Agenda packet — Lakeport City Council, September 17, 2024

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR

AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)
Tuesday, September 17, 2024 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of September 17, 2024 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, September 17, 2024, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of September 3, 2024.

C. Application 2024-032: Approve application 2024-032, with staff recommendations, for the 2024 Harvest Festival.

D. Application 2024-033: Approve application 2024-033, with staff recommendations, for the 2024 CLHS Homecoming Parade.

E. Application 2024-034: Approve application 2024-034, with staff recommendations, for the reserved polling place parking on Forbes Street from October 28, 2024, to November 6, 2024.

F. HSIP Sign Repair and Replacement
Project:

Adopt the resolution accepting construction of HSIP Sign Repair and Replacement Project, by Square Signs LLC, dba Front Signs and authorize the filing of the Notice of Completion.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. Presentation: Presentation from the Lake County Public Health Department on the Tobacco Retail License Ordinance.

C. Presentation: Business Walk Program update presented by Lakeport Economic Advisory Committee.

VI. PUBLIC HEARINGS:

VII. COUNCIL BUSINESS:

A. City Manager
City Council Agenda of September 17, 2024 Page 3

1. City Properties: Approve the resolution establishing an ad hoc advisory working group to provide recommendations on City owned lands and delegating appointment authority to the Mayor of the City of Lakeport.

2. CalCities Conference
Resolution:

Direct the City of Lakeport’s voting delegate to the League of California Cities Annual Conference to (support/oppose/abstain) Resolution #1 as provided in the 2024 Annual Conference Resolutions Packet
B. Administrative Services Director

1. Wellness Committee
Program:

Adopt a Resolution Adopting the Administrative Policy for the Employee Wellness Program.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

IX. CLOSED SESSION: 1. Conference with Labor Negotiator (Gov. Code § 54957.6)
Name of Agency Negotiators: Administrative Services Director Buendia and Margaret Long
Employee Organization: Lakeport Police Officers Association

2. Conference with Labor Negotiator
(Gov. Code § 54957.6)
Name of Agency Negotiators: Administrative Services Director Buendia and Margaret Long
Employee Organization: Unrepresented Management
ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of September 3, 2024 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, September 3, 2024, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Froio called the meeting to order at 6:00 p.m., with Mayor Froio, Council Members Costa, Disney, Mattina, and Parlet present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Lance Butcher.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

A motion was made by Council Member Mattina, seconded by Council Member Costa, and unanimously carried by voice vote and unanimously carried by voice vote 5-0-0-0 to accept agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of August 20, 2024.

C. Emergency Renewal: Approve the continuation of the proclamation declaring a Local State of Emergency due to severe weather conditions including heavy rain, and extreme wind.

D. Application G2024-018: Approve application G2024-018, with staff recommendations, for the KPFZ Company Party at the Xabatin Community Park Amphitheatre.

E. Lakeport Employees Association
(LEA:

Adopt a resolution approving a Memorandum of Understanding with the Lakeport Employees’ Association for the period of July 1, 2024 to June 30, 2027.

Mayor Froio asked to pull item B Minutes of August 20, 2024.

Vote on Consent Agenda: A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to approve the Consent Agenda, Items A-E, except item B, Minutes of August 20,2024 City Council meeting.

Mayor Froio requested that the minutes reflect that his opposition to the purchase of a message board/speed trailer was due to the lack of three bids.

A motion was made by Council Member Costa, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to approve the minutes with the change as noted.

V. PUBLIC PRESENTATIONS/REQUESTS:

City Council Minutes of September 3, 2024 Page 3
A. Public Input: There was no input offered by the public.

VI. PUBLIC HEARINGS:

A. Proposition 218 Protest Hearing: The staff report was presented by Assistant City Manager Walker, stating that there were two protest votes received prior to the City Council meeting.

Mayor Froio opened the public hearing at 6:11 p.m. With no input offered by the public Mayor Froio closed the public hearing at 6:13 p.m.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to adopt the authorizing the proposed adjustments to rates for solid waste utility service.

VII. COUNCIL BUSINESS:

A. City Manager

1. Silveira Community
Center:

The staff report was presented by City Manager Ingram.

Nancy Ruzicka stated that the building needs sprucing up and landscaping cleaned up.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to authorize the City Manager to execute the attached License Agreement between the City of Lakeport and the Lake County Health Services Department.

B. Police Chief

1. July 4th Fireworks
Operations After Action
Report
The staff report was presented by Chief Stoebe.

Nancy Ruzicka stated a youth group was discharging illegal fireworks in her neighborhood and that they were purchased in the bay area.

A motion was made by Council Member Parlet, seconded by Council Member Costa, and unanimously carried by voice vote 5-0-0-0 to receive and file the 2024 police after-action report on the Independence Day Fireworks Operations.

C. Utilities Director

1. Granular Activated
Carbon Replacement
The staff report was presented by Utilities Director Harris.

A motion was made by Council Member Parlet, seconded by Council Member Disney, and unanimously carried by voice vote 4-1-0-0, with Mayor Froio opposed, to award the contract for the Granulated Activated Carbon Replacement to Calgon Carbon Corporation and authorize the City Manager to execute the contract in the amount of $80,555.00.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

City Attorney Ruderman had no report.

City Manager Ingram advised that Congressman Thompson will start holding Community Office Hours in Lake County. The City will host his aide on 09/10/2024 at City Hall. The location will rotate monthly.

Police Chief Stoebe reported on the fire from Saturday night. He praised the quick action of all agencies involved. The Chief also reported that LPD officers were involved in a physical altercation with a suspect, with injuries to two officers.

City Council Minutes of September 3, 2024 Page 4
Public Works Director Ladd had no report.

Community Development Director Hejnowicz had no report.

Administrative Services Director Buendia had no report.

Assistant City Manager Walker advised that the City has been awarded a grant for the ADA upgrades at the Silveira Community Center.

Utilities Director Harris advised that Ghilotti Construction is continuing construction on Lakeport Blvd during the night hours.

Council Member Parlet gave a shout out to Administrative Services Director Buendia and Negotiator Margaret Long for their work with the LEA MOU negotiations. He also reminded all to shop local.

Council Member Costa expressed her appreciation for the work that went into the LEA MOU negotiations.

Council Member Disney had no report.

Council Member Mattina advised that she had been appointed to the Resolutions Committee at the upcoming CalCities Annual Conference.

Mayor Froio had a conversation with a Safeway representative regarding the former Perko’s building in Willow Tree Shopping Center. He also gave kudos to Public Works Director Ladd for installing the signs at the boat ramps.

ADJOURNMENT: Mayor Froio adjourned the meeting at 6:57 p.m. _______________________________________
Michael Froio, Mayor
Attest:
___________________________________
Kelly Buendia, City Clerk
08/29/2024 2024-032
X 09/17/2024

RE: Application 2024-032 - Harvest Festival
Dale Stoebe <[email protected]>
Thu 9/5/2024 7:32 AM
To:Hilary Britton <[email protected]>;Amanda Frazell <[email protected]>;Johnnie Lindsey <[email protected]>;Lisa Davey-Bates <[email protected]>;Lori Price <[email protected]>;Pheakdey Preciado <[email protected]>;Ron Ladd <[email protected]>;Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>;Bethany Moss <[email protected]>;Katie Carpenter <[email protected]>;Kelly Buendia <[email protected]>;[email protected] <[email protected]>;Patrick Reitz <[email protected]>;Jim Kennedy <[email protected]>;Linda Sobieraj <[email protected]>;Matt Hartzog <[email protected]>;Michelle Humphrey <[email protected]>;Ryan Cooley <[email protected]>;Ky Ramsey <[email protected]> The PD has no issue with this event.

Thanks,
Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Hilary Britton <[email protected]>
Sent: Thursday, September 5, 2024 7:10 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2024-032 - Harvest Festival
Good Morning,
Please find attached application 2024-032 for the 2024 Harvest Festival for your review and comments.

We would like to submit this for City Council approval at the 09/17/2024 Council meeting, so please have your comments back to me by 09/11/2024.

