Agenda packet — Lakeport City Council, May 20, 2025

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, May 20, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of May 20, 2025 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, May 20, 2025, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the minutes of the City Council regular meeting of May 6, 2025.

C. Application 2025-027: Approve application 2025-027, with staff recommendations, for the 2025 Shakespeare by the Lake event.

D. Application 2025-028: Approve application 2025-028, with staff recommendations, for the Clear Lake High School Senior Movie in the Park event.

E. Application 2025-029: Approve application 2025-029, with staff recommendations, for the Clear Lake High School Senior Parade.

F. Review and adoption of FY
2025/26 SB 1 Project List for the
City of Lakeport:

Adopt the proposed resolution approving the City of Lakeport SB 1 Project List for fiscal year 2025-26 and direct staff to submit to the California Transportation Commission.

G. Cross Connection Ordinance: Waive reading and approve the second reading of the proposed ordinance amending sections 13.08.030, 13.08.050, and 13.08.060 of Chapter 13.08 of the Lakeport Municipal Code – Cross Connection Control.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. Proclamation: Presentation of a Proclamation designating May 18-24, 2025 as Public Works Week in the City of Lakeport.

C. New Employee Introduction: Introduction of Finance Director Danielle Dizon.

VI. PUBLIC HEARINGS:

City Council Agenda of May 20, 2025 Page 3
A. Community Development Block
Grant (CDBG)-CV23:

Hold a public hearing to report on the accomplishments of the contract and receive public comments regarding the closeout of the City’s Community Development Block Grant Coronavirus Round 2 (CDBG-CV2) Agreement No. 20-CDBG-CV2-3-00359.

B. Public Hearing in Conformance
with AB2561 (GC §3502.3)
regarding Vacancies, Recruitment,
and Retention Efforts:

Hold a public hearing to report on workforce vacancies, recruitment, and retention efforts. The City's recognized employee organizations will be provided with an opportunity to make a presentation on such subjects, as well.

VII. COUNCIL BUSINESS:

A. Community Development Director

1. General Plan Update
Progress Report:

Receive and file the 2024 General Plan Annual Progress Report.

2. Tribal Cemetery Land
Dedication:

Adopt a resolution approving the transfer of real property (3665 State Highway 175, APN: 007-003-78) to the Big Valley Band of Pomo Indians for cemetery purposes, finding the land exempt from the Surplus Land Act, and determining the action exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301, 15304, and 15312.

B. Public Works Director

1. Emergency Operations
Plan (EOP) Adoption:

Adopt a resolution adopting the 2025 Emergency Operations Plan VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of May 6, 2025 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING

AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, May 6, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Costa called the meeting to order at 6 p.m., with Mayor Costa, Council Members Disney, Mattina, Parlet, and Price present.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by the Sloan Family.

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

City Clerk Buendia has requested the removal of Item VI.A.2, 'Approval of the Cross Connection Control Plan,' from the agenda. This item will be considered at a future meeting. Item VI.A.1 will remain on the agenda for consideration at tonight’s meeting.

A motion was made by Council Member Motion, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to accept agenda as modified.

IV. CONSENT AGENDA The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the minutes of the City Council regular meeting of April 15, 2025.

C. Application 2025-024: Approve application 2025-024, with staff recommendations, for the 2025 Concerts in the Park.

D. Application 2025-025: Approve application 2025-025, with staff recommendations, for the Lake County Pride Health Fair.

E. Application 2025-026: Approve application 2025-026, with staff recommendations, for the street closure for the Vet Connect award presentation to the County.

Vote on Consent Agenda: A motion was made by Council Member Disney, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-0-0 to approve the Consent Agenda, items A-E.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: There was no input from the public.

B. Proclamation: Council member Price presented a Proclamation designating May 1-7, 2025 as Elks Youth Week in the City of Lakeport. Elk’s Club representatives including Val Schweifler, and Mike Powers received the proclamation and gave updates on activities of the local Elks Club, as well as national programs.

C. Proclamation: Mayor Costa presented a Proclamation designating May 11-17, 2025 as National Police Week in the City of Lakeport to Police Chief Dale Stoebe.

City Council Minutes of May 6, 2025 Page 3
D. Proclamation: Council member Disney presented a Proclamation designating May 4-10, 2025 as National Small Business Week in the City of Lakeport.

E. Presentation: Angela DePalma Dow and Mary Jo Velasquez of the Lake County Land Trust gave a presentation on activities of the Land Trust and restoration plans for the Kuulanapo Wetland Preserve.

F. Presentation: Supervisor Sabatier presented an Annual Update on PEG TV including the annual operating budget.

VI. PUBLIC HEARINGS:

A. Cross Connection Ordinance: The staff report was presented by Utilities Director Harris.

Mayor Costa opened the public hearing at 7:05 p.m. With no comment from the public, Mayor Costa closed the public heart at 7:05 p.m.

1. A motion was made by Council Member Disney, seconded by Council Member Mattina, and unanimously carried by voice vote 5-0-0-0 to Move to introduce and waive first reading of the proposed ordinance amending sections 13.08.030,

13.08.050, and 13.08.060 of Chapter 13.08 of the Lakeport Municipal Code and set a second reading for May 20, 2025.

2. The Cross Connection Control Plan will be considered at a future meeting.

VII. COUNCIL BUSINESS:

A. Utilities Director

1. Water Shut-off Policy: The staff report was presented by Utilities Director Harris.

A motion was made by Council Member Mattina, seconded by Council Member Disney, and unanimously carried by voice vote 5-0-0-0 to authorize the amendment to the Administrative Policy – Utilities Billing.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

Assistant City Attorney Anderson will be attending the CalCities City Attorneys Conference on Thursday and Friday of this week, and will report back is she learns anything worth reporting back.

Police Chief Stoebe advised that he had attended the Murdered and Missing Indigenous People Day event at Xabatin and it was well attended.

Public Works Director Ladd advised that the Public Works and Utilities staff will be attending Ag Day at the Fairgrounds on Wednesday.

Community Development Director Hejnowicz had no report.

Administrative Services Director Buendia had no report.

Utilities Director Harris reminded the Council that the Water Treatment Plant Open House is tomorrow at 3:00 pm.

City Manager Ingram advised that the City will be hosting the CalCities Redwood Empire Division meeting on May 16, 2025.

Council Member Price will attend the Downtown Beautification Day. She also reminded the Council of the Memorial Day Parade held by the Lakeport Main Street Association. She reported that PEG TV will be operating a podcast studio at Kingdom City Council Minutes of May 6, 2025 Page 4
Games. She will be leading community members in a Open House and Design Workshop for the Silveira Community Center.

Council Member Parlet will be attending a Zoom meeting with other retailers discussing the impact of the Tobacco Ordinance.

Council Member Disney advised that May 10th is Lakeport Beautification Day to spruce up downtown Lakeport prior to the Memorial Day Weekend. He also attended discussions with the seaplane pilots during Splash-In regarding docks for the planes.

Council Member Mattina had no report.

Mayor Costa enjoyed the Splash-In event and speaking with attendees about Lakeport. She also attended the ground-breaking at the Soper-Reese. She will be attending the Unhomed Dogs Walk/Run fundraiser on May 17th. She is also interested in holding outreach events to meet residents.

ADJOURNMENT: Mayor Costa adjourned the meeting at 7:27 p.m. _______________________________________
Kim Costa, Mayor
Attest:
___________________________________
Kelly Buendia, City Clerk

USE OF ALCOHOL: Is a permit for alcoholic beverages requested? Yes No If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of alcoholic beverages in connection with the event but will NOT allow for the SALE of alcoholic beverages. If alcoholic beverages are going to be sold or included with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport Police Department.

HOLD HARMLESS AGREEMENT
In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/we agree to indemnify and hold harmless the City of Lakeport and its agents and “employees” from and against any injury, damage, claims, actions or suits arising out of the herein described Event, including those caused by negligence of the parties being indemnified and/or any dangerous condition of property of the parties being indemnified, and further agrees to defend and indemnify the City of Lakeport from and against any injury, damage, claims, actions or suits arising out of or connected with the foregoing event(s).

COVID-19 WAIVER
I, the undersigned, acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself and others attending my event may be exposed to or infected by COVID-19. I agree to having all attendees follow CDC and Lake County Department of Public Health recommendations for enhanced health and safety measures related to COVID-19 and follow all posted instructions while using City facilities; including requirements for social distancing, wearing of face coverings, participant grouping, types of activities allowed, and potential limits on event size.
________________________________________________ Dated:

Signature of Applicant
Responsible Official of Applicant Organization

STAFF RESPONSE
This section to be completed by City and Other Affected Agencies:

Staff Name: Department:

No Fiscal Impact Fiscal Impact
(Describe/Include Estimated Costs)
Police
Public Works
Parks
Other (please specify):

The following will be Required:

Business License Health Department Permit
ABC License Other (Specify):

Staff Comments:

This section to be completed by City Clerk following Council meeting:

Considered at Council Meeting (Date): Application Approved Application Denied
Application Approved With Conditions (See Below)
Conditions of Approval:

Attachments (specify):

Outlook
FW: Errata - Application 2025-027 - Shakespeare at the Lake From Lake County Sheriff - Records <[email protected]> Date Thu 4/24/2025 1:20 PM
To Hilary Britton <[email protected]>
From: Richard Ward <[email protected]>
Sent: Thursday, April 24, 2025 1:08 PM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Errata - Application 2025-027 - Shakespeare at the Lake No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

P.O. Box 489
Lakeport, Ca. 95453
(707) 262-4081 Desk
(707) 262-4220 Fax
(707) 262-4200 Administration
[email protected]
www.lakesheriff.com
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s). Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Lake County Sheriff - Records <[email protected]> Sent: Friday, April 18, 2025 9:19 AM
To: Richard Ward <[email protected]>
Subject: FW: Errata - Application 2025-027 - Shakespeare at the Lake Sierra Baker
Senior Records Technician
www.lakesheriff.com P: 707-262-4200
1220 Martin St F:707-262-4204
Lakeport, CA 95453 Dispatch: 707-263-2690
From: Hilary Britton <[email protected]>
Sent: Thursday, April 17, 2025 3:42 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Errata - Application 2025-027 - Shakespeare at the Lake Good Afternoon,
It appears the application I sent out previously was corrupted. Please find attached a legible copy of the application!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
From: Hilary Britton <[email protected]>
Sent: Thursday, April 17, 2025 2:57 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2025-027 - Shakespeare at the Lake Good Afternoon,
Please find attached application 2025-027 for the 2025 Shakepeare at the Lake for your review and comments.

We would like to submit this for City Council approval at the 05/06/2025 Council meeting, so please have your comments back to me by 04/24/2025.

Thank you for the input.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
Outlook
RE: Errata - Application 2025-027 - Shakespeare at the Lake From Dale Stoebe <[email protected]>
Date Fri 4/18/2025 1:00 PM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
On second thought, the repeated closures of the 200 block of Park Street will require some deeper collaboration with Public Works, and I cannot guarantee that the Police Department would have proper authority or capacity to tow vehicles remaining the closure area based on proper signage, messaging, timeliness of notifications and the number of vehicles that may be “caught” in the closure area.

Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Hilary Britton <[email protected]>
Sent: Thursday, April 17, 2025 3:42 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Errata - Application 2025-027 - Shakespeare at the Lake Good Afternoon,
It appears the application I sent out previously was corrupted. Please find attached a legible copy of the application!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
From: Hilary Britton <[email protected]>
Sent: Thursday, April 17, 2025 2:57 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2025-027 - Shakespeare at the Lake Good Afternoon,
Please find attached application 2025-027 for the 2025 Shakepeare at the Lake for your review and comments.

We would like to submit this for City Council approval at the 05/06/2025 Council meeting, so please have your comments back to me by 04/24/2025.

Thank you for the input.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
Outlook
RE: Errata - Application 2025-027 - Shakespeare at the Lake From Dale Stoebe <[email protected]>
Date Fri 4/18/2025 12:57 PM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
I have a couple of issues. First, my records indicate that KXBX has requested 7-25 as part of their Summer Concert Series. Secondly, approval would NOT allow for Alcohol Sales. Otherwise, I have nothing in opposition.

We would like to submit this for City Council approval at the 05/06/2025 Council meeting, so please have your comments back to me by 04/24/2025.

Thank you for the input.

Memorandum
DATE: May 8, 2025
TO: Hilary Britton, Deputy City Clerk/Records Supervisor FROM: Pheakdey Preciado, Senior EHS
RE: 2025-027 Application, Shakespeare at the
Lake/SR0017245
APN: 025-411-07 (Library Park)
The Lake County Theatre Company (Sponsor) must apply and pay for a sponsor temporary permit for a community event at least two weeks prior to the event from the Lake County Environmental Health Division Office. The food vendors must apply and pay for the temporary permit for the community event from the Lake County Environmental Health Division Office at least two weeks prior to the event.

Please note:

1. If the sponsor is going to be selling food at this event, then the sponsor must also apply and pay for a food vendor permit.

2. The temporary permit, once issued, is not transferable, and is only good for that specific community event only.

CITY OF LAKEPORT
225 Park Street
Lakeport, CA 95453
Please Note: Phone: (707) 263-5615, Ext. 102
Bounce Houses and Waterslides are prohibited Fax: (707) 263-8584

APPLICATION FOR USE OF PUBLIC AREAS
Please note: City Council meetings are held the FIRST and THIRD TUESDAY of the month. Application forms require City Council approval and must be completed and submitted to the City Clerk at least one month prior to the Council meeting at which they will be considered.

This section to be completed by City:

Application Received (Date):04/17 /2025 Application No.

D $15.00 Application Fee Paid For Council Meeting of (Date):

This section to be completed by App/leant (please answer all questions with as much detail as possible):

Applicant Name:Shannon Delgado organization Name:CLHS Senior class 2025 Address: Address: 3 5 Q Lange Street
Home Phone: 707-621-2344 I Work Phone: 707-263-5615 X 305 I Mobile Phone:

Email Address:shannon Id elgado@ya hoo .com Website/Facebook Page:

Other Contact: Miss Kelsey Phone for Other Contact:951-514-7987 Organization is: Iii Nonprofit Organization D For Profit Organization Name of Event:senior sunset and movie night
Description of Event: • . movie 1n the park and senior sunset Public Area of Use: D Main Street Iii Library Park D Silveira Community Center Parking Lot D Xabatin Community Park .

Specific Location of Event (Map Must be Attached):

Does this use involve public right of way, streets, or sidewalk? D Yes liJ No If yes, please indicate specific location:

If requesting closure of streets, sidewalk, etc., please describe notification procedure for affected businesses and/or residences:

Date(s)ofEvent: June 5th Total Number of Days: Set Up Time: 7:00 1/2 Time of Event: -8:30
Tear Down Time: 10:30
Specify anticipated number of people (both participants and the public): 70 Will any vendors be present? Yes D No Iii Will any food booths be present? Yes D No Iii Requirements: Specific City Staff Needs:

Iii Electricity (cannot be guaranteed by City) D Police D Barricades D Public Works
D Street/Sidewalk Closures D Parks
Iii No irrigation in park prior to event D Other (please specify):

D Other (please specify):

Coordination of these requirements must be made through the The City reserves the right to bill applicant for related City costs.

Public Works Department: (707) 263-0751

INSURANCE CERTIFICATE REQUIRED
Note: The insurance certificate provided to the City by your organization's insurance company must name the City of Lakeport as an additional insured for the event specified in this application and must include a copy of any endorsements, including Waiver of Subrogation.

The insurance provided to the City as an additional insured shall be primary to, and non-contributory with any insurance or self-insurance program maintained by the City. The minimum coverage amount required is $2,000,000. The certificate and endorsements must also be in a form acceptable to risk management and available for review 15 working days prior to the scheduled event.

USE OF ALCOHOL: Is a permit for alcoholic beverages requested? D Yes D No If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of alcoholic beverages in connection with the event but will NOT allow for the SALE of alcoholic beverages. If alcoholic beverages are going to be sold or included with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport Police Department.

HOLD HARMLESS AGREEMENT
In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/we agree to indemnify and hold harmless the City of Lakeport and its agents and "employees" from and against any injury, damage, claims, actions or suits arising out of the herein described Event, including those caused by negligence of the parties being indemnified and/or any dangerous condition of property of the parties being indemnified, and further agrees to defend and indemnify the City of Lakeport from and against any injury, damage, claims, actions or suits arising out of or connected with the foregoing event(s).

COVID-19 WAIVER
I, the undersigned, acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself and others attending my event may be exposed to or infected by COV/0-19. I agree to having all attendees follow CDC and Lake County Department of Public Health recommendations for enhanced health and safety measures related to COVID-19 and follow all posted instructions while using City facilities; including requir ents for social distancing, wearing of face coverings, participant grouping, types of activities allowed, and potential limits on eve
Signature of Ap licant
Responsible Official of Applicant Organization

STAFF RESPONSE
This section to be completed by City and Other Affected Agencies:

Staff Name: I Department:

D No Fiscal Impact D Fiscal Impact D Police D Other (please specify):
(Describe/Include Estimated Costs) 0 Public Works
0 Parks
The following will be Required:

D Business License □ Health Department Permit
D ABC License D Other (Specify):

Staff Comments:

This section to be completed by City Clerk following Council meeting:

Considered at Council Meeting (Date): □ Application Approved □ Application Denied
□ Application Approved With Conditions (See Below)
Conditions of Approval:

D Attachments (specify):

Memorandum
DATE: May 8, 2025
TO: Hilary Britton, Deputy City Clerk/Records Supervisor FROM: Pheakdey Preciado, Senior EHS
RE: 2025-028 Application, Senior Sunset and Movie Night APN: 025-411-07 (Library Park)
The Lake County Environmental Health Division Office has no concerns regarding the Senior Sunset and Movie Night since there is no food being given away or sold during the event.

COUNTY OF LAKE
Health Services Department
Environmental Health Division
922 Bevins Court
Lakeport, California 95453-9739
Telephone 707/263-1164
FAX 707/263-1681
Anthony Arton
Health Services Director
Craig Wetherbee
Environmental Health Director
Promoting an Optimal State of Wellness in Lake County
Outlook
FW: Application 2025-028 - CLHS - Movie Night in Library Park From Lake County Sheriff - Records <[email protected]> Date Tue 4/29/2025 2:32 PM
To Hilary Britton <[email protected]>
From: Richard Ward <[email protected]>
Sent: Tuesday, April 29, 2025 2:30 PM
To: Lake County Sheriff - Records <[email protected]> Subject: RE: Application 2025-028 - CLHS - Movie Night in Library Park No concerns from the Sheriff’s Office.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

From: Lake County Sheriff - Records <[email protected]> Sent: Monday, April 28, 2025 4:26 PM
To: Richard Ward <[email protected]>
Subject: FW: Application 2025-028 - CLHS - Movie Night in Library Park From: Hilary Britton <[email protected]>
Sent: Monday, April 28, 2025 4:18 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application 2025-028 - CLHS - Movie Night in Library Park Good Afternoon,
Please find attached application 2025-028 for the CLHS Movie Night in Library Park.

Would like to submit this for City Council approval at the 05/20/2025 meeting, so please have your comments back to me by 05/14/2025.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Outlook
RE: Application 2025-028 - CLHS - Movie Night in Library Park From Dale Stoebe <[email protected]>
Date Tue 4/29/2025 10:30 AM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
Lakeport PD has not issues with this event.

DALE D STOEBE
Chief of Police

LAKEPORT POLICE DEPARTMENT
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

From: Hilary Britton <[email protected]>
Sent: Tuesday, April 29, 2025 8:49 AM
To: Dale Stoebe <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Re: Application 2025-028 - CLHS - Movie Night in Library Park The CLHS Senior Class will not be requesting an alcohol permit, per the organizers.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
From: Dale Stoebe <[email protected]>
Sent: Tuesday, April 29, 2025 8:32 AM
To: Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: RE: Application 2025-028 - CLHS - Movie Night in Library Park The application does not make it clear whether or not Alcohol Consumption is being requested.

From: Hilary Britton <[email protected]>
Sent: Monday, April 28, 2025 4:18 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2025-028 - CLHS - Movie Night in Library Park Good Afternoon,
Please find attached application 2025-028 for the CLHS Movie Night in Library Park.

Would like to submit this for City Council approval at the 05/20/2025 meeting, so please have your comments back to me by 05/14/2025.

Outlook
RE: Application 2025-028 - CLHS - Movie Night in Library Park From Dale Stoebe <[email protected]>
Date Tue 4/29/2025 8:32 AM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
The application does not make it clear whether or not Alcohol Consumption is being requested.

Would like to submit this for City Council approval at the 05/20/2025 meeting, so please have your comments back to me by 05/14/2025.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
Outlook
Re: Application 2025-028 - CLHS - Movie Night in Library Park From Hilary Britton <[email protected]>
Date Tue 4/29/2025 8:49 AM
To Dale Stoebe <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
The CLHS Senior Class will not be requesting an alcohol permit, per the organizers.

Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
From: Dale Stoebe <[email protected]>
Sent: Tuesday, April 29, 2025 8:32 AM
To: Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: RE: Application 2025-028 - CLHS - Movie Night in Library Park The application does not make it clear whether or not Alcohol Consumption is being requested.

Would like to submit this for City Council approval at the 05/20/2025 meeting, so please have your comments back to me by 05/14/2025.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]

CITY OF LAKEPORT
225 Park Street
Lakeport, CA 95453
Please Note: Phone: (707) 263-5615, Ext. 102
Bounce Houses and Waterslides are prohibited Fax: (707) 263-8584

This section to be completed by Qty:

Application Received (Date):04/17 /2025 Application No.

D $15.00 Application Fee Paid For Council Meeting of (Date):

This section to be completed by Appllcant (please answer all questions with as much detail as possible):

Applicant Name:Shannon Delgado Organization Name:CLHS 2025 parade Address: Address: 350 Lange Street Lakeport, CA
Home Phone: 707-621-2344 I Work Phone: 707-263-5615 ex 305 I Mobile Phone:

Email Address:[email protected] Website/Facebook Page:

Other Contact: Phone for Other Contact:

Organization is: [ii Nonprofit Organization 0 For Profit Organization Name of Event:CLHS class of 2025 parage
Description of Event:
pa rad el eel e bration from Marshall's to Xabatin Park Public Area of Use: !iii Main Street 0 Library Park 0 SIiveira Community Center Parking Lot !iii Xabatin Community Park Specific Location of Event (Map Must be Attached):

Does this use involve public right of way, streets, or sidewalk? Ii) Yes ONo If yes, please indicate specific location:

If requesting closure of streets, sidewalk, etc., please describe notification procedure for affected businesses and/or residences:
meet at Marshall's Parking Lot and travel down main street end at Xabatin Park Date(s) of Event:June 2nd Total Number of Days: Set Up Time: 5:30 ·112 Time of Event: -6:00
Tear Down Time: 6:30/7:00
Specify anticipated number of people (both participants and the public):200 Will any vendors be present? Yes D No Ii) Will any food booths be present? Yes Ii) No 0 K\ \l\YA V\ t cRequirements: Specific City Staff Needs:

Ii]
D Electricity
Barricades
(cannot be guaranteed by City) Ii)
Ii]
Police
Public Works
·�&0¥
Ii] Street/Sidewalk Closures Ii) Parks
0 No irrigation In park prior to event 0 Other (please specify):
0 Other (please specify):

Coordination of these requirements must be made through the The City reserves the right to bill applicant for related City costs.

Public Works Department: (707) 263-0751

INSURANCE CERTIFICATE REQUIRED
Note: The insurance certificate provided to the City by your organization's insurance company must name the City of Lakeport as an additional Insured for the event specified in this application and must include a copy of any endorsements, including Waiver of Subrogation.

The insurance provided to the City as an additional insured shall be primary to, and non-contributory with any insurance or self-insurance program maintained by the City. The minimum coverage amount required Is $2,000,000. The certificate and endorsements must also be in a form acceptable to risk management and available for review 15 working days prior to the scheduled event.

USE OF ALCOHOL: Is a permit for alcoholic beverages requested? D Yes Ii] No If you have checked yes, you must obtain a signed permit from the Lakeport Police Department and attach it to this application. This will allow for consumption of alcoholic beverages in connection with the event but will NOT allow for the SALE of alcoholic beverages. If alcoholic beverages are going to be sold or included with the price of any ticket or admission to the event, then the applicant is required to obtain a one-day license from the California Department of Alcoholic Beverage Control. This one-day permit would be required in addition to a permit by the Lakeport Police Department.

HOLD HARMLESS AGREEMENT
In consideration of allowing the event(s) specified in this application, and to the fullest extent permitted by law, I/we agree to indemnify and hold harmless the City of Lakeport and its agents and "employees" from and against any injury, damage, claims, actions or suits arising out of the herein described Event, including those caused by negligence of the parties being indemnified and/or any dangerous condition of property of the parties being indemnified, and further agrees to defend and indemnify the City of Lakeport from and against any injury, damage, claims, actions or suits arising out of or connected with the foregoing event(s).

COVID-19 WAIVER
I, the undersigned, acknowledge the contagious nature of COVID-19 and voluntarily assume the risk that myself and others attending my event may be exposed to or infected by COVID-19. I agree to having all attendees follow CDC and Lake County Department of Public Health recommendations for enhanced health and safety measures related to COVID-19 and follow all posted instructions while using City facilities; including requ • ents for social distancing, wearing of face coverings, participant grouping, types of activities allowed, and potential limits on Dated:

STAFF RESPONSE
This section to be completed by City and Other Affected Agencies:

Staff Name: I Department:

D No Fiscal Impact D Fiscal Impact D Police D Other (please specify):
(Describe/Include Estimated Costs) 0 Public Works
D Parks
The following will be Required:

D Business License □ Health Department Permit
D ABC License D Other (Specify):

Staff Comments:

This section to be completed by City Clerk following Council meeting:

Considered at Council Meeting (Date): D Application Approved D Application Denied
D Application Approved With Conditions (See Below)
Conditions of Approval:

D Attachments (specify):

Per LPD and PW: No hard road closures, follow local traffic laws Projected coordinate system name: NAO 1983 State Pl?ne California II FIPS 0402 Feet Geographic coordinate system name: GCS North American 1983 This map was prepared for
information purposes only. No liability
is assumed for the accuracy of the data
shown.
� V
0 I
I
Legend
[=:J Lakeport Parcels 2012
.
'
l,
I I I
205 410 820 Feet

I I I I I
1 inch = 414 feet
Map Prepared by City of Lakeport
Community Development Department
[email protected]
Outlook
RE: Application 2025-029 - CLHS Senior Parade
From Ron Ladd <[email protected]>
Date Mon 4/28/2025 4:19 PM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
It appears the application is requesting street and sidewalk closures, as well as the placement of barricades. Could you please confirm whether they are requesting that Main Street be closed from Peckham Court (Marshalls Parking lot) to Seventh Street?
Thank you,
Ron
Ron Ladd/Public Works Director/Public Works Dept.

City of Lakeport/591 Martin St./ Lakeport CA 95453
Phone: 707.263.3578 ext. 401 / FAX 707.263.1514
Email: [email protected]
From: Hilary Britton <[email protected]>
Sent: Monday, April 28, 2025 4:10 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2025-029 - CLHS Senior Parade
Good Afternoon,
Please find attached the application for the CLHS Senior Parade for your review and comments.

We would like to submit this for City Council approval at the 05/20/2025 Council meeting, so please have your comments back to me by 05/14/2025.

Thank you for your input!
Hilary Britton
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me
Outlook
RE: Application 2025-029 - CLHS Senior Parade
From Dale Stoebe <[email protected]>
Date Tue 4/29/2025 8:51 AM
To Hilary Britton <[email protected]>; Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa Davey-Bates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected] <[email protected]>; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]>
Other than Ron’s question, PD has not issues with this event.

Thank you,
Dale D Stoebe
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

From: Hilary Britton <[email protected]>
Sent: Monday, April 28, 2025 4:10 PM
To: Amanda Frazell <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Sheriff's Dept <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: Application 2025-029 - CLHS Senior Parade
Good Afternoon,
Please find attached the application for the CLHS Senior Parade for your review and comments.

We would like to submit this for City Council approval at the 05/20/2025 Council meeting, so please have your comments back to me by 05/14/2025.

Lieutenant Rich Ward
Lake County Sheriff’s Office
1220 Martin St.

From: Lake County Sheriff - Records <[email protected]> Sent: Monday, April 28, 2025 4:26 PM
To: Richard Ward <[email protected]>
Subject: FW: Application 2025-029 - CLHS Senior Parade
From: Hilary Britton <[email protected]>
Sent: Monday, April 28, 2025 4:10 PM
To: Dean Eichelmann <[email protected]>; Johnnie Lindsey <[email protected]>; Lisa DaveyBates <[email protected]>; Lori Price <[email protected]>; Pheakdey Preciado <[email protected]>; Ron Ladd <[email protected]>; Lake County Sheriff - Records <[email protected]>; Dale Stoebe <[email protected]>; Victor Fernandez <[email protected]>; Bethany Moss <[email protected]>; Katie Carpenter <[email protected]>; Kelly Buendia <[email protected]>; [email protected]; Patrick Reitz <[email protected]>; Jim Kennedy <[email protected]>; Linda Sobieraj <[email protected]>; Matt Hartzog <[email protected]>; Michelle Humphrey <[email protected]>; Ryan Cooley <[email protected]>; Ky Ramsey <[email protected]> Subject: [EXTERNAL] Application 2025-029 - CLHS Senior Parade Good Afternoon,
Please find attached the application for the CLHS Senior Parade for your review and comments.

We would like to submit this for City Council approval at the 05/20/2025 Council meeting, so please have your comments back to me by 05/14/2025.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Agency
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Review and adoption of 2025/26 SB 1 Project List for the City of Lakeport
MEETING DATE: 05/20/2025
SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to review and adopt the presented resolution and project list proposed to be funded with monies generated by the Road Repair and Accountability Act of 2017 for fiscal year 2025-26 in the estimated amount of $130,712.

BACKGROUND/DISCUSSION:

On April 28, 2017, the Governor of California signed Senate Bill 1 (SB 1), known as the Road Repair and Accountability Act of 2017. SB 1 increases gasoline and diesel taxes and vehicle registration fees to address basic road maintenance and rehabilitation needs on both state highways and local streets and roads.

Monies generated through SB 1, will be deposited by the State Controller into a Road Maintenance and Rehabilitation Account (RMRA). A portion of this funding will be apportioned by formula to eligible cities and counties, including Lakeport, pursuant to California Streets and Highways Code Section (SHC) 2032 (h).

Since SB 1 emphasizes accountability and transparency in transportation funding, programming and use of the new funds is contingent on recipient cities and counties providing annual reporting. Per SHC 2034 (a) (1) prior to receiving RMRA funding each fiscal year, cities and counties must submit a list of projects to be funded with the RMRA funds to the California Transportation Commission no later than July 1st of each year.

The California League of Cities prepared RMRA estimates based upon the most recent State Department of Finance statewide revenue. Projections estimate that the City of Lakeport will receive $130,712 RMRA revenue for the fiscal year 2025-26.

Staff proposes that the anticipated funds for fiscal year 2025-26 be utilized for the Martin St and Lakeshore Blvd Repaving Project. This project includes full depth reclamation with cement, asphalt paving and restoration of pavement markings. The project limits on Martin St are from Main St to Bevins St. The project limits on Lakeshore Blvd are from Ashe St to Lange St. The estimated date for completion of this project is December 2025. This project will follow the 2024 Water and Sewer Replacement Project, replacing underground utilities on each of these roads.

Any remaining monies will be dedicated to miscellaneous roadway maintenance and rehabilitation activities citywide.

OPTIONS:

1. Adopt the proposed SB 1 resolution and project list for fiscal year 2025-26.

2. Direct staff to make modifications or revisions to the proposed SB 1 Project List.

Meeting Date: 05/20/2025 Page 2 Agenda Item # IV.F.

3. Take no action or take action to deny the proposed SB 1 Project List. Alternatively, the City Council could provide other direction.

FISCAL IMPACT:

None Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Note: Funds to be included in City of Lakeport 2025-26 budget.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTION:

Move to adopt the proposed resolution approving the City of Lakeport SB 1 Project List for fiscal year 2025-26 and direct staff to submit to the California Transportation Commission.

Attachments: 1. Resolution

2. Project List

3. Projected Revenues Sheet

RESOLUTION NO. ______ (2025)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ADOPTING A LIST OF PROJECTS FOR FISCAL YEAR 2025-26 FUNDED BY SB 1: THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017
WHEREAS, Senate Bill 1 (SB 1), the Road Repair and Accountability Act of 2017 (Chapter 5, Statutes of 2017) was passed by the Legislature and Signed into law by the Governor in April 2017 in order to address the significant multi-modal transportation funding shortfalls statewide; and
WHERAS, SB1 includes accountability and transparency provisions that will ensure the residents of Lakeport are aware of the projects proposed for funding in our community and which projects have been completed each fiscal year; and WHEREAS, the City must adopt a list of all projects proposed to receive funding from the Road Maintenance and Rehabilitation Account (RMRA), created by SB 1 by resolution, which must include a description and the location of each proposed project, a proposed schedule for the project’s completion, and the estimated useful life of the improvement; and WHEREAS, the City, will receive an estimated $130,712.00 in RMRA funding in Fiscal Year 2025-26 from SB 1; and
WHEREAS, this is the ninth year in which the City is receiving SB 1 funding and will enable the City to continue essential road maintenance and rehabilitation projects, safety improvements, repairing and replacing aging bridges, and increasing access and mobility options for the traveling public that would not have otherwise been possible without SB 1; and WHEREAS, the City Council solicited public input from local residents at its regular meeting of May 20, 2025 in the determination of the community’s transportation priorities/project list; and
WHEREAS, the City consulted its 2022 Pavement Management Program Report to develop the SB 1 project list to ensure revenues are being used on the most high-priority and cost-effective projects that also meet the communities priorities for transportation investment; and
WHEREAS, the 2023 California Statewide Local Streets and Roads Needs Assessment found that the City’s streets and roads are in poor condition and this revenue will aid in the increase of the overall quality of the City’s local road system; and WHEREAS, revenue from RMRA over the next decade, together with other local revenue sources such as Measures I and Z, will aid the City in increasing the overall quality of our local road system; and
NOW, THEREFORE, BE IT RESOLVED, ORDERED AND FOUND by the City Council of the City of Lakeport, State of California, as follows:

1. The foregoing recitals are true and correct.

2. The following new and previously adopted projects attached in Exhibit A may utilize Fiscal Year 2025-26 Road Maintenance and Rehabilitation Account revenues in their delivery. With the listing of these projects in the adopted fiscal year resolution, the City is reaffirming to the public and the State our intent to fund these projects with Road Maintenance and Rehabilitation Account revenues.

3. The Clerk shall cause this resolution and attached project list (Exhibit A) to be transmitted to the California Transportation Commission under Streets and Highways Code section 2034, subdivision (a)(1).

The foregoing Resolution was passed and adopted at a regular meeting of the City Council on the 20th day of May 2025, by the following vote:

AYES:

NOES:

ABSTAINING:

ABSENT:
___________________________________
Kim Costa, Mayor
ATTEST:
_______________________________
Kelly Buendia, City Clerk
Agency Contact:

Ron Ladd
(707) 263-3578
LoCode: 5076 [email protected]
PreConstruction Construction Min. Max.

PP01
Martin & Lakeshore
Repaving Project
Full depth reclamation, paving, restoration of
pavement markings
Martin St from Main St to
Bevins St. Lakeshore Blvd
from Ashe St to Lange St N/A 12/1/2025 15 20
PP02
Miscelleneous roadway
maintenance activities
Mill and fill, dig-outs, pot-hole repairs and
thin lift overlays.

Lakeport Blvd to 20th St:
this area has approx 52
City maintained streets
within it N/A 6/30/2026 4 8
PP03
PP04
PP05
PP06
PP07
PP08
PP09
PP10
PP11
PP12
PP13
State of California--California Transportation Commission EXHIBIT A Senate Bill (SB) 1 Proposed Project List Form
Local Streets and Roads Program
Agency Name:

Lakeport
FY
25/26
Summary of Proposed Project List
Project
No.

Project Title Project Description Project Location
Estimated Completion Date: Estimated Useful
Life
Local Streets and Roads - Projected Revenue
s
Based on State Dept of Finance statewide r 2024-25 2025-26Estimated January 2025 Hwy Users Tax Road Mntnc TOTAL Hwy Users Tax Road Mntnc TOTAL Account Rehab Acct Account Rehab Acct
KERN COUNTYARVIN 498,950 536,423 1,035,374 536,135 518,465 1,054,600 BAKERSFIELD 10,380,195 10,991,502 21,371,697 10,985,509 10,786,179 21,771,688CALIFORNIA CIT Y 379,193 409,784 788,977 409,565 394,024 803,589
DELANO 1,325,182 1,413,634 2,738,816 1,412,869 1,377,011 2,789,881MARICOPA 25,906 33,194 59,100 33,179 26,919 60,098MCFARLAND 358,135 386,516 744,651 386,309 372,143 758,452RIDGECREST 705,464 756,804 1,462,268 756,397 733,056 1,489,453SHAFTER 561,190 603,239 1,164,429 602,915 583,139 1,186,054TAFT 216,411 235,648 452,059 235,523 224,875 460,398TEHACHAPI 329,276 355,998 685,273 355,808 342,154 697,961WASCO 684,583 734,723 1,419,306 734,328 711,358 1,445,686Count y of Kern 25,065,085 25,931,439 50,996,524 25,911,042 26,045,415 51,956,457 Total Cities & Count
y: Kern 40,529,571 42,388,904 82,918,474 42,359,580 42,114,738 84,474,318

KINGS COUNT
Y
AVENAL 353,010 383,290 736,300 383,104 366,817 749,920
CORCORAN 546,217 590,801 1,137,018 590,513 567,580 1,158,094 HANFORD 1,496,927 1,604,555 3,101,482 1,603,765 1,555,474 3,159,239 LEMOORE 682,538 736,803 1,419,341 736,443 709,233 1,445,676 Count
y of Kin
gs 5,172,515 4,706,584 9,879,099 4,697,223 5,374,819 10,072,042 Total Cities & Count
y: Kin
gs 8,251,207 8,022,034 16,273,241 8,011,048 8,573,923 16,584,971 LAKE COUNTYCLEARLAKE 425,955 473,067 899,022 472,931 442,615 915,546LAKEPORT 125,792 142,906 268,698 142,866 130,712 273,578Count y of Lake 3,616,066 3,520,664 7,136,730 3,515,875 3,757,495 7,273,370 Total Cities & Count
y: Lake 4,167,813 4,136,637 8,304,449 4,131,672 4,330,821 8,462,494 LASSEN COUNTYSUSANVILLE 409,871 507,658 917,530 480,915 425,902 906,817Count y of Lassen 3,489,563 3,147,428 6,636,991 3,134,229 3,626,044 6,760,273 Total Cit
y & Count
y: Lassen 3,899,434 3,655,087 7,554,521 3,615,144 4,051,946 7,667,090 January 2025 CaliforniaCityFinance.com Page 5 of 22
Meeting Date: May 20, 2025 Page 1 Agenda Item # IV.G.
396409.1

CITY OF LAKEPORT
City Council 
City of Lakeport Municipal Sewer District 
Lakeport Redevelopment Successor Agency 

STAFF REPORT
RE: Second Reading of Proposed Amendments to the Lakeport Municipal Code for Water System Cross-Connection Control MEETING DATE: 5/20/2025
SUBMITTED BY: Paul Harris, Utilities Director
PURPOSE OF REPORT:  Information only  Discussion  Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to waive the second reading and adopt an ordinance amending sections 13.08.030,

13.08.050, and 13.08.060 of Lakeport Municipal Code Chapter 13.08 – Cross-Connection Control. A public hearing for the first reading was conducted during the regular city council meeting on May 6, 2025.

BACKGROUND/DISCUSSION:

On December 19, 2023, the State Water Board adopted the Cross-Connection Control Policy Handbook (CCCPH) which took effect on July 1, 2024, and replaces the cross-connection control regulations found in California Code of Regulations (CCR) Title 17. All California public water systems (PWS) are required to comply with the requirements in the CCCPH. The primary objective of the CCCPH is the protection of public health through the establishment of standards intended to ensure drinking water supplies are protected from hazards associated with the backflow of unknown substances into the distribution system.

The recently adopted CCCPH effectively repealed and replaced previous cross-connection regulations codified in Title 17 of the California Code of Regulations. Certain sections of Chapter 13.08 of the Municipal Code contain references to these outdated and repealed Title 17 regulations, and therefore must be amended to reflect current law.

The CCCPH, among other things, requires that all public water systems (community, non-transient noncommunity, and transient non-community water systems) adopt a Cross-Connection Control Program and submit a Cross-Connection Control Plan to their local District or LPA office by July 1, 2025. This draft Cross-Connection Control Program is attached and contains the 10 required elements and implementation. Staff is currently in the process of drafting the Cross-Connection Control Plan. The CCCPH is also attached for reference.

Environmental Considerations: Adoption of this ordinance is exempt from review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, which exempts the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public and private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use; Section 15302, which exempts the replacement or reconstruction of existing structures and facilities; Meeting Date: May 20, 2025 Page 2 Agenda Item # IV.G.
396409.1
and Section 15308, which exempts actions taken to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for the protection of the environment. Additionally, because this Ordinance implements requirements of State law which already previously required cross-connection and backflow prevention, it can be seen with certainty that there is no possibility that the adoption of this Ordinance will have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3).

