Section A Page 28 BID NO. 23-02
PUBLIC CONTRACT CODE QUESTIONAIRE
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
Public Contract Code Section 10285.1 Statement
In conformance with Public Contract Code Section 10285.1 (Chapter 376, Stats. 1985), the bidder hereby declares under penalty of perjury under the laws of the State of California that the bidder has ___ , has not ___ been convicted within the preceding three years of any offenses referred to in that section, including any charge of fraud, bribery, collusion, conspiracy, or any other act in violation of any state or Federal antitrust law in connection with the bidding upon, award of, or performance of, any public works contract, as defined in Public Contract Code Section 1101, with any public entity, as defined in Public Contract Code Section 1100, including the Regents of the University of California or the Trustees of the California State University. The term "bidder" is understood to include any partner, member, officer, director, responsible managing officer, or responsible managing employee thereof, as referred to in Section 10285.1.
Note: The bidder must place a check mark after "has" or "has not" in one of the blank spaces provided. The above Statement is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Public Contract Code Section 10162 Questionnaire
In conformance with Public Contract Code Section 10162, the Bidder shall complete, under penalty of perjury, the following questionnaire:
Has the bidder, any officer of the bidder, or any employee of the bidder who has a proprietary interest in the bidder, ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of a violation of law or a safety regulation?
Yes _____ No _____
If the answer is yes, explain the circumstances in the following space. ____________________________________________________
Public Contract Code 10232 Statement
In conformance with Public Contract Code Section 10232, the Contractor, hereby states under penalty of perjury, that no more than one final unappeasable finding of contempt of court by a federal court has been issued against the Contractor within the immediately preceding two year period because of the Contractor's failure to comply with an order of a federal court which orders the Contractor to comply with an order of the National Labor Relations Board.
Note: The above Statement and Questionnaire are part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Statement and Questionnaire. Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Section A Page 29 BID NO. 23-02
NON-LOBBYING CERTIFICATION
FOR FEDERAL-AID CONTRACTS
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her knowledge and belief, that:
(l) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement.
(2) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any Federal agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, "Disclosure of Lobbying Activities," in conformance with its instructions.
This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
The prospective participant also agrees by submitting his or her bid or bid that he or she shall require that the language of this certification be included in all lower tier subcontracts, which exceed $100,000 and that all such sub-recipients shall certify and disclose accordingly.
Section A Page 30 BID NO. 23-02
NON-COLLUSION AFFIDAVIT
(Title 23 United States Code Section 112 and
Public Contract Code Section 7106)
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
To the CITY OF LAKEPORT
ENGINEERING DIVISION.
In conformance with Title 23 United States Code Section 112 and Public Contract Code 7106 the bidder declares that the bid is not made in the interest of, or on behalf of, any undisclosed person, partnership, company, association, organization, or corporation; that the bid is genuine and not collusive or sham; that the bidder has not directly or indirectly induced or solicited any other bidder to put in a false or sham bid, and has not directly or indirectly colluded, conspired, connived, or agreed with any bidder or anyone else to put in a sham bid, or that anyone shall refrain from bidding; that the bidder has not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the bid price of the bidder or any other bidder, or to fix any overhead, profit, or cost element of the bid price, or of that of any other bidder, or to secure any advantage against the public body awarding the contract of anyone interested in the proposed contract; that all statements contained in the bid are true; and, further, that the bidder has not, directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership, company association, organization, bid depository, or to any member or agent thereof to effectuate a collusive or sham bid.
Note: The above Non-collusion Affidavit is part of the Bid. Signing this Bid on the signature portion thereof shall also constitute signature of this Non-collusion Affidavit.
Bidders are cautioned that making a false certification may subject the certifier to criminal prosecution.
Section A Page 31 BID NO. 23-02
AUTHORITY TO SIGN BID
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
If the "Signature of Bidder" on the Bid is by an agent, or someone other than an officer of a corporation or a member of a partnership, a Power of Attorney must be on file with the Owner prior to opening of Bids or submitted with the Bid, otherwise, the Bid will be regarded as not properly authorized. This requirement is described in more detail in Section 2, “Proposal Requirements and Conditions”, of the Special Provisions.
The bidder who signed the "Signature of Bidder" line of the Bid shall check box A, box B or box C below. If the bidder does not check a box, it will be deemed that he has checked box A.
The bidder certifies that:
A. [ ] The bidder who signed the "Signature of Bidder" line of the Bid has the authority to sign Bid Proposals for the corporation or co-partnership named in the proposal.
B. [ ] The bidder who signed the "Signature of Bidder" line of the Bid is not an officer of a corporation authorized to sign Bid Proposals on behalf of that corporation; or the bidder who signed is not a partner authorized to sign Bid Proposals on behalf of a co-partnership; but the bidder who signed the Bid is an agent of the corporation or partnership and a Power of Attorney authorizing the agent to sign Bid Proposals is already on file with the City of Lakeport Purchasing Department.
C. [ ] The bidder who signed the "Signature of Bidder" line of the Bid is an agent for the corporation or copartnership named in the Bid, and a Power of Attorney demonstrating that the agent is authorized to sign Bid Proposals for the corporation or co-partnership has been included in the bidder's Bid by stapling it to this sheet.
Section A Page 32 BID NO. 23-02
DISCLOSURE OF LOBBYING ACTIVITIES
COMPLETE THIS FORM TO DISCLOSE LOBBYING ACTIVITIES PURSUANT TO 31 U.S.C. 1352
1. Type of Federal Action: 2. Status of Federal Action: 3. Report Type:
a. contract a. bid/offer/application a. initial
b. grant b. initial award b. material change
c. cooperative agreement c. post-award
d. loan For Material Change Only:
e. loan guarantee year ____ quarter _________
f. loan insurance date of last report __________
4. Name and Address of Reporting Entity 5. If Reporting Entity in No. 4 is Subawardee, Enter Name and Address of Prime:
Prime Subawardee
Tier _______, if known
Congressional District, if known Congressional District, if known
6. Federal Department/Agency: 7. Federal Program Name/Description:
CFDA Number, if applicable ____________________
8. Federal Action Number, if known: 9. Award Amount, if known:
10. a. Name and Address of Lobby Entity b. Individuals Performing Services (including (If individual, last name, first name, MI) address if different from No. 10a) (last name, first name, MI)
(attach Continuation Sheet(s) if necessary)
11. Amount of Payment (check all that apply) 13. Type of Payment (check all that apply)
$ _____________ actual planned a. retainer
b. one-time fee
12. Form of Payment (check all that apply): c. commission a. cash d. contingent fee
b. in-kind; specify: nature ______________ e deferred
value _____________ f. other, specify _________________________
14. Brief Description of Services Performed or to be performed and Date(s) of Service, including officer(s), employee(s), or member(s) contacted, for Payment Indicated in Item 11:
(attach Continuation Sheet(s) if necessary)
15. Continuation Sheet(s) attached: Yes No
16. Information requested through this form is authorized by Title 31 U.S.C. Section 1352. This disclosure of lobbying reliance was placed by the tier above when his transaction was made or entered into. This disclosure is required pursuant to 31 U.S.C. 1352. This information will be reported to Congress
semiannually and will be available for public inspection. Any person who fails to file the required disclosure shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
Signature:_________________________________________
Print Name: _______________________________________
Title: ____________________________________________
Telephone No.: ____________________ Date:___________
Authorized for Local Reproduction
Federal Use Only: Standard Form - LLL
Section A Page 33 BID NO. 23-02
INSTRUCTIONS FOR COMPLETION OF SF-LLL,
DISCLOSURE OF LOBBYING ACTIVITIES
This disclosure form shall be completed by the reporting entity, whether sub-awardee or prime Federal recipient, at the initiation or receipt of covered Federal action or a material change to previous filing pursuant to title 31 U.S.C. section 1352. The filing of a form is required for such payment or agreement to make payment to lobbying entity for influencing or attempting to influence an officer or employee of any agency, a Member of Congress an officer or employee of Congress or an employee of a Member of Congress in connection with a covered Federal action. Attach a continuation sheet for additional information if the space on the form is inadequate. Complete all items that apply for both the initial filing and material change report. Refer to the implementing guidance published by the Office of Management and Budget for additional information.
1. Identify the type of covered Federal action for which lobbying activity is and/or has been secured to influence, the outcome of a covered Federal action.
2. Identify the status of the covered Federal action.
3. Identify the appropriate classification of this report. If this is a follow-up report caused by a material change to the information previously reported, enter the year and quarter in which the change occurred. Enter the date of the last, previously submitted report by this reporting entity for this covered Federal action.
4. Enter the full name, address, city, state and zip code of the reporting entity. Include Congressional District if known. Check the appropriate classification of the reporting entity that designates if it is or expects to be a prime or sub-award recipient. Identify the tier of the sub-awardee, e.g., the first sub-awardee of the prime is the first tier. Sub-awards include but are not limited to subcontracts, sub-grants and contract awards under grants.
5. If the organization filing the report in Item 4 checks "Sub-awardee" then enter the full name, address, city, state and zip code of the prime Federal recipient. Include Congressional District, if known.
6. Enter the name of the Federal agency making the award or loan commitment. Include at least one organization level below agency name, if known. For example, Department of Transportation, United States Coast Guard.
7. Enter the Federal program name or description for the covered Federal action (item 1). If known, enter the full Catalog of Federal Domestic Assistance (CFDA) number for grants, cooperative agreements, loans and loan commitments.
8. Enter the most appropriate Federal identifying number available for the Federal action identification in item 1 (e.g., Request for Proposal (RFP) number, Invitation for Bid (IFB) number, grant announcement number, the contract grant. or loan award number, the application/proposal control number assigned by the Federal agency). Include prefixes, e.g., "RFP-DE-90-001."
9. For a covered Federal action where there has been an award or loan commitment by the Federal agency, enter the Federal amount of the award/loan commitments for the prime entity identified in item 4 or 5.
10. (a) Enter the full name, address, city, state and zip code of the lobbying entity engaged by the reporting entity identified in item 4 to influence the covered Federal action.
(b) Enter the full names of the individual(s) performing services and include full address if different from 10 (a). Enter Last Name, First Name and Middle Initial (Ml).
11. Enter the amount of compensation paid or reasonably expected to be paid by the reporting entity (item 4) to the lobbying entity (item 10). Indicate whether the payment has been made (actual) or will be made (planned). Check all boxes that apply. If this is a material change report, enter the cumulative amount of payment made or planned to be made.
12. Check the appropriate box (es). Check all boxes that apply. If payment is made through an in-kind contribution, specify the nature and value of the in-kind payment.
13. Check the appropriate box (es). Check all boxes that apply. If other, specify nature.
14. Provide a specific and detailed description of the services that the lobbyist has performed or will be expected to perform and the date(s) of any services rendered. Include all preparatory and related activity not just time spent in actual contact with Federal officials. Identify the Federal officer(s) or employee(s) contacted or the officer(s) employee(s) or Member(s) of Congress that were contacted.
15. Check whether or not a continuation sheet(s) is attached.
16. The certifying official shall sign and date the form, print his/her name title and telephone number.
Public reporting burden for this collection of information is estimated to average 30 minutes per response, including time for reviewing instruction, searching existing data sources, gathering and maintaining the data needed, and completing and reviewing the collection of information. Send comments regarding the burden estimate or any other aspect of this collection of information, including suggestions for reducing this burden, to the Office of Management and Budget, Paperwork Reduction Project (0348-0046), Washington, D.C. 20503. SF-LLL-Instructions Rev. 06-04-90«ENDI Section A Page 34 BID NO. 23-02
STATEMENT REGARDING INSURANCE COVERAGE
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
The undersigned representative of Bidder hereby certifies that he/she has reviewed the insurance coverage requirements specified in 7-3 LIABILITY INSURANCE of Section E, Standard Specifications. Should Bidder be awarded the contract for the work, the undersigned further certifies that Bidder can meet all of these specification requirements for insurance including insurance coverage of his/her subcontractors.
NAME OF BIDDER: .......................................................................................................
MAILING ADDRESS: ....................................................................................................... ....................................................................................................... .......................................................................................................
AUTHORIZED SIGNATURE: .......................................................................................................
TITLE: .......................................................................................................
DATE: .......................................................................................................
Section A Page 35 BID NO. 23-02
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
WORKERS’ COMPENSATION INSURANCE CERTIFICATE
The Contractor shall execute the following form as required by the California Labor Code, Sections 1860 and 1861:
I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake selfinsurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.
DATE: _ _ ___ ___
(Contractor)
By: _______________________________________________
(Signature)
________________________________________________
(Title)
Attest:
By: __________________________________________
(Signature)
__________________________________________
(Title)
Note: See Section 7 Responsibility of the Contractor, Paragraph 7-3 of the Standard Specifications for insurance carrier rating requirements.
Section A Page 36 BID NO. 23-02
STATEMENT REGARDING CONTRACTOR’S LICENSING LAWS
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
[Business & Professions Code § 7028.15]
[Public Contract Code § 20103.5]
I, the undersigned, certify that I am aware of the following provisions of California law and that I, or the entity on whose behalf this certification is given, hold a currently valid California contractor’s license as set forth below:
Business & Professions Code § 7028.15:
a) It is a misdemeanor for any person to submit a bid to a public agency to engage in the business or act in the capacity of a contractor within this state without having a license therefor, except in any of the following cases:
(1)The person is particularly exempted from this chapter. (2)The bid is submitted on a state project governed by Section 10164 of the Public Contract Code or on any local agency project governed by Section 20104 [now § 20103.5] of the Public Contract Code.
b) If a person has been previously convicted of the offense described in this section, the court shall impose a fine of 20 percent of the price of the contract under which the unlicensed person performed contracting work, or four thousand five hundred dollars ($4,500), whichever is greater, or imprisonment in the county jail for not less than 10 days nor more than six months, or both.
In the event the person performing the contracting work has agreed to furnish materials and labor on an hourly basis, “the price of the contract” for the purposes of this subdivision means the aggregate sum of the cost of materials and labor furnished and the cost of completing the work to be performed.
c) This section shall not apply to a joint venture license, as required by Section 7029.1.
However, at the time of making a bid as a joint venture, each person submitting the bid shall be subject to this section with respect to his/her individual licenser. d) This section shall not affect the right or ability of a licensed architect, land surveyor, or registered professional engineer to form joint ventures with licensed contractors to render services within the scope of their respective practices. e) Unless one of the foregoing exceptions applies, a bid submitted to a public agency by a contractor who is not licensed in accordance with this chapter shall be considered nonresponsive and shall be rejected by the public agency. Unless one of the foregoing exceptions applies, a local public agency shall, before awarding a contract or issuing a purchase order, verify that the contractor was properly licensed when the contractor submitted the bid. Notwithstanding any other provision of law, unless one of the foregoing exceptions applies, the registrar may issue a citation to any public officer or employee of a public entity who knowingly awards a contract or issues a purchase order to a contractor who is not licensed pursuant to this chapter. The amount of civil penalties, appeal, and finality of such citations shall be subject to Sections 7028.7 to 7028.13, inclusive. Any contract awarded to, or any purchase order issued to, as contractor who is not licensed pursuant to this chapter is void.
f) Any compliance or noncompliance with subdivision (e) of this section, as added by Chapter 863 of the Statutes of 1989, shall not invalidate any contract or bid awarded by a public agency during which time that subdivision was in effect. g) A public employee or officer shall not be subject to a citation pursuant to this section if the public employee, officer, or employing agency made an inquiry to the board for the purposes of verifying the license status of any person or contractor and the board failed to respond to the inquiry within three business days. For purposes of this section, a telephone response by the board shall be deemed sufficient.
Section A Page 37 BID NO. 23-02
Public Contract Code § 20103.5:
In all contracts subject to this part where federal funds are involved, no bid submitted shall be invalidated by the failure of the bidder to be licensed in accordance with the laws of this state.
However, at the time the contract is awarded, the contractor shall be properly licensed in accordance with the laws of this state. The first payment for work or material under any contract shall not be made unless and until the Registrar of Contractors verifies to the agency that the records of the Contractors’ State License Board indicate that the contractor was properly licensed at the time the contract was awarded. Any bidder or contractor not so licensed shall be subject to all legal penalties imposed by law, including, but not limited to, any appropriate disciplinary action by the Contractors’ State License Board. The agency shall include a statement to that effect in the standard form of pre-qualification questionnaire and financial statement. Failure of the bidder to obtain proper and adequate licensing for an award of a contract shall constitute a failure to execute the contract and shall result in the forfeiture of the security of the bidder.
Contractor’s License Number: _____________________________________________ License Expiration Date: _____________________________________________ Authorized Signature: _____________________________________________ Date: _____________________________________________
Section B Page 38 BID NO. 23-02
SECTION B
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
INSTRUCTIONS TO BIDDERS
Section B Page 39 BID NO. 23-02
INSTRUCTIONS TO BIDDERS
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
B1.01 INSPECTION OF SITE OF WORK
Bidders are required to inspect the site of the work in order to satisfy themselves, by personal examination or by such other means as they may prefer, of the location of the proposed work and as to the actual conditions of and at the site of work. If, during the course of his/her examination, a bidder finds facts or conditions which appear to him/her to conflict with the letter or spirit of the contract documents, or with any other data furnished him/her, he/she may apply to the Agency in writing in accordance with B1.04 INTERPRETATION OF CONTRACT DOCUMENTS for additional information and explanation before submitting his/her bid.
The submission of a proposal by the bidder shall constitute the acknowledgment that, if awarded the contract, he/she has relied and is relying on his/her own examination of (a) the site of the work, (b) the access to the site, and (c) all other data, matters, and things requisite to the fulfillment of the work and on his/her own knowledge of existing services and utilities on and in the vicinity of the site of the work to be constructed under the contract, and not on any representation or warranty of the Agency. No claim for additional compensation will be allowed which is based upon a lack of knowledge of these items.
B1.02 EXAMINATION OF CONTRACT DOCUMENTS
Each bidder shall thoroughly examine and be familiar with legal and procedural documents, general conditions, specifications, drawings and addenda (if any). The submission of a proposal shall constitute an acknowledgment upon which the Agency may rely that the bidder has thoroughly examined and is familiar with the contract documents. The bidders’ attention is directed to the need, if any, for special invoicing for this project. The failure or neglect of a bidder to receive or examine any of the contract documents shall in no way relieve him/her from any obligations with respect to his/her proposal or to the contract. No claim for additional compensation will be allowed which is based upon a lack of knowledge of any contract document.
B1.03 CONTRACT PERIOD/CONSTRUCTION COMPLETION DATE
Bidder’s attention is called to the provisions set forth in SECTION E, STANDARD SPECIFICATIONS, particularly those pertaining to the contract period and liquidated damages for avoidable delays.
The Contractor shall begin work within fifteen (15) calendar days after the date of the Notice to Proceed, and shall diligently prosecute said work to completion before the expiration of working days as stated in the Notice Inviting Sealed Bids. The Contractor shall pay to the Agency the sum of $1,500.00 per day, for each and every calendar day delay in finishing the work in excess of the number of working days or after the designated completion date as prescribed above.
B1.04 INTERPRETATION OF CONTRACT DOCUMENTS
No oral interpretations will be made to any bidder as to the meaning of the contract documents. Requests for an interpretation shall be made in writing and delivered to the Agency at least ten (10) days before the time announced for opening the proposals. Interpretations by the Agency will be in the form of addenda to the contract documents and, when issued, will be sent as promptly as is practical to all parties to whom the contract documents have been issued. Agency makes no guarantee that all bidders will receive all addenda. Copies of addenda will be made available for inspection at the office where contract documents Section B Page 40 BID NO. 23-02
are on file for inspection as indicated on the Invitation for Bids. All such addenda shall become part of the contract. All questions shall be as indicated in the Notice Inviting Bids B1.05 SOIL INFORMATION
Not applicable
B1.06 PROPOSAL
Proposals shall be made on the forms enclosed in SECTION A of these specifications with or without removal from the bound contract documents. All proposals shall give the prices proposed, both in words and in numbers, shall give all other information requested herein, and shall be signed by the bidder or his/her authorized representative, with his/her address. If the proposal is made by an individual, his/her name, signature and mailing address must be shown; if made by firm or partnership, the name and mailing address of the firm or partnership and the signature of at least one of the general partners must be shown; if made by a corporation, the proposal shall show the name of the state under the laws of which the corporation is chartered, the name and mailing address of the corporation, and the name and title of the person who signs on behalf of the corporation. If the proposal is made by a corporation, a certified copy of the bylaws or resolution of the board of directors of the corporation shall be furnished demonstrating the authority of the officer signing the proposal to execute contracts on behalf of the corporation.
Each proposal shall be enclosed in a sealed envelope, labeled as specified in SECTION A - NOTICE INVITING SEALED BIDS. Bidders are warned against making erasures or alterations of any kind, and proposals which contain omissions, erasures or irregularities of any kind may be rejected. No oral, telegraphic or telephonic proposals or modifications will be considered.
In conformance with the Business and Profession Code, § 7028.15, the Contractor must state clearly his/her license number and expiration date. In addition, he/she shall sign a statement that these representations were made under the penalty of perjury. This statement shall be made on the EXPERIENCE STATEMENT in SECTION A.
The contractor will be required to pay prevailing wage pursuant to California Law, including California Labor Code §§ 1770 et seq. Copies of the prevailing rate of per diem wages are on file at the offices of the Agency.
B1.07 ADDENDA
Each proposal shall include specific acknowledgment in the space provided on SECTION A - BID PROPOSAL of receipt of all addenda issued during the bidding period. Failure to so acknowledge may result in the proposal being rejected as not responsive.
B1.08 BID PRICES
Bid prices shall include everything necessary for the completion of construction and fulfillment of the contract including, but not limited to, furnishing all materials, equipment, tools, plant and other facilities and all management, superintendence, labor and services, except as may be provided otherwise in the contract documents. In the event of a difference between a price quoted in words and a price quoted in numbers for the same quotation, the words shall be the amount bid.
In preparing bid prices, bidder represents that he/she has carefully examined the Contract Documents and the site where the work is to be performed and that he/she has familiarized himself with all local conditions and federal, state and local laws, ordinances, rules, and regulations that may affect the performance of the work in any manner. The bidder further represents that he/she has studied all surveys and investigation reports about subsurface and physical conditions pertaining to the job site, that he/she has performed such additional surveys and investigations as he/she deems necessary to complete the work at his/her bid price, and that he/she has correlated the results of all such data with the requirements of the Section B Page 41 BID NO. 23-02
Contract Documents. The submittal of a bid shall be conclusive evidence that the bidder has investigated and is satisfied as to the conditions to be encountered, including locality, uncertainty of weather and all other contingencies, and as to the character, quality, quantities, and scope of the work.
The plans and specifications for the work show subsurface conditions or otherwise hidden conditions as the Design Engineer supposes or believes them to exist, but is not intended or to be inferred that the conditions as shown thereon constitute a representation that such conditions are actually existent. Except as otherwise specifically provided in the Contract Documents, the Agency, the Design Engineer and their consultants or agents shall not be liable for any loss sustained by the Contractor as a result of any variance of such conditions as shown on the plans and the actual conditions revealed during the progress of the work or otherwise.
The Contractor shall perform an independent take-off of the plans and bid accordingly. Quantities listed in the BID SCHEDULE in SECTION A are intended only as a guide for the Contractor as to the anticipated order of magnitude of work. Contractor shall be responsible for verifying all estimated quantities. Contractor will be reimbursed for the quantity of items actually installed as required by the Contract Documents and shown on the plans to neat line and grade.
The Contractor will not be reimbursed for unauthorized work performed outside of that required by the Contract Documents.
B1.09 TAXES
No mention shall be made in the proposal of sales tax, use tax, or any other tax, as all amounts bid will be deemed and held to include any such taxes which may be applicable.
B1.10 RECOGNITION OF BONDING COMPANIES
All bonding companies used by the Contractor in this contract must be recognized by the Federal Government within Circular 570. All proposals or contracts received that include bonds posted by bonding companies not recognized in Circular 570 will result in the disqualification of the bid proposal and forfeiture of the bid bond.
B1.11 QUALIFICATION OF BIDDERS
Each bidder shall be skilled and regularly engaged in the general class or type of work called for under the contract. A statement setting forth his/her experience shall be submitted by each bidder on the EXPERIENCE STATEMENT form provided in SECTION A.
Each bidder shall possess a valid Contractor’s License issued by the Contractor’s State License Board at the time his/her bid is submitted. The class of license shall be applicable to the work specified in the contract. Each bidder shall also have no less than five (5) years experience in the magnitude and character of the work bid.
It is the intention of the Agency to award a contract to a bidder who furnished satisfactory evidence that he/she has the requisite experience and ability, and that he/she has sufficient capital, facilities, and plant to enable him/her to prosecute the work successfully and properly, and to complete it within the time stated in the contract.
To determine the degree of responsibility to be credited to the bidder, the Agency will weigh any evidence that the bidder has performed satisfactorily other contracts of like nature, magnitude and comparable difficulty and comparable rates of progress. If in the opinion of the Agency, a bidder is determined to be insufficiently qualified, then that bidder will not be considered for award of the contract.
B1.12 DESIGNATION OF SUBCONTRACTORS
Each proposal shall have listed on the DESIGNATION OF SUBCONTRACTORS form provided in SECTION A the name, address, license number, and DIR registration number of each subcontractor to whom the bidder proposes to sublet portions of the work in excess of one-half percent of the total amount Section B Page 42 BID NO. 23-02
of his/her bid. For the purpose of this paragraph, a subcontractor is defined as one who contracts with the Contractor to furnish materials and labor, or labor only for the performance of work at the site of the work or who will specially fabricate a portion of the work off the site pursuant to detailed drawings in the contract documents.
Public Contract Code § 4104 requires all bidders to list subcontractors who will perform work in excess of ½% of the total bid, or in the case of streets and highways, ½% or $10,000, whichever is greater.
Public Contract Code § 6109 prohibits a contractor from performing work with a subcontractor who is debarred pursuant to Labor Code §§ 1777.1 or 1777.7.
B1.13 PROPOSAL GUARANTEE
The proposal shall be accompanied by a proposal guarantee bond duly completed on the form provided herewith by a guarantee company authorized to carry on business in the State of California for payments to the Agency in the sum of at least 10% of the total amount of the bid proposal, or alternatively by a certified or cashier’s check payable to the Agency, or cash, in the sum of at least 10% of the total amount of the bid proposal. The amount payable to the Agency under the proposal guarantee shall be forfeited to the Agency in case of failure or neglect of the bidder to furnish, execute and deliver to the Agency the required bonds, evidence of insurance and to enter into, execute and deliver to the Agency the agreement on the form provided herewith, within ten (10) days after being notified in writing by the Agency that the award has been made and the agreement is ready for execution.
B1.14 MODIFICATION OF PROPOSAL
A modification of a bid proposal already received will be considered only if the modification is received before the time announced for the opening of bids. All modifications shall be made in writing, executed and submitted in the same form and manner as the original bid proposal.
B1.15 WITHDRAWAL OF PROPOSAL
A proposal may be withdrawn by a written request signed by the bidder. Such requests must be delivered to the Agency’s designated official prior to the bid opening hour stipulated in SECTION A – NOTICE INVITING SEALED BIDS. Proposals may not be withdrawn after that time without forfeiture of the proposal guarantee. The withdrawal of a proposal will not prejudice the right of the bidder to submit a new proposal, providing there is time to do so.
B1.16 POSTPONEMENT OF BID OPENING
The Agency reserves the right to postpone the date and time for opening of bids at any time prior to the date and time announced in SECTION A–NOTICE INVITING SEALED BIDS.
B1.17 DISQUALIFICATION OF BIDDERS
If there is reason to believe that collusion exists among the bidders, none of the bids of the participants in such collusion will be considered. In the event that any bidder acting as a prime Contractor has an interest in more than one proposal, all such proposals will be rejected, and the bidder will be disqualified. This restriction does not apply to subcontractors or suppliers who may submit quotations to more than one bidder, and while doing so, may also submit a formal proposal as a prime Contractor.
B1.18 REJECTION OF PROPOSALS
Section B Page 43 BID NO. 23-02
The Agency reserves the right to reject any and all proposals, to waive any irregularity, and to reject any proposals which are incomplete, obscure or irregular; any proposals which omit a bid on any one or more items on which bids are required; which omit unit prices if unit prices are required; in which unit prices are unbalanced in the opinion of the Agency; which are accompanied by insufficient or irregular bid security; or which are from bidders who have previously failed to perform properly or to timely complete contracts of any nature.
B1.19 AWARD OF CONTRACT
The Contract will be awarded, if at all, to the lowest responsible and responsive bidder, whose bid proposal is not rejected for cause by the Agency. However, until an award is made, the Agency reserves right will be reserved to reject any or all bids, and to waive technical errors or discrepancies, if to do so is deemed to best serve the interests of the Agency. In no event will an award be made until all necessary investigations are made as to the responsibility and qualifications of the bidder to whom it is proposed to make such an award.
Each bidder’s attention is directed to the possibility that the award of the project may be delayed for various reasons. The Agency reserves the right to delay the award of the project for 45 calendar days.
After 45 calendar days, the low bidder may at any time request release from its bid without penalty.
The acceptance of a proposal will be evidenced by a Notice of Award of Contract in writing, delivered by mail to the bidder whose proposal is accepted. No other act of the Agency shall constitute acceptance of a proposal. The award of contract shall obligate the bidder whose proposal is accepted to furnish a performance bond, payment bond and maintenance bond, as well as evidence of insurance and to execute the contract set forth herein.
B1.20 RETURN OF PROPOSAL GUARANTEES
Within ten (10) calendar days after the bids are opened, the Agency will release the proposal guarantees accompanying the proposals which are not to be considered in making the award. Proposal guarantees for the two lowest bidders will be held until the contract has been fully executed, after which they will be returned to the respective bidders.
B2.21 EXECUTION OF CONTRACT
The contract agreement shall be executed in duplicate by the successful bidder and returned, together with the contract bonds and evidence of insurance, within ten (10) calendar days after the notification of the contract award by the Agency in writing. In case of failure of the successful bidder to execute the contract agreement within ten (10) calendar days after such notice, or any subsequent extension approved by Agency, the Agency at its option may consider the bidder in default, in which case the bid bond or proposal guarantee accompanying the bid shall become the property of the Agency. After execution by the Agency, one original contract shall be returned to the Contractor.
B1.22 FLEXIBILITY OF BID SCHEDULE
It is the intent of the Agency to award a contract to the lowest responsible and responsive bidder and the flexibility shown in the bid schedule is necessary to ensure a project within the Agency’s budget limits and constraints.
Section C Page 44 BID NO. 23-02
SECTION C
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
Not Used
Section D Page 45 BID NO. 23-02
SECTION D
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
CONTRACT INFORMATION AND DOCUMENTS
ARTICLES OF AGREEMENT
PAYMENT BOND
FAITHFUL PERFORMANCE BOND
MAINTENANCE BOND
Section D Page 46 BID NO. 23-02
ARTICLES OF AGREEMENT
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
THIS 2024 WATER & SEWER MAIN REPLACEMENT, BID NO. 23-05, AGREEMENT (“AGREEMENT”) is made and entered into for the above-stated project this Xth day of Month, 20XX (Council Action Date Here), BY AND BETWEEN the City of Lakeport, a municipal corporation, hereafter designated as “AGENCY”, and CONTRACTOR’S BUSINESS NAME, a ____________ (State) ___________ (corporation, partnership, limited liability company, or other business form), hereafter designated as “CONTRACTOR.”
WITNESSETH that AGENCY and CONTRACTOR have mutually agreed as follows:
ARTICLE I: Contract Documents
The contract documents for the 2024 WATER & SEWER MAIN REPLACEMENT, BID NO. 23-05, shall consist of the Notice Inviting Sealed Bids, Instructions To Bidders, Bid Proposal, Bid Schedule, Standard Specifications, Special Provisions, and all referenced specifications, details, standard drawings, and appendices; together with two signed copies of the AGREEMENT, two signed copies of required bonds; one copy of the insurance certificates, permits, notices, and affidavits; and also including any and all addenda or supplemental agreements clarifying, amending, or extending the work contemplated as may be required to ensure its completion in an acceptable manner (collectively referred to herein as the “Contract Documents”). All of the provisions of the Contract Documents are made a part hereof as though fully set forth herein.
ARTICLE II: Scope of Work
For and in consideration of the payments and agreements to be made and performed by AGENCY, CONTRACTOR agrees to furnish all materials and equipment and perform all work required for the above-stated project, and to fulfill all other obligations as set forth in the aforesaid contract documents.
AGENCY hereby employs CONTRACTOR to provide the materials, do the work, and fulfill the obligations according to the terms and conditions herein contained and referred to, for the prices provided herein, and hereby contracts to pay the same at the time, in the manner, and upon the conditions set forth in this AGREEMENT.
In entering into a public works contract or a subcontract to supply goods, services, or materials pursuant to this AGREEMENT, CONTRACTOR offers and agrees to assign to the AGENCY all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec. 15) or under the Cartwright Act (Chapter 2 (Section 16700, et seq.) of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or the subcontract. This assignment shall be made and become effective at the time the awarding body tenders final payment to CONTRACTOR, without further acknowledgment by the parties.
ARTICLE III: Compensation
Section D Page 47 BID NO. 23-02
A. CONTRACTOR agrees to receive and accept the prices set forth in the Bid Proposal and Bid Schedule as full compensation for furnishing all materials, performing all work, and fulfilling all obligations hereunder. In no event shall the total compensation and costs payable to CONTRACTOR under this Agreement exceed the sum of [INSERT] Dollars ($ ........................................... ,) unless specifically approved in advance and in writing by AGENCY Such compensation shall cover all expenses, losses, damages, and consequences arising out of the nature of the work during its progress or prior to its acceptance including those for well and faithfully completing the work and the whole thereof in the manner and time specified in the aforesaid Contract Documents; and also including those arising from actions of the elements, unforeseen difficulties or obstructions encountered in the prosecution of the work, suspension or discontinuance of the work, and all other unknowns or risks of any description connected with the work.
B. This AGREEMENT is subject to the provisions of Article 1.7 (commencing at Section 20104.50) of Division 2, Part 3 of the Public Contract Code regarding prompt payment of contractors by local governments. Article 1.7 mandates certain procedures for the payment of undisputed and properly submitted payment requests within 30 days after receipt, for the review of payment requests, for notice to Contractor of improper payment requests, and provides for the payment of interest on progress payment requests which are not timely made in accordance with that Article. This AGREEMENT hereby incorporates the provisions of Article 1.7 as though fully set forth herein.
C. At the request and expense of CONTRACTOR, securities equivalent to the amount withheld shall be deposited with AGENCY, or with a state or federally chartered bank in this state as the escrow agent, who shall then pay those moneys to CONTRACTOR upon Agency’s confirmation of CONTRACTOR’S satisfactory completion of this AGREEMENT. At any time during the term of this AGREEMENT CONTRACTOR may, at its own expense, substitute securities for funds otherwise withheld as retention (or the retained percentage) in accordance with Public Contract Code § 22300.
ARTICLE IV: Labor Code
AGENCY and CONTRACTOR acknowledge that this AGREEMENT is subject to the provisions of Division 2, Part 7, Chapter 1 (commencing with Section 1720) of the California Labor Code relating to public works and public agencies and agree to be bound by all the provisions thereof as though set forth fully herein. Full compensation for conforming to the requirements of the Labor Code and with other Federal, State and local laws related to labor, and rules, regulations and ordinances which apply to any work performed pursuant to this AGREEMENT is included in the price for all contract items of work involved.
This AGREEMENT is further subject to prevailing wage law, including, but not limited to, the following:
A. The CONTRACTOR shall pay the prevailing wage rates for all work performed under the AGREEMENT. When any craft or classification is omitted from the general prevailing wage determinations, the CONTRACTOR shall pay the wage rate of the craft or classification most closely related to the omitted classification. The CONTRACTOR shall forfeit as a penalty to AGENCY $200.00 or any greater penalty provided in the Labor Code for each Calendar Day, or portion thereof, for each worker paid less than the prevailing wage rates for any work done under the AGREEMENT in violation of the provisions of the Labor Code whether such worker is employed in the execution of the work by CONTRACTOR or by any Subcontractor under CONTRACTOR. In addition, CONTRACTOR shall pay each worker the difference between such prevailing wage rates and the amount paid to each worker for each Calendar Day, or portion thereof, for which each worker was paid less than the prevailing wage rate.
Section D Page 48 BID NO. 23-02
B. CONTRACTOR shall comply with the provisions of Labor Code Section 1777.5 concerning the employment of apprentices on public works projects, and further agrees that CONTRACTOR is responsible for compliance with Section 1777.5 by all of its subcontractors.
C. Pursuant to Labor Code § 1725.5, CONTRACTOR and any subcontractor must be registered with the California Department of Industrial Relations for any bid proposal submitted on or after March 1, 2015, and for any contract for public work entered into on or after April 1, 2015. Further, this project is subject to compliance monitoring and enforcement by the Department of Industrial Relations.
D. Pursuant to Labor Code § 1776, CONTRACTOR and any subcontractor shall keep accurate payroll records, showing the name, address, social security number, work classification, straight time and overtime hours worked each day and week, and the actual per diem wages paid to each journeyman, apprentice, worker, or other employee employed by him or her in connection with this AGREEMENT.
Each payroll record shall contain or be verified by a written declaration that it is made under penalty of perjury, stating both of the following: (1) The information contained in the payroll record is true and correct; and (2) The employer has complied with the requirements of Labor Code §§ 1811, and 1815 for any work performed by his or her employees on the public works project. The payroll records enumerated under subdivision (a) shall be certified and shall be available for inspection at all reasonable hours as required by Labor Code § 1776.
E. This AGREEMENT is further subject to 8-hour work day and wage and hour penalty law, including, but not limited to, Labor Code Sections 1810 and 1813, as well as California nondiscrimination laws, as follows:
CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding the 8-hour day and the 40-hour week, overtime, Saturday, Sunday and holiday work and nondiscrimination on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, medical condition, marital status, sex or sexual orientation, except as provided in Section 12940 of the Government Code. Pursuant to the provisions of the Labor Code, eight hours’ labor shall constitute a legal day’s work. Work performed by CONTRACTOR’s employees in excess of eight hours per day, and 40 hours during any one week, must include compensation for all hours worked in excess of eight hours per day, or 40 hours during any one week, at not less than one and one-half times the basic rate of pay.
