Agenda packet — Lakeport City Council, August 20, 2024

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR

AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)
Tuesday, August 20, 2024 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of August 20, 2024 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, August 20, 2024, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of August 6, 2024.

C. Application G2024-016: Approve application G2024-016, with staff recommendations, for the Eisenhut Celebration of Life.

D. Application 2024-031: Approve application 2024-031, with staff recommendations, for the 2024 Dia de los Muertos event.

E. Meeting Cancellations: Authorize the cancellation of the regular meetings of October 1, 2024 and November 5, 2024, to participate in the 2024 National Night Out Event and the 2024 Municipal Election Night, respectively.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. Presentation: Presentation on the Comprehensive Economic Development Strategy (CEDS) by the Lake County Economic Development Corporation.

The draft report can be found here: https://lakecountycaedc.org/wpcontent/uploads/2024/06/CEDS-complete1.pdf C. Presentation: Presentation from Sutter Lakeside Hospital regarding their efforts to establish a Lake County Hospital Business Improvement District to improve overall health outcomes in the County.

VI. PUBLIC HEARINGS:

City Council Agenda of August 20, 2024 Page 3
VII. COUNCIL BUSINESS:

A. Police Chief

1. Speed Sign Trailer: Authorize the City Manager to approve the purchase of a FAST-VSM 5 foot by 3-foot Variable Message Board/Speed trailer from TAPCO, Inc. in the amount of $25,789.93.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

IX. CLOSED SESSION: 1. Conference with Labor Negotiator (Gov. Code § 54957.6)
Name of Agency Negotiators: Administrative Services Director Buendia and Margaret Long
Employee Organization: Lakeport Employees Association
ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of August 6, 2024 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, August 6, 2024, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Froio called the meeting to order at 6:00 p.m., with Mayor Froio, Council Members Costa, Disney, Mattina, and Parlet present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Dale Stoebe.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to accept agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of July 16, 2024.

C. Application 2024-028: Approve application 2024-027, with staff recommendations, for the Sponsoring Survivorship Fun Walk-Run.

D. Military Equipment Use Policy: Approve the Military Equipment Use Policy for FY 2024-2025.

E. Measure Z Advisory Committee
(MZAC):

Receive and file the draft minutes of the July 17, 2024, MZAC meeting.

Vote on Consent Agenda: A motion was made by Council Member Parlet, seconded by Council Member Costa, and unanimously carried by voice vote 5-0-0-0 to approve the Consent Agenda, items A-E.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Mark Lipps, Immediate Past President of Lakeport Rotary, presented the signage that will accompany the curfew bell at Xabatin Park. He also reported that the Lakeport Rotary will be placing QR Codes on various historic places in Lakeport for their next project, followed by a time capsule that they would like to place in Xabatin Park.

B. Proclamation: Council member Mattina presented a Proclamation of the City Council of the City of Lakeport honoring Chief Rasmussen on his retirement from the City after 35 years of service. Councilmembers Parlet, Disney, Mattina, Costa, and Mayor Froio offered comments and gratitude for Chief Rasmussen’s service.

Additional thoughts and congratulations were offered by BOS Supervisor Michael Green; LPOA President Todd Freitas; Dennis Rollins of Kiwanis; Clearlake City Manager Alan Flora; Lakeport Police Volunteer Greg Scott; Former City Councilmember Mireya Turner; Former City Councilmember George Spurr; Lake County Sheriff Rob Howe; Lake County Undersheriff Luke Bingham; Retired Deputy District Attorney Richard City Council Minutes of August 6, 2024 Page 3
Hinchcliff; Mendocino County Sheriff Mathew Kendall; Lakeport Police Department Records Supervisor Tammy Prather; Sergeant Andrew Welter; Sergeant Ryan Cooley; Crisis Intervention Counselor Alicia Adams; Management Connections Manager Pam Harpster; with final comments from Chief Rasmussens wife of 32 years, Karyn Rasmussen.

C. Oath of Office: Retiring Chief Rasmussen, along with City Clerk Buendia, Administered the Oath of Office to incoming Police Chief Dale Stoebe.

