Agenda packet — Lakeport City Council, November 18, 2025

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, November 18, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of November 18, 2025 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL

FINANCING AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER
SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, November 18, 2025, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/ URGENCY
ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the Minutes of the City Council Regular Meeting of November 4, 2025.

C. Measure Z Advisory Committee
Minutes
Receive and file the draft minutes of the MZAC regular meeting of October 29, 2025.

D. Second Read/Adopt Ordinance
Amendment LMC3.05.011 Adopt the following second reading, Ordinance No. ___ amending Section

3.05.011(E) of the Lakeport Municipal Code to clarify that the dollar thresholds established in subsections A, B, and C automatically adjust as necessary to comply with any adjustment mandated by the State Controller pursuant to Public Contract Code Section 22020.

E. SSMP Audit – 2025 Sewer System Receive and file the 2025 Sewer System Management Plan (SSMP) Audit Executive Summary for the reporting period May 2, 2022 – May 2, 2025.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda
VI PUBLIC HEARINGS:

City Council Agenda of November 18, 2025 Page 3
VII. COUNCIL BUSINESS:

A. Finance Director

1. First Quarter Financials Review and file the First Quarter 25/26 Financial Update.

B. Utilities Director

1. Vehicle Procurement Authorize the City Manager to sign the associated purchase agreement for the procurement of a 2026 Chevy Colorado 2WD Crew Cab Truck in the amount of $35,507.69.

C. City Manager

1. 910 Bevins Lease Agreement –
Amendment #3
Approve Amendment No. 3 to the Commercial Lease Agreement between the City of Lakeport and Jeff Leard for property located at 910 Bevins Street in Lakeport and authorize the City Manager to execute the amendment on behalf of the City.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and Miscellaneous
Reports, if any:

IX. CLOSED SESSION:

ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Kelly Buendia, City Clerk
If you cannot attend in person, and would like to speak on an agenda item, you can access the Zoom meeting remotely:

Join from a PC, Mac, iPad, iPhone or Android device:

Please click this URL to join. https://zoom.us/j/97368201787?pwd=a2NvVnN6MEFjQ2Exc2pTZkpIdU1sQT09 Passcode: 477973
Or join by phone:

Dial (for higher quality, dial a number based on your current location):

To give the City Clerk adequate time to print out your comments for consideration at the meeting, please submit your written comments prior to 3:30 p.m. on Tuesday, November 4, 2025.

Please indicate in the email Subject Line "FOR PUBLIC COMMENT" and list the item number you wish to comment on.

Comments that you want read to the Council will be subject to the three minute time limitation (approximately 350 words).

Written comments that are only to be provided to Council and not read at the meeting will be distributed to the Council prior to the meeting.

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABILITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, November 4, 2025 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of November 4, 2025, Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE

LAKEPORT INDUSTRIAL DEVELOPMENT AUTHORITY, THE MUNICIPAL

FINANCING AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER
SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, November 4, 2025, 6:00 p.m.

I. CALL TO ORDER & ROLL CALL: Mayor Pro Tem Disney called the meeting to order at 6:00 with Council Members Mattina, Parlet and Price present. Mayor Costa was absent.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by the U-16 Soccer Team from the Konocti Youth Soccer League. The U-16 team won the championship for the second year in a row.

III. ACCEPTANCE OF AGENDA/ URGENCY ITEMS: A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-1-0 to accept the agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve the Minutes of the City Council Regular Meeting of October 21, 2025; C. Amendment to CM Contract: Adopt a Resolution approving an amendment to the Employment Agreement with the City Manager.

D. Application 2026-001: Approve application 2026-001, with staff recommendations, for 38th Bass Team Fishing Tournament.

E. Application 2025-048: Approve application 2025-048, with staff recommendations, for Christmas Trees on Main Street.

Vote on Consent Agenda A motion was made by Council Member Parlet, seconded by Council Member Price, and unanimously carried by voice vote 5-0-1-0 to approve the Consent Agenda, items A-E as posted
Prior to taking action and in accordance with Gov. Code, § 54953(c)(3) which requires the legislative body to orally report a summary of a recommendation for a final action on the salaries, salary schedules, or compensation paid in the form of fringe benefits of a local agency executive, Assist City Attorney Anderson read the following statement:

City Council Agenda of November 4, 2025, Page 3
No amount of compensation is being changed by this proposed Amendment No. 3, but the process required for payment of severance is being modified. With the approval of this amendment, the City Manager would, after providing a waiver that has been pre-approved by the City’s risk pool, continue to receive severance in the form of 12 months’ salary, plus accrued vacation and sick leave benefits and one month’s health insurance. This severance would be paid in an initial lump sum of 6 months’ wages and then paid out in equal monthly installments over the next 6 months. All other forms of salary, compensation, and benefits will stay the same.

