Agenda packet — Lake Forest City Council, February 17, 2026

AGENDA

LAKE FOREST CITY COUNCIL
Regular Meeting of the City Council
Tuesday, February 17, 2026
Closed Session 5:30 p.m.

Public Session 6:30 p.m.

City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.

The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.

AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.

AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.

AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.

However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.

SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:

PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/en/government/meeting-agendas-and-minutes/meeting-agendas.

PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.

PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting. Public comments will no longer be accepted remotely. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council.

TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at February 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 1 [email protected]
Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一上
午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yā oqiú tígōng kǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zh īqián shōu dào fānyì qǐngqiú. Cǐ lèi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: translat [email protected]
CALL TO ORDER: 5:30 p.m.

Council Members: Mark Tettemer
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
CLOSED SESSION PUBLIC COMMENT:

CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally.

CLOSED SESSION (Item Nos. 1 – 2)
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.

1. CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION
PURSUANT TO GOVERNMENT CODE SECTION 54956.9(D)(1)
NUMBER OF CASES:1
CASE NAME: BRIAN MCMILLAN V. CITY OF LAKE FOREST, ET AL.

USDC CENTRAL DISTRICT CASE NO.: 8:25-CV-00245-SRM (JDEX) February 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 2

RECOMMENDED ACTION: Conduct closed session.

2. CONFERENCE WITH LEGAL COUNSEL- ANTICIPATED LITIGATION

SIGNIFICANT EXPOSURE TO LITIGATION PURSUANT TO
GOVERNMENT CODE SECTION 54956.9(D)(2)
NUMBER OF POTENTIAL CASES:1

RECOMMENDED ACTION: Conduct closed session.

RECESS:

City Council will recess to Closed Session for the purpose of conducting regular City business.

RECONVENE
:

City Council will reconvene to continue regular City business.

PUBLIC SESSION:
6:30 p.m.

PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action.

INVOCATION:

The Invocation will be provided by Pastor Walmer Landaverde, Saddleback Church.

PLEDGE OF ALLEGIANCE:

The Pledge of Allegiance to the Flag of our Country
to be led by Cub Scout Pack #623.

CLOSED SESSION REPORT:

City Attorney will report on Closed Session.

PRESENTATIONS (Item No. 3)

3. PROCLAMATION RECOGNIZING LUNAR NEW YEAR
February 17, 2026

LAKE

FOREST CITY COUNCIL
AGENDA

Page 3 ends

RECOMMENDED ACTION: Present a proclamation recognizing Lunar New Year.

PUBLIC COMMENTS
Members of the public can submit an e-comment to
[email protected]
. E-comments will
not
be read at the meeting.

Members of the public may also provide comments in-person at the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.

CONSENT CALENDAR (Item Nos. 4 – 11)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.

4. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION:

Said Ordinances and Resolutions which
appear on the public agenda shall be determined to have been read by title and further reading waived.

5. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON FEBRUARY 3, 2026
RECOMMENDED ACTION:

Approve as submitted.

6. PROCLAMATION DECLARING FEBRUARY 22 - 28, 2026 AS NATIONAL

ENGINEERS WEEK
RECOMMENDED ACTION: Approve a proclamation designating February 22 - 28, 2026 as National Engineers Week in the City of Lake Forest.

7. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $5,590,055.39.

February 17, 2026

LAKE

FOREST CITY COUNCIL
AGENDA

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8. AN ORDINANCE MAKING VARIOUS UPDATES TO THE LAKE FOREST

MUNICIPAL CODE
RECOMMENDED ACTION: Conduct second reading of and adopt an Ordinance entitled: AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST CALIFORNIA, AMENDING TITLE 1, TITLE 5, TITLE 6, AND TITLE 8 TO MAKE MINOR REFINEMENTS,
CORRECTIONS, AND CLEAN-UP AMENDMENTS; AND ADDING
CHAPTER 11.64 TO DIVISION VII OF TITLE 11 REGULATING
FIREWORKS; AND DETERMINING THE ORDINANCE TO BE EXEMPT
FROM CEQA.

9. AGREEMENT FOR AMAZON BUSINESS MARKETPLACE SERVICES
RECOMMENDED ACTION: 1. Approve Cooperative Contract - Master Agreement with Amazon Business Marketplace Services and authorize the Mayor to sign the Participating Addendum. 2. Authorize the City Manager, or designee, to execute all documents necessary to effectuate participation in the cooperative agreement.

10. FIRST AMENDMENT TO THE AGREEMENT WITH BEST, BEST AND

KRIEGER FOR FEDERAL LOBBYING SERVICES
RECOMMENDED ACTION: 1. Approve the proposed First Amendment to the Professional Consultant Services Agreement with Best Best and Krieger, LLP for Federal Lobbying Services ("First Amendment"). 2.

Authorize the Mayor to sign and the City Clerk to attest to the First Amendment, substantially in the form attached.

February 17, 2026

LAKE

FOREST CITY COUNCIL
AGENDA

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11. AGREEMENT FOR CITY BRANDING STREET BANNER PRINTING AND INSTALLATION SERVICES WITH DEKRA-LITE INDUSTRIES, INC.

RECOMMENDED ACTION: 1. Approve a Maintenance Services Agreement with Dekra-Lite Industries, Inc. for City Branding Street Banner Printing and Installation Services ("Agreement"). 2. Authorize the Mayor to sign and the City Clerk to attest to the Agreement, substantially in the form attached.

DISCUSSION/ACTION ITEMS (Item No. 12)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.

12. SUMMARY OF OUTREACH RESULTS RELATED TO PICKLEBALL

COURT STRIPING AT EL TORO AND MOUNTAIN VIEW PARKS
RECOMMENDED ACTION: Exercise City Council discretion.

CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.

CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).

Council Member Tettemer:

Council Member Voigts:

Council Member Yu:

Mayor Pro Tem Cirbo:

Mayor Pequeño:

February 17, 2026

LAKE

FOREST CITY COUNCIL
AGENDA

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ADJOURNMENT

In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.

Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/129/Agendas
.

Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.

The City of Lake Forest mailing address is
City Council Chambers, 100 Civic Center Drive, Lake Forest, California
.

Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Thy Merritt, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on February 12, 2026.

Thy Merritt
City Clerk
February 17, 2026

LAKE

FOREST CITY COUNCIL
AGENDA

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CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: City Clerk
SUBJECT:

PROCLAMATION RECOGNIZING LUNAR NEW YEAR
RECOMMENDED ACTION(S):

Present a proclamation recognizing Lunar New Year.

EXECUTIVE SUMMARY:

The Lunar New Year is the celebration of the arrival of spring and the beginning of the new year on the lunisolar calendar. It is traditionally a time for feasting and renewing community ties. Commonly known as the Spring Festival in China, Lunar New Year is a fifteen-day celebration. This year, Lunar New Year begins on February 17, 2026, and is celebrated by millions of Asian and Pacific Islander Americans. Staff recommend recognizing Lunar New Year with a proclamation.

FISCAL IMPACT:

There is no fiscal impact associated with the recommendation.

ATTACHMENTS:

Lunar New Year Proclamation
Initiated By: Thy Merritt, City Clerk
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
Item: 3
8 ATTACHMENT

Item: 3
9 CITY OF LAKE FOREST PROCLAMATION
Lunar New Year – February 17, 2026

WHEREAS, Lunar New Year, a time of feasting and renewal of family and community ties, falls annually on the second new moon following the winter solstice marking the beginning of the lunisolar calendar; and
WHEREAS, various Asian Pacific Islander cultures, including, Chinese, Indonesian, Korean, Malaysian, Singaporean, Vietnamese, and many others, traditionally celebrate the Lunar New Year in a variety of ways worldwide; and
WHEREAS, on August 24, 2018, Governor Edmund G. Brown Jr. signed Senate Bill No. 892 officially recognizing and calling for the annual proclamation of Lunar New Year in California, and encouraging all public schools and educational institutions to conduct exercises recognizing the traditions and cultural significance of the Lunar New Year; and
WHEREAS, in 2026, the Year of the Horse will be observed in accordance with the lunar zodiac; and WHEREAS, the celebration of Lunar New Year events in Lake Forest and throughout the region illustrates our rich cultural history.

NOW, THEREFORE, the City Council of the City of Lake Forest, California, does hereby proclaim February 17, 2026, as the commencement of the fifteen -day celebration known as Lunar New Year and encourages Lake Forest residents to celebrate this special occasion.

__________________________
ROBERT PEQUEÑO
Mayor

__________________________

DOUG CIRBO
Mayor Pro Tem

__________________________

SCOTT VOIGTS
Council Member

__________________________

MARK TETTEMER
Council Member
__________________________

BENJAMIN YU
Council Member

Item: 3
10 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: City Clerk
SUBJECT:

MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES
RECOMMENDED ACTION(S):

Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.

EXECUTIVE SUMMARY:

California Government Code 36934 allows titles of ordinances and resolutions to be waived.

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

None.

Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
14 Item: 4
11 MINUTES OF A REGULAR MEETING

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST
The regular meeting of the City Council of the City of Lake Forest held Tuesday, February 3, 2026, at the Lake Forest City Council Chambers, 100 Civic Center Drive, Lake Forest, California, was called to order at 6:30 p.m. with all members present.

ROLL CALL:

Council Members:

Mark Tettemer
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño

City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt

PUBLIC SESSION: 6:30 p.m.

INVOCATION: The Invocation was provided by Pastor Aaron Hale, Calvary Chapel Foothill Ranch.

PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country was led by Daisy Scouts Troop #4462.

REPORT FROM STUDENT LIAISON: Ethan Barro, Student Liaison from El Toro High School, provided a report.

PRESENTATIONS: (Item No. 1)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Presentation Item No. 1. The motion was carried by a vote of 5-0.

1. 2025 HOLIDAY LIGHTS COMPETITION
City Manager Rose introduced this item and invited Community and Marketing Manager Rodriguez to provide a presentation. Andrew O’Connor offered public comment.

ACTION: The 2025 Holiday Lights Competition Winner was recognized.

Item: 5
12 February 3, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 2 of 5 PUBLIC COMMENTS:

Jay Cost expressed concern for his safety and that of others in Lake Forest and shared comments made by members of the King County Council regarding the activities of the United States Immigration and Customs Enforcement agency.

Mike Davison shared comments made by members of the King County Council regarding the activities of the United States Immigration and Customs Enforcement agency and requested a moment of silence in the memory of Renee Good and Alex Pretti.

Amy Stevens shared comments made by members of the King County Council regarding the activities of the United States Immigration and Customs Enforcement agency.

Cooper M. shared comments made by members of the King County Council regarding the activities of the United States Immigration and Customs Enforcement agency.

Janet Segner shared comments made by members of the King County Council regarding the activities of the United States Immigration and Customs Enforcement agency.

Olivia Bain expressed support for the previous speakers and shared excerpts from Working Papers by University of California, Irvine Associate Professor T. William Lester on the economic impact associated with the activities of the United States Immigration and Customs Enforcement agency.

Frank Deni expressed concerns with the condition of the street on Regency Lane between Normandale Drive and Lake Forest Drive.

Andrew O’Connor expressed concerns with Council Members.

Brian McMillan expressed concerns with the City’s municipal code and the process to remove illegal businesses.

Mark Hermanson expressed gratitude for Traffic and Parking Commissioner Patel and encouraged everyone to act with decorum and respect while making public comments.

Sean Fletcher expressed concerns with Council Members.

Reed Buck shared things he is grateful for and concerns with Council Members.

Marla Greenwald expressed gratitude for the students at El Toro High School who participated in a walk-out last Friday.

Bob Holtzclaw expressed concern with a homeless man at a bus stop on El Toro Road and the possibility of the extension of term limits. Mayor Pequeño requested clarification and City Attorney Richardson provided information.

Ethan Barro shared his experience with the walk-out at El Toro High School.

Item: 5
13 February 3, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 3 of 5 CONSENT CALENDAR: (Item Nos. 2 – 6)
Consent Calendar Item Nos. 3 and 5 were pulled for discussion.

MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Consent Calendar Item Nos. 4 -6. The motion was carried by a vote of 5-0.

2. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES ACTION: Said Ordinances and Resolutions which appeared on the public agenda were determined to have been read by title and further reading waived.

4. QUARTERLY TREASURER'S REPORT - QUARTER ENDED DECEMBER 31, 2025
ACTION: Receive and file.

6. FOURTH AMENDMENT TO AGREEMENT WITH LSA ASSOCIATES, INC. FOR

ENVIRONMENTAL CONSULTING SERVICES RELATED TO

ENVIRONMENTAL IMPACT REPORTS
ACTION: 1. A fourth amendment to the professional services agreement with LSA Associates, Inc. for environmental consulting services related to Environmental Impact Reports was approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the Fourth Amendment to the Professional Services Agreement, substantially in the form attached. 3. Adopt a Resolution entitled: RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, AMENDING THE 2025-2027 OPERATING BUDGET; AMENDING APPROPRIATIONS FOR FISCAL YEAR 2025-26.

ITEMS PULLED FOR DISCUSSION: (Item Nos. 3 and 5)
MOTION: It was moved by Council Member Voigts, seconded by Council Member Yu, to approve Consent Calendar Nos. 3 and 5. The motion was carried by a vote of 5-0.

3. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON JANUARY 20, 2026
Andrew O’Connor offered public comment and expressed concerns with various Council members.

ACTION: The minutes were approved as submitted.

5. LAKE FOREST SPORTS PARK AND NEIGHBORHOOD PARK UNARMED

SECURITY GUARD SERVICES
Andrew O’Connor offered public comment and expressed concerns with the cost of the agreement.

Item: 5
14 February 3, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 4 of 5 ACTION: 1. The contract documents in the amount of $500,710 to Lyons Security Service, Inc. for unarmed security guard services were approved. 2. The Mayor was authorized to sign, and the City Clerk to attest, the contract with Lyons Security Service, Inc. substantially in the form attached.

DISCUSSION/ACTION ITEMS: (Item Nos. 7 – 8)

7. APPROVAL OF CAVANAUGH PARK CONCEPT PLAN
City Manager Rose introduced the item and invited Deputy City Manager McGovern to provide a presentation. Andrew O’Connor offered public comment and expressed concerns with the freeway expansion and the costs of the project.

Mark Hermanson offered public comment and expressed support for the plan.

Sean Fletcher offered public comment and expressed support for the plan. City Council questions were asked and answered.

ACTION: 1. It was moved by Council Member Yu, seconded by Council Member Voigts, to: 1. Receive a presentation detailing the proposed Concept Plan for Cavanaugh Park. 2. Approve the proposed Concept Plan for Cavanaugh Park. 3.

Direct staff to incorporate phased construction in the final park design scope of services for Cavanaugh Park. The motion was carried by a vote of 5-0.

8. AN ORDINANCE MAKING VARIOUS UPDATES TO THE LAKE FOREST

MUNICIPAL CODE
City Manager Rose introduced the item and invited Assistant to the City Manager Castellino to provide a presentation. Andrew O’Connor offered public comment and expressed his concern with the updates. Council Member Voigts left the meeting at 8:24 p.m. Council questions were asked and answered.

ACTION: It was moved by Council Member Tettemer, seconded by Mayor Pro Tem Cirbo, to: Introduce for first reading an Ordinance entitled: AN ORDINANCE

OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST CALIFORNIA, AMENDING TITLE 1, TITLE 5, TITLE 6, AND TITLE 8 TO MAKE MINOR REFINEMENTS, CORRECTIONS, AND CLEAN-UP AMENDMENTS; AND
ADDING CHAPTER 11.64 TO DIVISION VII OF TITLE 11 REGULATING FIREWORKS; AND DETERMINING THE ORDINANCE TO BE EXEMPT FROM CEQA. The motion was carried by a vote of 4-0 with Council Member Voigts absent.

CITY MANAGER'S REPORT: City Manager Rose had nothing further to report.

CITY COUNCIL COMMENTS:

Council Member Tettemer: Council Member Tettemer reported on his attendance Item: 5
15 February 3, 2026 LAKE FOREST CITY COUNCIL MEETING MINUTES Page 5 of 5 at the New Business Reception and Orange County
Fire Authority Board of Directors meeting.

Council Member Yu: Council Member Yu had nothing further to report.

Mayor Pro Tem Cirbo: Mayor Pro Tem Cirbo reported on his attendance at the Barrett-Jackson Auto Auction, reminded everyone
about the upcoming Career Fair, clarified procedures
for how Council meetings are conducted and
acknowledged Community and Marketing Manager
Rodriguez for her work on the City’s News Flash on
Social Media.

Mayor Pequeño: Mayor Pequeño reported on his attendance at the New Business reception, Skate Park renovation
meeting, Chamber of Commerce Coffee Chat at El
Pollo Loco, one-year anniversary for Flor Amor, the
Community Emergency Response Team (CERT)
class, and worked the Point-in-Time Count (PIT
Count) and reminded everyone about the Citizen’s
Academy which begins in August.

ADJOURNMENT: The Regular Meeting of the City Council was adjourned at 8:42 p.m.

Respectfully submitted:

APPROVED:

THY MERRITT ROBERT PEQUEÑO

CITY CLERK MAYOR
Item: 5
16 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: Public Works
SUBJECT:

PROCLAMATION DECLARING FEBRUARY 22 - 28, 2026 AS NATIONAL

ENGINEERS WEEK
RECOMMENDED ACTION(S):

Approve a proclamation designating February 22 - 28, 2026 as National Engineers Week in the City of Lake Forest.

EXECUTIVE SUMMARY:

The third week of February is observed annually as National Engineers Week, to recognize the vital contributions engineers make to society and everyday life, while also highlighting the importance of education in mathematics, science, and technical skills. Established in 1951 by the National Society of Professional Engineers, the observance aligns the February 22, birthday of President George Washington who is widely regarded as the nation’s first engineer for his work as a surveyor.

The 2026 Engineers Week theme, Transform Your Future, emphasizes collaboration and creativity in driving meaningful change - from designing and maintaining critical infrastructure to advancing life-saving medical innovations, improving agricultural productivity, and ensuring access to clean drinking water.

By applying scientific knowledge to practical solutions, engineers continue to enhance the quality of life for communities nationwide.

Staff recommend that the City Council approve a proclamation declaring the week of February 22, 2026, as National Engineers Week.

FISCAL IMPACT:

There is no fiscal impact associated with the recommended action.

ATTACHMENTS:

Proclamation declaring February 22-28, 2026 as National Engineers Week Item: 6
17 Initiated By: Carole Langford, Administrative Specialist Submitted By: Douglas Erdman, Director of Public Works/City Engineer Approved By: Debra Rose, City Manager
Item: 6
18 Attachment
Item: 6
19 PROCLAMATION

THE LAKE FOREST

CITY COUNCIL

HEREBY PROCLAIMS
February 22–28, 2026
AS
“NATIONAL ENGINEERS WEEK”
ROBERT PEQUEŇO
MAYOR

DOUG CIRBO MARK TETTEMER

MAYOR PRO TEM COUNCIL MEMBER

BENJAMIN YU SCOTT VOIGTS

COUNCIL MEMBER COUNCIL MEMBER
Item: 6
20 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: Finance
SUBJECT:

CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION(S):

Approve the warrant register in the amount of $5,590,055.39.

EXECUTIVE SUMMARY:

In accordance with Government Code Section 37202 and Lake Forest Municipal Code Chapter 3.16, the official below certifies that 1) the invoices of the warrant register have been properly reviewed and 2) funds are available for payment of the warrants.

FISCAL IMPACT:

The amount of the warrant register is $5,590,055.39.

ATTACHMENTS:

Warrant Register
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
Item: 7
21 Attachment