Thank you for your input!
FW: Application 2024-032 - Harvest Festival
Lake County Sheriff - Records <[email protected]> Thu 9/5/2024 1:27 PM
To:Hilary Britton <[email protected]>
From: Richard Ward <[email protected]>
Sent: Thursday, September 5, 2024 1:25 PM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Application 2024-032 - Harvest Festival
No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

P.O. Box 489
Lakeport, Ca. 95453
(707) 262-4081 Desk
(707) 262-4220 Fax
(707) 262-4200 Administration
[email protected]
www.lakesheriff.com
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Lake County Sheriff - Records <[email protected]> Sent: Thursday, September 5, 2024 8:15 AM
To: Richard Ward <[email protected]>
Subject: FW: Application 2024-032 - Harvest Festival
Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Thursday, September 5, 2024 7:10 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application 2024-032 - Harvest Festival Good Morning,
Please find attached application 2024-032 for the 2024 Harvest Festival for your review and comments.

We would like to submit this for City Council approval at the 09/17/2024 Council meeting, so please have your comments back to me by 09/11/2024.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act.

Memorandum
DATE: September 10, 2024
TO: Hilary Britton, Deputy City Clerk/Records Supervisor FROM: Ashley Brown, Senior EHS
RE: Application 2024-032-Harvest Festival
APN: Public right of way – Main St. (1st-3rd Steet) / SR0005604 Lakeport Main St. Association (Sponsor) must apply and pay for a sponsor temporary permit for a community event at least two weeks prior to the event from the Lake County Environmental Health Division Office if there are more than two vendors (this also include the sponsor if the sponsor is going to give away or sell foods). The food vendors must apply and pay for the temporary permit for the community event from the Lake County Environmental Health Division Office at least two weeks prior to the event.

Please note: The temporary permit, once issued, is not transferable, and is only good for that specific community event only.

COUNTY OF LAKE
Health Services Department
Environmental Health Division
922 Bevins Court
Lakeport, California 95453-9739
Telephone 707/263-1164
FAX 707/263-1681
Anthony Arton
Health Services Director
Noemi Doohan, MD, PhD, MPH
Public Health Officer
Craig Wetherbee
Environmental Health Director
Promoting an Optimal State of Wellness in Lake County

RE: Application 2024-033 - CLHS Homecoming Parade
Dale Stoebe <[email protected]>
Tue 9/10/2024 10:20 AM
To:Hilary Britton <[email protected]>;Amanda Frazell <[email protected]>;Johnnie Lindsey <[email protected]>;Lisa Davey-Bates <[email protected]>;Lori Price <[email protected]>;Pheakdey Preciado <[email protected]>;Ron Ladd <[email protected]>;Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>;Bethany Moss <[email protected]>;Katie Carpenter <[email protected]>;Kelly Buendia <[email protected]>;[email protected] <[email protected]>;Patrick Reitz <[email protected]>;Jim Kennedy <[email protected]>;Linda Sobieraj <[email protected]>;Matt Hartzog <[email protected]>;Michelle Humphrey <[email protected]>;Ryan Cooley <[email protected]>;Ky Ramsey <[email protected]> The Police Department has no issues with this event application.

DALE D STOEBE
Chief of Police

LAKEPORT POLICE DEPARTMENT
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

From: Hilary Britton <[email protected]>
Sent: Monday, September 9, 2024 9:31 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2024-033 - CLHS Homecoming Parade
Good Morning,
Please find attached application 2024-033 for the CLHS Homecoming Parade for your review and comments.

We would like to submit this for City Council approval at the 09/17/2024 Council meeting, so please have your comments back to me by 09/12/2024.

FW: Application 2024-033 - CLHS Homecoming Parade
Lake County Sheriff - Records <[email protected]> Wed 9/11/2024 10:12 AM
To:Hilary Britton <[email protected]>
From: Richard Ward <[email protected]>
Sent: Tuesday, September 10, 2024 9:45 AM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Application 2024-033 - CLHS Homecoming Parade No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

From: Lake County Sheriff - Records <[email protected]> Sent: Tuesday, September 10, 2024 8:12 AM
To: Richard Ward <[email protected]>
Subject: FW: Application 2024-033 - CLHS Homecoming Parade Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Monday, September 9, 2024 9:31 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application 2024-033 - CLHS Homecoming Parade Good Morning,
Please find attached application 2024-033 for the CLHS Homecoming Parade for your review and comments.

We would like to submit this for City Council approval at the 09/17/2024 Council meeting, so please have your comments back to me by 09/12/2024.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]

FW: Application 2024-034 - Registrar of Voters - Reserved Parking on Forbes St.

Lake County Sheriff - Records <[email protected]> Wed 9/11/2024 10:12 AM
To:Hilary Britton <[email protected]>
Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Richard Ward <[email protected]>
Sent: Tuesday, September 10, 2024 9:45 AM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Application 2024-034 - Registrar of Voters - Reserved Parking on Forbes St.

No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

From: Lake County Sheriff - Records <[email protected]> Sent: Tuesday, September 10, 2024 8:19 AM
To: Richard Ward <[email protected]>
Subject: FW: Application 2024-034 - Registrar of Voters - Reserved Parking on Forbes St.

Sierra Baker
Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Monday, September 9, 2024 2:09 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application 2024-034 - Registrar of Voters - Reserved Parking on Forbes St.

Hi all,
Please find attached the application from the Registrar of Voters to reserve parking on Forbes St. during the election for your review and comments.

We would like to submit this for City Council approval at the 09/17/2024 Council meeting, so please have your comments back to me by 09/12/2024.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: HSIP Sign Repair and Replacement Project, Bid No. 22-01 MEETING DATE: 09/17/2024 SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to adopt a resolution accepting the HSIP Sign Repair and Replacement Project, Bid No. 22-01, as complete and authorize the City Manager to file a Notice of Completion.

BACKGROUND/DISCUSSION:

City Council awarded a construction contract to Square Signs LLC dba Front Signs on May 16, 2023, in the amount of $85,336.56. This project consisted of the replacement of 574 signs throughout the City Limits that were included in the replacement recommendations from the County Wide Sign Inventory Plan completed in 2019. Signs included street name signs, guide signs, object markers, stop signs, regulatory and warning signs.

The City of Lakeport Public Works Department has reviewed the project and determined that it has been completed in substantial compliance with the project plans and specifications. The total cost of the construction contract came out to $142,804.37.

The majority of the increased construction costs were included in contract change order number 1, which included increasing the size of street signs, and in contract change order number 3, that included 172 additional street signs within the City Limits. City Council approved a Supplemental Agreement with Square Signs LLC, dba Front Signs on January 29, 2024, due to the percentage increase over the original contract for contract change order number 3.

OPTIONS:

No other options recommended.

FISCAL IMPACT:
☒ None ☐ Budgeted Item? ☒Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments: The project is fully funded by state grant monies through the Local Highway Safety Improvement Program.

Meeting Date: 09/17/2024 Page 2 Agenda Item # IV.F
COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt the resolution accepting construction of HSIP Sign Repair and Replacement Project, by Square Signs LLC, dba Front Signs and authorize the filing of the Notice of Completion. ☒ Attachments: 1) Resolution
2) Notice of Completion
RESOLUTION NO. XXX___ ( 2024)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ACCEPTING CONSTRUCTION OF THE HSIP SIGN REPAIR AND REPLACEMENT PROJECT, BID NO. 22-01, AND AUTHORIZINGTHE FILING OF THE NOTICE OF COMPLETION WHEREAS, the final inspection of the HSIP Sign Repair And Replacement Project, Bid No. 22-01, was made by the City of Lakeport’s Public Works Department; and WHEREAS, it was determined that the work for this project has been completed in substantial compliance with the project plans and specifications.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKEPORT AS FOLLOWS:

1. The City Council hereby accepts the work as completed on the HSIP Sign Repair And Replacement Project, Bid No. 22-01.

2. The City Manager is authorized and directed to execute the Notice of Completion to be filed with the County of Lake.

The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Lakeport held on the on the 17th day of September 2024 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_______________________________
Michael Froio, Mayor
City of Lakeport
ATTEST:
_________________________________
Kelly Buendia, City Clerk
City of Lakeport
4F.2 Notice of Completion

RECORDING REQUESTED BY
City of lakeport

AND WHEN RECORDED MAIL THIS DEED,
UNLESS OTHERWISE SHOWN BELOW.