CONTRACTOR shall forfeit as a penalty to AGENCY $25.00 or any greater penalty set forth in the Labor Code for each worker employed in the execution of the work by CONTRACTOR or by any Subcontractor of CONTRACTOR, for each Calendar Day during which such worker is required or permitted to the work more than eight hours in one Calendar Day or more than 40 hours in any one calendar week in violation of the Labor Code.
F. This AGREEMENT is subject to Public Contract Code Section 6109: CONTRACTOR shall be prohibited from performing work on this project with a subcontractor who is ineligible to perform work on the project pursuant to Sections 1777.1 or 1777.7 of the Labor Code.
ARTICLE V: Work Site Conditions
A. In compliance with and pursuant to Government Code Section 4215, AGENCY shall assume the responsibility, as between the parties to this AGREEMENT, for the timely removal, relocation, or protection of existing main- or trunk-line utility facilities located on the site of any construction project that is a subject of this AGREEMENT, if such utilities are not identified by AGENCY in the plans and Section D Page 49 BID NO. 23-02
specifications made a part of the invitation for bids. The Contract Documents shall include provisions to compensate CONTRACTOR for the costs of locating, repairing damage not due to the failure of CONTRACTOR to exercise reasonable care, and removing or relocating such utility facilities not indicated in the plans and specifications with reasonable accuracy, and for equipment on the project necessarily idled during such work. CONTRACTOR shall not be assessed liquidated damages for delay in completion of the project, when such delay was caused by the failure of AGENCY or the owner of a utility to provide for removal or relocation of such utility facilities.
B. To the extent that the work requires trenches in excess of five feet (5’) and is estimated to cost more than $25,000, prior to any excavation, CONTRACTOR must provide the AGENCY, or a registered civil or structural engineer employed by the AGENCY to whom authority has been delegated to accept such plans, a detailed plan showing the design of shoring, bracing, sloping, or other provisions to be made for worker protection from the hazard of caving ground during the excavation of such trench or trenches.
If such plan varies from the shoring system standards, the plan shall be prepared by a registered civil or structural engineer. Nothing in this section shall be deemed to allow the use of a shoring, sloping, or protective system less effective than that required by the Construction Safety Orders.
C. This AGREEMENT is further subject to Public Contract Code Section 7104 with regard to any trenches deeper than four feet (4’) involved in the proposed work as follows:
CONTRACTOR shall promptly, and before the following conditions are disturbed, notify AGENCY, in writing, of any:
(1) Material that CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, which is required to be removed to a Class I, Class II, or Class III disposal site in accordance with existing law.
(2) Subsurface or latent physical conditions at the site differing from those indicated by all available information provided prior to the deadline for submission of bids. (3) Unknown physical conditions at the site of any unusual nature, different materially from those ordinarily encountered and generally recognized as inherent in work of the character provided for in the contract.
AGENCY shall promptly investigate the conditions, and if it finds that the conditions do materially so differ, or involve hazardous waste, and cause a decrease or increase in CONTRACTOR’s cost of, or the time required for, performance of any part of the work, AGENCY shall issue a change order under the procedures described in this AGREEMENT.
In the event that a dispute arises between AGENCY and CONTRACTOR whether the conditions materially differ, or involve hazardous waste, or cause a decrease or increase in CONTRACTOR’s cost of, or time required for, performance of any part of the work, CONTRACTOR shall not be excused from any scheduled completion date provided in the AGREEMENT, but shall proceed with all work to be performed under the AGREEMENT. CONTRACTOR shall retain any and all rights provided either by contract or by law which pertain to the resolution of disputes and protests between the contracting parties.
ARTICLE VI: Insurance
A. With respect to performance of work under this AGREEMENT, CONTRACTOR shall maintain, and shall require all of its subcontractors to maintain, insurance as required by Section E “Standard Specifications” of the Contract Documents.
B. This AGREEMENT is further subject to Workers’ Compensation obligations, including, but not limited to, California Labor Code Sections 1860 and 1861 as follows:
CONTRACTOR shall take out and maintain, during the life of this contract, Worker’s Compensation Insurance for all of CONTRACTOR’s employees employed at the site of improvement; and, if any work is sublet, CONTRACTOR shall require the subcontractor similarly to provide Worker’s Compensation Insurance for all of the latter’s employees, unless such employees are covered by the protection afforded by CONTRACTOR. CONTRACTOR and any of CONTRACTOR’s subcontractors shall be required to provide AGENCY with a written statement acknowledging its obligation to secure payment of Worker’s Section D Page 50 BID NO. 23-02
Compensation Insurance as required by Labor Code § 1861; to wit: ‘I am aware of the provisions of Section 3700 of the Labor Code which require every employer to be insured against liability for workers’ compensation or to undertake self-insurance in accordance with the provisions of that code, and I will comply with such provisions before commencing the performance of the work of this contract.’ If any class of employees engaged in work under this AGREEMENT at the site of the Project is not protected under any Worker’s Compensation law, CONTRACTOR shall provide and shall cause each subcontractor to provide adequate insurance for the protection of employees not otherwise protected. CONTRACTOR shall indemnify and hold harmless AGENCY for any damage resulting from failure of either CONTRACTOR or any subcontractor to take out or maintain such insurance.
ARTICLE VII: Indemnification
To the fullest extent permitted by law, CONTRACTOR shall, at its sole cost and expense, fully defend, indemnify and hold harmless AGENCY, its authorized representatives and their respective subsidiaries, affiliates, members, directors, officers, employees and agents (collectively, the “Indemnitees”) from and against any and all claims, actions, demands, costs, judgments, liens, penalties, liabilities, damages, losses, and expenses, including but not limited to any fees of accountants, attorneys or other professionals (collectively “Liabilities”), arising out of, in connection with, resulting from or related to, any alleged act, omission, fault or negligence of CONTRACTOR, CONTRACTOR’s Representative, or any of its officers, agents, employees, Subcontractors or Suppliers, or any person or organization directly or indirectly employed by any of them (Collectively, the “Indemnitors”), in connection with or relating to or claimed to be in connection with or relating to the work performed under this AGREEMENT.
CONTRACTOR shall not be entitled to any refund of attorneys’ fees, defense costs and expenses in the event that it is s adjudicated to have been non-negligent.
CONTRACTOR shall not be required to defend or indemnify AGENCY for liabilities caused by the sole active negligence or willful misconduct of the AGENCY.
If CONTRACTOR is a joint venture or partnership, each venturer or partner shall be jointly and severally liable for any and all of the duties and obligations of CONTRACTOR that are assumed under or arise out of this AGREEMENT. Each of such venturers or partners waives notice of the breach or non-performance of any undertaking or obligation of CONTRACTOR contained in, resulting from or assumed under this AGREEMENT, and the failure to give any such notice shall not affect or impair such venturer’s or partner’s joint and several liability hereunder.
ARTICLE VIII: Binding Effect
AGENCY and CONTRACTOR each binds itself, its partners, successors, assigns, and legal representatives to the other party hereto and to its partners, successors, assigns, and legal representatives in respect of all covenants, agreements, and obligations contained in the Contract Documents. This AGREEMENT is not assignable nor the performance of either party’s duties delegable without the prior written consent of the other party. Any attempted or purported assignment or delegation of any of the rights of obligations of either party without the prior written consent of the other shall be void and of no force and effect.
ARTICLE IX: Dispute Resolution
A. Any court action arising out of this AGREEMENT shall be filed in the Lake County Superior Court. Any alternative dispute resolution proceeding arising out of this AGREEMENT shall be heard in the County of Lake.
B. AGENCY shall have full authority to compromise or otherwise settle any claim relating to this AGREEMENT or any part hereof at any time. AGENCY shall provide timely notification to CONTRACTOR of the receipt of any third-party claim relating to this AGREEMENT. AGENCY shall be entitled to recover its reasonable costs incurred in providing the notification required by this section.
Section D Page 51 BID NO. 23-02
C. To the extent applicable, this AGREEMENT is subject to the provisions of Public Contract Code Section 9204, which mandates certain procedures regarding the resolution of public works claims.
This AGREEMENT is further subject to the provisions of Article 1.5 (commencing at Section 20104) of Division 2, Part 3 of the Public Contract Code regarding the resolution of public works claims of less than $375,000. Article 1.5 mandates certain procedures for the filing of claims and supporting documentation by Contractor, for the response to such claims by the Agency, for a mandatory meet and confer conference upon the request of Contractor, for mandatory nonbinding mediation in the event litigation is commenced, and for mandatory judicial arbitration upon the parties’ failure to resolve the dispute through mediation. This AGREEMENT hereby incorporates the provisions of Article 1.5 as though fully set forth herein.
ARTICLE X: Independent Contractor
CONTRACTOR is and shall at all times remain as to AGENCY, a wholly independent contractor.
Neither AGENCY nor any of its agents shall have control of the conduct of CONTRACTOR or any of CONTRACTOR’s employees, except as herein set forth. CONTRACTOR shall not at any time or in any manner represent that it or any of its agents or employees are in any manner agents or employees of AGENCY.
ARTICLE XI: Taxes
CONTRACTOR is responsible for paying all retail, sales and use, transportation, export, import, special or other taxes and duties applicable to, and assessable against any work, materials, equipment, services, processes and operations incidental to or involved in this AGREEMENT. The CONTRACTOR is responsible for ascertaining and arranging to pay such taxes and duties. The prices established in this AGREEMENT shall include compensation for any taxes the CONTRACTOR is required to pay by laws and regulations in effect as of the execution of this AGREEMENT.
ARTICLE XII: Notices
All notices and communications shall be sent in writing to the parties at the following addresses:
AGENCY: Ron Ladd CONTRACTOR: [INSERT CONTACT]
CITY OF LAKEPORT CONTRACTOR’S BUSINESS NAME
225 Park Street Mailing Address
Lakeport, CA 95453 City, State Zip Code
ARTICLE XIII: Entire Agreement
This AGREEMENT supersedes any and all other agreements, either oral or written, between the parties and contains all of the covenants and agreements between the parties pertaining to the work of improvements described herein. Each party to this AGREEMENT acknowledges that no representations, inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are not embodied herein, and that any other agreement, statement or promise not contained in this AGREEMENT shall not be valid or binding. Any modification of this AGREEMENT will be effective only if signed by the party to be charged.
The benefits and obligations of this AGREEMENT shall inure to and be binding upon the representatives, agents, partners, heirs, successors and assigns of the parties hereto. This AGREEMENT shall be construed pursuant to the laws of the State of California.
ARTICLE XIV: Authority to Contract
The signatories hereto represent that they are authorized to sign on behalf of the respective parties they represent and are competent to do so, and each of the parties hereto hereby irrevocably waives any and all rights to challenge signatures on these bases.
Section D Page 52 BID NO. 23-02
ARTICLE XV: General Provisions
A. All reports, documents or other written material (“written products” herein) developed by CONTRACTOR in the performance of this Agreement shall be and remain the property of AGENCY without restriction or limitation upon its use or dissemination by AGENCY. CONTRACTOR may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by CONTRACTOR.
B. In the performance of this Agreement, CONTRACTOR shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, creed, religion, sex, marital status, sexual orientation, national origin, ancestry, age, physical or mental disability, medical condition or any other unlawful basis.
C. The captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph at the head of which it appears, the section or paragraph hereof, as the case may be, and not such heading, shall control and govern in the construction of this Agreement. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).
D. The waiver by AGENCY or CONTRACTOR of any breach of any term, covenant or condition herein contained shall not be deemed to be a waiver of such term, covenant or condition or of any subsequent breach of the same or any other term, covenant or condition herein contained. No term, covenant or condition of this Agreement shall be deemed to have been waived by AGENCY or CONTRACTOR unless in writing.
E. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance of the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the simultaneous or later exercise by such party of any of all of such other rights, powers or remedies.
F. CONTRACTOR shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to CITY under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to CONTRACTOR under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of CITY. In addition, pursuant to Government Code Section 8546.7, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of CITY or as part of any audit of CITY, for a period of three (3) years after final payment under the Agreement.
G. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature.
Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.
H. Not used
Section D Page 53 BID NO. 23-02
IN WITNESS WHEREOF the parties hereto for themselves, their heirs, executors, administrators, successors, and assigns do hereby agree to the full performance of the covenants herein contained and have caused this AGREEMENT to be executed in duplicate by setting hereunto their names, titles, hands, and seals this Xth day of Month, 20XX (Council Action Date Here) CONTRACTOR: Contractor’s Business Name
__________________________________________
Contractor’s Sign Name, Title
Contractor’s License No. XXXXXX
Subscribed and sworn to this _______ day of _________, 20__.
NOTARY PUBLIC ______________________________________________ (SEAL) AGENCY: ______________________________ __________
City Manager Date
City of Lakeport
ATTESTED: ______________________________ __________
City Clerk of the Date
City of Lakeport
APPROVED AS
TO FORM: ______________________________ __________
City Attorney of the Date
City of Lakeport
( E X E C U T E I N D U P L I C A T E )
Section D Page 54 BID NO. 23-02
PAYMENT BOND
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
WHEREAS, the City of Lakeport, as AGENCY has awarded to Contractor’s Business Name, as CONTRACTOR, a contract for the above-stated project;
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract, to secure the payment of claims of laborers, mechanics, material persons, and other persons as provided by law;
NOW THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held and firmly bound unto AGENCY in the sum of [DESCRIBE VERBALLY; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR]Dollars ($XXX,XXX.XX) which is one hundred percent (100%) of the total contract amount for the above-stated project, for which payment well and truly to be made we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION IS SUCH that if CONTRACTOR, its heirs, executors, administrators, successors, assigns or subcontractors, shall fail to pay any of the persons named in Civil Code Section 9100, or amounts due under the Unemployment Insurance Code with respect to work or labor withheld, and to pay over to the Employment Development Department from the wages of employees of the CONTRACTOR and its subcontractors pursuant to Section 13020 of the Unemployment Insurance Code, with respect to such work and labor, that the surety or sureties herein will pay for the same in an amount not exceeding the sum specified in this bond, otherwise the above obligation shall be void. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the plaintiffs and AGENCY in an amount to be fixed by the court.
This bond shall inure to the benefit to any of the persons named in Civil Code Section 9100 as to give a right of action to such persons or their assigns in any suit brought upon this bond.
The SURETY hereby stipulates and agrees that no change, extension of time, alteration or addition to the terms of the contract or the specifications accompanying it shall in any manner affect SURETY’s obligations on this bond. The SURETY hereby waives notice of any such change, extension, alteration or addition and hereby waives the requirements of Section 2845 of the Civil Code as a condition precedent to any remedies AGENCY may have.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this day of ________________, 2024.
Contractor* ______________________ SURETY*………………………………………..
Name, Title of Signer
Contractor’s Business Name …………………..…………………….
Mailing Street Address …………………………………….…..
City, State, Zip Code …………………………………………
Telephone # …………………………………………
*Provide CONTRACTOR and SURETY name, address and telephone number and the name, title, address and telephone number for the respective authorized representatives. Power of Attorney must be attached.
Subscribed and sworn to this___ day of _____________________, 2024.
NOTARY PUBLIC .................................................................................................. (SEAL) (E X E C U T E I N D U P L I C A T E)
Section D Page 55 BID NO. 23-02
FAITHFUL PERFORMANCE BOND
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS That Contractor’s Business Name, hereinafter referred to as “CONTRACTOR” as PRINCIPAL, and , a corporation duly organized and doing business under and by virtue of the laws of the State of California and duly licensed for the purpose of making, guaranteeing, or becoming sole surety upon bonds or undertakings as Surety, are held and firmly bound unto the CITY OF LAKEPORT, CALIFORNIA, hereinafter referred to as the “AGENCY” in the sum of [DESCRIBE VERBALLY; 100% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR]Dollars ($XXX,XXX.XX); which is one hundred percent (100%) of the total contract amount for the above stated project; lawful money of the United States of America for the payment of which sum, well and truly to be made, we bind ourselves, our heirs, executors, administrators, assigns and successors, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH, that whereas CONTRACTOR has been awarded and is about to enter into a Contract with AGENCY to perform all work required pursuant to the contract documents for the project entitled: 2024 WATER & SEWER MAIN REPLACEMENT, BID NO. 23-05 CONTRACT which Contract is by this reference incorporated herein, and is required by AGENCY to give this Bond in connection with the execution of the Contract; NOW, THEREFORE, if CONTRACTOR and his or her Subcontractors shall well and truly do and perform all the covenants and obligations of the Contract on his or her part to be done and performed at the times and in the manner specified herein including compliance with all Contract specifications and quality requirements, then this obligation shall be null and void, otherwise it shall be and remain in full force and effect;
PROVIDED, that any alterations in the work to be done, or in the material to be furnished, which may be made pursuant to the terms of the Contract, shall not in any way release CONTRACTOR or the Surety thereunder, nor shall any extensions of time granted under the provisions of the Contract release either CONTRACTOR or said Surety, and notice of such alterations of extensions of the Contract is hereby waived by said Surety.
In the event suit is brought upon this Bond by AGENCY and judgment is recovered, said Surety shall pay all costs incurred by AGENCY in such suit, including a reasonable attorney’s fee to be fixed by the Court.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this…….day of ...................................... , 2024.
Contractor* ______________________ SURETY*………………………………………..
Name, Title of Signer
Contractor’s Business Name …………………..…………………….
Mailing Street Address …………………………………….…..
City, State, Zip Code …………………………………………
Telephone # …………………………………………
*Provide CONTRACTOR and SURETY name, address and telephone number and the name, title, address and telephone number for their respective authorized representatives. Power of Attorney must be attached.
Subscribed and sworn to this___ day of ______________ , 2024.
NOTARY PUBLIC .................................................................................................. (SEAL) (E X E C U T E I N D U P L I C A T E)
Section D Page 56 BID NO. 23-02
MAINTENANCE BOND
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
KNOW ALL PERSONS BY THESE PRESENTS THAT WHEREAS, the City of Lakeport, as AGENCY has awarded to Contractor’s Business Name, as CONTRACTOR, a contract for the above-stated project.
AND WHEREAS, CONTRACTOR is required to furnish a bond in connection with the contract guaranteeing maintenance thereof;
NOW, THEREFORE, we, the undersigned CONTRACTOR and SURETY, are held firmly bound unto AGENCY in the sum of DESCRIBE VERBALLY; 50% OF TOTAL CONTRACT AMOUNT—TO BE INSERTED BY CONTRACTOR]Dollars ($XXX,XXX.XX), which is fifty percent (50%) of the total contract amount for the above-stated project to be paid to AGENCY, its successors and assigns, for which payment well and truly to be made, we bind ourselves, our heirs, executors and administrators, successors and assigns, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that if CONTRACTOR shall remedy without cost to AGENCY any defects which may develop during a period of one (1) year from the date of recordation of the Notice of Completion of the work performed under the contract, provided such defects are caused by defective or inferior materials or work, then this obligation shall be void; otherwise it shall be and remain in full force and effect. In case suit is brought upon this bond, SURETY will pay reasonable attorneys’ fees to the AGENCY in an amount to be fixed by the court.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals this____ day of ...................................... , 2024.
Contractor* ______________________ SURETY*………………………………………..
Name, Title of Signer
Contractor’s Business Name …………………..…………………….
Mailing Street Address …………………………………….…..
City, State, Zip Code …………………………………………
Telephone # …………………………………………
*Provide CONTRACTOR and SURETY name, address and telephone number and the name, title, address and telephone number for their respective authorized representatives. Powers of Attorney must be attached.
Subscribed and sworn to this ........... day of ............................... , 2024.
NOTARY PUBLIC .................................................................................................. (SEAL)
(EXECUTE IN DUPLICATE)
Section E Page 57 BID NO. 23-02
SECTION E
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
STANDARD SPECIFICATIONS
Section E Page 58 BID NO. 23-02
SECTION E
STANDARD SPECIFICATIONS
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
0-1 STANDARD SPECIFICATIONS
Except as noted in section 0-3 below, the provisions of the 2010 Edition of the Caltrans Standard Specifications, with the latest supplements, updates, and amendments, prepared and promulgated by the California Department of Transportation, are adopted as the “Standard Specifications” for the Agency. 0-2 NUMBERING OF SECTIONS
The Special Provisions stated below will be numbered as Sections 700 through 799. Subsections of architectural work may be numbered according to the Construction Specifications Institute (“CSI”) format.
0-3 AMENDMENTS AND MODIFICATIONS
Division I “General Provisions” of the Caltrans Standard Specifications is deleted in its entirety and replaced with the following provisions. The remaining provisions of the 2010 Caltrans Standard Specifications, and any updates, supplements or amendments to those remaining provisions will remain in effect unless they conflict with other provisions set forth in this Agreement. In the event of any inconsistencies between the following Standard Specifications and those set forth in the Caltrans Standard Specifications, the following provisions shall control. 1-1 TERMS. Unless otherwise stated, the words directed, required, permitted, ordered, instructed, designated, considered necessary, prescribed, approved, acceptable, satisfactory, or words of like meaning, refer to actions, expressions, and prerogatives of the Engineer. 1-2 DEFINITIONS
Acceptance – The AGENCY’s formal written acceptance of a project that has been completed in all respects in accordance with the plans and specifications and any modifications thereof.
Addendum – Written or graphic instrument issued prior to the opening of Bids which clarifies, corrects, or changes the bidding or Contract Documents. The term Addendum shall include bulletins and all other types of written notices issued to potential bidders prior to opening of Bids.
AGENCY – The City of Lakeport.
Agent – Shall include persons and companies, other than the CONTRACTOR, retained by the City to perform design and construction services in relation to the Work.
Agreement – See Contract.
Base – A layer of specified material of planned thickness placed immediately below the pavement or surfacing.
Bid – The offer or proposal of the Bidder submitted on the prescribed form setting forth the prices for the Work.
Bidder – Any individual, firm, partnership, corporation, or combination thereof, submitting a Bid for the Work, acting directly or through a duly authorized representative.
Board – The officer or body constituting the awarding authority of the AGENCY. The City Council.
Bond – Bid, performance, and payment bond or other instrument of security.
Section E Page 59 BID NO. 23-02
Cash Contract – A Contract financed by means other than special assessments.
Change Order – A written order to the CONTRACTOR signed by the AGENCY directing an addition, deletion, or revision in the Work, or an adjustment in the Contract Price or the Contract time issued after the effective date of the Contract. A Change Order may or may not also be signed by the CONTRACTOR.
City – The City of Lakeport, California, as the AGENCY and Owner.
City Council – City Council of the City of Lakeport, California.
Code – The terms Government Code, Labor Code, etc., refer to codes of the State of California.
Construction Manager – Persons and/or company retained by the City to perform construction management services.
Contract – The written agreement between the AGENCY and the CONTRACTOR covering the Work.
Contract Documents – Including, but not limited to: the Contract, any Addendum (which pertain to the contract documents), Notice Inviting Bids, Instructions to Bidders; Bid (including documentation accompanying the Bid and any post-bid documentation submitted prior to the Notice of Award) when attached as an exhibit to the Contract, the Bonds, the general conditions, permits from other agencies, the Special Provisions, the Plans, Standard Plans, Standard Specifications, Reference Specifications, and all Modifications issued after the execution of the Contract.
CONTRACTOR – The individual, partnership, corporation, joint venture, or other legal entity having a Contract with the AGENCY to perform the Work. In the case of work being done under permit issues by the AGENCY, the permittee shall be construed to be the CONTRACTOR. The term “prime CONTRACTOR” shall mean CONTRACTOR.
Contract Price – The total amount of money for which the Contract is awarded.
Contract Unit Price – The amount stated in the Bid for a single unit of an item of work.
County Sealer – The Sealer of Weights and Measures of the county in which the Contract is let.
Days – Days shall mean consecutive calendar’s days unless otherwise specified.
Design Engineer – Persons and/or company retained by the City to perform engineering design services.
Due Notice – A written notification, provided in due time, of a proposed action, where the contract requires such notification within a specified time (usually 48 hours or two working days) prior to the commencement of the contemplated action.
Electrolier – Street light assembly complete, including foundation, standard, luminaire arm, luminaire, etc.
Engineer – The City Engineer of the City of Lakeport, or his/her authorized representative.
Geotechnical Engineer – Person licensed to practice Soils Engineering or Geotechnical Engineering pursuant to the laws of the State of California and retained by the AGENCY during construction.
Geotextile – Synthetic fiber used in civil engineering applications, serving the primary functions of separation and filtration.
House Connection Sewer – A sewer, within a public street or right-of-way, proposed to connect any parcel, lot or part of a lot with a mainline sewer.
House Sewer – A sewer, wholly within private property, proposed to connect any building to a house connection sewer.
Luminaire – The lamp housing including the optical and socket assembles (and ballast if so specified).
Luminaire Arm – The structural member, bracket, or mast arm, which, mounted on the standard, supports the luminaire.
Modification – Includes Change Orders and Supplemental Agreements. A Modification may only be issued after the effective date of the Contract.
Section E Page 60 BID NO. 23-02
Notice of Award – The written notice by the AGENCY to the successful Bidder stating that upon compliance by it with the required conditions, the AGENCY will execute the Contract.
Notice to Proceed – A written notice given by the AGENCY to the CONTRACTOR fixing the date on which the Contract time will start.
Person – Any individual, firm, association, partnership, corporation, trust, joint venture, or other legal entity.
Plans – The drawings, profiles, cross sections, working drawings, and supplemental drawings, or reproductions thereof, approved by the Engineer, which show the location, character, dimensions, or details of the Work.
Private Contract – Work subject to AGENCY inspection, control, and approval, involving private funds, not administered by the AGENCY.
Prompt – The briefest interval of time required for a considered reply, including time required for approval by a governing body.
Proposal – See Bid.
Reference Specifications – Those bulletins, standards, rules, methods of analysis or test, codes, and specifications of other agencies, engineering societies, or industrial associations referred to in the Contract Documents. These refer to the latest edition, including amendments in effect and published at the time of advertising the project or issuing the permit, unless specifically referred to by edition, volume, or date.
Roadway – The portion of a street reserved for vehicular use.
Service Connection – Service connections are all or any portion of the conduit, cable, or duct, including meter, between a utility distribution line and an individual consumer.
Sewer – Any conduit intended for the reception and transfer of sewage and fluid industrial waste.
Special Provisions – Additions and revisions to the Standard Specifications setting for the conditions and requirements peculiar to the Work.
Specifications – Standard Specifications, Reference Specifications, Special Provisions, and specifications in Supplemental Agreements between the CONTRACTOR and the Board.
Standard – The shaft or pole used to support street lighting luminaire, traffic signal heads, mast arms, etc.
State Standard Specifications (“SSS”) – Standard Specifications prepared by the State of California, Business and Transportation Agency, Department of Transportation.
State Standard Plans (“SSP”) – Standard Plans prepared by State of California, Business and Transportation Agency, Department of Transportation.
State – State of California.
Storm Drain – Any conduit and appurtenances intended for the reception and transfer of storm water.
Street – Any road, highway, parkway, freeway, alley, walk, or way.
Subbase – A layer of specified materials of planned thickness between a base and the subgrade.
Subcontractor – An individual, firm, or corporation having a direct contract with the CONTRACTOR or with any other Subcontractor for the performance of a part of the Work.
Subgrade – For roadways, that portion of the roadbed on which pavement, surfacing, base, subbase, or a layer of other materials is placed. For structures, the soil prepared to support a structure.
Supervision – Supervision, where used to indicate supervision by the Engineer, shall mean the performance of obligations, and the exercise of rights, specifically imposed upon and granted to the AGENCY in becoming a party to the Contract. Except as specifically stated herein, supervision by the AGENCY shall not mean active and direct superintendence of details of the Work.
Supplemental Agreement – A written amendment of the Contract Documents signed by both parties.
Section E Page 61 BID NO. 23-02
Surety – Any individual, firm, or corporation, bound with and for the CONTRACTOR for the acceptable performance, execution, and completion of the Work, and for the satisfaction of all obligations incurred.
Tonne – Also referred to as “metric ton” — Represents a unit of measure in the International System of Units equal to 1,000 kilograms.
Utility – Tracks, overhead or underground wires, pipeline, conduits, ducts, or structures, sewers, or storm drains owned, operated, or maintained in or across a public right of way or private easement.
Work – That which is proposed to be constructed or done under the Contract or permit, including the furnishing of all labor, materials, equipment, and services.
Working Days – Any days, except: (1) Saturdays, Sundays, legal holidays on which Lakeport City Hall is closed for business; (2) days when work is suspended by the Engineer for reasons unrelated to the performance of the CONTRACTOR, and provided in Subsections 6-3 and 6-3.1; and (3) days determined to be non-working in accordance with Section 6-7 “Time of Completion” 1-3 ABBREVIATIONS
1-3.1 Common Usage Terms. These Standard Specifications incorporate by reference the list of common usage terms in the edition of the “Standard Plans for Public Works Construction” with the following additions:
ARAM Asphalt Rubber Aggregate Membrane
ARHM Asphalt Rubber Hot Mix
1-3.3 Institutions. These Standard Specifications incorporate by reference the list of commonly used institution terms in the edition of the “Standard Plans for Public Works Construction” (aka the Greenbook) with the following additions:
ACI American Concrete Institute
AGCA Associated General CONTRACTORs of America
APWA American Public Works Association
ASME American Society of Mechanical Engineers
CRSI Concrete Reinforcing Steel Institute
CSI Construction Specifications Institute
IEEE Institute of Electric and Electronic Engineers
NFPA National Fire Protection Association
SSS State of California Standard Specifications, latest edition, Department of Transportation
SSP State of California Standard Plans, latest edition, Department of Transportation.
SSPWC Standard Specifications for Public Works Construction
NEMA National Electrical Manufacturers Association
Section E Page 62 BID NO. 23-02
1-4 UNITS OF MEASURE
1-4.1 General. U.S. Standard Measures, also called U.S. Customary System, are the principal measurement system in these specifications and shall be used for construction, unless otherwise stated in the Contract Documents. The International System of Units, also referred to as SI or the metric system, may be included in parenthesis. SI units and U.S. Standard Measures in parenthesis may or may not be exactly equivalent. Certain materials specifications and test requirements contained herein use SI units specifically and conversions to U.S. Standard Measures have not been included in these circumstances.
Reference is also made to ASTM E 380 for definitions of various units of the SI system and a more extensive set of conversion factors.
1-4.2 Units of Measure and Their Abbreviations.
U.S. Customary Unit Equal To
(Abbreviations)
SI Unit
(Abbreviations)
1 mil (= 0.0001 in) ................................................. 25.4 micrometer (μm) 1 inch (in) .............................................................. 25.4 millimeter (mm) 1 inch (in) .............................................................. 2.54 centimeter (cm) 1 foot (ft) ............................................................... 0.3048 meter (m) 1 yard (yd) ............................................................. 0.9144 meter (m) 1 mile (mi) ............................................................. 1.6093 kilometer (km) 1 square foot (ft2) ................................................... 0.0929 square meter (m2) 1 square yard (yd
2 ) ................................................. 0.8361 square meter (m2) 1 cubic foot (ft3) ..................................................... 0.0283 cubic meter (m3) 1 cubic yard (yd3) .................................................. 0.7646 cubic meter (m3) 1 acre ..................................................................... 0.4047 hectare (ha) 1 U.S. gallon (gal) ................................................. 3.7854 Liter (L) 1 fluid ounce (fl. oz.) ............................................. 29.5735 milliliter (mL) 1 pound mass (lb) (avoirdupois) ............................ 0.4536 kilogram (kg) 1 ounce mass (oz) .................................................. 0.02835 kilogram (kg) 1 Ton (= 2000 lb avoirdupois) ............................... .09072 Tonne (= 907 kg) 1 Poise ................................................................... 0.1 pascal ̇second (Pa ̇s) 1 centistoke (cs) ..................................................... 1 square millimeters per second (mm2/s) 1 pound force (lbf) ................................................. 4.4482 Newton (N) 1 pounds per square inch (psi) ............................... 6.8948 Kilopascal (kPa) 1 pound force per foot (lbf/ft) ................................ 1.4594 Newton per meter (N/m) 1 foot-pound force (ft-lbf) ..................................... 1.3558 Joules (J) 1 foot-pound force per second ([ft-lbf]/s) .............. 1.3558 Watt (W) 1 part per million (ppm) 1 milligram /liter (mg/L)
Temperature Units and Abbreviations
Degree Fahrenheit ( ̊ F): Degree Celsius ( ̊ C):
̊ F = (1.8 x ̊ C) + 32 ̊ C = (̊ F – 32) / 1.8
SI Units (abbreviation) Commonly Used in Both Systems
1 Ampere (A)
1 Volt (V)
1 Candela (cd)
1 Lumen (lm)
1 second (s)
Section E Page 63 BID NO. 23-02
Common Metric Prefixes
kilo (k) ..................................................... 10 3 centi (c) .................................................... 10-2 milli (m) ................................................... 10 -3
micro (μ) .................................................. 10-6 nano (n) .................................................... 10-9 pico (p) .................................................... 10-12 1-5 SYMBOLS
Δ Delta, the central angle or angle between tangents
∠ Angle
% Percent
′ Feet or minutes
″ Inches or seconds
1 Number
/ per or (between words)
̊ Degree
PL Property line
CL Centerline
SL Survey line or station line
SECTION 2 – SCOPE AND CONTROL OF WORK
2-1 AWARD AND EXECUTION OF CONTRACT. Award and execution of Contract will be as provided for in the Specifications, Instructions to Bidders, or Notice Advertising for Bids. The City reserves the right to reject any or all proposals.
2-1.1 Investigation Of Site Conditions. Prior to submittal of the bid, Bidders must visit the site of work and complete their own investigations to satisfy themselves as to the existing conditions affecting the work to be done under these specifications. If the bidder chooses not to visit the site or conduct investigations, he will, nevertheless, be charged with the knowledge of conditions which reasonable inspection and investigation would have disclosed.
After the project is awarded, the CONTRACTOR shall carefully study and compare the Contract Documents with each other and with information available to the CONTRACTOR and furnished by the Owner and shall immediately notify the Engineer of errors, inconsistencies or omissions discovered. If the CONTRACTOR performs any construction activity knowing it involves a recognized error, inconsistency or omission in the Contract Documents without such notice to the Engineer, the CONTRACTOR shall assume appropriate responsibility for such performance and may assume responsibility for the full costs for correction.
The CONTRACTOR shall make field measurements and verify field conditions and shall carefully compare such field measurements and conditions and other information known to the CONTRACTOR with the Contract Documents before commencing activities. Errors, inconsistencies or omissions discovered shall be reported to the Engineer immediately.
When existing conditions are encountered which, in the opinion of the Engineer, require temporary suspension of work for design modifications or for other determinations to be made, the CONTRACTOR shall move to other areas of work until such determinations are made at no cost to the City. No additional compensation will be allowed by reason of such temporary suspension of work, or modifications to work, except as noted in Section 3 of these Standard Specifications (“Changes in Work”) for specific items of work not included in the bid. Appropriate extension of item for completion may be allowed where justification in the opinion of the Engineer.
Section E Page 64 BID NO. 23-02
2-1.2 Award of Contract. The Contract will be awarded, if at all, to the lowest responsible and responsive Bidder determined as provided on the Proposal Form, whose proposal complies with all the requirements prescribed. Such award, if made, will be made within the number of days stated in the proposal form. Refusal or failure to deliver the executed contract, bonds, or insurance in the form provided in the Contract and approved by the AGENCY’s attorney within the time provided herein shall be cause, at the AGENCY’s option, for the annulment of the award and forfeiture of the bid security. In such event, the AGENCY may successively award the Contract to the next lowest responsible and responsive Bidder until a properly executed Contract, bonds, and insurance is obtained, or it may at any time reject all remaining bids and proceed as provided by law. The refusal or failure of a successive lowest responsible and responsive Bidder to execute the Contract may, at the AGENCY’s option, result in an annulment of the award to that Bidder and the forfeiture of that Bidder’s bid security. The periods of time specified above within which the award of the Contract may be made shall be subject to extension for such further period as may be agreed upon in writing between the AGENCY and the concerned Bidder.
The AGENCY reserves the right to waive any irregularities.
Within ten (10) calendar days after the date of the Notice of Award, the CONTRACTOR shall execute and return the following contract documents to the AGENCY:
Contract Agreement (in duplicate)
Faithful Performance Bond (in duplicate)
Maintenance Bond (in duplicate)
Payment Bond (in duplicate)
Public Liability and Property Damage Insurance Certificate (two original) Additionally Insured Endorsement
Workers’ Compensation Insurance Certificate (two original) A corporation to which an award is made may be required, before the Contract agreement is executed by the AGENCY, to furnish evidence of its corporate existence, of its right to enter into contracts in the State of California, and that the officers signing the contract and bonds for the corporation have the authority to do so.
2-2 ASSIGNMENT. No Contract or portion thereof may be assigned without consent of the City, except that the CONTRACTOR may assign money due or which will accrue to it under the Contract. If given written notice, such assignment will be recognized by the City Council to the Extent permitted by law.
Any assignment of money shall be subject to all property withholdings in favor of the AGENCY and to all deductions provided for in the Contract. All money withheld, whether assigned or not, shall be subject to being used by the AGENCY for completion of the Work, should the CONTRACTOR be in default. 2-3 SUBCONTRACTS.
