AGENDA
LAKE FOREST CITY COUNCIL
Special Meeting of the City Council
Thursday, September 17, 2026
Closed Session 5:30 p.m.
Public Session 6:30 p.m.
City Council Chambers, 100 Civic Center Drive, Lake Forest, California NOTICE: Pursuant to Lake Forest Municipal Code Section 2.04.010, Regular Meetings of the City Council are held the First and Third Tuesday of each month at the hour of 5:30 p.m. for Closed Session matters, if required.
The Public Session of the meeting shall commence at 6:30 p.m. or as soon thereafter as possible. Special Meeting times may be held at a different time and date as listed on the Agenda.
AGENDA DOCUMENT REVIEW: The Agenda and staff reports are available on the Internet at https://www.lakeforestca.gov/city_government/agendas_and_minutes/index.php and at the City Clerk’s Office, 100 Civic Center Drive, Lake Forest, California, on the Friday before the meeting on Tuesday.
AGENDA DESCRIPTION: The Agenda descriptions are intended to give notice to members of the public of a general summary of items of business to be transacted or discussed. The listed Recommended Action represents staff’s recommendation. The City Council may take any action which it deems to be appropriate on the agenda item and is not limited in any way by the recommended action.
AGENDA ON SOCIAL MEDIA: This meeting will be streamed through Facebook Live. Comments will not be taken via Facebook Live. The City provides the Facebook Live stream as an additional service to the public.
However, the City cannot guarantee that its network and/or the site will be uninterrupted. The City is not responsible for any interrupted service.
SPECIAL NOTICE REGARDING PUBLIC ACCESS TO THE MEETING AND PUBLIC COMMENT:
PUBLIC PARTICIPATION: In addition to attending in person, members of the public may access the meeting live on our website at https://www.lakeforestca.gov/city_government/agendas_and_minutes/index.php .
PUBLIC COMMENT PRIOR TO THE MEETING: Members of the public may submit email comments to [email protected]. Email comments will be uploaded to the agenda packet and made part of the official public record of the meeting and will not be read at the meeting. To ensure staff reviews all comments prior to the City Council meeting, please submit email comments no later than 5:00 p.m. the day of the meeting.
PUBLIC COMMENT: Members of the public may provide comments in-person at the meeting and remotely during the meeting. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk. To ensure prompt distribution to the City Council, members of the public wishing to provide written materials to the City Council should do so prior to the start of the meeting or as close thereto as possible, as time will not be taken during the public comment period to distribute written materials to the City Council. Those wishing to provide remote public comment during the meeting may do so by visiting publiccomment.lakeforestca.gov or call (949) 776-5172 and enter meeting code 4516.
TRANSLATION SERVICE: Interpreters are available by request to members of the public that prefer to make September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 1 their public comments in Spanish or Chinese. Requests for a translator need to be received by 8:00 a.m. the Monday before the scheduled City Council meeting. Such requests must be received via email at [email protected]
Los intérpretes están disponibles previa solicitud para el público que prefiera hacer sus comentarios públicos en español o chino. Las solicitudes de traductor deben recibirse antes de las 8:00 a. m. del lunes anterior a la reunión programada del Concejo Municipal. Dichas solicitudes deben recibirse por correo electrónico a [email protected]
如果大眾願意用西班牙語或中文發表公開評論，我們可應要求提供口譯服務。需要在預定市議會會議之前的周一上
午 8:00 之前收到翻譯請求。此類請求必須透過電子郵件收到：[email protected] Rúguǒ dàzhòng yuànyì yòng xībānyá yǔ huò zhōngwén fābiǎo gōngkāi pínglùn, wǒmen kě yīng yā oqiú tígōng kǒuyì fúwù. Xūyào zài yùdìng shì yìhuì huìyì zhīqián de zhōuyī shàngwǔ 8:00 Zh īqián shōu dào fānyì qǐngqiú. Cǐ lèi qǐngqiú bìxū tòuguò diànzǐ yóujiàn shōu dào: translat [email protected]
CALL TO ORDER: 5:30 p.m.