V. PUBLIC PRESENTATIONS/REQUESTS:

A. Public Input: There was no input offered by the public.

B. Employee Introduction: Police Chief Stoebe introduced new employee, Police Officer Trainee, Sean Minnehan.

VI PUBLIC HEARINGS:

A. Ordinance Amendment LMC3.05.011 The staff report was presented by Public Works Director Ladd Mayor Pro Tem Disney opened the public hearing at 6:15 p.m. and with no input from the public, closed the public hearing at 6:16 p.m.

A motion was made by Council Member Parlet, seconded by Council Member Mattina, and unanimously carried by voice vote 5-0-1-0 to introduce and waive first reading of an ordinance amending subsection (E) of section 3.05.011 of the Lakeport Municipal Code clarifying public project bidding cost thresholds.

VII. COUNCIL BUSINESS:

A. Community Development Director:

1. Lakeport Disposal Franchise
Agreement
The staff report was presented by Community Development Director Hejnowicz.

Lance Butcher of Lakeport Disposal thanked the Council and offered to answer any questions.

A motion was made by Council Member Mattina, seconded by Council Member Parlet and unanimously carried by voice vote 5-0-1-0 to approve a Resolution of the City Council of the City of Lakeport authorizing the city manager to execute a solid waste franchise agreement with Lakeport Disposal, Inc. and finding the authorization exempt from the California Environmental Quality Act.

B. Utilities Director:

1. Contract Award-Green Ranch
Well Drill
The staff report was presented by Utilities Director Harris.

A motion was made by Council Member Parlet, seconded by Council Member Price ,and unanimously carried by voice vote 5-0-1-0 to approve the plans, specifications and working details and award a construction contract to Weeks Drilling & Pump Co. for the Green Ranch Well Development Project and authorize the City Manager to execute the construction contract for the bid amount of $195,000.00, with a $19,500.00 (10%) contingency for unforeseen change orders.

City Council Agenda of November 4, 2025, Page 4

2. Vehicle Procurement The staff report was presented by Utilities Director Harris.

A motion was made by Council Member Parlet, seconded by Council Member Mattina, and unanimously carried by voice vote 5-0-1-0 to authorize the City Manager to sign the associated purchase agreement for the procurement of a 2026 Chevy HD 2WD with a Harbor utility body for $63,827.27.

C. Administrative Service Director:

1. Administrative Analyst
Recruitment
The staff report was presented by Administrative Services Director Buendia A motion was made by Council Member Price, seconded by Council Member Parlet, and unanimously carried by voice vote 5-0-1-0 to authorize staff to initiate recruitment for an Administrative Analyst to fill the vacancy currently classified as a GIS/Asset Management Technician.

VIII. CITY COUNCIL COMMUNICATIONS:

A. Travel, Calendar, and Miscellaneous
Reports, if any:

Community Development Director Hejnowicz stated that a public meeting will be held to gather community feedback on a CDBG application. The Parkside development is ongoing, with utility work completed and two foundations already constructed.

Police Chief Stoebe reported that we have hired a Police Officer that will start on Monday.

Finance Director Dizon provided no report.

Utilities Director Harris provided no report.

Administrative Services Director Buendia provided no report.

Public Works Director Ladd provided no report.

Assistant City Attorney Anderson offered no report.

City Manager Ingram reported on the upcoming Redwood Coast Economic Development Summit, highlighting an exciting panel, a walking tour, and a presentation from the city. The event will showcase Lakeport to 150 nonprofit partners. Ingram also noted that the next meeting of CALPELRA will be attended via Zoom. Additionally, the closure of Main Street contributed to a successful Halloween event, including Trick-or-Treat Main Street.

Council Member Mattina stated Lakeport Community Council/ LMSA/ Kiwanis are putting together a lot for the weekend after Thanksgiving and Christmas.

Council Member Parlet offered no report.

Council Member Price reported strong turnout for Trick-or-Treat. Marie Schrader noted 32+ trees registered for Christmas on Main Street and “A Simple Gesture” food pickup scheduled for Saturday.