2-3.1 General. Each Bidder shall comply with the Public Contract Code including Sections 4100 through 4113. The following excerpts or summaries of some of the requirements of this Chapter are included below for information:
The Bidder shall set forth in the Bid, as provided in 4104:
“(a) The name and location of the place of business of each subcontractor who will perform work or labor or render service to the prime CONTRACTOR in or about the construction of the work or improvement, or a subcontractor licensed by the State of California who, under subcontract to the prime CONTRACTOR, specially fabricates and installs a portion of the work or improvement Section E Page 65 BID NO. 23-02
according to detailed drawings contained in the plans and specifications, in an amount in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid, or, in the case of bids or offers for the construction of streets or highways, including bridges, in excess of one-half of 1 percent of the prime CONTRACTOR’s total bid or ten thousand dollars ($10,000), whichever is greater.” “(b) The portion of the work which will be done by each such subcontractor under this act. The prime CONTRACTOR shall list only one subcontractor for each such portion as is defined by the prime CONTRACTOR in his bid.”
Subcontracting of more than one-half of one percent of the work for which no Subcontractor was designated in the original Bid will be allowed only in cases of public emergency or necessity and only after the Engineer makes a written finding of circumstances constituting public emergency or necessity.
The CONTRACTOR must obtain written consent of the City to substitute a Subcontractor designated in the original Bid, to permit any subcontract to be assigned or transferred, or to otherwise allow a subcontract to be performed by anyone other than the originally designated Subcontractor.
A violation of any of the above provisions will be considered a violation of the Contract, and the City may cancel the Contract and collect appropriate damages or assess the CONTRACTOR a penalty of not more than ten (10) percent of the subcontract involved.
If subcontracted work is not being performed in a satisfactory manner, the City will notify the CONTRACTOR of the need to take corrective action and the Engineer may report the facts to the City’s Public Works Director. Upon order by City’s Public Works Director and the CONTRACTOR’s receipt of written instructions from the Engineer, the Subcontractor shall immediately be removed from the Work and may not again be employed on the Work. 2-3.2 Additional Responsibility. The CONTRACTOR shall give personal attention to the fulfillment of the Contract and shall keep the Work under its control.
The CONTRACTOR shall perform, with its own organization, Contract work amounting to at least thirty (30) percent of the Contract Price except that any designated “Specialty Items” may be performed by subcontract and the amount of any such “Specialty Items” so performed may be deducted from the Contract Price before computing the amount required to be performed by the CONTRACTOR with its own organization. “Specialty Items” will be identified by the AGENCY in the Bid or Proposal. Where an entire item is subcontracted, the value of work subcontracted will be based on the Contract Unit Price. When a portion of an item is subcontracted, the value of work subcontracted will be based on the estimated percentage of the Contract Unit Price. This will be determined from information submitted by the CONTRACTOR, and subject to approval by the Engineer.
Before the work of any Subcontractor is started, the CONTRACTOR shall submit to the Engineer for approval a written statement showing the work to be subcontracted giving the name and business of each Subcontractor and description and value of each portion of the work to be so subcontracted. 2-3.3 Status of Subcontractors. All persons engaged in the Work, including Subcontractors and their employees, will be considered employees of the CONTRACTOR. The CONTRACTOR will be held responsible for their work. The AGENCY will deal directly and solely with the CONTRACTOR and make all payments to the CONTRACTOR.
Section E Page 66 BID NO. 23-02
2-4 CONTRACT BONDS.
Before execution of the Contract, the Bidder shall file surety bonds with the AGENCY to be approved by the City in the amounts and for the purposes noted below. Bond issued by a surety who is listed in the latest version of U.S. Department of Treasury Circular 570, who is authorized to issue bonds in California, and whose bonding limitation shown in said circular is sufficient to provide bonds in the amount required by the Contract shall be deemed to be approved unless specifically rejected by the AGENCY. Bonds from all other sureties shall be accompanied by all of the documents enumerated in Code of Civil Procedure 995.660(a). The Bidder shall pay all bond premiums, costs, and incidentals.
Each bond shall incorporate, by reference, the Contract and be signed by both the Bidder and Surety and the signature of the authorized agent of the Surety shall be notarized.
The Bidder shall provide two good and sufficient surety bonds. The “Payment Bond” (Materials and Labor Bond) shall be for not less than 100 percent of the Contract Price, to satisfy claims of materials suppliers and mechanics and laborers employed by it on the Work, The bond shall be maintained by the CONTRACTOR in full force and effect until the Work is accepted by the AGENCY and until all claims for materials and labor are paid, and shall otherwise comply with the Civil Code.
The “Performance Bond” shall be for 100 percent of the Contract Price to guaranty faithful performance of all work, within the time prescribed, in manner satisfactory to the AGENCY, and that all materials and workmanship will be free from original or developed defects. The bond must remain in effect until the end of all warranty periods set forth in the Contract.
Should any bond become insufficient, the CONTRACTOR shall renew the bond within 10 days after receiving notice from the AGENCY.
Should any Surety at any time be unsatisfactory to the City Council, notice will be given the CONTRACTOR to that effect. No further payments shall be deemed due or will be made under the Contract until a new Surety shall qualify and be accepted by the City.
Changes in the Work or extensions of time, made pursuant to the Contract, shall in no way release the CONTRACTOR or Surety from its obligations. Notice of such changes or extensions shall be waived by the Surety.
The PAYMENT BOND shall remain in force until thirty-five (35) calendar days after the date of recordation of the Notice of Completion. The FAITHFUL PERFORMANCE BOND shall remain in force until the date of recordation of the Notice of Completion. The MAINTENANCE BOND shall remain in force until one (1) year after the date of recordation of the Notice of Completion.
All bonds must be accompanied by a Power of Attorney.
2-5 PLANS AND SPECIFICATIONS.
2-5.1 General. The CONTRACTOR shall keep at the Work site a copy of the Plans and Specifications, to which the Engineer shall have access at all times.
The Plans, Specifications, and other Contract Documents shall govern the Work. The Contract Documents are intended to be complementary and cooperative. Anything specified in the Specifications and not shown on the Plans, or shown on the Plans and not specified in the Specifications, shall be as though shown on or specified in both.
Section E Page 67 BID NO. 23-02
The Plans shall be supplemented by such working drawings and shop drawings are necessary to adequately control the Work.
The CONTRACTOR shall ascertain the existence of any conditions affecting the cost of the Work through a reasonable examination of the Work site prior to submitting the Bid.
Existing improvements visible at the Work site, for which no specific disposition is made on the Plans, but which interfere with the completion of the Work, shall be removed and disposed of by the CONTRACTOR.
The CONTRACTOR shall, upon discovering any error or omission in the Plans or Specifications, immediately call it to the attention of the Engineer.
All final locations determined in the field, and any deviations from the Plans and Specification, shall be marked in red on the documents to show the as-built conditions. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these plans and specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the Engineer. Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes “the Project was constructed in conformance with the Contract Documents.” Final payment will not be made until this requirement is met.
As the figured dimensions shown on the drawings and in the specifications of the Contract may not in every case agree with scaled dimensions, the figured dimensions shall be followed in preference to the scaled dimensions, and drawings to a large scale shall be followed in preference to the drawings to a small scale. Should it appear that the work to be performed, or any related matter, are not sufficiently detailed or explained in the Contract documents, the CONTRACTOR shall apply to the Engineer for such further explanations as necessary, and shall conform to such further explanations provided by the Engineer as part of the Contract to the extent that it is consistent with the terms of the Contract.
Caution: The engineer preparing these plans will not be responsible or liable for unauthorized changes to or uses of these plans. All changes to the plans must be approved in writing by the Engineer.
2-5.1.1 Records Of Construction Changes/As-Builts. CONTRACTOR shall maintain a complete and accurate record of all changes of construction from that shown in these Plans and Specifications for the purpose of providing a basis for construction record drawings. No changes shall be made without prior written approval of the City Engineer.
Upon completion of the Project, CONTRACTOR shall deliver this record of all construction changes to the Engineer along with a letter which declares that other than these noted changes that Project was constructed in conformance with the Contract Documents.
Caution: The engineer preparing these Plans will not be responsible for, or liable for, unauthorized changes to or uses of these Plans. All changes to the Plans must be approved in writing by City Engineer.
2-5.2 Precedence of Contract Documents. If there is a conflict between any of the Contract Documents, the document highest in precedence shall control. The precedence shall be as follows:
Section E Page 68 BID NO. 23-02
1) Permits issued by jurisdictional regulatory agencies. 2) Change Orders and/or Supplemental Agreements; whichever occurs last. 3) Contract/Agreement
4) Addenda.
5) Bid/Proposal.
6) Special Provisions.
7) Plans.
8) Standard Plans.
9) Standard Specifications.
10) Reference Specifications.
Detail drawings take precedence over general drawings.
2-5.3 Submittals.
2-5.3.1 General. Submittals shall be provided, at the CONTRACTOR’s expense, as required in 2-5.3.2, 2-5.3.3 and 2-5.3.4, when required by the Plans or Special Provisions, or when requested by the Engineer.
Materials shall neither be furnished nor fabricated, nor shall any work for which submittals are required be performed, before the required submittals have been reviewed and accepted by the Engineer. Neither review nor acceptance of submittals by the Engineer shall relieve the CONTRACTOR from responsibility for errors, omissions, or deviations from the Contract Documents, unless such deviations were specifically called to the attention of the Engineer in the letter of transmittal. The CONTRACTOR shall be responsible for the correctness of the submittals.
The CONTRACTOR shall allow a minimum of 20 working days for review of submittals unless otherwise specified in the Special Provisions. Each submittal shall be accompanied by a letter of transmittal.
2-5.3.2 Working Drawings. Working drawings are drawings showing details not shown on the Plans which are required to be designed by the CONTRACTOR. Working drawings shall be of a size and scale to clearly show all necessary details.
Six copies and one reproducible shall be submitted. If no revisions are required, three of the copies will e returned to the CONTRACTOR. If revisions are required, the Engineer will return one copy along with the reproducible for resubmission. Upon acceptance, the Engineer will return two of the copies to the CONTRACTOR and retain the remaining copies and the reproducible.
Working drawings are required in the following subsections:
No working drawings anticipated.
Working drawings listed above as Items [insert #’s] shall be prepared by a Civil or Structural Engineer registered by the State of California.
2-5.3.3 Shop Drawings. Shop drawings are drawings showing details of manufactured or assembled products proposed to be incorporated into the Work. Shop drawings required shall be as specified in the Special Provisions.
Section E Page 69 BID NO. 23-02
2-5.3.4 Supporting Information. Supporting information is information required by the Specifications for the purposes of administration of the Contract, analysis for verifications of conformance with the Specifications, the operation and maintenance of a manufactured product or system to be constructed as part of the Work, and other information as may be required by the Engineer. Six copies of the supporting information shall be submitted to the Engineer prior to the start of the Work unless otherwise specified in the Special Provisions or directed by the Engineer.
Supporting information for systems shall be bound together and include all manufactured items for the system. If resubmittal is not required, three copies will be returned to the CONTRACTOR.
Supporting information shall consist of the following and is required unless otherwise specified in the Special Provisions:
1) List of Subcontractors per 2-3.2.
2) List of Materials per 4-1.4.
3) Certifications per 4-1.5.
4) Construction Schedule per 6-1.
5) Confined Space Entry Program per 7-10.4.4.
6) Concrete mix designs per 201-1.1
7) Asphalt concrete mix designs per 203-6.1.
8) Data, including, but not limited to, catalog sheets, manufacturer’s brochures, technical bulletins, specifications, diagrams, product samples, and other information necessary to describe a system, product or item. This information is required for irrigation systems, street lighting systems, and traffic signals, and may also be required for any product, manufactured item, or system. 2-6 WORK TO BE DONE. The CONTRACTOR shall perform all work necessary to complete the Contract in a satisfactory manner. Unless otherwise provided, the CONTRACTOR shall furnish all materials, equipment, tools, labor, and incidentals necessary to complete the Work.
Any plan or method of work suggested by the AGENCY or the Engineer to the CONTRACTOR but not specified or required, if adopted or followed by the CONTRACTOR in whole or in part, shall be used at the risk and responsibility of the CONTRACTOR; and the AGENCY and the Engineer shall assume no responsibility therefore and in no way be held liable for any defects in the work which may result from or be caused by use of such plan or method of work.
2-7 SUBSURFACE DATA. All soil and test hole data, water table elevations, and soil analyses shown on the drawings or included in the Specifications apply only at the location of the test holes and to the depths indicated. Soil test reports for test holes which have been drilled are available for inspection at the office of the Engineer. Any additional subsurface exploration shall be done by Bidder or the CONTRACTOR at their own expenses.
2-8 RIGHT-OF-WAY. Rights-of-way, easements, or rights-of-entry for the Work will be provided by the AGENCY. Unless otherwise provided, the CONTRACTOR shall make arrangements, pay for, and assume all responsibility for acquiring, using, and disposing of additional work areas and facilities temporarily required. The CONTRACTOR shall indemnify and hold the AGENCY harmless from all claims for damages caused by such actions.
When the CONTRACTOR arranges for additional work areas and facilities temporarily required by him/her, he/she shall provide the AGENCY with proof that the additional work areas and/or facilities have been left in a condition satisfactory to the owner(s) of said work areas and/or facilities prior to acceptance of the work.
Section E Page 70 BID NO. 23-02
2-9 SURVEYING. The CONTRACTOR will provide all necessary construction surveying, staking or markings for locating the limits of construction and shall comply with the provisions of 2-9 of these Standard Specifications. The CONTRACTOR shall bear all costs for restaking or marking.
Construction surveys shall be done only under the direction of the Engineer by a Registered (licensed) Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state. The AGENCY will provide available record map information. The CONTRACTOR is responsible for obtaining all necessary record maps, centerline ties and survey notes from Lake County.
The CONTRACTOR and his surveyor shall provide the Engineer with a copy of the constructing staking field notes used to construct the improvements. In addition the CONTRACTOR shall also prove a plot of the improvements to be constructed based on the surveyor’s construction staking and markings prior to the installation of the improvements. The plot shall be the same scale as the improvement plans. 2-9.1 Permanent Survey Markers. The CONTRACTOR shall notify the Engineer, or the owner on a Private Contract, at least 7 days before starting work to allow for the preservation of survey monuments, lot stakes (tagged), and bench marks.
The CONTRACTOR shall protect existing survey monuments, if any exist within the work limits, during the entire project. Asphalt overlaying of existing survey monuments in the roadway will not be permitted. In the event a surveyed monument lies within an area to be cold planed, removed or reconstructed, the CONTRACTOR shall immediately notify the AGENCY’s representative and protect said monument until the monument is relocated.
The CONTRACTOR shall reestablish destroyed survey monuments at the CONTRACTOR’s expense.
The Engineer, or the owner at its cost, shall file a Corner Record Form referencing survey monuments subject to disturbance in the Office of the County Surveyor prior to the start of construction and also prior to the completion of construction for the replacement of survey monuments. The CONTRACTOR shall not disturb survey monuments, lot stakes (tagged), or bench marks without the consent of the Engineer or the owner on Private Contracts. The CONTRACTOR shall bear the expense of replacing any that may be disturbed without permission. Replacement shall be done only under the direction of the Engineer by a Registered (licensed) Licensed Land Surveyor or a Registered Civil Engineer authorized to practice land surveying within the state.
When a change is made in the finished elevation of the pavement of any roadway in which a permanent survey monument is located, the CONTRACTOR shall adjust the monument cover to the new grade within 7 days of finished paving unless otherwise specified. 2-9.2 Survey Service. The Engineer will oversee surveying adequate for construction. The CONTRACTOR shall preserve construction survey stakes and marks for the duration of their usefulness. If any construction survey stakes are lost or disturbed and need to be replaced, such replacement shall be by the CONTRACTOR at his expense.
The CONTRACTOR shall notify the Engineer in writing at least 2 working days before survey services take place for the laying out of any portion of the Work. The CONTRACTOR shall dig all holes necessary for line and grade stakes.
Section E Page 71 BID NO. 23-02
Unless otherwise specified, stakes will be set and stationed by the CONTRACTOR for curbs, headers, sewers, storm drains, structures, and rough grade. A corresponding cut or fill to finished grade (or flowline) will be indicated on a grade sheet. 2-9.3 Line and Grade. The CONTRACTOR shall be responsible for all survey and layout of work.
The line and grades for construction will be parallel to and offset from the position of the work. From the established lines and grades, the CONTRACTOR shall extend the necessary lines and grades for construction of the work and shall be responsible for the correctness of same.
All work shall conform to the lines, elevations, and grades shown on the Plans.
Three consecutive points set on the same slope shall be used together so that any variation from a straight grade can be detected. Any such variation shall be reported to the Engineer. In the absence of such report, the CONTRACTOR shall be responsible for any error in the grade of the finished work.
Grades for underground conduits will be set at the surface of the ground. The CONTRACTOR shall transfer them to the bottom of the trench.
2-10 AUTHORITY OF PUBLIC WORKS DIRECTOR AND ENGINEER. The Public Works Director has the final authority in all matters affecting the Work. Within the scope of the Contract, the Engineer has the authority to enforce compliance with the Plans and Specifications. The CONTRACTOR shall promptly comply with instructions from the Engineer or an authorized representative.
The decision of the Engineer is final and binding on all questions relating to: quantities; acceptability of materials, equipment, or work; execution, progress or sequence of work; and interpretation of the Plans, Specifications, or other drawings. This shall be precedent to any payment under the Contract, unless otherwise ordered by the City Council.
2-11 INSPECTION. The Work is subject to inspection and approval by the Engineer. The CONTRACTOR shall notify the Engineer before noon of the working day before inspection is required.
Work shall be done only in the presence of the Engineer, unless otherwise authorized. Any work done without proper inspection will be subject to rejection. The Engineer and any authorized representatives shall at all times have access to the Work during its construction at shops and yards as well as the project site. The CONTRACTOR shall provide every reasonable facility for ascertaining that the materials and workmanship are in accordance with these specifications. Inspection of the Work shall not relieve the CONTRACTOR of the obligation to fulfill all conditions of the Contract.
The AGENCY shall inspect for compliance with requirements for 8-hour days and 40-hour weeks on normal working days. The CONTRACTOR shall reimburse the AGENCY, at rates established by the AGENCY, for any additional inspection, including inspection on legal holidays.
SECTION 3 – CHANGES IN WORK
3-1 CHANGES REQUESTED BY THE CONTRACTOR.
3-1.1 General. Changes in the Plans and Specifications, requested in writing by the CONTRACTOR, which do not materially affect the Work and which are not detrimental to the Work or to the interests Section E Page 72 BID NO. 23-02
of the AGENCY, may be granted by the Engineer. Nothing herein shall be construed as granting a right to the CONTRACTOR to demand acceptance of such changes. 3-1.2 Payment for Changes Requested by the CONTRACTOR. If such changes are granted, they shall be made at a reduction in cost or no additional cost to the AGENCY. 3-2 CHANGES INITIATED BY THE AGENCY.
3-2.1 General. The AGENCY may change the Plans, Specifications, character of the work, or quantity of work provided the total arithmetic dollar value of all such changes, both additive and deductive, does not exceed 25 percent of the Contract Price. Should it become necessary to exceed this limitation, the change shall be by written Supplemental Agreement between the CONTRACTOR and AGENCY, unless both parties agree to proceed with the change by Change Order.
Change Orders shall be in writing and state the dollar value of the change or establish the method of payment, any adjustment in the Contract time of completion, and when negotiated prices are involved, shall provide for the CONTRACTOR’s signature indicating acceptance. 3-2.2 Contract Unit Prices.
3-2.2.1 General. If a change is ordered in an item of work covered by a Contract Unit Price, and such change does not involve substantial change in character of the work from that shown on the Plans or specified in the Specifications, then an adjustment in payment will be made. This adjustment will be based upon the increase or decrease in quantity and the Contract Unit Price.
If the actual quantity of an item of work covered by Contract Unit Price and constructed in conformance with the Plans and Specifications varies from the Bid quantity by 25 percent or less, payment will be made at the Contract Unit Price. If the actual quantity of said item of work varies from the Bid quantity by more than 25 percent, payment will be made per 3-2.2.2 or 3-2.2.3 as appropriate.
If a change is ordered in an item of work covered by a Contract Unit Price, and such change does involve a substantial change in the character of the work from that shown on the Plans or specified in the Specifications, an adjustment in payment will be made per 3-2.4. 3-2.2.2 Increases of More than 25 Percent. Should the actual quantity of an item of work covered by a Contract Unit Price and constructed in conformance with the Plans and Specifications, exceed the Bid quantity by more than 25 percent, payment for the quantity in excess of 125 percent of the Bid quantity will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to by the CONTRACTOR and the AGENCY, or at the option of the Engineer, on the basis of Extra Work per 3.3.
The Extra Work per 3-3, basis of payment, shall not include fixed costs. Fixed costs shall be deemed to have been recovered by the CONTRACTOR through payment for 125 percent of the Bid quantity at the Contract Unit Price.
3-2.2.3 Decreases of More Than 25 Percent. Should the actual quantity of an item of work covered by a Contract Unit Price, and constructed in conformance with the Plans and Specifications, be less than 75 percent of the Bid quantity, an adjustment in payment will not be made unless so requested in writing by the CONTRACTOR. If the CONTRACTOR so requests, payment will be made on the basis of an adjustment in the Contract Unit Price mutually agreed to Section E Page 73 BID NO. 23-02
by the CONTRACTOR and the AGENCY, or at the option of the Engineer, on the basis of Extra Work per 3.3; however, in no case will payment be less than would be made for the actual quantity at the Contract Unit Price nor more than would be made for 75 percent of the Bid quantity at the Contract Unit Price.
3-2.3 Stipulated Unit Prices. Stipulated Unit Prices are unit prices established by the AGENCY in the Contract Documents. Stipulated Unit Prices may be used for the adjustment of Contract changes when so specified in the Special Provisions.
3-2.4 Agreed Prices. Agreed Prices are prices for new or unforeseen work, or adjustments in Contract Unit Prices per 3-2.2, established by mutual agreement between the CONTRACTOR and the AGENCY. If mutual agreement cannot be reached, the Engineer may direct the CONTRACTOR to proceed on the basis of Extra Work in accordance per 3-3, except as otherwise specified in 3-2.2.2 and 3-2.2.3.
3-2.5 Eliminated Items. Should any Bid item be eliminated in its entirety, payment will be made to the CONTRACTOR for its actual costs incurred in connection with the eliminated item prior to notification in writing from the Engineer so stating its elimination.
If material conforming to the Plans and Specifications is ordered by the CONTRACTOR for use in the eliminated item prior to the date of notification of elimination by the Engineer, and if the order for the material cannot be canceled, payment will be made to the CONTRACTOR for the actual cost of the materials. In this case, the material shall become the property of the AGENCY. Payment will be made to the CONTRACTOR for its actual costs for any further handling. If the material is returnable, the materials shall be returned and payment will be made to the CONTRACTOR for the actual cost of charges made by the supplier for returning the material and for handling by the CONTRACTOR.
Actual costs, as used herein, shall be computed on the basis of Extra Work per 3-3. 3-3 EXTRA WORK.
3-3.1 General. New or unforeseen work will be classified as “extra work” when the Engineer determines that it is not covered by the Contract Unit Prices or stipulated unit prices. 3-3.2 Payment.
3-3.2.1 General. When the price for the extra work cannot be agreed upon, the AGENCY will pay for the extra work based on the accumulation of costs as provided herein. 3-3.2.2 Basis for Establishing Costs.
(a) Labor. The costs of labor will be the actual costs for wages of workers performing the extra work at the time the extra work is done, plus employer payments of payroll taxes, workers compensation insurance, liability insurance, health and welfare, pension, vacation, apprenticeship funds, and other direct costs, resulting from Federal, State, or local laws, as well as assessments or benefits required by lawful collection bargaining agreements.
The use of a labor classification which would increase the extra work cost will not be permitted unless the CONTRACTOR establishes the necessity for such additional costs. Labor costs for equipment operators and helpers shall be reported only when such costs are not included in the Section E Page 74 BID NO. 23-02
invoice for equipment rental. The labor costs for foremen shall be proportioned to all of their assigned work and only that applicable to extra work will be paid.
Non-direct labor costs, including superintendence, shall be considered part of the markup of 3-3.2.3(a).
(b) Materials. The cost of materials reported shall be at invoice or lowest current price at which such materials are locally available and delivered to the job site in the quantities involved, plus sales tax, freight, and delivery.
The AGENCY reserves the right to approve materials and sources of supply, or to supply materials to the CONTRACTOR if necessary for the progress of the Work. No markup shall be applied to any materials provided by the AGENCY.
(c) Tool and Equipment Rental. No payment will be made for the use of tools which have a replacement value of $500.00 or less.
Regardless of ownership, the rates to be used in determining equipment rental costs shall not exceed listed rates prevailing locally at equipment rental agencies, or distributors, at the time the work is performed.
The rental rates paid shall include the cost of fuel, oil, lubrication, supplies, small tools, necessary attachments, repairs and maintenance of any kind, depreciation, storage, insurance, and all incidentals. Necessary loading and transportation costs for equipment used on the extra work shall be included.
If equipment is used intermittently and, when not in use, could be returned to its rental source at less expense to the AGENCY than holding it at the Work site, it shall be returned, unless the CONTRACTOR elects to keep it at the Work site, at no expense to the AGENCY.
All equipment shall be acceptable to the Engineer, in good working condition, and suitable for the purpose for which it is to be used. Manufacturer’s ratings and approved modifications shall be used to classify equipment and it shall be powered by a unit of at least the minimum rating recommended by the manufacturer.
The reported rental time for equipment already at the Work site shall be the duration of its use on the extra work. This time begins when equipment is first put into actual operation on the extra work, plus the time required to move it from its previous site and back, or to a closer site. (d) Other Items. The AGENCY may authorize other items which may be required on the extra work, including labor, services, materials, and equipment. These items must be different in their nature from those required for the Work, and be of a type not ordinarily available from the CONTRACTOR of Subcontractors.
Invoices covering all such items in detail shall be submitted with the request for payment. (e) Invoices. Vendors’ invoices for materials, equipment rental and other expenditures shall be submitted with the request for payment. If the request for payment is not substantiated by invoices or other documentation, the AGENCY may establish the cost of the item involved at the lowest price which was current at the time of the report.
Section E Page 75 BID NO. 23-02
3-3.2.3 Markup.
(a) Work by CONTRACTOR. Unless otherwise provided in the Special Provisions, a reasonable allowance for overhead and profit shall be added to the CONTRACTOR’s costs as determined under 3-3.2.2 and shall constitute the markup for all overhead and profit on work by the CONTRACTOR. The CONTRACTOR shall also be compensated for the actual increase in the CONTRACTOR’s bond premium caused by the extra work. (b) Work by Subcontractor. When any of the extra work is performed by a Subcontractor, the markup established in 303.2.3(a) shall be applied to the Subcontractor’s costs as determined under 3-3.2.2. Unless otherwise provided in the Special Provisions, a reasonable allowance for the CONTRACTOR’s overhead and profit shall be added to the sum of the Subcontractor’s costs and markup and shall constitute the markup for all overhead and profit for the CONTRACTOR on work by the Subcontractor.
3-3.3 Daily Reports by CONTRACTOR. When the price for the extra work cannot be agreed upon, the CONTRACTOR shall submit a daily report to the Engineer on forms approved by the AGENCY. Included are applicable delivery tickets, listing all labor, materials, and equipment involved for that day, and other services and expenditures when authorized. Failure to submit the daily report by the close of the next working day may waive any rights for that day. An attempt shall be made to reconcile the report daily, and it shall be signed by the Engineer and the CONTRACTOR. In the event of disagreement, pertinent notes shall be entered by each party to explain points which cannot be resolved immediately. Each party shall retain a signed copy of the report. Reports by Subcontractors or others shall be submitted through the CONTRACTOR.
The report shall:
1. Show names of workers, classifications, and hours worked.
2. Describe and list quantities of materials used.
3. Show type of equipment, size, identification number, and hours of operations, including loading and transportation, if applicable.
4. Describe other services and expenditures in such detail as the AGENCY may require. 3-4 CHANGED CONDITIONS. The CONTRACTOR shall promptly notify the Engineer of the following Work site conditions (hereinafter called changed conditions), in writing, upon their discovery and before they are disturbed.
1. Subsurface or latent physical conditions differing materially from those represented in the Contract;
2. Unknown physical conditions of an unusual nature differing materially from those ordinarily encountered and generally recognized as inherent in work of the character being performed; and
3. Material differing from that represented in the Contract which the CONTRACTOR believes may be hazardous waste, as defined in Section 25117 of the Health and Safety Code, that is required to be removed to a Class I, Class II, or Class III disposal site in accordance with provisions of existing law.
The Engineer will promptly investigate conditions which appear to be changed conditions. If the Engineer determines that the conditions are changed conditions and will materially affect costs, a Change Order will be issued adjusting the compensation for such portion of the Work in accordance with 3-2.2. If the Engineer determines that conditions are changed conditions and they will materially affect performance Section E Page 76 BID NO. 23-02
time, the CONTRACTOR, upon submitting a written request, will be granted an extension of time subject to the provisions of 6-6.
If the Engineer determines that the conditions do not justify an adjustment in compensation, the CONTRACTOR will be notified in writing. This notice will also advise the CONTRACTOR of its obligation to notify the Engineer in writing if the CONTRACTOR disagrees.
Should the CONTRACTOR disagree with the decision, it may submit a written notice of potential claim to the Engineer before commencing the disputed work. In the event of such a dispute, the CONTRACTOR shall not be excused from any scheduled completion date provided by the Contract and shall proceed with all work to be performed under the Contract. However, the CONTRACTOR shall retain any and all rights provided by either Contract or law which pertain to the resolution of disputes and protests between the contracting parties. The CONTRACTOR shall proceed as provided in 3-5.
The CONTRACTOR’s failure to give notice of changed conditions promptly upon their discovery and before they are disturbed shall constitute a waiver of all claims in connection therewith. 3-5 DISPUTED WORK. If the CONTRACTOR and the AGENCY are unable to reach agreement on disputed work, the AGENCY may direct the CONTRACTOR to proceed with the work. Payment shall be as later determined by mediation or arbitration, if the AGENCY and CONTRACTOR agree thereto, or as fixed in a court of law.
Although not to be construed as proceeding under extra work provisions, the CONTRACTOR shall keep and furnish records of disputed work in accordance with 3-3.
SECTION 4 – CONTROL OF MATERIALS
4-1 MATERIALS AND WORKMANSHIP.
4-1.1 General. All materials, parts, and equipment furnished by the CONTRACTOR in the Work shall be new, high grade, and free from defects. Quality of work shall be in accordance with the generally accepted standards. Materials and work quality shall be subject to the Engineer’s approval.
Materials and work quality not conforming to the requirements of the Specifications shall be considered defective and will be subject to rejection. Defective work or material, whether in place or not, shall be removed immediately from the site by the CONTRACTOR, at its expense, when so directed by the Engineer.
If the CONTRACTOR fails to replace any defective or damaged work or materials after reasonable notice, the Engineer may cause such work or materials to be replaced. The replacement expense will be deducted from the amount to be paid to the CONTRACTOR.
Used or secondhand materials, parts, and equipment may be used only if permitted by the Specifications.
The CONTRACTOR and all subcontractors, suppliers, and vendors, shall guarantee that the entire Work will meet all requirements of this Contract as to the quality of materials, equipment, and workmanship. The CONTRACTOR, at no cost to the AGENCY, shall make any repairs or replacements made necessary by defects in materials, equipment, or workmanship that become Section E Page 77 BID NO. 23-02
evident within one year after the date of recordation of the Notice of Completion. Within this one year period, the CONTRACTOR shall also restore to full compliance with the requirements of this Contract any portion of the Work which is found not to meet those requirements. The CONTRACTOR shall defend, indemnify, and hold the AGENCY, its officers, agents, and employees harmless from claims of any kind due to injuries or damages arising, directly or indirectly, from said defects or noncompliance.
The CONTRACTOR shall make all repairs, replacements, and restorations within thirty-five (35) days after the date of the Engineer’s written notice.
If, in the opinion of the Engineer, the defective work is not of sufficient magnitude or importance to make the work dangerous or undesirable, or if, in the opinion of the Engineer, the removal of such work is impractical or will create conditions which are dangerous or undesirable, the AGENCY shall have the right and authority to retain such work instead of requiring it to be removed and reconstructed, but will make such deductions thereof in the payments due or to become due to the CONTRACTOR as the AGENCY may deem just and reasonable.
4-1.2 Protection of Work and Materials. The CONTRACTOR shall provide and maintain storage facilities and employ such measures as will preserve the specified quality and fitness of materials to be used in the Work. Stored materials shall be reasonably accessible for inspection. The CONTRACTOR shall also adequately protect new and existing work and all items of equipment for the duration of the Contract.
The CONTRACTOR shall not, without the AGENCY’s consent, assign, sell, mortgage, hypothecate, or remove equipment or materials which have been installed or delivered and which may be necessary for the completion of the Contract.
4-1.3 Inspection Requirements.
4-1.3.1 General. Unless otherwise specified, inspection is required at the source for such typical materials and fabricated items as bituminous paving mixtures, structural concrete, metal fabrication, metal casting, welding, concrete pipe manufacture, protective coating application, and similar shop or plant operations.
Steel pipe in sizes less than 450 mm (18 inches) and vitrified clay and cast iron pipe in all sizes are acceptable upon certification as to compliance with the specifications, subject to sampling and testing by the AGENCY. Standard items of equipment such as electric motors, conveyors, elevators, plumbing fixtures, etc., are subject to inspection at the job site only. Special items of equipment such as designed electrical panel boards, large pumps, sewage plant equipment, etc., are subject to inspection at the source, normally only for performance testing. The Specifications may require inspection at the source for other items not typical of those listed in this section. 4-1.3.2 Inspection of Materials Not Locally Produced. When the CONTRACTOR intends to purchase materials, fabricated products, or equipment from sources located more than 80 km (50 miles) outside the geographical limits of the AGENCY, an inspector or accredited testing laboratory (approved by the Engineer), shall be engaged by the CONTRACTOR at its expense, to inspect the materials, equipment or process. This approval shall be obtained before producing any material or equipment. The inspector or representative of the testing laboratory shall judge the materials by the requirements of the Plans and Specifications. The CONTRACTOR shall forward reports required by the Engineer. No materials or equipment shall be shipped nor shall any processing, fabrication or treatment of such materials be done without proper inspection by the Section E Page 78 BID NO. 23-02
approved agent. Approval by said agent shall not relieve the CONTRACTOR of responsibility for complying with the Contract requirements.
4-1.3.3 Inspection by the AGENCY. The AGENCY will provide all inspection and testing laboratory services within 80 km (50 miles) of the geographical limits of the AGENCY. For private contracts, all costs of inspection at the source, including salaries and mileage costs, shall be paid by the permittee.
4-1.4 Test of Materials. Before incorporation in the Work, the CONTRACTOR shall submit samples of materials, as the Engineer may require, at no cost to the AGENCY. The CONTRACTOR, at his expense, shall deliver the materials for testing to the place and at the time designated by the Engineer.
Except as elsewhere specified, the AGENCY will bear the cost of testing material and/or workmanship which meet or exceed the requirements indicated in the Standard Specifications and the Special Provisions. The CONTRACTOR shall bear the cost of all other tests, including the retesting of material or workmanship that fails to pass the first test.
The CONTRACTOR shall notify the Engineer in writing, at least 15 days in advance, of its intention to use materials for which tests are specified, to allow sufficient time to perform the tests. The notice shall name the proposed supplier and source of material.
If the notice of intent to use is sent before the materials are available for testing or inspection, or is sent so far in advance that the materials on hand at the time will not last but will be replaced by a new lot prior to use on the Work, it will be the CONTRACTOR’s responsibility to renotify the Engineer when samples which are representative may be obtained.
There will be inspection of this project to ensure strict adherence to these specifications. During the course of work, CONTRACTOR shall be responsible for calling the Project Engineer for testing and inspection (48) hours in advance. Work not properly tested and inspected will be subject to rejection.
Any work done in unauthorized areas or in a manner unacceptable to the inspector may not be accepted and/or paid for.
4-1.5 Certification. The Engineer may waive materials testing requirements of the Specifications and accept the manufacturer’s written certification that the materials to be supplied meet those requirements. Materials test data may be required as part of the certification. 4-1.6 Trade Names or Equals. The CONTRACTOR may supply any of the materials specified or offer an equivalent. The Engineer shall determine whether the material offered is equivalent to that specified. Adequate time shall be allowed for the Engineer to make this determination.
Whenever any particular material, process, or equipment is indicated by patent, proprietary or brand name, or by name of manufacturer, such wording is used for the purpose of facilitating its description and shall be deemed to be followed by the words or equal. A listing of materials is not intended to be comprehensive, or in order of preference. The CONTRACTOR may offer any material, process, or equipment considered to be equivalent to that indicated.
The CONTRACTOR shall, at its expense, furnish data concerning items offered by it as equivalent to those specified. The CONTRACTOR shall have the material tested as required by the Engineer to determine that the quality, strength, physical, chemical, or other characteristics, including durability, finish, efficiency, dimensions, service, and suitability are such that the item will fulfill its intended function.
Section E Page 79 BID NO. 23-02
Test methods shall be subject to the approval of the Engineer. Test results shall be reported promptly to the Engineer, who will evaluate the results and determine if the substitute item is equivalent. The Engineer’s findings shall be final. Installation and use of a substitute item shall not be made until approved by the Engineer.
If a substitute offered by the CONTRACTOR is not found to be equal to the specified material, the CONTRACTOR shall furnish and install the specified material.
The specified Contract completion time shall not be affected by any circumstance developing from the provisions of this section.
Along with information supplied by the CONTRACTOR regarding equivalency of the proposed item, the CONTRACTOR shall clearly identify all deviations from the specified item. Deviations discovered by the Engineer after acceptance of an “or equal” item which were not identified by the CONTRACTOR with his/her submittal shall be cause for rejection of the “or equal” item.
CONTRACTOR shall be due no additional compensation in time or money for acceptance or rejection of a proposed “or equal” item and subsequent replacement with the item specified.
CONTRACTOR shall pay cost to AGENCY for items requiring more than two submittals and analysis of any shop drawing which requires more than a general review of an “or equal” item. 4-1.7 Weighing and Metering Equipment. All scales and metering equipment used for proportioning materials shall be inspected for accuracy and certified within the past 12 months by the State of California Bureau of Weights and Measures, by the County Director or Sealer of Weights and Measures, or by a scale mechanic registered with or licensed by the County.
