Agenda packet — Lakeport City Council, February 4, 2025

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, February 4, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of February 4, 2025 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, February 4, 2025, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Measue Z Advisory Committee
(MZAC):

Receive and file the draft minutes of the MZAC regular meeting of January 15, 2025.

C. Application 2025-006: Approve application 2025-006, with staff recommendations, for the Memorial Day Craft Fair.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. Presentation: Presentation by NHA Advisors of the City of Lakeport CalPERS Unfunded Accrued Liabilities (UAL) and Pension Update.

VI. COUNCIL BUSINESS:

A. Assistant City Manager

1. Professional Services
Agreement (PSA) for
JJACPA, Inc (JJACPA):

Authorize the City Manager to execute the PSA with JJACPA.

B. Administrative Services Director

1. Update on
Communications Team
Activity:

Receive an update the Communications Team statistics for 2024.

City Council Agenda of February 4, 2025 Page 3
C. Utilities Director

1. Utilities Update: Receive an update on Water & Wastewater Operations.

D. Public Works Director

1. Roads Update: Receive an update on Lakeport's roadway challenges.

2. WMH Contract: Authorize the City Manager to execute the second amendment to the Professional Services Agreement with WMH Corporation.

VII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

VIII. ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of January 21, 2025 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, January 21, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Costa called the meeting to order at 6:00 p.m., with Mayor Costa, Council Members Disney, Mattina, Parlet, and Price present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Sergeant Ryan Cooley.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to accept agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of January 04, 2025.

C. Warrants: Approve the Warrant Register of January 01, 2025.

D. Emergency Renewal: Approve the continuation of the proclamation declaring a Local State of Emergency due to severe weather conditions including heavy rain, and extreme wind.

E. Application 2025-003: Approve application 2025-003, with staff recommendations, for the Clear Lake Open Fishing Tournament.

F. Application 2025-004: Approve application 2025-004, with staff recommendations, for the closure of Clear Lake Ave. for the 2025 Splash-In event.

Vote on Consent Agenda: A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to accept the Consent Agenda, items A-F.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Carl Porter stated that PG&E is not a monopoly and that businesses wishing to move away from PG&E, can do so with solar power.

Wilda Shock spoke about new art on display in City Hall by artists Jerome Sietz, Richard Seizer and Carolyn Holly as part of the Art in Public Places program. The City will also participate in the Saturday Art Walks this spring.

Danny Wind stated that two children were struck in the RRFP crosswalk on the night of the Lighted Boat Parade. He was also concerned that the City has not been proactive in painting curbs at intersections per the AB 413 daylighting bill.

Danny also suggested the City invest in bollards to be placed in neighborhoods.

City Council Minutes of January 21, 2025 Page 3
B. Proclamation: Mayor Costa presented a proclamation designating January 2025 as Human Trafficking Awareness Month. Jessica Layton, Lake Family Resource Center, spoke about the Human Trafficking problem.

C. Presentation: Kamlin Fasano from Sutter Health, gave a presentation on the success of the 2024 Health & Wellness Expo that was held at Xabatin Community Park and thanked the city on its partnership, complimenting the Public Works team.

VI. COUNCIL BUSINESS:

A. Police Chief

1. Annual Crime Statistics: The staff report was presented by Sgt. Cooley with Chief Stoebe available for questions.

A motion was made by Council Member Parlet, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to receive and file the Police Statistics, Police Training Report, and Use of Force Reports for year 2024.

2. Ordinance Introduction: The staff report was presented by Sgt. Cooley with Chief Stoebe available for questions.

Danny Wind was opposed to section 9.0430 section B of the ordinance.

Todd Frietas spoke in favor of the proposed changes because it provides tools for police in the case of loitering to make parks and playgrounds a safer place.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to introduce and waive first reading of the proposed Ordinance amending Lakeport Municipal Code Section 9.04.030 regulating use of public restrooms.

B. Administrative Services Director

1. Silveira Community
Center Update and
Interim Plan:

The staff report was presented by Administrative Services Director Buendia.

Mike Adams, President of the Arts Council, discussed a possible mutual benefit if the Arts Council could display art at the Community Center and possibly provide staffing.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to authorize approval of the Administrative Policy City Council Member Discretionary Fee Waivers for Community Center Use.

C. Community Development Director

1. California Housing
Legislation Update:

The staff report was presented by Community Development Director Hejnowicz.

Danny Wind provided some housing resources to the Council including: 1. “AARP:

Expanding ADU Development and Occupancy: Solutions for Removing Local Barriers to ADU Construction” and 2. “AARP: Discovering and Developing Missing Middle Housing.”
A short recess was observed from 8:35 – 8:41 p.m.

D. Assistant City Manager
City Council Minutes of January 21, 2025 Page 4

1. Annual Comprehensive
Financial Report (ACFR),
Fiscal Year 2023-24:

The staff report was presented by Assistant City Manager Walker.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to accept the ACFR for the fiscal year ended June 30, 2024.

E. City Manager:

1. City Council Meetings
101:

The staff report was presented by City Manager Ingram.

VII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

Assistant City Attorney Anderson had no report.

City Manager Ingram reported that he will attend the New Mayors & Council Member training next week with Mayor Costa and Council Member Price. He will then attend the City Managers’ conference the following week.

Police Chief Stoebe reported that there will be community outreach prepared by Lake County Law Enforcement Directors regarding implementation of Prop 36.

Public Works Director Ladd had no report.

Community Development Director Hejnowicz had no report.

Administrative Services Director Buendia had no report.

Assistant City Manager Walker had no report.

Utilities Director Harris had no report.

Council Member Price expressed her regret that she was not able to attend the Lake County Peace Officer Awards event and expressed her appreciation for the LPD.

Council Member Parlet reported on the current availability of eggs.

Council Member Disney had no report.

Council Member Mattina thanked the Public Works Department for cleaning up the seasonal decorations. She reported that LAFCo met last week and will be attending the Cal Cities Housing Community and Economic Development meeting on Thursday.

Mayor Costa had no report.

VIII. ADJOURNMENT: Mayor Costa adjourned the meeting at 10:02 p.m. _______________________________________
Kim Costa, Mayor
Attest:
_________________________________
Kelly Buendia, City Clerk
CITIZEN MEMBERS: Meg Harper, Susan King, Carl Porter, Dennis Rollins, and Laura Sombs.

STAFF MEMBERS: Kevin Ingram, City Manager; Nick Walker, Assistant City Manager: Dale Stoebe, Police Chief; Kelly Buendia, Admin Services Director/City Clerk

MINUTES

MEASURE Z ADVISORY COMMITTEE

REGULAR MEETING
City Council Chamber, City Hall, 225 Park Street, Lakeport, CA January 15, 2025

1. CALL TO ORDER Vice Chair Harper opened the meeting at 5:30 p.m. with Committee Members Harper, King, Porter, and Rollins present.

Vice Chair Harper welcomed new committee member, Carl Porter.

The following staff were present: City Manager Kevin Ingram, Police Chief Dale Stoebe, and Administrative Services Director Kelly Buendia.

2. APPROVAL OF MINUTES Committee member King made a motion; seconded by Committee member Porter, and carried unanimously 5-0-0 to approve THE Minutes of the October 16, 2024 meeting.

3. PUBLIC INPUT No input was offered by the public.

4. DISCUSSION/ACTION ITEMS
A. Election of Officers Meg Harper was nominated as Chairperson of the Measure Z Committee with the term ending 12/31/2025 and was duly elected 5-0-0.

Laura Sombs was nominated as Vice Chairperson of the Measure Z Committee with the term ending 12/31/2025 and was duly elected 5-0-0.

B. Brown Act Overview City Clerk Buendia provided an overview of the Ralph M. Brown Act as it relates to the Measure Z Advisory Committee.

C. Budget and Project Update City Manager Ingram gave an overview of the history of Measure Z, the language of the measure, how sales tax operates and how much comes back to the city. He further explained the quarterly meetings and the typical agenda items reviewed at those meetings. City CITIZEN MEMBERS: Meg Harper, Susan King, Carl Porter, Dennis Rollins, and Laura Sombs.

STAFF MEMBERS: Kevin Ingram, City Manager; Nick Walker, Assistant City Manager: Dale Stoebe, Police Chief; Kelly Buendia, Admin Services Director/City Clerk Manager Ingram explained the way Measure Z funds are utilized for maintenance of services versus new projects, with funds stagnated and the cost of services increasing.

Project updates were provided to the Committee:
• City Manager accepted questions from the Committee on various projects: the Lakeport HUB development, Lake
Family Resource Center relocation, Navigation Center,
Courthouse.
• First St to Lakeport on Main – sidewalks are done, paving will be done in the spring. Lighted crossings are also in the scope of the project.
• Several areas of town - $7.1 million water and wastewater underground improvements. The paving will be finished
later with half coming from Measure Z and the other half from utility funds.
• Silveira Community Center – HVAC and electrical project is near completion. Upcoming ADA upgrades, particularly
ADA bathrooms.
• Police Body Cameras will be replaced.
• Speed and messaging trailer will be purchased with grant funding.

5. ADJOURN Chair Harper adjourned the meeting at 6: 55 p.m. with the next meeting scheduled for Wednesday, April 16, 2025, at 5:30 p.m. _________________________
Kelly Buendia, City Clerk

Outlook
RE: For Review - Application 2025-006 - Memorial Day Craft Fair From Bethany Moss <[email protected]>
Date Thu 1/23/2025 3:21 PM
To Hilary Britton <[email protected]>
Hi Hilary,
My comments are the usual…
All tents to be weighted down per manufacturers specifications – typically 40 pounds per tent leg Currently serviced 2A:10BC fire extinguishers to be present every 75 feet of travel All electrical cords to be secured/covered in an approved manner to avoid tripping hazards All vendors to have currently issued City of Lakeport business licenses Thank you!
Bethany Moss Childers, CBO
Chief Building Official, City of Lakeport
225 Park Street Lakeport, Ca 95453
P: 707-263-5615 x202 F: 707-263-8584
Online: Building / Land Use / Encroachment Permits, Business Licensing and Code Enforcement Complaint Portal: lakeportca.portal.opengov.com
From: Hilary Britton <[email protected]>
Sent: Thursday, January 23, 2025 1:10 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Bethany Moss <[email protected]>; Dale Stoebe <[email protected]>; Jim Kennedy <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; [email protected]; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Patrick Reitz <[email protected]>; Ryan Cooley <[email protected]>; Victor Fernandez <[email protected]> Subject: For Review - Application 2025-006 - Memorial Day Craft Fair Hi all,
Please find attached the application for the 2025 Memorial Day Craft Fair for your review and comments.

We would like to submit this for City Council approval at the 02/04/2025 Council meeting, so please have your comments back to me by 01/29/2025.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Outlook
RE: For Review - Application 2025-006 - Memorial Day Craft Fair From Dale Stoebe <[email protected]>
Date Thu 1/23/2025 3:40 PM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Bethany Moss <[email protected]>; Jim Kennedy <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; [email protected] <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Patrick Reitz <[email protected]>; Ryan Cooley <[email protected]>; Victor Fernandez <[email protected]> The Police Department has no issue with this event.

Thank you,
Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information.

It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Hilary Britton <[email protected]>
Sent: Thursday, January 23, 2025 1:10 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Bethany Moss <[email protected]>; Dale Stoebe <[email protected]>; Jim Kennedy <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; [email protected]; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Patrick Reitz <[email protected]>; Ryan Cooley <[email protected]>; Victor Fernandez <[email protected]> Subject: For Review - Application 2025-006 - Memorial Day Craft Fair Hi all,
Please find attached the application for the 2025 Memorial Day Craft Fair for your review and comments.

We would like to submit this for City Council approval at the 02/04/2025 Council meeting, so please have your comments back to me by 01/29/2025.

Sincerely,
Lori Price
Staff Services Analyst
Lake County Department of Public Works
255 N. Forbes Street, Rm 309
Lakeport, CA 95453
(707) 263-2341
[email protected]
From: Hilary Britton <[email protected]>
Sent: Thursday, January 23, 2025 1:10 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Bethany Moss <[email protected]>; Dale Stoebe <[email protected]>; Jim Kennedy <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; [email protected]; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Patrick Reitz <[email protected]>; Ryan Cooley <[email protected]>; Victor Fernandez <[email protected]> Subject: [EXTERNAL] For Review - Application 2025-006 - Memorial Day Craft Fair Hi all,
Please find attached the application for the 2025 Memorial Day Craft Fair for your review and comments.

Outlook
FW: For Review - Application 2025-006 - Memorial Day Craft Fair From Lake County Sheriff - Records <[email protected]> Date Fri 1/24/2025 11:00 AM
To Hilary Britton <[email protected]>
No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

P.O. Box 489
Lakeport, Ca. 95453
(707) 262-4081 Desk
(707) 262-4220 Fax
(707) 262-4200 Administration
[email protected]
www.lakesheriff.com
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Lake County Sheriff - Records <[email protected]> Sent: Thursday, January 23, 2025 1:25 PM
To: Richard Ward <[email protected]>
Subject: FW: For Review - Application 2025-006 - Memorial Day Craft Fair Sierra Baker
Senior Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Thursday, January 23, 2025 1:10 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Bethany Moss <[email protected]>; Dale Stoebe <[email protected]>; Jim Kennedy <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; [email protected]; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Patrick Reitz <[email protected]>; Ryan Cooley <[email protected]>; Victor Fernandez <[email protected]> Subject: [EXTERNAL] For Review - Application 2025-006 - Memorial Day Craft Fair Hi all,
Please find attached the application for the 2025 Memorial Day Craft Fair for your review and comments.

We would like to submit this for City Council approval at the 02/04/2025 Council meeting, so please have your comments back to me by 01/29/2025.