OPTIONS:

1. Move to introduce and waive the second reading of the proposed ordinance amending sections 13.08.030,

13.08.050, and 13.08.060 of Chapter 13.08 of the Lakeport Municipal Code – Cross Connection Control.

2. Provide other direction to staff.

FISCAL IMPACT:
 None  $ Budgeted Item?  Yes  No
Budget Adjustment Needed?  Yes  No If yes, amount of appropriation increase: $ Affected fund(s):  General Fund  Water OM Fund  Sewer OM Fund  Other:

Comments: None
COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTION:

Move to waive and approve the second reading of the proposed ordinance amending sections 13.08.030,

13.08.050, and 13.08.060 of Chapter 13.08 of the Lakeport Municipal Code – Cross Connection Control.  Attachments: 1. Draft Cross-Connection Control Ordinance amending sections 13.08.030,

13.08.050, and 13.08.060 of Chapter 13.08 of the Municipal Code.

2. Draft City of Lakeport Cross Connection Control Program

3. Cross Connection Control Policy Handbook (CCCPH)
396668.1
ORDINANCE XXXX (2025)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AMENDING SECTIONS 13.08.030, 13.08.050, AND 13.08.060 OF CHAPTER 13.08 (“CROSS-CONNECTION CONTROL”) OF TITLE 13 (“PUBLIC SERVICES”) OF

THE LAKEPORT MUNICIPAL CODE REGARDING CROSS-CONNECTION

CONTROL AND FINDING THE ADOPTION OF THE AMENDMENTS EXEMPT

FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT
SECTION 1. CODE AMENDMENT. Section 13.08.030 of Chapter 13.08 of Title 13 is hereby amended to read as follows (additions denoted by underlined text and deletions denoted by struck through text):

13.08.030 Authority.

Under the terms of the city’s water supply permit issued by the State Water Resources Control Board, t The city, as a public water system, is required to comply with the California Safe Drinking Water Act (Health & Safety Code, § 116270, et seq.) as well as the Cross-Connection Control Policy Handbook (CCCPH) adopted by the State Water Resources Control Board Title 17 of the California Code of Regulations (“CCR Title 17”) regarding cross-connection control, as may be amended or revised from time to time. The state regulations imposed by the State Water Resources Control Board are necessary to ensure that the city’s water supply is protected from harmful contaminants and pollutants resulting from backflow. The utilities director or appointed designee shall be responsible for implementing and enforcing the CCCPH through the City of Lakeport’s Cross-Connection Control Program and Cross-Connection Control Plan.

SECTION 2. CODE AMENDMENT. Section 13.08.050 of Chapter 13.08 of Title 13 is hereby amended to read as follows (additions denoted by underlined text and deletions denoted by struck through text):

13.08.050 Approved standards for cross-connection control devices.

The term “approved backflow prevention device” shall mean a device that appears on the current list of approved devices published by the California Code of Regulations, Title 17, Sections 7583 through 7605 and that have been manufactured in full conformance with the standards established by the American 396668.1
Water Works Association (AWWA) entitled: AWWA506-78 (R83) Standards for Reduced Pressure and Double Check Valve Backflow Prevention Devices.

An appropriate backflow prevention assembly shall be installed by and at the expense of the water user at each user connection where required to prevent backflow from the water user’s premises to the city water system. It shall be the water user’s responsibility to comply with the city’s requirements pursuant to the CCCPH and the City of Lakeport’s Cross-Connection Control Program and CrossConnection Control Plan.

All presently installed devices not meeting the current standards but being approved devices at the time of installation and being properly maintained shall remain approved until such time as they require moving or replacement as determined by the cross-connection control coordinator or utilities director or designated agent. If a device is to be moved or replaced it shall be replaced with device currently approved.

SECTION 3. CODE AMENDMENT. Section 13.08.060 of Chapter 13.08 of Title 13 is hereby amended to read as follows (additions denoted by underlined text and deletions denoted by struck through text):

13.08.060 Mitigation and prevention.

A. No Cross-Connection Allowed. It is unlawful for any person, firm, or corporation at any time to make or maintain or cause to be made or maintained, temporarily, or permanently, for any period of time whenever, any crossconnection between plumbing pipes or water fixtures being served with water by the city and any other source of water supply or to maintain any sanitary fixture or other appurtenances or fixtures which by reason of their construction may cause or allow backflow into the city water system and/or service of water pipes or fixtures of any user of the city water system. Each property owner shall complete a cross-connection control survey when requested by the city to do so.

B. Backflow Prevention Devices. Wherever backflow protection has been found necessary on a user connection, then any and all connections to the city water system entering such premises, buildings, or structures shall be protected by approved backflow prevention devices and shall be subject to the following conditions:
396668.1

1. Backflow prevention devices shall be installed, tested, and certified within sixty days of notification by the city to do so.

2. A permit shall be obtained from the city building department prior to installing any devices; the permit fee shall be waived for a period of six months following adoption of the ordinance codified in this chapter.

3. Only backflow prevention devices approved by the Foundation for Cross-connection Control and Hydraulic Research of the University of Southern California shall be approved for installation.

4. Backflow prevention devices shall be selected and installed in a manner prescribed in the CCCPH, as implemented by the City of Lakeport’s CrossConnection Control Program and Cross-Connection Control Plan California Administrative Code, Title 17, Sections 7603 and 7604 or as prescribed by another acceptable authority and plans for which have been approved by the city engineer. The city will establish and maintain a list of approved backflow prevention assemblies as well as a list of approved backflow prevention assembly testers.

5. The State Water Resources Control Board requires that the owners of any premises on which backflow prevention devices are installed shall have the devices tested annually by a certified tester. Reports of such tests shall be filed with the city. These devices shall be serviced, overhauled, or replaced whenever they are found to be defective or substandard and all costs of testing, repair and maintenance shall be borne by the water user.

6. Backflow prevention devices shall be subject to occasional inspection and testing by the city.

C. Type of Backflow Protection Required. The type of protection that shall be provided to prevent backflow into the city water system shall be commensurate with the degree of hazard that exists on the consumer’s premises. The city shall conduct necessary surveys of water user premises to evaluate the types and degrees of hazards at a user’s premises. The type of protective device required (listed in an increasing level of protection) shall be:

Detector-check/double-check valve assembly (DCOC), double check valve assembly (DC), reduced pressure principle backflow prevention device (RP), or an air-gap separation (AG).

The water user may choose a higher level of protection than required by the city.

The minimum types of backflow protection required to protect the approved water 396668.1
supply at the user’s water connection to premises with varying degrees of hazard are listed in the CCCPH. Situations that are not covered in the CCCPH shall be evaluated on a case-by-case basis and the appropriate backflow protection shall be determined by the utilities director or appointed designee in accordance with the CCCPH and the City of Lakeport’s Cross-Connection Control Program and CrossConnection Control Plan.

The minimum types of backflow protection required to protect the public water supply are determined by Table 1, below. Situations which are not covered in Table 1 below or are indicated “TBD” shall be evaluated on a case-by-case basis and the appropriate backflow protection shall be determined by the city.

TABLE 1

TYPE OF BACKFLOW PROTECTION REQUIRED
Degree of Hazard
Minimum Type
of Backflow
Prevention
(a) Sewage and Hazardous Substances
(1) Premises where there are wastewater pumping and/or
treatment plants and there is no interconnection with the potable water system. This does not include a single- family residence that has a sewage lift pump. A RP may be provided in lieu of an AG if approved by the health agency and water supplier.

AG
(2) Premises where hazardous substances are handled in any manner in which the substances may enter the potable water system. This does not include a single-family residence that has a sewage lift pump. A RP may be provided in lieu of an AG if approved by the health agency and water supplier.

AG
(3) Premises where there are irrigation systems into which fertilizers, herbicides, or pesticides are, or can be, injected.

RP
(b) Auxiliary Water Supplies
(1) Premises where there is an unapproved auxiliary water supply where there is an auxiliary water supply available such as lake water, rivers, streams, creeks, or secondary auxiliary water storage tanks which has the potential to be AG
396668.1
Degree of Hazard
Minimum Type
of Backflow
Prevention
interconnected with the public water system. An RP may be provided in lieu of an AG if approved by the city of
Lakeport.
(2) Premises where there is an auxiliary water supply and there are no interconnections with the public water system. A DC may be provided in lieu of an RP if approved by the city of Lakeport.

RP
(c) Recycled Water
(1) Premises where the public water system is used to
supplement the recycled water supply.

AG
(2) Premises where recycled water is used, other than as allowed in subsection (c)(3) of this table, and there is no interconnection with the potable water system.

RP
(3) Residences using recycled water for landscape irrigation as part of an approved dual plumbed use area established pursuant to Government Code Sections 60313 through 60316 unless the recycled water supplier obtains approval of the local public water supplies, or the State Water Resources Control Board if the water supplier is also the supplier of the recycled water, to utilize an alternative backflow protection plan that includes an annual inspection and annual
shutdown test of the recycled water and potable water
systems pursuant to Government Code Section 60316(a).

DC
(d) Fire Protection Systems
(1) Premises where the fire system is directly supplied from the public water system and there is an unapproved auxiliary water supply on or to the premises (not interconnected).

DC
(2) Premises where the fire system is supplied from the public water system and interconnected with an unapproved auxiliary water supply. A RP may be provided in lieu of an AG if approved by the health agency and water supplier.

AG
(3) Premises where the fire system is supplied from the public water system and where either elevated storage tanks DC
396668.1
Degree of Hazard
Minimum Type
of Backflow
Prevention
or fire pumps which take suction from private reservoirs or tanks are used.
(4) Premises where the fire system is supplied from the public water system and where recycled water is used in a separate piping system within the same building.

DC
(e) Dockside Watering Points and Marine Facilities
(1) Pier hydrants for supplying water to vessels for any purpose.

RP
(2) Premises where there are marine facilities. RP
(f) Premises where entry is restricted so that inspections for cross-connections cannot be made with sufficient frequency or at sufficiently short notice to assure that they do not exist.

RP
(g) Premises where there is a repeated history of crossconnections being established or reestablished.RP (h) Protection Against Interstreet Flow
Two or more user connections supplying water from
different street mains to the same building, structure, or premises through which an interstreet flow may occur shall have backflow prevention devices on each user connection.

TBD
SECTION 4. CEQA. The City Council finds that this Ordinance is exempt from the California Environmental quality Act (CEQA) pursuant to CEQA Guidelines Section 15301, which exempts the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public and private structures, facilities, mechanical equipment, or topographical features, involving negligible or no expansion of existing or former use; Section 15302, which exempts the replacement or reconstruction of existing structures and facilities; and Section 15308, which exempts actions taken to assure the maintenance, restoration, enhancement, or protection of the environment where the regulatory process involves procedures for the protection of the environment.

Additionally, because this Ordinance implements requirements of State law which already previously required cross-connection and backflow prevention, it can be seen 396668.1
with certainty that there is no possibility that the adoption of this Ordinance will have a significant effect on the environment pursuant to CEQA Guidelines Section 15061(b)(3).

SECTION 5. SEVERABILITY. If any section, subsection, sentence, clause, phrase, or portion of this ordinance is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The city council hereby declares that it would have passed this and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared unconstitutional on their face or as applied.

SECTION 6. EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

SECTION 7. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Pursuant to Government Code section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting the entire text.

INTRODUCED and first read at a regular meeting of the City Council on the 6th day of May, 2025, by the following vote:

AYES: Mayor Costa, Council Members Disney, Mattina, Parlet, and Price NOES: None
ABSTAIN: None
ABSENT: None
FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting thereof held on the 20th day of May, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________________
Kim Costa, Mayor
ATTEST:
396668.1
_____________________________
Kelly Buendia, City Clerk
City of Lakeport
396408.1
City Of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615
Cross-Connection
Control Program
396408.1 2
Adopted ___Date_________
Cross-Connection Control Program
Accompanying this Cross-Connection Control Program (CCCP) is the Cross-Connection Control Policy Handbook that became effective on July 1, 2024, and will replace the rules and regulations of Title 17.

The purpose of a cross-connection control program is to prevent the occurrence of backflow into a Public Water System (PWS’s) distribution system in order to protect customers from contamination or pollution from any on-site hazards. Properly installed and maintained Backflow Prevention Assemblies (BPAs), devices or methods provide protection against the threat posed by many conditions typically found on a user’s premise.

This CCCP adopted by City of Lakeport is meant to be utilized in conjunction with the CCCPH as an appendix and policy guidelines. The CCCPH provides the basis for regulating the use and management of cross-connection control programs and BPAs in PWSs, and related requirements for supporting programs and policies. Activities or uses outside of the scope of the authority of the State Water Board to regulate PWSs are not regulated by the CCCPH, including California Plumbing Code requirements and definitions not related to PWS’s.

Section 3.1.3 (“Program for Public Water System Cross-Connection Control”) of the CCCPH requires that a PWS must protect the public water supply through implementation and enforcement of a crossconnection control program. Unless otherwise specified by Chapter 3 of the CCCPH or directed by the State Water Board, a PWS may implement its cross-connection control program, in whole or in part, either directly or by way of contract or agreement with another party. The PWS, however, shall not be responsible for abatement of cross-connections which may exist within a user's premises. The crossconnection control program must include at a minimum the following 10 elements:

Element 1-Operating rules or ordinances – Each PWS must have operating rules, ordinances, by-laws or a resolution to implement the cross-connection program. The PWS must have legal authority to implement corrective actions in the event a water user fails to comply in a timely manner with the PWS’s provisions regarding the installation, inspection, field testing, or maintenance of BPAs required pursuant to this Chapter. Such corrective actions must include the PWS’s ability to perform at least one of the following:
(A) deny or discontinue water service to a water user,
(B) install, inspect, field test, and/or maintain a BPA at a water user’s premises, or (C) otherwise address in a timely manner a failure to comply with the cross-connection control program.

City of Lakeport Compliance with Element 1- City of Lakeport will adopt an Ordinance that will provide the necessary authority required for the City to enforce the regulations of the CCCPH. City of Lakeport will utilize the CCCPH as the official Cross-Connection Control Program rules.

Element 2- Cross-Connection Control Program Coordinator – The PWS must designate at least one individual involved in the development of and be responsible for the reporting, tracking, and other administration duties of its cross-connection control program. For PWS with more than 3,000 service connections the Cross-Connection Control Program Coordinator must be a cross-connection control specialist.
396408.1 3
City of Lakeport Compliance with Element 2- City of Lakeport will designate the Utilities Director as the CCCP Coordinator, as well as designate the Utilities Superintendent as the assistant program coordinator. The District has less than 3,000 service connections, however the City will consult a CrossConnection Control Specialist if necessary or required by the State Water Resources Control Board.

Element 3- Hazard Assessments- The PWS must survey its service area and conduct hazard assessments per Article 2 of Chapter 3 of the CCCPH that identifies actual or potential cross-connection hazards, degree of hazard, and any backflow protection needed.

City of Lakeport Compliance with Element 3- City of Lakeport will conduct surveys of its service area and conduct hazard assessments that would identify potential or actual cross-connection hazards, the degree of hazards, and identify any backflow protection needed in accordance with Article 2 of Chapter 3 of the CCCPH.

Element 4- Backflow Prevention- The PWS must ensure that actual and potential cross-connections are eliminated when possible or controlled by the installation of approved BPAs or air-gap separation (AGs) consistent with the requirements of Article 3 of Chapter 3 of the CCCPH.

City of Lakeport Compliance with Element 4- City of Lakeport through a system of customer premises contact, PWS surveys and inspection, will institute the applicable procedures for notification of potential or actual cross-connection hazards, up to and including termination of the service connection to the user’s premises to eliminate or control potential or actual cross-connections consistent with the requirements of Article 3 of Chapter 3 of the CCCPH.

Element 5- Certified Backflow Prevention Assembly Testers and Certified Cross-Connection Control Specialists – The PWS must ensure all BPA testers and cross-connection control specialists used are certified per Article 4 of Chapter 3 of the CCCPH.

City of Lakeport Compliance with Element 5- City of Lakeport will maintain lists of BPA testers and Cross-Connection Control Specialists in accordance with Article 4 of Chapter 3 of the CPPH, and that maintenance will include checking certifications and qualifications of testers and specialists provided to users.

Element 6- Backflow Prevention Assembly Testing – The PWS must develop and implement a procedure for ensuring all BPAs are field tested, inspected, and maintained and AG’s are inspected and maintained in accordance with CCCPH section 3.3.3.

City of Lakeport Compliance with Element 6-City of Lakeport will utilize a database to ensure all BPAs are field tested, inspected, and maintained and AGs are inspected and maintained in accordance with CCCPH section 3.3.3.

Element 7- Recordkeeping – The PWS must develop and implement a recordkeeping system in accordance with CCCPH section 3.5.1.

City of Lakeport Compliance with Element 7- City of Lakeport will continue to utilize our recordkeeping in accordance with CCCPH section 3.5.1.

Element 8-Backflow Incident Response, Reporting and Notification – The PWS must develop and implement procedures for investigating and responding to suspected or actual backflow incidents in accordance with Article 5 of Chapter 3 of the CCCPH.
396408.1 4
City of Lakeport Compliance with Element 8- City of Lakeport will develop and implement procedures for investigating and responding to suspected or actual backflow incidents in accordance with Article 5 of Chapter 3 of the CCCPH within 6 months of the adoption of the CCCP Ordinance.

Element 9-Public Outreach and Education – The PWS must implement a cross-connection control public outreach and education program element that includes educating staff, customers, and the community about backflow protection and cross-connection control. The PWS may implement this requirement through a variety of methods which may include providing information on cross-connection control and backflow protection in periodic water bill inserts, pamphlet distribution, new customer documentation, email, and consumer confidence reports.

City of Lakeport Compliance with Element 9- City of Lakeport will implement a cross-connection control public outreach and education program element that includes educating staff, customers, and the community about backflow protection and cross-connection control. The City will utilize outside technical assistance providers to educate the staff on cross-connection control, and the City will utilize bill inserts, new customer notification, and the consumer confidence report.

Element 10- Local Entity Coordination – The PWS must coordinate with applicable local entities that are involved in either cross-connection control or public health protection to ensure hazard assessments can be performed, appropriate backflow protection is provided and provide assistance in the investigation of backflow incidents. Local entities may include but are not limited to plumbing, permitting, or health officials, law enforcement, fire departments, maintenance, and public and private entities.

City of Lakeport Compliance with Element 10- City of Lakeport will reach out to local entities such as fire departments, correctional facilities, and commercial businesses to provide outreach to ensure the successful implementation of the CCCP.
**City of Lakeport will submit to the SWRCB-DDW, District engineer, program elements, details, databases, recordkeeping plans, and program timeframes for successful implementation after the adoption of the CCCP Ordinance by the City.

State Water Resources Control Board
Cross-Connection Control
Policy Handbook
Standards and Principles for California’s
Public Water Systems
Adopted: December 19, 2023
Effective: July 1, 2024
California Environmental Protection Agency
i
Table of Contents
Acronyms and Abbreviations ........................................................................................................1 Chapter 1 – Policy Overview.........................................................................................................2

1.1 Objective .............................................................................................................................2

1.2 Applicability .........................................................................................................................2

1.3 Policy Development Background and Legal Authorities......................................................2

1.3.1 California Safe Drinking Water Act ...............................................................................2 Chapter 2 – Background on Backflow Protection and Cross-Connection Control ........................6

2.1 What is a Cross-Connection?..............................................................................................6

2.2 Purpose of a Cross-Connection Control Program...............................................................7

2.3 Notes on Applicability of the Cross-Connection Control Policy Handbook..........................7 Chapter 3 – Standards for Backflow Protection and Cross-Connection Control.........................10 Article 1 – Definitions and General Requirements ..................................................................10

3.1.1 Definitions ...................................................................................................................10

3.1.2 Applicability.................................................................................................................14

3.1.3 Program for Public Water System Cross-Connection Control ....................................14

3.1.4 Plan for Public Water System Cross-Connection Control...........................................16 Article 2 – Hazard Assessments and Required Protection......................................................19

3.2.1 Hazard Assessments..................................................................................................19

3.2.2 Backflow Protection Required.....................................................................................20 Article 3 – Backflow Prevention Assemblies ...........................................................................23

3.3.1 Standards for Types of Backflow Protection...............................................................23

3.3.2 Installation Criteria for Backflow Protection ................................................................23

3.3.3 Field Testing and Repair of Backflow Prevention Assemblies and Air Gap Inspection .............................................................................................................................................24 Article 4 – Backflow Prevention Assembly Testers and Cross-Connection Control Specialists ................................................................................................................................................26

3.4.1 Backflow Prevention Assembly Tester Certification ...................................................26

3.4.2 Cross-Connection Control Specialist Certification ......................................................30 Article 5 – Recordkeeping, Backflow Incident Response, and Notification .............................33

3.5.1 Recordkeeping............................................................................................................33

3.5.2 Backflow Incident Response Procedure .....................................................................33

3.5.3 Backflow Incident Notification .....................................................................................34 Appendix .....................................................................................................................................36 ii
Appendix
Appendix A: Assembly Bills 1671 (2017, Chapter 533) and 1180 (2019, Chapter 455) Appendix B: ASME A112.1.2-2012(R2017) Table 1, Minimum Air Gaps for Generally used Plumbing Fixtures, page 4
Appendix C: Backflow Prevention Assembly Diagrams
Appendix D: High Hazard Premises
Appendix E: General Range of Knowledge for Cross-Connection Control Specialists Appendix F: Example Backflow Incident Reporting Form
Appendix G: Related Statutes and Regulations
1 Acronyms and Abbreviations
As used in this policy, acronyms and abbreviations reference the following:

Acronym or Abbreviation Meaning
AB Assembly Bill
AG Air Gap separation
BAT Best Available Technology
BPA Backflow Prevention Assembly
Bus. & Prof. Code Business and Professional Code
CA California
CBSC California Building Standards Commission
CCCPH Cross-Connection Control Policy Handbook
CCR California Code of Regulations
C.F.R. Code of Federal Regulations
CHSC California Health and Safety Code
Civ. Code Civil Code
DC Double Check valve backflow prevention assembly
DCDA Double Check Detector backflow prevention Assembly DCDA-II Double Check Detector backflow prevention Assembly – type II
Division Division of Drinking Water
EPA Environmental Protection Agency
Gov. Code Government Code
MCL Maximum Contaminant Level
Pen. Code Penal Code
PVB Pressure Vacuum Breaker backsiphonage prevention
assembly
PWS Public Water System
RP Reduced Pressure principle backflow prevention
assembly
RPDA Reduced Pressure principle Detector backflow
prevention Assembly
RPDA-II Reduced Pressure principle Detector backflow
prevention Assembly – type II
RW Recycled Water
SB Senate Bill
SDWA Safe Drinking Water Act
State Water Board State Water Resources Control Board
SVB Spill-resistant Pressure Vacuum Breaker backsiphonage prevention assembly
U.S. United States
2 Chapter 1 – Policy Overview

1.1 Objective
The primary objective of the Cross-Connection Control Policy Handbook (CCCPH) is the protection of public health through the establishment of standards intended to ensure a public water system’s (PWS) drinking water distribution system will not be subject to the backflow of liquids, gases, or other substances. In addition, by providing basic educational information on backflow prevention, the State Water Resources Control Board (State Water Board) intends to build a foundation of awareness within the regulated community regarding the importance of backflow protection and crossconnection control, leading to the implementation of a robust cross-connection control program for PWSs.

1.2 Applicability
The CCCPH and its standards apply to all California PWSs, as defined in California’s Health and Safety Code (CHSC, section 116275 (h)). Compliance with this CCCPH is mandatory for all California PWSs.

1.3 Policy Development Background and Legal Authorities Through the adoption of the CCCPH, the State Water Board is exercising its authority, under California’s Safe Drinking Water Act1(SDWA), to establish enforceable standards applicable to California’s PWSs. Failure to comply with the CCCPH may result in the issuance of compliance, enforcement, or other corrective actions against a PWS.

1.3.1 California Safe Drinking Water Act
On October 6, 2017, Assembly Bill 1671 (AB 1671) was approved and filed with the Secretary of State (see Appendix A). AB 1671 amended California’s SDWA through the establishment of CHSC sections 116407 and 116555.5. AB 1671 also amended section 116810 of the CHSC, which is briefly discussed in Appendix G.

On October 2, 2019, Assembly Bill 1180 (AB 1180) was approved and filed with the Secretary of State. AB 1180 amended Section 116407 of the CHSC and added section 13521.2 to the Water Code. AB 1180 requires that the CCCPH include provisions for the use of a swivel or changeover device (swivel-ell).
1 CHSC, div. 104, pt. 12, ch. 4, section 116270 et seq. 3 AB 1671 and 1180 established the following:
· The State Water Board must adopt standards for backflow protection and crossconnection control by January 1, 2020. · The State Water Board may establish standards for backflow protection and cross-connection control through the adoption of the CCCPH, with the CCCPH not being subject to the requirements of the CA Administrative Procedure Act. 2 · If standards for backflow protection and cross-connection control are established via the CCCPH, the State Water Board must:
o Consult with state and local agencies and persons, identified by the State Water Board, as having expertise on the subject of backflow protection and cross-connection control.
o Hold at least two public hearings before adoption of the CCCPH. o Post the CCCPH on the State Water Board website.
· Upon the effective date of the CCCPH, the previous cross-connection control standards3 become inoperative, and are repealed 90 days later, unless the State Water Board determines not to repeal a specific existing regulation. · A PWS must implement a cross-connection control program that complies with the standards adopted by the State Water Board.
· Use of a swivel-ell must be consistent with any notification and backflow protection provisions contained in the CCCPH.

The development of the CCCPH included consultation with stakeholders, including state and local agencies, on an array of subjects related to cross-connection control, consistent with the statutory mandate, as well as consideration of input from other stakeholders and the general public in a February 20, 2020 workshop.

Prior to adoption of the CCCPH, in accordance with the statutory mandate, the State Water Board held two public hearings - one on April 27, 2021, and the other on December 5, 2022. A Board Workshop was held on October 18, 2023.

Pursuant to sections 116407 and 116555.5 of the CHSC, the State Water Board chose to adopt standards for backflow protection and cross-connection control through the adoption of this CCCPH, which became effective July 1, 2024.

Aside from the mandates of AB 1671 related to the State Water Board’s need and authority to develop and adopt an enforceable CCCPH, there are long-standing statutory mandates in California’s SDWA concerning backflow protection and crossconnection control, some of which are summarized below. 2 Gov. Code, tit. 2, div. 3, pt. 1, ch. 3.5, section 11340 et seq. 3 Cal. Code Regs., tit. 17, div. 1, ch. 5, subch. 1, grp. 4, arts. 1 & 2, section 7583 et seq. 4 · The State Water Board is required to adopt regulations for the control of crossconnections that it determines to be necessary for ensuring PWSs “distribute a reliable and adequate supply of pure, wholesome, potable, and healthy water.” (CHSC section 116375, subd. (c).)
· Any person who owns a PWS is required to ensure that the distribution system will not be subject to backflow under normal operating conditions. (CHSC section 116555, subd. (a)(2).)
Prior to AB 1671 and the adoption of this CCCPH, California’s regulations pertaining to cross-connection control were set forth in regulations in CCR Title 17, 4 which were
adopted in 1987 with minor revisions in 2000. Although still protective to public health, the CCR Title 17 cross-connection regulations required updating as both the drinking water and cross-connection control industries had evolved. This CCCPH updates those regulations, which as previously noted are no longer operative following the adoption of the CCCPH.

The State Water Board may update its standards for backflow protection and crossconnection control through revisions of the CCCPH. Prior to adopting substantive revisions to the CCCPH, the State Water Board will consult with state and local agencies and persons identified as having expertise on the subject by the State Water Board, and the State Water Board will hold at least one public hearing to consider public comments.
4 Cal. Code Regs., tit. 17, div. 1, ch. 5, subch. 1, grp. 4, arts. 1 & 2, section 7583 et seq. 5 This page intentionally left blank
6 Chapter 2 – Background on Backflow Protection
and Cross-Connection Control

2.1 What is a Cross-Connection?
A cross-connection is an interconnection between a potable water supply and a nonpotable source via any actual or potential connection or structural arrangement between a PWS and any source or distribution system containing liquid, gas, or other substances not from an approved water supply. Bypass arrangements, jumper connections, removable sections, improperly installed swivel or change-over devices and other temporary or permanent devices through which, or because of which backflow can occur are considered to be cross-connections.
5 The CCCPH includes acceptable
installation criteria for swivel-ell and other types of backflow prevention assemblies (BPAs) to prevent backflow.

Backflow is the undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a PWS’s distribution system or approved water supply.

The presence of a cross-connection represents a location in a distribution system through which backflow of contaminants or pollutants can occur. Backflow occurs when a non-potable source is at a greater pressure than the potable water distribution system.

Backflow can occur from either backsiphonage or backpressure. Backsiphonage occurs when a non-potable source enters the drinking water supply due to negative (i.e., sub-atmospheric) distribution system pressure. Backpressure occurs when the pressure from a non-potable source exceeds the pressure in the potable water distribution system.

Backsiphonage may be caused by a variety of circumstances, such as main breaks, flushing, pump failure, or emergency firefighting water demand. Backpressure may occur when heating, cooling, waste disposal, or industrial manufacturing systems are connected to potable supplies and the pressure in the external system exceeds the pressure in the distribution system. Both situations act to change the direction of water, which normally flows from the distribution system to the customer, so that non-potable substances from industrial, commercial, or residential premises flows back into the distribution system through a cross-connection.

Cross-connections are not limited to industrial or commercial facilities. Submerged inlets are found on many common plumbing fixtures and are sometimes necessary features of the fixtures if they are to function properly. Examples of this type of design are siphon-jet urinals or water closets, flushing rim slop sinks, and dental cuspidors. 5 California Department of Health Services (DHS), Public Water Supply Branch. (1988). Guidance Manual for cross connection Control Program (Green Manual). California Department of Health Services. 7 Older bathtubs and lavatories may have supply inlets below the flood level rims, but modern sanitary design has minimized or eliminated this cross-connection in new fixtures. Chemical and industrial process vats sometimes have submerged inlets where the water pressure is used as an aid in diffusion, dispersion and agitation of the vat contents. Even though a supply pipe may be installed above a vat, backsiphonage can still occur. Siphon action has been shown to raise a liquid in a pipe such as water almost 34 feet. Some submerged inlets are difficult to control, including those which are not apparent until a significant change in water level occurs or where a supply may be conveniently extended below the liquid surface by means of a hose or auxiliary piping. A submerged inlet may be created in numerous ways, and its detection may be difficult.

Chemical and biological contaminants have caused illness and deaths during known incidents of backflow, with contamination affecting several service connections, and the number of incidents reported is believed to be a small percentage of the total number of backflow incidents that actually occur. The public health risk from cross-connections and backflow is a function of a variety of factors including cross-connection and backflow occurrence and type and amount of contaminants.

2.2 Purpose of a Cross-Connection Control Program
The purpose of a cross-connection control program is to prevent the occurrence of backflow into a PWS’s distribution system in order to protect customers from contamination or pollution from any on-site hazards. Properly installed and maintained BPAs, devices or methods provide protection against the threat posed by many conditions typically found on a user’s premise.

The use of approved BPAs ensures that the appropriate performance evaluation of the assembly was conducted. It is important and required by the CCCPH to select and properly install an approved BPA that is capable of protecting the distribution system from the hazard identified. The success of a program depends on individuals that are knowledgeable about cross-connection control to identify actual and potential hazards, apply principles of backflow protection and prevention, and implement cross-connection control policies and procedures. A successful program will have ongoing surveillance of a PWS to ensure BPAs, devices or methods are working, and identify new hazards or changes in the distribution system. Certified specialists are needed to properly evaluate the degree of hazard that exists in the distribution system. Hazards typically identified in distribution systems along with the required level of protection are specified in Chapter 3 of the CCCPH.

2.3 Notes on Applicability of the Cross-Connection Control Policy Handbook
The CCCPH provides the basis for regulating the use and management of crossconnection control programs and BPAs in PWSs, and related requirements for supporting programs and policies. Activities or uses outside of the scope of the 8 authority of the State Water Board to regulate PWSs are not regulated by the CCCPH, including California Plumbing Code requirements and definitions not related to PWSs.

Recycled water cross-connection control installations and programs for the purposes of protecting the recycled water supply are not regulated by the CCCPH, although a PWS that uses recycled water is regulated by the CCCPH to ensure that a PWS’s drinking water system has adequate backflow protection from a recycled water system.

Water systems that do not meet the definition of a PWS (e.g. “State Small Water Systems” under CCR Title 22, Article 3) are not regulated by the CCCPH, although they may need to comply with the California Plumbing Code, local health agencies, and other laws or entities.

Transient noncommunity and nontransient noncommunity systems are PWSs and must comply with both the California Plumbing Code and CCCPH. The California Plumbing Code and the CCCPH will overlap in protection of these user premises. To ensure compliance, these noncommunity water systems may need to have internal crossconnection control programs within the user premises.

Noncommunity water systems must have the ability to enforce backflow protection within the premises. Compliance with the California Plumbing Code can be verified by the PWS and used for compliance with the CCCPH. Compliance with the CCCPH is documented through the hazard assessment and maintenance of an inventory of fieldtestable BPAs and methods. Annual field testing of BPAs is required. Where the minimum backflow protection differs between the California Plumbing Code and the CCCPH, the more protective minimum protection will be required. 9 This page intentionally left blank
10 Chapter 3 – Standards for Backflow Protection
and Cross-Connection Control
Article 1 – Definitions and General Requirements

3.1.1 Definitions
The following definitions apply to the terms used in the CCCPH:
“Air-gap separation” or “AG” means a physical vertical separation of at least two (2) times the effective pipe diameter between the free-flowing discharge end of a potable water supply pipeline and the flood level of an open or non-pressurized receiving vessel, and in no case less than one (1) inch.
“Approved water supply” means a water source that has been approved by the State Water Board for domestic use in a public water system and designated as such in a domestic water supply permit issued pursuant to section 116525 of the CHSC. “Auxiliary water supply” means a source of water, other than an approved water supply, that is either used or equipped, or can be equipped, to be used as a water supply and is located on the premises of, or available to, a water user. “Backflow” means an undesired or unintended reversal of flow of water and/or other liquids, gases, or other substances into a public water system’s distribution system or approved water supply.
“Backflow prevention assembly” or “BPA” means a mechanical assembly designed and constructed to prevent backflow, such that while in-line it can be maintained and its ability to prevent backflow, as designed, can be field tested, inspected and evaluated.
“Backflow prevention assembly tester” means a person who is certified as a backflow prevention assembly tester.
“Community water system” means a public water system that serves at least 15 service connections used by yearlong residents or regularly serves at least 25 yearlong residents of the area served by the system.
“Contact hour” means not less than 50 minutes of a continuing education course. “Continuing education course” means a presentation or training that transmits information related to cross-connection control programs and backflow prevention and protection.
11 “Cross-connection” means any actual or potential connection or structural arrangement between a public water system, including a piping system connected to the public water system and located on the premises of a water user or available to the water user, and any source or distribution system containing liquid, gas, or other substances not from an approved water supply.
“Cross-connection control specialist” means a person who is certified as a crossconnection control specialist. “Distribution system” has the same meaning as defined in section 63750.50 of CCR, Title 22, Division 4, Chapter 2.
“Double check detector backflow prevention assembly” or “DCDA” means a double check valve backflow prevention assembly that includes a bypass with a water meter and double check backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. This type of assembly may only be used to isolate low hazard cross-connections. See Diagram 1, Appendix C.
“Double check detector backflow prevention assembly – type II” or “DCDA-II” means a double check valve backflow prevention assembly that includes a bypass around the second check, with the bypass having a single check valve and a water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. This type of assembly may only be used to isolate low hazard cross-connections. See Diagram 2, Appendix C. “Double check valve backflow prevention assembly” or “DC” means an assembly consisting of two independently-acting internally-loaded check valves, with tightly closing shut-off valves located at each end of the assembly (upstream and downstream of the two check valves) and fitted with test cocks that enable accurate field testing of the assembly. This type of assembly may only be used to isolate low hazard crossconnections. See Diagram 3, Appendix C. “Existing public water system” or “existing PWS” means a public water system initially permitted on or before July 1, 2024 as a public water system by the State Water Board.
“Hazard Assessment” means an evaluation of a user premises designed to evaluate the types and degrees of hazard at a user’s premises. “High hazard cross-connection” means a cross-connection that poses a threat to the potability or safety of the public water supply. Materials entering the public water supply through a high hazard cross-connection are contaminants or health hazards.

See Appendix D for some examples.
12 “Low hazard cross-connection” means a cross-connection that has been found to not pose a threat to the potability or safety of the public water supply but may adversely affect the aesthetic quality of the potable water supply. Materials entering the public water supply through a low hazard cross-connection are pollutants or non-health hazards.
“New public water system” or “new PWS” means a public water system permitted after July 1, 2024 as a public water system by the State Water Board. A new public water system includes a public water system receiving a new permit because of a change in ownership.
“Noncommunity water system” means a public water system that is not a community water system.
“Nontransient noncommunity water system” means a public water system that is not a community water system and that regularly serves at least 25 of the same persons over six months per year.
“Premises containment” means protection of a public water system’s distribution system from backflow from a user’s premises through the installation of one or more air gaps or BPAs, installed as close as practical to the user’s service connection, in a manner that isolates the water user’s water supply from the public water system’s distribution system.
“Pressure vacuum breaker backsiphonage prevention assembly” or “PVB” means an assembly with an independently-acting internally-loaded check valve and an independently-acting loaded air inlet valve located on the discharge side of the check valve; with test cocks and tightly closing shutoff valves located at each end of the assembly that enable accurate field testing of the assembly. This type of assembly may only be used for protection from backsiphonage and is not to be used to protect from backpressure. See Diagram 4, Appendix C.
“Public water system” or “PWS” has the same meaning as defined in section 116275(h) of the CHSC.
“Recycled Water" is a wastewater which as a result of treatment is suitable for uses other than potable use.
“Reduced pressure principle backflow prevention assembly” or “RP” means an assembly with two independently acting internally-loaded check valves, with a hydraulically operating mechanically independent differential-pressure relief valve located between the check valves and below the upstream check valve. The assembly shall have shut-off valves located upstream and downstream of the two check-valves, and test cocks to enable accurate field testing of the assembly. See Diagram 5, Appendix C.
13 “Reduced pressure principle detector backflow prevention assembly” or “RPDA” means a reduced pressure principle backflow prevention assembly that includes a bypass with a water meter and reduced pressure principle backflow prevention assembly, with the bypass’s water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. See Diagram 6, Appendix C.
“Reduced pressure principle detector backflow prevention assembly – type II” or “RPDA-II” means a reduced pressure principle backflow prevention assembly that includes a bypass around the second check, with the bypass having a single check valve and a water meter accurately registering flow rates up to two gallons per minute and visually showing a registration for all rates of flow. See Diagram 7, Appendix C. “Spill-resistant pressure vacuum breaker backsiphonage prevention assembly” or “SVB” means an assembly with an independently-acting internally-loaded check valve and an independently-acting loaded air inlet valve located on the discharge side of the check valve; with shutoff valves at each end and a test cock and bleed/vent port, to enable accurate field testing of the assembly. This type of assembly may only be used for protection from backsiphonage and is not to be used to protect from backpressure. See Diagram 8, Appendix C.
“State Water Board”, unless otherwise specified, means the State Water Resources Control Board or the local primacy agency having been delegated the authority to enforce the requirements of the CCCPH by the State Water Resources Control Board. “Swivel-Ell” means a reduced pressure principle backflow prevention assembly combined with a changeover piping configuration (swivel-ell connection) designed and constructed pursuant to this Chapter. See design and construction criteria, as well as Diagrams 9a and 9b, Appendix C.
“Transient noncommunity water system” means a noncommunity water system that does not regularly serve at least 25 of the same persons over six months per year. “User premises” means the property under the ownership or control of a water user and is served, or is readily capable of being served, with water via a service connection with a public water system.
“User’s service connection” means either the point where a water user’s piping is connected to a water system or the point in a water system where the approved water supply can be protected from backflow using an air gap or backflow prevention assembly.
“User Supervisor” means a person designated by a water user to oversee a water use site and responsible for the avoidance of cross-connections. 14 “Water supplier” means a person who owns or operates a public water system. “Water user” means a person or entity who is authorized by the PWS to receive water.

3.1.2 Applicability
A public water system (PWS) must comply with the requirements of the CCCPH.

3.1.3 Program for Public Water System Cross-Connection Control (a) A PWS must protect the public water supply through implementation and enforcement of a cross-connection control program. Unless otherwise specified by this Chapter or directed by the State Water Board, a PWS may implement its crossconnection control program, in whole or in part, either directly or by way of contract or agreement with another party. The PWS, however, shall not be responsible for abatement of cross-connections which may exist within a user's premises. The crossconnection control program must include at a minimum the following elements:
(1) Operating rules or ordinances – Each PWS must have operating rules, ordinances, by-laws or a resolution to implement the cross-connection program.