Additional thoughts and congratulations were offered by LPOA President Todd Freitas; Lake County Sheriff Rob Howe; BOS Supervisor Michael Green; Clearlake City Manager Alan Flora; Lake County Undersheriff Luke Bingham; Former Councilmember Mireya Turner; Granddaughter Ava; Jeff Thomas; Lakeport Police Department Records Supervisor Tammy Prather; daughter Taylor Stoebe; Retired Deputy District Attorney Richard Hinchcliff; and Julie Kelly.

Councilmembers Parlet, Disney, Mattina, Costa, and Mayor Froio congratulated and welcomed Chief Stoebe.

A brief recess was observed.

VI. PUBLIC HEARINGS:

A. Lot Line Adjustment Ordinance: The staff report was presented by City Manager Ingram.

Mayor Froio opened the public hearing at 7:35 p.m. With no comment from the public the public hearing was closed at 7:35 p.m.

A motion was made by Council Member Mattina, seconded by Council Member Costa, and unanimously carried by voice vote 5-0-0-0 to adopt the ordinance of the City Council amending the City of Lakeport Sections 16.04.020 of Chapter 16.04 and Sections 16.23.030, 16.23.040 & 16.23.060 of Chapter 16.23 of Title 16 of the Lakeport Municipal Code creating a ministerial approval process for lot line adjustments.

B. Delinquent Utilities The staff report was presented by City Manager Ingram.

Mayor Froio opened the public hearing at 7:38 p.m. With no comment from the public the public hearing was closed at 7:38 p.m.

A motion was made by Council Member Disney, seconded by Council Member Mattina, and unanimously carried by voice vote 5-0-0-0 to adopt the resolution to confirm and approve the utility billing delinquency list and the associated resolution and direct staff to submit the list to the County Auditor-Controller for inclusion on the property tax roll.

VII. COUNCIL BUSINESS:

A. Public Works Director

1. Contract Award: The staff report was presented by Public Works Director Ladd. Additional comments and explanation was provided by City Manager Ingram
An email from Danny Wind was provided to the City Council calling for a narrowing of the lanes and inclusion of bike lanes.

City Council Minutes of August 6, 2024 Page 4
A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to approve the plans, specifications, and working details, and award a construction contract to Granite Construction Company for the South Main Street Pavement Maintenance Project and authorize the City Manager to execute the construction contract for the bid amount of $1,105,885.25.

B. City Manager

1. Voting Delegates: The staff report was presented by City Manager Ingram.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to nominate voting Mayor Froio as the voting delegate and Mayor Pro Tem Costa as first alternate and Councilmember Disney as the second alternate for the League of California Cities Annual Conference to be held October 16-18, 2024.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

City Attorney Ruderman had no report.

City Manager Ingram had no report.

Police Chief Stoebe reported that LPD staff participated in mutual aid to Butte County to assist with the Park fire.

Public Works Director Ladd had no report.

Community Development Director Hejnowicz was on vacation.

Administrative Services Director Buendia had no report.

Assistant City Manager Walker was absent.

Utilities Director Harris was absent.

Council Member Parlet discussed the after-effects of the pandemic.

Council Member Costa had no report.

Council Member Disney reported that the LMSA will be holding a mixer at the Carnegie Library next week.

Council Member Mattina advised that she has been elected Chair of LAFCo.

Mayor Froio had no report.

IX. CLOSED SESSION: Mayor Froio adjourned the meeting to Closed Session at 8:18 p.m., to discuss:

1. Conference with Legal Counsel; Existing Litigation (Gov. Code § 54956.9(d)(1))
The City Council finds, based on advice from legal counsel, that discussion in open session will prejudice the position of the local agency in the litigation.

City of Lakeport et al. v. Amerisourcebergen Drug Corporation et al. (NDO MDL 1:20-op-45242-DAP)

2. Conference with Labor Negotiator
(Gov. Code § 54957.6)
Name of Agency Negotiators: Administrative Services Director Buendia and Margaret Long
Employee Organization: Lakeport Employees Association

3. Conference with Labor Negotiator
City Council Minutes of August 6, 2024 Page 5
(Gov. Code § 54957.6)
Name of Agency Negotiators: Administrative Services Director Buendia and Margaret Long
Employee Organization: Unrepresented Management
Report Out of Closed Session: Attorney Ruderman reported the following out of closed session:

1. The Council did provide direction to seek leave to amend the complaint in that action to name to propose to name an additional defendant, and that defendant is Indivior Incorporated, and the substance of the allegations relate to the proposed defendant's involvement in creating the nuisance related to its marketing and distribution of opioids.