CITY OF LAKEPORT

CALPERS UAL AND PENSION UPDATE
JANUARY 17, 2025
2 Presentation Objectives
 Executive Summary
 Background and CalPERS Basics
 Historical and Projected CalPERS UAL Payment Schedule  Considerations for Continued CalPERS UAL Cost Management 3 Executive Summary
 City of Lakeport (the “City”) has a projected $6.4M CalPERS Unfunded Accrued Liability (“UAL”), as of the latest CalPERS valuation estimates for 6/30/2023  Miscellaneous Plan: $4.0M | Safety Plan: $2.4M
 Increase from $5.4M in prior year (6/30/2022) due to CalPERS investment underperformance & non-investment loss
 CalPERS FY 2023-24 Preliminary Investment Returns: 9.3%  Projected to decrease UAL to $6.0M (as of 6/30/2024); annual budgetary impact from this change will be seen in FY 2026-27
 City also has $7.1M of outstanding Pension Obligation Bonds (“POBs”) as of 6/30/2024  Issued in Oct 2021 to restructure $6M of UAL and refinance 2015 Lease at a 3.06% interest rate  Continuing to monitor and manage ongoing debt liabilities (i.e., UAL + POB) will be critical for fiscal resiliency
 Resources: City currently maintains $1.1M in a Section 115 Trust restricted for pension costs 4 Now …
 Sluggish investment returns (not
meeting assumptions)
 Assumptions have changed/grown
more conservative
 Discount Rate: 8.25% → 7.00% → 6.80%
 Inflation rate (prices going up)
 Mortality rates (people living longer)
 Shorter, more conservative
amortizations
Why CalPERS Costs Have Trended Higher
Then (late 1990s)…
 Robust investment returns (10%+)
 Retirement plans were “SuperFunded” through the late 1990s  Earnings on funds were more than
adequate to cover retirement costs
 Super-funded status induced
widespread retirement benefits
enhancements….
 Past funding policies led to
contribution holidays and “free”
benefit improvements
Historical PERS
Returns
5-Year: 6.6%
10-Year: 6.2%
20-Year: 6.7%
30-Year: 7.7%
Discount rate to be
revisited by PERS
ALM study in 2025.
5 How CalPERS Benefits Get Funded
 Investment
earnings used to
make up a higher
percentage
(65%-70%+) of
total
contributions
(pre-2008)
 As investments
underperform
assumptions,
employers must
make up the
difference
6 $40.9 Million
$6.4 Million
$0
$5
$10
$15
$20
$25
$30
$35
$40
$45
Millions
City of Lakeport
CalPERS Pension Funded Status
$34.5 Million
Recap on How CalPERS Works
Two Payments Made to CalPERS Annually
 (1) Normal Cost (“NC”) = Annual cost for current
employees
 (2) Unfunded Accrued Liability (“UAL”): Annual
payment to amortize the “debt” to CalPERS
 CalPERS calculates how much the City needs to
have in its account to pay benefits to City’s retirees
over the next 30-40 years (Accrued Liability)
 CalPERS annually calculates the City’s Market Value
of Assets held on account with them; Most public
agencies have less assets than required to meet
Accrued Liability
 This shortfall (the UAL) is amortized over time with
the City paying down a portion each year (principal
and interest)
 CalPERS uses a “discount (i.e., interest) rate” of 6.80%  CalPERS annually adjusts this repayment schedule by
adding to (in bad investment years) or lowering (good
investment years) the overall repayment schedule
Source: CalPERS 6/30/2023 Actuarial Valuation
Accrued
Liability
Market Value
of Assets
UAL
7 City’s Overall $13.9 Million of Pension Debt (UAL + POB) With and Without 2021 POB
Current Situation
(as of 6/30/2023)
$7.5 Million POB
• 3.06% Interest Rate
• Fixed Repayment Shape
$6.4 Million UAL • 6.8% Interest Rate
• 84.4% Funded Ratio
• Variable Repayment Shape
~$13.9 Million UAL
• 6.8% Interest Rate
• ~75% Funded Ratio
• Irregular & Variable Repayment Shape
Without 2021 POB
(Hypothetical)*
≈
*Hypothetical UAL balance and Funded Ratio is an estimate and is not an actuarial calculation.
8 History of the City’s UAL Balance & Funded Ratio
Source: CalPERS Actuarial Valuation Reports and CalPERS Pension Outlook Tool. Pension Outlook Tool assumes FY 2023-24 returns of 9.3% and 6.80% returns from FY 2024-25 onward.
$6.5
$7.7 $8.2
$9.1
$6.0
$5.4
$6.4 $6.0

78.4% 76.1% 75.8% 74.6%

84.0% 86.2% 84.4% 85.9%

0.0%

10.0%

20.0%

30.0%

40.0%

50.0%

60.0%

70.0%

80.0%

90.0%
100.0%
$0.0
$1.0
$2.0
$3.0
$4.0
$5.0
$6.0
$7.0
$8.0
$9.0
$10.0
2017 2018 2019 2020 2021 2022 2023 2024
Millions
UAL Funded Ratio
9 $0.0
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
$1.6
20202021202220232024202520262027202820292030203120322033203420352036203720382039204020412042204320442045 Millions
Source: CalPERS Actuarial Valuation Reports
*The 2021 POB refunded the City's 2015 Lease. We are
assuming the 2015 Lease remains outstanding if there is no POB.

Historical and Projected UAL + POB Payment Schedule
 City’s UAL + POB payments
are rising due to CalPERS
underperformance
 Annual payment rising to
$1.2M by 2029
 63% higher than FY 2025
payment ($770K)
 City has prudently taken
advantage of lower
payments in FY 2023 and
FY 2024 to fund its Section
115 Trust
 $1.1M balance as of
11/30/2024
 8.76% gross returns for FY
2024 (moderately
conservative portfolio)
Historical UAL
Payments
2021 POB
UAL Payments
(6/30/2023 Actuarial Valuation)
Estimated UAL Payments +
2015 Lease if No POB*
2015 Lease
10 $-
$0.2
$0.4
$0.6
$0.8
$1.0
$1.2
$1.4
202520262027202820292030203120322033203420352036203720382039204020412042204320442045 Millions
Moving Forward
Leveraging Section 115 Trust Assets to Stabilize Future Costs  Assumptions:
 $1.1M current balance from the
Section 115 Trust stays invested
 No additional contributions
 4.0% annual investment returns for
the Trust (not guaranteed)
 Entire Trust balance is used
 Funds could be withdrawn from the
Trust during higher payment years to
reduce impact to the General Fund
 If the City can make additional
contributions to the Section 115 Trust,
future impact to General Fund may be
further reduced
 For example, payments could be
smoothed at $1M if another $770K is set
aside into Trust over the next 4 years
Trust Withdrawals (2028 – 2038)
Source for UAL Payments: June 30, 2023 CalPERS
Actuarial Valuation
2021 POB
UAL Payments
(6/30/2023 Actuarial Valuation)
Net Payments
Smoothing
Level: $1.14M
11 Conclusion
 City of Lakeport has taken several proactive measures over the last several years to better manage rising pension costs
 2021 POB (UAL Restructuring)
 City would have a $13M+ UAL and greater escalating payment schedule if the 2021 POB was not issued  Section 115 Trust: $1.1M balance as of 11/30/2024
 City must stay vigilant to combat the continued impact of rising pension costs  Annual review of cost projections + Section 115 Trust analysis to assess cost-smoothing strategy  As part of the Spring FY 2025-26 budget process, the City can explore cost management strategies once resources are identified (bolstering Section 115 Trust vs. ADPs with CalPERS)  City should incorporate recent projections into long-term planning  The City can model pessimistic scenarios to ensure reserve thresholds and Trust balances are maintained at healthy levels even during a downturn
QUESTIONS?
Meeting Date: 02/04/2025 Page 1 Agenda Item # VI.A.1.
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CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Professional Services Agreement (PSA) for JJACPA, Inc (JJACPA)
MEETING DATE: 02/04/2025
SUBMITTED BY: Nicholas Walker, ACM/ Finance Director
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to execute a PSA with JJACPA.

BACKGROUND/DISCUSSION:

JJACPA, Inc. has served as the City’s independent auditor for several years, providing high-quality services and maintaining an excellent working relationship with staff. Their expertise and institutional knowledge have been invaluable, particularly during financial reporting and compliance reviews.

The City did not issue a formal Request for Proposals (RFP) for independent auditing services for this professional services agreement, pursuant to Lakeport Municipal Code section 3.04.120(F). Given the recent transition to a new Finance Director, continuity with JJACPA is considered critical to ensuring consistency and accuracy in the City’s financial operations. As independent auditors, they play a vital role in supporting the Finance Department and ensuring compliance with applicable regulations.

During the City’s last RFP process for auditing services, JJACPA’s fees were highly competitive, and their performance has consistently met or exceeded expectations. For the proposed agreement, JJACPA’s fee schedule reflects only minor overall increases compared to prior years, demonstrating their commitment to affordability while maintaining high standards of service.

The proposed agreement provides for a three-year term with the following fee structure:
• $44,000 annually if the City is required to conduct a single audit due to federal funding thresholds. • $35,000 annually if a single audit is not required.

This flexibility ensures that the agreement aligns with the City’s varying financial reporting needs. The continuation of services with JJACPA also minimizes potential disruption and allows the Finance Department to focus on other priorities during this transitional period.

Meeting Date: 02/04/2025 Page 2 Agenda Item # VI.A.1.
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Recommendation:

Staff recommend that the City Council authorize the City Manager to execute a Professional Services Agreement with JJACPA, Inc. to provide independent auditing services for the City. The proposed contract term is three years, with an annual fee of $44,000 if a single audit is required or $35,000 annually if a single audit is not required.

OPTIONS:

1. Authorize the City Manager to execute the PSA with JJACPA.

2. Provide alternative direction.

FISCAL IMPACT:
☐ None ☒ Up to $132,000 Budgeted Item? ☐Yes ☒ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☒ General Fund ☒ Water OM Fund ☒ Sewer OM Fund ☐ Other:

Comments: The costs associated with the proposed agreement are included in the City’s annual operating budget under auditing and professional services when proposed for adoption. The fee schedule is consistent with market rates and reflects only minor increases from prior agreements.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the City Manager to execute the PSA with JJACPA. ☒ Attachments: 1. PSA with JJACPA
Professional Services Agreement — Consultant Services

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PROFESSIONAL SERVICES AGREEMENT

FOR CONSULTANT SERVICES
(City of Lakeport / JJACPA, Inc.)

1. IDENTIFICATION
This PROFESSIONAL SERVICES AGREEMENT (“Agreement”) is entered into as of the last date indicated below by and between the City of Lakeport, a California municipal corporation (“City”), and JJACPA, Inc, a California corporation (“Consultant”) (collectively, “parties”).

2. RECITALS

2.1 City has determined that it requires the following professional services from a consultant: independent, professional auditing services.

2.2 Consultant represents that it is fully qualified to perform such professional services by virtue of its experience and the training, education and expertise of its principals and employees. Consultant further represents that it is willing to accept responsibility for performing such services in accordance with the terms and conditions set forth in this Agreement.

2.3 Consultant represents that it has no known relationships with third parties, City Council members, or employees of City which would (1) present a conflict of interest with the rendering of services under this Agreement under Government Code Section 1090, the Political Reform Act (Government Code Section 81000 et seq.), or other applicable law, (2) prevent Consultant from performing the terms of this Agreement, or (3) present a significant opportunity for the disclosure of confidential information.

NOW, THEREFORE, for and in consideration of the mutual covenants and conditions herein contained, City and Consultant agree as follows:

3. DEFINITIONS

3.1 “Agreement Administrator” means Kevin Ingram. The Agreement Administrator shall be the principal point of contact at the City for this Professional Services Agreement — Consultant Services

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project. All services under this Agreement shall be performed at the request of the Agreement Administrator. The Agreement Administrator will establish the timetable for completion of services and any interim milestones. City reserves the right to change this designation upon written notice to Consultant.

3.2 “Approved Fee Schedule” means such compensation rates as are set forth in Consultant’s January 27th 2025 fee schedule to City attached hereto as “Exhibit B” and fully incorporated herein by this reference. This fee schedule shall remain in effect for the duration of this Agreement unless modified in writing by mutual agreement of the parties.

3.3 “Commencement Date” means March 1, 2025.

3.4 “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is One Hundred Thirty Two Thousand Dollars ($132,000).

3.5 “Scope of Services” means such professional services as are set forth in Consultant’s January 27th 2025 proposal to City attached hereto as “Exhibit A” and fully incorporated herein by this reference.

3.6 “Termination Date” means February 28, 2028.

4. TERM
The term of this Agreement shall commence at 12:00 a.m. on the Commencement Date and shall terminate at 11:59 p.m. on the Termination Date unless extended in writing by mutual agreement of the parties or terminated earlier in accordance with Section 18 (“Termination”) below. Consultant may request extensions of time to perform the services required hereunder. Such extensions shall be effective if authorized in advance by City in writing and incorporated in written amendments to this Agreement.

5. CONSULTANT’S SERVICES

5.1 Services. Consultant shall perform the services identified in the Scope of Services. City shall have the right to request, in writing, changes in the Scope of Services. Any such changes mutually agreed upon by the parties, Professional Services Agreement — Consultant Services

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and any corresponding increase or decrease in compensation, shall be incorporated by written amendment to this Agreement.

5.2 Coordination with City. In performing services under this Agreement, Consultant shall coordinate all contact with City through its Agreement Administrator.

5.3 Budgetary Notification. Consultant shall notify the Agreement Administrator, in writing, when fees and expenses incurred under this Agreement have reached eighty percent (80%) of the Maximum Amount.

Consultant shall concurrently inform the Agreement Administrator, in writing, of Consultant’s estimate of total expenditures required to complete its current assignments before proceeding, when the remaining work on such assignments would exceed the Maximum Amount.

5.4 Business License. Consultant shall obtain and maintain in force a City business license for the duration of this Agreement.

5.5 Professional Standards. Consultant shall perform all work to the standards of Consultant’s profession and in a manner reasonably satisfactory to City. Consultant shall keep itself fully informed of and in compliance with all local, state, and federal laws, rules, and regulations in any manner affecting the performance of this Agreement, including all Cal/OSHA requirements, the conflict of interest provisions of Government Code § 1090 and the Political Reform Act (Government Code § 81000 et seq.).

5.6 Avoid Conflicts. During the term of this Agreement, Consultant shall not perform any work for another person or entity for whom Consultant was not working at the Commencement Date if such work would present a conflict interfering with performance under this Agreement. However, City may consent in writing to Consultant’s performance of such work.

5.7 Campaign Contributions. This Agreement is subject to Government Code section 84308, as amended by Senate Bill 1439 (2022), Senate Bill 1181 (2024), and Senate Bill 1243 (2024). Consultant shall disclose any contribution to an elected or appointed City official’s campaign or committee in an amount of more than five hundred dollars ($500) made within 12 months preceding the Commencement Date, by Consultant, its, Professional Services Agreement — Consultant Services

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her, or his agent, or another party affiliated with Consultant. Consultant shall provide a signed copy of the attached Campaign Contribution Disclosure Form, Exhibit C, to City prior to, or concurrent with, Consultant’s execution of this Agreement and no later than the Commencement Date.

5.8 Multi-Phased Projects. Pursuant to Government Code section 1097.6, Consultant’s duties and services under this Agreement shall not include preparing or assisting the City with any portion of the City’s preparation of a request for proposals, request for qualifications, or any other solicitation regarding a subsequent or additional contract with the City.

The City shall at all times retain responsibility for public contracting, including with respect to any subsequent phase of this project.

Consultant’s participation in the planning, discussions, or drawing of project plans or specifications shall be limited to conceptual, preliminary, or initial plans or specifications. Consultant shall cooperate with the City to ensure that all bidders for a subsequent contract on any subsequent phase of this project have access to the same information, including all conceptual, preliminary, or initial plans or specifications prepared by Consultant, if any, pursuant to this Agreement.

5.9 Appropriate Personnel. Consultant has, or will secure at its own expense, all personnel required to perform the services identified in the Scope of Services. All such services shall be performed by Consultant or under its supervision, and all personnel engaged in the work shall be qualified to perform such services. Brett Jones shall be Consultant’s project administrator and shall have direct responsibility for management of Consultant’s performance under this Agreement. No change shall be made in Consultant’s project administrator without City’s prior written consent.

5.10 Substitution of Personnel. Any persons named in the proposal or Scope of Services constitutes a promise to the City that those persons will perform and coordinate their respective services under this Agreement.

Should one or more of such personnel become unavailable, Consultant may substitute other personnel of at least equal competence upon written approval of City. If City and Consultant cannot agree as to the Professional Services Agreement — Consultant Services

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substitution of key personnel, City may terminate this Agreement for cause.

5.11 Permits and Approvals. Consultant shall obtain, at its sole cost and expense, all permits and regulatory approvals necessary for Consultant’s performance of this Agreement. This includes, but shall not be limited to, professional licenses, encroachment permits and building and safety permits and inspections.

5.12 Notification of Organizational Changes. Consultant shall notify the Agreement Administrator, in writing, of any change in name, ownership or control of Consultant’s firm or of any subcontractor. Change of ownership or control of Consultant’s firm may require an amendment to this Agreement.