The PWS must have legal authority to implement corrective actions in the event a water user fails to comply in a timely manner with the PWS’s provisions regarding the installation, inspection, field testing, or maintenance of BPAs required pursuant to this Chapter. Such corrective actions must include the PWS’s ability to perform at least one of the following:
(A) deny or discontinue water service to a water user,
(B) install, inspect, field test, and/or maintain a BPA at a water user’s premises, or
(C) otherwise address in a timely manner a failure to comply with the cross-connection control program.
(2) Cross-Connection Control Program Coordinator – The PWS must designate at least one individual involved in the development of and be responsible for the reporting, tracking, and other administration duties of its cross-connection control program. For PWS with more than 3,000 service connections the Cross-Connection Control Program Coordinator must be a cross-connection control specialist.
(3) Hazard Assessments – The PWS must survey its service area and conduct hazard assessments per Article 2 of this Chapter that identifies actual or potential cross-connection hazards, degree of hazard, and any backflow protection needed.
(4) Backflow Prevention – The PWS must ensure that actual and potential cross-connections are eliminated when possible or controlled by the installation of approved BPAs or AG’s consistent with the requirements of the Article 3 of this Chapter.
15 (5) Certified Backflow Prevention Assembly Testers and Certified CrossConnection Control Specialists – The PWS must ensure all BPA testers and cross-connection control specialists used are certified per Article 4 of this Chapter.
(6) Backflow Prevention Assembly Testing – The PWS must develop and implement a procedure for ensuring all BPAs are field tested, inspected, and maintained and AG’s are inspected and maintained in accordance with CCCPH section 3.3.3.
(7) Recordkeeping – The PWS must develop and implement a recordkeeping system in accordance with CCCPH section 3.5.1.
(8) Backflow Incident Response, Reporting and Notification – The PWS must develop and implement procedures for investigating and responding to suspected or actual backflow incidents in accordance with Article 5 of this chapter.
(9) Public Outreach and Education – The PWS must implement a crossconnection control public outreach and education program element that includes educating staff, customers, and the community about backflow protection and cross-connection control. The PWS may implement this requirement through a variety of methods which may include providing information on cross-connection control and backflow protection in periodic water bill inserts, pamphlet distribution, new customer documentation, email, and consumer confidence reports.
(10) Local Entity Coordination – The PWS must coordinate with applicable local entities that are involved in either cross-connection control or public health protection to ensure hazard assessments can be performed, appropriate backflow protection is provided, and provide assistance in the investigation of backflow incidents. Local entities may include but are not limited to plumbing, permitting, or health officials, law enforcement, fire departments, maintenance, and public and private entities.
(b) The cross-connection control program must be developed in consultation with a cross-connection control specialist if:
(1) The PWS has 1,000 or more service connections, or
(2) required by the State Water Board.
(c) A PWS must have at least one cross-connection control specialist as a permanent or contracted employee of the PWS, and that specialist, or their designee, must be able to be contacted within one hour, if:
(1) The PWS has 3,000 or more service connections, or
(2) the PWS has less than 3,000 service connections and is directed by the State Water Board based on hazard assessments conducted pursuant to CCCPH section 3.2.1. or the PWS’s history of backflow incidents. 16 3.1.4 Plan for Public Water System Cross-Connection Control (a) After adoption of the CCCPH, each PWS must submit a written Cross-Connection Control Plan for State Water Board review in accordance with the following schedule:
(1) An Existing PWS must submit the Cross-Connection Control Plan no later than 12 months after the effective date of the CCCPH.
(2) A new PWS must submit the Cross-Connection Control Plan for review and approval prior to issuance of a domestic water supply permit. (3) A PWS may submit a written request to the State Water Board for an extension of the deadline for submittal of its initial Cross-Connection Control Plan. The PWS’s application must include a written description of the need for an extension. Approval of an extension will be at the sole discretion of the State Water Board.
(b) The Cross-Connection Control Plan for a community water system must include, at a minimum, the following cross-connection control program procedures and documentation:
(1) a description of how the community water system will achieve and maintain compliance with each requirement in this Chapter;
(2) a description of the process, personnel, and timeframes for completing initial and ongoing hazard assessments pursuant to CCCPH section 3.2.1; (3) a description of the legal authority pursuant to CCCPH section 3.1.3 to implement corrective actions in the event a water user fails to comply in a timely manner with the provisions of the PWS’s cross-connection control program; (4) a description of the process and timeframes for ensuring each BPA is inspected and field tested, and AG is inspected, at a frequency no less than required by this Chapter;
(5) a description of the process and timeframe for ensuring each non-testable backflow preventer that is under the PWS ownership or administration is installed and maintained according to the California Plumbing Code; (6) a description of the process for ensuring individuals field testing and inspecting BPAs are no less qualified than required by this Chapter, including but not limited to confirmation of the individual’s:
(A) certification as a backflow prevention assembly tester, (B) field test kit or gage equipment accuracy verification, and (C) BPA field test result reports;
(7) a description of the procedures and timeframes of activities for responding to backflow incidents, including notification of customers, and reporting of backflow incidents pursuant to CCCPH section 3.5.2;
(8) contact information for cross-connection control personnel including any cross-connection control program coordinator and specialist; (9) a description of the tracking system that maintains current and relevant information, including:
17 (A) recordkeeping information required pursuant to CCCPH section 3.5.1, (B) location and type of each BPA, and
(C) highest threat potential hazard from which a given BPA is protecting the public water system distribution system;
(10) for user supervisors, if used, the required information pursuant to CCCPH section 3.2.2 (f);
(11) the corrective actions, including timeframes for the corrective actions, that a community water system will implement when:
(A) a cross-connection exists and the BPA installed is not commensurate with the user premises’ hazard or no BPA has been installed, or (B) a BPA needs to be replaced or maintained;
(12) a description of the public outreach and education program to comply with CCCPH section 3.1.3(a)(9); and
(13) the procedures for coordination with local entities (c) The Cross-Connection Control Plan for a noncommunity water system must include, at a minimum, the following cross-connection control program procedures and documentation:
(1) a description of how the noncommunity water system will achieve and maintain compliance with each requirement in this Chapter that is applicable to the noncommunity water system;
(2) a description of the process, personnel, and timeframes for completing initial and ongoing hazard assessments pursuant to CCCPH section 3.2.1; (3) a description of the legal authority pursuant to CCCPH section 3.1.3 to implement corrective actions in the event a water user fails to comply in a timely manner with the provisions of the PWS’s cross-connection control program; (4) a description of the process and timeframes for ensuring each BPA is inspected and field tested and AG is inspected, at a frequency no less than required by this Chapter;
(5) a description of the process and timeframe for ensuring each non-testable backflow preventer for internal protection that is under the PWS ownership or administration is installed and maintained according to the California Plumbing Code;
(6) a description of the process for ensuring individuals field testing and inspecting BPAs are no less qualified than required by this Chapter, including but not limited to confirmation of the individual’s:
(A) certification as a backflow prevention assembly tester, (B) field test kit or gage equipment accuracy verification, and (C) BPA field test result reports;
18 (7) a description of the procedures and timeframes of activities for responding to backflow incidents, including notification of customers, and reporting of backflow incidents pursuant to CCCPH section 3.5.2;
(8) contact information for cross-connection control personnel including the cross-connection control program coordinator;
(9) maintaining a tracking system with current and relevant information, including:
(A) recordkeeping information required pursuant to CCCPH section 3.5.1, (B) location and type of each BPA,
(C) location and type of each non-testable backflow preventer used for internal protection in accordance with the California Plumbing Code, if applicable, and
(D) potential hazard from which a BPA is protecting the public water system distribution system;
(10) for user supervisors, if used, the required information pursuant to CCCPH section 3.2.2(f);
(11) the corrective actions, including timeframes for the corrective actions, that a noncommunity water system will implement when:
(A) a cross-connection exists and the BPA installed is not commensurate with the user premises’ hazard or no BPA has been installed, or (B) a BPA or non-testable backflow preventer needs to be replaced or maintained;
(12) a description of the public outreach and education program to comply with CCCPH section 3.1.3(a)(9); and,
(13) the procedures for coordination with local entities (e.g., local health departments with internal cross-connection control programs, building officials, plumbing officials, etc.).
(d) A PWS must ensure its Cross-Connection Control Plan is, at all times, representative of the current operation of its Cross-Connection Control program. The PWS must make its Cross-Connection Control Plan available to the State Water Board for review upon request. If a PWS makes a substantive revision to its CrossConnection Control Plan, the PWS must submit the revised Cross-Connection Control Plan to the State Water Board for review.
19 Article 2 – Hazard Assessments and Required Protection

3.2.1 Hazard Assessments
(a) To evaluate the potential for backflow into the PWS, each community water system must conduct an initial hazard assessment of the user premises within its service area and each noncommunity water system must conduct an initial hazard assessment of its water distribution system. The hazard assessment must consider:
(1) The existence of cross-connections;
(2) the type and use of materials handled and present, or likely to be, on the user premises;
(3) the degree of piping system complexity and accessibility; (4) access to auxiliary water supplies, pumping systems, or pressure systems; (5) distribution system conditions that increase the likelihood of a backflow event (e.g., hydraulic gradient differences impacted by main breaks and high waterdemand situations, multiple service connections that may result in flow-through conditions, etc.);
(6) user premises accessibility;
(7) any previous backflow incidents on the user premises; and (8) the requirements and information provided in the CCCPH. (b) Each hazard assessment must identify the degree of hazard to the PWS’s distribution system as either a high hazard cross-connection, a low hazard crossconnection, or having no hazard. Examples of some high hazard cross-connection activities may be found in Appendix D.
(c) The hazard assessment must determine whether an existing BPA, if any, provides adequate protection based on the degree of hazard.
(d) Hazard assessments completed prior to the adoption of the CCCPH may be considered as an initial hazard assessment provided that such hazard assessments and associated backflow protection provide protection consistent with the CCCPH and the PWS describes their review of these assessments in the Cross-Connection Control Plan required in CCCPH section 3.1.4.
(e) Subsequent to the initial hazard assessment described in subsection (a), a community water system must perform a hazard assessment under the following criteria:
(1) if a user premises changes account holder, excluding single-family residences;
(2) if a user premises is newly or re-connected to the PWS; (3) if evidence exists of changes in the activities or materials on a user’s premises;
(4) if backflow from a user’s premises occurs;
(5) periodically, as identified in the PWS’s Cross-Connection Control Plan required pursuant to CCCPH section 3.1.4.;
20 (6) if the State Water Board requests a hazard assessment of a user’s premises; and
(7) if the PWS concludes an existing hazard assessment may no longer accurately represent the degree of hazard.
(f) Noncommunity water systems must conduct an initial or follow-up hazard assessment within two years of the adoption of the CCCPH. (g) Noncommunity water system must conduct a follow-up hazard assessment of its water distribution system if any changes are made that could result in a crossconnection or any backflow incidents occur. (h) A cross-connection control specialist must review or conduct each initial and followup hazard assessment pursuant to this section and make a written finding that, in the specialist’s judgment based on cross-connection control principles, the PWS’s hazard assessment properly identified all hazards at the time of the assessment, the appropriate degree of hazards, and the corresponding backflow protection.

3.2.2 Backflow Protection Required
(a) A PWS must ensure its distribution system is protected from backflow from identified hazards through the proper installation, continued operation, and field testing of an approved BPA (see Article 3 for installation and approved BPA criteria). When a DC is required or referenced in the CCCPH, a DCDA or DCDA-II type of assembly may be substituted if appropriate. When an RP is required or referenced in the CCCPH, an RPDA or RPDA-II type of assembly may be substituted if appropriate. (b) The BPA installed must be no less protective than that which is commensurate with the degree of hazard at a user premises, as specified in this Chapter and as determined based on the results of the hazard assessment conducted pursuant to CCCPH section

3.2.1. (c) Unless specified otherwise in this Chapter, a PWS must, at all times, protect its distribution system from high hazard cross-connections (see Appendix D for examples), through premises containment, through the use of AG(s) or RP(s). (1) Following State Water Board review and approval, a PWS may implement an alternate method of premises containment in lieu of a required AG provided that the proposed alternative would not increase the level of risk to protection of public health.
(2) Following State Water Board review and approval, a PWS may accept internal protection in lieu of containment when premises containment is not feasible.
21 (d) Except as otherwise allowed or prohibited in statute or in CCR Title 22, Division 4, Chapter 3, a swivel-ell may be used instead of an AG for premises containment protection when temporarily substituting tertiary recycled water use areas with potable water from a PWS if all the following criteria are met:
(1) the swivel-ell is approved by the State Water Board; (2) the PWS has a cross-connection control program, required pursuant to CCCPH section 3.1.3, and the use and operation of the swivel-ell is described in the Cross-Connection Control Plan required pursuant to CCCPH section 3.1.4; (3) the design and construction-related requirements of the swivel-ell adheres to the criteria in Appendix C;
(4) at least every 12 months, inspections are performed and documented to confirm ongoing compliance with the design and construction-related requirements in Appendix C;
(5) the RP used in conjunction with the swivel-ell is field tested and found to be functioning properly:
(A) immediately upon each switchover to potable water use, a visual inspection of the RP must be completed
(B) within 72 hours of each switchover to potable water use, a field test must be completed, and
(C) at least every 12 weeks the use site is supplied with potable water; and
(6) there is a legally binding agreement between the PWS and the entity supplying the recycled water, signed by those with relevant legal authority, that includes the following requirements:
(A) The State Water Board will be notified within 24 hours of all switchovers to or from potable water, will be given an estimate of the timeframe until the next switchover, and will be provided the results of the field testing required in paragraph (5);
(B) a trained representative of the PWS be present to supervise each switchover; and
(C) within seven days of each switchover, if requested by the State Water Board, the PWS will submit a written report describing compliance with this subsection, as well as potable and recycled water usage information. (e) Except as noted below, a PWS must ensure its distribution system is protected with no less than DC protection for a user premises with a fire protection system within ten years of adoption of the CCCPH.
(1) A high hazard cross-connection fire protection system, including but not limited to fire protection systems that may utilize chemical addition (e.g., wetting agents, foam, anti-freeze, corrosion inhibitor, etc.) or an auxiliary water supply, must have no less than RP protection.
22 (2) For existing fire protection systems that do not meet Section 3.2.2 (e)(3) or cannot install DC protection within ten years of adoption of the CCCPH, a PWS may propose in the cross-connection control plan submitted for CCCPH Section

3.1.4:
(A) an alternative date; or
(B) an alternative method of backflow protection that provides at least the same level of protection to public health.
(3) A BPA is not necessary for a low hazard fire protection system on a residential user premises if the following criteria are satisfied:
(A) the user premises has only one service connection to the PWS; (B) a single service line onto the user premises exists that subsequently splits on the property for domestic flow and fire protection system flow, such that the fire protection system may be isolated from the rest of the user premises;
(C) a single, water industry standard, water meter is provided to measure combined domestic flow and fire protection system flow; (D) the fire protection system is constructed of piping materials certified as meeting NSF/ANSI Standard 61; and
(E) the fire protection system’s piping is looped within the structure and is connected to one or more routinely used fixtures (such as a water closet) to prevent stagnant water.
(f) The State Water Board and PWS may, at their discretion, require a water user to designate a user supervisor when the user premises has a multi-piping system that conveys various types of fluids and where changes in the piping system are frequently made. If a user supervisor is designated the following is required:
(1) The user supervisor is responsible for the avoidance of cross-connections during the installation, operation and maintenance of the water user’s pipelines and equipment. The user supervisor must be trained on the fluids used and backflow protection for the premise, and must inform the PWS of changes in piping, and maintain current contact information on file with the PWS; and (2) The PWS must include in the Cross-Connection Control Plan required in CCCPH section 3.1.4 the training and qualification requirements for user supervisors, identify the entity that will provide the user supervisor training, and frequency of any necessary recurring training. The training must adequately address the types of hazards and concerns typically found. (g) Facilities producing, treating, storing, or distributing drinking water that are an approved water supply or water recycling plants as defined by CCR Title 22, Section 60301.710 must have proper internal protection from cross-connections to ensure that all drinking water produced and delivered to customers and workers at those facilities is free from unprotected cross-connections.
23 Article 3 – Backflow Prevention Assemblies

3.3.1 Standards for Types of Backflow Protection
(a) The PWS must ensure that each AG used for its Cross-Connection Control Program meets the requirements in Table 1, Minimum Air Gaps for Generally used Plumbing Fixtures, page 4 of the American Society of Mechanical Engineers (ASME) A112.1.2- 2012(R2017) (See Appendix B).
(b) The PWS must ensure that each replaced or newly installed PVB, SVB, DC, and RP for protection of the PWS is approved through both laboratory and field evaluation tests performed in accordance with at least one of the following:
(1) Standards found in Chapter 10 of the Manual of Cross-Connection Control, Tenth Edition, published by the University of Southern California Foundation for Cross-Connection Control and Hydraulic Research; or
(2) certification requirements for BPAs in the Standards of ASSE International current as of 2022 that include ASSE 1015-2021 for the DC, ASSE 1048-2021 for the DCDA & DCDA-II, ASSE 1013-2021 for the RP, and ASSE 1047-2021 for the RPDA & RPDA-II and must have the 1YT mark.
(c) BPAs must not be modified following approval granted under section 3.3.1 (b). PWS must require BPA testers to notify the PWS if a water user or PWS-owned BPA has been modified from the CCCPH section 3.3.1 (b) approval.

3.3.2 Installation Criteria for Backflow Protection
(a) For AGs, the following is required:
(1) The receiving water container must be located on the water user’s premises at the water user’s service connection unless an alternate location has been approved by the PWS;
(2) all piping between the water user’s service connection and the discharge location of the receiving water container must be above finished grade and be accessible for visual inspection unless an alternative piping configuration is approved by the PWS;
(3) the PWS must ensure that the AG specified in CCCPH section 3.3.1 (a) has been installed; and
(4) any new air gap installation at a user’s service connection must be reviewed and approved by the State Water Board prior to installation. (b) RPs must be installed such that the lowest point of an assembly is a minimum of twelve inches above grade, and a maximum of thirty-six inches above the finished grade, unless an alternative is approved by the PWS.
(c) DCs installed or replaced after the adoption of the CCCPH must be installed according to CCCPH section 3.3.2 (b). Below ground installation can be considered if approved by the PWS where it determines no alternative options are available. 24 (d) A PVB or SVB must be installed a minimum of twelve inches above all downstream piping and outlets.
(e) SVBs may not be used for premises containment. PVBs may only be used for roadway right of way irrigation systems as premises containment where there is no potential for backpressure.
(f) A RP or DC installed after the adoption of the CCCPH must have a minimum side clearance of twelve inches, except that a minimum side clearance of twenty-four inches must be provided on the side of the assembly that contains the test cocks. The PWS may approve alternate clearances providing that there is adequate clearance for field testing and maintenance.
(g) Backflow protection must be located as close as practical to the water user’s service connection unless one or more alternative locations have been approved by the PWS.

If internal protection is provided in lieu of premises containment, the PWS must obtain access to the user premises and must ensure that the on-site protection meets the requirements of this Chapter for installation, field testing, and inspections. (h) Each BPA and air gap separation must be accessible for field testing, inspection, and maintenance.

3.3.3 Field Testing and Repair of Backflow Prevention Assemblies and Air Gap Inspection
(a) PWS must ensure that all BPAs installed for its Cross-Connection Control Program are field tested following installation, repair, depressurization for winterizing, or permanent relocation. All required field testing must be performed by certified backflow prevention assembly testers.
(b) BPAs must be field tested at least annually. The CCCPH does not preclude a PWS, the State Water Board, or a local health agency from requiring more frequent field testing for premises with high hazard cross-connection or BPA at increased risk of testing failure.
(c) Air-gap separations must be visually inspected at least annually to determine compliance with this Chapter by persons certified as backflow prevention assembly testers or certified as a cross-connection control specialist pursuant to this Chapter. (d) PWS must receive passing field tests before providing continuous service to a water user with a newly installed BPA.
(e) PWS must ensure that BPAs that fail the field test are repaired or replaced within 30 days of notification of the failure. Extensions may be allowed by the PWS if included as part of the Cross-Connection Control Plan.
25 (f) PWS must require backflow prevention assembly testers to notify the PWS as soon as possible within 24 hours if a backflow incident or an unprotected cross-connection is observed at the BPA or prior to the user premises during field testing. PWS must immediately conduct an investigation and discontinue service to the user premises if a backflow incident is confirmed, and water service must not be restored to that user premises until the PWS receives a confirmation of a passing BPA field test from a backflow prevention assembly tester and the assembly is protecting the PWS. 26 Article 4 – Backflow Prevention Assembly Testers and CrossConnection Control Specialists

3.4.1 Backflow Prevention Assembly Tester Certification (a) A PWS must ensure that each BPA required by this Chapter to protect the public water system is field tested by a person with valid certification from a certifying organization recognized by the State Water Board pursuant to this Article. (b) A State Water Board-recognized organization certifying backflow prevention assembly testers is one that has a certification process that, at a minimum, includes the following:
(1) A timed and proctored written6 exam, using a closed-book, objective grading format, consisting of no less than 100 questions for initial certification and no less than 50 questions for recertification. A passing score must be achieved by an examinee as a requirement for certification.
(A) Written exam proctors must:

1. not provide an examinee any assistance in answering exam questions, verbal or otherwise; and

2. be impartial.
(B) Passing scores for the written exams are to be determined prior to exam sessions, such that passing a written exam demonstrates sufficient knowledge of subjects associated with the proper field testing of BPAs, including but not limited to:

1. the hydraulics and theory of backflow;

2. California’s laws, regulations, and requirements related to crossconnection control;

3. types of BPA field test equipment and the need to verify accuracy, at least annually and when otherwise necessary, to ensure accuracy of field test results;

4. field test procedures for an RP, RPDA, RPDA-II, DC, DCDA, DCDA-II, PVB, and SVB using the procedures provided in the Manual of Cross-Connection Control, Tenth Edition, published by the University of Southern California Foundation for CrossConnection Control and Hydraulic Research or equivalent;

5. identification of improperly functioning BPAs (i.e., diagnostics or troubleshooting); and

6. recordkeeping and safety.
6 The requirement for a written exam does not preclude using computerized exams. 27 (2) A performance (i.e., hands-on) exam, using a closed-book, objective grading process and the field test procedures in paragraph (1)(B)(4), designed such that passing the performance exam demonstrates proficiency in accurately determining the operating condition of an RP, DC, PVB, and SVB, when properly or improperly functioning, including but not limited to BPAs with leaks in shutoff valves, and failures in check valves, air inlet valves, or relief valves. A passing score must be achieved by an examinee as a requisite for certification. The performance exam process must include the following:
(A) Performance exam proctors must:

1. be certified as a backflow prevention assembly tester pursuant to this Article;

2. evaluate no more than one examinee at a time;

3. not provide an examinee any assistance in answering exam questions, verbal or otherwise;

4. provide no indication an examinee has erred until completion of a BPA field test, at which time only the fact the examinee has erred may be indicated (i.e., not the nature of the error);

5. be impartial and not affiliated with the certifying organization’s preparation of, or preparatory course for (if applicable), the performance exam; and

6. not evaluate an examinee who was trained by the proctor during the six-month period prior to the exam or other conflict of interest. (B) An examinee is considered to have failed a performance exam if the examinee:

1. makes a field test procedure or recording error that could impact an accurate determination of the operating condition of a BPA,

2. completes the BPA performance exam form with an error,

3. is informed of making an error (see subparagraph (A)(4)) and begins the procedure a second time, and

4. errs a second time and completes the BPA performance exam form accordingly.
(3) recertification requirements of no less frequently than every three years which includes both a written and performance exam;
(4) provisions for revocation of a backflow prevention assembly tester’s certification, including but not limited to, revocation for falsifying field test results or field test reports;
28 (5) a website providing public access to the most recent list of backflow prevention assembly testers:
(A) who hold a valid certification from the certifying organization. At a minimum, the list is to include each backflow prevention assembly tester’s last name, first name, certification number, and the date on which each backflow prevention assembly tester’s certification expires; and (B) whose certification was revoked, pursuant to paragraph (4), in the three years preceding the date of the list. At a minimum, the list is to include each backflow prevention assembly tester’s last name, first name, revoked certification number, the date on which each backflow prevention assembly tester’s certification was revoked, and the reason for revocation. (6) as a prerequisite to sections 3.4.1(b)(1) and (b)(2), completion of an instructional training course accepted by the certifying organization7that covers the subjects in subsection (1)(B) and is no less than 30 hours in length over no fewer than four days for:
(A) a backflow prevention assembly tester’s initial certification; (B) a backflow prevention assembly tester’s recertification as a result of revocation; or
(7) In lieu of compliance with section 3.4.1(b)(6) a certifying organization may accept two years prior experience in backflow prevention assembly testing. (c) To be recognized by the State Water Board as a certifying organization for backflow prevention assembly testers, a certifying organization shall:
(1) submit an application with the following information to the State Water Board for review:
(A) written documentation of a certification program that includes a process that is no less stringent than the criteria in subsection (b); (B) evidence that the organization’s certification program and exam process has been reviewed, with concerns adequately addressed, by a credentialed psychometrician proficient in the design of objective exams, experienced in the assessment of certification or licensing organizations, and familiar with the application of the requirements of ISO8/IEC9 17024:

Conformity Assessment- General Requirements for Bodies Operating Certification of Persons; and
7 But not limited only to training provided by the certifying organization or its affiliates. 8 International Organization for Standardization
9 International Electrotechnical Commission
29 (C) a written statement, signed by the certifying organization’s representative(s) having the authority and legal responsibility for operation of the certifying organization, attesting that the certifying organization will implement its certification program in a manner meeting or exceeding the criteria in subsection (b) and consistent with the application submitted to the State Water Board.
(2) adequately address each State Water Board comment and/or question concerning the application, and
(3) receive written acknowledgment from the State Water Board that the application is complete.
(d) An American National Standards Institute (ANSI)-accredited certifying organization, accredited in accordance with subsection (b) and ISO/IEC 17024, will be considered to be a State Water Board-recognized certifying organization. Beginning three years after the effective date of the CCCPH, only those testers with a valid certification from an ANSI-accredited certifying organization shall satisfy subsection (a) and certifications obtained by organizations in accordance with subsection (c) will be invalid. (e) This Article does not preclude a local health agency from maintaining a backflow prevention assembly tester certification program for the field testing of BPAs within the local health agency’s jurisdiction. Accepting a tester certified by a local health agency does not relieve a PWS from meeting the requirements of this Article. (f) This Article does not preclude a PWS from disallowing the use of an individual tester certified pursuant to this Article if the PWS has reason to believe a certified tester may not be proficient in accurately determining the operating condition of BPA, or for any other reason (e.g., fraud, deceit, negligence, misconduct, etc.). A PWS must report any evidence of a tester falsifying reports to that tester’s certifying organization. (g) This Article is effective July 1, 2025.
30 3.4.2 Cross-Connection Control Specialist Certification (a) A PWS must ensure that cross-connection control specialists, used pursuant to the CCCPH, have valid certification from a certifying organization recognized by the State Water Board pursuant to this Article.
(b) A State Water Board-recognized organization certifying cross-connection control specialists is one that has a certification process that, at a minimum, includes the following:
(1) A timed and proctored, written10 exam, using a closed-book, objective grading format, consisting of no less than 100 questions for certification. A passing score must be achieved by an examinee as a requirement for certification. (A) Written exam proctors must:

1. not provide an examinee any assistance in answering exam questions, verbal or otherwise; and

2. be impartial.
(B) Passing scores for the exams are to be determined prior to exam sessions, such that passing an exam demonstrates sufficient and comprehensive range of knowledge of the subjects provided in Appendix E, as they may relate to cross-connection control and the causes, effects, and prevention of backflow.
(2) recertification requirements of no less frequently than every three years.

Recertification may be done through at least one of the following:
(A) an exam as required by section 3.4.2 (b)(1),
(B) through 12 contact hours from continuing education courses covering material in Appendix E or,
(C) a combination of exam and continuing education contact hours equivalent to (A) or (B);
(3) provisions for revocation of a specialist’s certification, including but not limited to, falsifying information or providing negligent recommendations inconsistent with industry-standard cross-connection control guidelines; (4) a website providing public access to the most recent list of cross-connection control specialists:
(A) who hold a valid certification from the certifying organization. At a minimum, the list is to include each specialist’s last name, first name, certification number, and the date on which each specialist’s certification expires; or
10 The requirement for a written exam does not preclude using computerized exams. 31 (B) whose certification was revoked, pursuant paragraph (3), in the three years preceding the date of the list. At a minimum, the list is to include each specialist’s last name, first name, revoked certification number, the date on which each specialist’s certification was revoked, and the reason for revocation.
(5) initial certification requirements:
(A) a valid backflow prevention assembly tester certification from a certification organization recognized by the State Water Board pursuant to section 3.4.1; and
(B) completion of an instructional training course (acceptable to the certifying organization11) that covers the subjects in Appendix E and is no less than 30 hours in length over no fewer than five days (inclusive of an exam, if provided). This paragraph does not preclude a certification organization from providing the instructional training course to the public, including certified specialists.
(C) As an alternative to (A) the certifying organization may accept additional instruction in the subject areas of testing, maintaining and repairing BPAs equivalent in length and scope to the requirements in

3.4.1(b)(6).
(D) As an alternative to (A) the certifying organization may accept a minimum of five (5) years documented experience performing crossconnection control specialist duties, as outlined in Appendix E. (c) To be recognized by the State Water Board as a certifying organization for crossconnection control specialists, a certifying organization shall:
(1)submit an application with the following information to the State Water Board for review:
(A) Written documentation of a certification program that includes a process that is no less stringent than the criteria in subsection (b); (B) evidence that the organization’s certification program and exam process has been reviewed, with concerns adequately addressed, by a credentialed psychometrician proficient in the design of objective exams, experienced in the assessment of certification or licensing organizations, and familiar with the application of the requirements of ISO12/IEC13 17024:

Conformity Assessment- General Requirements for Bodies Operating Certification of Persons; and
11 But not limited only to training provided by the certifying organization or its affiliates. 12 International Organization for Standardization
13 International Electrotechnical Commission
32 (C) a written statement, signed by the certifying organization’s representative(s) having the authority and legal responsibility for operation of the certifying organization, attesting that the certifying organization will implement its certification program in a manner meeting or exceeding the criteria in subsection (b) and consistent with the application submitted to the State Water Board.
(2) adequately address each State Water Board comment and question concerning the application, and
(3) receive a written acknowledgment from the State Water Board that the application is complete:
(d) A certifying organization, accredited by the American National Standards Institute (ANSI) in accordance with ISO/IEC 17024, which complies with subsection (b), will be considered to be a State Water Board-recognized certifying organization. Beginning three years after the effective date of the CCCPH, only those specialists with a valid certification from an ANSI-accredited certifying organization shall satisfy subsection (a) and certifications obtained by organizations in accordance with subsection (c) will be invalid.
(e) This Article does not preclude a local health agency from maintaining a crossconnection control specialist certification program for specialists within the local health agency’s jurisdiction. Using a specialist certified by a local health agency does not relieve a PWS from meeting the requirements of this Article. (f) This Article does not preclude a PWS from disallowing the use of an individual crossconnection control specialist certified pursuant to this Article if the PWS has reason to believe a certified specialist may not be proficient in their knowledge of crossconnection control and the causes, effects, and prevention of backflow, or for any other reason (e.g., fraud, deceit, negligence, misconduct, etc.). A PWS must report any evidence of a specialist falsifying reports to that specialist’s certifying organization. (g) This Article is effective July 1, 2025.
33 Article 5 – Recordkeeping, Backflow Incident Response, and Notification

3.5.1 Recordkeeping
(a) Each PWS must maintain the following records:
(1) The two most recent hazard assessments for each user premise, conducted pursuant to CCCPH section 3.2.1 (Hazard Assessment);
(2) for each BPA, the associated hazard or application, location, owner, type, manufacturer and model, size, installation date, and serial number; (3) for each AG installation, the associated hazard or application and the location, owner, and as-built plans of the AG;
(4) results of all BPA field testing, AG inspection, and swivel-ell inspections and field tests for the previous three calendar years, including the name, test date, repair date, and certification number of the backflow prevention assembly tester for each BPA field test and AG and swivel-ell;
(5) repairs made to, or replacement or relocation of, BPAs for the previous three calendar years;
(6) the most current cross-connection tests (e.g. shutdown test, dye test); (7) if a user supervisor is designated for a user premise, the current contact information for the user supervisor and water user, and any applicable training and qualifications as described by CCCPH section 3.2.2(f); (8) descriptions and follow-up actions related to all backflow incidents; (9) if any portion of the cross-connection control program is carried out under contract or agreement, a copy of the current contract or agreement; (10) the current Cross-Connection Control Plan as required in CCCPH section

3.1.4.; and
(11) any public outreach or education materials issued as required in CCCPH section 3.1.3.(a)(9) for the previous three calendar years. (b) All information in subsection (a) must be available to the State Water Board upon request.

3.5.2 Backflow Incident Response Procedure
Each PWS must include backflow incident response procedures in the CrossConnection Control Plan required in CCCPH section 3.1.4. The PWS must describe its procedures for investigating and responding to suspected backflow incidents including, but not limited to, the following:
(a) Consideration of complaints or reports of changes in water quality as possible incidents of backflow;
(b) Water quality sampling and pressure recording; and
(c) Documentation of the investigation, and any response and follow-up activities. 34 3.5.3 Backflow Incident Notification
(a) Each PWS must notify the State Water Board and local health agencies of any known or suspected incident of backflow within 24 hours of the determination. If required by the State Water Board, a PWS must issue a Tier 1 public notification pursuant to CCR, Title 22, Section 64463.1.
(b) If required by the State Water Board, the PWS must submit, by a date specified by the State Water Board, a written incident report describing the details and affected area of the backflow incident, the actions taken by the PWS in response to the backflow incident, and the follow up actions to prevent future backflow incidents. The written report must contain, at a minimum, the information requested in Appendix F. 35 This page intentionally left blank
36 Appendix
Appendix A: Assembly Bill 1671 (2017, Chapter 533) and Assembly Bill 1180 (2019, Chapter 455).

Appendix B: ASME A112.1.2-2012(R2017) Table 1, Minimum Air Gaps for Generally used Plumbing Fixtures, page 4
Appendix C: Backflow Prevention Assembly Diagrams
Appendix D: High Hazard Premises
Appendix E: General Range of Knowledge for Cross-Connection Control Specialists Appendix F: Example Backflow Incident Reporting Form
Appendix G: Related Statutes and Regulations
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Appendix A
Assembly Bill 1671 (2017, Chapter 533)
Assembly Bill 1180 (2019, Chapter 455)
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Assembly Bill No. 1671
CHAPTER 533
An act to amend Section 116810 of, and to add Sections 116407 and 116555.5 to, the Health and Safety Code, relating to drinking water. [Approved by Governor October 6, 2017. Filed with
Secretary of State October 6, 2017.]
legislative counsel’s digest
AB 1671, Caballero. Backflow protection and cross-connection controls:
standards.
(1) Existing law, the California Safe Drinking Water Act, requires the State Water Resources Control Board to administer provisions relating to the regulation of drinking water to protect public health, including, but not limited to, conducting research, studies, and demonstration projects relating to the provision of a dependable, safe supply of drinking water, enforcing the federal Safe Drinking Water Act, adopting regulations, and conducting studies and investigations to assess the quality of private domestic water wells. Existing law makes certain violations of the act a misdemeanor.

Existing law requires any person who owns a public water system to ensure that the system does certain things, including, but not limited to, that it will not be subject to backflow under normal operating conditions. Existing law, to ensure that testing and maintenance of backflow prevention devices are performed by persons qualified to do testing and maintenance, authorizes local health officers to maintain programs for certification of backflow prevention device testers and requires the certification program to be consistent with backflow protection regulations adopted by the state board.

A violation of these provisions, or an order by a local health officer pursuant to these provisions, is a misdemeanor.

This bill would require a public water system to implement a cross-connection control program that complies with, and would require the certification program to be consistent with, applicable regulations and the standards described in (2).
(2) Existing regulations establish standards for a backflow prevention device and cross-connection control.

This bill, on or before January 1, 2020, would require the state board to adopt standards for backflow protection and cross-connection control and would authorize the state board to do so through the adoption of a policy handbook, as specified. By authorizing the state board to adopt standards, the violation of which would be a crime, the bill would create a new crime and impose a state-mandated local program.
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(3) The California Constitution requires the state to reimburse local agencies and school districts for certain costs mandated by the state. Statutory provisions establish procedures for making that reimbursement.

This bill would provide that no reimbursement is required by this act for a specified reason.

The people of the State of California do enact as follows:

SECTION 1. Section 116407 is added to the Health and Safety Code, to read:
116407. (a) On or before January 1, 2020, the state board shall adopt standards for backflow protection and cross-connection control. (b) The state board may implement subdivision (a) through the adoption of a policy handbook that is not subject to the requirements of Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code. The policy handbook shall include standards for backflow protection and cross-connection control. In developing the standards and any amendments to those standards, the state board shall consult with state and local agencies and other persons whom the state board has identified as having expertise in the subject of backflow protection and cross-connection control. The state board shall hold at least two public hearings before adopting the policy handbook. The policy handbook shall be posted on the board’s Internet Web site.
(c) (1) Upon the effective date of a policy handbook adopted by the state board pursuant to subdivision (b), the regulations set forth in Article 1 (commencing with Section 7583) and Article 2 (commencing with Section 7601) of Group 4 of Subchapter 1 of Chapter 5 of Division 1 of Title 17 of the California Code of Regulations shall become inoperative, and, 90 days thereafter, are repealed, unless the state board makes a determination not to repeal a specific regulation.
(2) If the state board determines not to repeal a specific regulation pursuant to paragraph (1), the state board shall provide to the Office of Administrative Law and the Secretary of State written notice of its determination, including identification of the specific regulation that is not repealed. That regulation, upon the provision of that written notice to the Office of Administrative Law and the Secretary of State, shall become operative.

SEC. 2. Section 116555.5 is added to the Health and Safety Code, to read:
116555.5. A public water system shall implement a cross-connection control program that complies with applicable regulations and with standards adopted by the board pursuant to Section 116407.

SEC. 3. Section 116810 of the Health and Safety Code is amended to read:
116810. To ensure that testing and maintenance of backflow prevention devices are performed by persons qualified to do testing and maintenance, 94 Ch. 533 — 2 —
local health officers may maintain programs for certification of backflow prevention device testers. The local health officer may suspend, revoke, or refuse to renew the certificate of a tester, if, after a hearing before the local health officer or his or her designee, the local health officer or his or her designee finds that the tester has practiced fraud or deception or has displayed gross negligence or misconduct in the performance of his or her duties as a certified backflow prevention device tester. The local health officer may collect fees from certified testers to offset the cost of the certification program provided pursuant to this section. The certification standards shall be consistent with standards adopted by the state board pursuant to Section 116407 and any other applicable backflow protection regulations.

SEC. 4. No reimbursement is required by this act pursuant to Section 6 of Article XIII B of the California Constitution because the only costs that may be incurred by a local agency or school district will be incurred because this act creates a new crime or infraction, eliminates a crime or infraction, or changes the penalty for a crime or infraction, within the meaning of Section 17556 of the Government Code, or changes the definition of a crime within the meaning of Section 6 of Article XIII B of the California Constitution.

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Assembly Bill No. 1180
CHAPTER 455
An act to amend Section 116407 of the Health and Safety Code, and to add Section 13521.2 to the Water Code, relating to water. [Approved by Governor October 2, 2019. Filed with Secretary of State October 2, 2019.]
legislative counsel’s digest
AB 1180, Friedman. Water: recycled water.
(1) Existing law, the California Safe Drinking Water Act, requires the State Water Resources Control Board to administer provisions relating to the regulation of drinking water to protect public health. Existing law requires, on or before January 1, 2020, the state board to adopt standards for backflow protection and cross-connection control through the adoption of a policy handbook, as specified.

This bill would require that handbook to include provisions for the use of a swivel or changeover device to supply potable water to a dual-plumbed system during an interruption in recycled water service. (2) Existing law requires the state board to establish uniform statewide recycling criteria for each varying type of use of recycled water where the use involves the protection of public health.

This bill would require the state board, on or before January 1, 2023, as specified, to update the uniform statewide criteria for nonpotable recycled water uses.

The people of the State of California do enact as follows:

SECTION 1. The Legislature finds and declares all of the following:
(a) On December 11, 2018, the State Water Resources Control Board unanimously adopted an amendment to the policy for water quality control for recycled water, which included a goal to increase the use of recycled water in the state from 714,000 acre-feet per year in 2015 to 1,500,000 acre-feet per year by 2020 and 2,500,000 acre-feet per year by 2030. (b) Section 13521 of the Water Code requires the state board to establish uniform statewide recycling criteria for each varying type of use of recycled water where the use involves the protection of public health. (c) The regulations establishing the uniform statewide criteria for recycled water uses are set forth in Chapter 3 (commencing with Section 60301.050) of Division 4 of Title 22 of the California Code of Regulations. The regulations that pertain to nonpotable recycled water uses have not been updated since 2000.
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(d) The regulations relating to backflow protection and cross-connection control for recycled water are set forth in Article 1 (commencing with Section 7583) and Article 2 (commencing with Section 7601) of Group 4 of Subchapter 1 of Chapter 5 of Division 1 of Title 17 of the California Code of Regulations. These regulations have not been updated since 1987. (e) Section 1 of Chapter 533 of the Statutes of 2017 (Assembly Bill 1671 of the 2017–18 Regular Session) requires, on or before January 1, 2020, the state board to adopt backflow protection and cross-connection control standards and authorizes their implementation through a policy handbook. (f) In order to maximize the amount of recycled water California can safely use for beneficial purposes, it is necessary to update the uniform statewide criteria for nonpotable recycled water uses and specify certain associated backflow protection and cross-connection control provisions.