2. No Reportable Action on Closed Session Items 2 and 3.

ADJOURNMENT: City of Lakeport: Mayor Froio adjourned the meeting at 9:30 p.m. _______________________________________
Michael Froio, Mayor
Attest:
_________________________________
Kelly Buendia, City Clerk
225 Park Street
Lakeport, CA95453

CITY OF LAKEPORT
Please Note:

Bounce Houses and Waterslides are prohibited
Phone: (707) 263-5615
Fax: (707) 263-8584

APPLICATION FOR USE OF LIBRARY PARKGAZEBO AND FACILITIES This section to be completed by City:

Application Received(Date): $15.00 Application FeePaid Application No.

This section to be completed by Applicant (please answer all questions):

ApplicantName: OrganizationName:

Address:

Home Phone: Work Phone: Mobile Phone:

EmailAddress:

Facility Requested:
☐ Gazebo ☐ Fifth Street Boat Ramp ☐ Third Street Boat Ramp ☐ Parking ☐ Xabatin Community Park Amphitheatre Description of Event Proposed:

Date of Event: Set Up Time: __________ ☐ AM ☐ PM
Time of Event: ☐ AM ☐ PM
Tear Down Time: __________ ☐ AM ☐ PM
Specify anticipated number of people (both participants and the public):

Requirements: *Coordination of these requirements must be made through the Public Works Department: (707) 263-0751 ☐ Electricity (not guaranteed by the City)
☐ No water in park prior to event
☐ Other (pleasespecify):
***It should be clearly understood that approval of your event does not convey exclusive use of the Park or the boat ramps and that there may be other events occurring in the Park or on the lake at the time of your event*** USE OF ALCOHOL: Is a permit for alcoholic beverages requested? ☐ Yes ☐ No If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of alcoholic beverages in connection with the event but will NOT allow for the SALE ofalcoholic beverages. If alcoholic beverages are going to be sold or included with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport PoliceDepartment.

INSURANCE INFORMATION (Applies only to Public Events &Fishing Tournaments) The minimum coverage amount required is $2,000,000.

The insurance certificate provided to the City by your organization’s insurance company must name the City of Lakeport as an additional insured and must include a copy of any endorsements, including Waiver of Subrogation. The insurance provided to the City shall be primary to, and non-contributory with any insurance or self-insurance program maintained by the City.

HOLD HARMLESS AGREEMENT: In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/ we agree to indemnify and hold harmless the City of Lakeport and its agents and “employees” from and against any injury, damage, claims, actions or suits arising out of the herein described Event, including those caused by negligence of the parties being indemnified and/or any dangerous condition of property of the parties being indemnified, and further agrees to defend and indemnify the City of Lakeport from and against any injury, damage, claims, actions or suits arising out of or connected with the foregoing event(s).

SIGNATURE OFAPPLICANT DATE
RE: Reservation Info for The Gazebo (Sept 28th)
Dale Stoebe <[email protected]>
Tue 7/30/2024 2:04 PM
To:Kristina Eisenhut <[email protected]>;Hilary Britton <[email protected]> Cc:Kelly Buendia <[email protected]>
Kristina,
If the intention is to serve alcohol without selling it (that includes selling tickets to the event or accepting “donations” for drinks, etc.) then there is no fee and all that is required is a City of Lakeport Special Permit, marking the box toward the bottom of the form requesting Alcohol. If the intention is to sell alcohol in one of the manners previously identified, that is a whole other process that would require both a City of Lakeport form and a 1-day State of California Alcohol Beverage Control license, requested by a Non-Profit entity, with other requirements and restrictions. I hope this helps. If you need further, please feel free to call the Lakeport Police Department with your questions at 707-263-5491.