MAIL TAX STATEMENTS TO:

City of Lakeport Attn: Olivia Grupp
225 Park Street
Lakeport, CA 95453
Complimentary recording request pursuant to
government code § 27383
SPACE ABOVE THIS LINE FOR RECORDER’S USE
Notice of Completion
NOTICE is hereby given that:

1. The Undersigned is owner of the interest stated below in the property hereinafter described:

2. The NAME (including that of the undersigned), ADDRESS and NATURE OF TITLE of every person owning any interest in such property is as follows:

City of Lakeport 225 Park St, Lakeport, CA 95453 Fee Simple (NAME OF UNDERSIGNED)

3. The names and addresses of the transferors of the undersigned owner: (to be shown if the undersigned is a successor in interest of the owner who caused the improvement to be constructed, etc.)

4. A work of improvement on the property hereinafter described was COMPLETED ON 6/20/2024

5. The name of the CONTRACTOR for such work of improvement was Square Signs LLC, dba Front Signs (If no Contractor, insert “NONE”

6. The property on which said work of improvement was completed is in the City of Lakeport , county of Lake State of California, and is described as follows: Replacement of 667 signs including guide, warning, regulatory, stop and street name signs within the city limits.

7. The street address of said property is: Various locations throughout the City of Lakeport Dated:

Signature of
Owner or Owners }
Kevin M. Ingram, City Manager
Verification for NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the City Manager of the aforesaid interest or estate in (“PRESIDENT, PARTNER, MANAGER, AGENT, ETC.”
the property described in the above notice; that I have read the said notice, that I know and understand the contents thereof, and that the facts stated therein are true and correct.

Date and Place (Signature of person signing on behalf of owner)) Meeting Date: 09/17/2024 Page 1 Agenda Item # VII.A.1
375023.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: City Lands Working Group to review and propose
recommendations regarding the use of City-owned properties and various lease agreements
MEETING DATE: 9/17/2024
SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to approve the creation of a City Lands Working Group to meet as needed and propose recommendations to the full Council on the use of City-owned properties and review of various lease and license agreements.

BACKGROUND/DISCUSSION:

The City of Lakeport owns several properties throughout the City that are currently utilized through various agreements with multiple community partners. These properties are key assets, and their use plays an essential role in the vitality of the community. In recent months, the City has received multiple requests from community partners regarding the potential use and enhancement of some of these sites.

The aim of this working group would be to provide a more strategic approach to maximizing the community benefits of City-owned lands. The Working Group will focus on reviewing proposed uses and leases and provide recommendations that align with the City’s broader goals for economic development, community well-being, and public space optimization.

The group will meet as needed to review proposals and make recommendations to the full Council. It will not have the authority to make final decisions regarding the use of City property or lease agreements. Instead, the Committee will provide valuable insight to inform decisions by the full City Council, ensuring transparency, public engagement, and strategic use of City assets.

The most pressing projects that would benefit from the creation of a City Lands Working Group input include:

1. Carnegie Library Lease Agreement – The City is in the process of revising the lease with CLERC for the establishment of an Educational Resource Center. This project requires careful consideration to ensure that the use of the historic library meets the needs of both the community and our partner organization.

2. CLMSD Equestrian Center & Trails Use – The City is collaborating with the Westside Community Park Committee and local equestrian enthusiasts on a potential lease agreement for the use of portions of the 500-acre CLMSD property along Highway 175. The proposal involves developing an equestrian center and trails on vacant City-owned land. Input is needed to balance the expansion of recreational Meeting Date: 09/17/2024 Page 2 Agenda Item # VII.A.1
375023.1
opportunities in the community with ensuring the continued viability of the City's wastewater treatment facility.

3. Dutch Harbor Hotel Development – The City is actively seeking potential partners and developers for the construction of a new waterfront hotel on the City-owned Dutch Harbor property at 910 North Main Street. It is anticipated that the City will need to enter into a development agreement or similar lease arrangement as part of any future development."
Staff recommends that the City Council approve the creation of a City Lands Working Group and add it to the annual list of mayoral appointments to commissions, boards, and committees. Staff further recommends that the Mayor appoint two City Council members to work with the City Manager and designated staff to review and propose recommendations on the use of City-owned properties and related lease and license agreements. The Working Group will serve in an advisory capacity, with all final decisions requiring approval from the full City Council after public input.

OPTIONS:

1. Approve the creation of a City Lands Working Group and add it to the annual list of mayoral appointments to commissions, boards, and committees.

2. Take no action.

3. Or alternatively, the Council may provide staff alternative direction.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: No fiscal impact.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to approve the resolution establishing an ad hoc advisory working group to provide recommendations on City owned lands and delegating appointment authority to the Mayor of the City of Lakeport.

Attachments: 1. Resolution establishing an ad hoc advisory working group. 1 244190.1
RESOLUTION NO. ____ (2024)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ESTABLISHING AN AD HOC

ADVISORY WORKING GROUP TO PROVIDE RECOMMENDATIONS ON CITY OWNED LANDS AND

DELEGATING APPOINTMENT AUTHORITY TO THE MAYOR OF THE CITY OF LAKEPORT WHEREAS, the City of Lakeport owns several properties throughout the City that are currently utilized through various agreements with multiple community partners; WHEREAS, these properties are key assets, and their use plays an essential role in the vitality of the community;
WHEREAS, in recent months, the City has received multiple requests from community partners regarding the potential use and enhancement of some of these sites; WHEREAS, an ad hoc committee would be tasked with providing a more strategic approach to maximizing the community benefits of City-owned lands, focusing on reviewing proposed uses and leases and providing recommendations that align with the City’s broader goals for economic development, community well-being, and public space optimization; and WHEREAS, an ad hoc committee would be beneficial by providing valuable insight to inform decisions by the full City Council, ensuring transparency, public engagement, and strategic use of City assets.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LAKEPORT:

SECTION 1. An ad hoc advisory working group is hereby by established to be comprised of two City Council Members as appointed by the Mayor of the City of Lakeport pursuant to the annual mayoral appointment process for commissions, boards, and committees.

SECTION 2. This working group is charged with reviewing proposed uses, leases, and related agreements of City-owned properties that align with the City’s broader goals for economic development, community well-being, and public space optimization including, but not limited to, the Carnegie Library Lease Agreement, the CLMSD Equestrian Center & Trails Use project, and the Dutch Harbor Hotel Development. The working group will meet as needed to review proposals and make recommendations to the full City Council. The working group will not have the authority to make final decisions regarding the use of City property or lease agreements. The working group shall have such support from the City Attorney and other City staff as the City Manager shall direct.

SECTION 3. The working group shall provide its recommendations to the City Council from time to time but no later than December 31, 2026. Upon provision of its recommendations to the City Council, this working group shall automatically be disestablished.

SECTION 4. As a temporary, ad hoc advisory committee comprised of less than a quorum of the City Council, the subcommittee may, but need not, comply with the Brown Act as authorized by Government Code section 54952, subdivision (b).

THIS RESOLUTION was passed and adopted by the City Council of the City of Lakeport at a regular meeting held on the 17th day of September, 2024.

Resolution No. ____ (2024) Page 2
244190.1
AYES:

NOES:

ABSTAINING:

ABSENT:
_________________________________
MICHAEL FROIO, Mayor
ATTEST:
____________________________________
KELLY BUENDIA, City Clerk
Meeting Date: 09/17/2024 Page 1 Agenda Item # VII.A.2.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: 2024 CalCities Annual Conference Resolution MEETING DATE: 09/17/2024 SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to give direction to the City’s voting delegate regarding the resolution that will be voted on at the 2024 League of California Cities Annual Conference.