Item: 7
22 2/2/2026 8:04:46 PM Page 1 of 16
Check Report
City of Lake Forest By Check Number
Date Range: 01/01/2026 - 01/31/2026
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: OP-Operating
Payment Type: Manual
THB000000 EMPLOYEE PAYROLL CHECK 01/23/2026 11238926.92Manual 0.00 11238 Invoice 01/23/2026 LIVE ADP CHECK 11238 PPE 01/16/2026 926.920.00 THB000000 EMPLOYEE PAYROLL CHECK 01/23/2026 1123936.66Manual 0.00 11239 Invoice 01/23/2026 LIVE ADP CHECK 11239 PPE 01/16/2026 36.660.00 963.58Total Manual: 0.00
Item: 7
23 Check Report Date Range: 01/01/2026 - 01/31/2026
2/2/2026 8:04:46 PM Page 2 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: EFT
10262 GOVERNMENTJOBS.COM INC 01/08/2026 1000825,530.52EFT 0.00 INV-144799 Invoice 01/08/2026 NEOGOV ANNUAL SUBSCRIPTION INSIGHT… 5,530.520.00 10236 LSA ASSOCIATES INC 01/08/2026 10008370,657.30EFT 0.00 202439 Invoice 01/08/2026 WRC EIR THRU NOV 2025 40,986.000.00 202509 Invoice 01/08/2026 IPT EIR THRU NOV 2025 29,671.300.00 10539 STANTEC CONSULTING SERVICES INC 01/08/2026 1000847,584.00EFT 0.00 2499515 Invoice 01/08/2026 2023-063 TRAFFIC MODELING DEC 2025 7,584.000.00 10001 ABTECH TECHNOLOGIES INC 01/15/2026 10008533,732.50EFT 0.00 W206628-IN Invoice 01/15/2026 IT SUPPORT MANAGEMENT SERVICE JAN … 33,732.500.00 10852 ACCESS ELECTRICAL SERVICES INC 01/15/2026 1000862,115.70EFT 0.00 19228-3 Invoice 01/15/2026 2024-048 TENNIS COURT LIGHT ADJUST D… 2,115.700.00 10873 ARAKELIAN ENTERPRISES INC 01/15/2026 10008754,214.90EFT 0.00 20876448 Invoice 01/15/2026 2023-040 STREET/PKG LOT SWEEPING SE… 54,214.900.00 10104 DG INVESTMENT INTERMEDIATE HOLDINGS 2 INC01/15/2026 1000883,322.00EFT 0.00 IN00429489 Invoice 01/15/2026 CCTV MONTHLY MAINTENANCE JAN 2026 3,322.000.00 11706 EVERLAW INC 01/15/2026 100089255.00EFT 0.00
182388 Invoice 01/15/2026 RECORDS REDACTION SUBSCRIPTION DEC … 255.000.00 10404 VONAGE BUSINESS 01/15/2026 10009010,777.41EFT 0.00 2377664 Invoice 01/15/2026 UTILITIES SERVICES - VOIP PHONE DEC CIV… 9,127.900.00 2377665 Invoice 01/15/2026 UTILITIES SERVICES - VOIP PHONE DEC SP… 501.520.00 2377666 Invoice 01/15/2026 UTILITIES SERVICES - VOIP PHONE DEC SK… 249.990.00 INV12421195 Invoice 01/15/2026 VONAGE NEW SERVICE ACTIVATION 898.000.00 10852 ACCESS ELECTRICAL SERVICES INC 01/22/2026 10009137,216.08EFT 0.00 16891-5 Invoice 01/22/2026 REPLACE LIGHT HEADS AND COVERS FOO… 3,043.000.00 16892-5 Invoice 01/22/2026 REPLACE LIGHT HEADS AND COVERS HER… 10,812.940.00 17361-6 Invoice 01/22/2026 REPLACE RUSTED PANEL BANK BORREGO … 9,585.030.00 18329-4 Invoice 01/22/2026 LIGHT POLE ASSEMBLE AND INSTALL BAKE… 13,775.110.00 10051 BARRIOS & ASSOCIATES LLC 01/22/2026 1000927,500.00EFT 0.00 25-1115 Invoice 01/22/2026 NITF INSTALLMENT 4 (APRIL 2025) 7,500.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 01/22/2026 10009361,787.91EFT 0.00 9464018 Invoice 01/22/2026 2024-113 MONTHLY IRRIGATION REPAIRS … 9,329.170.00 9498928 Invoice 01/22/2026 2023-083 MONTHLY IRRIGATION REPAIRS … 1,194.170.00 9501304 Invoice 01/22/2026 2024-113 MONTHLY IRRIGATION REPAIRS … 10,750.340.00 9555197 Invoice 01/22/2026 2024-113 INSTALL 2 TREES & PLANTS OCT… 7,735.000.00 9555266 Invoice 01/22/2026 2023-083 MONTHLY IRRIGATION REPAIRS … 250.960.00 9571785 Invoice 01/22/2026 2023-083 MONTHLY IRRIGATION REPAIRS… 1,310.320.00 9572081 Invoice 01/22/2026 2024-113 IRRIGATION REPAIRS OCT SPOR… 3,775.570.00 9599776 Invoice 01/22/2026 2024-113 IRRIGATION REPAIRS NOV LFSP 2,161.430.00 9599777 Invoice 01/22/2026 2023-083 MONTHLY IRRIGATION REPAIRS… 230.440.00 9600266 Invoice 01/22/2026 2023-083 SLOPE DRAIN REPAIR BY DG TRA… 25,050.510.00 10091 CHARLES ABBOTT ASSOCIATES INC 01/22/2026 10009468,323.02EFT 0.00 69873 Invoice 01/22/2026 STREET/PARK MAINTENANCE SERVICES D… 68,323.020.00 11820 GRAYMAR ENVIRONMENTAL SERVICES LLC 01/22/2026 1000951,786.00EFT 0.00 113025FON-OCS Invoice 01/22/2026 BIOHAZARDOUS WASTE CLEAN UP 11/30/… 1,786.000.00 10203 JAMEY CLARK INC 01/22/2026 10009629,055.00EFT 0.00 77322 Invoice 01/22/2026 REPLACE PLAYGROUND SCREW ALTON PA… 180.000.00 77324 Invoice 01/22/2026 PARK RESTROOMS RENOVATION PROJECT… 28,875.000.00 10203 JAMEY CLARK INC 01/29/2026 100096-29,055.00EFT 0.00 11592 TRELLIS INTERNATIONAL 01/22/2026 1000974,146.32EFT 0.00 Item: 7
24 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 11958 Invoice 01/22/2026 COMMUNITY PRESERVATION NOV 2025 (… 4,146.320.00 10506 WEST COAST ARBORISTS INC 01/22/2026 10009830,679.64EFT 0.00 237169 Invoice 01/22/2026 PALM TREE REMOVALS - SERRANO CREEK … 7,580.000.00 237424 Invoice 01/22/2026 TREE MANAGEMENT SERVICES 11/16 - 11… 16,947.340.00 238091 Invoice 01/22/2026 TREE MANAGEMENT SERVICES 12/1 - 12/… 6,152.300.00 10932 WEX HEALTH INC 01/22/2026 100099258.40EFT 0.00
0002297934-IN Invoice 01/22/2026 WEX ADMIN FEES COBRA + FSA DEC 2025 258.400.00 10001 ABTECH TECHNOLOGIES INC 01/29/2026 1001001,059.17EFT 0.00 2511006-IN Invoice 01/29/2026 2 EXTERNAL HARD DRIVES FOR 2-DRIVE FI… 295.170.00 511007S-IN Invoice 01/29/2026 IT SUPPORT SERVICE - EXTRA WORK NOV … 764.000.00 10037 AQUABIO ENVIRONMENTAL 01/29/2026 1001013,095.00EFT 0.00 102557 Invoice 01/29/2026 2023-082 LAKE MAINTENANCE JAN VETER… 3,095.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 01/29/2026 10010226,376.43EFT 0.00 9555195 Invoice 01/29/2026 REMOVE SOIL FROM BASEBALL FIELD HER… 12,553.410.00 9555261 Invoice 01/29/2026 IRRIGATION REPAIRS LFSP SEPT 2025 4,514.250.00 9571739 Invoice 01/29/2026 INSTALL BERMUDA SOD HEROES PARK OCT… 3,192.000.00 9600225 Invoice 01/29/2026 PAINTING ALL HANDRAILS HEROES PARK … 6,116.770.00 10203 JAMEY CLARK INC 01/29/2026 10010329,955.00EFT 0.00 77322 Invoice 01/22/2026 REPLACE PLAYGROUND SCREW ALTON PA… 180.000.00 77324 Invoice 01/22/2026 PARK RESTROOMS RENOVATION PROJECT… 28,875.000.00 77372 Invoice 01/29/2026 2024-047 REPAIR METAL PARK GATE JAN … 900.000.00 460,372.30Total EFT: 0.00
Item: 7
25 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Regular
11177 S MIRACLES LLC 01/15/2026 807195-500.00Regular 0.00 10852 ACCESS ELECTRICAL SERVICES INC 01/08/2026 8080862,200.00Regular 0.00 19610-1 Invoice 01/08/2026 REPAIR TENNIS COURT LIGHTS TIMER DEC… 2,200.000.00 10009 AGE WELL SENIOR SERVICES 01/08/2026 8080874,326.88Regular 0.00 1125 - 2 Invoice 01/08/2026 AWSS OCTA SMP SENIOR TRANSPORTATI… 4,326.880.00 10016 ALL AMERICAN ASPHALT 01/08/2026 808088110,083.75Regular 0.00 212919 Invoice 01/08/2026 2024-116 BAKE-TRABUCO IMPROV (22T04)… 110,083.750.00 10037 AQUABIO ENVIRONMENTAL 01/08/2026 8080893,095.00Regular 0.00 102541 Invoice 01/08/2026 2023-082 LAKE MAINTENANCE DEC VETER… 3,095.000.00 10041 ASCAP 01/08/2026 8080901,100.00Regular 0.00
12/20/2025 Invoice 01/08/2026 ANNUAL MUSIC LICENSE 1,100.000.00 10052 BEAR ELECTRICAL SOLUTIONS LLC 01/08/2026 80809117,560.00Regular 0.00 28782 Invoice 01/08/2026 2023-031 TRAFFIC SIGNAL MAINT RESPON… 7,296.500.00 28783 Invoice 01/08/2026 2023-031 TRAFFIC SIGNAL MAINT NOV 20… 2,550.000.00 28784 Invoice 01/08/2026 2023-031 TRAFFIC SIGNAL MAINT ROUTIN… 7,713.500.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 01/08/2026 808092195,861.23Regular 0.00 9463062 Invoice 01/08/2026 EXTRA LABOR SVCS FOR POP UP EVENT 7/… 337.500.00 9463063 Invoice 01/08/2026 2024-113 EMERGENCY RESPONSE JUL BAK… 1,026.000.00 9464032 Invoice 01/08/2026 2024-113 INSTALL ANGEL MIX JUL HEROES… 9,926.000.00 9464040 Invoice 01/08/2026 BACKFLOW REPAIR HEROES PARK JUL 2025 1,647.800.00 9465325 Invoice 01/08/2026 2024-113 MULCH INSTALL JULY LFSP 13,500.000.00 9498923 Invoice 01/08/2026 2024-113 MULCH INSTALLATION AUG 202… 13,500.000.00 9498924 Invoice 01/08/2026 2024-113 REPAIR DRAIN AUG TAMARISK … 20,120.000.00 9498926 Invoice 01/08/2026 2024-113 BACKFLOW REPAIR RANCHO SE… 308.000.00 9498927 Invoice 01/08/2026 2024-113 IRRIGATION REPAIR AUG HEROE… 660.000.00 9555200 Invoice 01/08/2026 2023-083 REPLACE BERMUDA SOD SEP LF… 115,900.000.00 9564055 Invoice 01/08/2026 2021-040 MONTHLY MAINTENANCE CIVIC… 3,625.000.00 9600286 Invoice 01/08/2026 2021-040 PLANT INSTALL NOV CIVIC CENT… 15,310.930.00 11028 C&NF ENTERPRISES LLC 01/08/2026 808093733.00Regular 0.00 I3021595 Invoice 01/08/2026 BIOHAZARDOUS CLEAN UP - PATROL VEHI… 733.000.00 10523 CLIFTONLARSONALLEN LLP 01/08/2026 80809410,468.50Regular 0.00 L251807297 Invoice 01/08/2026 INTERIM BILLING AUDIT FY24/25 10,468.500.00 10109 COUNTY OF ORANGE TREASURER TAX 01/08/2026 8080951,890,170.31Regular 0.00 SH 73201 Invoice 01/08/2026 LAW ENFORCEMENT JAN 2026 1,890,170.310.00 THB004874 CRAIG SCHOEFFLER 01/08/2026 808096912.22Regular 0.00 1/6/2026 Invoice 01/08/2026 PETTY CASH REPLENISHMENT FOR PC BOX… 912.220.00 10113 CROWN FACILITY SOLUTIONS 01/08/2026 808097420.00Regular 0.00 4889 Invoice 01/08/2026 EXTRA CLEANING FOR BASEBALL NCS TOU… 280.000.00 4905 Invoice 01/08/2026 CLEANING FOR TOURNAMENT 140.000.00 11812 DAVE CHRISTY 01/08/2026 808098100.00Regular 0.00
2004107.021 Invoice 01/08/2026 REFUND PERMIT 11266 100.000.00 10148 EVERBRIDGE INC 01/08/2026 80809914,466.00Regular 0.00 M91637 Invoice 01/08/2026 EMERGENCY NOTIFICATIONS 14,466.000.00 11217 FCG CONSULTANTS INC 01/08/2026 8081003,733.36Regular 0.00 1144-1001 Invoice 01/08/2026 2025-010 JERONIMO RD WIDENING CA/CI… 2,031.220.00 1144-1002 Invoice 01/08/2026 2025-010 JERONIMO RD WIDENING CA/CI… 1,702.140.00 10164 FOOTHILL ANIMAL HOSPITAL INC 01/08/2026 808101100.00Regular 0.00 177943 Invoice 01/08/2026 RESPONSIBLE PET PROGRAM - JACK 100.000.00 Item: 7
26 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10170 GMU GEOTECHNICAL INC 01/08/2026 8081021,904.75Regular 0.00 69520 Invoice 01/08/2026 3RD PARTY REVIEW PORTOLA NE PARCEL … 1,904.750.00 10200 JAMES L BLACKBURN 01/08/2026 80810338.00Regular 0.00 35094 Invoice 01/08/2026 NITF - LABORS OF LOVE PROJECT POSTCA… 38.000.00 11291 JOE A GONSALVES & SON 01/08/2026 8081043,750.00Regular 0.00 164016 Invoice 01/08/2026 STATE LOBBYING SERVICES DEC 2025 3,750.000.00 10429 KAYUGA SOLUTION INC 01/08/2026 80810530,965.00Regular 0.00 INV-LF-AMP-013 Invoice 01/08/2026 ASSET MANAGEMENT 04/01/25 - 11/30/25 30,965.000.00 10220 KIDDER MATHEWS OF CALIFORNIA 01/08/2026 808106110,879.12Regular 0.00 KMC-121896 Invoice 01/08/2026 2024-038 CIVIC CENTER MONTHLY MAINT… 110,879.120.00 10655 KOSMONT & ASSOCIATES INC 01/08/2026 8081076,064.50Regular 0.00 2510.3-002 Invoice 01/08/2026 2025-701 KOSMONT INDUSTRIAL ANALYSI… 6,064.500.00 10229 LAKE FOREST EXPRESS WASH 01/08/2026 80810830.00Regular 0.00 1114 Invoice 01/08/2026 VEHICLE WASH DEC 2025 30.000.00 10233 LIEBERT CASSIDY WHITMORE 01/08/2026 8081094,925.00Regular 0.00 312159 Invoice 01/08/2026 OC RELATIONS CONSORTIUM MEMBERSH… 4,925.000.00 10241 MASTER WASH INC 01/08/2026 808110560.00Regular 0.00 83435 Invoice 01/08/2026 CITY VEHICLE MONTHLY WASH DEC 2025 560.000.00 THB001884 MIKA J TOYOOKA 01/08/2026 808111829.89Regular 0.00 12/08/2025 Invoice 01/08/2026 EXP REIMB CALPERA NOV 2025 829.890.00 10250 MONOGRAM MAGIC 01/08/2026 808112444.95Regular 0.00 15427 Invoice 01/08/2026 CODE ENFORCEMENT LOGO FOR HAT - SET… 107.750.00 16461 Invoice 01/08/2026 CITY COUNCIL APPAREL- VOIGTS 164.210.00 16523 Invoice 01/08/2026 STAFF APPAREL W/ CITY BRANDING 97.760.00 16627 Invoice 01/08/2026 CITY COUNCIL APPAREL-TETTEMER 75.230.00 11409 MRC SMART TECHNOLOGY SOLUTIONS 01/08/2026 808113165.94Regular 0.00 IN5149026 Invoice 01/08/2026 PRINTER & COPIER MAINTENANCE 12/14 -… 165.940.00 11609 OCY MANAGEMENT, LLC 01/08/2026 80811413,741.00Regular 0.00 11508025 Invoice 01/08/2026 SENIOR TRANSPORTATION NOV 2025 13,741.000.00 10196 SEAVCO 01/08/2026 8081154,829.75Regular 0.00
20252119 Invoice 01/08/2026 VEHICLE MAINTENANCE 2022 BMW #398… 1,630.900.00 20252371 Invoice 01/08/2026 VEHICLE MAINTENANCE 2020 BMW #147… 3,198.850.00 10323 SESAC RIGHTS MANAGEMENT INC 01/08/2026 8081162,081.00Regular 0.00 10875384 Invoice 01/08/2026 ANNUAL MUSIC LICENSE FOR CITY EVENTS 2,081.000.00 10335 SOUTHERN CALIFORNIA EDISON 01/08/2026 8081178,977.51Regular 0.00 5025 12/15/2025 Invoice 01/08/2026 TRAFFIC SIGNAL UTILITIES NOV 2025 8,977.510.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 01/08/2026 8081186,846.60Regular 0.00 0000629560 Invoice 01/08/2026 PUBLIC NOTICES OCT CITY COUNCIL 4,529.700.00 0000631647 Invoice 01/08/2026 PUBLIC NOTICES NOV 2025 2,316.900.00 10364 THE UPS STORE 0026 01/08/2026 80811947.00Regular 0.00 TCLF0820250026 Invoice 01/08/2026 LIVESCAN PRE-EMPLOYMENT AUGUST 20… 47.000.00 10390 US BANK CORPORATE PAYMENT 01/08/2026 8081208,681.72Regular 0.00 6249 12/26/2025 Invoice 01/08/2026 CAL-CARD PURCHASES DEC 2025 8,681.720.00 10390 US BANK CORPORATE PAYMENT 01/08/2026 808121203.32Regular 0.00 6256 12/26/2025 Invoice 01/08/2026 CAL-CARD PURCHASES DEC 2025 203.320.00 10390 US BANK CORPORATE PAYMENT 01/08/2026 80812250,617.03Regular 0.00 Item: 7
27 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 4348 12/26/2025 Invoice 01/08/2026 CAL-CARD PURCHASES DEC 2025 50,617.030.00 11813 VT CONSTRUCTION RESOURCE INC 01/08/2026 8081231,350.00Regular 0.00 RESB-12-24-66003 Invoice 01/08/2026 REFUND C&D DEPOSIT 1,350.000.00 10017 ALL CITY MANAGEMENT 01/15/2026 80812422,693.77Regular 0.00 105876 Invoice 01/15/2026 CROSSING GUARD SERVICES 12/7 - 12/20/… 22,693.770.00 11819 AMERICAN SURVEYING & MAPPING INC 01/15/2026 808125931.00Regular 0.00 ZI 12-25-5843 Invoice 01/15/2026 REFUND DEPOSIT 931.000.00 11451 AMOBIUS GROUP INC 01/15/2026 808126150.00Regular 0.00 4797 Invoice 01/15/2026 VERIBOOK CALENDAR SOFTWARE - QUAR… 150.000.00 THB004928 AMY LEWIS 01/15/2026 808127572.98Regular 0.00 1/6/2026 GFOA E…Invoice 01/15/2026 EXP REIMB GFOA FLIGHTS CHICAGO 2026 572.980.00 10029 ANDERSON & HOWARD ELECTRIC INC 01/15/2026 80812823,628.50Regular 0.00 980002588 Invoice 01/15/2026 MONTHLY MAINTENANCE JUL 2025 - FEB … 23,628.500.00 10039 ARDURRA GROUP INC 01/15/2026 80812968,953.51Regular 0.00 177034 Invoice 01/15/2026 2021-030 PROFESSIONAL SERVICES NOV 2… 68,953.510.00 10561 ASSOCIATION OF CALIFORNIA CITIES 01/15/2026 80813015,345.33Regular 0.00 4175 Invoice 01/15/2026 ACCOC CITY MEMBERSHIP 2026 15,345.330.00 10423 BERNEL INC 01/15/2026 8081317,585.00Regular 0.00
177095 Invoice 01/15/2026 SHORT CIRCUIT/DETECTORS REPAIR DEC L… 6,320.000.00 179555 Invoice 01/15/2026 TROUBLE SHOOT SMOKE DETECTORS DEC … 1,265.000.00 10062 BRIGHTVIEW LANDSCAPE SERVICES 01/15/2026 808132305,480.34Regular 0.00 6475623 Invoice 01/15/2026 2024-113 FIELD CONDITIONER AUG HERO… 1,570.040.00 9464038 Invoice 01/15/2026 2023-083 BASEBALL INFIELD CONDITIONER… 5,363.020.00 9535191 Invoice 01/15/2026 2024-113 REPLACE CALSENSE CONTROLLE… 15,490.070.00 9555186 Invoice 01/15/2026 2024-113 INSTALL PLANTS OCT TAMARISK… 6,475.000.00 9555189 Invoice 01/15/2026 2024-113 MULCH SEPT SPORTS PARKS 13,500.000.00 9555253 Invoice 01/15/2026 2024-113 ORDER/INSTALL PITCHERS MOU… 1,647.840.00 9564046 Invoice 01/15/2026 2023-083 MONTHLY MAINTENANCE NOV … 58,208.290.00 9564047 Invoice 01/15/2026 2024-113 MONTHLY MAINTENANCE NOV … 91,508.800.00 9565987 Invoice 01/15/2026 2023-083 INSTALL MULCH SEPT LFSP 15,200.000.00 9571744 Invoice 01/15/2026 2024-113 MULCH OCT SPORTS PARKS 13,500.000.00 9571784 Invoice 01/15/2026 2023-083 SOCCER FIELDS SOIL REMOVAL … 17,440.000.00 9571787 Invoice 01/15/2026 2023-083 INSTALL MULCH OCT LFSP 15,200.000.00 9574531 Invoice 01/15/2026 2024-113 RELOCATE BOULDERS TO EL TO… 2,328.000.00 9600177 Invoice 01/15/2026 2024-113 MULCH NOV SPORTS PARKS 13,500.000.00 9600239 Invoice 01/15/2026 2023-083 ON-SITE EVALUATION & TESTING… 1,035.100.00 9600264 Invoice 01/15/2026 2023-083 INSTALL MULCH NOV LFSP 15,200.000.00 9600272 Invoice 01/15/2026 20 NEW SIGN FRAMES - PARK RULES NOV 18,314.180.00 10074 CALIFORNIA STATE DISBURSEMENT 01/15/2026 808133145.38Regular 0.00 01/02/26 Invoice 01/15/2026 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10074 CALIFORNIA STATE DISBURSEMENT 01/15/2026 808134147.70Regular 0.00 01/02/2026 Invoice 01/15/2026 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10079 CALPERS LONG TERM CARE PROGRAM 01/15/2026 808135289.00Regular 0.00 15902624 Invoice 01/15/2026 EE CONT PPE 01/16/2026 289.000.00 10494 CASSANDRA SAINDON 01/15/2026 808136270.00Regular 0.00 NOV/DEC 2025 Invoice 01/15/2026 EMPLOYEE WELLNESS CLASS NOV - DEC 2… 270.000.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 01/15/2026 808137168.00Regular 0.00 01/02/2026 Invoice 01/15/2026 EE CONT PPE 01/02/2026 168.000.00 10107 COSTAR REALTY INFORMATION INC 01/15/2026 808138432.25Regular 0.00 Item: 7
28 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 123330677 Invoice 01/15/2026 COMMERCIAL PROPERTIES NOW (BACK-E… 432.250.00 10113 CROWN FACILITY SOLUTIONS 01/15/2026 8081398,005.25Regular 0.00 4408 Invoice 01/15/2026 JANITORIAL SERVICE LFA SENIOR CENTER … 314.760.00 4859 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 9751 CC 12/… 1,050.120.00 4860 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10920 PAC 1… 427.660.00 4861 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 9476 CC 12/… 1,050.120.00 4862 Invoice 01/15/2026 EXTRA CLEANING FOR TREE LIGHTING 12/… 958.400.00 4863 Invoice 01/15/2026 EXTRA CLEANING FOR TREE LIGHTING 12/… 427.660.00 4864 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10051 CC 12… 381.020.00 4865 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 9506 PAC 12… 427.660.00 4869 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10922 CC 12… 515.440.00 4870 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 11001 PAC 1… 427.660.00 4881 Invoice 01/15/2026 JANITORIAL SERVICE LFPS HOLIDAY PARTY… 515.440.00 4886 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10313 CC 12… 607.160.00 4887 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10041 PAC 1… 427.660.00 4888 Invoice 01/15/2026 JANITORIAL SERVICE PERMIT 10711 CC 12… 474.490.00 10123 DEWEY PEST CONTROL 01/15/2026 808140356.00Regular 0.00 17792406 Invoice 01/15/2026 2022-030 MONTHLY PEST CONTROL DEC S… 36.000.00 17792408 Invoice 01/15/2026 2022-030 MONTHLY PEST CONTROL DEC … 41.000.00 17848195 Invoice 01/15/2026 2022-030 MONTHLY PEST CONTROL JAN S… 36.000.00 17848196 Invoice 01/15/2026 2022-030 MONTHLY PEST CONTROL JAN H… 41.000.00 17848197 Invoice 01/15/2026 2022-030 MONTHLY PEST CONTROL JAN L… 202.000.00 11500 DRAW TAP GIS LLC 01/15/2026 8081412,150.00Regular 0.00 2026CLF-0010 Invoice 01/15/2026 GIS PROFESSIONAL SERVICE DEC 2025 2,150.000.00 10164 FOOTHILL ANIMAL HOSPITAL INC 01/15/2026 808142200.00Regular 0.00 178184 Invoice 01/15/2026 RESPONSIBLE PET PROGRAM - JACK, CHE… 200.000.00 10470 GLADWELL GOVERNMENTAL SERVICES INC 01/15/2026 808143450.00Regular 0.00 6037 Invoice 01/15/2026 RECORDS RETENTION LEGAL REVIEW UPD… 450.000.00 10171 GOLDEN STAR TECHNOLOGY INC 01/15/2026 80814417,479.29Regular 0.00 INV123001 Invoice 01/15/2026 CITY COUNCIL CONFERENCE ROOM VIDEO… 17,479.290.00 10195 IP VIDEO SPECIALISTS 01/15/2026 808145199.00Regular 0.00 8977 Invoice 01/15/2026 SKATEPARK WEBCAM FEB 2026 199.000.00 10593 IPERMIT 01/15/2026 808146153.23Regular 0.00
RESB-12-25-69233 Invoice 01/15/2026 CANCELLATION OF PERMIT 153.230.00 10200 JAMES L BLACKBURN 01/15/2026 808147237.27Regular 0.00 35127 Invoice 01/15/2026 COMMERCIAL VEHICLE VENDING PERMIT … 237.270.00 10203 JAMEY CLARK INC 01/15/2026 8081489,166.04Regular 0.00 77229 Invoice 01/15/2026 2024-047 RPLC PLAYGROUND SEAT & CHA… 426.040.00 77268 Invoice 01/15/2026 2024-047 REPAIR PLAYGROUND EQUIPME… 225.000.00 77269 Invoice 01/15/2026 2024-047 PLUMBING REPAIR DEC LFSP 315.000.00 77270 Invoice 01/15/2026 2024-047 MERRY-GO-ROUND REPLACEM… 8,200.000.00 11469 LORRAINE PEIGNE FINE ART INC 01/15/2026 808149296.31Regular 0.00 1187 Invoice 01/15/2026 TRIP CHARGE FOR COUNCIL OFFICE ART RE… 296.310.00 11815 MAHSA BOUZARI 01/15/2026 808150100.00Regular 0.00 2004117.021 Invoice 01/15/2026 REFUND PERMIT 11304 100.000.00 11814 MARICRUZ CASTANEDA 01/15/2026 808151200.00Regular 0.00 2004115.021 Invoice 01/15/2026 REFUND PERMIT 11212 200.000.00 11439 MARINA LANDSCAPE INC 01/15/2026 80815271,772.79Regular 0.00 152504-05 Invoice 01/15/2026 2025-024 BASEBALL FIELD RENOV NOV HE… 71,772.790.00 11541 MARTIN EDWARD ESPINO 01/15/2026 808153600.00Regular 0.00 Item: 7
29 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 2728 Invoice 01/15/2026 SOUND BATH POP-UP EVENT SENIOR CEN… 600.000.00 10468 MISSIONSQUARE 01/15/2026 80815411,525.65Regular 0.00 01/02/2026 Invoice 01/15/2026 DEFERRED COMP ACCT 303669 PPE 01/02… 11,525.650.00 11805 MJ PRODUCTIONS INC 01/15/2026 8081552,400.00Regular 0.00 INV-159526-2 Invoice 01/15/2026 DEPOSIT FOR PAC ENTERTAINMENT PERF… 2,400.000.00 10263 NETFILE 01/15/2026 8081562,500.00Regular 0.00
10661 Invoice 01/15/2026 1ST Q SUBSCRIPT (1/7/ - 4/7/26) & FORM … 2,500.000.00 10265 NIEVES LANDSCAPE, LLC 01/15/2026 808157169,731.94Regular 0.00 83442 Invoice 01/15/2026 2023-026 PASSIVE PARKS MONTHLY MAIN… 73,736.270.00 83443 Invoice 01/15/2026 2023-025 SLOPES/MP MONTHLY MAINTE… 87,261.670.00 83476 Invoice 01/15/2026 2023-026 EAGLE SCOUT IRRIGATION TECH… 1,296.000.00 83519 Invoice 01/15/2026 2023-026 IRRIGATION REPAIRS DEC EL TO… 615.000.00 83520 Invoice 01/15/2026 2023-026 IRRIGATION REPAIRS DEC PEAC… 1,015.000.00 83521 Invoice 01/15/2026 2023-026 IRRIGATION REPAIRS DEC MOU… 1,055.000.00 83523 Invoice 01/15/2026 2023-026 INSTALL BENCHES DEC LAKE FO… 323.500.00 83524 Invoice 01/15/2026 2023-026 MULCH DEC VETERANS PARK 2,125.000.00 83525 Invoice 01/15/2026 2023-026 IRRIG CALSENSE DECODER REPA… 770.000.00 83526 Invoice 01/15/2026 2023-026 IRRIGATION REPAIRS DEC PEBBL… 545.000.00 83527 Invoice 01/15/2026 2023-026 IRRIGATION REPAIRS DEC PITTS… 629.500.00 83533 Invoice 01/15/2026 2023-025 INSTALL MULCH DEC TOWNE C… 360.000.00 10273 OCCUPATIONAL HEALTH CENTERS 01/15/2026 80815858.00Regular 0.00 89151748 Invoice 01/15/2026 PRE-EMPLOYMENT PHYSICAL DEC 2025 58.000.00 10536 ODP BUSINESS SOLUTIONS LLC 01/15/2026 8081593,123.44Regular 0.00 39770403 Invoice 01/15/2026 OPERATING SUPPLIES DECEMBER 2025 3,123.440.00 10500 OPENGOV INC 01/15/2026 80816017,020.49Regular 0.00 INV24206 Invoice 01/15/2026 OPENGOV PROCUREMENT - SVC PERIOD 1… 17,020.490.00 10933 ORANGE COUNTY HEALTH CARE AGENCY 01/15/2026 8081611,014.00Regular 0.00 IN2802524 Invoice 01/15/2026 OC HEALTH PERMIT - 2026 COMMUNITY C… 1,014.000.00 11466 PTA CALIFORNIA CONGRESS OF PARENTS TEACHERS & STUDENTS INC01/15/2026 8081621,500.00Regular 0.00 01/06/2026 Invoice 01/15/2026 GRAD NIGHT DONATION 2026 1,500.000.00 11177 S MIRACLES LLC 01/15/2026 808163500.00Regular 0.00 08/19/2025 Invoice 08/28/2025 TASTE OF LAKE FOREST INCENTIVE 500.000.00 10503 SAN DIEGO ICE COMPANY INC 01/15/2026 80816418,975.00Regular 0.00 20-500707 Invoice 01/15/2026 SNOW FOR SNOWFEST 01/10/26 18,975.000.00 10329 SO CAL INDUSTRIES 01/15/2026 808165323.29Regular 0.00 778283 Invoice 01/15/2026 PORTALET RENTALS 12/23/25 - 1/19/26 323.290.00 11817 SORRENA DUONG 01/15/2026 808166200.00Regular 0.00 2004121.021 Invoice 01/15/2026 REFUND PERMIT 10711 200.000.00 10335 SOUTHERN CALIFORNIA EDISON 01/15/2026 8081678,065.39Regular 0.00 3725 12/18/2025 Invoice 01/15/2026 PARK UTILITIES DEC 2025 5,620.220.00 5993 12/18/2025 Invoice 01/15/2026 BUS SHELTER UTILITIES NOV 2025 70.200.00 6551 12/26/2025 Invoice 01/15/2026 PARK UTILITIES DEC 2025 2,374.970.00 11818 SUPER HEALOZ LLC 01/15/2026 808168500.00Regular 0.00 2004119.021 Invoice 01/15/2026 REFUND PERMIT 11041 500.000.00 10347 SUPERIOR PROPERTY SERVICES INC 01/15/2026 8081698,503.33Regular 0.00 18609 Invoice 01/15/2026 2023-022 GRAFFITI RMVL/STEAM CLEAN/… 8,503.330.00 10364 THE UPS STORE 0026 01/15/2026 808170376.00Regular 0.00 TCLF1120250026 Invoice 01/15/2026 LIVESCAN FINGERPRINTING AUG & LIVESC… 376.000.00 Item: 7
30 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10365 THERESA DOBBS 01/15/2026 8081714,965.00Regular 0.00 01/02/2026 Invoice 01/15/2026 CONSULTING SERVICES DEC 2025 4,965.000.00 10376 TRIPEPI SMITH AND ASSOCIATES 01/15/2026 8081724,481.76Regular 0.00 15919 Invoice 01/15/2026 AV TECHNICIANS PERMITS 10272, 9999 P… 2,775.510.00 16244 Invoice 01/15/2026 AV TECHNICIANS PERMITS 11001, 10041 … 1,706.250.00 10382 TYLER TECHNOLOGIES INC 01/15/2026 8081731,800.00Regular 0.00 025-537554 Invoice 01/15/2026 CIVIC ACCESS CONFIGURATION NOV PM T… 900.000.00 025-538018 Invoice 01/15/2026 CIVIC ACCESS CONFIGURATION DEC 2025 900.000.00 10385 UNDERGROUND SERVICE ALERT OF 01/15/2026 808174374.00Regular 0.00 1220250402 Invoice 01/15/2026 UNDERGROUND SERVICE ALERTS DEC 2025 374.000.00 10391 US BANK PARS 01/15/2026 8081752,178.43Regular 0.00 01/02/2026 Invoice 01/15/2026 PARS CONT PPE 01/02/2026 2,178.430.00 10392 US DEPT OF TREASURY 01/15/2026 8081761,012.71Regular 0.00 01/02/2026 Invoice 01/15/2026 AGENCY TRACKING WG2122418 PPE 01/0… 1,012.710.00 10398 VERIZON WIRELESS 01/15/2026 8081771,687.68Regular 0.00 6130861186 Invoice 01/15/2026 CELLULAR PHONES AND DATA SERVICE 11… 1,687.680.00 11816 ZIRAN SUN 01/15/2026 808178500.00Regular 0.00
2004118.021 Invoice 01/15/2026 REFUND PERMIT 11001 500.000.00 11823 ADEELA SYED 01/22/2026 808179900.00Regular 0.00
2004142.021 Invoice 01/22/2026 REFUND PERMIT 10747 900.000.00 10006 ADT SECURITY SERVICES 01/22/2026 808180155.97Regular 0.00 1187607805 Invoice 01/22/2026 SECURITY ALARM JAN - APR 2026 HEROES … 155.970.00 10034 ANNEALTA GROUP 01/22/2026 80818112,305.00Regular 0.00 497-3699 Invoice 01/22/2026 HEROES PARK BASEBALL FIELDS OCT- NOV… 12,305.000.00 10043 AT&T 01/22/2026 8081821,301.05Regular 0.00
8868730116 Invoice 01/22/2026 PRIMARY INTERNET SERVICE DEC 2025 1,301.050.00 10044 AT&T CALNET3 01/22/2026 808183648.93Regular 0.00
000024523928 Invoice 01/22/2026 CIVIC CENTER EMERGENCY CIRCUITS 11/13… 425.770.00 000024570239 Invoice 01/22/2026 PARK UTILITIES 6157 DEC 2025 63.760.00 000024619065 Invoice 01/22/2026 MPS UTILITIES 6257 DEC 2025 159.400.00 10063 BROADCAST MUSIC INC 01/22/2026 8081841,100.00Regular 0.00 62751301 Invoice 01/22/2026 ANNUAL MUSIC LICENSE 2026 1,100.000.00 11028 C&NF ENTERPRISES LLC 01/22/2026 8081852,305.00Regular 0.00 I3021443 Invoice 01/22/2026 BIOHAZARDOUS WASTE CLEAN UP DR-25-… 2,305.000.00 11826 CALIFORNIA EMERGENCY SERVICES ASSOCIATION01/22/2026 80818675.00Regular 0.00 3123 Invoice 01/22/2026 ANNUAL MEMBERSHIP 2026 - S DE LA PAZ 75.000.00 11485 CASA PACIFICA 01/22/2026 80818750.00Regular 0.00
LF012726 Invoice 01/22/2026 FREEDOM VILLAGE HEALTH FAIR VENDOR … 50.000.00 10109 COUNTY OF ORANGE TREASURER TAX 01/22/2026 80818812,725.94Regular 0.00 STCS003743 Invoice 01/22/2026 800MHZ QUARTERLY COST ALLOCATION 0… 12,725.940.00 10109 COUNTY OF ORANGE TREASURER TAX 01/22/2026 8081891,376.75Regular 0.00 STTM003717 Invoice 01/22/2026 800 MHZ MONTHLY MAINTENANCE AUG … 1,376.750.00 10113 CROWN FACILITY SOLUTIONS 01/22/2026 80819032,697.00Regular 0.00 5039 Invoice 01/22/2026 MONTHLY JANITORIAL SERVICE JAN CIVIC … 32,697.000.00 10119 DE NOVO PLANNING GROUP 01/22/2026 80819116,243.75Regular 0.00 4974 Invoice 01/22/2026 COSTCO CEQA THROUGH DEC 2025 16,243.750.00 Item: 7
31 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10134 ECONOMICS INC 01/22/2026 80819210,600.28Regular 0.00 2022.45 Invoice 01/22/2026 PROFESSIONAL SERVICES SOLID WASTE D… 10,600.280.00 10137 EL TORO WATER DISTRICT 01/22/2026 80819315,672.41Regular 0.00 25-12 Invoice 01/22/2026 WATER SERVICES PARKS, SLOPES, LFSP DEC 15,672.410.00 10143 ERIC WINTER 01/22/2026 808194816.00Regular 0.00
6075 Invoice 01/22/2026 AV SERVICES FOR CITY COUNCIL DEC 2025 816.000.00 10171 GOLDEN STAR TECHNOLOGY INC 01/22/2026 80819514,062.83Regular 0.00 INV123000 Invoice 01/22/2026 WIRELESS MICROPHONE MOBILE SOUND … 4,491.650.00 INV123003 Invoice 01/22/2026 INSTALL STAGE SPEAKER DEC 2025 PAC 9,571.180.00 11822 GRACE YIM 01/22/2026 808196500.00Regular 0.00
2004137.021 Invoice 01/22/2026 REFUND PERMIT 10515 500.000.00 10726 GREEN HALO SYSTEMS INC 01/22/2026 8081975,928.00Regular 0.00 6267 Invoice 01/22/2026 C&D TRACKING SOFTWARE 2026 5,928.000.00 11416 HAGGARTY PRINTING INC 01/22/2026 8081982,071.11Regular 0.00 166786 Invoice 01/22/2026 LOGO LETTERHEAD & ENV WITH NEW BR… 2,071.110.00 10194 INTERWEST CONSULTING 01/22/2026 808199116,812.98Regular 0.00 3012073 Invoice 01/22/2026 BUILDING SERVICES DEC 2025 116,812.980.00 10197 IRVINE RANCH WATER DISTRICT 01/22/2026 80820030,735.70Regular 0.00 25-12 Invoice 01/22/2026 WATER SERVICES DEC CC, LFSP, MP, SLOP… 30,735.700.00 THB005060 ISABELLA VELOZ 01/22/2026 808201387.00Regular 0.00 VELOZ, ISABELLA -…Invoice 01/22/2026 PER DIEM TRAVEL ADV CAPIO 2026 CONF … 387.000.00 THB004962 IVONNE ROSALES 01/22/2026 808202387.00Regular 0.00 Rosales, Ivonne-… Invoice 01/22/2026 PER DIEM TRAVEL ADV CAPPO 2026 CONF… 387.000.00 10200 JAMES L BLACKBURN 01/22/2026 808203329.21Regular 0.00 35151 Invoice 01/22/2026 NITF PROJECT YARD SIGN / DIRECTIONAL S… 278.430.00 35163 Invoice 01/22/2026 NITF LABORS OF LOVE POSTCARDS 50.780.00 10931 JOHN PATRICK CONDON 01/22/2026 808204105.00Regular 0.00 LF-2026-01 Invoice 01/22/2026 CPTED DEC NITF MEETING 105.000.00 THB004886 JOHNCARLO MEZA 01/22/2026 808205387.00Regular 0.00 Meza, Johncarlo-… Invoice 01/22/2026 PER DIEM TRAVEL ADV CAPPO 2026 CONF… 387.000.00 11382 JPW COMMUNICATIONS INC 01/22/2026 808206901.25Regular 0.00 3871 Invoice 01/22/2026 BRANDING SERVICES DEC 2025 901.250.00 10250 MONOGRAM MAGIC 01/22/2026 808207205.97Regular 0.00 16636 Invoice 01/22/2026 UNIFORMS - CODE ENFORCEMENT OFFICE… 205.970.00 10273 OCCUPATIONAL HEALTH CENTERS 01/22/2026 808208404.00Regular 0.00 89373870 Invoice 01/22/2026 PRE-EMPLOYMENT PHYSICAL, DRUG, TB T… 404.000.00 10316 ROSENOW SPEVACEK GROUP INC 01/22/2026 80820933.75Regular 0.00 14765 Invoice 01/22/2026 AFFORDABLE HOUSING CONSULTING SERV… 33.750.00 10335 SOUTHERN CALIFORNIA EDISON 01/22/2026 808210113,998.08Regular 0.00 1549 01/06/2026 Invoice 01/22/2026 PARK UTILITIES (PORTOLA) DEC 2025 251.640.00 3106 01/05/2026 Invoice 01/22/2026 STREET LIGHT UTILITIES DEC 2025 88,001.910.00 5146 01/06/2026 Invoice 01/22/2026 STREET LIGHT UTILITIES (CC) DEC 2025 98.910.00 5972 01/09/2026 Invoice 01/22/2026 CIVIC CENTER (PARKING) UTILITIES DEC 20… 7,085.080.00 8114 01/09/2026 Invoice 01/22/2026 CIVIC CENTER UTILITIES DEC 2025 18,560.540.00 10337 SOUTHERN CALIFORNIA NEWS GROUP 01/22/2026 8082113,048.40Regular 0.00 0000633643 Invoice 01/22/2026 PUBLIC NOTICES DEC 2025 3,048.400.00 Item: 7
32 Check Report Date Range: 01/01/2026 - 01/31/2026
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Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10338 SOUTHERN CALIFORNIA SHREDDING 01/22/2026 808212835.00Regular 0.00 297961 Invoice 01/22/2026 ID THEFT PREVENTION PAPER SHREDDING… 835.000.00 11821 STEPHANIE BURKETT GERSON 01/22/2026 808213500.00Regular 0.00 2004136.021 Invoice 01/22/2026 REFUND PERMIT 11032 500.000.00 10353 TAIT & ASSOCIATES INC 01/22/2026 8082146,418.00Regular 0.00 167679 Invoice 01/22/2026 2018-017 JERONIMO/EL TORO WIDENING… 6,418.000.00 10359 THE GAS COMPANY 01/22/2026 8082151,502.58Regular 0.00 9109 1/12/2026 Invoice 01/22/2026 CIVIC CENTER UTILITIES DEC 2025 1,502.580.00 10362 THE PET ADOPTION CENTER OF ORANGE COUNTY01/22/2026 8082163,166.67Regular 0.00 1032 Invoice 01/22/2026 PET ADOPTION CENTER SERVICES OCT 2025 1,583.340.00 1033 Invoice 01/22/2026 PET ADOPTION CENTER SERVICES NOV 20… 1,583.330.00 10992 TOLL BROTHERS 01/22/2026 8082175,530.93Regular 0.00 TR 19126 Invoice 01/22/2026 REFUND DEVELOPER DEP-NEIGHBORHOOD… 5,530.930.00 10992 TOLL BROTHERS 01/22/2026 8082185,247.63Regular 0.00 TR 19127 Invoice 01/22/2026 REFUND DEVELOPER DEP-NEIGHBORHOOD… 5,247.630.00 10992 TOLL BROTHERS 01/22/2026 808219606.61Regular 0.00 TR 18142 Invoice 01/22/2026 REFUND DEVELOPER DEP-NEIGHBORHOOD… 606.610.00 11827 VONAGE BUSINESS INC 01/22/2026 808220135.00Regular 0.00 INV12521156 Invoice 01/22/2026 VONAGE NEW PHONE SHIPMENT DEC 2025 135.000.00 10491 WILLDAN FINANCIAL SERVICES 01/22/2026 8082211,711.25Regular 0.00 00714734 Invoice 01/22/2026 CDBG CONSULTING SERVICES NOV 2025 1,711.250.00 10410 Z&K CONSULTANTS INC 01/22/2026 8082222,880.00Regular 0.00 3100 Invoice 01/22/2026 2022-129 ASPHALT REPAIRS ZONE D AUG … 2,880.000.00 10009 AGE WELL SENIOR SERVICES 01/29/2026 8082231,620.00Regular 0.00 2ND Q 2026 MW Invoice 01/29/2026 CDBG SUBRECIPIENT 2ND QTR 2026 1,620.000.00 10020 ALLISON MECHANICAL INC 01/29/2026 8082242,158.00Regular 0.00 90227 Invoice 01/29/2026 HVAC QUARTERLY MAINTENANCE NOV LF… 2,158.000.00 11451 AMOBIUS GROUP INC 01/29/2026 80822525.00Regular 0.00 4835 Invoice 01/29/2026 VERIBOOK CALENDAR SOFTWARE -1/2 JAN… 25.000.00 10038 ARCADIAN BANK 01/29/2026 80822652,000.00Regular 0.00 1/20/2026 RABB… Invoice 01/29/2026 PAINT GRANT & REHAB LOAN - RABBINI 52,000.000.00 10052 BEAR ELECTRICAL SOLUTIONS LLC 01/29/2026 80822732,670.50Regular 0.00 29110 Invoice 01/29/2026 2023-031 TRAFFIC SIGNAL MAINT RESPON… 18,687.000.00 29111 Invoice 01/29/2026 2023-031 TRAFFIC SIGNAL MAINT DIGALE… 6,270.000.00 29112 Invoice 01/29/2026 2023-031 TRAFFIC SIGNAL MAINT ROUTIN… 7,713.500.00 10502 BKF ENGINEERS 01/29/2026 808228173,349.00Regular 0.00 26010565 Invoice 01/29/2026 LOS ALISOS/MUIRLANDS DESIGN DEC 2025 173,349.000.00 10479 BOYS & GIRLS CLUB OF LAGUNA BEACH 01/29/2026 8082293,784.00Regular 0.00 1ST Q 2026 B&G… Invoice 01/29/2026 Q1 CDBG SUBRECIPIENT EL TORO BRANCH … 1,892.000.00 2ND Q 2026 B&G… Invoice 01/29/2026 Q2 CDBG SUBRECIPIENT EL TORO BRANCH… 1,892.000.00 10074 CALIFORNIA STATE DISBURSEMENT 01/29/2026 808230147.70Regular 0.00 01/16/26 Invoice 01/29/2026 REMIT ID 200000002413681 SDU/TRIBAL … 147.700.00 10074 CALIFORNIA STATE DISBURSEMENT 01/29/2026 808231145.38Regular 0.00 01/16/2026 Invoice 01/29/2026 REMIT ID 200000002605383 SDU/TRIBAL … 145.380.00 10079 CALPERS LONG TERM CARE PROGRAM 01/29/2026 808232289.00Regular 0.00 15908085 Invoice 01/29/2026 EE CONT PPE 01/30/2026 289.000.00 Item: 7
33 Check Report Date Range: 01/01/2026 - 01/31/2026
2/2/2026 8:04:46 PM Page 12 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 10081 CAMINO HEALTH CENTER 01/29/2026 8082332,973.00Regular 0.00 2ND Q 2026 IPC Invoice 01/29/2026 CDBG SUBRECIPIENT 2ND QTR INDIGENT … 2,973.000.00 10095 CITY OF LAKE FOREST SUNSHINE CLUB 01/29/2026 808234168.00Regular 0.00 01/16/2026 Invoice 01/29/2026 EE CONT PPE 01/16/2026 168.000.00 10113 CROWN FACILITY SOLUTIONS 01/29/2026 8082351,477.78Regular 0.00 5067 Invoice 01/29/2026 JANITORIAL SERVICE PERMIT 10747 CC 01… 1,050.120.00 5087 Invoice 01/29/2026 JANITORIAL SERVICE PERMIT 11350 PAC 0… 427.660.00 11408 CURATIVE IT LLC 01/29/2026 808236100.00Regular 0.00 400820 Invoice 01/29/2026 DUPLICATION OF PLANS 100.000.00 11192 EDWARD L WHITTING, JR 01/29/2026 808237200.00Regular 0.00 260109-01 Invoice 01/29/2026 PIANO TUNING PAC 01/09 200.000.00 10151 FAIR HOUSING COUNCIL OF OC 01/29/2026 8082381,799.78Regular 0.00 2ND QTR 2026 C… Invoice 01/29/2026 CDBG SUBRECIPIENT 2ND QTR LF FHC ED &… 1,799.780.00 10152 FAMILIES FORWARD 01/29/2026 8082397,812.36Regular 0.00 CDBG 2ND Q 202… Invoice 01/29/2026 CDBG SUBRECIPIENT 2ND QTR HOMELESS… 7,812.360.00 11416 HAGGARTY PRINTING INC 01/29/2026 808240220.52Regular 0.00 166912 Invoice 01/29/2026 BUSINESS CARDS -CITY COUNCIL 220.520.00 10179 HARTZOG & CRABILL INC 01/29/2026 80824124,340.90Regular 0.00 25-0530 Invoice 01/29/2026 TRAFFIC ENGINEERING DEVELOPMENT/CIP… 15,456.100.00 25-0531 Invoice 01/29/2026 TRAFFIC ENGINEERING DEVELOPMENT/CIP… 8,884.800.00 10184 HINDERLITER DE LLAMAS & ASSOC 01/29/2026 8082422,080.00Regular 0.00 SIN058279 Invoice 01/29/2026 SEIP CONSULTING SERVICES Q2 FY 25-26 2,080.000.00 10456 JIN SUNG KIM FOREVER IRON WORKS 01/29/2026 8082433,480.00Regular 0.00 26014 Invoice 01/29/2026 WROUGHT IRON GUARD RAILS, SCREEN J… 3,480.000.00 10226 L & M AUTOMOTIVE 01/29/2026 808244332.54Regular 0.00 59866 Invoice 01/29/2026 VEHICLE MAINTENANCE 2013 TOYOTA TA… 201.580.00 59950 Invoice 01/29/2026 VEHICLE MAINTENANCE 2024 MAVERICK … 130.960.00 10230 LEAGUE OF CALIFORNIA CITIES 01/29/2026 80824526,588.00Regular 0.00 2352 Invoice 01/29/2026 LEAGUE CA CITIES-OC DIVISION 2026 DUES 300.000.00 INV-45195-G9F6… Invoice 01/29/2026 LEAGUE CA CITIES 2026 MEMBERSHIP 26,288.000.00 10241 MASTER WASH INC 01/29/2026 808246440.00Regular 0.00 83621 Invoice 01/29/2026 CITY VEHICLE MONTHLY WASH JAN 2026 440.000.00 10468 MISSIONSQUARE 01/29/2026 80824713,949.92Regular 0.00 01/16/2026 Invoice 01/29/2026 DEFERRED COMP ACCT 303669 PPE 01/16… 13,949.920.00 10280 ORANGE COUNTY SHERIFF S OFFICE 01/29/2026 80824848.72Regular 0.00 01/16/2026 Invoice 01/29/2026 LOF NO. 30-2019-01097622-CL-CL-CJC PPE… 48.720.00 10305 RANCHO VIEJO II HOA 01/29/2026 8082491,188.00Regular 0.00 22702 01/15/2026 Invoice 01/29/2026 22702 MADRID HOA PAYMENT FEB PTM-1… 594.000.00 22706 01/15/20… Invoice 01/29/2026 22706 MADRID HOA PAYMENT FEB PTM-1… 594.000.00 10925 SELF INSURED SERVICES COMPANY 01/29/2026 8082507,047.17Regular 0.00 18163 Invoice 01/29/2026 LIFE/STD/LTD/AD&D OPTIONAL INSURAN… 7,047.170.00 10333 SOUTH COUNTY OUTREACH 01/29/2026 8082515,168.00Regular 0.00 2ND Q 2026 HHP Invoice 01/29/2026 CDBG SUBRECIPIENT 2ND QTR HUNGER &… 5,168.000.00 10335 SOUTHERN CALIFORNIA EDISON 01/29/2026 80825213,411.79Regular 0.00 3611 01/13/2026 Invoice 01/29/2026 PARK UTILITIES PARKS, MPS, LFSP, OCT 20… 13,411.790.00 10347 SUPERIOR PROPERTY SERVICES INC 01/29/2026 80825323,644.00Regular 0.00 Item: 7
34 Check Report Date Range: 01/01/2026 - 01/31/2026
2/2/2026 8:04:46 PM Page 13 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount 18619 Invoice 01/29/2026 2025-017 PARKS RESTROOM PAINTING JA… 23,644.000.00 10359 THE GAS COMPANY 01/29/2026 808254535.68Regular 0.00 2943 01/12/2026 Invoice 01/29/2026 LFSP UTILITIES DEC 2025 535.680.00 10234 THE LINCOLN NATIONAL LIFE INSURANCE COMPANY01/29/2026 8082551,522.20Regular 0.00 T400347560 2026 Invoice 01/29/2026 2026 ANNUAL LIFE INSURANCE PREMIUM … 1,522.200.00 11434 THE REINALT-THOMAS CORP 01/29/2026 80825648.12Regular 0.00 5060138981 Invoice 01/29/2026 REPLACEMENT TIRE 2019 HIGHLANDER #6… 48.120.00 10391 US BANK PARS 01/29/2026 8082573,266.34Regular 0.00 01/16/2026 Invoice 01/29/2026 PARS CONT PPE 01/16/2026 3,266.340.00 10392 US DEPT OF TREASURY 01/29/2026 8082581,012.71Regular 0.00 01/16/2026 Invoice 01/29/2026 AGENCY TRACKING WG2122418 PPE 01/1… 1,012.710.00 4,171,084.52Total Regular: 0.00
Item: 7
35 Check Report Date Range: 01/01/2026 - 01/31/2026
2/2/2026 8:04:46 PM Page 14 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Payment Type: Bank Draft
10004 ADP 01/09/2026 DFT00004351,842.32Bank Draft 0.00
709560753 Invoice 01/09/2026 ADP TIME & ATTENDANCE 1,842.320.00 10004 ADP 01/09/2026 DFT00004362,011.00Bank Draft 0.00
709560861 Invoice 01/09/2026 WORKFORCE NOW HCM PE 12/15/2025 2,011.000.00 10004 ADP 01/09/2026 DFT00004372,432.58Bank Draft 0.00
709561154 Invoice 01/09/2026 PROCESSING CHGS FOR PE 12/5, 12/19, 12… 2,432.580.00 10077 CALPERS FINANCIAL REPORTING 01/13/2026 DFT00004381,091.52Bank Draft 0.00 100000018160804 Invoice 01/13/2026 2025 REPLACEMENT BENEFIT CONTRIBUT… 1,091.520.00 10077 CALPERS FINANCIAL REPORTING 01/13/2026 DFT00004393,070.23Bank Draft 0.00 100000018164426 Invoice 01/13/2026 ARREARS CONTRIBUTIONS - DOWNS 3,070.230.00 10076 CALPERS EMPLOYER SVCS 01/13/2026 DFT000044060,057.59Bank Draft 0.00 01/02/2026 Invoice 01/13/2026 RETIREMENT CONTRIBUTIONS PPE 01/02/… 60,057.590.00 10080 CALPERS HEALTH BENEFITS BRANCH 01/09/2026 DFT0000441117,298.28Bank Draft 0.00 100000018154873 Invoice 01/09/2026 HEALTH INSURANCE FOR JANUARY 2026 117,298.280.00 10070 CALIFORNIA DEPARTMENT OF TAX 01/20/2026 DFT00004422,815.00Bank Draft 0.00 0-054-239-614 Invoice 01/20/2026 ANNUAL SALES & USE TAXES 1/1 - 12/31 2… 2,815.000.00 10388 US BANK 01/15/2026 DFT0000443828.53Bank Draft 0.00 US BANK DEC 20… Invoice 01/15/2026 US BANK ANALYSIS SERVICE CHARGE DEC … 828.530.00 10076 CALPERS EMPLOYER SVCS 01/27/2026 DFT000044661,381.51Bank Draft 0.00 01/16/2026 Invoice 01/27/2026 RETIREMENT CONTRIBUTIONS PPE 01/16/… 61,381.510.00 252,828.56Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code OP Summary
Bank Drafts
EFT's
173
2 1
10 23