Thank you,
Dale D Stoebe
Captain
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Kristina Eisenhut <[email protected]>
Sent: Monday, July 29, 2024 3:02 PM
To: Hilary Britton <[email protected]>
Cc: Kelly Buendia <[email protected]>; Dale Stoebe <[email protected]> Subject: Re: Reservation Info for The Gazebo (Sept 28th) After speaking with my older sister , I would like to submit it to city council and the pd please. 🙏 Thank you
Kristina E-707-481-0273
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From: Kristina Eisenhut <[email protected]>
Sent: Monday, July 29, 2024 2:23:50 PM
To: Hilary Britton <[email protected]>
Cc: Kelly Buendia <[email protected]>; Dale Stoebe <[email protected]> Subject: Re: Reservation Info for The Gazebo (Sept 28th) Is there a fee for the alcohol permit? We want the gazebo regardless, depending on fees we may tell them no alcohol.

Kristina
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From: Hilary Britton <[email protected]>
Sent: Monday, July 29, 2024 2:07:39 PM
To: Kristina Eisenhut <[email protected]>
Cc: Kelly Buendia <[email protected]>; Dale Stoebe <[email protected]> Subject: Re: Reservation Info for The Gazebo (Sept 28th) Hi Kristina,
To consume alcohol in the Park requires City Council approval and a permit from the Lakeport Police Department. From the Municipal Code:
"9.08.110 Public consumption of alcoholic beverages.

A. It is unlawful for any person or organization to sell, serve or cause to be served, consume, or possess open containers of alcoholic beverages of any kind whatsoever upon any public street, park or public property within the city limits, at any time for any purpose, except as specifically provided for in this section.

B. The sale, serving, consumption and possession of alcoholic beverages is permitted on city property located at Fifth Street and leased by the Lakeport Yacht Club, in Library Park or at other city locations after prior approval by the Lakeport city council; except that consumption or possession of alcoholic beverages is prohibited in the children’s play area in that portion of Library Park located to the south of the concrete walkway at the rear of the old Carnegie Library building.

C. The possession of glass containers is prohibited in all city parks." Please let me know if you want us to submit your application to the City Council for approval.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system From: Kristina Eisenhut <[email protected]>
Sent: Monday, July 29, 2024 11:44 AM
To: Hilary Britton <[email protected]>
Subject: Re: Reservation Info for The Gazebo (Sept 28th) I also wanted to know the policy of alcohol? We won’t be serving alcohol to the public or to our guest but we wanted them to have the option is they choose to bring their own drinks whether it be alcohol or not.. else we need a pass for this? I would like to do whatever I need to do to be safe , and a smooth celebration. It didn’t show any fees but the application so I also wanted to make sure there was no surprises when the time came. 💝💝
Thank you so much for your time.

Kristina
Get Outlook for iOS
From: Kristina Eisenhut <[email protected]>
Sent: Monday, July 29, 2024 11:11:06 AM
To: Hilary Britton <[email protected]>
Subject: Re: Reservation Info for The Gazebo (Sept 28th) I am so blessed! My sisters and I are crying 😭.. he love this place so much. He’s with us we know it.

Check or do you guys have a form any other way? Can I come by and pay cash? And is this the only fee? We are budgeting our financials. 💕💝❤️ thank you
Kristina Eisenhut- I answer text/call/voicemails
Get Outlook for iOS
From: Hilary Britton <[email protected]>
Sent: Monday, July 29, 2024 8:02:26 AM
To: [email protected] <[email protected]>
Subject: Fw: Reservation Info for The Gazebo (Sept 28th) Hi Kristina,
I have reserved the Gazebo on 09/28/2024 for you. Could you please sign the attached application and re-send it to me? The application fee is $15.00. You can mail a check to my attention at the address below.

Please let me know if there is anything I can do to assist.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system From: Kristina Eisenhut <[email protected]>
Sent: Sunday, July 28, 2024 9:52 PM
To: Hilary Britton <[email protected]>
Subject: Reservation Info for The Gazebo (Sept 28th)
Good Evening, I am writing to find out more information about having my father's Celebration of Life at Library Park and Renting the Gazebo? Can you please let me know what My options are in having my father’s Celebration BBQ at your Amazing Park. He loved this Lake and Park and Camped at the Campgrounds next door. He Loved Fishing on your Lake and Enjoy Docking his many boats he worked on. Can you Please let me know my options?
Thank you so much for you time, and helpful Information.