5.13 Records. Consultant shall maintain any and all ledgers, books of account, invoices, vouchers, canceled checks, and other records or documents evidencing or relating to charges for services or expenditures and disbursements charged to City under this Agreement for a minimum of three (3) years, or for any longer period required by law, from the date of final payment to Consultant under this Agreement. All such documents shall be made available for inspection, audit, and/or copying at any time during regular business hours, upon oral or written request of City. In addition, pursuant to Government Code Section 8546.7, if the amount of public funds expended under this Agreement exceeds ten thousand dollars, all such documents and this Agreement shall be subject to the examination and audit of the State Auditor, at the request of City or as part of any audit of City, for a period of three (3) years after final payment under this Agreement.

5.14 Skilled and Trained Workforce Requirement. When the use of a skilled and trained workforce is required to complete a contract pursuant to existing law, this contract is subject to such requirement and Consultant agrees to use a skilled and trained workforce.

6. SUBCONTRACTING

6.1 General Prohibition. This Agreement covers professional services of a specific and unique nature. Except as otherwise provided herein, Professional Services Agreement — Consultant Services

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Consultant shall not assign or transfer its interest in this Agreement or subcontract any services to be performed without amending this Agreement.

6.2 Consultant Responsible. Consultant shall be responsible to City for all services to be performed under this Agreement.

6.3 Identification in Fee Schedule. All subcontractors shall be specifically listed and their billing rates identified in the Approved Fee Schedule, Exhibit B. Any changes must be approved by the Agreement Administrator in writing as an amendment to this Agreement.

6.4 Compensation for Subcontractors. City shall pay Consultant for work performed by its subcontractors, if any, only at Consultant’s actual cost plus an approved mark-up as set forth in the Approved Fee Schedule, Exhibit B. Consultant shall be liable and accountable for any and all payments, compensation, and federal and state taxes to all subcontractors performing services under this Agreement. City shall not be liable for any payment, compensation, or federal and state taxes for any subcontractors.

7. COMPENSATION

7.1 General. City agrees to compensate Consultant for the services provided under this Agreement, and Consultant agrees to accept payment in accordance with the Fee Schedule in full satisfaction for such services.

Compensation shall not exceed the Maximum Amount. Consultant shall not be reimbursed for any expenses unless provided for in this Agreement or authorized in writing by City in advance.

7.2 Invoices. Consultant shall submit to City an invoice, on a monthly basis or as otherwise agreed to by the Agreement Administrator, for services performed pursuant to this Agreement. Each invoice shall identify the Maximum Amount, the services rendered during the billing period, the amount due for the invoice, and the total amount previously invoiced. All labor charges shall be itemized by employee name and
classification/position with the firm, the corresponding hourly rate, the hours worked, a description of each labor charge, and the total amount due for labor charges.

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7.3 Taxes. City shall not withhold applicable taxes or other payroll deductions from payments made to Consultant except as otherwise required by law. Consultant shall be solely responsible for calculating, withholding, and paying all taxes.

7.4 Disputes. The parties agree to meet and confer at mutually agreeable times to resolve any disputed amounts contained in an invoice submitted by Consultant.

7.5 Additional Work. Consultant shall not be reimbursed for any expenses incurred for work performed outside the Scope of Services unless prior written approval is given by the City through a fully executed written amendment. Consultant shall not undertake any such work without prior written approval of the City.

7.6 City Satisfaction as Precondition to Payment. Notwithstanding any other terms of this Agreement, no payments shall be made to Consultant until City is satisfied that the services are satisfactory.

7.7 Right to Withhold Payments. If Consultant fails to provide a deposit or promptly satisfy an indemnity obligation described in Section 11, City shall have the right to withhold payments under this Agreement to offset that amount.

8. PREVAILING WAGES
Consultant is aware of the requirements of California Labor Code Section 1720, et seq., and 1770, et seq., as well as California Code of Regulations, Title 8, Section 16000, et seq., (“Prevailing Wage Laws”), which require the payment of prevailing wage rates and the performance of other requirements on certain “public works” and “maintenance” projects. This Agreement is subject to Prevailing Wage Laws, for all work performed under this Agreement for which the payment of prevailing wage is required by those laws. Consultant shall defend, indemnify, and hold the City, its elected officials, officers, employees, and agents free and harmless form any claim or liability arising out of any failure or alleged failure of Consultant to comply with the Prevailing Wage Laws.

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9. OWNERSHIP OF WRITTEN PRODUCTS
All reports, documents or other written material, and all electronic files, including computer-aided design files, developed by Consultant in the performance of this Agreement (such written material and electronic files are collectively known as “written products”) shall be and remain the property of City without restriction or limitation upon its use or dissemination by City except as provided by law. Consultant may take and retain copies of such written products as desired, but no such written products shall be the subject of a copyright application by Consultant.

10. RELATIONSHIP OF PARTIES

10.1 General. Consultant is, and shall at all times remain as to City, a wholly independent contractor.

10.2 No Agent Authority. Consultant shall have no power to incur any debt, obligation, or liability on behalf of City or otherwise to act on behalf of City as an agent. Neither City nor any of its agents shall have control over the conduct of Consultant or any of Consultant’s employees, except as set forth in this Agreement. Consultant shall not represent that it is, or that any of its agents or employees are, in any manner employees of City.

10.3 Independent Contractor Status. Under no circumstances shall Consultant or its employees look to the City as an employer. Consultant shall not be entitled to any benefits. City makes no representation as to the effect of this independent contractor relationship on Consultant’s previously earned California Public Employees Retirement System (“CalPERS”) retirement benefits, if any, and Consultant specifically assumes the responsibility for making such a determination. Consultant shall be responsible for all reports and obligations including, but not limited to:
social security taxes, income tax withholding, unemployment insurance, disability insurance, and workers’ compensation, and other applicable federal and state taxes.

11. INDEMNIFICATION

11.1 Definitions. For purposes of this Section 11, “Consultant” shall include Consultant, its officers, employees, servants, agents, or subcontractors, or anyone directly or indirectly employed by either Consultant or its Professional Services Agreement — Consultant Services

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subcontractors, in the performance of this Agreement. “City” shall include City, its officers, agents, employees and volunteers.

11.2 Consultant to Indemnify City. To the fullest extent permitted by law, Consultant shall indemnify, hold harmless, and defend City from and against any and all claims, losses, costs or expenses for any personal injury or property damage arising out of or in connection with Consultant’s alleged negligence, recklessness or willful misconduct or other wrongful acts, errors or omissions of Consultant or failure to comply with any provision in this Agreement.

11.3 Scope of Indemnity. Personal injury shall include injury or damage due to death or injury to any person, whether physical, emotional, consequential or otherwise. Property damage shall include injury to any personal or real property. Consultant shall not be required to indemnify City for such loss or damage as is caused by the sole active negligence or willful misconduct of the City.

11.4 Attorneys’ Fees. Such costs and expenses shall include reasonable attorneys’ fees for counsel of City’s choice, expert fees and all other costs and fees of litigation. Consultant shall not be entitled to any refund of attorneys’ fees, defense costs or expenses in the event that it is adjudicated to have been non-negligent.

11.5 Defense Deposit. The City may request a deposit for defense costs from Consultant with respect to a claim. If the City requests a defense deposit, Consultant shall provide it within 15 days of the request.

11.6 Waiver of Statutory Immunity. The obligations of Consultant under this Section 11 are not limited by the provisions of any workers’ compensation act or similar act. Consultant expressly waives its statutory immunity under such statutes or laws as to City.

11.7 Indemnification by Subcontractors. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this Section 11 from each and every subcontractor or any other person or entity involved in the performance of this Agreement on Consultant’s behalf. If Consultant fails to obtain such indemnity obligations from others, Consultant agrees to indemnify, hold harmless and defend City, Professional Services Agreement — Consultant Services

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from and against any and all claims, losses, costs and expenses for any damage due to death or injury to any person and injury to any property resulting from any alleged intentional, reckless, negligent, or otherwise wrongful acts, errors or omissions of Consultant’s subcontractors or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this Agreement. Such costs and expenses shall include reasonable attorneys’ fees incurred by counsel of City’s choice.

11.8 Insurance Not a Substitute. City does not waive any indemnity rights by accepting any insurance policy or certificate required pursuant to this Agreement. Consultant’s indemnification obligations apply regardless of whether or not any insurance policies are determined to be applicable to the claim, demand, damage, liability, loss, cost or expense.

11.9 Indemnification of CalPERS Determination. In the event that Consultant or any employee, agent, or subcontractor of Consultant providing services under this Agreement claims or is determined by a court of competent jurisdiction or CalPERS to be eligible for enrollment in CalPERS as an employee of the City, Consultant shall indemnify, defend, and hold harmless City for the payment of any employee and/or employer contributions for CalPERS benefits on behalf of Consultant or its employees, agents, or subcontractors, as well as for the payment of any penalties and interest on such contributions, which would otherwise be the responsibility of City.

12. INSURANCE

12.1 Insurance Required. Consultant shall maintain insurance as described in this section and shall require all of its subcontractors, consultants, and other agents to do the same. Approval of the insurance by the City shall not relieve or decrease any liability of Consultant Any requirement for insurance to be maintained after completion of the work shall survive this Agreement.

12.2 Documentation of Insurance. City will not execute this Agreement until it has received a complete set of all required documentation of insurance coverage. However, failure to obtain the required documents prior to the Professional Services Agreement — Consultant Services

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work beginning shall not waive the Consultant’s obligation to provide them. Consultant shall file with City:
• Certificate of Insurance, indicating companies acceptable to City, with a Best’s Rating of no less than A:VII showing. The Certificate of Insurance must include the following reference: City of Lakeport Annual Audit
• Documentation of Best’s rating acceptable to the City. • Original endorsements effecting coverage for all policies required by this Agreement.
• Complete, certified copies of all required insurance policies, including endorsements affecting the coverage.

12.3 Coverage Amounts. Insurance coverage shall be at least in the following minimum amounts:
• Professional Liability Insurance: $1,000,000 per occurrence, $2,000,000 aggregate
• General Liability:
• General Aggregate: $2,000,000
• Products Comp/Op Aggregate $2,000,000
• Personal & Advertising Injury $1,000,000
• Each Occurrence $1,000,000
• Fire Damage (any one fire) $ 50,000
• Medical Expense (any 1 person) $ 5,000
• Workers’ Compensation:
• Workers’ Compensation Statutory Limits
• EL Each Accident $1,000,000
• EL Disease - Policy Limit $1,000,000
• EL Disease - Each Employee $1,000,000
• Automobile Liability
• Any vehicle, combined single limit $1,000,000
Any available insurance proceeds broader than or in excess of the specified minimum insurance coverage requirements or limits shall be available to the additional insured. Furthermore, the requirements for coverage and limits shall be the greater of (1) the minimum coverage and limits specified in this Agreement, or (2) the broader coverage and Professional Services Agreement — Consultant Services

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maximum limits of coverage of any insurance policy or proceeds available to the named insured

12.4 General Liability Insurance. Commercial General Liability Insurance shall be no less broad than ISO form CG 00 01. Coverage must be on a standard Occurrence form. Claims-Made, modified, limited or restricted Occurrence forms are not acceptable.

12.5 Worker’s Compensation Insurance. Consultant is aware of the provisions of Section 3700 of the Labor Code which requires every employer to carry Workers’ Compensation (or to undertake equivalent self-insurance), and Consultant will comply with such provisions before commencing the performance of the work of this Agreement. If such insurance is underwritten by any agency other than the State Compensation Fund, such agency shall be a company authorized to do business in the State of California.

12.6 Automobile Liability Insurance. Covered vehicles shall include owned if any, non-owned, and hired automobiles and, trucks.

12.7 Professional Liability Insurance or Errors & Omissions Coverage. The deductible or self-insured retention may not exceed $50,000. If the insurance is on a Claims-Made basis, the retroactive date shall be no later than the commencement of the work. Coverage shall be continued for two years after the completion of the work by one of the following: (1) renewal of the existing policy; (2) an extended reporting period endorsement; or (3) replacement insurance with a retroactive date no later than the commencement of the work under this Agreement.

12.8 Claims-Made Policies. If any of the required policies provide coverage on a claims-made basis the Retroactive Date must be shown and must be before the date of the contract or the beginning of contract work. ClaimsMade Insurance must be maintained and evidence of insurance must be provided for at least five (5) years after completion of the contract of work.

If coverage is canceled or non-renewed, and not replaced with another claims-made policy form with a Retroactive Date prior to the contract effective date, the Consultant must purchase “extended reporting” Professional Services Agreement — Consultant Services

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coverage for a minimum of five (5) years after completion of contract work.

12.9 Additional Insured Endorsements. The City, its City Council, Commissions, officers, and employees of Lakeport must be endorsed as an additional insured for each policy required herein, other than Professional Errors and Omissions and Worker’s Compensation, for liability arising out of ongoing and completed operations by or on behalf of the Consultant. Consultant’s insurance policies shall be primary as respects any claims related to or as the result of the Consultant’s work. Any insurance, pooled coverage or self-insurance maintained by the City, its elected or appointed officials, directors, officers, agents, employees, volunteers, or consultants shall be non-contributory. All endorsements shall be signed by a person authorized by the insurer to bind coverage on its behalf. General liability coverage can be provided using an endorsement to the Consultant’s insurance at least as broad as ISO Form CG 20 10 11 85 or both CG 20 10 and CG 20 37.

12.10 Failure to Maintain Coverage. In the event any policy is canceled prior to the completion of the project and the Consultant does not furnish a new certificate of insurance prior to cancellation, City has the right, but not the duty, to obtain the required insurance and deduct the premium(s) from any amounts due the Consultant under this Agreement. Failure of the Consultant to maintain the insurance required by this Agreement, or to comply with any of the requirements of this section, shall constitute a material breach of this Agreement.

12.11 Notices. Consultant shall provide immediate written notice if (1) any of the required insurance policies is terminated; (2) the limits of any of the required policies are reduced; (3) or the deductible or self-insured retention is increased. Consultant shall provide no less than 30 days’ notice of any cancellation or material change to policies required by this Agreement. Consultant shall provide proof that cancelled or expired policies of insurance have been renewed or replaced with other policies providing at least the same coverage. Such proof will be furnished at least two weeks prior to the expiration of the coverages. The name and address for Additional Insured Endorsements, Certificates of Insurance and Professional Services Agreement — Consultant Services

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Notices of Cancellation is: City of Lakeport, Attn: City Clerk, 225 Park St., Lakeport, CA 95453.

12.12 Consultant’s Insurance Primary. The insurance provided by Consultant, including all endorsements, shall be primary to any coverage available to City. Any insurance or self-insurance maintained by City and/or its officers, employees, agents or volunteers, shall be in excess of Consultant’s insurance and shall not contribute with it.

12.13 Waiver of Subrogation. Consultant hereby waives all rights of subrogation against the City. Consultant shall additionally waive such rights either by endorsement to each policy or provide proof of such waiver in the policy itself.

12.14 Report of Claims to City. Consultant shall report to the City, in addition to the Consultant’s insurer, any and all insurance claims submitted to Consultant’s insurer in connection with the services under this Agreement.

12.15 Premium Payments and Deductibles. Consultant must disclose all deductibles and self-insured retention amounts to the City. The City may require the Consultant to provide proof of ability to pay losses and related investigations, claim administration, and defense expenses within retention amounts. Ultimately, City must approve all such amounts prior to execution of this Agreement. City has no obligation to pay any premiums, assessments, or deductibles under any policy required in this Agreement. Consultant shall be responsible for all premiums and deductibles in all of Consultant’s insurance policies. The amount of deductibles for insurance coverage required herein are subject to City’s approval.