BACKGROUND/DISCUSSION:

The Lakeport City Council appointed Mayor Froio as the voting delegate for the Annual League of Cities Conference with Mayor Pro Tem Costa as the first alternate and Council Member Disney as the second alternate.

Each year the League of California Cities Board and Policy Committees review and discuss legislation that is being proposed and lobby for legislation that is beneficial to local governments and communities. The League of Cities encourages each city to consider these resolutions and determine a city position so that our voting delegate can represent our city’s position on each resolution.

This year, one resolution has been introduced for consideration by the Annual Conference and referred to the Cal Cities policy committees. Full text of the resolution and an analysis by the League of California Cities Staff is included in the Annual Conference Packet, which is attached. The proposed Resolutions are as follows:

1. Resolution of the League of the General Assembly of the League of California Cities (“CAL CITIES”) calling for the California Legislature to enact laws that ensure that “what applies to one, applies to all” in the fair and equal treatment.

This Resolution states that the League of California Cities shall call upon the Governor of the State of California and the elected members of the California Legislature, including all members of the Senate and Assembly to adopt the following policy:
“The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
Meeting Date: 09/17/2024 Page 2 Agenda Item # VII.A.2.

OPTIONS:

1. Discuss the resolution and give direction to the Conference delegates on voting for or against the adoption of the resolutions at the Conference.

2. Other direction.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: Support of the League resolutions does not commit cities to adopting or implementing any League position in their local communities.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

1. Move to direct the City of Lakeport’s voting delegate to the League of California Cities Annual Conference to (support/oppose/abstain) Resolution #1, calling on the State Legislature and the Governor to adopt the following policy “The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution” as provided in the 2024 Annual Conference Resolutions Packet
Attachments: 1. 2024 Annual Conference Resolutions Packet 2023-2024

CAL CITIES OFFICERS
President
Daniel T. Parra
Mayor
Fowler
First Vice President
Lynne Kennedy
Mayor Pro Tem,
Rancho Cucamonga
Second Vice President
Gabe Quinto
Council Member,
El Cerrito
Immediate Past President
Ali Sajjad Taj
Mayor Pro Tem,
Artesia
Executive Director
and CEO
Carolyn M. Coleman
1400 K Street, Suite 400, Sacramento, CA 95814 • 916.658.8200 • calcities.org August 28, 2024
TO: Mayors, Council Members, City Managers, and City Clerks RE: Cal Cities 2024 Resolution Packet
Sixty days before the Cal Cities Annual Conference and Expo, Cal Cities members may submit resolutions on issues of importance to cities. This year, Cal Cities received one resolution by the Aug. 17 deadline.

The attached packet contains the proposed resolution, supporting letters from city officials, and an analysis of the resolution by Cal Cities. The packet includes detailed information on the resolution process.

We encourage each city council to consider the resolution and determine a city position so your voting delegate can represent your city’s position on the resolution.

Voting Delegates: City councils must appoint a voting delegate to vote during the General Assembly. Each city may also appoint up to two alternate delegates. If your city has not already done so, please appoint your voting delegate by Sept. 25. The voting delegate packet contains more information.

The Cal Cities 2024 General Assembly will be held Oct. 18 at 8:30 a.m. in the Long Beach Convention Center during the Annual Conference and Expo.

For questions about resolutions, voting delegates, or the General Assembly, please contact Zach Seals.
2024
Resolutions
Packet
2024 Resolutions Packet
Information on 2024 Resolutions Process
Consideration by Policy Committee (pre-conference)
Per the Cal Cities bylaws, the Cal Cities President has referred the submitted resolution to the Governance, Transparency, and Labor Relations Policy Committee. The committee will meet on Oct. 3 at 10 a.m. via Zoom to review the resolution and make a recommendation that will be sent to the Resolutions Committee. A public comment period will be held during the meeting. Register for the meeting here.

A list of recommendations the policy committee may make during its meeting are on page three of this packet.

Consideration by Resolutions Committee (during conference) On Oct. 17 at 1:30 p.m. the Resolutions Committee will meet to review the resolution and the recommendation of the policy committee.

The Resolutions Committee consists of one representative from each of Cal Cities caucuses, departments, divisions, and policy committees, as well as up to ten additional appointments made by the Cal Cities President. A public comment period will be held during the meeting. Refer to the onsite conference program for the location.

A list of recommendations the Resolutions Committee may make during its meeting are on page three of this packet.

Consideration by the General Assembly (during conference) The General Assembly will convene on Oct. 18 at 8:30 a.m. to consider any qualified resolutions. To vote during the General Assembly, voting delegates must have checked-in at the voting delegate booth.

Conference attendees will receive materials for the General Assembly on the evening of Oct. 17. For more information on voting and discussion procedures during the General Assembly, see page four of this packet.

Petitioned Resolutions (during conference)
The petitioned resolution is an alternate method to introduce policy proposals during the annual conference. To initiate a petitioned resolution, voting delegates from 10% of member cities must sign the petition. The resolution and signatures are due at least 24 hours before the beginning of the General Assembly. Voting delegates who have checked-in at the voting delegate booth can receive more information on petitioned resolutions at the booth onsite. 1 Sixty days before the
Annual Conference
and Expo, Cal Cities
members may submit
policy proposals on
issues of importance
to cities. The resolution must
have the concurrence of at least
five additional member cities or
individual members.

How it works: Cal Cities
Resolutions and the General Assembly
General Assembly
General Resolutions Policy Committees
Developing League of California Cities policy is a dynamic process that engages a wide range of members to ensure Cal Cities represents cities with one voice. These policies directly guide Cal Cities’ advocacy to promote local decision-making, and lobby against statewide policies that erode local control.

The resolutions process and General Assembly is one way that city officials can directly participate in the development of Cal Cities policy. If a resolution is approved at the General Assembly, it becomes official Cal Cities policy. Here’s how resolutions and the General Assembly work.

The petitioned
resolution is an
alternate method
to introduce policy
proposals during
the annual conference. The
petition must be signed by
voting delegates from 10% of
member cities, and submitted to
the Cal Cities President at least
24 hours before the beginning
of the General Assembly.

Petitioned Resolutions
The Cal Cities
President assigns
general resolutions
to policy committees
where members
review, debate, and recommend
positions for each policy proposal.

Recommendations are forwarded
to the Resolutions Committee.

Who’s who
The Resolutions Committee
includes representatives
from each Cal Cities
diversity caucus, regional
division, municipal
department, and policy
committee, as well as
individuals appointed by
the Cal Cities president.

Voting delegates
are appointed by each
member city; every city
has one voting delegate.

The General Assembly is a
meeting of the collective
body of all voting
delegates —one from
every member city.

Seven policy committees
meet throughout the year
to review and recommend
positions to take on bills
and regulatory proposals.

Policy committees include
members from each Cal
Cities diversity caucus,
regional division, and
municipal department,
as well as individuals
appointed by the Cal
Cities president.

During the General Assembly, voting delegates
debate and consider general and petitioned
resolutions forwarded by the Resolutions
Committee. Potential Cal Cities bylaws
amendments are also considered at this meeting.

Cal Cities policy
development is a memberinformed process,
grounded in the voices and
experiences of city officials
throughout the state.

For more information visit www.calcities.org/general-assembly Prior to the Annual Conference and Expo
Resolutions Committee
The Resolutions
Committee considers
all resolutions. General
Resolutions approved1 by
either a policy committee
or the Resolutions Committee are next
considered by the General Assembly.

General resolutions not approved, or
referred for further study by both a
policy committee and the Resolutions
Committee do not go to the General
Assembly. All Petitioned Resolutions
are considered by the General
Assembly, unless disqualified.2
During the Annual Conference and Expo
1 The Resolution Committee can amend a general resolution prior to sending it to the General Assembly. 2 Petitioned Resolutions may be disqualified by the Resolutions Committee according to Cal Cities Bylaws Article VI. Sec. 5(f). 2 2024 Resolutions Packet
Policy Committee and Resolutions Committee Actions
The submitted resolution will be heard by the policy committee to which it was assigned, and the Resolutions Committee. The below table shows what recommendations these bodies may make on the resolution.