Council Members: Mark Tettemer
Scott Voigts
Benjamin Yu
Mayor Pro Tem: Doug Cirbo
Mayor: Robert Pequeño
City Manager: Debra Rose
City Attorney: Matthew E. Richardson
City Clerk: Thy Merritt
CLOSED SESSION PUBLIC COMMENT:
CLOSED SESSION: At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session. At this time, members of the public may address the City Council regarding any items listed on the Closed Session agenda. No action may be taken on items not listed on the agenda unless authorized by law. Comments shall be limited to three minutes per item. Any person wishing to address the City Council on a Closed Session matter in person is requested to complete a "Request to Speak" form available at agenda public review table near the entrance. The completed form is to be submitted to the City Clerk prior to an individual being heard by the City Council. Whenever possible, lengthy testimony should be presented to the City Council in writing (8 copies) and only pertinent points presented orally. Any person wishing to address the City Council on a Closed Session matter remotely is requested to visit publiccomment.lakeforestca.gov or call (949) 776-5172 and enter meeting code 4516.
CLOSED SESSION (Item No. 1)
CLOSED SESSION:
At this time, the City Council may recess to Closed Session for conference with Legal Counsel to discuss the items listed below pursuant to Government Code requirements. Any items not concluded by 6:30 p.m. may be continued to the end of the Public Session.
1. PUBLIC EMPLOYEE PERFORMANCE EVALUATION
PURSUANT TO GOVERNMENT CODE SECTION 54957
TITLE: CITY ATTORNEY
September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 2 RECOMMENDED ACTION: Conduct closed session.
RECESS: City Council will recess to Closed Session for the purpose of conducting regular City business.
RECONVENE: City Council will reconvene to continue regular City business.
PUBLIC SESSION: 6:30 p.m.
PUBLIC SESSION: At this time, the City Council will convene to consider public matters. Those wishing to address the City Council may submit a completed “Request to Speak” form to the City Clerk prior to City Council action. Those wishing to address the City Council remotely may visit publiccomment.lakeforestca.gov or dial (949) 776-5172 and enter meeting code 4516.
INVOCATION: The Invocation will be provided by Chaplain Jim Davis, Orange County Sheriff’s Department.
PLEDGE OF ALLEGIANCE: The Pledge of Allegiance to the Flag of our Country to be led by Pack #600.
CLOSED SESSION REPORT: City Attorney will report on Closed Session.
PRESENTATIONS (Item No. 2)
2. NEW EMPLOYEE INTRODUCTIONS
RECOMMENDED ACTION: Receive and file.
PUBLIC COMMENTS
Members of the public can submit an e-comment to [email protected] . E-comments will not be read at the meeting.
Members of the public may also provide comments in-person at the meeting, remotely via publiccomment.lakeforestca.gov, or by dialing (949) 776-5172 and entering meeting code 4516. Those wishing to provide comments in-person at the meeting will be asked to submit a request to speak to the City Clerk.
CONSENT CALENDAR (Item Nos. 3 – 9)
All matters listed under the Consent Calendar are considered routine and will be enacted by one vote. There will be no separate discussion of these items unless Members of the City Council, the public, or staff request specific items be removed from the Consent Calendar for separate action.
September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 3
3. MOTION TO WAIVE READING OF RESOLUTIONS AND ORDINANCES RECOMMENDED ACTION: Said Ordinances and Resolutions which appear on the public agenda shall be determined to have been read by title and further reading waived.
4. MINUTES OF THE REGULAR MEETING OF THE CITY COUNCIL HELD ON SEPTEMBER 1, 2026
RECOMMENDED ACTION: Approve as submitted.
5. CERTIFICATION OF WARRANT REGISTER
RECOMMENDED ACTION: Approve the warrant register in the amount of $5,783,274.31.
6. THIRD AMENDMENT TO THE AGREEMENT WITH OPENGOV, INC. FOR
ELECTRONIC PROCUREMENT SOFTWARE SERVICES, SUPPORT,
AND PROFESSIONAL SERVICES
RECOMMENDED ACTION: 1. Approve the Third Amendment to the Agreement with OpenGov, Inc. (“OpenGov”) for Electronic Procurement Software Services, Support, and Professional Services. 2. Authorize the Mayor to sign, and the City Clerk attest, the Third Amendment to the Agreement with OpenGov, Inc., substantially in the form attached.
7. FIRST AMENDMENT TO THE AGREEMENT WITH MATRIX IMAGING
PRODUCTS, INC FOR SCANNING AND IMAGING SERVICES
RECOMMENDED ACTION: 1. Approve the First Amendment to the Professional Consultant Services Agreement with Matrix Imaging Products, Inc. for professional scanning and imaging consulting services. 2. Authorize the Mayor to sign, and the City Clerk to attest, the First Amendment to the Agreement with Matrix Imaging Products, Inc., substantially in the form September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 4 attached.