SEC. 2. Section 116407 of the Health and Safety Code is amended to read:
116407. (a) On or before January 1, 2020, the state board shall adopt standards for backflow protection and cross-connection control. (b) (1) The state board may implement subdivision (a) through the adoption of a policy handbook that is not subject to the requirements of Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code. The policy handbook shall include standards for backflow protection and cross-connection control. In developing the standards and any amendments to those standards, the state board shall consult with state and local agencies and other persons whom the state board has identified as having expertise in the subject of backflow protection and cross-connection control. The state board shall hold at least two public hearings before adopting the policy handbook. The policy handbook shall be posted on the board’s internet website.
(2) (A) The policy handbook described in this subdivision shall include provisions for the use of a swivel or changeover device to supply potable water to a dual-plumbed system during an interruption in recycled water service.
(B) The use of a swivel or changeover device shall be consistent with any notification and backflow protection provisions contained in the policy handbook.
(c) (1) Upon the effective date of a policy handbook adopted by the state board pursuant to subdivision (b), the regulations set forth in Article 1 (commencing with Section 7583) and Article 2 (commencing with Section 7601) of Group 4 of Subchapter 1 of Chapter 5 of Division 1 of Title 17 of the California Code of Regulations shall become inoperative, and, 90 days thereafter, are repealed, unless the state board makes a determination not to repeal a specific regulation.
(2) If the state board determines not to repeal a specific regulation pursuant to paragraph (1), the state board shall provide to the Office of Administrative Law and the Secretary of State written notice of its determination, including identification of the specific regulation that is not repealed. That regulation, upon the provision of that written notice to the 95 Ch. 455 — 2 —
Office of Administrative Law and the Secretary of State, shall become operative.

SEC. 3. Section 13521.2 is added to the Water Code, to read:
13521.2. (a) On or before January 1, 2023, the state board shall update the uniform statewide criteria for nonpotable recycled water uses established in Chapter 3 (commencing with Section 60301.050) of Division 4 of Title 22 of the California Code of Regulations. The deadline imposed by this section is mandatory only if the Legislature has appropriated sufficient funds, as determined by the executive director of the state board, in the annual Budget Act or otherwise to cover the state board’s costs associated with the performance of the duties imposed by this section. (b) For purposes of the update to the uniform statewide criteria for nonpotable recycled water uses described in subdivision (a), the state board shall adopt a regulation that incorporates by reference the criteria and applicable backflow protection provisions, including the provisions for the use of a swivel or changeover device for dual-plumbed systems, that are contained in the most recently adopted version of the policy handbook adopted pursuant to Section 116407 of the Health and Safety Code and any future versions of the policy handbook.

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Appendix B
ASME A112.1.2-2012(R2017) Table 1,
Minimum Air Gaps for Generally used Plumbing
Fixtures, page 4
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Appendix B
ASME A112.1.2-2012(R2017) Table 1, Minimum Air Gaps for Generally used Plumbing Fixtures,
1 page 4
TABLE 1
Minimum Air Gaps for Generally used Plumbing Fixtures4

FIXTURES WHERE NOT AFFECTED
BY SIDEWALLS1
(inches)

WHERE AFFECTED BY
SIDEWALLS2
(inches)
Effective opening3 not
greater than ½ of an inch
in diameter
1 1
1 /2
Effective openings3 not
greater than ¾ of an inch
in diameter
1 1
/2 2
1 /4
Effective openings3 not
greater than 1 inch in
diameter
2 3
Effective openings3
greater than 1 inch in
diameter
Two times the diameter of
effective opening
Three times the diameter of
effective opening
For SI units: 1 inch = 25.4 mm
Notes:
1 Sidewalls, ribs, or similar obstructions do not affect air gaps where spaced from the inside edge of the spout opening at a distance exceeding three times the diameter of the effective opening for a single wall, or at a distance exceeding four times the effective opening for two intersecting walls. 2 Vertical walls, ribs, or similar obstructions extending from the water surface to or above the horizontal plane of the spout opening other than specified in Footnote 1 above. The effect of three or more such vertical walls or ribs has not been determined. In such cases, the air gap shall be measured from the top of the wall.
3 The effective opening shall be the minimum cross-sectional area at the seat of the control valve or the supply pipe or tubing that feeds the device or outlet.

Where two or more lines supply one outlet, the effective opening shall be the sum of the cross-sectional areas of the individual supply lines or the area of the single outlet, whichever is smaller.
4 Air gaps less than 1 inch (25.4 mm) shall be approved as a permanent part of a listed assembly that has been tested under actual backflow conditions with vacuums of 0 to 25 inches of mercury (85 kPa).
1 Reprinted from ASME A112.1.2-2012(R2017), by permission of The American Society of Mechanical Engineers. All rights reserved
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Appendix C
Backflow Prevention Assembly Diagrams
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Appendix C
Diagram 1
Double check detector backflow prevention assembly1
1 © 2023 University of Southern California. Used with permission.

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Appendix C
Diagram 2
Double check detector backflow prevention assembly – type II 2 2 © 2023 University of Southern California. Used with permission.

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Appendix C
Diagram 3
Double check valve backflow prevention assembly3
3 © 2023 University of Southern California. Used with permission C-4
Appendix C
Diagram 4
Pressure vacuum breaker backsiphonage prevention assembly 4 4 © 2023 University of Southern California. Used with permission C-5
Appendix C
Diagram 5
Reduced pressure principle backflow prevention assembly 5 5 © 2023 University of Southern California. Used with permission C-6
Appendix C
Diagram 6
Reduced pressure principle detector backflow prevention assembly 6 6 © 2023 University of Southern California. Used with permission C-7
Appendix C
Diagram 7
Reduced pressure principle detector backflow prevention assembly – type II 7 7 © 2023 University of Southern California. Used with permission C-8
Appendix C
Diagram 8
Spill-resistant pressure vacuum breaker backsiphonage prevention assembly 8 8 © 2023 University of Southern California. Used with permission C-9
Appendix C
Swivel-Ell Design and Construction Criteria
The criteria below, in conjunction with the swivel-ell diagrams that follow (Diagrams 9a and 9b), are minimum acceptable design and construction-related requirements for utilizing a swivel-ell. For restrictions and allowances for utilizing a swivel-ell, see CCCPH section 3.2.2.

A. Prior to operation of a swivel-ell, the PWS will receive approval for the design and construction plans of that swivel-ell from the State Water Board.

B. The drinking water supply must not, under any circumstances, be directly connected to the recycled water supply, nor be designed such that the recycled water use site could be supplied concurrently by a recycled water supply and a drinking water supply.

C. The drinking water supply line and the recycled water supply line must be offset (see Diagram 9b) in a manner that ensures a tee-connection, spool, or other prefabricated mechanical appurtenance(s) could not be readily utilized in lieu of the swivel-ell connection, nor result in the recycled water use site being supplied concurrently by recycled water and drinking water.

D. The recycled water supply line used in conjunction with the swivel-ell must be the only recycled water supply to the recycled water use area.

E. The swivel-ell must be located as close as practical to the public water system service connection, with the swivel-ell connection being located as close as practical to the RP upstream of the swivel-ell.

F. The swivel-ell must:

1. be located above ground;

2. be color-coded pursuant to section 116815 of the CHSC and its implementing regulations;

3. include appropriate signage, as required by regulation and the State Water Board;

4. be provided the security necessary to prevent interconnections, vandalism, unauthorized entry, etc.; and

5. be provided with meters on both the recycled water service and drinking water service connections.

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Legend for Diagram 9a and 9b (also see next page)
RP = Reduced pressure principle backflow prevention assembly RW = Tertiary-treated recycled water originating from wastewater treatment facility DW = Drinking water originating from a public water system W = Water (tertiary recycled water or drinking water) to use site. As pictured, configured for supplemental drinking water to the use site.

M = Meter (next page)
PE = Plain End (next page)
GRV = Groove (next page)
PWS = Public Water System (next page)
Diagram 9a: Example Swivel-Ell Pictorial (also see Plan View Schematics) Note: The RP, a required component of an acceptable swivel-ell, is not shown in the picture.

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Diagram 9b: Swivel-Ell Typical Plan View Schematics
(not intended to be an exact portrayal of the pictorial) C-12
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Appendix D
High Hazard Premises
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APPENDIX D

HIGH HAZARD CROSS-CONNECTION CONTROL PREMISES
The list below identifies premises that require backflow protection provided by an air gap or a reduced pressure principle backflow prevention assembly, unless noted otherwise. The list below is not intended to be all-inclusive. A PWS, State Water Board, or local health agency may require an AG, RP, or both to protect a PWS from other hazards not listed below and identified in premises through the hazard assessment completed in CCCPH Chapter 3, section 3.2.1. A PWS may reduce or increase the minimum protection required for a previously hazard-assessed user premise following a hazard reassessment as described in CCCPH Chapter 3, section 3.2.1.

1. Sewage handling facilities

2. Wastewater lift stations and pumping stations

3. Wastewater treatment processes, handling, or pumping equipment that is interconnected to a piping system connected to a PWS (+)

4. Petroleum processing or storage plants

5. Radioactive material storage, processing plants or nuclear reactors

6. Mortuaries

7. Cemeteries

8. Sites with an auxiliary water supply interconnected with PWS (+)

9. Sites with an auxiliary water supply not interconnected with PWS

10.Premises with more than one connection to the PWS (++++)

11.Recycled water (++)(+++)

12.Recycled water interconnected to piping system that contains water received from a PWS (+)

13.Graywater systems, as defined in California Water Code Section 14876, that are interconnected to a piping system that is connected to a PWS

14.Medical facilities

15.Kidney dialysis facilities

16.Dental office with water-connected equipment

17.Veterinarian facilities

18.Chemical plants

19.Laboratories

20.Biotech facilities

21.Electronics manufacture

22.Dry cleaner facilities

23.Industrial or commercial laundry facilities

24.Metal-plating facilities

25.Business park with a single meter serving multiple businesses

26.Marine-port facilities

27.Car wash facilities

28.Mobile home park, RV park, or campgrounds with RV hookups D-2

29.Hotels/motels

30.Gas stations

31.Fire stations

32.Solid waste disposal facilities

33.Pet groomers

34.Agricultural premises

35.Hazard assessment access denied or restricted

36.Railroad maintenance facilities

37.Incarceration facilities (e.g. prisons)

38.Temporary connections to fire hydrants for miscellaneous uses, including construction

39.Private water distribution mains

40.Drinking water storage tank overflow connected to a sump or storm drain (+)

41.Airports
(+) Premise isolated by air gap only except as allowed through CCCPH Section 3.2.2(c) (++) Dual-plumbed use areas established per CCR Title 22, Section 60313 through 60316.
(+++) Residences using recycled water for landscape irrigation as part of an approved dual plumbed use area established pursuant to CCR Title 22, sections 60313 through 60316 shall use, at a minimum, a DC. If the water supplier is also the supplier of the recycled water, then the recycled water supplier may obtain approval of the local public water supplier or the State Water Board, to utilize an alternative backflow protection plan that includes an annual inspection of both the recycled water and potable water systems and an annual cross-connection test of the recycled water and potable water systems pursuant to subsection 60316(a) in lieu of any BPA. (++++) All connections must receive at least the same level of protection excluding fire protection when connected to the PWS distribution system (e.g. if one connection requires an RP then all connections must have RPs installed).

Appendix E
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APPENDIX E
General Range of Knowledge for Cross-Connection Control Specialists To effectively prevent unintended backflow into a PWS’s distribution system, it is necessary for a cross-connection control specialist to have an understanding of a range of subjects related to cross-connection control. This appendix provides a list of such subjects.

This appendix is not meant to preclude instruction of additional subjects that may be necessary or beneficial to the goal of a prospective or existing cross-connection control specialist in being proficient in protecting public health from backflow through crossconnection control measures. Emphasis on particular subjects should be in a manner that best achieves that goal.
(a) GENERAL
(1) Cross-connection control terminology.
(2) The history leading to the need for cross-connection control, including causes, impacts, including but not limited to:
(A) potable water distribution systems;
(B) examples of backflow incidents and actual or potential public health impacts; and
(C) evolution of methods of cross-connection control and backflow prevention assemblies.
(3) Hydraulics (general) – An understanding of hydraulic gradients, pressure variations, flow rates, temperature, the properties of water, backsiphonage, backpressure, and other elements necessary to understand the causes for backflow.
(4) Public outreach – How to appropriately convey the value of cross-connection control to PWS personnel and the public.
(b) LAWS, REGULATIONS, AND GUIDANCE
(1) Federal – Applicable federal laws, regulations, and guidance. (2) State – California laws and regulations, including, but not limited to, the State Water Resources Control Board’s most recent edition of its Cross-Connection Control Policy Handbook and other requirements related to cross-connection control.
(3) Local – An understanding of the need to ensure local requirements are considered and how best to find such requirements.

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(c) HAZARD ASSESSMENTS AND METHODS TO PREVENT BACKFLOW
A comprehensive understanding of how to conduct cross-connection surveys of water systems for the purpose of identifying cross-connections, assessing hazards, and identifying the most effective and legally appropriate methods for protection from backflow. At a minimum, the following topics should be considered to achieve such an understanding:
(1) Surveys:
(A) Preparation (e.g., authority, notification, prioritizing customers/premises, coordinating with public water systems, etc.); (B) Design and as-built drawings related to water supply and crossconnection control; (C) Public water system schematics;
(D) How to identify existing and new construction, with an understanding of how construction may impact backflow protection;
(E) How to identify cross-connections (actual and potential); (F) How to identify and differentiate between high hazard and low hazard cross-connections; and
(G) Problems associated with multi-story buildings, multiple service connections at a premises, typical water-use equipment, etc., and varying types of water service, including irrigation, recycled water, gray water, fire prevention systems, and dual plumbed premises.
(2) Assessing Hazards:
(A) Identifying and differentiating between premises activities leading to high hazard cross-connections and low hazard cross-connections (for examples of high hazard activities, see Appendix D); and (B) Understanding potential public health impacts from backflow associated with the problems in section (c)(1)(G) of this appendix. (3) Assemblies and Methods for Backflow Prevention:
(A) A comprehensive understanding of approved methods for crossconnection control and preventing backflow with respect to an assessed hazard;
(B) Identifying unapproved methods for cross-connection control and preventing backflow;
(C) An understanding of components, design and operation, proper installation and location of backflow prevention assemblies, including air gaps, and backflow prevention assembly field test methods, field test results, and the assessment of air gaps; and
(D) Identifying unapproved assemblies, as well as those assemblies whose operation and/or state of repair necessitates replacement with an approved assembly.

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(d) CROSS-CONNECTION CONTROL PROGRAMS
A comprehensive understanding of the development, elements, and administration of cross-connection control programs, including, but not limited to:
(1) An ability to assess the federal, state, and local requirements applicable to a public water system’s cross-connection control program, such that adherence to the cross-connection control program would result in compliance with the requirements;
(2) The roles, responsibilities, and authority of individuals and entities involved in the critical elements of a successful plan for cross-connection control (see CCCPH section 3.1.4); and
(3) The ability to assess the components of a public water system’s CrossConnection Control Plan (see CCCPH section 3.1.4) that best assures the prevention of undesired backflow into the public water system’s distribution system, and to communicate deficiencies to public water system personnel. (e) CROSS-CONNECTION TESTS
A comprehensive understanding of:
(1) The purpose of a cross-connection test and when a cross-connection test should be performed;
(2) The ability to develop protocols and make arrangements for cross-connection tests, and subsequently oversee and/or perform such cross-connection tests, in a manner that determines whether interconnections exist between unapproved sources and approved water supplies; and
(3) Follow-up actions and notifications if a cross-connection test indicates an interconnection.
(f) RECORDKEEPING AND INCIDENT RESPONSE
A comprehensive understanding of:
(1) The agencies and authorities to be notified in the event of a backflow incident;
(2) How to determine the cause of a backflow incident and the actions necessary to prevent similar incidents in the future;
(3) How to properly document a backflow incident, including but not limited to the information in the example backflow incident response form in Appendix F; and (4) How to properly document the elements associated with surveys and hazard assessments, including those identified in section (c) of this appendix.

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Appendix F
Example Backflow Incident Reporting Form
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BACKFLOW INCIDENT REPORT FORM
Water System: _______________________________________________________ Water System Number: _________________________________________________ Incident Date: ________________________________________________________ Incident Time (if known):________________________________________________ Incident Location: _____________________________________________________ How was the incident discovered?
____________________________________________________________________ Backflow Originated from:

Premise Location: ________________________________________________ Address: ______________________________________________________________ Premise Contact Person: _______________________ Title:____________________ Phone:_______________ Email: ________________________________ Connection Type: (please check one)
Industrial Commercial Single-Family Residential Multi-Family Residential Irrigation Recycled Water Water System Facility
Other: _______________________________________
Description and source of backflow substance (please be as descriptive as possible):
_____________________________________________________________________ ______________________________________________________________________ If available, please attach an MSDS or other chemical description form Was the backflow fluid contained within the user side? YES NO Estimated Number of Affected Persons: ______________________________________ F-2
Number and description of consumer complaints received:
______________________________________________________________________ ______________________________________________________________________ Did any consumers report illness? Please describe.
______________________________________________________________________ ______________________________________________________________________ If applicable, please describe the consumer notification:
_____________________________________________________________________ ______________________________________________________________________

INVESTIGATION
Please describe the water system investigation including time frames:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ What was the area system pressure? _______________________________________ Is this within typical range: YES NO - typical pressure: _____________ Was a sample of the water contaminated by the backflow incident collected and stored before flushing? YES NO
Please describe all sampling:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ DDW recommends laboratory or field sampling for the following parameters: total coliform, E. coli, free and total chlorine residual, pH, odor, turbidity, temperature, and color. Additional sampling should be collected at the PWS and regulatory agency’s discretion.

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CORRECTIVE ACTIONS
Please describe the corrective actions taken by the water system:
______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ ______________________________________________________________________ Was the chlorine residual increased after discovery of backflow incident? YES NO Date of the last cross-connection control hazard assessment of the premise with the backflow incident conducted: ______________________________________________ Did the premise have backflow prevention assemblies? YES NO Date of most recent backflow prevention assembly test(s): _______________________ When was the Division of Drinking Water or Local County Health office notified? Date: __________________Time: __________ Contact Person: __________________ Was the Division or Local County Health notified within 24 hours? YES NO Other agencies or organizations contacted?

CERTIFICATION
Name: _________________________________ Job Title: _______________________ Certification(s): _________________________________________________________ ______________________________________________________________________ Please list all cross-connection control related certifications including number and expiration date
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I certify that the forgoing information is true and correct to the best of my ability.

Signature: ____________________________ Date: ___________________________ Attach the following applicable documentation

1. Laboratory Test Results

2. Sketch of the cross-connection and modifications

3. MSDS or chemical information forms if chemical hazard is known

4. Applicable backflow assembly test reports including the most recent test before the incident

5. Other relevant supporting documentation
Appendix G
Related Statutes and Regulations
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The following laws and regulations are considered related or tangential to the CCCPH, and are included in a descriptive format to provide additional, relevant background information
California Laws and Regulations
In addition to the California SDWA statutory requirements cited in CCCPH Chapter 1, section 1.3.1, California has statutes addressing certain authorities and requirements that may have influenced the CCCPH or may otherwise be of interest. ▪ Urban and community water systems must have a written policy on discontinuation of residential service for nonpayment and must not discontinue residential service for nonpayment if certain conditions are met. (CHSC sections 116900 – 116926) ▪ Senate Bill 1263 (2017) requires that before a person submits an application for a permit for a proposed new public water system, the person shall first submit a preliminary technical report which must include a cost comparison of a new public water system and consolidations with an existing system. (CHSC section 116527) ▪ Effective June 24, 2015, Senate Bill 88 (SB 88) (Statutes 2015, Chapter 27) added sections 116680-116684 to the CHSC, allowing the State Water Board to require certain water systems that consistently fail to provide safe drinking water to consolidate with, or receive an extension of service from, another public water system. The consolidation can be physical or managerial. ▪ Local health officers may maintain programs for the control of cross-connections by water users, within water users’ premises, where public exposure to backflow may occur. Such programs may include water user premises inspections, collection of fees, certification of backflow prevention assembly1
(BPA) testers, and other
discretionary elements. Local health officer BPA tester certification standards must be consistent with the standards prescribed in the CCCPH. Water users are required to comply with all orders, instructions, regulations, and notices from the local health officer regarding installation, testing, and maintenance of a BPA. (CHSC sections 116800 - 116820).
▪ Pursuant to the California Building Standards Law (CHSC sections 18901 - 18949.31), the California Building Standards Commission (CBSC) must administer the processes related to the adoption, approval, and publication of regulations referred to as the California Building Standards Code (Title 24, California Code of Regulation). Title 24 serves as the basis for the minimum design and construction 1 California statutes use a variety of terms when referencing a ‘backflow prevention assembly’ (e.g., backflow protective device, backflow protection equipment, backflow prevention device, backflow or back siphonage protection device, backflow preventer, or backflow device). For consistency with industry terminology, ‘backflow prevention assembly’ is used in the CCCPH, unless directly quoted otherwise.

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of buildings in California and includes the California Plumbing Code (Part 5 of Title 24), which contains requirements pertaining to cross-connection control and backflow prevention.
▪ A BPA intended to convey or dispense water for human consumption via drinking or cooking must meet California’s “lead free” requirements. (CHSC section 116875)
▪ Limits are established for the installation of backflow protection equipment where automatic fire sprinkler systems are utilized. (CHSC section 13114.7)2 ▪ Cross-connection control must be addressed in engineering reports that are required (CCR Title 22, section 60323) for recycled water projects. (Wat. Code section 13552.8)
▪ If a public agency requires the use of recycled water for toilet and urinal flushing in a structure (except certain mental health facilities), the public health agency must prepare an engineering report that addresses cross-connection control. (Wat.

Code section 13554)
▪ Prior to indoor use of recycled water in a condominium project, the entity delivering the recycled water must submit a report, for State Water Board3 approval, and include the following related to cross-connection control (Wat. Code section 13553(d)(1)):
▫ The condominium project must be provided with a backflow prevention assembly approved by the State Water Board.
▫ The backflow prevention assembly must be inspected and tested annually by a certified tester.
▫ The condominium project must be tested by the recycled water agency or local agency at least once every four years for indications of possible crossconnections between the condominium’s potable and non-potable systems. ▪ California’s Department of Water Resources was required to convene a task force, known as the 2002 Recycled Water Task Force, to identify constraints, impediments, and opportunities for the increased use of recycled water and report 2 CHSC section 13114.7 historically provided potential limits for backflow prevention assemblies on fire sprinklers. Even though current standards differ from the language stated in CHSC section 13114.7, it is still being provided as a historical reference as there may still be installations with the now outdated limits established in section 13114.7
3 The California Department of Public Health’s authority and responsibility pertaining to this reference was transferred to the State Water Board via Senate Bill 861 (2014, Chapter 35). As such, applicable statutory mandates that may refer to “California Department of Public Health” or “Department” may be referred to as “State Water Board” in this document.

G-3
to the Legislature by July 1, 2003. The task force was also asked to advise and make recommendations concerning cross-connection control, including the applicability of visual inspections instead of pressure tests for cross-connections between potable and non-potable water systems. (Wat. Code section 13578(b)(1).

The final report4 provided the following recommendations to the State Water Board – Division of Drinking Water (Division):
▫ Prepare guidance on dual plumbed regulations (22 CCR sections 60313-60316) consistent with Appendix J of plumbing code (Chapter 15 of 2019 California Plumbing Code, formerly Chapter 16A).
▫ Support thorough assessment of risk associated with cross-connections between disinfection tertiary recycled water and potable water. ▫ Ensure uniform interpretation of cross-connection control requirement of Title 22 regulations (recycled water) and Title 17 (cross-connection control regulations)
▫ Recommend stakeholders to review draft Title 17 regulations. ▪ A person engaged in the salvage, purchase, or sale of scrap metal who knowingly possesses a backflow prevention assembly (or connections to the assembly or any part of the assembly), or who failed to report the possession of such items, which was previously owned by a utility or public agency, is guilty of a crime. (Pen. Code section 496e)
▪ Junk dealers or recyclers who possess a backflow prevention assembly (or connections to that assembly or any part of the assembly) without a written certification from the agency or utility owning or previously owning the assembly will be liable to the agency or utility for the wrongful possession. (Civ. Code section 3336.5 and, similarly, Bus. & Prof. Code section 21609.1) Please note that a number of the codes, regulations, and statutes cited above are implemented under the authority of regulatory entities other than the State Water Board and would therefore be beyond the scope of this CCCPH. The intent of providing such citations is to increase general awareness with respect to other potential statutory requirements associated with cross-connection control. The list is not exhaustive and does not include other requirements that may exist, including those via regulations that may have been adopted by an appropriate regulatory entity.

Federal Laws and Regulations
4 California Department of Water Resources. (2003). Water Recycling 2030: Recommendations of California’s Recycled Water Task Force
G-4
All suppliers of domestic water to the public are subject to regulations adopted by the U.S. Environmental Protection Agency (EPA) under the U.S. Safe Drinking Water Act (SDWA) of 1974, as amended (42 U.S.C. section 300f et seq.), as well as by the State Board under the California SDWA (Health & Saf. Code, div. 104, pt. 12, ch. 4, section 116270 et seq.). Additionally, the State Water Board has been delegated primacy - the responsibility and authority to administer U.S. EPA's drinking water regulations within California – on the condition that California adopt enforceable requirements no less stringent than U.S. EPA's.

The U.S. EPA currently has no distinct cross-connection control requirements that apply broadly to public water systems (PWS); however, the importance of cross-connection control is evident by the issue papers and guidance documents developed by U.S. EPA and their recognition that cross-connections and backflow represent a significant public health risk (see discussion in Chapter 2). Although U.S. EPA currently has no distinct cross-connection control requirements, the subject of cross-connection or backflow prevention assemblies is included in the U.S. SDWA and the Code of Federal Regulations (C.F.R.) in relation to PWS, including the following:
5 ▪ If used exclusively for non-potable services, a backflow prevention assembly (BPA) is exempt from the federal lead prohibitions. (42, U.S.C. section 300g) ▪ Allows increasing disinfectant concentrations in a PWS distribution system in the event of a cross-connection (backflow) event. (40 C.F.R. section 141.130(d)) ▪ Proper maintenance of the distribution system, including cross-connection control, is identified as a best available technology (BAT) for microbial contaminant control. (40 C.F.R. section 141.63(e))
▪ Under the federal Revised Total Coliform Rule, a PWS having a cross-connection control program is one of the enhancements necessary to reduce monitoring for a PWS that had been under an increased monitoring frequency. (40 C.F.R. section 141.854(h)(2))
▪ Under the federal Revised Total Coliform Rule, a PWS having a cross-connection control program is a criterion for a state to allow a reduced monitoring frequency (40 C.F.R. section 141.855(d)(1))
▪ If a state allows the monitoring frequency reductions previously mentioned under the federal Revised Total Coliform Rule, a state is required to include in its primacy package to U.S. EPA how a PWS will be required to demonstrate cross-connection control. (40 C.F.R. section 142.16(q))
5 For requirements unrelated to cross-connection control, please consult California’s laws and regulations specific to the topic of interest. California may have more stringent requirements (e.g., reduced monitoring allowed via federal regulations may be prohibited in California).

Proclamation OF THE CITY COUNCIL OF THE CITY OF LAKEPORT To recognize National Public Works Week, May 18-24, 2025 WHEREAS, public works professionals focus on infrastructure, facilities, and services that are vital to sustainable and resilient communities and the public health, high quality of life, and well-being of the people of Lakeport; and, WHEREAS, these infrastructure, facilities, and services could not be provided without the dedicated efforts of public works and utilities professionals, who are engineers, managers, electricians, and field employees at all levels of government and the private sector, who are responsible for rebuilding, improving, and protecting our city’s transportation networks, water supply, wastewater systems, parks, and public facilities; and, WHEREAS, it is in the public interest for the citizens, civic leaders, and children in Lakeport to gain knowledge of and maintain an ongoing interest and understanding of the importance of public works and public works programs in their community; and,
WHEREAS, the City of Lakeport Public Works Department exemplifies these values through its dedicated service and achievements, including the successful completion of roadway and sidewalk improvements on Green, Sayre, and Loch Streets, the implementation of a citywide Sidewalk Safety Program, and the upgrading of traffic signs to enhance pedestrian and vehicle safety; and,
WHEREAS, the Parks Division has maintained and enhanced our public parks and community spaces, assisted in hosting several major community events, and provided safe and welcoming environments for residents and visitors; and, WHEREAS, as part of a multi-year infrastructure improvement project, the Utilities Division successfully oversaw the replacement and upsizing project of 2,126 feet of water main and 2,115 feet of sewer main along Lakeport Boulevard during 2024, enhancing system reliability, capacity, and long-term service to the community; and, WHEREAS, the Underground Utility and Water Utility crews have diligently maintained and operated the City's critical water infrastructure, delivering over 217 million gallons of safe drinking water annually from Clear Lake and municipal wells, achieving 100% regulatory compliance in 2023; and, WHEREAS, the Wastewater Division effectively treats over 273 million gallons of wastewater annually, maintains nearly 40 miles of sewer mains, operates eight sewer lift stations, and ensures the safe and environmentally responsible treatment of wastewater to protect Clear Lake and surrounding natural resources; and, NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Lakeport does hereby designates May 18-24, 2025, as
National Public Works Week
in the City of Lakeport, call upon all citizens and civic organizations to recognize the vital contributions of public works professionals in protecting our health, safety, environment, and quality of life.

I have hereunto set my hand and caused the Seal of the City of Lakeport to be affixed this 20th day of May, 2025. ___________________________
KIM COSTA, Mayor
Meeting Date: 05/20/2025 Page 1 Agenda Item #VI.A.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Closeout Public Hearing – CDBG – CV2 Grant Agreement 20— CDBG—CV2-3-00359
MEETING DATE: 05/20/2025
SUBMITTED BY: Joey Hejnowicz, Community Development Director PURPOSE OF REPORT: ☒Information only ☐ Discussion ☐Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

In accordance with the CDBG contract and regulations, a public hearing to report on the accomplishments of the contract and receive public comments regarding the closeout of the City’s Community Development Block Grant Coronavirus Round 2 (CDBG-CV2) Agreement No. 20-CDBG-CV2-3-00359.

BACKGROUND
The City of Lakeport previously utilized CDBG-CV1 funds to upgrade kitchen equipment at the Silveira Community Center, expanding its capacity to prepare meals for residents impacted by COVID-19 and those experiencing homelessness.

Between January and April 2021, the Community Center was used by OptumServe as a COVID-19 testing and vaccination site. The existing HVAC system failed during this period, presenting health, safety and operational challenges. Attempts to use portable floor heaters were abandoned due to the risk of virus transmission through air circulation. A subsequent inspection confirmed the full replacement of the HVAC system was necessary, and it has since completely failed.

Given the Community Center's continued role in food distribution and its potential reuse as a public health facility during future COVID-19 surges, restoring climate control and electrical functionality was deemed essential. The City requested CDBG-CV2-3 funding to support these upgrades to maintain critical community services in a safe and code-compliant facility.

In 2020, the City of Lakeport was awarded $471,394.00 in CDBG-CV2 funds from the California Department of Housing and Community Development (HCD) to support community needs related to the COVID-19 pandemic.

The funds awarded were utilized for the following project:
• City of Lakeport Community Center HVAC and Electrical Replacement The CDBG-CV2 funds enabled the City to:
• Repair the electrical system at the Community Center
Meeting Date: 05/20/2025 Page 2 Agenda Item #VI.A.
• Replace the outdated Heating, Ventilation, and Air Conditioning (HVAC) system These improvements ensured that the facility could safely and reliably support meal preparation and distribution efforts throughout the pandemic. The City, in partnership with North Coast Opportunities, continued to administer a meal distribution program for homeless shelters and other vulnerable populations out of the Community Center for several months until September 2021 when North Coast Opportunities ceased the partnership due to internal staff resignations and employment difficulties related to the pandemic.

Realizing a lack of service since the partnership with North Coast Opportunities ceased, City staff initiated a weekly food donation program over a span of two months out of the community center. In partnership with local community volunteers, the city prepared and distributed 50 meals a week, benefiting Xamitin Haven Homeless Shelter and Circle of Native Minds peer support center.

Meal Prep Date & Menu:

February 5, 2025 - Spaghetti and Garlic Bread
February 10, 2025 - Pizza and a variety of fresh salads February 19, 2025 - Chili and Corn Bread
February 26, 2025 - Chicken Noodle Soup and French Bread March 3, 2025 - Lasagna with salad and bread
March 13, 2025 - Sloppy Joes and coleslaw
March 19, 2025 - Enchilada Casserole
March 26, 2025 - Pizza and a variety of fresh salads
35 weekly meals were delivered to Xamatin Haven Homeless Shelter and 15 weekly meals were delivered to Circle of Native Minds peer support center. In total, 400 nutritious meals were delivered to the Lakeport unsheltered and low-income population over the eight-week period.

The Silveira Community Center remains a critical asset for future emergency response efforts, including potential use as a public health facility or emergency shelter. Additionally, based on recent community interest and volunteer engagement, there is reason to believe that meal distribution efforts may continue on a monthly basis through one of the local volunteer organizations.

DISCUSSION
The purpose of this public hearing is to:

1. Review the completed project funded under CDBG-CV2 Grant No. 20-CDBG-CV2-3-00359.

2. Provide an opportunity for citizens to comment on the program accomplishments and outcomes.

3. Allow interested parties to review the public information files related to the project.

Notice of this public hearing was duly published and made available to the public, informing residents of the opportunity to provide oral or written comments. Copies of the public information files are available for public review at Lakeport City Hall, Monday through Thursday, between 8:00 a.m. and 5:30 p.m.

The HVAC and electrical system improvements to the City of Lakeport Community Center were successfully completed, ensuring continued support for critical community services during and after the COVID-19 pandemic. The public hearing provides an opportunity to formally close out the grant and receive final public input.

Meeting Date: 05/20/2025 Page 3 Agenda Item #VI.A.

FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
☐ Attachments:

Meeting Date: 05/20/2025 Page 1 Agenda Item # VI.B.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Public Hearing in Conformance with AB2561 (GC §3502.3) regarding Vacancies, Recruitment, and Retention Efforts MEETING DATE: 5/20/2025
SUBMITTED BY: Kelly Buendia, Administrative Services Director PURPOSE OF REPORT: ☒Information only ☐ Discussion ☐Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to receive a presentation for information purposes only during the public hearing at which the City will report on workforce vacancies, recruitment, and retention efforts. The City's recognized employee organizations will be provided with an opportunity to make a presentation on such subjects.

BACKGROUND:

AB 2561 was introduced to address the issue of job vacancies in local government, which adversely affects the delivery of public services and employee workload. Among other requirements, the bill mandates that public agencies conduct a public hearing at least once per fiscal year—prior to the adoption of the next fiscal year’s budget—to present the status of vacancies, recruitment, and retention efforts, and to identify any necessary changes to policies, procedures, or recruitment activities that may create obstacles in the hiring process. The bill was enacted into law and is codified as Government Code section 3502.3, effective January 1, 2025.

This communication, including the accompanying public presentation, fulfills the City’s legal obligation to hold such a hearing. It is intended for informational purposes only and provides an overview of the current status of the City’s vacancies, recruitment strategies, and retention efforts.

DISCUSSION:

In compliance with the new legal obligations, the City is required to do the following:

A. Public Hearing – Report on Vacancies: As of 12/31/2024, 56.50 full-time equivalent positions were budgeted, which includes regular full-time employees, extra help and some overstaffing for retirements). For the calendar year 2024, the City’s overall annual average percentage of vacancies is 9.5%.

Period Separated
Employees
Avg.

Employee
Count
Turnover
Rate Period Separated Employees
Avg.

Employee
Count
Turnover
Rate
January 1 51 2.0% July 0 54 0.0%
February 0 51 0.0% August 1 53 1.9%
March 0 53 0.0% September 1 52 1.9%
April 0 54 0.0% October 1 52 1.9%
May 0 54 0.0% November 0 52 0.0%
June 0 54 0.0% December 1 51 2.0%
2024 8 54.8 1.2%
Total 5 52.6 9.5%
*Three positions were filled in advance for retirement purposes and one police position was overstaffed. These positions were removed from calculation for accuracy of turnover rate.

Meeting Date: 05/20/2025 Page 2 Agenda Item # VI.B.

B. Employee Organization Participation: The City must allow the recognized employee organization for each bargaining unit at the City to make presentations during the public hearing concerning vacancies and recruitment and retention efforts. The Human Resources Department notified the City’s two (2) represented bargaining units and one (1) unrepresented group at the City via email on 05/05/2025 of the opportunity to present. (Gov. Code § 3502.3(b).) A public hearing noticed was also published in the local newspaper and on the city’s website.

C. Additional Reporting for High Vacancy Rates: If vacancies within a single bargaining unit meet or exceed 20% of authorized full-time positions in that bargaining unit, upon request of the recognized employee organization for that bargaining unit, the City must provide the following additional information during the public hearing: (1) the total number of vacancies within the bargaining unit; (2) the number of applicants; (3) the average number of days to fill positions; and (4) opportunities to improve compensation and working conditions for employees in the bargaining unit. (Gov. Code § 3502.3(c). For 2024, none of the bargaining groups hit the 20% threshold.

Lakeport Employees’ Association Lakeport Police Officers’ Association Unrepresented Management 7% Turnover Rate 19% Turnover Rate 8% Turnover Rate
2 Vacancies 2 Vacancies 1 Vacancy

Police Hiring Challenges and Recruitment Efforts:

While small rural agencies struggle with recruitment generally, since 2020, California has seen statewide police staffing shortages, with rural communities hit especially hard. As far back as 2015, the City began to see a decline in applicants and responded with the implementation of an academy reimbursement program to attract academy graduates by reimbursing them for their training costs. Shortly thereafter, the city began recruiting Police Officer Trainee candidates who would be paid to attend the academy in exchange for a three year service commitment.

Since 2016, the City has sponsored nine trainees through the academy and while the program is largely successful, the turnaround time from advertising a trainee position to having an officer on the street is over a year. Recognizing the need for additional recruitment tools, the Lakeport City Council approved a Police Recruitment and Retention Program Policy (attached) on December 6, 2022.

The policy included hiring and referral incentives. More significantly, it authorized the City Manager to implement flexible hiring across classifications—such as Police Trainee, Officer I/II/III, Investigator, or Sergeant— and to overstaff by one or more sworn personnel in anticipation of future vacancies. In the summer of 2024, the department was fully staffed with eleven sworn personnel plus one additional overstaff position, totaling twelve. In the fall of 2024, two employees separated, pushing the vacancy rate to 18% for the year. It is anticipated that all eleven police positions will be filled by July 1, 2025 Staff is also hopeful that a twelfth officer can be overstaffed at that time, as well.

Period Separated LPOA
Employees
Avg. Employee
Count Turnover Rate Period Separated LPOA Employees
Avg. Employee
Count Turnover Rate
*January 0 11 0% July 0 11 0%
February 0 11 0% August 0 11 0%
March 0 11 0% September 1 10 10%
April 0 11 0% October 1 9 11%
May 0 11 0% November 0 9 0%
June 0 11 0% December 0 9 0%
Total 2 10.4 19%
*12th position not counted in calculations, since it is considered overstaffing in anticipation of vacancies Meeting Date: 05/20/2025 Page 3 Agenda Item # VI.B.

In addition to the efforts previously outlined, Human Resources and Police Department staff continuously seek ways to streamline hiring processes—not only to attract top talent, but also to expedite the onboarding timeline. Recent initiatives have included:
• Implementation of recruitment software to enhance communication and applicant tracking • Ongoing, consistent communication with candidates throughout the hiring process • Allowing candidates to retake the department’s written exam • Elimination of redundant testing components
• Providing support to help candidates successfully complete physical agility testing • Establishment of in-house background investigators to improve efficiency and reduce processing time As part of this process, staff has once again reviewed relevant policies, procedures, and recruitment activities to identify potential obstacles and propose solutions to improve hiring outcomes:

1. Obstacle: The trainee program hiring process remains lengthy, labor-intensive, and costly.

Proposed Solution: Maintain continuous recruitment while increasing the frequency of social media boosts; consider advertising POST Entry-Level Law Enforcement Test Battery (PELLETB) testing opportunities.

2. Obstacle: Current job postings do not effectively convey the City’s strengths, culture, or appeal to prospective candidates, making them less competitive in a tight labor market.

Proposed Solution: Strengthen recruitment branding by incorporating marketing content and design support from Tripepi Smith. This includes developing more visually engaging and informative job postings, refreshing the City’s careers webpage, and enhancing the LinkedIn presence to showcase the City as an employer of choice.

Retention Efforts
In addition to ongoing recruitment strategies, the City remains committed to retaining a high-quality workforce by fostering a supportive and competitive work environment. A key element of this commitment is ensuring that employee compensation remains competitive within the regional labor market. The City regularly conducts salary surveys—particularly among neighboring agencies in Lake County—to evaluate how its pay structures compare to similar roles. These findings help inform labor negotiations and guide decisions around salary adjustments. While the City recognizes the importance of offering competitive wages, it must also weigh these efforts against broader fiscal responsibilities and the need to allocate limited resources across a range of essential public services. Current Memoranda of Understanding (MOUs) with employee groups are available on the City’s website.

Beyond compensation, the City continually considers workplace improvements designed to support employee satisfaction and long-term retention, including but not limited to:
• For Police: Updated appearance policies allowing tattoos and facial hair. Expansion of the take-home vehicle program to include all of Lake County.
• For All City Staff: Continued support for the City’s Wellness Committee, launched in 2024. The Committee promotes employee health, engagement, and morale through wellness challenges, resources, and programs.
• For All City Staff: Continued support for professional development and training.

These efforts reflect the City’s holistic approach to employee retention, recognizing that workplace culture, benefits, and support structures play a critical role in sustaining a strong, motivated workforce.