The accuracy of the work of a scale service CONSULTANT, except as stated herein, shall meet the standards of the California Business and Professions Code and the California Code of Regulations pertaining to weighing devices. A certificate of compliance shall be presented, prior to operation, to the Engineer for approval and shall be renewed whenever required by the Engineer at no cost to the AGENCY.
All scales shall be arranged so they may be read easily from the operator’s platform or area. They shall indicate the true net weight without the application of any factor. The figures of the scales shall be clearly legible. Scales shall be accurate to within 1 percent when tested with the plant shut down.
Weighing equipment shall be so insulated against vibration or moving of other operating equipment in the plant area that the error in weighing with the entire plant running will not exceed 2 percent for any setting nor 1.5 percent for any batch.
4-1.8 Calibration of Testing Equipment. Testing equipment, such as, but not limited to pressure gages, metering devices, hydraulic systems, force (load) measuring instruments, and strain-measuring devices shall be calibrated by a testing CONSULTANT acceptable to the Engineer at intervals not to exceed 12 months and following repairs, modification, or relocation of the equipment. Calibration certificates shall be provided when requested by the Engineer. 4-1.9 Construction Materials Dispute Resolution (Soils, Rock Materials, Concrete, Mortar and Related Materials, Masonry Materials, Bituminous Materials, Rock Products, and Modified Asphalts). In the interest of safety and public value, whenever credible evidence arises to contradict the test values of materials, the AGENCY and the CONTRACTOR will initiate an immediate and cooperative investigation. Test values of materials are results of the materials’ tests, as defined by these Specifications or by the special provisions, required to accept the Work. Credible evidence is process observations or test values gathered using industry accepted practices. A contradiction exists Section E Page 80 BID NO. 23-02
whenever work acceptance or performance becomes suspect. The investigation shall allow access to all test results, procedures, and facilities relevant to the disputed work and consider all available information and, when necessary, gather new and additional information in an attempt to determine the validity, the cause, and if necessary, the remedy to the contradiction. If the cooperative investigation reaches any resolution mechanism acceptable to both the AGENCY and the CONTRACTOR, the contradiction shall be considered resolved and the cooperative investigation concluded.
Whenever the cooperative investigation is unable to reach resolution, the investigation may then either conclude without resolution or continue by written notification of one party to the other requesting the implementation of a resolution process by committee. The continuance of the investigation shall be contingent upon recipient’s agreement and acknowledged in writing within 3 calendar days after receiving a request. Without acknowledgement, the investigation shall conclude without resolution. The committee shall consist of three State of California Registered Civil Engineers. Within 7 calendar days after the written request notification, the AGENCY and the CONTRACTOR will each select one engineer. Within 14 calendar days of the written request notification, the two selected engineers will select a third engineer. The goal in selection of the third member is to complement the professional experience of the first two engineers. Should the two engineers fail to select the third engineer, the AGENCY and the CONTRACTOR shall each propose 2 engineers to be the third member within 21 calendar days after the written request notification. The first two engineers previously selected shall then select one of the proposed engineers in a blind draw.
The committee shall be a continuance of the cooperative investigation and will re-consider all available information and if necessary gather new and additional information to determine the validity, the cause, and if necessary, the remedy to the contradiction. The committee will focus upon the performance adequacy of the material(s) using standard engineering principles and practices and to ensure public value, the committee may provide engineering recommendations as necessary.
Unless otherwise agreed, the committee will have 30 calendar days from its formation to complete their review and submit their findings. The final resolution of the committee shall be by majority opinion, in writing, stamped and signed. Should the final resolution not be unanimous, the dissenter may attach a written, stamped, and signed minority opinion.
Once started, the resolution process by committee shall continue to full conclusion unless:
1. Within 7 days of the formation of the committee, the AGENCY and the CONTRACTOR reach an acceptable resolution mechanism; or
2. Within 14 days of the formation of the committee, the initiating party withdraws its written notification and agrees to bear all investigative related costs thus far incurred; or
3. At any point by the mutual agreement of the AGENCY and the CONTRACTOR.
Unless otherwise agreed, the CONTRACTOR shall bear and maintain a record for all the investigative costs until resolution. Should the investigation discover assignable causes for the contradiction, the assignable party, the AGENCY or the CONTRACTOR, shall bear all costs associated with the investigation. Should assignable causes for the contradiction extended to both parties, the investigation will assign costs cooperatively with each party or when necessary, equally.
Should the investigation substantiate a contradiction without assignable cause, the investigation will assign costs cooperatively with each party or when necessary, equally. Should the investigation be unable to substantiate a contradiction, the initiator of the investigation shall bear all investigative costs. All claim notification requirements of the contract pertaining to the contradiction shall be suspended until the investigation is concluded.
Section E Page 81 BID NO. 23-02
SECTION 5 – UTILITIES
5-1 LOCATION. The Permittee (in the case of Private Contracts) and the AGENCY, will search known substructure records and furnish the CONTRACTOR with copies of documents which describe the location of utility substructures, or will indicate on the Plans for the project those substructures (except for service connections) which may affect the Work. Information regarding removal, relocation, abandonment, or installation of new utilities will be furnished to prospective bidders.
Where underground main distribution conduits such as water, gas, sewer, electric power, telephone, or cable television are shown on the Plans, the CONTRACTOR shall assume that every property parcel will be served by a service connection for each type of utility.
As provided in Section 4216 of the California Government Code, at least 2 working days prior to commencing any excavation, the CONTRACTOR shall contact the regional notification center (Underground Service Alert of Northern California) and obtain an inquiry identification number.
The California Department of Transportation is not required by Section 4216 to become a member of the regional notification center. The CONTRACTOR shall contact it for location of is subsurface installations.
The CONTRACTOR shall determine the location and depth of all utilities, including service connections, which have been marked by the respective owners and which may affect or be affected by its operations.
If no pay item is provided in the Contract for this work, full compensation for such work shall be considered as included in the prices bid for other items of work. 5-1.1 Mandatory Notification Prior To Excavation. The Contractor’s attention is directed to Section 4215.5 through 4217 of the Government Code of the State of California. This requires that two (2) working days prior to commencing any excavation “Underground Service Alert of Northern California” (USA) shall be notified by phone, toll free 1-800-227-2600, for the assignment of an Inquiry Identification Number.
Construction CONTRACTOR shall contact all utility companies at least five (5) working days prior to commencing work and shall verify the location of any known utilities and determine whether or not a representative of each company will be present during excavation.
The known public utilities contacts are:
City of Lakeport Municipal Sewer District No. 1 – sewer and storm drain City of Lakeport – water
PG&E – gas and electric
AT&T – telephone and fiber optic
Mediacom Broadband – cable and fiber optic
The CONTRACTOR shall coordinate construction with public utility relocation activities.
The existing subsurface utilities shown have been indicated, based on the best available record information. However, to avoid or resolve any interference problems between these existing utilities and the proposed work, the CONTRACTOR shall field verify the vertical and horizontal locations of Section E Page 82 BID NO. 23-02
all utilities, such as water lines and water services, electronic conduits, telephone and television cable, storm drain facilities, and all other facilities and obstructions prior to beginning any excavations. If conflicts exist, revised grades and/or alignments may be established, if required. Such field verification shall require exposing these utilities prior to the start of construction.
Special reference is hereby made to Section 5-2, “Protection,” of these Standard Specifications with respect to the protection, repair, and replacement of existing subsurface utilities.
Additionally, the CONTRACTOR shall also notify the following local entities of his/her schedule fourteen (14) days prior to commencing work, including local refuse collectors, street sweepers, the Post Office, Public Schools, and Bus Companies:
City of Lakeport Police and Fire Department
City of Lakeport Public Works Department
CalFire
Lakeport Fire District
Lakeport Unified School District
Lake County Transit
No excavation shall commence unless the CONTRACTOR has obtained the USA Inquiry Identification Number.
5-1.2 Accuracy Of Utilities Information. The locations of known existing major utilities, whether above ground or underground, are indicated on the plans. Information and data reflected in the Contract Documents with respect to underground and above ground utilities at or contiguous to the site is based upon information and data furnished to the City and the Engineer by the owners of such utilities, and the City does not assume responsibility for the accuracy or completeness thereof. The CONTRACTOR shall take all possible precautions for the protection of unforeseen utility lines to provide for uninterrupted service and to provide such special protection as may be necessary.
The CONTRACTOR shall be responsible for determining the location and depth of all underground facilities, including service connections, which may affect or be affected by his/her operations and he/she shall include the cost to pothole all utilities within the limits of work in his/her bid. If an existing utility line, which has been marked by Underground Service Alert or is shown on the plans, is damaged by the CONTRACTOR, the CONTRACTOR shall repair the line and bear the cost thereof.
CONTRACTOR shall be aware that electrical conduits between street and traffic lights may exist beneath pavement and/or sidewalk in areas where such lights are in place and that said conduits are not shown on these plans.
In the event that the CONTRACTOR damages any existing utility lines that are not shown, shown incorrectly or the locations of which are not made known to the CONTRACTOR prior to excavation, a telephone call and written report shall be made immediately to the Utility owner, the Engineer, and to the City. If directed by the City, the CONTRACTOR shall make repairs under the provisions for changes and extra work contained in SECTION 3 - CHANGES IN WORK of these Standard Specifications.
5-2 PROTECTION.
Section E Page 83 BID NO. 23-02
Excavation, trenching, bedding and backfill construction shall be in accordance with the Contract Documents, applicable City requirements, the Standard Specifications, and the project drawings. All trenching including that for water, sewer, storm drain and utility conduits and all service connections and meter boxes (not permitted in driveways) shall be completed and inspected and approved by the agency having jurisdiction, and the structural backfill inspected and tested for compaction and approved before aggregate base, paving, and other permanent surface construction may commence.
The CONTRACTOR shall not interrupt the service function or disturb the support of any utility without authority from the owner or order from the AGENCY. All valves, switches, vaults, and meters shall be maintained readily accessible for emergency shutoff.
Where protection is required to ensure support of utilities located as shown on the Plans or in accordance with 5-1, the CONTRACTOR shall, unless otherwise provided, furnish and place the necessary protection at its expense.
Upon learning of the existence and location of any utility omitted from or shown incorrectly on the Plans, the CONTRACTOR shall immediately notify the Engineer in writing. When authorized by the Engineer, support or protection of the utility will be paid for as provided in 3-3.
The CONTRACTOR shall immediately notify the Engineer and the utility owner if any utility is disturbed or damaged. The CONTRACTOR shall bear the costs of repair or replacement of any utility damaged.
Where concrete is used for backfill or for structures which would result in embedment, or partial embedment, of a metallic utility installation; or where the coating, bedding or other cathodic protection system is exposed or damaged by the CONTRACTOR’s operations, the CONTRACTOR shall notify the Engineer and arrange to secure the advice of the affected utility owner regarding the procedures required to maintain or restore the integrity of the system.
5-3 REMOVAL. Unless otherwise specified, the CONTRACTOR shall remove all interfering portions of utilities shown on the Plans or indicated in the Bid documents as “abandoned” or “to be abandoned in place”. Before starting removal operations, the CONTRACTOR shall ascertain from the AGENCY whether the abandonment is complete, and the costs involved in the removal and disposal shall be included in the Bid for the items of work necessitating such removals. 5-4 RELOCATION. When feasible, the owners responsible for utilities within the area affected by the Work will complete their necessary installations, relocations, repairs, or replacements before commencement of work by the CONTRACTOR. When the Plans or Specifications indicate that a utility installation is to be relocated, altered, or constructed by others, the AGENCY will conduct all negotiations with the owners and work will be done at no cost to the CONTRACTOR. Utilities which are relocated in order to avoid interference shall be protected in their position and the cost of such protection shall be included in the Bid for the items of work necessitating such relocation.
After award of the Contract, portions of utilities which are found to interfere with the Work will be relocated, altered or reconstructed by the owners, or the Engineer may order changes in the Work to avoid interference. Such changes will be paid for in accordance with 3-3.
When the Plans of Specifications provide for the CONTRACTOR to alter, relocate, or reconstruct a utility, all costs for such work shall be included in the Bid for the items of work necessitating such work.
Temporary or permanent relocation or alteration of utilities requested by the CONTRACTOR for its convenience shall be its responsibility and it shall make all arrangements and bear all costs.
Section E Page 84 BID NO. 23-02
The utility owner will relocate service connections as necessary within the limits of the Work or within temporary construction or slope easements. When not otherwise required by the plans and specifications and when directed by the Engineer, the CONTRACTOR shall arrange for the relocation of service connections as necessary between the meter and property line, or between the meter and limits of construction. The relocation of such service connections will be paid for in accordance with provisions of 3-3. Payment will include the restoration of all existing improvements which may be affected thereby.
The CONTRACTOR may agree with the owner of any utility to disconnect and reconnect interfering service connections. The AGENCY will not be involved in any such agreement. 5-5 DELAYS. The CONTRACTOR shall notify the Engineer of its construction schedule insofar as it affects the protection, removal, or relocation of utilities. Said notification shall be included as a part of the construction schedule required in 6-1. The CONTRACTOR shall notify the Engineer in writing of any subsequent changes in the construction schedule which will affect the time available for protection, removal, or relocation of utilities.
The CONTRACTOR will not be entitled to damages or additional payment for delays attributable to utility relocations or alterations if correctly located, noted, and completed in accordance with 5-1.
The CONTRACTOR may be given an extension of time for unforeseen delays attributable to unreasonably protracted interference by utilities in performing work correctly shown on the Plans.
The AGENCY will assume responsibility for the timely removal, relocation, or protection of existing main or trunkline utility facilities within the area affected by the Work if such utilities are not identified in Contract Documents. The CONTRACTOR will not be assessed liquidated damages for any delay caused by failure of AGENCY to provide for the timely removal, relocation, or protection of such existing facilities.
5-6 COOPERATION. When necessary, the CONTRACTOR shall so conduct its operations as to permit access to the Work site and provide time for utility work to be accomplished during the progress of the Work.
SECTION 6 – PROSECUTION, PROGRESS, AND
ACCEPTANCE OF THE WORK
6-1 CONSTRUCTION SCHEDULE AND COMMENCEMENT OF WORK.
6-1.1 Pre-Construction Meeting And Submittal. A pre-construction meeting will be conducted by the City prior to commencement of construction at a time and place designated by the City. Those attending the meeting shall include, but not be limited to, the following:
a. The CONTRACTORs representative(s)
b. Sub-CONTRACTORs representative(s), if needed
c. City of Lakeport Director of Public Works
d. City of Lakeport Project Manager
e. The Design Engineers
f. The Construction Engineers
g. The affected utility companies’ representatives
h. City of Lakeport Public Works Inspectors
Section E Page 85 BID NO. 23-02
i. Caltrans’ inspector and/or representative(s) if applicable One week prior to this meeting the CONTRACTOR shall submit the following:
1. Construction Schedule
2. Traffic Control Plan
3. Emergency Contact List
4. List of Subcontractors
5. Water Pollution Control Plan (WPCP)
6-1.2 CONSTRUCTION SCHEDULE. After notification of award and prior to start of any work, the CONTRACTOR shall submit its proposed construction schedule to the Engineer for approval.
The construction schedule shall be in the form of a tabulation, chart, or graph and shall be in sufficient detail to show chronological relationship of all activities of the project. These include, but are not limited to: estimated starting and completion dates of various activities, submittal of shop drawings to the Engineer for approval, procurement of materials and scheduling of equipment. The construction schedule shall recognize the requirements of 5-5 and reflect completion of all work under the Contract within the specified time and in accordance with the Specifications.
Unless otherwise provided, the Contract time shall commence upon the date of issuance of a notice to proceed. The Work shall start within 15 days thereafter, and be diligently prosecuted to completion within the time provided in the Specifications.
If the CONTRACTOR desires to make a major change in the method of operations after commencing construction, or if the schedule fails to reflect the actual progress, the CONTRACTOR shall submit to the Engineer a revised construction schedule in advance of beginning revised operations.
The Engineer may waive these requirements.
Prior to issuing the Notice to Proceed, the Engineer will schedule and conduct a pre-construction meeting with the CONTRACTOR to review the proposed construction schedule and delivery dates, arrange utility coordination, discuss construction methods, and clarify inspection procedures. 6-1.3 Emergency Contact List. The CONTRACTOR shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.
1. Name of authorized representative at the job site.
2. Address and telephone number where the above person can be reached 24 hours a day.
3. Address of the nearest office of the CONTRACTOR, if any, and the name and telephone number of a person at that office who is familiar with the project.
4. Address and telephone number of the CONTRACTOR’s main office and the name and telephone number of the person at that office familiar with the project. 6-2 PROSECUTION OF WORK. To minimize public inconvenience and possible hazard and to restore street and other work areas to their original condition and state of usefulness as soon as practicable, the CONTRACTOR shall diligently prosecute the Work to completion. If the Engineer determines that the CONTRACTOR is failing to prosecute the Work to the proper extent, the CONTRACTOR shall, upon orders from the Engineer, immediately take steps to remedy the situation. All costs of prosecuting the Work as described herein shall be included in the CONTRACTOR’s Bid. Should the CONTRACTOR fail to take the necessary steps to fully accomplish said purposes, after orders of the Engineer to do so, the Section E Page 86 BID NO. 23-02
AGENCY may suspend the work in whole or in part, until the CONTRACTOR takes said steps at no cost to the AGENCY.
As soon as possible under the provisions of the Specifications, the CONTRACTOR shall backfill all excavations and restore to usefulness all improvements existing prior to the start of the Work.
If Work is suspended through no fault of the AGENCY, all expenses and losses incurred by the CONTRACTOR during such suspensions shall be borne by the CONTRACTOR. If the CONTRACTOR fails to properly provide for public safety, traffic, and protection of the Work during periods of suspension, the AGENCY may elect to do so, and deduct the cost thereof from monies due the CONTRACTOR. Such actions will not relieve the CONTRACTOR from liability.
The CONTRACTOR shall submit monthly progress reports to the Engineer by the tenth day of each month. The report shall include an updated construction schedule. Any deviations from the original schedule shall be explained. Progress payments will be withheld pending receipt of any outstanding reports.
6-3 SUSPENSION OF WORK.
6-3.1 General. The Work may be suspended in whole or in part when determined by the Engineer that the suspension is necessary in the interest of the AGENCY. The CONTRACTOR shall comply immediately with any written order of the Engineer. Such suspension shall be without liability to the CONTRACTOR on the part of the AGENCY except as otherwise specified in 6-6.3. 6-3.2 Archaeological and Paleontological Discoveries. If discovery is made of items of archaeological or paleontological interest, the CONTRACTOR shall immediately cease excavation in the area of discovery and shall not continue until ordered by the Engineer. When resumed, excavation operations within the area of discovery shall be as directed by the Engineer.
Discoveries which may be encountered may include, but not be limited to, dwelling sites, stone implements or other artifacts, animal bones, human bones, and fossils.
The CONTRACTOR shall be entitled to an extension of time and compensation in accordance with the provisions of 6-6.
6-4 DEFAULT BY CONTRACTOR. If the CONTRACTOR fails to begin delivery of material and equipment, to commence the Work within the time specified, to maintain the rate of delivery of material, to execute the Work in the manner and at such locations as specified, or fails to maintain the Work schedule which will insure the AGENCY’s interest, or, if the CONTRACTOR is not carrying out the intent of the Contract, the AGENCY may serve written notice upon the CONTRACTOR and the Surety on its Faithful Performance Bond demanding satisfactory compliance with the Contract.
The Contract may be canceled by the City Council without liability for damage, when in the City Council’s opinion the CONTRACTOR is not complying in good faith, has become insolvent, or has assigned or subcontracted any part of the Work without the City Council’s consent. In the event of such cancellation, the CONTRACTOR will be paid the actual amount due based on Contract Unit Prices or lump sums bid and the quantity of the Work completed at the time of cancellation, less damages caused to the AGENCY by acts of the CONTRACTOR. The CONTRACTOR, in having tendered a Bid, shall be deemed to have waived any and all claims for damages because of cancellation of Contract for any such reason. If the AGENCY declares the Contract canceled for any of the above reasons, written notice to that Section E Page 87 BID NO. 23-02
effect shall be served upon the Surety. The Surety shall, within 5 days, assume control and perform the Work as successor to the CONTRACTOR.
If the Surety assumes any part of the Work, it shall take the CONTRACTOR’s place in all respects for that part, and shall be paid by the AGENCY for all work performed by it in accordance with the Contract.
If the Surety assumes the entire Contract, all money due the CONTRACTOR at the time of its default shall be payable to the Surety as the Work progresses, subject to the terms of the Contract.
If the Surety does not assume control and perform the Work within 5 days after receiving a notice of cancellation, or fails to continue to comply, the AGENCY may exclude the Surety from the premises. The AGENCY may then take possession of all material and equipment and complete the Work by AGENCY forces, by letting the unfinished Work to another CONTRACTOR, or by a combination of such methods.
In any event, the cost of completing the Work shall be charged against the CONTRACTOR and its Surety and may be deducted from any money due or becoming due from the AGENCY. If the sums due under the Contract are insufficient for completion, the CONTRACTOR or Surety shall pay to the AGENCY within 5 days after the completion, all costs in excess of the sums due.
The provisions of this subsection shall be in addition to all other rights and remedies available to the AGENCY under law.
6-5 TERMINATION OF THE CONTRACT. The City Council may terminate the Contract at its own discretion or when conditions encountered during the Work make it impossible or impracticable to proceed, or when the AGENCY is prevented from proceeding with the Contract by act of God, by law, o9r by official action of a public authority.
6-6 DELAYS AND EXTENSIONS OF TIME.
6-6.1 General. If delays are caused by unforeseen events beyond the control of the CONTRACTOR, such delays will entitle the CONTRACTOR to an extension of time as provided herein, but the CONTRACTOR will not be entitled to damages or additional payment due to such delays, except as provided in 6-6.3. Such unforeseen events may include: war, government regulations, labor disputes, strikes, fires, floods, adverse weather or elements necessitating cessation of work, inability to obtain materials, labor or equipment, required extra work, or other specific events as may be further described in the Specifications.
No extension of time will be granted for a delay caused by the CONTRACTOR’s inability to obtain materials unless the CONTRACTOR furnishes to the Engineer documentary proof. The proof must be provided in a timely manner in accordance with the sequence of the CONTRACTOR’s operations and the approved construction schedule.
If delays beyond the CONTRACTOR’s control are caused by events other than those mentioned above, the Engineer may deem an extension of time to be in the best interests of the AGENCY. The CONTRACTOR will not be entitled to damages or additional payment due to such delays, except as provided in 6-6.3.
If delays beyond the CONTRACTOR’s control are caused solely by action or inaction by the AGENCY, such delays will entitle the CONTRACTOR to an extension of time as provided in 6-6.2. 6-6.1.1 Notice of Delays. Whenever the CONTRACTOR foresees any delay in the prosecution of the work, and in any event immediately upon the occurrence of any delay which the CONTRACTOR regards as unavoidable, he/she shall notify the Engineer in writing of the Section E Page 88 BID NO. 23-02
probability of the occurrence of such delay and its cause so that the Engineer may take immediate steps to prevent, if possible, the occurrence or continuance of the delay, or, if prevention is not possible, may determine whether the delay is to be considered avoidable or unavoidable, how long it continues, and to what extent it will delay the prosecution and completion of the work. It will be concluded that any and all delays which have occurred in the prosecution and completion of the work have been avoidable delays, except such delays as shall have been called to the attention of the Engineer at the time of their occurrence and found by him/her to have been unavoidable. The CONTRACTOR shall make no claims for any delay not called to the attention of the Engineer at the time of its occurrence as an unavoidable delay. 6-6.1.2 Avoidable Delays. Avoidable delays in the prosecution or completion of the work shall include all delays which in the opinion of the Engineer would have been avoided by the exercise of care, prudence, foresight, and diligence on the part of the CONTRACTOR of his/her subcontractors. The following shall be considered avoidable delays within the meaning of the contract: 1) Delays in the prosecution of parts of the work which may in themselves be unavoidable but do not necessarily prevent or delay the prosecution of other parts of the work or the completion of the whole work within the time herein specified; 2) Reasonable loss of time resulting from the necessity of submitting samples of materials and drawings to the Engineer for approval and from performing tests of materials, measurements, and inspections; 3) Reasonable interference of other CONTRACTORs employed by the AGENCY and/or other CONTRACTORs working in the area which do not necessarily prevent the completion of the whole work within the time agreed upon; 4) Delays resulting from inaccurate or incomplete shop drawing submittals; and 5) Interference of other CONTRACTORs performing concurrent work. 6-6.1.3 Extension of Time. In case the work is not completed in the time specified, including such extensions of time as may have been granted for unavoidable delays, the CONTRACTOR will be assessed damages for delay in accordance with Paragraph 6-9.1. The AGENCY, however, shall have the right to grant an extension of time for avoidable delay if it is deemed in his/her best interest to do so. During such extension of time, the CONTRACTOR will be charged for engineering and inspection services and other costs as provided in Paragraph 6-6.2.1 but will not be assessed damages pursuant to Paragraph 6-9.
6-6.2 Extensions of Time. Extensions of time, when granted, will be based upon the effect of delays to the Work. They will not be granted for noncontrolling delays to minor portions of the Work unless it can be shown that such delays did or will delay the progress of the Work. 6-6.2.1 Compensation to AGENCY for Extension of Time. Compensation for extension of time for avoidable delay granted pursuant to Paragraph 6-6.1.3 shall be the actual cost to the AGENCY for engineering, inspection, general supervision, and overhead expenses which are directly chargeable to the work and which accrue during the period of such extension, except that the cost of final inspection and preparation of the final estimate shall not be included. 6-6.3 Payment for Delays to CONTRACTOR. The CONTRACTOR will be compensated for damages incurred due to delays for which the AGENCY is responsible. Such actual costs will be determined by the Engineer. The AGENCY will not be liable for damages which the CONTRACTOR could have avoided by any reasonable means, such as judicious handling of forces or equipment. The determination of what damages the CONTRACTOR could have avoided will be made by the Engineer.
Requests for an extension of time must be delivered to the AGENCY within ten (10) consecutive calendar days following the date of the occurrence that caused the delay. The request must be Section E Page 89 BID NO. 23-02
submitted in writing and must state the cause of the delay, the date of the occurrence causing the delay, and the amount of additional time requested. This shall be included as part of a revised construction schedule required in Section 6-1. Requests for extensions of time shall be supported by all evidence reasonably available or known to the CONTRACTOR, which would support the extension of time requested. Requests for extensions of time, which are not received within the time specified above, shall result in the forfeiture of the CONTRACTOR’s right to receive any extension of time requested.
If the CONTRACTOR is requesting an extension of time because of weather, he/she shall supply daily written reports to the AGENCY’s representative describing such weather, and the work that could not be performed that day because of such weather or conditions resulting therefrom and that he/she otherwise would have performed.
6-7 TIME OF COMPLETION
6-7.1 General. The CONTRACTOR shall complete the Work within the time set forth in the Contract. The CONTRACTOR shall complete each portion of the Work within such time as set forth in the Contract for such portion. Unless otherwise specified, the time of completion of the Contract shall be expressed in working days.
6-7.2 Working Day. A working day is any day within the period between the start of the Contract time as defined in 6-1 and the date provided for completion, or upon field acceptance by the Engineer for all work provided for in the Contract, whichever occurs first, other than:
1. Saturday,
2. Sunday,
3. any day designated as a holiday by the AGENCY,
4. any other day designated as a holiday in a Master Labor Agreement entered into by the CONTRACTOR or on behalf of the CONTRACTOR as an eligible member of a CONTRACTOR association,
5. any day the CONTRACTOR is prevented from working at the beginning of the workday for cause as defined in 6-6.1,
6. any day the CONTRACTOR is prevented from working during the first 5 hours with at least 60 percent of the normal work force for cause as defined in 6-6.1.
The CONTRACTOR’s activities involving work which requires street closure, detours, and barricades shall be confined to the hours between 7:00 a.m. and 5:00 p.m. Monday through Friday. In addition, the CONTRACTOR shall not perform any Work on Saturday, Sunday, or on AGENCYdesignated holidays. AGENCY-designated holidays are listed in TABLE 1 – AGENCYDESIGNATED HOLIDAYS below. Deviation from these hours will be permitted upon approval of the Engineer, except in emergencies involving immediate hazard to persons or property.
Deviations from these hours will not be permitted without the prior consent of the Engineer, except in emergencies involving immediate hazard to persons or property. In the event of either a requested or emergency deviation, inspection service fees will be charged against the CONTRACTOR. Service fees will be calculated at overtime rates including benefits, overhead, and travel time; and will be deducted from the amounts due the CONTRACTOR.
Failure of the CONTRACTOR to adhere to working day requirements will result in damages being sustained by the City. Such damages are, and will continue to be, impracticable and extremely difficult to determine. For each OCCURRENCE of a working day or hours violation, as provided Section E Page 90 BID NO. 23-02
herein, the CONTRACTOR shall pay to the AGENCY, or have withheld from monies due to it, the sum of $1,000.00.
TABLE 1 – AGENCY-DESIGNATED HOLIDAYS
New Year’s Day
Martin Luther King, Jr. Day
Lincoln’s Birthday
President’s Day
Memorial Day
Independence Day
Labor Day
Veteran’s Day
Thanksgiving Day
Day after Thanksgiving
Christmas Eve
Christmas Day
New Year’s Eve
EXECUTION OF THE CONTRACT SHALL CONSTITUTE AGREEMENT BY THE AGENCY AND CONTRACTOR THAT $1,000 PER VIOLATION IS THE MINIMUM VALUE OF THE COST AND
ACTUAL DAMAGED CAUSED BY FAILURE OF THE CONTRACTOR TO LIMIT
PERFORMANCE OF THE WORK BETWEEN THE ALLOTTED TIMES, THAT SUCH SUM SHALL
NOT BE CONSTRUED AS A PENALTY, AND THAT SUCH SUM MAY BE DEDUCTED FROM PAYMENTS DUE THE CONTRACTOR IF SUCH DELAY OCCURS.
6-7.3 Contract Time Accounting. The Engineer will make a daily determination of each working day to be charged against the Contract time. These determinations will be discussed and the CONTRACTOR will be furnished a periodic statement showing allowable number of working days of Contract time, as adjusted, at the beginning of the reporting period. The statement will also indicate the number of working days charged during the reporting period and the number of working days of Contract time remaining. If the CONTRACTOR does not agree with the statement, it shall file a written protest within 15 days after receipt, setting forth the facts of the protest. Otherwise, the statement will be deemed to have been accepted.
6-8 COMPLETION, ACCEPTANCE, AND WARRANTY. The Work will be inspected by the Engineer for acceptance upon receipt of the CONTRACTOR’s written assertion that the Work has been completed.
If, in the Engineer’s judgment, the Work has been completed and is ready for acceptance, it will so certify to the City Council, which may accept the completed Work. The Engineer will, in its certification to the City Council, give the date when the Work was completed. This will be the date when the CONTRACTOR is relieved from responsibility to protect the Work.
All work shall be warranted by the CONTRACTOR against defective workmanship and materials for a period of 1 year from the date the Work was completed. The CONTRACTOR shall replace or repair any such defective work in a manner satisfactory to the Engineer, after notice to do so from the Engineer, and within the time specified in the notice. If the CONTRACTOR fails to make such replacement or repairs Section E Page 91 BID NO. 23-02
within the time specified in the notice, the AGENCY may perform this work and the CONTRACTOR’s sureties shall be liable for the cost thereof.
6-8.1 General Guaranty. The CONTRACTOR shall remedy any defects in the Work and pay for any damage to other work resulting therefrom, which shall appear within a period of one year from the date of final acceptance of the Work unless a longer period is specified. The AGENCY will give notice of observed defects with reasonable promptness.
6-9 FORFEITURE DUE TO DELAY. The CONTRACTOR shall complete all or any designated portion of the Work called for under the Contract within the time set forth in Section C (Proposal) of these Specifications.
In accordance with Government Code 53069.85, and all other applicable law, the CONTRACTOR agrees to forfeit and pay the AGENCY the amount of One Thousand Five Hundred Dollars ($1,500.00) per day for each and every day of unauthorized delay beyond the completion date, which shall be deducted from any monies due the CONTRACTOR. This payment shall be considered liquidated damages.
CONTRACTOR agrees that such liquidated damages are reasonable under the circumstances existing at the time of execution of the contract, that such liquidated damages are to compensate AGENCY for losses that are difficult to measure and that such damages are not a penalty.
Failure of the CONTRACTOR to perform any covenant or condition contained in the Contract Documents within the time period specified shall constitute a material breach of this Contract entitling the AGENCY to terminate the Contract unless the CONTRACTOR applies for, and receives, an extension of time in accordance with the procedures set forth in Section 5-5.
Failure of the AGENCY to insist upon the performance of any covenant or conditions within the time period specified in the Contract Documents shall not constitute a waiver of the CONTRACTOR’s duty to complete performance within the designated periods unless the AGENCY has executed a waiver in writing.
The AGENCY’s agreement to waive a specific time provision or to extend the time for performance shall not constitute a waiver of any other time provision contained in the Contract Documents.
Failure of the CONTRACTOR to complete performance promptly within the additional time authorized in a waiver or extension of time agreement shall constitute a material breach of this Contract entitling the AGENCY to terminate this agreement.
The CONTRACTOR shall not be deemed in breach of this Contract and no forfeiture due to delay shall be made because of any delays in the completion of the Work due to unforeseeable causes beyond the control and without the fault or negligence of the CONTRACTOR provided the CONTRACTOR requests an extension of time in accordance with the procedures set forth in Section 5-5. Unforeseeable causes of delay beyond the control of the CONTRACTOR shall include acts of God, acts of a public enemy, acts of the government, acts of the AGENCY, or acts of another CONTRACTOR in the performance of a contract with the AGENCY, fires, floods, epidemics, quarantine restrictions, strikes, freight embargoes, and weather, or delays of subcontractors due to such causes, or delays caused by failure of the owner of a utility to provide for removal or relocation of existing utility facilities. Delays caused by actions or neglect of CONTRACTOR or his/her agents, servants, employees, officers, subcontractors, directors, or of any party contracting to perform part of all of the Work or to supply any equipment or materials shall not be excusable delays. Excusable delays (those beyond the CONTRACTOR’s control) shall not entitle the CONTRACTOR to any additional compensation. The sole recourse of the CONTRACTOR shall be to seek an extension of time.
Section E Page 92 BID NO. 23-02
6-10 USE OF IMPROVEMENT DURING CONSTRUCTION. The AGENCY reserves the right to take over and utilize all or part of any completed facility or appurtenance. The CONTRACTOR will be notified in writing in advance of such action. Such action by the AGENCY will relieve the CONTRACTOR of responsibility for injury or damage to said completed portions of the improvement resulting from use by public traffic or from the action of the elements or from any other cause, except CONTRACTOR operations or negligence. The CONTRACTOR will not be required to reclean such portions of the improvement before field acceptance, except for cleanup made necessary by its operations.
Nothing in this section shall be construed as relieving the CONTRACTOR from full responsibility for correcting defective work or materials.
In the event the AGENCY exercises its right to place into service and utilize all or part of any completed facility or appurtenance, the AGENCY will assume the responsibility and liability for injury to persons or property resulting from the utilization of the facility or appurtenance so placed into service, except for any such injury to persons or property caused by any willful or negligent act or omission by the CONTRACTOR, Subcontractor, their officers, employees, or agents. 6-11 GUARANTEE. The CONTRACTOR shall warrant and guarantee the entire Work and all parts thereof, including that performed and constructed by subcontractors, and others employed directly or indirectly on the Work, against faulty or defective materials, equipment or workmanship for the maximum period provided by law. In addition thereto, for a period of one (1) year commencing on the date of acceptance of the Work, the CONTRACTOR shall, upon the receipt of notice in writing from the AGENCY, promptly make all repairs arising out of defective materials, workmanship or equipment and bear the cost thereof. The AGENCY is hereby authorized to make such repairs and the CONTRACTOR and Surety shall bear the cost thereof if, ten (10) days after the giving of such notice to the CONTRACTOR, the CONTRACTOR has failed to make or undertake with due diligence the repairs; provided, however, that, in the case of an emergency where, in the opinion of the AGENCY, delay could cause serious loss or damage, repairs may be made without notice being sent to the CONTRACTOR or Surety, and all expense in connection therewith shall be charged to the CONTRACTOR and Surety.
For the purpose of this article “Acceptance of the Work” shall mean the acceptance of the Work by the AGENCY in accordance with Subsection 6-8 but not for the purpose of extinguishing any covenant or agreement or agreement on the part of the CONTRACTOR to be performed or fulfilled under this Contract, which has not in fact been performed or fulfilled at the time of such acceptance all of such covenants and agreements, shall continue to be binding on the CONTRACTOR until they have been fulfilled.
The effective date of Acceptance of the Work and commencement of the Guarantee shall be the date of acceptance of the Notice of Completion by the City Council. 6-12 DISPUTES AND CLAIMS
6-12.1 General. Any and all decisions made on appeal pursuant to this Subsection 6-12 shall be in writing. Any “decision” purportedly made pursuant to this Subsection 6-12 that is not in writing shall not be binding upon the AGENCY and should not be relied upon by the CONTRACTOR.
Nothing in this subsection shall be considered as relieving the CONTRACTOR from his/her duty to file the notice required under Subsection 6-13 or other duties required by the Contract Documents. 6-12.2 Administrative Review. Request for review made to the Construction Inspector or Project Engineer may be either oral or written. Request for review made to the City Engineer shall be made in writing with supporting evidence attached.
Section E Page 93 BID NO. 23-02
The CONTRACTOR shall submit each request for review within twenty-one (21) calendar days of receipt of the decision that he/she is requesting.