12.16 Duty to Defend and Indemnify. Consultant’s duties to defend and indemnify City under this Agreement shall not be limited by the foregoing insurance requirements and shall survive the expiration or early termination of this Agreement.

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13. MUTUAL COOPERATION

13.1 City Cooperation in Performance. City shall provide Consultant with all pertinent data, documents and other requested information as is reasonably available for the proper performance of Consultant’s services under this Agreement.

13.2 Consultant Cooperation in Defense of Claims. If any claim or action is brought against City relating to Consultant’s performance in connection with this Agreement, Consultant shall render any reasonable assistance that City may require in the defense of that claim or action.

14. NOTICES
Any notices, bills, invoices, or reports required by this Agreement shall be deemed received on: (i) the day of delivery if delivered by hand, facsimile or overnight courier service during Consultant’s and City’s regular business hours; or (ii) on the third business day following deposit in the United States mail if delivered by mail, postage prepaid, to the addresses listed below (or to such other addresses as the parties may, from time to time, designate in writing).

If to City:

Kevin Ingram
City of Lakeport
225 Park Street
Lakeport, CA 95453
Telephone: (707) 263-5615
E-mail: [email protected]
If to Consultant:

Brett Jones, CPA
7080 Donlon Way, Ste 204
Dublin, CA 94568
Telephone: (925) 556-6200
With courtesy copy to:

David J. Ruderman, Lakeport City Attorney
Colantuono, Highsmith & Whatley, PC
420 Sierra College Drive, Suite 140
Grass Valley, California 95945-5091
Telephone: (530) 432-7357
Facsimile: (530) 432-7356
E-mail: [email protected]
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15. SURVIVING COVENANTS
The parties agree that the covenants contained in Section 5.13 (Records), Section 11 (Indemnification), Section 12.8 (Claims-Made Policies), paragraph 12.13 (Waiver of Subrogation), Section 13.2 (Consultant Cooperation in Defense of Claims), Section 15 (Surviving Covenants), Section 17 (Interpretation of Agreement), and Section 18 (General Provisions) of this Agreement shall survive the expiration or termination of this Agreement, subject to the provisions and limitations of this Agreement and all otherwise applicable statutes of limitations and repose.

16. TERMINATION

16.1 City Termination. City may terminate this Agreement for any reason on five calendar days’ written notice to Consultant. Consultant agrees to cease all work under this Agreement on or before the effective date of any notice of termination. All City data, documents, objects, materials or other tangible things shall be returned to City upon the termination or expiration of this Agreement.

16.2 Consultant Termination. Consultant may terminate this Agreement for a material breach of this Agreement by the City upon 30 days’ notice.

16.3 Compensation Following Termination. Upon termination, Consultant shall be paid based on the work satisfactorily performed at the time of termination. In no event shall Consultant be entitled to receive more than the amount that would be paid to Consultant for the full performance of the services required by this Agreement. The City shall have the benefit of such work as may have been completed up to the time of such termination.

16.4 Remedies. City retains any and all available legal and equitable remedies for Consultant’s breach of this Agreement.

17. INTERPRETATION OF AGREEMENT

17.1 Governing Law. This Agreement shall be governed and construed in accordance with the laws of the State of California.

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17.2 Integration of Exhibits. All documents referenced as exhibits in this Agreement are hereby incorporated into this Agreement. In the event of any material discrepancy between the provisions of this Agreement and its exhibits, the provisions of this Agreement shall prevail. This instrument contains the entire Agreement between City and Consultant with respect to the transactions contemplated herein. No other prior oral or written agreements are binding upon the parties. Amendments hereto or deviations herefrom shall be effective and binding only if made in writing and executed on by City and Consultant.

17.3 Headings. The headings and captions appearing at the commencement of the sections hereof, and in any paragraph thereof, are descriptive only and for convenience in reference to this Agreement. Should there be any conflict between such heading, and the section or paragraph thereof at the head of which it appears, the language of the section or paragraph shall control and govern in the construction of this Agreement.

17.4 Pronouns. Masculine or feminine pronouns shall be substituted for the neuter form and vice versa, and the plural shall be substituted for the singular form and vice versa, in any place or places herein in which the context requires such substitution(s).

17.5 Severability. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be invalid or unenforceable, then such term or provision shall be amended to, and solely to the extent necessary to, cure such invalidity or unenforceability, and shall be enforceable in its amended form. In such event, the remainder of this Agreement, or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable, shall not be affected, and each term and provision of this Agreement shall be valid and be enforced to the fullest extent permitted by law.

17.6 No Presumption Against Drafter. Each party had an opportunity to consult with an attorney in reviewing and drafting this Agreement. Any uncertainty or ambiguity shall not be construed for or against any party based on attribution of drafting to any party.

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18. GENERAL PROVISIONS

18.1 Confidentiality. All data, documents, discussion, or other information developed or received by Consultant for performance of this Agreement are deemed confidential and Consultant shall not disclose it without prior written consent by City. City shall grant such consent if disclosure is legally required. All City data shall be returned to City upon the termination or expiration of this Agreement.

18.2 Conflicts of Interest. Consultant maintains and warrants that it has not employed nor retained any company or person, other than a bona fide employee working solely for Consultant, to solicit or secure this Agreement. Further, Consultant warrants that it has not paid nor has it agreed to pay any company or person, other than a bona fide employee working solely for Consultant, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Consultant further agrees to file, or shall cause its employees or subcontractor to file, a Statement of Economic Interest with the City’s Filing Officer if required under state law in the performance of the services. For breach or violation of this warranty, City shall have the right to rescind this Agreement without liability. For the term of this Agreement, no member, officer, or employee of City, during the term of his or her service with City, shall have any direct interest in this Agreement, or obtain any present or anticipated material benefit arising therefrom.

18.3 Non-assignment. Consultant shall not delegate, transfer, subcontract or assign its duties or rights hereunder, either in whole or in part, without City’s prior written consent, and any attempt to do so shall be void and of no effect. City shall not be obligated or liable under this Agreement to any party other than Consultant.

18.4 Binding on Successors. This Agreement shall be binding on the successors and assigns of the parties.

18.5 No Third-Party Beneficiaries. Except as expressly stated herein, there is no intended third-party beneficiary of any right or obligation assumed by the parties.

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18.6 Time of the Essence. Time is of the essence for each and every provision of this Agreement.

18.7 Non-Discrimination. Consultant shall not discriminate against any employee or applicant for employment because of race, sex (including pregnancy, childbirth, or related medical condition), creed, national origin, color, disability as defined by law, disabled veteran status, Vietnam veteran status, religion, age (40 and above), medical condition (cancer-related), marital status, ancestry, sexual orientation, or any other unlawful basis. Employment actions to which this provision applies shall include, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; or in terms, conditions or privileges of employment, and selection for training.

Consultant agrees to post in conspicuous places, available to employees and applicants for employment, the provisions of this nondiscrimination clause.

18.8 Waiver. No provision, covenant, or condition of this Agreement shall be deemed to have been waived by City or Consultant unless in writing signed by one authorized to bind the party asserted to have consented to the waiver. The waiver by City or Consultant of any breach of any provision, covenant, or condition of this Agreement shall not be deemed to be a waiver of any subsequent breach of the same or any other provision, covenant, or condition.

18.9 Excused Failure to Perform. Consultant shall not be liable for any failure to perform if Consultant presents acceptable evidence, in City’s sole judgment, that such failure was due to causes beyond the control and without the fault or negligence of Consultant.

18.10 Remedies Non-Exclusive. Each right, power and remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise shall be cumulative and shall be in addition to every other right, power, or remedy provided for herein or now or hereafter existing at law, in equity, by statute, or otherwise. The exercise, the commencement of the exercise, or the forbearance from the exercise by any party of any one or more of such rights, powers or remedies shall not preclude the Professional Services Agreement — Consultant Services

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simultaneous or later exercise by such party of any or all of such other rights, powers or remedies.

18.11 Attorneys’ Fees. If legal action shall be necessary to enforce any term, covenant or condition contained in this Agreement, the prevailing party shall be entitled to an award of reasonable attorneys’ fees and costs expended in the action.

18.12 Venue. The venue for any litigation shall be Lake County, California and Consultant hereby consents to sole jurisdiction in Lake County for purposes of resolving any dispute or enforcing any obligation arising under this Agreement.

18.13 Counterparts; Electronic Signatures. This Agreement may be signed in one or more counterparts, each of which shall be deemed an original, but all of which together shall be deemed one and the same instrument. The parties acknowledge and agree that this Agreement may be executed by electronic signature, which shall be considered as an original signature for all purposes and shall have the same force and effect as an original signature. Without limitation, “electronic signature” shall include faxed or emailed versions of an original signature, electronically scanned and transmitted versions (e.g., via pdf) of an original signature, or a digital signature.

18.14 Recitals. The Recitals are incorporated by this reference. [Signature page follows]
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TO EFFECTUATE THIS AGREEMENT, the parties have caused their duly authorized representatives to execute this Agreement as of the last date indicated below:
“City”
City of Lakeport
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
“Consultant”
JJACPA, Inc.

By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Attest:

By:__________________________________
Kelly Buendia, City Clerk
Date:________________________
By:________________________________
Signature
Printed:_____________________________
Title:_______________________________
Date:______________________
Approved as to form:

By: __________________________________
David J. Ruderman, City Attorney
Date: __________________________
“EXHIBIT A”

SCOPE OF WORK
A-1
387748.1
7080 Donlon Way, Suite 204, Dublin, CA 94568 ● phone (925) 556-6200 ● fax: (707) 232-6226 1102 South Main Street, #1, Fort Bragg, CA 95437 ● phone (707) 964-6325 www.jjacpa.com
January 27, 2025
Nicholas Walker, Finance Director
City of Lakeport
225 Park Street
Lakeport, CA 95453
Dear Nick:

The following represents our understanding of the services we will provide the City of Lakeport (City).

You have requested that we audit the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the City, as of June 30, 2025, and for the year then ended and the related notes, which collectively comprise the City’s basic financial statements as listed in the table of contents. We are pleased to confirm our acceptance and our understanding of this audit engagement by means of this letter.

The objectives of our audit are to obtain reasonable assurance about whether the financial statements as a whole are free from material misstatement, whether due to fraud or error, and to issue an auditor’s report that includes our opinion. Reasonable assurance is a high level of assurance but is not absolute assurance and therefore is not a guarantee that an audit conducted in accordance with auditing standards generally accepted in the United States of America (GAAS) and Government Auditing Standards will always detect a material misstatement when it exists. Misstatements, including omissions, can arise from fraud or error and are considered material if there is a substantial likelihood that, individually or in the aggregate, they would influence the judgment made by a reasonable user based on the financial statements.

Accounting principles generally accepted in the United States of America, (U.S. GAAP,) as promulgated by the Governmental Accounting Standards Board (GASB) require that supplementary information be presented to supplement the basic financial statements. Such information, although not a part of the basic financial statements, is required by the GASB, who considers it to be an essential part of financial reporting for placing the basic financial statements in an appropriate operational, economic, or historical context. As part of our engagement, we will apply certain limited procedures to the required supplementary information (RSI) in accordance with auditing standards generally accepted in the United States of America, (U.S. GAAS). These limited procedures will consist primarily of inquiries of management regarding their methods of measurement and presentation, and comparing the information for consistency with management’s responses to our inquiries. We will not express an opinion or provide any form of assurance on the RSI. The following RSI is required by U.S. GAAP. This RSI will be subjected to certain limited procedures but will not be audited:
 Management’s Discussion and Analysis
 Budgetary Comparison Information
 Other Post-Employment Benefits Schedule of Funding Progress  Schedule of Contributions, Pension
 Schedule of the City’s Proportionate Share of the Net Pension Liability

Supplementary information other than RSI will accompany the City’s basic financial statements. We will subject the following supplementary information to the auditing procedures applied in our audit of the basic financial statements and perform certain additional procedures, including comparing and reconciling the supplementary information to the underlying accounting and other records used to prepare the basic financial statements or to the basic financial statements themselves, and additional procedures in accordance with U.S. GAAS. We intend to provide an opinion on the following supplementary information in relation to the basic financial statements as a whole:
 Combining and individual non-major fund financial statements  Non-major funds budgetary comparison schedules
Also, the document we submit to you will include the following other additional information that will not be subjected to the auditing procedures applied in our audit of the basic financial statements:
 Introductory Section
 Statistical Section
Auditor Responsibilities
We will conduct our audit in accordance with GAAS and Government Auditing Standards. As part of an audit in accordance with GAAS and Government Auditing Standards, we exercise professional judgment and maintain professional skepticism throughout the audit. We also:
 Identify and assess the risks of material misstatement of the financial statements, whether due to fraud or error, design and perform audit procedures responsive to those risks, and obtain audit evidence that is sufficient and appropriate to provide a basis for our opinion. The risk of not detecting a material misstatement resulting from fraud is higher than for one resulting from error, as fraud may involve collusion, forgery, intentional omissions, misrepresentations, or the override of internal control.
 Obtain an understanding of internal control relevant to the audit in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the entity’s internal control. However, we will communicate to you in writing concerning any significant deficiencies or material weaknesses in internal control relevant to the audit of the financial statements that we have identified during the audit.  Evaluate the appropriateness of accounting policies used and the reasonableness of significant accounting estimates made by management, as well as evaluate the overall presentation of the financial statements, including the disclosures, and whether the financial statements represent the underlying transactions and events in a manner that achieves fair presentation.
 Conclude, based on the audit evidence obtained, whether there are conditions or events, considered in the aggregate, that raise substantial doubt about City’s ability to continue as a going concern for a reasonable period of time.

Because of the inherent limitations of an audit, together with the inherent limitations of internal control, an unavoidable risk that some material misstatements may not be detected exists, even though the audit is properly planned and performed in accordance with GAAS and Government Auditing Standards.

Our responsibility as auditors is limited to the period covered by our audit and does not extend to any other periods.

Compliance with Laws and Regulations
As previously discussed, as part of obtaining reasonable assurance about whether the basic financial statements are free of material misstatement, we will perform tests of the City’s compliance with the provisions of applicable laws, regulations, contracts, and agreements. However, the objective of our audit will not be to provide an opinion on overall compliance and we will not express such an opinion.

Management Responsibilities
Our audit will be conducted on the basis that management acknowledge and understand that they have responsibility:

1. For the preparation and fair presentation of the basic financial statements in accordance with accounting principles generally accepted in the United States of America.

2. For the design, implementation, and maintenance of internal control relevant to the preparation and fair presentation of basic financial statements that are free from material misstatement, whether due to error, fraudulent financial reporting, misappropriation of assets, or violations of laws, governmental regulations, grant agreements, or contractual agreements; and

3. To provide us with:
i. Access to all information of which management is aware that is relevant to the preparation and fair presentation of the basic financial statements such as records, documentation, and other matters;
ii. Additional information that we may request from management for the purpose of the audit; iii. Unrestricted access to persons within the entity and others from whom we determine it necessary to obtain audit evidence.

