Agenda packet — Lakeport City Council, February 18, 2025

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, February 18, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of February 18, 2025 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, February 18, 2025, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the minutes of the City Council regular meetings of January 21. 2025, and February 4, 2025.

C. Application 2025-007: Approve application 2025-007, with staff recommendations, for the “Every 15 Minutes” event.

D. Application 2025-010: Approve application 2025-010, with staff recommendations, for the Lakeport Camp & Shine event.

E. Community Development
Department Quarterly Update:

Receive and file the FY 2024-25 Quarter 2 update from the Community Development Department.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. New Employee Introduction: Introduce Amanda Sabol, Administrative Specialist, Community Development Department.

C. Presentation: Presentation on the Toys for Tots program.

VI. PUBLIC HEARINGS:

A. Loitering Ordinance: Adopt the proposed Ordinance amending Lakeport Municipal Code Section 9.04.030 regulating use of public restrooms.

B. Parkside Tax Credit Authorization: Adopt the resolution of the City Council of the City of Lakeport approving the issuance of the California Municipal Finance Authority exempt facility bonds in an aggregate principal amount not to exceed $35,000,000 for the purpose of financing or City Council Agenda of February 18, 2025 Page 3
refinancing the acquisition, construction, improvement and equipping of Parkside Apartments and certain other matters relating thereto.

VII. COUNCIL BUSINESS:

A. City Manager

1. Fire Season After- Action
Report:

Receive an informational presentation from the City of Lakeport and Lakeport Fire Protection District regarding 2024 wildland fire incidents and ongoing mitigation efforts.

2. OES Mutual Aid
Agreement:

Adopt the resolution and authorize the City Manager to sign the Lake County Operational Area Agreement.

B. Administrative Services Director

1. Cost of Living Adjustment
Budget Policy:

Approve the Personnel Cost Budgeting Policy.

C. Utilities Director

1. Lift Station Pump
Procurement:

Authorize the City Manager to sign a purchase order for the procurement of a HOMA pump model AMS644-300 from Thomas & Associates in the amount of $27,925.

D. Public Works Director

1. Contract Amendment: Approve and authorize the City Manager to execute Amendment 3 to the Professional Services Agreement with Dokken Engineering for the Forbes Creek Headwall Repair Project in the amount of $26,773.30.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

IX. CLOSED SESSION: 1. Public Employee Performance Evaluation (Gov. Code § 54957)
City Manager

2. CONFERENCE WITH LABOR NEGOTIATOR
(Gov. Code § 54957.6)
City Negotiator: Mackenzie Anderson
Unrepresented Employee: City Manager
ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of January 21, 2025 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, January 21, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Costa called the meeting to order at 6:00 p.m., with Mayor Costa, Council Members Disney, Mattina, Parlet, and Price present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Sergeant Ryan Cooley.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to accept agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of January 04, 2025.

C. Warrants: Approve the Warrant Register of January 01, 2025.

D. Emergency Renewal: Approve the continuation of the proclamation declaring a Local State of Emergency due to severe weather conditions including heavy rain, and extreme wind.

E. Application 2025-003: Approve application 2025-003, with staff recommendations, for the Clear Lake Open Fishing Tournament.

F. Application 2025-004: Approve application 2025-004, with staff recommendations, for the closure of Clear Lake Ave. for the 2025 Splash-In event.

Vote on Consent Agenda: A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to accept the Consent Agenda, items A-F.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Carl Porter stated that PG&E is not a monopoly and that businesses wishing to move away from PG&E, can do so with solar power.

Wilda Shock spoke about new art on display in City Hall by artists Jerome Sietz, Richard Seizer and Carolyn Holly as part of the Art in Public Places program. The City will also participate in the Saturday Art Walks this spring.

Danny Wind stated that two children were struck in the RRFP crosswalk on the night of the Lighted Boat Parade. He was also concerned that the City has not been proactive in painting curbs at intersections per the AB 413 daylighting bill.

Danny also suggested the City invest in bollards to be placed in neighborhoods.

City Council Minutes of January 21, 2025 Page 3
B. Proclamation: Mayor Costa presented a proclamation designating January 2025 as Human Trafficking Awareness Month. Jessica Layton, Lake Family Resource Center, spoke about the Human Trafficking problem.

C. Presentation: Kamlin Fasano from Sutter Health, gave a presentation on the success of the 2024 Health & Wellness Expo that was held at Xabatin Community Park and thanked the city on its partnership, complimenting the Public Works team.

VI. COUNCIL BUSINESS:

A. Police Chief

1. Annual Crime Statistics: The staff report was presented by Sgt. Cooley with Chief Stoebe available for questions.

A motion was made by Council Member Parlet, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to receive and file the Police Statistics, Police Training Report, and Use of Force Reports for year 2024.

2. Ordinance Introduction: The staff report was presented by Sgt. Cooley with Chief Stoebe available for questions.

Danny Wind was opposed to section 9.0430 section B of the ordinance.

Todd Frietas spoke in favor of the proposed changes because it provides tools for police in the case of loitering to make parks and playgrounds a safer place.

A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to introduce and waive first reading of the proposed Ordinance amending Lakeport Municipal Code Section 9.04.030 regulating use of public restrooms.

B. Administrative Services Director

1. Silveira Community
Center Update and
Interim Plan:

The staff report was presented by Administrative Services Director Buendia.

Mike Adams, President of the Arts Council, discussed a possible mutual benefit if the Arts Council could display art at the Community Center and possibly provide staffing.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to authorize approval of the Administrative Policy City Council Member Discretionary Fee Waivers for Community Center Use.

C. Community Development Director

1. California Housing
Legislation Update:

The staff report was presented by Community Development Director Hejnowicz.

Danny Wind provided some housing resources to the Council including: 1. “AARP:

Expanding ADU Development and Occupancy: Solutions for Removing Local Barriers to ADU Construction” and 2. “AARP: Discovering and Developing Missing Middle Housing.”
A short recess was observed from 8:35 – 8:41 p.m.

D. Assistant City Manager
City Council Minutes of January 21, 2025 Page 4

1. Annual Comprehensive
Financial Report (ACFR),
Fiscal Year 2023-24:

The staff report was presented by Assistant City Manager Walker.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to accept the ACFR for the fiscal year ended June 30, 2024.

E. City Manager:

1. City Council Meetings
101:

The staff report was presented by City Manager Ingram.

VII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

Assistant City Attorney Anderson had no report.

City Manager Ingram reported that he will attend the New Mayors & Council Member training next week with Mayor Costa and Council Member Price. He will then attend the City Managers’ conference the following week.

Police Chief Stoebe reported that there will be community outreach prepared by Lake County Law Enforcement Directors regarding implementation of Prop 36.

Public Works Director Ladd had no report.

Community Development Director Hejnowicz had no report.

Administrative Services Director Buendia had no report.

Assistant City Manager Walker had no report.

Utilities Director Harris had no report.

Council Member Price expressed her regret that she was not able to attend the Lake County Peace Officer Awards event and expressed her appreciation for the LPD.

Council Member Parlet reported on the current availability of eggs.

Council Member Disney had no report.

Council Member Mattina thanked the Public Works Department for cleaning up the seasonal decorations. She reported that LAFCo met last week and will be attending the Cal Cities Housing Community and Economic Development meeting on Thursday.

Mayor Costa had no report.

VIII. ADJOURNMENT: Mayor Costa adjourned the meeting at 10:02 p.m. _______________________________________
Kim Costa, Mayor
Attest:
_________________________________
Kelly Buendia, City Clerk
City Council Agenda of February 4, 2025 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, February 4, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Pro Tem Disney called the meeting to order at 6:00 p.m., with Council Members Mattina, Parlet, and Price present and Mayor Costa absent.

Mayor Pro Tem Disney asked to observe a moment of silence for Vicente Colacion who lost his life in Library Park last weekend. Mayor Pro Tem Disney also thanked and complimented law enforcement for their response to the tragic events.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Assistant City Manager Walker.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 4-0-0-1 to accept agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Measure Z Advisory Committee
(MZAC):

Receive and file the draft minutes of the MZAC regular meeting of January 15, 2025.

C. Application 2025-006: Approve application 2025-006, with staff recommendations, for the Memorial Day Craft Fair.

Vote on Consent Agenda A motion was made by Council Member Price, seconded by Council Member Parlet, and unanimously carried by voice vote 4-0-0-1 to accept the Consent Agenda, items A-C.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: An email was read by Councilmember Price from Kris Allen inviting the City Council and the public to a candlelight vigil in honor of Vicenta Colacion at Library Park at 7:30 p.m. on Saturday.

B. Presentation: Mike Meyer from NHA Advisors presented an update on the City of Lakeport Unfunded Accrued Liabilities (UAL) with CalPERS.

VI. COUNCIL BUSINESS:

A. Assistant City Manager
City Council Agenda of February 4, 2025 Page 3

1. Professional Services
Agreement (PSA) for
JJACPA, Inc (JJACPA):

The staff report was presented by Assistant City Manager Walker.

A motion was made by Council Member Parlet, seconded by Council Member Mattina, and unanimously carried by voice vote voice vote 4-0-0-1 to authorize the City Manager to execute the PSA with JJACPA.

B. Administrative Services Director

1. Update on
Communications Team
Activity:

The staff report was presented by Administrative Services Director Buendia, providing an update on the Communications Team statistics for 2024.

C. Utilities Director

1. Utilities Update: The staff report was presented by Utilities Director Harris, providing an update on Water & Wastewater Operations.

D. Public Works Director

1. Roads Update: The staff report was presented by Public Works Director Ladd, providing an update on Lakeport's roadway challenges.

2. WMH Contract: The staff report was presented by Public Works Director Ladd.

A motion was made by Council Member Parlet, seconded by Council Member Mattina, and unanimously carried by voice vote 4-0-0-1 to authorize the City Manager to execute the second amendment to the Professional Services Agreement with WMH Corporation.

VII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

Assistant City Attorney Anderson had no report.

City Manager Ingram was attending the City Managers Conference and was unable to attend the Council meeting.

Police Chief Stoebe thanked the staff from Utilities and Public Works for their assistance with the investigation at Library Park.

Public Works Director Ladd
Community Development Director Hejnowicz had no report.

Administrative Services Director Buendia thanked the Utilities and Public Works staff for their work to mitigate storm damage. She also expressed her appreciation of the accomplishments of Assistant City Manager Walker.

Assistant City Manager Walker reported that this is his las week with the City. He expressed his appreciation of both Council and Staff.

Utilities Director Harris had no report.

Council Member Price had no report.

Council Member Parlet expressed his appreciation for Assistant City Manager Walker.

Council Member Disney also expressed his appreciation for Assistant City Manager Walker.

City Council Agenda of February 4, 2025 Page 4
Council Member Mattina expressed her appreciation for Assistant City Manager Walker.

Mayor Costa was absent.