SUMMARY:

As part of this legally required public hearing, the City is providing an update on vacancies, recruitment, and retention efforts in accordance with Government Code §3502.3. In addition, recognized employee organizations must be given the opportunity to present their perspectives on these topics. The City has notified all relevant Meeting Date: 05/20/2025 Page 4 Agenda Item # VI.B.
bargaining units of this opportunity in advance of the public hearing and encourages their participation to ensure a well-rounded discussion of workforce challenges and progress.

OPTIONS:

Receive the presentation. No action required.

FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☐ No If yes, amount of appropriation increase:

Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments: None
COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

This item is information only.
☒ Attachments: 1. 2024-25 Budget Position Summary

2. Police Recruitment and Retention Policy

3. Power point presentation
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City of Lakeport
Fiscal Year 2023-24
Position Summary
Proposed
2022-23 2023-24 2024-25
Classification Title FTE FTE Change FTE
Admin Services Director/ City Clerk 1.00 1.00 1.00
Administrative Analyst 1.00 2.00 2.00
Administrative Specialist 2.00 2.00 2.00
Assistant City Manager/ Finance Director 1.00 1.00 1.00 Assistant/Associate Planner 1.00 1.00 1.00
Building Inspector - - - -
Extra Help Building Inspector - 0.50 - 0.50
Chief Building Official 1.00 1.00 1.00
City Manager 1.00 1.00 1.00
Community Development Director 1.00 1.00 1.00
Community Development Technician 1.00 - -
Compliance Officer 1.50 (0.50) 1.00 1.00
Deputy City Clerk 1.00 1.00 1.00
Electrical Mechanic Technician 1.50 (0.50) 1.00 1.00
Equipment Mechanic 1.00 1.00 1.00
Finance Director - - -
Financial Services Specialist 3.50 3.00 3.50
GIS/Asset Manager 1.00 1.00 1.00
Government Accountant 1.00 1.00 1.00
Maintenance Worker 7.00 (1.00) 7.00 6.00
Parks Foreman - - -
Parks Leadworker 1.00 - 1.00
Parks Maintenance Worker 2.00 3.00 2.00
Police Chief 1.00 1.00 1.00
Police Lieutenant /Captain 1.00 1.00 1.00
Police Flexible Classifications 11.00 - 11.00
Police Officer 7.00 - -
Police Officer (School Resource Officer) 1.00 - -
Police Part-time Help - - -
Police Records Supervisor 1.00 1.00 1.00
Police Records and Evidence Clerk 1.00 1.00 1.00
Police Sergeant 3.00 - -
Projects Coordinator 2.00 1.00 2.00
Extra Help Projects Coordinator - 0.50 - 0.50
Public Works Director 1.00 1.00 1.00
Public Works Extra Help 0.75 - -
Public Works Foreman - - -
Public Works Superintendent 1.00 1.00 1.00
Utilities Operator 4.00 4.00 - 4.00
Utilities Director 1.00 1.00 1.00
Utilities Superintendent - 1.00 - 1.00
Utilities Supervisor - 2.00 - 2.00
Wastewater Facilities Supervisor 1.00 (1.00) 1.00 -
Water Supervisor 1.00 (1.00) 1.00 -
Total FTE 54.75 56.50 56.50 -

2024 City of Lakeport
Vacancies, Recruitment &
Retention Report
Presented by Kelly Buendia, Administrative Services Director AB2561 Compliance
Hearing
City of Lakeport – City Council Meeting
May 20, 2025
Workforce Metrics Overview:
•City-Wide and Bargaining Unit
Focus
•Key Data Categories:

Workforce Size, Vacancies,
Recruitment, Hiring Challenges,
Retention, Compensation
Workforce Information
ADMINISTRATIVE SERVICES • City Clerk / City Records
• Human Resources
• Recruitment
• Labor Relations
• Risk Management
• Facilities Rental & Event Applications
FINANCE • Budget & Financial Planning
• Grant Management
• Utility Billing
• Payroll, Accounts Payable, Accounts
Receivable

COMMUNITY DEVELOPMENT
• Building Inspection
• Planning & Zoning Services
• Housing Services
• Code Enforcement
PUBLIC WORKS •Road, Sidewalk, & Storm Drain Maintenance •Parks, Buildings, and Grounds Maintenance
•Engineering Services for Capital Projects
UTILITIES •Water Treatment & Distribution
•Wastewater Collection & Treatment
•Major Infrastructure Upgrades
(Water/Sewer Mains)
POLICE/PUBLIC SAFETY •24/7 Patrol
•Investigations, K-9, SRO
•Crisis Response
•Business Officer
•Emergency Planning & Response

CITY MANAGER
• Economic Development -Business Attraction &
Retention

56.5 Budgeted
FTE’s
2024 Citywide Vacancy Summary
Period Separated
Employees
Avg.

Employee
Count
Turnover
Rate
January 1 51 2.0%
February 0 51 0.0%
March 0 53 0.0%
April 0 54 0.0%
May 0 54 0.0%
June 0 54 0.0%
July 0 54 0.0%
August 1 53 1.9%
September 1 52 1.9%
October 1 52 1.9%
November 0 52 0.0%
December 1 51 2.0%
2024 8 54.8 1.2%
Total 5 52.6 9.5%
Bargaining Unit Vacancy
Summary
• Lakeport Employees’ Association: 7% turnover, 2 vacancies • Police Officers’ Association: 19% turnover, 2 vacancies • Unrepresented Management: 8% turnover, 1 vacancy
• None exceeded 20% vacancy threshold
Police Recruitment Challenges &
Strategies
Statewide police staffing shortages since 2020
Academy reimbursement & trainee sponsorship since 2015
Flexible hiring policy since Dec 2022
Fully staffed summer 2024, 18% vacancy by fall 2024
Projected full staffing by July 2025
Process Improvements
Recruitment software for communication and tracking (Citywide) Allow retakes of written exam (Police)
Streamlined testing & background checks (Citywide)
In-house background investigators (Police)
Identified Obstacles & Proposed
Solutions
Obstacle: Lengthy hiring
and training process for
Police Officer Trainees
Solution: Continuous
recruitment, social media
posts, advertise testing
dates
Identified Obstacles & Proposed
Solutions
Obstacle: Stale job
postings
Solution: With marketing
support, rebrand City as a
preferred employer
Retention Efforts
• Competitive compensation based on
regional surveys
• Other:
– Appearance policy updates for police
– Take-home vehicle program expansion
– Wellness Committee programs
– Professional development and training support
Summary
 City fulfills legal reporting reporting
obligations.
 Employee organizations provided opportunity
to present.
 Continuous improvement in recruitment &
retention.
 No action required from City Council.

Meeting Date: 05/20/2025 Page 1 Agenda Item #VII.A.1.

CITY OF LAKEPORT
City of Lakeport Planning Commission 
City Council 
Lakeport Redevelopment Successor Agency 
Lakeport Industrial Development Agency 
Municipal Financing Agency of Lakeport 

STAFF REPORT
RE: 2024 General Plan Annual Progress Report MEETING DATE: 5/20/2025 SUBMITTED BY: Victor Fernandez, Associate Planner
PURPOSE OF REPORT:  Information only  Discussion  Action Item

WHAT IS BEING ASKED OF THE CITY COUNCIL:

Pursuant to State Law, the City of Lakeport has prepared an Annual Progress Report (APR) on the General Plan for the 2024 reporting year. This informational item is presented for City Council review prior to submittal to the California Department of Housing and Community Development (HCD) and the Office of Land Use and Climate Innovation (LCI), as required.

BACKGROUND/DISCUSSION
The Planning Commission reviewed the 2024 General Plan Annual Progress Report at its regularly scheduled meeting on May 14, 2025. No formal action was required or taken, as the report is informational in nature.

The General Plan serves as the foundational policy document that guides long-term development, conservation, and infrastructure decisions in the City of Lakeport. Governed by California Government Code Section 65400, every city and county in the state is required to prepare and submit an Annual Progress Report (APR) on the status of its General Plan to the California Department of Housing and Community Development (HCD) and the Governor’s Office of Planning and Research (now the Office of Land Use and Climate Innovation, or LCI).

The intent of the General Plan APR is to provide a transparent, consistent mechanism for local jurisdictions to report on their progress in implementing the goals, policies, and programs of the General Plan. It is also a tool for ensuring local consistency with statewide planning priorities, such as infill development, climate resilience, housing supply, and infrastructure coordination. The APR enables state agencies to monitor trends, identify regional challenges, and inform future policy development at the state level.

The report must be submitted to HCD and LCI by April 1st each year and is required to be reviewed and accepted by the City Council prior to submittal. The 2024 General Plan APR summarizes key actions and milestones achieved in the past calendar year related to the implementation of the General Plan’s elements, such as Land Use, Circulation, Conservation, Open Space, Safety, Noise, and Housing. It highlights progress on adopted plans and ordinances, major development applications, capital improvement projects, and any significant policy changes that align with the City’s long-term planning vision.

GENERAL PLAN ANNUAL PROGRESS REPORT
Meeting Date: 05/20/2025 Page 2 Agenda Item #VII.A.1.

Unlike the Housing Element APR, the State does not have a standardized form or format for the General Plan APR. Rather, the State has created guidelines that identify important topics to cover. In January 2025, LCI published a “guidance memo” to assist with the preparation of the report. Per LCI, the objective of requiring local jurisdictions to prepare a General Plan APR is to ensure that the General Plan goals and policies remain locally relevant. It also serves to provide LCI with information on how local governments implement their General Plans, so they can better understand how important policy issues are being addressed throughout the State.

The attached General Plan APR was prepared pursuant to the State’s published guidelines. It is divided into the following sections:
• Introduction
• 2024 Housing Element Annual Progress Report
• 2024 Report on the General Plan Progress
Below is a summary of the sections:

Housing Element Annual Progress Report
Every city and county in the state of California is required to submit an Annual Progress Report (APR) on individual jurisdiction progress towards implementing the housing element of its General Plan. The report must be submitted to the California Department of Housing and Community Development (HCD) and the Governor's Office of Land Use and Climate Innovation on or before April 1st of each year. On March 18, 2025, the Housing Element Annual Progress Report was accepted by the Lakeport City Council and consequently the Housing Element APR was submitted successfully to both the California Department of Housing and Community Development (HCD) and Governor’s Office of Land Use and Climate Innovation (LCI) --formerly the Governor’s Office of Planning and Research (OPR) on March 21st, 2025.

In the 2024 Housing Element Reporting Year, Table 1 on the following page provides the current Regional Housing Needs Allocation (RHNA) and progress:

Meeting Date: 05/20/2025 Page 3 Agenda Item #VII.A.1.

TABLE 1
Income Level RHNA
Allocation
by
Income
Level
2020 2021 2022 2023 2024 Total
Units
to
Date
(all
years)
Total
Remaining
RHNA by
Income
Level
Extremely
Low
16 - - - - - 16
Very Low Deed
Restricted

31 34

- -

34 -
Non-Deed
Restricted

- -
Low Deed
Restricted

21 13

- -

17 4
Non-Deed
Restricted

3 1

- -
Moderate Deed
Restricted

21 -

- -

4 17
Non-Deed
Restricted

2 -

- 2
Above
Moderate

59 1

3 1 5

10 49
Total RHNA
132
Total Units
48 5

4 1 7

65 70
In the 2024 reporting year, the City of Lakeport continued its efforts to meet its Regional Housing Needs Allocation (RHNA).

A total of seven (7) new housing units were issued building permits in 2024, contributing to the City's overall housing production goals.

Housing Production Overview
New units permitted in 2024 included:
• Two (2) moderate-income units
• Five (5) above-moderate income units.

Meeting Date: 05/20/2025 Page 4 Agenda Item #VII.A.1.
• Moderate-Income Units: Two (2) moderate-income units were added in 2024, bringing the total to four (4) units.

The City still needs 17 additional moderate-income units to meet its RHNA goal. • Above-Moderate Income Units: Five (5) above-moderate-income units were permitted in 2024, bringing the total to 10 units. The City still needs 49 additional units to meet its RHNA goal for this category.

General Plan Elements
As previously noted, the State does not provide a standardized format or template for the General Plan Annual Progress Report. However, local agencies are required to report on the status of each General Plan element. City staff has prepared an overview summarizing the progress made across the various elements.

The General Plan includes the following elements. Please note that brief summaries are provided below; for more detailed information, refer to the attached 2024 General Plan Annual Progress Report:
• Land Use Element
The City continued to ensure consistency between proposed development projects and the General Plan’s land use policies. Staff applied discretionary and ministerial reviews to uphold the City’s land use vision and engaged the community through public hearings to incorporate feedback into land use decisions. • Urban Boundary Element
The City undertook significant infrastructure upgrades, including a citywide sewer and water line replacement project, to support managed growth within the Sphere of Influence. Though an annexation proposal involving 137 acres was ultimately unsuccessful in 2022, the City remains committed to orderly expansion consistent with the Urban Boundary policies.
• Transportation Element
The City launched the development of an Active Transportation Plan to improve pedestrian, bicycle, and multimodal connectivity. A broad stakeholder group was engaged to guide the plan’s development and ensure that future transportation improvements support mobility and sustainability. • Community Design Element
Design review processes were applied to both residential and commercial projects. Notably, the City continued implementation of Objective Design Standards (adopted in 2022) for multifamily housing to ensure architectural quality and compatibility with Lakeport’s visual character. • Economic Development Element
The City advanced several business support programs, including continued collaboration with Retail Coach for targeted retail recruitment and the Small Business Loan Program to support local entrepreneurship. The Lakeport Economic Development Advisory Committee’s annual Business Walks provide valuable feedback to inform economic development strategies.
• Conservation Element
The City is an active participant in the Lake County Clean Water Program and enforces stormwater best practices.

The City also utilizes the Tree Preservation Ordinance and requires compliance with Title 24 Energy Efficiency Standards, furthering its commitment to sustainable growth and climate resilience. • Open Space, Parks and Recreation Element
The City completed and opened Xabatin Community Park, a landmark recreational facility made possible through a $5.9 million State Parks grant. In addition, ongoing maintenance and community-driven enhancements at Library Park have ensured high-quality open space access for residents and visitors.

Meeting Date: 05/20/2025 Page 5 Agenda Item #VII.A.1.
• Noise Element
Noise compliance continued through project-level environmental review and enforcement of the City’s noise standards. City staff evaluated ambient and project-specific noise impacts and applied mitigation measures as needed to protect community health and comfort.
• Safety Element
The City partnered with Lake County and the City of Clearlake to develop a Multi-Jurisdictional Hazard Mitigation Plan, supporting regional preparedness and mitigation strategies for wildfire, flooding, and seismic hazards. • Housing Element
The Housing Element Annual Progress Report was submitted separately but a summary was provided in the General Plan Annual Progress Report as well.

General Plan Amendments and Zone Changes
Over the past few years, the City of Lakeport has processed several General Plan Amendments and Zone Changes to support residential growth, enhance safety planning, and facilitate commercial development. Key amendments include:
• Martin Street Apartments (2023): A zone and General Plan change from low-density residential to high-density residential, supporting higher-density housing development. • Waterstone Residential (2022): Similar to the Martin Street Apartments project, this amendment adjusted zoning from low-density to high-density residential to accommodate more housing. • GPA Safety Element Update (2021): Integration of the Local Hazard Mitigation Plan into the Safety Element to strengthen the city’s emergency preparedness.
• Lands of Poso (2020): A zone and General Plan change from high-density residential to low-density residential, responding to shifting development needs.
• Bridges Construction (2020): A change from light low-density residential to service commercial to better align with business and development demands.
• 6th Cycle Housing Element Update (2020): Adoption of the updated Housing Element to meet state housing requirements and ensure future development complies with affordable housing goals.

These amendments reflect the City’s ongoing efforts to adapt land use policies to meet growth demands and ensure comprehensive safety planning. Importantly, any zoning amendments that have resulted in a reduction of residential density on specific parcels have been offset in the City to maintain overall residential unit capacity, in compliance with Government Code § 65853(c).

Major Development Applications
In addition to the General Plan amendments, the City has processed several significant development applications:
• Marshalls and Tractor Supply (2022): The renovation of the former Kmart building at 2019 S Main Street into three tenant spaces, now fully operational, with Tractor Supply and Marshalls as key tenants.

Meeting Date: 05/20/2025 Page 6 Agenda Item #VII.A.1.
• Parkside Residential Project (2022): A housing development with 48 single-family homes and 128 multi-family units. Phase 1 (64 apartment units and Right-of-Way improvements) is slated to begin in mid-2025, with future grant funding opportunities under consideration.
• Lakeport Hub (2022): A proposed mixed-use development consisting of 90,000 square feet of retail space, a hotel, restaurants, and additional retail buildings. This project is currently under review for a Tentative Subdivision Map, with development yet to begin.

CONCLUSION
The 2024 General Plan Annual Progress Report demonstrates the City of Lakeport’s continued commitment to implementing the goals and policies of the General Plan while aligning with statewide priorities such as housing development, economic development, and public safety. Through strategic land use adjustments, significant development activity, and targeted infrastructure investments, the City has made progress in its short and long-term planning vision.

City staff will continue to monitor the implementation of the General Plan throughout the upcoming year and track any significant amendments, development trends, or emerging policy needs. As planning initiatives evolve, the City will remain proactive in updating and reporting on the effectiveness of General Plan implementation, and will incorporate any relevant legislative changes, community needs, or regional factors into future reports.

FISCAL IMPACT:

None $1.00 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: None
COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ ☐ Priority #6: Economic Development
SUGGESTED MOTION:

None required – Informational report only
Attachments: 2024 General Plan Annual Progress Report
1 CITY OF LAKEPORT GENERAL PLAN
2024 ANNUAL PROGRESS REPORT
Joey Hejnowicz, Community Development Director
City of Lakeport
225 Park Street, Lakeport, California 95453
(707) 263-5615
April 2025
2 TABLE OF CONTENTS
INTRODUCTION............................................................................................................. 3 General Plan Annual Progress Report ............................................................................................................... 3 Acceptance by the City of Lakeport City Council ............................................................................................ 3 City of Lakeport Background................................................................................................................................. 3 2024 HOUSING ELEMENT ANNUAL PROGRESS REPORT ....................................... 5 Regional Housing Needs Allocation................................................................................................................... 5 Housing Program..................................................................................................................................................... 7 Tribal Cultural Resource Consultation................................................................................................................ 8 2024 REPORT ON THE GENERAL PLAN PROGRESS ............................................... 9 General Plan Amendments Completed in Previous Years ........................................................................ 16 Major Development Applications Processed in Previous Years .............................................................. 18 Annual Progress Report Authorization..................................................................... 19 3 INTRODUCTION
General Plan Annual Progress Report
The Lakeport General Plan is the official document used by decision makers and citizens to guide and interpret the City’s long-range plans for development of land and conservation of resources.

All California cities and counties are required by State law to have a general plan that addresses seven specific topics, called elements, which include: Land Use; Transportation; Housing; Open Space; Conservation; Safety and Noise. General Plans may also include optional elements dealing, for example, with design and community identity. The Lakeport General Plan includes the seven mandatory Elements as well as three optional Elements including an Urban Boundary Element, Community Design Element and Economic Development Element.

The General Plan represents an agreement among the residents of Lakeport on basic community values, ideals, and aspirations to govern a shared environment. The Plan has a long-term horizon, addressing a 20-year time frame. At the same time, it brings a deliberate, overall direction to the day-to-day decisions of the City Council, Planning Commission, and city staff.

Government Code Sections 65400 and 65700 (2019), require all counties to submit an annual report on the status of the general plan and progress in implementing its goals, objectives, and policies. Both the General Plan Annual Progress Report (APR) and Housing Element APR are submitted at the same time to Housing and Community Development (HCD) and the Governor’s Office of Land Use and Climate Innovation (LCI) - formerly the Governor’s Office of Planning and Research (OPR) by April 1st of each year. The City of Lakeport is in the process of reviewing records to determine the date of its most recent submission to LCI.

Acceptance by the City of Lakeport City Council
The 2024 ARP for the Lake County General Plan (2009) is scheduled for consideration by the City Council on May 20, 2025, in accordance with Government Code Section 65400.

City of Lakeport Background
The City of Lakeport is the county seat of Lake County, California, situated along the western shore of Clear Lake, the largest natural freshwater lake in California. As one of only two incorporated cities in the county, alongside Clearlake, Lakeport serves as a key economic and governmental hub for the region. The City spans 3.2 square miles and has a population of approximately 5,026 residents (California Department of Finance, 2023). Lakeport’s historic downtown, lakefront access, and small-town charm define its character, while its role as the county seat provides a foundation for economic stability through public-sector employment. 4 The City of Lakeport has a well-defined structure for land use planning, development review, and policy implementation. Several commissions, committees, and stakeholders play a key role in ensuring that planning decisions align with the City’s General Plan, zoning code, and community vision. These entities contribute to the review, approval, and implementation of planning policies, development projects, and infrastructure improvements.

City of Lakeport Planning Commission
The Lakeport Planning Commission is responsible for providing recommendations to the Lakeport City Council on land use policies, General Plan amendments, and zoning code changes. The Planning Commission also has direct decision-making authority over various discretionary entitlements including but not limited to Use Permits, Subdivision Maps and Parcel Splits, Variances, and Design Reviews
Zoning Administrator
The Zoning Administrator is responsible for reviewing and making determinations on minor discretionary approvals, including but not limited to: Zoning Permits and Minor Design Reviews. The Community Development Director acts as the Zoning Administrator for the City of Lakeport.

Additional Commissions, Committees, and Advisory Bodies Several commissions and committees contribute to land use decision-making and policy recommendations in Lakeport, including:
• The Lakeport Economic Development Advisory Committee (LEDAC) – Advises the City Council on strategies for economic growth, business retention, and tourism development. • The Traffic Safety Advisory Committee – Provides input on transportation infrastructure, roadway improvements, and traffic management within the City. • The City Council – Serves as the final decision-making body for General Plan updates, zoning amendments, major development projects, and policy initiatives.

City of Lakeport Community Development Department
The Community Development Department is the primary point of contact for land use applicants and the public. The department provides:
• Information on zoning, land use, and development standards. • Guidance on permit applications, environmental review requirements, and General Plan policies.
• Coordination of project review with other agencies, including Lake County, Caltrans, and state regulatory bodies.
• Compliance monitoring to ensure projects align with approved plans and conditions of approval.

Public Engagement and Community Input
The general public plays a crucial role in shaping the City’s land use policies. Community members provide input through:
• Public hearings and workshops on planning projects and policy updates. • Participation in advisory committees and stakeholder groups. • Review and comment on draft environmental documents, zoning amendments, and proposed developments.
5 2024 HOUSING ELEMENT ANNUAL PROGRESS REPORT
Regional Housing Needs Allocation
Since 1969, California has required that all local governments (Cities and Counties) adequately plan to meet the housing needs of everyone in the community. California’s local governments meet this requirement by adopting housing plans (aka housing elements) as part of their General Plan (also required by the state). General Plans serve as the local government’s blueprint for how the city and/or county will grow and develop and include seven elements: land use, transportation, conservation, noise, open space, safety, and housing.

Additionally, every city and county in the state of California is required to submit an Annual Progress Report (APR) on individual jurisdiction progress towards implementing the housing element of its General Plan. The report must be submitted to the California Department of Housing and Community Development (HCD) and the Governor's Office of Land Use and Climate Innovation on or before April 1st of each year. On March 18, 2025, the Housing Element Annual Progress Report was accepted by the Lakeport City Council and consequently the Housing Element APR was submitted successfully to both the California Department of Housing and Community Development (HCD) and Governor’s Office of Land Use and Climate Innovation (LCI) --formerly the Governor’s Office of Planning and Research (OPR) on March 21st, 2025.

In the 2024 Housing Element Reporting Year, Table 1 on the following page provides the current Regional Housing Needs Allocation (RHNA) and progress
6 TABLE 1
Income Level RHNA
Allocation
by
Income
Level
2020 2021 2022 2023 2024 Total
Units
to
Date
(all
years)
Total
Remaining
RHNA by
Income
Level
Extremely
Low
16 - - - - - 16
Very Low Deed
Restricted

31 34

- -

34 -
Non-Deed
Restricted

- -
Low Deed
Restricted

21 13

- -

17 4
Non-Deed
Restricted

3 1

- -
Moderate Deed
Restricted

21 -

- -

4 17
Non-Deed
Restricted

2 -

- 2
Above
Moderate

59 1

3 1 5

10 49
Total RHNA
132
Total Units
48 5

4 1 7

65 70
In the 2024 reporting year, the City of Lakeport continued its efforts to meet its Regional Housing Needs Allocation (RHNA). A total of seven (7) new housing units were issued building permits in 2024, contributing to the City's overall housing production goals.

Housing Production Overview
New units permitted in 2024 included:
• Two (2) moderate-income units
• Five (5) above-moderate income units.

RHNA Progress and Remaining Need
To date, Lakeport has issued building permits for a total of 65 housing units, achieving approximately 49% of its total RHNA goal (132 units) for the 2019-2027 Housing Element cycle. 7 • Extremely-Low Income Units: The City has not received applications that include extremely-low income units. At this time there are 16 units remaining. • Very Low-Income Units: The City successfully exceeded its RHNA allocation for very lowincome deed-restricted units (34 units permitted vs. 31 allocated). However, no additional very low-income units were issued building permits in 2024. • Low-Income Units: With 17 out of 21 deed-restricted units completed, only four (4) units remain to meet the RHNA goal. No new low-income units were permitted in 2024. • Moderate-Income Units: Two (2) moderate-income units were added in 2024, bringing the total to four (4) units. The City still needs 17 additional moderate-income units to meet its RHNA goal.
• Above-Moderate Income Units: Five (5) above-moderate-income units were permitted in 2024, bringing the total to 10 units. The City still needs 49 additional units to meet its RHNA goal for this category.

Housing Program
In 2022, the City of Lakeport was awarded a $208,650.00 CDBG-PL grant to prioritize the housing needs of our community through the development of a Housing Services Program Implementation Plan. This grant will help fund a series of targeted programs designed to improve housing quality, accessibility, and stability for our residents. The City plans to implement the following programs:

1. Owner Occupied Rehabilitation
o Description: This program is designed to support the rehabilitation of owneroccupied homes for qualified community members. It focuses on improving the quality, safety, and accessibility of housing, with a particular emphasis on addressing the needs of elderly homeowners.
o Objectives: Enhance the livability and safety of existing homes, ensuring they meet the needs of all residents, particularly vulnerable groups, and increase the overall stability of homeownership within the community.

2. Homebuyer Program
o Description: The Homebuyer Program is aimed at helping eligible individuals and families achieve homeownership by providing financial assistance and support throughout the purchasing process.
o Objectives: Increase homeownership rates among low- to moderate-income residents, promoting stable housing, and fostering long-term community investment.

3. Mobile Home Replacement Program
o Description: This program will facilitate the replacement of outdated and aging mobile homes in flood-prone areas. Eligible residents will be able to relocate their units to safer areas and replace them with newer, energy-efficient models. o Objectives: Improve living conditions for mobile home residents, remove housing units from flood-prone areas, and reduce risks for low-income families living in hazardous environments.

4. Housing Condition Survey
o Description: A comprehensive survey will be conducted to assess the current state of housing stock within the community. This survey will identify areas in need of improvement, inform policy decisions, and guide the development of future housing programs.
8 o Objectives: Provide an evidence-based assessment of housing conditions to support targeted improvements and strategic planning for the Owner Occupied Rehabilitation and Homebuyer Programs.

To ensure the success of these initiatives, the City formed diverse local stakeholder groups that worked collaboratively to align program development with community needs and priorities. These groups included residents, housing experts, community leaders, and other key stakeholders, ensuring that the programs are tailored to effectively address the unique challenges and opportunities within our community. By incorporating local input, we aim to develop programs that not only meet immediate housing needs but also contribute to the long-term well-being and stability of Lakeport’s residents.

Tribal Cultural Resource Consultation
The City of Lakeport actively engages in tribal consultation and coordination efforts to ensure that planning decisions consider tribal cultural resources, environmental concerns, and land use priorities.

The City conducts outreach, notification, and consultation with tribal representatives in accordance with state and federal requirements, including:
• Assembly Bill (AB) 52 (2014): The City provides early consultation opportunities to tribes regarding potential impacts to tribal cultural resources as part of the California Environmental Quality Act (CEQA) process for applicable projects. In 2024, AB 52 consultation notifications were sent to the Big Valley Band of Pomo Indians and the Scotts Valley Band of Pomo Indians for all qualifying projects. • Senate Bill (SB) 18 (2004): The City notifies tribes of proposed General Plan Amendments (GPAs) and Rezonings (RZs) to ensure they have the opportunity to provide input on land use decisions.
• General Plan and Long-Range Planning Efforts: The City continues to collaborate with tribal governments on long-term planning efforts, including any updates to the General Plan or Housing Element, to incorporate tribal perspectives on land use, environmental protection, and cultural resource preservation.

The City remains committed to strengthening relationships with the Scotts Valley Band of Pomo Indians and the Big Valley Band of Pomo Indians by maintaining open communication channels, engaging in meaningful consultation, and considering tribal input in planning and development processes.
9 2024 REPORT ON THE GENERAL PLAN PROGRESS
Table 2 includes the current State required General Plan Elements. The second column includes each Element’s purpose, followed by a brief description of actions the City takes to implement the Lakeport General Plan (2009).

TABLE 2
General Plan
Element
Purpose Progress
Land Use
Element
(Amended
2015)
The Land Use Element functions as
a guide for the ultimate pattern of
development for the City at buildout. The Land Use Element has perhaps the broadest scope of the
seven mandatory elements of the
General Plan. It provides an
overview of the land use
characteristics, objectives, policies,
and implementation programs for
achieving the City’s land use goals
over the next 20 years. The
General Plan Land Use Map,
which is also a part of this Element,
graphically represents the City's
land use goals and objectives.

As projects undergo discretionary and
ministerial review, the City conducts a
thorough analysis to ensure each
development aligns with the goals,
policies, and vision outlined in the General
Plan. This review process helps maintain
consistency with land use, housing,
economic development, and
environmental sustainability objectives
while ensuring that new development
enhances the overall character of the
community.

In addition to project-specific evaluations,
the City actively engages with residents,
businesses, and stakeholders through
public hearings. These efforts provide
valuable opportunities for community
input on land use decisions, allowing the
City to address concerns, incorporate
feedback, and refine policies.

Urban
Boundary
Element
(Amended
2015)
The purpose of the Urban
Boundary Element is to
acknowledge and project the
long-term growth potential of
Lakeport, illustrate the ultimate
City Limits, define the parameters
for extending City services and
infrastructure to accommodate
new development and respond to
the need for the City services, and
convey City policies regarding
annexations. The Urban Boundary
Element will provide guidance
related to future annexation of
The City of Lakeport continues progress in
managing its growth and ensuring that
new development is supported by the
necessary infrastructure, as outlined in the
Urban Boundary Element. This Element
emphasizes the importance of extending
city services and infrastructure in an
orderly manner while maintaining the rural
character of certain areas.

A key example of this is the ongoing sewer
and water replacement project which
commenced in 2024, which involves
replacing aging utilities across various
10 land within the City’s Sphere of
Influence. The Urban Boundary
Element is not a state-mandated
element; however, it is an
important element because it limits
leap-frog development and
provides for an orderly transition
from rural to urban land uses. The
Element recognizes the
community’s dedication to orderly
and managed growth of the City’s
boundaries and the desire to
maintain the rural character of
many of the areas and
neighborhoods within the Lakeport
Sphere of Influence.
locations throughout Lakeport. This project
is critical to improving the City’s
infrastructure and ensuring that it can
accommodate future development within
the existing City Limits and Sphere of
Influence. By replacing outdated sewer
and water systems, the City is not only
addressing immediate needs but also
laying the groundwork for future growth
in that aligns with the policies and goals of
the Urban Boundary Element.

The City of Lakeport initiated an
annexation proposal in 2022 to
incorporate 50 parcels totaling 137 acres
adjacent to South Main Street, Soda Bay
Road, and east of Highway 29. However,
the proposal was not approved as the
annexation did not receive the necessary
support. The local agency formation
commission (LAFCo) terminated the
annexation proceedings following the
failure of a public vote in the November
2022 election, where a majority of
property owners opposed the annexation.

As a result, the City must wait at least one
year before submitting another
annexation proposal for the area.

Transportation
Element
(Adopted
2009)
It is a requirement of Government
Code §65302(b) that every
General Plan include a
Transportation Element which
consists of “the general location
and extent of existing and
proposed thoroughfares,
transportation routes, terminals,
and other local public utilities and
facilities, all correlated with the
Land Use Element of the General
Plan.” This Transportation Element
is in conformance with the
requirements of the Government
Code.

The Transportation Element
discusses transportation issues for
the City and the Sphere of
Influence. The Element describes
the existing circulation system and
The City of Lakeport continues to make
progress on the goals outlined in the
Transportation Element of the General
Plan. The Element provides a
comprehensive overview of the existing
transportation system and outlines future
transportation needs based on projected
growth and land use changes as described
in the Land Use Element. It identifies key
transportation routes, anticipated traffic
volumes, and potential roadway
deficiencies, ensuring the system can
accommodate future development.

In 2023, the City of Lakeport initiated an
Active Transportation Plan aimed at
improving pedestrian, bicycle, and multimodal transportation options. As part of this effort, a stakeholder group was
created to provide input and feedback
throughout the planning process. This
11 travel characteristics. It also
projects future traffic, based on
the build-out of the land uses
described in the Land Use Element
and identifies the resulting
anticipated roadway deficiencies.

Policies and implementation
programs contained in this Element
provide a guide for decisions
regarding transportation system
improvements to accommodate
Lakeport’s anticipated growth.
group included key stakeholders such as
members of the public, schools, businesses,
tribes, local agencies, and community
organizations. The plan is part of the
City’s ongoing efforts to enhance mobility
and sustainability within Lakeport and its
Sphere of Influence.

Community
Design
(Adopted
2009)
This Community Design Element is
intended to address the built and
natural environment. This includes
the image and character of
Lakeport’s neighborhoods; the
quality of buildings, streets, and
public spaces; the community’s
historical attributes; and the
importance Clear Lake has in
defining the character of the City.

Community design is about
community building. It is broader in
scope than the mere appearance
of a building; it concerns the built
character, order, and sense of
place of the area. It is the
interrelationship between various
components (buildings,
transportation systems, open
space, vistas, interaction of humans
between each other and the
natural environment, heritage, and
economics) that, when put
together, make up a total
community. Good community
design is building communities that
are safe for children to walk to
school and for the elderly to cross
the street. It is how to maintain the
downtown as a place where local
residents, as well as visitors want
to go to shop, dine, and interact
with each other. It balances the
often conflicting goals of respect
for the environment with economic
gain. It creates places for people
As development projects are submitted to
the City of Lakeport, City staff conducts
thorough reviews to ensure consistency
with the General Plan and Community
Design Element. This review process helps
maintain the City’s unique character while
promoting high-quality, sustainable, and
aesthetically cohesive development.

For example, multifamily residential
projects are now subject to Objective
Design Standards (ODS) which was
adopted by the City in 2022, which
provide clear and measurable criteria for
building aesthetics, materials, rooflines,
façade articulation, and landscaping.

These standards ensure that new housing
developments contribute to the overall
character of the community while
promoting architectural diversity and
pedestrian-friendly design.

In addition, commercial projects that
involve new development or exterior
modifications are required to undergo
Architectural and Design Review. This
discretionary process ensures that projects
are compatible with surrounding
neighborhoods, enhance visual appeal,
and align with the City's vision for a welldesigned, welcoming environment.

By implementing these design standards
and review processes, the City of
Lakeport continues to guide development
that respects the City's historic and natural
setting while fostering an attractive,
12 to feel comfortable with each
other and with the built
environment.
livable, and economically vibrant
community.

Economic
Development
(Adopted
2009)
The purpose of the Economic
Development Element is to provide
guidance for economic
development within the City of
Lakeport in order to attain an
economically viable and self
sustaining community. In this sense,
economic viability means
providing a range of housing and
employment opportunities that
meet the needs of both residents
and workers, attracting families
and businesses to create demand
for planned land uses and
establishing and funding public
service levels that preserve and
enhance Lakeport’s quality of life.

The City of Lakeport is actively working to
foster a thriving, self-sustaining economy
by supporting local businesses, attracting
new investment, and expanding
employment opportunities. The City's
economic development efforts focus on
enhancing the commercial, retail, and
tourism sectors while ensuring a balance
between business growth and community
livability.

To strengthen its retail sector and fill key
market gaps, the City has partnered with
Retail Coach, a national retail recruitment
and development firm. Through this
collaboration, the City is leveraging
market data, demographic analysis, and
targeted outreach to attract new retailers
and businesses that align with community
needs. This proactive approach helps
increase commercial activity, expand the
local tax base, and provide residents with
greater shopping, dining, and service
options.

In addition to recruitment efforts, the City
actively supports existing businesses
through the Small Business Loan Program,
which provides low-interest loans to assist
both new and existing businesses with
startup costs, expansion, and equipment
purchases. By offering financial support
and incentives, the City aims to encourage
entrepreneurship, create jobs, and
strengthen the local economy.

The Lakeport Economic Development
Advisory Committee (LEDAC) plays an
important role in business assistance
through its Business Walks Program. Each
year, LEDAC members visit local
businesses to gather firsthand feedback
on challenges, opportunities, and needs.

This outreach effort allows the City to
identify critical issues, address concerns,
13 and offer resources that support business
success.

Through these initiatives, combined with
downtown revitalization efforts,
infrastructure improvements, and
continued public-private collaboration,
Lakeport remains committed to creating a
business-friendly environment that
supports long-term economic growth and
community prosperity.

Conservation
(Amended
2015)
The Conservation Element provides
direction regarding the
conservation, development, and
utilization of natural resources. Its
requirements overlap those of the
open space, land use, safety and
transportation elements. The
conservation element is
distinguished by being primarily
oriented toward natural resources.

Population growth and
development continually require
the use of both renewable and
nonrenewable resources. One role
of the conservation element is to
establish policies that reconcile
conflicting demand on those
resources.

There are nine mandatory issues
which must be addressed by the
Conservation Element: water and
its hydraulic force; forests; soils;
rivers and other waters; harbors;
fisheries; wildlife; minerals and
other natural resources.

The City of Lakeport is committed to
conserving natural resources and
protecting environmental quality through
responsible policies and regional
partnerships. The City’s efforts focus on
water conservation, habitat preservation,
sustainable land use, and pollution
prevention to maintain a healthy and
resilient natural environment.

Lakeport is an active participant in the
Lake County Clean Water Program, a
regional effort dedicated to improving
water quality, reducing pollution, and
protecting Clear Lake and its watershed.

Through this program, the City enforces
stormwater management regulations,
implements public outreach and education
efforts, and supports best management
practices to prevent pollutants from
entering local waterways. Additionally,
the City promotes low-impact
development (LID) strategies that enhance
groundwater recharge and reduce urban
runoff.

The City of Lakeport is committed to
preserving trees and open spaces to
enhance the urban forest, protect
biodiversity, and improve air quality. The
City's Tree Preservation Ordinance
(Lakeport Municipal Code Chapter 17.21)
establishes regulations for the removal,
preservation, and replacement of trees,
particularly heritage and landmark trees
that contribute to the City's natural
character. Developments must adhere to
tree protection measures, including
14 mitigation requirements for tree removal
and replanting guidelines to maintain the
tree canopy.

The City of Lakeport is dedicated to
sustainable development practices that
promote energy efficiency, resource
conservation, and climate resilience. All
new development projects must comply
with California’s Title 24 Building Energy
Efficiency Standards, which set statewide
energy efficiency requirements for
residential and non-residential buildings.

These standards regulate insulation,
lighting, HVAC systems, water heating,
and solar readiness, ensuring that
buildings are designed to reduce energy
consumption, lower greenhouse gas
emissions, and enhance long-term
sustainability.

By enforcing Title 24 compliance,
Lakeport advances its commitment to
environmentally responsible growth,
ensuring that new construction meets highperformance energy standards while supporting the City's climate action goals.

Open Space,
Parks and
Recreation
(Adopted
2009)
This section is intended to guide
public decision making while
providing for a comprehensive
system of open space, parks, and
recreational opportunities
available for public use. This
section of the General Plan
considers the existing open space,
parks, and recreational
opportunities, then it presents some
standards for meeting the needs of
the community, and lastly it
identifies some future needs.

Objectives, policies, and
implementation programs are then
recommended to guide decisions
based on the projected open
space, parks, and recreational
demands of the community.

The City of Lakeport has made notable
progress in expanding recreational
opportunities, including the recent
completion of Xabatin Community Park.

Located at the former Natural High School
site, this park was made possible through
a $5.9 million State Parks grant, allowing
the City to acquire the property and
construct a diverse array of amenities.

These include a skatepark, basketball
court, splash pad, amphitheater, and a
lakeside promenade. Xabatin Park's
grand opening in October 2023 marked
a significant milestone in enhancing the
City’s open space network. The park,
which celebrates the area's Pomo tribal
history, offers both residents and visitors a
valuable resource for recreation and
community events.
15 The City of Lakeport prioritizes
maintaining Library Park to ensure it
remains a welcoming and enjoyable
space for residents. Regular maintenance,
including landscaping, cleaning, and
safety checks, is performed to keep the
park in excellent condition. Additionally,
the City actively monitors the park’s
amenities, such as the children's
playground and picnic areas, and
responds to community feedback to
enhance the park’s functionality. This
commitment helps create a vibrant, safe,
and accessible space for public
gatherings, outdoor activities, and events
year-round.