4. For including the auditor’s report in any document containing basic financial statements that indicates that such basic financial statements have been audited by us;

5. For identifying and ensuring that the entity complies with the laws and regulations applicable to its activities;

6. For adjusting the basic financial statements to correct material misstatements and confirming to us in the management representation letter that the effects of any uncorrected misstatements aggregated by us during the current engagement and pertaining to the current year period(s) under audit are immaterial, both individually and in the aggregate, to the basic financial statements as a whole; and

7. For acceptance of nonattest services, including identifying the proper party to oversee nonattest work;

8. For maintaining adequate records, selecting and applying accounting principles, and safeguarding assets;

9. For informing us of any known or suspected fraud affecting the entity involving management, employees with significant role in internal control and others where fraud could have a material effect on the financials; and

10. For the accuracy and completeness of all information provided.

With regard to the supplementary information referred to above, you acknowledge and understand your responsibility: (a) for the preparation of the supplementary information in accordance with the applicable criteria; (b) to provide us with the appropriate written representations regarding supplementary information; (c) to include our report on the supplementary information in any document that contains the supplementary information and that indicates that we have reported on such supplementary information; and (d) to present the supplementary information with the audited basic financial statements, or if the supplementary information will not be presented with the audited basic financial statements, to make the audited basic financial statements readily available to the intended users of the supplementary information no later than the date of issuance by you of the supplementary information and our report thereon.

As part of our audit process, we will request from management written confirmation concerning representations made to us in connection with the audit.

Nonattest Services
We will provide the City with the following nonattest services:
 Prepare the State Controller’s Financial Transactions Report based on information that is provided by, and is the responsibility of, management.
 Prepare the Annual Comprehensive Financial Report based on information in the trial balance and other relevant information that is provided by, and is the responsibility of, management.

We will not assume management responsibilities on behalf of the City. However, we will provide advice and recommendations to assist management of the City in performing its responsibilities.

The City’s management is responsible for (a) making all management decisions and performing all management functions; (b) assigning a competent individual to oversee the services; (c) evaluating the adequacy of the services performed; (d) evaluating and accepting responsibility for the results of the services performed; and (e) establishing and maintaining internal controls, including monitoring ongoing activities.

Our responsibilities and limitations of the nonattest services are as follows:
 We will perform the services in accordance with applicable professional standards.
 The nonattest services are limited to the services previously outlined. Our firm, in its sole professional judgment, reserves the right to refuse to do any procedure or take any action that could be construed as making management decisions or assuming management responsibilities, including determining account coding and approving journal entries.

Reporting
We will issue a written report upon completion of our audit of the City’s basic financial statements. Our report will be addressed to the City Council. Circumstances may arise in which our report may differ from its expected form and content based on the results of our audit. Depending on the nature of these circumstances, it may be necessary for us to modify our opinions, add an emphasis-of-matter or othermatter paragraph(s) to our auditor’s report, or if necessary, withdraw from the engagement. If our opinions on the basic financial statements are other than unmodified, we will discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit or are unable to form or have not formed opinions, we may decline to express opinions or to issue a report as a result of this engagement.

In accordance with the requirements of Government Auditing Standards, we will also issue a written report describing the scope of our testing over internal control over financial reporting and over compliance with laws, regulations, and provisions of grants and contracts, including the results of that testing. However, providing an opinion on internal control and compliance will not be an objective of the audit and, therefore, no such opinion will be expressed.

Other
We understand that your employees will prepare all confirmations we request and will locate any documents or support for any other transactions we select for testing.

If you intend to publish or otherwise reproduce the basic financial statements and make reference to our firm, you agree to provide us with printers’ proofs or masters for our review and approval before printing.

You also agree to provide us with a copy of the final reproduced material for our approval before it is distributed.

Regarding the electronic dissemination of audited financial statements, including financial statements published electronically on your Internet website, you understand that electronic sites are a means to distribute information and, therefore, we are not required to read the information contained in these sites or to consider the consistency of other information in the electronic site with the original document.

Professional standards prohibit us from being the sole host and/or the sole storage for your financial and non-financial data. As such, it is your responsibility to maintain your original data and records and we cannot be responsible to maintain such original information. By signing this engagement letter, you affirm that you have all the data and records required to make your books and records complete.

This agreement shall be governed by the laws of the State of California. If a dispute arises out of the audit engagement described herein and if the dispute cannot be settled through negotiations, the parties agree first to try in good faith to settle the dispute by mediation using an agreed upon mediator. If the parties are unable to agree on a mediator, the parties shall petition the state court that would have jurisdiction over this matter and request the appointment of a mediator, and such appointment shall be binding on the parties. Each party shall be responsible for its own mediation expenses and shall share equally in the mediator’s fees and expenses.

Provisions of Engagement Administration, Timing and Fees During the course of the engagement, we may communicate with you or your personnel via fax or e-mail, and you should be aware that communication in those mediums contains a risk of misdirected or intercepted communications.

The timing of our audit will be scheduled for performance and completion as follows:

Begin Complete
Document internal control and preliminary tests 5/27/25 5/30/25 Mail confirmations 6/30/25 6/30/25
Delivery of Trial Balance 10/28/25 10/28/25
Perform year-end audit procedures 11/4/25 11/7/25
Issue audit reports 12/19/25 12/19/25
Brett Jones is the engagement partner for the audit services specified in this letter. His responsibilities include supervising JJACPA’s services performed as part of this engagement and signing or authorizing another qualified firm representative to sign the audit report.

Our fees are based on the amount of time required at various levels of responsibility, plus actual out-ofpocket expenses. Invoices will be rendered every two weeks and are payable upon presentation. We estimate that our fee for the audit will be $44,000. We will notify you immediately of any circumstances we encounter that could significantly affect this initial fee estimate. Whenever possible, we will attempt to use the City’s personnel to assist in the preparation of schedules and analyses of accounts. This effort

could substantially reduce our time requirements and facilitate the timely conclusion of the audit. Further, we will be available during the year to consult with you on financial management and accounting matters of a routine nature.

During the course of the audit we may observe opportunities for economy in, or improved controls over, your operations. We will bring such matters to the attention of the appropriate level of management, either orally or in writing.

You agree to inform us of facts that may affect the basic financial statements of which you may become aware during the period from the date of the auditor’s report to the date the financial statements are issued.

We agree to retain our audit documentation or work papers for a period of at least seven years from the date of our report.

At the conclusion of our audit engagement, we will communicate to the City Council the following significant findings from the audit:
 Our view about the qualitative aspects of the entity’s significant accounting practices;  Significant difficulties, if any, encountered during the audit;  Uncorrected misstatements, other than those we believe are trivial, if any;  Disagreements with management, if any;
 Other findings or issues, if any, arising from the audit that are, in our professional judgment, significant and relevant to those charged with governance regarding their oversight of the financial reporting process;
 Material, corrected misstatements that were brought to the attention of management as a result of our audit procedures;
 Representations we requested from management;
 Management’s consultations with other accountants, if any; and  Significant issues, if any, arising from the audit that were discussed, or the subject of correspondence, with management.

The audit documentation for this engagement is the property of JJACPA and constitutes confidential information. However, we may be requested to make certain audit documentation available to state and federal agencies and the U.S. Government Accountability Office pursuant to authority given to it by law or regulation, or to peer reviewers. If requested, access to such audit documentation will be provided under the supervision of JJACPA’s personnel. Furthermore, upon request, we may provide copies of selected audit documentation to these agencies and regulators. The regulators and agencies may intend, or decide, to distribute the copies of information contained therein to others, including other governmental agencies. We agree to retain our audit documentation or work papers for a period of at least seven years from the date of our report.

In accordance with the requirements of Government Auditing Standards, we have attached a copy of our latest external peer review report of our firm for your consideration and files.

Please sign and return the attached copy of this letter to indicate your acknowledgment of, and agreement with, the arrangements for our audit of the basic financial statements including our respective responsibilities.

We appreciate the opportunity to be your financial statement auditors and look forward to working with you and your staff.

Respectfully,
JJACPA, Inc.
7080 Donlon Way, Suite #204
Dublin, CA 94566

*************************************************************** RESPONSE:

This letter correctly sets forth our understanding.

City of Lakeport
Acknowledged and agreed on behalf of City of Lakeport by:

Name: ______________________________________________________________ Title: _____________________________________________________________________ Date: _____________________________________________________________________ “EXHIBIT B”

APPROVED FEE SCHEDULE
B-1
387748.1
2025 2026 2027
Standard Total Total Total
Hours Hourly Rates Cost Cost Cost
Principal 10 300 $ 3,000 $ 3,000 $ 3,000 $
Manager 40 250 $ 10,000 10,000 10,000
Supervisory Staff 50 200 $ 10,000 10,000 10,000
Professional Staff 60 150 $ 9,000 9,000 $ 9,000 $
Total for audit services* 160 32,000 32,000 32,000
Single Audit 40 9,000 9,000 9,000
Gann Limit Report 2 included - - -
Total all-inclusive maximum price for this audit 41,000 202 41,000 41,000 Out of Pocket Costs 3,000 3,000 3,000
Total all-inclusive maximum price 44,000 $ 44,000 $ 44,000 $ City of Lakeport
Dollar Cost Bid

SCHEDULE OF PROFESSIONAL FEES AND EXPENSES - TOTAL HOURS BY POSITION FOR THE AUDIT OF THE FISCAL YEAR 2025, 2026 AND 2027 FINANCIAL STATEMENTS “EXHIBIT” C

CAMPAIGN CONTRIBUTION DISCLOSURE FORM
387748.1
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CAMPAIGN CONTRIBUTION

DISCLOSURE PROVISIONS
Cities are subject to the campaign disclosure
provisions detailed in Government Code Section
84308.

Please carefully read the following information to
determine if the provisions apply to you. If you
determine that the provisions are applicable, the
Campaign Disclosure Form must be completed and
returnedtothe Citywithyourapplication.

1. No City councilmember or commissioner shall
accept, solicit, or direct a contribution of more than
$500 from any party,1 financially interested
participant,2 or agent3 while a proceeding is
pending or for 12 months subsequent to the date a
final decision is rendered by the City. This
prohibition commences when your application has
been filed, or the proceeding is otherwise initiated.

2. A party to a City proceeding shall disclose on the
recordoftheproceeding any contribution ofmore than
$500 made to any councilmember or commissioner by
the party, or agent, during the preceding 12 months.

No party to or participant in a City proceeding shall
make a contribution of more than $500 to a
councilmember or commissioner during the
proceeding and for 12 months following the date a final decision is rendered by the City. No agent to a party
or participant shall make a contribution in any
amount to a councilmember of commissioner during
the proceeding and for 12 months following the date a
final decision is rendered by the City.

3. Prior to rendering a decision on a City
proceeding, any councilmember or commissioner
who received contribution of more than $500 within
the preceding 12 months from any party, or agent, to
a proceeding shall disclose that fact on the record of
the proceeding, and shall be disqualified from
participating in the proceeding. However, if any
councilmember or commissioner receives a
contribution that otherwise would require
disqualification, andreturns the contribution within30
days of making the decision, or knowing about the
contribution and the relevant proceeding,
whichever comes last, that councilmember or
To determine whether a campaign contribution of
more than $500 has been made by you or your
agent to a councilmember or commissioner
within the preceding 12 months, all
contributions made by you or your agent during
that period must be aggregated.

Names of current City councilmembers and
commissioners are available on the City’s website. If
you have questions about Government Code
Section 84308, FPPC regulations, or the Campaign
Disclosure Form, please contact the City Clerk.

CAMPAIGN CONTRIBUTION

DISCLOSURE FORM
(a) Document:
□ License
□ Lease
□ Permit
□ Franchise
□ Other Contract
□ Other Entitlement
Name and address of any party, participant, or agent
who has contributed more than $500 to any
councilmember or commissioner within the preceding
12 months:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(b) Date and amount of contribution:

Date Amount $
Date Amount $
Date Amount $
(c) Name of councilmember or commissioner to
whom contribution was made:

1. ____________________________________

2. ____________________________________

3. ____________________________________
(d) I certify that the above information is provided to the best of my knowledge.

Professional Services Agreement
(City of Lakeport / [Company or Individual])
166291.5
387748.1
commissioner shall be permitted to participate in the
proceeding.
1 “Party” is defined as any person who files an
application for, or is the subject of, a proceeding.
2 “Participant” is defined as any person who actively
supports or opposes a particular decision in a proceeding. 3 “Agent” is defined as a person who represents a party in connection with a proceeding for compensation who
appears before or otherwise communicates with the City
for the purpose of influencing the proceeding. If an
individual acting as an agent also is acting as an
employee or member of a law, architectural, engineering, or consulting firm, or a similar entity or corporation, both the individual and the entity or corporation are
agents. When a closed corporation is a party to a
proceeding, the majority shareholder is subject to these provisions.

Printed Name
Signature
Date Phone
To be completed by City:

Document No:
______________________________
Meeting Date: 02/04/2025 Page 1 Agenda Item # VI.B.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Receive an Update on Communications Team Activity MEETING DATE: 02/04/2025 SUBMITTED BY: Kelly Buendia, Administrative Services Director PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is asked to receive an update on Communications Team activity for the calendar year 2024.

BACKGROUND/DISCUSSION:

As part of the City Council’s goals and objectives, in early 2021, a Communications Team made up of key members from each city department was formed with the objective of improving city messaging to the public.

The team created a strategic plan, which the City Council adopted in April 2021.

Since that time, the Communications Team has met monthly to review the prior month’s communications and establish a calendar of upcoming items to share with the public. Each item is assessed to determine which media platform will be used, such as Facebook accounts, X, Instagram, Nextdoor, Nixle, press releases to news outlets, and/or publication in the Chamber newsletter, with the City website remaining a primary information hub.

Improvements to the website are ongoing, with a separate task group meeting periodically to address updates or enhancements.

In addition to scheduled communications, unscheduled items are addressed as received, particularly items related to public safety. The team actively finds and shares information from other entities that are of value to Lakeport residents and businesses.

The communications plan, adopted by the City Council, calls for periodic review of available analytics to verify the effectiveness of various outlets. Attached to this report is a list of communications items released in 2024.

While we try to capture all releases, this is not a comprehensive list as city administrators of social media regularly share posts from city partners that may not be included in this listing. Analytics from social media pages are also attached for Council review.

Some of the major successes in 2024 include: Facebook views soared 12x compared to 2023, Public Works saw notable growth in reach (29.3%) and followers (43.7%) and Website users increased, reflecting consistent public interest in city updates. Some of the challenges in 2024 include: overall city Facebook reach declined by 43%, attributed to reduced paid promotions in 2024. Boosting posts has proven effective and could be revisited to maximize engagement.

Meeting Date: 02/04/2025 Page 2 Agenda Item # VI.B.1.

The Communications Team operates without a dedicated budget, with all communications work handled as an additional responsibility by existing staff. This limits the capacity to implement large-scale or innovative projects, as staff must balance these efforts with their primary duties. If the City Council wishes to expand the scope and impact of communications, dedicated funding would be essential to support specialized tools, training, and either additional personnel or contracted services to ensure consistent and effective messaging across platforms.

OPTIONS:

1. Receive and file the Communications update.

2. Do not receive and file the Communications update

3. Provide direction.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments:

None.