Prior to demand for arbitration, the CONTRACTOR shall exhaust his/her administrative remedies by attempting to resolve his/her dispute or claim with AGENCY`s staff in the following sequence:
1. Project Engineer
2. City Engineer
Should the Project Engineer fail to address the CONTRACTOR’s request for review of a disputed decision within fourteen (14) calendar days after receiving such request, the CONTRACTOR may proceed directly to the City Engineer. At the option of the AGENCY, the person to whom the request for review is directed may elect to take such request to a higher level and the CONTRACTOR’s request shall be deemed to be properly submitted to such higher level.
The City Engineer shall address disputes or claims within twenty-eight (28) calendar days after receiving such request and all necessary supporting data. The City Engineer’s decision on the dispute or claim shall be the AGENCY’s final decision.
6-12.3 Arbitration. Claims and disputes arising under or related to the performance of the contract, except for claims that have been released by execution of the “Release on Contract” as provided in Subsection 9-4, shall be resolved in arbitration unless the AGENCY and the CONTRACTOR agree in writing, after the claim or dispute has arisen, to waive arbitration and to have the claim or dispute litigated in court of competent jurisdiction. Arbitration shall be conducted, to the extent feasible, pursuant to Chapter 3 (Sections 301-393, inclusive) of Division 2 of Title 1 of the California Code of Regulations except that references therein to the “State Contract Act” shall be construed to mean “applicable law” and “Public Agency”, or “Department” shall be construed to mean “AGENCY” as defined in Subsection 1.2. The arbitration decision shall be decided under and in accordance with California law, supported by substantial evidence, and in writing, contain the basis for the decision, findings of fact, and conclusions of law.
Arbitration shall be initiated by a Demand for Arbitration. The CONTRACTOR shall request a Demand for Arbitration not later than ninety (90) calendar days after the date of the final written decision of the AGENCY on the claim or dispute.
All contracts valued at more than $15,000 between the CONTRACTOR and his/her Subcontractors and Suppliers shall include a provision that the Subcontractors and Suppliers shall be bound to the CONTRACTOR to the same extent that the CONTRACTOR is bound to the AGENCY by all terms and provisions of the Contract, including these arbitration provisions. 6-13 NOTICE OF POTENTIAL CLAIM. The CONTRACTOR shall not be entitled to the payment of any additional compensation for any cause, including any act, or failure to act, by the Engineer, or the happening of any event, thing or occurrence, unless the CONTRACTOR shall have given the Engineer due notice in writing, of the potential claim as hereinafter specified, provided, however, that compliance with this Subsection 6-12 shall not be a prerequisite as to any claim that is based on differences in measurements or errors of computation as to the Contract quantities.
Additionally, this Subsection 6-13 shall not supersede the specific notice and protest requirements of Subsection 3-4 “Changed Conditions” and Subsection 6-7.3 “Contract Time Accounting” respectively.
Section E Page 94 BID NO. 23-02
A written notice of potential claim shall set forth the reasons the CONTRACTOR believes additional compensation will or may be due, the nature of the costs involved, and, insofar as possible, the amount of the potential claim. A notice as above required must have been given to the Engineer prior to the time that the CONTRACTOR shall have performed the Work giving rise to the potential claim for additional compensation, if based on an act or failure to act by the Engineer, or in all other cases within fifteen (15) days after the happening of the event, thing or occurrence giving rise to the potential claim.
It is the intention of this Subsection 6-13 that differences between the parties arising under and by the virtue of the Contract be brought to the attention of the Engineer at the earliest possible time in order that such matters may be settled, if possible, or other appropriate action promptly taken. The CONTRACTOR hereby agrees that he/she shall have no right to additional compensation for any claim that may be based on any such act, failure to act, event, thing or occurrence for which no written notice of potential claim as herein required was filed.
SECTION 7 – RESPONSBILITIES OF THE CONTRACTOR
7-1 CONTRACTOR’S EQUIPMENT AND FACILITIES. The CONTRACTOR shall furnish and maintain in good condition all equipment and facilities as required for the proper execution and inspection of the Work. Such equipment and facilities shall meet all requirements of applicable ordinances and laws.
A noise level limit of 85 dba at a distance of fifty (50) feet shall apply to all construction equipment on or related to the job, whether owned by the CONTRACTOR or not. The use of excessively loud warning signals shall be avoided except in those cases where required for the protection of personnel.
The CONTRACTOR shall arrange and maintain a secure storage site for all equipment and materials. All equipment and unused materials shall be returned to this site at the end of each work day. 7-2 LABOR.
7-2.1 General. Only competent workers shall be employed on the Work. Any person employed who is found to be incompetent, intemperate, troublesome, disorderly, or otherwise objectionable, or who fails or refuses to perform work property and acceptably, shall be immediately removed from the Work by the CONTRACTOR and not be reemployed on the Work. 7-2.2 Laws. The CONTRACTOR, its agents and employees shall be bound by and comply with applicable provisions of the Labor Code and Federal, State and local laws related to labor.
The CONTRACTOR shall strictly adhere to the provisions of the Labor Code regarding minimum wages; the 8-hour day and 40-hour week; overtime; Saturday, Sunday, and holiday work; and nondiscrimination because of race, color, national origin, sex, or religion. Failure to file any report due under said orders will result in suspension of periodic progress payments.
In accordance with the Labor Code, the Office of the Engineer has on file and will publish a schedule of prevailing wage rates for the types of work to be done under the Contract. The CONTRACTOR shall not pay less than these rates.
Each worker shall be paid subsistence and travel as required by the collective bargaining agreements on file with the State of California Department of Industrial Relations.
Section E Page 95 BID NO. 23-02
The CONTRACTOR’s attention is directed to Section 1776 of the Labor Code which imposes responsibility upon the CONTRACTOR for the maintenance, certification, and availability for inspection of such records for all persons employed by the CONTRACTOR or Subcontractor in connection with the project. The CONTRACTOR shall agree through the Contract to comply with this Section and the remaining provisions of the Labor Code.
The CONTRACTOR shall ensure unlimited access to the job site for all Equal Opportunity Compliance officers.
Every CONTRACTOR and Subcontractor shall keep an accurate record showing the name, occupation, and the actual per diem wages paid to each worker employed by him/her in connection with the public work. The record shall be kept open at all reasonable hours to the inspection of the body awarding the Contract and to the Division of Labor Law Enforcement. 7-2.2.1 Overtime and Shift Work. The CONTRACTOR may establish overtime and shift work as a regular procedure only with the written permission of the Engineer. Such permission may be revoked at any time. No work other than overtime and shift work established as a regular procedure shall be done outside the hours described in Section 6-7.2, nor on Saturdays, Sundays or legal holidays, except such work as is necessary for the proper care and protection of the work already performed or except in case of an emergency.
All costs for overtime inspection, except those occurring as a result of overtime and shift work established as a regular procedure, shall be paid by the CONTRACTOR. Overtime inspection shall include inspection required during holidays observed by the AGC and Trade Unions, Saturdays, Sundays, and any weekday outside the hours described in Section 6-7.2. Such costs will include but will not necessarily be limited to engineering, inspection, general supervision and other overhead expenses that are directly chargeable to the overtime work. The AGENCY shall deduct all such charges from payments due the CONTRACTOR. 7-3 LIABILITY INSURANCE.
7-3.1 General. CONTRACTOR and AGENCY agree that AGENCY, its employees, agents and officials should, to the extent permitted by law, be fully protected from any loss, injury, damage, claim, lawsuit, cost, expense, attorneys fees, litigation costs, defense costs, court costs or any other cost arising out of or in any way related to the performance of this Agreement. Accordingly, the provisions of this indemnity provision are intended by the parties to be interpreted and construed to provide the fullest protection possible under the law to the AGENCY. CONTRACTOR acknowledges that AGENCY would not have entered into this Agreement in the absence of the commitment of CONTRACTOR to indemnify and protect AGENCY as set forth here. 7-3.2 To the full extent permitted by law, CONTRACTOR shall defend, indemnify and hold harmless AGENCY, its employees, agents and officials, from any liability, claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged, or threatened, actual attorneys fees incurred by AGENCY, court costs, interest, defense costs including expert witness fees and any other costs or expenses of any kind whatsoever without restriction or limitation incurred in relation to, as a consequence of, arising out of or in any way attributable actually, allegedly or impliedly, in whole or in part to the performance of this Agreement. All obligations under this provision are to be paid by CONTRACTOR as they are incurred by the AGENCY.
Section E Page 96 BID NO. 23-02
7-3.3 Without affecting the rights of AGENCY under any provision of this agreement or this section, CONTRACTOR shall not be required to indemnify and hold harmless AGENCY as set forth above for liability attributable to the sole fault of AGENCY, provided such sole fault is determined by agreement between the parties or the findings of a court of competent jurisdiction.
This exception will apply only in instances where the AGENCY is shown to have been solely at fault and not in instances where CONTRACTOR is solely or partially at fault or in instances where AGENCY’s fault accounts for only a percentage of the liability involved. In those instances, the obligation of CONTRACTOR will be all-inclusive and AGENCY will be indemnified for all liability incurred, even though a percentage of the liability is attributable to the conduct of the AGENCY. 7-3.4 CONTRACTOR acknowledges that its obligation pursuant to this section extends to liability attributable to AGENCY, if that liability is less than the sole fault of AGENCY. CONTRACTOR has no obligation under this Agreement for liability proven in a court of competent jurisdiction or by written agreement between the parties to be the sole fault of AGENCY. 7-3.5 The obligations of CONTRACTOR under this or any other provision of this Agreement will not be limited by the provisions of any workers compensation act or similar act. CONTRACTOR expressly waives its statutory immunity under such statutes or laws as to AGENCY, its employees, agents and officials.
7-3.6 CONTRACTOR agrees to obtain executed indemnity agreements with provisions identical to those as set forth here in this section from each and every subcontractor, sub-tier CONTRACTOR or any other person or entity involved by, for, with or on behalf of CONTRACTOR in the performance or subject matter of this Agreement. In the event CONTRACTOR fails to obtain such indemnity obligations from others as required here, CONTRACTOR agrees to be fully responsible according to the terms of this section.
7-3.7 Failure of AGENCY to monitor compliance with these requirements imposes no additional obligations on AGENCY and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend AGENCY as set forth herein is binding on the successors, assigns or heirs of CONTRACTOR and shall survive the termination of this Agreement or this section. 7-3.8 CONTRACTOR agrees to provide insurance in accordance with the requirements as set forth here. If CONTRACTOR uses existing coverage to comply with these requirements and that coverage does not meet the requirements set forth herein, CONTRACTOR agrees to amend, supplement or endorse the existing coverage to do so. The following coverages will be provided by CONTRACTOR and maintained on behalf of AGENCY and in accordance with the requirements set forth herein. 7-3.9 Commercial General Liability/Umbrella Insurance. Primary insurance shall be provided on ISO-CGL form No. CG 00 01 11 85 or 88. Total limits shall be not less than two million dollars ($2,000,000.00) per occurrence for all coverages and four million dollars ($4,000,000.00) general aggregate. AGENCY and its officers, agents and employees shall be named as additional insureds using ISO additional insureds endorsement form CG 20 10 11 85 (in no event will AGENCY accept an endorsement form with an edition date later than 1990). Coverage shall apply on a primary noncontributing basis in relation to any other insurance or self-insurance, primary or excess, available to AGENCY or any employee or agent of AGENCY. Coverage shall not be limited to the vicarious liability or supervisory role of any additional insured. Umbrella Liability Insurance (over primary) shall apply to bodily injury/property damage, personal injury/advertising injury, at a minimum, and shall include a “drop down” provision providing primary coverage above a maximum of $25,000.00 self-insured retention for liability not covered by primary policies but covered by the umbrella policy.
Section E Page 97 BID NO. 23-02
Coverage shall be following form to any underlying coverage. Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in addition to policy limits. There shall be no crossliability exclusion. Policies shall have concurrent starting and ending dates.
Each policy of insurance shall contain a clause prohibiting cancellation, modification or lapse without thirty (30) days prior written notice having been given to the City. All insurance policies shall be subject to approval by the City Attorney and certificates evidencing such policies shall be provided to the City concurrently with the filing of all required bonds. 7-3.10 Business Auto/Umbrella Liability Insurance. Primary coverage shall be written on ISO Business Auto Coverage form CA 00 01 06 92 including symbol 1 (Any Auto). Limits shall be no less than two million dollars ($2,000,000.00) per accident. Starting and ending dates shall be concurrent. If CONTRACTOR owns no autos, a non-owned auto endorsement to the General Liability policy drafted above is acceptable.
7-4 WORKERS’ COMPENSATION INSURANCE.
7-4.1 Workers’ Compensation/Employers’ Liability shall be written on a policy form providing workers’ compensation statutory benefits as required by law. Employers’ liability limits shall be no less than one million dollars per accident or disease. Employers’ liability coverage shall be scheduled under any umbrella policy described above. Unless otherwise agreed, this policy shall be endorsed to waive any right of subrogation as respects the AGENCY, its officers, agents or employees. 7-4.2 CONTRACTOR and AGENCY further agree as follows:
7-4.2.1 This Section supersedes all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 7-4.2.2 Nothing contained in this Section is to be construed as affecting or altering the legal status of the parties to this Agreement. The insurance requirements set forth in this Section are intended to be separate and distinct from any other provision in this Agreement and shall be interpreted as such.
7-4.2.3 All insurance coverage and limits provided pursuant to this Agreement shall apply to the full extent of the policies involved, available, or applicable. Nothing contained in this Agreement or any other agreement relating to the AGENCY or its operations limits the application of each insurance coverage.
7-4.2.4 Requirements of specific coverage features or limits contained in this Section are not intended as a limitation on coverage, limits or other requirements, or a waiver of any coverage normally provided by any insurance. Specific reference to a given coverage feature is for purposes of clarification only and is not intended by any party to be all-inclusive, or to the exclusion of other coverage, or a waiver of any type.
7-4.2.5 For purposes of insurance coverage only, this Agreement shall be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 7-4.2.6 All general or auto liability insurance coverage provided pursuant to this Agreement, or any other agreements pertaining to the performance of this Agreement, shall not prohibit CONTRACTOR, and CONTRACTOR’s agents, officers or employees from waiving the right of Section E Page 98 BID NO. 23-02
subrogation prior to a loss. CONTRACTOR hereby waives all rights of subrogation against AGENCY.
7-4.2.7 Unless otherwise approved by AGENCY, CONTRACTOR’s insurance shall be written by insurers authorized to do business in the State of California and with a minimum “Best’s” Insurance Guide rating of “A:VII.” Self-insurance will not be considered to comply with these insurance specifications.
7-4.2.8 In the event any policy of insurance required by this Agreement does not comply with these requirements or is canceled and not replaced, AGENCY has the right but not the duty to obtain the insurance it deems necessary and any premium paid by AGENCY will be promptly reimbursed by CONTRACTOR. Upon CONTRACTOR’s failure to make such reimbursement within 30 days of written demand, AGENCY may deduct that sum from any monies due CONTRACTOR hereunder or otherwise.
7-4.2.9 CONTRACTOR agrees to provide evidence of the insurance required herein, satisfactory to AGENCY, consisting of certificate(s) of insurance evidencing all of the coverages required and an additional insured endorsement to CONTRACTOR’s general liability and umbrella liability policy (if any) using ISO form CG 20 10 11 85. Certificate(s) are to reflect that the insurer will provide 30 days’ notice of any cancellation of coverage. CONTRACTOR agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of insurer to mail written notice of cancellation imposes no obligation, and to delete the word “endeavor” with regard to any notice provisions. CONTRACTOR agrees to provide complete copies of policies to AGENCY upon request.
7-4.2.10 CONTRACTOR shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Such proof shall be furnished within 72 hours of the expiration of the coverages.
7-4.2.11 Any actual or alleged failure on the part of AGENCY or any other additional insured under these requirements to obtain proof of insurance required under this Agreement in no way waives any right or remedy of AGENCY or any additional insured, in this or any other regard. 7-4.2.12 CONTRACTOR agrees to require all subcontractors or other parties hired for this project to provide general liability insurance naming as additional insureds all parties to this Agreement. CONTRACTOR agrees to obtain certificates evidencing such coverage and make reasonable efforts to ensure that such coverage is provided as required here. CONTRACTOR agrees to require that no contract used by any subcontractor, or contracts CONTRACTOR enters into on behalf of AGENCY, will reserve the right to charge back to AGENCY the cost of insurance required by this Agreement. CONTRACTOR agrees that upon request, all agreements with subcontractors or others with whom CONTRACTOR contracts on behalf of AGENCY will be submitted to AGENCY for review. Failure of AGENCY to request copies of such agreement will not impose any liability on AGENCY, its officers, agents, or employees. 7-4.2.13 If CONTRACTOR is a Limited Liability Company, general liability coverage must be amended so that the Limited Liability Company and its Managers, Affiliates, employees, agents and other persons necessary or incidental to its operations are insureds. 7-4.2.14 CONTRACTOR agrees to provide immediate notice to AGENCY of any claim or loss against CONTRACTOR that includes AGENCY as a defendant. AGENCY assumes no Section E Page 99 BID NO. 23-02
obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims.
7-5 PERMITS. Prior to the start of any work, the CONTRACTOR shall apply for and receive any applicable City, County, State, and Federal permits.
The CONTRACTOR shall pay all business taxes or license fees that are required for the work.
All costs associated with these permits are responsibility of CONTRACTOR. If applicable, CONTRACTOR is required to obtain a no fee City Encroachment permit for this project and comply with all permit conditions.
7-6 THE CONTRACTOR’S REPRESENTATIVE. Before staring work, the CONTRACTOR shall designate in writing a representative who shall have complete authority to act for it. An alternative representative may be designated as well. The representative or alternate shall be present at the Work site whenever work is in progress or whenever actions of the elements necessitate its presence to take measures necessary to protect the Work, persons, or property. Any order or communication given to this representative shall be deemed delivered to the CONTRACTOR. A joint venture shall designate only one representative and alternate. In the absence of the CONTRACTOR or its representative, instructions or directions may be given by the Engineer to the superintendent or person in charge of the specific work to which the order applies. Such order shall be complied with promptly and referred to the CONTRACTOR or its representative.
In order to communicate with the AGENCY, the CONTRACTOR’s representative, superintendent, or person in charge of specific work shall be able to speak, read, and write the English language. 7-7 COOPERATION AND COLLATERAL WORK. The CONTRACTOR shall be responsible for ascertaining the nature and extent of any simultaneous, collateral, and essential work by others. The AGENCY, its workers and CONTRACTORs and others, shall have the right to operate within or adjacent to the Work site during the performance of such work.
The AGENCY, the CONTRACTOR, and each of such workers, CONTRACTORs and others, shall coordinate their operations and cooperate to minimize interference.
The CONTRACTOR shall include in its Bid all costs involved as a result of coordinating its work with others. The CONTRACTOR will not be entitled to additional compensation from the AGENCY for damages resulting from such simultaneous, collateral, and essential work. If necessary to avoid or minimize such damage or delay, the CONTRACTOR shall redeploy its work force to other parts of the Work.
Should the CONTRACTOR be delayed by the AGENCY, and such delay could not have been reasonably foreseen or prevented by the CONTRACTOR, the Engineer will determine the extent of the delay, the effect on this project, and any extension of time.
CONTRACTOR shall coordinate his/her work so as to minimize disruption to ongoing or scheduled private development projects in the project area.
7-8 PROJECT SITE MAINTENANCE.
7-8.1 Cleanup and Dust Control. Throughout all phases of construction, including suspension of work, and until the final acceptance, the CONTRACTOR shall keep the site clean and free from Section E Page 100 BID NO. 23-02
rubbish and debris. The CONTRACTOR shall also abate dust nuisance by cleaning, sweeping and sprinkling with water, or other means as necessary. The use of water resulting in mud on public streets will not be permitted as a substitute for sweeping or other methods.
When required by the Plans or Specifications, the CONTRACTOR shall furnish and operate a selfloading motor sweeper with spray nozzles at least once each working day for the purpose of keeping paved areas acceptably clean wherever construction, including restoration, is incomplete.
Materials and equipment shall be removed from the site as soon as they are no longer necessary.
Before the final inspection, the site shall be cleared of equipment, unused materials, and rubbish so as to present a satisfactory clean and neat appearance. All cleanup costs shall be included in the CONTRACTOR’s Bid.
Care shall be taken to prevent spillage on haul routes. Any such spillage shall be removed immediately and the area cleaned.
Excess excavated material from catch basics or similar structures shall be removed from the site immediately. Sufficient material may remain for use as backfill if permitted by the Specifications.
Forms and form lumber shall be removed from the site as soon as practicable after stripping.
Failure of the CONTRACTOR to comply with the Engineer’s cleanup orders may result in an order to suspend work until the condition is corrected. No additional compensation will be allowed as a result of such suspension.
7-8.1.2 Work Area Appearance
The CONTRACTOR shall maintain a neat appearance to the Work at all times.
All unsuitable construction materials and rubbish and debris shall be regularly removed from the job site, be transported to a suitable location, and be disposed of in a proper and legal manner.
Materials which are to be disposed of shall not be stored at the project sites but shall be removed before the end of the each working day.
In any area visible to the public, the following shall apply:
1. Broken concrete and debris developed during clearing and grubbing shall be disposed of weekly.
2. The CONTRACTOR shall furnish trash bins for all debris from structure construction. All debris shall be placed in trash bins daily.
3. Forms or false work that are to be re-used shall be neatly stacked concurrent with their removal.
4. Forms and false work that are not to be re-used shall be disposed of with their removal.
5. Wash down from concrete trucks shall be at one location. Concrete from wash down procedures shall be removed from the site weekly.
7-8.2 Air Pollution Control. The CONTRACTOR shall not discharge smoke, dust, or any other air contaminants into the atmosphere in such quantity as will violate the regulations of any legally constituted authority.
Section E Page 101 BID NO. 23-02
7-8.3 Vermin Control. At the time of acceptance, structures entirely constructed under the Contract shall be free of rodents, insects, vermin, and pests. Necessary extermination work shall be arranged and paid for by the CONTRACTOR as part of the Work within the Contract time, and shall be performed by a licensed exterminator in accordance with requirements of governing authorities. The CONTRACTOR shall be liable for injury to persons or property and responsible for the elimination of offensive odors resulting from extermination operations. 7-8.4 Sanitation. The CONTRACTOR shall provide and maintain enclosed toilets for the use of employees engaged in the Work. These accommodations shall be maintained in a neat and sanitary condition. They shall also comply with all applicable laws, ordinances, and regulations pertaining to public health and sanitation of dwellings and camps.
Wastewater shall not be interrupted. Should the CONTRACTOR disrupt existing sewer facilities, sewage shall be conveyed in closed conduits and disposed of in a sanitary sewer system. Sewage shall not be permitted to flow in trenches or be covered by backfill. 7-8.5 Temporary
Light, Power, and Water. The CONTRACTOR shall furnish, install, maintain, and remove all temporary light, power, and water at its own expense. These include piping, wiring, lamps, and other equipment necessary for the Work. The CONTRACTOR shall not draw water from any fire hydrant (except to extinguish a fire), without obtaining permission from the water agency concerned. 7-8.6 Water Pollution Control. The CONTRACTOR shall exercise every reasonable precaution to protect channels, storm drains, and bodies of water from pollution. It shall conduct and schedule operations so as to minimize or avoid muddying and silting of said channels, drains, and waters.
Water pollution control work shall consist of constructing those facilities which may be required to provide prevention, control, and abatement of water pollution. 7-8.6.1 General. This item shall consist of preparation, implementation and compliance with a storm water pollution prevention plan (SWPPP) for the project, if applicable. 7-8.6.2 Storm Water Pollution Prevention Plan (SWPPP) Preparation. CONTRACTOR shall submit to the engineer a completed and signed SWPPP at the preconstruction conference. The plan may utilize the practices recommended in the latest edition of the California Storm Water Best Management Practices Handbook, available from California Stormwater Quality Association (CSQA), and online at http://www.cabmphandbooks.net/ . The plan shall be consistent with the construction General Permit, issued by the State Water Resources, Control City Council, through submittal of the Notice of Intent (NOI).
If construction will occur between October 15 and April 15 (considered as the rainy season per City Ordinance), a wet weather erosion control plan must be submitted. Additionally, Best Management Practices (BMPs) implemented during the AGENCY’s rainy season shall include but not be limited to those appropriate for wet weather conditions. 7-8.6.3 Storm Water Pollution Prevention Measures. All storm water pollution prevention measures shall be in accordance with the submitted SWPPP. In the event circumstances during the course of construction require changes to the original SWPPP, a revised plan shall be promptly submitted to the AGENCY’s representative in each instance. No responsibility shall accrue to the AGENCY as a result of the plan or as a result of knowledge of the plan. All work installed by the CONTRACTOR in connection with the SWPPP but not specified to become a Section E Page 102 BID NO. 23-02
permanent part of the project shall be removed and the site restored in so far as practical to its original condition prior to completion of construction or when directed by the AGENCY’s representative.
7-8.6.4 Storm Water Pollution Prevention – Measurement And Payment. Unless otherwise indicated in the Special Provisions, measurement and payment for Storm Water Pollution Prevention Measures, as described herein, shall be included in the items of Work requiring storm water pollution prevention measures as indicated in the project Special Provisions. Such payment shall be considered full compensation for all labor, materials, tools, and equipment for completion, and implementation and compliance with the SWPPP. 7-8.7 Drainage Control. The CONTRACTOR shall maintain drainage within and through the work areas. Earth dams will not be permitted in paved areas. Temporary dams of sandbags, asphaltic concrete, or other acceptable material will be permitted when necessary. Such dams shall be removed from the site as soon as their use is no longer necessary. 7-9 PROTECTION AND RESTORATION OF EXISTING IMPROVEMENTS. The CONTRACTOR shall be responsible for the protection of public and private property adjacent to the Work and shall exercise due caution to avoid damage to such property.
The CONTRACTOR shall relocate, repair, replace or reestablish all existing improvements within the project limits (e.g., curbs, sidewalks, catch basins, catch basin screens, driveways, fences, walls, sprinkler systems, signs, utility installations, traffic loops, pavements, structures, survey monuments, landscaping, etc.) that are damaged or removed as a result of the CONTRACTOR’s operations or as required by the plans and specifications.
All existing improvements, either within the right-of-way or not, including irrigation lines that are damaged by actions of the CONTRACTOR, shall be restored by the CONTRACTOR to their original or better condition at the CONTRACTOR’s expense.
The CONTRACTOR shall mark, as approved by the Engineer, all survey monuments, manholes, valves, substructures, or other items that are visible on the surface and will be covered by his operations. This shall be completed prior to the start of that operation and approved by the Engineer.
Existing traffic striping, pavement markings, centerline reflective markers, and curb markings shall also be considered as existing improvements and the CONTRACTOR shall repaint or replace, at the CONTRACTOR’s expense, such striping or markings (except for traffic striping and pavement markings within the limits of the Work) if damaged or if their reflectivity is reduced due to construction operations.
All restoration of existing improvements must occur within the construction completion date, unless directed otherwise by the City Engineer.
Trees, lawns, and shrubbery that are not to be removed shall be protected from damage or injury. If damaged or removed due to CONTRACTOR’s operations, they shall be restored or replaced in as nearly the original condition and location as is reasonably possible. Lawns shall be reseeded and covered with suitable mulch.
The CONTRACTOR shall give reasonable notice to occupants or owners of adjacent property to permit them to salvage or relocate plants, trees, fences, sprinklers, and other improvements, within the right-ofway which are designated for removal and would be destroyed because of the Work.
Section E Page 103 BID NO. 23-02
All costs to the CONTRACTOR for protecting, removing, restoring, relocating, repairing, replacing, or reestablishing existing improvements shall be the responsibility of the CONTRACTOR. 7-10 PUBLIC CONVENIENCE AND SAFETY. One week prior to pre-construction meeting, the CONTRACTOR shall submit his/her complete construction schedule to the Engineer for approval. The CONTRACTOR shall submit requests for changes in the schedule to the Engineer for approval at least forty-eight (48) hours prior to the scheduled Work.
7-10.1 Traffic and Access. The CONTRACTOR’s operations shall cause no unnecessary inconvenience. The access rights of the public shall be considered at all times. Unless otherwise authorized, traffic shall be permitted to pass through the Work, or an approved detour shall be provided.
Safe and adequate pedestrian and vehicular access shall be provided and maintained to: fire hydrants; commercial and industrial establishments; churches, schools and parking lots; service stations and motels; hospitals; police and fire stations; and establishments of similar nature. Access to these facilities shall be continuous and unobstructed unless otherwise approved by the Engineer.
Safe and adequate pedestrian zones and public transportation stops, as well as pedestrian crossings of the Work at intervals not exceeding 90 m (300 fee), shall be maintained unless otherwise approved by the Engineer.
Vehicular access to residential driveways shall be maintained to the property line except when necessary construction precludes such access for reasonable periods of time. If backfill has been completed to the extent that safe access may be provided, and the street is opened to local traffic, the CONTRACTOR shall immediately clear the street and driveways and provide and maintain access.
The CONTRACTOR shall cooperate with the various parties involved in the delivery of mail and the collection and removal of trash and garbage to maintain existing schedules for these services.
Grading operations, roadway excavation and fill construction shall be conducted by the CONTRACTOR in a manner to provide a reasonably satisfactory surface for traffic. When rough grading is completed, the roadbed surface shall be brought to a smooth, even condition satisfactory for traffic.
Unless otherwise authorized, work shall be performed in only one-half of the roadway at one time.
One half shall be kept open and unobstructed until the opposite side is ready for use. If one-half a street only is being improved, the other half shall be conditioned and maintained as a detour.
The CONTRACTOR will be required to maintain at least one lane of traffic in each direction through the project area at all times in a manner satisfactory to the Engineer in the form of an engineered traffic control plan. The engineered traffic control plans must be signed by a California registered civil and/or traffic engineer. The plan is a required submittal for review one week prior to the preconstruction meeting.
If traffic control on the project shall be implemented by a sub-contractor, such subcontractor must specialize in Traffic Control and be approved by the City Engineer.
The CONTRACTOR shall include in its Bid all costs for the above requirements.
Section E Page 104 BID NO. 23-02
7-10.1.1 General. One week prior to pre-construction meeting, the CONTRACTOR shall submit his/her complete construction schedule to the Engineer for approval. The CONTRACTOR shall submit requests for changes in the schedule to the Engineer for approval at least forty eight (48) hours prior to the scheduled Work.
7-10.1.2 Parking Restrictions and Posting for Tow Away. No Parking signs, posted by the Contractor, shall be of heavy card stock and not less than 1.75 square feet of surface area on the face. Background color shall be white and letters shall be printed in red water resistant ink except day, date, and time of restriction may be printed in black water resistant ink. The signs shall be printed with the words “Tow Away” and “No Parking” with a character height of not less than
2.75 inches and a stroke width of not less than 0.5 inches. The day, dated, and time of the particular restriction shall be printed or attached below the above mentioned wording in characters of not less than 2.0 inches in height and 0.4 inches in stroke width. The day of the week shall be written out or properly abbreviated with three to four letters; date or dates or restriction shall be listed completely; the beginning and ending times shall be clearly listed on the sign.
Signs shall be mounted such that the wording “No Parking” are at an elevation at least three feet above the adjacent flowline. Signs may be tied with string to trees and power poles, taped to existing sign poles, or mounted to stakes or barricades as provided by the Contractor. The signs shall be placed as needed to control the parking of cars within the construction zone; signs shall be placed at intervals of 75 feet or less along each side of the roadway.
Signs shall be posted and maintained by the Contractor for a period of 72 hours prior to the restrictions becoming effective. The Contractor may only post parking restrictions that are effective for the duration of the Work. Upon completion of the Work, the Contractor shall promptly and completely remove and dispose all signs, stakes, and barricades. The Contractor shall promptly reset or replace all damaged or defective signs.
The Contractor shall be fully responsible for the adequate removal of all parked cars. The Contractor shall coordinate the removal of all vehicles with the City of Lakeport Police Department. The Contractor shall notify the City of Lakeport Police Department upon posting of the parking restrictions for a particular street. For removal of parked vehicles, the Contractor shall notify the City of Lakeport Police Department not less than two hours prior to the needed removal, stating the address nearest the parked vehicle, make, model, color and license number.
The City shall not be responsible for any delay or additional costs associated with the removal of parked cars that obstruct the construction operation.
If a vehicle owner successfully contests a towing citation in court, and their citation is dismissed for causes related to the Contractor’s failure to perform the requirements of this section, the Contractor shall reimburse the City for the cost of any claims associated with the towing citation.
DEVIATIONS FROM THE REQUIREMENTS OF THIS SUBSECTION WILL BE PERMITTED ONLY ON PRIOR CONSENT OF THE ENGINEER. FAILURE OF THE
CONTRACTOR TO ADHERE TO THE REQUIREMENTS OF THIS SUBSECTION, OR
FAILURE OF THE CONTRACTOR TO COMPLETE HIS DAILY SCHEDULE ONCE “TEMPORARY NO PARKING” SIGNS HAVE BEEN POSTED, WILL RESULT IN DAMAGES BEING SUSTAINED BY THE CITY. SUCH DAMAGES ARE, AND WILL CONTINUE TO BE, IMPRACTICABLE AND EXTREMELY DIFFICULT TO DETERMINE.
Section E Page 105 BID NO. 23-02
FOR EACH OCCURRENCE OF A VIOLATION, AS PROVIDED HEREIN, THE
CONTRACTOR SHALL PAY TO THE AGENCY, OR HAVE WITHHELD FROM MONIES DUE TO IT, THE SUM OF $1,000.00.
EXECUTION OF THE CONTRACT SHALL CONSTITUTE AGREEMENT BY THE AGENCY AND CONTRACTOR THAT $1,000.00 PER VIOLATION IS THE MINIMUM
VALUE OF THE COST AND ACTUAL DAMAGE CAUSED, THAT SUCH SUM SHALL
NOT BE CONSTRUED AS A PENALTY, AND THAT SUCH SUM MAY BE DEDUCTED FROM PAYMENTS DUE THE CONTRACTOR.
7-10.1.3 Notification to the Public Agencies. The CONTRACTOR shall notify the following Agencies 48 hours prior to working in the City of Lakeport unless otherwise noted:
Lakeport Unified School District
Lakeport Fire Department
Lakeport Police Department
7-10.2 Storage of Equipment and Materials in Public Streets. Construction materials shall not be stored in streets, roads, or highways for more than 5 days after unloading. All materials or equipment not installed or used in construction within 5 days after unloading shall be stored elsewhere by the CONTRACTOR at its expense unless authorized additional storage time.
Construction equipment shall not be stored at the Work site before its actual use on the Work nor for more than 5 days after it is no longer needed. Time necessary for repair or assembly of equipment may be authorized by the Engineer.
Excavated material, except that which is to be used as backfill in the adjacent trench, shall not be stored in public streets unless otherwise permitted. After placing backfill, all excess material shall be removed immediately from the site.
7-10.3 Street Closures, Detours, Barricades. The CONTRACTOR shall comply with all applicable State, County and City requirements for closure of streets. The CONTRACTOR shall provide barriers, guards, lights, signs, temporary bridges, flagpersons, and watchpersons. The CONTRACTOR shall be responsible for compliance with additional public safety requirements which may arise. The CONTRACTOR shall furnish and install signs and warning devices and promptly remove them upon completion of the Work.
At least 48 hours in advance of closing, partially closing or reopening, any street, alley, or other public thoroughfare, the CONTRACTOR shall notify the Police, Fire, and Public Works Departments and comply with their requirements. Deviations must first be approved in writing by the Engineer.
The CONTRACTOR shall secure approval, in advance, from authorities concerned for the use of any bridges proposed by it for public use. Temporary bridges shall be clearly posted as to load limit, with signs and posting conforming to current requirements covering “signs” as set forth in the Traffic Manual published by the California Department of Transportation. This manual shall also apply to the street closures, barricades, detours, lights, and other safety devices required.
All traffic control barricades, signs and devices used by the CONTRACTOR shall, as a minimum, conform to the latest edition of the “California Manual on Uniform Traffic Controls Devices” Section E Page 106 BID NO. 23-02
(“MUTCD”). Channelization devices shall be spaced no greater than fifty (50) feet apart. The CONTRACTOR shall take additional precautions as he/she may find necessary under the circumstances.
Should the CONTRACTOR fail to provide adequate traffic control or safety barricades, and in the event a responsible individual cannot be located or refuses to perform, the AGENCY will at its option place needed devices or engage a private firm to place and maintain said barricades, which will be charged to the CONTRACTOR directly.
Full street closures will not be allowed without City Council approval.
All costs involved shall be included in the Bid.
7-10.4 Safety.
7-10.4.1. Safety Orders. The CONTRACTOR shall have at the Work site, copies of suitable extracts of: Construction Safety Orders, Tunnel Safety Orders and General Industry Safety Orders issues by the State Division of Industrial Safety. The CONTRACTOR shall comply with provisions of these and all other applicable laws, ordinances, and regulations.
Before excavating any trench 1.5 m (5 feet) or more in depth, the CONTRACTOR shall submit a detailed plan to the AGENCY showing the design of shoring, bracing, sloping, or other provisions to be made for the workers’ protection from the hazard of caving ground during the excavation of such trench. If the plan varies from the shoring system standards, the plan shall be prepared by a registered Civil Engineer. No excavation shall start until the Engineer has accepted the plan and the CONTRACTOR has obtained a permit from the State Division of Industrial Safety. A copy of the permit shall be submitted to the Engineer.
Payment for performing all work necessary to provide safety measures shall be included in the prices bid for other items of work except where separate bid items for excavation safety are provided, or required by law.
7-10.4.2 Use of Explosives. Explosive may be used only when authorized in writing by the Engineer, or as otherwise stated in the Specifications. Explosives shall be handled, used, and stored in accordance with all applicable regulations.
The Engineer’s approval of the use of explosives shall not relieve the CONTRACTOR from liability for claims caused by blasting operations.
7-10.4.3 Special Hazardous Substances and Processes. Materials that contain hazardous substances or mixtures may be required on the Work. A Material Safety Data Sheet as described in Section 5194 of the California Code of Regulations shall be requested by the CONTRACTOR from the manufacturer of any hazardous products used.