0.00 0.00

0.00 209 0.00
Payment
4,171,584.52
963.58
-500.00
252,828.56
460,372.30
4,885,248.96
Payable
Count
262
2 0
10 47
321
Item: 7
36 Check Report Date Range: 01/01/2026 - 01/31/2026
2/2/2026 8:04:46 PM Page 15 of 16
Vendor Number Vendor Name Payment Amount NumberPayment TypePayment Date Discount Amount Payable # Post Date Payable Description Payable AmountPayable Type Discount Amount Bank Code: PR-Payroll
Payment Type: Bank Draft
10005 ADP TAX FINANCIAL SVC 01/09/2026 DFT000043369,300.63Bank Draft 0.00 01/02/2026 Invoice 01/09/2026 PAYROLL TAXES FOR PPE 01/02/2026 69,300.630.00 10004 ADP 01/09/2026 DFT0000434284,840.88Bank Draft 0.00 01/02/2026 Invoice 01/09/2026 DIRECT DEPOSIT ACH PPE 01/02/2026 284,840.880.00 10004 ADP 01/23/2026 DFT0000444282,124.51Bank Draft 0.00 01/16/2026 Invoice 01/23/2026 DIRECT DEPOSIT ACH PPE 01/16/2026 282,124.510.00 10005 ADP TAX FINANCIAL SVC 01/23/2026 DFT000044568,540.41Bank Draft 0.00 01/16/2026 Invoice 01/23/2026 PAYROLL TAXES FOR PPE 01/16/2026 68,540.410.00 704,806.43Total Bank Draft: 0.00
Regular Checks
Manual Checks
Voided Checks
Discount
Payment
CountPayment Type
Bank Code PR Summary
Bank Drafts
EFT's
0 0
0 4
0 0.00

0.00 0.00

0.00 0.00
4 0.00
Payment

0.00 0.00

0.00 704,806.43

0.00 704,806.43
Payable
Count
0 0
0 4
0 4
Item: 7
37 Check Report Date Range: 01/01/2026 - 01/31/2026

Page 16 of 162 ends

All Bank Codes Check Summary
Payment Type Discount
Payment
Count Payment
Payable
Count
Regular Checks
Manual Checks
Voided Checks
Bank Drafts
EFT's
173
2 1
14 23

0.00 0.00

0.00 213 0.00
4,171,584.52
963.58
-500.00
957,634.99
460,372.30
5,590,055.39
262
2 0
14 47
325
Fund Name AmountPeriod
Fund Summary
999 Pooled Cash 5,590,055.391/2026
5,590,055.39
Item: 7
38 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: City Clerk
SUBJECT:

AN ORDINANCE MAKING VARIOUS UPDATES TO THE LAKE FOREST

MUNICIPAL CODE
RECOMMENDED ACTION(S):

Conduct second reading of and adopt an Ordinance entitled: AN ORDINANCE

EXECUTIVE SUMMARY:

The Lake Forest Municipal Code (“LFMC” or “Municipal Code”) is the collection of laws that govern the City’s operations. Periodically, the Municipal Code must be updated to ensure consistency with changes in State law and improve the clarity and administration of City regulations. The amendments address day-to- day functions of the City related to sidewalk and commercial vending, property maintenance standards, and public nuisance regulations. Several of the changes remove or revise provisions that are obsolete or no longer permitted due to recent State legislation or prior Municipal Code updates. Additionally, revisions include additions that prohibit the sale and use of all fireworks and provide clerical corrections withing the Municipal Code. The attached ordinance would update the LFMC by:
• Adopting a new City logo while preserving the existing logo as a classic logo
• Amending sidewalk vending regulations to comply with Senate Bill 635 by removing background check requirements and limiting the public display of personal information
• Updating commercial vending vehicle permitting provisions for clarity and consistency
• Making technical clean-up revisions to property maintenance and public nuisance regulations in Title 6
Item: 8
39 • Providing clerical corrections regarding the California Building Standards Code sections and the adoption of the Fire Hazard Severity Zone Maps Codification in Title 8
• Establishing an express prohibition on the sale and use of all fireworks, with a limited exception for permitted public displays
• Removing outdated references, correcting non-existent sections, and eliminating redundant language throughout the Municipal Code The City Council conducted the first reading of the ordinance on February 3, 2026. To effectuate these changes to the LFMC, staff recommends the City Council conduct a second reading of and adopt the attached Ordinance (Attachment).

FISCAL IMPACT:

There is minimal fiscal impact associated with the recommended action.

ATTACHMENTS:

Ordinance Amending the LFMC
Initiated By: Thy Merritt, City Clerk
Submitted By: Thy Merritt, City Clerk
Approved By: Debra Rose, City Manager
Item: 8
40 55136.00400\44549805.1

ATTACHMENT
Item: 8
41 55136.00400\44549805.1
ORDINANCE NO. __

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LAKE FOREST CALIFORNIA, AMENDING TITLE 1, TITLE 5,
TITLE 6, AND TITLE 8 TO MAKE MINOR REFINEMENTS,
CORRECTIONS, AND CLEAN-UP AMENDMENTS; AND
ADDING CHAPTER 11.64 TO DIVISION VII OF TITLE 11
REGULATING FIREWORKS; AND DETERMINING THE
ORDINANCE TO BE EXEMPT FROM CEQA.

WHEREAS, the City of Lake Forest (“City”) desires to update various sections in Title 1, Title 5, Title 6, Title 8, and Title 11 of the Lake Forest Municipal Code (“LFMC”), described particularly in this Ordinance; and WHEREAS, such revisions are intended to, among other things, refine and clarify existing Municipal Code provisions, correct clerical errors, or provide consistency within the Code; and
WHEREAS, the City specifically desires to amend sections of Title 1 of the LFMC to adopt new the City Logo with the intent to make the existing logo into the City Seal; and
WHEREAS, the City desires to amend sections of Title 5 of the LFMC to provide consistency with Senate Bill 635 regarding sidewalk vending regulations and permits; and
WHEREAS, the City specifically desires to amend sections of Title 6 of the LFMC to correct clerical errors and provide consistency with the Code; and WHEREAS, pursuant to California Government Code section 50022.1 et seq., the City may adopt by reference the California Building Standards Code, 2025 Edition, with local amendments, as provided for in Title 24 of the California Code of Regulations; and
WHEREAS, the City specifically desires to amend section 8.24.020 of Title 8 of the LFMC to correct a clerical error in the City’s adoption of local amendments to the 2025 California Building Standards Code; and
WHEREAS, the City desires to add Chapter 11.64 to Division VII of Title 11 of the LFMC to prohibit the sale and use of fireworks within the City, subject to certain exceptions; and
Item: 8
42 55136.00400\44549805.1
WHEREAS, all legal preconditions to the adoption of the Ordinance have occurred.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKE
FOREST, CALIFORNIA, DOES ORDAIN AS FOLLOWS:

SECTION 1. Recitals. The recitals above are true and correct, and are hereby incorporated herein by this reference.

SECTION 2. Findings. The City Council hereby finds that the proposed amendment to the 2025 California Building Standards Code, contained in Lake Forest Municipal Code section 8.24.020, is reasonably necessary because of local climatic, geologic, or topographic conditions, and adopts the findings provided below to support the modifications to the 2025 California Building Standards Code.

A. Climatic Conditions
a. The jurisdiction of Lake Forest is located in a semi-arid Mediterranean type climate. It annually experiences extended periods of high temperatures with little or no precipitation. Hot, dry (Santa Ana) winds, which may reach speeds of 70 M.P.H. or greater, are also common to the area. These climatic conditions cause extreme drying of vegetation and common building materials. Frequent periods of drought and low humidity add to the fire danger. This predisposes the area to large destructive fires (conflagration). In addition to directly damaging or destroying buildings, these fires are also prone to disrupt utility services throughout the County. Obstacles generated by a strong wind, such as fallen trees, streetlights, and utility poles, will greatly impact the response time to reach an incident scene.
b. The climate alternates between extended periods of drought and brief flooding conditions. Flood conditions may affect the Orange County Fire Authority’s ability to respond to a fire or emergency condition. Floods also disrupt utility services to buildings and facilities within the County. c. Water demand in this densely populated area far exceeds the quantity supplied by natural precipitation; and although the population continues to grow, the already-taxed water supply does not. Due to storage capacities and consumption, and a limited amount of rainfall, future water allocation is not fully dependable. This necessitates the need for additional and on-site fire protection features.

Item: 8
43 55136.00400\44549805.1
d. These dry climatic conditions and winds contribute to the rapid spread of even small fires originating in high-density housing or vegetation. These fires spread very quickly and create a need for increased levels of fire protection. The added protection of fire sprinkler systems and other fire protection features will supplement normal fire department response by providing immediate protection for the building occupants and by containing and controlling the fire spread to the area of origin. Fire sprinkler systems will also reduce the use of water for firefighting by as much as 50 to 75 percent.

SECTION 3. Amendment. Section 1.04.010 of Title 1 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):
§ 1.04.010. City seal adoption.

The City seal for the City of Lake Forest is adopted and approved. The seal shall contain the name of the City and date of incorporation and shall appear substantially as follows:

City Seal
SECTION 4. Amendment. Section 1.04.020 of Title 1 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):
§ 1.04.020. City logo adoption.

The City logo for the City of Lake Forest is adopted and approved and shall appear in substantially the forms set forth below:

Classic Logo
Item: 8
44 55136.00400\44549805.1

City Logo
SECTION 5. Amendment. Section 5.17.030 of Title 5 of the Lake Forest Municipal Code is hereby amended in part as set forth below (additions underlined and deletions in strikethrough):
§ 5.17.030 Permits required.
…
B. Prior to the issuance of a sidewalk vendor permit, the applicant shall cause to be filed with the Chief of Police or his or her designee a LiveScan background check conducted by the California Department of Justice within the previous six months of the application date. The Chief of Police shall furnish each applicant with a LiveScan request form for use at any LiveScan vendor location.

BC. At the time the application or renewal application is filed, the applicant shall pay the permit processing fee established by separate resolution of the City Council.

SECTION 6. Amendment. Section 5.17.040 of Title 5 of the Lake Forest Municipal Code is hereby amended in part as set forth below (additions underlined and deletions in strikethrough):

Item: 8
45 55136.00400\44549805.1
§ 5.17.040 Review of permit application—Decision.
…
H. Display Possession of Permit. Such sidewalk vending permit shall, during the time such permittee is engaged in sidewalk vending, be worn constantly and conspicuously by the permittee on the front of his or her outer garment. Sidewalk vendors shall be required to exhibit their permits and/or licenses at the request of any person.A sidewalk vending permit must be kept on the permit holder and any other individuals staffing the operation at all times while they are engaged in sidewalk vending. This permit does not need to be displayed, but it must be presented upon request from any city official to verify the validity of the permits. If multiple sidewalk vendors are staffing a sidewalk vending operation, each vendor shall, during the operation of sidewalk vending, constantly and conspicuously wear the permit on the front of his or her outer garment.

SECTION 7. Amendment. Section 5.17.045 of Title 5 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):
§ 5.17.045 Generally applicable sidewalk vending standards.

A. Sidewalk vendors shall meet all of the following requirements:

1. The sidewalk vendor is duly licensed and meets all requirements of Section 5.17.030; and

2. The sidewalk vendor can set up their vending operation while still leaving a minimum of thirty-six inches (36") of accessible path of travel, without obstruction from the vendor equipment and the customer queue, along the public sidewalk or public pathway; and

3. The sidewalk vendor maintains the vending area in a clean, orderly, and sanitary condition; and

4. The sidewalk vendor shall not use a horn, siren, amplified music, or any other audible device to attract attention to the presence of the vending vehicle; and
Item: 8
46 55136.00400\44549805.1

5. Prior to leaving the vending area, the sidewalk vendor shall collect all litter and debris within 10 feet of the vendor that was generated by the vending activities; and

6. There shall be no disposal of cooking material or waste, including, but not limited to, used oil, into the City's trash receptacles, storm drains, plant material, or foliage. Vendors shall immediately clean up any food, grease, or other fluid or item related to the sidewalk vending operation that falls onto public property; and

7. The sidewalk vendor location shall not block entrances to private or public buildings, private or public driveways, parking spaces or building windows; and

8. No vending shall occur within 10 feet of a fire hydrant, fire escape, bus stop, loading zone, handicapped parking space or access ramp, fire station driveway, or police station driveway; and

9. No tables, chairs, fences, shade structures, other site furniture, or any freestanding signs shall be permitted in conjunction with the vendors vending activities; and

10. The sidewalk vendor shall not attach or use any water lines, electrical lines, or gas lines during vending operations; and

11. Exterior storage or display of refuse, equipment, materials, goods, wares, or merchandise associated with the vendor is prohibited; and

12. The sidewalk vendor shall not store, place, or keep any food or merchandise on public property; and

13. The sidewalk vendor shall not display any signage on public property; and

14. No signage or advertising related to the sidewalk vendor and/or the vending operations shall be electrical, flashing, wind powered, or animated; and

15. The sidewalk vendor shall display possess any and all required business and health licenses and permits while engaging in vending operations and present them to city officials upon request for public display; and Item: 8
47 55136.00400\44549805.1

16. The sidewalk vendor shall remit all required and applicable taxes to the applicable taxing agencies; and

17. No vending shall occur within five hundred feet (500′) of a certified farmers' market, a swap meet, or an event held pursuant to a special events permit; and

18. The sidewalk vendor shall not leave his or her sidewalk vending operation unattended to solicit business for the vending operation; and

19. No equipment or objects used for sidewalk vending purposes may be left or maintained in public spaces or in any portion of the public right-of-way beyond the allowed hours of operation. Any equipment or objects left overnight in public spaces or in any portion of the public right-of-way will be considered discarded and may be seized or disposed of by the City.

20. The sidewalk vendor shall not contain or use propane, natural gas, batteries, or other explosive or hazardous materials. The vendor shall not use an open flame for the sidewalk vending operation; and

21. The sidewalk vendor shall not sell alcohol, marijuana, adult-oriented material, tobacco products, products that contain nicotine, or any product used to smoke/vape nicotine and/or marijuana; and

22. No vending shall occur within a corner cutoff area. A corner cutoff area is that area at all intersecting and intercepting streets or highways. The cutoff line shall be in a horizontal plane, making an angle of 45 degrees with the side, front, or rear property line, as the case may be. It shall pass through the points located on both sides and front, or rear property line, as the case may be. It shall pass through the points located on both sides and front or rear property lines at a distance of 30 feet from the intersection of such lines at the corner of a street or highway; and

23. No vending shall occur within five hundred feet (500′) of private or public academic school attended by elementary, junior high, or high school pupils; and

24. No vending shall occur within three feet (3′) of any street lights, edges of tree wells, parking meters, or above-ground utility structures; and

25. No vending shall occur within two feet (2′) of any existing subsurface utility box, valve, or vault; and
Item: 8
48 55136.00400\44549805.1

26. No vending shall occur within two feet (2′) of another vendor; and

27. No vending shall occur at bus stop locations, red curbs, or at locations where there are existing above-ground amenities such as newsstands or street furniture, including, but not limited to, benches and bike racks; and

28. No vending shall occur in roadways, medians, pedestrian islands, or bikeways; and

29. No vending shall occur within twenty feet (20′) of the entrance way to any building, store, theater, movie house, house of worship, or place of public assembly; and

30. No vending shall occur with two hundred feet (200′) of City Hall, any police station, or any fire station.

SECTION 8. Amendment. Section 5.18.040 of Title 5 of the Lake Forest Municipal Code is hereby amended in part as set forth below (additions underlined and deletions in strikethrough):
§ 5.18.040 Commercial vending vehicle permit application contents. …
C. Prior to the issuance of a commercial vending vehicle permit, the applicant may be required the applicant shall cause to be filed to file with the Chief of Police or his or her a designee of the City a LiveScan background check conducted by the California Department of Justice within the previous six months of the application date. The Chief of Police shall furnish each applicant with a LiveScan request form for use at any LiveScan vendor location.

SECTION 9. Amendment. Section 6.12.010 of Title 6 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):
§ 6.12.010 Property maintenance requirements.

All developed real property in the City shall be maintained at a level not less than the following standards:

Item: 8
49 55136.00400\44549805.1
A. Graffiti. All structures, equipment, walls, and fencing on the property shall be maintained free of graffiti pursuant to Chapter 6.14, Article II of this Code.

B. Building Exteriors. Exterior building surfaces shall be maintained free of significant surface cracks, missing materials, warping, and dry rot, which either threaten the structural integrity or result in a dilapidated appearance.

C. Paint. Painted surfaces on buildings, trash enclosures, walls, retaining walls, fences, and structures shall be maintained and free of decay, cracking, peeling, chalking, dry rot, warping, or termite infestation.

D. Walls and Fences. All walls (including retaining and crib walls), fences abutting public rights-of-way (including alleys) and trash enclosures shall be maintained free of surface cracks, dry rot, warping, deterioration, leaning, missing panels or blocks, which either threaten the structural integrity or result in a dilapidated appearance.

E. Parking Areas, Sidewalks.

1. Privately owned driveways, parking areas, alleys, sidewalks, and walkways shall be maintained free of potholes, cracks, breaks, lifting, and other deteriorated conditions.

2. All required parking lot striping, markings, signage, and wheel stops shall be maintained free of deteriorated conditions.

F. Stairs and Walking Surfaces. Every stair, ramp, landing, balcony, porch, deck, or other walking surface, including guardrails, shall be maintained in good repair.

G. Use of Plastic Coverings. Plastic coverings such as tarpaulin for roof and building repairs shall be prohibited, except for a maximum of 30 days for emergency repairs. Additionally, the use of tarpaulin for vehicle covers, or temporary canopies, enclosures, and/or awnings is prohibited in any outdoor area visible from any public right-of-way.

H. Canopies. Any canopy located on a residential property shall be partially or wholly screened from the public right-of-way by either a building and/or a solid, opaque wall or fence that is a minimum of six feet in height. The canopy shall be maintained in good condition and shall be removed, cleaned, or replaced if torn, faded, or dirty.

Item: 8
50 55136.00400\44549805.1
I. Lighting. All exterior light fixtures shall be maintained in good working order free of broken lamps, lenses, and light bulbs. Furthermore, the structural integrity of all supporting poles and mounting fixtures shall be maintained. All insulation and connections shall be intact and free of exposed wire.

J. Windows.

1. Every window, skylight, and door frame shall be kept in good repair, and weathertight. Glazing materials shall be maintained free from cracks and holes. Broken windows and glass doors are prohibited.

2. Use of materials other than glass as a replacement or covering of windowpanes is prohibited for longer than 30 days, whereupon replacement windowpanes compliant with the requirements of the California Building Standards Code shall be installed.

K. Window Screens. All window and glass door screens shall be maintained free of tears, rips, and holes. On residential rental properties, window screens are required on all windows.

L. Signs. All signs shall be maintained to prevent deterioration, disrepair, and unsightliness. All illuminated signs must be maintained in proper working order.

M. Excavations. Excavations, abandoned wells, shafts, basements, and other holes shall be properly secured to prevent access by unauthorized persons.

N. Landscaping.

1. All unpaved areas requiring landscaping shall be landscaped.

Landscaping shall be maintained in a healthy condition free of dying, dead, diseased, decayed, discarded, and/or overgrown vegetation. Landscaping shall be maintained consistent with Section 9.144.060.2 of this Code.

2. . The public parkway shall be landscaped and maintained by the adjacent property owner(s). The landscaping, including trees, shall be maintained in a healthy condition free of dying, dead, diseased, decayed, discarded, and/or overgrown vegetation.

3. Landscape shall be maintained so as not to cause an obstruction to the public right-of-way, the vision of motorists or a hazardous condition to property, pedestrians, or vehicle traffic. Trees and other such vegetation Item: 8
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shall maintain a minimum vertical clearance of 14 feet above roadway surfaces and seven feet above sidewalk and footpath surfaces.

O. Trash Containers.

1. On multifamily residential properties and in commercial and industrial zones, trash bins and dumpsters shall at all times, with the exception of collection day, be stored within a City-approved trash enclosure and screened from public view.

2. . In residential zones, with the exception of collection day, trash bins shall be stored on private property out of view from the public right-of-way.

3. Overflowing trash bins or dumpsters are prohibited.

4. Trash bins shall always remain covered with an approved lid.

P. Roofs. Roofs and flashing shall be maintained in good repair and not have defects that admit rain. Roof drainage shall be adequate to prevent dampness or deterioration in the walls or interior portion of the structure. Roof drains, gutters, and downspouts shall be maintained in good repair and free from obstructions.

Roof water shall not be discharged in a manner that creates a public nuisance.

Q. Rodent and Vermin Control. Consistent with State and local law, including, but not limited to, California Health and Safety Code Section 116125 et seq., and Chapter 6.28 of this Code, the interiors of structures and exterior property shall be kept free from rodent harborage and infestation of pests (including, but not limited to, bed bugs, roaches, lice, fleas, and ticks). Where rodents or pests are found, they shall be promptly exterminated by processes that will not be injurious to human health and which are in full compliance with all local, State, and Federal law. After pest elimination, proper precautions shall be taken to prevent future harborage and reinfestation.

R. Drainage. On-site drainage shall be maintained to prevent deterioration, disrepair, and ineffectiveness.

S. Address Numerals. Each building and unit on a property shall have approved address numbers placed in a position to be plainly legible and visible from the street or road fronting the property. These numbers shall contrast with their background. Identification of individual units shall be provided adjacent to the unit entrances. Address numbers shall be Arabic numerals or alphabet letters.

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Numbers shall be not less than four inches (102 mm) in height with a minimum stroke width of one-half inch (12.7 mm).

T. Swimming Pools.

1. Swimming pool and spa water shall be maintained in a clean and clear condition, free of algae, insects, and debris. The floor of the pool shall be clearly visible.

2. Barrier fencing and gates for swimming pools and spas shall be maintained as required by the California Residential Code.

U. Electrical Equipment.

1. Raceways, cable assemblies, boxes, cabinets, fittings, and other electrical wiring, equipment, and appliances shall be properly installed and maintained in accordance with the California Electrical Code.

2. Wiring not approved by the California Electrical Code shall not be used for running through doors, windows, or cabinets, or concealed within walls, floors, ceilings, or as otherwise prohibited.

3. Temporary wiring for uses such as holiday lights shall be installed in a safe manner. The use of temporary wiring for electrical power and lighting installations shall not exceed a period of 90 days.

V. Mechanical Equipment.

1. Mechanical equipment, appliances, fireplaces, solid fuel-burning appliances, cooking appliances, and water heating appliances shall be properly installed and maintained in a safe working condition and shall be capable of safely performing their intended function.

2. Dwellings shall be provided with the required heating facilities capable of maintaining a room temperature of 65°F (18°C) in all habitable rooms, bathrooms, and toilet rooms. The required room temperatures shall be measured 3 feet (914 mm) above the floor near the center of the room and two feet (610 mm) inward from the center of each exterior wall.

3. Cooking appliances shall not be used, nor shall portable unvented fuel- burning space heaters be used, to provide required heating. Portable space heaters may not be used to achieve compliance with this section.

W. Plumbing Equipment.

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1. Plumbing fixtures shall be properly installed and maintained in working order, and shall be kept free from obstructions, leaks, and defects, and shall further be capable of performing the function for which such plumbing fixtures are designed. Plumbing fixtures shall be maintained in a safe, sanitary, and functional condition per the California Plumbing Code.

2. Every dwelling unit shall contain its own bathtub or shower, lavatory, water closet, and kitchen sink, which shall be maintained in a sanitary, safe working condition. A kitchen sink shall not be used as a substitute for the required lavatory.

3. Water heating facilities shall be properly installed and maintained per the California Plumbing Code. They must be capable of providing an adequate amount of water to be drawn at every required sink, lavatory, bathtub, shower, and laundry facility at a temperature not less than 110°F (43°C).

SECTION 10. Amendment. Section 6.14.002 of Title 6 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):
§ 6.14.002 Public nuisances designated.

It is unlawful and declared to be a public nuisance for any person owning, leasing, occupying, or having charge or possession of any property within the City, to cause, permit, allow, or maintain the property in such a manner that any of the following conditions are found to exist thereon:

A. Any violation of any section of the Lake Forest Municipal Code, including any code adopted by reference.

B. Buildings or structures which are partially destroyed, boarded up, abandoned or permitted to remain in a state of partial construction for more than six months, and any period of extension, after the expiration of a building permit.

C. Land, the topography or configuration of which, in any man-made state, whether as a result of grading operations, excavations, fill, or other alteration, interferes with the City-approved drainage pattern over the property or from adjoining or other properties which does or may result in erosion, subsidence, or surface water drainage programs of such magnitude as to be injurious to public health, safety, and welfare or to neighboring properties.

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D. Failure to secure and prevent access by unauthorized persons to vacant or abandoned property and/or structures.

E. The keeping, placement, or deposit on sidewalks, parking lots, landscaped or other private outdoor areas visible to the public right-of-way, of any of the following:

1. Debris, junk, lumber, or trash.

2. Abandoned, disregarded, or unused objects or equipment (e.g., refrigerators or other appliances, motor vehicle parts, any unsound structure, skateboard ramps, accumulated lumber, debris, trash, garbage).

3. Any conditions in this section which may be an attractive nuisance and dangerous to children.

F. Any swimming pool, pond, spa, abandoned well, or other body of water, that is stagnant, abandoned, unattended, or unfiltered.

G. Hoarding and/or hoarding conditions either in the interior or the exterior of a property.

H. Except where construction is occurring under a valid permit, the storage or parking of the following, visible from the public right-of-way, upon any property exterior within a residential zone: construction equipment, machinery, grading equipment, or supplies and materials of any type or description.