Attachments: 1. 2024 City Communications (Non-Comprehensive List) – from Kelly Buendia

2. 2024 City Social Media Metrics - from Hilary Britton

3. 2024 Police Social Media Metrics – from Chief Stoebe

4. 2024 Public Works Social Media Metrics – from Jen Baker

5. 2024 Website Analytics - from Hilary Britton

6. Lakeport Communications Plan
2024 COMMUNICATIONS
Non-Comprehensive List of Communications
Date Subject Date Subject
1/3/2024 Share Visit California page /Lakeport mentions 5/28/2024 Summer Concert Series (Boosted?) 1/4/2024 ABC Grant, Enforcement Operations 5/29/2024 Cynobacteria Notice (share) 1/8/2024 Community Discussion on Opioid Crisis 5/29/2024 Buy.Sell a Business Seminar (share) 1/12/2024 Flashback Friday - Where in the World are You? 6/4/2024 Summer Reading with Your Library 1/12/2024 Cannabis Discussion 6/4/2024 Winefest
1/16/2024 Community Meeting Opioid Crisis (multiple) 6/5/2024 RX Take Back Recap 1/30/2024 Winter storm 1/30-31/24 6/5/2024 Summer Art Camp 2/1/2024 Flashback Friday-1958 Flood 6/5/2024 Mussle Dogs at Library Park 2/5/2024 CEDS (share) 6/6/2024 Saturday Fun in Lakeport (Winefest & Art Walk) 2/6/2024 Business Loan Program Flyer 6/7/2024 Pub CEO: LCN Article Sewer/Water Main Project 2/7/2024 Cal Fresh Assistance due to Power Outages 6/13/2024 2024 Hands Up Lake County Semi-Finalists 2/15/2024 Mike Thompson Visit to Xabatin Park 6/14/2024 Cinema by the Shore 2/15/2024 Pianist Benefit Concert 6/19/2024 New LC destination guide + wildfire smoke info 2/20/2024 Census Data for Website 6/25/2024 2024 Indepencence Day Celebrations 2/23/2024 Xabatin Park - web pages (all parks) 6/25/2024 Weed Abatement/Fire Hazard 2/26/2024 MendoFever: Throwback Thursday post 6/26/2024 Public Works Project Updates 3/4/2024 Spring Community Clean Up Day (reminders) 6/30/2024 High School Fireworks Display 3/14/2024 Share Hands Up Lake County 6/30/2024 LFPD Mtg - Fire Station Options Wkshp 3/14/2024 New Xabatin Park drone photos 6/30/2024 Townhall at Courthouse on Veterans' Health 3/15/2024 Recruitment Brochure - Police Chief 7/1/2024 Splash Pad Limited Hours 3/18/2024 Share Registrar Election Info 7/1/2024 Cooling Center 3/26/2024 PW at Career Day 7/1/2024 Fireworks Locations 3/26/2024 Share Police Chief Recruitment 7/1/2024 Fireworks Dos & Don'ts 4/3/2024 Spring Clean-Up Follow Up 7/1/2024 City Council Meeting 4/5/2024 RX Take Back 7/2/2024 COAD Resiliance Centers
4/5/2024 Pathways to Stability 7/2/2024 Library 50 Year Anniversary 4/8/2024 Share Art Walks in Lakeport 7/2/2024 CEDS Survey 4/9/2024 CLERC Community Chipping Program 7/3/2024 Cinema by the Shore Video 4/15/2024 Lake Leadership Forum 7/4/2024 Vista Point Closure for 07/04/2024 4/18/2024 Pathways to Stability (share) 7/4/2024 Excessive Heat Warning 4/18/2024 WON Bass Clear Lake Open winners 7/8/2024 Nomination Period Open 4/22/2024 LC Mobile Crisis Respons Team Mixer 7/11/2024 Splash Pad Regular Hours 4/23/2024 Lakeport ATP Workshop and Survey Flyer 7/11/2024 Second Saturday Art Walk 4/26/2024 Pathways to Stability Event Announcement 7/12/2024 OpenGov Launch 4/30/2024 Happy Birthday Lakeport 7/12/2024 Life Jacket Give-Away 5/2/2024 PW Project updates 7/15/2024 City Council Meeting 5/2/2024 Business Walks Congressman Thompson 7/17/2024 Navigation Center Survey 5/6/2024 New flag pole at Corp Yard 7/17/2024 Pet Licensing & Trespassing 5/6/2024 Cinco De Mayo event 7/18/2024 Annual Military Equipment Report 5/7/2024 Farmer's Market Open 7/22/2024
Chief Rasmussen Honored by Congressional
Record
5/8/2024 Mental Health Matters event 7/22/2024 Shakespeare at the Lake 5/8/2024 Revised ATP Workshop Flyer 7/22/2024 Curfew Bell Fundraiser 5/15/2024 Announce Chief Dale Stoebe (FBI Academy) 7/23/2024 Hiring Event: Marshalls 5/15/2024 Splash pad is open, rules 7/25/2024 New Chief In, Outgoing Celebrated 5/21/2024 LCTC Lip Sync (Share) 7/25/2024 Boat Ramp Safety Tips 5/21/2024 Downtown Officer - Katie Morfin 8/1/2024 Everbridge Sign Up 5/25/2024 Memorial Day multiple posts 8/5/2024 Art Messaging from Lisa Kaplan Eco Walk 5/27/2024 CLHS Marching Band and NEW Uniforms 8/6/2024 Back to School Safety 8/6/2024 Pet Licensing and Trespassing Resources
2024 COMMUNICATIONS cont.

Date Subject Date Subject
8/6/2024 CL Science Symposium 11/15/2024 Navigation Center Update 8/7/2024
Lake Co News - Congrats to Retiring Chief
Rasmussen and New Chief Stoebe 11/15/2024 LPD Grant from ABC 8/7/2024 Art Installation - Xabatin Park 11/15/2024 Stormwater Outreach 8/8/2024 Candidate Filing Extension 11/16/2024 Roadwork on Lakeshore @ Beach 8/12/2024 Art Update 11/19/2024 Weather Warning Atmospheric River 8/12/2024 Shakespeare on the Lake (after) 11/19/2024 Sand Bags Available @ Larracou 8/14/2024 CHP Cannabis Tax Fund Grant Award 11/25/2024 Lakeport Disposal Holiday Schedule 8/14/2024 One Team One Dream Survey (HULC?) 12/1/2024 Xabatin Tree Lighting / Boat Parade 8/15/2024 Open Gov 12/1/2024 Dickens Faire & events
8/15/2024 Nav Ctr Survey 12/4/2024 Storm Drain Cleanup
8/15/2024 Boat Ramp Safety 12/4/2024 Pedestrian and biking safety 8/20/2024 B2B Mixer Chamber 12/4/2024 LPD and Toys for Tots 8/21/2024 Meet Your Candidates 12/5/2024 Hazard Mitigation Plan (share) 8/22/2024 Marshalls Grand Opening 12/9/2024 Wreaths Across America (12/14) 8/27/2024 DUI Enforcement Labor Day 12/11/2024 Winterizing Tips - Pipes 8/28/2024 Police Officer Trainee 12/12/2024 Prevent Sewer Overflows 8/28/2024 LC Fair 12/12/2024 Shop with a Cop
8/28/2024 Labor Day Closure 12/14/2024 K-9 Olin at Madeiros Toy Drive 9/6/2024 Thompson Office Hours - City Hall 12/17/2024 Discover Lakeport Holiday Events 9/9/2024 Invite to Coastal Cleanup Day 12/18/2024 New Council & Outgoing Mayor Froio 9/12/2024 New Drought Response Plan 12/18/2024 Trees on Main Street (Rotary) 9/15/2024 Health Fair- Save the Date 12/18/2024 Toys for Tots 9/15/2024 Share - Big Read Schedule (Library) 12/23/2024 Christmas tree disposal/ Trash Sched 9/17/2024 Update S. Main Sidewalk & Paving 12/30/2024 New Years Holiday Trash Schedule 9/19/2024 Community Center Update
9/19/2024 Share Visit Lake County Report
9/20/2024 City Council Candidates Forum
9/20/2024 Invite to National Night Out
9/20/2024 Media Release Candidate Forum
9/21/2024 Art Connects in Xabatin Community Park
9/23/2024 Lowering of Flags to Honor Brad Onorato
9/24/2024 National Night Out
9/25/2024 Fall Community Cleanup Day Invite
9/26/2024 CDBG Public Meeting
9/27/2024 Business Walks
9/30/2024 Street Sweeping
10/1/2024 Share - Big Read
10/2/2024 Commission and Committee Recruitments
10/2/2024 Utility Projects Update
10/9/2024 Solid Waste Rate Increase
10/21/2024 Notice of Nominees for Public Office
10/25/2024 Schoool Bus Safety
10/30/2024 Updates on construction - Paving S. Main
10/31/2024 Halloween Parade/ Trick or Treat Main St.
11/1/2024 Sewer Water Updates
11/7/2024 S Main Paving
11/7/2024 Planning Commission Opening
11/12/2024 Lead Service Line Inventory
11/13/2024 Extend Deadline PC Applications
11/14/2024 PG&E Town Hall
2024 Lakeport Social Media Summary
Inter-Office Memorandum
DATE: January 23, 2025
TO: Kelly Buendia, Administrative Services Director
FROM: Hilary Britton, Deputy City Clerk III/Records Supervisor RE: 2024 Social Media Metrics
2024 Social Media Outreach Summary
Below are the key highlights and insights from the City's 2024 social media performance on Facebook and Instagram (January 1, 2024 – December 31, 2024).

Performance Highlights

1. Facebook Views Soared��
o Total Facebook views increased 12X compared to 2023 (292,740 views in 2024 vs. 23,449 in 2023). o The significant increase reflects the City's focus on local event promotion, making the page a key community resource.

2. Decline in Total Reach ��
o Total reach dropped by 43% in 2024 compared to 2023.
o The decline is linked to a lack of boosted posts in 2024. o In 2023, 50% of the top 10 posts by reach were boosted. Paid boosting helped expand audience visibility, especially for recruitment posts.

3. Follower Growth ��
o Facebook Followers grew moderately, increasing from 8,033 to 8,455. o Instagram Account saw a similar steady rise in followers.

4. Meta Dashboard Adjustments ��
o Changes to the Meta dashboard have affected the comparability of certain metrics between 2023 and 2024.

Concluding Insights
• The dramatic rise in views demonstrates the success of prioritizing local event content. • While reach declined without paid promotions, the 2024 results highlight the value of targeted boosts to expand audience engagement.
• The moderate growth in followers and likes shows continued interest in City updates on both platforms.

Page 1 ends

2024 Lakeport Social Media Summary
Summary Metrics: City of Lakeport Facebook Summary Metrics: City of Lakeport Instagram* Metric 2023 2024 Change
Total
Reach 483,326 207,283 -43%
Views 23,449 292,740 +1,148%
Followers 8,033 8,455 +5.2%
New Page
Likes 686 516 -24.8%
Metric 2023 2024
Total
Reach
19,326 2670
Views 2,231 5504
Followers 1,188 1298
New Page
Likes
277 164
2024 Summary Facebook:

Page
2 2024 Lakeport Social Media Summary
2024 Summary Instagram:
2024 Lakeport Social Media Summary
Lakeport Facebook Audience Details:

Page
3 2024 Lakeport Social Media Summary
Top 10 City of Lakeport Facebook posts in 2024 (Total Reach) 2024 Lakeport Social Media Summary
Benchmarking: Comparison to other local government Facebook:

Page
4 2024 POLICE DEPARTMENT COMMUNICATION STATISTICS
EVERBRIDGE: 35,143 Residential Connection contacts, 11,696 Nixle Community Subscribers, 731 Organization Contacts. We have transitioned to Everbridge and communicating with Nixle Community Subscribers through that portal. All of the work has been completed allowing us to continue communicating with legacy Nixle Subscribers.

FACEBOOK: Total post reach of 131,946 with 13,600 followers, an increase of 2% in followers
X (TWITTER): 4,611 followers with approximate reach of 31,000, which is an increase of 3% in followers.

INSTAGRAM: 4095 followers with a reach of 25 to 150 per posts NEXTDOOR: Post reach to 1000 residents in 13 Lakeport neighborhoods RING: Unable to obtain statistics, however we post safety information to Lakeport residents who maintain Ring accounts.
2024 PW Social Media Summary January 6, 2025

Page 1 ends

City of Lakeport
Public Works Department
591 Martin Street
Lakeport, CA 95453
Phone: 707.263.3578 x403
[email protected]
Inter-Office Memorandum
DATE: January 6, 2025
TO: Kelly Buendia, Administrative Services Director
FROM: Jen Baker, Compliance Officer
RE: 2024 PW Facebook Social Media Metrics
City of Lakeport Public Works Department Facebook Page: 2024 Activity Summary The City of Lakeport Public Works Department’s Facebook page demonstrated consistent growth and engagement throughout the 2024 calendar year. This report highlights key metrics and engagement trends observed during this period, providing an overview of the department’s communication efforts and their impact on the community.

Performance Overview
• Total Views: The page received 29,455 views, marking a significant increase compared to previous periods. This reflects a 29.3% growth in reach and a 30.8% growth in content interactions.
• Reach: The total reach expanded to 15,000, indicating increased visibility and community interest in shared content.
• Engagement: Content interactions, including likes, comments, and shares, totaled 969.

Link clicks also saw remarkable growth, increasing by 812.5% to 73 clicks. • Followers: The page gained 181 new followers over the year, representing a 43.7% increase. By year-end, the total follower count reached 1,473.

Key Content Highlights
Several posts achieved notable reach and engagement:
• A post celebrating the completion of the South Main Street Sidewalk Project garnered

4.1K reach and 15 shares, making it one of the most engaging posts of the year. • Posts such as updates on the "Reach Higher Day" event and the return of ducks to Forbes Creek drew significant attention, with 2.7K and 1.5K reach, respectively. • Seasonal reminders and schedule updates, such as the Household Hazardous Waste Drop-Off schedule and the holiday disposal schedule, also performed well, with an average reach exceeding 2K.
2024 PW Social Media Summary January 6, 2025
Page
2 Audience Insights
• The page’s audience primarily consisted of women (67.9%), with the largest age group being 35-44.
• Geographically, the majority of the audience was based in Lakeport (25%), followed by Clearlake (11.9%) and Kelseyville (6.7%). Other notable locations included Lucerne, Upper Lake, and Hidden Valley Lake.

Engagement Trends
• Posts featuring visual content, such as project updates, nature photography, and community events, consistently performed better in engagement. • Announcements of infrastructure improvements and project completions drove the highest shares, underscoring the community’s interest in city developments. • Content highlighting team efforts, such as participation in events or staff acknowledgments, resonated strongly with followers.

Overall Impact
The City of Lakeport Public Works Department’s Facebook page's upward trend in views, reach, and interactions reflects growing community interest and appreciation for the department’s work.

Moving forward, a continued focus on visual storytelling, updates on infrastructure projects, and community engagement initiatives will help sustain and further enhance the page’s performance.

Please see the attached Appendixes for metric tables and visual metrics:
• Appendix A – PW Facebook Metrics Summary by Page
• Appendix B- 2024 PW Facebook Reach Summary
• Appendix C- 2024 PW Facebook Audience (Age, Gender, Location) • Appendix D- 2024 PW Facebook Top 10 Posts
I hope this information is helpful. Don't hesitate to contact me if you have any questions.

Best,
Jen
cc: Paul Harris
Ron Ladd
Social Media File
2024 PW Social Media Summary January 6, 2025
Page
3 Appendix A
PW Facebook Metrics Summary by Page:

Library Park Facebook: 2024 2023
Total Reach 91,945
Page Visits 3,920
Followers 1,772
New Page Likes 115
Public Works Facebook: 2024 2023
Total Reach 15,000 11,653
Page Visits 3,300 2,780
Followers 1,400 1,334
New Page Likes 181 114
2024 PW Social Media Summary January 6, 2025
Page
4 Appendix B
2024 PW Facebook Reach Summary
Appendix C
2024 PW Facebook Audience (Age, Gender, Location)
2024 PW Social Media Summary January 6, 2025
Page
5 Appendix C
2024 PW Facebook Audience (Age, Gender, Location)
2024 PW Social Media Summary January 6, 2025
Page
6 Appendix D
2024 PW Facebook Top 10 Posts
225 Park Street, Lakeport, CA 95453
(707) 263-5615, Extension 102 (phone)  (707) 263-8584 (fax) [email protected]

MEMORANDUM
DATE: January 30, 2025
TO: Kelly Buendia, Administrative Services Director
FROM: Hilary Britton, Deputy City Clerk/Records Supervisor RE: 2024 Website Analytics
Hi Kelly,
Here are some summaries and highlights from our 2024 outreach via the website. The data below is from January 1, 2024, through December 31, 2024.

