21/2025 Invoice 11/26/2025 PAYROLL TAXES FOR PPE 11/21/2025 88,146.550.00 751,338.88Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00
0.00 0.00
0.00 0.00
4 0.00
Payment
0.00 0.00
0.00 751,338.88
0.00 751,338.88
Payable
Count
0 0
0 4
0 4
Item: 5
43 Check Report Date Range: 11/01/2025 - 11/30/2025
All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
191
1 3
10 12
0.00 0.00
0.00 0.00
0.00 217 0.00
4,778,450.64
3,231.91
-4,333.50
993,857.13
268,037.23
6,039,243.41
301
1 0
10 14
326
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 6,039,243.4111/2025
6,039,243.41
Item: 5
44 CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: Public Works
SUBJECT:
THIRD AMENDMENT TO AGREEMENT WITH ONWARD ENGINERING FOR STREET AND TRAFFIC DESIGN SERVICES FOR THE 2021-2023 CAPITAL
IMRPOVEMENT PROGRAM
RECOMMENDED ACTION(S):
1. Approve the Third Amendment to the Professional Consultant Services Agreement with Onward Engineering for Street and Traffic Design Consulting Services for the 2021-2023 Capital Improvement Program.
2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment to the Professional Consultant Services Agreement with Onward Engineering substantially in the form attached.
EXECUTIVE SUMMARY:
The City awarded a professional consultant services agreement to Onward Engineering (“Agreement”) to perform Street and Traffic Design Services for the 2021-2023 Capital Improvement Program project (“Project”) in December 2021 (Attachment 1). Scope of work includes two projects as part of this contract, Street Resurfacing Lake Forest Drive project (“Project #9”), and Street Resurfacing Trabuco Road project (“Project #11”) for the total not to exceed amount of $424,238.40.
A First Amendment (Attachment 2) was approved to perform additional services that were not anticipated in the original scope of work. A second amendment (Attachment 3) was approved to extend the contract expiration date, from December 20, 2024, to December 20, 2025.
Construction of Trabuco Road Resurfacing project along with a portion of Lake Forest Drive resurfacing from Bake Parkway to Portola Parkway was awarded in April 2024 and was completed earlier this year. Per staff’s direction, the remaining phases along Lake Forest Drive are being refined into eight sections.
Onward Engineering submitted a cost proposal for the additional services needed to complete the final design of the project improvements. The cost of the service in the proposed Third Amendment to the Agreement with Onward Engineering (“Third Amendment”) would increase the original contract amount by $47,250.00, for a total compensation amount of $506,738.40.
Item: 6
45 The proposed Third Amendment (Attachment 4) was prepared by the Public Works Department and approved by the City Attorney as to form. Staff recommend the City Council approve the proposed Third Amendment to continue to provide engineering services for the Project.
BACKGROUND:
The City utilizes consultants to provide street and traffic design services for its Capital Improvement Program (“CIP”) projects. Street and traffic design consultants further develop, analyze, and provide recommendations for CIP projects. Ultimately, they develop project concepts into complete constructable improvement plans and specifications.
In April 2021, the City solicited professional design consultant services for multiple projects at one time. In May 2021 the City received proposals from well- qualified consultants. In December 2021, the City Council awarded a contract to Onward Engineering to perform Street and Traffic Design Services for the 2021- 2023 Capital Improvement Program for Street Resurfacing Lake Forest Drive project (“Project #9”), and Street Resurfacing Trabuco Road project (“Project #11”) in the amount of $424,238.40.
The Trabuco Road project includes resurfacing of Trabuco Road from Bake Parkway to Peachwood. The Lake Forest Drive project includes resurfacing of Lake Forest Drive from the intersection of Bake Parkway to the I-5 freeway in several segments. The construction of the Trabuco Road Resurfacing project, along with resurfacing a portion of Lake Forest Drive from Bake Parkway to Portola Parkway, started in 2024 and was completed earlier this year.
In April 2024, the City Manager approved the First Amendment with Onward Engineering, increasing the original contract amount by $35,250.00 for a total compensation of $459,488.40. The amendment included additional services not anticipated in the original scope of work, such as incorporating green bike lanes and conflict striping, revising curb ramp designs, integrating the Ascension Median plans and Trabuco Road trail improvements prepared by other consultants, and adding a section of Lake Forest Drive resurfacing from Bake Parkway to Portola Parkway into the Trabuco Road Resurfacing project construction documents. Per the City’s Purchasing and Contracting Guidelines, the City Manager is authorized to approve extra work up to 10% of the original Agreement compensation.
In September 2024, the City Manager approved the Second Amendment with Onward Engineering extending the contract expiration date, from December 20, 2024, to December 20, 2025.
Item: 6
46 DISCUSSION:
At the City’s request, Onward Engineering submitted a proposal to provide additional services associated with refining the remaining phases of the Lake Forest Drive Resurfacing Project into eight defined segments. This work is necessary to properly organize the remaining phases, as the segment from Bake Parkway to Portola Parkway was completed as part of the Trabuco Road Resurfacing Project. The updated phasing approach also aligns the work with the City’s currently allocated annual street resurfacing budget.
These refinements require revising project plans, updating construction cost estimates, preparing supplemental exhibits, and conducting coordination meetings with City staff to review and confirm the changes. These tasks were not included in the original scope of work or previous amendments.
Onward Engineering has submitted a proposal to complete this work for an additional not-to-exceed amount of $47,250.00, covering plan updates, cost estimate revisions, and the required coordination to finalize the project design.
Pursuant to the City’s Purchasing and Contracting Guidelines, staff complete a vendor performance assessment during the process of preparing a contract amendment. The vendor performance assessment is used as a guide to determine whether a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Utilizing an evaluation form, staff rates the consultant in each category as shown in Table 1.
Table 1: Vendor Performance Assessment
Onward Engineering – Performance Review
December 23, 2021- December 1, 2025
Category Unsatisfied – Very Satisfied
Performance of Scope
of services
☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A
The Public Works Department prepared the proposed Third Amendment and the City Attorney’s Office reviewed the document as to form (Attachment 4). The proposed Third Amendment would increase the total compensation under the agreement by $47,250.00 for a total compensation amount of $506,738.40. The term of the contract would be extended for the second year of the optional two, Item: 6
47 one-year extensions, while maintaining the current contractual hourly rates.
Funds to pay for the services are included as part of the individual project budgets included in the City’s Capital Improvement Program Fund, and there is sufficient budget in the Street Resurfacing and Slurry Seal project funds for the recommended action.
Therefore, staff recommend the City Council approve the proposed amendment with Onward Engineering to continue to provide engineering services for the Project.
FISCAL IMPACT:
The proposed Third Amendment to Onward Engineering would increase the total contract compensation by an additional not-to-exceed amount of $47,250.00 to $506,738.40. The term of the contract would be extended for the second of the optional two one-year extensions, while maintaining the current contractual hourly rates. Funds to pay for the services are included as part of the individual project budgets included in the City’s Capital Improvement Program Fund, and there is sufficient budget in the Street Resurfacing and Slurry Seal project funds for the recommended action.
ATTACHMENTS:
1. Professional Consultant Services Agreement with Onward Engineering
2. First Amendment
3. Second Amendment
4. Proposed Third Amendment
Initiated By: Nazila Mokarram, Principal Civil Engineer Submitted By: Douglas Erdman, Director of Public Works
Approved By: Debra Rose, City Manager
Item: 6
48 Attachment 1
Item: 6
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76 Attachment 2
Item: 6
77 STREET AND TRAFFIC DESIGN CONSULTING SERVICES FOR THE 2021-2023 CIP PROJECT
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
78 City of Lake Forest
First Amendment to Agreement for Professional Consultant Services Street and Traffic Design Consulting Services for the 2021-2023 CIP Project
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................
VI. EXHIBIT "C" - COMPENSATION ................................ ..............................
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
79 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Onward Engineering, a California Corporation (Inc.) , with its principal place of business at 300 South Harbor Boulevard, Suite 814 , Anaheim, CA 92805 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 2024
MAY7
Item: 6
80 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Street and Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).
2.2. First Amendment
The Parties now desire to amend the Agreement in order to expand the scope of services and increase the total amount of compensation under the Agreement.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
81 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 5 3. TERMS.
3.1. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed FOUR HUNDRED FIFTY-NINE THOUSAND FOUR HUNDRED EIGHTY-EIGHT DOLLARS AND FORTY CENTS ($459,488.40) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2. Scope of Services.
The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT "A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.
3.3. Extra Work.
The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT "A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.
3.4. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
82 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Onward Engineering
By: [AUTHORIZED CITY SIGNATURE]
Debra Rose
City Manager
By: [VENDOR SIGNATURE 1]
Majdi Ataya
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Muhammad Ataya
Secretary (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
83 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 7 5. EXHIBIT "A" SCOPE OF SERVICES
5.1. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES
Consultant shall provide the following Street and Traffic Design Consulting Services professional consulting services relative to the City's 2021-2023 Capital Improvement Program project.
Consultant shall perform the tasks below for the following projects:
Project #9: Lake Forest Drive Resurfacing (Bake Parkway to I-5)
This project would resurface Lake Forest Drive from Bake Parkway to I-5. The main objective of this project is to improve the PCI of the street segments following Consultant’s professional assessment of the existing pavement conditions in order to extend the street service life and improve safety. This project is funded through Measure M2, SB1 and Infrastructure Reserves Funds. The project design plans should be phased to allow the project to be built in three phases as funding allows.
Phase 1: Bake Parkway to Dimension Road
Phase 2: Dimension Road to Toledo Way
Phase 3: Toledo Way to I-5
Consultants shall help develop the construction plans, specifications, and estimates (PS &E) for road resurfacing on Lake Forest Drive, between Bake Parkway and the I-5 freeway.
Project Objectives include:
Improve the PCI for Lake Forest Drive
Extend the Useful Service Life of the City’s Streets
Minimize Future Maintenance Costs
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
84 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 8 Upgrade to Safer Streets with Better Ride Quality and Pedestrian Access Enhance Aesthetics
Supplemental Design Components include:
Curb, Gutter, & Sidewalk Repairs
Bus Pad Construction
Construction of ADA Curb Ramp
Construction of ADA Driveway
Signing & Striping Replacement
Street Rehabilitation Design Services include:
Consultant shall provide a final determination of the rehabilitation methods to be applied to the streets.
Determination shall be made following a detailed site evaluation review of the pavement management plan development of a preliminary cost estimate for all construction components, and discussions with the City.
Consultant may assess the potential benefits of incorporating emerging technologies into the design at the City’s request.
Concrete Infrastructure Improvements include:
Consultant shall provide a plan to replace sidewalks where not in compliance with ADA requirements (i.e heaved sidewalk panels, minimum path widths). Additional determinations for reconstruction to replace sections where minor cracking or breakage has occurred shall also be included to improve aesthetics and prevent further degradation that could affect ADA compliance, drainage, or public safety in the future.
PHASE ADA RAMPS DRIVEWAYS
PHASE 1 55 5
PHASE 2 65 8
PHASE 3 32 9
Median Design Services Components include:
Consultant shall assess median heights and recommend additional pavement grinding or median reconstructions where warranted to restore ordinal curb height while maintaining intended drainage paths.
Consultant shall complete the services for this project following the applicable tasks listed in the Project Scope of Services.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
85 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 9 Project #11: Trabuco Road Resurfacing Project (Peachwood to Bake Parkway)
This project would resurface Trabuco Road from Peachwood to Bake Parkway. The main objective of this project is to improve the PCI of the street segments following Consultant’s professional assessment of the existing pavement conditions in order to extend the street service life, improve safety, minimize costs, maintenance needs, and enhance aesthetics.
Project Objectives include:
Improve the PCI for Trabuco Road
Extend the Useful Service Life of the City’s Streets
Minimize Future Maintenance Costs
Upgrade to Safer Streets with Better Ride Quality and Pedestrian Access Enhance Aesthetics
Supplemental Design Components include:
Curb, Gutter, & Sidewalk Repairs
Construction of ADA Curb Ramp
Construction of ADA Driveway
Signing & Striping Replacement
Street Rehabilitation Design Service include:
Consultant shall provide a final determination of the rehabilitation methods to be applied to the streets.
Determination shall be made following a detailed site evaluation, review of the pavement management plan, development of a preliminary cost estimate for all construction components, and discussions with the City.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
86 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 10 Consultant may assess the potential benefits of incorporating emerging technologies into the design at the City’s request.
Concrete Infrastructure Improvements include:
Consultant shall provide a plan to replace sidewalks where not in compliance with ADA requirements (i.e heaved sidewalk panels, minimum path widths). Additional determinations for reconstruction to replace sections where minor cracking or breakage has occurred shall also be included to improve aesthetics and prevent further degradation that could affect ADA compliance, drainage, or public safety in the future.
ADA RAMPS DRIVEWAYS
11 2
Median Design Services Components include:
Consultant shall assess median heights and recommend additional pavement grinding or median reconstructions where warranted to restore ordinal curb height while maintaining intended drainage paths.
Consultant shall complete the services for this project following the applicable tasks listed in the Project Scope of Services.
Project Scope of Services
The scope of services for each Project shall include the following, unless otherwise noted:
Task 1.0 Base/Preliminary Data Review
1. Topography Survey and Design Surveying. Provide horizontal and vertical control points, arrange for design and compile mapping. Perform topographic and cross-section field surveys sufficient to control improvement designs and to identify and locate physical improvements to be protected, removed or joined by proposed improvements.
2. Field Review - Conduct comprehensive field reviews with its designers to identify potential design constrictions and be familiar with the project area. Photograph and catalog existing site conditions and direct field surveyors in collection of additional measurements for design.
Task 2.0 Preliminary Engineering
1. Develop Base Sheets - Prepare 40-scale base sheets of the project area in AutoCAD digital format (current version) for use by the project team.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
87 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 11 2. Traffic Analysis (as required) – Prepare a technical memorandum and obtain traffic volume data to determine and recommend an improvement. Analysis shall include ICU and HCM methodologies to determine appropriate level of service for the intersection, and ultimately determine the preferred alternative for implementation.
3. Preliminary Design and Studies - Develop preliminary plan and profile sheets using the project area base sheets prepared in Task 2.0. Prepare conceptual construction details and typical sections for the work area. The design shall include conceptual centerline alignment, drainage, grading limits, and bridge modifications. The design shall include proposed disposition of existing facilities owned by utility companies and proposed right-of-entry requirements.
4. Preliminary Construction Estimates - Develop an itemized list of quantities and a preliminary estimate of construction costs associated with the preliminary design. Prepare the estimate in Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off.
5. 35% Submittal of Preliminary Plans - Submit to the City three sets of halfsized (11"x17") prints and PDF of preliminary plans preliminary cost estimate.
6. Hydrology and Hydraulic Study - Consultant shall prepare a Hydrology and Hydraulics Study in accordance with the Orange County Local Drainage Manual. Prepare hydrology boundary maps and calculations for existing conditions and the necessary hydrology maps and calculations to determine design storm flow rates at collection and discharge points. Present its finding and recommendations for review and approval of the City's project team prior to performing final hydraulic analysis and storm drain layout and design. Hydraulic calculations shall analyze street flow, swales and channels, inlet sizing, connector pipes, and storm drain mainline pipes.
7. Geotechnical Engineering – Review existing geotechnical reports and conduct necessary geotechnical investigations and surveys to support the proposed street improvements. Prepare a geotechnical report for the roadway and bridge modification design for submittal to the City.
The geotechnical design report shall address items of work associated with the proposed improvements. The draft report shall be submitted to the City for review and comment. After receipt of the City's comments a final Geotechnical Design Report will be prepared that addresses the City's comments.
Task 3.0 Right-of-way
1. Legal Descriptions and Plats - Prepare legal descriptions and plats for necessary right-of- way in a format suitable as attachments to deeds for recordation. Prepare legal descriptions and plats for temporary right-of-entry, temporary or permanent drainage easements, and, if necessary, easements adjacent to the Project site. Assume three (3) descriptions and plats for Project right-of-way, three (3) descriptions and plats for temporary right-of entry, three (3) descriptions for drainage purposes, and three (3) descriptions and plats for slopes adjacent to DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
88 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 12 the Project. Prepare preliminary legal descriptions and plats may be based on preliminary designs.
Task 4.0 Utility Coordination
1. Utility Research, Notices and Base Mapping. Prepare and send letters to request information from known utility companies operating within the project area. The letters shall request record drawings of each utility's facilities as well as any planned improvements within the project area that may affect design of this project.
Develop and maintain detailed records of correspondence and telephone contacts with each utility company in the project area. Provide these records to the City at design completion. Develop a digital master drawing depicting the location of known utilities based upon record drawings provided by utility companies.
2. Utility Coordination - Submit two sets of preliminary plans to each utility company for review and comment. Prepare and send second notice letters to the known utility companies within the project area. Letters shall request each utility company review consultant's base mapping of utilities and that each utility company provide comments pertaining to all existing or planned improvements that may affect the design of this project. Preliminary plans shall identify all potential utility conflicts and shall request each utility company provide information regarding its relocation or protection requirements in response to the second notice.
3. Update detailed records of correspondence and telephone contacts with each utility company in the project area to provide to the City at design completion. Upon receipt of any additional utility company plans or information regarding utility relocation or protection, update its digital master drawing for use in preparing final design plans.
Task 5.0 Plans
1. Improvement Plans - Prepare design plans upon notice and proceed with final design. The final design will expand upon approved geometrics by incorporating the appropriate details and construction notes to clearly define the project improvements. Improvement plans shall include grading and drainage improvements, erosion control, signing and striping, traffic signal, landscape and irrigation, and utility plans. The plans will be prepared at a horizontal scale no greater than 1" = 40 '.
Task 6.0 Environmental and Water Quality Compliance
1. Storm Water Pollution Prevention Plan (SWPPP) - Identify and quantify construction impacts. Prepare the SWPPP in accordance with the State of California Regional Water Quality Control Board requirements.
2. Water Quality Management Plan (WQMP) - Prepare a WQMP as part of the preliminary hydrology and hydraulics report and in conformance with the City's WQMP requirements. Identify potential pollutants of concern for this project category, areas of special DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
89 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 13 biological concern, environmental sensitive areas, and develop recommendations for best management practices (BMPs) including structural and non-structural BMPs and other treatment BMPs and accounting for impacts to the overall project budget.
3. CEQA Documentation – Determine and prepare appropriate environmental documentation for the proposed street improvements.
Task 7.0 Special Provisions
1. Specifications - Consultant shall provide contract bid documents in the City's format ready for bidding including: notice inviting bids, instructions to bidders, bid schedules, bond forms, project specifications, general specifications, and technical provisions. The City will provide a sample set of contract bid documents for consultant's reference. Contract documents shall be prepared in Microsoft Word for Windows format.
Task 8.0 Quantities and Cost Estimates
1. Construction Estimates - Develop an itemized list of quantities and estimate of construction costs associated with the design. Cost estimate shall be using Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off calculations, for submittal to the City.
Task 9.0 Critical Path Method (CPM) Schedule
1. Provide schedule.
Task 10.0 Construction File/Project Close-out
1. Prepare ‘as-built’ details on the original plans to accurately record final conditions of the construction.
2. Prepare ‘as-built’ plans based on ’redline’ plans from the contractor.
3. Submit digital file consisting of Request for Information (“RFI”) responses, submittal reviews/submittal log, ‘as-built’ plans, and ‘red-line’ plans.
Task 11.0 Meeting, Presentations, and Exhibits
1. Project Orientation - Conduct a kick off meeting with City staff to discuss project goals, scope of work, project schedule, and any other pertinent information necessary for project design.
2. Coordination Meetings - Consultant shall prepare meeting agendas, attend meetings, present project progress reports, receive direction, and prepare meeting action minutes during the duration of Task 2.0. For proposal purposes, consultant may assume bi-weekly meetings of up to two hours duration each.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
90 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 14 Task 12.0 Reimbursables: Reproductions, Title Reports
1. Include all reimbursable costs.
Task 13.0 Construction Engineering Support
1. Provide support during the public bid process by responding to questions and clarifications.
2. Prepare necessary revisions to plans and specifications.
3. Respond to all construction activities at the job site as directed to address any questions related to design documents.
4. Review and approve submittals.
5. Maintain detailed records of field review logs, RFI log, and shop drawings/submittal log.
6. Prepare ‘punch-list’ items for contractor to address to ensure project has been constructed in accordance with plans and specifications.
Task 14.0 One-year Warranty Walk
1. Review project one month prior to the one-year warranty and write warranty punch-list report for the contractor to address prior to final sign-off. The report shall be in compliance with the project PS&E and any and all approved changes.
First Amendment: Lake Forest and Trabuco Additional Phasing, Coordination, Striping Changes and Revised Curb Ramp Designs
1. Lake Forest Dr - Changing the plan phases from 3 phases to 11 phases based on a budget estimate of $2M per segment. This work involved separating the sheet sets into 11 separate phases, revising the match lines, updating the quantities based on 11 phases, preparing 11 separate title sheets, creating additional drawing and design files for 11 phases.
2. Lake Forest Dr. – Changing the limits of phase 1 again and adding it to the Trabuco bid package. This work involved separating the phase 1 again into another phase to be added to the Trabuco plan set, revising the match lines, updating the quantities based on this phase, creating additional drawing and design files to be added to Trabuco set.
3. Lake Forest Dr. – Changing the phasing again for the segments between Fernleaf and Serrano. This work involved creating two new phases between Fernleaf and Serrano.
Creating two plan sets with new title sheets, adjusting the match lines, preparing new quantities for the two phases.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
91 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 15 4. Lake Forest Dr. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
5. Lake Forest Dr. - Coordination with Geotech and developing alternate pavement design methods. The original Geotech report design included Cement Stabilized Pulverized Base (CSPB) and this is what we included on our plans. The City requested to look into fiber reinforced asphalt. OE reviewed a similar project provided by the City and then contacted the Geotech to discuss the possibility of changes. OE then prepared a few write ups per the discussions with the Geotech.