Kristina Eisenhut - 707-481-0273
vau
08/07/2024 2024-031
08/20/2024

FW: Application 2024-031 - LULC - Day of the Dead Festival Lake County Sheriff - Records <[email protected]> Wed 8/7/2024 2:53 PM
To:Hilary Britton <[email protected]>
Please see Sheriffs Office response below
Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Richard Ward <[email protected]>
Sent: Wednesday, August 7, 2024 2:39 PM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Application 2024-031 - LULC - Day of the Dead Festival No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

P.O. Box 489
Lakeport, Ca. 95453
(707) 262-4081 Desk
(707) 262-4220 Fax
(707) 262-4200 Administration
[email protected]
www.lakesheriff.com
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Lake County Sheriff - Records <[email protected]> Sent: Wednesday, August 7, 2024 2:37 PM
To: Richard Ward <[email protected]>
Subject: FW: Application 2024-031 - LULC - Day of the Dead Festival Please see below
Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Wednesday, August 7, 2024 2:14 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
Subject: [EXTERNAL] Application 2024-031 - LULC - Day of the Dead Festival Hi all,
Please find attached application 2024-031 for the 2024 Dia de los Muertos festival for your review and comments.

We would like to submit this for City Council approval at the 08/20/2024 Council meeting, so please have your comments back to me by 08/14/2024,
Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Re: Application 2024-031 - LULC - Day of the Dead Festival Ron Ladd <[email protected]>
Wed 8/7/2024 3:02 PM
To:Hilary Britton <[email protected]>;Amanda Frazell <[email protected]>;Johnnie Lindsey <[email protected]>;Lisa Davey-Bates <[email protected]>;Lori Price <[email protected]>;Pheakdey Preciado <[email protected]>;Sheriff's Dept <[email protected]>;Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>;Bethany Moss <[email protected]>;Katie Carpenter <[email protected]>;Kelly Buendia <[email protected]>;[email protected] <[email protected]>;Patrick Reitz <[email protected]>;Jim Kennedy <[email protected]>;Linda Sobieraj <[email protected]>;Matt Hartzog <[email protected]>;Michelle Humphrey <[email protected]>;Ryan Cooley <[email protected]>;Ky Ramsey <[email protected]> I have no issue with the event. The application requests street/sidewalk closures and barricades, the locations of the closures are not included on the attached map.

Ron
From: Hilary Britton <[email protected]>
Sent: Wednesday, August 7, 2024 2:14 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
Subject: Application 2024-031 - LULC - Day of the Dead Festival Hi all,
Please find attached application 2024-031 for the 2024 Dia de los Muertos festival for your review and comments.

CITY OF LAKEPORT
City Council
Lakeport Redevelopment Agency
City of Lakeport Municipal Sewer District
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Cancel Meeting of October 1, 2024, for National Night Out & Cancel Meeting of November 5, 2024, for Election
Night
MEETING DATE: 08/20/2024
SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/AGENCY/BOARD:

The City Council is being asked to approve the cancellation of the

1. Regular meeting scheduled for October 1, 2024, for National Night Out; and

2. Regular meeting scheduled for November 52024, for Election Night BACKGROUND:

The Council meets regularly on the first and third Tuesday of each month.

DISCUSSION:

On occasion, the City Council will take a holiday from its regular meeting when that meeting falls on or near a holiday, or when there are other civic events scheduled that conflict with the regular meetings.

The annual Fall National Night Out occurs on the first Tuesday of October, and the 2024 Municipal Election occurs on the first Tuesday of November. Currently there are no urgent pending agenda items for either of these meetings. Should an urgent item arise, a special meeting could be called the week prior or after these dates.

OPTIONS:

Authorize cancellation of the October 1, 2024, and November 5, 2024 Council meetings or do not authorize the cancellations.

FISCAL IMPACT:

None $ Account Number: Comments:

Meeting Date: 08/20/2024 Page 2 Agenda Item #IV.E.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the cancellation of the regular meetings of October 1, 2024 and November 5, 2024, to participate in the 2024 National Night Out Event and the 2024 Municipal Election Night, respectively.