Total # Users: 56,466 up from 54,240 in 2023
Average Daily Users: 154.7
Most visited pages:

Page Name Average
Daily Views
Landing Page 57.2
Human Resources/Job
Opportunities

15.8 Activities and Attractions 13.6
Bid Opportunities 13.2
Agendas and Minutes 12.6
Police (Landing Page) 10.4
Economic
Development/Quality of
Life

9.4 News: 2024 Lake County
Independence Day
Celebrations Around the
Lake

9.3 Departments 8.6
Finance, Utility Bill
Payment

7.3 Views from over 200 Cities World-Wide
Top Cities:

City Average Daily Users
Lakeport 8.8
Los Angeles 8.4
San Francisco 8.2
Clearlake 7.2
Sacramento 5.2
Ashburn 3.2
225 Park Street, Lakeport, CA 95453
(707) 263-5615, Extension 102 (phone)  (707) 263-8584 (fax) [email protected]
Audience Details:

Age (If known):

Gender (If known):
2024 Community News Posts: 102 posts
Top Community News Posts:

Title Views
2024 Lake County Independence Day
Celebrations Around the Lake
3390
Dickens Faire, Lighted Boat Parade &
Community Tree Lighting
473
Halloween Activities in Lakeport 272
City Council Candidate Slate for 2024
Election
209
Memorial Day in Lakeport: Family Fun for
Everyone!
190
Know Your Zone: City of Lakeport
Emergency Evacuation Map (GeoPDF)
186
Highway 29 Expressway Improvement
Project
136
Governor Newsom Appoints Lakeport City
Council Member Michael Green District 4
Supervisor
131
Art Connects People and Place in Xabatin
Community Park
129
JOIN OUR TEAM: POLICE OFFICER TRAINEE
JOB OPPORTUNITY (08/27/2024
Recruitment
114
1 CITY OF LAKEPORT

STRATEGIC COMMUNICATIONS PLAN
April 27, 2021

INTRODUCTION
The City of Lakeport, in beautiful Lake County, is located along the west shore of Clear Lake, the largest natural freshwater lake in California. Situated in the heart of Northern California’s wine country just north of the San Francisco Bay Area, Lakeport has a distinctive small-town character, with strong community values and an emphasis on preserving a rural quality of life.

Lakeport is the economic hub of Lake County. In addition to being the county seat, the Lakeport area is home to a majority of jobs in the region. Many of the county's financial institutions; law, government, real estate and insurance offices; major health care facilities; a significant portion of the county's retail and service floor area; and an intact historic and vital downtown area.

The City of Lakeport recognizes that communication with the residents and local businesses plays a vital role in the effective operation and future success of the City. A commitment to communication excellence will enable Lakeport to better share key information with its stakeholders and better understand their priorities with respect to issues such as essential services, fiscal accountability and economic development. The over-arching goal of the Strategic Communications Plan (SCP) is to identify opportunities to share the City’s key messages.

STRATEGIC COMMUNICATION PLAN OBJECTIVES

1. Support and communicate the Goals established by the City Council.

2. Provide timely information to residents about the City’s activities, services and programs.

3. Provide frequent communication to the business community regarding available resources.

4. Achieve coordinated and consistent communications across multiple media outlets. 2 The City Council officially adopts goals annually as the initial step in the budgeting process.

These goals serve as a guide for day-to-day and long-term decision making and ensure that Lakeport’s resources are deployed strategically to meet community priorities. Through this process the City Council has recognized a need to increase communications with the community. Successful communication with stakeholders will foster trust, enhance service delivery, and attract future businesses.

KEY MESSAGES
• The City operates openly and transparently.
• The City is a good steward of the resources entrusted to it. • The City Council, Commissions, and staff support local businesses and endeavor to provide an environment where businesses can thrive.
• Lakeport is a flourishing community that thrives in a setting of small-town character that is well-positioned for expansion.

STAKEHOLDERS/ KEY AUDIENCES
• Residents (including the greater Lakeport area)
• Business Owners, Managers, and Employees
• Community Groups/Organizations
• Media
In addition to informing, fostering trust and other benefits, maintaining proactive communication with stakeholders can create ambassadors to spread the City’s key messages, as well as, prevent misinformation.

STRATEGIC COMMUNICATION PLAN PRIORITIES
• “Timeliness of information” (Communications on City activities, events, or time sensitive matters are released timely.)
• Creation of a Communications Team that meets regularly to prioritize and calendar upcoming communications.
• Creation of a central repository of information for ease of use by staff. 3 • Development of a master database of reminders on re-occurring and scheduled events.
• Finding and sharing of information from other entities that is of value to Lakeport residents and businesses.
• Creation of a new dynamic news webpage.
• Continue use of communications outlets such as the city newsletter, social media and news release to media partners.
• Periodic review of available analytics to verify effectiveness of various outlets.

Meeting Date: 02/04/2025 Page 1 Agenda Item # VI.C.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Utilities Update – Water & Wastewater Operations MEETING DATE: 2/4/2025 SUBMITTED BY: Paul Harris, Utilities Director
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

This is an informational only item providing an update of our water and wastewater operations.

BACKGROUND/DISCUSSION:

The City of Lakeport operates and maintains the water and wastewater infrastructure within the city limits. The following presentation has been prepared to provide an overview of the operations associated with each system. It will also provide an update on current and future projects associated with our capital improvement plan.

FISCAL IMPACT:

None Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

UTILITIES OVERVIEW
February 4, 2025
WATER
4/6/2021 2

SOURCES - WELLS
• Scotts Creek Wells
• 8” – 900 GPM
• 4” – 416 GPM
• Combined Capacity – 2.2 MGD
• Seasonal Capacity (Operational August – November Only) • Permit Requirements - Turbidity Monitoring / 4 Log Removal Water 4/6/2021
3 SOURCES – WELLS (CONTINUED)
Water 4/6/2021
4 • Green Ranch Wells
• GR East - 350 GPM
• GR West - 236 GPM
• Combined Capacity – .84 MGD
• Operate Year Round
SOURCES – SURFACE WATER PLANT
Water 4/6/2021
5 • Conventional /Alternative Treatment
• Pre Oxidation
• Coagulation
• Flocculation
• Adsorption Media Clarifier
• Mixed Media Filtration
• Absorption Media
• Disinfection
• Operational Year Round – Usually Operates May – July
• Capacity – 1.72 MGD

STORAGE
Water 4/6/2021
6 • 1.0 MG Welded Steel Tank
• 1.5 MG Welded Steel Tank
• Chlorine Application for Disinfection
• Sodium Hydroxide Application for Corrosion Control

DISTRIBUTION SYSTEM
Water 4/6/2021
7 • 2,350 Connections
• Approximately 201,000 Linear Feet of Pipe (38 Miles)
• Pipe Sizes Range from 1” to 14” in Diameter
• Pipe Material Primarily Consist of Cast Iron, Asbestos – Cement, Galvanized Steel, Ductile Iron and PVC.
• Some of the older Cast Iron Mains May Date Back to the1890’s • Approximately 28% of the Distribution System is Substandard Size (4” or Less)

DISTRIBUTION SYSTEM (CONTINUED)
Water 4/6/2021
8 • Average 50 Leaks Per Year (mostly failed service lines) • Unaccounted for Water Averages About 6 – 10% Per Year • 1,144 Valves
• 298 Hydrants
• 45 Dead Ends

PROJECTS
Recently Completed
 Granular Activated Carbon Replacement – 2 Vessels
 SCADA System Server Upgrade
 Clearwell Assessment
 Back-up Generators for Treatment Plant and Scotts Creek Wells Water 4/6/2021
9 Water 1/30/2025
10 Projects
In Progress • 2024 Pipeline Project
Lakeport Blvd – 2,126 ‘ (S. Main – Bevins)
Martin St.- 2,560’ (S. Main – Bevins)
Lakeshore Blvd – 2,866’ (Ashe – Beach)
Armstrong – 983’ (Smith – Berry)
10th St
– 500’ (High – Tunis) / Tunis (10th– 11th)
• Water Well Development – Green Ranch
Property
• Master Plan Update • Chlorine Conversion for GW and SW Water 1/30/2025
11 Projects
Future
• Well Construction
• Clearwell Rehab/Replacement

QUESTIONS
4/6/2021
12 WASTEWATER
4/6/2021
13 COLLECTION SYSTEM
• Collection System
• Consist of 135,400 feet of main
• Pipe sizes are generally 6” – 10” in diameter
• Pipe materials consist of clay, cast iron,asbestos-concrete and PV Wastewater 4/6/2021
14 COLLECTION SYSTEM (CONTINUED)
• Inflow and Infiltration (I&I)
Wastewater 4/6/2021
15 COLLECTION SYSTEM (CONTINUED)
• Inflow and Infiltration (I&I)
• Video Inspection
Wastewater 4/6/2021
16 COLLECTION SYSTEM (CONTINUED)
• Inflow and Infiltration (I&I)
• Smoke Testing
Wastewater 4/6/2021
17 COLLECTION SYSTEM (CONTINUED)
• Inflow and Infiltration (I&I)
• Flow Monitoring
Wastewater 4/6/2021
18 COLLECTION SYSTEM (CONTINUED)
• Inflow and Infiltration (I&I)
• Mitigation
Wastewater 4/6/2021
19 LIFT STATIONS
• We Have 8 Lift Stations in Our
Collection System That Conveys
Sewer to the Treatment Plant
Wastewater 4/6/2021
20 WASTEWATER PLANT
• Aeration Ponds
• Disinfection
• Reservoir
• Disposal
Wastewater 4/6/2021
21 PROJECTS
Recently Completed
All (3) Effluent Pumps Refurbished
SCADA System Server Upgrade
Aeration Pond Evaluation
Back-up Generators for Treatment Plant and Scotts Creek Wells Wastewater 4/6/2021
22 Wastewater 1/30/2025
23 Projects
In Progress
• 2024 Pipeline Project
Lakeport Blvd (S. Main – Bevins)
Martin St. (S. Main – Bevins
• Master Plan Update
• Chlorine Conversion Design – Gas to Sodium
Hypochlorite
• I&I Mitigation Efforts
Wastewater 1/30/2025
24 Projects
Future
• Update Recycled Water Feasibility Study
• Aeration Pond Rehabilitation
• Collection System Maintenance

QUESTIONS
4/6/2021
25 THANK YOU
PAUL HARRIS – UTILITIES DIRECTOR
(707) 263-3578 X402
[email protected]
4/6/2021
26 Meeting Date: 02/04/2025 Page 1 Agenda Item # VI.D.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Strategic Approach to Addressing Lakeport's Roadway Challenges
MEETING DATE: 02/04/2025
SUBMITTED BY: Ron Ladd
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

This is an informational only item providing an update of our roads.

BACKGROUND/DISCUSSION:

The City of Lakeport maintains approximately 30 centerline miles of roads, facing challenges such as deferred maintenance and limited funding. This presentation will detail the strategic approaches and collaborative efforts undertaken to enhance Lakeport’s roadway system, including leveraging Measure Z funds and integrating road improvement projects with our utility infrastructure for greater efficiency and impact.

FISCAL IMPACT:

None Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
Attachments: 1. Overview of Lakeport’s Roadway Presentation Roads Overview
FEBRUARY 4, 2025
• Importance of the roadway network to the city’s infrastructure. • Challenges Faced.
• Decades of deferred maintenance and limited funding have led to deteriorated road conditions. • Complex regulatory requirements pose additional challenges.

Overview of Lakeport’s Roadway System
Strategic Approach
to Addressing
Lakeport’s
Roadway
Challenges

AN OVERVIEW OF FUNDING,

PROJECTS, AND FUTURE
STRATEGIES.
• Strategic Maintenance Initiatives
• Keeping Good roads good: Preventative maintenance techniques. • Comprehensive rehabilitation for arterials and collectors. • Cost effective maintenance for residential streets.

Three-Pronged Approach to Road Maintenance
• Passed in 2014, Measure Z is a ½ cent sales tax dedicated to funding Roads, Parks, Public Safety, and the Police Department.
• Since its passage, Measure Z has enabled significant progress:
• Approximately 9.5 miles of road improvements have been completed. • This represents 31.67% of the total road network of about 30 centerline miles within city limits. • Measure Z funding, combined with federal, state, and regional programs, has been instrumental in these improvements.

Impact of Measure Z
• Integrating Road and Utility Improvements.
• Collaborative strategy between Public Works and Utilities Departments. • Benefits: Cost efficiency, reduced disruption, and increased longevity of infrastructure.

Prioritization and Collaborative Approach
• Martin Street
• Lakeshore Blvd
Paving Associated with Completion of
Underground Projects
• South Main Street Project:
• Funded by: American Rescue Plan Act (ARPA)
• Objective: Enhance road safety and accessibility, improve pedestrian facilities. • Expected Completion: Spring of 2025
Future Plans and Initiatives
• Lakeport Boulevard Improvement
Project:
• Funded by: Regional Surface
Transportation Improvement Program
(RSTIP)
• Objective: Upgrade road infrastructure
to support increased traffic and promote
economic growth.
• Expected Completion: 2026
Future Plans and Initiatives
• Forbes Creek Headwall Repair:
• Funded by: Federal Emergency Relief Program
• Objective: Strengthen and widen the bridge to improve disaster resilience. • Expected Completion: FY26/27
Future Plans and Initiatives
• Enhance Connectivity: Improve the linkage between key areas of Lakeport to facilitate easier access and foster economic development. (active transportation plan) • Increase Safety and Accessibility: Prioritize pedestrian safety and ADA compliance across all projects to ensure accessibility for all residents.

Strategic Goals for Future Projects:
• Input and Feedback: Continued community engagement through public forums and surveys to gather input and adjust project plans based on resident feedback. • Transparency: Regular updates on project process.

Community Engagement:

Thank You
Ron Ladd
Email
[email protected]
Meeting Date: 02/04/2025 Page 1 Agenda Item # VI.D.2.
386149.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Amendment #2 to Professional Services Agreement with WMH Corporation for design services
MEETING DATE: 02/04/2025
SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is requested to approve a second amendment to the Professional Services Agreement with WMH Corporation. This amendment will enable the continuation of design services for the Lakeport Blvd. Phase 1 project, leveraging the firm's existing knowledge and resources from adjacent projects to ensure the timely and effective completion of this project within the constraints set by the California Transportation Commission (CTC).

BACKGROUND/DISCUSSION:

The Lakeport Blvd Improvement Project, initially aimed at constructing a roundabout at Lakeport Blvd and South Main St, has evolved significantly over the past decade. Due to financial constraints and community feedback, the project's focus shifted from a roundabout construction to repaving and sidewalk improvements.

Project Evolution:

1. Original Roundabout Project:
o Initiated over a decade ago with the aim of improving traffic flow and safety at the intersection of Lakeport Blvd and South Main St.
o Faced significant financial shortfalls, with the estimated costs exceeding available funding by approximately $2,000,000.
o Encountered challenges related to right-of-way acquisition and community opposition, prompting a reevaluation of the project scope.

2. Reprogramming of Funds:
o Following the decision to abandon the roundabout, the California Transportation Commission (CTC) reprogrammed the project, redirecting funds from the State Transportation Improvement Program (STIP) to focus on pedestrian safety and infrastructure resilience.