Mayor Costa was absent.

Mayor Pro Tem Disney Praised Trick-or-Treat Main Street and announced the Climb to the Top of Konocti race this Saturday.

IX. CLOSED SESSION:

ADJOURNMENT: Mayor Pro Tem Disney adjourned the meeting at 7:02 p.m.

City Council Agenda of November 4, 2025, Page 5
Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided.
_______________________________________
Kelly Buendia, City Clerk
CITIZEN MEMBERS: Meg Harper, Susan King, Carl Porter, Dennis Rollins, and Laura Sombs.

STAFF MEMBERS: Kevin Ingram, City Manager; Dale Stoebe, Police Chief; Ron Ladd, Public Works Director; Kelly Buendia, Admin Services Director/City Clerk

MINUTES

MEASURE Z ADVISORY COMMITTEE

REGULAR MEETING
City Council Chamber, City Hall, 225 Park Street, Lakeport, CA October 29, 2025

1. CALL TO ORDER Chair Harper opened the meeting at 5:30 p.m. with Committee Members Harper, King, Porter, and Sombs present, Committee Member Rollins arrived at 5:46 p.m.

The following staff were present: City Manager Ingram, Finance Director Dizon, Administrative Services Director Buendia and Police Chief Stoebe.

2. APPROVAL OF MINUTES

Committee member Sombs made a motion; seconded by
Committee member Porter, and carried unanimously 4-0-1 to approve the Minutes of July 16, 2025, meeting. After his arrival, Committee Member Rollins noted a conflict on the proposed January 21 meeting date. Staff was given direction to poll the group for another date.

3. PUBLIC INPUT No input was offered by the public.

4. DISCUSSION/ACTION ITEMS
A. 2026 Calendar of Meetings Committee member Porter made a motion; seconded by Committee member Sombs, and carried unanimously 4-0-1 to approve the proposed 2026 Calendar of Meetings.

B. Long-Term Revenue & Expenditure
Trends
City Manager Ingram presented a detailed update on Measure Z revenues, expenditures, and program trends.

He received feedback and direction from the Committee on future reporting methods. He will bring back additional information and samples at the next meeting.

5. ADJOURN Chair Harper adjourned the meeting at 6:33 p.m. _________________________
Kelly Buendia, City Clerk
CITIZEN MEMBERS: Meg Harper, Susan King, Carl Porter, Dennis Rollins, and Laura Sombs.

STAFF MEMBERS: Kevin Ingram, City Manager; Dale Stoebe, Police Chief; Ron Ladd, Public Works Director; Kelly Buendia, Admin Services Director/City Clerk Meeting Date: 11/18/2025 Page 1 Agenda Item #IV.D

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Second Reading and Adoption of Ordinance No. ___ Amending Lakeport Municipal Code Section 3.05.011(E) — Automatic Adjustment of Public Project Cost Thresholds
MEETING DATE: 11/18/2025
SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Adopt, following the second reading, Ordinance No. ___ amending Section 3.05.011(E) of the Lakeport Municipal Code to clarify that the dollar thresholds established in subsections A, B, and C automatically adjust as necessary to comply with any adjustment mandated by the State Controller pursuant to Public Contract Code Section 22020.

BACKGROUND:

At its regular meeting on November 4, 2025, the City Council introduced Ordinance No. ___ by title only and waived the first reading.

Lakeport Municipal Code (LMC) Section 3.05.011 establishes dollar thresholds for public project contracting in accordance with the California Uniform Public Construction Cost Accounting Act (Public Contract Code §22000 et seq.).

Subsections (A) and (B) set limits for projects that may be performed by city forces or through informal bidding, while subsection (C) establishes the threshold for projects requiring formal bidding.

Under Public Contract Code §22020, the State Controller is authorized to periodically adjust these thresholds to account for inflation. LMC Section 3.05.011(E) currently provides that the limits in subsections (A) and (B) automatically adjust to reflect those changes, without further City Council action.

As currently written, subsection (E) refers only to subsections “A and B,” which may create ambiguity regarding whether the $200,000 formal bidding threshold in subsection (C) also automatically adjusts when the State Controller updates the limits.

The City Attorney recommended clarifying subsection (E) to include subsection (C) as well. This amendment ensures consistency and eliminates any uncertainty that all cost thresholds in Section 3.05.011 automatically adjust in compliance with state law.