Material usage shall be accomplished with strict adherence to California Division of Industrial Safety requirements and all manufacturer warnings and application instructions listed on the Material Safety Data Sheet and on the product container label.
The CONTRACTOR shall notify the Engineer if a specified product cannot be used under safe conditions.
Section E Page 107 BID NO. 23-02
7-10.4.4 Confined Spaces.
(a) Confined Space Entry Program. The CONTRACTOR shall be responsible for implementing, administering and maintaining a confined space entry program (CSEP) in accordance with Sections 5156, 5157 and 5158, Title 8, CCR.
Prior to starting the Work, the CONTRACTOR shall prepare and submit its comprehensive CSEP to the Engineer. The CSEP shall address all potential physical and environmental hazards and contain procedures for safe entry into confined spaces, including, but not limited to the following:
1. Training of personnel
2. Purging and cleaning of materials and residue
3. Potential isolation and control of energy and material inflow
4. Controlled access to the space.
5. Atmospheric testing of the space
6. Ventilation of the space
7. Special hazards consideration
8. Personal protective equipment
9. Rescue plan provisions
The CONTRACTOR’s submittal shall include the names of its personnel, including subcontractor personnel, assigned to the project who will have CSEP responsibilities, their CSEP training, and their specific assignment and responsibility in carrying out the CSEP. (b) Permit-Required Confined Spaces. Entry into permit-required confined spaces as defined in Section 5157, Title 8, CCR may be required as a part of the Work. All manholes, tanks, vaults, pipelines, excavations, or other enclosed or partially enclosed spaces shall be considered permit-required confined spaces until the pre-entry procedures demonstrate otherwise.
The CONTRACTOR shall implement a permit space program prior to performing any work in a permit-required confined space. A copy of the permit shall be available at all times for review by CONTRACTOR and AGENCY personnel at the Work site.
(c) Payment. Payment for implementing, administering, and providing all equipment and personnel to perform the CSEP shall be included in the bid items for which the CSEP is required. 7-11 PATENT FEES OR ROYALTIES. The CONTRACTOR shall absorb in its Bid the patent fees or royalties on any patented article or process furnished or used in the Work. The CONTRACTOR shall indemnify and hold the AGENCY harmless from any legal action that may be brought for infringement of patents.
7-12 ADVERTISING. The names, addresses and specialties of CONTRACTORs, Subcontractors, architects, or engineers may be displayed on removable signs. The size and location shall be subject to the Engineer’s approval.
Commercial advertising matter shall not be attached to or painted on the surfaces of buildings, fences, canopies, or barricades.
7-13 LAWS TO BE OBSERVED. The CONTRACTOR shall keep fully informed of State and National laws and County and Municipal ordinances and regulations which in any manner affect those employed in the Work or the materials used in the Work or in any way affect the conduct of the Work. The CONTRACTOR shall at all times observe and comply with such laws, ordinances, and regulations.
Section E Page 108 BID NO. 23-02
7-14 ANTITRUST CLAIMS. Section 7103.5 of the Public Contract Code provides:
“In entering into a public works CONTRACTOR or a subcontract to supply goods, services, or materials pursuant to a public works contract, the CONTRACTOR or subcontractor offers and agrees to assign to the awarding body all rights, title, and interest in and to all causes of action it may have under Section 4 of the Clayton Act (15 U.S.C. Sec 15) or Cartwright Act (Chapter 2 [commencing with Section 16700] of Part 2 of Division 7 of the Business and Professions Code), arising from purchases of goods, services, or materials pursuant to the public works contract or subcontract. The assignment shall be made and become effective at the time the awarding body tenders final payment to the CONTRACTOR, without further acknowledgment by the parties.”
7-15 DAILY REPORT. The CONTRACTOR shall complete a Daily Report indicating manpower, work performed, major equipment used and on standby (itemized separately), subcontractors, and similar items involved in the performance of the Work. The Daily Report shall be completed on forms prepared by the CONTRACTOR and acceptable to the Engineer, and shall be submitted to the City Inspector weekly.
The CONTRACTOR shall submit as requested Certified Payroll Statements for each employee involved with the Work including subcontractors. Submission of certified payroll does not relieve the CONTRACTOR of his responsibility to pay prevailing wage.
SECTION 8 – FACILITIES FOR AGENCY PERSONNEL
8-1 GENERAL. All facilities provided for AGENCY personal shall be at suitable locations approved by the Engineer. Such facilities must in a room, building, or trailer provided for this purposes with an acceptable means for locking.
A Class “A” Field Office in accordance with 8-2.1 shall be provided at any offsite plan facility furnishing pipe subject to AGENCY inspection during manufacture. A Field Laboratory in accordance with 8-3.1 shall be provided at any offsite or project site plant facility furnishing portland cement concrete or asphalt paving material. Any other facilities for AGENCY personnel shall be provided only when required by the Specifications.
Offices and laboratories at plants may be used concurrently by inspection personnel of other agencies provided such use does not seriously conflict with AGENCY use. When facilities are shared in this manner, at least one locker provided with a hasp for a padlock must be available for the exclusive use of AGENCY inspectors. Otherwise any facilities furnished are for the exclusive use of AGENCY personnel.
All facilities shall conform to the applicable codes, ordinances, and regulations of the local jurisdiction and of the State of California, and shall conform to current practice. The interior shall be paneled or suitably lined to provide a facility of good appearance.
The CONTRACTOR shall provide janitorial and other maintenance services in all types of facilities provided. Such services shall include the supply of the appropriate paper products and dispensers. Trash receptacles shall be provided and emptied by the CONTRACTOR at weekly intervals or sooner as required. The trash shall be removed from the project site.
Section E Page 109 BID NO. 23-02
All costs to furnish, maintain, service, and remove the specified facilities at the project site shall be included in the price bid for such facilities. If no bid item is provided in the proposal, costs shall be included in other items for which bids are entered.
The first progress payment will not be approved until all facilities are in place and fully comply with the Specifications.
8-2 FIELD OFFICE FACILITIES.
8-2.1 Class “A” Field Office. This office shall have a minimum floor space of 16 m2 (175 ft2), at least one door, and window area of not less than 2 m2 (22 ft2). All doors and windows shall be provided with screens.
Furniture shall be provided as follows: one plan table, one standard 1.5 m (5 feet) long doublepedestal desk with a drawer suitable for holding files, two chairs, one drafting stool, and one plan rack.
Electric power shall be provided to include a minimum of four duplex convenience outlets. The office shall be illuminated at the tables and desk. An outdoor lighting fixture with a 300-watt bulb shall be installed.
Heating and air conditioning of sufficient capacity shall be provided at no expense to the AGENCY.
The CONTRACTOR shall provide drinking water within the office and integral sanitary facilities directly adjoining. Sanitary facilities shall include a toilet and wash basin with hot and cold running water.
Extended area, non-coin-operated telephone service shall be provided within the office area. The installation shall include sufficient extension code to serve the plan table and desk. 8-2.2 Class “B” Field Office. This office shall be the same as class “A” except that integrated sanitary facilities and air conditioning are not required. A chemical toilet facility shall be provided adjacent to the office.
8-2.3 Class “C” Field Office. The office shall be of suitable proportions with 11 m2 (120 ft2) of floor area. It shall be equipped with one 0.9 by 1.5 m (3 by 5 foot) table, four chairs and one plan rack. It shall be adequately heated, ventilated, and lighted and two duplex convenience outlets shall be provided. Air conditioning, telephones, and sanitary facilities are not required. 8-3 FIELD LABORATORIES.
8-3.1 Offsite at Manufacturing Plant. Field laboratories shall conform to the requirements for a Class “C” Field Office specified in 8-2.3 except for the following:
1. Telephone service per 8-2.1.
2. Chair.
3. Work table, 1.2 by 3.0 m (4 by 10 feet), 0.9 m (3 feet) high.
4. Sieves per 203-6.
5. Scales and weights.
6. Burner plate for heating samples.
7. Thermometer, with 90 to 260̊ C (200 to 400̊ F) degree range (Asphalt Plants only).
Section E Page 110 BID NO. 23-02
8. Air meter for all concrete in accordance with ASTM C 231 of the type that indicates percentage of air directly (Precast Concrete Plants only) All sampling and testing equipment shall be maintained in satisfactory operating condition by CONTRACTOR or plant owner. Laboratories shall be located immediately adjacent to and with full view of batching and loading operations.
8-3.2 At Project Site. Field laboratories shall be in accordance with 8-3.1, except that sieves, scales, weights, burner plates, sampling devices, pans, and thermometers will be furnished by the AGENCY at no expense to the CONTRACTOR. If air entraining agents are being used in the Concrete on the project, an air meter of the type described in 8-3.1 shall be furnished by the CONTRACTOR. 8-4 BATHHOUSE FACILITIES. When the Plans or Specifications require bathhouse facilities, the following shall be provided.
1. One lavatory with hot and cold water.
2. One toilet in a stall.
3. One 1 m (3 feet) trough-type urinal.
4. One enclosed shower at least 1 by 1 m (3 by 3 feet) with hot and cold water.
5. One bench, 2 m (6 feet) long.
6. Soap dispensers.
7. Toilet paper holders.
8. Paper towel cabinet.
9. Wastepaper receptacle.
These facilities shall be serviced and provided with necessary sanitary supplies.
These facilities shall be for the exclusive use of AGENCY personnel. However, a separate building need not be provided for this purpose if such facilities are located in a separate room in a building which includes other facilities.
8-5 REMOVAL OF FACILITIES. Field offices, laboratories, and bathhouse facilities at the project site shall be removed upon completion of the Work. Buildings and equipment furnished by the CONTRACTOR at the project site under the provisions of this section are the property of the CONTRACTOR.
8-6 BASIS OF PAYMENT. All costs incurred in furnishing, maintaining, servicing, and removing field officers, laboratories, or bathhouse facilities required at the project site shall be included in the bid item for furnishing such facilities. If such facilities are required by the Plans or Specifications and no bid item is provided in the proposal, the costs shall in included in other items for which bids are entered. Such costs incurred in connection with offices and laboratories at plants shall be borne by the plant owners.
SECTION 9 – MEASUREMENT AND PAYMENT
9-1 MEASUREMENT OF QUANTITIES FOR UNIT PRICE WORK.
9-1.1 General. Unless otherwise specified, quantities of work shall be determined from measurements or dimensions in horizontal planes. However, linear quantities of pipe, piling, fencing and timber shall be considered as being the true length measured along longitudinal axis.
Section E Page 111 BID NO. 23-02
Unless otherwise provided in Specifications, volumetric quantities shall be the product of the mean area of vertical or horizontal sections and the intervening horizontal or vertical dimension. The planimeter shall be considered an instrument of precision adapted to measurement of all areas. 9-1.2 Methods of Measurement. Materials and items of work which are to be paid for on basis of measurement shall be measured in accordance with methods stipulated in the particular sections involved.
9-1.3 Certified Weights. When payment is to be made on the basis of weight, the weighing shall be done on certified platform scales or, when approved by the Engineer, on a completely automated weighing and recording system. The CONTRACTOR shall furnish the Engineer with duplicate licensed weighmaster’s certificates showing actual net weights. The AGENCY will accept the certificates as evidence of weights delivered.
9-1.4 Units of Measurement. Measurements shall be in accordance with 1-4.1 and 1-4.2. a metric ton or “tonne” is equal to 1000 kilograms and the unit of liquid measure is a Liter (in U.S. Standard Measures, a pound is an avoirdupois pound; a ton is 2000 pounds avoirdupois; and the unit of liquid measure is a gallon).
9-2 LUMP SUM WORK. Items for which quantities are indicated “Lump Sum”, “L.S.”, or “Job”, shall be paid for at the price indicated in the Bid. Such payment shall be full compensation for the items of work and all work appurtenant thereto.
When required by the Specifications or requested by the Engineer, the CONTRACTOR shall submit to the Engineer within 15 days after award of Contract, a detailed schedule in triplicate, to be used only as a basis for determining progress payments on a lump sum contract or designated lump sum bid item. This schedule shall equal the lump sum bid and shall be such form and sufficiently detailed as to satisfy the Engineer that it correctly represents a reasonable apportionment of the lump sum. 9-3 PAYMENT
9-3.1 General. The quantities listed in the Bid schedule will not govern final payment. Payment to the CONTRACTOR will be made only for actual quantities of Contract items constructed in accordance with the Plans and Specifications. Upon completion of construction, if the actual quantities show either an increase or decrease from the quantities given the Bid schedule, the Contract Unit Prices will prevail subject to the provisions of 3-2.2.1.
The unit and lump sum prices to be paid shall be full compensation for the items of work and all appurtenant work, including furnishing all materials, labor, equipment, tools, and incidentals.
Payment will not be made for materials wasted or disposed of in a manner not called for under the Contract. This includes rejected materials not unloaded from vehicles, material rejected after it has been placed, and material placed outside of the Plan lines. No compensation will be allowed for disposing of rejected or excess material.
Whenever any portion of the Work is performed by the AGENCY at the CONTRACTOR’s request, the cost thereof shall be charged against the CONTRACTOR, and may be deducted from any amount due or becoming due from the AGENCY.
Whenever immediate action is required to prevent injury, death, or property damage, and precautions which are the CONTRACTOR’s responsibility have not been taken and are not reasonably expected Section E Page 112 BID NO. 23-02
to be taken, the AGENCY may, after reasonable attempt to notify the CONTRACTOR, cause such precautions to be taken and shall charge the cost thereof against the CONTRACTOR, or may deduct such costs from any amount due or becoming due from the AGENCY. AGENCY action or inaction under such circumstances shall not be construed as relieving the CONTRACTOR or its Surety from liability.
Payment shall not relieve the CONTRACTOR from its obligations under the Contract; nor shall such payment be construed to be acceptance of any of the Work. Payment shall not be construed as the transfer of ownership of any equipment or materials to the AGENCY. Responsibility of ownership shall remain with the CONTRACTOR who shall be obligated to store any fully or partially completed work or structure for which payment has been made; or replace any materials or equipment required to be provided under the Contract which may be damaged, lost, stolen or otherwise degraded in any way prior to acceptance of the Work, except as provided in 6-10.
Warranty periods shall not be affected by any payment, but shall commence on the date equipment or material is placed into service at the direction of the AGENCY. In the event such items are not placed into service prior to partial or final acceptance of the project, warranty periods will commence on the date of such acceptance.
If, within the time fixed by law, a property executed notice to stop payment is filed with the AGENCY, due to the CONTRACTOR’s failure to pay for labor or materials used in the Work, all money due for such labor or materials will be withheld from payment to the CONTRACTOR in accordance with applicable laws.
At the expiration of 35 calendar days from the date of acceptance of the Work by the City Council, or as prescribed by law, the amount deducted from the final estimate and retained by the AGENCY will be paid to the CONTRACTOR except such amounts as are required by law to be withheld by properly executed and filed notices to stop payment, or as may be authorized by the Contract to be further retained.
9-3.2 Partial and Final Payment. The Engineer will, after award of Contract, establish a closure date for the purposes of making monthly progress payments. The CONTRACTOR may request in writing that such monthly closure date be changed. The Engineer may approve such request when it is compatible with the AGENCY’s payment procedure.
From each progress estimate, 5 percent will be deducted and retained by the AGENCY, and the remainder less the amount of all previous payments will be paid. After 50 percent of the Work has been completed and if progress on the Work is satisfactory, the deduction to be made from remaining progress estimates and from the final estimate may be limited to $500 or 5 percent of the first half of total Contract amount, whichever is greater.
No progress payment made to the CONTRACTOR or its sureties will constitute a waiver of the liquidated damages under 6-9.
On not later than the fifth day of every month, the Contractor shall present to the Director of Public Works an invoice covering the total quantities under each item of work that have been completed, from the start of the job up to and including the last day of the preceding month, and the value of the work so completed determined in accordance with the schedule of unit prices for such items together with such supporting evidence as may be required by the Director of Public Works. This invoice shall also include an allowance for the cost of such material required in the permanent work as has been delivered to the site but not as yet incorporated in the work.
Section E Page 113 BID NO. 23-02
On not later than the thirtieth of the month, the City shall, after deducting previous payments made, pay to the Contractor ninety (90) percent of the amount of the invoice. No such estimate or payment shall be required to be made, when, in the judgment of the Director of Public Works, the work is not proceeding in accordance with the provisions of the contract, or when in his or her judgment the total value of the work done since the last estimate amounts to less than three hundred dollars ($300).
However, payments will be withheld pending receipt of any outstanding reports required by the Contract Documents. In addition, the final progress payment will not be released until the Contractor returns the control set of plans and specifications showing the as-built conditions.
The full five (5) percent retention will be deducted from all payments. The final retention will be authorized for payment thirty-five (35) days after the date of recordation of the Notice of Completion.
The CONTRACTOR may substitute securities for any monies withheld by the AGENCY to ensure performance under the Contract as provided in Public Contract Code Sections 10263 and 22300.
When provided for in the Specifications, and subject to the limitation and conditions therein, the cost of materials and equipment delivered but not incorporated into the Work will be included in the progress estimate.
9-3.3 Delivered Materials. Materials and equipment delivered but not incorporated into the Work may be submitted for payment with Engineer’s approval.
9-3.4 Mobilization. When a bid item is included in the Proposal form for mobilization and subject to the conditions and limitations in the Specifications, the costs of work in advance of construction operations and not directly attributable to any specific bid item will be included in the progress estimate, prorated by percentage of work completed or lapsed contract time, whichever is less When no such bid item is provided, payment for such costs will be considered to be included in the other items of work.
SECTION F
2024 WATER & SEWER MAIN REPLACEMENT
BID NO. 23-05
IN THE CITY OF LAKEPORT, CALIFORNIA
SPECIAL PROVISIONS - 700 SERIES
TECHNICAL SPECIFICATIONS
Section F Page 114 BID NO. 23-05
SPECIAL PROVISIONS
2024 WATER & SEWER MAIN REPLACEMENT PROJECT
BID NO. 23-05
700 RESPONSIBILITIES OF THE CONTRACTOR
700-1 STAFFING AND RESOURCES
1. The Contractor commits to providing the manpower and equipment necessary to accomplish the work in the designated contract schedule and time frame.
2. If the Contractor falls behind in the work schedule accomplishment, additional resources shall be provided to return the work to complete the work within the allotted times.
700-2 PROJECT SCHEDULE
Contractor shall provide a work schedule to the City Engineer, in accordance with Section 6-1.2, demonstrating how they will accomplish the work within the allotted working days. 700-3 EMERGENCY INFORMATION
The Contractor shall provide the following information in writing and submit it with the signed contract, contract bonds and certificates of insurance. Failure to comply may result in delays in the processing of the contract documents.
1. Name of authorized representative at the job site.
2. Address and telephone number where the above person can be reached 24 hours a day.
3. Address of the nearest office of the Contractor and the name and telephone number of a person at that office who is familiar with the project.
4. Address and telephone number of the Contractor’s main office and the name and telephone number of the person at that office familiar with the project. 700-3A SUBMITTALS
The Contractor shall provide the following submittals prior to the preconstruction meeting.
Traffic Control Plan
Emergency Contact List
Project Superintendent
Project Manager
WPCP
Subcontractor Request List
Contractor’s Equipment List
Submittals included in Technical Sections
700-4 ORDER OF WORK
Section F Page 115 BID NO. 23-05
The Contractor shall phase the Work according to the following:
1. GENERAL
a. The purpose of the order of work is to provide a predicable sequence of construction to the community and business owners in or near the project area.
b. Unless unknown conditions arise which prevents compliance with the order of work and designated project phasing, the order of work shall be followed as outlined.
i. Submittals
ii. Surveying and layout
iii. Site Protection including Storm Water Protection
iv. To accommodate upcoming City projects, the following work at the following locations shall be completed prior to
initiating other work:
1. Install the new 6” water service line on Lakeport
Boulevard at ~Station 709+25 and tie into existing
water main with a tee connection.
2. Install sanitary sewer work from existing Lakeport Blvd. pump station across Main Street and east on K
Street. Pave Main Street portion.
3. Both sewer and water on Martin Street between Main and Forbes shall be performed, tested and the Main
Street portion paved.
v. Due to high water levels in Clearlake, it is necessary to complete the waterline work first and then proceed with the sewer replacement work. Sewer replacement work may be
commenced after September 1st.
vi. Complete each street segment including testing, final hookups and trench paving prior to proceeding with another site in the order below:
1. Water
a.Martin Street
b.Lakeshore Boulevard
c.Armstrong Street
d.Lakeport Boulevard
e.10th and Tunis
f. Fairview (if awarded as alternate)
2. Sewer
a.Lakeport Boulevard
b.Martin Street
c.Lakeshore Boulevard
d.Fairview (if awarded as alternate)
vii. Complete all project elements and site cleanup.
viii. Remove site protective measures.
Section F Page 116 BID NO. 23-05
700-5 BID ITEM DESCRIPTIONS
700-5.1 BID ITEM 1 – MOBILIZATION
A. Scope of Work
1. Costs associated to mobilize crew and equipment
2. Set up storage yard, fencing, security, etc.
3. Provide Construction Water
4. Other initial costs not covered by other items of work.
B. Payment
1. Lump Sum
2. If lump sum bid item is less than 5% of the total bid:
a. 75% paid on first progress payment
b. 25% on second pay estimate
3. If lump sum bid item is more than 5% of total bid:
a. 3.75% of bid paid on first pay estimate
b. 1.25% on second pay estimate
c. Remainder prorated by % complete
700-5.2 BID ITEM 2 – TRAFFIC & PEDESTRIAN CONTROL
A. Scope of Work
1. Preparation of Traffic & Pedestrian Control Plan (TPCP) by Contractor’s Civil Engineer
2. Installation, maintenance, and removal of TPCP including all labor, materials, tools, equipment and incidentals.
3. Immediately remove when no longer required. Signs and barricades used to close off work area may be stored at selected central locations approved by the City Engineer.
4. Providing flag persons as required for public safety and as specified in technical provisions.
5. Providing and removing temporary paving as required.
6. Providing and maintaining CMS boards as indicated herein during project duration.
B. Payment
1. Lump Sum
2. 20% of item on first pay estimate not to exceed $15,000
3. Remainder based on percentage of completion by contract time.
4. If time extensions granted, prorated daily amount will be added from traffic control to cover additional traffic control costs. 700-5.3 BID ITEM 3 - CONSTRUCTION STAKING
A. Scope of Work
1. All surveying as outlined in these Special Provisions
2. Copy of all cut sheets to be provided to City Engineer prior to work.
3. Maintain/Restore as necessary.
4. Provide restoration of all permanent survey markers as required by California Law.
B. Payment
Section F Page 117 BID NO. 23-05
1. Lump Sum
2. Prorated on Work Complete
700-5.4 BID ITEM 4 – WATER POLLUTION CONTROL PROGRAM (WPCP) A. Scope of Work
1. Prepare WPCP by QSD
2. Implement by QSP
3. Provide monitoring reports on a weekly basis
4. Removal of BMP’s at catch basins shall be under City supervision B. Payment
1. Lump Sum
2. 50% on Implementation
3. Remainder based percentage of completion by contract time. 700-5.5 BID ITEM 5 – SHEETING AND SHORING
A. Scope of Work
1. Secure required permits.
2. Submit sheeting/shoring plan to City indicating locations of anticipated application. Indicate begin and end stations.
3. Install, Maintain and Remove sheeting and shoring required per OSHA regulations for workers safety.
B. Payment
1. Lump Sum
2. Payment prorated based on completion of submitted plan location work.
700-5.6 BID ITEM 6 - REPLACE PAVEMENT MARKINGS
A. Scope of Work
1. In the areas where a T-cut paving restoration is performed, the disturbed pavement markings shall be replaced in thermoplastic.
The current locations are portions of Lakeport Boulevard and Lakeshore Boulevard.
2. All other locations shall be restored using paint.
3. All legends, stop bars and crosswalks which are disturbed shall be remarked in their entirety.
4. All disturbed pavement lines in the T-cut paving areas shall be replaced the entire length of the line within the T-cut limits.
B. Payment
1. Lump Sum
2. Payment on completion
700-5.7 BID ITEM 7 – REMOVE AND REPLACE CURB & GUTTER
A. Scope of Work
1. Includes protection of existing facilities to remain in place, underground utilities and adjacent buildings.
2. Includes excavation and disposal of existing curb and gutter.
3. Includes sawcutting existing concrete to full depth prior to removal.
4. Minimum length of repair is 5 feet.
5. Preparing subgrade and aggregate base.
Section F Page 118 BID NO. 23-05
6. Comply with City of Lakeport Standard Plans 205 and 209.
7. Includes placement of expansion joint and caulking as indicated on Standard Plan 209.
8. Forming, placement and finishing of concrete curb and gutter
9. Includes placement of 2-foot wide HMA pavement in front of gutter
10. If applicable, includes finish grading behind curb if no sidewalk is to be placed.
B. Payment
1. Paid by the lineal foot unit price measured at curb face, as measured in place.
2. Includes all incidentals necessary to complete in place. 700-5.8 BID ITEM 8 – REMOVE AND REPLACE SIDEWALK
A. Scope of Work
1. Includes protection of existing facilities to remain in place, underground utilities and adjacent buildings.
2. Includes excavation and disposal of existing sidewalk.
3. Includes sawcutting existing concrete to full depth prior to removal.
4. Spot patching repairs of concrete is not allowed. Entire section of concrete from joint to joint shall be removed and replaced.
5. Comply with City of Lakeport Standard Plans 205 and 209.
6. Includes placement of expansion joint and caulking as indicated on Standard Plan 209.
7. Includes all ramping and sloping of sidewalk at curb ramps.
8. Excludes curb and gutter fronting streets.
9. Excludes providing or installing truncated domes.
10. Includes adjustment of utility boxes to grade, except for PG&E & AT&T.
11. Includes excavation necessary to provide a minimum of 4 inches of aggregate base under the sidewalk.
12. Includes protecting existing building finishes as provided in the special provisions.
13. Area includes all sidewalk areas including ADA ramps, etc.
14. Excludes 6-inch curb face of either curb or curb and gutter.
15. Excludes surface area of PG&E vaults
16. Includes areas of miscellaneous boxes such as water meter, PRV boxes, monument plaques, etc.
17. Comply with all ADA requirements and latest Caltrans Standard Details for ADA ramps.
18. Includes finish grading behind finished sidewalk where applicable.
B. Payment
1. Paid by square foot unit price, based on measured dimensions.
2. Includes all necessary incidental work to complete in place. 700-5.9 BID ITEM 9 –REMOVE AND REPLACE VALLEY GUTTER
A. Scope of Work
1. Comply with City of Lakeport Standard 218.
Section F Page 119 BID NO. 23-05
2. Includes protection of existing facilities to remain in place, underground utilities and adjacent buildings.
3. Includes excavation and disposal of valley gutter.
4. Includes sawcutting existing concrete to full depth prior to removal.
5. 5-foot minimum repair length.
6. Comply with City of Lakeport Standard 209.
7. Includes placement of expansion joint and caulking as indicated on Standard Plan 209.
8. Includes adjustment of utility boxes to grade, except for PG&E & AT&T.
9. Includes excavation necessary to provide a minimum of 6 inches of aggregate base under the valley gutter.
10. Includes finish grading behind finished sidewalk where applicable.
11. Includes placement of 2-foot wide HMA pavement on both sides of valley gutter.
B. Payment
1. Paid by unit price per lineal foot of installed work.
2. Includes all incidentals necessary to complete in place. 700-5.10 BID ITEM 10 –REMOVE AND REPLACE BUS PAD
A. Scope of Work
1. Comply with City of Lakeport Standard 211.
2. Includes protection of existing facilities to remain in place, underground utilities and adjacent buildings.
3. Includes excavation and disposal of existing bus pad.
4. Includes sawcutting existing concrete to full depth prior to removal.
5. 5-foot minimum length or width.
6. Comply with City of Lakeport Standard 209.
7. Includes placement of expansion joint and caulking as indicated on Standard Plan 209.
8. Includes adjustment of utility boxes to grade, except for PG&E.
9. Includes excavation necessary to provide a minimum of 8 inches of aggregate base under the valley gutter.
10. Includes placement of 2-foot wide HMA pavement on pavement edges.
B. Payment
1. Paid by unit price per square foot of installed work.
2. Includes all incidentals necessary to complete in place. 700-5.11 BID ITEM 11 – REMOVE AND REPLACE HMA CURB
A. Scope of Work
1. Sawcut full depth at conforms
2. Includes removal and disposal of existing AC berm
3. Repair underlying pavement damaged during removal.
4. Install HMA curb type to match existing.
B. Payment
1. Paid at unit price per lineal foot.
2. Includes HMA cost.
Section F Page 120 BID NO. 23-05
3. Includes all work necessary to complete work as described above. 700-5.12 BID ITEM 12 – 3” PAVING BEYOND NORMAL TRENCH PAVING A. Scope of Work
1. Includes additional paving width beyond the normal trench paving limits. Normal trench paving limits include the area over the trench and any additional width necessary to provide straight edges for the trench paving. Offsets to accommodate differing widths for contractor damaged pavement repairs shall be spaced a minimum of 10 feet apart.
2. Location layout shall be designated and marked by the City immediately (48 hours) prior to permanent trench paving.
3. Includes additional area around manholes beyond the required paving limits.
4. Includes excavation and disposal of existing pavement.
5. Includes compaction of under lying base.
6. Includes cost of HMA
B. Payment
1. Includes all costs of performing the work of adding the additional trench paving only.
2. The cost of paving over the trench is paid under the various bid items and is not included in this bid item
3. Includes HMA cost.
4. Paid by the square foot of installed pavement within the marked limits by City.
5. If the existing pavement is thicker than 3 inches, the additional thickness will be paid on a prorated basis of the bid price. 700-5.13 BID ITEM 13 – ADDITIONAL T-CUT PAVING
A. Scope of Work
1. Includes additional paving width beyond the normal trench paving limits to provide the T-cut. Normal trench paving limits include the area over the trench and any additional width necessary to provide straight edges for the trench paving. The minimum T-cut width per Standard Plan 222 is 12 inches. Offsets to accommodate differing widths for contractor damaged pavement repairs shall be spaced a minimum of 10 feet apart.
2. Locations for T-cut trench paving are indicated on the plans. The limits may be adjusted by the City.
3. Includes sawcutting, excavation and disposal of existing pavement.
4. Includes compaction of under lying base.
5. Includes cost of HMA
B. Payment
1. Includes all cost of performing the work of adding the additional T-cut paving only.
2. The cost of paving over the trench is paid under the various bid items and is not included in this bid item.
3. Includes HMA cost.
4. Paid by the lineal foot of installed pavement within the marked limits by City.
Section F Page 121 BID NO. 23-05
5. If the existing pavement is thicker than 3 inches, the additional thickness will be paid on a prorated basis of the bid price. 700-5.14 BID ITEM 14 – INSTALL NEW WATER MAIN WITH 4” C900 PVC 700-5.15 BID ITEM 15 – INSTALL NEW WATER MAIN WITH 6” C900 PVC 700-5.16 BID ITEM 16 – INSTALL NEW WATER MAIN WITH 8” C900 PVC 700-5.17 BID ITEM 17 – INSTALL NEW WATER MAIN WITH 10” C900 PVC A. Scope of Work
1. Locate all existing utilities in work area.
2. Pothole potential conflict areas at least 10 days prior to pipe line work.
3. Use grinder or saw to cut trench edges.
4. Notify City Engineer and residents of planned water shutoff and coordinate with City Utilities Superintendent.
5. Excavate as required and dispose of all excavated materials.
6. Install pipe bedding, pipe and backfill as required.
7. Hydrostatic and bacteria testing.
8. Flush and dechlorinate.
9. Excludes fittings, thrust blocks and reinforcement.
10. Includes testing and disinfection prior to final trench paving.
11. Resawcutting trench edges as necessary to replace edges damaged during construction.
12. Trench paving.
13. All other ancillary work to complete.
B. Payment
1. Paid by unit price per lineal foot of installed main line excluding fitting length measured as installed.
2. Includes all incidentals necessary to complete in place. 700-5.18 BID ITEM 18 – INSTALL CUTOFF DAMS
A. Scope of work
1. Install cutoff dams at locations indicated on the plans.
2. Install dams per Standard Plan 222
B. Payment
1. Paid at the unit price per each dam installed.
2. Includes all incidentals necessary to complete in place. 700-5.19 BID ITEM 19 – TUNNEL UNDER STORM DRAIN ON LAKESHORE (~STA 221)
700-5.20 BID ITEM 20 – TUNNEL UNDER STORM DRAIN ON MARTIN (~STA 625)
A. Scope of Work
1. Install either by tunneling or jack and bore.
2. If installation is by tunneling, comply with Section 711
3. If installation is by jack and bore, comply with Section 710 B. Payment
1. Payment is a lump sum for each location.
2. Payment includes all costs associated with the additional cost of tunneling and pipe installation.
Section F Page 122 BID NO. 23-05
3. Includes pipe cost to outside edges of storm drain pipe or box culvert.
700-5.21 BID ITEM 21 – JACK AND BORE 16” STEEL CASING ON MARTIN (~STA 616+50)
700-5.22 BID ITEM 22 – JACK AND BORE 16” STEEL CASING ON MARTIN (~STA 624+75)
A. Scope of Work
1. Install steel casing by jack and bore.
2. Install pipe with spacers, end caps, etc. per Standard Plan 527.
3. Backfill and compact excavation areas.
4. In pavement areas of over excavation, backfill with aggregate base compacted to 90% relative compaction and the top 18 inches of aggregate base to 95% relative compaction. Place 3 inches of HMA paving.
5. Provide compaction testing on test pit excavation areas.
6. Extend pipes 2 feet beyond casings.
B. Payment
1. Payment is a lump sum for each location.
2. Payment includes all costs associated with installing the casing, pipe, spacers, end seals and all associated parts.
3. Payment includes all work within the limits of the casing installation including pavement restoration.
700-5.23 BID ITEM 23 – TIE IN TO EXISTING WATER MAIN
A. Scope of Work
1. Coordinate with City to operate valves on the existing system to isolate tie in location.
2. Notify City Engineer and residents of planned water shutoff and coordinate with City Utilities Superintendent.
3. Locate, excavate, and prepare tie in location.
4. Test and sanitize new water line to be tied in prior to performing tie in work.
5. Perform tie-in work in coordination with the City.
6. Backfill excavation with either compacted aggregate base or sand slurry.
7. Restore pavement if excavation outside of normal trench paving.
B. Payment
1. Paid as a unit price for each location.
2. Excludes payment for fittings and valves. These are paid under respective bid items.
3. Includes resident notification costs.
4. Includes cost of coordination, excavation, tie in, backfill and paving.
5. Includes all incidentals necessary to complete in place.
6. The temporary tie-in on Lakeport Boulevard (~709+25) will be paid as a tie-in.
7. The tie in to the double backflow preventer on Lakeport Boulevard (~Sta 713+50) will be paid as a tie in.
700-5.24 BID ITEM NO 24 - 4" GATE VALVE
700-5.25 BID ITEM NO 25 - 6" GATE VALVE
700-5.26 BID ITEM NO 26 - 8" GATE VALVE
Section F Page 123 BID NO. 23-05
700-5.27 BID ITEM NO 27 - 10" GATE VALVE
700-5.28 BID ITEM NO 28 - 2" BLOWOFF VALVE
700-5.29 BID ITEM NO 29 - 6" CROSS CONNECTION
700-5.30 BID ITEM NO 30 - 8"X8"X6"X6" CROSS CONNECTION
700-5.31 BID ITEM NO 31 - 10"X10"X8"X6" CROSS CONNECTION 700-5.32 BID ITEM NO 32 - 6" TEE CONNECTION & THRUST BLOCK 700-5.33 BID ITEM NO 33 - 6"X4"X6" TEE CONNECTION & THRUST BLOCK 700-5.34 BID ITEM NO 34 - 8" TEE CONNECTION & THRUST BLOCK 700-5.35 BID ITEM NO 35 - 8"X8"X6" TEE CONNECTION & THRUST BLOCK 700-5.36 BID ITEM NO 36 - 10" TEE CONNECTION & THRUST BLOCK 700-5.37 BID ITEM NO 37 - 10"X10"X6" TEE CONNECTION & THRUST BLOCK 700-5.38 BID ITEM NO 38 - 10"X6"X10" TEE CONNECTION & THRUST BLOCK 700-5.39 BID ITEM NO 39 - 10"X10"X8" TEE CONNECTION & THRUST BLOCK 700-5.40 BID ITEM NO 40 - 8"X8"X10" TEE CONNECTION & THRUST BLOCK 700-5.41 BID ITEM NO 41 - 4" THROUGH 10" BENDS/FITTINGS & THRUST BLOCKS
700-5.42 BID ITEM NO 42 - 6"X4" REDUCER FITTING
700-5.43 BID ITEM NO 43 - 8"X4" REDUCER FITTING
700-5.44 BID ITEM NO 44 - 8"X6" REDUCER FITTING
700-5.45 BID ITEM NO 45 - 10"X8" REDUCER FITTING
700-5.46 BID ITEM NO 46 - 6" END CAP
700-5.47 BID ITEM NO 47 - 6"X2" TAPPED CAP
700-5.48 BID ITEM NO 48 - 10"X1" TAPPED CAP
A. Scope of Work
1. Installation of valves and fittings including all ancillary parts.
2. For valves: includes riser, valve box, etc.
3. Includes thrust blocks at all tees, bends, and caps.
B. Payment
1. Paid as a unit price for each fitting or valve.
2. Includes trench paving over fitting.
700-5.49 BID ITEM 49 - DISCONNECT, CAP, & ABANDON EXISTING WATER MAIN
A. Scope of Work
1. Abandon and cap existing water main as indicated on Standard Plan 312.
2. Backfill with sand slurry.
3. Restore HMA pavement.
B. Payment
1. Paid as a unit price for each disconnection location.
2. Includes all incidentals necessary to complete in place. 700-5.50 BID ITEM 50 - INSTALL AIR/VACUUM ASSEMBLY
A. Scope of Work
1. Install the air/vacuum assembly per Standard Plan 525.
2. Does not include the 1” water line but does include the connection of the water line to the main line.
3. Includes excavation, grading, backfill and finish grading.
4. Includes box and all ancillary parts
B. Payment
1. Paid by unit price for each assembly installed
Section F Page 124 BID NO. 23-05
2. Service piping paid under separate bid items.
3. Includes all incidentals necessary to complete in place. 700-5.51 BID ITEM 51 - CONNECT TO EXISTING WATER VALVE
A. Scope of Work
1. Includes exposing existing water valve.
2. Cleaning valve to remove all dirt, debris and deleterious material
3. Providing new bolts and seals for connection
4. Performing connection
B. Payment
1. Paid by unit price for each valve connection.
2. Includes all incidentals necessary to complete in place. 700-5.52 BID ITEM 52 - ABANDON EXISTING VALVE
A. Scope of Work
1. Abandon existing valve per Standard Plan 514.
2. Backfill with sand slurry.
3. Sawcut pavement a minimum of 6 inches in each direction past the limits of removal area.
4. Place 3” of HMA
B. Payment
1. Paid as unit price for each location.
2. All costs associated with abandoning existing valve. 700-5.53 BID ITEM 53 - REMOVE & REPLACE EXISTING FIRE HYDRANT A. Scope of Work
1. Protect existing hydrant during removal.
2. Remove existing fire hydrant. Where applicable remove associated riser piping, bend fitting and thrust block, cap existing abandoned service line per Standard Plan 502-A, and install new bend fitting, riser piping and thrust block at new service line.