Policy Committee Actions Resolutions Committee Actions
Approve Approve
Disapprove* Disapprove*
No Action No Action
Amend and approve Amend and approve
Refer to appropriate policy committee
for further study*
Approve as amended
Refer as amended to appropriate
policy committee for further study*
Refer to appropriate policy committee
for further study*
Refer as amended to appropriate
policy committee for further study*
Approve with additional
amendment(s)
Additional amendments and refer to
appropriate policy committee for
further study*
*If a resolution is disapproved or referred for further study by all policy committees to which it is assigned and the Resolutions Committee, it will not proceed to the General Assembly. 3 2024 Resolutions Packet
General Assembly Voting and Discussion Procedures
Discussion Procedures:

Discussion procedures during the General Assembly are guided by two calendars:
the Consent Calendar and the Regular Calendar. As seen below, resolutions are calendared by the recommendations they receive from policy committees and the Resolutions Committee.

For General Resolutions:

Policy Committee
Recommendation
Resolutions Committee
Recommendation Calendar
Approve Approve Consent Calendar
Approve Disapprove or refer Regular Calendar
Disapprove or refer Approve Regular Calendar
Disapprove or refer Disapprove or refer Does not proceed to General Assembly
For Petitioned Resolutions:

Policy Committee
Recommendation Resolutions Committee Action Calendar
N/A
Approve Regular Calendar
Disapprove or Refer Regular Calendar
Disqualified Does not proceed to General
Assembly
Items on the Consent Calendar will be presented as one motion during the General Assembly from the Resolutions Committee chair. Unless an item on the Consent Calendar is set aside by the majority of the General Assembly, a vote will be taken on the whole calendar. It an item is set aside, it will be opened for discussion, followed by a vote.

Items on the Regular Calendar will be presented individually by the Resolutions Committee chair. After a recommendation is presented by the Resolutions Committee chair, the resolution will be opened for discussion by the General Assembly. A vote will take place following discussion.

Voting Procedures:

Per Cal Cities Bylaws Article XII, Sec. 2, all votes will be conducted by voice vote first. If the presiding official cannot determine the outcome a vote will be taken by an alternative method, typically a raise of voting cards by voting delegates. A roll call vote may be called for by delegates of ten percent or more of the General Assembly.
4 2024 Resolutions Packet
2024 Resolution

1. Resolution on Fair and Equal Treatment of All Governmental Officials at All Levels submitted by City of Glendora
• Letters of concurrence submitted by:
i. April A. Verlato, Mayor, City of Arcadia
ii. Robert Gonzales, Mayor, City of Azusa
iii. Tim Hepburn, Mayor, City of La Verne
iv. Bill Uphoff, Mayor, City of Lomita
v. John M. Cruikshank, Mayor, City of Rancho Palos Verdes • Referred to Governance, Transparency, and Labor Relations Policy Committee
• Policy Committee Recommendation:
• Resolutions Committee Recommendation:
5 2024 Resolutions Packet
Resolution No. 1: Fair and Equal
Treatment of All Governmental
Officials at All Levels submitted by
City of Glendora
6 2024 Resolutions Packet

1. A RESOLUTION OF THE GENERAL ASSEMBLY OF THE LEAGUE OF

CALIFORNIA CITIES CALLING FOR THE CALIFORNIA LEGISLATURE TO ENACT LAWS THAT ENSURE THAT “WHAT APPLIES TO ONE, APPLIES TO ALL” IN THE

FAIR AND EQUAL TREATMENT OF ALL GOVERNMENTAL OFFICIALS AT ALL

LEVELS IN THE STATE OF CALIFORNIA
Source: City of Glendora
Concurrence of five or more cities/city officials
City Officials: April A. Verlato, Mayor, City of Arcadia; Robert Gonzales, Mayor, City of Azusa; Tim Hepburn, Mayor, City of La Verne; Bill Uphoff, Mayor, City of Lomita; John M. Cruikshank, Mayor, City of Rancho Palos Verdes
Referred to: Governance, Transparency and Labor Relations Policy Committee
WHEREAS, the General Assembly of the League of California Cities objects to the practice of the California Legislature of imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California; and WHEREAS, examples of such rules or regulations that apply to local city elected officials that do not otherwise apply to the elected officials of the State of California include, but are not limited to:

California’s open meeting rules, codified in the Ralph M. Brown Act, Government Code, Chapter 9, §§ 54950 et seq., which purport to “declare[] that the public commissions, boards and councils and the other public agencies in this State exist to aid in the conduct of the people’s business. It is the intent of the law that their actions be taken openly and that their deliberations be conducted openly,” but which limits its application to “local agencies,” but not including elected officials of the State of California; Creating “one-off” exemptions, in the form of Senate Bill No. 174, from the California Environmental Quality Act (“CEQA”) which purportedly requires all government agencies to consider the environmental consequences of their actions before approving plans and policies or committing to a course of action on a project in order to demolish and then rebuild State offices for the Governor and other State officials; 7 2024 Resolutions Packet
Adopting rules, in the form of Senate Bill No. 1439, amending the Political Reform Act (the “Act”), by removing the exception for local elected officers from contribution limits requiring disqualification on development project decisions,” but not including elected officials of the State of California;
Adopting rules, in the form of Assembly Bill No. 571, that apply to city and county candidates for local elected office, but not to candidates for state-wide office, including, but not limited to: prohibiting the making a contribution over the AB 571 limit to another candidate in jurisdictions subject to the AB 571; requiring a candidate that has qualified as a committee to establish a separate controlled committee and campaign bank account for each specific office; prohibiting a candidate from redesignating a committee for one election for another election.

WHEREAS, the General Assembly of the League of California Cities now calls upon the Governor and the California Legislature to adopt a policy, practice, and procedure requiring, in their legislative activities, that “what applies to one applies to all.”
NOW, THEREFORE, BE IT RESOLVED at the League General Assembly, assembled at the League Annual Conference on October 18, 2024 in Long Beach, California, that the League calls upon the Governor of the State of California and the elected members of the California Legislature, including all members of the Senate and Assembly to adopt the following policy:
“The California State Legislature shall not enact, and the Governor shall not sign into law, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.” 8 2024 Resolutions Packet
Resolution No. 1: Letters of
Concurrence
9 July 10, 2024
The City Council of Glendora
is proposing the following resolution for consideration at the California League of Cities annual conference
on
October 18, 2024
Proposed Resolution: (“To ensure fairness and equal treatment for all government officials in California”)
“The California State Legislature shall not enact, and the Governor shall not approve, any law or regulation that applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate. This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
The following five city council members are in concurrence with their letters of support (attached):
✓ Mayor John Cruikshank, City of Rancho Palos Verdes
✓ Mayor Bill Uphoff, City of Lomita
✓ Mayor Robert Gonzales, City of Azusa
✓ Mayor April Verlato, City of Arcadia
✓ Mayor Tim Hepburn, City of La Verne
Please confirm receipt of this request.

Sincerely,
Michael Allawos
Council Member
City of Glendora
10 11
12 13
14 15
2024 Resolutions Packet
Resolution No. 1: Staff Analysis
16 League of California Cities Staff Analysis on Resolution No. 1 Staff: Johnnie Pina, Legislative Affairs, Lobbyist
Committee: Governance, Transparency, and Labor Relations Summary:

This resolution states that examples of the California Legislature imposing rules limiting authority or regulating the conduct of local municipal officials that do not also apply to elected officials of the State of California include, but are not limited to:
• California’s open meeting rules, codified in the Ralph M. Brown Act, Government Code, Chapter 9, §§ 54950 et seq.;
• “One-off” exemptions, in the form of Senate Bill No. 174, from the California Environmental Quality Act (“CEQA”);
• Rules, in the form of Senate Bill No. 1439, amending the Political Reform Act (the “Act”); and
• Rules, in the form of Assembly Bill No. 571, that apply to city and county candidates for local elected office, but not to candidates for state-wide office.