VIII. ADJOURNMENT: Mayor Pro Tem Disney adjourned the meeting at 8:03 p.m. _______________________________________
Brandon Disney, Mayor Pro Tem
Attest:
_______________________________
Kelly Buendia, City Clerk

CITY OF LAKEPORT
225 Park Street
Lakeport, CA 95453
Please Note: Phone: (707) 263-5615, Ext. 102
Bounce Houses and Waterslides are prohibited Fax: (707) 263-8584

APPLICATION FOR USE OF PUBLIC AREAS
Please note: City Council meetings are held the FIRST and THIRD TUESDAY of the month. Application forms require City Council approval and must be completed and submitted to the City Clerk at least one month prior to the Council meeting at which they will be considered.

This section to be completed by City:

Application Received (Date): Application No.

D $15.00 Application Fee Paid For Council Meeting of (Date):

This section to be completed by Applicant (please answer all questions with as much detail as possible):

Applicant Name: L� e."=i \ \-\U\0.( \ o.l Organization Name: (. lo.I L"'1LC rH n Schoo \ Address:

Home Phone: _ Work Phone: 1 O 1 •
Address:

Email Address: \ n Website/Facebook Page: \t,l�W. \�\l D( \-USO.. O( Phone for Other Contact: 101 ·11../l • �\O
Organization is: IZI Nonprofit Organization O For Profit Organization Name of Event: f \ft,(U \� '((\ 0
1 {\ l 'h. c...,
Description of Event: 0
&\().CVe.O \/W,c.\e 1\1r· rlei\.\ 11,,¼\ l"\.--.,\ �\{� ,e�no.d (.l(..1'\ r,'(\. ,
Public Area of Use: D Main Street D Library Park D Silveira Community Center Parking Lot D Xabatin Community Park Specific Location of Event (Map Must be Attached): IYt k..(Se.c.\, ox) 0� \\CL(¾ ku S\-< c cl I\ t\O. A--"o. �CkS,a 0{\vC, Does this use involve public right of way, streets, or sidewalk? [8 Yes ONo If yes, please indicate specific location:

If requesting closure of streets, sidewalk, etc., please describe notification procedure for affected businesses and/or residences:

Date(s) of Event: Total Number of Days: Set Up Time: LP-: 00 Time of Event:(\-: �0 -
51 ,t..\12.0 1.. Tear Down Time: \: :,0
Specify anticipated number of people (both participants and the public):

Will any vendors be present? Yes D Nogj Will any food booths be present? Yes 0 No� Requirements: Specific City Staff Needs: -�o.H e,._,,�t \ ¥\ le O e.uet\1 • 0 Electricity (cannot be guaranteed by City) 0 Police
0 Barricades 0 Public Works
� Street/Sidewalk Closures 0 Parks
0 No irrigation in park prior to event 0 Other (please specify):
0 Other (please specify):

Coordination of these requirements must be made through the The City reserves the right to bill applicant for related City costs.

Public Works Department: (707) 263-0751

INSURANCE CERTIFICATE REQUIRED
Note: The insurance certificate provided to the City by your organization's insurance company must name the City of Lakeport as an additional insured for the event specified in this application and must include a copy of any endorsements, including Waiver of Subrogation.

Outlook
Re: Application Review - Application 2025-007 - Every 15 Minutes From Bethany Moss <[email protected]>
Date Mon 2/3/2025 9:10 AM
To Hilary Britton <[email protected]>
Hi Hilary,
No concerns from the Building Division.

Thank you!
Bethany Moss Childers, CBO
Chief Building Official, City of Lakeport
225 Park Street Lakeport, Ca 95453
P: 707-263-5615 x202 F: 707-263-8584
Online: Building / Land Use / Encroachment Permits, Business Licensing and Code Enforcement Complaint Portal: lakeportca.portal.opengov.com

From: Hilary Britton <[email protected]>
Sent: Monday, February 3, 2025 8:48 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application Review - Application 2025-007 - Every 15 Minutes Good morning,
Please find attached application 2025-007 for the Every 15 Minutes event for your review and comments.

We would like to submit this for City Council approval at the 02/18/2025 meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Sincerely,
Lori Price
Staff Services Analyst
Lake County Department of Public Works
255 N. Forbes Street, Rm 309
Lakeport, CA 95453
(707) 263-2341
[email protected]
From: Hilary Britton <[email protected]>
Sent: Monday, February 3, 2025 8:48 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application Review - Application 2025-007 - Every 15 Minutes Good morning,
Please find attached application 2025-007 for the Every 15 Minutes event for your review and comments.

We would like to submit this for City Council approval at the 02/18/2025 meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
Outlook
RE: Application Review - Application 2025-007 - Every 15 Minutes From Dale Stoebe <[email protected]>
Date Mon 2/3/2025 2:37 PM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
Police have no issue with this event.

Thank you,
Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Hilary Britton <[email protected]>
Sent: Monday, February 3, 2025 8:48 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application Review - Application 2025-007 - Every 15 Minutes Good morning,
Please find attached application 2025-007 for the Every 15 Minutes event for your review and comments.

We would like to submit this for City Council approval at the 02/18/2025 meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

P.O. Box 489
Lakeport, Ca. 95453
(707) 262-4081 Desk
(707) 262-4220 Fax
(707) 262-4200 Administration
[email protected]
www.lakesheriff.com
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Lake County Sheriff - Records <[email protected]> Sent: Monday, February 3, 2025 9:27 AM
To: Richard Ward <[email protected]>
Subject: FW: Application Review - Application 2025-007 - Every 15 Minutes Please see below
Sierra Baker
Senior Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Monday, February 3, 2025 8:48 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application Review - Application 2025-007 - Every 15 Minutes Good morning,
Please find attached application 2025-007 for the Every 15 Minutes event for your review and comments.

We would like to submit this for City Council approval at the 02/18/2025 meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

CITY OF LAKEPORT
225 Park Street
Lakeport, CA 95453
Please Note: Phone: (707) 263-5615, Ext. 102
Bounce Houses and Waterslides are prohibited Fax: (707) 263-8584

This section to be completed by City:

Application Received (Date): Application No.

D $15.00 Application Fee Paid For Council Meeting of {Date):

This section to be completed by Applicant (please answer all questions with as much detail as possible):

Applicant Name: Ron Holman Organization Name:NAG - Norcal Aircooled Group Address: Address:
- 7562 Langmuir Ct., Dublin, CA. 94568 7562 Langmuir Ct., Dublin CA. 94568 Home Phone:925-876-97 46 I Work Phone:925-876-9460 I Mobile Phone:925-876-9460 Email Address: [email protected] Website/Facebook Page: Norcal Aircooled Group Other Contact: Jahnai Pearson Phone for Other Contact: 510-684-4452 Organization is: Ii] Nonprofit Organization D For Profit Organization Name of Event: Lakeport Camp&Shine 2025
Description of Event:

Volkswagen Car Show with Awards Ceremony, Raffle Prizes & VW Parts Swap! Public Area of Use: D Main Street D Library Park D Silveira Community Center Parking Lot D Xabatin Community Park Specific Location of Event (Map Must be Attached):Park Street between First Street and Third Street.

Does this use involve public right of way, streets, or sidewalk? Ii] Yes D No If yes, please indicate specific location:

If requesting closure of streets, sidewalk, etc., please describe notification procedure for affected businesses and/or residences:
we will let bussinesses on Park Street know 30 days in advance.

Date(s) of Event:Saturday June 14th, 2025 Total Number of Days: Set Up Time: 7am -Barn One day Time of Event: -Barn - 3pm
Tear Down Time: 3pm-4pm
Specify anticipated number of people (both participants and the public):

Will any vendors be present? Yes D No Ii] Will any food booths be present? Yes D No Ii] Requirements: Specific City Staff Needs:

Ii] Electricity (cannot be guaranteed by City) D Police l.i Barricades 0 Public Works
Ii] Street/Sidewalk Closures D Parks
D No irrigation in park prior to event D Other (please specify):

D Other {please specify):

Coordination of these requirements must be made through the The City reserves the right to bill applicant for related City costs.

Public Works Department: (707) 263-0751

The insurance provided to the City as an additional insured shall be primary to, and non-contributory with any insurance or self-insurance program maintained by the City. The minimum coverage amount required is $1,000,000. The certificate and endorsements must also be in a form acceptable to risk management and available for review 15 working days prior to the scheduled event. www.TheEventHelper.com Date: 02/05/2025 policy #: M3541894 USE OF ALCOHOL: Is a permit for alcoholic beverages requested? D Yes Ii] No If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of alcoholic beverages In connection with the event but will NOT allow for the SALE of alcoholic beverages. If alcoholic beverages are going to be sold or included with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport Po/Ice Department.

HOLD HARMLESS AGREEMENT
In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/we agree to indemnify and hold harmless the City of Lakeport and its agents and "employees" from and against any injury, damage, claims, actions or suits arising out of the herein described Event, including those caused by negligence of the parties being indemnified and/or any dangerous condition of property of the parties being indemnified, and further agrees to defend and indemnify the City of Lakeport from and against any injury, damage, claims, actions or suits arising out of or connected with the foregoing event(s).

COVID-19 WAIVER
I, the undersigned, acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself and others attending my event may be exposed to or infected by COV/0-19. I agree to having all attendees follow CDC and Lake County Department of Public Health recommendations for enhanced health and safety measures related to COV/0-19 and follow all posted instructions while using City facilities; including requirements for social distancing, wearing of face coverings, participant grouping, types of activities allowed, and potential limits on event size.

Dated: 2/05/2025
Signature of Applicant
Responsible Official of Applicant Organization

STAFF RESPONSE
This section to be completed by City and Other Affected Agencies:

Staff Name: j Department:
0 No Fiscal Impact D Fiscal Impact OPolice 0 Other (please specify):
{Describe/Include Estimated Costs) D Public Works
0 Parks
The following will be Required:

D Business License □ Health Department Permit
D ABC License □ Other (Specify):

Staff Comments:

This section to be completed by City Clerk following Council meeting:

Considered at Council Meeting (Date): 0 Application Approved D Application Denied
D Application Approved With Conditions (See Below)
Conditions of Approval:
� Attachments (specify):
.. _;___:_ ____________________ _
First
street
Barricades
Second
Street
Park Street
NAG Booth &
Raffle Prize Area
( M8mStre& J
City hall
0 Car Show Area;
Park St. between 1st and 3rd & 2nd St. Between Main St. and Park St.

Barricades needed at the 4 locations marked.

The show is SATURDAY JUNE 14th, from 8:00 am to 3:00 pm.

We will start setting up at 7:30 am.

The show is open to the public for free.

We will charge $20 for.anyone that wants to enter their VW into the show.

NAG (Norcal Aircooled Group) held this event for many years in Lakeport and would like to continue the tradition started by the Silver Circle Volkswagen Club.

Contact Info: Ron Holman, Cell: 925-876-9460 email; [email protected] Third D D Street
I I
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7 Outlook
RE: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine From Bethany Moss <[email protected]>
Date Thu 2/6/2025 3:55 PM
To Hilary Britton <[email protected]>
No concerns from CDD 😊
Bethany Moss Childers, CBO
Chief Building Official, City of Lakeport
225 Park Street Lakeport, Ca 95453
P: 707-263-5615 x202 F: 707-263-8584
Online: Building / Land Use / Encroachment Permits, Business Licensing and Code Enforcement Complaint Portal: lakeportca.portal.opengov.com From: Hilary Britton <[email protected]>
Sent: Thursday, February 6, 2025 8:31 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine Good Morning,
Please find attached application 2025-010 for the 2025 Lakeport Camp & Shine event for your review and comments.