Meeting Date: 11/18/2025 Page 2 Agenda Item #IV.D
This is a minor, non-substantive clarification aligning the Lakeport Municipal Code with the intent and operation of the Uniform Public Construction Cost Accounting Act.

The ordinance is now presented for second reading and adoption.

ENVIRONMENTAL COMPLIANCE:

This action is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3), as it can be seen with certainty that there is no possibility that the activity in question may have a significant effect on the environment.

OPTIONS:

1. No other options recommended.

FISCAL IMPACT:
☒ None ☐ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☒ Water OM Fund ☐ Sewer OM Fund ☐ Other: HUTA & SB1 Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt, following the second reading, Ordinance No. ___ amending Section 3.05.011(E) of the Lakeport Municipal Code to clarify that the dollar thresholds established in subsections A, B, and C automatically adjust as necessary to comply with any adjustment mandated by the State Controller pursuant to Public Contract Code Section 22020
☐ Attachments: 1. Draft Ordinance
ORDINANCE NO. [XXX] (2025)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AMENDING SUBSECTION (E) OF SECTION 3.05.011 (PUBLIC PROJECTS) OF CHAPTER 3.05 (AWARDING PUBLIC WORKS CONTRACTS) OF TITLE 3 (REVENUE AND FINANCE) OF THE LAKEPORT MUNICIPAL CODE RELATING TO PUBLIC PROJECT

BIDDING COST THRESHOLDS
The City Council of the City of Lakeport does hereby ordain as follows:

SECTION 1. Amendment. Subsection (E) of Section 3.05.011 of the Lakeport Municipal Code is hereby amended to read as follows (added text underlined; deleted text struck through):

E. The dollar limits set forth in subsections A, and B, and C of this section shall adjust without City Council action as necessary to comply with any adjustment mandated by the Controller pursuant to the authority granted by Public Contract Code Section 22020.

SECTION 2. CEQA. The adoption of this ordinance is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15378(b)(5) and 15061(b)(3) as this amendment clarifies the administration of the City’s bidding thresholds for public works contracts and does not involve any commitment to any activity which may result in a potentially significant effect on the environment.

SECTION 3. Severability. Should any provision of this Ordinance, or its application to any person or circumstance, be determined by a court of competent jurisdiction to be unlawful, unenforceable or otherwise void, that determination shall have no effect on any other provision of this Ordinance or the application of this Ordinance to any other person or circumstance and, to that end, the provisions hereof are severable.

SECTION 4. Effective Date. This Ordinance shall take effect thirty (30) days after its adoption.

SECTION 5. Certification. The City Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Pursuant to Government Code section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting the entire text.

INTRODUCED and first read at a regular meeting of the City Council on the 4th day of November, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting thereof held on the ___ day of _____________, 2025, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
___________________________
KIM COSTA, Mayor
ATTEST:
_____________________________
KELLY BUENDIA, City Clerk
Meeting Date: 11/18/2025 Page 1 Agenda Item # IV.E
407103.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Receive and File – 2025 Sewer System Management Plan (SSMP) Audit Executive Summary Report
MEETING DATE: 11/18/2025
SUBMITTED BY: Jen Baker, Compliance Officer
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Receive and file the 2025 Sewer System Management Plan (SSMP) Audit Executive Summary for the reporting period May 2, 2022 – May 2, 2025.

BACKGROUND/DISCUSSION:

In accordance with the State Water Resources Control Board (SWRCB) Order WQ 2022-0103-DWQ, the City of Lakeport conducted its triennial Sewer System Management Plan (SSMP) audit covering the reporting period May 2, 2022 – May 2, 2025.

The purpose of the audit is to evaluate the effectiveness of the SSMP in reducing sanitary sewer overflows (SSOs), confirm compliance with regulatory requirements, and identify opportunities for improvement across all eleven SSMP elements.

The audit found that the City continues to demonstrate steady progress toward a structured, data-driven SSMP program despite resource and staffing limitations. Key program strengths include:
• Ongoing modernization of compliance documentation
• Improved SSO tracking and performance analysis
• Initiation of major program updates, including the Sewer Master Plan and FOG Program redevelopment The report also identifies specific corrective actions to address remaining deficiencies and achieve full compliance by the next audit cycle (2028). These actions include finalizing the Sewer Master Plan, standardizing Operations & Maintenance documentation, formalizing the FOG program, enhancing data tracking, and conducting recurring emergency response drills.