6. Lake Forest Dr. - Revised curb ramp designs per City direction. The City requested alternative curb ramp designs along Lake Forest.
7. Trabuco Rd.- Adding another consultants plans and specs for our bid set. The City requested that the Trabuco project bid set include a median design plan done by Tait. We revised our sheet set to include these plans and updated the specs and estimates to include their spec into our document.
8. Trabuco Rd. - Adding additional items for sidewalk in our spec set. The City requested that we add sidewalk/trail improvements to the plan set. They provided a map of the limits and rough quantities. We included this as an appendix to our spec set and also revised the specs and quantities table to include these additional items.
9. Trabuco Rd. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
92 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 16 6. EXHIBIT "C" - COMPENSATION
6.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of FOUR HUNDRED FIFTY-NINE THOUSAND FOUR HUNDRED EIGHTY-EIGHT DOLLARS AND FORTY CENTS ($459,488.40) and billed at the following rates:
Position Hourly Rate
General Engineering – Onward Engineering
Principal $145.00
Project Manager $135.00
Project Engineer $115.00
Sub Consultant – Topo Survey
CL Surveying $256.04
Project #9: Lake Forest Drive Resurfacing (Bake Parkway to I-5) TASK NO. PROJECT #9 WORK TASK OR ITEM DESCRIPTION TOTAL HOURS TOTAL FEE
1.0 BASE/PRELIMINARY DATA REVIEW
1.1 PRELIMINARY PHOTOGRAPHS 8 $ 920.00
1.2 PROJECT BASE DATA AND PRELIMINARY 112 $ 13,200.00
1.3 SURVEY AND SURVEY CONTROL DATA 92 $ 19,320.00
1.4 REQUESTS FOR EXCEPTIONS TO DESIGN 0 $ -
1.5 VALUE ENGINEERING 40 $ 5,160.00
2.0 PRELIMINARY ENGINEERING 252 $ 30,140.00
3.0 RIGHT OF WAY
3.1 RIGHT OF WAY REQUIREMENTS DETERMINATION 0 $ -
3.2 LEGAL DESCRIPTIONS AND EXHIBITS 0 $ -
3.3 RIGHT OF WAY ACQUISITION MAPS 0 $ -
4.0 UTILITY COORDINATION
4.1 UTILITY COORDINATION AND NOTICES 40 $ 4,760.00
4.2 UTILITIES POTHOLING 0 $ -
4.3 UTILITIES CONFLICT BASE MAP 100 $ 11,940.00
5.0 PLANS
5.1 TITLE SHEET 32 $ 3,860.00
5.2 ROADWAY LAYOUTS 856 $ 102,320.00
5.3 CONSTRUCTION DETAILS 42 $ 5,050.00
5.4 SIGNING AND STRIPING PLANS 168 $ 20,360.00
5.5 STAGE CONSTRUCTION/TRAFFIC HANDLING 168 $ 20,360.00
5.6 TRAFFIC SIGNAL PLANS 0 $ -
5.7 TRAFFIC SIGNAL INTERCONNECT PLANS 0 $ -
5.8 UTILITY RELOCATION OR ADJUSTMENT PLANS 0 $ -
6.0 ENVIRONMENTAL AND WATER QUALITY 0 $ -
7.0 SPECIAL PROVISIONS 66 $ 7,970.00
8.0 QUANTITIES AND COST ESTIMATES 66 $ 7,970.00
9.0 CRITICAL PATH METHOD (CPM) SCHEDULE 5 $ 675.00
10.0 CONSTRUCTION FILE 20 $ 2,700.00
11.0 MEETINGS, PRESENTATIONS AND EXHIBITS 44 $ 5,660.00
12.0 REIMBURSABLE: REPRODUCTION, TITLE REPORTS 0 $ -
13.0 CONSTRUCTION ENGINEERING
13.1 RFI - REQUESTS FOR INFORMATION 0 $ 1,250.00
13.2 CHANGE ORDER ANALYSIS 0 $ 1,250.00
13.3 CONTRACTOR SUBMITTAL AND CONTRACT DOCUMENT REVIEW 0 $ 1,250.00 DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
93 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 17 13.4 PREPARE AS-BUILT PLANS 0 $ 1,250.00
14.0 ONE-YEAR WARRANTY WALK 12 $ 1,620.00
15.0 LOCATION SPECIFIC RAMP DETAILS WITH DESIGN ELEVATIONS – 30 RAMPS 325 $ 49,260.00 PROJECT #9 TOTAL COMPENSATION: 2448 $ 318,245.00
Project #11: Trabuco Road Resurfacing Project (Peachwood to Bake Parkway) TASK NO. PROJECT #11 WORK TASK OR ITEM DESCRIPTION TOTAL HOURS
TOTAL FEE
1.0 BASE/PRELIMINARY DATA REVIEW
1.1 PRELIMINARY PHOTOGRAPHS 6 $ 730.00
1.2 PROJECT BASE DATA AND PRELIMINARY 10 $ 1,190.00
1.3 SURVEY AND SURVEY CONTROL DATA 70 $ 16,712.40
1.4 REQUESTS FOR EXCEPTIONS TO DESIGN 0 $ -
1.5 VALUE ENGINEERING 18 $ 2,290.00
2.0 PRELIMINARY ENGINEERING 62 $ 7,930.00
3.0 RIGHT OF WAY 0
3.1 RIGHT OF WAY REQUIREMENTS DETERMINATION 0 $ -
3.2 LEGAL DESCRIPTIONS AND EXHIBITS 0 $ -
3.3 RIGHT OF WAY ACQUISITION MAPS 0 $ -
4.0 UTILITY COORDINATION 0
4.1 UTILITY COORDINATION AND NOTICES 32 $ 3,840.00
4.2 UTILITIES POTHOLING 0 $ -
4.3 UTILITIES CONFLICT BASE MAP 18 $ 2,110.00
5.0 PLANS 0
5.1 TITLE SHEET 11 $ 1,335.00
5.2 ROADWAY LAYOUTS 208 $ 24,960.00
5.3 CONSTRUCTION DETAILS 11 $ 1,335.00
5.4 SIGNING AND STRIPING PLANS 25 $ 2,985.00
5.5 STAGE CONSTRUCTION/TRAFFIC HANDLING 25 $ 2,985.00
5.6 TRAFFIC SIGNAL PLANS 0 $ -
5.7 TRAFFIC SIGNAL INTERCONNECT PLANS 0 $ -
5.8 UTILITY RELOCATION OR ADJUSTMENT PLANS 0 $ -
6.0 ENVIRONMENTAL AND WATER QUALITY 0 $ -
7.0 SPECIAL PROVISIONS 42 $ 5,210.00
8.0 QUANTITIES AND COST ESTIMATES 19 $ 2,255.00
9.0 CRITICAL PATH METHOD (CPM) SCHEDULE 5 $ 675.00
10.0 CONSTRUCTION FILE 20 $ 2,700.00
11.0 MEETINGS, PRESENTATIONS AND EXHIBITS 28 $ 3,660.00
12.0 REIMBURSABLE: REPRODUCTION, TITLE REPORTS 4 $ 540.00
13.0 CONSTRUCTION ENGINEERING 0
13.1 RFI - REQUESTS FOR INFORMATION 0 $ 1,250.00
13.2 CHANGE ORDER ANALYSIS 0 $ 1,250.00
13.3 CONTRACTOR SUBMITTAL AND CONTRACT DOCUMENT REVIEW 0 $ 1,250.00
13.4 PREPARE AS-BUILT PLANS 0 $ 1,250.00
14.0 ONE-YEAR WARRANTY WALK 4 $ 540.00
15.0 LOCATION SPECIFIC RAMP DETAILS WITH DESIGN ELEVATIONS - 11 RAMPS
113 $ 17,011.00
PROJECT #11 TOTAL COMPENSATION: 618 $ 105,993.40
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
94 Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 18 First Amendment: Lake Forest and Trabuco Additional Phasing, Coordination, Striping Changes and Revised Curb Ramp Designs
TASK NO. ADDITIONAL WORK ITEM TASKS OR ITEM DESCRIPTION TOTAL HOURS TOTAL FEE
1.0 ADDITIONAL WORK ITEMS 290 $35,250.00
ADDITIONAL WORK ITEMS TOTAL $35,250.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
95 Douglas Erdman February 22, 2024
Assistant City Engineer
City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
Subject: CCO#1 Lake Forest and Trabuco Additional Phasing, Coordination, Striping Changes and Revised Curb Ramp Designs.
Dear Doug,
During the course of the project the City has requested that Onward Engineering (OE) perform additional work which was not part of the original scope of work. OE has performed all of the changes requested utilizing the original budgeted hours and it has caused the project budged to be completely exhausted with work still left to be completed. Below is the list of additional work required for this project:
• Lake Forest Dr - Changing the plan phases from 3 phases to 11 phases based on a budget estimate of $2M per segment. This work involved separating the sheet sets into 11 separate phases, revising the match lines, updating the quantities based on 11 phases, preparing 11 separate title sheets, creating additional drawing and design files for 11 phases. • Lake Forest Dr. – Changing the limits of phase 1 again and adding it to the Trabuco bid package.
This work involved separating the phase 1 again into another phase to be added to the Trabuco plan set, revising the match lines, updating the quantities based on this phase, creating additional drawing and design files to be added to Trabuco set. • Lake Forest Dr. – Changing the phasing again for the segments between Fernleaf and Serrano.
This work involved creating two new phases between Fernleaf and Serrano. Creating two plan sets with new title sheets, adjusting the match lines, preparing new quantities for the two phases.
• Lake Forest Dr. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
• Lake Forest Dr. - Coordination with Geotech and developing alternate pavement design methods. The original Geotech report design included Cement Stabilized Pulverized Base (CSPB) and this is what we included on our plans. The City requested to look into fiber reinforced asphalt. OE reviewed a similar project provided by the City and then contacted the Geotech to discuss the possibility of changes. OE then prepared a few write ups per the discussions with the Geotech.
• Lake Forest Dr. - Revised curb ramp designs per City direction. The City requested alternative curb ramp designs along Lake Forest.
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
96 • Trabuco Rd.- Adding another consultants plans and specs for our bid set. The City requested that the Trabuco project bid set include a median design plan done by Tait. We revised our sheet set to include these plans and updated the specs and estimates to include their spec into our document.
• Trabuco Rd. - Adding additional items for sidewalk in our spec set. The City requested that we add sidewalk/trail improvements to the plan set. They provided a map of the limits and rough quantities. We included this as an appendix to our spec set and also revised the specs and quantities table to include these additional items.
• Trabuco Rd. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
Due to this additi onal work we are requestin g a chang e order in the amount of $35,250.00 in order to complete the project.
Please review the attached fee and let us know if you have any questions.
Thank You,
Justin Smeets, PE
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
97 QA/QC
Manager Project Manager Project Engineers Subconsultants $145 $135 $115
Hours Hours Hours
CCO1 - ADDITIONAL WORK ITEMS
1 CCO1 - Additional Work Items 10 80 200 $35,250.00
CCO1 - ADDITIONAL WORK ITEMS 10 80 200 $0.00 $35,250.00 *The hourly rates above are our fee schedule. Any additional work will be negotiated utilizing those hourly rates.
Onward Engineering Change Order Fee Proposal to Provide Professional Engineering Design Services to the City of Lake Forest for the Street and Traffic Design Services for Lake Forest Drive from Bake Parkway to I-5 and
Trabuco Road from Bake Parkway to Peachwood Parkway
CCO1
Task Project Tasks Total
Lump Sum
DocuSign Envelope ID: BCC9BD74-D85E-4A4D-ABA2-C6CA6E0831E8 Item: 6
98 Attachment 3
Item: 6
99 STREET AND TRAFFIC DESIGN CONSULTING SERVICES FOR THE 2021-2023 CIP PROJECT
(2021-100.2)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD Item: 6
100
City of Lake Forest
Second Amendment to Professional Consultant Services Agreement Street and Traffic Design Consulting Services for the 2021-2023 CIP Project
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD Item: 6
101
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 3 1. PARTIES AND DATE.
This Second Amendment to the Agreement for Professional Consultant Services ("Second Amendment") is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Onward Engineering, a California Corporation (Inc.) , with its principal place of business at 300 South Harbor Boulevard, Suite 814, Anaheim, CA 92805 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD 4 2024December
Item: 6
102
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for professional Street Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment in order to expand the scope of services and increase the total amount of compensation under the Agreement dated May 7, 2024 ("First Amendment").
2.3. Second Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement.
Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD Item: 6
103
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from December 21, 2021 to December 20, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one (1) additional one-year terms. Consultant shall complete the Services within the term of this Agreemen t, and shall meet any other established schedules and deadlines.
3.2. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Second Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD Item: 6
104
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Onward Engineering
By: [AUTHORIZED CITY SIGNATURE]
Debra Rose
City Manager
By: [VENDOR SIGNATURE 1]
Majdi Ataya
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Muhammad Ataya
Secretary (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: 7F6CB2ED-BF0B-45F0-B7E1-AD8DD4B141BD Item: 6
105
Attachment 4
Item: 6
106
STREET AND TRAFFIC DESIGN CONSULTING SERVICES FOR THE
2021-2023 CIP PROJECT
(2021-100.3)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
107
City of Lake Forest
Third Amendment to Professional Consultant Services Agreement Street and Traffic Design Consulting Services for the 2021-2023 CIP Project
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................
VI. EXHIBIT "C" - COMPENSATION ................................ ..............................
Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
108
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Onward Engineering, a California Corporation (Inc.) , with its principal place of business at 300 S. Harbor Blvd., Suite 814, Anaheim, CA 92805 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
109
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Street Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment to expand the scope of services and increase the total amount of compensation under the Agreement dated May 7, 2024 ("First Amendment").
2.3. Second Amendment
The Parties entered into that certain Second Amendment to extend the term of the Agreement dates December 4, 2024 ("Second Amendment").
2.4. Third Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement, expand the scope of services, and increase the total amount of compensation under the Agreement.
Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
110
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from December 21, 2021 to December 20, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed FIVE HUNDRED SIX THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS AND FORTY CENTS ($506,738.40) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3. Extra Work.
The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT "A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.
3.4. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST Onward Engineering
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]
Majdi Ataya
President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 2]
Muhammad Ataya
Secretary (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 7 5. EXHIBIT "A" SCOPE OF SERVICES
5.1. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES
Consultant shall provide the following Street Traffic Design Consulting Services professional consulting services relative to the City's Street and Traffic Design Consulting Services for the 2021-2023 Capital Improvement Program project.
Original Scope of Services:
Consultant shall perform the tasks below for the following projects:
Project #9: Lake Forest Drive Resurfacing (Bake Parkway to I-5)
This project would resurface Lake Forest Drive from Bake Parkway to I-5. The main objective of this project is to improve the PCI of the street segments following Consultant’s professional assessment of the existing pavement conditions in order to extend the street service life and improve safety. This project is funded through Measure M2, SB1 and Infrastructure Reserves Funds. The project design plans should be phased to allow the project to be built in three phases as funding allows.
Phase 1: Bake Parkway to Dimension Road
Phase 2: Dimension Road to Toledo Way
Phase 3: Toledo Way to I-5
Consultants shall help develop the construction plans, specifications, and estimates (PS &E) for road resurfacing on Lake Forest Drive, between Bake Parkway and the I-5 freeway.
Project Objectives include:
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 8 • Improve the PCI for Lake Forest Drive
• Extend the Useful Service Life of the City’s Streets
• Minimize Future Maintenance Costs
• Upgrade to Safer Streets with Better Ride Quality and Pedestrian Access • Enhance Aesthetics
Supplemental Design Components include:
• Curb, Gutter, & Sidewalk Repairs
• Bus Pad Construction
• Construction of ADA Curb Ramp
• Construction of ADA Driveway
• Signing & Striping Replacement
Street Rehabilitation Design Services include:
Consultant shall provide a final determination of the rehabilitation methods to be applied to the streets.
Determination shall be made following a detailed site evaluation review of the pavement management plan development of a preliminary cost estimate for all construction components, and discussions with the City.
Consultant may assess the potential benefits of incorporating emerging technologies into the design at the City’s request.
Concrete Infrastructure Improvements include:
Consultant shall provide a plan to replace sidewalks where not in compliance with ADA requirements (i.e heaved sidewalk panels, minimum path widths). Additional determinations for reconstruction to replace sections where minor cracking or breakage has occurred shall also be included to improve aesthetics and prevent further degradation that could affect ADA compliance, drainage, or public safety in the future.
PHASE ADA RAMPS DRIVEWAYS
PHASE 1 55 5
PHASE 2 65 8
PHASE 3 32 9
Median Design Services Components include:
Consultant shall assess median heights and recommend additional pavement grinding or median reconstructions where warranted to restore ordinal curb height while maintaining intended drainage paths.
Consultant shall complete the services for this project following the applicable tasks listed in the Project Scope of Services.
Project #11: Trabuco Road Resurfacing Project (Peachwood to Bake Parkway) Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
114
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 9 This project would resurface Trabuco Road from Peachwood to Bake Parkway. The main objective of this project is to improve the PCI of the street segments following Consultant’s professional assessment of the existing pavement conditions in order to extend the street service life, improve safety, minimize costs, maintenance needs, and enhance aesthetics.
Project Objectives include:
• Improve the PCI for Trabuco Road
• Extend the Useful Service Life of the City’s Streets
• Minimize Future Maintenance Costs
• Upgrade to Safer Streets with Better Ride Quality and Pedestrian Access • Enhance Aesthetics
Supplemental Design Components include:
• Curb, Gutter, & Sidewalk Repairs
• Construction of ADA Curb Ramp
• Construction of ADA Driveway
• Signing & Striping Replacement
Street Rehabilitation Design Service include:
Consultant shall provide a final determination of the rehabilitation methods to be applied to the streets.
Determination shall be made following a detailed site evaluation, review of the pavement management plan, development of a preliminary cost estimate for all construction components, and discussions with the City.
Consultant may assess the potential benefits of incorporating emerging technologies into the design at the City’s request.
Concrete Infrastructure Improvements include:
Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 10 Consultant shall provide a plan to replace sidewalks where not in compliance with ADA requirements (i.e heaved sidewalk panels, minimum path widths). Additional determinations for reconstruction to replace sections where minor cracking or breakage has occurred shall also be included to improve aesthetics and prevent further degradation that could affect ADA compliance, drainage, or public safety in the future.
ADA RAMPS DRIVEWAYS
11 2
Median Design Services Components include:
Consultant shall assess median heights and recommend additional pavement grinding or median reconstructions where warranted to restore ordinal curb height while maintaining intended drainage paths.
Consultant shall complete the services for this project following the applicable tasks listed in the Project Scope of Services.
Project Scope of Services
The scope of services for each Project shall include the following, unless otherwise noted:
Task 1.0 Base/Preliminary Data Review
1. Topography Survey and Design Surveying. Provide horizontal and vertical control points, arrange for design and compile mapping. Perform topographic and cross-section field surveys sufficient to control improvement designs and to identify and locate physical improvements to be protected, removed or joined by proposed improvements.
2. Field Review - Conduct comprehensive field reviews with its designers to identify potential design constrictions and be familiar with the project area. Photograph and catalog existing site conditions and direct field surveyors in collection of additional measurements for design.
Task 2.0 Preliminary Engineering
1. Develop Base Sheets - Prepare 40-scale base sheets of the project area in AutoCAD digital format (current version) for use by the project team.
2. Traffic Analysis (as required) – Prepare a technical memorandum and obtain traffic volume data to determine and recommend an improvement. Analysis shall include ICU and HCM methodologies to determine appropriate level of service for the intersection, and ultimately determine the preferred alternative for implementation.
3. Preliminary Design and Studies - Develop preliminary plan and profile sheets using the project area base sheets prepared in Task 2.0. Prepare conceptual construction details and typical sections for the work area. The design shall include conceptual centerline alignment, drainage, grading limits, and bridge modifications. The design shall include proposed disposition of existing facilities owned by utility companies and proposed right-of-entry requirements.
4. Preliminary Construction Estimates - Develop an itemized list of quantities and a preliminary estimate of construction costs associated with the preliminary design. Prepare the estimate in Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off.
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 11 5. 35% Submittal of Preliminary Plans - Submit to the City three sets of halfsized (11"x17") prints and PDF of preliminary plans preliminary cost estimate.
6. Hydrology and Hydraulic Study - Consultant shall prepare a Hydrology and Hydraulics Study in accordance with the Orange County Local Drainage Manual. Prepare hydrology boundary maps and calculations for existing conditions and the necessary hydrology maps and calculations to determine design storm flow rates at collection and discharge points. Present its finding and recommendations for review and approval of the City's project team prior to performing final hydraulic analysis and storm drain layout and design. Hydraulic calculations shall analyze street flow, swales and channels, inlet sizing, connector pipes, and storm drain mainline pipes.
7. Geotechnical Engineering – Review existing geotechnical reports and conduct necessary geotechnical investigations and surveys to support the proposed street improvements. Prepare a geotechnical report for the roadway and bridge modification design for submittal to the City. The geotechnical design report shall address items of work associated with the proposed improvements.
The draft report shall be submitted to the City for review and comment. After receipt of the City's comments a final Geotechnical Design Report will be prepared that addresses the City's comments.
Task 3.0 Right-of-way
1. Legal Descriptions and Plats - Prepare legal descriptions and plats for necessary right-of-way in a format suitable as attachments to deeds for recordation. Prepare legal descriptions and plats for temporary right-of-entry, temporary or permanent drainage easements, and, if necessary, easements adjacent to the Project site. Assume three (3) descriptions and plats for Project right-of- way, three (3) descriptions and plats for temporary right-of entry, three (3) descriptions for drainage purposes, and three (3) descriptions and plats for slopes adjacent to the Project. Prepare preliminary legal descriptions and plats may be based on preliminary designs.