Attachments:

LAKE COUNTY HOSPITAL BUSINESS IMPROVEMENT DISTRICT
 Background: As the only hospitals located in Lake County, Adventist Clear Lake and Sutter Lakeside comprise the foundation of the community’s healthcare safety net.

Though more than half of Lake County’s residents rely on Medi-Cal to cover their healthcare needs, Medi-Cal currently reimburses Clear Lake and Lakeside below their costs incurred for providing Medi-Cal services. Absent a mechanism to access this additional Medi-Cal entitlement, the hospitals will continue to struggle to provide care for this population.
 Goal: Increase resources available for hospitals to continue providing high-quality care to the more than half of Lake County residents that depend on Medi-Cal.  Mechanism: Use existing and commonly deployed authority for “Business Improvement Districts” (BIDs) to levy an assessment on the community’s hospitals. The assessment proceeds will then constitute state or “non-federal” funds eligible for federal matching dollars.
 Process: After informal discussions and education with local community leaders, the City of Lakeport, the City of Clearlake, and Lake County will need to pass resolutions establishing the Hospital BID. Once established, Lake County will administer the Hospital BID.
 Future Assistance: The immediate goal is to get the Hospital BID established locally so the State has a tangible structure to react to and to serve as an assurance that no State general funds will be necessary. While the County is working through the legal process of formally establishing the Hospital BID under California law, the hospitals may ask for assistance from elected officials to get support with the State and stakeholder groups to implement a vehicle for deploying the funds generated by the Lake County Hospital BID to access the federal matching dollars. #251574

SUTTER LAKESIDE

PETITION TO THE COUNTY OF LAKE

TO FORM THE LAKE COUNTY HOSPITAL IMPROVEMENT DISTRICT
We petition you to initiate proceedings to form the Lake County Hospital Improvement District (“LCHID”) in accordance with the Property and Business Improvement District Law of 1994, Streets and Highways Code section 36600 et seq., for the purpose of providing services as described in the summary of the Management District Plan attached hereto as Exhibit A.

General Acute Care Hospital Business Owner
Sutter Lakeside Hospital Sutter Health
5176 Hill Road E 2200 River Plaza Drive
Lakeport, CA 95453 Sacramento, CA 95833

Timothy Stephens Hospital CEO
Owner Representative/Owner Name (printed) Title
Owner/Representative Signature Date
A complete copy of the Management District Plan will be furnished upon request. Requests for a complete copy of the Management District Plan should be made to:

Ben Rickelman, Deputy County Administration Officer
255 North Forbes Street
Lakeport, CA 95453
[email protected]
(707) 263-2360 ext. 39104

EXHIBIT A

MANAGEMENT DISTRICT PLAN SUMMARY
Location: The proposed LCHID includes all businesses licensed as general acute care hospitals by the California Department of Public Health located within the boundary of Lake County (“Hospitals”), as shown on the following map.

Services: The LCHID is designed to provide specific benefits directly to the Hospitals by providing additional resources to support the Hospitals’ provision of healthcare services to low-income and needy members of the community.

Budget: The total LCHID annual budget for the initial year of its five- (5-) year operation will be based on a percentage set by the Lake County Board of Supervisors (“Board”), multiped by the Hospitals’ net patient revenue. Assuming a six percent (6%) assessment rate, the annual budget using the Hospitals’ recent net patient revenue amounts would be approximately $15,300,000.

Cost: The annual assessment rate will be set by the Board.

Collection: Lake County will collect the assessment (including any delinquencies, penalties and interest) from the Hospitals.

Duration: The proposed LCHID will have a five- (5-) year life, beginning July 1, 2024 through June 30, 2029. Once per year, beginning on the anniversary of LCHID formation, there is a thirty- (30-) day period in which owners paying fifty percent (50%) or more of the assessment may protest and initiate a Board hearing on LCHID termination.

Management: Consistent with the discretion provided to the County by Property and Business Improvement District Law of 1994, Streets and Highways Code section 36651 permits, the proposed LCHID will be governed directly by the Board.