I. The parking, placement, or storage of any commercial vehicle over 22 feet long or seven feet tall or 90 inches wide on residential property, including, but not limited to: buses, tow trucks, dump trucks, flatbed trucks, tractors, tractor trailers, truck trailers.

J. Use of commercial bins for single-family residential uses, except for the temporary purpose of renovation, demolition, and construction activities.

K. Commercial shipping containers and other such commercial storage containers placed on a residential property for more than 14 consecutive days.

Notwithstanding the foregoing, a container for the collection and disposal of construction and demolition debris may temporarily be stored on a Code-compliant paved driveway for a maximum of 90 days and only in conjunction with an active building permit.

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L. Commercial bins with an approved permit stored in excess of 15 days on a public street or any front or side yard setback area without the express written approval of the Director of Community Development or the City Engineer.

M. Any property with accumulations of grease, oil, or other hazardous material on paved or unpaved surfaces, driveways, buildings, walls, or fences, or from which any such material flows or seeps onto any public street or other public or private property.

N. Except as otherwise authorized by a permit issued by the Director of Community Development or the City Engineer, the placing, depositing, or dumping of rocks, dirt, or waste materials on any of the following: public or private roads, including their right-of-way, private property accessible to the public via easement or license, private property without the owner’s consent, public parks or any other public property not designated for such use by the City Council or other applicable governing authority.

O. Trailers, campers, boats, or motor vehicles parked or stored on vacant property or in front yards of developed lots, other than on a Code-compliant and paved driveway.

P. Parking, storing, or maintaining upon any residential property any abandoned, wrecked, dismantled, or inoperable vehicle, where the vehicle is visible from the public right-of-way. Notwithstanding the foregoing, inoperative vehicles may be stored on private residential property in the following ways:

1. Enclosed completely within a garage where it is not visible from the street or other public or private property when the garage is closed; or

2. A screened paved surface that is not within the required building setback area abutting a public street excluding alleys. The screening shall consist of a minimum six-foot tall permanent, solid, opaque fence or wall. The fence or wall shall be constructed and maintained in accordance with applicable development standards for fences and walls.

Q. The storing or parking of a vehicle, including a recreational vehicle, on private property where the vehicle is connected to utilities such as electrical, gas, water, and sewage. The foregoing does not apply to any of the following:

1. A vehicle parked for no more than 48 hours in connection with emergency repairs.

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2. The charging of an electric vehicle.

3. Connections to utilities that the vehicle’s owner lawfully has access to for any 72-hour period immediately preceding or following the use of a recreational vehicle for its intended purpose off site. For purposes of this subsection, “intended purpose” means an off-site trip with the primary intention of recreation, sightseeing, or touristic activities.

R. Occupancy.

1. Habitable structures failing to provide and maintain light, ventilation, and space conditions in compliance with the requirements set forth in the California Building Code and California Residential Code.

2. Garages, kitchens, and other non-habitable spaces used for sleeping purposes, or as any other habitable space.

3. Any structure, or portions thereof, occupied for cooking, dining, living, or sleeping that was not permitted by the City to be used for occupancy in compliance with local and State law, including the California Building Code.

4. In residential properties containing two or more bedrooms, a condition such that a bedroom constitutes the only means of access to other bedrooms or habitable spaces, and/or is the only means of egress from other habitable spaces.

5. Any habitation which is overcrowded, as defined by the Uniform Housing Code and/or any local amendments thereto adopted by the City, or which lacks adequate ventilation, sanitation, or plumbing facilities, or which constitutes a fire hazard.

S. Fire.

1. Absent, unsafe, or obstructed continuous path of travel from any point in a building or structure to the public way. Means of egress shall comply with the California Fire Code.

2. Non-operational, defective, or absent fire protection, detection, and life safety systems required by the California Fire Code or California Residential Code.

T. Animals.

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1. The keeping of bees or any livestock as defined in Section 10.04.010 of this Code on any residential property. Notwithstanding the foregoing, hens are permitted and shall be limited to a maximum of four per property.

2. The keeping of animals which results in an excessive accumulation of unremoved waste, urine, waste food, or the causing of obnoxious odors.

23. The keeping of animals so as to cause Aany “pest breeding hazard,” as that term is defined in Section 6.28.010 of this Code.

U. Any noise in violation of the provisions of Chapter 11.16 (Noise Control) of this Code.

V. Any business or other activity not consistent with all the terms and conditions of all applicable zoning approvals and approved plans granted by the City.

W. Construction of a building or structure, or establishment of any land use, not approved by the City.

X. Any other conditions declared by any State, County, or City statute, Code, or regulation to be a public nuisance or a violation.

SECTION 11. Amendment. Section 8.24.020, subsection T, of Title 8 of the Lake Forest Municipal Code is hereby amended as set forth below (additions underlined and deletions in strikethrough):

T. Chapter 28, “LUMBER YARDS AND AGRO-INDUSTRIAL, SOLID BIOMASS AND WOODWORKING FACILITIES,” is hereby adopted in its entirety with the following amendments:

1. Section 2801.2, “Permit,” is hereby revised as follows:
2801.2 Permit. Permits shall be required as set forth in Section 105.5 and 105.5.31.

2. Section 2808.2, “Storage Site,” is hereby revised as follows:
2808.2 Storage Site. Storage sites shall be level and on solid ground, elevated soil lifts or other all-weather surface. Sites shall be thoroughly cleaned and approval obtained from the Fire Code Official before transferring products to the site.

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3. Section 2808.3, “Size of Piles,” is hereby revised as follows:
2808.3 Size of Piles. Piles shall not exceed 15 feet in height, 50 feet in width and 100 feet in length.

Exception: The Fire Code Official is authorized to allow the pile size to be increased where a fire protection plan is provided for approval that includes, but is not limited to, the following:

1. Storage yard areas and materials-handling equipment
selection, design and arrangement shall be based upon sound fire prevention and protection principles.

2. Factors that lead to spontaneous heating shall be identified in the plan, and control of the various factors shall be identified and implemented, including provisions for monitoring the internal condition of the pile.

3. The plan shall include means for early fire detection and reporting to the public fire department; and facilities needed by the fire department for fire extinguishment including a water supply and fire hydrants.

4. Fire apparatus access roads around the piles and access roads to the top of the piles shall be established, identified, and maintained.

5. Regular yard inspections by trained personnel shall be included as part of an effective fire prevention maintenance program.

Additional fire protection called for in the plan shall be provided and shall be installed in accordance with this Code. The increase of the pile size shall be based upon the capabilities of the installed fire protection system and features.

4. Section 2808.3.1 “Increase in Pile or Stack Size,” is hereby deleted in its entirety

5. Section 2808.4, “Pile Separation,” is hereby revised as follows:
2808.4. Pile Separation. Piles shall be separated from adjacent piles by a minimum distance of 20 feet. Additionally, piles shall have a minimum separation of 100 feet from combustible vegetation.

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6. Section 2808.7, “Pile Fire Protection,” is hereby revised as follows:
2808.7 Pile Fire Protection. Automatic sprinkler protection shall be provided in conveyor tunnels and combustible enclosures that pass under a pile. Combustible conveyor systems and enclosed conveyor systems shall be equipped with an approved automatic sprinkler system. Oscillating sprinklers with a sufficient projectile reach are required to maintain a 40% to 60% moisture content and wet down burning/smoldering areas.

7. Section 2808.9, “Material-Handling Equipment,” is hereby revised as follows:
2808.9 Material-Handling Equipment. All material-handling equipment operated by an internal combustion engine shall be provided and maintained with an approved spark arrester. Approved material-handling equipment shall be available for moving wood chips, hogged material, wood fines and raw product during fire- fighting operations.

8. Section 2808.11, “Temperature Control,” is hereby added as follows:
2808.11 Temperature Control. The temperature shall be monitored and maintained as specified in Sections 2808.11.1 and 2808.11.2.

9. Section 2808.11.1, “Pile Temperature Control,” is hereby added as follows:
2808.11.1 Pile Temperature Control. Piles shall be rotated when internal temperature readings are in excess of 165 degrees Fahrenheit.

10. Section 2808.11.2, “New Material Temperature Control,” is hereby added as follows:
2808.11.2 New Material Temperature Control. New loads delivered to the facility shall be inspected and tested at the facility entry prior to taking delivery. Material with temperature exceeding 165 degrees Fahrenheit shall not be accepted on the site. New loads shall comply with the requirements of this chapter and be monitored to verify that the temperature remains stable.

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11.Section 2808.12, “Water Availability”, is hereby added as follows:
2808.12 Water Availability. Facilities with over 2500 cubic feet shall provide a water supply. The minimum fire flow shall be no less than 500 GPM @ 20 psi for a minimum of 1 hour duration for pile heights up to 6 feet and 2-hour duration for pile heights over 6 feet. If there is no water purveyor, an alternate water supply with storage tank(s) shall be provided for fire suppression. The water supply tank(s) shall provide a minimum capacity of 2500 gallons per pile (maximum 30,000 gallons) for piles not exceeding 6 feet in height and 5000 gallons per pile (maximum 60,000) for piles exceeding 6 feet in height.

Water tank(s) shall not be used for any other purpose unless the required fire flow is left in reserve within the tank at all times. An approved method shall be provided to maintain the required amount of water within the tank(s).2808.11.2 New Material Temperature Control. New loads delivered to the facility shall be inspected and tested at the facility entry prior to taking delivery. Material with temperature exceeding 165 degrees Fahrenheit shall not be accepted on the site. New loads shall comply with the requirements of this chapter and be monitored to verify that the temperature remains stable.

12. Section 2808.13, “Tipping Area,” is hereby added as follows:
2808.13 Tipping Area. Tipping areas shall comply with the following:

1. Tipping areas shall not exceed a maximum area of 50 feet by 50 feet.

2. Material within a tipping area shall not exceed 5 feet in height at any time.

3. Tipping areas shall be separated from all piles by a 20-foot- wide fire access lane.

4. A fire hydrant or approved fire water supply outlet shall be located within 150 feet of all points along the perimeter of the tipping area.

5. All material within a tipping area shall be processed within 5 days of receipt.

13. Section 2808.14, “Emergency Contact Information,” is hereby added as follows:

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2808.14 Emergency Contact Information. The contact information of a responsible person or persons shall be provided to the Fire Department and shall be posted at the entrance to the facility for responding units. The responsible party should be available to respond to the business in an emergency.

14. Section 2808.15, “Maximum Grid of Piles and Rows,” is hereby added as follows:
2808.15 Maximum Grid of Piles and Rows. Rows of Piles shall not exceed 500 feet by 500 feet. Grids shall be separated by a minimum 50-foot clear space used for no other purpose.

15. 2808.16, “Push-Out / Clear Area,” is hereby added as follows:
2808.16 Push-Out / Clear Area. Piles exceeding 20 cubic yards shall be provided with push-out areas. Push-out areas shall be maintained clear at all times to allow for the largest pile to be spread out to a depth of 2 feet in height. Push-out areas shall be located within 250 feet of all edges of any pile and shall be located a minimum of 20 feet from any building.

SECTION 12. “Fire Hazard Severity Zones” is hereby added to Chapter 8.25 of the Lake Forest Municipal Code as set forth below (additions underlined and deletions in strikethrough):

Chapter 8.25. Fire Hazard Severity Zones
§ 8.25.000. Fire Hazard Severity Zones.

The Local Responsibility Area Fire Hazard Severity Zone Map (CalFIRE March 24, 2025), is hereby adopted by the City of Lake Forest for the purpose of identifying areas designated Fire Hazard Severity Zones and for application of the provisions with Chapter 7A of the California Building Code, Materials and Construction Methods for Exterior Wildfire Exposure.

SECTION 13. Amendment. Chapter 11.61 of Title 11 of the Lake Forest Municipal Code is hereby added as set forth below (additions underlined and deletions in strikethrough):

Chapter 11.61. Fireworks
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§ 11.61.010. Fireworks prohibition.

Sale and retail display. The storage, use, sale, possession, and handling of all fireworks, including, but not limited to, fireworks 1.4G (commonly referred to as “safe and sane” fireworks) and fireworks 1.3G (commonly referred to as “professional” or “display” fireworks) is prohibited.

Exceptions: Fireworks 1.4G and fireworks 1.3G may be permitted as provided in Lake Forest Municipal Code Section 9.144.070.7.

The Fire Chief, Police Chief, Code Enforcement Supervisor, or his/her designee shall cause to be seized, taken, or removed at the expense of the owner all stocks of fireworks offered or exposed for sale, and all fireworks stored or held in violation of the Lake Forest Municipal Code.

SECTION 14. Former and Inconsistent Provisions. Upon the effective date of this Ordinance, all former ordinances or parts thereof conflicting or inconsistent with the provisions of this ordinance or the codes herein adopted by reference and any other ordinance in conflict herewith are hereby repealed and declared to be of no further force and effect.

SECTION 15. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA) pursuant to sections 15060(c)(2) (the activity will not result in a direct or reasonably foreseeable indirect physical change in the environment) and 15060(c)(3) (the activity is not a project as defined in Section 15378) of the CEQA Guidelines, California Code of Regulations, Title 14, Chapter 3, because it has no potential for resulting in physical change to the environment, directly or indirectly.

SECTION 16. Severability. If any section, subsection, subdivision, sentence, clause, phrase, or portion of this Ordinance for any reason is held to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have adopted this Ordinance, and each section, subsection, subdivision, sentence, clause, phrase, or portion thereof, irrespective of the fact that any one or more sections, subsections, subdivisions, sentences, clauses, phrases, or portions thereof be declared invalid or unconstitutional.

SECTION 17. Certification. The City Clerk shall certify as to the adoption of this Ordinance and shall cause a summary thereof to be published at least five days prior to the meeting at which the proposed Ordinance is to be adopted and shall post a certified copy of the proposed Ordinance in the Office of the City Clerk, Item: 8
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and within 15 days of the adoption, shall post a certified copy of this Ordinance, including the vote for and against the same, in the Office of the City Clerk, in accordance with Government Code section 36933.

SECTION 18. Effective Date. This Ordinance shall take effect thirty (30) days after its passage and adoption pursuant to California Government Code section 36937.

PASSED, APPROVED, AND ADOPTED this ___ day of _____ 2026.

ROBERT PEQUENO, MAYOR
ATTEST:

THY MERRITT

CITY CLERK
APPROVED AS TO FORM:

MATTHEW E. RICHARDSON

CITY ATTORNEY
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STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss.

CITY OF LAKE FOREST )
I, Thy Merritt, City Clerk of the City of Lake Forest, California do hereby certify that the foregoing Ordinance No. _______was duly introduced and placed upon its first reading at a regular meeting of the City Council on the ___ day of _____, 2026, and thereafter, said Ordinance was duly adopted and passed at a regular meeting of the City Council on the ___ day of ______, 2026, by the following vote, to wit:

AYES: COUNCIL MEMBERS:

NOES: COUNCIL MEMBERS:

ABSENT: COUNCIL MEMBERS:

ABSTAIN: COUNCIL MEMBERS:

THY MERRITT

CITY CLERK
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65 CITY COUNCIL AGENDA REPORT
MEETING DATE: 02/17/2026
DEPARTMENT: Finance
SUBJECT:

AGREEMENT FOR AMAZON BUSINESS MARKETPLACE SERVICES
RECOMMENDED ACTION(S):

1. Approve Cooperative Contract - Master Agreement with Amazon Business Marketplace Services and authorize the Mayor to sign the Participating Addendum.

2. Authorize the City Manager, or designee, to execute all documents necessary to effectuate participation in the cooperative agreement.

EXECUTIVE SUMMARY:

Establishing a centralized Amazon Business account would improve purchasing oversight, internal controls, account coding consistency, and reporting, while providing access to cooperative pricing, free shipping, and administrative tools.

The State of Utah, through a competitive solicitation process administered by OMNIA Partners Public Sector, awarded a cooperative purchasing contract for online marketplace services (“Master Agreement”) (Attachment 1). The Master Agreement has a current term through May 2030, unless extended by the lead public agency. Participation in the cooperative agreement would not obligate the City to make purchases, require exclusive use, or commit the City to any minimum spending. The Master Agreement includes standardized, non- negotiable terms, including provisions requiring disputes to be governed by Utah law and venued in Utah courts.

If this effort is approved, staff would formalize and centralize purchasing activity that is already occurring through individual employee Amazon accounts. All purchases would remain subject to existing purchasing policies, budgeted appropriations, and departmental spending authority.

Staff recommends City Council approve the Master Agreement with Amazon Business Marketplace Services (“Master Agreement”) (Attachment 1) and authorize the Mayor to sign the Participating Addendum (Attachment 2). If approved, staff must effectuate the Master Agreement by accepting the terms of the Participanting Addendum through an online portal. As a result, staff also recommends the City Council authorize the City Manager, or designee, to Item: 9
66 execute all documents necessary to effectuate participation in the cooperative agreement.

BACKGROUND:

City departments regularly purchase office supplies and operational materials necessary to support daily operations. At present, many of these purchases occur through individual employee Amazon accounts due to the lack of a centralized City agreement for online marketplace purchasing.

The State of Utah, through a competitive solicitation process administered by OMNIA Partners, Public Sector, awarded a cooperative purchasing contract for online marketplace services to Amazon Business (“Master Agreement”) (Attachment 1). This Master Agreement allows eligible public agencies nationwide to participate under standardized pricing, terms, and conditions without conducting an independent solicitation.

California Government Code Section 6500 et seq. authorizes local agencies to participate in cooperative purchasing agreements with other public agencies when such agreements have been competitively awarded.

DISCUSSION:

Participation in the State of Utah cooperative contract would allow the City to formalize and centralize purchasing activity that is already occurring through decentralized individual employee accounts. Establishing a centralized Amazon Business account would improve purchasing oversight, internal controls, account coding consistency, and reporting, while providing access to cooperative pricing, free shipping, and administrative tools.

Under the cooperative structure, the City would participate pursuant to the State of Utah Master Agreement and the Amazon Business Accounts Terms and Conditions (Attachment 1). Amazon has indicated that it utilizes a standardized cooperative addendum and does not negotiate individual contract modifications for participating agencies. As a result, the Master Agreement is presented to the City Council in its standard cooperative form.

In addition to the State of Utah Master Agreement, Amazon has provided a Participating Addendum that has been executed by numerous California public agencies. The Participating Addendum clarifies that participating agencies may purchase products and services under the same terms, conditions, and pricing as the Lead Public Agency, subject to applicable local purchasing ordinances and the laws of the state in which the purchase is made (Attachment 2). The Item: 9
67 Participating Addendum does not modify the underlying cooperative agreement but provides clarification regarding local compliance.

Participation in the cooperative agreement authorizes the City to utilize Amazon Business as a purchasing option; it does not obligate the City to make purchases, require exclusive use, or waive compliance with existing City purchasing policies or budget appropriations. The City Attorney has advised that the cooperative agreement requires disputes to be governed by Utah law and venued in Utah courts, which differs from terms typically preferred by California public agencies. These provisions are standard to the State of Utah cooperative contract and are not negotiable.

Staff recommends City Council approve the Master Agreement with Amazon Business Marketplace Services (“Master Agreement”) (Attachment 1) and authorize the Mayor to sign the Participating Addendum (Attachment 2). If approved, staff must effectuate the Master Agreement by accepting the terms of the Participating Addendum through an online portal. As a result, staff also recommends the City Council authorize the City Manager, or designee, to execute all documents necessary to effectuate participation in the cooperative agreement.

FISCAL IMPACT:

There is no direct fiscal impact associated with approval of this item. All purchases made under the cooperative agreement will be subject to existing budget appropriations and departmental spending authority. No minimum or guaranteed expenditure is required.

ATTACHMENTS:

1. Omnia Cooperative Contract – Master Agreement

2. Participating Addendum
Initiated By: Ivonne Rosales, Management Assistant
Submitted By: Kevin Shirah, Director of Finance/City Treasurer Approved By: Debra Rose, City Manager
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68 Attachment 1
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69 Contract # for with AMAZON.COM SERVICE LLC dba AMAZON BUSINESSONLINE MARKETPLACELS4679STATE OF UTAH Item: 9
70 The following documents comprise the executed contract effective: Vendor Contract and Signature FormSupplier’s Response to the RFP Item: 9
71 Contract Manager can be found at www.statecontracts.utah.gov on the contract landing page. (Revised 8/12/2024) OMNIA COOPERATIVE CONTRACT - MASTER AGREEMENT 1. CONTRACTING PARTIES: This contract is between the Division of Purchasing and the following Contractor:Amazon.com Services LLC dba Amazon BusinessName410 Terry Avenue NorthAddress Seattle WA 98109 City State ZipLEGAL STATUS OF CONTRACTORSole ProprietorNon-Profit CorporationFor-Profit Corporation PartnershipGovernment Agency Contact Person William Burnett Phone #404-807-9996 Email [email protected] Vendor #VC220555 Commodity Code #00000CONTRACT PORTFOLIO NAME: Online MarketplacePROCUREMENT: This contract is entered into as a result of Solicitation #TR24-8.CONTRACT PERIOD: Effective Date: 05/06/2025 Termination Date: 05/05/20 unless terminated early or extended in accordancewith the terms and conditions of this contract. Renewal options (if any): N/A.Prompt Payment Discount (if any): N/A. Price Guarantee Period (if any): N/A.Administrative Fee, as described in the : Established by Omnia andthe participating entities upon establishing a participating addendum.ATTACHMENT A: State of Utah Standard Terms and Conditions for Goods Services, or ITATTACHMENT B: Amazon Business Account Terms and ConditionsATTACHMENT C: Scope of WorkATTACHMENT D: Pricing/CatalogAny conflicts between Attachment A and the other Attachments will be resolved in favor of Attachment A.DOCUMENTS INCORPORATED INTO THIS CONTRACT BY REFERENCE BUT NOT ATTACHED:All other governmental laws, regulations, or actions applicable to the goods and/or services authorized by this contract.Utah State Procurement Code, Procurement Rules, the Solicitation, and Contractor’s response to the Solicitation.Each person signing this Agreement represents and warrants that he/she is duly authorized and has legal capacity to execute and deliverthis Agreement and bind the parties hereto. Each signatory represents and warrants to the other that the execution and delivery of theAgreement and the performance of each party's obligations hereunder have been duly authorized and that the Agreement is a valid andlegal agreement binding on the parties and enforceable in accordance with its terms.IN WITNESS WHEREOF, the parties sign and cause this contract to be executed. Notwithstanding verbal or other representations bythe parties, the "Effective Date" of this Contract shall be the date provided within Section 4 above.CONTRACTORContractor’s Signature Print Name Title Date STATE Director, Division of Purchasing Date Contract # LS4679
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ATTACHMENT A: STATE OF UTAH STANDARD TERMS AND CONDITIONS FOR GOODS AND SERVICES1.DEFINITIONS:The following terms shall have the meanings set forth below:a) “Confidential Information” means information that is deemed as confidential under applicable state and federal laws,including personal information. The Eligible User reserves the right to identify, during and after this Contract, additionalreasonable types of categories of information that must be kept confidential under federal and state laws.b) “Contract” means the Contract Signature Page(s), including all referenced attachments and documents incorporated byreference. The term “Contract” shall include any purchase orders that result from this Contract.c) “Contract Signature Page(s)” means the State of Utah cover page(s) that the Division and Contractor signed.d) “Contractor” means the individual or entity delivering the Procurement Item identified in this Contract. The term“Contractor” shall include Contractor’s agents, officers, employees, and partners.e) “Custom Deliverable” means the Work Product that Contractor is required to deliver to the Eligible User under thisContract.f) “Division” means the Division of Purchasing and General Services.g) “Eligible User(s)” means those authorized to use State Cooperative Contracts and includes the State of Utah’sgovernment departments, institutions, agencies, political subdivisions (e.g., colleges, school districts, counties, cities,etc.), and, as applicable, nonprofit organizations, agencies of the federal government, or any other entity authorized bythe laws of the State of Utah to participate in State Cooperative Contracts, including agencies nationwide registered withOMNIA Partners, Public Sector are eligible to participate in any subsequent Contract.h) “End User Agreement” means any agreement that Eligible Users are required to sign in order to participate in thisContract, including an end user agreement, customer agreement, memorandum of understanding, statement of work,lease agreement, service level agreement, or any other named separate agreement.i)"Procurement Item" means a supply, a service, Custom Deliverable, construction, or technology that Contractor isrequired to deliver to the Eligible User under this Contract.j) “Response” means the Contractor’s bid, proposals, quote, or any other document used by the Contractor to respond tothe Solicitation.k) “Solicitation” means an invitation for bids, request for proposals, notice of a sole source procurement, request forstatement of qualifications, request for information, or any document used to obtain bids, proposals, pricing, qualifications,or information for the purpose of entering into this Contract.l) “State of Utah” means the State of Utah, in its entirety, including its institutions, agencies, departments, divisions,authorities, instrumentalities, boards, commissions, elected or appointed officers, employees, agents, and authorizedvolunteers.m) “Subcontractors” means a person under contract with a contractor or another subcontractor to provide services or laborfor design or construction, including a trade contractor or specialty contractor.n) “Work Product” means every invention, modification, discovery, design, development, customization, configuration,improvement, process, software program, work of authorship, documentation, formula, datum, technique, know how,secret, or intellectual property right whatsoever or any interest therein (whether patentable or not patentable orregisterable under copyright or similar statutes or subject to analogous protection) that is specifically made, conceived,discovered, or reduced to practice by Contractor or Contractor’s Subcontractors (either alone or with others) pursuant tothis Contract. Work Product shall be considered a work made for hire under federal, state, and local laws; and all interestand title shall be transferred to and owned by the Eligible User. Notwithstanding anything in the immediately precedingsentence to the contrary, Work Product does not include any Eligible User intellectual property, Contractor’s intellectualproperty (that it owned or licensed prior to this Contract) or Third Party intellectual property.2.GOVERNING LAW AND VENUE: This Contract shall be governed by the laws, rules, and regulations of the State of Utah.Any action or proceeding arising from this Contract shall be brought in a court of competent jurisdiction in the State of Utah.Venue shall be in Salt Lake City, in the Third Judicial District Court for Salt Lake County.3.LAWS AND REGULATIONS: At all times during this Contract, Contractor and all Procurement Items delivered and/orperformed under this Contract will comply with all applicable federal and state constitutions, laws, rules, codes, orders, andregulations, including applicable licensure and certification requirements. If this Contract is funded by federal funds, either inwhole or in part, then any federal regulation related to the federal funding, which the parties mutually agree to in writing,including CFR Appendix II to Part 200, will supersede this Attachment. Eligible Users shall inform Contractor if federal fundsare used under this Agreement and propose those additional contract terms to be included.4.RECORDS ADMINISTRATION: Contractor shall maintain or supervise the maintenance of all records necessary to properlyaccount for Contractor’s performance and the payments made by Eligible Users to Contractor under this Contract. Theserecords shall be retained by Contractor for at least six (6) years after final payment, or until all audits initiated within the six(6) years have been completed, whichever is later. Contractor will provide Eligible Users access to Amazon BusinessAnalytics (“ABA”) whereby Eligible Users may generate reports based on purchasing activity pertinent to the contract for thepurpose of making audits, examinations, excerpts, and transcriptions. ABA functionality will include the ability to customize,view, and download reports including order details, refunds, returns, and reconciliation.5.PERMITS: If necessary Contractor shall procure and pay for all permits, licenses, and approvals necessary for the executionof this Contract.6.CERTIFY REGISTRATION AND USE OF EMPLOYMENT "STATUS VERIFICATION SYSTEM”: The Status Verification Item: 9
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System, also referred to as “E-verify”, only applies to contracts issued through a Request for Proposal process, to sole sources that are included within a Request for Proposal, and when Contractor employs any personnel in Utah. a) Contractor certifies, to the best of its knowledge and belief at the time of submission, as to its own entity, that Contractorhas registered and is participating in the Status Verification System to verify the work eligibility status of Contractor’s newemployees that are employed in the State of Utah in accordance with applicable immigration laws.b) Contractor’s failure to comply with this section will be considered a material breach of this Contract.CONFLICT OF INTEREST: Contractor represents, to the best of its knowledge and belief at the time of submission, thatnone of its officers or employees are officers or employees of the Division or the State of Utah, unless disclosure has beenmade to the Division.INDEPENDENT CONTRACTOR: Contractor and Subcontractors, in the performance of this Contract, shall act in anindependent capacity and not as officers or employees or agents of the Division or the State of Utah.CONTRACTOR RESPONSIBILITY: Contractor is solely responsible for fulfilling the contract, with responsibility for allProcurement Items delivered and/or performed as stated in this Contract. Contractor shall be the sole point of contactregarding all contractual matters. Contractor must incorporate Contractor’s responsibilities under this Contract into everysubcontract with its Subcontractors that will provide the Procurement Item(s) to the Eligible Users under this Contract.Moreover, Contractor is responsible for its Subcontractors compliance under this Contract.INDEMNITY: Notwithstanding anything else to the contrary in this Agreement, neither party shall be responsible forindemnifying the other party for any claims.EMPLOYMENT PRACTICES: Contractor agrees to abide by the following federal and state employment laws, including: (i)Title VI and VII of the Civil Rights Act of 1964 (42 U.S.C. 2000e), which prohibits discrimination against any employee orapplicant for employment or any applicant or recipient of services on the basis of race, religion, color, or national origin; (ii)Executive Order No. 11246, as amended, which prohibits discrimination on the basis of sex; (iii) 45 CFR 90, which prohibitsdiscrimination on the basis of age; (iv) Section 504 of the Rehabilitation Act of 1973, or the Americans with Disabilities Act of1990, which prohibits discrimination on the basis of disabilities; and (v) Utah's Executive Order 2019-1, dated February 5,2019, which prohibits unlawful harassment in the workplace. Contractor further agrees to abide by any other laws, regulations,or orders that prohibit the discrimination of any kind by any of Contractor’s employees. Contractor agrees to abide by anyother laws, regulations, or orders that prohibit the discrimination of any kind by any of Contractor’s employees.AMENDMENTS: This Contract may only be amended by the mutual written agreement of the parties, provided that theamendment is within the Scope of Work of this Contract and is within the scope/purpose of the original solicitation for whichthis Contract was derived. The amendment will be attached and made part of this Contract. Automatic renewals will not applyto this Contract, even if listed elsewhere in this Contract.DEBARMENT: Contractor certifies, to the best of its knowledge and belief at the time of submission, that it is not presentlynor has ever been debarred, suspended, proposed for debarment, or declared ineligible by any governmental department oragency, whether international, national, state, or local. Contractor must promptly notify the Division if debarred, suspended,proposed for debarment, declared ineligible, or voluntarily excluded from participation in any contract by any governmentalentity during this Contract.TERMINATION: This Contract may be terminated, with cause by either party, in advance of the specified expiration date,upon written notice given by the other party. The party in violation will be given ten (10) days after written notification to correctand cease the violations, after which this Contract may be terminated for cause immediately and subject to the remediesbelow. This Contract may also be terminated without cause (for convenience), in advance of the specified expiration date, byeither Party, upon thirty (30) days written termination notice being given to t. The Division and the Contractormay terminate this Contract, in whole or in part, at any time, by mutual agreement in writing.On termination of this Contract, all accounts and payments will be processed according to the financial arrangements set forthherein for approved and conforming Procurement Items ordered prior to date of termination. In no event shall the Eligible Users be liable to the Contractor for compensation for any Procurement Item neither requested by an Eligible User. In no event shall the Division’s exercise of its right to terminate this Contract for convenience relieve the Contractor of any liability to the Eligible Users for any damages or claims arising under this Contract.NONAPPROPRIATION OF FUNDS, REDUCTION OF FUNDS, OR CHANGES IN LAW: Upon thirty (30) days written noticedelivered to the Contractor, a purchase order that results from this Contract may be terminated in whole or in part at the solediscretion of an Eligible User, if an Eligible User reasonably determines that: (i) a change in Federal or State legislation orapplicable laws materially affects the ability of either party to perform under the terms of this Contract; or (ii) that a change inavailable funds affects an Eligible User’s ability to pay under this Contract. A change of available funds as used in thisparagraph includes, but is not limited to a change in Federal or State funding, whether as a result of a legislative act or byorder of the President or the Governor.If a written notice is delivered under this section, an Eligible User will reimburse Contractor for the Procurement Item(s) Item: 9
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properly ordered and/or properly performed until the effective date of said notice. An Eligible User will not be liable for any performance, commitments, penalties, or liquidated damages that accrue after the effective date of said written notice. SALES TAX EXEMPTION: The Procurement Item(s) under this Contract will be paid for from an Eligible User’s funds andused in the exercise of an Eligible Users essential functions. The Amazon Tax Exemption Program (ATEP) allows AmazonBusiness customers to apply a tax-exemption status to eligible purchases from Amazon and affiliates or other participatingselling partners. To apply tax-exempt status to eligible purchases, organizations enroll their business account in ATEP. Anadministrator with an Amazon account already enrolled can migrate their ATEP settings in Business Settings. The AmazonTax Exemption Wizard guides the process of enrolling. Tax-exempt status usually activates within 15 minutes of enrolling. Ifthe organization must upload a certificate, approval takes up to 24 hours. NOTE: ATEP is offered to selling partners but theyare not required to participate. As a result, your exemption may not apply to sales sold by nonparticipating selling partners.As a result, Amazon Business allows for organizations to set a policy on that account that restricts or blocks selling partnersthat do not participate in ATEP. For more information, please see the ATEP Terms and Conditions:https://www.amazon.com/gp/help/customer/display.html/?nodeId=200770210&pop-up=1.WARRANTY OF PROCUREMENT ITEM(S): Warranties for all goods and products purchased under the Contract shall be subject to Section 4 (Disclaimer) of the Amazon Business Accounts Terms and Conditions, subject to the limitations of Section 8.3 (Public Sector Entity).CONTRACTOR’S INSURANCE RESPONSIBILITY. The Contractor shall maintain the following insurance coverage:Workers’ compensation insurance during the term of this Contract for all its employees related to this Contract.Workers’ compensation insurance shall cover full liability under the workers’ compensation laws of the jurisdictionin which the work is performed at the statutory limits required by said jurisdiction.Commercial general liability [CGL] insurance from an insurance company authorized to do business in the State ofUtah. The limits of the CGL insurance policy will be no less than one million dollars ($1,000,000.00) per person peroccurrence and three million dollars ($3,000,000.00) aggregate.Commercial automobile liability [CAL] insurance from an insurance company authorized to do business in the Stateof Utah. The CAL insurance policy must cover bodily injury and property damage liability and be applicable to allvehicles used in your performance of Services under this Agreement whether owned, non-owned, leased, or hired.The minimum liability limit must be $1 million per occurrence, combined single limit. The CAL insurance policy isrequired if Contractor will use a vehicle in the performance of this Contract.Certificate of Insurance, showing up-to-date coverage, shall be on file with the State before the Contract may commence. Failure to provide proof of insurance as required will be deemed a material breach of this Contract. Contractor’s failure to maintain this insurance requirement for the term of this Contract will be grounds for immediate termination of this Contract. 19.RESERVED.20.PUBLIC INFORMATION: Contractor agrees that this Contract, related purchase orders, related pricing documents, andinvoices will be public documents and may be available for public and private distribution in accordance with the State ofUtah’s Government Records Access and Management Act (GRAMA). Contractor gives the Division, the Eligible Users, andthe State of Utah express permission to make copies of this Contract, related sales orders, related pricing documents, andinvoices in accordance with GRAMA. Except for sections identified in writing by Contractor and expressly approved by theDivision, Contractor also agrees that the Contractor’s Response will be a public document, and copies may be given to thepublic as permitted under GRAMA. Notwithstanding anything in the RFP #TR24-8 or resultant contract terms and conditionsto the contrary, the State of Utah will provide Amazon Business with reasonable prior written notice before disclosing anyinformation in the Amazon Business proposal labeled as Confidential or trade secret as set forth herein, so that Amazon Businessmay pursue any and all remedies available at law.21.DELIVERY: Shipping and delivery of all goods and products purchased under the Contract shall be subject to Section 3 ofthe Amazon Business Accounts Terms and Conditions.22.ACCEPTANCE AND REJECTION: Inspection and Acceptance for all goods and products purchased under the Contractshall be subject to Section 3 of the Amazon Business Accounts Terms and Conditions.23.INVOICING: Invoices for all goods and products purchased under the Contract shall be subject to Section 3 of the AmazonBusiness Accounts Terms and Conditions.24.PAYMENT: The payment method for all goods and products purchased under the Contract shall be subject to Section 3 ofthe Amazon Business Accounts Terms and Conditions.25.Deleted - INDEMNIFICATION RELATING TO INTELLECTUAL PROPERTY26.Deleted - OWNERSHIP IN INTELLECTUAL PROPERTY27.Deleted - OWNERSHIP IN CUSTOM DELIVERABLES28.ASSIGNMENT: Assignment of the Contract shall be subject to Section 15.2 (Assignment) of the Amazon Business AccountsTerms and Conditions.