Ralph M. Brown Act
The California Attorney General’s (AG) Office defines The Ralph M. Brown Act (Brown Act) as what governs meetings conducted by local legislative bodies, such as boards of supervisors, city councils and school boards. The AG’s office states the Act represents the Legislature’s determination of how the balance should be struck between public access to meetings of multi-member public bodies on the one hand and the need for confidential candor, debate, and information gathering on the other.

The Ralph M. Brown Act governs local agencies, the Bagley-Keene Open Meeting Act covers all state boards and commissions, and Government code 17 9027 governs the state Legislature. The California Constitution also mandates open meetings for state agencies, boards, and commissions. Specifically, the Constitution requires that each local agency comply with the Brown Act (Article I, section 3(b)(7)): and that the proceedings of each house of the Legislature be open and public (with exceptions for employment matters; matters affecting security; confer with legal counsel; and to meet as a caucus (Article IV, section 7).

Although fairly detailed requirements apply to state agencies and other state bodies, they do not apply to the Legislature. The Legislature has Constitutional authority to adopt rules for its proceedings that are consistent with the requirement that the proceedings of each house and the committees be open and public.

Another notable difference between the Legislature and a city council is the ability for Legislators to have a caucus to discuss a bill, express how they will vote, and to count votes. This is not allowed under the Brown Act. One other difference is that the laws governing teleconferencing for members of the state Legislature is far less flexible than it is for local bodies. However, state agencies have more flexibility than locals in that regard.

California Environmental Quality Act (“CEQA”)
The Resolution cites the Legislature's action in exempting from CEQA the reconstruction of the State Capitol Annex building. The State Legislature enacted the California Environmental Quality Act (CEQA) in 1970, establishing it as a public disclosure law for the environmental review of discretionary projects and a process for mitigating or avoiding potential environmental impacts.

SB 174 (Committee on Budget and Fiscal Review) Chaptered by Secretary of State. Chapter 74, Statutes of 2024 was signed into law July 2, 2024. This bill exempts the work performed under the State Capitol Building Annex Act of 2016 from the California Environmental Quality Act (CEQA). In this example the Legislature exempted themselves as not being considered a “public agency,” “state agency,” or “lead agency” under CEQA. A lead agency under CEQA is the public agency that has the principal responsibility for carrying out or approving a project that is subject to CEQA.

Over the years, the Legislature has also created many CEQA exceptions and exemptions for local projects involving local agencies as well.

The Political Reform Act (PRA) - Senate Bill No. 1439
SB 1439 (Glazer) Chaptered by Secretary of State. Chapter 848, Statutes of 2022 amends section 84308 and is aimed at preventing "pay-to-play" practices, in part by prohibiting parties, participants, and their respective agents in a 18 proceeding involving a license, permit, or other entitlement for use from contributing more than $250 to an officer of an agency during a 12 month period. When the Levine Act was first enacted in 1982, Section 84308 applied to appointed members of boards and commissions who were running for elective office. SB 1439 expended this law to now apply to local elected officials. Since it is focused on permits and licenses, it now applies to State agencies and local agencies that approve permits and licenses. Section 84308 does not apply to the Legislature or the Courts. It is important to note that unlike local governments, neither issue permits and licenses.

The Political Reform Act (PRA) - Assembly Bill No. 571
AB 571 (Mullin) Chaptered by Secretary of State. Chapter 556, Statutes of 2019 established default campaign contribution limits for county and city office at the same level as the limit on contributions from individuals to candidates for Senate and Assembly, effective January 1, 2021. This bill permitted a county or city to establish its own contribution limits, which would prevail over these default limits.

The Resolution cites AB 571 as an example of treating cities differently than the State. The Fair Political Practices Commission clarifies in their AB 571 fact sheet that under AB 571 a city may elect to have "no" contribution limit in which case the state contribution limit will not apply as a default for that jurisdiction. A city or county can set contribution limits higher than the default state limit, AB 571 sets a default in line with contributions Assembly Members and Senators if a city or county is silent on contribution limits.

Fiscal Impact:

Unknown.

Existing Cal Cities Policy:

Mission Statement
To expand and protect local control for cities through education and advocacy to enhance the quality of life for all Californians.

We Believe:
• Local self-governance is the cornerstone of democracy. • In the involvement of all stakeholders in establishing goals and in solving problems.
• In conducting the business of government with transparency, openness, respect, and civility. The spirit of honest public service is what builds communities.
• Open decision-making that is of the highest ethical standards honors the public trust.
• The vitality of cities is dependent upon their fiscal stability and local autonomy. The active participation of all city officials increases Cal Cities’ effectiveness.
19 • Partnerships and collaborations are essential elements of focused advocacy and lobbying.
• Ethical and well-informed city officials are essential for responsive, visionary leadership and effective and efficient city operations.

Comments:

Additional Examples
The Legislature has passed and the Governor has signed many laws that apply to local governments and do not apply to the state or the state Legislature. This year AB 2561(McKinnor) was introduced, which requires local governments to present in a public meeting a detailed report about their vacancy rates and detailed information about their hiring practices. This is an attempt to address public sector vacancy rates. This bill does not apply to the state in a time when they are also dealing with high vacancy rates.

Additionally, there were several bills that aim to amend the Levine Act, which now applies to local elected officials, to make changes to SB 1439, referenced previously in the analysis. None of the bills would amend the law to be applicable to Assembly Members or Senators.

AB 817 (Pacheco), co-sponsored by Cal Cities tried to bring parity to the Brown Act by making the teleconference rules for state advisory bodies the same for local advisory bodies but the Legislature struck the bill down.

Applying to elected officials or to the legislative body? Legislature or the State? The resolution also states, “… applies solely to elected officials of California cities and counties, unless such law or regulation also applies equally to members of the California State Assembly and Senate.”
This portion of the resolve clause is specifically speaking to local elected officials and State Assembly Members and Senators. However, many of the “where as” clauses are in reference to laws that apply to cities, the state and the Legislature as government agencies and not specifically to the elected officials on the governing bodies. For example, the Brown Act applies rules to the Legislative body and not the individual council member. Additionally, the city council as a whole is the lead agency under CEQA and not the individual council members.

Inherent Powers of the Legislative Branch
The resolution also states, “This prohibition shall not apply to laws or regulations affecting the inherent powers of the legislative branch under the California Constitution.”
It is unclear what inherent powers of the legislate branch under the California Constitution means in this context. The legislative branch does have the power 20 of preemption over cities and can state that a change in law is a matter of state wide concern. This allows the legislative branch to apply new laws or amend existing laws to apply to general law and charter cities. It seems like the last sentence of the resolve clause could negate the rest of the resolve clause if not clarified.

Support:

The following letters of concurrence were received:

April A. Verlato, Mayor, City of Arcadia
Robert Gonzales, Mayor, City of Azusa
Tim Hepburn, Mayor, City of La Verne
Bill Uphoff, Mayor, City of Lomita
John M. Cruikshank, Mayor, City of Rancho Palos Verdes
21 Meeting Date:09/17/2024 Page 1 Agenda Item VII.B.1.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Approval of Request for an Employee Wellness Program MEETING DATE: 9/17/2024 SUBMITTED BY: Kelly Buendia, Administrative Services Director PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to adopt the proposed Employee Wellness Program to promote the well-being of city employees and enhance overall productivity and job satisfaction.

PURPOSE:

The proposed Wellness Program is designed to support the physical, mental, and emotional health of all city employees. This program includes a variety of initiatives aimed at improving health, increasing productivity, reducing absenteeism, and fostering a positive workplace culture. By prioritizing employee wellness, the City aims to create a healthier and more engaged workforce, ultimately leading to enhanced job performance and retention rates.

BACKGROUND/DISCUSSION:

As an employer, the City of Lakeport recognizes the importance of employee well-being and its impact on productivity, job satisfaction, and retention. The Wellness Program aligns with the City's goals to support a healthy workforce and manage healthcare costs by preventing illness, managing chronic conditions, and promoting a positive work-life balance.