We would like to submit this to the City Council for approval at the 02/18/2025 Council meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
Outlook
RE: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine From Dale Stoebe <[email protected]>
Date Fri 2/7/2025 10:09 AM
To Hilary Britton <[email protected]>
Police have no issue with this event.

Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

From: Hilary Britton <[email protected]>
Sent: Thursday, February 6, 2025 8:31 AM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine Good Morning,
Please find attached application 2025-010 for the 2025 Lakeport Camp & Shine event for your review and comments.

We would like to submit this to the City Council for approval at the 02/18/2025 Council meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Outlook
RE: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine From Lori Price <[email protected]>
Date Mon 2/10/2025 8:20 AM
To Hilary Britton <[email protected]>
Hi Hilary,
This event does not appear will impact County maintained roadways. Lake County Public Works has no comments or conditions to attach to this permit.

Sincerely,
Lori Price
Staff Services Analyst
Lake County Department of Public Works
255 N. Forbes Street, Rm 309
Lakeport, CA 95453
(707) 263-2341
[email protected]
From: Hilary Britton <[email protected]>
Sent: Thursday, February 6, 2025 8:31 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] For Review - Application 2025-010 - 2025 Lakeport Camp & Shine Good Morning,
Please find attached application 2025-010 for the 2025 Lakeport Camp & Shine event for your review and comments.

We would like to submit this to the City Council for approval at the 02/18/2025 Council meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Hilary Britton
Outlook
FW: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine From Lake County Sheriff - Records <[email protected]> Date Mon 2/10/2025 8:21 AM
To Hilary Britton <[email protected]>
From: Richard Ward <[email protected]>
Sent: Thursday, February 6, 2025 10:32 AM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

From: Lake County Sheriff - Records <[email protected]> Sent: Thursday, February 6, 2025 8:48 AM
To: Richard Ward <[email protected]>
Subject: FW: For Review - Application 2025-010 - 2025 Lakeport Camp & Shine Please see below
Sierra Baker
Senior Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Thursday, February 6, 2025 8:31 AM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] For Review - Application 2025-010 - 2025 Lakeport Camp & Shine Good Morning,
Please find attached application 2025-010 for the 2025 Lakeport Camp & Shine event for your review and comments.

We would like to submit this to the City Council for approval at the 02/18/2025 Council meeting, so please have your comments back to me by 02/13/2025.

Thank you for your input.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
City of Lakeport
225 PARK STREET – LAKEPORT CA 95453
225 PARK STREET, LAKEPORT CA 95453
PHONE: 707.263.5615 X 215 EMAIL: [email protected] Community Development Department
Fiscal Year 2024-2025: Second Quarter
Reporting Period: October 1, 2024 – December 31, 2024
Business Licensing
This report outlines the business license processing activity for the second quarter, including a detailed breakdown of fees, license holder locations and additional state revenue received.

Quarterly Summary

TOTAL LICENSES PROCESSED TOTAL FEES PAID TO CITY
139 $8,796.72

Monthly Breakdown

MONTH LICENSES

PROCESSED

FEES PAID TO
CITY

BL INSIDE

CITY LIMITS

BL OUTSIDE

CITY LIMITS

ONE-TIME BL

INSIDE CITY
LIMITS
OCT 72 $5,425.25 32 34 6
NOV 42 $1,746.63 16 11 15
DEC 25 $1,041.84 13 8 4
Additional Fees Paid to City
STATE REVOLVING FUND REVENUE $556.00
2 Planning Division
This report provides an overview of land use applications submitted and processed during the second quarter, detailing project types, descriptions, and locations.

Quarterly Summary

APPLICATION
NUMBER

PROJECT
TYPE

APN PROJECT

DESCRIPTION

PROJECT

LOCATION

RECEIVED COMPLETED
PLN-24-12 FR 026-
052-
10 Over height
Fence in
Setback Area
530 Forest
Drive
PLN-24-13 UP CE 026-
313-
30 Short-Term
Rental
2023
Lakeshore
Blvd
PLN-24-14 ZP CE 026-
161-
14 Special Outdoor
Event
1839 N High
St
PLN-24-15 AD CE 025-
441-
16 Installation of
awning over
existing patio
975 Bevins
St
PLN-24-16 UP CE 026-
342-
02 Short-Term
Rental
1155 Boggs
Ln
PLN-24-17 UP CE 025-
221-
04 Short-Term
Rental
875 N High
St
PLN-24-18 FR 026-
291-
02 Over height
Fence in
Setback Area
1120 N
Main St
PLN-24-19 AR UP ER 005-
042-
21 Behavioral
Health Center
1319 &
1329 Todd
Road Ext
Project Type Key:

CODE DESCRIPTION CODE DESCRIPTION
AR Architectural and Design Review SD Shoreline Development Permit 3 CE Categorical Exemption Text Amend Text Amendment
ER Environmental Review UP Use Permit
HO Home Occupations VM Voluntary Parcel Merger
GPA General Plan Amendment ZC Zone Change
S Tentative Subdivision Map ZP Zoning Permit
TPM Tentative Parcel Map FS Freestanding Sign
4 Building Division
This report summarizes the building permit activity for the second quarter, detailing the number of permits issued, total valuation of work, and fees collected by the City. The report also highlights the total number of inspections conducted during the quarter.

Quarterly Summary

TOTAL PERMITS ISSUED TOTAL FEES PAID TO CITY TOTAL VALUATION OF WORK 52 $24,606.06 $2,056,867.91

TOTAL BUILDING INSPECTIONS CONDUCTED
118
Monthly Breakdown

MONTH PERMITS ISSUED TOTAL VALUATION OF WORK TOTAL FEES PAID OCT 25 $333,765.00 $8,455.03
NOV 13 $1,370,433.55 $9,873.31
DEC 14 $352,669.36 $6,277.72
Notable Projects with Permits Issued:

• 375 Third St, County of Lake, Solar Carport
• 875 N High St, Large Rooftop Solar Array
• 1071 Eleventh St, Demolition of Perko’s
• 445 N Main, Lakeport Fire Protection District – Diesel Exhaust Removal System 5 Code Enforcement Division
This report summarizes new code enforcement cases, inspections, and proactive enforcement efforts for the second quarter. It highlights a steady increase in both new cases and inspections as the quarter progressed, contributing to overall compliance and safety.

Quarterly Summary

CATEGORY TOTAL
TOTAL CODE ENFORCEMENT INSPECTIONS CONDUCTED 75
TOTAL NEW CODE ENFORCEMENT CASES CREATED 25
TOTAL CITATIONS ISSUED 0
Monthly Breakdown

MONTH NEW CASES IN OPENGOV INSPECTIONS CONDUCTED
OCT 14 38
NOV 6 21
DEC 5 16
6 Abandoned Vehicle Abatement (AVA)
This report outlines the abandoned vehicle statistics for the first quarter, including costs related to vehicles tagged, towed, gone on arrival and total invoicing.

Quarterly Summary and Related Costs

Category Quantity Cost Per Unit Total Cost
Vehicles Tagged 5 $155.00 $775.00
Vehicles Gone on Arrival (GOA) 5 $77.50 $387.50
Vehicles City Abated 0 N/A N/A
Vehicles Dismantled 0 N/A N/A

TOTAL INVOICED: $1,162.50

Meeting Date: 02/18/2025 Page 1 Agenda Item # VI.A.
388944.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Public Hearing: Ordinance amending Section 9.04.030 of the Lakeport Municipal Code – Restrictions on Use of Public Restrooms
MEETING DATE: 02/18/2025
SUBMITTED BY: Police Chief Dale Stoebe
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to conduct a public hearing to consider adopting a proposed Ordinance amending a certain section to Lakeport Municipal Code Chapter 9.04 and adding certain subsection text to the same to address loitering, lingering, being idle at, in or within a prescribed distance of any public restroom within the incorporated city limits of Lakeport without a lawful purpose, or blocking ingress or egress to any public restroom within the incorporated city limits of Lakeport.

BACKGROUND/DISCUSSION: Within the past eighteen months, the City of Lakeport (the City) has experienced an increase in subjects loitering, lingering, and being idle at, in, or close to public restrooms. Additionally, during that time, the City has also experienced an increase in the number of people encountered while sitting or lying on the floors inside public restrooms. Not only has this resulted in calls for service to the Lakeport Police Department for public safety concerns for self and others, Lakeport Police Department Officers, in their regular patrol activities, have observed and encountered people being idle near and within public restroom, and blocking entrances and exits to the same. At times, the police department has been summoned to contact those individuals due to aggressive behavior or loitering behaviors at entrances and exits of public restrooms, including individuals that are perceived of opposite gender to the restroom that they are blocking.

The current City of Lakeport Municipal Code lacks an enforceable section to regulate this described conduct, which significantly limits the police department’s ability to properly provide for public safety. Additionally, current state laws related to similar conduct are only enforceable when a sexual gratification component can be established, which further prevents the provision of effective public safety services. This ordinance will provide officers with the ability to request loitering individuals to leave the area, while making it unlawful to return in less than 72-hours, and exempts this conduct when it is the result of a bona fide medical emergency. This Meeting Date: 02/18/2025 Page 2 Agenda Item # VI.A.
388944.1
ordinance will allow sworn police staff to return public restroom space to its intended and safe use by the community.

Changes to the specific code section would be as follows:

9.04.030 Restrictions on use of public restrooms.

A. It is unlawful for any person to fail to cooperate in maintaining restrooms and washrooms in a neat and sanitary condition.

B. Male persons shall not resort to any restroom or washroom facilities set apart for women, and female persons shall not resort to restrooms and washroom facilities set apart for men; provided, that this shall not apply to children accompanied by an adult person.; further, no person shall loiter in or about such facilities nor shall any person use such facilities for purposes other than those intended. (Ord. 456 §6, 1970)
Additions of subsections C and D would be as follows:

C. It shall be unlawful for any person to loiter at, in, or within fifteen (15) feet of any public restroom, or intentionally block, hinder, or otherwise interfere with the ingress or egress of anyone attempting to use any public restroom. It shall further be unlawful to return to a public restroom within seventy-two (72) hours after having been ordered to leave by a peace officer for loitering at, in, or within fifteen (15) feet of that restroom. As used in this subsection, “loiter” means to delay, to linger, to sit, to lay, or to idle about in any City park, on City property or property otherwise designated for public use, without a lawful purpose for being present. This subsection is not intended to prohibit any person from engaging in any lawful purpose that may be conducted within fifteen (15) feet of a public restroom, such as (1) using the public restroom; (2) waiting in line to use the public restroom; or (3) accompanying or assisting another person who is using a public restroom.

D. The prohibitions set forth in subsections (C) of this section shall not apply to any person whose conduct arises out of a medical emergency.