The Executive Summary attached provides a concise overview of the audit findings and recommended corrective actions. The complete report is maintained on file with the Utilities Department and available for reference as needed.

Meeting Date: 11/18/2025 Page 2 Agenda Item # IV.E
407103.1
OPTIONS:

1. Receive and file the SSMP Audit Executive Summary as presented.

2. Receive and file with comments or direction to staff.

3. Take no action.

FISCAL IMPACT:

None (Grant Funded) $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ 10,000 Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other: Special Revenue/Grant Comments:

This is a regulatory reporting requirement only. No fiscal impact is associated with the report.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to receive and file the 2025 Sewer System Management Plan (SSMP) Audit Executive Summary for the reporting period May 2, 2022 – May 2, 2025.

Attachments: 1. 2025 SSMP Audit Executive Summary
City of Lakeport Municipal Sewer District
2025 SSMP Audit Report

EXECUTIVE SUMMARY
Purpose:

Overview of Findings:

The City of Lakeport conducted a comprehensive audit of its Sewer System Management Plan (SSMP) for the reporting period May 2, 2022 – May 2, 2025, in accordance with the State Water Resources Control Board (SWRCB) Order WQ 2022- 0103-DWQ.

The purpose of this triennial audit is to evaluate the effectiveness of the SSMP in reducing sanitary sewer overflows (SSOs), assess compliance with regulatory requirements, and identify opportunities for improvement across all eleven SSMP elements.

The audit found that the City continues to demonstrate progress toward a structured, data-driven SSMP program despite persistent resource and staffing constraints.

Key strengths include strong regulatory awareness, recent modernization of compliance documentation, active SSO tracking improvements, and the initiation of several critical updates, such as the Sewer Master Plan and FOG Program redevelopment, and the Operations and Maintenance (O&M) framework.

The City’s Utilities Department shows high operational awareness and a commitment to continuous improvement, as evidenced by field interviews and proactive program and administrative tools development. However, several program elements remain non-compliant or compliant with deficiencies, largely due to legacy documentation gaps, staffing limitations, informal practices, or procedural standardization. Each deficiency is accompanied by clear corrective actions and target completion dates to ensure full compliance by the next audit cycle.
1 of 3
Summary of Element Status:

Goals (Element I): Non-Compliant (Action Required) – The 2008 Sewer Master Plan is outdated, and no quantifiable KPIs currently measure goal attainment.

Organization (Element II): Compliant – Roles and responsibilities are clearly defined and updated, though a recurring review cadence should be formalized.

Legal Authority (Element III): Compliant – Core authority under Lakeport Municipal Code Chapter 13.20 remains adequate; updates to enforcement provisions are recommended.

Operations and Maintenance (Element IV): Compliant with Deficiencies – Core programs for mapping, preventive maintenance, inspection, and lift station O&M are active and generally effective. However, formal documentation is inconsistent, especially for GIS update logging, manhole inspection frequency, CCTV data integration, and critical parts inventory. Staff interviews confirm strong institutional knowledge but highlight the need to transition informal practices into standardized, verifiable procedures.

Design and Performance Provisions (Element V): Compliant – Standards are current; documentation and outreach on private lateral inspections should be expanded.

Overflow Emergency Response Plan (Element VI): Compliant with Deficiencies – A robust response framework exists, but performance metrics, drills, and postincident documentation need standardization.

Sewer Pipe Blockage Control Program (Element VII): Non-Compliant (Action Required) – The program remains largely inactive but is undergoing redevelopment, including ordinance updates and inspection program design.

System Evaluation & Capacity Assurance (Element VIII): Non-Compliant (Action Required) – The 2008 Master Plan is obsolete; however, a full replacement is in progress with an expected draft by October 2025.

Monitoring, Measurement & Program Modifications (Element IX): Non-Compliant (Action Required) – Data collection and trend analysis have improved through a new SSO tracking tool but require formal integration into SSMP performance reporting.

Program Audits (Element X): Non-Compliant (Action Required) – No prior triennial audits were on record; this report restores compliance and provides a foundation for future cycles.

Communication Program (Element XI): Compliant with Deficiencies – Public communication is active but lacks standardized processes for feedback, outreach scheduling, and web content management.
2 of 3
Key Corrective Priorities:

The audit identifies the following high-priority corrective actions:

Finalize and adopt the updated Sewer Master Plan to restore capacity planning compliance and support Element I and VIII goals.