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29.REMEDIES: Disputes under the Contract shall be subject to Section 8.2 (Disputes) of the Amazon Business Accounts Termsand Conditions, subject to the limitations of Section 8.3 (Public Sector Entity).30.FORCE MAJEURE: Neither an Eligible User nor Contractor will be held responsible for delay or default caused by fire, riot,act of God, and/or war which is beyond that party's reasonable control. An Eligible User may terminate a purchase orderresulting from this Contract after determining such delay will prevent Contractor’s successful performance of this Contract.31.CONFIDENTIALITY: If Confidential Information is disclosed by either Party (Disclosing Party), the Receiving Party shall: (i)advise its agents, officers, employees, partners, and Subcontractors of the obligations set forth in this Contract; (ii) keep allConfidential Information strictly confidential; and (iii) not disclose any Confidential Information received by it to any thirdparties. Receiving Party will promptly notify an Disclosing Party of any potential or actual misuse or misappropriation ofConfidential Information.Receiving Party shall be responsible for any breach of this duty of confidentiality, including any required remedies and/ornotifications under applicable law. Receiving Party shall indemnify, hold harmless, and defend the Disclosing Party, includinganyone for whom the Disclosing Party is liable, from claims related to a breach of this duty of confidentiality, including anynotification requirements, by Receiving Party or anyone for whom the Receiving Party is liable.Upon termination or expiration of this Contract, and receipt of a request from the Disclosing Party to do so, Receiving Partywill return all copies of Confidential Information to the Disclosing Party or certify, in writing, that the Confidential Informationhas been destroyed. This duty of confidentiality shall be ongoing and survive the termination or expiration of this Contract.32.LARGE VOLUME DISCOUNT PRICING: Eligible Users may seek to obtain additional volume discount pricing for largeorders provided Contractor is willing to offer additional discounts for large volume orders. No amendment to this Contract isnecessary for Contractor to offer discount pricing to an Eligible User for large volume purchases.33.ELIGIBLE USER PARTICIPATION: Participation under this Contract by Eligible Users is voluntarily determined by eachEligible User. Contractor agrees to supply each Eligible User with Procurement Items based upon the same terms, conditions,and prices of this Contract.34.INDIVIDUAL CUSTOMERS: Each Eligible User that purchases Procurement Items from this Contract will be treated asindividual customers. Each Eligible User will be responsible to follow the terms and conditions of this Contract. Contractoragrees that each Eligible User will be responsible for their own charges, fees, and liabilities. Contractor shall apply the chargesto each Eligible User individually. The Division is not responsible for any unpaid invoice.35.RESERVED.36.ORDERING: Orders will be placed by the using Eligible User directly with Contractor. All orders will be shipped promptly inaccordance with the terms of this Contract.37.END USER AGREEMENTS Use of Amazon Business is governed by the Amazon Business Accounts Terms and Conditions.An Eligible User will need to have an active Amazon Business account to utilize Amazon Business.38.PUBLICITY: Contractor shall submit to the Division for written approval all advertising and publicity matters relating to thisContract. It is within the Division’s sole discretion whether to provide approval, which approval must be in writing.39.Deleted - WORK ON STATE OF UTAH OR ELIGIBLE USER PREMISES40.CONTRACT INFORMATION: During the duration of this Contract the State of Utah Division of Purchasing is required tomake available contact information of Contractor to the State of Utah Department of Workforce Services. The State of UtahDepartment of Workforce Services may contact Contractor during the duration of this Contract to inquire about Contractor’sjob vacancies within the State of Utah.41.WAIVER: A waiver of any right, power, or privilege shall not be construed as a waiver of any subsequent right, power, orprivilege.42.SUSPENSION OF WORK: Should circumstances arise which would cause an Eligible User to suspend Contractor’sresponsibilities under this Contract, but not terminate this Contract, this will be done by formal written notice pursuant to theterms of this Contract. Contractor’s responsibilities may be reinstated upon advance formal written notice from the EligibleUser.43.PROCUREMENT ETHICS: Contractor understands that a person who is interested in any way in the sale of any supplies,services, construction, or insurance to the State of Utah is violating the law if the person gives or offers to give anycompensation, gratuity, contribution, loan, reward, or any promise thereof to any person acting as a procurement officer onbehalf of the State of Utah, or to any person in any official capacity who participates in the procurement of such supplies,services, construction, or insurance, whether it is given for their own use or for the use or benefit of any other person ororganization.44.CHANGES IN SCOPE: Any changes in the scope of the services to be performed under this Contract shall be in the form ofa written amendment to this Contract, mutually agreed to and signed by both parties, specifying any such changes, feeadjustments, any adjustment in time of performance, or any other significant factors arising from the changes in the scope ofservices.45.Deleted - ATTORNEY’S FEES46.TRAVEL COSTS: If travel expenses are permitted by the Solicitation All travel costs associated with the delivery of Servicesunder this Contract will be paid according to the rules and per diem rates found in the Utah Administrative Code R25-7.

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Invoices containing travel costs outside of these rates will be returned to the vendor for correction. PERFORMANCE EVALUATION: The Division may conduct a performance evaluation of Contractor, including Contractor’sSubcontractors. Results of any evaluation be made available to Contractor upon request.STANDARD OF CARE: The services performed by Contractor and its Subcontractors shall be performed in accordance withthe standard of care exercised by licensed members of their respective professions having substantial experience providingsimilar services which similarities include the type, magnitude, and complexity of the services that are the subject of thisContract. Contractor may be liable to the Eligible User for claims, liabilities, additional burdens, penalties, damages, or thirdparty claims (e.g., another Contractor’s claim against the State of Utah), to the extent caused by Contractor’s gross negligenceor intentional acts.REVIEWS: The Division reserves the right to perform plan checks, plan reviews, other reviews, and/or comment upon theservices of Contractor. Such reviews do not waive the requirement of Contractor to meet all of the terms and conditions ofthis Contract.DISPUTE RESOLUTION: Prior to either party filing a judicial proceeding, the parties agree to participate in the mediation ofany dispute. The Division or an Eligible User, after consultation with Contractor, may appoint an expert or panel of experts toassist in the resolution of a dispute. If the Division or an Eligible User appoints such an expert or panel, the Division or theEligible User and Contractor agree to cooperate in good faith in providing information and documents to the expert or panelin an effort to resolve the dispute.ORDER OF PRECEDENCE: In the event of any conflict in the terms and conditions in this Contract, the order of precedenceshall be: (i) this Attachment A; (ii) Contract Signature Page(s); (iii) the State of Utah’s additional terms and conditions, if any;any other attachment listed on the Contract Signature Page(s); and (v) Contractor’s terms and conditions that are attachedto this Contract, if any. Any provision attempting to limit the liability of Contractor or limit the rights of an Eligible User, the Division, or the State of Utah must be in writing and attached to this Contract or it is rendered null and void.SURVIVAL OF TERMS: Termination or expiration of this Contract shall not extinguish or prejudice Eligible Users’ right to enforce this Contract with respect to any default of this Contract or defect in the Procurement Item(s) that has not been cured, or of any of the following clauses, including: Governing Law and Venue, Laws and Regulations, Records Administration, Remedies, Dispute Resolution, Indemnity, Newly Manufactured, Indemnification Relating to Intellectual Property, Warranty of Procurement Item(s), Insurance.SEVERABILITY: The invalidity or unenforceability of any provision, term, or condition of this Contract shall not affect the validity or enforceability of any other provision, term, or condition of this Contract, which shall remain in full force and effect.ERRORS AND OMISSIONS: Contractor shall not take advantage of any errors and/or omissions in this Contract. TheContractor must promptly notify the Division of any errors and/or omissions that are discovered.ENTIRE AGREEMENT: This Contract constitutes the entire agreement between the parties and supersedes any and allother prior and contemporaneous agreements and understandings between the parties, whether oral or written.ANTI-BOYCOTT ACTIONS: In accordance with Utah Code 63G-27 et seq., Contractor certifies, to the best of its knowledgeand belief at the time of submission, that it is not currently engaged in any “economic boycott” nor a “boycott of the State ofIsrael” as those terms are defined in Section 102. Contractor further certifies, to the best of its knowledge and belief at the timeof submission, that it has read and understands 63G-27 et. seq., that it will not engage in any such boycott action during theterm of this Contract, and that if it does, it shall promptly notify the State in writing.Revision Date: 04/0/2025 (Section 3, 4, 6, 7, 10, 13, 16, 17, 18, 20, 21, 22, 23, 24, 25,26,27, 28, 29, 31, 37, 39, 45, 48, 56) Revision Date: 04/23/20324 (Omnia Revised section: 1.g) Revision Date: 07/20/2023 (Original language) Item: 9
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Attachment - Scope of Work 1. ScopeThe Contractor will provide OMNIA Partners Participating Public Agencies access to anduse of an online digital marketplace to purchase of goods and services that may be usedroutinely and needed quickly to address the everyday needs of public entities, schools, anduniversities.2. Participating Public AgenciesThe Contractor will have the right to enter local “service” agreements with ParticipatingPublic Agencies accessing the contract through OMNIA Partners, so long as the effectivedate of such agreement is prior to the expiration of the contract. All local agreements mayhave a full potential term not to exceed five years. Although the scope reflects the needs andrequirements of the State of Utah, OMNIA Partners Participating Public Agencies may havedifferent requirements. Participants may elect to negotiate certain terms to conform to theirpurchasing and contracting requirements.Utilization of the contract by OMNIA Partners Participating Public Agencies will be at thediscretion of the individual Participating Public Agencies. Any modifications agreed to byParticipating Public Agencies and Contractor are exclusively between the ParticipatingPublic Agencies and the Contractor.3. DeliverablesContractor will provide the following deliverables:1) Access and use to a digital marketplace for users to order goods and services2) Fulfill orders from beginning (ordering of products) to end (delivery to user)3) Form of data analytics: Standard reporting; access to online order history4) Ability to restrict certain items as designated by Participating Public Agencies asneeded to meet their laws and applicable rules5) Platform to connect one or more sellers to multiple buyers6) An established and demonstrated methodology for showing prices are generally belowretail prices7) Ability to make payments through the platform or to a centralized accounts receivablefunction via credit card functionality8) Online catalog featuring a wide variety of products9) Quick delivery with the majority of products available to be delivered within five days10) A central point of contact for customer service, delivery, or account issues that willbe available by phone, e-mail, virtual chat during normal business hours (9am to 5pmMST) Monday through Friday. Representative will respond to inquiries within 24business-hours.11) Customizable workflow and governance capabilities in the platform to allow: alladministrators to restrict product or commodities depending on organizational internalpolicies and procedures; full revision history of changes made and who made theworkflow12) Other platform capability: Secure login; mobile-enabled site; freight selection; onlinesample request form; product images (high resolution) associated with each item Item: 9
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4. Product Offering – Categories Contractor will provide products for a minimum of two categories. The items listed in each category are not restrictive or exhaustive but included to provide a general description of products and supplies that may be included. While all items described are available through the contract, Participating Public Agencies may choose to limit which categories their end users have access to. Contractors will offer their complete catalog of product and services The Participating Public Agencies and Contractor may enter into a separate supplemental agreement or marketplace membership program to further define the level of service requirements over and above the minimum defined in this contract i.e. invoice requirements, ordering requirements, specialized delivery, incentives and/or rebates, etc. Any supplemental agreement or marketplace membership program developed under this contract is exclusively between the Participating Public Agency and Contractor.The categories are as follows: 1) Education-Based Accessories, Display, Products and Related Supplies Items related to products and supplies used in an education-based setting which may include but is not limited to: animal and pet supplies, art supplies, craft products, books, lesson plans and curriculum, school equipment, white boards, blackboards, teaching material, and other related products. 2) Information Technology-Peripheral Devices and Related Products Supplies and solutions that involve information technology peripheral devices which may include but is not limited to: mouse, copiers, printers, cameras, video cameras, microphones, speakers, keyboard, multifunction printers, scanners, plotters, and other related products. Items in this category should not connect to an end user’s network. 3) Maintenance, Repair and Operations Products (MRO) Items related to the maintenance, repair, and/or general operations that include but is not limited to: building materials, hardware, cabinets, motors, pumps, paints and coatings, plumbing equipment, power tools, windows, doors, cleaning products (to include green and dye-free), carpet care products and supplies, restroom care products and supplies, waste receptacles and liners, industrial tools and supplies (such as carts, dusters, brushes, spray bottles, squeegees, and gloves), rags, wipes and other related supplies and products. 4) Office-Based Accessories, Décor, Products, and Related SuppliesItems that could be utilized in an office-like setting and used on a semi-regular basiswhich may include but is not limited to: binders, folders, filing materials, storage,calendars, paper (copy, printer, photo and presentation), notebooks, labels, post-it notes, shipping materials, envelopes, staplers, staples, paper punches, paper clips, scissors, rubber bands, cash register and thermal rolls, ink, toner cartridges, pens, pencils, markers, framing, tabletop or floor lamps, mirrors, general signage, wall décor, display cases, area rugs, mats, and other related products.

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5) ApparelItems that could be utilized by juveniles or adults, which may include but is not limited to: innerwear, outerwear, shoes, uniforms, linens, and other related products. 6) Personal Care Items Items related to personal care that include but are not limited to: personal hygiene items, bath accessories, feminine personal hygiene items, toilet paper, and other related products.

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88 https://business.amazon.com/
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89 Amazon Business Accounts Terms and
Conditions
These Amazon Business Accounts Terms & Conditions (the "Agreement") are between Amazon.com Services LLC (“Amazon,” “we,” “us,” or “our”) and the entity registering for a Business Account (“Customer”, “you” or “your”).

1. PURPOSE OF AGREEMENT. This Agreement governs your access to, use of, and transactions made through Amazon Business. “Amazon Business” enables registered business customers to purchase products and services for business purposes and to access and use a set of features, services, software, and applications specifically intended for business customers. We may make available to you, through Amazon Business, certain services or products that are subject to additional terms and conditions, and if you use such services or purchase such products, those terms and conditions (the “Feature Terms”) will also apply to you. Products made available through Amazon Business may be designed for, and only appropriate for, specialized uses; accordingly, you may only use them as intended by, and in compliance with all instructions provided by, the manufacturer. Finally, certain policies accessible through Amazon Business apply to your and your users’ use of and access to Amazon Business. These “Policies” include the Amazon Business Acceptable Use Policy, the Amazon Business Pricing Policy, the Amazon Business Sanctions and Export Policy, the Amazon.com Privacy Notice, the Amazon Business Gift Card Policy, and the Healthcare Disclosure Policies. This Agreement incorporates by reference the Feature Terms and the Policies.

2. ELIGIBILITY; ACCOUNT SECURITY. By creating a Business Account, you represent that (i) the individual acting on behalf of the Customer has the authority to bind the Customer, (ii) the Customer has all requisite right, power, and authority to enter into, perform its obligations under, and grant the rights and authorizations in the Agreement, and (iii) the Customer is an Eligible Entity. “Eligible Entities” include all types of businesses (for example, LLCs, LLPs, corporations, partnerships, sole proprietorships, and PLLCs), all types of governmental entities (federal, state, local, and quasi-governmental entities), and all types of non- profit organizations (including 501(c) organizations, 527 organizations, and similar tax-exempt organizations).

Individual consumers should use Amazon.com. Upon completion of your registration, a “Business Account” will be created for your organization. You may authorize others to create a “User Account” associated with your Business Account. You are responsible for all activities that occur under your Business Account and any associated User Accounts, and must ensure your Users comply with the Acceptable Use Policy and this Agreement. You are responsible for maintaining the security of the passwords associated with your Business Account and User Accounts; if you believe an unauthorized person has access to your password, Business Account, or an associated User Account, you must contact us immediately and change any compromised passwords.

3. SHIPPING; RETURNS; REPLACEMENT CHARGES; PAYMENT METHODS; TAXES. Your purchases are subject to Amazon’s Shipping and Returns Policies. All purchases of physical items from Amazon are made pursuant to a shipment contract. This means that the risk of loss and title for such items pass Docusign Envelope ID: C6626782-46A4-4C09-9E48-94DCF2091B1D Item: 9
90 to you upon our delivery to the carrier. Unless you are participating in the Pay by Invoice service, payment for all purchases made through your Business Account is due upon shipment or on the date indicated on the checkout page, or, for digital products, when we make the digital product available to you. For returns, Amazon does not take title to returned items until the item arrives at our fulfillment center. At our discretion, a refund may be issued without requiring a return. In this situation, Amazon does not take title to the refunded item. To purchase through Amazon Business, you will need at least one valid payment method associated with your Business Account; if there is a problem charging your selected payment method for any purchase, we may charge any other valid payment method associated with your Business Account. If we send any User a replacement product for a product they originally ordered using an individual payment method (such as a personal credit card) and the original product ordered is not returned within 30 days of the replacement request, you acknowledge and consent that we may charge any eligible payment method on record for the relevant User Account for the replacement product. Each party will be responsible, as required under applicable law, for identifying and paying all taxes and other governmental fees and charges (and any penalties, interest, and other additions thereto) that are imposed on that party upon or with respect to the transactions and payments under this Agreement.

4. DISCLAIMER. UNLESS OTHERWISE SPECIFIED IN WRITING, ANY INFORMATION, CONTENT,

MATERIALS, PRODUCTS (INCLUDING SOFTWARE) OR SERVICES MADE AVAILABLE TO YOU BY AMAZON ARE ON AN “AS IS” AND “AS AVAILABLE” BASIS, AND AMAZON MAKES NO

REPRESENTATIONS OR WARRANTIES OF ANY KIND, EXPRESS OR IMPLIED, AS TO SUCH INFORMATION, CONTENT, MATERIALS, PRODUCTS (INCLUDING SOFTWARE) OR SERVICES. TO

THE FULLEST EXTENT PERMITTED BY LAW, AND UNLESS OTHERWISE SPECIFIED IN WRITING,

AMAZON DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, AS TO THE PRODUCTS IT

SELLS AND THE SERVICES AND INFORMATION IT PROVIDES, INCLUDING ANY IMPLIED

WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE OR NONINFRINGEMENT OF INTELLECTUAL PROPERTY RIGHTS.

5. INDEMNIFICATION. You will defend, indemnify, and hold harmless Amazon and its affiliates, and their respective directors, officers, employees, representatives, contractors, and agents, from and against any loss, damage, judgment, settlement, expense, interest, and any other liability (including reasonable attorneys' fees and costs) related to or arising out of any third party allegation, claim, lawsuit, or proceeding (a "Claim") to the extent such Claim is based on: (a) any breach of the Agreement, (b) any unlawful, improper or negligent use by anyone of any product sold or service provided to you under the Agreement, (c) any dispute between you and your Users, or (d) your gross negligence or willful misconduct. You will use counsel reasonably satisfactory to us to defend each indemnified Claim. If at any time we reasonably determine that any indemnified Claim might adversely affect us, we may take control of the defense at our expense. You may not consent to the entry of any judgment or enter into any settlement of a Claim without our prior written consent, which may not be unreasonably withheld.

6. LIMITATIONS OF LIABILITY. TO THE FULLEST EXTENT PERMITTED BY LAW, UNDER NO

CIRCUMSTANCES WILL AMAZON BE LIABLE FOR ANY CONSEQUENTIAL, INCIDENTAL,

SPECIAL, EXEMPLARY OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO ANY LOST Docusign Envelope ID: C6626782-46A4-4C09-9E48-94DCF2091B1D Item: 9
91 PROFITS, THAT RESULT FROM YOUR PURCHASE OF ANY PRODUCTS OR USE OF ANY SERVICES, EVEN IF AMAZON HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

TO THE FULLEST EXTENT PERMITTED BY LAW, AMAZON'S LIABILITY IN ALL EVENTS IS

LIMITED TO THE PURCHASE PRICE PAID FOR THE PRODUCT OR SERVICE THAT GIVES RISE TO THE LIABILITY.

7. CUSTOMER INFORMATION, PRIVACY, CONFIDENTIALITY.

7.1. Customer Information. We require you to provide information about you and your Users to access and use Amazon Business, and you may need to provide supplemental information to use or purchase some Amazon Business products or services. You will ensure that all information that you provide to us is at all times accurate and complete. We may share information you provide (for example, your organization’s name, addresses, Taxpayer Identification Number) with others in your organization and third parties to confirm the accuracy of such information and your eligibility to use Amazon Business or certain services (for example, to confirm you hold a valid license, certification, or credential where required). To enable us to improve our services, including by making available additional product selection or business pricing, we may share specific order information about the products or services you purchase through your Business Account with the suppliers who provide such products or services. For example, for certain transactions, Amazon Business may share your organization’s name or credentials, shipping address, shipment date, ASIN/SKU, quantity or other relevant information.

7.2. Privacy. Except as disclosed in this Agreement, our use of your information is governed by the terms of the Amazon.com Privacy Notice. Please review the Privacy Notice to understand our practices with respect to your information. Please note that all information about Users and User Accounts associated with a Business Account may be shared with your organization.

7.3. Confidentiality. In connection with your use of Amazon Business, we may share with you information which is identified as confidential or that should reasonably be considered confidential (“Confidential Information”). You will take all reasonable measures to avoid disclosure, dissemination or unauthorized use of Confidential Information, including, at a minimum, those measures you take to protect your own confidential information of a similar nature. You may use Confidential Information only in connection with your use of Amazon Business. You will not disclose Confidential Information during the term of this Agreement or at any time during the 5-year period following the termination of the Agreement, unless required by law. This applies to all Confidential Information in your possession, regardless of when or where you receive it.

8. GOVERNING LAW, DISPUTES, GOVERNMENTAL ENTITIES.

8.1. Governing Law. The laws of the State of Washington, without reference to conflict of law rules, as well as the Federal Arbitration Act and federal arbitration law, govern the Agreement and any dispute that might arise between you and us that pertains to Amazon Business or this Agreement. The United Nations Convention for the International Sale of Goods does not apply to the Agreement.

8.2. Disputes. Any dispute or claim relating in any way to Amazon Business or this Agreement will be resolved by binding arbitration. To begin an arbitration proceeding, you must send a letter requesting Docusign Envelope ID: C6626782-46A4-4C09-9E48-94DCF2091B1D Item: 9
92 arbitration and describing your claim to our registered agent Corporation Service Company, 300 Deschutes Way SW, Suite 304, Tumwater, WA 98501. The arbitration will be conducted by the American Arbitration Association (AAA) under its rules (available at www.adr.org or by calling 1-800-778-7879). An arbitrator can award on an individual basis the same damages and relief as a court (including injunctive and declaratory relief or statutory damages). You may choose to have the arbitration conducted by telephone, based on written submissions, or at a mutually agreed location. We and you agree that any dispute resolution proceedings will be conducted only on an individual basis and not in a class, consolidated or representative action. If, for any reason, a claim proceeds in court rather than in arbitration we each waive any right to a jury trial. We and you both agree that you or we may bring suit in court to enjoin infringement or other misuse of intellectual property rights.

8.3. Public Sector Entities. If you are a public sector entity and precluded by law from agreeing to any of the provisions of Section 8 as set forth above, then any disputes with you will be governed by the substantive laws of the sovereign under whose laws you were formed and the venue for any such dispute will be the venue required by the laws of such sovereign. Similarly, if the laws of such sovereign would result in other provisions in this Agreement being deemed unlawful, void or for any reason unenforceable against you, those provisions will not apply to you and will be deemed severable from this Agreement. All other provisions in the Agreement remain in full force and effect.

9. THIRD-PARTY OFFERINGS. Parties other than Amazon operate stores, provide services or software, or sell product lines through Amazon Business. In addition, we provide links to the sites of affiliated companies and certain other businesses. If you purchase any of the products or services offered by these businesses or individuals, you are purchasing directly from those third parties, not from Amazon. We are not responsible for examining or evaluating, and we do not warrant, the offerings of any of these businesses or individuals (including the content of their sites). Amazon does not assume any responsibility or liability for the actions, product, and content of all these and any other third parties. You should carefully review their privacy statements and other conditions of use.

0. MODIFICATIONS. We may, at any time in our discretion, change the Agreement by posting such a change on Amazon Business or by notifying your account administrators. YOUR CONTINUED USE OF AMAZON

BUSINESS AFTER WE CHANGE THE AGREEMENT CONSTITUTES YOUR ACCEPTANCE OF THE CHANGES. IF YOU DO NOT AGREE TO ANY CHANGES, YOU MAY CANCEL YOUR BUSINESS

ACCOUNT OR REFRAIN FROM USING THE AMAZON BUSINESS SERVICES IMPLICATED BY SUCH CHANGES.

1. ENTIRE AGREEMENT. The Agreement constitutes the exclusive and complete agreement between us and you. We will not be bound by any term, condition, obligation, or other provision which is different from or in addition to the provisions of the Agreement or which may be in any order, receipt, acceptance, confirmation, correspondence or other document, including informational forms we complete, sign or otherwise provide to you for your convenience.

2. TERM; TERMINATION. This Agreement takes effect when you create a Business Account and continues in effect until you or we terminate it. We may terminate the Agreement by providing notice to your Docusign Envelope ID: C6626782-46A4-4C09-9E48-94DCF2091B1D Item: 9
93 administrators. We reserve the right, in our sole discretion, and with or without notice unless required by applicable law, to refuse service; remove or edit content; modify, suspend or discontinue the availability of any features, products, or services; terminate your right to use some or all of the Amazon Business services; and/or cancel orders. Amazon may choose to charge, modify, or stop charging a fee for any service in its sole discretion. You may terminate the Agreement by giving us notice and closing your Business Account and each User Account. Upon termination, all rights and obligations under the Agreement automatically terminate except for rights of action occurring prior to termination, payment obligations, and Sections 1, 4, 5, 6, 7.3, 8, 10, 11, 12, 14, 15.

3. COPYRIGHTS; TRADEMARKS; PATENTS. Use of Amazon Business does not give you the right to frame, use or reproduce any of our copyrighted material, trademarks, service marks, or other proprietary rights or material, or to use any of our patents, except as expressly permitted in writing by Amazon. Please see the Amazon Business Help Pages for further detail on Amazon owned or licensed copyrights, trademarks, patents, as well as how to address concerns about the use of your intellectual property rights by third parties.

4. LICENSE; SOFTWARE. The following Amazon Software Terms and License apply to your access and use of Amazon Business and all features and software (including any updates or upgrades to the software) and any related documentation we make available to you in connection with Amazon Business (the “Amazon Software”). Subject to your compliance with the Agreement and your payment of any applicable fees, Amazon or its content providers grant you a limited, non-exclusive, non-transferable, non-sublicensable license to access and use Amazon Business and Amazon Software. You may not use data mining, robots, or similar data gathering and extraction tools in connection with Amazon Business, nor may you download or copy Amazon Business information, including any collection of product listings, descriptions, reviews, or prices without our consent or for the benefit of another merchant. The following terms apply to your use of Amazon Software.

14.1. Use of the Amazon Software. You may use Amazon Software solely for purposes of enabling you to use Amazon Business, as permitted by the Agreement. You may not incorporate any portion of the Amazon Software into other programs or compile any portion of it in combination with other programs, or otherwise reproduce, duplicate, copy (except to exercise rights granted in this section), modify, exploit, create derivative works of, distribute, sell, resell, assign any rights to, or license the Amazon Software in whole or in part (including any features of Amazon Business). All software used in Amazon Business is the property of Amazon or its software suppliers and is protected by U.S. and international copyright Laws. You may not make any derivative use of Amazon Business without the express written consent of Amazon.

14.2. Use of Third Party Services. When you use the Amazon Software, you may also be using the services of one or more third parties, such as a wireless carrier or a mobile software provider. Your use of these third party services may be subject to the separate policies, terms of use, and fees of these third parties.

14.3. No Reverse Engineering. You may not reverse engineer, decompile or disassemble, tamper with, or bypass any security associated with the Amazon Software, whether in whole or in part.

14.4. Updates. We may offer automatic or manual updates to the Amazon Software at any time and without notice to you.

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94 14.5. Government End Users. If you are a U.S. Government end user, we are licensing the Amazon Software to you as a "Commercial Off-the-Shelf Item" as that term is defined in the U.S. Code of Federal Regulations (see 48 C.F.R. § 2.101), and the rights we grant you to the Amazon Software are the same as the rights we grant to all others under this Agreement.

14.6. Reserved Rights, Termination. All rights not expressly granted to you in the Agreement are reserved and retained by Amazon or its licensors, suppliers, publishers, rightsholders, or other content providers. The licenses granted by Amazon terminate if you do not comply with the Agreement.

14.7. Conflicts. In the event of any conflict between the Agreement and any other Amazon or third-party terms applicable to any portion of Amazon Software, such as open-source license terms or specific product feature restrictions that are conveyed to you in the feature experience, such other terms will control as to that portion of the Amazon Software and to the extent of the conflict.

5. MISCELLANEOUS.

15.1. Suggestions. If you make any suggestions about Amazon Business or the features (including any related technology), we will be free to use, disclose, reproduce, modify, license, transfer and otherwise distribute, and exploit any of the foregoing information or materials in any manner.

15.2. Assignment. Except in connection with a reorganization, merger, sale, or transfer of substantially all of your assets (in which cases you must promptly provide written notice following assignment), you may not assign the Agreement without our prior written consent. Subject to that restriction, the Agreement will be binding on, inure to, and be enforceable against the parties and their respective successors and permitted assigns.

15.3. Severability. If any provision of this Agreement is deemed unlawful, void, or for any reason unenforceable, then that provision will be deemed severable from this Agreement and will not affect the validity and enforceability of any remaining provisions.

15.4. Waiver. Our failure to enforce your strict performance of any provisions of this Agreement will not constitute a waiver of our right to enforce such provisions or any other provision of this Agreement subsequently.

15.5. Conflicts. In the event of any conflict between the Agreement and the Policies, the Agreement will prevail. In the event of any conflict between the Agreement and the Feature Terms, the applicable Feature Terms will control.

15.6. Construction. The word "including" will be interpreted without limitation when used in this Agreement.

15.7. Notices. You consent to receive communications from us electronically, including through e-mails, text messages, in-app push notices, notices and messages posted on Amazon Business or in your Message Center and other communications made available to you on a desktop or mobile device. You agree that all agreements, notices, disclosures, and other communications that we provide to you electronically satisfy any legal requirement that such communications be in writing. You may retain copies of all of these communications for your records. We may also send you notices at the address provided when registering your Docusign Envelope ID: C6626782-46A4-4C09-9E48-94DCF2091B1D Item: 9
95 Business Account, which you agree is a proper and valid address for any legal or contractual purpose. If you are sending Amazon a legal or contractual notice, you must comply with our notice procedures available here.

Last updated: January 1, 2020
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96 Attachment 2
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97 CC OTH 00028161 2026 TR
AMAZON CONFIDENTIAL PAGE 1 OF 1 PARTICIPATING ADDENDUMState of UtahThis Participating Addendum (“Addendum”) is made and entered into effective as of the date you click-to-accept this Addendum (“Effective Date”) by and between City of Lake Forest (“you”) and Amazon.com Services LLC (“Amazon”). WHEREAS, the State of Utah (“Utah”) issued a solicitation for an Online Marketplace for the purchases of goods and services in partnership with OMNIA Partners, Public Sector, Inc. (“OMNIA”) on May 22, 2024. Notice of the solicitation was sent to potential offerors, as well as advertised in the following: State of Utah website, OMNIA Partners website, Daily Journal of Commerce in Oregon, Deseret News, Helena Independent Record, The New Jersey Herald, Richmond Times-Dispatch, San Bernardino County Sun, Seattle Daily Journal of Commerce, The State in South Carolina, Times Union, Honolulu Star-Advertiser, Kennebec Journal/Morning Sentinel, Las Vegas Review-Journal/Las Vegas Sun, USA Today, The Advocate – New Orleans, Arizona Business Gazette, The Herald-News. The deadline for proposals was July 10, 2024.WHEREAS, on May 6, 2025, based on the results of the competitive process, the State of Utah entered into a contract with Amazon.com Services LLC and entitled “Omnia Cooperative Contract – Master Agreement” identified as Amazon Business Contract No. LS4679 (“Contract”).AGREEMENTScope of Work: Per OMNIA and the State of Utah Contract No. LS4679. (https://public.omniapartners.com/suppliers/amazon-business/contract-documentation#c38834).Incorporation: This Addendum fully incorporates the Contract which the parties agree is true and correct.Term of Addendum: This Addendum is effective as of the Effective Date for a term extending through May 5, 2030 with no renewal options. Applicable Law: Participating Public Agencies may purchase Products and Services on the same terms, conditions, and pricing as the Lead Public Agency, subject to any applicable local purchasing ordinances and the laws of the State of purchase.By clicking “I accept”, you confirm that you have read, agree to, and have the authority to agree to this Addendum on behalf of the organization you represent.