Task 4.0 Utility Coordination
1. Utility Research, Notices and Base Mapping. Prepare and send letters to request information from known utility companies operating within the project area. The letters shall request record drawings of each utility's facilities as well as any planned improvements within the project area that may affect design of this project.
Develop and maintain detailed records of correspondence and telephone contacts with each utility company in the project area. Provide these records to the City at design completion. Develop a digital master drawing depicting the location of known utilities based upon record drawings provided by utility companies.
2. Utility Coordination - Submit two sets of preliminary plans to each utility company for review and comment. Prepare and send second notice letters to the known utility companies within the project area. Letters shall request each utility company review consultant's base mapping of utilities and that each utility company provide comments pertaining to all existing or planned improvements that may affect the design of this project. Preliminary plans shall identify all potential utility conflicts and shall request each utility company provide information regarding its relocation or protection requirements in response to the second notice.
3. Update detailed records of correspondence and telephone contacts with each utility company in the project area to provide to the City at design completion. Upon receipt of any additional utility company plans or information regarding utility relocation or protection, update its digital master drawing for use in preparing final design plans.
Task 5.0 Plans
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 12 1. Improvement Plans - Prepare design plans upon notice and proceed with final design. The final design will expand upon approved geometrics by incorporating the appropriate details and construction notes to clearly define the project improvements. Improvement plans shall include grading and drainage improvements, erosion control, signing and striping, traffic signal, landscape and irrigation, and utility plans. The plans will be prepared at a horizontal scale no greater than 1" = 40 '.
Task 6.0 Environmental and Water Quality Compliance
1. Storm Water Pollution Prevention Plan (SWPPP) - Identify and quantify construction impacts. Prepare the SWPPP in accordance with the State of California Regional Water Quality Control Board requirements.
2. Water Quality Management Plan (WQMP) - Prepare a WQMP as part of the preliminary hydrology and hydraulics report and in conformance with the City's WQMP requirements. Identify potential pollutants of concern for this project category, areas of special biological concern, environmental sensitive areas, and develop recommendations for best management practices (BMPs) including structural and non-structural BMPs and other treatment BMPs and accounting for impacts to the overall project budget.
3. CEQA Documentation – Determine and prepare appropriate environmental documentation for the proposed street improvements.
Task 7.0 Special Provisions
1. Specifications - Consultant shall provide contract bid documents in the City's format ready for bidding including: notice inviting bids, instructions to bidders, bid schedules, bond forms, project specifications, general specifications, and technical provisions. The City will provide a sample set of contract bid documents for consultant's reference. Contract documents shall be prepared in Microsoft Word for Windows format.
Task 8.0 Quantities and Cost Estimates
1. Construction Estimates - Develop an itemized list of quantities and estimate of construction costs associated with the design. Cost estimate shall be using Microsoft Excel spreadsheet format, including neatly prepared supporting quantity take-off calculations, for submittal to the City.
Task 9.0 Critical Path Method (CPM) Schedule
1. Provide schedule.
Task 10.0 Construction File/Project Close-out
1. Prepare ‘as-built’ details on the original plans to accurately record final conditions of the construction.
2. Prepare ‘as-built’ plans based on ’redline’ plans from the contractor.
3. Submit digital file consisting of Request for Information (“RFI”) responses, submittal reviews/submittal log, ‘as-built’ plans, and ‘red-line’ plans.
Task 11.0 Meeting, Presentations, and Exhibits
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 13 1. Project Orientation - Conduct a kick off meeting with City staff to discuss project goals, scope of work, project schedule, and any other pertinent information necessary for project design.
2. Coordination Meetings - Consultant shall prepare meeting agendas, attend meetings, present project progress reports, receive direction, and prepare meeting action minutes during the duration of Task 2.0. For proposal purposes, consultant may assume bi-weekly meetings of up to two hours duration each.
Task 12.0 Reimbursables: Reproductions, Title Reports
1. Include all reimbursable costs.
Task 13.0 Construction Engineering Support
1. Provide support during the public bid process by responding to questions and clarifications.
2. Prepare necessary revisions to plans and specifications.
3. Respond to all construction activities at the job site as directed to address any questions related to design documents.
4. Review and approve submittals.
5. Maintain detailed records of field review logs, RFI log, and shop drawings/submittal log.
6. Prepare ‘punch-list’ items for contractor to address to ensure project has been constructed in accordance with plans and specifications.
Task 14.0 One-year Warranty Walk
1. Review project one month prior to the one-year warranty and write warranty punch-list report for the contractor to address prior to final sign-off. The report shall be in compliance with the project PS&E and any and all approved changes.
First Amendment: Lake Forest and Trabuco Additional Phasing, Coordination, Striping Changes and Revised Curb Ramp Designs
1. Lake Forest Dr - Changing the plan phases from 3 phases to 11 phases based on a budget estimate of $2M per segment. This work involved separating the sheet sets into 11 separate phases, revising the match lines, updating the quantities based on 11 phases, preparing 11 separate title sheets, creating additional drawing and design files for 11 phases.
2. Lake Forest Dr. – Changing the limits of phase 1 again and adding it to the Trabuco bid package.
This work involved separating the phase 1 again into another phase to be added to the Trabuco plan set, revising the match lines, updating the quantities based on this phase, creating additional drawing and design files to be added to Trabuco set.
3. Lake Forest Dr. – Changing the phasing again for the segments between Fernleaf and Serrano.
This work involved creating two new phases between Fernleaf and Serrano. Creating two plan sets with new title sheets, adjusting the match lines, preparing new quantities for the two phases.
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 14 4. Lake Forest Dr. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
5. Lake Forest Dr. - Coordination with Geotech and developing alternate pavement design methods. The original Geotech report design included Cement Stabilized Pulverized Base (CSPB) and this is what we included on our plans. The City requested to look into fiber reinforced asphalt. OE reviewed a similar project provided by the City and then contacted the Geotech to discuss the possibility of changes. OE then prepared a few write ups per the discussions with the Geotech.
6. Lake Forest Dr. - Revised curb ramp designs per City direction. The City requested alternative curb ramp designs along Lake Forest.
7. Trabuco Rd.- Adding another consultants plans and specs for our bid set. The City requested that the Trabuco project bid set include a median design plan done by Tait. We revised our sheet set to include these plans and updated the specs and estimates to include their spec into our document.
8. Trabuco Rd. - Adding additional items for sidewalk in our spec set. The City requested that we add sidewalk/trail improvements to the plan set. They provided a map of the limits and rough quantities. We included this as an appendix to our spec set and also revised the specs and quantities table to include these additional items.
9. Trabuco Rd. - Changing Striping alignment and adding green bike lanes. The City requested that we change the striping plans for the entire length of the project to include green bike lane and conflict striping for all phases.
Third Amendment: Lake Forest Drive Revised Segment Lengths, Coordination, and Striping Changes • Lake Forest Dr segment length changes for 4.4miles of road:
o I-5 to Lake Forest Town Center
o Lake Forest Town Center to 600’ east of Murilands
o 600’ east of Murilands to Jeronimo
o Jeronimo to Serrano
o Fernleaf to Dimension
o Dimension to Vista Terrace
o Vista Terrace to 241
o 241 to Portola
• The revisions to the plans require changing the segment lengths in order to accommodate the budget requirements for these 8 segment lengths. During the coarse of the last plan check comments from the City additional signing and striping design changes occur which will be reflected in the additional 8 segments.
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 15 6. EXHIBIT "C" - COMPENSATION
6.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of FIVE HUNDRED SIX THOUSAND SEVEN HUNDRED THIRTY-EIGHT DOLLARS AND FORTY CENTS ($506,738.40) and billed at the following rates:
Original Compensation:
Position Hourly Rate
General Engineering – Onward Engineering
Principal $145.00
Project Manager $135.00
Project Engineer $115.00
Sub Consultant – Topo Survey
CL Surveying $256.04
Project #9: Lake Forest Drive Resurfacing (Bake Parkway to I-5) TASK
NO.
PROJECT #9 WORK TASK OR ITEM DESCRIPTION TOTAL
HOURS
TOTAL FEE
1.0 BASE/PRELIMINARY DATA REVIEW
1.1 PRELIMINARY PHOTOGRAPHS 8 $ 920.00
1.2 PROJECT BASE DATA AND PRELIMINARY 112 $ 13,200.00
1.3 SURVEY AND SURVEY CONTROL DATA 92 $ 19,320.00
1.4 REQUESTS FOR EXCEPTIONS TO DESIGN 0 $ -
1.5 VALUE ENGINEERING 40 $ 5,160.00
2.0 PRELIMINARY ENGINEERING 252 $ 30,140.00
3.0 RIGHT OF WAY
3.1 RIGHT OF WAY REQUIREMENTS DETERMINATION 0 $ -
3.2 LEGAL DESCRIPTIONS AND EXHIBITS 0 $ -
3.3 RIGHT OF WAY ACQUISITION MAPS 0 $ -
4.0 UTILITY COORDINATION
4.1 UTILITY COORDINATION AND NOTICES 40 $ 4,760.00
4.2 UTILITIES POTHOLING 0 $ -
4.3 UTILITIES CONFLICT BASE MAP 100 $ 11,940.00
5.0 PLANS
5.1 TITLE SHEET 32 $ 3,860.00
5.2 ROADWAY LAYOUTS 856 $ 102,320.00
5.3 CONSTRUCTION DETAILS 42 $ 5,050.00
5.4 SIGNING AND STRIPING PLANS 168 $ 20,360.00
5.5 STAGE CONSTRUCTION/TRAFFIC HANDLING 168 $ 20,360.00
5.6 TRAFFIC SIGNAL PLANS 0 $ -
5.7 TRAFFIC SIGNAL INTERCONNECT PLANS 0 $ -
5.8 UTILITY RELOCATION OR ADJUSTMENT PLANS 0 $ -
6.0 ENVIRONMENTAL AND WATER QUALITY 0 $ -
7.0 SPECIAL PROVISIONS 66 $ 7,970.00
8.0 QUANTITIES AND COST ESTIMATES 66 $ 7,970.00
9.0 CRITICAL PATH METHOD (CPM) SCHEDULE 5 $ 675.00
10.0 CONSTRUCTION FILE 20 $ 2,700.00
11.0 MEETINGS, PRESENTATIONS AND EXHIBITS 44 $ 5,660.00
12.0 REIMBURSABLE: REPRODUCTION, TITLE REPORTS 0 $ - Docusign Envelope ID: 7702B96F-CBDD-46D1-974F-713095BF71A0 Item: 6
121
Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 16 13.0 CONSTRUCTION ENGINEERING
13.1 RFI - REQUESTS FOR INFORMATION 0 $ 1,250.00
13.2 CHANGE ORDER ANALYSIS 0 $ 1,250.00
13.3 CONTRACTOR SUBMITTAL AND CONTRACT DOCUMENT
REVIEW
0 $ 1,250.00
13.4 PREPARE AS-BUILT PLANS 0 $ 1,250.00
14.0 ONE-YEAR WARRANTY WALK 12 $ 1,620.00
15.0 LOCATION SPECIFIC RAMP DETAILS WITH DESIGN ELEVATIONS – 30 RAMPS
325 $ 49,260.00
PROJECT #9 TOTAL COMPENSATION: 2448 $ 318,245.00
Project #11: Trabuco Road Resurfacing Project (Peachwood to Bake Parkway) TASK
NO.
PROJECT #11 WORK TASK OR ITEM DESCRIPTION TOTAL
HOURS
TOTAL FEE
1.0 BASE/PRELIMINARY DATA REVIEW
1.1 PRELIMINARY PHOTOGRAPHS 6 $ 730.00
1.2 PROJECT BASE DATA AND PRELIMINARY 10 $ 1,190.00
1.3 SURVEY AND SURVEY CONTROL DATA 70 $ 16,712.40
1.4 REQUESTS FOR EXCEPTIONS TO DESIGN 0 $ -
1.5 VALUE ENGINEERING 18 $ 2,290.00
2.0 PRELIMINARY ENGINEERING 62 $ 7,930.00
3.0 RIGHT OF WAY 0
3.1 RIGHT OF WAY REQUIREMENTS DETERMINATION 0 $ -
3.2 LEGAL DESCRIPTIONS AND EXHIBITS 0 $ -
3.3 RIGHT OF WAY ACQUISITION MAPS 0 $ -
4.0 UTILITY COORDINATION 0
4.1 UTILITY COORDINATION AND NOTICES 32 $ 3,840.00
4.2 UTILITIES POTHOLING 0 $ -
4.3 UTILITIES CONFLICT BASE MAP 18 $ 2,110.00
5.0 PLANS 0
5.1 TITLE SHEET 11 $ 1,335.00
5.2 ROADWAY LAYOUTS 208 $ 24,960.00
5.3 CONSTRUCTION DETAILS 11 $ 1,335.00
5.4 SIGNING AND STRIPING PLANS 25 $ 2,985.00
5.5 STAGE CONSTRUCTION/TRAFFIC HANDLING 25 $ 2,985.00
5.6 TRAFFIC SIGNAL PLANS 0 $ -
5.7 TRAFFIC SIGNAL INTERCONNECT PLANS 0 $ -
5.8 UTILITY RELOCATION OR ADJUSTMENT PLANS 0 $ -
6.0 ENVIRONMENTAL AND WATER QUALITY 0 $ -
7.0 SPECIAL PROVISIONS 42 $ 5,210.00
8.0 QUANTITIES AND COST ESTIMATES 19 $ 2,255.00
9.0 CRITICAL PATH METHOD (CPM) SCHEDULE 5 $ 675.00
10.0 CONSTRUCTION FILE 20 $ 2,700.00
11.0 MEETINGS, PRESENTATIONS AND EXHIBITS 28 $ 3,660.00
12.0 REIMBURSABLE: REPRODUCTION, TITLE REPORTS 4 $ 540.00
13.0 CONSTRUCTION ENGINEERING 0
13.1 RFI - REQUESTS FOR INFORMATION 0 $ 1,250.00
13.2 CHANGE ORDER ANALYSIS 0 $ 1,250.00
13.3 CONTRACTOR SUBMITTAL AND CONTRACT DOCUMENT
REVIEW
0 $ 1,250.00
13.4 PREPARE AS-BUILT PLANS 0 $ 1,250.00
14.0 ONE-YEAR WARRANTY WALK 4 $ 540.00
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Title: Street and Traffic Design Consulting Services for the 2021-2023 CIP Project 17 15.0 LOCATION SPECIFIC RAMP DETAILS WITH DESIGN
ELEVATIONS - 11
RAMPS
113 $ 17,011.00
PROJECT #11 TOTAL COMPENSATION: 618 $ 105,993.40
First Amendment: Lake Forest and Trabuco Additional Phasing, Coordination, Striping Changes and Revised Curb Ramp Designs
TASK
NO.
ADDITIONAL WORK ITEM TASKS OR ITEM DESCRIPTION TOTAL
HOURS
TOTAL FEE
1.0 ADDITIONAL WORK ITEMS 290 $35,250.00
ADDITIONAL WORK ITEMS TOTAL $35,250.00
Third Amendment: Lake Forest Drive Revised Segment Lengths, Coordination, and Striping Changes TASK
NO.
ADDITIONAL WORK ITEM TASKS OR
ITEM DESCRIPTION
Principal
$145
Project
Manager
$135
Project
Engineers
$115
TOTAL FEE
1.0 REVISE SEGMENT LENGTHS AND
FINALIZE PLANS
20 90 280 $47,250.00
ADDITIONAL WORK ITEMS TOTAL 20 90 280 $47,250.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: Public Works
SUBJECT:
AWARD OF CONTRACT FOR FOOTHILL RANCH COMMUNITY PARK BOX LACROSSE CONVERSION PROJECT (24P04)
RECOMMENDED ACTION(S):
1. Approve the contract documents for the construction of the Foothill Ranch Community Park Box Lacrosse Conversion Project (24P04)
2. Award a contract in the amount of $328,351.50 to Oppenheimer National for the Foothill Ranch Community Park Box Lacrosse Conversion Project (24P04)
3. Adopt a Resolution entitled, “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING 2025-2027 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2025-26
4. Reject all other bids received and authorize return of the bid bonds upon receipt of the executed contract documents from Oppenheimer National
5. Authorize the Mayor to sign, and the City Clerk to attest the contract with Oppenheimer National
EXECUTIVE SUMMARY:
This project would convert one of the existing roller hockey courts at Foothill Ranch Community Park into a box lacrosse court, consistent with the approved Strategic Plan Item No. 40 (Foothill Ranch Park – Hockey Rink Conversion to Box Lacrosse) and its inclusion in the Capital Improvement Project Budget. The City opened bids for the project on October 22, 2025, and received one bid from Oppenheimer National (“Oppenheimer”) for $328,351.50. The 2025-2032 Capital Improvements Project budget includes sufficient funds for the project. Staff recommend awarding a not-to-exceed contract in the amount of $328,351.50 to Oppenheimer for the Foothill Ranch Community Park Box Lacrosse Conversion project and approving a budget resolution to add an additional $109,000 to the budget allocation.
Item: 7
124
3 7
1 8
BACKGROUND:
The existing roller hockey rinks at Foothill Ranch Community Park (“FRCP”) were an original amenity of the park developed under the County of Orange and consist of two separate roller hockey rinks enclosed with netting and panels.
Over time, the use of the rink has decreased and maintenance costs of the rinks have increased.
The 2023 Community & Business Satisfaction Survey identified the importance of offering additional recreational opportunities for residents at City parks. In response, staff conducted outreach and received strong community interest in adding a box lacrosse facility at Foothill Ranch Community Park. Staff recommended repurposing one of the roller hockey rinks to support this need as part of Strategic Plan Item No. 40 (Foothill Ranch Park – Hockey Rink Conversion to Box Lacrosse), which was subsequently approved by the City Council as part of the 2023-2030 Capital Improvements Project budget. The City Manager approved an agreement, under the City Manager’s authority, with David Volz Design to prepare the plans and specifications for the project.
DISCUSSION:
The conversion of the existing roller hockey court to a box lacrosse court is a straightforward improvement, as the current court size and surface are suitable for box lacrosse. The primary modifications include updating striping, replacing goals, and rehabilitating the high-density plastic dasher boards and supporting steel framing.
The project scope of work consists of removing and replacing the roller hockey backer boards and posts, and installing a new post frame, boards, and court striping. A new chain link fence will be installed between the box lacrosse court and the existing roller hockey court. Four player benches will be installed courtside. At the same time, the adjacent roller hockey court will undergo a minor maintenance renovation under a separate agreement, which includes replacing backer boards salvaged from the court undergoing conversion to box lacrosse, and repairing the hockey goals and netting.
On October 22, 2025, the City opened bids through the OpenGov Procurement portal, the City's electronic bidding system after advertising the Notice Inviting Bids in the Saddleback Valley News. The solicitation received 463 views, 28 downloads, and 1 applicant who initiated an application. The bid results are provided in Table 1 below.
Item: 7
125
3 7
1 8
Table 1: Bid Results
Contracting Firm Bid Amount
Oppenheimer National $328,351.50
Staff reviewed the contractor’s bid submittal and found it to be complete (Attachment 1). Staff believe this is a reasonable bid because it is in line with the Engineers Estimate of $296,000 and is also comparable to a quote of $336,000 received from a cooperative purchasing network.
Oppenheimer has successfully completed projects for the City in the past and has completed projects of similar scope for other municipal agencies throughout Southern California including several park improvement projects. Staff contacted three of the agencies listed as references, and the representatives provided positive references of the contractor, and indicated that they met or exceeded expectations for the contracted work (Attachment 2).
The Public Works Department prepared the contract with Oppenheimer and the City Attorney reviewed and approved the contract as to form (Attachment 3). The contract amount based on the estimated quantities is $328,351.50. Per Lake Forest Municipal Code Section 3.13.085, the City Manager may approve additional work not-to-exceed 10% of the final contract amount ($32,835.15).
Staff has also included a Budget Resolution (Attachment 4), to add an additional $109,000 to the project budget allocation to provide sufficient funding for the project cost and contingency.
FISCAL IMPACT:
Approving the recommended actions would award a contract valued at $328,351.50 to Oppenheimer. The proposed Budget Resolution would amend the Park Development Fund to increase its appropriations for Fiscal Year 2025-
26. If adopted, the proposed budget resolution would increase funding by $109,000, bringing the total project funding to $429,000, which includes funding for construction management, construction, and contingency.
ATTACHMENTS:
1. Contractor’s Bid Package
2. Contractor’s Reference Check
3. Agreement with Oppenheimer National
4. Budget Resolution No. 2025-__
Initiated By: Jonathan Poole, Senior Management Analyst Item: 7
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3 7
1 8
Submitted By: Douglas Erdman, Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 7
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Attachment 1
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City of Lake Forest
Public Works
Thomas Wheeler, Director of Public Works
100 Civic Center Dr., Lake Forest, CA 92630
[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
RFB No. 24P04
Foothill Ranch Box Lacrosse Installation Project (24P04) RESPONSE DEADLINE: October 22, 2025 at 3:00 pm
Report Generated: Monday, November 17, 2025
Oppenheimer National Response
CONTACT INFORMATION
Company:
Oppenheimer National
Email:
[email protected]
Contact:
Tee Teymoorian
Address:
31878 Del Obispo st
STE 118510
san juan capistrano, CA 92675
Phone:
N/A
Website:
oppnat.com
Submission Date:
Oct 22, 2025 1:39 PM (Pacific Time)
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[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
RFB No. 24P04
Foothill Ranch Box Lacrosse Installation Project (24P04)
[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
Request for Bids (RFB) - Foothill Ranch Box Lacrosse Installation Project (24P04)
ADDENDA CONFIRMATION
No addenda issued
QUESTIONNAIRE
1. Bid Form*
The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
• TEMPLATE_Bid_Form_Section_0...
Signed_Bid_Form_Section_00400_(2)_(2)_(3).pdf
2. Contractor’s Certificate Regarding Workers’ Compensation* Please download the below documents, complete, and upload:
"I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract." • Contractors_Certificate_Reg...