Meeting Date: 02/04/2025 Page 2 Agenda Item # VI.D.2.
386149.1
o The revised project scope now centers on repaving and adding sidewalks on the north side of Lakeport Blvd from South Forbes Street to Larrecou Lane. o The CTC authorized $895,000 in construction funding, for the reprogrammed project, with the condition that construction must begin in FY 26/27.

3. WMH Corporation's Involvement:
o On October 18, 2022, the City Council approved the original contract with WMH Corporation to provide a Project Study Report (PSR) for a roundabout at Lakeport Blvd. & Bevins St. o The PSR was intended to serve as a nexus for impact fees and to prepare the city for future funding opportunities.
o On May 2, 2023, the City Council approved an amendment to the original contract with WMH Corporation (Amendment #1) to expand the scope of the PSR to include SR29 on and off ramps. o WMH's prior work in this adjacent area provides a significant advantage for this project, as the firm possesses valuable data and insights specific to the location. o Approximately $26,535.81 remains from WMH’s original contract, which will be reallocated to partially fund the design of the reprogrammed project.

4. Current Proposal:
• The current design phase proposal from WMH Corporation is $77,575.00. • The remaining $26,535.81 from WMH's previous contract and Amendment #1 will offset this amount, leaving a shortfall of $51,039.19 that will be funded through the Lakeport Blvd Improvement Fund. • This amendment ensures that WMH will complete the design phase, enabling construction to begin within the timeframe mandated by the CTC. This is essential to secure the $895,000 in reprogrammed funds and avoid forfeiture due to non-compliance.

Importance of Amendment:
• Approving this amendment ensures the design phase for the reprogrammed project is completed on schedule, allowing the city to meet the CTC’s construction deadline. • The amendment safeguards the $895,000 in authorized funding by ensuring compliance with CTC timelines, mitigating the risk of losing these funds.

OPTIONS:

1. Authorize the City Manager to execute the second amendment to the Professional Services Agreement with WMH Corporation.

2. Provide specific direction to staff for adjustments to the amendment, such as scope, timeline, or funding considerations.

3. Provide other direction
FISCAL IMPACT:

Meeting Date: 02/04/2025 Page 3 Agenda Item # VI.D.2.
386149.1
☐ None ☒$77,575.00 Budgeted Item? ☐Yes ☒ No
Budget Adjustment Needed? ☒Yes ☐ No If yes, amount of appropriation increase: $77,575.00 Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☒ Other: Lakeport Blvd Improvement Fund.

Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the City Manager to execute the second amendment to the Professional Services Agreement with WMH Corporation.
☒ Attachments: 1. Amendment #2

2. Original Contract

3. Amendment # 1
386151.1 Page 1 of 2
262868.2
AMENDMENT No. # 2 TO PROFESSIONAL SERVICES AGREEMENT FOR

DESIGN PROFESSIONAL
(City of Lakeport and WMH)
This Amendment No. #2 (“Amendment”) to Professional Services Agreement dated October 19, 2022 (“Agreement”) is made on this 4th day of February 2025 at Lakeport, California, by and between the City of Lakeport, a municipal corporation, 225 Park Street, Lakeport, California 95453 (“City”) and WMH Corporation, 55 South Market St, Suite 1200, San Jose, California 95113 (“Consultant”).

This Amendment modifies the original Agreement between the City and the Consultant dated October 19, 2022 in the following fashion:

A. City and Consultant desire to amend the Agreement by modifying section 3.2 – Scope of Services of the Agreement as set forth in Consultant’s November 6, 2024 proposal, attached hereto as Exhibit A-1 and incorporated herein by this reference.

B.City and Consultant desire to amend the Agreement by modifying section 3.4 – Approved Fee Schedule of the Agreement as set forth in Consultant’s November 6, 2024 fee schedule, attached hereto as Exhibit B-1 and incorporated herein by this reference.

C. City and Consultant desire to amend the Agreement by modifying section 3.5 – Maximum Amount of the Agreement to read as follows:

3.5 “Maximum Amount”: The highest total compensation and costs payable to Consultant by City under this Agreement. The Maximum Amount under this Agreement is Three Hundred Fifty-One Thousand Thirty-Nine Dollars and Nineteen Cents ($351,039.19).

D. City and Consultant desire to amend the Agreement by modifying section 3.7 – Termination Date of the Agreement to read as follows:

3.7 “Termination Date”: June 30, 2025.

E. Except as modified herein, the terms of that Agreement dated October 19, 2022 and that Amendment No. 1 to the Agreement dated May 2, 2023, shall remain in full force and effect.
[Signatures on following page]
Professional Services Agreement
City of Lakeport / WMH
386151.1 Page
2 of 2
262868.2
TO EFFECTUATE THIS AMENDMENT NO. 2, the parties have caused their duly authorized representatives to execute this Amendment No. 2 as of the day and year first written above.
“City”
City of Lakeport
By: ______________________________
Signature
Attest:

By: ______________________________
Kelly Buendia, City Clerk
Date: _______________
Approved as to form:

By: ______________________________
David J. Ruderman, City Attorney
Date: _______________
“Consultant”
WMH
By:______________________________
Signature
_
By:______________________________
Signature
City of Lakeport
Proposed Scope: Main Street – Phase 1
1 November 6, 2024
PHASE 1 - SCOPE OF WORK
The following sections present the WMH Team’s scope of work for Main Street - Phase 1 project along Lakeport Boulevard between Larrecou Lane and S Forbes Street. Proposed improvements include asphalt base repairs, pavement overlay, ADA curb ramp upgrades, intermittent curb, gutter and sidewalk additions and repairs and adjusting utility covers to grade where required.

This proposed scope of work is based on a four-month overall schedule and the following assumptions:
• No utility verification work included in this scope. Previously, the City water and sewer improvements were completed, and the as-built information will be included in the plans. • City to select the mid-block crosswalk pedestrian notification system to be utilized, product details will be furnished and no detailing work included in this scope. • Mid-block crosswalk pedestrian notification system to utilize solar power, no electrical design included in this scope.
• The Project will utilize the City’s recommended structural section, no geotechnical or materials work included in this scope.
• Existing right-of-way will be shown on Draft Plans based upon the City's Transportation Element of its General Plan and traffic analyses for the surrounding areas. • Conceptual design will be presented to the City for discussion/concurrence prior to development of the Draft Plans and Estimate. Unless agreed otherwise, comments from the Design Concept will be addressed in the Draft Plans and Estimate, and comments from the Draft Plans and Estimate will be addressed in the Final Plans and Estimate. If City requires additional submittals, additional budget may be required.
• Unless agreed otherwise, all reviews and processing time on all submittals is assumed to be 2 weeks. If City processing exceeds this estimate, additional budget may be required. • Seven (7) plats and legal descriptions will be needed for the Temporary Construction Easements (TCE).
• Project Specifications will be provided by the City.

Task 1 – Project Management
Task 1.1: Project Management: WMH shall conduct meetings with the City as needed, but at least monthly, throughout the course of the study and prepare agenda and recordings for City meetings.

These meetings are anticipated to be held using a teleconference system such as Microsoft Teams. Inperson meetings may be beneficial at certain project milestones and will be coordinated with the City on timing and attendance.

Deliverables
• 1.1 Meeting Agendas and Meeting Recordings
• 1.2 Monthly Invoices and Progress Reports
City of Lakeport
Proposed Scope: Main Street – Phase 1
2 November 6, 2024
Task 2 – Draft Plans & Estimate
Task 2.1: Draft Plans: WMH will prepare concept design drawings based on survey results and the existing PSR for Phase 1, utilizing the Mid-block crosswalk Scenario 1. WMH will develop the alternative for the Main Street Phase 1 project between Larrecou Lane and S Forbes Street, including sufficient details to verify required TCEs, grading, site development elements (curbs, gutters, sidewalks, pavement, etc.), etc. Plans will include the horizontal layout of all improvements, existing right of way, and required TCEs. All design work shall be based on City and/or Caltrans design standards as appropriate.

Type of Sheet # Required
Title 1
Typical Cross Sections 1
Layouts 1
Details 1
Total 4
Task 2.2: Draft Estimate: WMH will prepare quantities and cost estimate based on the Draft Plans utilizing a historical bid-based estimating process. The Draft Estimate will be in the standard City format.

Deliverables
• 2.1 Draft Plans
• 2.2 Draft Estimate
Task 3 – Final Plans & Estimate
Task 3.1: Final Plans: WMH will prepare a table of all comments received on the Draft Plans, including describing how the Final Plans addressed each comment. WMH will incorporate all revisions based on review comments of the Draft Plans, prepare the Final Plans, and update all other supporting calculations accordingly.

Type of Sheet # Required
Title 1
Typical Cross Sections 1
Layouts 1
Details 1
Total 4
Task 3.2: Final Estimate: WMH will update quantities and cost estimate based on the Final Plans and comments received on the Draft Estimate. The Final Estimate will be in the standard City format.

Deliverables
• 3.1 Final Plans
• 3.2 Final Estimate

City of Lakeport
Proposed Scope: Main Street – Phase 1
3 November 6, 2024
Task 4 – Right Of Way (ROW), Engineering Plats, & Legals Task 4.1: Surveys and Mapping
Survey Control: - Recent topographic surveying work was completed along Lakeport Boulevard at the intersection of Bevins Street. UNICO will verify and utilize the identical horizontal and vertical control from previous survey for overall consistency. UNICO will set durable control points along the project to be preserved for utilization of surveys, future phases of the project and for future construction control.

Datum is adjusted to the California State Plane horizontal coordinate system and NAVD88 vertical benchmarks.

Topographic Surveying and Base Mapping
By means of conventional survey methods, UNICO will perform a design level (non-aerial) strip topographic survey along the project corridor. The survey and mapping limits are along Lakeport Boulevard beginning at the intersection of Lakeport Boulevard and Larrecou Lane and terminating at the intersection of Lakeport Boulevard and South Main Street, totaling 0.25 miles. The width will cover the full right of way and a minimum of 10 feet beyond where accessible and 50 feet along all intersecting streets. Items to locate will include curbs, gutters, sidewalks, pathways, pavement, striping, shoulders, ditches, fences, walls, trees, shrubs, landscaping, driveways, signs, poles, signals, valves, vaults, meters, hydrants, inlets, manholes and all visible utilities and features, including any USA markings (to be coordinated by design or Geotech team). Cross-sections will be located at 50’ intervals or closer and will include all grade breaks, changes in direction and curve points. UNICO will perform detailed topographic surveys at all curb ramps requiring ADA upgrade. UNICO will locate curb ramp details such as sidewalk, ramps, landings, expansion joints, curbs, gutters, lip of gutter, pavement cross slopes for conform, signals, boxes, poles, and other visible features. UNICO will survey 20’ beyond existing curb returns for conforms. UNICO will perform measure downs to inlets and manholes for invert elevation, pipe size and flow direction. UNICO will map all topographic features in AutoCAD format to include full mapping, 1’ contours and 3D surface.

Boundary and Right of Way Mapping
UNICO will research record of surveys, parcel maps, subdivision maps, Highway maps, corner record cards, deeds and other recorded information to map the existing right of way and adjacent properties along the project corridor. UNICO will map the full right of way of the project corridor. Individual properties lying adjacent to the project will be mapped to show the property sidelines. UNICO field crews will search and tie existing property monuments such as monument wells, iron pipes, spikes, pins and other record boundary markers. UNICO will resolve right of way from record information and field surveys and provide an AutoCAD based right of way base drawing. Title reports are not expected to be provided or used at this stage. In the event certain properties are impacted by the project or lack clarity, UNICO will request City provide title reports for those certain properties to fully discern easements, right of way and other encumbrances. All found monuments will be mapped into the right of way base drawing as a means for monument preservation activities during the construction phase.

City of Lakeport
Proposed Scope: Main Street – Phase 1
4 November 6, 2024
Plats and Legal Descriptions
In the event easements or right of way is required along the proposed improvements, UNICO will prepare plats and legal descriptions as needed. For this proposal, UNICO will assume that seven (7) plats and legal descriptions will be needed. UNICO will prepare preliminary PDF plats, legal descriptions and closure calculations for review. Upon approval, UNICO will prepare final signed and stamped PDF plats and legal descriptions. UNICO will request the City provide title reports for all properties that will require easement or right of way acquisition.

Deliverables
• 4.1 Control Diagram
• 4.2 Basis of Bearing
• 4.3 Elevation Note
• 4.4 AutoCAD Base File
• 4.5 Point Files
• 4.6 Ortho-Rectified Drone Image
• 4.7 AutoCAD Right of Way Base File
• 4.8 Maps and Right of Way Documents
• 4.9 Plats and Legal Descriptions (7)
City of Lakeport - Main Street Phase 1 November 6, 2024 WMH Corporation Fee ProposalTask 1: Project Management

1.1 Project Management HRS 24 6,400$ 2 $ 770 12 $ 4,380 $ - $ - 3 $ 375 7 $ 875 24 6,400$ Sub Total - Task 1 HRS 24 6,400$ 2 770$ 12 4,380$ 0 -$ 0 -$ 3 375$ 7 875$ 24 6,400$ Task 2: Draft Plans & Estimate

2.1 Draft Plans - Title (1), Typicals (1), Layouts (1), Details (1) HRS 148 27,420$ $ - 8 $ 2,920 8 $ 1,400 140 $ 24,500 $ - $ - 148 27,420$ 2.2 Draft Estimate HRS 28 5,660$ $ - 4 $ 1,460 4 $ 700 24 $ 4,200 $ - $ - 28 5,660$ Sub Total - Task 2 HRS 176 33,080$ 0 -$ 12 4,380$ 12 2,100$ 164 28,700$ 0 -$ 0 -$ 176 33,080$ Task 3: Final Plans & Estimate

3.1 Final Plans - Title (1), Typicals (1), Layouts (1), Details (1) HRS 34 6,330$ $ - 2 $ 730 6 $ 1,050 32 $ 5,600 $ - $ - 34 6,330$ 3.2 Final Estimate HRS 7 1,415$ $ - 1 $ 365 1 $ 175 6 $ 1,050 $ - $ - 7 1,415$ Sub Total - Task 3 HRS 41 7,745$ 0 -$ 3 1,095$ 7 1,225$ 38 6,650$ 0 -$ 0 -$ 41 7,745$ Task 4: Right Of Way (ROW), Engineering Plats, & Legals

4.1 ROW, Engineering Plats, & Legals (UNICO) LS 29,600.00$ 29,600.00$ Sub Total - Task 4 LS 29,600$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 29,600$ Task 5: Design Support Durring Construction (DSDC)

5.1 DSDC (TBD) HRS 0 -$ $ - $ - $ - $ - $ - $ - 0 -$
Sub Total - Task 5 HRS 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ 0 -$ PRODUCTIONS OF MILESTONE DELIVERABLES/DOCUMENT MANAGEMENT LS 750.00$ 750.00$
Sub Total - ODC LS 750$ 750$
HRS 241 $77,575 2 770$ 27 9,855$ 19 3,325$ 202 35,350$ 3 375$ 7 875$ 241 77,575$ GRAND TOTAL Total Budget
William Hadaya
Principal - in - Charge Total
Hours
Sean Charles
Project Manager
Plotting, Reproduction (Plans, Reports, and Minutes), Fed Ex, Travel Project Engineer
$290
Item
No.

Project AdminStaff Engineer Project Controls
Description UNIT Total Time $125$250
Total
Amount $385 $365 $175
1 of 1

Lakeport City CouncilFebruary 4, 2025

Lakeport City Council
February 4, 2025