Item: 9
98 CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: City Manager
SUBJECT:

FIRST AMENDMENT TO THE AGREEMENT WITH BEST, BEST AND KRIEGER

FOR FEDERAL LOBBYING SERVICES
RECOMMENDED ACTION(S):

1. Approve the proposed First Amendment to the Professional Consultant Services Agreement with Best Best and Krieger, LLP for Federal Lobbying Services ("First Amendment").

2. Authorize the Mayor to sign and the City Clerk to attest to the First Amendment, substantially in the form attached.

EXECUTIVE SUMMARY:

Per the City’s 2023-2030 Strategic Business Plan (“Strategic Plan”), the City conducted a Request for Proposal (“RFP”) process to procure Lobbying Services. Strategic Plan initiative SP#19 Legislative Advocacy entailed procuring government affairs contracts to advocate for the City’s interests at the state and federal levels. On July 8, 2024, the City entered into the Professional Services Agreement with Best, Best and Krieger, LLP (“BBK”) for Federal Lobbying Services (Attachment 1). The total not-to-exceed compensation of the Agreement is $150,000, with a not-to-exceed $50,000 per year compensation cap for its initial three-year term. The Agreement was approved by the City Manager following the RFP process.

During the RFP selection process, staff negotiated with BBK to include a compensation structure based on a discounted hourly rate instead of an annual or monthly retainer fee. The purpose of entering into an agreement based on hourly rates was to provide the City with flexibility as it established its federal lobbying services program in the manner of a pilot program. The proposed First Amendment to the Agreement (“First Amendment”) would increase total compensation under the Agreement, amend the compensation structure and schedule, and update consultant key personnel information under the Agreement (Attachment 2). In total, the proposed additional compensation for these changes is $110,000, which would bring the total not-to-exceed compensation under the Agreement to $260,000.

Item: 10
99 Staff recommend the City Council approve the proposed First Amendment to enable the City to continue the work established under the initial pilot phase of the federal lobbying services program and pursue additional opportunities and objectives. Objectives include obtaining federal grant funding, achieving final project sign-off from the Army Corp of Engineers for the Lake Forest Civic Center Project, and advocacy for additional resources to support resiliency against wildfires. The City Manager’s Office prepared the proposed First Amendment and the City Attorney’s Office reviewed and approved it as to form. Sufficient funding is available in Fiscal Year 2025-26 of the 2025-2027 Operating Budget and funding for Fiscal Year 2026-27 will be proposed during the 2025-2027 Operating Budget Mid-Cycle process.

BACKGROUND:

Pursuant to the City’s Strategic Plan, the City conducted an RFP process to procure Lobbying Services. Strategic Plan initiative SP#19 Legislative Advocacy entailed procuring government affairs contracts to advocate for the City’s interests at the state and federal levels. On July 8, 2024, the City entered into the Agreement with BBK (Attachment 1). The total not-to-exceed compensation of the Agreement is $150,000 total, with a not-to-exceed $50,000 per year compensation cap for its initial three-year term. The Agreement was approved by the City Manager following the RFP process.

Municipal lobbyist contracts usually include a monthly or annual retainer form of compensation. This compensation approach provides flexibility for the lobbying firm to pursue the legislative interests of their clients. During the RFP selection process, staff negotiated with BBK to include a compensation structure based on a discounted hourly rate instead of an annual or monthly retainer fee. The purpose of pursuing an hourly rate compensation structure was to provide the City with greater flexibility and financial control as it established its Federal lobbying strategy in the manner of a pilot program. The hourly rate model allowed the City to carefully establish priorities while the U.S. Congress prepared for the 2024 elections and the transitions that occurred as a result. Staff anticipated it would take at least a year to set up and establish these priorities, provide further long-term plans, program objectives, and strategic goals for the new program that would help better define the City’s anticipated return on investment for the services.

During the initial first year of services, from July 2024 to June 2025, the annual compensation of $50,000 was sufficient to help establish the program, revamp the City’s Legislative and Regulatory Platform, establish and participate in a Legislative Ad Hoc, and initiate advocacy actions and updates. In the second year of services, beginning July 2025, the City has increased its advocacy efforts, namely through advocacy visits with Congresswoman Young Kim at City Item: 10
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Hall and a legislative advocacy trip to Washington, D.C. in December 2025, which included 11 meetings with the offices of several Legislators, Members of Congress, and agency officials, including Congresswoman Young Kim, Senator Alex Padilla, Senator Adam Schiff, and Congressman Dave Min. The City also sent in position letters in support of legislation to support resiliency against wildfires and the allocation of resources for community projects and initiatives.

DISCUSSION:

The proposed First Amendment would increase total compensation under the Agreement, amend the compensation structure and schedule, update consultant key personnel, update the consultant’s representative, and update the delivery of services in the Agreement (Attachment 2). The Agreement is currently in its second year of an initial three-year term, so no term extension is being proposed.

The primary change under the First Amendment would be the increase in total compensation and change in compensation structure and schedule.

The proposed increase in compensation would allow for the City to continue the work established under the initial pilot phase of the federal lobbying services program by doing the following:

1. Provide an additional compensation amount of $40,000 for the remainder of year two of the Agreement to conduct follow-up to meetings held during the December 2025 advocacy trip with various agencies, to conduct field office visits and meetings as follow-up with Legislative offices, and to apply for congressionally directed spending opportunities to fund qualifying City projects.

2. Shift the compensation structure and schedule from an hourly rate system to a $10,000 monthly retainer basis in year three of the Agreement to enhance advocacy activities in support of funding opportunities, provide for up to two Legislative Advocacy trips to Washington, D.C. in year three, and establish long term relationships with key decision-makers in the U.S. government.

In total, the proposed additional compensation for these changes is $110,000, which would bring the total compensation amount under the Agreement to $260,000.

The proposed changes to the Agreement’s sections for consultant key personnel, the consultant’s representative, and the delivery of services would all reflect the current partner in charge of the Agreement and relationship with the City, Ana Schwab. Ms. Schwab, who has been the primary contact for these services since the start of the contract, has been promoted to partner and continues to be the Item: 10
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lead in future work under the Agreement. The First Amendment to the Agreement would reflect these changes.

Future Federal Lobbying Services and Value Added
The primary purpose of the proposed First Amendment is to ensure there is sufficient compensation to continue to provide these federal lobbying services for the remainder of the original Agreement term. Following the initial first year of services and the services provided in the second year, including a Legislative Advocacy Trip in December 2025, staff recommend the City Council approve the proposed First Amendment to ensure there is sufficient funding for the remainder of the initial three-year term of the Agreement.

Following the initial pilot period during which the City and BBK worked to establish the priorities and functions of the federal lobbying services program, the value to the City has been demonstrated in the relationships and visibility provided to the City, especially in areas related to wildfire mitigation and impact concerns, as well as potential funding opportunities for City projects.

Lobbying establishes and maintains relationships that ensure the City has a reliable avenue to address regulatory issues as they arise. The investment in these services can be likened to an insurance policy. Lobbyists can bring attention to issues, provide avenues for communicating concerns, and connect the City with the proper agency or legislative staff that may enforce regulations or impact laws that affect the City. For instance, the City is currently awaiting final project sign-off from the Army Corp of Engineers for the Lake Forest Civic Center Project. Through the relationships and communication avenues established by BBK, the City would be able to actively seek out final project sign-off and address any issues causing delays.

In addition to the day-to-day potential for helping the City navigate a complex federal landscape, there are additional opportunities that may represent a more tangible return on an investment. These may include funding for community projects that could be granted through congressionally directed spending mechanisms. Although this funding is competitive and typically requires broad regional support, projects that deliver clear community benefits, align with program priorities, and are shovel-ready may qualify for full or partial funding.

Currently, the City has provided introductions to a few projects that may be good candidates for this type of funding:

1. The proposed Cavanaugh Park renovation to improve accessibility and safety;

2. The Serrano Creek area urban forestry management project, which would improve the health of the urban forest and mitigate fire risk close to homes in the community; and,
Item: 10
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3. The proposed ADA Ramps project to reconstruct existing sidewalk access ramps to meet Americans with Disabilities Act (“ADA”) standards and requirements.

Funding applications for the aforementioned projects would likely be due on or by April 2026 to coincide with appropriations process for Fiscal Year 2027 of the Federal budget. These funding applications would be prepared and submitted by BBK pursuant to project information provided by staff. The First Amendment would ensure sufficient funding exists to cover this anticipated work for the second and third years of the term of the Agreement.

Staff also recommend shifting the Agreement compensation structure to a monthly retainer basis upon the commencement of the third year of the term beginning in July 2026. Changing the compensation structure to a retainer basis would enable staff to more effectively plan for future funding applications that coincide with Fiscal Year 2028 of the Federal budget, conduct two additional legislative advocacy trips, and continue regular program activities. A retainer structure provides the City with greater flexibility by ensuring costs are covered by a consistent monthly fee, even when the consultant’s workload varies. For example, under the hourly basis, the monthly cost of lobbying services may be significantly higher during a month in which a trip occurs due largely to the number of hours spent by the consultant in preparation for and during the trip to ensure all meetings and events run smoothly. In order to maximize the value of the services, staff anticipate having regular monthly meetings with the consultant to bring up any issues or concerns on the horizon and to maintain an advocacy workplan.

The proposed First Amendment would add compensation without modifying the term under the Agreement. Prior to the end of the Agreement term in June 2027, the City Council would have the option to amend the Agreement using one of the two optional one-year extensions. Staff anticipate having further analysis of the impact of the recommended changes in the First Amendment to present to the City Council should staff recommend a one-year extension at that time. The purpose of the proposed changes would be to allow the current services to continue with some added goals and objectives. Should the City Council approve the First Amendment, staff will continue to monitor and evaluate the value and need for these services for the City.

Pursuant to the City’s Purchasing and Contracting Guidelines, staff complete a vendor performance assessment during a proposed contract amendment.

Vendor performance is used as a guide to determine whether or not a contract should be amended, renewed, or terminated based on performance in the following categories: performance of scope of services; timeliness; budget performance; and customer service. Table 1 provides a summary of the BBK’s performance during the respective evaluation period.

Item: 10
103

Table 1: Vendor Performance Assessment
Best, Best and Krieger, LLP Performance Assessment
July 8, 2024 – February 4, 2026
Category Rating
Performance of Scope of
Services
☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A
Timeliness ☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A Budget Performance ☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A Customer Service ☐Unsatisfied ☐ Satisfied ☒Very Satisfied ☐N/A The City Manager’s Office prepared the proposed Frist Amendment and the City Attorney’s Office reviewed and approved it as to form.

FISCAL IMPACT:

The proposed First Amendment would add $110,000 in compensation to the Agreement with BBK and would shift the compensation structure and schedule. If authorized, the First Amendment would result in a new total compensation amount of $260,000. Sufficient funding is available in FY 2025-26 of the 2025- 2027 Operating Budget and funding for FY 2026-27 shall be proposed during the 2025-2027 Operating Budget Mid-Cycle process.

ATTACHMENTS:

1. Professional Consultant Services Agreement with Best, Best and Krieger, LLP

2. Proposed First Amendment to the Agreement with Best, Best and Krieger, LLP
Initiated By: Nidia Ruelas, Assistant to the City Manager Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
Item: 10
104

ATTACHMENT 1
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FEDERAL LOBBYING SERVICES
(2024-074)

City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630

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City of Lake Forest
Professional Consultant Services Agreement
Federal Lobbying Services
I. PARTIES AND DATE. ................................ ................................ ..............

II. RECITALS. ................................ ................................ ..............................

III. TERMS................................. ................................ ................................ ..

IV. SIGNATURES. ................................ ................................ ........................

V. EXHIBIT "A" SCOPE OF SERVICES ................................ ...........................

VI. EXHIBIT "B" - SCHEDULE OF SERVICES ................................ ..................

VII. EXHIBIT "C" - COMPENSATION ................................ ..............................

VIII. EXHIBIT "D" - INSURANCE REQUIREMENTS ................................ ...........

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Title: Federal Lobbying Services
3 1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, with its principal place of business at 100 Civic Center Drive, Lake Forest, California 92630 (“City”) and Best Best & Krieger LLP, a California Limited Liability Partnership (LLP), with its principal place of business at 3390 University Ave., 5th Floor, Riverside, CA 92501 (“Consultant”). City and Consultant are sometimes individually referred to herein as “Party” and collectively as “Parties.” DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF 2024
July8th
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Title: Federal Lobbying Services
4 2. RECITALS.

2.1. Consultant.

Consultant desires to perform and assume responsibility for the provision of certain professional Federal Lobbying Services required by the City on the terms and conditions set forth in this Agreement. Consultant represents that it is experienced in providing professional Federal Lobbying Services to public clients, is licensed in the State of California, and is familiar with the plans of City.

2.2. Project.

City desires to engage Consultant to render such professional Federal Lobbying Services for the Federal Lobbying Services project ("Project") as set forth in this Agreement.

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5 3. TERMS.

3.1. Scope of Services and Term.

3.1.1 General Scope of Services. Consultant promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the professional Federal Lobbying Services consulting services necessary for the Project ("Services"). The Services are more particularly described in Exhibit "A" attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from July 3, 2024 to July 2, 2027, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two (2) additional one-year terms. Consultant shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2. Responsibilities of Consultant.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Consultant or under its supervision. Consultant will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Consultant on an independent contractor basis and not as an employee. Consultant retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Consultant shall also not be employees of City and shall at all times be under Consultant's exclusive direction and control. Neither City, nor any of its officials, officers, directors, employees or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Consultant shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers' compensation insurance.

3.2.2 Schedule of Services. Consultant shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit "B" attached hereto and incorporated herein by reference. Consultant represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Consultant's conformance with the Schedule, City shall respond to Consultant's submittals in a timely manner. Upon request of City, Consultant shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Consultant shall be subject to the approval of City.

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6 3.2.4 Substitution of Key Personnel. Consultant has represented to City that certain key personnel will perform and coordinate the Services under this Agreement. Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. In the event that City and Consultant cannot agree as to the substitution of key personnel, City shall be entitled to terminate this Agreement for cause. As discussed below, any personnel who fail or refuse to perform the Services in a manner acceptable to the City, or who are determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project or a threat to the safety of persons or property, shall be promptly removed from the Project by the Consultant at the request of the City. The key personnel for performance of this Agreement are as follows: Ana D. Schwab, Andre Monette, Lowry A. Crook, Christopher Keosian.

3.2.5 City's Representative. The City hereby designates Debra Rose, City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement ("City's Representative"). City's Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Consultant but not the authority to enlarge the Scope of Work or change the total compensation due to Consultant under this Agreement. The City Manager shall be authorized to act on City's behalf and to execute all necessary documents which enlarge the Scope of Work or change the Consultant's total compensation subject to the provisions contained in Section 3.3 of this Agreement. Consultant shall not accept direction or orders from any person other than the City Manager, City's Representative or his/her designee.

3.2.6 Consultant's Representative. Consultant hereby designates Andre Monette, Partner, or his/her designee, to act as its representative for the performance of this Agreement ("Consultant's Representative"). Consultant's Representative shall have full authority to represent and act on behalf of the Consultant for all purposes under this Agreement. The Consultant's Representative shall supervise and direct the Services, using his/her best skill and attention, and shall be responsible for all means, methods, techniques, sequences, and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.7 Coordination of Services. Consultant agrees to work closely with City staff in the performance of Services and shall be available to City's staff, consultants and other staff at all reasonable times.

3.2.8 Standard of Care; Performance of Employees. Consultant shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by professionals in the same discipline in the State of California. Consultant represents and maintains that it is skilled in the professional calling necessary to perform the Services. Consultant warrants that all employees and subconsultants shall have sufficient skill and experience to perform the Services assigned to them. Finally, Consultant represents that it, its employees and subconsultants have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Consultant shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Consultant's failure to comply with the standard of care provided for herein. Any employee of the Consultant or its sub-consultants who is determined by the City to be uncooperative, incompetent, a threat to the DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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Title: Federal Lobbying Services
7 adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Consultant and shall not be re employed to perform any of the Services or to work on the Project.

3.2.9 Laws and Regulations. Consultant shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Consultant shall be liable for all violations of such laws and regulations in connection with Services. If Consultant performs any work knowing it to be contrary to such laws, rules and regulations, Consultant shall be solely responsible for all costs arising therefrom. Consultant shall defend, indemnify and hold City, its officials, directors, officers, employees, agents, and volunteers free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.10 Safety. Consultant shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Consultant shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions, where applicable, shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subconsultants, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.11 Insurance. Consultant agrees to procure and maintain, at Consultant’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Consultant shall require all subconsultants to carry the same policies and limits of insurance that the Consultant is required to maintain, unless otherwise approved in writing by the City.

3.2.12 Water Quality Management and Compliance.

3.2.12.1 Storm Water Management. Storm, surface, nuisance, or other waters may be encountered at various times during the Services. Consultant hereby acknowledges that it has investigated the risk arising from such waters, and assumes any and all risks and liabilities arising therefrom.

3.2.12.2 Compliance with Water Quality Laws, Ordinances and Regulations. Consultant shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating water quality and storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251, et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Consultant must additionally comply with the lawful requirements of the City, and any other DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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8 municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regulating water quality and storm water discharges.

3.2.12.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in Section 3.2.12.2 of this Agreement, Consultant must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”), the City of Lake Forest Local Implementation Plan (“LIP”) and the applicable Water Quality Management Plan (“WQMP”). The DAMP contains requirements related to design and construction of public projects. Consultant must be familiar the DAMP, and the LIP and comply with the requirements as specified therein.

A copy of the DAMP is available on the internet at:
http://www.ocwatersheds.com/documents/damp/mapplan
A copy of the LIP is available on the internet at:
http://www.lakeforestca.gov/296/Local-Implementation-Plan-LIP

3.2.12.4 Standard of Care. Consultant warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement. Consultant further warrants that it, its employees and subcontractors have or will receive adequate training, as determined by the City, regarding these requirements as they may relate to the Services.

3.2.12.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, and ordinances listed in Sections 3.2.12.2 and 3.2.12.3 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Consultant agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed above, arising out of or in connection with the Services, except for liability resulting from the sole established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers. (B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Consultant’s failure to comply with any applicable water quality law, regulation, or policy. Consultant hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Consultant for delay in completing the Services caused by Consultant’s failure to comply with the laws, regulations and policies described in Sections 3.2.12.2 and 3.2.12.3 of this Agreement, or any other relevant water quality law, regulation, or policy. regulation, or policy.

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9 3.3. Fees and Payments.

3.3.1 Compensation. Consultant shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit "C" attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00) without written approval of the City Council or City Manager as applicable. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Consultant shall submit to City a monthly invoice which indicates work completed and hours of Services rendered by Consultant. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Consultant's fees, the City shall give written notice to Consultant within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Consultant shall not be reimbursed for any expenses unless authorized in writing by City, or included in Exhibit "C" of this Agreement.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Consultant perform Extra Work. As used herein, "Extra Work" means any work which is determined by City to be necessary for the proper completion of the Project, but which the Parties did not reasonably anticipate would be necessary at the execution of this Agreement. Consultant shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.3.5 Rate Increases. In the event that this Agreement is renewed pursuant to Section 3.1.2, the rate set forth in Exhibit “C” may be adjusted each year at the time of renewal as set forth in Exhibit “C.”

3.4. Labor Code Requirements.

3.4.1 Prevailing Wages. Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., ("Prevailing Wage Laws"), which require the payment of prevailing wage rates and the performance of other requirements on "public works" and "maintenance" projects. If the Services are being performed as part of an applicable "public works" or "maintenance" project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Consultant agrees to fully comply with such Prevailing Wage Laws. City shall provide Consultant with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Consultant shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Consultant's principal place of business and at the project site. It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Consultant shall therefore comply with such Labor Code sections to the fullest extent required by law. Consultant shall defend, indemnify and hold the City, its officials, officers, employees, DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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Title: Federal Lobbying Services
10 agents, and volunteers free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.4.2 Registration. If the Services are being performed as part of an applicable “public works” or “maintenance” project, in addition to the foregoing, then pursuant to Labor Code sections 1725.5 and 1771.1, the Consultant and all subconsultants must be registered with the Department of Industrial Relations (“DIR”). Consultant shall maintain registration for the duration of the project and require the same of any subconsultants. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR.

3.5. Accounting Records.

3.5.1 Maintenance and Inspection. Consultant shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Consultant shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Agreement. Consultant shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.6. General Provisions.

3.6.1 Termination of Agreement.

3.6.1.1 Grounds for Termination. City may, by written notice to Consultant, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Consultant of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Consultant shall be compensated only for those services which have been adequately rendered to City, and Consultant shall be entitled to no further compensation. Consultant may not terminate this Agreement except for cause.

3.6.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Consultant to provide all finished or unfinished Documents and Data and other information of any kind prepared by Consultant in connection with the performance of Services under this Agreement. Consultant shall be required to provide such document and other information within fifteen (15) days of the request.

3.6.1.3 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.6.1.4 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Consultant: Best Best & Krieger LLP
3390 University Ave., 5th Floor
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Title: Federal Lobbying Services
11 Riverside, CA 92501
ATTN: Andre Monette, Partner
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.6.2 Ownership of Materials and Confidentiality.

3.6.2.1 Documents & Data; Licensing of Intellectual Property. This Agreement creates a non exclusive and perpetual license for City to copy, use, modify, reuse, or sublicense any and all copyrights, designs, and other intellectual property embodied in plans, specifications, studies, drawings, estimates, and other documents or works of authorship fixed in any tangible medium of expression, including but not limited to, physical drawings or data magnetically or otherwise recorded on computer diskettes, which are prepared or caused to be prepared by Consultant under this Agreement ("Documents & Data"). Consultant shall require all subconsultants to agree in writing that City is granted a non exclusive and perpetual license for any Documents & Data the subconsultant prepares under this Agreement. Consultant represents and warrants that Consultant has the legal right to license any and all Documents & Data. Consultant makes no such representation and warranty in regard to Documents & Data which were prepared by design professionals other than Consultant or provided to Consultant by the City. City shall not be limited in any way in its use of the Documents & Data at any time, provided that any such use not within the purposes intended by this Agreement shall be at City's sole risk.

3.6.2.2 Confidentiality. All ideas, memoranda, specifications, plans, procedures, drawings, descriptions, computer program data, input record data, written information, and other Documents & Data either created by or provided to Consultant in connection with the performance of this Agreement shall be held confidential by Consultant. Such materials shall not, without the prior written consent of City, be used by Consultant for any purposes other than the performance of the Services. Nor shall such materials be disclosed to any person or entity not connected with the performance of the Services or the Project. Nothing furnished to Consultant which is otherwise known to Consultant or is generally known, or has become known, to the related industry shall be deemed confidential. Consultant shall not use City's name or insignia, photographs of the Project, or any publicity pertaining to the Services or the Project in any magazine, trade paper, newspaper, television or radio production or other similar medium without the prior written consent of City.

3.6.2.3 Confidential Information. The City shall refrain from releasing Consultant’s proprietary information ("Proprietary Information") unless the City's legal counsel determines that the release of the Proprietary Information is required by the California Public Records Act or other applicable state or federal law, or order of a court of competent jurisdiction, in which case the City shall notify Consultant of its intention to release Proprietary Information. Consultant shall have five (5) DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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12 working days after receipt of the Release Notice to give City written notice of Consultant's objection to the City's release of Proprietary Information. Consultant shall indemnify, defend and hold harmless the City, and its officers, directors, employees, and agents from and against all liability, loss, cost or expense (including attorney’s fees) arising out of a legal action brought to compel the release of Proprietary Information. City shall not release the Proprietary Information after receipt of the Objection Notice unless either: (1) Consultant fails to fully indemnify, defend (with City's choice of legal counsel), and hold City harmless from any legal action brought to compel such release; and/or (2) a final and non- appealable order by a court of competent jurisdiction requires that City release such information.

3.6.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

3.6.4 Attorney's Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reason¬able attorney's fees and all other costs of such action.

3.6.5 Indemnification.

To the fullest extent permitted by law, Consultant shall defend (with counsel of City’s choosing), indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury of any kind, in law or equity, to property or persons, including wrongful death, in any manner arising out of, pertaining to, or incident to any alleged acts, errors or omissions, or willful misconduct of Consultant, its officials, officers, employees, subcontractors, consultants or agents in connection with the performance of the Consultant's Services, the Project or this Agreement, including without limitation the payment of all damages, expert witness fees and attorneys fees and other related costs and expenses. Consultant's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the Consultant or the City, its officials, officers, employees, agents or volunteers.

If Consultant’s obligation to defend, indemnify, and/or hold harmless arises out of Consultant’s performance as a “design professional” (as that term is defined under Civil Code section 2782.8), then, and only to the extent required by Civil Code section 2782.8, which is fully incorporated herein, Consultant’s indemnification obligation shall be limited to claims that arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of the Consultant, and, upon Consultant obtaining a final adjudication by a court of competent jurisdiction, Consultant’s liability for such claim, including the cost to defend, shall not exceed the Consultant’s proportionate percentage of fault.

3.6.6 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.6.7 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.6.8 Time of Essence. Time is of the essence for each and every provision of this Agreement.

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13 3.6.9 City's Right to Employ Other Consultants. City reserves right to employ other consultants in connection with this Project.

3.6.10 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

3.6.11 Assignment or Transfer. Consultant shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.6.12 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Consultant include all personnel, employees, agents, and subconsultants of Consultant, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.6.13 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.6.14 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.6.15 No Third-Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.6.16 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.6.17 Prohibited Interests. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant¬, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.6.18 Equal Opportunity Employment. Consultant represents that it is an equal opportunity employer and it shall not discriminate against any subconsultant, employee or applicant for employment DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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14 because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non-discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Consultant shall also comply with all relevant provisions of City's Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

3.6.19 Labor Certification. By its signature hereunder, Consultant certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker's Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.6.20 Authority to Enter Agreement. Consultant has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.6.21 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.7. Subcontracting.

3.7.1 Prior Approval Required. Consultant shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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15 4. SIGNATURES.

4.1. SIGNATURES.

CITY OF LAKE FOREST Best Best & Krieger LLP
By: [AUTHORIZED CITY SIGNATURE]

Debra Rose
City Manager
By: [VENDOR SIGNATURE 1]

Andre Monette
Partner (Partnership)
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [CITY CLERK SIGNATURE]

Lisa Berglund
City Clerk

APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]

Best Best & Krieger LLP
City Attorney

[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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16 5. EXHIBIT "A" SCOPE OF SERVICES

5.1. EXHIBIT "A" SCOPE OF SERVICES
Consultant shall provide the following Federal Lobbying Services professional consulting services relative to the City's TBD project.

5.2. Federal Advocacy and Lobbying Services
The preliminary scope of work includes a general overview of the services required for Federal Advocacy and Lobbying Services. This service request includes but is not limited to Advocacy, Tracking and Reporting, Strategy, and Relationship Building. The selected firm is expected to travel to Lake Forest as needed, with a minimum of one visit per year that would include a visit with a subset of the City Council.

The firm will also meet City staff in-person and/or virtually at least quarterly and more frequently as needed.

Task 1 - Initial Review of Legislative Program
At the direction of the City, initial deliverables may include but are not be limited to:
 Conduct initial review of the City's current Legislative Program (Program) and provide advise and recommendations to resources. Current Legislative Program efforts include:
o Annual adoption of Legislative Platform.
o Membership and participation in resource events, informational webinars, and conferences.
o Staff efforts to draft and implement City Council adopted Legislative Platform that outlines policy priorities for the next legislative session.
o Staff efforts to monitor and draft letters and resolutions based on the Legislative Platform and City Council direction.
 Conduct information gathering session with City Council members to identify goals for the legislative program and better inform the efforts listed under Tasks 2-5 of this Scope of Work.  Provide guidance and recommendations for Advocacy and Strategy (Tasks 2 and 4) based on the initial review of the Program and informational interviews with the City Council Task 2 - Advocacy
At the direction of the City, deliverables may include but are not be limited to:
 Represent the City and meet with legislators, their staff, and governmental agency officials to advance the City’s legislative agenda and interests.
 Advocate for City funding in the Federal budget through grants and legislation and any other appropriate means.

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Title: Federal Lobbying Services
17  Help the City apply for and advocate to receive these grants and resources.  Identify potential funding opportunities available through federal agencies or legislative appropriations the City may be eligible to apply for and receive.  Upon request of the City Manager, collaborate with City staff to develop persuasive grant proposals, including project descriptions, budgets, timelines, goals, and expected outcomes; assist in the preparation of grant applications by ensuring compliance with funder guidelines, formatting the proposals, and including all necessary attachments; provide guidance on effective grant writing techniques, ensuring proposals are clear, concise, and compelling; and monitor grant deadlines, reporting requirements, and assisting in the preparation of progress reports or evaluations as required by funding agencies.  Work closely with the City’s Federal representatives and City staff to draft and develop legislation on matters of importance to the City.
o Once legislation is introduced, the City’s lobbyist is expected to:
 Act as champion of the proposed legislation, including meeting with elected officials to advance such initiative, assisting with drafting advocacy materials, gaining support from other agencies and partners, and providing collaborative strategic guidance to the City and its representatives.
 Take necessary steps to engage with federal legislators, legislative staff, committee consultants, and administrative agencies when City positions are under consideration, ensuring the most favorable consideration for the City's interests and priorities.  Consult with designated City staff regarding opportunities for members of the City Council or City personnel to appear and testify before Congressional hearing committees and administrative agencies if doing so would further the City's interest.  Meet with Federal representatives on issues of interest or concern to the City. o Includes coordinating and facilitating meetings between these entities and members of the City Council and City staff to address funding, legislative, and regulatory issues of importance to the City.
 Draft letters, position statements, legislative language, and talking points on legislation as requested by the City.
 Engage in direct lobbying and provide testimony before policy committees in consultation with the City for the highest legislative priorities as determined by the City.  Attend committee and rule-making hearings and coordinate the preparation of testimony submissions and in-person testimony as requested by the City or when the City is seeking legislation.

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Title: Federal Lobbying Services
18  Participate in the preparation of itineraries and facilitate meetings between City staff, Councilmembers, and delegation staff and various agencies that serve as staff liaisons for City Manager and members of the City Council during their trips to Washington, D.C. to conduct city business.
 Coordinate and facilitate meetings between these entities and members of the City Council and City staff to address funding, legislative, and regulatory issues of importance to the City. o Take necessary steps to engage with federal legislators, legislative staff, committee consultants, and administrative agencies when City positions are under consideration, ensuring the most favorable consideration for the City's interests and priorities.  Assist in the drafting and distribution of materials and correspondence to support advocacy for legislative platforms and appropriations requests.
 Assist in the development, drafting, and sponsorship of federal legislation and amendments needed to further the City's goals and priorities.

Task 3 - Tracking and Reporting
For specific items requested by the City ONLY.

At the direction of the City, deliverables may include but are not be limited to:
 Track and review press releases, informational bulletins, and other important information released by the federal government and agencies.
 Monitor, identify, and prioritize actual and potential legislation, budget proposals, regulatory proposals, challenges, and opportunities that may impact or be relevant to the City.  Apprise Lake Forest of emerging issues and make recommendations regarding possible effects on City government.
 Inform the City of hearings, meetings, and any changes to the legislation of interest to the City.  Identify and monitor legislation and federal regulatory processes, including pertinent administrative, legislative, and regulatory matters that may impact the City.  Track priorities and meetings of strategy with legislative partners.  Provide written briefing reports for the City Council and City Manager on key issues on an as needed basis.
 Prepare legislative reports and participate in periodic legislative briefings for the City Manager's Office, Lake Forest City Council, and departments.
 As requested by the City Manager, make occasional presentations to the City Council and City leadership team on legislative issues.

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Title: Federal Lobbying Services
19  Offer timely telephone and/or in-person updates to designated City staff, deliver status reports during legislative sessions, and attend meetings as required.  Complete and file on behalf of the City all lobbying and expenditure disclosure forms, reports, or any other reports required by the federal government (Lobbying Disclosure Act, Secretary of the Senate, and the Clerk of the House of Representatives) and other relevant local, state and federal jurisdictions in timely fashion.

Task 4 - Strategy
At the direction of the City, deliverables may include but are not be limited to:
 Regularly communicate with the City to assess legislative options, analyze legislation, and discuss policy objectives.
 Assist in developing Lake Forest’s federal legislative agenda by providing strategic, policy, and coordination support. This may include strategic planning, program development, coordination assistance, and advice.
 Develop short-term and long-term strategies with the City pertaining to funding and other federal policy and administrative issues.
o Provide federal funding advocacy by assisting in the development of short and long-term funding strategies for grants and annual appropriations requests.  Act quickly on the City’s behalf to rapidly changing developments in Washington D.C. that may impact City policy and legislative matters.
 Pursue legislative, regulatory and/or policy directives to help address City priorities.  Provide guidance and support to the City in developing responses to legislation, including reviewing written material and providing suggestions, and distributing any documents prepared by the City to the required parties.
 Provide updates on the political landscape in Washington D.C. to help provide context and identify opportunities and potential issues.
 Identify and help pursue potential funding opportunities for the City’s services, projects, and programs.
 Develop a plan for off-season activities and coordinate with designated City staff.  Review and comment on proposed sponsored legislation the City prepares for submission to the U.S. Congress when requested to do so by the City Manager and City Council.

Task 5 - Relationship Building
Deliverables shall include but not be limited to:

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Title: Federal Lobbying Services
20  Develop working relationships with key staff and representatives in the following entities:
o Federal: U.S. Senate, House of Representatives, Administration, and Federal Agencies.  Initiate and coordinate meetings between City elected officials and/or staff with federal legislative and executive branch if necessary to pursue priority legislation or funding opportunities.
 Meet with members of Congress, congressional staff, administration officials, other public officials, and stakeholders to seek support for the policy positions advocated by Lake Forest.
 Secure support of potential stakeholders, including identifying, prioritizing, and leading outreach efforts to relevant like-minded partner organizations such as the National League of Cities and other advocacy/special interest groups that share the goals and objectives of the City, to create coalitions to advance the City's budget and legislative priorities.
 Build strategic allies and coalitions, as well as analyze and identify potential threats.  Help coordinate with and reach out to groups, cities, or influential individuals with similar interests to the City of Lake Forest to create more effective partnerships.