Contractors_Certificate_Regarding_Workers_Comp_Section_00405.pdf
3. Bid Bond*
Please download the below documents, complete, and upload. • TEMPLATE_Bid_Bond_Section_0...
bid_bond_signed.pdf
Item: 7
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[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
RFB No. 24P04
Foothill Ranch Box Lacrosse Installation Project (24P04)
[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
Request for Bids (RFB) - Foothill Ranch Box Lacrosse Installation Project (24P04)
4. Noncollusion Declaration*
Please download the below documents, complete, and upload. • Noncollusion_Declaration_Se...
Signed_Noncollusion_Declaration_Section_00420.pdf
5. Contractor Information and Experience Form*
Please download the below documents, complete, sign, scan, and upload. Incomplete forms without appropriate signatures will not be accepted and will result in incomplete bid.
• TEMPLATE_Contractor_Informa...
• Contractor_Information_and_...
Contractor_Information_And_Experience_Form.pdf
6. List of Subcontractors Form*
Please download the below documents, complete, sign, scan, and upload. Incomplete forms without appropriate signatures will not be accepted and will result in incomplete bid.
• TEMPLATE_List_of_Subcontrac...
• TEMPLATE_List_of_Subcontrac...
Foothilk_List_If_Subcontractors_-_Oct_22_2025_-_11-42_AM.pdf
7. Iran Contracting Act Certification*
Please download the below documents, complete, sign, scan, and upload. Incomplete forms without appropriate signatures will not be accepted and will result in incomplete bid.
• Iran_Contracting_Act_Certif...
Iran_Contracting_Act_Certification_Section_00450.pdf
Item: 7
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[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
RFB No. 24P04
Foothill Ranch Box Lacrosse Installation Project (24P04)
[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
Request for Bids (RFB) - Foothill Ranch Box Lacrosse Installation Project (24P04)
8. Public Works Contractor Registration Certification*
Please download the below documents, complete, sign, scan, and upload. Incomplete forms without appropriate signatures will not be accepted and will result in incomplete bid.
• Public_Works_Contractor_Reg...
Signed_Public_Works_Contractor_Registration_Certification_Section.pdf
PRICE TABLES
TABLE 1
Line Item Description Quantity Unit of
Measure
Unit Cost Total
1 Mobilization (5% of total bid maximum allowed) 1 LS $15,720.00 $15,720.00 2 Demolition of Existing Dasherboard (Includes Landfill Diversion) 1 LS $18,340.00 $18,340.00 3 Demolition of Existing Fence (Includes Landfill Diversion) 75 LF $196.50 $14,737.50 4 Court Surface Preperation and Repairs 1 LS $18,995.00 $18,995.00 5 Chainlink Fence (10' Ht.) 72 LF $327.50 $23,580.00
6 Chainlink Court Entry Gate 3' Wide x 10' Ht. 1 EA $3,930.00 $3,930.00 7 Dasherboard to be Replaced 310 LF $707.40 $219,294.00 8 Sport Court Striping 1 LS $3,275.00 $3,275.00
9 Player's Bench (15' Length) 4 EA $2,620.00 $10,480.00 TOTAL $328,351.50
Item: 7
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[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
RFB No. 24P04
Foothill Ranch Box Lacrosse Installation Project (24P04)
[OPPENHEIMER NATIONAL] RESPONSE DOCUMENT REPORT
Request for Bids (RFB) - Foothill Ranch Box Lacrosse Installation Project (24P04)
Item: 7
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1 SECTION 00400
BID FORM
NAME OF BIDDER:
The undersigned, hereby declare that we have carefully examined the location of the proposed Work, and have read and examined the Contract Documents, including all plans, specifications, and all addenda, if any, for the following Project:
Foothill Ranch Box Lacrosse Conversion Project (24P04)
We hereby propose to furnish all labor, materials, equipment, tools, transportation, and services, and to discharge all duties and obligations necessary and required to perform and complete the Project for the Total Bid Price indicated in the electronically submitted bid schedule. In the event the electronic bid schedule requires unit pricing, final payment shall be determined by the City from measured quantities of work performed based upon the unit price.
The undersigned agrees that the electronic bid accompanied by this Bid Form constitutes a firm offer to the City which cannot be withdrawn for the number of calendar days indicated in the Notice Inviting Bids from and after the bid opening, or until a Contract for the Work is fully executed by the City and a third party, whichever is earlier.
If the Contract Documents specify alternate bid items, the Alternate Additive or Deductive Bid amounts shall be added to or deducted from the Total Bid Price at the City’s sole option. The City can choose to include one or more of the Alternate Bids in the Project. If any of the Alternate Bids are selected by the City, the resulting amount shall be added to or deducted from Total Bid Price for the Project. The City may select one or more of the Alternate Bids at the stated Bid Price up to sixty (60) days following award of the Contract. The City can award/select Alternate Bid items at any time(s).
The Contract duration shall commence on the date stated in City’s Notice to Proceed, and shall be completed by the Contractor in the time specified in the Contract Documents. In no case shall the Contractor commence construction prior to the date stated in City’s Notice to Proceed.
Bidder certifies that it is licensed in accordance with the law providing for the registration of Contractors, License No. _________, Expiration Date _______, class of license _____. If the bidder is a joint venture, each member of the joint venture must include the above information.
The undersigned acknowledges understanding and full consideration of the electronically issued addenda to the Contract Documents.
Bidder has attached and incorporates the following in its bid:
1. The electronically submitted Bid Schedule (Line Item tab).
2. The required bid security in the amount of not less than 10% of the Total Bid Price.
3. The fully executed Noncollusion Declaration form.
4. The completed Designation of Subcontractors form.
Oppenheimer National
1095956
08-31-2026
A,B
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2 5. The completed Bidder Information Form.
6. The completed Contractor’s Certificate Regarding Workers’ Compensation form.
7. The completed Iran Contracting Act Certification form.
8. The completed Public Works Contractor Registration Certification form.
I hereby certify under penalty of perjury under the laws of the State of California, that all of the information submitted in connection with this Bid and all of the representations made herein are true and correct.
Name of Bidder
Signature
Name
Title
Dated
END OF BID FORM
Oppenheimer National
Teerun Teymoorian
Vice President
10-21-2025
Item: 7
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1 SECTION 00405
CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this Contract.
Name of Bidder
Signature
Name
Title
Dated
END OF CONTRACTOR’S CERTIFICATE REGARDING WORKERS’ COMPENSATION
Oppenheimer National
Teerun Teymoorian
Vice President
10-21-2025
Item: 7
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1 SECTION 00420
NONCOLLUSION DECLARATION
The undersigned declares:
I am the ______________ of _________________, the party making the foregoing bid.
The bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation. The bid is genuine and not collusive or sham.
The bidder has not directly or indirectly induced or solicited a ny other bidder to put in a false or sham bid. The bidder has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or to refrain from bidding. The bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder. All statements contained in the bid are true.
The bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, to any corporation, partnership, company association, organiz ation, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid, and has not paid, and will not pay, any person or entity for such purpose.
Any person executing this declaration on behalf of a bidder that is a corporation, partnership, joint venture, limited liability company, limited liability partnership, or any other entity, hereby represents that he or she has full power to execute, and does execute, this declaration on behalf of the bidder.
I declare under penalty of perj ury under the laws of the State of California that the foregoing is true and correct and that this declaration is executed on ____________________[date], at ___________________[city], ___________________[state].
Name of Bidder
Signature
Name
Title
Dated
END OF NONCOLLUSION DECLARATION
Vice President
Oppenheimer National
10-21-2025
Laguna Niguel
California
Oppenheimer National
Teerun Teymoorian
Vice President
10-21-2025
Item: 7
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Item: 7
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Item: 7
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Item: 7
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Item: 7
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Item: 7
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Item: 7
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The Fence Pros
Fence
40155 178th St E,
Palmdale, CA 93591
933622
1000977699
8%
Item: 7
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Item: 7
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1 SECTION 00450
IRAN CONTRACTING ACT CERTIFICATION(Public Contract Code Section 2200 et seq.) As required by California Public Contract Code Section 2204, the Contractor certifies subject to penalty for perjury that the option checked below relating to the Contractor's status in regard to the Iran Contracting Act of 2010 (Public Contract Code Section 2200 et seq.) is true and correct:
□ The Contractor is not:
(i)
(ii)
identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203; or
a financial institution that extends, for 45 days or more, credit in the amount of $20,000,000 or more to any other person or entity identified on the current list of persons and entities engaging in investment activities in Iran prepared by the California Department of General Services in accordance with subdivision (b) of Public Contract Code Section 2203, if that person or entity uses or will use the credit to provide goods or services in the energy sector in Iran. □
□
The City has exempted the Contractor from the requirements of the Iran Contracting Act of 2010 after making a public finding that, absent the exemption, the City will be unable to obtain the goods and/or services to be provided pursuant to the Contract.
The amount of the Contract payable to the Contractor for the Project does not exceed $1,000,000.
Signed:
Titled:
Firm:
Date:
Note: In accordance with Public Contract Code Section 2205, false certification of this form shall be reported to the California Attorney General and may result in civil penalties equal to the greater of $250,000 or twice the Contract amount, termination of the Contract and/or ineligibility to bid on contracts for three years.
END OF IRAN CONTRACTING ACT CERTIFICATION
vice president
Oppenheimer National
10-21-2025
✔
✔
Item: 7
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1 SECTION 00460
PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Pursuant to Labor Code sections 1725.5 and 1771.1, all contractors and subcontractors that wish to bid on, be listed in a bid proposal, or enter into a contract to perform public work must be registered with the Department of Industrial Relations. See http://www.dir.ca.gov/Public- Works/PublicWorks.html for additional information.
No bid will be accepted nor any contract entered into without proof of the contractor’s and subcontractors’ current registration with the Department of Industrial Relations to perform public work.
Bidder hereby certifies that it is aware of the registration requirements set forth in Labor Code sections 1725.5 and 1771.1 and is currently registered as a contract or with the Department of Industrial Relations.
Name of Bidder:
DIR Registration Number:
Bidder further acknowledges:
1. Bidder shall maintain a current DIR registration for the duration of the project.
2. Bidder shall include the requirements of Labor Code se ctions 1725.5 and 1771.1 in its contract with subcontractors and ensure that all subcontractors are registered at the time of bid opening and maintain registration status for the duration of the project.
3. Failure to submit this form or comply with any of th e above requirements may result in a finding that the bid is non-responsive.
Name of Bidder
Signature
Name
Title
Dated
END OF PUBLIC WORKS CONTRACTOR REGISTRATION CERTIFICATION
Oppenheimer National
1000975733
Oppenheimer National
Teerun Teymoorian
Vice President
10-21-2025
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Attachment 2
Item: 7
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City of Lake Forest
Public Works Department
Reference Check
Foothill Ranch Box Lacrosse
Apparent Low Bidder: Contact #1: Contact #2: Contact #3:
Oppenheimer National City of Manhattan Beach City of Chino Hills City of Fullerton Name: Gilbert Gamboa Jarrod Manuel Nike Esposito
Phone No.: 310-802-5356 909-573-3409 714-738-6851
QUESTION RESPONSE RESPONSE RESPONSE
1. Title and type of project Park Amenities Park Electrical Park and Baseball Improvements
2. Contract Amount $187,000 $175,000 $380,000
3. Approximate duration 4 months 3 months 3 months
4. Actual or estimated project completion date Oct-24 Jan-25 Apr-25
5. Quality of the work Good Very Good Good
6. Contractor’s communication with agency representatives? Good Very Good Good
7. Claims or stop notices None None None
8. Non-agency change order requests? None None None
9. Agency’s desire to have contractor bid on future projects Yes Yes Yes
10. Additional Comments None None None
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Attachment 3
Item: 7
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FOOTHILL RANCH BOX LACROSSE INSTALLATION PROJECT
(24P04)
(2025-074)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF Item: 7
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City of Lake Forest
Section 00500 Construction Contract
Foothill Ranch Box Lacrosse Installation Project (24P04) I. SECTION 00500 CONSTRUCTION CONTRACT ................................ ........
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF Item: 7
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Title: Foothill Ranch Box Lacrosse Installation Project (24P04) 3 1. SECTION 00500 CONSTRUCTION CONTRACT
1.1. CONTRACT
THIS CONTRACT is made this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], in the County of Orange, State of California, by and between the City of Lake Forest hereinafter called City, and Oppenheimer National., hereinafter called Contractor. City and the Contractor for the considerations stated herein agree as follows:
1.2. SCOPE OF WORK
The Contractor shall perform all Work within the time stipulated the contract and shall provide all labor, materials, equipment, tools, utility services, and transportation to complete all of the Work required in strict compliance with the Contract Documents as specified in "COMPONENT PARTS OF THE CONTRACT" section below for the following Project:
Foothill Ranch Box Lacrosse Installation Project, 24P04 The Contractor and its surety shall be liable to City for any damages arising as a result of the Contractor’s failure to comply with this obligation.
1.3. TIME FOR COMPLETION
The Work shall be commenced on the date stated in City’s Notice to Proceed. The Contractor shall complete all Work required by the Contract Documents within forty five (45) working days from the commencement date stated in the Notice to Proceed. By its signature hereunder, Contractor agrees the time for completion set forth above is adequate and reasonable to complete the Work.
1.4. CONTRACT PRICE
City shall pay to the Contractor as full compensation for the performance of the Contract, subject to any additions or deductions as provided in the Contract Documents, and including all applicable taxes and costs, the sum of THREE HUNDRED TWENTY-EIGHT THOUSAND THREE HUNDRED FIFTY-ONE DOLLARS AND FIFTY CENTS ($328,351.50). Payment shall be made as set forth in the General Conditions.
1.5. LIQUIDATED DAMAGES
In accordance with Government Code section 53069.85, it is agreed that the Contractor will pay City the sum of two thousand five hundred dollars ($2,500) for each and every calendar day of delay beyond the time prescribed in the Contract Documents for finishing the Work, as Liquidated Damages and not as a penalty or forfeiture. In the event that Liquidated Damages are not paid, the Contractor agrees City may deduct that amount from any money due or that may become due the Contractor under the Contract.
This Article does not affect the City’s rights to other damages or remedies specified in the Contract Documents or allowed by law.
1.6. COMPONENT PARTS OF THE CONTRACT
The “Contract Documents” include the following:
• Notice Inviting Bids
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF Item: 7
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Title: Foothill Ranch Box Lacrosse Installation Project (24P04) 4 • Instructions to Bidders
• Bid Form
• Contractor’s Certificate Regarding Workers’ Compensation • Bid Bond
• Designation of Subcontractors
• Information Required of Bidders
• Noncollusion Declaration form
• Iran Contracting Act Certification
• Public Works Contractor Registration Certification
• Contract
• Performance Bond
• Payment Bond
• General Conditions
• Special Conditions
• Technical Specifications
• Addenda
• Plans and Drawings
• Approved and fully executed change orders
Any other documents contained in or incorporated into the Contract The Contactor shall complete the Work in strict accordance with all of the Contract Documents.
All of the Contract Documents are intended to be complementary. Work required by one of the Contract Documents and not by others shall be done as if required by all. This Contract shall supersede any prior agreement of the parties.
1.7. PROVISIONS REQUIRED BY LAW
Each and every provision of law required to be included in these Contract Documents shall be deemed to be included in these Contract Documents. The Contractor shall comply with all requirements of applicable federal, state and local laws, rules and regulations, including, but not limited to, the provisions of the California Labor Code and California Public Contract Code which are applicable to this Project.
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF Item: 7
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Title: Foothill Ranch Box Lacrosse Installation Project (24P04) 5 1.8. INDEMNIFICATION
Contractor shall provide indemnification as set forth in the General Conditions.
1.9. PREVAILING WAGES
Contractor shall be required to pay the prevailing rate of wages in accordance with the Labor Code which such rates shall be made available at City Hall or may be obtained online at http//www.dir.ca.gov/dlsr. and which must be posted at the job site.
1.10. SIGNATURES
IN WITNESS WHEREOF, this Contract has been duly executed by the above-named parties, on the day and year above written.
Oppenheimer National
By [VENDOR SIGNATURE 1]
Name: Teerun Teymoorian
Title: Vice President
License No. [CONTRACTOR LICENSE NUMBER]
CITY OF LAKE FOREST
By [AUTHORIZED CITY SIGNATURE]
______________________________
Scott Voigts
Mayor
By [VENDOR SIGNATURE 2]
Name: [Arman Fard Ghassemi
Title: [Chief Financial Officer (Corporation or LLC)
(If Corporation, TWO SIGNATURES, President OR
Vice President AND Secretary OR Treasurer
REQUIRED)]
Attest:
[CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF 1095956
Item: 7
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Title: Foothill Ranch Box Lacrosse Installation Project (24P04) 6 [CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Approved as to Form:
[CITY ATTORNEY SIGNATURE]
__________________________________
Best Best & Krieger, LLP
City Attorney
Docusign Envelope ID: D8FF18CA-82E1-4214-99FF-6CD7BF1680DF Item: 7
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Attachment 4
Item: 7
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RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA,
AMENDING 2025-2027 OPERATING BUDGET;
AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2025-26
WHERE
AS, the 2025-2027 Operating Budget was adopted by the City Council on June 3, 2025; and
WHERE
AS, the 2025-2032 Capital Improvement Plan was adopted by the City Council on June 3, 2025; and
WHERE
AS, the appropriations and revenue estimates for Fiscal Year 2025-26 were adopted by the City Council on June 3, 2025; and
WHERE
AS, modifications are now required as a result of changes during Fiscal Year 2025-26.
NOW, TH
EREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST
DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Se
ction 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
Se
ction 2. Park Development Fund is amended to increase its Appropriations for Fiscal Year 2025-26 as demonstrated in Exhibit A.
Se
ction 3. The Director of Finance is hereby authorized to move appropriations between programs within program area budgets in concurrence with Department Directors.
Se
ction 4. The City Manager is hereby authorized to transfer appropriations from one program area to another or between funds within the Operating Budget with Item: 7
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notification to the City Council Audit Committee.
Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
PASSED, APPROVED AND ADOPTED this ___ day of _____ 2025, by the following vote, to wit:
____________________________
SCOTT VOIGTS
MAYOR
ATTEST:
____________________________
THY MERRITT
CITY CLERK
APPROVED AS TO FORM:
____________________________
MATTHEW RICHARDSON
CITY ATTORNEY
Item: 7
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2025- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____ 2025, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
THY MERRITT
CITY CLERK
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EXHIBIT A
AMENDMENT TO THE 2025-2027
OPERATING BUDGET,
AMENDMENT TO FISCAL YEAR
2025-26 REVENUE ESTIMATES
Revenue Estimates
Funding Source Project Current Budget Increase
(Decrease)
Amended
Budget
Park Development Fund
Foothill Ranch
Box Lacrosse
Installation
$320,000 $109,000 $429,000
Total $429,000
Item: 7
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Manager
SUBJECT:
SECOND AMENDMENT TO 2022-2026 AGREEMENT WITH AMERINAT FOR
LOAN PORTFOLIO MANAGEMENT SERVICES
RECOMMENDED ACTION(S):
1. Approve a Second Amendment to the Agreement with AmeriNat, for loan portfolio management services to the City of Lake Forest Housing Authority.
2. Authorize the Mayor to sign, and the City Clerk to attest the Second Amendment to the Agreement with AmeriNat, substantially in the form attached.
EXECUTIVE SUMMARY:
Funded by the annual Community Development Block Grant (“CDBG”), the City’s Housing Rehab and Paint Program offers loans to income-eligible homeowners to address essential repairs such as roofing, plumbing, painting, and electrical work.
Currently, the City contracts with AmeriNat to service Housing Rehab and Paint Program loans, providing services such as loan documentation, servicing, insurance management, and portfolio oversight. The 2022 Professional Services Agreement (“Agreement”) with AmeriNat was approved with a three-year term, set to expire on June 30, 2025, with the option for up to two one-year extensions and a total compensation of $45,000 (Attachment 1). The First Amendment to the Agreement, approved on December 17, 2024, extended the term of the Agreement to June 30, 2026, and increased the total not-to-exceed compensation to $70,000 (Attachment 2).
An amendment to the Lake Forest Housing Rehabilitation Program Policy and Procedures Policy (“Procedures Policy”) approved by the City Council on February 4, 2025, increased the maximum loan funding amount for the Housing Rehab and Paint Programs. Due to the anticipated rise in loan amounts from the amendment to the Policy, staff recommend increasing the total compensation.
The proposed Second Amendment would increase the total not-to-exceed compensation to $110,000 (Attachment 3).
Item: 8
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AmeriNat has demonstrated consistent, high-quality performance in all service categories. Staff recommend the City Council approve the proposed Second Amendment to the Agreement with AmeriNat. The proposed Second Amendment was prepared by the Economic Development Division and approved as to form by the City Attorney.
BACKGROUND:
Since 1994, the City has received annual CDBG funding from HUD. CDBG is a formula grant allocated to city and county governments to develop viable urban communities by providing decent housing, a suitable living environment, and expanding economic opportunities for low and moderate-income persons.
CDBG funds the City’s Housing Rehab and Paint Program. It provides loans to income-eligible owners of mobile homes, condominiums, and single-family residential homes to address housing conditions in need of repair (e.g., roofing, painting, plumbing, flooring, and electrical), with particular emphasis on Health and Safety Code violations. The Housing Rehab and Paint Program is a key component of the City’s neighborhood preservation efforts, contributes to the overall aesthetics of Lake Forest’s neighborhoods, and assists the City in improving the housing stock, which is one of the goals of the City’s Housing Element and Five-Year CDBG Consolidated Plan.