3. Salvage hydrants and transport to City Corporation Yard.
4. Backfill with sand slurry.
5. Backfill excavation with soil or aggregate base if not in paving or sidewalk.
6. Remove existing marker and install new blue reflective marker on street.
B. Payment
1. Paid as unit price for each location.
2. Includes all incidentals necessary to complete in place.
3. Piping from main line to hydrant paid as separate item. 700-5.54 BID ITEM 54 - INSTALL NEW FIRE HYDRANT
A. Scope of Work
1. Provide and install new fire hydrant per City Standard 502.
2. Install bend fitting, riser piping, and thrust block.
3. Backfill with sand slurry.
Section F Page 125 BID NO. 23-05
4. Backfill excavation with soil or aggregate base if not in paving or sidewalk.
4. Install blue reflective marker on street.
B. Payment
1. Paid as unit price for each location.
2. Includes all incidentals necessary to complete in place.
3. Piping from main line to hydrant paid as separate item. 700-5.55 BID ITEM 55 - REMOVE EXISTING FIRE HYDRANT
A. Scope of Work
1. Protect existing hydrant during removal.
2. Remove existing fire hydrant and associated riser piping, bend fitting and thrust block. Cap existing abandoned service line per Standard Plan 502-A.
3. Salvage hydrants and transport to City Corporation Yard.
4. Backfill with sand slurry.
5. Backfill excavation with soil or aggregate base if not in paving or sidewalk.
B. Payment
1. Paid as unit price for each location.
2. Includes all incidentals necessary to complete in place. 700-5.56 BID ITEM 56 - WATER MAIN LOWERING PER CITY STANDARD 528 A. Scope of Work
1. Lower water main in accordance with Standard Plan 528.
2. Includes fittings, main line piping, thrust blocks and reinforcement.
3. Contractor is responsible for locating the utility requiring the lowering prior to excavating for the main line and lowering.
B. Payment
1. Paid as unit price for each location.
2. Includes main line piping between start and finish of lowering detail.
3. Includes all incidentals necessary to complete in place 700-5.57 BID ITEM 57 - CONNECT TO EXISTING FIRE HYDRANT A. Scope of Work
1. Excavate and expose existing hydrant, riser piping, and bend fitting.
2. Do not disturb existing hydrant or thrust block.
3. Cleaning bend fitting to remove all dirt, debris and deleterious material
4. Providing new bolts and seals for connection
5. Performing connection per Standard Plan 502.
6. Backfill with sand slurry.
7. Backfill excavation with soil or aggregate base if not in paving or sidewalk.
B. Payment
1. Paid as unit price for each location.
2. Includes all incidentals necessary to complete in place.
Section F Page 126 BID NO. 23-05
700-5.58 BID ITEM 58 - CAP & REMOVE EXISTING WATER SERVICE A. Scope of Work
1. Protect meter during removal.
2. Remove box.
3. Salvage meter and transport to City Corporation Yard.
4. Excavate 18” below grade.
5. Cut and crimp copper pipe.
6. Backfill with aggregate base and compact.
B. Payment
1. Paid as unit price for each location.
2. Includes all incidentals necessary to complete in place 700-5.59 BID ITEM 59 - INSTALL 3/4" WATER SERVICE LINE
700-5.60 BID ITEM 60 - REPLACE 1" WATER SERVICE LINE
700-5.61 BID ITEM 61 - REPLACE 2" WATER SERVICE LINE
A. Scope of Work
1. Excavate trench.
2. Install service line.
3. Backfill with sand slurry.
4. Trench paving.
B. Payment
1. Paid per lineal foot of pipe from centerline of main to meter connection or fittings for multiple meters.
2. Excludes connection at main and meter and service connections.
3. Includes all incidentals necessary to complete in place
700-5.62 BID ITEM 62 - 3/4" WATER SERVICE - SAMPLING STATION 700-5.63 BID ITEM 63 - 1" WATER SERVICE - SINGLE METER
700-5.64 BID ITEM 64 - 2" WATERSERVICE - SINGLE METER
700-5.65 BID ITEM 65 - 2" WATER SERVICE - DOUBLE METER
700-5.66 BID ITEM 66 - 2" WATER SERVICE - DOUBLE AND SINGLE METER 700-5.67 BID ITEM 67 - 2" WATER SERVICE - TWO DOUBLE METERS 700-5.68 BID ITEM 68 - 4" WATER SERVICE - SINGLE 4" METER A. Scope of Work
1. Notify City Engineer and residents of planned water shutoff and coordinate with City Utilities Superintendent.
2. Excavate trench.
3. Install water service connection at main line.
4. Protect meter(s) during removal and mark service address on meter.
5. Reinstall meter(s) at the new service location(s) and connect to existing private service line(s). Ensure that meters are reinstalled to the same service address.
6. Install new meter box(s).
7. Remove meter box(s) at old service location(s).
8. Backfill and fine grade where applicable.
B. Payment
1. Paid as unit price for each location.
2. Includes connection at main
3. Installation of meter(s) and box(s)
Section F Page 127 BID NO. 23-05
4. Connection to existing services
5. Includes all incidentals necessary to complete in place 700-5.69 BID ITEM 69 - REMOVE & REPLACE SEWER MAIN - 8" PVC 700-5.70 BID ITEM 70 - REMOVE & REPLACE SEWER MAIN - 10" PVC A. Scope of Work
1. Sawcut all existing pavement prior to excavation.
2. Excavate and remove pavement and aggregate base separately from underlying soil. Dispose of removed asphalt pavement and aggregate base.
3. Excavate native soils to required depth. Clean soils may be disposed at the City Recycling Yard. Soils with any debris such an existing pipe, roots, etc. shall be legally disposed of, but not at the recycling yard.
4. Remove existing pipe and separate from soils. Dispose of pipe legally.
5. ACP pipe that is abandoned in place shall be noted on the record drawings. Such drawings shall be maintained daily and be available to City representatives upon request. Submit record drawings at completion of project.
6. Obtain and install SDR 26 sewer pipe and fittings as indicated on the plans and applicable City of Lakeport Standard Plans. Locate and install lateral wyes and 1/8 bends at each existing lateral.
Make temporary connection. Elastomeric gasket joints only, no glued joints.
7. Bed pipe with sand as indicated in the plans.
8. Backfill to the surface with CLSM.
9. Provide for existing sewer flows such that sewer service (except for affected laterals within project) is not interrupted. Such work may include temporary stopping of flows at uphill manholes, temporary pipe connections during off work hours, pumping or other methods. All existing sewer flows shall be functional during non-work hours.
10. Coordinate with property owners for periods of non-operation of affected sewer laterals if work is not completed in conjunction with lateral replacement.
11. Videotape completed work prior to paving. Provide copy of recording to City representative.
12. Pave trenches with 3 inches of HMA.
B. Payment
1. Covers all work as describe above to complete the work in place
2. Paid per lineal foot from outside of structure to outside of structure.
3. Includes all fittings and appurtenant fittings.
4. Does not include surveying, dewatering or sheeting and shoring.
5. Includes cost of HMA paving.
6. Includes cost of videotaping and record drawings.
700-5.71 BID ITEM 71 - 8" CURED IN PLACE PIPE (CIPP) LINER A. Scope of Work
Section F Page 128 BID NO. 23-05
1. Provide for existing sewer flows such that sewer service (except for affected laterals within project) is not interrupted. Such work may include temporary stopping of flows at uphill manholes, temporary pipe connections during off work hours, pumping or other methods. All existing sewer flows shall be functional during non-work hours.
2. Clean and video tape inspect pipeline prior to lining to assure no potential problems.
3. Install and cure liner
4. Make connections and finish at manholes.
5. Videotape completed work prior to acceptance. Provide copy of recording to City representative.
B. Payment
1. Covers all work as describe above to complete the work in place
2. Paid per lineal foot from outside of structure to outside of structure.
3. Includes cost of videotaping and record drawings.
4. Includes all incidentals necessary to complete in place 700-5.72 BID ITEM 72 - REMOVE & REPLACE OR NEW 4" SEWER LATERAL 700-5.73 BID ITEM 73 - REMOVE & REPLACE OR NEW 6" SEWER LATERAL 700-5.74 BID ITEM 74 - INSTALL NEW 8" SEWER LATERAL (PVC) A. Scope of Work
1. In conjunction with installation of main line and lateral sanitary sewer, install main line lateral wye, 1/8 bend, and new public lateral from main to cleanout as shown on Standard Plan 309. Eight-inch lateral shall have similar detailing.
2. Connect to existing private service lateral at cleanout.
3. Backfill trench with sand slurry to surface.
4. Excavate for and place 3” HMA trench paving.
5. Coordinate with property owner for periods of non-operation of domestic sewer lateral.
B. Payment
1. All work as describe above to complete the work in place
2. Paid per lineal foot of sanitary sewer lateral from mainline to cleanout wye.
3. Includes main line wye and other fittings.
4. Includes all temporary connections, bypasses, etc.
700-5.75 BID ITEM 75 - INSTALL NEW 4" SEWER CLEANOUT
700-5.76 BID ITEM 76 - INSTALL NEW 6" SEWER CLEANOUT
A. Scope of Work
1. Install cleanout wye, bends, riser and box at property line per Standard Plan 309.
2. Coordinate with property owner for periods of non-operation of domestic sewer lateral.
3. Grade and compact under concrete or finish grade native soils.
B. Payment
1. Paid as a unit price for each location.
Section F Page 129 BID NO. 23-05
2. Install cleanout complete in place.
3. Includes all incidentals necessary to complete in place 700-5.77 BID ITEM 77 - CONNECT TO EXISTING SANITARY SEWER LIFT
STATION
A. Scope of Work
1. Excavate and expose existing connection.
2. Remove existing piping at Martin Street Lift Station, and core new hole at Lakeport Blvd Lift Station, minimizing damage to existing pump station concrete.
3. Install and grout new pipe.
4. Repair any damaged pump station concrete.
B. Payment
1. Make connection complete in place.
2. Paid as unit price for each location.
3. Includes all incidentals necessary to complete in place 700-5.78 BID ITEM 78 - CONNECT TO (E) SEWER MAIN (CALDER CONNECTION) A. Scope of Work
1. Expose existing sewer main.
2. Provide clean and straight cut on existing pipe.
3. Make connection with Calder Coupling.
B. Payment
1. Paid as a unit price at each connection to main with Calder Coupling.
2. Includes all incidentals necessary to complete in place 700-5.79 BID ITEM 79 - REMOVE AND REPLACE SEWER MANHOLE A. Scope of Work
1. Sawcut existing pavement
2. Excavate and remove pavement and aggregate base separately from underlying soil. Dispose of removed pavement and aggregate base.
3. Remove frame and grate. Salvage, protect and deliver to City Corporation Yard
4. Protect existing sewage flows from contamination by covering manhole bottom with plywood during demolition and removal of existing manhole.
5. Remove existing manhole structure including base. Dispose of concrete pieces.
6. Excavate native soils to required depth. Clean soils may be disposed at the City Recycling Yard. Soils with any debris such an existing pipe, roots, etc. shall be legally dispose, but not at the recycling yard.
7. Provide for existing sewer flows such that sewer service (except for affected laterals within project) is not interrupted. Such work may include temporary stopping of flows at uphill manholes, temporary pipe connections during off work hours, pumping or other methods. All existing sewer flows shall be functional during non-work hours.
Section F Page 130 BID NO. 23-05
8. Install new manhole including base, barrel, taper, adjusting rings and frame and grate in accordance with Standard Plans 300, 301 & 303
9. Backfill to surface with CLSM per plan detail.
10. Water or vacuum test manhole prior to paving
11. Install HMA paving. Minimum paving around manhole shall be 10-foot by 10-foot or greater if pavement damaged during construction.
B. Payment
1. Paid per each unit constructed including all costs associated with the work.
2. Includes all incidentals necessary to complete in place.
3. Includes HMA paving.
700-5.80 BID ITEM 80 - REMOVE EXISTING SEWER MANHOLE
A. Scope of Work
1. Remove frame and grate. Salvage, protect and deliver to City Corporation Yard
2. Remove risers, cone taper, and barrel as required to depth specified in Standard Plan 313.
3. Plug existing pipes per Standard Plan 312.
4. Fill remaining interior of manhole with 2-sack sand slurry or CLSM.
5. Backfill to surface with 2 sack sand slurry or CLSM.
6. Install HMA paving. Minimum paving around manhole shall be 10-foot by 10-foot or greater if pavement damaged during construction.
B. Payment
1. Paid per each unit constructed including all costs associated with the work.
2. Includes all incidentals necessary to complete in place.
3. Includes HMA paving.
700-5.81 BID ITEM 81 - INSTALL NEW SEWER MANHOLE
A. Scope of Work
1. Sawcut existing pavement
2. Excavate and remove pavement and aggregate base separately from underlying soil. Dispose of removed pavement and aggregate base.
3. Excavate native soils to required depth. Clean soils may be disposed at the City Recycling Yard. Soils with any debris such an existing pipe, roots, etc. shall be legally disposed, but not at the recycling yard. Sheeting and shoring provided under Bid Item 5.
4. Install new manhole including base, barrel, taper, adjusting rings and frame and grate in accordance with Standard Plan 301.
5. Backfill to surface with CLSM per plan detail
6. Water or vacuum test manhole prior to paving.
7. Install HMA paving. Minimum paving around manhole shall be 101foot by 10-foot or greater if pavement damaged during construction.
Section F Page 131 BID NO. 23-05
B. Payment
1. Paid per each unit constructed including all costs associated with the work.
2. Includes all incidentals necessary to complete in place.
3. Includes HMA paving.
700-5.82 BID ITEM 82 - REMOVE AND REPLACE 6" STORM DRAIN PIPE 700-5.83 BID ITEM 83 - REMOVE AND REPLACE 12" STORM DRAIN PIPE A. Scope of Work
1. Excavate and remove existing storm drain.
2. Install new storm drain to match existing alignment and grades,
3. Install pipe bedding per detail
4. Backfill with sand slurry
5. Videotape completed work prior to paving. Provide copy of recording to City representative.
6. Pave trenches with 3 inches of HMA.
B. Payment
1. Covers all work as describe above to complete the work in place
2. Paid per lineal foot from outside of structure to outside of structure.
3. Includes all fittings and appurtenant fittings.
4. Does not include surveying or sheeting and shoring
5. Includes cost of HMA paving.
6. Includes cost of videotaping and record drawings.
700-5.84 BID ITEM 84 – TRENCH OVER-EXCAVATION
A. Scope of Work
1. Over-excavate the trench bottom in areas of instability or groundwater as agreed upon with City per Standard Plan 222.
2. Place filter fabric at trench bottom.
3. Install additional drain rock using either method per Standard Plan 222.
B. Payment
1. Includes additional cost for over-excavation, fabric, additional drain rock, and all other associate work
2. Paid per lineal foot of trench for both water or sewer.
3. 25% variance on bid quantity variation does not apply to this item.
Unit price will be applied regardless of quantity.
700-5.85 BID ITEM 85 – INSTALL DEWATERING WELL POINT
A. Scope of Work
1. Install well point per Standard Detail 225.
2. Locations to be determined by City.
B. Payment
1. Paid as a unit price for each location.
2. 25% variance on bid quantity variation does not apply to this item.
Unit price will be applied regardless of quantity.
700-5.86 BID ITEM 86 – CONNECT (E) SS MAINLINE TO 4” OR 6” LATERAL A. Scope of Work
Section F Page 132 BID NO. 23-05
1. Includes installing fitting at mainline to receive new sewer lateral (either 4” or 6”).
2. All necessary work to complete in place.
B. Payment
1. Paid as unit price per each installed location.
2. Includes all incidentals necessary to complete work.
700-5.87 BID ITEM 87 - PROTECT ROCK WALL @ 315 FAIRVIEW WAY A. Scope of Work
1. The water line to be replaced is behind a stone wall. This item is to protect the rock wall during construction.
2. Prior to any work, photograph rock wall from several angles and provide a copy of the photographs to the City.
3. Repair any damage to rock wall using similar materials and workmanship.
B. Payment
1. Paid as lump sum upon completion.
2. Includes all incidentals necessary to complete in place 700-5.88 BID ITEM 88 - CONNECT NEW LATERAL TO EXISTING SEWER MAIN A. Scope of Work
1. Connect new lateral to existing sewer main using methods acceptable to the City. Submittal required for any methods other than per Standard Plan 309.
B. Payment
1. Paid as a unit price per each location.
2. Includes all incidentals necessary to complete in place. 701 PUBLIC CONVENIENCE
A. You are responsible to provide for public safety. Compliance with this section does not relieve you of your responsibility for public safety.
B Construction activities must not inconvenience the public or abutting property owners. Schedule and conduct work to avoid unnecessary inconvenience to the public and abutting property owners. Avoid undue delay in construction activities to reduce the public's exposure to construction.
C. Where possible, route traffic on new or existing paved surfaces.
Maintain convenient access to driveways, houses, and buildings. When an abutting property owner's access across the right-of-way line is to be eliminated or replaced under the Contract, the existing access must not be closed until the replacement access facility is usable. Construct temporary approaches to a crossing and an intersecting highway.
Provide a reasonably smooth and even surface for use by traffic at all time during the excavation of a roadway and construction of an embankment. Before other grading activities, place fill at culverts and bridges to allow traffic to cross. If Section F Page 133 BID NO. 23-05
ordered, excavate a roadway cut in layers and construct an embankment in partial widths at a time alternating construction from one side to the other and routing traffic over the side opposite the one under construction. Install or construct culverts on only 1/2 the width of the traveled way at a time; keep the traveled way portion being used by traffic open and unobstructed until the opposite side of the traveled way is ready for use by traffic.
Upon completion of rough grading or placing any subsequent layer, bring the surface of the roadbed to a smooth and even condition, free of humps and depressions, and satisfactory for the use of the public.
After subgrade preparation for a specified layer of material has been completed, repair any damage to the roadbed or completed subgrade, including damage caused by public use.
While subgrade and paving activities are underway, allow the public to use the shoulders. If half-width paving methods are used, allow the public to use the side of the roadbed opposite the one under construction. If enough width is available, keep open a passageway wide enough to accommodate at least 2 lanes of traffic at locations where subgrade and paving activities are underway. Shape shoulders or reshape subgrade as necessary to accommodate traffic during subgrade preparation and paving activities.
D. Control dust resulting from the work, inside and outside the right-of-way. Apply a dust palliative for the prevention or alleviation of dust nuisance.
F. If a height differential of more than 0.04 foot is created by construction activities at a joint transverse to the direction of traffic on the traveled way or a shoulder subject to public traffic, construct a temporary taper at the joint with a slope of 2 foot horizontal to 1 inch vertical. For a taper on existing asphalt concrete or concrete pavement, construct the taper with cold or hot mix HMA. If authorized, you may use alternative materials or methods to construct the required taper.
G. Install signs, lights, flares, temporary barrier system, barricades and other facilities to direct traffic. Provide flaggers whenever necessary to direct the movement of the public through or around the work.
H. The City Engineer may order or consent to your request to open a completed section of surfacing, pavement, or structure roadway surface for public use. You will not be compensated for any delay to your construction activities caused by the public. This does not relieve you from any other contractual responsibility. 702 PUBLIC SAFETY
A. Do not store vehicles, material, or equipment in a way that creates a hazard to the public or obstructs traffic control devices. Do not install or place temporary facilities used to perform the work which interferes with the free and safe passage of traffic. Install temporary illumination such that the illumination and the illumination equipment do not interfere with public safety. The installation of general roadway illumination does not relieve you from furnishing and maintaining any protective devices. Do Section F Page 134 BID NO. 23-05
not move or temporarily suspend anything over a traffic lane open to the public unless the public is protected.
B. Whenever your activities create a condition hazardous to the public, furnish, erect and maintain those fences, temporary barrier system, barricades, lights, signs, and other devices and take any other necessary protective measures to prevent damage or injury to the public.
C. Immediately remove spillage from a roadway.
D. Install temporary barrier system or other authorized protective systems under any of the following conditions:
1. Excavations: Where the near edge of the excavation is within 15 feet from the edge of an open traffic lane.
2. Temporarily unprotected permanent obstacles: When the work includes the installation of a fixed obstacle together with a protective system, such as a sign structure together with protective railing, and you elect to install the obstacle before installing the protective system; or you, for your convenience and as authorized, remove a portion of an existing protective railing at an obstacle and do not replace such railing completely the same day.
3. Storage areas: When material or equipment is stored within 15 feet of the edge of an open traffic lane and the storage is not otherwise prohibited by the Contract.
E. Installation of temporary barrier system is not required if an excavation within 15 feet from the edge of an open traffic lane is protected by any of the following:
1. Steel plate or concrete covers of adequate thickness to prevent accidental entry by traffic or the public.
2. Side slope where the downhill slope is 4:1 (horizontal:vertical)
3. Barrier or railing
Offset the approach end of temporary barrier system a minimum of 15 feet from the edge of an open traffic lane. Install the temporary barrier system on a skew toward the edge of the traffic lane of not more than 1 foot transversely to 10 feet longitudinally with respect to the edge of the traffic lane. If the 15-foot minimum offset cannot be achieved, the temporary barrier system must be installed on the 10 to 1 skew to obtain the maximum available offset between the approach end of the railing and the edge of the traffic lane, and an array of temporary crash cushion modules must be installed at the approach end of the temporary barrier system. Secure temporary barrier system in place before starting work for which the temporary barrier system is required.
F. If you appear to be neglectful or negligent in furnishing warning devices and taking protective measures, the City Engineer may direct your attention to the existence of a hazard. You must furnish and install the necessary warning devices. If the City Engineer points out the inadequacy of warning devices Section F Page 135 BID NO. 23-05
and protective measures, that action on the part of the City Engineer does not relieve you from your responsibility for public safety or abrogate your obligation to furnish and pay for these devices and measures. 703 TRAFFIC & PEDESTRIAN CONTROL
703-1 PROJECT SPECIFIC GUIDELINES
The following guidelines shall be used to develop and submit a traffic control plan for the project.
1. CMS boards shall be placed and maintained on various streets as follows:
A. Martin Street: 4 CMS Boards
B. Lakeport Boulevard: 3 CMS Boards
C. Lakeshore Boulevard: 2 CMS Boards
2. Working Hours:
A. Daytime Hours (7 AM to 6 PM) Only
1. Martin Street (Forbes to Bevins)
2. Lakeshore Boulevard
3. Armstrong
4. 10th and Tunis
5. Fairview (if awarded)
B. Night time Hours (9 PM to 6 AM) Only
1. Lakeport Boulevard
2. Martin Street (Forbes to Main) -Work within Main must be done at night. Work outside of Main can be performed during daytime.
3. K Street (across Main)
C. Deviation of Work Hours
1. Request in writing to City
2. Minor deviations may be allowed by City Engineer,
3. Major modifications require change order.
3. Traffic Control Requirement (during work hours)
A. Work on only one street segment at a time in sequential order unless otherwise allowed by the City.
B. Lakeport Blvd (night)
1. S. Forbes to Main: Either provide 2-10 foot lanes or provide flagman with one 10-foot lane.
2. Larrecou Lane to S.Forbes: Close street and provide detour around project on S. Forbes, Konocti and Larrecou.
3. Bevins to Larrecou: Either provide 2 -10 foot lanes or provide flagman with one 10-foot lane.
C. South Forbes St.
1. Close street and provide detour on Larrecou and Konocti.
D. K St (daytime).
1. Close street and provide detour on Konocti and Esplanade E. Martin Street
Section F Page 136 BID NO. 23-05
1. Main to S Forbes (night): Close street and provide detour on Main, Armstrong and S. High Street.
2. Forbes to S. Bush (daytime): Close street both day and night and provide detour on S. Forbes, Armstrong and S. Bush. Closure signage needs to be reflective. Place stationary illumination at both ends of closure.
3. S. Brush to S. Estep (daytime): Close street both day and night and provide detour on S. Brush, Armstrong and S. Estep. Closure signage needs to be reflective. Place stationary illumination at both ends of closure.
4. S. Star to S. Estep (daytime): Close Street both day and night and provide detour on S. Estep, Armstrong and S. Star. Closure signage needs to be reflective. Place stationary illumination at both ends of closure.
5. Orchard to S. Star (daytime): Close street both day and night and provide detour on S. Star, Armstrong and Orchard. Closure signage needs to be reflective. Place stationary illumination at both ends of closure.
F. Armstrong
1. Close street at Berry and S. Smith Street. Provide detour on Berry, Compton, N. Russel and Armstong.
703-2 TRAFFIC CONTROL SYSTEM
A. Traffic Control Plan
1. Comply with the latest edition of the California MUTCD.
2. Prepared and stamped by registered Civil or Traffic Engineer.
3. Provide as a submittal allowing 10 calendar days for review
4. If the project is sequenced, provide separate specific traffic control plans for each sequence or phase.
5. Indicate all the placement location of all signs, cones, barricades, light stands, flag persons and other traffic control devices. Device spacing and distances shall be provided. T
6. Provide for the safe passage of all public traffic including vehicles, bicyclist and pedestrians traffic,
7. Changes in the specified traffic control plan shall be requested at least 5 calendar days prior the expected date of the requested change.
B. Traffic Control Installation and Maintenance
1. Advance construction warning signs shall be placed on all streets leading into the construction area before any construction is started.
2. The signs shall remain in place from the first date of work until the punch list is complete
Section F Page 137 BID NO. 23-05
3. Install the traffic control signs, delineation, barriers, etc. as indicated on the Traffic Control Plan.
4. Cover signs that direct traffic to a closed area.
5. If any component in the traffic control system is displaced, or ceases to operate or function as specified, from any cause, during the progress of the work, the Contractor shall immediately repair said component to its original condition or replace said component and shall restore the component to its original location.
6. When lane closures are made for work periods only, at the end of each work period all components of the traffic control system, except portable delineators placed along open trenches or excavation adjacent to the traveled way, shall be removed from the traveled way and shoulder.
7. The Contractor shall provide access to all private properties.
Additional means of access and sequencing of the Work to facilitate access shall be at the option and expense of the Contractor.
8. All streets shall be open for use by public traffic on Saturdays, Sundays, and designated legal holidays, after 5:00 p.m. on Fridays and the day preceding designated City legal holidays, and when construction operations are not actively in progress.
9. Minimum monitoring shall consist of visiting the site once prior to 8 AM and once after 6 PM each day that no work is performed on project.
703-3 ACCESS TO BUSINESSES & PRIVATE PROPERTY
A. Notification to Property Owners
1. Provide door hanger type notices 5 to 7 days in advance to each street resident or business.
2. Contractor will contact and discuss scheduling with residences daily during the course of the closures.
3. Cooperate with adjacent landowners to permit and maintain access.
4. The U.S.P.S. shall be provided access to existing mail facilities.
5. Coordinate with refuse disposal to allow normal pickup.
B. Non-working Hours
1. Except as provided herein, access shall be provided to all businesses and private property during non-work hours.
Section F Page 138 BID NO. 23-05
703-4 TEMPORARY PAVEMENT DELINEATION
A. Placement and Maintenance
1. Remove any signs or markings which conflict with temporary markings.
2. Place in same work period as existing pavement delineation is obliterated or removed.
3. Do not apply over existing pavement markings.
4. Remove when no longer required.
B. Lane lines, edge lines and centerlines (one of the following)
1. Painted stripes to match existing or as provided on the TCP
2. Traffic cones, portable delineators or channelizers placed at longitudinal intervals not to exceed 24 feet.
3. Temporary striping or pavement marking tape
4. If temporary markings extend beyond 14 calendar days, replace with painted stripes or as directed by the City Engineer
5. Remove prior to placement of final pavement markings. 704 NOT USED
705 DEMOLITION, SITE PREPARATION AND GENERAL REQUIREMENTS 705-1 GENERAL
705-1.1 SUMMARY
A. Includes But Not Limited To:
1. Demolish and remove portions of existing site facilities as described in Contract Documents. Salvage as indicated in the Bid Item Descriptions.
Backfill as indicated.
2. Protection of existing facilities
3. Repair, cleaning and restoration
705-1.2 SUBMITTALS
A. Provide technical submittals as required in each section. 705-1.3 SCHEDULING
A. Include on Construction Schedule detailed sequence of individual site demolition operations including any road closures.
B. Coordinate with Owner for equipment and materials to be removed or reset by Owner or others, where necessary.
705-1.4 TEST METHODS
A. Maximum Laboratory Density – either CT 216 or ASTM D1557.
B. Nuclear Gauge – ASTM D6938
Section F Page 139 BID NO. 23-05
705-2 PRODUCTS
A. Controlled Low Strength Material (CLSM) conforming to the following:
1. Contains maximum of 94 lbs. of cement per yard.
2. Compressive strength between 75 and 150 psi at 28 days.
3. Fly ash is permitted.
4. Air entrainment additives for workability
5. All backfill in pavement areas including for storm drains; sewer lines and laterals; water lines and services; electrical lines, and in front of completed gutters shall be CLSM.
B. Bedding - Sand bedding shall be used for all utility lines under the sidewalk.
A minimum of 3 inches of sand bedding shall be used over the pipe or conduit.
C. Class 2 Aggregate Base
1. Shall conform to 2023 Caltrans Standard Specifications Section 26
2. Shall have a minimum dry unit weight based on ASTM D 1557 of 135 pcf.
3. Shall be used under all sidewalks, curbs and gutters per plan details.
4. Shall be used in all other areas as specified.
705-3 EXECUTION
705-3.1 EXAMINATION
A. Examine site to determine extent of work necessary to isolate work to be removed from work to remain. If separation procedure is unclear, request clarification from Owner’s Agent at least 2 working days in advance of demolition.
705-3.2 PREPARATION
A. Notify corporations, companies, individuals, and local authorities owning utilities within the project area.
B. Disconnect electrical wires and feeds in such a manner that accidental reenergization cannot occur.
C. Protect and maintain conduits, drains, sewers, pipes, and wires that are to remain.
D. Contractor shall be responsible for protecting existing facilities.
E. Protection – protect all buildings and existing features from damage.
F. Spillage -
1. Avoid spillage by covering and securing loads when hauling on or adjacent to public streets or highways.
2. Remove spillage and sweep, or otherwise clean project, streets, and highways.
G. Dust Control -
1. Take precautions necessary to prevent dust nuisance, both on-site and adjacent to public and private properties.
2. Correct or repair damage caused by dust.
H. Existing Plants and Features - Do not damage tops, trunks, and roots of Section F Page 140 BID NO. 23-05
existing trees and shrubs on site which are intended to remain. Do not use heavy equipment within branch spread. Interfering branches may be removed only with permission of Owner’s Agent. Do not damage other plants and features which are to remain. Any damaged plants or features shall be replaced at the contractor’s expense.
I. If specified precautions are not taken or corrections and repairs made promptly, Owner may take such steps as may be deemed necessary and deduct costs of such from monies due to Contractor. Such action or lack of action on Owner’s part does not relieve Contractor from responsibility for proper protection of the Work.
J. Contractor shall comply with all local, state, and federal storm water protection regulations.
K. Obtain Construction Water
1. Submit Utility Application to City of Lakeport
2. Once approved, City staff will install hydrant meter at contractor’s desired location.
3. Pay deposits, permits, fees and invoices.
4. Other sources other than City water may be used only as authorized by City Engineer.
L. Disposal of ACP pipe
1. When encountered, identify location and notify City Engineer.
2. Remove and legally dispose of ACP pipe, fittings, fragments, etc.
3. Provide documentation of legal disposal.
705-3.3 NOISE CONTROL
A. Use lowest available noise equipment designed for noise control.
B. Monitor noise to assure compliance with City of Lakeport Noise ordinance for project.
C. Minimize backup alarm use.
705-3.4 PERFORMANCE
A. Execute work in an orderly and careful manner, with due consideration for residences and the public.
B. Carefully remove, disassemble, or dismantle as required, existing items to be reused in completed work, and store in approved location at storage yard or City Recycling Yard off of Highway 175 as determined by the City Engineer.
C. Concrete and Paving removal
Full depth saw cut joints between material to be removed and material to remain. All sawcuts shall be to nearest score mark and perpendicular to travelled way in roadway.
D. Existing concrete site elements or pavement damaged during demolition or work shall be re-saw cut and replaced in accordance with the plans and specifications at Contractor’s expense. Replacement of damaged material shall be performed in accordance with the project plans and these specifications.
E. Disposal
Section F Page 141 BID NO. 23-05
1. Concrete, Aggregates, Native Soil and Pavement
a. Separate materials
b. Contractor is responsible for disposing of all material in a legal manner at his expense.
c. If agreed to by the City, transport select material to City site specified during the same work period as removed.
d. Provide loader to push up materials daily or more often if necessary to maintain clean and orderly stockpile at City disposal site.
e. City has the right to reject material.
2. If hazardous materials are encountered refer to the General Conditions.
F. Backfill
1. Backfill holes made due to removal with CLSM
2. Alternative backfill methods may be used if approved by the City Engineer in writing prior to work performance.
G. Trench Plating
1. A maximum of 30 lineal feet of trench plate shall be allowed for overnight covering of open trench. All other trenches shall be backfilled to the surface. Trench plates shall be fully supported and transitioned by temporary paving asphalt.
H. Site Maintenance
1. Broom clean all remaining surfaces immediately after demolition and removal of debris. Maintain broom clean condition.
2. Maintain all storm water protection measures.
705-3.5 REPAIR/RESTORATION
A. Adjust existing covers, boxes, and vaults to grade per plans.
B. Replace broken or damaged covers, boxes, and vaults.
C. Site Cleaning Immediately Prior To Acceptance
1. All surfaces shall be broom clean and free from any accumulation of debris.
2. Clean tack coat from concrete surfaces. Tack coat within 1 inch of pavement on curbs or gutter is not required to be cleaned.
3. Remove all traffic control devices, excess materials, debris and signage from site.
4. Remove all debris and sediment from the existing storm drain structures.
5. Replace any disturbed landscaping. Backfill planters with clean topsoil and replace surface dressing or mulch in kind.
6. Remove all concrete debris and splatter.
7. Clean all inlets within project area immediately prior to final inspection. 706 CONCRETE WORK
706-1 GENERAL
706-1.1 SUMMARY
A. Includes But Not Limited To
Section F Page 142 BID NO. 23-05
1. Compact subgrade for cast-in-place concrete site elements.
2. Furnish and install base for cast-in-place concrete site elements.
3. Furnish and install expansion joints and concrete joint sealant (caulking).
4. Detectable Warning Surfaces
706-1.2 REFERENCES
A. 2023 Caltrans Standard Specifications
B. Applicable ASTM Standards
706-1.3 DELIVERY, STORAGE, AND HANDLING
A. Reinforcing steel shall be free of heavy rust scales and flakes, or other coating at time of delivery and placing. Properly protect rebar on site after delivery. 706-1.4 SUBMITTALS
A. Concrete Mix Designs
B. Quality Assurance/Control
Delivery Tickets - Require mix plant to furnish delivery ticket for each batch of concrete. Keep delivery tickets at job-site for use of Owner or representatives.
Tickets shall show following:
Name of ready-mix plant
Serial number of ticket
Date and truck number
Name of Contractor
Name and location of Project
Specific class or designation of concrete in conformance with the specifications.
Class or designation shall match mix approved mix design.
Amount of concrete
Time loaded
Type, name, and amount of admixtures used.
Amount and type of cement
Total water content including water added on site
Sizes and weights of sand and aggregate
C. CLSM
D. Safety treads
E. Detectable Warning Surface
706-2 PRODUCTS
706-2.1 MATERIALS
A. Formwork
1. Material: Wood, metal or plastic
2. Size – as required.
Section F Page 143 BID NO. 23-05
3. Straight Runs - 2-inch nominal minimum thickness.
4. Curves - laminated to 3/4-inch minimum thickness.
5. Depth - Within 2 inches of specified depth.
6. Staking - 2 foot maximum spacing.
B. Aggregate Base -
1. 3/4-inch Class 2 Aggregate per Section 26 of Caltrans Standard Specifications.
2. Comply with 705-2.D
C. Controlled Density Fill1. Comply with 705-2.A
D. Expansion Joints
1. Manufactured commercial fiber type meeting requirements of ASTM D 1751 and 1/2 inch thick. Asphalt impregnated commercial fiber shall be provided against all buildings as noted in plans.
E. Concrete Reinforcing Steel
1. Grade 40 or 60 deformed bars.
F. Concrete
1. Type I/II Cement
2. All concrete unless otherwise specified
a. 1" maximum aggregate size.
b. 5 sack minimum.
c. 2,500 psi in 28 days.
d. 4-inch maximum slump.