5.3. Responsibilities of City
The City will be responsible for providing a designated City contact for assisting with communications and meetings, information regarding past work, and any other areas within the Scope of Work that needs additional support during the course of the project required to complete the work.

5.4. Vendor’s Employee Conduct
Vendor will agree to remove any employee whose conduct is improper, inappropriate, or offensive as determined by the City. A removed employee(s) is not to work on City premises without the written consent of the City. The Vendor will remove any employee from working in, or delivering to, City facilities who is convicted of a felony during his/her employment.

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Title: Federal Lobbying Services
21 6. EXHIBIT "B" - SCHEDULE OF SERVICES

6.1. EXHIBIT "B" - SCHEDULE OF SERVICES
The Consultant shall provide the services described in Exhibit “A” Scope of Services as directed by the City.

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Title: Federal Lobbying Services
22 7. EXHIBIT "C" - COMPENSATION

7.1. EXHIBIT "C" - COMPENSATION
Consultant shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit “A” Scope of Services and the not to exceed fee of ONE HUNDRED FIFTY THOUSAND DOLLARS ($150,000.00). Total compensation under the agreement shall not exceed $50,000 per year without prior consent of the City Council, and shall be paid per the following schedule and terms.

Position Hourly Rate
Attorney $357
Director of Government Affairs $357
Assistant Director of Government Affairs $357
Paralegals $165
Legislative Coordinators $165
Other Non-Attorney Staff $165
Year 1 Total: $50,000
Year 2 Total: $50,000
Year 3 Total: $50,000
Total Contract Amount: $150,000

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increased or reduced each year at the time of renewal, but any increase shall not exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach-Anaheim.

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Title: Federal Lobbying Services
23 8. EXHIBIT "D" - INSURANCE REQUIREMENTS

8.1. EXHIBIT "D" - INSURANCE REQUIREMENTS

1.1.1 Time for Compliance. Consultant shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Consultant shall not allow any subconsultant to commence work on any subcontract until it has provided evidence satisfactory to the City that the subconsultant has secured all insurance required under this section.

1.1.2 Types of Insurance Required. As a condition precedent to the effectiveness of this Agreement for work to be performed hereunder, and without limiting the indemnity provisions of the Agreement, the Consultant, in partial performance of its obligations under such Agreement, shall procure and maintain in full force and effect during the term of the Agreement the following policies of insurance. If the existing policies do not meet the insurance requirements set forth herein, Consultant agrees to amend, supplement or endorse the policies to do so. (A) Commercial General Liability: Commercial General Liability Insurance which affords coverage at least as broad as Insurance Services Office "occurrence" form CG 0001, or the exact equivalent, with limits of not less than $1,000,000 per occurrence and no less than $2,000,000 in the general aggregate. Defense costs shall be paid in addition to the limits. The policy shall contain no endorsements or provisions (1) limiting coverage for contractual liability; (2) excluding coverage for claims or suits by one insured against another (cross-liability); or (3) containing any other exclusion(s) contrary to the terms or purposes of this Agreement.
(B) Automobile Liability Insurance: Automobile Liability Insurance with coverage at least as broad as Insurance Services Office Form CA 0001 covering "Any Auto" (Symbol 1), or the exact equivalent, covering bodily injury and property damage for all activities with limits of not less than $1,000,000 combined limit for each occurrence.
(C) Workers’ Compensation: Workers' Compensation Insurance, as required by the State of California and Employer's Liability Insurance with a limit of not less than $1,000,000 per accident for bodily injury and disease.
(D) Professional Liability (Errors & Omissions): Professional Liability insurance or Errors & Omissions insurance appropriate to Consultant’s profession with limits of not less than $1,000,000. Covered professional services shall specifically include all work to be performed under the Agreement and delete any exclusions that may potentially affect the work to be performed (for example, any exclusions relating to lead, asbestos, pollution, testing, underground storage tanks, laboratory analysis, soil work, etc.). If coverage is written on a claims-made basis, the retroactive date shall precede the effective date of the initial Agreement and continuous coverage will be maintained or an extended reporting period will be exercised for a period of at least three (3) years from termination or expiration of this Agreement.

1.1.3 Insurance Endorsements. Required insurance policies shall contain the following provisions, or Consultant shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:

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Title: Federal Lobbying Services
24 (A) Commercial General Liability:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement.

Additional Insured Endorsements shall not (1) be restricted to "ongoing operations"; (2) exclude "contractual liability"; (3) restrict coverage to "sole" liability of Consultant; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. For all policies of Commercial General Liability insurance, Consultant shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Professional Liability (Errors & Omissions):
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Contractual Liability Exclusion Deleted: This insurance shall include contractual liability applicable to this Agreement. The policy must “pay on behalf of” the insured and include a provision establishing the insurer’s duty to defend.
(D) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self- insurance maintained by the City, its officials, officers, employees, agents, or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

1.1.5 Waiver of Subrogation. All policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Consultant or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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Title: Federal Lobbying Services
25 loss. Consultant hereby waives its own right of recovery against the City, its officials, officers, employees, agents, and volunteers, and shall require similar written express waivers and insurance clauses from each of its subconsultants.

1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents, and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

1.1.7 Evidence of Insurance. The Consultant, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Consultant shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Agreement does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Consultant or City will withhold amounts sufficient to pay premium from Consultant payments. In the alternative, City may cancel this Agreement effective upon notice.

1.1.9 Acceptability of Insurers. Each such policy shall be from a company or companies with a current A.M. Best's rating of no less than A:VII and authorized to transact business of insurance in the State of California, or otherwise allowed to place insurance through surplus line brokers under applicable provisions of the California Insurance Code or any federal law.

1.1.10 Enforcement of Contract Provisions (non estoppel). Consultant acknowledges and agrees that actual or alleged failure on the part of the City to inform Consultant of non-compliance with any requirement imposes no additional obligation on the City nor does it waive any rights hereunder.

1.1.11 Requirements Not Limiting. Requirement of specific coverage or minimum limits contained in this Appendix are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

1.1.12 Insurance for Subconsultants. Consultant shall include all subconsultants engaged in any work for Consultant relating to this Agreement as additional insureds under the Consultant's policies, or the Consultant shall be responsible for causing subconsultants to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its DocuSign Envelope ID: AD533BF2-5B8E-4D84-80EF-DFE0EE7758EF Item: 10
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Title: Federal Lobbying Services
26 officials, officers, employees, agents, and volunteers as additional insureds to the subconsultant's policies. All policies of Commercial General Liability insurance provided by Consultant’s subconsultants performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Consultant shall not allow any subconsultant to commence work on any subcontract relating to this Agreement until it has received satisfactory evidence of subconsultant’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Consultant shall provide satisfactory evidence of compliance with this section upon request of the City.

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CITY COUNCIL AGENDA REPORT
MEETING DATE: 2/17/2026
DEPARTMENT: City Manager
SUBJECT:

AGREEMENT FOR CITY BRANDING STREET BANNER PRINTING AND
INSTALLATION SERVICES WITH DEKRA-LITE INDUSTRIES, INC.

RECOMMENDED ACTION(S):

1. Approve a Maintenance Services Agreement with Dekra-Lite Industries, Inc. for City Branding Street Banner Printing and Installation Services ("Agreement").

2. Authorize the Mayor to sign and the City Clerk to attest to the Agreement, substantially in the form attached.

EXECUTIVE SUMMARY:

Per the 2025-2032 Strategic Business Plan (“Strategic Plan”) adopted in June 2025, initiative SP #16 – Citywide Branding Implementation includes Project B, the installation of street banners on main roads to visually launch the new City brand elements. To further increase brand visibility and formally launch the brand, Project B of SP #16 of the Strategic Plan (“Project”) would lead to the design, manufacture, and installation of banners that reflect the new City brand.

To initiate the work under the Project, staff initiated a competitive procurement process to solicit proposals for City Branding Street Banner Printing and Installation Services in October 2025.

Following the RFP selection process, including a reference check (Attachment 1), staff determined Dekra-Lite Industries, Inc. (“Dekra-Lite”) to be the most qualified contractor for the City Branding Street Banner Printing and Installation Services. Dekra-Lite received positive reviews of their performance from several cities in Orange County that have purchased their banner services (Attachment 1). Staff recommend awarding a Maintenance Services Agreement to Dekra-Lite for City Branding Street Banner Printing and Installation Services (“Agreement”) with an initial three-year term and two optional one-year extensions (Attachment 2). Total compensation under the proposed Agreement would be $164,090.20.

The proposed Agreement was prepared by the City Manager’s Office and reviewed and approved as to form by the City Attorney. Sufficient funds are Item: 11
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included in the 2025-2027 Operating Budget to cover the costs of the recommended action.

BACKGROUND:

Per the Strategic Plan adopted in June 2025, initiative SP #16 – Citywide Branding Implementation includes Project B, the installation of street banners on main roads to visually launch the new City brand elements on highly visible roads and key landmarks in the City following the establishment of a new brand. The new City brand was presented before the City Council on July 1, 2025 and has since been featured on social media, City videos, printed materials, park signs, City fleet vehicles, and across all official City channels. To further increase brand visibility and formally launch the brand, Project B of SP #16 of the Strategic Plan (“Project”) would lead to the design, manufacture, and installation of banners that reflect the new City brand.

DISCUSSION:

To initiate the work under the Project, staff initiated a competitive procurement process to solicit proposals for City Branding Street Banner Printing and Installation Services in October 2025. The solicitation was posted on OpenGov, the City’s electronic procurement management system. The RFP received 632 views and 24 firms downloaded all the files associated with the procurement.

Four firms elected to submit a proposal.

The RFP included a robust scope of services for the design and installation of new street banners that would be installed throughout the City. The services also included anticipated quantities for three years’ worth of banner installations throughout the City that would highlight the new brand on different streets and along neighborhood entrances. Services include the cost of design, manufacture, and installation of up to 200 new street banners each year. Staff would direct Dekra-Lite to start with the installation of street banners on major throughfares, City entrances, and commercial areas followed by additional installations throughout the community. Priority would be given to high impact areas such as entrances to the City and prominent intersections. These would serve to both launch the brand and create a sense of place throughout the community during the limited period of time that these banners are installed. Staff anticipate the first grouping of banners to be designed and installed over the next few months, well in advance of the nation’s semi-quincentennial and the City’s 35th anniversary of incorporation.

Pursuant to the City’s Purchasing and Contracting Guidelines (“Purchasing Guidelines”), a selection committee comprised of the City Clerk, Recreation Item: 11
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Manager, and Assistant to the City Manager reviewed the four proposals. Three of the four firms met the minimum scoring criteria of 60 on the technical proposal review and participated in a qualifications interview. Tables 1 and 2 below reflect the scores at the completion of the selection process.

Table 1: Technical Review Phase Scoring
Vendor Evaluator 1 Evaluator 2 Evaluator 3 Total Score
(Max Score 100)
Dekra-Lite Industries, Inc. 90 74.5 76 80.17
T&G Global, LLC DBA. St.

Nick’s Christmas Lighting &
Décor

82.5 78.5 74.5 78.5
Square Signs LLC 68 80 67.5 71.83
GRAPHICS MFG 36 68.5 54 52.83
Table 2: Interview and Cost Phase Scoring
Vendor Evaluator 1 Evaluator 2 Evaluator 3 Total Score
(Max Score 200)
Dekra-Lite Industries, Inc. 180.8 184 187.2 184
T&G Global, LLC DBA. St.

Nick’s Christmas Lighting &
Décor
165.4 175 165.8 168.73
Square Signs LLC 136.2 125.8 137 133
At the conclusion of the selection process, staff reviewed the cost proposals from the three firms interviewed. All three firms had the opportunity to submit a revised cost proposal per the City’s Purchasing Guidelines. After all scores were received, Dekra-Lite Industries, Inc. (“Dekra-Lite”) was the highest ranked and lowest cost firm. Table 3 shows the total annual and three-year costs for the scope of services.

Table 3: Cost
Vendor Year 1 Year 2 Year 3 Total
Dekra-Lite Industries, Inc. $53,600.88 $53,600.88 $56,888.45 $164,090.20 T&G Global, LLC DBA. St.

Nick’s Christmas Lighting &
Décor
$69,700.00 $69,700.00 $69,700.00 $209,100.00
Square Signs LLC $83,300.00 $89,131.00 $95,370.50 $267,801.50 Following the RFP selection process, staff determined Dekra-Lite to be the most qualified contractor for the City Branding Street Banner Printing and Installation Services. Dekra-Lite currently provides the City with the design and installation of street banners on a seasonal and year-round basis. The firm has a strong reputation performing these services for the City and shared a unique feature of having a dedicated support line for reporting any required repairs or Item: 11
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replacements as needed. Dekra-Lite, based out of Santa Ana, is a full -service holiday décor company that specializes in holiday-related décor and banners for shopping centers, event centers, theme parks and municipalities since 1987.

Staff conducted reference checks for Dekra-Lite, all of which highly recommended the firm (Attachment 1), further confirming the selection committee’s evaluation.

Staff recommend awarding the proposed Agreement to Dekra-Lite with a total compensation of $164,090.20 and an initial three-year term with two optional one-year extensions (Attachment 2). The City Manager’s Office prepared the Agreement with Dekra-Lite and the City Attorney reviewed and approved the Agreement as to form.

FISCAL IMPACT:

The proposed Agreement includes a total compensation amount of $164,090.20.

Sufficient funds are included in the 2025-2027 Operating Budget to cover the costs of the recommended action.

ATTACHMENTS:

1. Reference Check for Dekra-Lite Industries, Inc.

2. Proposed Maintenance Services Agreement with Dekra-Lite Industries, Inc.

Initiated By: Nidia Ruelas, Assistant to the City Manager Submitted By: Debra Rose, City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1

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CONTRACTOR REFERENCE CHECKS
Contact Information: Reference 1 Reference 2 Reference 3 Agency City of Hawaiian
Gardens City of Buena Park City of Dana Point
Contact
Administrative
Technician, Public
Works
Senior
Management
Analyst, Public
Works
Senior
Management
Analyst, Public
Works
Did you find the company to
be: (Y=Yes; S=Somewhat; N=No; N/A= Not Applicable)
Responsive? Y Y Y
Cost Effective? Y S Y
Thorough? Y Y
Did the company meet or
exceed agency expectations?
Y Y Y
Overall Satisfaction:

Hire again? Y Y Y
Additional Comments:

On schedule.

Prompt response.

Great
communication.

Mainly used for
holiday décor. Great to work with.

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ATTACHMENT 2
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CITY BRANDING STREET BANNER DESIGN AND INSTALLATION

SERVICES
(2026-010)

City of Lake Forest
100 Civic Center Dr.

Lake Forest, CA 92630

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City of Lake Forest
Agreement for Maintenance Services
City Branding Street Banner Design and Installation Services I. PARTIES AND DATE. ................................ ................................ ..............

II. RECITALS. ................................ ................................ ..............................

III. TERMS................................. ................................ ................................ ..

IV. SIGNATURES. ................................ ................................ ........................

V. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES ................................ ..

VI. EXHIBIT "B" - SCHEDULE OF SERVICES ................................ ..................

VII. EXHIBIT "C" - COMPENSATION ................................ ..............................

VIII. EXHIBIT "D" - INSURANCE REQUIREMENTS ................................ ...........

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Title: City Branding Street Banner Design and Installation Services 3 1. PARTIES AND DATE.

This Agreement is made and entered into this [***INSERT DAY***] day of [***INSERT MONTH***], [***INSERT YEAR***], by and between the City of Lake Forest, a municipal corporation, organized under the laws of the State of California, located at 100 Civic Center Drive, Lake Forest 92630 (“City”) and Dekra-Lite Industries, Inc., a California Corporation (Inc.) , with its principal place of business at 3102 W. Alton Ave., Santa Ana, CA 92704 (“Contractor”). City and Contractor are sometimes individually referred to herein as “Party” and collectively as “Parties.” Docusign Envelope ID: AB66CE2E-5B92-4D2F-B4B5-D7E89D304537 Item: 11
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Title: City Branding Street Banner Design and Installation Services 4 2. RECITALS.

2.1. Contractor.

Contractor desires to perform and assume responsibility for the provision of certain City Branding Street Banner Printing and Installation maintenance services required by the City which shall be performance in accordance with the terms and conditions set forth in this Agreement and all plans, specifications and other contract documents attached to or incorporated into this Agreement. Contractor represents that it is experienced in providing City Branding Street Banner Printing and Installation maintenance services to public clients, that it and its employees or subcontractors have all necessary licenses and permits to perform the Services in the State of California, and that it is familiar with the plans of City.

2.2. Project.

City desires to engage Contractor to render such services for the City Branding Project (“Project”) as set forth in this Agreement.

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Title: City Branding Street Banner Design and Installation Services 5 3. TERMS.

3.1. Scope of Services and Term.

3.1.1 General Scope of Services. Contractor promises and agrees to furnish to the City all labor, materials, tools, equipment, services, and incidental and customary work necessary to fully and adequately supply the Banner Printing and Installation Services maintenance services necessary for the Project (“Services”). The Services are more particularly described in Exhibit “A” attached hereto and incorporated herein by reference. All Services shall be subject to, and performed in accordance with, this Agreement, the exhibits attached hereto and incorporated herein by reference, and all applicable local, state and federal laws, rules and regulations.

3.1.2 Term. The term of this Agreement shall be from February 17, 2026 to February 16, 2029, unless earlier terminated as provided herein. The City shall have the unilateral option, at its sole discretion, to renew this Agreement annually for no more than two (2) additional one-year terms. Contractor shall complete the Services within the term of this Agreement, and shall meet any other established schedules and deadlines.

3.2. Responsibilities of Contractor.

3.2.1 Independent Contractor; Control and Payment of Subordinates. The Services shall be performed by Contractor or under its supervision. Contractor will determine the means, methods and details of performing the Services subject to the requirements of this Agreement. City retains Contractor on an independent contractor basis and not as an employee. Contractor retains the right to perform similar or different services for others during the term of this Agreement. Any additional personnel performing the Services under this Agreement on behalf of Contractor shall also not be employees of City and shall at all times be under Contractor’s exclusive direction and control. Neither City, or any of its officials, officers, directors, employees or agents shall have control over the conduct of Contractor or any of Contractor’s officers, employees or agents, except as set forth in this Agreement.

Contractor shall pay all wages, salaries, and other amounts due such personnel in connection with their performance of Services under this Agreement and as required by law. Contractor shall be responsible for all reports and obligations respecting such additional personnel, including, but not limited to: social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation insurance.

3.2.2 Schedule of Services. Contractor shall perform the Services expeditiously, within the term of this Agreement, and in accordance with the Schedule of Services set forth in Exhibit “B” attached hereto and incorporated herein by reference. Contractor represents that it has the professional and technical personnel required to perform the Services in conformance with such conditions. In order to facilitate Contractor’s conformance with the Schedule, City shall respond to Contractor’s submittals in a timely manner. Upon request of City, Contractor shall provide a more detailed schedule of anticipated performance to meet the Schedule of Services.

3.2.3 Conformance to Applicable Requirements. All work prepared by Contractor shall be subject to the approval of City.

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Title: City Branding Street Banner Design and Installation Services 6 3.2.4 City’s Representative. The City hereby designates Debra Rose, City Manager, or his/her designee, to act as its representative in all matters pertaining to the administration and performance of this Agreement (“City’s Representative”). City’s Representative shall have the power to act on behalf of the City for review and approval of all products submitted by Contractor but not the authority to enlarge the Scope of Work or change the total compensation due to Contractor under this Agreement. The City’s City Manager shall be authorized to act on City’s behalf and to execute all necessary documents which enlarge the Scope of Work or change the Contractor’s total compensation, subject to the provisions contained in Section 3.3 of this Agreement. Contractor shall not accept direction or orders from any person other than the City Manager, City’s Representative or his/her designee.

3.2.5 Contractor’s Representative. Contractor hereby designates Dulce Diaz, or his or her designee, to act as its representative for the performance of this Agreement (“Contractor’s Representative”). Contractor’s Representative shall have full authority to represent and act on behalf of the Contractor for all purposes under this Agreement. The Contractor’s Representative shall supervise and direct the Services, using his best skill and attention, and shall be responsible for all means, methods, techniques, sequences and procedures and for the satisfactory coordination of all portions of the Services under this Agreement.

3.2.6 Coordination of Services. Contractor agrees to work closely with City staff in the performance of Services and shall be available to City’s staff, Contractors and other staff at all reasonable times.

3.2.7 Standard of Care; Performance of Employees. Contractor shall perform all Services under this Agreement in a skillful and competent manner, consistent with the standards generally recognized as being employed by contractors and/or professionals in the same discipline in the State of California. Contractor represents and maintains that it is skilled in the discipline necessary to perform the Services. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the Services assigned to them. Finally, Contractor represents that it, its employees and subcontractors have all licenses, permits, qualifications and approvals of whatever nature that are legally required to perform the Services, and that such licenses and approvals shall be maintained throughout the term of this Agreement. As provided for in the indemnification provisions of this Agreement, Contractor shall perform, at its own cost and expense and without reimbursement from the City, any services necessary to correct errors or omissions which are caused by the Contractor’s failure to comply with the standard of care provided for herein. Any employee of the Contractor or its sub-contractors who is determined by the City to be uncooperative, incompetent, a threat to the adequate or timely completion of the Project, a threat to the safety of persons or property, or any employee who fails or refuses to perform the Services in a manner acceptable to the City, shall be promptly removed from the Project by the Contractor and shall not be re-employed to perform any of the Services or to work on the Project.

3.2.8 Laws and Regulations. Contractor shall keep itself fully informed of and in compliance with all local, state and federal laws, rules and regulations in any manner affecting the performance of the Project or the Services, including all Cal/OSHA requirements, and shall give all notices required by law. Contractor shall be liable for all violations of such laws and regulations in connection with Services. If the Contractor performs any work knowing it to be contrary to such laws, rules and regulations, Contractor shall be solely responsible for all costs arising therefrom. Contractor shall Docusign Envelope ID: AB66CE2E-5B92-4D2F-B4B5-D7E89D304537 Item: 11
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Title: City Branding Street Banner Design and Installation Services 7 defend, indemnify and hold City, its officials, directors, officers, employees and agents free and harmless, pursuant to the indemnification provisions of this Agreement, from any claim or liability arising out of any failure or alleged failure to comply with such laws, rules or regulations.

3.2.9 Safety. Contractor shall execute and maintain its work so as to avoid injury or damage to any person or property. In carrying out its Services, the Contractor shall at all times be in compliance with all applicable local, state and federal laws, rules and regulations, and shall exercise all necessary precautions for the safety of employees appropriate to the nature of the work and the conditions under which the work is to be performed. Safety precautions as applicable shall include, but shall not be limited to: (A) adequate life protection and lifesaving equipment and procedures; (B) instructions in accident prevention for all employees and subcontractors, such as safe walkways, scaffolds, fall protection ladders, bridges, gang planks, confined space procedures, trenching and shoring, equipment and other safety devices, equipment and wearing apparel as are necessary or lawfully required to prevent accidents or injuries; and (C) adequate facilities for the proper inspection and maintenance of all safety measures.

3.2.10 Labor

3.2.10.1 Prevailing Wages. Contractor is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on “public works” and “maintenance” projects. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, as defined by the Prevailing Wage Laws, and since the total compensation is $1,000 or more, Contractor agrees to fully comply with such Prevailing Wage Laws. City shall provide Contractor with a copy of the prevailing rates of per diem wages in effect at the commencement of this Agreement. Contractor shall make copies of the prevailing rates of per diem wages for each craft, classification or type of worker needed to execute the Services available to interested parties upon request, and shall post copies at the Contractor’s principal place of business and at the project site. Contractor shall defend, indemnify and hold the City, its elected officials, officers, employees and agents free and harmless from any claim or liability arising out of any failure or alleged failure to comply with the Prevailing Wage Laws.

3.2.10.2 Registration. Since the Services are being performed as part of an applicable “public works” or “maintenance” project, then pursuant to Labor Code sections 1725.5 and 1771.1, Contractor and all subcontractors must be registered with the Department of Industrial Relations (“DIR”). Contractor shall maintain registration for the duration of the project and require the same of any subcontractors. This project may also be subject to compliance monitoring and enforcement by the DIR. It shall be Contractor’s sole responsibility to comply with all applicable registration and labor compliance requirements, including the submission of payroll records directly to the DIR. Notwithstanding the foregoing, the contractor registration requirements mandated by Labor Code Sections 1725.5 and 1771.1 shall not apply to work performed on a public works project that is exempt pursuant to the small project exemption specified in Labor Code Sections 1725.5 and 1771.1.

3.2.10.3 It is the intent of the parties to effectuate the requirements of sections 1771, 1774, 1775, 1776, 1777.5, 1813, and 1815 of the Labor Code within this Agreement, and Contractor shall therefore comply with such Labor Code sections to the fullest extent required by law.

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Title: City Branding Street Banner Design and Installation Services 8 3.2.11 Insurance. Contractor agrees to procure and maintain, at Contractor’s expense all insurance specified in Exhibit “D” attached hereto and by this reference incorporated herein. Contractor shall require all subcontractors to carry the same policies and limits of insurance that the Contractor is required to maintain, unless otherwise approved in writing by the City.

3.2.12 Bonds.

3.2.12.1 Performance Bond. If specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Performance Bond in the amount of the total, not-to-exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.2 Payment Bond. If required by law or otherwise specifically requested by City in Exhibit “C” attached hereto and incorporated herein by reference, Contractor shall execute and provide to City concurrently with this Agreement a Payment Bond in the amount of the total, not-to- exceed compensation indicated in this Agreement, and in a form provided or approved by the City. If such bond is required, no payment will be made to Contractor until it has been received and approved by the City.

3.2.12.3 Bond Provisions. Should, in City’s sole opinion, any bond become insufficient or any surety be found to be unsatisfactory, Contractor shall renew or replace the affected bond within 10 days of receiving notice from City. In the event the surety or Contractor intends to reduce or cancel any required bond, at least thirty (30) days prior written notice shall be given to the City, and Contractor shall post acceptable replacement bonds at least ten (10) days prior to expiration of the original bonds. No further payments shall be deemed due or will be made under this Agreement until any replacement bonds required by this Section are accepted by the City. To the extent, if any, that the total compensation is increased in accordance with the Agreement, the Contractor shall, upon request of the City, cause the amount of the bonds to be increased accordingly and shall promptly deliver satisfactory evidence of such increase to the City. To the extent available, the bonds shall further provide that no change or alteration of the Agreement (including, without limitation, an increase in the total compensation, as referred to above), extensions of time, or modifications of the time, terms, or conditions of payment to the Contractor, will release the surety. If the Contractor fails to furnish any required bond, the City may terminate this Agreement for cause.

3.2.12.4 Surety Qualifications. Only bonds executed by an admitted surety insurer, as defined in Code of Civil Procedure Section 995.120, shall be accepted. The surety must be a California-admitted surety and satisfactory to the City. If a California-admitted surety insurer issuing bonds does not meet these requirements, the insurer will be considered qualified if it is in conformance with Section 995.660 of the California Code of Civil Procedure, and proof of such is provided to the City.

3.2.13 Water Quality Management and Compliance.

3.2.13.1 Storm Water Management. Storm, surface, ground, nuisance, or other waters may be encountered at various times during the Services. Contractor hereby acknowledges that it has investigated the risk arising from such waters, has prepared its Bid accordingly, and assumes any and all risks and liabilities arising therefrom.

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Title: City Branding Street Banner Design and Installation Services 9 3.2.13.2 Compliance with Water Quality Laws, Ordinances and Regulations. Contractor shall keep itself and all subcontractors, staff, and employees fully informed of and in compliance with all local, state and federal laws, rules and regulations that may impact, or be implicated by the performance of the Services including, without limitation, all applicable provisions of the City’s ordinances regulating discharges of storm water; the Federal Water Pollution Control Act (33 U.S.C. § 1251 et seq.); the California Porter-Cologne Water Quality Control Act (Water Code § 13000 et seq.); and any and all regulations, policies, or permits issued pursuant to any such authority. Contractor shall additionally comply with the lawful requirements of the City, and any other municipality, drainage district, or other local agency with jurisdiction over the location where the Services are to be conducted, regarding discharges of storm water to separate storm drain systems or other watercourses, including applicable requirements in municipal storm water management programs.

3.2.13.3 Compliance with DAMP and LIP. In addition to compliance with the laws, ordinances and regulations listed in paragraph 3.2.13.2, Contractor must comply with all applicable requirements of the Orange County Drainage Area Management Plan (“DAMP”) and the City of Lake Forest Local Implementation Plan (“LIP”). Both documents contain Model Maintenance Procedures with Best Management Practices (“BMPs”). These Model Maintenance Procedures contain pollution prevention and source control techniques to minimize the impact of those activities upon dry-weather urban runoff, stormwater runoff, and receiving water quality. Contractor shall be familiar the DAMP, and the LIP and shall comply with the requirements as specified therein.

3.2.13.4 Standard of Care. Contractor warrants that all employees and subcontractors shall have sufficient skill and experience to perform the work assigned to them without impacting water quality in violation of the laws, regulations and policies described in Sections 3.2.13.2 and 3.2.13.3 of this Agreement. Contractor further warrants that it, its employees and subcontractors will receive adequate training, as determined by the City, regarding the requirements of the laws, regulations and policies described in Sections 3.2.13.2 and 3.2.13.3 of this Agreement as they may relate to the Services.

3.2.13.5 Liability for Non-compliance.
(A) Indemnity: Failure to comply with laws, regulations, standards and ordinances listed in Sections 3.2.13.2, 3.2.13.3, and 3.2.13.4 of this Agreement is a violation of federal and state law. Notwithstanding any other indemnity contained in this Agreement, Contractor agrees to indemnify and hold harmless the City, its officials, officers, agents, employees and authorized volunteers from and against any and all claims, demands, losses or liabilities of any kind or nature which the City, its officials, officers, agents, employees and authorized volunteers may sustain or incur for noncompliance with the laws, regulations, and ordinances listed in Sections 3.2.13.2, 3.2.13.3, and 3.2.13.4 of this Agreement arising out of or in connection with the Services, except for liability resulting from the sole Docusign Envelope ID: AB66CE2E-5B92-4D2F-B4B5-D7E89D304537 Item: 11
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Title: City Branding Street Banner Design and Installation Services 10 established negligence, willful misconduct or active negligence of the City, its officials, officers, agents, employees or authorized volunteers.
(B) Defense: City reserves the right to defend any enforcement action or civil action brought against the City for Contractor’s failure to comply with any applicable water quality law, regulation, or policy. Contractor hereby agrees to be bound by, and to reimburse the City for the costs associated with, any settlement reached between the City and the relevant enforcement entity. (C) Damages: City may seek damages from Contractor for delay in completing the Services caused by Contractor’s failure to comply with the laws, regulations, policies and standards described in Sections 3.2.13.2, 3.2.13.3 and 3.2.13.4 of this Agreement, or any other relevant water quality law, regulation, or policy.

3.3. Fees and Payments.

3.3.1 Compensation. Contractor shall receive compensation, including authorized reimbursements, for all Services rendered under this Agreement at the rates set forth in Exhibit ”C” attached hereto and incorporated herein by reference. The total compensation shall not exceed ONE HUNDRED SIXTY-FOUR THOUSAND NINETY DOLLARS AND TWENTY CENTS ($164,090.20) without written approval of City’s City Manager. Extra Work may be authorized, as described below, and if authorized, will be compensated at the rates and manner set forth in this Agreement.

3.3.2 Payment of Compensation. Contractor shall submit to City a monthly itemized invoice which indicates work completed and hours of Services rendered by Contractor. The invoice shall describe the amount of Services provided since the initial commencement date, or since the start of the subsequent billing periods, as appropriate, through the date of the invoice. City shall, within 30 days of receiving such invoice, review the invoice and pay all non-disputed and approved charges thereon. If the City disputes any of Contractor’s fees, the City shall give written notice to Contractor within thirty (30) days of receipt of an invoice of any disputed fees set forth therein.

3.3.3 Reimbursement for Expenses. Contractor shall not be reimbursed for any expenses unless authorized in writing by City.

3.3.4 Extra Work. At any time during the term of this Agreement, City may request that Contractor perform Extra Work. As used herein, “Extra Work” means any work which is determined by City to be necessary for the proper completion of the Project, but which the parties did not reasonably anticipate would be necessary at the execution of this Agreement. Contractor shall not perform, nor be compensated for, Extra Work without written authorization from the City.

3.4. Accounting Records.

3.4.1 Maintenance and Inspection. Contractor shall maintain complete and accurate records with respect to all costs and expenses incurred under this Agreement. All such records shall be clearly identifiable. Contractor shall allow a representative of City during normal business hours to examine, audit, and make transcripts or copies of such records and any other documents created pursuant to this Docusign Envelope ID: AB66CE2E-5B92-4D2F-B4B5-D7E89D304537 Item: 11
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Title: City Branding Street Banner Design and Installation Services 11 Agreement. Contractor shall allow inspection of all work, data, documents, proceedings, and activities related to the Agreement for a period of three (3) years from the date of final payment under this Agreement.

3.5. General Provisions.

3.5.1 Termination of Agreement.

3.5.1.1 Grounds for Termination. City may, by written notice to Contractor, terminate the whole or any part of this Agreement at any time and without cause by giving written notice to Contractor of such termination, and specifying the effective date thereof, at least seven (7) days before the effective date of such termination. Upon termination, Contractor shall be compensated only for those services which have been adequately rendered to City, and Contractor shall be entitled to no further compensation. Contractor may not terminate this Agreement except for cause.

3.5.1.2 Effect of Termination. If this Agreement is terminated as provided herein, City may require Contractor to provide all finished or unfinished Documents and Data and other information of any kind prepared by Contractor in connection with the performance of Services under this Agreement. Contractor shall be required to provide such document and other information within fifteen (15) days of the request.

3.5.1.1 Additional Services. In the event this Agreement is terminated in whole or in part as provided herein, City may procure, upon such terms and in such manner as it may determine appropriate, services similar to those terminated.

3.5.2 Delivery of Notices. All notices permitted or required under this Agreement shall be given to the respective parties at the following address, or at such other address as the respective parties may provide in writing for this purpose:

Contractor: Dekra-Lite Industries, Inc.
3102 W. Alton Ave.

Santa Ana, CA 92704
ATTN: Dulce Diaz, Project Manager
City: City of Lake Forest
100 Civic Center Drive
Lake Forest, CA 92630
ATTN: City Clerk
Such notice shall be deemed made when personally delivered or when mailed, forty-eight (48) hours after deposit in the U.S. Mail, first class postage prepaid and addressed to the party at its applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred, regardless of the method of service.

3.5.3 Cooperation; Further Acts. The Parties shall fully cooperate with one another, and shall take any additional acts or sign any additional documents as may be necessary, appropriate or convenient to attain the purposes of this Agreement.