On February 4, 2025, the City Council approved an amendment to the Procedures Policy. This amendment increased the maximum loan funding amount allowed for the Housing Rehab and Paint Program. The City currently has an agreement with AmeriNat to service existing and future Housing Rehab and Paint Program loans. Services provided under the contract include loan document preparation, loan servicing for amortized and deferred loans, lender placed insurance, account inquiries, nonsufficient funds checks, additional portfolio management services, loan transfer, loan reconstruction, reports, loss mitigation, and forbearance plans. The current Agreement has a not-to-exceed compensation of $70,000 and expires on June 30, 2026, with one term extension option.
DISCUSSION:
The proposed Second Amendment would increase the not-to-exceed compensation to $110,000. To date, AmeriNat has submitted billing for approximately $61,200.47, which leaves a balance of roughly $8,799.53 remaining in the contract budget.
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As shown in Table 1, fees from AmeriNat have averaged $17,646.42/year over the prior three full years of the Agreement.
Table 1: AmeriNat Contract Expenditures
Current Contract Budget: $70,000 Expenditures Average
FY 22/23 $20,100
FY 23/24 $16,172.32
FY 24/25 $17,041.94
Total: $61,200.47
$17,771.42
Table 2 outlines AmeriNat’s fees for the current Agreement, which would remain the same in the proposed Second Amendment.
Table 2: AmeriNat Fee Schedule
Fee Type 2022-2026
Agreement Fees
Flow Loan Set-Up Fee $55.00
Monthly Service Fee for Amortized Loans $16.58/loan/mo.
Credit Reporting $0
Warehouse $2.35
Warehouse and monitor of taxes and/or
insurance
$6.05/loan/mo.
Warehouse and escrow of taxes and/or
insurance
$16.58/mo.
Flat fee for receiving occasional payments on
deferred loans
$16.58/payment
One-time tax service fee $80.00
Tickler Notifications $15.00
Loan Transfer Fee $75.00
Check by Phone Service $10.00
On February 4, 2025, the City Council approved an amendment to the Program Policy. This amendment increased the maximum loan funding amounts allowed for the Housing Rehab and Paint Program. Due to the increase in allowable loan amounts, staff anticipate an increase in Housing Rehab and Paint Program expenditures. Staff recommend increasing the contract budget by an additional $40,000. This adjustment would raise the total compensation to a not-to-exceed amount of $110,000 for the proposed Second Amendment. This increase would accommodate an increased amount of service fees.
Vendor Performance Assessment
Pursuant to the Purchasing and Contracting Guidelines, staff is required to complete a vendor performance assessment in conjunction with a proposed Item: 8
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contract amendment. This assessment informs whether a contract should be amended, renewed, or terminated based on performance in the following categories: performance of services, timeliness, budget performance, and customer service. To date, staff have determined the professional services of AmeriNat to be very satisfactory, as indicated in the Performance Review table below.
Table 3: AmeriNat Performance Review
AmeriNat – July 1, 2022 – December 16, 2025
Rating Category Unsatisfied – Very Satisfied
Performance of Scope of
Services:
Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐ N/A
Timeliness: Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐ N/A Budget Performance: Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐ N/A Customer Service: Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐ N/A AmeriNat has consistently delivered satisfactory services in administering the Housing Rehab and Paint Program. To ensure the budget capacity to continue the issuance of loans, staff recommend the City Council approve the proposed Second Amendment to the Agreement with AmeriNat. The proposed Second Amendment was prepared by the Economic Development Division and approved as to form by the City Attorney.
FISCAL IMPACT:
Consulting services provided under this Agreement are paid for with Federal CDBG funds, and the Low/Moderate Income Housing Asset Fund. The Second Amendment to the Agreement would increase the total compensation amount by $40,000, which would result in a total not-to-exceed compensation amount of $110,000.
ATTACHMENTS:
1. Agreement with AmeriNat
2. First Amendment to Agreement with AmeriNat
3. Proposed Second Amendment to Agreement with AmeriNat Initiated By: Hope Hairrell, Management Analyst
Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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ATTACHMENT 2
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HOUSING REHABILITATION LOAN PORTFOLIO MANAGEMENT
(2022-044.1)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 Item: 8
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City of Lake Forest
First Amendment to Professional Consultant Services Agreement Housing Rehabilitation Loan Portfolio Management
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "C" - COMPENSATION ................................ ..............................
Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 Item: 8
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Title: Housing Rehabilitation Loan Portfolio Management 3 1. PARTIES AND DATE.
This First Amendment to the Agreement for Professional Consultant Services ("First Amendment") is entered into the [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and AmeriNational Community Services, LLC dba AmeriNat, a Minnesota Limited Liability Company (LLC), with its principal place of business at 8121 E. Florence Avenue, Downey, CA 90240 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 19 2024December
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Title: Housing Rehabilitation Loan Portfolio Management 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Loan Portfolio Management dated June 23, 2022 (“Agreement”).
2.2. First Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement, increase the total amount of compensation under the Agreement, and update the City's Representative.
Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 Item: 8
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Title: Housing Rehabilitation Loan Portfolio Management 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from July 1, 2022 to June 30, 2026, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than one (1) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not e xceed SEVENTY THOUSAND DOLLARS ($70,000) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3. City's Representative.
Section 3.2.5 of the Agreement is hereby amended as follows:
The City hereby designates Keith Neves, Assistant City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Wo rk or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation s ubject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.
3.4. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Housing Rehabilitation Loan Portfolio Management 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST AmeriNational Community Services, LLC dba AmeriNat
By: [AUTHORIZED CITY SIGNATURE]
Mark Tettemer
Mayor
By: [VENDOR SIGNATURE 1]
Adrienne Thorson
Chairman of the Board
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Michael Torres
Chief Financial Officer (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PRO
JECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 Product_______
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Title: Housing Rehabilitation Loan Portfolio Management 7 4.2. LAKE FOREST HOUSING AUTHORITY
CITY OF LAKE FOREST
By: [AUTHORIZED CITY SIGNATURE]
Mark Tettemer
Mayor
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
Docusign Envelope ID: BD229AD1-61D2-4F53-B499-B3C0287C0F28 Chair
Authority Counsel____________
________ Authority Secretary
______
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Title: Housing Rehabilitation Loan Portfolio Management 8 5. EXHIBIT "C" - COMPENSATION
5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services rendered in accordance with Section 3.3 of the Agreement and as described above under Exhibit "A" Scope of Services the not to exceed fee of SEVENTY THOUSAND DOLLARS ($70,000) billed on a time and materials basis according to the following schedule:
Loan Documentation Preparation Services
1. A fee of $295.00 plus pass-through costs is charged for loan document preparation.
2. A project for which credit, title, or appraisals have been supplied by AmeriNat, but which is thereafter canceled without performance of loan document preparations, a cancellation fee of $90.00 plus outside costs applies. A project will be considered cancelled if a Loan Documents Request is not received within sixty (60) days of ordering the aforementioned services.
3. A fee of $30.00 will be charged for a document that is re-drafted at the request of the City due to actions by the City.
Loan Portfolio Management
Flow Loan Set-Up Fee: $55.00 per loan
Monthly Service Fee for Amortized Loans: $16.58 per loan per monthy Escrowing and/or monitoring of taxes and insurance are included with the service at no additional cost except for a one-time tax service vendor fee if applicable transferable tax contracts are not already in place.
Monthly Service for Deferred Loans:
a. Warehouse: $2.35 per loan per month
b. Warehouse and monitor of taxes and/or insurance: $6.05 per loan per month plus one time tax service vendor fee.
c. Warehouse and escrow of taxes and/or insurance: $16.58 per loan per month plus a one-time tax service vendor fee.
d. Flat fee for receiving occasional payments on deferred loans: $16.58 per payment Tax-Service Pass-Through Cost
If it is determined that Tax Service is needed, then a one-time fee of $80.00 per loan upfront at time of servicing commencement will be charged (may be assessable to borrower) for loan amounts up to $500,000. For loan amounts over $500,000, there is an additional charge of $10 per $100,000. Future charges may vary based on outside vendor pricing.
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Title: Housing Rehabilitation Loan Portfolio Management 9 Please note: Additional or supplemental charges that may be imposed by the respective taxing authority for procurement of duplicate tax bills will be directly passed through to the City.
Forbearance Plans
If requested by the City, AmeriNat will charge a flat fee of $395.00 per loan per occurrence to institute a formal forbearance plan (usually in excess of 6 months in duration and with approval of the City). The City may require the borrower to pay this fee. Informal forbearances (usually less than 6 months in duration) to allow a delinquent borrower to catch up and bring their loan current are performance at no charge to the borrower or the City.
Per-Event Fees
Tickler Notifications: A $15.00 per notification may be charged Check by Phone Service: $10.00 per loan per occurrence.
Loan Transfer Fee: $75.00 per loan one-time if transferred from AmeriNat Note: Pass-through (reimbursable) expenses not reimbursed monthly, will be considered servicer advances and will be subject to an interest charge at a rate of 1% per month compounded. A finance charge of 1% per month compounded will be applied to invoices outstanding and unpaid for more than 60 days. Pass-through (reimbursable) expenses, including but not limited to postage costs for statements, letters, and other notifications to borrowers, advances necessary for principal and interest payments, tax and insurance payments, legal and other professional fees for loss mitigation activities, costs of tax contracts, and other out of pocket costs necessary for performance of the scope of service tasks, will be reimbursed by the City monthly.
Extraordinary Account Research and/or Loan Reconstruction AmeriNat will conduct ongoing routine maintenance and general customer service activities on borrower information and balances as part of the servicing duties at no additional cost.
Should the City request additional research to be conducted, or if the City engages AmeriNat to conduct a Loan Reconstruction Service on its portfolio, an extraordinary research fee of $150.00 per hour will be charged, with a minimum one hour per occurrence. Such fee will be approved by the City before the research is conducted.
When research is conducted at the request of the City because of a discrepancy between the City's records and AmeriNat's records relating to the principal balance or other loan information, and the result of the research determines that the discrepancy was the results of activity being posted at the City and not forwarded to AmeriNat for updating its records, the extraordinary research fee will be charged for the time spent on the research.
For services or loans with unique servicing characteristics that are not shown above, the City and AmeriNat acknowledge that additional and/or different servicing requirements may be appropriate. AmeriNat will work with the City in good faith to establish written terms for the servicing of these types of loans or additional services requested. Any agreement on the servicing provisions for any non-standard portfolio or additional services, including pricing for said services, shall be memorialized in a Statement of Work (“SOW”).
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Title: Housing Rehabilitation Loan Portfolio Management 10 Minimum Monthly Fees
Fees are subject to a minimum monthly amount of $1,000 per month. The minimum is applicable to City-wide services, including fees for all services provided and including work provided to other departments or loan portfolios of the City.
Each monthly invoice shall identify services rendered and corresponding fees. In the event that the cost of services in any month is less than the $1,000 minimum monthly fee, the invoice shall clearly and separately identify any charges not corresponding to services rendered as "Non ascribed minimum monthly fee" or similar.
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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ATTACHMENT 3
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HOUSING REHABILITATION LOAN PORTFOLIO MANAGEMENT
(2022-044.2)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
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City of Lake Forest
Second Amendment to Professional Consultant Services Agreement Housing Rehabilitation Loan Portfolio Management
I. PARTIES AND DATE. ..............................................................................
II. RECITALS. ..............................................................................................
III. TERMS...................................................................................................
IV. SIGNATURES. ........................................................................................
V. EXHIBIT "C" - COMPENSATION ..............................................................
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Title: Housing Rehabilitation Loan Portfolio Management 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and AmeriNational Community Services, LLC dba AmeriNat, a Minnesota Limited Liability Company (LLC), with its principal place of business at 8121 E. Florence Avenue, Downey, CA 90240 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
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Title: Housing Rehabilitation Loan Portfolio Management 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Loan Portfolio Management Consulting Services dated June 23, 2022 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment the Agreement to extend the term of the Agreement, increase the total amount of compensation under the Agreement, and update the City's Representative Agreement dated December 19, 2024 ("First Amendment").
2.3. Second Amendment
The Parties now desire to amend the Agreement in order to increase the total amount of compensation under the Agreement.
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Title: Housing Rehabilitation Loan Portfolio Management 5 3. TERMS.
3.1. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE HUNDRED TEN THOUSAND DOLLARS ($110,000.00) without written approval of the City Council or City Manager as applicable. Extra Work may be author ized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.2. Scope of Services.
The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT "A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.
3.3. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Second Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Housing Rehabilitation Loan Portfolio Management 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST AmeriNational Community Services, LLC dba AmeriNat
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]
Adrienne Thorson
Chairman of the Board
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 2]
Mark Fredericks
Chief Financial Officer (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CL
ERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Portfolio Management 7 4.2. LAKE FOREST HOUSING AUTHORITY
CITY OF LAKE FOREST AmeriNational Community Services, LLC dba AmeriNat
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Chair
By: [VENDOR SIGNATURE 1]
Adrienne Thorson
Chairman of the Board
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
Authority Secretary
By: [VENDOR SIGNATURE 2]
Mark Fredericks
Chief Financial Officer (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
Authority Counsel
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Housing Rehabilitation Loan Portfolio Management 8 5. EXHIBIT "C" - COMPENSATION
5.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE HUNDRED TEN THOUSAND DOLLARS ($110,000.00) billed on a time and materials basis according to the following schedule:
Loan Documentation Preparation Services
1. A fee of $295.00 plus pass-through costs is charged for loan document preparation.
2. A project for which credit, title, or appraisals have been supplied by AmeriNat, but which is thereafter canceled without performance of loan document preparations, a cancellation fee of $90.00 plus outside costs applies. A project will be considered cancelled if a Loan Documents Request is not received within sixty (60) days of ordering the aforementioned services.
3. A fee of $30.00 will be charged for a document that is re-drafted at the request of the City due to actions by the City.
Loan Portfolio Management
Flow Loan Set-Up Fee: $55.00 per loan
Monthly Service Fee for Amortized Loans: $16.58 per loan per monthly Escrowing and/or monitoring of taxes and insurance are included with the service at no additional cost except for a one-time tax service vendor fee if applicable transferable tax contracts are not already in place.
Monthly Service for Deferred Loans:
Warehouse: $2.35 per loan per month
1. Warehouse and monitor of taxes and/or insurance: $6.05 per loan per month plus one- time tax service vendor fee.
2. Warehouse and escrow of taxes and/or insurance: $16.58 per loan per month plus a one-time tax service vendor fee.
3. Flat fee for receiving occasional payments on deferred loans: $16.58 per payment Tax-Service Pass-Through Cost
If it is determined that Tax Service is needed, then a one-time fee of $80.00 per loan upfront at time of servicing commencement will be charged (may be assessable to borrower) for loan amounts up to $500,000. For loan amounts over $500,000, there is an additional charge of $10 per $100,000. Future charges may vary based on outside vendor pricing.
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Title: Housing Rehabilitation Loan Portfolio Management 9 Please note: Additional or supplemental charges that may be imposed by the respective taxing authority for procurement of duplicate tax bills will be directly passed through to the City.
Forbearance Plans
If requested by the City, AmeriNat will charge a flat fee of $395.00 per loan per occurrence to institute a formal forbearance plan (usually in excess of 6 months in duration and with approval of the City). The City may require the borrower to pay this fee. Informal forbearances (usually less than 6 months in duration) to allow a delinquent borrower to catch up and bring their loan current are performance at no charge to the borrower or the City.
Per-Event Fees
Tickler Notifications: A $15.00 per notification may be charged Check by Phone Service: $10.00 per loan per occurrence.
Loan Transfer Fee: $75.00 per loan one-time if transferred from AmeriNat Note: Pass-through (reimbursable) expenses not reimbursed monthly, will be considered servicer advances and will be subject to an interest charge at a rate of 1% per month compounded. A finance charge of 1% per month compounded will be applied to invoices outstanding and unpaid for more than 60 days. Pass-through (reimbursable) expenses, including but not limited to postage costs for statements, letters, and other notifications to borrowers, advances necessary for principal and interest payments, tax and insurance payments, legal and other professional fees for loss mitigation activities, costs of tax contracts, and other out of pocket costs necessary for performance of the scope of service tasks, will be reimbursed by the City monthly.
Extraordinary Account Research and/or Loan Reconstruction AmeriNat will conduct ongoing routine maintenance and general customer service activities on borrower information and balances as part of the servicing duties at no additional cost.
Should the City request additional research to be conducted, or if the City engages AmeriNat to conduct a Loan Reconstruction Service on its portfolio, an extraordinary research fee of $150.00 per hour will be charged, with a minimum one hour per occurrence. Such fee will be approved by the City before the research is conducted.
When research is conducted at the request of the City because of a discrepancy between the City's records and AmeriNat's records relating to the principal balance or other loan information, and the result of the research determines that the discrepancy was the results of activity being posted at the City and not forwarded to AmeriNat for updating its records, the extraordinary research fee will be charged for the time spent on the research.
For services or loans with unique servicing characteristics that are not shown above, the City and AmeriNat acknowledge that additional and/or different servicing requirements may be appropriate. AmeriNat will work with the City in good faith to establish written terms for the servicing of these types of loans or additional services requested. Any agreement on the servicing provisions for any non-standard portfolio or additional services, including pricing for said services, shall be memorialized in a Statement of Work (“SOW”).
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Title: Housing Rehabilitation Loan Portfolio Management 10 Minimum Monthly Fees
Fees are subject to a minimum monthly amount of $1,000 per month. The minimum is applicable to City-wide services, including fees for all services provided and including work provided to other departments or loan portfolios of the City.
Each monthly invoice shall identify services rendered and corresponding fees. In the event that the cost of services in any month is less than the $1,000 minimum monthly fee, the invoice shall clearly and separately identify any charges not corresponding to services rendered as "Non- ascribed minimum monthly fee" or similar.
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: Public Works
SUBJECT:
THIRD AMENDMENT TO AGREEMENT WITH BKF ENGINEERS FOR
STREETS AND TRAFFIC DESIGN CONSULTING SERVICES - PROJECT #1
LOS ALISOS AND MUIRLANDS INTERSECTION WIDENING
RECOMMENDED ACTION(S):
1. Approve the Third Amendment to the Professional Consultant Services Agreement with BKF Engineers for Street and Traffic Design Consulting Services - Project #1 Los Alisos and Muirlands Intersection Widening
2. Authorize the Mayor to sign, and the City Clerk to attest, the Third Amendment to the Professional Consultant Services Agreement with BKF Engineers in the form attached.
3. Adopt a Resolution entitled: A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2025-2027 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2025-26.
EXECUTIVE SUMMARY:
In December 2021, the City awarded a professional services agreement (“Agreement”) to BKF Engineers (“BKF”) to provide street and traffic design services for the Los Alisos and Muirlands Intersection Widening Project (“Project”) (Attachment 1). The Project widens the intersection to add a second left-turn lane in all directions, improving traffic flow and intersection capacity.
Following the initial award, the City Council approved Amendments 1 and 2 (Attachments 2 and 3) to incorporate stakeholder feedback that necessitated additional services not included in the original scope and to extend the contract term.
As coordination with the property owners progressed, staff identified additional on-site and off-site improvements and right-of-way needs. These requirements necessitate supplemental engineering and right-of-way services to complete the final design. BKF Engineers prepared a cost proposal for the additional work, and staff is requesting City Council approval to move forward. The proposed Third Amendment to the Agreement (“Third Amendment”) increases the contract by Item: 9
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$275,709, resulting in a total not-to-exceed amount of $1,108,663. The Third Amendment also includes a rate increase of 3.3%.
The proposed Third Amendment (Attachment 4) was prepared by the Public Works department and approved by the City Attorney as to form. Staff recommend the City Council approve the proposed Third Amendment, authorize the Mayor and City Clerk to execute the Third Amendment, and approve the proposed budget resolution (Attachment 5) to continue to provide engineering services for the Project.
BACKGROUND:
In April 2021, the City solicited professional design consultant services for multiple projects. In May 2021 the City received proposals from well-qualified consultants. In December 2021, the City Council awarded a contract to BKF to perform Street and Traffic Design Services for the Los Alisos and Muirlands Intersection Widening project (“Project #1”) in the amount of $642,589.
The Los Alisos and Muirlands Intersection Widening project is a Foothill Corridor Phasing Plan (“FCPP)” project which consists of adding a second left turn lane in all directions of the intersection. The widening of the intersection to add a second left-turn lane in each direction will require acquiring additional right-of-way from adjacent properties, modifying the existing Muirlands Boulevard bridge, and implementing water-quality best management practices.
The impacted properties and local authorities surrounding the intersection include City of Mission Viejo, County of Orange Flood Control District, El Toro Mobile Estates, and Saddleback Valley Unified School District (“SVUSD”). The City has had initial discussions with the stakeholders and provided their representatives with the preferred intersection design and pedestrian bridges.
In December 2023, the City Council approved the First Amendment with BKF to increase the original contract amount by $190,365 (for a total compensation of $832,954). The First Amendment allows for additional California Environmental Quality Act (“CEQA”) review and analysis, additional right-of-way acquisitions and documentation, and additional design of planting and irrigation due to feedback received from the impacted stakeholders which were not anticipated in the original scope of work for this project.
In December 2024, the City Manager approved the Second Amendment with BKF Engineers to extend the contract for one additional year to continue providing professional services.
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DISCUSSION:
The proposed Third Amendment provides additional scope and compensation to address feedback from City of Mission Viejo and SVUSD regarding the Los Alisos and Muirlands Intersection Widening project. Additions to the scope of work include updates to project plans, construction cost estimates, right-of-way documentation, and coordination meetings for an added cost of $275,709.
The proposed Third Amendment also includes an adjustment to BKF’s hourly rates to account for labor market conditions and inflation since the original agreement was executed in 2021. The proposed rate increase of 3.3% is below the calculated Consumer Price Index of 3.4% for the previous calendar year. The proposed rate adjustment reflects current market conditions and supports continued delivery of essential professional services for the project.
Pursuant to the City’s Purchasing and Contracting Guidelines, staff complete a vendor performance assessment during the process of preparing a contract amendment. Staff uses the vendor performance assessment to decide whether to amend, renew, or terminate a contract based upon performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Utilizing an evaluation form, staff rates the consultant in each category as shown in Table 1.