OPTIONS:

1. Hold public hearing and adopt the proposed Ordinance amending Lakeport Municipal Code Section

9.04.030 as presented;

2. Provide input and refer this Ordinance back to staff for modification;

3. Do not adopt the proposed Ordinance.

FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☐ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

Meeting Date: 02/18/2025 Page 3 Agenda Item # VI.A.
388944.1
COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt the proposed Ordinance amending Lakeport Municipal Code Section 9.04.030 regulating use of public restrooms.
☒ Attachments: 1. Proposed Ordinance – Clean

2. Proposed Ordinance – Redline
384638.1
ORDINANCE NO. XX (2025)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AMENDING SECTION

9.04.030 OF THE LAKEPORT MUNICIPAL CODE REGARDING RESTRICTIONS ON THE USE OF

PUBLIC RESTROOMS
WHEREAS, the City of Lakeport and City Council last revised this ordinance in 1970; WHEREAS, it is the City’s interest to protect health and safety; WHEREAS, it is the City’s interest to maintain a safe and easily accessible public restroom facility free from fear and intimidation;
WHEREAS, complaints have been received from residents and park visitors stating they are not free to enter the public restrooms due to the large volume of people gathering and/or loitering adjacent to or within the entrances/exits of the park restrooms;
WHEREAS, there have been reports of park restroom users being harassed or their passage blocked at the entrances/exits to the public restrooms; and
WHEREAS, there have been reports of individuals sitting or blocking the area inside the public restroom hampering their intended use.

NOW, THEREFORE, be it ordained by the City Council of the City of Lakeport:

SECTION 1. Recitals. The above set forth recitals and findings are true and correct and incorporated by this reference, as if set forth herein in full.

SECTION 2. Code Amendment. Section 9.04.030 (Restrictions on use of public restrooms) of Chapter

9.04 (Offenses Against Public Peace and Decency) is hereby amended to read as follows:

A. It is unlawful for any person to fail to cooperate in maintaining restrooms and washrooms in a neat and sanitary condition.

B. Male persons shall not resort to any restroom or washroom facilities set apart for women, and female persons shall not resort to restrooms and washroom facilities set apart for men; provided, that this shall not apply to children accompanied by an adult person; nor shall any person use such facilities for purposes other than those intended.

C. It shall be unlawful for any person to loiter at, in, or within fifteen (15) feet of any public restroom, or intentionally block, hinder, or otherwise interfere with the ingress or egress of anyone attempting to use any public restroom. It shall further be unlawful to return to a public restroom within seventy-two (72) hours after having been ordered to leave by a peace officer for loitering at, in, or within fifteen (15) feet of that restroom. As used in this subsection, “loiter” 384638.1
means to delay, to linger, to sit, to lay, or to idle about in any City park, on City property or property otherwise designated for public use, without a lawful purpose for being present. This subsection is not intended to prohibit any person from engaging in any lawful purpose that may be conducted within fifteen (15) feet of a public restroom, such as (1) using the public restroom; (2) waiting in line to use the public restroom; or (3) accompanying or assisting another person who is using a public restroom.

D. The prohibitions set forth in subsection (C) of this section shall not apply to any person whose conduct arises out of a medical emergency.

SECTION 3. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable, or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.

SECTION 4. Inconsistent Provisions. Any provision of the Lakeport Municipal Code or appendices thereto inconsistent with the provisions of this Ordinance, to the extent of such inconsistencies and no further, is hereby repealed or modified to the extent necessary to implement the provisions of this Ordinance.

SECTION 5. CEQA. The City Council finds that this Ordinance is not subject to the California Environmental Quality Act (CEQA). This Ordinance is not a "project", as defined in Section 15378 of the State CEQA Guidelines, as it will not cause a direct or reasonably foreseeable indirect effect or change to the physical environment. This Ordinance is therefore exempt from the California Environmental Quality Act pursuant to Section 15061(b)(3) of the State CEQA Guidelines.

SECTION 6. Effective Date. This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

SECTION 7. Certification. The City Clerk shall certify the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Pursuant to Government Code section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting the entire text.

INTRODUCED and first read at a regular meeting of the City Council on the twenty-first day of January 2025; and
PASSED AND ADOPTED at a regular meeting of the City Council held on the eighteenth day of February 2025 by the following vote:

AYES:

NOES:

ABSENT:
384638.1
ABSTAIN:
____________________________
Kim Costa, Mayor
ATTEST:
_____________________________
Kelly Buendia, City Clerk
384608.1
ORDINANCE NO. XX (2025)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AMENDING SECTION

9.04.030 OF THE LAKEPORT MUNICIPAL CODE REGARDING RESTRICTIONS ON THE USE OF

NOW, THEREFORE, be it ordained by the City Council of the City of Lakeport:

SECTION 1. Recitals. The above set forth recitals and findings are true and correct and incorporated by this reference, as if set forth herein in full.

SECTION 2. Code Amendment. Section 9.04.030 (Restrictions on use of public restrooms) of Chapter

9.04 (Offenses Against Public Peace and Decency) is hereby amended to read as follows, with additions denoted by underlined text, and deletions denoted by struck through text:

A. It is unlawful for any person to fail to cooperate in maintaining restrooms and washrooms in a neat and sanitary condition.

B. Male persons shall not resort to any restroom or washroom facilities set apart for women, and female persons shall not resort to restrooms and washroom facilities set apart for men; provided, that this shall not apply to children accompanied by an adult person; further, no person shall loiter in or about such facilities nor shall any person use such facilities for purposes other than those intended.

C. It shall be unlawful for any person to loiter at, in, or within fifteen (15) feet of any public restroom, or intentionally block, hinder, or otherwise interfere with the ingress or egress of anyone attempting to use any public restroom. It shall further be unlawful to return to a public 384608.1
restroom within seventy-two (72) hours after having been ordered to leave by a peace officer for loitering at, in, or within fifteen (15) feet of that restroom. As used in this subsection, “loiter” means to delay, to linger, to sit, to lay, or to idle about in any City park, on City property or property otherwise designated for public use, without a lawful purpose for being present. This subsection is not intended to prohibit any person from engaging in any lawful purpose that may be conducted within fifteen (15) feet of a public restroom, such as (1) using the public restroom; (2) waiting in line to use the public restroom; or (3) accompanying or assisting another person who is using a public restroom.

D. The prohibitions set forth in subsection (C) of this section shall not apply to any person whose conduct arises out of a medical emergency.

SECTION 6. Effective Date. This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

AYES:

NOES:
384608.1
ABSENT:

ABSTAIN:
____________________________
Kim Costa, Mayor
ATTEST:
_____________________________
Kelly Buendia, City Clerk
Meeting Date: 02/18/2025 Page 1 Agenda Item # VI.B.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Resolution of the City Council of the City of Lakeport approving the issuance of the California Municipal Finance Authority exempt facility bonds in an aggregate principal amount not to exceed $35,000,000 for the purpose of
financing or refinancing the acquisition, construction, improvement and equipping of Parkside Apartments and
certain other matters relating thereto
MEETING DATE: 02/18/2025
SUBMITTED BY: Joey Hejnowicz, Community Development Director PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to hold a public hearing and adopt a resolution of the City Council of the City of Lakeport approving the issuance of the California Municipal Finance Authority exempt facility bonds in an aggregate principal amount not to exceed $35,000,000 for the purpose of financing or refinancing the acquisition, construction, improvement and equipping of Parkside Apartments and certain other matters relating thereto.

INTRODUCTION:

The California Municipal Finance Authority (Authority) requested the City of Lakeport City Council approve the issuance of the Bonds by the Authority to satisfy the public approval requirement of Section 147(f) of the Internal Revenue Code of 1986 (Code) and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004. The City Council of the City of Lakeport is the elected legislative body of the City and is one of the applicable elected representatives required to approve the issuance of the Bonds under Section 147(f) of the Code because the project is located within the territorial limits of the City.

The CMFA is a joint power authority formed to assist local governments, non-profit organizations, and businesses with the issuance of both taxable and tax-exempt debt. The debt to be issued will be the sole responsibility of the borrower and the City of Lakeport will have no financial or legal obligations or responsibilities regarding the repayment of the debt. All financing documents will carry disclaimers that the loan is not an obligation of the City. The City of Lakeport will bear no costs in the issuance of the proposed debt.

PROJECT BACKGROUND:

The proposed Parkside Apartments project is part of the larger Parkside Residential Project, a mixed-use subdivision located on 15.16 acres (APN 005-030-51), which was previously evaluated in an Initial Study and Meeting Date: 02/18/2025 Page 2 Agenda Item # VI.B.

Mitigated Negative Declaration prepared pursuant to the California Environmental Quality Act (CEQA) and adopted by the City of Lakeport Planning Commission on August 10, 2022. The Parkside Residential Project is based on a 96-lot single-family residential subdivision that was originally approved by the City in 2005. Following approval of this original residential subdivision in 2005, 14 homes were constructed on the east side of the Parkside Residential Project site. The remaining vacant portion of the Parkside Residential Project site was proposed for an increase in density, which triggered the City to reevaluate the project in 2022. This revised Parkside Residential Project amended the 96-lot single-family subdivision to include 176 total dwelling units, including 48 attached single-family units and 128 multi-family units located in 6-, 8-, and 12-unit two-story buildings. The revised Parkside Residential Project also included a community facility, leasing office, parking and landscaping, and internal access roads.

Proposed Parkside Project
The proposed Parkside Project plans for the construction of 64 units of affordable housing on an approximately

3.02-acre portion of the Parkside Residential Project site. Specifically, the Project would include three primary components: affordable workforce/family housing; community support services with a common area community building and auxiliary spaces; and site amenities, such as sidewalks, picnic benches, a half-court basketball court, and playground.

These primary components consist of the following:
• Sixty‐four multifamily residential units (California Building Code Occupancy Classification R‐2 “Residential”) in five separate two‐story structures, located on the proposed site in locations close to common area amenities and waste refuse facilities. These structures would be connected by pedestrian sidewalks to vehicle parking, a half‐court basketball court, and picnic benches A stand-alone community building, approximately 2,111 square feet in size, which would consist of a community room with kitchen, leasing/manager’s office with storage, an exercise room, and a laundry facility with Americans with Disabilities Act (ADA)-compliant washers and dryers. Directly adjacent to the community building would be a 1,901-square-foot tot lot playground with age-appropriate activity systems and structures.

Parkside Project Environmental Initial Study
A thorough and complete environmental Initial Study for the Parkside Project was performed in accordance with the California Environmental Quality Act. The purpose of this Initial Study (IS) is to provide a basis for determining whether to prepare an Environmental Impact Report (EIR) or a Negative Declaration. An IS is intended to satisfy the requirements of the CEQA (Public Resources Code, Div. 13, Sec. 21000-21177) and the State CEQA Guidelines (California Code of Regulations, Title 14, Sec 15000-15387).

The IS examined the potential impacts of the Parkside Project including, but not limited to, impacts to biological resources, noise, cultural resources transportation/traffic, wildfire, air quality, hazards & hazardous materials and more. Ultimately, the IS was adopted by the Lakeport Planning Commission through a Mitigated Negative Declaration finding that the Parkside Project would not create significant environmental harm, or that the environmental impact has been mitigated to a less than significant level.