EXHIBIT A

MANAGEMENT DISTRICT PLAN SUMMARY
#251590
Meeting Date: 08/20/2024 Page 1 Agenda Item #VII.A.1.
370982.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Purchase of Message Board/Speed Trailer with Grant Funding Reimbursement
MEETING DATE: 8-20-2024
SUBMITTED BY: Police Chief Dale Stoebe
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to approve the purchase of a FAST-VMS 5’x3’ Variable Message Board/speed trailer from TAPCO Inc. in the amount of $25,789.83.

BACKGROUND/DISCUSSION:

As presented during the July 2, 2024, City Council Meeting, the Lakeport Police Department applied to the California Highway Patrol for funding from its Cannabis Tax Fund Program to conduct enforcement and training to reduce and mitigate the impacts of impaired driving in our community. This application succeeded in securing $75,159.87 of grant funding for implementing DUI/DUID Enforcement activities and Drug Evaluation and Classification (DEC) courses.

A portion of the grant package included the purchase of a message board/speed radar trailer. The capital equipment cost surpasses the City Manager’s spending authority and Council would need to approve this purchase. The funds would be re-imbursed by the grant after the purchase through the program’s established reimbursement request process and would result in zero cost post-reimbursement to the City. This message board/radar trailer will be used during grant operations for educational purposes and messaging. The board will also have speed radar capabilities that will be used for traffic calming purposes as well as to gather statistics on speed in the City of Lakeport. The message board may also be utilized by other departments as the need arises and/or for community events.

In preparing for the purchase of this equipment, staff submitted requests to multiple suppliers for cost quotes and received quotes from two of them. The only other responsive supplier, MPH Industries, submitted a quote that was slightly more expensive and lacked the options and capabilities afforded by the selected supplier, TAPCO, Inc., which will better satisfy the needs of the department in fulfillment of the work detailed the Grant Application. For this reason, TAPCO, Inc.’s FAST-VSM 5-foot by 3-foot Variable Message Board/Speed trailer is the product being recommended.

OPTIONS:

Authorize the City Manager to approve the purchase of a FAST-VSM 5-foot by 3-foot Variable Message Board/Speed trailer from TAPCO, Inc. in the amount of $25,789.93; or Deny the purchase of a FAST-VSM 5 foot by 3 foot Variable Message Board/Speed trailer from TAPCO, inc.; or request additional specific information about this purchase.

Meeting Date: 08/20/2024 Page 2 Agenda Item #VII.A.1.
370982.1
FISCAL IMPACT:
☐ None ☒ $25,789.93 Budgeted Item? ☒Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☒ Other: Grant Funding Comments:

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to Authorize the City Manager to approve the purchase of a FAST-VSM 5 foot by 3-foot Variable Message Board/Speed trailer from TAPCO, Inc. in the amount of $25,789.93. ☒ Attachments: 1. TAPCO Quote

2. TAPCO FAST-VMS Radar Speed Trailer Info Sheet
Item/Description U/M Quantity Unit Price Total Price
FAST-VMS Each 1 22,795.25 22,795.25
FAST-VMS, 5'x3' Variable Message Sign,Trailer Included
3200-0000 1 1,000.00 1,000.00

FREIGHT SALES

0.00 25,789.83
1,994.58
23795.25
Total:

Total Sales Tax:

Invoice Discount:

Subtotal:
23,795.25
0 Amount Exempt from Sales Tax
Amount Subject to Sales Tax
All prices are listed in US Dollar (USD)
For terms and conditions, please visit https://tapconet.com/terms-conditions Page:

SALES QUOTE DATE

SALES QUOTE NUMBER

SALES QUOTE

SALESPERSON
CUSTOMER NO.

SHIP VIA TERMS
Q24000697
German Paniagua
C112498
United States of America
Lakeport, CA 95453
2025 S. Main St.

Todd Freitas
Lakeport Police
BEST RATE Net 30 DAYS
Quoted
United States of America
Lakeport, CA 95453
2025 S. Main St.

Todd Freitas
Lakeport Police
E-Mail: [email protected]
Phone No.:800-236-0112
Brown Deer, WI 53223
5100 West Brown Deer Rd
Traffic and Parking Control Co., Inc.
7/31/2024
1 BILL TO SHIP TO

VALID UNTIL
9/2/2024
1 Ext. Document No.

Lakeport City CouncilAugust 20, 2024

Lakeport City Council
August 20, 2024