Table 1: Vendor Performance Assessment
BKF Engineers – Performance Review
December 23, 2021- December 1, 2025
Category Unsatisfied – Very Satisfied
Performance of Scope of
services
☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐ Satisfied ☒ Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐Satisfied ☒ Very Satisfied ☐N/A The Public Works Department prepared the proposed Third Amendment and the City Attorney’s Office reviewed the document as to form (Attachment 4). The proposed Third Amendment would increase total compensation under the agreement by $275,709 for a total compensation amount of $1,108,663 and would increase hourly rates of compensation under the agreement.
Staff recommend approving the proposed Third Amendment with BKF Engineers, authorizing the Mayor and City Clerk to execute the proposed Third Amendment, and approving the proposed budget resolution to increase project funding by $275,709 to complete the final design of the Project (Attachment 5). The Item: 9
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proposed budget resolution brings the budget for the Los Alisos and Muirlands Intersection Widening project to a total of $1,108,663 to cover the cost for the additional services that staff did not anticipate in the original scope of work and previous amendments for this project. With the budget resolution, there would be sufficient funds available 2025-2032 Capital Improvement Plan for the recommended action.
FISCAL IMPACT:
The proposed Third Amendment to BKF Engineers would increase the total contract compensation to $1,108,663 and increase hourly rates under the agreement to allow for the completion of the Los Alisos and Muirlands Intersection Widening project. With the recommended budget resolution, there would be sufficient funds available in the 2025-2032 Capital Improvement Plan for the recommended action.
ATTACHMENTS:
1. Professional Consultant Services Agreement with BKF Engineers
2. First Amendment
3. Second Amendment
4. Proposed Third Amendment
5. Proposed Budget Resolution
Initiated By: Tran Tran, Traffic Engineering Manager
Submitted By: Douglas A. Erdman, Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
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Attachment 1
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Attachment 2
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55136.00200\31919338.1 - 1 -
CITY OF LAKE FOREST
FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
1. PARTIES AND DATE.
This First Amendment to the Agreement for Professional Consultant Services (“First Amendment”) is entered into on the [***INSERT DAY***] day of [***INSERT MONTH***] , [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with it s principal place of business at 100 Civic Center Drive, Lake Forest, CA 92630 (“City”) and BKF Engineers, a California corporation with its principal place of business at 4675 McArthur Court Suite 400, Newport Beach, CA 92660 ("Consultant"). City and Consultant are sometimes individually referred to herein as "Party" and collectively as "Parties."
2. RECITALS.
2.1 Agreement. The Parties entered into that certain Agreement for Professional Street and Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).
2.2 First Amendment. The Parties now desi re to amend the Agreement in order to expand the scope of services and increase the total amount of compensation under the Agreement.
3. TERMS.
3.1 Compensation. Section 3.3.1 of the Agre ement is hereby amended in its entirety to read as follows:
Consultant shall receive compens ation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The tota l compensation shall not exceed
EIGHT HUNDRED THIRTY-TWO THOUSAND NINE HUNDRED
FIFTY-FOUR DOLLARS ($832,954) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3 Extra Work. The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in Attachment 1 to this Amendment, attached hereto and incorporated herein.
3.5 Remaining Provisions of Agreement. Except as otherwise specifically set forth in this First Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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55136.00200\31919338.1 - 2 -
CITY OF LAKE FOREST BKF ENGINEERS
By: [AUTHORIZED CITY SIGNATURE]
Doug Cirbo
Mayor
By: [VENDOR SIGNATURE 1]
Christopher Rideout
Principal/Vice President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Jean Chen
Chief Financial Officer 2]
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
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55136.00200\31919338.1 Attachment “1”-1
ATTACHMENT “1” TO FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
EXHIBIT “A”
SCOPE OF SERVICES
First Amendment- Additional Street and Traffic Design Consulting Services
TASK 2.0: PRELIMINARY ENGINEERING
PRELIMINARY DESIGN AND STUDIES
During the preliminary design and development of the conceptual design, several iterations of the Preferred Alternative, Alternativ e 2, were made due to the comments from the City of Mission Viejo and Saddleback Valley Unified School District (School District) for the Los Alisos Intermediate School. The initial intent for the roadway section was to minimize right-of-way acquisition within private properties and the School District. This was attained by maintaining the curb to curb width of Muirlands Boulevard south of Los Alisos, which converted the dedicated northbound right-turn lane onto Los Alisos Boulevard to a shared-through lane.
With the geometric changes along the south leg of the Muirlands Blvd/Los Alisos Blvd intersection, impacts to the school is more extensive, such that the:
- Concrete pad at the corner will require regrading to provide an access path into the building,
- Concrete walkway with handrail s will require reconstruction, - Additional survey data, and office will need to be obtain to design the walkway with handrails,
- Elevation difference between the street and sloped landscape will require implementing short retaining walls,
- Driveway access to the school parking lot will require regrading, which will propagate to the concrete walkway to the building, and the asphalt concrete to the parking lot.
Additional survey is required to capture the ar eas beyond the concrete pad, the walkway with handrails towards
the building, and portions of the parking lot and concrete walkway to conform. We are requesting additional field survey, office time to CADD and incorporate the additional areas into the surface.
The budget increase request includes additional alternatives and cost analyses for the Project Report, field survey, surveyor’s office work, regrade the concrete pad for access path, reconfigure the walkway with handrails, design the retaining wall and retaining curb with handrails. We have budgeted one (1) round of review comments on the conceptual design school improvements.
TASK 3.0: RIGHT OF WAY
As part of the Preliminary Desi gn and Studies, our Team proposed a pedestrian bridge, as a separate structure, in order to protect in place, the existing Muirlands Boulevard Bridge over the Los Alisos Creek. We anticipated the location of the proposed pedestrian bridge on the west side of Muirlands Boulevard downstream of the Los Alisos Creek, which minimizes the impacts to private property. Our original scope expected to impact three (3) properties. With the City’s desire to implement two pedestrian bridges, a total of five (5) parcels will be impacted by the Project improvements:
- APN 617-064-21
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55136.00200\31919338.1 Attachment “1”-2
- APN 617-065-03 (City-owned)
- APN 617-065-04
- APN 617-421-01 (City-owned)
- APN 619-231-02
In the process of mapping the right-of-way, we have discovered that the City’s sidewalk is partially on private property, El Toro Mobile Estate (APN 617-065-02). Upon discussing with the City, it is the City’s intent to rectify the right of way boundaries to in clude the sidewalk. Since two parcels are City-owned, there is no need for right of wa y negotiations or offer letters. However, the boundaries for the City-owned properties are being modified by the Project, BKF will be required to provide signed plat maps and legal descriptions for APNs 617-065-03 and 617-421-01.
The budget increase request is to order two (2) preliminary title reports (four (4) PTRs are included in our original contract), resolve the boundaries for the additional three (3) parcels, prepare and submit signed plat maps and legal descriptions to acquire permanent real estate interests and temporary construction easements, and negotiations with two ad ditional property owners. This budget increase request also includes, once the right-of-way has been determined, tasks listed below to be performed by EPIC (See Exhibit A):
Review impacts to parcels as id entified by the proposed design Calculate the fee or easement area that wi ll need to be acquir ed for each impacted property
Estimate total cost of acquisition for all parcels including real estate acquisition costs, appraisal fees, title & escrow fees, ROW en gineering costs, condemnation costs, and other support fees
as necessary
Integrate estimates of utility relocation costs provided by the engineering teamEscalate costs to anticipated right of way certification date
Provide a draft Data Sheet to the design team for review and consistency check Submit a draft Data sheet to the City for review
Update Data Sheet based on the Cit y’s comments & submit the Data Sheet to Caltrans Review and incorporate Caltrans comments on the Data Sheet and submit a final version in conjunction with the Final Project Report
TASK 5.0: IMPROVEMENT PLANS &
TASK 6.0: ENVIRONMENTAL AND WATER QUALITY COMPLIANCE
BKF prepared a Water Quality Management Plan (W QMP) Alternatives Analysis for the City to determine the base option for the Project to satisfy the National Pollutant Discharge Elimination System (NPDES) requirements: 1) Infiltration Basi n, 2) Bio-infiltration Basin and 3) Filterra System. The conclusion of the WQMP Alternative Analysis is that the Project Best Management Plan(s) (BMP(s)) are only required to meet the Maximum Extent Practicable (MEP) standard as required by the South Orange County Te chnical Guidance Document for a “Green Streets” projects. Since the Project No. 1 can be defined as a “Green Streets” project, the Project does not need to accommodate full treatment if it is not practicable, only treat to the MEP.
Based on the calculations for the Filterra System in the WQMP Alternatives Analysis, the tributary drainage area would yield twenty- two (22) units of 12’x7’ Filterra systems at a cost of $50,000 each, totaling approximately $1.1 Million. It was determined that implementing the Filterra System is not practicable for the City with its current construction budget. The City has opted to explore implementing the infiltration basin alternative, whic h requires infiltration testing, design of the basin, additional storm drain pi pelines and connections, addition al areas to landscape, irrigate, and grade.
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55136.00200\31919338.1 Attachment “1”-3
Infiltration Testing
Ninyo & Moore will drill an additional shallow bo ring to a dept of appr oximately five feet, and perform infiltration testing in general accordance with the guidelines of Orange County. It is our assumption that access to water from an irriga tion box is available, and a water truck is not necessary to perform this work.
Water Quality & Infiltration/Bio-Infiltration System
Based on the infiltration testing results, the Project will implement an infiltration basin or a bioinfiltration/bioretention basin with underdrains. It is proposed that the basin will be located at the northeast corner of the Los Alisos/Muirlands intersection. This task includes designing an infiltration basin or a bioreten tion basin in accordance with South Orange County Technical Guidance Document (SOCTGD) to address the intersection improvement impacts to water quality to the Maximum Extent Practicable (MEP). The basin design will include basin grading and inlet structure. The Project will result in creating and replacing more than 5,000 square feet of impervious surface, hence categorizing the Project as a Priority Project, in accordance with South Orange County Model WQMP and the SOCTGD. Landscape and Irrigation Stantec will redesign the planting and irrigation for the areas that are to be impacted by the addition of the water quality element to the Project (See Exhibit B). This task will include irrigation application methods (drip, spray, rotator’s or rotors as appropriate), lateral lines, and valve connections. The design will be modeled and calculations will be ran to ensure that the proposed system will operate as intended using the existing meter, mainline, valves, and other existing resources. The planting will be identified by genus, species and common name, as well as identified by container size.
Environmental Analysis
Due to the increased scope and limits of the Pr oject improvements with the addition of the infiltration basin, additi onal trees will need to be inventorie d, plotted and surveyed for roosting bats by certified arborists, and bat biologists, respectively (See Exhibi t C). Additional CEQA analysis for the IS/MND will be required due to implementing the water quality basin as part of the Project, in order to capture the design chan ges and any potential environmental impact that may occur as a result to the surrounding area.
The budget increase request is
For the preparation of the WQMP Alternatives Analysis Technical Memorandum, To perform the infiltration rate testing,
To design either the Infiltration Basin or the Bio-infiltration Basin, depending on the infiltration rate testing results,
For the additional landscape and irrigation design and plans, For the additional areas to grade and preparing additional grading plans, and For the additional Environmenta l analysis and time for the coordination to ensure that new project features are captured within the IS/MND.
TASK 11: MEETINGS, PRESENTATIONS, AND EXHIBITS
For the purpose of presenting the preferred alternative of the Project, Alternative 2, to City Council, the community and School Board, the City requeste d for 3-Dimensional static renderings of the four corners at the Muirlands Boulevard and Los Alisos Boulevard intersection. The 3-D renderings, as shown in Illustration 1 , are to visually depict by superimposing the proposed improvements with the two new pedestrian bridges, upgraded Muirlands Boulevard Bridge, street widening and new traffic signals with the photo of the existing conditions.
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55136.00200\31919338.1 Attachment “1”-4
These renderings will have the 360° view capabilities, which means that if the City would like an elevated view or different perspective of the same rendering, we have the ability to provide a snap-shot of that view.
Our request to increase the budget for Task 11 for the additional field time to capture the existing conditions using the drone, office time to provide information to our Graphic Artist to with photos, CADD and road feature images, which will be utilized for the 3-D rendering for the preferred Alternative, Alternative 2 with two pedestrian bridges with one (1) round of City review.
This task will provide four (4) perspectives 3-Dimensional static renderings.
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55136.00200\31919338.1 Attachment “1”-5
ATTACHMENT “2” TO FIRST AMENDMENT TO
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
Exhibit “C”
COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described under Exhibit “A” Scope of Services and for the not-to-exceed fee of EIGHT HUNDRED THIRTY-TWO THOUSAND NINE HUNDRED FIFTY-FOUR DOLLARS ($832,954) and billed at the following rates:
Original Agreement:
Position Hourly Rate
Principal $251
Senior Project Manager $225
Senior Project Engineer/ Surveyor $183
Project Engineer/ Surveyor $160
Design Engineer/ Staff Surveyor $140
Project Assistant $88
2-Man Survey Crew $299
The following table provides a breakdown for Project 1.
Project 1: Los Alisos Boulevard/ Muirlands Boulevard Intersection Improvement
TASK NO. Work Task or Item Description Total Hours Total Fee
1.0 Base /Preliminary Data Review
1.1 Preliminary Photographs 24 $4,008
1.2 Project Base Data and Prel iminary Engineering Review 33 $4,969
1.3 Survey and Survey Control Data 78 $17,710
1.4 Requests for Exceptions to Design Standards (TBD) 0 $0
1.5 Value Engineering 52 $9,472
2.0 Preliminary Engineering 433 $75,881
3.0 Right of Way
3.1 Right of Way Requirements Determination 48 $8,268
3.2 Legal Descriptions and Exhibits (5) 78 $12,460
3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) 190 $23,383
4.0 Utility Coordination
4.1 Utility Coordination & Notices 48 $7,344
4.2 Utilities Potholing $10,000
4.3 Utilities Conflict Base Map 23 $3,183
5.0 Plans
5.1 Title Sheet 22 $3,000
5.2 Roadway Layouts 210 $32,204
5.3 Construction Details 150 $23,366
5.4 Planting and Irrigation Plans, Details, Notes and Tables 86 $14,744
5.5 Signing and Striping Plans 102 $15,786
5.6 Stage Construction/Traffic Handling Plans 136 $21,568
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55136.00200\31919338.1 Attachment “2”-1
First Amendment- Additional Street and Traffic Design Consulting Services
TASK NO. Work Task or Item Description Total Hours Total Fee
2.0 Preliminary Engineering 160 $28,350
3.0 Right of Way
3.1 Right of Way Requirements Determination 24 $3,788
3.2 Legal Descriptions and Exhibits (5) 40 $6,456
3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) $22,798
5.0 Plans
5.2 Roadway Layouts 88 $15,672
5.3 Construction Details 132 $21,332
5.4 Planting and Irrigation Plans, Details, Notes and Tables $10,961
5.9 Utility Relocation or Adjustment Plans 120 $20,328
6.0 Environmental and Water Quality Compliance
WQMP Alternative Analysis Technical Memorandum (Geotechnical Infiltration Testing)
128 $24,160
TASK NO. Work Task or Item Description Total Hours Total Fee
5.7 Traffic Signal Plans 48 $7,646
5.8 Bridge Design/Retaining Wall Design 288 $44,085
5.9 Utility Relocation or Adjustment Plans 58 $8,538
6.0 Environmental and Water Quality Compliance 299 $52,035
6.1 Air Quality/GHG Analysis 37 $5,970
6.2 Biological Resources Assessment 46 $6,225
6.3 Bat Habitat Assessment 8 $1,335
6.4 Jurisdictional Delineation 47 $4,365
6.5 Native American Consultation 16 $2,980
6.6 Noise Impact Analysis 27 $5,320
6.7 Administrative Draft IS/MND 132 $19,060
6.8 Public Review Draft IS/MND 36 $5,020
6.9 Notice of Intent/Public Notice 17 $3,410
6.10 Response to Comments/Errata 56 $8,780
6.11 Mitigation Monitoring and Reporting Program 22 $3,100
6.12 Notice of Determination 12 $4,071
6.13 CWA Section 404 Preconstruction Notification 40 $6,540
6.14 CWA Section 401 Water Quality Certification Application 57 $8,810
6.15 CFGC Section 1602 Notification of Streambed Alteration 40 $6,540
7.0 Special Provisions 94 $18,490
8.0 Quantities & Cost Estimates 124 $19,588
9.0 Critical Path Method (CPM) Schedule 10 $2,302
10.0 Construction File 39 $5,391
11.0 Meetings, Presentations and Exhibits 134 $25,886
12.0 RE: Reproduction & PTR (4)/Aerial Sub 1 $26,190
13.0 Construction Engineering $5,000
13.1 RFI - Requests for Information/Site Visit 66 $13,316
13.2 Change Order Analysis 34 $7,071
13.3 Contractor Submittal and Contract Document Review 94 $14,507
13.4 Prepare As-Builts Plans 52 $8,672
14.0 One-Year Warranty Walk 0 $5,000
Addendum Costs: 0 $0
Project 1 Total Compensation: 3647 $642,589
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55136.00200\31919338.1 Attachment “2”-2
6.3 Bat Habitat Assessment $3,000
6.16 Acoustic Data Analysis and Report Preparation $1,000
6.17 Additional Arborist Survey $7,000
6.18 Additional CEQA Analysis for IS/MND $2,400
11.0 Meetings, Presentations and Exhibits 146 $19,970
12.0 RE: Reproduction & PTR (4)/Aerial Sub $3,150
Additional Street & Traffic Design Consulting Services
Total
$190,365
1st AMENDMENT TOTAL COMPENSATION $832,954
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Attachment 3
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STREET AND TRAFFIC DESIGN SERVICES FOR CIP PROJECTS
(2021-101.2)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
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City of Lake Forest
Second Amendment to Professional Consultant Services Agreement Street and Traffic Design Services for CIP Projects
I. PARTIES AND DATE. ..............................................................................
II. RECITALS. ..............................................................................................
III. TERMS...................................................................................................
IV. SIGNATURES. ........................................................................................
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Title: Street and Traffic Design Services for CIP Projects 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and BKF Engineers, a California Corporation (Inc.) , with its principal place of business at 4675 McArthur Court, Suite 400, Newport Beach, CA 92660 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.”
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Title: Street and Traffic Design Services for CIP Projects 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for professional Street Traffic Design Consulting Services dated December 23, 2021 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment to the Agreement dated January 2, 2024 ("First Amendment").
2.3. Second Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement.
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Title: Street and Traffic Design Services for CIP Projects 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from December 21, 2021 to December 20, 2025, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discreti on, to renew this Agreement annually for no more than one (1) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Second Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Street and Traffic Design Services for CIP Projects 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST BKF Engineers
By: [AUTHORIZED CITY SIGNATURE]
Debra Rose
City Manager
By: [VENDOR SIGNATURE 1]
Christopher Rideout
Vice-President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Lisa Berglund
City Clerk
By: [VENDOR SIGNATURE 2]
Jean Chen
Chief Financial Officer (Corporation or LLC)
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Attachment 4
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STREET AND TRAFFIC DESIGN SERVICES FOR CIP PROJECTS
(2021-101.3)
City of Lake Forest
100 Civic Center Dr.
Lake Forest, CA 92630
Docusign Envelope ID: 3F24B5D0-6A75-4607-9077-E8A087DEA931 Item: 9
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City of Lake Forest
Third Amendment to Professional Consultant Services Agreement Street and Traffic Design Services for CIP Projects
I. PARTIES AND DATE. ................................ ................................ ..............
II. RECITALS. ................................ ................................ ..............................
III. TERMS................................. ................................ ................................ ..
IV. SIGNATURES. ................................ ................................ ........................
V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................
VI. EXHIBIT "C" - COMPENSATION ................................ ..............................
Docusign Envelope ID: 3F24B5D0-6A75-4607-9077-E8A087DEA931 Item: 9
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Title: Street and Traffic Design Services for CIP Projects 3 1. PARTIES AND DATE.
This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and BKF Engineers, a California Corporation (Inc.) , with its principal place of business at 4675 MacArthur Court, Suite 400, Newport Beach, CA 92660 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: 3F24B5D0-6A75-4607-9077-E8A087DEA931 Item: 9
281
Title: Street and Traffic Design Services for CIP Projects 4 2. RECITALS.
2.1. Agreement
The Parties entered into that certain Agreement for Street and Traffic Design Services for CIP Projects dated December 21, 2021 (“Agreement”).
2.2. First Amendment
The Parties entered into that certain First Amendment to the Agreement dated January 2, 2024 ("First Amendment").
2.3. Second Amendment
The Parties entered into that certain Second Amendment to the Agreement dated December 12, 2024 ("Second Amendment").
2.4. Third Amendment
The Parties now desire to amend the Agreement in order to extend the term of the Agreement, expand the scope of services, increase the total amount of compensation under the Agreement, update the rates of compensation under the Agreement.
Docusign Envelope ID: 3F24B5D0-6A75-4607-9077-E8A087DEA931 Item: 9
282
Title: Street and Traffic Design Services for CIP Projects 5 3. TERMS.
3.1. Term.
Section 3.1.2 of the Agreement is hereby amended in its entirety to read as follows:
The term of this Agreement shall be from December 21, 2021 to December 20, 2026, unless earlier terminated as provided herein. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.
3.2. Compensation.
Section 3.3.1 of the Agreement is hereby amended in its entirety to read as follows:
Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit “C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE MILLION ONE HUNDRED EIGHT THOUSAND AND SIX HUNDRED SIXTY-THREE DOLLARS ($1,108,663.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.
3.3. Extra Work.
The Scope of Services as set forth in Exhibit “A” of the Agreement is hereby amended to include the Services set forth in EXHIBIT "A" SCOPE OF SERVICES to this Amendment, attached hereto and incorporated herein.