During public meetings on the Parkside Project, residents have expressed concerns about potential traffic impacts, especially during emergencies, and building high-density housing in a fire-prone area. These concerns are understandable, and safety remains a top priority for City staff. The Initial Study addresses these issues, as summarized below.

A Traffic Impact Analysis for the Parkside Project, conducted by Ruettgers & Schuler Civil Engineers (April 2022), assessed 176 residential units (48 single-family and 128 multifamily). The project is projected to generate 101 AM peak hour trips, 125 PM peak hour trips, and 1,410 daily trips. The analysis found no conflicts with circulation system policies, including transit, roadway, bicycle, and pedestrian facilities, as several improvements Meeting Date: 02/18/2025 Page 3 Agenda Item # VI.B.
are planned. While construction may cause temporary traffic disruptions, the project will not result in inadequate emergency access. The site and surrounding area meet all design criteria and standards for emergency access.

Parkside is located outside a Fire Hazard Zone, as determined by CAL Fire, and is classified as a Non-Very High Fire Hazard Severity Zone within the County of Lake's Local Responsibility Area. The Lakeport Fire Protection District serves the area, with any location in the City accessible within three to five minutes. The proposed residential development is situated along Fenway Street and Yankee Avenue, near Parallel Drive and State Route 29 on ramps, providing quick access for emergency evacuation without increasing wildfire risk. Additionally, the flat terrain offers easier access for firefighters, slows fire spread, allows effective use of firebreaks, and ensures safer conditions for aerial support, all of which significantly reduce wildfire risk.

Parkside Project Emergency Vehicle Access Bridge
Although not required by the Initial Study, in an effort to address neighborhood concerns about emergency access, the project developer plans to build an Emergency Vehicle Access (EVA) Bridge across Forbes Creek, connecting Wrigley Street with Craig Avenue. This bridge will be for emergency vehicles only. A 12-foot-wide gravel access road will be constructed from the end of Wrigley Street to the bridge and will continue to Craig Avenue. Gates or removable bollards will prevent non-emergency vehicle access.

The bridge will feature a 12-foot clear width with crash-rated railings, constructed from steel with steel or concrete decking. It will span the creek without requiring work inside the channel, supported by concrete abutments placed at least 5 feet beyond the creek bank. The bridge will be built to HS20-44 load rating standards per AASHTO, with the underside elevated at least 1 foot above the 100-year flood elevation.

On January 10, 2024, the Lakeport Planning Commission adopted a Mitigated Negative Declaration, confirming that the bridge project will not significantly impact the environment, as per the Initial Study by the Lakeport Community Development Department. The developer is now progressing with the bridge project and complying with federal floodplain management requirements, as a small section of the parcel is within a floodplain.

Parkside Project Financial Considerations
The Parkside project currently has a budget of $34,442,205 that would construct 64 units. 63 of those units will be rented as affordable units and the remaining unit will be reserved for the on-site manager. The 63-unit lowincome breakdown is as follows:
(a)
Bedroom
Type(s)
(b)
Number
of Units
Average
Square
Feet
(c)
Proposed
Monthly Rent
(Less Utilities)
(d)
Monthly
Utility
Allowance
(e)
Monthly Rent
Plus Utilities
(c + d)
(f)
% of Area
Median
Income
2 Bedrooms 7 795 $582 $12 $594 30%
2 Bedrooms 4 795 $780 $12 $792 40%
2 Bedrooms 7 795 $978 $12 $990 50%
2 Bedrooms 13 795 $1,160 $12 $1,172 60%
3 Bedrooms 8 1,067 $673 $12 $685 30%
3 Bedrooms 4 1,067 $902 $12 $914 40%
3 Bedrooms 7 1,067 $1,131 $12 $1,143 50%
3 Bedrooms 13 1,067 $1,300 $12 $1,312 60%
In addition to the construction of housing units, the project also includes a budget of $5,208,171 for on and offsite improvements. The off-site improvements currently included in the project are the connection of Wrigley St. to Craig Ave with the installation of an Emergency Vehicle Access (EVA) bridge and roadway, sidewalk, water, Meeting Date: 02/18/2025 Page 4 Agenda Item # VI.B.
sewer and storm water improvements to Fenway Ave and Yankee Ave. These infrastructure improvements are the impetus to future development of the adjacent sites including the 38 units of market rate cluster homes.

PARKSIDE ENTITLEMENT TIMELINE:
• August 10, 2022 - Peter Schellinger of Waterstone Residential presented the project application to the Lakeport Planning Commission. The Commission reviewed the Initial Study and adopted the Mitigated Negative Declaration in accordance with the California Environmental Quality Act. • September 6, 2022 – The project application was presented to the Lakeport City Council for its first reading.
• September 20, 2022 – During the second reading, the City Council deferred the item to a future meeting.
• November 15, 2022 – The City Council discussed the item in depth and approved the project with a 3-1 vote.
• On December 6, 2022 – At the second reading, the City Council approved the zone change and general plan amendment, granting full entitlements to the Parkside Project.

HOUSING ENVIRONMENT AND ECONOMICS:

The broader conversation around housing, particularly affordable housing, is complex and multifaceted. Housing shortages and affordability challenges are influenced by Federal and State policies, impacting local municipalities in significant ways. However, the benefits of affordable housing go beyond providing shelter; these projects can profoundly affect employment, household financial stability, public health, and overall economic activity. Since 2015, Lake County has lost more than 1,800 homes to wildfire. Some estimates indicate more than 60 percent of Lake County has burned in the decade from 2011 to 2021. Approximately 1,400 low-income renter households in Lake County do not have access to an affordable home. Approximately 75% of low-income households in Lake County are paying more than half of their income on housing costs. Below is an analysis of how affordable housing projects, such as the Parkside, positively impact Lakeport and the surrounding areas.

1. Employment and Economic Growth:

Affordable housing construction and development contribute directly to job creation. According to the National Association of Home Builders (NAHB), for every 100 affordable rental units built, approximately 161 local jobs are supported during the construction phase, and 44 permanent jobs are created post-construction in industries such as property management, maintenance, and local service providers. These jobs stimulate the local economy, benefiting Lakeport by increasing employment opportunities for residents.

Additionally, the construction industry itself stimulates a multiplier effect within the local economy. For every dollar spent on residential construction, a significant portion circulates back into the community through local purchases, supplies, and services. This economic activity supports local businesses, further enhancing economic resilience.

2. Reducing High-Cost Burden Households:

Affordable housing alleviates the financial strain on households facing severe cost burdens. Households that spend more than 30% of their income on housing costs are classified as "cost burdened." In Lake County, the rate of cost-burdened renters is notably high—close to 50%, according to U.S. Census data.

By providing housing at affordable rates, the Parkside Project will reduce the number of families experiencing severe cost burdens. Affordable rents allow families to allocate more of their income toward essential needs such as food, healthcare, education, and transportation. When households have more discretionary income, they are more likely to spend locally, directly boosting the municipal economy. The Center for Housing Policy reports that for every dollar saved on housing, up to $0.25 is reallocated to local spending on consumer goods and services, further strengthening the local economy.

Meeting Date: 02/18/2025 Page 5 Agenda Item # VI.B.

3. Improved Health Outcomes:

There is a well-established link between affordable housing and improved health outcomes. Stable, quality housing reduces stress and contributes to better mental and physical health. Families living in affordable housing are less likely to experience overcrowded living conditions, which are associated with negative health outcomes, including respiratory conditions and increased vulnerability to communicable diseases.

The Robert Wood Johnson Foundation report that individuals living in safe, affordable housing are less likely to visit emergency rooms and have fewer chronic health issues such as asthma and cardiovascular disease. In turn, this reduces the strain on local health services, which often bear the cost of treating residents who lack stable housing. Affordable housing also enhances residents' access to preventative care and healthier lifestyles, as they can allocate resources toward medical services, nutritious food, and wellness activities.

4. Enhancing Educational Outcomes:

Stable housing is crucial for children’s academic success. Research by the National Low Income Housing Coalition shows that children in stable housing perform better in school, have higher graduation rates, and are less likely to experience the disruptions of moving frequently, which can negatively impact academic performance.

Affordable housing, by providing long-term stability, enables children to remain in their schools, fostering better educational outcomes.

Improved educational outcomes are a long-term benefit to the municipality, as higher graduation rates and educational attainment levels contribute to a stronger, more educated workforce in the future. This ultimately supports higher income levels for residents, increased productivity, and local economic growth.

5. Increasing Long-Term Community Resilience:

Affordable housing developments contribute to the overall resilience of a community. In times of economic downturn, affordable housing acts as a stabilizer, ensuring that residents are not forced out of their homes due to market fluctuations. This stability is particularly important in Lakeport, where housing markets may become volatile due to external economic factors such as rising inflation, interest rates, or labor shortages.

By investing in affordable housing, the City creates a foundation for sustained economic growth and resilience.

Residents who are financially stable are better equipped to handle economic shifts, contributing to a more adaptable and robust local economy. This, in turn, leads to stronger tax revenues for the City, as local businesses benefit from increased consumer spending.

STAFF RECOMMENDATION:

Staff recommend that the City Council adopt the resolution approving the issuance of bonds by the CMFA for the benefit of the borrower, Lakeport Fenway Avenue, LP. Such an adoption is solely for the purpose of satisfying the requirements of the Code and the City of Lakeport will have no financial or legal obligations or responsibilities regarding the repayment of debt.

OPTIONS:

1. Approve the resolution of the City Council of the City of Lakeport approving the issuance of the California Municipal Finance Authority exempt facility bonds in an aggregate principal amount not to exceed $35,000,000 for the purpose of financing or refinancing the acquisition, construction, improvement and equipping of Parkside Apartments and certain other matters relating thereto.

2. Do not approve the resolution.

FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Meeting Date: 02/18/2025 Page 6 Agenda Item # VI.B.

Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt the resolution of the City Council of the City of Lakeport approving the issuance of the California Municipal Finance Authority exempt facility bonds in an aggregate principal amount not to exceed $35,000,000 for the purpose of financing or refinancing the acquisition, construction, improvement and equipping of Parkside Apartments and certain other matters relating thereto.
☒ Attachments: 1. CMFA Tax-Exempt Bonds Resolution
RESOLUTION NO._______________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL

FINANCE AUTHORITY EXEMPT FACILITY BONDS IN AN
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $35,000,000

FOR THE PURPOSE OF FINANCING OR REFINANCING THE

ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING

OF PARKSIDE APARTMENTS AND CERTAIN OTHER MATTERS

RELATING THERETO
WHEREAS, Lakeport Fenway Avenue LP (the “Borrower”) a partnership of which The Danco Group (the “Developer”) or a related person to the Developer is the general partner, has requested that the California Municipal Finance Authority (the “Authority”) adopt a plan of financing providing for the issuance of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Internal Revenue Code of 1986 (the “Code”) in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, and at no time to exceed $35,000,000 in aggregate principal amount (the “Bonds”), to finance or refinance the acquisition, construction, improvement and equipping of a multifamily rental housing project located at 1310 Craig Avenue, Lakeport, California (the “Project”); and
WHEREAS, pursuant to Section 147(f) of the Code, the issuance of the Bonds by the Authority must be approved by the City of Lakeport (the “City”) because the Project is located within the territorial limits of the City; and
WHEREAS, the City Council of the City (the “City Council”) is the elected legislative body of the City and is one of the “applicable elected representatives” required to approve the issuance of the Bonds under Section 147(f) of the Code; and WHEREAS, the Authority has requested that the City Council approve the issuance of the Bonds by the Authority in order to satisfy the public approval requirement of Section 147(f) of the Code and the requirements of Section 4 of the Joint Exercise of Powers Agreement Relating to the California Municipal Finance Authority, dated as of January 1, 2004 (the “Agreement”), among certain local agencies, including the City; and
WHEREAS, pursuant to Section 147(f) of the Code, the City Council has, following notice duly given, held a public hearing regarding the issuance of the Bonds, and now desires to approve the issuance of the Bonds by the Authority;
NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of Lakeport as follows:

Section 1. The foregoing resolutions are true and correct.

Section 2. The City Council hereby approves the issuance of the Bonds by the Authority.

It is the purpose and intent of the City Council that this resolution constitute approval of the issuance of the Bonds by the Authority, for the purposes of (a) Section 147(f) of the Code by the applicable elected representative of the governmental unit having jurisdiction over the area in which the Project is located, in accordance with said Section 147(f) and (b) Section 4 of the Agreement.

Section 3. The issuance of the Bonds shall be subject to the approval of the Authority of all financing documents relating thereto to which the Authority is a party. The City shall have no responsibility or liability whatsoever with respect to the Bonds.

Section 4. The adoption of this Resolution shall not obligate the City or any department thereof to (i) provide any financing to acquire or construct the Project or any refinancing of the Project; (ii) approve any application or request for or take any other action in connection with any planning approval, permit or other action necessary for the acquisition, construction, rehabilitation, installation or operation of the Project; (iii) make any contribution or advance any funds whatsoever to the Authority; or (iv) take any further action with respect to the Authority or its membership therein.

Section 5. The officers of the City are hereby authorized and directed, jointly and severally, to do any and all things and to execute and deliver any and all documents which they deem necessary or advisable in order to carry out, give effect to and comply with the terms and intent of this resolution and the financing transaction approved hereby.

Section 6. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Lakeport this 18th day of February, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:
__________________________
Kim Costa, Mayor
Attest:
_____________________________
Kelly Buendia, City Clerk

NOTICE OF PUBLIC HEARING
NOTICE IS HEREBY GIVEN that on ______________, 2025, a public hearing as required by Section 147(f) of the Internal Revenue Code of 1986 (the “Code”), will be held with respect to a proposed plan of financing providing for the issuance by the California Municipal Finance Authority (the “Authority”) of exempt facility bonds for a qualified residential rental project pursuant to Section 142(a)(7) of the Code in one or more series issued from time to time, including bonds issued to refund such exempt facility bonds in one or more series from time to time, in an amount not to exceed $35,000,000 in aggregate principal amount (the “Bonds”). The proceeds of the Bonds will be used to: (1) finance or refinance the acquisition, construction, improvement and equipping of Parkside Apartments, a multifamily rental housing project located at 1310 Craig Avenue, Lakeport, California; and (2) pay certain expenses incurred in connection with the issuance of the Bonds. The facilities are to be owned by Lakeport Fenway Avenue LP (the “Borrower”) or a partnership of which The Danco Group (the “Developer”) or a related person to the Developer is the general partner.

The Bonds and the obligation to pay principal of and interest thereon and any redemption premium with respect thereto do not constitute indebtedness or an obligation of the Authority, the State of California or any political subdivision thereof, within the meaning of any constitutional or statutory debt limitation, or a charge against the general credit or taxing powers of any of them. The Bonds shall be a limited obligation of the Authority, payable solely from certain revenues duly pledged therefor and generally representing amounts paid by the Borrower.

The hearing will commence at 6:00 p.m. or as soon thereafter as the matter can be heard, and will be held in the City Council Chamber, 225 Park Street, Lakeport, California. Interested persons wishing to express their views on the issuance of the Bonds or on the nature and location of the facilities proposed to be financed or refinanced may attend the public hearing or, prior to the time of the hearing, submit written comments.

Additional information concerning the above matter may be obtained from, and written comments should be addressed to, City Clerk, City of Lakeport, 225 Park Street, Lakeport, California 95453 or emailed to [email protected].

Dated: __________, ______
RESOLUTION NO._______________

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

APPROVING THE ISSUANCE OF THE CALIFORNIA MUNICIPAL

FINANCE AUTHORITY EXEMPT FACILITY BONDS IN AN
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $35,000,000

FOR THE PURPOSE OF FINANCING OR REFINANCING THE

ACQUISITION, CONSTRUCTION, IMPROVEMENT AND EQUIPPING

OF PARKSIDE APARTMENTS AND CERTAIN OTHER MATTERS

Section 1. The foregoing resolutions are true and correct.

Section 2. The City Council hereby approves the issuance of the Bonds by the Authority.

Section 6. This resolution shall take effect immediately upon its adoption.

PASSED AND ADOPTED by the City Council of the City of Lakeport this __ day of ____________, 2025.

AYES:

NOES:

ABSTAIN:

ABSENT:

Attest:

By:__________________________
City Clerk
Meeting Date: 02/18/2025 Page 1 Agenda Item # VII.A.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: 2024 Fire Season Overview & Wildland Fire Mitigation Efforts MEETING DATE: 02/18/2025 SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Receive an informational presentation from the City of Lakeport and Lakeport Fire Protection District regarding 2024 wildland fire incidents and ongoing mitigation efforts.

BACKGROUND:

The 2024 fire season presented significant wildfire threats to portions of the City, including the loss of two residential structures and smoke damage to several others. Quick action from local and regional responders, along with favorable weather conditions, prevented these incidents from escalating into more severe wildfires.

However, each event underscored the ongoing risk and the need for proactive mitigation efforts.

City and Fire District staff will provide an overview of these incidents and discuss strategies to enhance wildfire preparedness and prevention efforts. Topics for discussion include:
• Enhancing the City's Hazardous Weed Abatement Program to strengthen fire prevention measures. • Update on regional wildfire evacuation planning efforts, including the Lake Area Planning Council's (Lake APC) development of a Wildfire Evacuation and Preparedness Plan, ongoing City and County efforts to update the regional Local Hazard Mitigation Plan, and the development of a Climate Vulnerability Assessment Plan as part of the County of Lake General Plan Update. • Consideration of amendments to Lakeport Municipal Code Chapter 8.11 that currently prohibit all outdoor burning within city limits.
• Exploration of a Wildfire Protection Plan and the potential formation of a Community Firewise District.
• Review of the recently published Local Responsibility Fire Hazard Mapping and its implications for City policies and mitigation efforts.

A link to the proposed to the CalFire Local Responsibility Area Fire Hazard Zone Viewer can be found here: https://experience.arcgis.com/experience/6a9cb66bb1824cd98756812af41292a0 Additional information from CalFire pertaining to Fire Hazard Severity Zones can be found here:
https://osfm.fire.ca.gov/what-we-do/community-wildfire-preparedness-and-mitigation/fire-hazard-severity-zones Meeting Date: 02/18/2025 Page 2 Agenda Item # VII.A.1.

This presentation will provide an opportunity for the Council to review the current fire mitigation strategies, discuss potential improvements, and consider next steps to enhance community fire safety.

FISCAL IMPACT:

None $0 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: None.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

None
Attachments: None
Meeting Date: 02/04/2025 Page 1 Agenda Item #
389114.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Operational Area Agreement Formalizing County, City, and Special District Coordination
MEETING DATE: 2/18/2025
SUBMITTED BY: Kevin Ingram
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:
(a) Adopt a Resolution to Approve the Operational Area Agreement Formalizing County, City, and Special District Coordination and (b) Authorize the City Manager to Sign the Agreement BACKGROUND/DISCUSSION:

The Operational Area Agreement is designed to formalize and strengthen the partnership between Lake County, the City of Lakeport, City of Clearlake, and special districts for coordinated emergency management. This agreement underscores a commitment to align disaster preparedness, response, recovery, and mitigation efforts across all involved entities. The agreement supports compliance with the Standardized Emergency Management System (SEMS), a state-mandated framework for emergency coordination.

Key Benefits of the Agreement: By formalizing the collaborative relationships among these entities, the agreement reinforces a shared commitment to public safety, creating a unified partnership that is essential in times of crisis. It establishes an inclusive framework that includes all jurisdictions and key service providers, integrating them into the emergency management structure to ensure comprehensive planning and response.

The agreement also clarifies roles and responsibilities, which simplifies decision-making processes and reduces the potential for confusion during emergencies. It also enhances resource coordination, promoting an efficient allocation of resources and mutual aid among jurisdictions, which is vital for managing emergency situations effectively. Compliance with the Standardized Emergency Management System (SEMS), which is a statemandated framework. This compliance is critical as it safeguards the eligibility for disaster funding from state and federal sources, ensuring that Lakeport and its partners are financially supported in their emergency management efforts.

ENVIRONMENTAL COMPLIANCE:

The adoption of this resolution adopting the Lake County Operational Area Agreement is not a project subject to the California Environmental Quality Act (CEQA) pursuant to section 15061(b)(3) of Title 14 of the California Code of Regulations, as it can be seen with certainty that there is no possibility that the activity will have a significant effect on the environment, and section 15378(b)(5) of Title 14 of the California Code of Regulations, Meeting Date: 02/04/2025 Page 2 Agenda Item #
389114.1
as an organizational activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:

None Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

There is no immediate fiscal impact from adopting this agreement. However, it is essential for ensuring continued access to state and federal disaster assistance funding in the future.

OPTIONS:

1.) Adopt the resolution and authorize the City Manager to sign the Lake County Operational Area Agreement.

2.) Provide specific direction to staff for adjustments to the agreement.