Noise
(Adopted
2009)
The purpose of the Noise Element
is to protect the health and
welfare of the community by
promoting development which is
compatible with established noise
standards. This section has been
prepared in conformance with
Government Code § 65302(f) and
the guidelines adopted by the
State Office of Noise Control,
pursuant to Health and Safety
Code § 46050.1. Existing and
future noise problems in Lakeport
and its Sphere of Influence have
been identified. The Noise Element
will provide policies and
implementation programs
designed to reduce the
community's exposure to excessive
noise levels. Accomplishing this task
requires an evaluation of the noise
from sources such as roads,
highways, recreation areas,
aviation and from stationary
sources such as factories.

The City of Lakeport consistently monitors
and evaluates noise levels to address
concerns and protect the health and
welfare of residents.

As development continues, the City ensures
that all new projects comply with the
Lakeport Municipal Code’s noise
standards. This is achieved through the
imposition of specific conditions of
approval and mitigation measures
designed to minimize noise impacts. When
required, environmental reviews are
conducted for projects to assess potential
noise impacts, ensuring that any negative
effects are identified and mitigated
before development moves forward.

Furthermore, the City continually monitors
and evaluates noise from various sources,
including roadways, highways,
recreational areas, aviation, and
industrial sites. Through these efforts, the
City is committed to reducing excessive
noise exposure, promoting a quieter and
more comfortable living environment for
all residents.

Safety
(Adopted
2009)
The purpose of the safety element
is to reduce the potential risk of
death, injuries, property damage,
and economic and social
dislocation resulting from fires,
In 2024, the City of Lakeport, in
collaboration with the County of Lake and
the City of Clearlake, has partnered to
develop the Multi-Jurisdictional Hazard
Mitigation Plan. This initiative focuses on
16 floods, earthquakes and other
hazards. This element is required
to include mapping of known
seismic and other geologic
hazards and also to address other
locally relevant safety issues such
as:
• hazardous materials spills;
• hazardous and toxic
materials storage and
disposal;
• wildland and urban fires;
• emergency response
capacity;
• flooding, storm drainage;
and
• potable water quality.

A second purpose of this element is
to guide land use planning and
policy decisions in order to achieve
an acceptable level of public
safety from known natural and
man-made hazardous events.
reducing risks and improving resilience to
natural hazards such as wildfires, floods,
and seismic events. By working together,
these jurisdictions are ensuring a
comprehensive, coordinated approach to
hazard mitigation, enhancing emergency
response capabilities, and promoting
public safety across the region. This plan
provides a framework for addressing and
managing risks, safeguarding residents
and property in the event of a disaster.

Housing
(Amended
2014)
Please refer to section 2024

HOUSING ELEMENT ANNUAL
PROGRESS REPORT on page 4.

Please refer to section 2024 HOUSING

ELEMENT ANNUAL PROGRESS REPORT
on page 4.

General Plan Amendments Completed in Previous Years
The City of Lakeport processed several General Plan Amendments and Zone Changes over the past few years. Please refer to Table 3 below:

TABLE 3
Project
Identifier
Description Initiated By Resolution Date Adopted
Application
2021-25 /
Martin Street
Apartments
Zone Change and
General Plan to
amend the zoning
and general plan of
the property from
low-density
residential to highdensity residential.

Private
Property
Owner
Resolution No. 2917 April 4, 2023
17 Application
2021-31 /
Waterstone
Residential
Zone Change and
General Plan to
amend the zoning
and general plan of
a portion of the
property from lowdensity residential
to high-density
residential.

Private
Property
Owner
Resolution No. 2892 November 15,
2022
Application
2021-04 /
GPA Safety
Element
Update
The intent of this
General Plan
Amendment (GPA)
is to include the
Local Hazard
Mitigation Plan by
reference in the
Safety Element.

City of
Lakeport
Resolution No. 2815 July 20, 2021
Application
2020-07 /
Lands of Poso
Zone Change and
General Plan to
amend the zoning
and general plan of
the property from
high-density
residential to lowdensity residential.

Private
Property
Owner
Resolution No. 2779 October 20,
2020
Application
2020-03 /
Bridges
Construction
Zone Change and
General Plan to
amend the zoning
and general plan of
the property from
light low-density
residential to
service commercial.

Private
Property
Owner
Resolution No. 2778 October 20,
2020
Application
2019-17 /
Housing
Element
Update
Adoption of the 6th
Cycle Housing
element
City of
Lakeport
Resolution No. 2765 July 7, 2020
Over the past few years, the City of Lakeport has processed several General Plan Amendments and Zone Changes to support residential growth, enhance safety planning, and facilitate commercial development. Importantly, any zoning amendments that have resulted in a reduction of residential density on specific parcels have been offset in the City to maintain overall residential unit capacity, in compliance with Government Code § 65853(c).

Key amendments include changes in land use designations to accommodate higher-density housing, such as the Martin Street Apartments and Waterstone Residential projects, which transitioned from low-density to high-density residential zoning. The Safety Element Update integrated the Local Hazard Mitigation Plan to strengthen citywide emergency preparedness. Additionally, land use 18 modifications, such as the Lands of Poso and Bridges Construction projects, adjusted zoning to better align with development needs. The City also completed the 6th Cycle Housing Element Update, ensuring compliance with state housing requirements.

Major Development Applications Processed in Previous Years The City of Lakeport has processed several development applications over the past few years.

Please refer to Table 4 below:

TABLE 4
Project Identifier Description Project Location Date Entitled Notes Application
2022-26 /
Marshals and
Tractor Supply
This project
involved the
renovation of the
former 90,852
square-foot
Kmart building
into three tenant
spaces, which
includes Tractor
Supply,
Marshalls, and a
future tenant.
2019 S Main
Street, Lakeport
CA 95453
12/14/2022 Project was
completed and is
currently
operating.

Application
2021-31/
Parkside
Residential
Project
Housing
development
project featuring
48 single-family
and 128 multifamily dwellings,
totaling 176
dwelling units.
1310 Craig
Avenue,
Lakeport CA
95453
12/06/2022 Project applicant
is currently
working through
grant funding
opportunities.

Phase 1
consisting of 64
apartment units
and Right-ofWay
improvements is
expected to
commence June
2025.

Application
2019-20 / The
Lakeport Hub
Mixed-use
development that
consists of
90,000 square
feet of retail
space, a 70-
room hotel, a
service station, 6-
8 restaurants,
and 2 additional
retail buildings.
1842 Todd
Road, Lakeport
CA 95453
01/12/2022 Project is
currently in
review for a
Tentative
Subdivision Map.

Development has
not commenced
for this project.
19 In recent years, the City of Lakeport has processed several significant development applications that contribute to the city's commercial, residential, and mixed-use growth. These projects include the adaptive reuse of a former retail space, new housing developments, and large-scale commercial expansions.

Notably, the Marshalls and Tractor Supply project repurposed a vacant Kmart building into multiple tenant spaces, now successfully operating. The Parkside Residential Project aims to deliver 176 dwelling units, with Phase 1 expected to begin in mid-2025. Lastly, the Lakeport Hub proposes a dynamic mixed-use development, though it remains in the review phase for a Tentative Subdivision Map.

These projects reflect ongoing efforts to enhance economic development and expand housing opportunities in Lakeport.

Annual Progress Report Authorization
This Annual Progress Report (APR) is submitted to the Lakeport City Council, and the Governor's Office of Land Use and Climate Innovation (LCI), formerly known as Governor’s Office of Planning and Research (OPR), in compliance with the statutory requirements outlined in Government Code Section 65400. The report provides an overview of the status of the City of Lakeport’s General Plan, including progress on the implementation of key policies, programs, and initiatives as required by state law.

In accordance with state guidelines, this report serves to fulfill the City of Lakeport’s responsibility to document and communicate the ongoing efforts to advance the objectives outlined in the General Plan. It reflects the city’s commitment to transparent governance, community engagement, and the continuous improvement of general plan policies and strategies.

As mandated, the report will be transmitted to LCI, the Department of Housing and Community Development, and other relevant agencies, ensuring that the progress and outcomes of the City’s planning and housing efforts are shared with state officials for further review and guidance.

Submitted By:
_________________________
Joey Hejnowicz, Director
Community Development Department
225 Park Street, Lakeport, CA 95453
(707) 263-5615
Meeting Date: 05/20/2025 Page 1 Agenda Item # VII.A.2.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency

STAFF REPORT
RE: Adopt a Resolution Authorizing the Sale and Transfer of a portion of City-Owned Property at 3665 State Highway 175 (Assessor Parcel Number 007-003-78) to the Big Valley Band of Pomo Indians for Use as a Tribal Cemetery, Finding the Property Exempt from the Surplus Land Act and the Transfer Exempt from CEQA, and Authorizing the City Manager to
Execute All Necessary Documents, Including a Grant Deed and Purchase and Sale Agreement for $1.00.

MEETING DATE: 5/20/2025
SUBMITTED BY: Joey Hejnowicz, Community Development Director PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The Community Development Department recommends that the City adopt a resolution authorizing the sale and transfer of a portion of City-Owned Property at 3665 State Highway 175 (Assessor Parcel Number 007-003-78) to the Big Valley Band of Pomo Indians for use as a tribal cemetery, finding the property exempt from the Surplus Land Act and the transfer exempt from CEQA, and authorizing the City Manager to execute all necessary documents, Including a Grant Deed and Purchase and Sale Agreement for $1.00.

DISCUSSION:

The Big Valley Band of Pomo Indians has an urgent need for additional cemetery space as the Tribe continues the process of repatriating ancestral remains and associated funerary objects from institutions across the country, in accordance with the Native American Graves Protection and Repatriation Act. It is critical that these ancestors and sacred items be respectfully returned and laid to rest within their ancestral homelands. The Tribe’s existing cemetery, located near the City of Lakeport’s Municipal Sewer District (CLMSD) property, is nearing capacity, and additional space is required to accommodate future interments.

The City of Lakeport owns a nearby parcel located in the unincorporated area of Lake County, adjacent to an existing cemetery owned by the Roman Catholic Archdiocese. The CLMSD property is generally used by the City for the land application and disposal of secondary treated wastewater. However, the specific portion of land proposed for transfer has been deemed unsuitable for this purpose due to its topography and proximity to neighboring properties.

In recognition of the historical and cultural significance of the land, the City proposes to transfer the property to the Tribe for a nominal fee of $1.00, subject to a deed restriction requiring the property be used solely for cemetery purposes. If approved, the City Manager will be authorized to execute the necessary documents, including a Purchase and Sale Agreement and Grant Deed, to complete the transfer. The proposed property transfer will support the Tribe’s cultural and spiritual needs while also honoring those whose names and histories Meeting Date: 05/20/2025 Page 2 Agenda Item # VII.A.2.
have been lost over time. Additionally, the transfer will further strengthen the collaborative and respectful relationship between the City of Lakeport and the Big Valley Band of Pomo Indians.

The proposed action also includes the subdivision of the existing City-owned parcel to create a new parcel designated for cemetery use. The area to be subdivided does not contain any wastewater treatment infrastructure or spray fields and is sufficiently distanced from existing operations. This ensures that CLMSD’s current and future activities remain unaffected.

To facilitate access to the new cemetery parcel, the Tribe has secured a 15-foot-wide non-exclusive ingress and egress easement over an adjacent property located at 3295 State Highway 175, Lakeport (APN: 007-003-23). This easement crosses land owned by the Roman Catholic Archdiocese and will provide both legal and physical access to the site.

The resolution includes direction for City staff to submit the executed resolution and deed to the California Department of Housing and Community Development (HCD) to confirm the exemption from the Surplus Land Act.

In accordance with HCD’s updated guidelines, this submission must occur at least 30 days prior to the disposition of the property. Accordingly, the effective date of the transfer will be set 31 days after submission through HCD’s online portal.

Because the subject property is located outside of City limits and within unincorporated Lake County, it is not governed by the land use policies or designations of the City of Lakeport’s General Plan. Therefore, a General Plan conformity determination under Government Code Section 65402 is not required.

CALIFORNIA ENVIRONMENTAL QUALITY ACT:

The approval of the transfer of land from the City of Lakeport to the Big Valley Band of Pomo Indians is exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15301 (existing facilities), as the transfer involves the conveyance of existing public land or topographical features with no significant change in use; 15304 (minor alterations to land), as it involves minor alterations to the land that do not include the removal of healthy mature trees or significant changes to vegetation; and 15312 (surplus government property sales), as the transfer pertains to surplus government property that is not located in an area of statewide, regional, or areawide concern.

OPTIONS:
• Adopt a Resolution Authorizing the Sale and Transfer of a portion of City-Owned Property at 3665 State Highway 175 (Assessor Parcel Number 007-003-78) to the Big Valley Band of Pomo Indians for Use as a Tribal Cemetery, Finding the Property Exempt from the Surplus Land Act and the Transfer Exempt from CEQA, and Authorizing the City Manager to Execute All Necessary Documents, Including a Grant Deed and Purchase and Sale Agreement for $1.00
• Provide alternative directions for staff
FISCAL IMPACT:

None $1.00 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: None
Meeting Date: 05/20/2025 Page 3 Agenda Item # VII.A.2.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTION:

Move to adopt a resolution approving the transfer of real property (3665 State Highway 175, APN: 007-003-78) to the Big Valley Band of Pomo Indians for cemetery purposes, finding the land exempt from the Surplus Land Act, and determining the action exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15301, 15304, and 15312.

Attachments: 1. Resolution

2. Purchase and Sale Agreement

3. Grant Deed

4. Easement Agreement

5. Exhibit A – Political Subdivision Plat Map – Easement and Subdivision RESOLUTION NO. XXXXX

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT,

CALIFORNIA APPROVING A GRANT DEED OF REAL PROPERTY TO THE BIG

VALLEY BAND OF POMO INDIANS FOR CEMETERY PURPOSES AND FINDING

THE LAND EXEMPT FROM THE SURPLUS LAND ACT AND THE APPROVAL

EXEMPT FROM THE CALIFORNIA ENVIRONMENTAL QUALITY ACT (CEQA) WHEREAS, the City is the owner of that certain real property situated in the unincorporated area of the County of Lake, California, as described in Exhibit “A” attached hereto and incorporated herein by reference, and depicted on Exhibit “B” attached hereto and incorporated herein by reference (the “Property”); and WHEREAS, the City has determined the Property has not been used and will not be needed for the utility purposes for which it was acquired; and WHEREAS, the Property is located adjacent to an existing cemetery owned by the Roman Catholic Archdiocese; and
WHEREAS, the City desires to transfer the Property to the Big Valley Band of Pomo Indians of the Big Valley Rancheria, California, a Federally recognized Indian tribe in the State of California (“Tribe”); and
WHEREAS, the Tribe, along with several other Pomo Bands, has lived in the Clear Lake area for over 11,800 years; and
WHEREAS, in the nineteenth century, the Tribe became landless when the United States government refused to give the Tribe legal title to any of its ancestral lands until small amounts of land were purchased for the Tribe in 1914; and WHEREAS, in 1963, the Tribe was illegally terminated under the California Rancheria Act of 1959; and

WHEREAS, since the Tribe’s reestablishment by court order in 1983, Tribal leaders have bought land back and sought opportunities for self-determination and selfsufficiency, but have had difficulty finding additional Tribal cemetery space; and WHEREAS, the City Council has considered the quality and quantity of the real property involved in this transaction and finds that the transfer of the Property to the Tribe for cemetery purposes will serve a public purpose and result in a net benefit to the public; and
WHEREAS, pursuant to Government Code section 54221(f)(1)(D), the Property is exempt from the Surplus Land Act (Gov. Code, § 54220, et seq.) as land that is being transferred to a federally recognized California Indian tribe.

NOW, THEREFORE, THE LAKEPORT CITY COUNCIL DOES HEREBY
RESOLVE AS FOLLOWS:

Section 1. Recitals. The foregoing recitals are true and correct.

Section 2. Approval. The City Council hereby approves the transfer of the Property to Big Valley Band of Pomo Indians for cemetery purposes as provided in the Agreement of Purchase and Sale, attached hereto as Exhibit “C” and incorporated herein by reference, and the Grant Deed, attached hereto as Exhibit “D” and incorporated herein by reference, for the sum of $1.00 (the ”Purchase Price”). The City Manager is hereby authorized and directed to execute the Agreement of Purchase and Sale and the Grant Deed in the name of and on behalf of the City. City staff is hereby authorized and directed to transfer a copy of this Resolution, Agreement of Purchase and Sale, and Grant Deed to the California Department of Housing and Community Development.

Section 3. Authorized Officers. The City Manager is hereby authorized and directed to execute and deliver any and all documents, agreements and instruments and to do any and all things which they may deem necessary or advisable in order to consummate the transaction herein authorized and otherwise to carry out, give effect to and comply with the terms and intent of this Resolution.

Section 4. CEQA. The City Council finds the approval of the Agreement of Purchase and Sale, Grant Deed, and transfer of the Property to be exempt from the requirements of the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15301 (existing facilities) as the transfer, operation, maintenance, or minor alteration of existing public land or topographical features involving negligible expansion of use; 15304 (minor alterations to land) as minor public alterations in the condition of land and/or vegetation which do not involve removal of healthy mature, scenic trees; and 15312 (surplus government property sales), as the sale of surplus government property that is not located in an area of statewide, regional, or areawide concern.

Section 5. Severability. If any section, subsection, sentence, clause, phrase or portion of this Resolution is for any reason held to be invalid or unconstitutional by the final decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Resolution. The City Council declares that it would have adopted this Resolution, and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases or portions might be declared invalid or unconstitutional.

Section 6. Effective Date. The approval of the Grant Deed and transfer of the Property shall not be effective until (i) the City has received the Purchase Price set forth in Section 2 hereof; (ii) the City Manager and the Tribe’s duly appointed representative has executed the Agreement of Purchase and Sale and all necessary documents, agreements and instruments to consummate the transaction, as set forth in Sections 2 and 3 hereof; and (iii) in no event sooner than 31 days after City staff has transferred the Resolution, Agreement of Purchase and Sale, and Grant Deed to the California Department of Housing and Community Development in accordance with Section 2 hereof, the Surplus Land Act, and Section 400 of the Surplus Land Act Guidelines.

Section 6. Certification. The City Clerk shall certify to the passage and adoption of this Resolution and shall give notice of its adoption as required by law.

PASSED, APPROVED AND ADOPTED at a regular meeting of the Lakeport City Council on the ___ day of __________________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
Kim Costa, Mayor
I HEREBY CERTIFY that the foregoing is a full, true and correct copy of the resolution which was adopted by the City Council of the City of Lakeport, County of Lake, State of California, on the ___ day of __________________, 2025. ___________________________
Kelly Buendia, City Clerk
Exhibit “A”

Exhibit “B”

AGREEMENT OF PURCHASE AND SALE
DATE: _____________, 2025
PARTIES: City of Lakeport (Seller)
The Big Valley Band of Pomo Indians of the Big Valley Rancheria, California, a federally recognized Indian tribe (Buyer)

RECITALS
WHEREAS, Seller is the fee owner of real property located at 3665 State Highway 175, Lakeport, CA 95453, legally described on Exhibit “A” attached hereto and hereby incorporated herein (the “Property”); and
WHEREAS, the Property is appropriate for use as a cemetery; and WHEREAS, Seller and Buyer desire to have Buyer purchase the Property to help establish a cemetery and related uses, and Buyer desires to establish a cemetery on the Property; and WHEREAS, Buyer agrees to purchase the Property for $1.00 (the “Purchase Price”) and Seller desires to sell the Property pursuant to this document (the “Agreement”).

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows to:

Property.

Buyer hereby agrees to purchase, and Seller hereby agrees to sell the Property upon the terms and conditions set forth herein.

Purchase Price.

The Purchase Price that Buyer shall pay, and Seller shall accept, for the Property is One Dollar ($1.00). Buyer shall pay the Purchase Price as cash upon the execution of this Agreement.

3. Closing Contingencies.

Upon execution of this Agreement Seller will deliver a grant deed transferring ownership of the Property to Buyer. A copy of the grant deed is attached as Exhibit “A” and incorporated herein.

4. Property Condition.

Seller does hereby certify and represent that Seller has the authority and capacity to convey the Property. Seller certifies and represents that Seller knows of no latent defects to the Property and knows of no facts materially affecting the value of the Property except as disclosed herein. Seller conveys the Property to Buyer AS IS, with all faults, without representation, warranty or guarantee of any kind, either express or implied, including, without limitation, any warranty of condition, merchantability, habitability or fitness for a particular use or purpose or the value, accuracy of information, marketability, prospects for future development, use or occupancy without representations or warranties of any kind. Buyer represents that it has inspected the Property and is satisfied that it is suitable for Buyer’s proposed use as a cemetery.

5. Seller’s Indemnification.

Except as otherwise provided and limited by this Agreement, Seller agrees to indemnify and hold Buyer free and harmless from any losses, damages, costs, or expenses (including attorney’s fees) resulting from any inaccuracy in or breach of any representation or warranty of Seller and any breach or default by Seller under any of Seller’s covenants or agreements under this Agreement.

6. Buyer’s Indemnification.

Buyer agrees to indemnify and hold Seller free and harmless from any losses, damages, costs, or expenses (including attorney’s fees) resulting from any inaccuracy in or breach of any representation or warranty of Buyer and any breach or default by Buyer under any of Buyer’s covenants or agreements under this Agreement.

7. Notices.

All notices hereunder shall be in writing and shall be sent by messenger, overnight air courier, or certified mail, postage prepaid, addressed to the parties as follows:

Seller: City of Lakeport
225 Park Street
Lakeport, CA 9545
Attn: City Clerk
Buyer: The Big Valley Band of Pomo Indians of the
Big Valley Rancheria California, a federally
recognized Indian tribe
2726 Mission Rancheria Road
Lakeport, CA 95453
Attn: Tribal Chairperson
Messengered and air couriered notices shall be deemed given upon receipt. Mailed notices shall be deemed given on the fourth (4th) business day after mailing. The addresses for notices may be changed by notice.

8. Counterparts.

This Agreement may be executed in counterparts, all executed counterparts shall constitute one agreement and each executed counterpart shall be deemed an original.

9. Attorneys’ Fees.

In the event of any litigation between Buyer and Seller concerning this transaction, the prevailing party shall be entitled to reasonable court costs and attorneys’ fees.

10. Miscellaneous.

All agreements, covenants, representations and warranties herein shall survive the acquisition of the Property by Buyer. This Agreement represents the full understanding between Buyer and Seller regarding the purchase and sale of the Property and may not be modified except by written agreement signed by all parties. This Agreement shall inure to the benefit of and be binding upon the heirs, nominees and assignees of the parties hereto.

11. Time.

Time is of the essence of this Agreement between the parties.

12. California Law.

All questions with respect to the construction of this Agreement and the rights and liabilities of the parties hereunder shall be determined in accordance with the laws of the State of California.

13. Venue.

The parties hereto agree that any action under this Agreement shall be brought first in Superior Court of the County of Lake or the Northern District Court of the State of California.

14. No Brokers or Finders.

Each party warrants to the other that no finder or broker has been involved in this transaction. In the event of any claim for brokers or finders fees or commissions in connection with the negotiation, execution or consummation of this Agreement, then (a) Buyer shall indemnify, save harmless and defend Seller from and against any such claims, if it shall have been based upon any statement, representation or agreement alleged to have been made by Buyer and (b) Seller shall indemnify, save harmless and defend Buyer from and against any such claims, if it shall have been based upon any statement, representation or agreement alleged to have been made by Seller.

15. Assignment.

Buyer may not assign its rights and obligations hereunder to a third party without the prior written approval of the Seller except that Seller agrees that Buyer may request that the Federal government acquire the Property in trust for the benefit of Seller pursuant to applicable Federal laws and regulations without prior written approval of the Seller.

SELLER: BUYER:

City of Lakeport The Big Valley Band of Pomo Indians of the Big Valley Rancheria, California, a
federally recognized Indian tribe
___________________________ ___________________________ By: ___________________________
Exhibit “C”
Grant Deed

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City Clerk
City of Lakeport
225 Park St.

Lakeport, CA 95453
Recording Fees Exempt
Pursuant to Government Code § 27383

GRANT DEED WITH RIGHT OF REVERTER UPON FAILURE

TO COMPLY WITH CONDITIONS OF THIS DEED

FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF LAKEPORT, a municipal corporation (hereinafter “GRANTOR”), hereby GRANT(S) to THE

BIG VALLEY BAND OF POMO INDIANS OF THE BIG VALLEY RANCHERIA, CALIFORNIA, a federally recognized Indian tribe (hereinafter “GRANTEE”), that certain real property situated in the unincorporated area of the County of Lake, California, as described in Exhibit “A” attached hereto and incorporated herein by reference, and depicted on Exhibit “B” attached hereto and incorporated herein by reference (the “Property”). In the event of any conflict between the description in Exhibit “A” and its depiction on Exhibit “B”, the description in Exhibit “A” controls.

This Deed is expressly made, and accepted, on the following conditions:

1. That the Property be maintained and used solely for cemetery purposes, including any and all business and purposes requisite to, necessary for, or incident to, establishing, maintaining, operating, improving, or conducting a cemetery; interring human remains; the care, preservation, and establishment of cemetery property; and any activity or business designed for the benefit, service, convenience, education, or spiritual uplift of property owners or persons visiting the cemetery.

2. That no part of the Property will be used for any purpose(s) inconsistent with or not within the purview of the purpose set forth in Paragraph 1, above.

If any of the above conditions are violated, and if Grantee fails to remedy such violation within 30 days following written notice by Grantor describing the violation, Grantor may thereafter declare the forfeiture of all of Grantee’s right, title and interest in the Property by delivering written notice of such forfeiture to Grantee, its successors and assigns. If Grantee cannot reasonably remedy such violation within 30 days following written notice, but has made diligent efforts to begin remedying the violation within 30 days following written notice, Grantor shall not declare forfeiture of Grantee’s right, title, and interest in the Property during such period as is necessary to reasonably remedy the violation. The period to remedy such a violation shall be no longer than one year unless Grantor and Grantee agree upon a longer term in writing. If the violation is not remedied in accordance with these terms, Grantee shall forfeit all right, title and interest in the Property. All interest therein shall, upon Grantor’s election to declare a forfeiture, revert to the Grantor or Grantor’s successors, heirs or assigns, without Grantor’s paying any compensation for any building or other improvements or betterments that may then be upon the Property, and without any compensation to Grantee, its successors or assigns, or incurring any liability for damages or losses of any kind to Grantee, its successors and assigns. However, it is the intention of Grantor and Grantee that if right, title, and interest in the Property reverts to Grantor or Grantor’s successors, heirs, or assigns, that Grantor will grant reasonable access to the Property to Grantee to visit, care for, and maintain all burial sites therein and to perform and engage in related ceremonial activities. Grantor and Grantee may execute a separate agreement to set forth reasonable terms and conditions for access to the Property for these purposes in the event that right, title, and interest in the Property reverts to Grantor.

It is the intention of Grantor and Grantee that the power of termination reserved to Grantor herein shall never become obsolete. Furthermore, the parties hereby agree to waive the five year time limit set forth in Section 885.050 of the California Civil Code, so that there shall be no time limit within which Grantor, its successors, heirs and assigns must give notice of exercise of the power of termination contained herein.

Notwithstanding the foregoing, Grantor agrees that it has no right to declare the forfeiture of all of Grantee’s right, title, and interest in the Property or otherwise terminate this Deed under any circumstances if the Property is placed in trust with the Federal government. If the land is placed in trust status and Grantee thereafter terminates trust status, Grantor will have the right to declare the forfeiture of all of Grantee’s right, title, and interest in the Property if Grantee violates the above conditions.

The foregoing conditions, and each of them alone, shall run with the Property hereby conveyed, and are binding on the Grantee, and its successors, heirs and assigns, and shall inure to the benefit of Grantor, its successors, heirs and assigns.

In witness whereof, the Grantor has executed this Deed as of _____________, 2025.

CITY OF LAKEPORT, a Municipal Corporation
By: __________________________________ _________________________________ Name Date

(Signature (s) must be acknowledged by a Notary Public)

ACKNOWLEDGEMENT

COUNTY OF LAKE

STATE OF CALIFORNIA

On ______________________ before me, _______________________, personally appeared _________________________________, who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC, STATE OF CALIFORNIA

My commission expires on:
387131.2

RECITALS
WHEREAS, Seller is the fee owner of real property located at 3665 State Highway 175, Lakeport, CA 95453, legally described on Exhibit “A” attached hereto and hereby incorporated herein (the “Property”); and
WHEREAS, the Property is appropriate for use as a cemetery; and WHEREAS, Seller and Buyer desire to have Buyer purchase the Property to help establish a cemetery and related uses, and Buyer desires to establish a cemetery on the Property; and
WHEREAS, Buyer agrees to purchase the Property for $1.00 (the “Purchase Price”) and Seller desires to sell the Property pursuant to this document (the “Agreement”).

NOW, THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows to:

1. Property.

Buyer hereby agrees to purchase, and Seller hereby agrees to sell the Property upon the terms and conditions set forth herein.

2. Purchase Price.

The Purchase Price that Buyer shall pay, and Seller shall accept, for the Property is One Dollar ($1.00). Buyer shall pay the Purchase Price as cash upon the execution of this Agreement.

3. Closing Contingencies.

Upon execution of this Agreement Seller will deliver a grant deed transferring ownership of the Property to Buyer. A copy of the grant deed is attached as Exhibit “A” and incorporated herein.

4. Property Condition.

5. Seller’s Indemnification.

6. Buyer’s Indemnification.

7. Notices.

All notices hereunder shall be in writing and shall be sent by messenger, overnight air courier, or certified mail, postage prepaid, addressed to the parties as follows:

8. Counterparts.

This Agreement may be executed in counterparts, all executed counterparts shall constitute one agreement and each executed counterpart shall be deemed an original.

9. Attorneys’ Fees.

In the event of any litigation between Buyer and Seller concerning this transaction, the prevailing party shall be entitled to reasonable court costs and attorneys’ fees.

10. Miscellaneous.

11. Time.

Time is of the essence of this Agreement between the parties.

12. California Law.

All questions with respect to the construction of this Agreement and the rights and liabilities of the parties hereunder shall be determined in accordance with the laws of the State of California.

13. Venue.

The parties hereto agree that any action under this Agreement shall be brought first in Superior Court of the County of Lake or the Northern District Court of the State of California.

14. No Brokers or Finders.

15. Assignment.

SELLER: BUYER:

EXHIBIT “A”
Grant Deed

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City Clerk
City of Lakeport
225 Park St.

Lakeport, CA 95453
Recording Fees Exempt
Pursuant to Government Code § 27383

GRANT DEED WITH RIGHT OF REVERTER UPON FAILURE

TO COMPLY WITH CONDITIONS OF THIS DEED

FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF LAKEPORT, a municipal corporation (hereinafter “GRANTOR”), hereby GRANT(S) to

THE BIG VALLEY BAND OF POMO INDIANS OF THE BIG VALLEY
RANCHERIA, CALIFORNIA, a federally recognized Indian tribe (hereinafter “GRANTEE”), that certain real property situated in the unincorporated area of the County of Lake, California, as described in Exhibit “A” attached hereto and incorporated herein by reference, and depicted on Exhibit “B” attached hereto and incorporated herein by reference (the “Property”). In the event of any conflict between the description in Exhibit “A” and its depiction on Exhibit “B”, the description in Exhibit “A” controls.

This Deed is expressly made, and accepted, on the following conditions:

2. That no part of the Property will be used for any purpose(s) inconsistent with or not within the purview of the purpose set forth in Paragraph 1, above.

In witness whereof, the Grantor has executed this Deed as of _____________, 2025.

CITY OF LAKEPORT, a Municipal Corporation
By: __________________________________ _________________________________ Name Date

(Signature (s) must be acknowledged by a Notary Public)

ACKNOWLEDGEMENT

COUNTY OF LAKE

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC, STATE OF CALIFORNIA

My commission expires on:

RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:

City Clerk
City of Lakeport
225 Park St.

Lakeport, CA 95453
Recording Fees Exempt
Pursuant to Government Code § 27383

GRANT DEED WITH RIGHT OF REVERTER UPON FAILURE

TO COMPLY WITH CONDITIONS OF THIS DEED

FOR VALUABLE CONSIDERATION, receipt of which is hereby acknowledged, CITY OF LAKEPORT, a municipal corporation (hereinafter “GRANTOR”), hereby GRANT(S) to THE

This Deed is expressly made, and accepted, on the following conditions:

2. That no part of the Property will be used for any purpose(s) inconsistent with or not within the purview of the purpose set forth in Paragraph 1, above.

In witness whereof, the Grantor has executed this Deed as of _____________, 2025.

CITY OF LAKEPORT, a Municipal Corporation
By: __________________________________ _________________________________ Name Date

(Signature (s) must be acknowledged by a Notary Public)

ACKNOWLEDGEMENT

COUNTY OF LAKE

STATE OF CALIFORNIA

I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is true and correct.

WITNESS my hand and official seal.

NOTARY PUBLIC, STATE OF CALIFORNIA

My commission expires on:

Meeting Date: 05/20/2025 Page 1 Agenda Item #VII.B.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Adoption of the 2025 Emergency Operations Plan MEETING DATE: 05/20/2025 SUBMITTED BY: Ron Ladd
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Adopt the 2025 City of Lakeport Emergency Operations Plan (EOP) by resolution.

BACKGROUND/DISCUSSION:

The Emergency Operations Plan (EOP) provides the framework for how the City of Lakeport will prepare for, respond to, recover from, and mitigate the impacts of emergencies and disasters. The updated 2025 Plan incorporates recent guidance from FEMA and CalOES, integrates with the County’s Operational Area Emergency Plan, and aligns with the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS).

Key updates in this version include:
• Revised hazard analysis based on the 2025 Lake County Multi-Jurisdictional Hazard Mitigation Plan • Expanded responsibilities and coordination roles for city departments • Updated Emergency Action Plans (EAPs)
• Integration of Access and Functional Needs (AFN) planning requirements • Clarified protocols for EOC activation, emergency declarations, and mutual aid Adoption of the EOP ensures the City remains eligible for state and federal disaster assistance, improves interagency coordination, and strengthens the City’s readiness.

The adoption of the 2025 Emergency Operations Plan is not a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(5), as it constitutes an organizational or administrative activity of government that will not result in direct or indirect physical changes to the environment. Therefore, it is not subject to CEQA review.

Meeting Date: 05/20/2025 Page 2 Agenda Item #VII.B.1.

FISCAL IMPACT:

None Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

There is no immediate fiscal impact from adopting this agreement. However, it is essential for ensuring continued access to state and federal disaster assistance funding in the future.

OPTIONS:

1.) Adopt the resolution and approve the 2025 Emergency Operations Plan.

2.) Provide specific direction to staff for revisions to the Plan.

3.) Provide other direction based on Council discussion.

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
Attachments: 1. 2025 Emergency Operations Plan (Draft)

2. Resolution adopting the 2025 EOP
SUGGESTED MOTION:

Move to adopt a resolution adopting the 2025 Emergency Operations Plan 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 396539.1 CITY of LAKEPORT
California

Emergency
Operations
Plan
2025
DRAFT
City of Lakeport i | Page
396539.1
RecordofChanges
Number Element Description Date of
Change ChangedBy
1 2
3 4
5 6
7 8
9 10
11 12
Table 1: Record of Change
City of Lakeport ii | Page
396539.1
Resolution Adopting the EOP
[UPDATE with resolution]
_________________________________
Chair, City Council
City of Lakeport, California
City of Lakeport iii | Page
396539.1
Activation of the EOP
The Lakeport Emergency Operations Plan may be activated by the City Manager as the Director of Emergency Services, the Chief of Police, or designated alternates1under any of the following circumstances:
• Actual or expected conditions of extreme peril to the safety of persons or property within the City of Lakeport or in the Operational Area.
• Upon proclamation by the Governor that a State of Emergency exists in an area of the state. • Automatically on the proclamation of a State of Emergency as defined in the California Emergency Services Act (Chapter 7, Division 1, Title 2, California Government Code.) • Presidential Declaration of a National Emergency affecting our area, region or state. • Automatically, on receipt of an attack warning or actual attack on the United States, or upon occurrence of a catastrophic disaster that requires immediate government response. 1 Lakeport Municipal Code 2.28.110 |2.28.170
City of Lakeport iv | Page
396539.1
Plan Concurrence and Distribution
The followingDepartments, by signature included herein, acknowledge receipt of theEOP electronically onthedatesignedandagreewith howtheplandescribes their role/tasks.

Table 2: Plan Distribution
Department / Agency Date Signature Name | Title
CityClerk
City Engineer
City Manager
Community
Development
Economic Development
Finance, IT & Utility
Accounts and Billing
Housing
Human Resources
Police
Public Works
Parks andCity Facilities
Utilities
City of Lakeport 1 | Page
396539.1
TableofContents
Record of Changes......................................................................................................................................... i Resolution Adopting the EOP ....................................................................................................................ii Activation of the EOP................................................................................................................................ iii Plan Concurrence and Distribution ........................................................................................................... iv Table of Contents.......................................................................................................................................... 1 Introduction............................................................................................................................................... 4 Purpose............................................................................................................................................................... 5 Relationship with Other Plans............................................................................................................................. 5 Scope ................................................................................................................................................................... 6 Planning Assumptions......................................................................................................................................... 7 Plan Development and Maintenance.................................................................................................................. 7 Situation and Hazards .................................................................................................................................. 8 Overview............................................................................................................................................................. 8 Capability Assessment........................................................................................................................................11 Hazard Analysis Summary..................................................................................................................................11 Emergency Action Plans (EAP).................................................................................................................12 Concept ofOperations................................................................................................................................. 13 Emergency Management Goals: ........................................................................................................................13 Emergency Management Phases.......................................................................................................................14 Serving Those with Disabilities and Access and Functional Needs......................................................................17 After-Action Reports..........................................................................................................................................18 SEMS/NIMS Integration ......................................................................................................................................18 Incident Command System (ICS) ........................................................................................................................19 Roles and Responsibilities............................................................................................................................20 Director of Emergency Services..........................................................................................................................20 City Employees as Disaster Service Workers (DSW) ...........................................................................................21 Direction, Control and Coordination.............................................................................................................22 Emergency Proclamations and Declarations......................................................................................................22 Emergencies and Incidents.................................................................................................................................24 Emergency Operations Center (EOC).............................................................................................................26 EOC Location ......................................................................................................................................................26 City of Lakeport 2 | Page
396539.1
EOC Activation....................................................................................................................................................26 EOC Deactivation................................................................................................................................................27 EOC Organization ...............................................................................................................................................28 EOC Training.......................................................................................................................................................31 Organization and Assignment of Responsibilities..........................................................................................32 Federal ...............................................................................................................................................................32 State...................................................................................................................................................................32 Tribal..................................................................................................................................................................32 County Emergency Organization........................................................................................................................33 Department-Specific Responsibilities................................................................................................................33 Lake County Disaster Council .............................................................................................................................34 City.....................................................................................................................................................................34 Private Sector.....................................................................................................................................................35 Residents............................................................................................................................................................36 Mutual Aid...............................................................................................................................................37 Continuity of Government ..........................................................................................................................38 Lines of Succession.............................................................................................................................................38 Temporary City Seats.........................................................................................................................................39 Suspension and Appointment............................................................................................................................39 Glossary of Terms.......................................................................................................................................40 Authorities and References.........................................................................................................................42 Federal ...............................................................................................................................................................42 State...................................................................................................................................................................42 County ................................................................................................................................................................42 Local ...................................................................................................................................................................42 Additional References........................................................................................................................................43 Appendix 1: Sample Declarations .................................................................................................................44 PROCLAMATION BY THE DIRECTOR OF EMERGENCY SERVICES DECLARING A LOCAL EMERGENCY...................44 RESOLUTION CONFIRMING EXISTENCE OF A LOCAL EMERGENCY......................................................................45 RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY....................................................................46

RESOLUTION REQUESTING STATE DIRECTOR, GOVERNORS OFFICE OF EMERGENCY SERVICES CONCURRENCE IN LOCAL EMERGENCY ..............................................................................................................47 RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY..............................................48 City of Lakeport 3 | Page
396539.1
RESOLUTION PROCLAIMING TERMINATION OF LOCAL EMERGENCY.................................................................49 Appendix 2: EAP Form................................................................................................................................. 50 Appendix 3: EOC Position Activation and Response Checklist ...........................................................................55 General Activation .............................................................................................................................................55 Demobilization...................................................................................................................................................55 Management Section.........................................................................................................................................56 Operations Section.............................................................................................................................................59 Planning and Intelligence Section.......................................................................................................................61 Logistics Section .................................................................................................................................................63 City of Lakeport 4 | Page
396539.1
Introduction
The City of Lakeport Emergency Operations Plan (EOP) provides a comprehensive framework for managing and responding to emergencies and disasters, including natural disasters, humancaused incidents, technological hazards, and national security threats. This plan ensures the City’s preparedness to protect lives, property, and the environment while maintaining essential services during emergencies.