3.4. Rates of Compensation and Schedule of Compensation Exhibit “C” of the Agreement is hereby amended in its entirety in the form of EXHIBIT "C" - COMPENSATION to this First Amendment, attached hereto and incorporated herein.
3.5. Remaining Provisions of Agreement.
Except as otherwise specifically set forth in this Third Amendment, the remaining provisions of the Agreement shall remain in full force and effect.
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Title: Street and Traffic Design Services for CIP Projects 6 4. SIGNATURES.
4.1. SIGNATURES.
CITY OF LAKE FOREST BKF Engineers
By: [AUTHORIZED CITY SIGNATURE]
Scott Voigts
Mayor
By: [VENDOR SIGNATURE 1]
Dan Schaefer
Vice President
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:
By: [CITY CLERK SIGNATURE]
Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 2]
Brian Scott
Secretary
APPROVED AS TO FORM:
By: [CITY ATTORNEY SIGNATURE]
Best Best & Krieger LLP
City Attorney
[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: Street and Traffic Design Services for CIP Projects 7 5. EXHIBIT "A" SCOPE OF SERVICES
5.1. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES
In addition to the Original Agreement Scope of Work and subsequent Amendments, the Consultant shall provide the following additional Street and Traffic Design Services for CIP Projects professional consulting services.
Third Amendment - Additional Street and Traffic Design Consulting Services TASK 3.0: RIGHT OF WAY
School Improvements
Based on the review comments received from Saddleback Valley Unified School District (SVUSD), the on-site school improvements required design modifications that necessitated re-evaluating and refining the right-of- way (ROW) impacts along the school frontage. These changes altered the configuration of access points and sidewalk connections, which affected both the permanent and temporary ROW needs on the school property. BKF reviewed the revised improvement limits to accurately define the extent of ROW required to construct the proposed school frontage improvements while maintaining compliance with the District’s operational and safety requirements.
City of Mission Viejo Review Comments
In addition, because the intersection of Los Alisos Boulevard and Muirlands Boulevard is partly under the jurisdiction of the City of Mission Viejo, comments received from the City introduced additional design considerations. The City required the dedicated right-turn lane on the south leg of the intersection to be maintained with the widening for traffic circulation associated with school operations, as well as the addition of a two-foot median and a widened east leg of Los Alisos Boulevard. Incorporating these elements required geometric refinements to the roadway cross-section and intersection layout, which directly affected the project’s ROW footprint.
El Toro Mobile Home Estates
The iterative geometric refinements at the northeast quadrant of the intersection at El Toro Mobile Home Estates, including adjustments to the pedestrian pathway, bus stop, access driveway, and sidewalk widening, necessitated updates to the proposed improvements, conforms, and the associated permanent and temporary right-of-way (ROW) impacts. These revisions were required to ensure that the modified design maintained ADA compliance, provided adequate pedestrian and vehicular access, and integrated seamlessly with adjacent site conditions.
As discussed with the City, it was identified that a portion of the existing sidewalk lies within private property.
BKF recommended that the City rectify the right-of-way limits to encompass all existing and proposed public improvements, thereby ensuring proper ownership, maintenance responsibility, and long-term consistency with City standards.
To accommodate these revisions, BKF updated the base mapping, recalculated both permanent and temporary ROW limits, and revised the associated exhibits to reflect the expanded design and ensure consistency with the City’s and School District’s requirements. These additional efforts were necessary to capture the full extent of design changes, maintain accuracy in the project’s ROW documentation, and support the City’s coordination with affected property owners and agencies.
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Title: Street and Traffic Design Services for CIP Projects 8 TASK 4.0: UTILITY COORDINATION
As part of our design efforts, BKF partnered with T2 Utility Engineers (T2UE) to perform X-trenches to verify the proposed traffic signal pole foundation locations. For the intersection of Los Alisos Blvd and Muirlands Blvd, the team anticipates up to eight (8) X-trenches to confirm utility clearances and validate the final pole foundation locations.
Potholing will be completed prior to the 100% PS&E submittal to ensure that any necessary design refinements are incorporated into the final plans. The full-depth X-Trench method, illustrated in the diagram below, will be used to expose the full extent of utilities at each proposed traffic signal pole location and verify that the foundations are free and clear of potential conflicts. It is our intent to have one (1) engineer present in the field with T2UE and one (1) engineer in the office during the potholing activity to proactively relocate the traffic signal pole location if existing utilities are found to be in conflict, until a dry hold is found. This proactive approach will avoid demobilizing T2UE when a utility conflict is encountered. Our proven method has helped us mitigate construction risks, minimize redesign efforts in the field, and ensure a smoother implementation during construction.
BKF Surveyors will stake and mark the X-trench locations prior to T2UE mobilizing on-site. Upon completion of the potholing work, BKF Surveyors will return to collect the final pothole locations through detailed survey pickup. The surveyed data will be incorporated into the project’s base mapping to verify existing utility depths and locations, ensuring the design reflects accurate field conditions prior to final PS&E submittal.
TASK 5.0: PLANS
The design refinements associated with the Los Alisos Boulevard and school frontage improvements require updates to multiple plan sheets and supporting exhibits to reflect the revised geometry, accessibility, and safety features. These updates address agency-directed changes from the Saddleback Valley Unified School District and the City of Mission Viejo, including adjustments to ADA-compliant access, site improvements within school property, and roadway modifications along Los Alisos Avenue. The revisions ensure consistency Docusign Envelope ID: 3F24B5D0-6A75-4607-9077-E8A087DEA931 Item: 9
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Title: Street and Traffic Design Services for CIP Projects 9 between the roadway design, site layout, and right-of-way requirements, while maintaining conformance with current design standards and operational needs.
Plans and Exhibits to be Updated:
• Plans & School Site Improvements Exhibit
o Concrete sidewalk and ADA ramp layout and grading
o Incorporation of a 6-foot wrought iron fence along the school frontage o Removal and relocation of the existing school monument sign o Retaining wall type, layout, profile, and grading revisions o Driveway design and approach modifications
o Landscaping additions adjacent to the new ADA ramp
o Driveway sight triangle rock-blanket area design and detailing • Los Alisos Avenue (East Leg) Plans
o Two-foot raised median addition
o Intersection lane configuration and striping updates
o Updated left-turn truck turning movements for dual left-turn lanes o Corridor model and median top-of-curb (TC) profile updates for grading details TASK 8.0: QUANTITIES AND COST ESTIMATES
The design refinements associated with the proposed school improvements and roadway modifications along Los Alisos Boulevard necessitated updates to the project quantities and construction cost estimates to accurately reflect the revised scope of work. The modifications to the school frontage, including adjustments to the sidewalk layout, ADA ramps, retaining wall, driveway, fencing, and associated grading, directly impacted material quantities and unit cost allocations. These revisions required recalculating quantities for concrete, curb and gutter, earthwork, retaining structures, and landscape features to ensure the estimate aligns with the updated plan set.
Similarly, the addition of a two-foot raised median along the east leg of Los Alisos Boulevard resulted in changes to the roadway geometry and lane configuration, requiring updates to the associated quantities and costs for curb, pavement, striping, and median improvements. The revised estimate accounts for these geometric adjustments, ensuring the overall construction cost accurately represents the updated design intent and scope.
TASK 11: MEETINGS, PRESENTATIONS, AND EXHIBITS
The design refinements along Los Alisos Boulevard and the adjacent school frontage required multiple updates to the School Site Improvements Exhibit and Left Turn Truck Turning Movement Exhibit to incorporate comments and coordination outcomes from the City of Lake Forest, City of Mission Viejo, Saddleback Valley Unified School District (SVUSD), and the School District’s appraisers.
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Title: Street and Traffic Design Services for CIP Projects 10 The School Site Improvements Exhibit underwent six (6) iterations to reflect ongoing agency and property owner coordination, including adjustments to sidewalk layout, ADA ramps, retaining wall design, driveway configuration, and school frontage features. These revisions were necessary to ensure that the design accurately captured the agreed-upon improvements and corresponding right-of-way impacts.
Similarly, the Left Turn Truck Turning Movement Exhibit required three (3) iterations to update the turning templates for dual left-turn movements at the Los Alisos Boulevard and Muirlands Boulevard intersection.
These updates were performed to confirm vehicle clearance with the revised median geometry and to maintain conformance with City design standards.
The following table summarizes the meetings and coordination efforts that necessitated these updates.
Exhibit Description of Update Coordination / Meeting Dates School Site
Improvements
Exhibit
Revised to reflect ongoing
coordination with the City of Lake
Forest, City of Mission Viejo,
Saddleback Valley Unified School
District (SVUSD), and School
District Appraisers, including
modifications to sidewalk layout,
ADA ramps, retaining wall,
driveway, and school frontage
improvements.
• 2/8/24 – ROW Impacts Meeting
• 3/13/24 – School Frontage Meeting
• 4/9/24 – Joint Meeting with City of Lake
Forest and School District
• 6/17/24 – School Improvement Meeting
with School District
• 6/26/24 – School Frontage Meeting with
City
• 9/12/24 – On-Site Meeting with City of
Mission Viejo, School District, and
Appraisers
• 10/24/24 – School Frontage Meeting with
City
• 9/10/25 – School Improvement Meeting
with City
(+3 additional meetings anticipated)
Left Turn Truck
Turning
Movement
Exhibit
Updated turning templates for all
dual left-turn movements to
verify clearance with the new
median configuration and ensure
operational functionality.
Coordination with City of Mission Viejo and City of
Lake Forest through 2024–2025 design
refinements.
The additional requested scope of work will be essential to complete the project and deliver a set of plans that accurately reflects the latest design refinements and agency direction.
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Title: Street and Traffic Design Services for CIP Projects 11 6. EXHIBIT "C" - COMPENSATION
6.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE MILLION ONE HUNDRED EIGHT THOUSAND AND SIX HUNDRED SIXTY-THREE DOLLARS ($1,108,663.00). Compensation shall be paid per the following schedule and terms.
The following table provides a breakdown of the hourly rates for Project 1 (Los Alisos Boulevard/Muirlands Boulevard Intersection Improvement):
Hourly Rates:
Position Hourly Rate Hourly Rate (Third Amendment)
Principal $251 $259.28
Senior Project Manager $225 $232.43
Senior Project Engineer/ Surveyor $183 $189.04
Project Engineer/ Surveyor $160 $165.28
Design Engineer/ Staff Surveyor $140 $144.62
Project Assistant $88 $90.90
2-Man Survey Crew $299 $308.87
The following table provides a breakdown for Project 1.
Project 1: Los Alisos Boulevard/ Muirlands Boulevard Intersection Improvement
TASK NO. Work Task or Item Description Total Hours Total Fee
1.0 Base /Preliminary Data Review
1.1 Preliminary Photographs 24 $4,008
1.2 Project Base Data and Preliminary Engineering Review 33 $4,969
1.3 Survey and Survey Control Data 78 $17,710
1.4 Requests for Exceptions to Design Standards (TBD) 0 $0
1.5 Value Engineering 52 $9,472
2.0 Preliminary Engineering 433 $75,881
3.0 Right of Way
3.1 Right of Way Requirements Determination 48 $8,268
3.2 Legal Descriptions and Exhibits (5) 78 $12,460
3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) 190 $23,383
4.0 Utility Coordination
4.1 Utility Coordination & Notices 48 $7,344
4.2 Utilities Potholing $10,000
4.3 Utilities Conflict Base Map 23 $3,183
5.0 Plans
5.1 Title Sheet 22 $3,000
5.2 Roadway Layouts 210 $32,204
5.3 Construction Details 150 $23,366
5.4 Planting and Irrigation Plans, Details, Notes and Tables 86 $14,744
5.5 Signing and Striping Plans 102 $15,786
5.6 Stage Construction/Traffic Handling Plans 136 $21,568
5.7 Traffic Signal Plans 48 $7,646
5.8 Bridge Design/Retaining Wall Design 288 $44,085
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Title: Street and Traffic Design Services for CIP Projects 12 5.9 Utility Relocation or Adjustment Plans 58 $8,538 6 Environmental and Water Quality Compliance 299 $52,035
6.1 Air Quality/GHG Analysis 37 $5,970
6.2 Biological Resources Assessment 46 $6,225
6.3 Bat Habitat Assessment 8 $1,335
6.4 Jurisdictional Delineation 47 $4,365
6.5 Native American Consultation 16 $2,980
6.6 Noise Impact Analysis 27 $5,320
6.7 Administrative Draft IS/MND 132 $19,060
6.8 Public Review Draft IS/MND 36 $5,020
6.9 Notice of Intent/Public Notice 17 $3,410
6.1 Response to Comments/Errata 56 $8,780
6.11 Mitigation Monitoring and Reporting Program 22 $3,100
6.12 Notice of Determination 12 $4,071
6.13 CWA Section 404 Preconstruction Notification 40 $6,540
6.14 CWA Section 401 Water Quality Certification Application 57 $8,810
6.15 CFGC Section 1602 Notification of Streambed Alteration 40 $6,540 7 Special Provisions 94 $18,490
8 Quantities & Cost Estimates 124 $19,588
9 Critical Path Method (CPM) Schedule 10 $2,302
10 Construction File 39 $5,391
11 Meetings, Presentations and Exhibits 134 $25,886
12 RE: Reproduction & PTR (4)/Aerial Sub 1 $26,190
13 Construction Engineering $5,000
13.1 RFI - Requests for Information/Site Visit 66 $13,316
13.2 Change Order Analysis 34 $7,071
13.3 Contractor Submittal and Contract Document Review 94 $14,507
13.4 Prepare As-Builts Plans 52 $8,672
14 One-Year Warranty Walk 0 $5,000
Addendum Costs: 0 $ -
Project 1 Total Compensation: 3647 $642,589
First Amendment- Additional Street and Traffic Design Consulting Services
TASK NO. Work Task or Item Description Total Hours Total Fee
2.0 Preliminary Engineering 160 $28,350
3.0 Right of Way
3.1 Right of Way Requirements Determination 24 $3,788
3.2 Legal Descriptions and Exhibits (5) 40 $6,456
3.3 Right of Way Acquisition Maps (1 Data Sheet/2 Acquisitions) $22,798
5.0 Plans
5.2 Roadway Layouts 88 $15,672
5.3 Construction Details 132 $21,332
5.4 Planting and Irrigation Plans, Details, Notes and Tables $10,961
5.9 Utility Relocation or Adjustment Plans 120 $20,328
6.0 Environmental and Water Quality Compliance
WQMP Alternative Analysis Technical Memorandum (Geotechnical Infiltration Testing)
128 $24,160
6.3 Bat Habitat Assessment $3,000
6.16 Acoustic Data Analysis and Report Preparation $1,000
6.17 Additional Arborist Survey $7,000
6.18 Additional CEQA Analysis for IS/MND $2,400
11.0 Meetings, Presentations and Exhibits 146 $19,970
12.0 RE: Reproduction & PTR (4)/Aerial Sub $3,150
Additional Street & Traffic Design Consulting Services Total $190,365 First Amendment Total Compensation $832,954
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Title: Street and Traffic Design Services for CIP Projects 13 Third Amendment- Additional Street and Traffic Design Consulting Services Task
No. Work Task or Item Description
Total
Hours Total Fee
3 Right of Way
3.1 Right of Way Requirements Determination 110 $18,294.00
3.2 Legal Descriptions and Exhibits 90 $16,501.00
3.3 Right of Way Acquisition Maps 54 $9,756.00
4 Utility Coordination
4.2 Utilities Potholing 72 $52,843.00
5 Plans
5.2 Roadway Layouts 350 $59,749.00
5.3 Construction Details 234 $39,568.00
5.5 Signing and Striping Plans 106 $17,714.00
5.6 Stage Construction/Traffic Handling Plans 128 $21,197.00 8 Quantities & Cost Estimates 72 $11,442.00
11 Meetings, Presentations and Exhibits 158 $27,145.00
12 RE: Reproduction & PTR (4)/Aerial Sub $1,500.00
Additional Street & Traffic Design Consulting Services Total $275,709.00 Third Amendment Total Compensation $1,108,663.00
In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.
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3 ATTACHMENT
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3 RESOLUTION NO. 2025-
A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF LAKE FOREST, CALIFORNIA,
AMENDING 2025-2027 OPERATING BUDGET;
AMENDING APPROPRIATIONS FOR FISCAL
YEAR 2025-26
WHEREAS, the 2025-2027 Operating Budget was adopted by the City Council on June 3, 2025; and
WHEREAS, the 2025-2032 Capital Improvement Plan was adopted by the City Council on June 3, 2025; and
WHEREAS, the appropriations and revenue estimates for Fiscal Year 2025-26 were adopted by the City Council on June 3, 2025; and
WHEREAS, modifications are now required as a result of changes during Fiscal Year 2025-26.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE FOREST DOES HEREBY RESOLVE, DETERMINE, FIND AND ORDER AS FOLLOWS:
Section 1. The City Council’s adoption of this Resolution is not a project within the meaning of the California Environmental Quality Act. Specifically, the City’s adoption of the Resolution is an administrative and fiscal function of the City that does not commit the City to any specific project or course of action (State CEQA Guidelines, sections 15378(b)(4) & (b)(5).) Thus, no environmental review of the Resolution is required. The City Council hereby directs staff to prepare, execute and file with the Orange County Clerk a Notice of Exemption within five working days of the adoption of this Resolution.
Section 2. The Foothill Circulation Phasing Plan (FCPP) is amended to increase its Capital Improvement Plan Appropriations for Fiscal Year 2025-26 as demonstrated in Exhibit A.
Section 3. The Director of Finance is hereby authorized to move appropriations between programs within program area budgets in concurrence with Department Directors.
Section 4. The City Manager is hereby authorized to transfer appropriations Item: 9
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3 from one program area to another or between funds within the Operating Budget with notification to the City Council Audit Committee.
Section 5. The City Manager is hereby authorized to transfer appropriations from a capital improvement project to another existing project within the adopted Capital Improvement Program with notification to the City Council Audit Committee.
Section 6. The City Clerk shall attest as to the adoption and execution of this Resolution and cause the same to be maintained in the permanent records of the City.
PASSED, APPROVED AND ADOPTED this ___ day of _____ 2025, by the following vote, to wit:
____________________________
SCOTT VOIGTS
MAYOR
ATTEST:
____________________________
THY MERRITT
CITY CLERK
APPROVED AS TO FORM:
____________________________
MATTHEW RICHARDSON
CITY ATTORNEY
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3 Item: 9
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3 STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, California, do hereby certify that the foregoing Resolution No. 2025- was duly passed and adopted at a regular meeting of the Lake Forest City Council on the ___ day of _____ 2025, by the following vote, to wit:
AYES: COUNCIL MEMBERS:
NOES: COUNCIL MEMBERS:
ABSTAIN: COUNCIL MEMBERS:
ABSENT: COUNCIL MEMBERS:
____________________________
THY MERRITT
CITY CLERK
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3 EXHIBIT A
AMENDMENT TO THE 2025-2032
CAPITAL IMPROVEMENT PLAN,
AMENDMENT TO FISCAL YEAR
2025-26 APPROPRIATIONS
Capital Improvement Plan Appropriations
Funding
Source Project Current
Budget
Increase
(Decrease)
Amended
Budget
Foothill
Circulation
Phasing Plan
(FCPP)
Second left-turn
Lanes in All
Directions at the
Intersection of
Los Alisos and
Muirlands
$3,300,000 $275,709 $3,575,709
Total $3,575,709
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Manager
SUBJECT:
AUTHORIZATION TO SUBMIT AN APPLICATION FOR CALOPTIMA HEALTH’S HOUSING AND HOMELESSNESS INCENTIVE PROGRAM – ROUND 5
RECOMMENDED ACTION(S):
1. Authorize staff to submit an application for CalOptima Health’s Housing and Homelessness Incentive Program Round 5.
2. Authorize the City Manager to execute all necessary documents related to this action.
EXECUTIVE SUMMARY:
CalOptima Health has released its Housing and Homelessness Incentive Program (“HHIP”) - Round 5 Notice of Funding Opportunity (“NOFO”), which provides funding to jurisdictions and partners to expand, preserve, or enhance housing opportunities and supportive services for individuals experiencing or at- risk of homelessness.
National Community Renaissance (“National CORE”), the developer of the Aspan Court Affordable Housing Project, has requested the City’s participation in applying for HHIP funding to support project construction costs. If awarded, the funding would directly offset construction expenses and increase the competitiveness of National CORE’s upcoming California Tax Credit Allocation Committee (“TCAC”) application.
At this time, staff recommend that the City Council authorize the submission of the HHIP application. Draft responses to application questions are attached for the City Council’s information (Attachment). Other application items include letters of support, implementation templates, budget templates, and more. If the application is successful, staff would return to the City Council for a formal budget appropriation before accepting or disbursing funds.
BACKGROUND:
Affordable Housing & Loan Agreement
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On March 18, 2025, the City Council and Lake Forest Housing Authority approved an Affordable Housing Loan Agreement with National CORE to facilitate the development of the Aspan Court Affordable Housing Project. The approved project includes 50 affordable rental units serving extremely low-, very low-, and low-income households, including 15 permanent supportive housing units.
In November 2025, the City Council subsequently approved the First Amendment to the Affordable Housing Loan Agreement, modifying the structure of the City’s $4.35 million loan to support site acquisition. These actions positioned the project to pursue additional financing sources needed to complete the complex funding stack typical for affordable housing developments.
The Agreement also outlines the breakdown of income-qualified tenants at the affordable income level mix below:
30% AMI
o15 one-bedroom units
o2 two-bedroom units
o2 three-bedroom units
50% AMI
o5 one-bedroom units
o1 two-bedroom units
60% AMI
o13 two-bedroom units
o3 three-bedroom units
70% AMI
o2 three-bedroom units
80% AMI
o6 three-bedroom units
1 Exempt Manager’s Unit
CalOptima Health HHIP Program
CalOptima’s HHIP focuses on housing stability for Medi-Cal members and includes multiple funding pathways, such as capital funding, operating subsidies, and supportive service enhancements.