3.) Provide other direction based on Council's discussion.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development

Attachments:

1. Resolution for Adoption

2. Operational Area Agreement

RESOLUTION NO. XXX___ ( 2025 )

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT

ADOPTING THE LAKE COUNTY OPERATIONAL AREA AGREEMENT
WHEREAS, the potential for a major catastrophe due to earthquake, flood, or other natural or human-caused disaster necessitates the preparedness of all governmental entities within Lake County to share resources and information for the protection of public welfare; and WHEREAS, greater efficiency in mitigation, planning, response, and recovery can be achieved by uniting the efforts of special districts, cities, and the County through pre-disaster agreements; and
WHEREAS, California Government Code §§ 8559, 8605, and 8607 define an Operational Area as an intermediate level of the state emergency services organization, establishing the Standardized Emergency Management System (SEMS) for disaster response and recovery operations; and
WHEREAS, California Code of Regulations, Title 19, Division 2, Office of Emergency Services, §2409 requires local governments within a county geographic area to be organized into a single Operational Area; and
WHEREAS, the City of Lakeport recognizes the critical need to collaborate with Lake County and neighboring jurisdictions to enhance the capabilities of emergency response and disaster resilience across the region;
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Lakeport hereby adopts the Lake County Operational Area Agreement, as recommended by the Disaster Council, and authorizes the City Manager to sign the agreement on behalf of the City of Lakeport The foregoing Resolution was adopted at a regular meeting of the City Council of the City of Lakeport held on the on the XXth day of XXXXX, 2025 by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_______________________________
Kim Costa, Mayor
City of Lakeport
ATTEST:
_________________________________
Hilary Britton , Deputy City Clerk
City of Lakeport
Meeting Date: 02/18/2025 Page 1 Agenda Item VII.B.1.
389109.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Approval of Personnel Cost Budgeting Policy MEETING DATE: 2/18/2024 SUBMITTED BY: Kelly Buendia, Administrative Services Director PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to approve the proposed Personnel Cost Budgeting Policy, which provides a structured approach to estimating Cost-of-Living Adjustments (COLA) as part of the City's annual budget process.

BACKGROUND:

The City of Lakeport is committed to maintaining fiscal responsibility while ensuring that employee compensation keeps pace with economic conditions. The proposed policy formalizes a transparent and consistent method for incorporating estimated COLA adjustments into the annual budget when a formal agreement has not been reached through labor negotiations.

This policy was introduced by CIRA to the City of Lakeport. The policy is designed to provide placeholders for potential COLA adjustments based on the West Region Consumer Price Index (CPI) or a more localized index if one becomes available. These estimates will serve as budgetary planning tools but will remain subject to labor negotiations before final implementation.

DISCUSSION:

The policy establishes the following key provisions:
• If no COLA has been negotiated in a Memorandum of Understanding (MOU), an estimated COLA will be included in the draft budget.
• The estimated COLA will be based on the prior year’s CPI, with the City Manager’s Office presenting options ranging from 1% to 4%.
• For example, if the CPI for the previous year is 3.7%, the City Manager’s Office will include a 3.7% increase in personnel costs in the subsequent budget unless otherwise negotiated. • If the CPI is negative, the City Manager may exclude a COLA in the annual budget. • The City Council retains discretion to approve, modify, or suspend the estimated COLA based on the City's financial position.

RESPONSES TO CONCERNS:

During discussions between the Administrative Services Director and the bargaining unit representative, several clarifications were requested:

Meeting Date: 02/18/2025 Page 2 Agenda Item VII.B.1.
389109.1
• Clarification on CPI Selection: The policy now specifies that the City will use the West Region CPI unless a more localized index for Lake County is developed in the future. • Equity of COLA Estimates: Concerns were raised regarding capping COLA adjustments at 4% while potentially omitting COLA in negative CPI years. The City acknowledges these concerns but maintains the necessity of this approach to ensure fiscal flexibility. Additionally, labor negotiations remain the ultimate determining factor in final salary adjustments. • Budgetary vs. Automatic COLA: The policy strictly serves as a budgeting tool and does not act as an automatic COLA trigger for employees. Final adjustments will continue to be subject to negotiation.

FISCAL IMPACT
This policy does not impose any immediate fiscal impact but provides a structured method for estimating personnel costs, enhancing budget transparency and predictability. Final COLA decisions will be determined during negotiations and reflected in budget amendments as necessary.

ENVIRONMENTAL COMPLIANCE
The approval of this policy is not a project subject to the California Environmental Quality Act (CEQA) pursuant to subsections (b)(2) and (b)(4) of section 15378 of Title 14 of the California Code of Regulations, as the definition of “project” does not include administrative activities, such as personnel-related actions or general policy and procedure making, or government fiscal activities which do not involve any commitment to any specific project which may result in potentially significant physical impact on the environment.

CONCLUSION
The Personnel Cost Budgeting Policy provides a necessary framework for responsible financial planning while maintaining flexibility in labor negotiations. Staff recommends that the City Council approve the policy to improve transparency and consistency in budgeting personnel costs.

OPTIONS:

1. Approve the Personnel Cost Budgeting Policy.

2. Provide alternative direction.

FISCAL IMPACT:
☒ No immediate impact. Budgeted Item? ☐Yes ☒ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase:

Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
Meeting Date: 02/18/2025 Page 3 Agenda Item VII.B.1.
389109.1
SUGGESTED MOTIONS:

Move to approve the Personnel Cost Budgeting Policy.

ATTACHMENTS: 1. Personnel Cost Budgeting Policy
389221.1

CITY OF LAKEPORT BUDGET POLICY

COST-OF-LIVING ADJUSTMENT ESTIMATES FOR PERSONNEL
I. Policy Objective
The City of Lakeport establishes this policy to provide Cost-of-Living Adjustment (COLA) estimates as part of its annual budgeting process. Including a structured COLA estimate ensures that funds are allocated appropriately to account for inflationary impacts on personnel costs. The COLA estimate serves as a placeholder adjustment until formal labor negotiations take place. While it provides an interim measure to address cost-of-living changes, final salary adjustments remain subject to negotiation with employee bargaining units.

II. Annual Budget Process
If no COLA has been agreed upon in a Memorandum of Understanding (MOU), the City will incorporate an estimated COLA into the budget process as part of personnel costs. This estimate will be presented to the City Council for consideration and approval. The estimated COLA percentage will be based on the annual Consumer Price Index (CPI) as of December of the prior year, as determined by the U.S. Department of Labor, Bureau of Labor Statistics.

The CPI used for COLA determinations will reflect the West Region Consumer Price Index (CPI) or a more localized index applicable to Lake County (should one become available). The City Manager’s Office will present COLA options ranging from 1% to 4%, based on the prior year’s CPI. For example, if the CPI for the previous year was 3.7%, the City Manager’s office will include a 3.7% increase in personnel costs in the subsequent annual budget, where no COLA has been previously negotiated.

If the CPI reflects a negative adjustment, the City Manager may opt to exclude a COLA in the annual budget.

Subject to the negotiation process, the City Council retains full discretion to approve, modify, or suspend the estimated COLA based on the City’s financial position. If economic conditions or budget constraints require adjustments, the City Council may increase or decrease the estimated COLA accordingly. The final COLA determination will be made as part of the budget adoption process and any negotiations with bargaining units.

III. Evaluation
Estimated COLA adjustments will be reviewed annually based on changes in the CPI over the designated evaluation period, unless a COLA has already been established through a Memorandum of Understanding (MOU). The City of Lakeport reserves the right to modify or suspend COLA estimates based on budgetary constraints or economic conditions.

IV. Implementation
The City Manager’s Office and the Finance Department will be responsible for communicating any estimated COLA included in the budget.

Meeting Date: 2/18/2025 Page 1 Agenda Item # VII.C.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Sewer Lift Station Pump Purchase – Linda Lane MEETING DATE: 2/18/2025 SUBMITTED BY: Paul Harris, Utilities Director
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to sign a purchase order required for the procurement of a new 45 HP HOMA sewer lift station pump.

BACKGROUND/DISCUSSION:

The City of Lakeport utilizes 8 sewer lift stations to transfer sewer from the collection system to the wastewater treatment plant. Each station is equipped with 2 pumps for redundancy in case of a pump failure. In addition, we also maintain a backup pump for immediate replacement if a pump should fail. This level of redundancy is critical in preventing sanitary sewer overflows. Lift station failures usually contribute to the largest spills due to the volumes associated with operations if a failure occurs.

Recently, an existing Flyght 47 HP pump failed at our Linda Lane lift station. It was promptly replaced with a new pump from our back-up inventory. We then delivered the failed pump to Industrial Electric Motors to conduct an evaluation for repair. They provided a quote for $47,763.51 to refurbish the pump. We estimate this pump to have a service life of 18 years to date. A brand-new Flyght pump would exceed this cost.

We simultaneously sought out quotes to replace this pump with a new equivalent HOMA brand. We received quotes from Ryan Process for $30,028 and Thomas Associates for $27,925, respectively. Appropriations were approved for the purchase of a lift station pump for this current fiscal year in the amount of $30,000 from the sewer fund. With that said, we would like to proceed with the purchase of a new HOMA pump from Thomas & Associates in the amount of $27,925.

OPTIONS:
• Move to authorize the City Manager to sign to procure a HOMA pump model AMS644-300 from Thomas & Associates in the amount of $27,925.
• Provide alternative direction to staff.

FISCAL IMPACT:

None $27,925.00 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Meeting Date: 2/18/2025 Page 2 Agenda Item # VII.C.1.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the City Manager to sign a purchase order for the procurement of a HOMA pump model AMS644-300 from Thomas & Associates in the amount of $27,925.

Attachments: 1. IEM Proposal - Refurbished Flyght

2. Thomas & Associates Proposal – HOMA

3. Ryan Process Proposal - HOMA

Meeting Date: 02/18/2025 Page 1 Agenda Item # VII.D.1.
389094.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Agency
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Contract Amendment for the Forbes Creek Headwall Repair Project ER-40A0(046)
MEETING DATE: 02/18/2025
SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to execute an amendment to the Professional Services Agreement with Dokken Engineering for additional right-of-way services for the Forbes Creek Headwall Repair Project.

BACKGROUND/DISCUSSION:

After the flooding in 2019, the City received federal funding through the Emergency Relief program to repair two areas damaged by the storms. The first project consists of replacing a headwall on the east side of Main Street at Forbes Creek (Forbes Creek Headwall Repair Project). The second project consists of replacing a culvert and headwall on Hartley Street, north of the Anastasia Drive intersection (Hartley Street Culvert Repair Project). The subject of this requested amendment is the Forbes Creek Headwall Repair Project, hereinafter referred to as the “project.”
City Council approved a Professional Services Agreement with Dokken Engineering on January 18, 2022 for environmental and right of way services for a not-to-exceed amount of $98,801.87. City staff and Dokken Engineering have diligently worked together through the federal and state requirements for environmental review, studies, and reporting requirements.

City staff determined the City Engineer would complete the design phase of this project with coordination from Dokken Engineering. During this phase, additional survey work was required to assess the effects of the project’s design on an additional adjoining property. This work was not included in Dokken’s original scope of work, therefore Amendment 1 was issued for $1,956.22.

Amendment 2 was issued to extend the contract terms of the Professional Services Agreement by two (2) years until January 31, 2026. There was no cost change associated with Amendment 2.

Finally, the subject of this request is Amendment 3. Initially, the project was estimated to only affect one parcel requiring right of way. Through the design process, an additional need for right of way was identified for the construction of the project. Due to the federal funding, all right of way acquisition, including temporary construction easements to fee rights, must follow the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended in 1987 (Uniform Act), as well as comply with all requirements of Meeting Date: 02/18/2025 Page 2 Agenda Item # VII.D.1.
389094.1
Title VI of the 1964 Civil Rights Act. Due to these requirements, the specialized support services costs are much higher than the actual costs of the real property rights. Amendment 3 will cover the additional support needed from Dokken Engineering to properly acquire the additional right of way for the Forbes Creek Headwall Repair Project.