The Wellness Program includes the formation of a Wellness Committee with representatives from management, the Lakeport Employees’ Association, and the Lakeport Police Officers’ Association to oversee wellness initiatives. The program emphasizes cost-effective incentives and educational resources to support employee well-being. Key components include nutrition education, mental health resources, regular health screenings, and ergonomic workstations to promote physical health. The program also encourages fitness through challenges with incentive prizes, offers tobacco cessation programs, financial coaching, and supports team-building activities to foster social connections and a positive workplace culture.

The Wellness Program will focus on cost-effective initiatives and leverage partnerships with organizations, such as Blue Zones and Adventist Health, to provide workshops and resources at minimal cost. Some initiatives, such as ergonomic equipment and wellness incentives, may require additional funding, which will be proposed in the annual budget process.

The Wellness Committee would also pursue additional funding sources through grant opportunities. Currently the REMIF Board of Directors approved a pilot wellness grant program for members who participate in the selffunded health insurance plan. Interested members can apply for grant funds to use in their individual wellness Meeting Date:09/17/2024 Page 2 Agenda Item VII.B.1.
programs. Lakeport can apply for up to $7500 in grant funding from REMIF. The Wellness Committee could also partner with the Police Department in its efforts to obtain public safety wellness grants from various sources.

Adopting the Employee Wellness Program will help the City of Lakeport foster a healthier, more engaged, and productive workforce. Staff recommends that the City Council approve the Wellness Program and direct staff to pursue the outlined initiatives.

OPTIONS:

1. Approve Wellness Program.

2. Provide alternative direction.

FISCAL IMPACT:
☒ $1000 ☒ Budgeted Item? ☐Yes ☒ No
Budget Adjustment Needed? ☒Yes ☐ No If yes, amount of appropriation increase: $1000 Affected fund(s): ☒ General Fund ☒ Water OM Fund ☒ Sewer OM Fund ☐ Other:

Comments: Staff will pursue grant funds but is requesting $1000 seed money to get the project started.

Move to adopt a Resolution Adopting the Administrative Policy for the Employee Wellness Program. ☒ Attachments: 1. Resolution XXXX (2024) Adopting the Administrative Policy for the Employee Wellness Program.

2. Administrative Policy for the Employee Wellness Program.

Page 1 ends

RESOLUTION NO. XXXX (2024)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

ADOPTING THE ADMINISTRATIVE POLICY FOR THE EMPLOYEE

WELLNESS PROGRAM
WHEREAS, the City of Lakeport is committed to promoting the health, well-being, and productivity of its employees; and
WHEREAS, the implementation of a Wellness Program is an important step in fostering a supportive workplace environment, enhancing employee satisfaction, reducing absenteeism, and improving overall workplace productivity; and
WHEREAS, wellness programs, including initiatives focused on nutrition, mental health, fitness, stress management, and ergonomic support, contribute to the prevention of illness, management of chronic conditions, and overall reduction of healthcare costs; and WHEREAS, the City of Lakeport recognizes the value of creating opportunities for employees to engage in health-promoting activities that positively impact both physical and mental well-being; and
WHEREAS, the Wellness Program will include a Wellness Committee composed of representatives from management, the Lakeport Employees’ Association, and the Lakeport Police Officers’ Association, to guide and promote wellness efforts throughout the city workforce; and
WHEREAS, the City of Lakeport is committed to implementing a Wellness Program that is cost-effective, sustainable, and inclusive, benefiting both employees and the City as a whole; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport as follows:

1. The Administrative Policy for the Employee Wellness Program, as outlined in the attached document, is hereby adopted.

2. City staff is directed to take all necessary actions to implement the Employee Wellness Program, ensuring that all program components are administered in accordance with the policy.

3. The City Council encourages the continued support of wellness initiatives and the allocation of necessary resources to promote a healthy and productive work environment.

4. The Wellness Committee is hereby established to oversee, guide, and evaluate the success of the Wellness Program, with representation from management and employee associations, ensuring diverse input and engagement.

PASSED AND ADOPTED by the City Council of the City of Lakeport at a regular meeting held on this 17TH day of September, 2024, by the following vote:

Page 2 ends

AYES:

NOES:

ABSTAIN:

ABSENT:
________________________________
MICHAEL FROIO, Mayor
ATTEST:
______________________________
KELLY BUENDIA, City Clerk

CITY OF LAKEPORT

ADMINISTRATIVE POLICY

EMPLOYEE WELLNESS PROGRAM
Adopted 9/17/2024
Effective 9/17/2024

PURPOSE AND SCOPE
Employer-sponsored wellness programs encompass a multifaceted approach to improving employee well-being. Firstly, they address physical health by promoting healthy habits, offering fitness activities, health screenings, and nutrition initiatives. By preventing illnesses and managing chronic conditions, these programs contribute significantly to employees' physical wellness. Simultaneously, mental wellbeing initiatives provide stress management resources, counseling services, and mindfulness activities, fostering a positive work environment and reducing workplace stress.

Moreover, these programs positively impact retention and job satisfaction by creating a supportive workplace culture. Recognizing employee well-being as a priority and providing opportunities for social connections and personal development contribute to higher job satisfaction levels. This, in turn, boosts retention rates and employee loyalty. Additionally, increased productivity emerges as a direct result of wellness programs. Healthy and engaged employees exhibit higher energy levels, better focus, and reduced absenteeism, resulting in enhanced overall productivity throughout the workday.

Furthermore, employer-sponsored wellness initiatives play a crucial role in enhancing employee engagement and fostering a sense of community within the workplace. Participation in wellness activities creates a positive workplace culture, which is essential for attracting and retaining top talent.

Lastly, these programs contribute to cost savings by reducing healthcare expenses. By preventing illnesses, managing health risks, and promoting preventive care, wellness programs lead to decreased healthcare costs for both employers and employees, making them a financially sound investment in the long term.

PROGRAM
A. WELLNESS COMMITTEE
A Wellness Committee made of up delegates from the management team, the Lakeport Employees’ Association and Lakeport Police Officers’ Association shall be formed. The group will endeavor to have a diverse membership. The committee will serve as a proactive platform for promoting physical, mental, and emotional wellness within the city workplace.

B. BUDGET
Work strategically to provide low-cost or no-cost incentives, combined with educational and informational resources.

C. PROGRAM COMPONENTS/IDEAS

1. Nutrition education
• Nutrition workshops are educational sessions focused on teaching employees about healthy eating habits, equipping them with the knowledge needed to make informed dietary choices.
• A balanced diet contributes significantly to increased energy levels, improved focus, and overall well-being. Employer-sponsored nutrition workshops empower employees to make healthier food choices, lowering the risk of chronic diseases, leading to less sick leaves and higher productivity.
• How to implement:
Host on-site or virtual workshops led by nutrition experts, covering topics like meal planning and label reading.
Subsidize healthy snacks in the workplace or provide nutritional counseling services.

2. Mental health resources
• Mental health resources encompass a range of services, from counseling and stress management workshops to mindfulness training and group therapy sessions. By hosting these mental health resources and services, you can support your employees’ emotional well-being.
• Mental health is integral to overall wellness and productivity. Resources for stress reduction and counseling help employees cope with work-related pressures, leading to enhanced job satisfaction and reduced absenteeism.
• How to implement:
Offer Employee Assistance Programs (EAP) providing confidential counseling services.
Conduct regular virtual stress management sessions and mindfulness workshops.

3. Health screenings
• Health screenings involve routine assessments of vital health metrics, such as blood pressure cholesterol levels, vision and hearing tests, etc., all aimed at identifying potential health issues.
• Early detection through health screenings enables timely intervention, reducing healthcare costs and preventing more serious conditions. Regular screenings contribute to a proactive approach to employee health and wellbeing. • How to implement:
Organize on-site health screening events regularly, covering a range of metrics. Organize on-site vaccination clinics or provide time away from work to attend a local vaccination clinic.

4. Ergonomic workstations
• Ergonomic workstations involve the design of office spaces to minimize physical strain and discomfort, promoting a healthier and more comfortable work environment. • Proper ergonomics decrease the risk of musculoskeletal disorders, enhancing employee comfort, and boosting productivity, particularly where work involves long sessions in front of the screen.
• How to implement:
Provide adjustable desks, ergonomic chairs, and accessories to support good posture.
Allocate ergonomic-related expenses in the budget process.