This plan is built on the principles and functions of the California Standardized Emergency Management System (SEMS), National Incident Management System (NIMS), and Incident Command System (ICS). It describes how Lakeport’s emergency management structure integrates with the Lake County Operational Area and California’s broader emergency management system during response and recovery operations. The EOP is designed to be flexible and scalable, adapting to the scope and complexity of any incident. Staffing limitations, especially in the early stages of an emergency, may require personnel to fulfill multiple roles, with responsibilities redistributed as resources become available. In large-scale incidents, individual functions may expand to teams or specialized units to address evolving needs.Under SEMS, NIMS, and ICS protocols, when a position in the incident organization is unstaffed, responsibility for those duties automatically transfers to the next available position in the hierarchy. • The EOP is approved by the City Council through resolution and signed by the Mayor. • The City’s Office of Emergency Services (OES) is responsible for annual reviews and updates to ensure the plan reflects changing hazards, threats, resources, and other variables. The City’s OES manages plan revisions, distribution, and documentation of these activities.
• Each department manager reviews and revises their Standard Operating Procedures (SOPs) annually in coordination with the OES.
• Other agencies serving Lakeport are expected to follow this plan and develop supporting procedures as required by agreements or laws.

Establishes the City of Lakeport’s emergency management organization to prepare for, respond to, recover from, and mitigate significant emergencies or disasters affecting the community.

Defines the roles, responsibilities, policies, and procedures needed to safeguard public health, safety, private property, and the environment.

Outlines operational concepts and procedures for field response activities and coordination through the City’s Emergency Operations Center (EOC).

City of Lakeport 5 | Page
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Purpose
The purpose of this Emergency Operations Plan (EOP) is to provide a framework for the City of Lakeport to manage and respond to emergencies and disasters. This plan ensures effective coordination, resource management, and communication to protect lives, property, and the environment. The EOP also supports the continuity of essential services during and after emergencies while enabling seamless coordination with county, state, and federal agencies.

Relationship withOther Plans
The EOP integrates with Lake County’s Emergency Operations Plan, the California State Emergency Plan, and the National Response Framework. It also aligns with the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS).

To further strengthen regional emergency coordination, the Operational Area Agreement formalizes and enhances collaboration among Lake County, the City of Lakeport, the City of Clearlake, and special districts. This agreement reinforces a shared commitment to public safety by integrating all jurisdictions and key service providers into a unified emergency management framework. By establishing clear roles and responsibilities, it streamlines decision-making and minimizes confusion during emergencies. Additionally, the agreement enhances resource coordination, ensuring efficient allocation of resources and mutual aid among participating entities, which is critical for effective emergency response.

Additionally, Lakeport Municipal Code 2.28.220 designates the County Operational Area Office of Emergency Services as responsible for developing the Operational Area Emergency Plan. This plan mandates the use of SEMS, facilitates the effective mobilization of public and private resources during emergencies, and defines the organization, powers, duties, services, and staffing of the emergency response structure. The City Emergency Plan aligns with these requirements to ensure seamless coordination with the Operational Area Emergency Plan. Upon adoption by the City Council, this plan takes effect and serves as a guiding document for emergency operations. It is the responsibility of all City Emergency Operations Center section chiefs and their alternates to be thoroughly familiar with both the City and Operational Area Emergency Plans. The City must also ensure that key personnel receive proper training and are adequately prepared to fulfill their emergency response roles.

City of Lakeport 6 | Page
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Scope
This EOP applies to all hazards and emergencies that may occur within the City of Lakeport, including natural disasters, technological incidents, and human-caused events. It encompasses all city departments, agencies, and external partners involved in emergency management.

Figure 1: Interrelationship of Emergency Plans
City of Lakeport 7 | Page
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Planning Assumptions
The City of Lakeport is susceptible to various hazards, including natural disasters, technological incidents, and national security threats. The following principles guide the City’s emergency planning, response, and recovery efforts:
• All City departments and agencies with emergency responsibilities will follow the guidelines and procedures outlined in this Emergency Operations Plan (EOP) to respond effectively to emergencies and disasters.
• Effective emergency management relies on coordination and cooperation among all levels of government, non-governmental organizations (NGOs), and private-sector partners. • Significant emergencies or disasters may cause widespread damage, disrupt normal operations, and overwhelm local resources.
• Essential utilities and services, such as water, electricity, and communication systems, may be disrupted for extended periods.
• Damage to transportation infrastructure, including roads and bridges, may hinder the movement of emergency personnel, equipment, and supplies. • Special consideration must be given to individuals with disabilities and access or functional needs during emergencies.
• Seasonal increases in tourists and visitors can add complexity to emergency response operations, particularly during peak periods.
• Vulnerable populations, including the elderly, children, and individuals with chronic health conditions, may require additional assistance during emergencies. • Mutual aid agreements and partnerships with neighboring jurisdictions and agencies will be activated to supplement local resources and capabilities as needed. • Public information and emergency warnings will be disseminated via multiple platforms, including social media, emergency alert systems, and community outreach efforts. • Continuity of Government (COG) and Continuity of Operations Plans (COOP) will be implemented to maintain or restore essential services as quickly as possible. • The City of Lakeport will maintain compliance with SEMS and NIMS requirements to ensure an integrated and standardized approach to emergency management.

Plan Development and Maintenance
The EOP is reviewed annually by the Office of Emergency Services (OES) and updated as needed based on lessons learned, organizational changes, or regulatory requirements. Updates are distributed to all stakeholders.

City of Lakeport 8 | Page
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Situation and Hazards
Overview
The City of Lakeport is in beautiful Lake County
in the heart of Northern California’s wine
country, just north of the San Francisco Bay
Area. Lakeport is on the west shore of Clear
Lake, California's largest natural freshwater
lake. Clear Lake is 68 square miles and is
located at 39.0430° N, 122.9158° W at an
elevation of 1,355 feet above sea level.

Incorporated in 1888, Lakeport is Lake County’s
oldest town and the county seat. Lakeport is a
full-service, general-law city under the councilmanager form of government. It is led by a fivemember council elected at large, which provides policy direction to Lakeport’s City
Manager.

POPULATION AND DEMOGRAPHICS
According to the 2020 Decennial Census, the
city's population is 5,026. This represents an
increase from the 2000 US Census, which
estimated the City's population at 4,820. Table
3 shows the selected social and economic information for the city.

Statistic Lakeport Lake County
Populations
Population under 5 8.5% 5.6%
Population under 18 21.2% 21.3%
Population over 65 22.5% 23.2%
Median Age 42.7 43.2
RacialMakeup
White 74.7% 68.7%
Hispanic or Latino 18.6% 22.7%
Black or African American 1.1% 1.6%
American Indian orAlaska
Native 2.6% 3.5%
Asian 2.6% 1.5%
Native Hawaiian or Pacific .2% .2%
Figure 2: Lakeport, California
City of Lakeport 9 | Page
396539.1
Statistic Lakeport Lake County
Islander
OtherRaces 7.7% 11.3%
Two or more races 11.1% 13.1%
Income and Employment
Median Income $61,100 $59,444
Poverty Rate: All people 11.1% 17%
EmploymentRate 40.1% 48.8%
Home Ownership
Home value of $299,999 or
less

47.3% 40.4%
Home Ownership Rate 72.9% 76.3%
Education
Bachelor's Degree or higher 26.3% 16.8%
Disabilities
One or More Disabilities 17% 22.2%
Hearing Difficulty 3.8% 6.8%
Vision Difficulty .9% 6.2%
Cognitive Difficulty 6.6% 8.6%
Ambulatory Difficulty 10.8% 11.7%
Self-Care Difficulty 2.3% 5.8%
Independent Living Difficulty 3.6% 12.7%
Table 3: Lakeport Demographics
City of Lakeport 10 | Page
396539.1

TRANSPORTATION
Lakeport, California, is primarily
accessed via State Route 29 (SR 29),
which serves as the main ingress and
egress route for the city. SR 29
connects Lakeport to other major
highways and neighboring
communities, facilitating regional
travel.

Additionally, State Route 175 (SR
175) intersects with SR 29 near
Lakeport, providing an alternative
route to and from the city. These
highways are crucial for
transportation, especially during
emergencies, as they support the
movement of residents, emergency
personnel, and resources.

Within the city, Main Street serves as
a significant local thoroughfare,
running parallel to SR 29 and
providing access to downtown
businesses and residential areas.

TRIBAL LANDS
The City of Lakeport is located near three federally recognized tribes. While these tribes may own property within the city limits, none of their designated trust lands fall within the boundaries of Lakeport.
• Big Valley Tribe
o 2726 Mission Rancheria Road, Lakeport, CA 95453
o Tel: (707) 263-3924
• Scotts Valley Tribe
o 800 11th Street, Lakeport, CA 95453
o Tel: (707) -263-4220
• Robinson Rancheria
o P.O. Box 4015 1545 E. Hwy 20 Nice, CA 95464
o Tel: (707) -275-0527
Figure 3: Roads in Lakeport, CA
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Capability Assessment
The City of Lakeport has response capabilities, including trained emergency personnel, mutual aid agreements, and access to the Lake County Emergency Operations Center.

Hazard Analysis Summary
Table 4 summarizes that hazards are considered a priority for Lakeport as defined in the 2025 Lake County Multi-jurisdictional Hazard Mitigation Plan.

SUMMARY OF PRIORITIZEDTHREATS AND HAZARDS
Hazard
Geographic ExtentProbability of Future OccurrenceMagnitude/ SeveritySignificanceClimate Change InfluencePriority Hazard Aquatic
Biological
Hazards:

Invasive
Species
Significant Highly Likely Critical High High Yes
Dam Failure Limited Unlikely Critical Medium Medium Yes Drought and
Water Shortage Extensive Likely Critical High High Yes
Earthquake Extensive Occasional Catastrophic Medium Low Yes Flood Extensive Occasional Critical Medium High Yes
Landslide and
Debris Flows Highly Likely Critical Medium Medium Yes Yes Levee Failure Extensive Highly Likely Critical Medium High Yes Severe
Weather:

Extreme Heat
Extensive Highly Likely Limited Medium Medium Yes
Severe
Weather: Heavy
Rains, Snow,
Storms, and
High Winds
Extensive Highly Likely Critical Medium High Yes
Tree Mortality Significant Unlikely Critical Low Low Yes Volcano
Geothermal
Gases
Extensive Highly Likely Catastrophic High Medium Yes
Wildfire Significant Highly Likely Critical High High Yes Table 4: Summary of Prioritized Threats and Hazards
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Emergency Action Plans (EAP)
In compliance with the California Code of Regulations, Title 8, General Industry Safety Orders, Section 3220, each department and facility within the City of Lakeport is required to prepare a comprehensive Disaster Emergency Action Plan (EAP). This departmental plan outlines internal response procedures for emergencies, ensuring all employees are trained in their specific roles and responsibilities under the plan.

The EAP must include the following components:

1. Procedures: The plan will include procedures for emergency evacuation; procedures to be followed by employees who remain to operate critical plant operations before they evacuate; procedures to account for all employees after evacuation has been completed; procedures to be followed by employees performing rescue or medical duties; and procedures for reporting fires and other emergencies.

2. Notification to Employees: Employees will be informed of their roles and responsibilities as Disaster Service Workers, as required under California law. The plan will contain the names or regular job titles of persons or departments who can be contacted for further information or explanation of duties under the plan.

3. Emergency Call-Up and Accountability: The plan will detail methods for notifying employees during emergencies, including all-hours call-up procedures, and provide mechanisms for ensuring accountability of staff during a disaster.

4. Training Requirements: All employees will receive training on:
o Standardized Emergency Management System (SEMS): California's system for organizing and coordinating emergency response.
o National Incident Management System (NIMS): The national framework for effective incident management.
o Incident Command System (ICS): A standardized approach to managing incidents of all types and sizes.

Each department is responsible for reviewing and updating its EAP, Appendix 2: EAP Form, at least annually or as necessary to address changes in operations, personnel, or identified hazards.

The City of Lakeport’s Compliance Officer will coordinate and oversee the development, implementation, and maintenance of these plans to ensure compliance and consistency across all departments.

This effort supports the City’s commitment to preparedness, ensuring all employees are equipped to respond effectively to emergencies and uphold the safety and well-being of the community.

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ConceptofOperations
Emergencies and incidents begin at the local level, with local governments holding primary responsibility for preparedness, response, and recovery activities within their jurisdiction. When an incident escalates in complexity and exceeds the capabilities of local field responders, the City of Lakeport will activate its Emergency Operations Center (EOC) to manage coordination efforts.

If the incident requires additional support, the Operational Area EOC (managed by Lake County) will facilitate resource allocation and mutual aid by coordinating with regional and state levels of the Standardized Emergency Management System (SEMS). For large-scale events, such as wildfires or earthquakes, the County may request state and federal assistance through the California Emergency Management Mutual Aid (EMMA) system, ensuring timely and effective resource distribution to support the City of Lakeport’s response efforts.

Emergency Management Goals:

The City of Lakeport is committed to the following emergency management goals:

1. Protect Lives, Property, and the Environment
Safeguard the community by minimizing the loss of life, protecting property, and mitigating environmental impacts during emergencies.

2. Stabilize Community Lifelines
Ensure the functionality and stabilization of critical community lifelines, including safety and security, health and medical services, food and water supply, and communications infrastructure.

3. Facilitate Resumption of Essential Services
Rapidly restore essential services, infrastructure, and economic activities to reduce disruption and support community recovery.

4. Support Cost Recovery Efforts
Maintain effective documentation and records to support reimbursement efforts and ensure financial accountability during response and recovery operations.

The City of Lakeport’s emergency management efforts focus on effectively organizing and utilizing personnel and resources to address emergencies such as wildfires, floods, technological incidents, and other threats to the community. The primary objective is to ensure readiness before an incident, execute a timely and coordinated response during a crisis, and support the community's recovery afterward. This approach is guided by the four key phases of emergency management: mitigation (reducing risks and impacts), preparedness (developing plans and training), response (taking immediate action during emergencies), and recovery (restoring the community to normal operations). In the event of an emergency or disaster, the City of Lakeport’s emergency management team will focus on the following priorities:

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1. Leadership and Coordination
Direct and oversee emergency response and recovery efforts to ensure they are unified, well-structured, and effectively managed.

2. Collaboration Across Agencies
Work closely with federal, state, tribal, and local government entities, as well as private sector partners and volunteer organizations, to leverage available resources and expertise.

3. Setting Priorities and Resolving Resource Conflicts
Identify critical needs, establish operational priorities, and address competing demands for resources to enable timely and effective responses.

4. Timely Communication and Public Outreach
Deliver clear, accurate, and prompt information, including public warnings and updates, to residents, businesses, and other stakeholders to support community safety and awareness.

EmergencyManagement Phases
Emergency management activities during peacetime and national security emergencies are often associated with the four federally defined phases:

MITIGATION
Mitigation efforts occur both before and after emergencies or disasters. Post-disaster mitigation is part of the recovery process. This includes eliminating or reducing the impact of hazards that exist within the City of Lakeport. Mitigation efforts may include:
• Amending local ordinances and statutes, such as zoning ordinances, building codes, and other enforcement codes.
• Initiating structural retrofitting measures.
• Assessing tax levies or abatements.
• Emphasizing accessible public education and awareness. • Assessing and altering land use planning.

Lakeport’s mitigation plan is an annex to the 2025 Lake County Multi-Jurisdictional Hazard Mitigation Plan. At the time of this update, the MJHMP is under review from CalOES and FEMA.

This plan will be presented for approval to the Lakeport City Council, Clearlake City Council, and Lake County Board of Supervisors pending FEMA approval.

Mitigation Preparedness Response Recover
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PREPAREDNESS
The preparedness phase involves activities that are undertaken in advance of an emergency or disaster. These activities develop operational capabilities and effective responses to a disaster.

Preparedness activities fall into two basic areas: readiness and capability.

Readiness, Training, and Exercise
Readiness activities shape the framework and create the basis of knowledge necessary to complete a task or mission. Readiness activities might include:
• Developing and maintaining emergency plans and procedures. o The City of Lakeport Departments and partner agencies responsible for this plan should prepare Standard Operating Procedures (SOPs) detailing personnel assignments, policies, notification rosters, and resource lists that comply with SEMS and NIMS concepts. Conducting general and specialized training. • Conducting exercises.
o Emergency response personnel should be acquainted with these SOPs and receive periodic training on the policies and procedures contained within them. • Improving emergency public education and warning systems. • Building partnerships with community organizations.
• Develop community preparedness campaigns.

Capabilities
Capability activities involve the procurement of items or tools necessary to complete the task(s) or mission(s). Capability activities might include:
• Comparison and analysis of anticipated resource requirements and resources. • Developing mutual aid agreements.
• Identification of local sources to meet anticipated resource "shortfall.” • Develop resources inventory based on NIMS resource typing standards.

RESPONSE
Increased Readiness
Warnings, observations, and other cues may occur only moments before an event's impact or up to several days before. Actions must consider those cues' credibility and the predicted event's potential seriousness.

Triggers
•Receipt of a flood advisory or special weather statement •Conditions conducive to wildland fires, such as the combination of high heat, strong winds, and low humidity •A significant hazardous materials incident
•Information or circumstances indicating potential acts of violence or civil disturbance •Information or circumstances indicating breach of national security City of Lakeport 16 | Page
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Readiness Activities
• Briefing of City Manager, key officials, and others about the situation • Reviewing and updating of the Emergency Plan and related SOPs • Initiating mass notification or other public information efforts • Inspecting critical facilities and equipment including testing warning and communication systems • Recruiting of additional staff and Disaster Service Workers (DSWs) • Warning threatened elements of the population
• Conducting evacuations or shelter-in-place actions in potentially impacted area(s) • Mobilizing personnel and pre-positioning resources
• Establishing or activating staging areas
• Activating the Emergency Operations Center
• Consider those with access and functional needs in all actions Response Operations
• Coordinating with Lake Operational Area (OA), State and Federal agencies and others working in the field or incident facilities
• Making all necessary notifications, including Cal OES • Disseminating warnings, instructions, and other emergency public information to the population of Lakeport and others at risk.
• Conducting evacuations and/or rescue operations
• Providing shelter-in-place instructions and other self-protection notifications • Establishing multi- or mass-casualty treatment areas
• Caring for displaced persons, including mass care and shelter facilities • Conducting initial safety and damage assessments and surveys • Assessing needs for mutual aid assistance; coordinating requests and preparing for arrival • Restricting movement of traffic/people and unnecessary access to affected areas • Establishing Unified Command, Area Command and/or other specialized structures as needed, and/or supporting those structures when activated by the OA or CalOES
• Developing and implementing Incident Action Plans
• Considering those with access and functional needs in all actions Extended Opertaions
• Preparing detailed safety and damage assessments
• Operating mass care facilities
• Conducting mass fatality operations (in close cooperation with the Sheriff/Coroner) • Procuring required resources to sustain operations
• Protecting, controlling, and allocating vital resources for long duration operations • Documenting situation status
• Restoring vital utility services
• Conducting advance planning activities
• Documenting expenditures
• Developing and disseminating emergency public information • Declaring a local emergency and managing its requirements • Increasing inter/multi-agency coordination capacities • Considering those with access and functional needs in all actions City of Lakeport 17 | Page
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RECOVERY
As immediate threats to life, property, and environment begin to subside, the restoration of services and rebuilding of Lakeport will begin through various activities. Recovery planning and operations often begin while response activities remain ongoing. Examples may include essential repairs to infrastructure, re-establishing disrupted communications systems, and transitioning evacuees from mass shelters to temporary housing.

Recovery activities involve the restoration of services to the public and rebuilding the affected area(s). Recovery activities may be both short-term and long-term, ranging from restoration of essential utilities such as water and power, to mitigation measures designed to prevent future occurrences of a given threat facing the operational area.

Examples of recovery activities include:
• Restoring utilities
• Establishing and staffing Local Assistance Centers and Disaster Assistance Centers • Applying for state and federal assistance programs
• Conducting hazard mitigation analysis
• Identifying and mitigating residual hazards
• Determining recovery costs associated with response and recovery.

Serving Those with Disabilities and Access and Functional Needs In every phase and throughout emergency operations, the City will consider the needs and limitations of those with disabilities and access or functional needs (AFNs). While it is recognized that limits on nature and quantities of available resources may compromise services to these people, a good faith effort is expected of every responder and manager.

FEMA defines Access and Functional Needs as:
• Children and adults with physical, mobility, sensory, intellectual, developmental, cognitive, or mental health disability
• Vulnerable populations
• Limited to no English proficiency
• Low literacy
• Pregnant women
Examples of functional areas for service to AFN populations are:
• Communication, including emergency alerting and instructions for emergency actions • Maintaining health for those in shelters and other ad-hoc facilities and remaining at home • Independence relying on assistance from mobility devices or assistive technology • Support and safety, including support for anxiety, psychological, or behavioral health needs
• Transportation, including those with decreased mobility, temporary conditions, or injuries • Including the needs of service animals in the planning process City of Lakeport 18 | Page
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After-Action Reports
The After-Action Report is required following any activation of the Emergency Operations Center.

This report will contain a summary of the event, dates and times of activation and operational termination, number of personnel, identification of resources utilized and the final outcome of the event. Attached will be all staff unit log sheets, work schedules, Incident Board hard copies, and Incident map overlays. The Planning/ Intelligence Section Chief and the Documentation Unit will be responsible for completion of the report. All Section Chiefs and Units Leaders will assist.

SEMS/NIMS Integration
SEMS
California Government Code Section 8607(a) requires a Standardized Emergency Management System (SEMS) for managing emergencies involving multiple jurisdictions and agencies. SEMS consists of five organizational levels, which are activated as necessary:
• Field Response
• Local Government
• Operational Area
• Regional
• State
SEMS incorporates the functions and principles of the Incident Command System (ICS), the Master Mutual Aid Agreement (MMAA), existing mutual aid systems, the operational area concept, and multi-agency or interagency coordination. Local governments must use SEMS to be eligible for funding of their response-related recovery costs under state disaster assistance programs.

NIMS
The National Incident Management System (NIMS) is a systematic, proactive approach to guide departments and agencies at all levels of government, nongovernmental organizations, and the private sector to work together seamlessly and manage incidents involving all threats and hazards in order to reduce loss of life, property and harm to the environment. The foundation of NIMS is based on the California Standardized Emergency Management System (SEMS), which in turn has its foundation in the Incident Command System (ICS).

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IncidentCommandSystem(ICS)
The Incident Command System (ICS) is a standardized, on-scene emergency management framework designed to coordinate response efforts across multiple agencies and jurisdictions. It provides a structured yet flexible chain of command, ensuring clear communication, efficient resource allocation, and effective decision-making during incidents of any size or complexity.

ICS operates on key principles such as unity of command, scalable organization, and standardized roles to enhance coordination between first responders, emergency personnel, and government agencies. It is widely used in firefighting, law enforcement, public health emergencies, disaster response, and planned events, forming the foundation of the National Incident Management System (NIMS) in the United States.

INCIDENT RESPONSE
ICS Section California ESFs
Management • ESF15:ExternalAffairs
• ESF 5:EmergencyManagement
• ESF 17: Volunteers andDonationManagement
Operations • ESF1:Transportation
• ESF4: FireandRescue
• ESF8:PublicHealthandMedical
• ESF 9: Search and Rescue
• ESF 10: HazardousMaterials
• ESF 13: Law Enforcement
• ESF 16: Evacuation
• ESF 18: CyberSecurity
Planning • ESF 5:EmergencyManagement
Logistics • ESF2:Communications
• ESF 6:Care andShelter
• ESF7:ResourcesandLogistics
• ESF 12: Utilities
• ESF 14:Recovery
Finance • ESF7:ResourcesandLogistics
• ESF 11: FoodandAgriculture
• ESF 14:Recovery
Table 5: Relationship between ICS Positions and State ESFs City of Lakeport 20 | Page
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Roles and Responsibilities
Director of Emergency Services
The City Manager (CM) is identified as the Director of Emergency Services, and the Chief of Police as the alternate during any temporary absence or disability of the CM. 2 The Director has
the authority to implement this plan and to delegate authority to make changes to this plan.

The Director of Emergency Services’ responsibilities are:
• Request the City Council to convene to proclaim the existence or threatened existence of a “local emergency” if the City Council is in session or to issue such proclamation if the City Council is not in session.
• Request the director of the Lake County operational area, the Governor of the state, and the President of the United States to proclaim a “state of emergency” when, in the opinion of the Director, the locally available resources are inadequate to cope with the emergency.
• Control and direct the effort of the emergency organization of this city for the accomplishment of the purposes of Chapter 2.28 of the Lakeport Municipal Code. • Direct cooperation between and coordination of services and staff of the emergency organization of the city and resolve questions of authority and responsibility that may arise.
• Represent this city in all dealings with public or private agencies on matters pertaining to emergencies.
• In the event of the proclamation of a local emergency, the proclamation of a state of emergency by the Governor or the Director of the California Office of Emergency Services, or the existence of a state of war emergency, the Director is hereby empowered:
o To make and issue rules and regulations on matters reasonably related to the protection of life and property as affected by such emergency; provided, however, such rules and regulations must be confirmed at the earliest possible time by the City Council;
o To obtain vital supplies, equipment, and such other properties found lacking and needed for the protection of life and property and to make expenditures, binding the city for the fair value thereof and, if required immediately, to commandeer the same for public use;
o To require emergency services of any city officer or employee and, in the event of the proclamation of emergency or state of war emergency, to command the aid of as many citizens of this community as he/she deems necessary in the execution of his/her duties; such persons shall be entitled to all privileges, benefits, and immunities as are provided by state law for registered disaster service workers; o To requisition necessary personnel or material of any city department or agency; o To execute all of his or her ordinary power as city manager, all of the special 2 Municipal Code 2.28.100
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powers conferred upon him or her by Chapter 2.28 of the Lakeport Municipal Code or by resolution or emergency plan adopted by the City Council, all powers conferred upon him or her by any statute, by any agreement approved by the city council, and by any other lawful authority;
• Designate the order of succession to the Director’s office to take effect in the event the director is unavailable to attend meetings and otherwise perform his/her duties during an emergency. Such order of succession shall be maintained on file with the city clerk.

City Employees as Disaster Service Workers (DSW)
California Government Code Section 3100 provides that all public employees, by the fact of being paid as a public employee, are Disaster Service Workers (DSW) during a disaster, State of Emergency, State of War Emergency or Local Emergency. Public employees may be instructed by their employer to carry out disaster-related activities within the course and scope of their employment.

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Direction, Control and Coordination
Emergency Proclamationsand Declarations
Emergency proclamations expand the emergency powers and authorities of the State and its political subdivisions. They also provide a mechanism for unaffected jurisdictions to provide resources and assistance to the affected jurisdictions. They are not, however, a prerequisite for rendering or requesting mutual aid assistance from outside agencies.

In the event of a significant emergency that threatens the community's well-being, the City of Lakeport has established a structured process for issuing emergency proclamations. The City of Lakeport City Council may pass a resolution declaring that a local emergency exists for the City of Lakeport.

This process ensures a coordinated response and facilitates access to necessary resources at the local, state, and federal levels. This process is outlined below for three types of emergency proclamations in California per theCalifornia Emergency Services Act:

1. Local Emergency

2. State of Emergency

3. State of War Emergency

LOCAL EMERGENCY PROCLAMATION AND DECLARATION
The Declaration of a Local Emergency provides certain legal immunities for emergency actions taken by Lakeport City employees. This provides protection for the City and its employees. A local emergency declaration enables the City Council to act as a board of equalization to reassess damaged property and provide property tax relief. It also enables the City to request state assistance under the California Natural Disaster Assistance Act. The County Director of Emergency Services may establish curfews, take measures necessary to protect and preserve public health and safety, and exercise all authority granted by City Ordinance No. 832 (2004).

Samples of the declaration forms are found in this appendix of this plan. • The Director of Emergency Services has the authority to proclaim a Local Emergency. • This declaration will be made within ten (10) days of the event if the City is to qualify for financial assistance under the State's Natural Disaster Assistance Act. • Once ratified, it activates the city's emergency plans, authorizes the use of emergency funds, and allows for the procurement of vital supplies and services without the usual regulatory constraints.
• In addition, the City Council must review, at least every sixty (60) days, the continuing existence of the emergency situation.
• They must also terminate the emergency declaration at the earliest possible date that conditions warrant.
• The City of Lakeport Director of Emergency Services may also make a declaration under City Ordinance No. 832 (2004) if the City Council is not in session, subject to ratification by the City Council within seven days.

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Examples of Lakeport’s Proclamations are In Appendix 1:
• PROCLAMATION BY THE DIRECTOR OF EMERGENCY SERVICES DECLARING A LOCAL

EMERGENCY
• RESOLUTION CONFIRMING EXISTENCE OF A LOCAL EMERGENCY
• RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY • RESOLUTION PROCLAIMING TERMINATION OF LOCAL EMERGENCY

REQUEST FOR CONCURRENCE OF LOCAL EMERGENCY
Following the Declaration of a Local Emergency for Lake County, the County Sheriff and/or Board of Supervisors may request that the Director of CalOES concur and provide assistance under the state Natural Disaster Assistance Act. This Act provides financial assistance for the permanent restoration of Public real property other than facilities used solely for recreational purposes when damaged or destroyed by a natural disaster.

COUNTY AND OPERATIONAL AREA COORDINATION
If the emergency impacts areas beyond Lakeport or requires resources from neighboring jurisdictions, coordination with the Lake County Operational Area is essential. Lake County’s Sheriff’s Office of Emergency Service serves as the lead agency for the operational area, facilitating mutual aid and resource sharing among local governments. The City of Lakeport, as a member of this operational area, collaborates closely to ensure a unified and effective response.

STATE OF EMERGENCY PROCLAMATION
When a Local Emergency overwhelms local and county resources, the City Council can request the Governor to proclaim a State of Emergency for the affected area. This state-level proclamation enables the Governor to deploy state resources, such as the California National Guard and provides financial assistance through the California Disaster Assistance Act (CDAA).

It also allows for the suspension of specific state regulations that might hinder emergency response efforts. The Governor's proclamation is a prerequisite for seeking federal assistance and must be based on a formal request from the local jurisdiction.

Examples of Lakeport’s Proclamations are In Appendix 1:
• RESOLUTION REQUESTING STATE DIRECTOR, GOVERNORS OFFICE OF EMERGENCY

SERVICES CONCURRENCE IN LOCAL EMERGENCY
• RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY

FEDERAL EMERGENCY AND MAJOR DISASTER DECLARATIONS
In catastrophic situations where state resources are insufficient, the Governor can request federal assistance by asking the President to issue either an Emergency Declaration or a Major Disaster Declaration. These federal declarations unlock resources from the Federal Emergency Management Agency (FEMA) and other federal agencies, offering financial aid to individuals, businesses, and public entities. The type of declaration and assistance provided depend on the severity and specific needs arising from the disaster.

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Emergencies and Incidents

EMERGENCY COORDINATION IN THE CITY OF LAKEPORT
Emergency management in Lakeport is structured to ensure efficient communication, resource allocation, and coordination between field operations, city departments, and regional agencies.

This system integrates Incident Command Posts (ICPs), the City of Lakeport’s Emergency Operations Center and the Operational Area Emergency Operations Center to manage emergencies effectively.

Key Components of Emergency Coordination
Field Operations & Incident Command Posts (ICPs):
• First responders establish ICPs at or near an incident site to direct response activities. • ICPs gather real-time information and relay critical updates to the EOC for decisionmaking and resource support.

City of Lakeport Emergency Operations Center (EOC):
• The City of Lakeport operates its own Emergency Operations Center (EOC) to coordinate citywide emergency response efforts.
• The EOC serves as the central hub for managing city resources, assessing emergency impacts, and prioritizing response actions within Lakeport’s jurisdiction. • It ensures real-time situational awareness by gathering updates from field operations, city departments, and external partners.
• If additional assistance is required, the Lakeport EOC submits requests to the Lake County Operational Area EOC for regional, state, or federal support.

Operational Area EOC:
• The Lake County Operational Area EOC is responsible for coordinating countywide emergency response efforts and serves as the main link between local, state, and federal emergency agencies.
• Utilizing the Standardized Emergency Management System (SEMS) and National Incident Management System (NIMS), the EOC ensures that all agencies operate within a unified command structure.

Multi-Agency Collaboration During Emergencies:
• Incident Command Posts (ICPs) direct emergency response efforts, including evacuations, public safety operations, and initial containment measures. • The Lakeport EOC assesses and prioritizes city needs, facilitates sheltering operations, and coordinates resource requests with the county.
• The Operational Area EOC provides centralized support by managing mutual aid requests and communicating with the California Office of Emergency Services (Cal OES) Coastal Region.
• Mutual aid agreements ensure that additional emergency response resources—such as law enforcement, fire services, and emergency management personnel—can be deployed as needed.

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SEMS Level Primary
Responsibilities
Key Actions Coordination
Entities
Field Level - Initial response
to incidents
- Establish Incident Command
Post (ICP)
- Develop and implement
Incident Action Plans (IAPs)
- Command and tactical
operations
- Communicate with
Emergency Operations Centers
(EOCs)
Incident
Commander,
Field
Responders
Local Level
- Provide
resources and
support for field
operations
- Activate Local EOC if needed
- Coordinate with County EOC
to coordinate response
activities
- Manage public information
- Request mutual aid if
resources are insufficient
City EOCs,
Local
Government
Agencies
Operational
Area
- Coordinate
resources and
information
among local
jurisdictions
- Activate Operational Area
EOC
- Consolidate and prioritize
resource requests
- Provide situation reports to
Cal OES
County EOC
State Level
- Support
Operational
Areas with
resource
allocation and
coordination
- Provide state-level resources
and mutual aid
- Deploy regional mutual aid
- Mobilize resources from
unaffected regions
- Activate State Operations
Center (SOC)
- Facilitate federal assistance
Cal OES
Coastal Region
EOC
Federal
Level
Provide federal
assistance
- Activate federal resources as
needed
- Coordinate with state and
local entities for disaster
response
FEMA
Table 6: SEMS Coordination Responsibilities & Actions
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Emergency OperationsCenter(EOC)
The purpose of this section is to establish guidelines for the activation, operation, and deactivation of the Emergency Operations Center (EOC) in response to incidents that require coordinated emergency management efforts. The EOC serves as the central command facility for multi-agency coordination, situational awareness, and strategic decision-making.

EOC Location

PRIMARY EOC LOCATION
The City of Lakeport’s Emergency Operations Center (EOC) is located at Lakeport City Hall, serving as the central coordination hub for emergency response and recovery operations. The facility is equipped with communication systems, workstations for key personnel, and the necessary resources to support citywide incident management.

ALTERNATE EOC LOCATION
If the primary EOC becomes unavailable or inoperable, the City of Lakeport will transition to a virtual EOC. The virtual EOC allows emergency management personnel to coordinate response efforts remotely using secure communication platforms, emergency management software, and virtual collaboration tools. This ensures continuity of operations while maintaining real-time situational awareness, multi-agency coordination, and decision-making capabilities.

EOC Activation

WHOCANACTIVATETHEEOC
The EOC may be activated by any of the following authorities:
• The Director of Emergency Services (City Manager or designated official). • The Emergency Services Coordinator or designated staff member. • The Incident Commander when an event escalates beyond field-level response capabilities.

HOWTHEEOCISACTIVATED
Upon determination that EOC activation is required, the Director of Emergency Services or designee will initiate the notification process using mass notification systems, phone, or radio communications.

Key personnel and department heads will be contacted and instructed to report to the EOC or join virtually if applicable.

WHENISTHEEOCACTIVATED
The EOC may be activated in response to, but not limited to, the following scenarios:
• Natural disasters (earthquakes, wildfires, floods, severe storms) • Public health emergencies (pandemics, bioterrorism threats) • Civil disturbances or acts of terrorism
• Hazardous materials incidents
• Utility failures affecting public safety
• Any event requiring multi-agency coordination and resource allocation City of Lakeport 27 | Page
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ACTIVATION LEVELS
The Emergency Operations Center may be activated at different levels based on the severity and scope of an emergency:

EOC Deactivation
The Director of Emergency Services, in consultation with EOC staff, will determine when to deactivate the EOC. Criteria for deactivation include:
• The emergency is under control, and field operations can manage the remaining response.
• No further coordination is required at the EOC level. • Transitioning to recovery operations or returning to normal business functions.

Upon deactivation:
• A demobilization plan will be implemented.
• A hotwash (after-action review) will be conducted to document lessons learned. • A final report summarizing the response and recommendations for improvement will be prepared.

Level 3 (Monitoring/Standby) – A potential or
minor incident that requires situational
awareness and monitoring but no immediate
operational response
Level 2 (Partial Activation) – A significant event
that requires the coordination of multiple
departments but does not necessitate full
staffing.

Level 1 (Full Activation) – A major disaster or
emergency affecting the entire jurisdiction,
requiring full EOC staffing and coordination
with regional, state, and federal agencies.

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EOC Organization

EOC DIRECTOR
The EOC Director provides overall leadership and strategic direction during emergency operations, ensuring coordination across all departments and agencies.

This position is typically held by the Director of Emergency Services (City Manager or designee).

Responsibilities:
• Provides overall command and control of EOC operations. • Ensures that emergency response priorities align with the Emergency Operations Plan (EOP).
• Coordinates with county, state, and federal agencies. • Approves public information messages and emergency declarations. • Authorizes resource requests and expenditures.
• Conducts briefings with EOC staff to assess response effectiveness.

EOC COORDINATOR
The EOC Coordinator manages the operational functions of the EOC, ensuring that personnel, resources, and communications are functioning effectively to support response efforts.

This position is typically held by the Public Works Director or designee.

Responsibilities:
• Supports the EOC Director in coordinating response efforts. • Ensures the Incident Command System (ICS) structure is maintained. • Oversees EOC staffing, setup, and resource management. • Assists in briefing the EOC staff and operational teams. • Facilitates communication between sections within the EOC.

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PUBLIC INFORMATION OFFICER (PIO)
The Public Information Officer (PIO) is responsible for managing public communications during an emergency, ensuring accurate, timely, and coordinated information is disseminated to the public, media, and stakeholders. The PIO serves as the official spokesperson for the City of Lakeport's Emergency Operations Center (EOC) and works closely with local, regional, and state agencies to maintain consistent messaging.

This position is typically held by the Community Development Director or designee.

Responsibilities:
• Media Relations: Acts as the primary contact for media inquiries and coordinates press briefings, interviews, and news releases.
• Public Messaging: Develops and disseminates emergency alerts, social media updates, and public service announcements to keep the community informed. • Rumor Control: Monitors media channels and social media to identify misinformation and ensure the public receives accurate information.
• Coordination with Agencies: Works closely with county, state, and federal agencies to ensure unified messaging across jurisdictions.
• EOC Updates: Provide situational updates to the EOC Director and ensure all public statements align with operational objectives.
• Community Engagement: Communicates with residents and businesses regarding safety measures, evacuation procedures, and recovery efforts. • Accessibility & Inclusivity: Ensures emergency communications are available in multiple formats and languages to reach all populations, including individuals with disabilities or access and functional needs.

LIAISON OFFICER
The Liaison Officer is the primary point of contact between the EOC and external agencies, including state and federal emergency management entities, neighboring jurisdictions, and private-sector partners.

This position is typically held by the Administrative Service Director or designee.

Responsibilities:
• Establishes and maintains communication with external agencies and mutual aid partners.
• Coordinates resource requests and information sharing between agencies. • Represents the City of Lakeport at interagency coordination meetings. • Ensures accurate documentation of all agency interactions.

SAFETY OFFICER
The Safety Officer ensures that all emergency response activities prioritize the safety of responders, EOC personnel, and the public.

This position is typically held by the Compliance OfficeDirector or designee.

Responsibilities:
• Identifies and mitigates potential hazards to personnel operating in the EOC. • Monitors responder safety in the field and recommends protective actions.

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• Ensures compliance with workplace safety regulations during emergency operations. • Provide safety briefings and monitors for signs of responder fatigue or stress.

OPERATIONS SECTION CHIEF
The Operations Section Chief oversees all tactical response efforts and directs resources to address the emergency in the field.

This position is typically held by the Police Chief or Public Works Director (depending on the nature of the incident) or designee.

Responsibilities:
• Directs on-the-ground response efforts, including fire, law enforcement, public works, and emergency medical services.
• Coordinates field-level incident command with the EOC. • Identifies operational needs and makes resource requests to Logistics. • Maintains situational awareness and provides updates to the EOC Director. • Works closely with Planning to assess incident progression and future response needs.

PLANNING SECTION CHIEF
The Planning Section Chief is responsible for collecting, analyzing, and disseminating information related to the emergency and assisting in the development of response strategies.

This position is typically held by the Utilities Director or designee.

Responsibilities:
• Develop and update the Incident Action Plan (IAP) for each operational period. • Collects and evaluates data from field response teams and external sources. • Maintains situational status boards and displays within the EOC. • Coordinates damage assessments and forecasting of incident progression. • Leads the preparation of after-action reports and improvement plans.

LOGISTICS SECTION CHIEF
The Logistics Section Chief ensures that personnel, equipment, supplies, and facilities are available and properly distributed to support emergency response.

This position is typically held by the Project Manager in Engineering or designee.

Responsibilities:
• Manages the procurement, distribution, and tracking of equipment and supplies. • Identifies staging areas and ensures proper allocation of response resources. • Coordinates communication systems and IT support for the EOC. • Facilitates transportation and lodging for emergency personnel as needed. • Works with the Finance Section to ensure cost tracking for logistical resources.

FINANCE SECTION CHIEF
The Finance Section Chief oversees the tracking of financial expenditures, resource procurement, and cost recovery for emergency operations.

This position is typically held by the Finance Director or designee.

Responsibilities:
• Monitors and documents all expenses related to the emergency response.

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• Ensures compliance with FEMA and state reimbursement requirements. • Processes emergency procurement requests and maintains financial records. • Works with City administration to track payroll costs for activated personnel. • Prepares cost analysis reports and assists with financial audits post-disaster.

EOC Position Activation and Response Checklists are Available in Appendix 3: EOC Position Activation and Response Checklist.