Staff recommends the City Council authorize the City Manager to sign Amendment 3 to the PSA with Dokken Engineering for Forbes Creek Headwall Repair Project.

ENVIRONMENTAL COMPLIANCE:

This project is exempt from the California Environmental Quality Act (CEQA) pursuant to subsections (b) and (c) of Section 15269 of Title 14 of the California Code of Regulations (Emergency Projects) as emergency repairs to publicly or privately owned service facilities necessary to maintain service essential to the public health, safety or welfare (emergency repairs include those that require a reasonable amount of planning to address an anticipated emergency) and specific actions necessary to prevent or mitigate an emergency.

OPTIONS:

1. Authorize City Manager to sign Amendment 3 to the PSA for Dokken Engineering for the Forbes Creek Headwall Repair Project.

2. Provide other direction.

FISCAL IMPACT:

None $26,773.30 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: FHWA ER funding is provided at an 88.53% reimbursement ratio, leaving a match of 11.47% to be covered by local funds. The total federal funding allocated for preliminary engineering is $68,063 and $37,073 for right of way. The request to increase right of way funding was submitted to Caltrans April 16, 2024, with a 2- step approval system. The first step of approval was reported to City staff January 24, 2025, with the second step pending review. Once approved, the City will be reimbursed at 88.53% of the right of way acquisition and support cost.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to approve and authorize the City Manager to execute Amendment 3 to the Professional Services Agreement with Dokken Engineering for the Forbes Creek Headwall Repair Project in the amount of $26,773.30.

Meeting Date: 02/18/2025 Page 3 Agenda Item # VII.D.1.
389094.1
Attachments: 1. Forbes Creek Headwall Repair –Amendment 3- Scope of Services & Fee Schedule

2. Forbes Creek Headwall Repair – Location Map
225 PARK STREET - LAKEPORT, CALIFORNIA 95453 - TELEPHONE (707) 263-5615 - FAX (707) 263-8584

CITY OF LAKEPORT
Over 100 years of community,
pride, progress, and service
CONTRACT AMENDMENT NO. 3

FORBES CREEK HEADWALL REPAIR PROJECT
The City of Lakeport is issuing this amendment to the professional services agreement, dated February 1, 2022, with Dokken Engineering, Inc. to modify the scope of services as follows:
1) As the project has developed through design, an additional parcel has been identified which requires permanent rights. The original scope included only one parcel. This amendment includes all the right of way procedure requirements for this project including but not limited to: title research, valuation, negotiations, escrow coordination and right of way certification for the additional parcel rights.

The detailed scope of work is attached.
2) Payment will be on time and material basis, not to exceed $26,773.30 This change will be made part of the contract and all subsequent contracts associated with this contract.

Description Authorized Amount
Original Agreement $ 98,801.87
Amendment 1 Additional Survey $ 1,956.22
Amendment 2 Time Extension $ 0.00
Amendment 3 Additional R/W Support $ 26,773.30
Contract to Date $127,531.39
CONTRACTOR: __________________________
Consultant Name

__________________________ ________________
Consultant’s Signature / Title Date
AGENCY: __________________________ ________________
City Manager of the City of Lakeport Date

Page 1 of 3 ends

CORPORATE OFFICE: 110 Blue Ravine Road, Suite 200, Folsom, CA 95630 | Phone: (916) 858-0642 | Fax: (916) 858-0643 www.dokkenengineering.com
March 7, 2024
Olivia Grupp
Project Manager
City of Lakeport
225 Park Street
Lakeport, CA 95453
RE: Forbes Creek Headwall Repair Project: Amendment 2 - Additional Services Dear Ms. Grupp:

Dokken Engineering (Dokken) is pleased to submit this scope and fee to provide additional services required for the Forbes Creek Headwall Repair Project (Project). The City of Lakeport (City) requested assistance with the tasks outlined below.

Task 4.3 Obtain Title Report/Title Research
Dokken will obtain one (1) title report for parcel 025-331-080. The Dokken right of way team will perform all necessary research for the parcel being acquired. Agents may resolve or oversee resolution of problems relating to unusual circumstances with regard to title or ownership and uncover any flaws, noting any exceptions pertaining to property such as mortgage liens, restrictions, easements and rights of way.

Task 4.4 Appraisal Report
An appraisal will be completed for parcel 025-331-080 by a licensed General Real Estate Appraiser. A notice of intent to appraise letter along with acquisition policy brochure will be provided to the impacted property owner. An appraisal will be arranged so that the property owner may accompany the appraiser during the inspection of the property. This allows the property owner the opportunity to provide additional information to the appraiser.

The appraisal will be prepared by an appraiser licensed with the State of California and will comply with all laws applicable to the specific appraisal and the Uniform Standards of Professional Appraisal Practice 49 CFR 24.2(a)(3). The appraisal will include a summary and a complete analysis for all valuation conclusions. Documentation obtained during the inspection, such as pictures, will be included in each report. Title information pertaining to ownership, drawings, and information relative to the parcel will be reviewed by the appraiser.

Task 4.5 Appraisal Review Report
An appraisal Review will be completed by a Certified General Real Estate Appraiser for parcel 025-331-080. Upon acceptance and approval of the property appraisal, an independent appraisal review will be completed by Dokken’s subconsultant. The review includes inspecting sales to determine comparability, reviewing appraisal for conformance to Uniform Standards of Professional Appraisal Practice, reviewing “highest and best use” conclusions, examining valuation methods, analyzing exhibits, checking mathematical calculations, and preparing a narrative report that describes the review process and sets forth the reasoning

Page 2 of 3 ends

CORPORATE OFFICE: 110 Blue Ravine Road, Suite 200, Folsom, CA 95630 | Phone: (916) 858-0642 | Fax: (916) 858-0643 www.dokkenengineering.com
behind the review. An appraisal review is recommended to ensure that the appraisal is based on sound appraisal theory, contains appropriate documentation to support the appraisers’ conclusions and complies with regulatory codes. A recommendation of just compensation is then made based on the reviewed, collected, assembled, correlated, and analyzed data.

Task 4.6 Negotiations
Dokken will complete acquisition services for one (1) parcel; APN 025-331-080. All “Good Faith Negotiations” will be completed by Dokken’s Right of Way Team. After completion of the waiver valuation process and just compensation determination, Dokken will prepare the offer package and meet with all owners in person to present and explain the offer package details. The offer package will include the offer letter, written summary of just compensation with supporting valuation information, Title VI information, “Your Property – Your Transportation Project” booklet. Dokken will negotiate with the property owner to arrive at a mutually agreeable settlement and prepare necessary purchase agreements such as Grant Deeds, Easement Deeds, and Temporary Construction Easement Deeds. Dokken will obtain receipt of delivery of offer and/or present and secure tenant information statements, as applicable, during the initial meeting.

Dokken will work closely with the Client to aid in the recommendation of the appropriate course of action with regard to the various acquisitions with property owners requesting additional compensation and/or services beyond the initial offer package. Recommended settlement packages with justifications and impasse letters will be provided to the Client for review. Working with the property owners to agreeable terms will be Dokken’s focus.

Task 4.7 Escrow Coordination
Upon reaching an agreement on the terms and conditions of the acquisition with the property owner, Dokken will be available to assist the Client in opening escrow. Dokken will supply fully executed agreements along with other supporting information to escrow in order to close each transaction. Dokken will work closely with the Client to assist in the timely closing of all transactions. For the convenience of the property owner, our right of way team has a California Notary who will be available to notarize any documentation that is required.

Fully executed deeds and easements will be delivered to the Client for acceptance prior to recording. In the event escrow services are not required, Dokken is available to perform these services and record the required documentation.

Task 4.8 Right of Way Certification/Project Close Out
Dokken will coordinate with the Client and supply all required documentation for the right of way certification. Dokken will review all acquisition documents for proper and complete execution, including formal acceptance. The original acquisition file for each affected parcel will be provided to the City upon completion of the project. Each acquisition file will contain property information, diary report, written correspondence, just compensation documentation, waiver, offer package, negotiations, title documentation, copies of recorded documents, and all applicable documentation.

Total Cost: $26,773.30

Page 3 of 3 ends

CORPORATE OFFICE: 110 Blue Ravine Road, Suite 200, Folsom, CA 95630 | Phone: (916) 858-0642 | Fax: (916) 858-0643 www.dokkenengineering.com
We appreciate the opportunity to further assist the City in delivering this Project. If you have any questions, please call me at (916) 847-4554.

Sincerely,

DOKKEN ENGINEERING
Jamie Formico, SR/WA, R/W- NAC, R/W-RAC
DRE# 01445531
Right of Way Lead

COST PROPOSAL - ESTIMATED HOURS BY TASK

CITY OF LAKEPORT

FORBES CREEK HEADWALL AT MAIN STREET REPAIR
AMENDMENT NO. 2
March 7, 2024
JAMIE FORMICORight of Way ManagerSenior Right of Way AgentRight of Way Agent TOTAL
HOURS

LABOR COST ESCALATION OH RATE FEE
OTHER
DIRECT
COST

TOTAL COST
FULLY BURDENED RATE $ 210.28 $ 166.47 $ 105.14 165.50% 10.00% Task 4 - Right of Way Services 16 88 70 174 $ 8,688.00 $ - $ 14,378.64 $ 2,306.66 $ 1,400.00 $ 26,773.30 174 $ 1,400.00 $ 26,773.30 Task 4.3 Obtain Title Report/Title Research (1 Report) 2 2 4 $ 186.00 $ 307.83 $ 49.38 $ 550.00 $ 1,093.21 4 $ 550.00 $ 1,093.21 Task 4.4 Appraisal Report (1 Report) 2 2 40 44 $ 1,698.00 $ 2,810.19 $ 450.82 $ 4,959.01 44 $ - $ 4,959.01 Task 4.5 Appraisal Review Report (1 Report) 2 2 4 $ 186.00 $ 307.83 $ 49.38 $ 850.00 $ 1,393.21 4 $ 850.00 $ 1,393.21 Task 4.6 Negotiations (1 Parcel) 8 70 20 98 $ 5,286.00 $ 8,748.33 $ 1,403.43 $ 15,437.76 98 $ - $ 15,437.76 Task 4.7 Escrow Coordination 4 8 4 16 $ 888.00 $ 1,469.64 $ 235.76 $ 2,593.40 16 $ - $ 2,593.40 Task 4.8 Right of Way Certification/Project Close-Out 2 4 2 8 $ 444.00 $ 734.82 $ 117.88 $ 1,296.70 8 $ - $ 1,296.70 TOTAL HOURS 16 88 70 174 174
TOTAL COST $ 3,364.42 $ 14,649.23 $ 7,359.66 $ 8,688.00 $ - $ 14,378.64 $ 2,306.66 $ 1,400.00 $ 26,773.30 $ 1,400.00 $ 26,773.30 GRAND
TOTAL
HOURS
GRAND

TOTAL OTHER

DIRECT COSTS
GRAND

TOTAL COST TASK DESCRIPTION

DOKKEN ENGINEERING

Lakeport City CouncilFebruary 18, 2025

Lakeport City Council
February 18, 2025