Round 5 provides competitive capital funding that may be used for:
Acquisition,
Predevelopment, or
Construction activities.
Item: 10
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National CORE has determined that HHIP funds would be applied specifically to construction costs, reducing the remaining funding gap.
DISCUSSION:
National CORE continues to prepare a competitive financing package for the Aspan Court Affordable Housing Project California Tax Credit Allocation Committee (“TCAC”) application. This tax credit round is highly competitive, and securing supplemental capital funding makes the project more financially feasible and more competitive under TCAC scoring formulas.
These funds would be directed toward construction costs for the Aspan Court Affordable Housing Project and would help close the remaining funding gap.
Securing this level of capital support would also strengthen National CORE’s forthcoming TCAC application by demonstrating firm financial commitments and enhancing overall project feasibility.
Affordable Housing & Loan Agreement
Should the City be awarded these grant funds, the Affordable Housing and Loan Agreement and associated regulatory documents would need to be adjusted/amended. The HHIP includes a requirement that 90% of units must serve households earning 50% of the Area Median Income with rents affordable to those households. Should the City be awarded these grant funds, the City would work with National CORE to amend the Affordable Housing & Loan Agreement and adjust the Regulatory Agreement to the following mix:
30% AMI
o15 one-bedroom units
o2 two-bedroom units
o2 three-bedroom units
50% AMI
o5 one-bedroom units
o14 two-bedroom units
o7 three-bedroom units
80% AMI
o4 three-bedroom units
1 Exempt Manager’s Unit
Prescribed rent limits may change due to external factors outside of City and National CORE’s control. The rent limits depend on the amount and type of funding National CORE is able to secure. For instance, if National CORE is Item: 10
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unsuccessful in securing the TCAC funding, the unit mix would need to change for the project’s viability.
Conclusion
Authorization to apply for HHIP Round 5 would not commit the City to any financial obligations. The recommended action affirms the City’s intent to serve as the applicant for HHIP funding on behalf of the Aspan Court Project. If CalOptima awards the funds, staff would return to the City Council with a budget appropriation request, the necessary grant funding acceptance documents, and a summary of administrative and reporting requirements.
Submitting the HHIP application aligns with City priorities by helping advance affordable housing opportunities, supporting the development of permanent supportive housing units, leveraging external funding sources before committing additional local dollars, and furthering progress toward the City’s Regional Housing Needs Assessment (”RHNA”).
California Environmental Quality Act (“CEQA”)
Submitting a grant application does not constitute a project under CEQA pursuant to State CEQA Guidelines Sections 15060(c)(3) and 15378(b)(4), as it involves no commitment to a physical project or approval of development.
If funds are awarded, any subsequent actions will be reviewed independently for CEQA compliance, if required.
FISCAL IMPACT:
There is no fiscal impact associated with the recommended actions.
ATTACHMENTS:
Draft Application
Initiated By: Adrian Grijalva, Economic Development/Housing Manager Submitted By: Keith Neves, Assistant City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT
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CalOptima Health is prioritizing projects/programs that are trauma-informed, inclusive, non-residency restricted, low barrier, and aligned with housing-first and harm-reduction principles. Please explain how your organization actively applies these principles in its work.
Residents at Aspan Court will live in a supportive community with services tailored to their needs and designed to promote independence and growth. Services will be delivered through coordinated efforts among property management, on-site staff, and residents, ensuring a healthy and inclusive environment.
National CORE Property Management, Hope Through Housing Foundation, and the County of Orange will integrate Housing First, Harm Reduction, and Trauma -Informed Care principles from lease -up through long-term retention. This strength -based approach empowers residents to live independently, supports choice, and builds resiliency, recovery, and overall wellness.
Project Overview
Provide a brief description of the project, including the primary population to be served, how it increases available affordable housing in Orange County, and how the project will benefit actively enrolled CalOptima Health members.
The Aspan Court development (the “Project”) is a new construction large family housing type development located at 22471 Aspan Street, near the intersection of Muirlands Boulevard and Aspan Street in the City of Lake Forest. The Project site is appx. 1.62 acres and consists of an existing two story office building. The project will consist of 50 units of rental housing in one building, with a leasing office and community room. The 50 units will consist of 20 one-bedroom units, 16 two-bedroom units, 13 three- bedroom units, and 1 three-bedroom manager’s unit. All units, with the exception of one manager’s three- bedroom unit, will be income restricted to income levels between 30% and 80% area median income for the County of Orange. In addition, 15 of the one-bedroom units will be set-aside for Permanent Supportive Housing (PSH) formerly homeless households that may also qualify as Mental Health Services Act (MHSA) eligible households. The Aspan Court project will directly address the highest priority needs of ho using and homelessness identified in the County of Orange Consolidated Plan by providing units that will serve these two population types. The design includes ±2,100 square foot community amenity space which will provide ample space for residents to frequent for resident services, programs, and group activities. A vast majority of National CORE’s current residents in its Orange County communities are actively enrolled CalOptima Health members. This project will continue to provide and expand housing opportunities with integrated resident services on site to CalOptima Health members.
Please explain the financial sustainability of this housing site beyond initial occupancy.
The Aspan Court project consists of funding from the County of Orange, the Orange County Housing Finance Trust, the City of Lake Forest , and Lake Forest Housing Authority . Additionally, the project has applied for project based vouchers from the County of Orange Housing Authority. The project has also obtained commitments for a conventional construction and permanent loan. Each of these sources of funds have strict underwriting criteria that must be met to ensure that the proposed housing community will be financially sustainable for the long term. Additionally, National CORE as the proposer of the project, has to me et strict financial feasibility criteria as an entity to ensure it encompasses the experience and track record from its portfolio of previously developed housing communities that exhibit positive financial operations. The Aspan Court community has been unde rwritten to meet all of these strict underwriting Item: 10
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guidelines and criteria. This includes incorporating healthy operating budgets. The federal project based vouchers that have been awarded to the project will further bolster the long term financial health of the community beyond initial occupancy with a re nt subsidy that will support the community for an initial term of 20 years that can be renewed.
What is the project address?
22471 Aspan Street, Lake Forest, CA
Do you have site control?
The Project Developer, National CORE does
Do you have approved construction permits?
No
If you do not have permits, do you have a letter of support signed by the City Manager that explicitly includes the project site address?
There is a signed Affordable Housing & Loan Agreement that was approved by the City Council on March 18, 2025
What is the anticipated project completion date?
10/16/2028
How many units will this project bring online?
50 What are the eligibility requirements for residents, including income thresholds?
Eligible residents are selected through a standardized application and certification process developed by the County of Orange and National CORE. The City, Lake Forest Housing Authority , and National CORE executed an Affordable Housing and Loan Agreement on March 18, 2025. Included in the Agreement was a proposed unit mix of 19 units (39%) at 30% AMI, 6 units ( 12%) at 50% AMI, 16 units (32%) at 60% AMI, 2 units (5%) at 70% AMI and 6 units (12%) at 80% AMI. Should the City be awarded these grant funds, the City/Authority/National CORE would adjust the unit mix to 19 units (39%) at 30% AMI, 26 units (53%) at 50% AMI, and 4 units (8%) at 70% AMI to conform with the NOFO requirements of at least 90% of units designated at 50% AMI .
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Describe the unit mix, including number of rooms, unit size, and amenities (e.g., 400 sq ft studio with kitchenette and bathroom).
The unit mix consists of 20 one bedroom units with an average size of 569 square feet, 16 two bedroom units with an average size of 810 square feet, 13 three bedroom units with an average size of 1,095 square feet and 1 three -bedroom manager's unit that is 1,095 square feet in size. All units will include one bathroom. All units will have vinyl flooring, storage space and blinds. Every unit will have a full kitchen that will include a refrigerator, electric stove, garbage disposal, and dishwasher. The comm unity will include approximately 2,100 SF inclusive of office space for the on-site manager and services staff, leasing space, a computer lab, and recreation room. Common areas will feature outdoor space of combined area which include extensive landscaping with seating areas, a variety of plant life, a tot lot, and walkways.
How many CalOptima Health members are anticipated to be served by this project in the first year of occupancy?
49 What supportive services will be available to residents, how will they be delivered, and/or how will you leverage external community resources to ensure access?
National CORE's in house resident services arm, Hope Through Housing Foundation (HTHF), is the service provider for all of National Core properties and will assign a Service Coordinator to oversee the delivery of social and supportive services to all resid ents of the project. The Service Coordinator will also provide some direct services on -site in the community room for the residents, mainly in the area of social integration through social activities such as games, support groups, lectures, events, and com munity service. In addition, 15 units will be set a -side for MHSA residents who will require intensive case management services. The County of Orange Health Care Agency, an experienced mental health services provider, will provide wraparound supportive ser vices and full fidelity ACT model providing our MHSA clients with the tools necessary for maintaining housing, sustaining independence, and becoming active members of their community. The project has received a commitment from the County of Orange for the provision of Intensive Case Management Services to the PSH/MHSA residents of the project. Those services will be funded with County MHSA funds. The HTHF services that are available for all residents will be funded via project operations cash flow, the cost of which has already been included in the operations budget. These services include: Adult educational, health and wellness, or skill building classes such as:
Financial literacy, computer training, home -buyer education, GED classes, and resume building c lasses, ESL, nutrition class, exercise class, health information/awareness, art class, on -site food cultivation and preparation classes, and smoking cessation classes.
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Housing Experience
Please describe your organization’s experience in developing affordable and/or permanent supportive housing.
On March 18, 2025, the City of Lake Forest City Council and Lake Forest Housing Authority Board approved an Affordable Housing and Loan Agreement with National CORE to support the Aspan Court Affordable Housing project. The City previously partnered with National CORE on the Mountain View Apartments at 24551 Raymond Way, an affordable community that opened in 2023. Mountain View’s strong performance and continued success were major factors in the City’s decision to work with National CORE again to bring an additional 50 affordable units to Lake Forest. National CORE has extensive experience developing, owning, and operating affordable and supportive housing communities. Populations served include seniors, families, youth aging out of foster care, and residents with severe mental illness, and children with serious emotional disorders and their families. Many communities include homes funded through the Mental Health Services Act in partnership with the Corporation for Supportive Housing and third-party service pr oviders. These collaborative models improve access to care, enhance service delivery, reduce reliance on institutional placements, and help reduce stigma surrounding mental illness or serious emotional disturbance. All National CORE’s integrated supportive housing communities provide onsite intensive case management, social and supportive services, and resource referrals that help stabilize residents who may have experienced housing insecurity. For more than 30 years, National CORE has been a leader in building sustainable, high -quality affordable housing that leverages community resources and pairs housing with life-enhancing services. The organization currently operates more than 10,000 units serving roughly 30,000 residents, acting as the long -term developer, owner, operator, and service provider.
How many permanent supportive housing units have you developed in the past?
806
How many affordable housing units have you developed in the past?
10,000
Funding & Eligibility
Total Project Budget
$43,362,434
Total Request from CalOptima Health
$2,000,000
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What percentage of total project funding is currently secured?
93%
Briefly describe additional sources of funding.
National CORE has secured a construction loan commitment in the amount not to exceed $25,781,084 and a permanent loan commitment in the not to exceed amount of $6,241,093 from Citibank; $4,350,000 from the City of Lake Forest; $3,490,000 from the Orange County Housing Finan ce Trust (OCHFT) and $897,491 of costs deferred until completion.
If you are a current grantee who is seeking funding for an existing/active capital project funded by CalOptima Health, are you applying due to unanticipated cost overruns or a funding gap?
Not Applicable
Additional Requirements
If selected to advance, is your project site available for a site visit in January?
Yes
Required Documentation (the following are uploaded documents on the application website)
Program Implementation Plan Template *
Secured and Planned Funding Sources Template *
Project Budget Template *
Letter of Commitment or Attestation for Support Services *
Letter of support from the City in which project is located *
Other Supporting Documentation
Optional; these could include project renderings, site plans, etc.
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CITY COUNCIL AGENDA REPORT
MEETING DATE: 12/16/2025
DEPARTMENT: City Clerk
SUBJECT:
CONSIDERATION OF APPOINTMENTS TO REGIONAL COMMITTEES AND
BOARDS, AND CITY AD HOC COMMITTEES
RECOMMENDED ACTION(S):
1. Appoint Members of the City Council to the seats of Regional Committees and Boards.
2. Appoint a Council Member to the Audit Committee.
3. Appoint Council Members to the various Ad Hoc Committees.
4. Appoint a representative to the Orange County Fire Authority Board of Directors and exercise discretion in considering a Resolution entitled: A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DESIGNATING AND APPOINTING ITS
REPRESENTATIVE TO THE ORANGE COUNTY FIRE AUTHORITY’S
BOARD OF DIRECTORS.
EXECUTIVE SUMMARY:
Traditionally, City Councilmembers have been appointed to serve on various regional committees, boards, commissions, and agencies. Each appointee is responsible for representing the City and voting on behalf of the City Council.
City Councilmembers are also appointed to serve on various City Ad Hoc Committees. This matter is listed on the agenda for the City Council to conduct the annual review and make changes to appointments, if desired. The only exception is if the appointment to the Orange County Fire Authority (“OCFA”) Board changes, the adoption of a resolution is required. Otherwise, the City Council may make appointments to each committee, board, commission, or agency by nomination and minute order confirmation.
In addition to regional committees, two City Council members may also serve on the Audit Committee, a standing City committee which is subject to the Brown Act. This year, City Council will need to appoint one member to serve on the Audit Committee.
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The City also utilizes Ad Hoc Committees to meet on an as needed basis for a specific purpose and disband after a specific goal is achieved or task is completed. Staff are requesting the City Council identify the composition of the following City Ad Hoc Committees: Economic Development, Legislative, City Council Policies, Public Safety, and Southwest Lake Forest.
The Fair Political Practices Commission (“FPCC”) regulations require the adoption and posting of Form 806, Agency Report of Public Official Appointments, for individual City Councilmembers to participate in a City Council vote that would result in her or him serving in a position that provides compensation of $250 or more in any 12-month period.
BACKGROUND:
The Mayor and City Council represent the City’s interests in regional issues by serving on regional boards that make public policy decisions in the areas of transportation, water resources, fire services, and government facilities. Annually the City Council reviews the appointments. The City Council Committee Appointments list is attached for the City Council’s reference (Attachment 1).
Pursuant to the City Council Travel and Expense Reimbursement Policy, expenses incurred in connection with the performance of official duties at meetings attended as the City Council-designated representative (or City Council designated alternate in the absence of the City Council designated representative), as documented on the City Council Appointments List, are eligible for reimbursement from the City Council travel budget. Additionally, pursuant to FPPC Regulation 18705.5 (Materiality Standard: Economic Interest in Personal Finances), public officials may participate in a City Council vote that would result in serving in a position that provides compensation in the form of stipends, reimbursement, or direct payment of $250 or more in any 12- month period. Regulation 18705.5 specifies, however, that the body making such an appointment(s) must adopt and post a list of the appointments on its website, as provided in Form 806.
DISCUSSION:
REGIONAL COMMITTEES AND BOARDS
The Draft 2026 City Council Committee Appointments List documents the various regional committees and boards to which the City Council has appointed its members. Staff recommend the City Council exercise discretion in appointing members.
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Orange County Fire Authority
Pursuant to the Joint Powers Agreement (“JPA”) between the City and the Orange County Fire Authority (“OCFA”), the appointment of Directors is to be formalized by a resolution of the City Council only when there is a change in appointment. The City’s current seated Director is Council Member Mark Tettemer. Should Council Member Tettemer be reappointed to this position, adopting a resolution will not be necessary. Nevertheless, a draft Resolution appointing the City’s representative to the OCFA Board of Directors is attached for the City Council’s consideration (Attachment 2). Following City Council action, the Resolution may be finalized and formatted, with the name of the City’s appointee, and the recorded vote added before the Resolution is presented to the Mayor for signature and forwarded to the OCFA.
CITY AD HOC COMMITTEES
Ad Hoc Committees may be used to address a variety of salient issues for the City. They are formed for a specific purpose, are dissolved once the work is completed, and are not subject to the open meeting provisions in the Ralph M.
Brown Act (“Brown Act”). Standing ad hoc committees are permanent, handle ongoing issues and responsibilities, and are subject to the Brown Act.
City Council Audit Committee (Subject to the Brown Act) In 2020, the City Council adopted the Financial Management and Budgetary Policy, which established an Audit Committee consisting of two City Council Members and the City Manager. The purpose of the Audit Committee is to provide a direct line of communication between the auditor and the City Council.
Staff provide quarterly reports to the Audit Committee that compare year-to-date actuals with revenue and expenditure projects.
Currently, the City Council policy states, “Each City Council member serving on the Audit Committee shall serve for a two-year term. Ideally, the initial term shall be staggered, one Council Member shall serve a two-year term and the other shall serve a three-year term” (Attachment 2). However, as advised in the policy, this staggered transition is not required.
On December 17, 2024, the City Council appointed Council Member Cirbo to the Audit Committee for an additional two-year term. His appointment expires in December 2026. On December 19, 2023, Council Member Tettemer was appointed to an additional two-year term. His term will expire in December 2025, and he will not seek reappointment. Staff recommend the Council exercise discretion in appointing a Council Member to the Audit Committee for a one or two-year term.
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Since its establishment, the Audit Committee has focused on its primary role of providing independent oversight of the City’s financial reporting, internal controls, and audit-related matters. As part of this ongoing oversight, the Committee reviewed the City’s use of American Rescue Plan Act (“ARPA”) funds and later continued its oversight in connection with the implementation of the Strategic Economic Investment Program (“SEIP”). The SEIP was implemented to support local businesses affected by the COVID-19 pandemic and involved complex funding and compliance considerations. The final report on fully allocated SEIP funding was presented to the Audit Committee on December 11, 2025.
Ad Hoc Committees (Not subject to the Brown Act)
To address emerging issues, the City Council may create a temporary advisory committee composed of less than a quorum of Council Members to advise on a defined purpose. To date, there are 5 temporary ad hoc committees; Economic Development, Legislative, City Council Policy, Public Safety, and Southwest Lake Forest.
The Economic Development Ad Hoc Committee, formerly named Chamber of Commerce Ad Hoc Committee, currently consists of the Mayor and one (1) Council Member and the City Manager. This Ad Hoc Committee and advises the City Council on contract issues with the Chamber of Commerce, developing local businesses, and the City’s overall business climate. As part of its economic development focus, Ad Hoc members will attend the International Council of Shopping Centers (“ICSC”) Event in Las Vegas to market Lake Forest and attract new businesses.
The Legislative Ad Hoc Committee currently consists of the Mayor, one (1) Council Member, and the City Manager, and advises the City Council on legislative matters relevant to the City. The members of this ad hoc committee also travel to Washington D.C. and Sacramento, CA, to meet with key legislators and advocate for funding and support of local programs and issues.
Fair Political Practice Commission (”FPPC”) Form 806
Following the finalization of the Appointments List, the City is required to post on the City website FPPC Form 806, identifying:
• Each appointed position receiving compensation in excess of $250 per 12- month period.
• the salary or stipend for each appointed position
• the name of the public official appointed to the position • the name of any public official appointed as an alternate • the term of the appointment.
Lastly, following City Council action, Form 806 will be finalized and posted with Item: 11
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the names of the City’s appointees. Staff recommend the City Council exercise discretion in appointing members to regional boards, the Audit Committee, various ad hoc committees, and authorize the attached Resolution if the City Council desires to appoint a City Council Member other than Council Member Tettemer to serve as a Director for the OCFA.
FISCAL IMPACT:
There is minimal fiscal impact associated with the recommended action.
ATTACHMENTS:
1. Draft 2026 City Council Committee Appointments List
2. Audit Committee Policy
3. Draft Resolution Appointing the City’s Representative to the OCFA Board of Directors
Initiated By: Thy Merritt, City Clerk
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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DRAFT CITY OF LAKE FOREST
2026 REGIONAL BOARD REPRESENTATIVES, CITY COUNCIL AD-HOC COMMITTEES
REGIONAL
COMMITTEE
DESIGNATED
MEMBER(S) ALTERNATE MEETING DAY/TIME MEETING LOCATION STIPEND/MILEAGE California Joint
Powers
Insurance
Authority (CJPIA)
YU
All Council
Members,
City Manager, &
Risk Manager
Annually
July
CJPIA Office
El Capitan Room
8081 Moody Street, La Palma
$100/mtg + Mileage
Reimbursement
Foothill/Eastern
Transportation
Corridor Agency
(TCA) **
VOIGTS PEQUEÑO 2nd Thursday of the
Month at 9:30 a.m.
TCA Offices
125 Pacifica
Irvine
$120/mtg.
max. 18 mtgs/qtr;
mileage at IRS rate
Upper Newport
Bay Watershed
Executive
Committee
VOIGTS Staff
Quarterly, 3rd
Wednesday,
1:30-3:00 p.m.
Irvine Ranch Water District
Offices
15600 Sand Canyon Ave., Irvine
None
Orange County
Fire Authority TETTEMER N/A
4th Thursday of the
month
6:00 p.m.
Regional Fire Operations &
Training Center Board Rm.,
One Fire Authority Rd.,
Irvine, CA
$100 per meeting
max $300 per month
FPPC 700 Form required
Orange County
Public Library
Advisory Board YU PEQUEÑO Meets three (3) times a
year
OC Public Library Headquarters
Yosemite Conference Room B,
2nd Floor, 1501 E. Saint Andrew
Place, Santa Ana
None
South Orange
County
Watershed
Management
Area
PEQUEÑO YU Semi Annually
Laguna Niguel Council
Chambers 30111 Crown Valley
Parkway,
Laguna Niguel, CA
None
League of CA
Cities Annual
Conference
YU PEQ
UEÑO Annually in September TBD, CA Per the City’s Travel Policy Southern
California
Association of
Governments
(SCAG)
CI
RBO PEQ
UEÑO Annually in May TBD, CA Per the City’s Travel Policy Item: 11
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