G. Safety Treads (edge warning) –
1. Wooster Products Inc. Type 231 complying with latest addition of UBC for placement and color.
2. Warning strip on top and bottom steps to differ in color from intermediate stair treads.
H. Detectable Warning Surface -
1. Tactile warning dots per Section 11B-705.1 of the most recent edition of the California Building Code.
2. 36” width.
3. Durable, slip resistant material with a surface texture composed of raised, truncated domes in a staggered pattern with a diameter of nominal 0.9” at the base tapering to 0.45” at the top, a height of nominal 0.2”, and a center spacing of nominal 2.35”.
4. Color as specified on plans. If no color is specified, color shall be Colonial Red. It shall provide 70% minimum contrast with adjacent walking surface per CBC 11B-705.1.1.3.2.
5. “Set-in-concrete’ system required (No glued & screwed mat systems installed after finished concrete)
J. Acceptable Products (in colonial red):
Section F Page 144 BID NO. 23-05
1. “Wet-Anchor Box” by Disability Devices, Inc.
http://www.disabilitydevices.com/Offset_Dome_Tactile_Warning_Mat. html
2. “Cast-in-Place System” by Armor-Tile.
http://www.armor-tile.com/truncateddomes/surface-appliedsystems.html
3. Approved equal by Owner’s Agent prior to bidding.
K. Joint Sealant
1. Sika 2c SL Joint Sealant – Limestone Grey
2. Deck of Seal Gun Grade Joint Sealant – Grey
3. Or Equal approved prior to Bid
.
706-3 EXECUTION
706-3.1 PREPARATION
A. Survey and stake concrete work to indicate location and elevations.
1. Layout ADA ramps to assure compliant slopes and transitions to existing sidewalks.
2. Locate sign post sleeves.
B. Subgrade
1. Fine grade to elevations required by Contract Documents with allowances for required concrete and aggregate base thickness.
2. Compact to 90 percent relative compaction at optimum moisture +/- 2 percent.
C. Aggregate Base
1. Place required thickness.
2. Fine grade to elevations on drawings with allowances for required concrete thickness.
3. Compact to 90 percent relative compaction at optimum moisture +/- 2 percent.
D. Protection of Existing Facilities
1. Existing hardscape surfaces shall be protected with tape and plastic sheeting.
E. Complete All Underground Work Prior to Sidewalk Installation 706-3.2 INSTALLATION
A. Site Tolerances
1. Vertical
a. Subgrade +/- 0.02 feet high.
b. Aggregate Base +/- 0.02 feet high.
c. Finish Concrete +/- 0.02 feet.
2. Horizontal
a. General Finish Concrete - +/- 0.04 feet.
b. Required Widths - 0.00 to +0.04 feet.
3. Layout
Section F Page 145 BID NO. 23-05
a. Horizontal dimensions shall be within +/- 0.04 feet.
4. Exterior Accessible Travel Paths
a. Slopes shall be per plan.
b. Landings, Ramps, Crosswalks, Sidewalks, and other Pedestrian Travel Paths Cross slopes – As designated, generally 1.5% with 2% maximum.
c. Sidewalks – 5.0% or less longitudinal slope.
d. Ramps – As designed with maximum 8.33% or less longitudinal slope.
e. Maximum vertical distance between landings - 30 inches. f. Variations in stairs
1) Consecutive steps-
Treads -1/4-inch, 11-inch minimum width.
Risers - 1/4-inch, 4-inch minimum, 7-inch maximum.
2) Flight of stairs -
Treads -3/8 inch.
Risers - 3/8 inch.
5. Forms
a. Vertical surfaces shall be formed to within 2 inches of subgrade. b. Gaps between forms shall not exceed 1/4".
6. Joints
a. All joints shall be located per plan layout
b. Align joints of sidewalk and curb and gutter.
7. Expansion Joints with joint material
a. Spacing - as shown on plans
b. Full depth of sidewalk, curbs, gutters, pads, etc.
c. If reinforcement required, rebar to extend through expansion joint material.
d. Place at corner of curb and curb & gutter.
e. Install so top of expansion joint material is 3/8 to 1/2 inch below finished concrete surface.
f. No expansion joint required between curbs and walks parallel to curb.
g. Provide expansion joint at end of walks perpendicular to and terminating at curb.
h. Provide expansion joint between concrete work and buildings.
Construct per plan details including preparation of existing building finishes.
i. Expansion joints shall be installed at conform with existing concrete surfaces.
j. Seal Joints in accordance with Manufacturer’s application instructions.
8. Contraction Joints
Section F Page 146 BID NO. 23-05
a. Locations on indicated on plans. If not shown, per below:
b. Spacing -
1) Sidewalks, Curbs, and Curb & Gutter - 5 feet on center. 2) Flat Drainage Structures - 8 feet on center.
c. Contraction Joint Depth
1) 1-1/2-inch minimum depth.
2) 1/4 to 1/3 concrete thickness.
d. Location
1) Align sidewalk and curb and/or gutter.
2) Place at all inside corners.
3) At square utility boxes, place contraction joints at each corner.
4) At round utility boxes, place joint through center to nearest edges of concrete.
5) Spacing may be increased or decreased to 8 feet to
accommodate utility boxes.
e. Type
1) Tooled joint up to 6" concrete depth. Tooled joint required for all sidewalks. Saw cuts not allowed. Tooled joint may be deepened with saw cut within 24 hours of concrete
placement if necessary.
2) Saw cut or parting strip for concrete depths over 6 inches.
All saw cuts shall be made within 24 hours of concrete
placement.
f. Edge Warning, Stair Treads, etc. - Precut and place prior to concrete placement where practical in accordance with
manufacturer’s recommendation.
g. Crack Repair - Cracks resulting from failure to comply with requirements will require removal and replacement of entire panel or section of concrete to adjacent contraction joints.
B. Finish
1. Curb, Gutter, Slabs, Mow Strips, Flat Drainage Structures, And Miscellaneous -
a. Light Broom finish.
b. Round edges including edges formed by expansion joints. c. Remove edger marks.
2. Sidewalk
a. Unless specified otherwise on plans, sidewalks shall have a light broom finish with the following requirements:
b. Round edges including edges formed by expansion joints. c. Remove edger marks.
3. Curb Faces -
a. Remove forms as soon as practical.
b. Fill voids with fresh concrete if necessary.
c. Finish face full depth with smooth steel trowel finish. d. Remove any excess concrete beyond form line at bottom of curb Section F Page 147 BID NO. 23-05
face at time of finishing.
4. Walls -
a. Immediately after removing forms, remove joints, marks, bellies, projections, loose materials, and cut back metal ties from surfaces to be exposed.
b. Fill up voids with cement mortar, 1:2 mix, and rub exposed surface with carborundum to smooth, even surface.
5. Ramps - Medium broom finish transverse to direction of travel on ramp.
C. Special Requirements
1. Form vertical surfaces full depth. Do not allow concrete to flow out from under forms in any degree. Remove any excess concrete beyond form face immediately after forms removed.
2. Sidewalks, Exterior Stairs, and Landings -
a. Slope to drain.
1) Slope sidewalks with cross slope of 1 percent minimum to 2 percent maximum in direction of intended drainage.
2) Slope sidewalks away from building one percent minimum. 3) Dusting with cement not permitted.
4) Adding water during finish not permitted.
D. Detectable Warning Surfaces -
1. 36-inch minimum width, length per plan.
2. Surface flush with adjacent concrete.
3. Construct with no significant voids under insert.
4. Install warning surface in accordance with manufacturer’s recommendations.
5. Assure compliant ADA slopes on panel and adjacent concrete. 706-3.3 FIELD QUALITY CONTROL
A. Inspection - Do not place concrete unless inspection has been made of formwork and inspector is present.
707 STORM DRAINAGE
707-1 GENERAL
707-1.1 SUMMARY
A. Includes but is not limited to;
1. Demolishing existing storm drainage system to be replaced, including pipe and storm drain structures and gutter depressions.
2. Installing storm drain pipe
3. Installing storm drainage structures
4. Installing gutter depressions
5. All other relating work to construct storm drains as indicated on the plans and in these special provisions.
707-1.2 SUBMITTALS
Section F Page 148 BID NO. 23-05
A. Certificates of compliance for HDPE pipe
B. Mix Design for cast in place concrete elements
C. Product submittals for precast concrete structures and parts D. Certificates of Compliance for reinforcement
707-1.3 SCHEDUING
A. After potholing to determine potential conflicts
B. Prior to concrete work
707-2 PRODUCTS
707-2.1 Pipe
A. ADS N-12 Dual Wall, Smooth Interior HDPE, or approved equal B. Complies with Section 64 of 2023 Caltrans Standard Specifications C. Plastic pipe shall be Type S polyethylene pipe with a smooth inner lining and corrugated outer wall.
707-2.2 Structures
A. Precast or cast in place as indicated on the drawings B. Includes gutter apron where shown
C. Complies with applicable sections of Section 51, 52 61, and 70 of the 223 Caltrans Standard Specifications
707-2.3 Backfill
A. CLSM backfill for all structures
707-2.4 Pipe Grout
A. Non-shrink commercial grout
B. 3000 psi minimum strength
707-2.5 Frames and Grates & Reinforcing
A. Grates shall be Type 24 bicycle proof grates in conformance with Caltrans Standard Plan D77B
B. Frames shall be appropriate frames in accordance with Standard plan D74A, D74B or D77A.
C. All metal shall comply with Section 75, “Miscellaneous Metal” of the Standard Specifications.
D. Welded Wire Mesh or Rebar to be 10 gauge or #4, respectively and conform to Section 52 of the Standard Specifications.
707-3 EXECUTION
707-3.1 PREPARATION
A. Demolish all drainage features as necessary to limits of replacement, backfill all areas in accordance with Section 19 of the Caltrans Specifications.
B. Modification to storm drain manholes area covered under a separate item.
C. Excavate to lines and grades for new drainage structures.
D. Prepare and compact subgrade for new structures/pipes. Compaction of subgrade for each item of work shall comply with the Section 19, “Earthwork”, of the Standard Specifications.
Section F Page 149 BID NO. 23-05
E. Trenching for culverts shall comply with Caltrans Standard Plan A62D, except that all backfill shall be CLSM.
F. Cast in place structures shall be excavated to provide the designated wall depth. Maximum allowable over excavation shall be 3 inches. If over excavation exceeds 3 inches, exterior walls must be formed on all sides.
G. Holes for pipes into existing structures shall be constructed by first drilling holes space no more than 4 inches apart at the perimeter of the hole. The material to be removed shall be removed by means which do not damage existing structure. If the existing structure is damaged, it shall be repaired to the City Engineer’s satisfaction, up to, and potentially including replacement of the entire structure if damage is extensive.
707-3.2 CONSTRUCTION
A. Structures
1. Construct inlets as indicated on the plans and as applicable.
2. Repair any damage to structure caused by form removal or placement
3. Backfill with CLSM
4. Pipe shall not extend into the drainage structure. Pipe may terminate a maximum of 1 1/ 2 inches into wall. Provide even grout transition from pipe to structure.
5. All grout shall be formed neat and clean and all excess removed.
B. Pipe
1. Sawcut all pipe to length as required
2. Lay pipe in accordance with specifications
3. HDPE pipe joints to be water-tight meeting ASTM D3212
4. Backfill to pavement surface with CLSM
708 SEWER MAIN AND SERVICE LATERAL CONSTRUCTION
708-1 GENERAL
708-.1.1 SUMMARY
A. Includes But Not Limited To:
1. Removing and replacing sewer main as indicated on the drawings.
2. Installing new sewer main as indicated on the drawings.
3. Installing new rodding inlets
4. Installing new drop connections into existing SSMH
5. Removing and reconstructing sewer service laterals as indicated on the drawing.
6. Connections to existing building sewer services in accordance with Building Codes.
7. Providing boxes and other appurtenant work to complete work in place.
8. All sewer mains, service laterals, and related appurtenances shall be constructed in accordance with the Standard Plans and Specifications, the City Standards, the Plans and these Special Provisions.
708-1.2 SUBMITTALS
A. Provide product data sheets for the following:
1. SDR 26 PVC with elastomeric joints
Section F Page 150 BID NO. 23-05
2. Fittings
3. Pre-cast structures
4. Manhole frames and lids
5. Video of installed sewer pipe
B. Shoring Plan
1. Submit Shoring Plan for excavations over 5 feet in depth at least 5 days in advance of work.
2. All bracing and shoring shall conform to Section 65-2, "Trench Bracing and Shoring" and the Division of Industrial Safety Construction Safety Orders, which are currently in use.
3. The Contractor shall take all necessary measures to protect the workers and adjacent areas and structures from the hazards of the trenching or excavation operations.
708-1.3 SCHEDULING
A. Sewer Mains and Manholes
1. Schedule with Sewer Department staff 24 hours ahead of sewer main shutoff and manhole work. Shutoffs shall be shown on the construction schedule.
2. Prior to start of pipe laying, the Contractor shall expose the end(s) of existing main(s) to verify individual lines and grades.
3. At the completion of backfill and prior to acceptance, the Contractor shall video tape all sewer mains and laterals up to the cleanout. A copy of the video tape shall be presented to the City representative. Ten working days shall be allowed for City review and acceptance of the mains and laterals. Any identified non-conforming work shall be repaired at the Contractor’s expense.
B. Services
1. Notify business owners at least 36 hours in advance of disrupting sewer service.
2. Schedule with Sewer Department staff for support services 24 hours in advance.
3. Provide sewer service at the end of each work shift.
708-2 PRODUCTS
A All sewer pipe shall be PVC – SDR 26 piping
B. Fittings
1. Only wyes and maximum of 1/8 bends shall be used. Turns greater than 1/8 shall be made with a combination of fittings with a minimum 1-foot section of pipe between fittings.
2. Elastomeric Fittings
3. Rubber coupling with stainless steel shear bands.
C. Manholes, Frames and Grates
1. Comply with City Standards
D. Bedding
Section F Page 151 BID NO. 23-05
1. Sand bedding shall be used for all sewer mains and service laterals.
Bedding shall extend a minimum of 6 inches to 12 inches maximum above the pipe.
E. Backfill
1. Backfill under pavement shall be CLSM unless otherwise allowed by Engineer. If aggregate base is used, Contractor shall provide compaction testing results.
2. Backfill under sidewalk shall be ¾” Class 2 aggregate base compacted to 90% relative compaction.
3. Backfill shall be maintained with temporary asphalt. Any eroded areas greater than 1 inch deep in the roadway shall be repaired by end of work shift.
F. Sewer Cleanout Lids
1. Cleanout lids shall be Christy F8 Box with F8D lid for non-traffic areas and F8C LID for traffic-rated areas.
708-3 EXECUTION
708-3.1 PREPARATION
A. Locate sewer services at buildings.
B. Locate adjacent all underground utilities.
C. Contact each sewer service user to coordinate work and to determine any user issues.
D. Determine location of sewer clean out boxes relative to concrete tooling marks per plan.
E. Do not disrupt a sewer service until all of the necessary parts are on site and immediately available.
F. Provide plan for emergency connection to sewer service in case of emergency or unknown condition.
G. Make a determination prior to work based on the potholing information relative to the location of service lateral either outside at building foundation wall or beneath building.
H. Work shall not be initiated until all of the necessary parts are on site and immediately available.
708.3.2 DEMOLITION, EXCAVATION AND BACKFILL
A. Removal of concrete debris, excavation and backfill shall use methods and equipment which minimize noise.
B. Blasting will not be permitted.
C. Prior to permanent paving, each sewer line shall be videotaped.
D. Only disrupt services which can be reconnected during the same working shift.
E. Bedding shall be placed a minimum of 6 inches and no more than 12 inches over the service lateral pipe. Bedding shall be mechanically compacted to 90% relative compaction. Jetting will not be allowed.
Section F Page 152 BID NO. 23-05
F. Excavations that are not backfilled shall be either have plywood placed over them on sidewalks or steel plates in the roadway. No trench shall go more than 2 work shifts without being backfilled to the surface or the roadway or to the native subgrade elevation under the sidewalk.
708-3.3 LAYING AND HANDLING PIPE MATERIALS:
A. All pipe shall be laid in accordance with the City Specifications, as specified on the Plans, and in accordance with these Special Provisions.
B. All pipe stockpiled on the job shall be stored with the ends covered to prevent the entrance of foreign matter. The City Engineer may reject stockpiled pipe with exposed ends. At times when pipe laying is not in progress, the open ends of installed pipe shall be closed by mechanical plug or other means approved by the City Engineer.
C. Sewer flow may be stopped at upstream manholes or other locations as approved by the City Engineer. All blocked flows shall be cleared by 6 PM.
D. Pipe coupling at building shall be made using appropriate sized Calder type coupling
E. If groundwater encountered, contact City Engineer. Upon City Engineer’s direction, over excavate and place fabric and rock in accordance with City Standard 222.
F. As directed by the City Engineer, install dewatering wells as indicted on the plans and at frequencies agreed to by the City Engineer.
G. For Jack and Bore or Tunnel for sewers, see appropriate specification sections.
H. Install trench dams per Standard Plan 222.
708-3.4 SEWER MAIN CONNECTION WORK
A. Sewer main tie-ins shall conform to the City Standards and these Special Provisions.
B. When a connection is required to an existing sewer pipe, the contractor shall provide all excavation, shoring, backfill and trench resurfacing in accordance with City Standards and the Plans.
C. During the work, the Contractor shall exercise all necessary precautions to prevent the entrance of trench water or any other foreign material into the sewer main and shall conduct all operations in accordance with the most stringent sanitation practices. Tie-in or cut-in tee connections to cast iron, PVC, or ductile iron pipes shall be made with mechanical joint solid sleeves.
Flexible connections shall only be used when connecting to asbestos cement and "over-sized" cast iron pipe.
D. Pipe and fittings furnished for tie-ins shall be no smaller than the existing sewer main to which each tie-in is made.
E. The Contractor shall maintain awareness for potential signs of soil and groundwater contamination while trenching. If contamination is discovered, the Contractor shall immediately contact the City for direction.
F. Trench Bracing and Shoring: All bracing and shoring shall conform to Section 65-2, "Trench Bracing and Shoring" and the Division of Industrial Safety Construction Safety Orders, which are currently in use.
Section F Page 153 BID NO. 23-05
G. The Contractor shall take all necessary measures to protect the workers and adjacent areas, power poles, and structures from the hazards of the trenching or excavation operations.
H. During the work, the Contractor shall exercise all necessary precautions to prevent the entrance of trench water or any other foreign material into the sewer main or laterals.
I. Sewer flows through manholes shall be protected from any and all debris by placing plywood pieces covered by a removable filter fabric. The protection shall be placed prior to any work occurring and shall remain in place until work is completed and accepted.
J. Pipe and fittings shall conform to Plans, Specifications and Special Provisions.
K. Manholes shall be constructed in accordance with Standard Plans 301 and 303.
L. Rodding Inlets shall be constructed per Standard Plans 307 and 308.
M. Laterals and Cleanouts: Construct per Standard Plan 309. 708-3.5 TESTING
A. After completion of the main and laterals in a block long segment, the system shall be air pressure tested at 6 psi for 30 minutes.
B. Any main or lateral which does not pass the pressure test shall be replaced.
C. Sewer main and lateral testing shall be completed prior to sidewalk placement. 708-3.6 LOCATING AND ADJUSTING MANHOLES AND CLEANOUTS
A. After a street has been paved, mark the location of all manholes, cleanouts and rodding inlets in the pavement area prior to the close of that work day. Within 48 hours of paving, adjust all manholes, cleanouts and rodding inlets to grade. 709 WATER MAIN CONSTRUCTION
709-1 GENERAL
709-1.1 SUMMARY
A. Includes but not limited to:
1. Removing and replacing water mains and services.
2. Removing and replacing all gate valves and gate valve boxes.
3. Includes relocation of fire hydrant, blowoffs and associated work.
4. All water mains and related appurtenances shall be constructed in accordance with the City Standard Plans and Specifications, the Plans and these Special Provisions.
709-1.2 SUBMITTALS
A. Provide product data sheets for the following:
1. C900 Pipe
2. Ductile Iron Fittings
3. Valves
Section F Page 154 BID NO. 23-05
4. Boxes
5. Misc. parts as required to complete work.
B. Shoring Plan
1. Submit Shoring Plan for excavations over 5 feet in depth at least 5 days in advance of work.
2. All bracing and shoring shall conform to Section 19-1.05 of the City Standard Specifications, "Trenching Excavation" and the Division of Industrial Safety Construction Safety Orders, which are currently in use.
3. The Contractor shall take all necessary measures to protect the workers and adjacent areas and structures from the hazards of the trenching or excavation operations.
709-1.3 SCHEDULING
A. Water Mains and Valves
1. Schedule with Water Department staff 24 hours ahead of water main shutoff and openings. Scheduled shutoffs shall be shown on Schedule submitted to City under Section 6-1.2.
2. Only City personnel shall operate City water valves and fire hydrants.
3. Replacement of fire hydrants shall occur same day. Only one fire hydrant may be non-functional at any given time.
B. Services
1. Notify business owners at least 24 hours in advance of turning off water service.
2. Schedule with Water Department staff for support services 24 hours in advance.
3. Provide water service at the end of each work shift. 709-2 PRODUCTS
709-2.1 Pipe
A. Water Main
1. Pipe
a. Main Line - C900 per City Standard Plans
2. Ductile Iron Pipe
a. Encased in 8 mil (minimum) polyethylene film in tube form. b. Conform to ANSI/AWWA C105/A21.5-99 or most recent issue
3. Fittings
a. Ductile iron mechanical joint type.
1) Conform to City Standards
2) Other type as approved by City Engineer
b. Flanged Fittings
1) Above ground installations
2) On tees when attached to a flange by mechanical joint valve or fitting.
3) As approved by the City Engineer.
Section F Page 155 BID NO. 23-05
c. Restrained Joint Fittings
1) Conform to City Standards
2) Required on all crosses, tees and anywhere a fitting is required to make a bend in alignment of the water main. 3) Unless otherwise specified or shown on the Plans.
d. Gate Valves –Per Standard Plan 501
1) Mechanical joint type
2) Resilient wedge type
3) America 2500 Series, Clow C509 or 515 series, US Pipe USPO Series, or equal as approved by the Engineer.
e. Boxes and Vaults
1) Water Meter Boxes
i. Single – Christy B9 or equivalent
ii. Double – Christy B24G or equivalent
iii As shown on plans
2) Water Valve Boxes
i. Christy G5 Traffic Rated
f. Fire Hydrant Assemblies
1) Per Standard Plan 502
g. Pressure Reducing Valves
1) Watts 25 AUB, 1” or 2” as applicable
h. Pack Joint Couplings
1) Fitting shall be made of brass
2) Mueller Pack Joint Coupling
3) Equal approved prior to bid
4) Appropriate type to match domestic water service
i. Bolt-on Hot Tap Service Saddles
1) Smith Blair Style 239 Full Circle Double Band (1” or 2”) 2) Or equal approved prior to bid.
j. Manifolds
1) Manifolds shall be constructed with threaded brass pipes and fittings the end of the service lateral to the meter connection.
No plastic pipe shall be used in constructing manifolds of any kind.
2) Or equal approved prior to bid.
B. Bedding
1. Sand bedding shall be used for all water services. Bedding shall extend a minimum of 6 inches to 12 inches maximum above the service.
C. Backfill
1. Backfill under pavement shall be CLSM unless otherwise allowed by Engineer. If aggregate base is used, Contractor shall provide compaction testing results.
2. Backfill under sidewalk shall be ¾” Class 2 aggregate base compacted to 90% relative compaction.
709-3 EXECUTION
Section F Page 156 BID NO. 23-05
709-3.1 PREPARATION
A. Locate adjacent underground utilities.
B. Work shall not be initiated until all of the necessary parts are on site and immediately available.
709-3.2 DEMOLITION, EXCAVATION AND BACKFILL
A. Removal of concrete debris, excavation and backfill shall use methods and equipment which minimize noise.
B. Prior to backfilling, each water line shall be sanitized as required and pressure tested.
C. Relocated hydrants shall be out of service no longer than 24 hours.
D. Relocated blowoffs shall be installed per plan and applicable City details.
E. The new hydrant lateral and riser shall be swabbed with chlorine prior to installation. After installation, the hydrant shall be flushed to the satisfaction of the City Engineer.
F. Bedding shall be placed a minimum of 6 inches and no more than 12 inches over the pipe. Bedding shall be mechanically compacted to 90% relative compaction. Jetting will not be allowed.
G. Excavations that are not backfilled shall be either have steel plates in the roadway. No trench shall go more than 2 work shifts without being backfilled to the surface or the roadway or to the native subgrade elevation under the sidewalk.
709-3.3 LAYING AND HANDLING PIPE MATERIALS:
A. All pipe shall be laid in accordance with the City Specifications, as specified on the Plans, and in accordance with these Special Provisions.
B. All pipe stockpiled on the job shall be stored with the ends covered to prevent the entrance of foreign matter. The City Engineer may reject stockpiled pipe with exposed ends. At times when pipe laying is not in progress, the open ends of installed pipe shall be closed by mechanical plug or other means approved by the Engineer.
C. Prior to start of pipe laying, the Contractor shall expose the end(s) of existing main(s) to determine individual lines and grades. New mains shall begin eight (8) feet from and on the same line and grade as the existing main. New mains shall be installed at minimum standard cover conforming to the requirements of the City Water System Design Standards, or as shown on the Plans.
Restrained fittings and ductile iron pipe shall be used to make grade transitions for tie-ins to existing mains that are at less than minimum standard cover.
D. The Contractor shall completely expose the existing water main to verify lengths and OD's for the lowered section. The replacement water line shall be completely assembled on the surface and swabbed with chlorine before the existing line is shut down and cut. After installing the lowered section the line shall be flushed at the nearest hydrant to the satisfaction of the City Engineer.
E. Thrust blocking shall conform the City Specifications and plans, the details on the Plans and these Special Provisions.
F. Pipe between building and meter shall be the same piping used between the Section F Page 157 BID NO. 23-05
main and meter. Coupling at building shall be made using appropriate size pack joint coupling.
709-3.4 WATER MAIN CONNECTION WORK
A. Water main tie-ins shall conform to the City Standards and these Special Provisions.
B. The Contractor shall schedule tie-in work with the City through the Inspector.
The Contractor shall submit a separate request to the City to schedule each individual mainline shutdown required to facilitate a tie-in. The Contractor shall make shut down requests at least two working days before requested shutdown. The City will attempt to facilitate shutdowns within these timeframes; however, extenuating circumstances may result in response times in excess of those mentioned above. Under such conditions, no claims related to tie-in delays will be considered. All shutdowns and valve turning operations shall be performed by authorized City personnel only. Authorized City personnel must be present during all tie-in operations. No tie-ins shall be performed without prior authorization by the City Engineer.
C. When a connection is required to an existing water line, the contractor shall provide all excavation, shoring, backfill and trench resurfacing in accordance with City Standards and the Plans.
D. During the work, the Contractor shall exercise all necessary precautions to prevent the entrance of trench water or any other foreign material into the water main and shall conduct all operations in accordance with the most stringent sanitation practices. The interior of all appurtenances being installed shall be thoroughly swabbed with a strong liquid chlorine solution prior to installation.
E. Tie-in or cut-in tee connections to cast iron, PVC, or ductile iron pipes shall be made with mechanical joint solid sleeves. Flexible connections shall only be used when connecting to asbestos cement and "over-sized" cast iron pipe.
F. Pipe and fittings furnished for tie-ins shall be no smaller than the existing water main to which each tie-in is made.
709-3.5 HYDROSTATIC TEST
A. Hydrostatic testing of the water main and appurtenances installed under this contract shall be performed in accordance with of the City Specifications and these Special Provisions. The water main shall be filled at a rate not to exceed the limits of the air release valves.
B. Hydrostatic testing of the water services shall consist of a full pressure test for a minimum of 30 minutes. The pressurized line shall be visually inspected prior to backfilling. After hydrostatic testing, the line shall be flushed from within the building until chlorine is no longer detected. 709-3.6 DISCHARGE OF CHLORINATED WATER
A. Chlorinated water used to disinfect the new water mains is the property of the Contractor and its disposal is the responsibility of the Contractor. Chlorinated water used to disinfect the new mains shall be disposed of in accordance with Section F Page 158 BID NO. 23-05
all laws and regulations. Discharge to the storm drain system or a waterway is not permitted without a permit from the Central Valley Regional Water Quality Control Board.
B. Discharges may be allowed to be disposed of into the sanitary sewer system, but must first meet the following requirements:
1. The pH of the water must be between 6.0 and 9.5.
2. The Contractor shall maintain an "air gap" from the discharge conduit to the receiving sewer manhole frame with a minimum vertical distance of twice the diameter of the discharge conduit. 709-3.7 LOCATING AND ADJUSTING WATER VALVE BOXES
A. After a street has been paved, mark the location of all water valve boxes in white paint before the close of that work day. Within 72 hours of paving, adjust all water valve boxes to grade.
710 JACK AND BORE
710-1 GENERAL
710-1.1 SUMMARY
A. Includes but not limited to:
1. Jacking pit, casing, PVC pipe installation, grouting and backfill 710-1.2 SUBMITTALS
A. Working Drawings of the jacking pit bracing, casing, jacking head, methods, equipment, and grouting pressure proposed to be used.
B. Provide product data sheets or details for the following:
1. Pipe skids
2. End seals
3. Mechanical joints
4. Bracing to prevent pipe shifting or flotation
5. Backfill materials
710-1.3 SCHEDULING
A. Before starting excavation, the Contractor shall submit working drawings of the jacking pit bracing, casing, jacking head, methods, equipment, and grouting pressure proposed to be used.
710-2 PRODUCTS
A. Casing
1. Per Standard Plan 527
a. Straight seam or seamless pipe.
b. May be bare inside and out.
c. Square cut and dead-even lengths compatible with installation equipment.
B. Pipe
Section F Page 159 BID NO. 23-05
1. Water
a. Pipe - Ductile Iron AWWA C150/C151
b. Fittings within Pipe : FieldLock 350 gasket by U.S. Pipe or equal
2. Sewer
a. Pipe – SDR 26 per ASTM 3034
b. Fittings - Elastomeric
C. Backfill
1. Per Standard Plan 222 and project specifications.
710-3 EXECUTION
710-3.1 PREPARATION
A. The leading section of casing shall be equipped with a jacking head securely anchored thereto to prevent any wobble or variation in alignment during the jacking operation.
B. The driving ends of the casing shall be properly protected against spalling and other damage, and intermediate joints shall be similarly protected by the installation of sufficient bearing shims to properly distribute the jacking stresses. Any section of casing showing signs of failure shall be removed and replaced with a new section of casing, of adequate strength to carry the loads imposed upon it. 710-3.2 EXCAVATION AND BACKFILL
A. Excavation shall not be made in excess of the outer dimensions of the casing being jacked unless otherwise approved by the City Engineer. Any loss of earth outside the jacking head shall be avoided.
B. Excavated material shall be removed from the casing as excavation progresses.
No accumulation of such material within the conduit will be permitted.
C. Both ends of the jacked casing shall be sealed around the internal PVC pipe prior to backfilling to prevent material from entering the jacked casing.
D. Backfill of the jacking pits shall be with native soils, aggregate base, or CSLM.
If backfilled with native soils or aggregate base, compaction shall be tested every 18 inches as backfill progresses. Compaction shall be 90% up to 3 feet below the roadway and 95% within 3 feet of the pavement surface. Aggregate base shall be at 12 inches minimum under the 3 inches of HMA or to match existing is greater (both existing HMA and aggregate base).
E. Expect ground water infiltration into jacking pit and include in design. 710-3.3 CONSTRUCTION
A. Unless otherwise shown on the Plans, the size and wall thickness of the casing to be jacked shall be at the Contractor's option, except that the casing size or thickness shall be not less than the wall thickness noted on Standard Plan 527 for the casing size specified. The Contractor shall be fully responsible for the sufficiency of the casing provided.
B. The joints of sections of casing to be jacked shall be welded with a continuous circumferential weld. It shall be the Contractor's responsibility to provide stress transfer across the joints which is capable of resisting the jacking forces involved.
Section F Page 160 BID NO. 23-05
C. Once commenced, jacking shall be performed continuously and uninterrupted until the casing has been jacked between the limits shown on the Plans. This requirement may be modified if the Contractor submits to the City Engineer for prior approval methods and details that will prevent "freezing" of the casing and ensure that the heading is stable at all times.
D. Should loss of ground occur during the jacking operation, the voids shall be backpacked promptly with soil-cement consisting of 1 part cement to 5 parts granular material. Where the soil is not suitable for this purpose, the Contractor shall import granular material. The soil-cement shall be thoroughly mixed and rammed into place promptly after the loss of ground.
E. Upon completion of the jacking operations, voids around the outside face of the casing shall be completely filled by grouting.
F. Grouting equipment and material shall be on the Work site before the jacking operations and drilling of grout holes are completed.
G. PVC pipe installed in a jacked casing shall have elastomeric joints and skids per Standard Plan 527, and be braced to prevent shifting or flotation during backfilling operations.
H. Install end seals after pipe installation is complete. 710-3.5 TOLERANCES
A. Concrete conduit shall be jacked true to line and grade and the Contractor shall modify the jacking operation to correct any deviation. Unless otherwise shown on the Plans or specified in the Special Provisions, when a pilot tunnel is required to be constructed, the Contractor will be permitted a tolerance from exact grade or alignment of 1 inch per 100 feet.
710-3.6 DAMAGE RESTORATION
A. Restore any damage cause by heaving, settlement, separation of pavement, or other damage caused by jack and bore operation.
B. When required by City Engineer, provide detailed plans which indicates methods to repair and restore damaged areas. Provide detailed record drawings.
711 TUNNELING
711-1 GENERAL
711-1.1 SUMMARY
A. Includes but not limited to:
1. Excavating under storm drain structures using either hand or mechanical methods.
2. Installing pipe bedding
3. Installing pipe wrapped or protective cover.
4. Backfilling void with sand slurry
711-1.2 SUBMITTALS
Section F Page 161 BID NO. 23-05
A. Provide product data sheets or details for the following:
1. Protective covering
711-2 PRODUCTS
A. Protective Covering
1. City will provide Foamglas insulation by Owens Corning including Pittwrap SS Jacketing and sealing tape.
711-3 CONSTRUCTION
A. Use methods with do not damage the existing storm drainage facilities.
B. Provide sheeting and shoring as required to provide worker safety.
C. Provide trench bedding under the pipe per Standard Plan 222.
D. Apply protective covering prior to installing pipe in trench in accordance with manufacturers direction. Covering shall extend 1 foot beyond sidewall of pipe or side of box culvert.
E. Install pipe to line and grade
F. Place sand slurry backfill to completely fill void under storm drain pipe or structure.
712 HMA PAVING
712-1 GENERAL
The work consists of trench paving, patching adjacent to concrete removal areas, around manholes, additional T-cut paving and additional 3” paving beyond trench paving. 712-2 MATERIALS
HMA shall be ½ inch Type A – PG 64-16 conforming to either the 2010 or 2015 Caltrans Standard Specifications, Section 39 using a City approved Job Mix Formula (JMF). 712-3 CONSTRUCTION
All edges shall be squared off by sawcutting if broken after grinding or initial sawcutting.
Construction shall be in accordance with Section 39 of the 2023 Caltrans Standard Specifications. Lifts greater than 3 inches shall be placed in equal thickness lifts.
Compaction shall be per the method specification except that rolling can be accomplished by a single 10-ton minimum steel roller. Passes and temperatures for breakdown, intermediate and finish rolling shall be observed.
713 PAVEMENT MARKINGS
713-1 GENERAL
713-1.1 SUMMARY
A. Includes But Not Limited To
1. Trench Paving areas with “T” Cut paving shall have theromoplastic pavement markings. Thermoplastic traffic stripes and pavement markings shall consist of a single uniform layer of thermoplastic and layer of bonded core elements and a layer of glass beads.
Section F Page 162 BID NO. 23-05
2. All other disturbed areas outside the “T” Curb paving shall be restored with a two coat paint application to match existing pavement marking disturbed or obliterated as part of the project.
B. Related Sections
1. Work shall comply with Section 84 of the 2023 Caltrans Standard Specifications
2. Work shall comply with the latest addition of the California Manual of Uniform Traffic Devices (CAMUTCD)
713-1.2 SUBMITTALS
A. Paint Datasheets and Certificates of Compliance
B. Thermoplastic Datasheets and Certificates of Compliance C. Glass Bead Data Sheets and Certificates of Compliance D. 3M Bonded Core Data Sheet
713-1.3 PROJECT CONDITIONS
A. Project Environmental Requirements
1. Apply only on dry surfaces, during favorable weather, and when damage by rain, fog, or condensation not anticipated.
2. Provide temporary pavement markings whenever throughout project duration until final pavement markings are installed.
3. Allow HMA to cure a minimum of 7 days and a maximum of 14 days prior to application.
713-2 PRODUCTS
A. All Materials shall comply with the requirements of Section 84 and 85 of the 2010 Caltrans Standard Specifications and these Special Provisions.
B. All thermoplastic shall be alkyd thermoplastic.
C. Glass Beads shall comply with AASHTO M247 Type 2.
D. Alkyd Paint per Section 84 and 85 of the Standard Specifications 713-3 EXECUTION
713-3.1 PREPARATION
A. Surfaces shall be dry and free of grease and loose dirt particles B. Mark out and record location of existing pavement markings prior to performing any work. Submit to City. Allow 4 working days for City review. Make any changes as provided during review.
713-3.2 APPLICATION
A. Thermoplastic and painted pavement marking in accordance with Section 84 and these Special Provisions. Paint markings shall have two coats applied with sufficient drying time between applications.
Section F Page 163 BID NO. 23-05
713-3.3 CLEANING
A. Remove drips, overspray, improper markings, and thermoplastic or paint material tracked by traffic by sand blasting, wire brushing, or other method approved by Owner’s Agent prior to performance.
END OF SECTION
Section F Page 164 BID NO. 23-05