EOC Training
The Human Resources Department and the Compliance Office are responsible for maintaining records of all completed training to ensure compliance with local, state and federal requirements. The county coordinates additional training opportunities, and all training and exercises are conducted in collaboration with Lake County OES.

All city employees are required to complete ICS 100 and ICS 700 training.

Supervisors and lead personnel must additionally complete ICS 200 and ICS 800.

Management staff are required to complete ICS 300 and ICS 400.

Position-specific training for EOC sections is provided through the state, CSTI, or other approved training programs.

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Organization and Assignment of Responsibilities
Federal

NATIONAL DISASTER RECOVERY FRAMEWORK
The National Disaster Recovery Framework (NDRF) provides guidance on how the nation builds, sustains, and coordinates disaster recovery capabilities. It is designed to help communities, including the City of Lakeport, accelerate the recovery process through proactive planning and preparedness. The framework emphasizes:
• Pre-disaster preparedness to minimize risks and enhance community resilience. • Collaboration with community partners to streamline response and recovery efforts. • Continuity planning and hazard mitigation to ensure sustainable rebuilding. • Identification and mobilization of recovery resources to assist affected populations. • Inclusive and coordinated recovery management to integrate emergency response, hazard mitigation, and long-term sustainability.

By fostering cross-sector collaboration, the NDRF ensures that emergency response and recovery efforts in Lakeport align with national strategies, supporting both immediate needs and long-term resilience goals.

State

CAL OES MUTUAL AID REGION II AND COASTAL ADMINISTRATIVE REGION The City of Lakeport, as part of Lake County, falls within the California Governor’s Office of Emergency Services (Cal OES) Coastal Administrative Region. This region is responsible for supporting emergency management and disaster response operations throughout Lakeport and the surrounding jurisdictions.

The Coastal Region’s mission is to assist local and county-level emergency operations by:
• Coordinating mutual aid efforts for non-law enforcement, non-fire, and non-public health/medical emergencies.
• Providing support to the Lakeport Emergency Operations Center (EOC) during major incidents.
• Facilitating communication between local agencies, the State Operations Center (SOC), and federal entities such as FEMA.

Cal OES maintains regular engagement with local emergency managers, including hosting the Mutual Aid Regional Assistance Committee (MARAC), where the Lakeport Office of Emergency Services (OES) represents the city’s interests. Additionally, Cal OES plays a crucial role in:
• Resource mobilization to provide necessary aid during emergencies. • Enhancing community resilience through technological advancements and strategic emergency planning.
• Ensuring seamless integration of state and federal emergency response frameworks.

For more information, refer to the Cal OES State Emergency Plan.

Tribal
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The tribal governments and Indian Health Service entities in Lake County operate independently in emergency planning but coordinate with FEMA and Cal OES during disaster situations. While they are not directly tasked under this Emergency Operations Plan (EOP), they participate in Lake County’s Emergency Coordinator Group for:
• Situational awareness and information sharing during emergencies. • Collaboration on preparedness initiatives, training, and public outreach. • Integration with the Multi-Jurisdictional Hazard Mitigation Plan, ensuring a unified approach to risk reduction.

CountyEmergencyOrganization
TheCountyofLakehasanOperationalArea-wide responsibility forcoordinationof response and recovery operations tostabilizeCommunity Lifelines & Emergency ManagementPhases. All CountyofLakedepartmentsandpersonnelhavebasic responsibilities in the phases ofthe disaster cycle, including mitigation, preparedness, responseandrecovery.Therolesand responsibilitiesineachoftheseareasare outlinedin the County’s EOP, its annexes, and standardoperatingprocedures (SOPs), where specific strategies foraccomplishing thesetasks canbefound.

Department-SpecificResponsibilities
• Office of Emergency Services (OES) – The OES is responsible for leading emergency management efforts for the City of Lakeport, operating the Emergency Operations Center (EOC), and coordinating response, training, and public information during disasters.
• Lakeport Disaster Council – Created by ordinance. The Disaster Council is responsible for developing and recommending emergency plans, mutual aid agreements, and ordinances for adoption by the Lakeport City Council; oversees local disaster preparedness and response efforts.
• Administration – Provides administrative support for emergency response and oversees disaster recovery operations, including interdepartmental coordination, funding management, and public information dissemination.
• Police Department – Maintains public safety, law enforcement, and emergency response coordination; manages law enforcement mutual aid and serves as the Emergency Services Director in the absence of the City Manager. • Fire and Rescue Services (Lakeport Fire Protection District) – Coordinates fire suppression, search and rescue, emergency medical response, and mutual aid operations during disasters.
• Public Works Department – Maintains and restores critical infrastructure, including roads, bridges, and drainage systems. Coordinates Public Works mutual aid, assists with damage assessments, and ensures evacuation routes remain clear and operational.
• Utilities Department – Ensures the continuity and restoration of essential utility services, including water and wastewater. Assists in damage assessment and emergency repairs to protect public health and the environment.

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• Community Development Department – Conducts building damage assessments, manages zoning, and enforces reconstruction standards to ensure compliance with safety regulations following a disaster.
• Building Inspector (Community Development Director) – Manages building inspector mutual aid, assesses structural damage, and ensures reconstruction meets safety standards.
• Emergency Shelter Operations – The City of Lakeport has limited capacity to operate emergency shelters. In the event that sheltering needs exceed the City's resources, the Operational Area (Op Area) will be notified for additional support, including activation of county and state-level sheltering resources.
• Volunteers & Disaster Service Workers – City employees and registered volunteers serve as Disaster Service Workers (DSWs) under California Government Code Section 3100, supporting emergency response and recovery operations. • Mutual Aid Coordinators – The City designates specific personnel for mutual aid coordination in public works, law enforcement, emergency management, and fire services.

LakeCountyDisasterCouncil
The Lake County Disaster Council is responsible for fulfilling state requirements for local disaster councils, as mandated by Chapter 6, Section 6-7 of the Lake County Code. This council plays a crucial role in disaster preparedness, response, and policy development within Lake County, including the City of Lakeport. Per Lakeport Municple Code: 2.28.230 Emergency preparedness council—Membership, Lakeport’s City Manager or designee shall coordinate and participate with the Lake County Disaster Council.

City
The City of Lakeport is responsible for managing emergency operations within its jurisdiction.

Local governments are the first line of defense in emergencies and follow established Standard Operating Procedures (SOPs) to ensure an effective response. The City actively collaborates with the Lake County Operational Area Office of Emergency Services to strengthen resilience and ensure coordinated response efforts.
• Mitigation: The City of Lakeport is committed to reducing disruptions through proactive measures that enhance preparedness and resilience:
o Implement planning, equipment acquisition, and technology improvements to minimize operational disruptions.
o Support mitigation initiatives to reduce risks and enhance infrastructure resilience against hazards.
o Conduct regular inspections, repairs, and upgrades of equipment, infrastructure, and facilities to improve emergency readiness.
• Preparedness: Ensure that the City and its stakeholders are ready to respond effectively to emergencies:
o Coordinate all-hazards preparedness resources within the City and collaborate with the Lake County Operational Area as needed.

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o Develop and implement Continuity of Operations Plans (COOP), including:
 Reestablishing department operations.
 Notifying critical personnel.
 Assessing damages and available resources.
 Relocating essential functions.
 Establishing timelines for resuming operations.
o Engage with private sector entities, infrastructure owners, and regional partners to align emergency plans and strengthen resilience.
o Develop mutual aid agreements with other jurisdictions for resource sharing. o Maintain a trained and prepared workforce through ongoing exercises, training, and emergency plan updates.
• Response: During emergencies, the City of Lakeport prioritizes life safety, incident stabilization, and the protection of property and infrastructure:
o Deploy available resources to safeguard residents and mitigate property and environmental damage.
o Apply SEMS and NIMS protocols to ensure effective coordination with county, state, and federal response systems.
o Activate the Lakeport Emergency Operations Center (EOC) as needed to coordinate response efforts, focusing on:
o Protect lives.
o Stabilize the incident.
o Conserve infrastructure and resources.
o Provide coordination and liaisons to the Lake County EOC upon request. o Request additional resources from the Lake County Operational Area when local resources are insufficient, following established protocols. o Ensure proper assessment of local resources before requesting mutual aid support. • Recovery: Post-disaster recovery efforts in Lakeport focus on restoring normalcy and rebuilding resilience:
o Manage local recovery efforts to restore essential services and infrastructure. o Support Lake County Operational Area’s Post-Response Recovery and Mitigation (PRRM) efforts.
o Maintain detailed records of disaster-related expenditures, repairs, and funding requests.
o Assess disaster impacts on personnel, infrastructure, and operations, reporting updates to the Lake County EOC.

PrivateSector
The private sector plays a key role in economic resilience and emergency coordination during disasters.
• Mitigation:
o Strengthen measures to protect facilities, equipment, and critical assets. o Identify potential threats and implement strategies to minimize damage and operational disruptions.
• • Preparedness:

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o Participate in the City’s emergency response planning and preparedness exercises. o Develop comprehensive business continuity plans to ensure resilience and rapid recovery after disruptions.
o Provide employees with training on emergency protocols, fostering seamless coordination with local response agencies.
• Response:
o Coordinate with public agencies to exchange vital information and streamline emergency efforts.
o Maintain continuity of essential services, such as fuel, food, and medical supplies. o Assist with logistics and resource distribution for disaster response efforts. • Recovery:
o Restore business functions promptly to aid in community stabilization and economic recovery.
o Work with relief organizations and government agencies to provide financial and logistical assistance.
o Conduct thorough assessments of infrastructure and property damage.

Residents
• Mitigation
o Take proactive steps to safeguard homes and property against seasonal threats like wildfires and floods.
o Get involved in local hazard mitigation initiatives to improve community resilience. • Preparedness
o Stay informed by registering for emergency alerts.
o Plan for emergencies by assembling a go-bag and identifying evacuation routes. o Foster connections with neighbors to develop a coordinated emergency response plan
• Response
o Follow evacuation orders immediately and use designated evacuation routes to ensure a safe and orderly departure.
o Refer to and use your emergency plans and supplies.
o Stay informed and connected by maintaining communication with neighbors, emergency responders, and official alert systems for real-time updates and assistance.
• Recovery
o Report property damage and other disaster impacts to the appropriate authorities. o Collaborate with community recovery efforts to rebuild and improve future preparedness.
o Reflect on the experience and share insights to strengthen emergency planning and response.

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Mutual Aid
Lakeport is located within California Mutual Aid Region II and the Coastal Administrative Region.

The mutual aid region facilitates multi-agency and multi-jurisdictional resource coordination between CalOES and the Operational Area, including state agencies, local governments, and special districts in emergency operations. The Mutual Aid system can provide resources across a wide range of disciplines, including law enforcement, emergency medical, fire and rescue, public health, coroner, public works, utilities, domestic animal care, and emergency management.

Within these broad disciplines, Mutual Aid can also deliver specialized services, including urban search and rescue (USAR), water rescue, ambulance strike teams, specialized law enforcement, hazardous materials and weapons of mass destruction, structural engineers, and others.

Within the framework of the California Disaster and Civil Defense Master Mutual aid Agreement, several discipline specific mutual aid coordinators will operate from the Lake Operational Area EOC, (i.e., fire and rescue, law enforcement, public works, and emergency management).

Mutual aid requests for resources will be communicated to the Operational Area.

Municipal Code 2.28.060 identifies these City Mutual Aid Coordinators:
• Building inspection: Community Development Director or designee • Emergency management: Director of Emergency Services or designee • Fire and rescue: Chief of the Lakeport Fire Protection District or designee • Law enforcement: Chief of Police or designee
• Public works: Director of public works or designee
These mutual aid functions remain within the Lake Operational Area:
• Responsibility of the Sheriff/Coroner’s office. Fatality management within the City is to be coordinated with that office whenever practical.

Coroner and Medical Examiner Mutual Aid
• Responsibility of the Medical/Health Operational Area Coordinator (MHOAC). As of the effective date of this plan, the Lake MHOAC is the County health officer.

Medical and Health Mutual Aid
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Continuity of Government
Continuity of government is the continuity of government functions under conditions where normal operations are disrupted by the incapacity of City Council members due to an emergency. California Government Code § 36512 provides the framework for the appointment of interim successors to the City Council if vacancies occur due to the incapacity of Council members during a declared emergency.

Lines of Succession
The established lines of succession essentialto emergency management are:

Department Primary Seat Secondary
Alternate
Tertiary Alternate
CityClerk Administrative
ServicesDirector
DeputyCity
Clerk/Records
Supervisor
Administrative
Specialist
City Engineer City Engineer Public Works
Director
Project
Coordinator
City Manager City Manager Assistant City
Manager
Administrative
ServicesDirector
Community
Development
Community
Development
Director
Chief Building
Official
Associate Planner
Economic
Development
Community
Development
Director
Chief Building
Official
Associate Planner
Finance, IT &Utility
Accounts and
Billing
Finance Director City Manager Government
Account
Housing Community
Development
Director
Chief Building
Official
Associate Planner
Human Resources Administrative
ServicesDirector
DeputyCity
Clerk/Records
Supervisor
Administrative
Specialist
Police Chief of Police Lieutenant Senior Sergeant
Public Works Public Works
Director
UtilitiesDirector Public Works
Superintendent
Parks andCity
Facilities
Public Works
Director
Parks Foreman Public Works
Superintendent
Utilities UtilitiesDirector Public Works
Director
Utilities
Superintendent
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Temporary City Seats
The temporary seat of government in the event the primary location is not available due to emergency conditions are:

Primary 1st Alternate
City Hall
225 Park Street
Lakeport, CA 95453
Silveira Community Center
500 N. Main Street
Lakeport, CA
SuspensionandAppointment
According to Section 8621 of the California Government Code, if an officer of a political subdivision or an employee of a state agency refuses or willfully neglects to follow an order or emergency regulation during a State of War Emergency, the Governor has the authority to suspend that individual and appoint a replacement to ensure the continuity of government operations and emergency response.

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Glossary of Terms
After-Action Report (AAR): A document that captures observations, identifies strengths and areas for improvement, and outlines corrective actions following an exercise or actual emergency.

Community Lifelines: Fundamental services, such as safety/security, food/water, health, energy, transportation, and communications, are essential to survival and recovery during a disaster.

Continuity of Operations Plan (COOP): A comprehensive plan to ensure that critical government functions continue during emergencies or disruptions.

Critical Infrastructure: Physical and virtual systems vital to national security, economic stability, and public safety, including utilities, transportation networks, and healthcare facilities.

Disaster Service Worker (DSW): Any public employee or volunteer who is required to perform emergency duties as assigned by the local, state, or federal government during an emergency.

Emergency Operations Center (EOC): A central location where agencies and organizations coordinate resources, information, and decision-making during emergencies.

Essential Support Functions (ESFs): State-utilized organizational structures that group key capabilities and resources needed to support disaster response and recovery, such as transportation, communications, and public health.

Hazard Mitigation: Actions taken to reduce or eliminate risks to life, property, and the environment from natural and human-caused hazards.

Incident Command System (ICS): A standardized, on-scene, all-hazards incident management approach that enables coordinated response among agencies and jurisdictions.

Mutual Aid: A pre-arranged system in which jurisdictions or organizations agree to provide resources and assistance to one another during emergencies when local resources are insufficient.

National Incident Management System (NIMS): A framework established by FEMA to ensure a consistent nationwide approach to emergency management, enabling seamless collaboration among all levels of government, private sector, and NGOs.

Operational Area (OA): A geographical area, typically a county, designated to manage and coordinate emergency activities across jurisdictions, including cities, special districts, and tribes.

Public Information Officer (PIO): An official responsible for developing and releasing timely, accurate, and accessible information to the public and media during an emergency.

Resource Request: A formal request submitted through established channels to obtain personnel, equipment, or other resources needed for emergency response or recovery.

Standardized Emergency Management System (SEMS): California's legally mandated system for emergency response coordination, integrating multiple levels of government and emphasizing the Incident Command System.

State of War Emergency: A condition proclaimed by the Governor of California when the state or nation is at war or an imminent threat of attack exists. This designation activates special powers and authorities under the California Emergency Services Act, enabling the Governor and state agencies to take necessary actions to preserve public safety, maintain order, and ensure City of Lakeport 41 | Page
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continuity of government operations.

Unified Command: A management structure that brings together agencies and jurisdictions involved in an incident to collaborate under a shared set of objectives while maintaining individual authority.

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Authorities and References
Key authorities include:

Federal
• Robert T. StaffordDisasterReliefandEmergencyAssistanceActof 1988 (Public Law 93- 288)
• HomelandSecurityPresidentialDirective 5 (2003) – EstablishedNational Incident Management System (NIMS)
• Presidential PolicyDirective (PPD) 8 (2011) – NationalPreparedness • NationalResponse Framework (2013)
• National Disaster Recovery Framework
• Emergency Management Assistance Compact
• ADABest Practices Tool Kitfor State and Local Government(DOJ, 2007) • Comprehensive Preparedness Guide 101 (FEMA, 2010)
• Code of Federal Regulations Title 44
State
• California Emergency Services Act (Gov. Code § 8550 et seq.) • Standardized Emergency Management System (SEMS) Regulations (Title 19 CCR § 2400) • California NaturalDisaster Assistance Act
• Various GovernmentCode sections, including:
• § 8593.3, § 8593.9, § 8610 (Plan content and access considerations) • California Emergency Plan
• California Disaster and Civil Defense Master Mutual Aid Agreement • California Disaster Recovery Framework
• California Catastrophic Incident Base Plan: Concept of Operations • Extreme Temperature Response Plan, 2022
County
• LakeCounty Code Chapter 6 – Emergency Organization and Function • Ordinance No. 3035 (2015) – Establishes theCounty Emergency Organization • Resolution Adopting the California Master Mutual Aid Agreement (1950) Local
• Lakeport Municipal Code Chapter 2.28 Emergency Services • Lakeport Municipal Code Chapter 3.04.110 - Emergency Purchases • Ordinance No. 832 (2004) adopting the City of Lakeport Emergency Organization and Function by the City Council.
• Resolution No. 2122 of the City of Lakeport City Council adopting the City of Lakeport Emergency Operations Plan by the City of Lakeport City Council dated October 9, 2002.

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Additional References
• Cal OES Guidance on County Emergency Plans – Outlines legislative updates from 2016– 2023, addressing:
o Access and functional needs (e.g., AB 2311, AB 477)
o Cultural competencies (SB 160)
o Community resilience centers (AB 2645)
o Wildfire, extreme heat, and power outage considerations (AB 2238, SB 52) o Animal evacuation planning (AB 1648)
o Emergency response language access (AB 1638)
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Appendix 1: Sample Declarations

PROCLAMATION BY THE DIRECTOR OF EMERGENCY SERVICES DECLARING A LOCAL

EMERGENCY
WHEREAS, Ordinance Number 832 (2004) of theCity Council of theCity of Lakeport empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City is affected or likely to be affected by a public calamity and the City Council is not in session; and
WHEREAS, The Director of Emergency Services of the City of Lakeport does hereby find:

THAT conditions of extreme peril to the safety of the persons and property have arisen within said City, caused by ______________________________________________ _________________________________________________________________________________________ _______________________________________________________________________________; and THAT the City Council of the City of Lakeport is not in session.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED that a local emergency now exists throughout the City of Lakeport; and
IT IS FURTHER PROCLAIMED AND ORDERED that during the existence of said local emergency, the powers, functions and duties of the emergency organization of this City shall be those prescribed by state law, by ordinances, and resolutions of this City, and by the City of Lakeport Emergency Plan, as approved by the City Council on the ____day of _________, 20__. _____________________ _____________
Director of Emergency Services Date
City Manager, City of Lakeport
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RESOLUTION CONFIRMING EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, Ordinance No. 832 (2004) of the City Council of the City of Lakeport empowers the Director of Emergency Services to proclaim the existence or threatened existence of a local emergency when the City of Lakeport is affected or likely to be affected by a public calamity and the City Council is not in session, subject to ratification by the City Council within seven (7) days; and
WHEREAS, conditions of extreme peril to the safety of persons and property have arisen within this City, caused by _________________________________________ ______________________________________________________________________ commencing on the ______ day of ___________________, at which time the City of Lakeport City Council was not in session; and
WHEREAS, the City of Lakeport City Council does hereby find that aforesaid conditions of extreme peril did warrant and necessitate the proclamation of the existence of a local emergency in the vicinty of the City of Lakeport; and
WHEREAS, the Director of Emergency Services of the City of Lakeport did proclaim the existence of a local emergency within the City on the _______ day of ____________, NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Lakeport, State of California.

This resolution shall be effective upon its adoption.

DATED: __________________ APPROVED:

ATTEST:
_________________________ ________________________________ City Clerk, City of Lakeport Mayor, City of Lakeport
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RESOLUTION PROCLAIMING EXISTENCE OF A LOCAL EMERGENCY
WHEREAS, Ordinance Number 832 (2004) of the City Council of the City of Lakeport empowers the City Council to proclaim the existence or threatened existence of a local emergency when The City of Lakeport is affected by a public calamity; and WHEREAS, the City Council has been requested by the Director of Emergency Services of the City of Lakeport to proclaim the existence of a local emergency within the City; and WHEREAS, the City Council does hereby find:

THAT conditions of extreme peril to the safety of persons and property have arisen within the City of Lakeport, caused by __________________________________________ ___________________________________________________________ commencing on or about __________ on the _______ day of _______________________, 20__; and THAT aforesaid conditions of extreme peril warrant and necessitate and proclamation of the existence of a local emergency.

NOW, THEREFORE, IT IS HEREBY PROCLIMED that during the existence of said local emergency, the powers, functions, and duties of the Director of Emergency Services and the emergency organization of this City shall be those prescribed by state law, by ordinance and, resolutions of this City, and by the City of Lakeport Emergency Plan, as approved by the City Council on the _____ day of ________ 20__.

IT IS FURTHER PROCLAIMED AND ORDERED that said local emergency shall be deemed to continue to exist until its termination is proclaimed by the City Council of the City of Lakeport, State of California.

This resolution shall be effective upon its adoption.

DATED: ________________ APPROVED:

ATTEST:
_______________________ _________________________
City Clerk, City of Lakeport Mayor, City of Lakeport
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RESOLUTION REQUESTING STATE DIRECTOR, GOVERNOROFFICE OF EMERGENCY SERVICES

CONCURRENCE IN LOCAL EMERGENCY
WHEREAS, on the ______ day of _________________, 20__, the City Council of the City of Lakeport found that due to ____________________________________________ A condition of extreme peril to life and property did exist in the City of Lakeport during the period of _______________________; and
WHEREAS, in accordance with state law, the City Council now proclaims an emergency does exist throughout said City; and
NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this Resolution be forwarded to the state director of CalOES with a request that he/she find it acceptable in accordance with provisions of the Natural Disaster Assistance Act; and IT IS FURTHER RESOLVED that ______________, having the title of ______________ is hereby designated as the authorized representative of the City of Lakeport for the purpose of receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state assistance.

This resolution shall be effective upon its adoption.

DATED: ___________________ APPROVED:

ATTEST:
______________________ ________________________________ City Clerk, City of Lakeport Mayor, City of Lakeport
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RESOLUTION REQUESTING GOVERNOR TO PROCLAIM A STATE OF EMERGENCY WHEREAS, on ____________________ of ______________________, the City Council of the City of Lakeport found that due to __________________________________ ____________________________________________________________________, a condition of extreme peril to life and property did exist within said City; and WHEREAS, in accordance with state law, the City Council proclaimed an emergency did exist throughout the City; and
WHEREAS, it has now been found that local resources are unable to cope with the effects of said emergency.

NOW, THEREFORE, IT IS HEREBY PROCLAIMED AND ORDERED that a copy of this resolution be forwarded to the Governor of California with the request that he/she proclaim the City of Lakeport to be in a state of emergency; and
IT IS FURTHER ORDERED that a copy of this Resolution be forwarded to the State Director of CalOES; and
IT IS FURTHER RESOLVED that ___________________, having the title of _________ _______________ is hereby designated as the authorized representative for public assistance, and _____________________, having the title, is hereby designated as the authorized representative of individual assistance of the City of Lakeport responsible for the receipt, processing, and coordination of all inquiries and requirements necessary to obtain available state and federal assistance.

This resolution shall be effective upon its adoption.

DATED: ______________ APPROVED:

ATTEST:
______________________ _____________________________
City Clerk, City of Lakeport Mayor, City of Lakeport
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RESOLUTION PROCLAIMING TERMINATION OF LOCAL EMERGENCY
WHEREAS, a local emergency existed in the City of Lakeport in accordance with Resolution No. _____, adopted by the City Council of the City of Lakeport on the ______, day of ______________, or
IN ACCORDANCE with the proclamation of the Director of Emergency Services on the _______, day of __________________, and its ratification by the City Council on the ________ day of ____________________,
As a result of conditions of extreme peril to the safety of persons and property caused by ____________________________________________________________________ __________________________________________________________________; and WHEREAS, Government Code section 8630 authorizes local governing bodies to proclaim local emergencies when such events occur as are defined by Government Code section 8558(c), provided that the local governing body must review the local emergency at least every sixty (60) days until the emergency is declared to be terminated, and shall proclaim the termination of the local emergency at the earliest possible date that conditions warrant; and WHEREAS, the City Council does hereby find that the above-described conditions of extreme peril no longer warrant and necessiate the proclamation of the existence of a local emergency, and the situation resulting from said conditions of extreme peril is now deemed to be within the control of normal protective services, personnel, equipment, and facilities within the City of Lakeport.

NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport that the local emergency is hereby terminated and that all proclamations related to the aforementioned emergency, and all rules and regulations adopted and ratified during the local emergency, are hereby rescinded.

This resolution shall be effective upon its adoption.

DATED: _________________ APPROVED:

ATTEST:
______________________ _________________________
City Clerk, City of Lakeport Mayor, City of Lakeport
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Appendix 2: EAP Form
The Lakepport EAP is maintained by the Compliance Officer. Contact Compliance for the full EAP document.

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Appendix 3: EOC Position Activation and Response Checklist Lakeport utilizes the ICS structure to respond to incidents. All groups have the same activation and demobilization checklists. Each section has an operational response checklist for the following sections.
• Management
• Operations
• Planning and Intelligence
• Logistics
• FINANCE AND ADMINISTRATION
General Activation
Demobilization
Status Activation and Initial Actions
Assess the situation and determine the need to activate the City EOC.

Receive the initial activation of the City EOC and respond immediately.

Section Chiefs obtain situational briefing and activate sub-sections as needed.

Work through position-specific actions.

Maintain an Event/Activity log and provide updates for the EAP.

Share status information with other sections and operations branches as appropriate.

Inform the Public Information Officer of current information.

Adopt a proactive attitude. Think ahead and anticipate situations and problems before they occur.

Brief your relief at shift change time.

Status Task
Maintain records of cost for manpower and equipment usage, as well as other expenditures, according to established guidelines.

Authorize demobilization of sections, branches and units when/as they are no longer required.

Notify the Operational Area EOC staff and other appropriate organizations of planned demobilization, as appropriate.

Ensure that any open action items will be completed after demobilization.

Ensure that all required forms or reports are completed prior to demobilization.

Be prepared to provide input to the After-Action Report (AAR).

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Management Section
The Management Section is responsible for the overall management and direction of the entire emergency incident and the operation of the Emergency Operations Center.

ACTIVATION

LEGAL ADVISOR
Status Operations Checklist
Determine the appropriate level of EOC activation.

Ensure that the EOC is properly set up and ready for operations.

Ensure that an EOC check-in procedure is established immediately.

Based on the situation, determine the need for subsections:
• Operations
• Logistics
• Planning/Intelligence
• Finance/Administration
• Legal
• PIO
• Liaison
• Safety
Ensure that telephone and/or radio communications within the City EOC are established and functioning.

Schedule the initial Action Planning meeting.

Determine what representation is needed at the City EOC from other emergency response agencies.

Status Operations Checklist
Establish areas of legal responsibility and/or potential liabilities.

Appoint and brief staff, as required.

Prepare City proclamations, emergency ordinances and other legal documents as required in support of the Director of Emergency Services.

Advise the Director of Emergency Services and the General Staff regarding the legality and/or legal implications of contemplated emergency actions.

Advise on rules, regulations, and laws required for acquisition and/or control of critical resources.

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EOC DIRECTOR

PUBLIC INFORMATION OFFICER
Status Operations Checklist
Monitor activities to ensure that all appropriate actions are being taken.

Establish initial strategic objectives for the City EOC.

Prepare management function objectives for the initial Action Planning Meeting.

Convene the initial Action Planning meeting. Ensure that all Section Chiefs, Management Staff, and other key agency representatives attend.

Follow appropriate Action Planning procedures. Ensure the meeting is facilitated appropriately by the Planning/Intelligence Section.

Once the Planning/Intelligence Section completes the Action Plan, review, approve and authorize its implementation.

In conjunction with the PIO, conduct news conferences and review media releases for final approval, following the established procedure for information releases and media briefings.

Ensure that Section Chiefs are providing for effective Continuity of Operation within their organizations.

Conduct periodic briefings with the general staff to ensure strategic objectives are current and appropriate.

Conduct periodic briefings for elected officials or their representatives.

Formally issue Emergency Proclamations for the City and coordinate local government proclamations with other emergency response agencies, as appropriate.

Brief your relief at shift change, ensuring that ongoing activities are identified and follow-up requirements are known.

Status Operations Checklist
Obtain policy guidance from the EOC Director about media releases.

Keep the EOC Director advised of all unusual requests for information and major critical or unfavorable media comments. Recommend procedures or measures to improve media relations.

Identify methods for obtaining and verifying significant information as it is developed.

Develop and publish a media-briefing schedule that includes location, format, and preparation and distribution of handout materials.

Implement and maintain an overall information release program.

Establish a Media Information Center at a safe location, providing necessary space, materials, telephones, and electrical power.

The media information center should maintain up-to-date status boards and other references. It should also provide adequate staff to answer questions from members of the media.

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Status Operations Checklist
Interact with other jurisdictional PIOs and coordinate information relative to public information operations.

Develop content for Emergency Alert System (EAS) releases if available.

Monitor EAS releases as necessary.

In coordination with other EOC sections and as approved by the EOC Director, issue timely and consistent advisories and instructions for life safety, health, and assistance for the public.

At the request of the EOC Director, prepare media briefings for members of the Board of Supervisors and provide other assistance as necessary to facilitate their participation in media briefings and press conferences.

Ensure a rumor control function is established to correct false or erroneous information.

Ensure adequate staff is available at incident sites to coordinate and conduct tours of the disaster areas.

Provide appropriate staffing and telephones to efficiently handle incoming media and public calls.

Prepare, update, and distribute a Disaster Assistance Information Directory to the public, which contains locations to obtain food, shelter, supplies, health services, etc.

Provide announcements, emergency information and materials for special populations (non-English speaking, hearing impaired etc.).

Monitor broadcast media, using information to develop follow-up news releases and rumor control.

Ensure that file copies of all information released are maintained.

Provide copies of all media releases to the EOC Director.

Conduct detailed shift change briefings, ensuring that in-progress activities were identified and follow-up requirements were known.

Prepare final news releases and advise media representatives of points of contact for follow-up stores.

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Operations Section
The Operations Section Chief directs all field response activity and participates in the development and execution of the Incident Action Plan.

Status Operations Checklist
Ensure that the Operations Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps and status boards.

Request additional personnel for the section as necessary for 24-hour operation. Based on the situation, determine the need for subsections:
• Fire and Rescue (Fire Operations, Search and Rescue, HAZMAT), • Law Enforcement (Law Enforcement Operations, Coroner, Air Operations)
• Public Works (Public Works Operations, Utilities, Damage Assessment),
• Care and Shelter (Public Care and Shelter. Animal Care and Control)
• Public Health, Disaster Medical, and Environmental Health (Mental Health)
• Staging Area
Coordinate Authority to activate the Emergency Alert System (EAS) or other systems.

Establish radio or cell phone communications with Incident Commander(s) operating in the City and coordinate accordingly.

Determine activation status of other EOC’s in the Operational Area (County, City of Clearlake) and establish communication links with their Operations Sections if necessary.

Determine the need for Mutual Aid. If the mutual aid system is activated, coordinate resources with the Lake County Operational Area Mutual Aid Coordinator.

Ensure operational considerations for high-risk groups, which may include:
• Individuals who have lost loved ones, been physically injured, or sustained major property damage
• Children
• Handicapped individuals
• Elderly persons
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OPERATIONS SECTIONS CHIEF
Status Operations Checklist
Ensure that all section personnel are maintaining their position logs.

Ensure that situation and resource information, including branch status reports and major incident reports, is provided to the
Planning/Intelligence Section on a regular basis or as needed.

Ensure that all media contacts are referred to the Public Information Officer.

Conduct periodic briefings and work to reach a consensus among staff on objectives for forthcoming operational periods.

Attend and participate in EOC Director's Action Planning meetings.

Provide the Planning/Intelligence Section Chief with the Operations Section objectives before each Action Planning meeting.

Work closely with each Branch Coordinator to ensure that the Operations Section objectives, as defined in the current Action Plan, are being addressed.

Ensure that the branches coordinate all resource needs through the Logistics Section.

Ensure that intelligence information from Branch Coordinators is made available to the Planning/Intelligence Section in a timely manner.

Ensure that fiscal and administrative requirements are coordinated through the Finance/Administration Section (i.e., notification of emergency expenditures and daily time sheets).

Brief the EOC Director on all major incidents.

Coordinate with the EOC Director and the Public Information Officer to develop procedures to disseminate warnings, emergency public information, and instructions to citizens.

In coordination with the Sheriff’sDepartment, develop the process and procedures to warn threatened Special Needs elements of the population.

Complete a Major Incident Report for all major incidents and forward a copy to the Planning/Intelligence Section.

Brief Branch Coordinators periodically on any updated information you have received.

Share status information with other sections as appropriate.

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Planning and Intelligence Section
The Planning/Intelligence Section collects, evaluates, processes and disseminates information regarding emergency operations, develops alternatives for action plans, conducts planning meetings and prepares the action plan for events that require extended operations.

The Section Chief is responsible for all planning activities relating to response, demobilization and recovery operations.

ACTIVATION
Status Operations Checklist
Follow the generic Activation Phase Checklist.

Ensure that the Planning/Intelligence Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps and status boards.

Request additional personnel for the section as necessary to maintain a 24-hour operation. Based on the situation, determine the need for subsections:
• Situation Analysis
• Documentation
• Advance Planning
• Demobilization
• Recovery (Technical Services and Resource Status)
Obtain and review any major incident reports.

Review the responsibilities of branches in the section and develop plans for carrying out all responsibilities.

Make a list of key issues to be addressed by Planning/Intelligence; in consultation with section staff, identify objectives to be accomplished during the initial Operational Period.

Update the Status Report and facilitate the Action Planning process.

Prepare Situation Analysis Unit objectives for the initial Action Planning meeting.

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PLANNING AND INTELLIGENCE SECTIONS CHIEF
Status Operations Checklist
Ensure that Planning/Intelligence position logs and other necessary files are maintained.

Ensure that The Situation Analysis Branch maintains current information for the situation status report.

Ensure that major incident reports and branch status reports are completed by the Operations Section and are accessible by Planning Intelligence.

Ensure that a situation status report is produced and distributed to EOC Sections at least once, prior to the end of the operational period.

Ensure that all status boards and other displays are kept current and that posted information is neat and legible.

Ensure that the Public Information Branch has immediate and unlimited access to all status reports and displays.

Facilitate the EOC Director's Action Planning meetings approximately two hours before the end of each operational period.

Ensure that objectives for each section are completed, collected and posted in preparation for the next Action Planning meeting.

Ensure that the EOC Action Plan is completed and distributed before the start of the next operational period.

Work closely within the Planning/Intelligence Section to ensure the section objectives, as defined in the current EOC Action Plan, are being addressed.

Review an advance planning report highlighting forecasted events or conditions likely to occur beyond the next operational period, particularly those situations that influence the overall strategic objectives of the City EOC.

Maintain the files on all EOC activities and provide reproduction and archiving services for the EOC, as required.

Provide technical services and other technical specialists to all EOC sections as required.

Ensure fiscal and administrative requirements are coordinated through the Finance/Administration Section.

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Logistics Section
The Logistics Section is the support arm for emergency response operations and has the overall management responsibility for logistics activities. These can include procuring equipment and supplies, providing food and medical support to response personnel, and meeting transportation needs. The Logistics Section supports all responding agencies for the City of Lakeport.

ACTIVATION
Status Operations Checklist
Ensure the Logistics Section is set up properly and that appropriate personnel, equipment, and supplies are in place, including maps, status boards, vendor references, and other resource directories.

Mobilize sufficient section staffing for 24-hour operations. Based on the situation, determine the need for subsections:
• Communications
• Information Service
• Supply/Procurement Branch
• Personnel
• Facilities
• Technical Services Staff
• Resource Status Unit
Advise Branches and Units within the section to coordinate with appropriate branches in the Operations Section to prioritize and validate resource requests from Incident Command Posts in the field.

This should be done prior to acting on the request.

Meet with the EOC Director and General Staff and identify immediate resource needs.

Meet with the Finance/Administration Section Chief and determine the level of purchasing authority for the Logistics Section.

Assist Branch and Unit Leaders in developing objectives for the section as well as plans to accomplish those objectives within the first operational period or in accordance with the Action Plan.

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LOGISTICS SECTIONS CHIEF
Status Operations Checklist
Ensure that Logistic Section position logs and other necessary files are maintained.

Meet regularly with section staff and work to reach a consensus on section objectives for the next operational periods.

Provide the Planning/Intelligence Section Chief with the Logistics Section objectives at least 30 minutes prior to each Action Planning meeting.

Attend and participate in EOC Action Planning meetings.

Ensure that the Supply/Procurement Branch coordinates closely with the Purchasing Branch in the Finance/Administration Section and that all required documents and procedures are completed and followed.

Ensure that transportation requirements in support of response operations are met.

Ensure that all requests for facilities and facility support are addressed.

Coordinate with the Planning Section to ensure that all City resources are tracked and accounted for, as well as resources ordered through Mutual Aid.

Provide section staff with information updates as required.

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Finance and Administration Section
The Finance/Administration Section is responsible for managing all financial aspects of the emergency. The section Chief is responsible for tracking all response related expenses, payment of claims, tracking of time and submission of any financial reports.

ACTIVATION

FINANCE AND ADMINISTRATION SECTION CHIEF
Status Operations Checklist
Ensure that the Finance/Administration Section is set up properly and that appropriate personnel, equipment, and supplies are in place.

Ensure that sufficient staff is available for a 24-hour schedule or as required. Based on the situation, determine the need for subsections:
• Timekeeping
• Compensation Claims
• Purchasing
Meet with the Logistics Section Chief and review financial and administrative support requirements and procedures; determine the level of purchasing authority to be delegated to the Logistics Section.

Meet with all Unit Leaders and ensure that responsibilities are clearly understood.

In conjunction with Unit Leaders, determine the initial Action Planning objectives for the first operational period.

Status Operations Checklist
Ensure that Finance/Administration position logs and other necessary files are maintained.

Ensure that displays associated with the Finance/Administrative Section are current and that information is posted in a legible and concise manner.

Participate in all Action Planning meetings.

Brief all Unit Leaders and ensure they are aware of the EOC objectives as defined in the Action Plan.

Keep the EOC Director, general staff, and elected officials aware of the current fiscal situation and other related matters, on an on-going basis.

Coordinate with the Recovery Unit. Maintain all financial records throughout the event or disaster. Establish a disaster accounting system to include an exclusive cost code for disaster response.

Ensure that the Time Keeping Unit tracks and records all agency staff time.

In coordination with the Logistics Section, ensure that the Purchasing Unit processes purchase orders and develops contracts in a timely manner.

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Status Operations Checklist
frame, given the nature of the situation.

Ensure that the Time-Keeping Unit processes all time sheets and travel expense claims promptly.

Ensure that the Finance/Administration Section provides administrative support to other EOC Sections as required.

Ensure that all recovery documentation is accurately maintained by the Recovery Unit during the response, and submitted on the appropriate forms to Federal Emergency Management Agency (FEMA) and/or CalOES.

RESOLUTION NO. XXX___ ( 2025 )

RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT APPROVING THE 2025 CITY OF LAKEPORT EMERGENCY OPERATIONS PLAN
WHEREAS, the City of Lakeport recognizes the importance of comprehensive emergency preparedness and planning to protect life, property, and the environment during disasters; and WHEREAS, the 2025 Emergency Operations Plan (EOP) has been developed in accordance with the California Emergency Services Act, Standardized Emergency Management System (SEMS), and National Incident Management System (NIMS); and
WHEREAS, the EOP establishes policies and procedures for managing emergency operations within the City of Lakeport and provides for coordination with Lake County, State, and Federal agencies during emergencies and disasters; and
WHEREAS, the EOP has been reviewed by staff and participating agencies and reflects current capabilities, operational structure, and coordination needs.

NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Lakeport that:

1. The 2025 Emergency Operations Plan is hereby approved and adopted.

2. The City Manager or designee is authorized to implement the Plan and make administrative updates as necessary to maintain accuracy and compliance with applicable regulations.

3. All City departments and staff shall utilize the Plan during emergency preparedness, response, and recovery operations.

AYES:

NOES:

ABSTAIN:

ABSENT:

APPROVED:
_______________________________
Kim Costa, Mayor
City of Lakeport
ATTEST:
_________________________________
Kelly Buendia, City Clerk
City of Lakeport

Lakeport City CouncilMay 20, 2025

Lakeport City Council
May 20, 2025