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Title: City Branding Street Banner Design and Installation Services 12 3.5.4 Attorney’s Fees. If either party commences an action against the other party, either legal, administrative or otherwise, arising out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to have and recover from the losing party reasonable attorney’s fees and all other costs of such action.

3.5.5 State License Board Notice. Contractors are required by law to be licensed and regulated by the Contractors’ State License Board which has jurisdiction to investigate complaints against contractors if a complaint regarding a patent act or omission is filed within four (4) years of the date of the alleged violation. A complaint regarding a latent act or omission pertaining to structural defects must be filed within ten (10) years of the date of the alleged violation. Any questions concerning a contractor may be referred to the Registrar, Contractors’ State License Board, P.O. Box 26000, Sacramento, California 95826.

3.5.6 Indemnification. To the fullest extent allowable by law, Contractor shall defend, indemnify and hold the City, its officials, officers, employees, volunteers and agents free and harmless from any and all claims, demands, causes of action, costs, expenses, liability, loss, damage or injury, in law or equity, to property or persons, including wrongful death, in any manner arising out of or incident to any alleged acts, omissions, negligence or willful misconduct of Contractor, its officials, officers, employees, agents, consultants and contractors arising out of or in connection with the performance of the Services, the Project or this Agreement, including without limitation the payment of all consequential damages and attorney’s fees and other related costs and expenses. Contractor shall defend, at Contractor’s own cost, expense and risk, any and all such aforesaid suits, actions or other legal proceedings of every kind that may be brought or instituted against City, its directors, officials, officers, employees, agents or volunteers. Contractor shall pay and satisfy any judgment, award or decree that may be rendered against City or its officials, officers, employees, agents or volunteers, in any such suit, action or other legal proceeding. Contractor shall reimburse City and its officials, officers, employees, agents and/or volunteers, for any and all legal expenses and costs incurred by each of them in connection therewith or in enforcing the indemnity herein provided. Contractor’s obligation to indemnify shall not be restricted to insurance proceeds, if any, received by the City, its officials, officers, employees, agents or volunteers.

3.5.7 Entire Agreement. This Agreement contains the entire Agreement of the parties with respect to the subject matter hereof, and supersedes all prior negotiations, understandings or agreements. This Agreement may only be modified by a writing signed by both parties.

3.5.8 Governing Law. This Agreement shall be governed by the laws of the State of California. Venue shall be in Orange County.

3.5.9 Time of Essence. Time is of the essence for each and every provision of this Agreement.

3.5.10 City’s Right to Employ Other Contractors. City reserves right to employ other contractors in connection with this Project.

3.5.11 Successors and Assigns. This Agreement shall be binding on the successors and assigns of the parties.

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Title: City Branding Street Banner Design and Installation Services 13 3.5.12 Assignment or Transfer. Contractor shall not assign, hypothecate, or transfer, either directly or by operation of law, this Agreement or any interest herein without the prior written consent of the City. Any attempt to do so shall be null and void, and any assignees, hypothecates or transferees shall acquire no right or interest by reason of such attempted assignment, hypothecation or transfer.

3.5.13 Construction; References; Captions. Since the Parties or their agents have participated fully in the preparation of this Agreement, the language of this Agreement shall be construed simply, according to its fair meaning, and not strictly for or against any Party. Any term referencing time, days or period for performance shall be deemed calendar days and not work days. All references to Contractor include all personnel, employees, agents, and subcontractors of Contractor, except as otherwise specified in this Agreement. All references to City include its elected officials, officers, employees, agents, and volunteers except as otherwise specified in this Agreement. The captions of the various articles and paragraphs are for convenience and ease of reference only, and do not define, limit, augment, or describe the scope, content, or intent of this Agreement.

3.5.14 Amendment; Modification. No supplement, modification, or amendment of this Agreement shall be binding unless executed in writing and signed by both Parties.

3.5.15 Waiver. No waiver of any default shall constitute a waiver of any other default or breach, whether of the same or other covenant or condition. No waiver, benefit, privilege, or service voluntarily given or performed by a Party shall give the other Party any contractual rights by custom, estoppel, or otherwise.

3.5.16 No Third Party Beneficiaries. There are no intended third party beneficiaries of any right or obligation assumed by the Parties.

3.5.17 Invalidity; Severability. If any portion of this Agreement is declared invalid, illegal, or otherwise unenforceable by a court of competent jurisdiction, the remaining provisions shall continue in full force and effect.

3.5.18 Prohibited Interests. Contractor maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Contractor, to solicit or secure this Agreement. Further, Contractor warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Contractor, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

3.5.19 Equal Opportunity Employment. Contractor represents that it is an equal opportunity employer and it shall not discriminate against any subcontractor, employee or applicant for employment because of race, religion, color, national origin, handicap, ancestry, sex or age. Such non- discrimination shall include, but not be limited to, all activities related to initial employment, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff or termination. Contractor shall also comply with all relevant provisions of City’s Minority Business Enterprise program, Affirmative Action Plan or other related programs or guidelines currently in effect or hereinafter enacted.

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Title: City Branding Street Banner Design and Installation Services 14 3.5.20 Labor Certification. By its signature hereunder, Contractor certifies that it is aware of the provisions of Section 3700 of the California Labor Code which require every employer to be insured against liability for Worker’s Compensation or to undertake self-insurance in accordance with the provisions of that Code, and agrees to comply with such provisions before commencing the performance of the Services.

3.5.21 Authority to Enter Agreement. Contractor has all requisite power and authority to conduct its business and to execute, deliver, and perform the Agreement. Each Party warrants that the individuals who have signed this Agreement have the legal power, right, and authority to make this Agreement and bind each respective Party.

3.5.22 Counterparts. This Agreement may be signed in counterparts, each of which shall constitute an original.

3.6. Subcontracting.

3.6.1 Prior Approval Required. Contractor shall not subcontract any portion of the work required by this Agreement, except as expressly stated herein, without prior written approval of City. Subcontracts, if any, shall contain a provision making them subject to all provisions stipulated in this Agreement.

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Title: City Branding Street Banner Design and Installation Services 15 4. SIGNATURES.

4.1. SIGNATURES.

CITY OF LAKE FOREST Dekra-Lite Industries, Inc.

By: [AUTHORIZED CITY SIGNATURE]

Robert Pequeño
Mayor
By: [VENDOR SIGNATURE 1]

LeeRoy Chaffin
Vice President of Sales
[If Corporation, TWO SIGNATURES,
President OR Vice President AND Secretary
OR Treasurer REQUIRED]
ATTEST:

By: [CITY CLERK SIGNATURE]

Thy Merritt
City Clerk
By: [VENDOR SIGNATURE 2]

Adriana Penunuri
Secretary (Corporation or LLC)
APPROVED AS TO FORM:

By: [CITY ATTORNEY SIGNATURE]

Best Best & Krieger LLP
City Attorney

[CONTRACT ADMINISTRATOR APPROVAL]
[PROJECT MANAGER APPROVAL]
[CITY CLERK - INSURANCE APPROVAL]
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Title: City Branding Street Banner Design and Installation Services 16 5. EXHIBIT "A" SCOPE OF MAINTENANCE SERVICES

5.1. EXHIBIT "A" - Scope of Street Banner Printing and Installation Services for the City Branding Project
Design/Manufacture/Install
• Contractor shall be able to perform the following tasks, which will include but not limited to the following:
• Design, manufacture, and install one hundred fifty (150) banners for the City Branding Project.

Banners will be left up for one year, at which time, the chosen vendor will remove, clean, and return the banners to the City. Install in January each year. • Work with City’s project manager to determine possible new locations for banner installation throughout the City.
• Design, manufacture, and install fifty (50) neighborhood banners for the City Branding Project.

Banners will be left up for one year, at which time, the chosen vendor will remove, clean, and return the banners to the City. Install in January each year. • In the case of weather damage (as needed) manufacture additional banners. Re-install newly manufactured banners in their former location.

General Schedule Information
City Brand Banners are left up year-round.

Maintenance
• Ability to re-manufacture and re-install damaged or replacement banners within 48 hours following notification from the City.
• Ability to re-install damaged hardware within 48 hours following notification from the City.

Remove/Store/Clean
• Remove banners pursuant to the City’s schedule.
• Store approximately 200 banners at contractor's facility year-round. • Clean banners prior to installation, reinstallation, and/or return to the City.

Miscellaneous Requirements/Consultant Tasks
• Contractor may be required to work with City staff to determine new locations for banner installation.
• Provide high quality hardware to install banners.

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Title: City Branding Street Banner Design and Installation Services 17 • Contractor will be required to give the City’s contact at least two weeks’ notice of the installation and removal of banners.
• Contractor will be required to give the City’s contact confirmation the installation and banner removal has been finished within 24 hours of completion. • Contractor is required to provide the City with a 24-hour emergency number for contact outside normal working hours. The response to an emergency call-out by the Contractor shall not be more than two (2) hours.
• Contractor is responsible for any landscape, irrigation, and hardscape damage. • Contractor shall notify City of any tree trimming necessary to install or remove banners; contractor is not responsible for any tree trimming associated with the landscape area around the banner install areas.
• Contractor shall provide pedestrian access on sidewalks or provide alternate routes with appropriate signage.
• Provide or process all required permits, insurance, tools, and equipment, and delineation for public safety (including arrow board vehicles as per APWA Southern California Chapter Work Area Control Handbook specifications) necessary to complete the entire project. • Traffic control shall be provided during the installation and removal of street light pole banners.

The traffic control requirements shall conform to the standards and specifications of the California Manual on Uniform Traffic Control Devices (MUTCD) of the Work Area Traffic Control Handbook (WATCH).
• Remove and dispose of property, at the Contractor’s expense, all litter and debris generated by the Contractor during performance of on-site work. Do not allow or permit any litter or other debris to be blown or swept on private property, storm drains, or streets. • Tour the work area with the Inspector for the purpose of determining compliance with the specifications or to discuss required work.

Perform additional work as may be required to bring all deficient work into full compliance with specifications and Inspector’s determinations.
• Encroachment Permits are required by the Public Works Department for the installation and removal of street light pole banners; contractor must obtain the necessary Encroach Permits prior to the installation and removal of the banners and notify the City’s contract administrator that the correct permits have been obtained. Encroachment Fees will be waived. • Specifications for manufacturing of new banners when needed: Vutek-Role, flexible eight foot by three foot Vinyl Block-out 15 ounce, DF:S:Sewing, 4CP FL:Sewing, Sewing-Pole Pockets three feet, FM Grommets in Brass, Regular Portrait with two sided images.

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Title: City Branding Street Banner Design and Installation Services 18 • Contractor shall not subcontract with any other entity to perform in whole or in part the services described herein without City expressed written approval. • The chosen vendor's contract and all related services will be overseen by one of the City’s Assistant to the City Manager.

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Title: City Branding Street Banner Design and Installation Services 19 6. EXHIBIT "B" - SCHEDULE OF SERVICES

6.1. EXHIBIT "B" - SCHEDULE OF SERVICES
The Consultant shall provide the services described in Exhibit “A” Scope of Services as directed by the City.

Task Timing
Design City Brand Banners As directed by the City through the term of the contract.

Manufacture City Brand Banners As directed by the City through the term of the contract.

Install City Brand Banners As directed by the City through the term of the contract.

Remove City Brand Banners As directed by the City through the term of the contract.

Design Neighborhood Banners As directed by the City through the term of the contract.

Manufacture Neighborhood
Banners
As directed by the City through the term of the contract.

Install Neighborhood Banners As directed by the City through the term of the contract.

Remove Neighborhood Banners As directed by the City through the term of the contract.

Installation of damaged banners 48 hours following notification from the City.

Banner cleaning Prior to installation, re-installation, and/or return to the City through the end of the term of the contract.

Banner and equipment storage As directed by the City through the term of the contract.

Replace installation hardware As directed by the City through the term of the contract.

Obtain necessary right-of-way
permits
Prior to working in the public right-of-way.

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Title: City Branding Street Banner Design and Installation Services 20 7. EXHIBIT "C" - COMPENSATION

7.1. EXHIBIT "C" - COMPENSATION
Contractor shall be paid for services in accordance with Section 3.3 of the Agreement and as described above under Exhibit "A" Scope of Services and the not to exceed fee of ONE HUNDRED SIXTY FOUR THOUSAND NINETY DOLLARS AND TWENTY CENTS ($164,090.20) and billed based on the following schedule.

City Brand Street Banners (Year-Round) Year 1
Line
Item
Description Quantity Unit of
Measure
Unit
Cost
Total
1 City Brand Banners - Design/Fabricate/Install 150 Street Banner
$141.20 $21,180.00
2 City Brand Banners - Removal 150 Street
Banner
$22.15 $3,322.50
4 City Brand Banners - Hardware 150 Street
Banner
$94.25 $15,233.16
5 Neighborhood Banners -
Design/Fabricate/Install
50 Street
Banner
$141.20 $7,060.00
6 Neighborhood Banners - Removal 50 Street
Banner
$22.15 $1,107.50
7 Neighborhood Banners - Hardware 50 Street
Banner
$94.25 $5,077.72
8 Storage/Cleaning of all Banners (When asked
for removal)
200 Street
Banner
$3.10 $620.00
Total: $53,600.88
City Brand Street Banners (Year-Round) Year 2
Line
Item
Description Quantity Unit of
Measure
Unit
Cost
Total
1 City Brand Banners - Design/Fabricate/Install 150 Street Banner
$141.20 $21,180.00
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Title: City Branding Street Banner Design and Installation Services 21 2 City Brand Banners - Removal 150 Street
Banner
$22.15 $3,322.50
4 City Brand Banners - Hardware 150 Street
Banner
$94.25 $15,233.16
5 Neighborhood Banners -
Design/Fabricate/Install
50 Street
Banner
$141.20 $7,060.00
6 Neighborhood Banners - Removal 50 Street
Banner
$22.15 $1,107.50
7 Neighborhood Banners - Hardware 50 Street
Banner
$94.25 $5,077.72
8 Storage/Cleaning of all Banners (When asked
for removal)
200 Street
Banner
$3.10 $620.00
Total: $53,600.88
City Brand Street Banners (Year-Round) Year 3
Line
Item
Description Quantity Unit of
Measure
Unit
Cost
Total
1 City Brand Banners - Design/Fabricate/Install 150 Street Banner
$150.00 $22,500.00
2 City Brand Banners - Removal 150 Street
Banner
$23.50 $3,525.00
4 City Brand Banners - Hardware 150 Street
Banner
$99.90 $16,146.34
5 Neighborhood Banners -
Design/Fabricate/Install
50 Street
Banner
$150.00 $7,500.00
6 Neighborhood Banners - Removal 50 Street
Banner
$23.50 $1,175.00
7 Neighborhood Banners - Hardware 50 Street
Banner
$99.90 $5,382.11
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Title: City Branding Street Banner Design and Installation Services 22 8 Storage/Cleaning of all Banners (When asked
for removal)
200 Street
Banner
$3.30 $660.00
Total: $56,888.45
Total Contract Amount (Years 1-3): $164,090.20

In the event that this Agreement is renewed pursuant to Section 3.1.2, the rates set forth above may be increase or reduced each year at the time of renewal, but any increase shall nor exceed the Consumer Price Index, All Urban Consumers, Los Angeles-Long Beach- Anaheim.

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Title: City Branding Street Banner Design and Installation Services 23 8. EXHIBIT "D" - INSURANCE REQUIREMENTS

8.1. EXHIBIT "D" - INSURANCE REQUIREMENTS

1.1.1 Time for Compliance. Contractor shall not commence work under this Agreement until it has provided evidence satisfactory to the City that it has secured all insurance required under this section. In addition, Contractor shall not allow any subcontractor to commence work on any subcontract until it has provided evidence satisfactory to the City that the subcontractor has secured all insurance required under this section.

1.1.3 Endorsements. Required insurance policies shall contain the following provisions, or Contractor shall provide endorsements on forms approved by the City to add the following provisions to the insurance policies:
(A) Commercial General Liability [INSERT “and Contractor’s Pollution Liability”; OTHERWISE, ALWAYS DELETE]:
(1) Additional Insured: The City, its officials, officers, employees, agents, and volunteers shall be additional insureds with regard to liability and defense of suits or claims arising out of the performance of the Agreement. For all policies of Commercial General Liability insurance, Contractor shall provide endorsements in the form of ISO CG 20 10 10 01 and 20 37 10 01 (or endorsements providing the exact same coverage) to effectuate this requirement.

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Title: City Branding Street Banner Design and Installation Services 24 Additional Insured Endorsements shall not (1) be restricted to “ongoing operations”; (2) exclude “contractual liability”; (3) restrict coverage to “sole” liability of Contractor; or (4) contain any other exclusions contrary to the terms or purposes of this Agreement. (2) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (B) Automobile Liability:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (C) Workers’ Compensation:
(1) Cancellation: Required insurance policies shall not be canceled or the coverage reduced until a thirty (30) day written notice of cancellation has been served upon the City except ten (10) days shall be allowed for non-payment of premium. (2) Waiver of Subrogation: A waiver of subrogation stating that the insurer waives all rights of subrogation against the City, its officials, officers, employees, agents, and volunteers.

1.1.4 Primary and Non-Contributing Insurance. All policies of Commercial General Liability and Automobile Liability insurance shall be primary and any other insurance, deductible, or self- insurance maintained by the City, its officials, officers, employees, agents or volunteers shall not contribute with this primary insurance. Policies shall contain or be endorsed to contain such provisions.

1.1.5 Waiver of Subrogation. All required policies of Commercial General Liability and Automobile Liability insurance shall contain or be endorsed to waive subrogation against the City, its officials, officers, employees, agents, and volunteers or shall specifically allow Contractor or others providing insurance evidence in compliance with these specifications to waive their right of recovery prior to a loss. Contractor hereby waives its own right of recovery against the City, its officials, officers, employees, agents and volunteers and shall require similar written express waivers and insurance clauses from each of its subcontractors.

1.1.6 Deductibles and Self-Insured Retentions. Any deductible or self-insured retention must be approved in writing by the City and shall protect the City, its officials, officers, employees, agents and volunteers in the same manner and to the same extent as they would have been protected had the policy or policies not contained a deductible or self-insured retention.

1.1.7 Evidence of Insurance. The Contractor, concurrently with the execution of the Agreement, and as a condition precedent to the effectiveness thereof, shall deliver either certified copies of the required policies, or original certificates on forms approved by the City, together with all endorsements affecting each policy. Required insurance policies shall not be in compliance if they include any limiting provision or endorsement that has not been submitted to the City for approval. The certificates and endorsements for each insurance policy shall be signed by a person authorized by that insurer to bind coverage on its behalf. At least fifteen (15 days) prior to the expiration of any such policy, evidence of insurance showing that such insurance coverage has been renewed or extended shall Docusign Envelope ID: AB66CE2E-5B92-4D2F-B4B5-D7E89D304537 Item: 11
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Title: City Branding Street Banner Design and Installation Services 25 be filed with the City. If such coverage is cancelled or reduced and not replaced immediately so as to avoid a lapse in the required coverage, Contractor shall, within ten (10) days after receipt of written notice of such cancellation or reduction of coverage, file with the City evidence of insurance showing that the required insurance has been reinstated or has been provided through another insurance company or companies.

1.1.8 Failure to Maintain Coverage. In the event any policy of insurance required under this Contract does not comply with these specifications or is canceled and not replaced immediately so as to avoid a lapse in the required coverage, City has the right but not the duty to obtain the insurance it deems necessary and any premium paid by City will be promptly reimbursed by Contractor or City will withhold amounts sufficient to pay premium from Contractor payments. In the alternative, City may cancel this Agreement.

1.1.10 Enforcement of Contract Provisions (non estoppel). Contractor acknowledges and agrees that actual or alleged failure on the part of the City to inform Contractor of non-compliance with any requirement imposed no additional obligation on the City nor does it waive any rights hereunder.

1.1.11 Requirements Not Limiting. Requirement of specific coverage or limits contained in this section are not intended as a limitation on coverage, limits, or other requirement, or a waiver of any coverage normally provided by any insurance.

1.1.12 Insurance for Subcontractors. Contractor shall include all subcontractors engaged in any work for Contractor relating to this Agreement as additional insureds under the Contractor’s policies, or the Contractor shall be responsible for causing subcontractors to purchase the appropriate insurance in compliance with the terms of these Insurance Requirements, including adding the City, its officials, officers, employees, agents and volunteers as Additional Insureds to the subcontractor’s policies. All policies of Commercial General Liability insurance provided by Contractor’s subcontractors performing work relating to this Agreement shall be endorsed to name the City, its officials, officers, employees, agents and volunteers as additional insureds using endorsement form ISO CG 20 38 04 13 or an endorsement providing equivalent coverage. Contractor shall not allow any subcontractor to commence work until it has received satisfactory evidence of subcontractor’s compliance with all insurance requirements under this Agreement, to the extent applicable. The Contractor shall provide satisfactory evidence of compliance with this section upon request of the City.

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CITY COUNCIL AGENDA REPORT
MEETING DATE: 02/17/2026
DEPARTMENT: Management Services
SUBJECT:

SUMMARY OF OUTREACH RESULTS RELATED TO PICKLEBALL COURT

STRIPING AT EL TORO AND MOUNTAIN VIEW PARKS
RECOMMENDED ACTION(S):

1. Receive and file a report from staff describing the results of community engagement related to pickleball court striping at El Toro and Mountain View Parks.

2. Exercise City Council discretion.

EXECUTIVE SUMMARY:

On October 21, 2025, Mayor Pro Tem Pequeño received City Council consensus to agendize an item related to potential pickleball facilities at El Toro Park (Attachment 1). On November 4, 2025, staff returned to the City Council with information related to a potential pickleball court construction project, which would involve paving over the existing sand volleyball court at El Toro Park. This project is identified as project #24P05 in the City’s 2025-2032 Capital Improvement Plan (“CIP”). During this meeting, the City Council directed staff to conduct community outreach related to restriping existing tennis courts at El Toro and Mountain View Parks as a potential cost saving alternative.

In response, staff conducted park-specific community outreach at El Toro Park and Mountain View Park to gather resident feedback regarding potential accommodations for pickleball within existing tennis court spaces (Attachments 2 and 3). While the surveys included multiple questions related to park use and recreation preferences, the most relevant feedback for this item relates to community sentiment regarding whether pickleball should be introduced within the current tennis court footprint at each location.

Survey results indicate mixed sentiment at both parks, with neither location demonstrating an overwhelming majority in favor of introducing pickleball within existing tennis court space. While Mountain View Park respondents expressed comparatively greater openness to the concept, a significant portion of respondents at both parks opposed modifying existing tennis courts for pickleball use.

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In addition to the outreach results, staff evaluated regulatory considerations related to noise. Based on the Lake Forest Municipal Code (“LFMC”) noise standards and the documented noise characteristics of pickleball, introducing pickleball within existing court space at either park presents potential compliance challenges due to the proximity of residential neighborhoods.

This outreach was conducted following the City Council’s prior discussion of pickleball facilities at El Toro Park and reflects a continued effort to evaluate feasibility and community sentiment before any further consideration of facility modifications. The outreach effort followed City Council direction to return with additional information for consideration.

BACKGROUND:

Pickleball has been discussed by the City Council as part of broader conversations related to recreational amenities and access to sport courts. This includes efforts identified under Strategic Plan Initiative SP#41, which directed staff to research and potentially expand access to pickleball through the repurposing of existing sport courts.

On October 21, 2025, during a regular City Council meeting and as part of a CIP update, Mayor Pro Tem Pequeño requested City Council consensus to agendize an item related to pickleball facilities at El Toro Park (Attachment 1). City Council consensus was received to bring additional information forward for consideration at a subsequent meeting.

On November 4, 2025, staff returned to the City Council with information related to a potential pickleball court construction project at El Toro Park. During that discussion, the City Council expressed interest in further understanding community sentiment and evaluating lower-cost alternatives to full court construction. As a result, the City Council directed staff to conduct community outreach focused on the potential introduction of pickleball through restriping existing tennis courts, rather than advancing a full court addition, and to evaluate this approach at both El Toro Park and Mountain View Park.

In response to this direction, staff conducted park-specific community outreach to better understand community sentiment regarding the introduction of pickleball within existing tennis court space prior to returning the matter to City Council for discussion.

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DISCUSSION:

Community outreach was conducted through separate online surveys for El Toro Park and Mountain View Park. The surveys were open for approximately six weeks and closed on January 2, 2026, providing ample time for community participation. To ensure awareness and broad outreach, the City utilized multiple methods to distribute the surveys. Postcards were mailed to a total of 1,752 homes within the two park neighborhoods, and on-site signage was posted at both El Toro Park and Mountain View Park to allow residents to access the surveys directly while visiting the parks.

The Mountain View Park survey received 188 participants, generating 1,500 individual responses and more than 100 written comments. Approximately 86 percent of respondents indicated they live within three-quarters of a mile or less of Mountain View Park, reflecting feedback primarily from nearby residents.

Survey responses reflected mixed sentiment, with a greater proportion of respondents expressing openness to introducing pickleball within existing tennis court space when compared to the same option at El Toro Park. Approximately 60 percent of respondents indicated support, while 32 percent expressed opposition. The remaining respondents reported neutral or other responses.

The El Toro Park survey received 93 participants, generating more than 770 individual responses and over 50 written comments. Approximately 69 percent of respondents indicated they live within three-quarters of a mile or less of El Toro Park, reflecting feedback from residents in close proximity to the park. Survey responses reflected stronger opposition to introducing pickleball within existing tennis court space. Fifty-eight percent of respondents indicated opposition, while 39 percent expressed support. Remaining responses were neutral or other.

Written comments across both surveys most frequently referenced concerns related to noise, compatibility with existing tennis court use, and neighborhood impacts, while supportive comments emphasized interest in additional recreational opportunities. Overall, outreach results indicate that neither park demonstrated an overwhelming majority in support of introducing pickleball within existing tennis court space. Table 1 below contains a summary of the outreach results.

Table 1: Outreach Results for Restriping of El Toro and Mountain View Parks Category El Toro Park Mountain View Park
Total Survey Participants 93 188
Individual Responses 777 1,500
% Living Within ¼ Mile 69 86
% Support 39 60
% Opposition 58 32
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In addition to community sentiment, staff reviewed applicable noise regulations under the LFMC. Chapter 11.16 of the LFMC establishes exterior noise standards intended to limit excessive or disruptive noise, including noise generated from activities in public parks. For residential areas, the LFMC limits outdoor noise measured at the receiving property line to 60 decibels (dBA Leq) during daytime hours and 50 dBA Leq during nighttime hours. The LFMC further applies more restrictive standards to impulsive or impact noise, which includes repetitive and sharp sound events. In these cases, allowable noise levels are reduced by 5 decibels, resulting in an effective daytime residential threshold of approximately 55 dBA Leq.

Pickleball is widely documented as producing repetitive, impulsive noise, with typical play generating sound levels of up to 70 dBA at distances consistent with nearby residential property lines. Both El Toro Park and Mountain View Park are located adjacent to the property lines of single-family residences. Based on the LFMC thresholds and the documented noise characteristics of pickleball, introducing pickleball within existing tennis court space at either park could exceed allowable exterior noise standards.

Figures 1 and 2 below provide estimated distances between the existing tennis courts and the property lines of the nearest residences.

Figure 1: El Toro Park – Restriping Option Proximity to Nearest Residential Property Line (Approx. 73 Feet)
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Figure 2: Mountain View Park – Restriping Option Proximity to Nearest Residential Property Line (Approx. 40 Feet)
Figure 3 below illustrates the approximate distances between the existing sand volleyball court at El Toro Park and the two nearest residential property lines. CIP project #24P05 would replace this sand volleyball court with two paved pickleball courts. Staff’s research suggests the installation of a pickleball court over the existing sand volleyball courts would not violate the City’s noise standards, likely due to the distance of the potential courts to nearby residences and the continuous ambient noise from traffic along Muirlands Boulevard.

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Figure 3: El Toro Park – Construction Option Proximity to Nearest Residential Property Line (Approx. 120-132 Feet)
When considered together, the outreach results and noise ordinance constraints indicate that introducing pickleball within existing tennis court space at either El Toro Park or Mountain View Park presents both community acceptance and regulatory challenges related to the proposed change. Neither park demonstrated a clear majority in support, and noise compliance considerations further limit feasibility at both locations.

FISCAL IMPACT:

The fiscal impact is dependent upon City Council discretion.

ATTACHMENTS:

1. October 21, 2025 Minute Excerpt – Item 12

2. El Toro Park Pickleball Outreach Results

3. Mountain View Park Pickleball Outreach Results
Initiated By: Erin Rodriguez, Communications and Marketing Manager Submitted By: Sean McGovern, Deputy City Manager
Approved By: Debra Rose, City Manager
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ATTACHMENT 1
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MINUTE EXCERPT

LAKE FOREST REGULAR CITY COUNCIL MEETING
October 21, 2025
______________________________________________________________________

12. CAPITAL IMPROVEMENT PLAN UPDATE

City Manager Rose introduced this item and invited Principal Civil Engineer Mokarram and Traffic Engineer Manager Tran to provide a presentation. Council questions were asked and answered. Mayor Pro Tem Pequeño requested consensus to place the award of contract for Pickleball Analysis and Court Installation Project on the next agenda for discussion. He received consensus from Council Member Tettemer and Mayor Voigts. No public comment was offered.

ACTION: The presentation was received and filed.

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ATTACHMENT 2
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191

/0/1/2/3/2/1/4/1/5
/0/1/2/3/2/1/4/1/5
/0/1/2/3/2/1/4/1/5
/0/1/2/6/2/1/4/1/5
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/19/23
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192

ATTACHMENT 3
Item: 12
193

/i255
/i255
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194

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/25/22
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/52/31/38/36/33/34
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/66/67/68
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/79/7/8/6/18/i255/74
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/21/25/75/21/23
Item: 12
195

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/25/22
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201

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202

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/8/29/34/18/15/19/29/13/i255/8/18/22/15/i255/22/16/16/12/14/18/8/10/13/i255/22/8/14/i255/13/19/34/18/i255/22/16/16/12/14/18/8/10/13/i255/14/29/18/i255/10/19/i255/23/18/19/23/24/18/i255/14/15/12/33/12/8/21/i255/20/22/13/10/18/15/i255/10/11/22/8/i255/10/11/18/i255/13/23/18/18/14/i255/24/12/34/12/10/i255/19/15/i255/27/18/16/22/29/13/18/i255/23/22/15/26/18/14/i255/16/22/15/13 /27/24/19/16/26/18/14/i255/33/12/18/17/13/37/i255/48/11/12/13/i255/12/13/i255/22/24/13/19/i255/22/8/i255/12/13/13/29/18/i255/22/10/i255/60/13/17/18/21/19/i255/22/8/14/i255/40/13/23/22/8/37/i255/36/22/15/26/18/14/i255/16/22/15/13/i255/27/24/19/16/26/18/14/i255/33/12/18/17/13/i255/22/8/14/i255/12/10/i255/16/22/8/i255/27/18/i255/14/22/8/21/18/15/19/29/13/i255/10/19/i255/16/15/19/13/13 /10/11/18/i255/13/10/15/18/18/10/i255/10/11/18/15/18/37 /61/18/i255/29/13/18/i255/10/11/18/i255/23/22/15/26/i255/22/24/34/19/13/10/i255/18/33/18/15/25/i255/14/22/25/i255/20/19/15/i255/19/29/15/i255/16/11/12/24/14/15/18/8/37/i255/28/25/i255/23/15/12/19/15/12/10/25/i255/12/13/i255/15/18/34/19/33/12/8/21/i255/10/11/18/i255/34/29/24/16/11/i255/19/8/i255/10/11/18/i255/23/24/22/25/21/15/19/29/8/14/i255/22/8/14/i255/15/18/23/24/22/16/12/8/21/i255/17/12/10/11 /22/8/19/10/11/18/15/i255/13/29/15/20/22/16/18/37/i255/48/11/18/i255/27/22/10/11/15/19/19/34/13/i255/22/15/18/i255/22/24/13/19/i255/12/8/i255/8/18/18/14/i255/19/20/i255/12/34/23/15/19/33/18/34/18/8/10/i255/22/8/14/i255/29/23/14/22/10/18/13/37/i255/36/15/12/19/15/i255/10/19/i255/12/34/23/15/19/33/12/8/21/i255/10/11/18/i255/10/18/8/8/12/13/i255/16/19/29/15/10/13/41 /23/24/18/22/13/18/i255/34/22/26/18/i255/28/30/i255/23/22/15/26/i255/18/62/29/12/10/22/27/24/18/i255/10/19/i255/19/10/11/18/15/i255/23/22/15/26/13/i255/12/8/i255/57/22/26/18/i255/63/19/15/18/13/10/i255/24/12/26/18/i255/46/22/26/18/15/i255/39/22/8/16/11/37 /36/12/16/26/24/18/27/22/24/24/i255/11/18/15/18/i255/17/19/29/24/14/i255/27/18/i255/22/17/18/13/19/34/18/37/i255/7/59/34/i255/22/24/17/22/25/13/i255/24/19/19/26/12/8/21/i255/20/19/15/i255/22/i255/23/24/22/16/18/i255/10/19/i255/23/24/22/25/37 /36/12/16/26/24/18/i255/27/22/24/24/i255/16/19/29/15/10/13/i255/22/15/18/i255/23/19/23/29/24/22/15/i255/8/19/17/37/i255/7/10/i255/17/12/24/24/i255/8/19/10/i255/22/20/20/18/16/10/i255/10/18/8/8/12/13/i255/22/24/13/19/37 Item: 12
204

/0/1/2/3/2/1/4/1/5
/0/1/2/3/2/1/4/1/5
/6/7/8/9/10/7/i255/12/7/13/14/15/8/16/i255/17/7/14
/18/i255/19/8/20/10/12/i255/9/10/21/16/i255/22/23/i255/22/14/i255/19/21/13/i255/24/8/17/25/7/17/22/7/17/14 /26/8/i255/7/17/13/20/15/7/i255/19/7/i255/20/17/12/7/15/13/14/21/17/12/i255/16/8/20/15/i255/17/7/22/27/28/29/8/15/28/8/8/12/30/i255/9/10/7/21/13/7/i255/13/7/10/7/24/14/i255/14/28/7/i255/9/21/15/31/i255/24/10/8/13/7/13/14/i255/14/8/i255/16/8/20/15/i255/28/8/32/7/33 /34/8/i255/12/21/14/21/i255/14/8/i255/12/22/13/9/10/21/16/35/35/35 Item: 12
206

Lake Forest City CouncilFebruary 17, 2026

Lake Forest City Council
February 17, 2026