5. Fitness challenges –
• Fitness challenges are organized events meant to encourage employees to partake in physical activities. From the employer’s perspective, fitness challenges are a good way to foster a workplace culture of health and wellness.
• Regular exercise is proven to enhance physical health, reduce stress, and elevate overall productivity. Fitness challenges further employee engagement, teamwork, and camaraderie, creating a positive and energized work environment. • How to implement:
Initiate diverse challenges like step competitions, workout sessions, or group fitness classes.
Utilize wellness apps for tracking progress and motivation. Incentivize by offering prizes.

6. Tobacco cessation programs
• Tobacco cessation programs provide resources and support to employees aiming to quit smoking or using tobacco products. These programs often include counseling, nicotine replacement therapy, and support groups.
• Smoking is one of those habits that is widespread, but with a lot of people expressing a desire to quit. Supporting people in their attempts to overcome tobacco addiction is sure to earn you points with health-conscious employees. And with improved respiratory health, your employees will be more productive, and less prone to workrelated stress. • How to implement:
Offer counseling services, nicotine replacement therapy, and smoking cessation workshops.
Promote awareness campaigns about the benefits of quitting and available support resources.

7. Finance coaching
• Finance coaching involves educating employees about effective financial planning and management. The city can offer seminars on topics such as budgeting, investment strategies, and debt management.
• Financial uncertainty is one of the leading causes of stress in an economy where mass layoffs, high interest rates, and rising inflation are the norm. Coaching employees on how to be smart with their earnings is a great way to alleviate financial stress, enhance mental health, and improve job satisfaction.
• How to implement:
Provide access to financial education resources and workshops. Offer one-on-one sessions with financial advisors.

8. Fitness memberships
• Fitness memberships provide subsidized or discounted gym access for employees. This may include partnerships with local gyms or on-site fitness facilities. • A quick trip to the gym is often all it takes to relieve stress after a long workday.

Encouraging and facilitating gym visits contributes to improved employee health, fitness, and well-being. It also reduces the risk of chronic conditions, ensuring that your employees stay healthy throughout the year.
• How to implement:
Partner with local gyms for group discounts.
Reimburse employees for fitness memberships.
Encourage participation through fitness challenges and prizes.

9. Wellness challenges
• Wellness challenges are a trendy way to foster a culture of positivity at the workplace.

Wellness challenges typically involve organizing competitions or events that encourage employees to engage in health-promoting activities. These challenges can focus on various aspects such as physical activity, nutrition, or stress reduction. • While some employees find wellness challenges a bit silly, regular participation was proven to encourage team collaboration and enhance individual well-being. Wellness challenges are easy to incorporate in the benefits strategy, and they have a good return on investment, especially among employees with a more lighthearted mindset. • How to implement:
Design diverse challenges, addressing different wellness dimensions. Utilize wellness apps for tracking and engagement.
Incorporate incentives to encourage sustained participation.

10. Stretching and breathing classes
• Stretching and breathing classes give employees the option to practice mindfulness, and relaxation. During stretch and breathing classes employees can get educated about stress-reduction techniques, custom diets, and mindfulness ideas they can apply in everyday life.
• In terms of benefits, regular practice of stretching and breathing classes improves mental clarity, reduces stress, and enhances physical flexibility. Employees that practice in stretch and breathing classes are less likely to fall pray to stress, injure themselves, or lash out against people.
• How to implement:
Offer on-site or virtual classes led by certified instructors. Provide resources for self-guided sessions.

11. Team building activities
• The aim of team building activities is to enhance collaboration, communication, and camaraderie among employees. There is a great variety of activities that can range from camping trips and spa visits to football matches and laser tag. • Team building fosters a positive workplace culture, strengthens relationships, and improves overall teamwork. It is a staple of the modern workplace, and many employers offer team building in some form. Team building enhances culture that attracts talent to an organization.
• How to implement:
Organize regular team-building events, considering diverse interests. Facilitate both in-person and virtual activities.

12. Healthier snack options
• Healthier snack options may involve replacing traditional vending machine snacks with nutritious alternatives such as fresh fruits, nuts, and other healthy snacks. • Providing healthier food choices at meetings and events supports employee well-being, reduces the consumption of processed snacks, and contributes to overall health improvement.
• Providing means to store food such as a break room refrigerator enhances an employee’s ability to make healthier choices.
• How to implement:
Collaborate with vendors to supply healthier snacks in vending machines. Provide refrigeration in breakrooms.
Implement policies promoting nutritional options at city-sponsored events and meetings.

13. Sleep hygiene programs
• Sleep hygiene programs focus on promoting healthy sleep habits and patterns among employees. These initiatives often include educational resources, workshops, and activities aimed at improving overall sleep quality.
• Quality sleep is fundamental to physical and mental well-being. Sleep hygiene programs contribute to reduced stress, improved cognitive function, and enhanced overall employee health, productivity, and job satisfaction. Helping employees sleep better at night is an underrated perk, and one that can easily set you apart from other employers. • How to implement:
Schedule sleep hygiene workshops during breaks or after work hours. Encourage flexible work schedules to accommodate varied sleep patterns. Offer wellness stipends for sleep-related items (e.g., blackout curtains, sleep masks)

14. Napping areas
• Napping areas are quiet and comfortable spaces within the workplace where employees can take short naps to rejuvenate and improve alertness. It may sound silly, but daytime naps are becoming increasingly common as an employer-sponsored perk. • It may sound silly, but napping actually contributes to improved productivity, focus, and overall well-being. Short naps have been linked to enhanced cognitive function and reduced stress. Not everyone is comfortable with napping at work, but it’s hard to argue with the benefits.
• How to implement:
Designate quiet zones or install nap pods.
Establish guidelines for nap duration and scheduling.

15. Social connection initiatives
• Social connection initiatives are programs designed to foster camaraderie and a sense of community among employees. These initiatives encompass various team-building activities, social events, and communication channels aimed at strengthening interpersonal relationships within the workplace.
• Building social connections at work is essential for employee well-being. These initiatives contribute to increased morale, engagement, and job satisfaction. They also create a positive workplace culture by reducing feelings of isolation and stress, ultimately enhancing overall team dynamics.
• How to implement:
Organize regular team-building events or outings.
Create communal spaces for casual interactions.
Establish mentorship or buddy programs.

16. Volunteer programs
• Volunteer programs encourage employees to actively engage in community service or charitable activities during work hours or through company sponsored initiatives. These programs are designed to instill a sense of social responsibility and community impact among employees.
• Volunteering is a powerful way to contribute positively to society, and when integrated into the workplace, it enhances employee well-being. Volunteer programs offer employees a sense of purpose, fulfillment, and connection, fostering a positive workplace culture centered around corporate social responsibility. • How to implement:
Establish partnerships with local charities or organizations. Recognize and celebrate employee volunteer efforts.
Provide paid time off for volunteering.

17. Book clubs
• Book clubs are informal groups within the workplace where employees come together to read and discuss books. These clubs provide an avenue for intellectual stimulation, personal growth, and social interaction among employees who share a common interest in literature.
• Book clubs offer a range of benefits, including fostering a sense of community, improving communication skills, and promoting continuous learning. They contribute to a positive workplace culture by encouraging open-mindedness and providing a break from daily work routines.
• How to implement:
Designate a comfortable and quiet space for book club meetings. Provide resources such as books or e-readers.
Offer stipends for book purchases or subscriptions.

18. Blue Zone Designated Worksite
• The Blue Zones Project Worksite Pledge promotes evidence-based actions and lifestyle principles to create a healthier work environment for employees. Healthy, productive employees come from healthy communities.
• How to implement:
Pursue designation as a Blue Zone Designated Worksite Utilize Blue Zone resources that align with this wellness program. Partner with Blue Zones, Adventist Health and designated worksites to facilitate Blue Zone workshops and challenges.

Adopted:
________________________________ ______________
Kevin M. Ingram, City Manager Date

Lakeport City CouncilSeptember 17, 2024

Lakeport City Council
September 17, 2024