8. TYLER TECHNOLOGIES ENTERPRISE SOFTWARE SERVICES
RECOMMENDED ACTION: 1. Approve the continued use of Tyler Technologies, Inc. (“Tyler”) as the City of Lake Forest’s (“City”) Enterprise Resource Planning software provider through December 7, 2031; and 2.
Authorize the City Manager to approve additional Tyler ERP modules within the City Manager’s informal purchasing authority of $50,000 and available budget appropriations.
9. RENEWAL OF SOFTWARE AGREEMENTS WITH NETFILE, INC. AND GRANICUS, LLC. (FORMERLY GOVQA)
RECOMMENDED ACTION: 1. Approve the renewal of the Software License Agreement with Netfile, Inc. for online filing of Fair Political Practices Commission forms. 2. Authorize the Mayor to sign, and the City Clerk to attest, the renewal with Netfile, Inc., substantially in the form attached. 3.
Approve the renewal of the Master Services Agreement with Granicus, LLC, for automated public records request management services. 4. Authorize the Mayor to sign, and the City Clerk to attest, the renewal with Granicus, LLC, substantially in the form attached.
PUBLIC HEARING(S) (Item No. 10)
Public Hearings are scheduled for a time certain of 6:30 p.m. or as soon thereafter as possible. City Council, when considering the matter scheduled for hearing, will take the following actions: 1. Open the Public Hearing. 2. Receive staff report. 3.
Accept public
testimony. 4. City Council comments and questions. 5. Close the Public Hearing and take appropriate action.
September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 5
10. FISCAL YEAR 2025-26 COMMUNITY DEVELOPMENT BLOCK GRANT (“CDBG”) CONSOLIDATED ANNUAL PERFORMANCE EVALUATION
REPORT (“CAPER”)
RECOMMENDED ACTION: Adopt a Resolution entitled: A RESOLUTION
OF THE CITY COUNCIL OF THE CITY OF LAKE FOREST, CALIFORNIA, APPROVING THE FY 2025-26 CONSOLIDATED ANNUAL
PERFORMANCE EVALUATION REPORT FOR THE CITY'S COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM.
DISCUSSION/ACTION ITEMS (Item No. 11)
The following matters are for City Council consideration/discussion/action. Members of the public may have the opportunity to address these items if they wish to do so. Please complete the Request to Speak form and give to the City Clerk.
11. FEE STUDY FOLLOW-UP: ENCROACHMENT PERMIT DEPOSITS FOR
PUBLIC UTILITIES
RECOMMENDED ACTION: City Council Discretion.
CITY MANAGER'S REPORT
At this time, the City Manager may comment on agenda and non-agenda items; and report on items of interest to the City Council and community.
CITY COUNCIL COMMENTS
At this time, City Council Members may comment on agenda or non-agenda matters. No discussion may take place on any item not appearing on the posted agenda. Council Members may ask a question for clarification, respond to statements made or questions posed by the public, make a brief announcement, or make a brief report on his or her own activities. In addition, the City Council may refer to staff or other resources for factual information, request staff to report back at a subsequent meeting or direct staff to place a matter of business on a future agenda. No action may be taken on non-agenda matters unless authorized by law (Government Code Section 54954.2).
Council Member
Tettemer:
Council Member Voigts:
Council Member Yu:
Mayor Pro Tem Cirbo:
Mayor Pequeño:
September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 6
ADJOURNMENT
In compliance with the Americans With Disabilities Act, if you need special assistance to participate in this Meeting, including auxiliary aids or services, you should contact the Office of the City Clerk at (949) 461-3400.
Notification 48 hours prior to the Meeting will enable the City to make reasonable arrangements to assure accessibility to this meeting. The City Council agenda and agenda back-up materials can be obtained from the Office of the City Clerk on the Friday prior to the City Council meeting. Copies of all Agendas, Staff Reports and Supporting Materials can also be found on the City’s website – https://www.lakeforestca.gov/city_government/agendas_and_minutes/index.php. Agenda and agenda packets, if requested, will be made available in an appropriate alternative format to persons with a disability as required by the Americans With Disabilities Act. Copies of the agenda are provided at no cost and agenda back-up materials are available at the per page copy cost.
The City of Lake Forest mailing address is City Council Chambers, 100 Civic Center Drive, Lake Forest, California.
Phone: (949) 461-3400. FAX (949) 461-3511
CERTIFICATION: I, Thy Merritt, City Clerk of the City of Lake Forest, California, hereby certify that the foregoing agenda was posted for public review at City Hall on September 10, 2026.
Thy Merritt
City Clerk
September 17, 2026 LAKE FOREST CITY COUNCIL AGENDA Page 7