Standardize Operations & Maintenance documentation, including GIS edit logs, quarterly hotspot lists, manhole inspection records, CCTV integration, and critical spare part tracking.

Activate and formalize the FOG Control Program, including ordinance revision, inspection scheduling, and County Environmental Health MOU coordination.

Institutionalize data tracking and performance measurement through consistent use of the new SSO spreadsheet, change log, and quarterly review cycles.

Conduct recurring OERP drills and develop performance metrics for SSO response and recovery efficiency.

Establish a standardized SSMP audit and communication framework with routine updates and documented public engagement.

Overall Assessment:

The City of Lakeport’s SSMP demonstrates a maturing compliance framework that continues to evolve toward full regulatory alignment. Despite limited staffing and competing program demands, the Utilities Department exhibits strong institutional knowledge and an evident commitment to system reliability, public health protection, and environmental compliance.

By completing the recommended actions, particularly those tied to Elements I, IV, VII, and VIII, the City is well-positioned to achieve full compliance and operational efficiency by the next triennial audit in 2028.
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Meeting Date: 11/18/2025 Page 1 Agenda Item #VII.A.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: First Quarter Update, FY 2025/26 MEETING DATE: 11/18/25 SUBMITTED BY: Danielle Dizon, Finance Director
PURPOSE OF REPORT: ☒Information only ☐ Discussion ☐Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to review and file the 1st Quarter 25/26 Financial Update.

BACKGROUND/DISCUSSION:

Financial Update
Attachment A to this staff report includes summarized unaudited financial statements for the general fund, water operating and maintenance fund, and the sewer operating and maintenance fund, which include revenue and expense activity through September 30, 2025. The format in which the statements are prepared is similar to the annual budget. The schedule includes amounts available for discretionary spending for each fund anticipated to be presented in the 2025-26 audited financial statements, in accordance with Generally Accepted Accounting Principles (GAAP), as well as the amounts of anticipated ending discretionary spending expected to be available at the 2025-26 year-end. In the enterprise funds, the term “working capital” is defined as current assets minus current liabilities. For budgeting purposes, the modified accrual method is used and this is common practice among governmental agencies. Working capital is the enterprise funds equivalent of the general funds amounts available for discretionary spending.

In accordance with GAAP, financial statements in the Annual Comprehensive Financial Report (ACFR) are presented in two distinctly different ways, (1) the governmental fund financial statements and (2) government wide and enterprise fund financial statements. Governmental fund financial statements present balances using a current financial resources measurement focus which emphasizes the current available spendable resources available for appropriation. This method of accounting is known as modified accrual. Government wide and enterprise fund financial statements are presented on a flow of economic resources measurement focus which reports all assets and liabilities whether current or long term. This method is referred to as accrual accounting and is similar to the type of presentation that is used in private industry.

Meeting Date: 11/18/2025 Page 2 Agenda Item #VII.A.1
Investments
According to the idle funds investment policy for the City of Lakeport, the City of Lakeport Municipal Sewer District (CLMSD) and Municipal Financing Agency of Lakeport (MFAL), quarterly updates are to be provided to the City Council for review.

This schedule provides detailed information on each individual CD as of September 30, 2025:

This schedule provides balances and concentration percentages of the City-wide cash and investment balances as of September 30, 2025:

OPTIONS:

1. Review and file the 1st Quarter Financial Update.

2. Do not review and file but provide direction to staff.

Meeting Date: 11/18/2025 Page 3 Agenda Item #VII.A.1
FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase: $ Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

NONE.
☐ Attachments: 1. Summarized unaudited financial statements for the general fund, water operating and maintenance fund and the sewer operating and maintenance fund.

Fund: 110
Name: General Fund
2025-26 2025-26
Adjusted Budget As of September
30, 2025 Remaining $ % Collected/Used
Taxes $ 5,714,400 $ 330,740 $ 5,383,660 6%
Franchises 351,000 5,677 345,323 2%
Licenses 300 15 285 5%
Permits 117,000 131,520 (14,520) 112%
Fines, forfeitures, and penalties 8,900 2,686 6,214 30% Use of money and property 140,000 14,181 125,819 10%
Income from other agencies 179,000 - 179,000 0%
Federal funding 1,500 - 1,500 0%
State funding 152,500 385 152,115 0%
Charges for service 118,500 314,003 (195,503) 265%
Other revenue 49,300 118,353 (69,053) 240%
Total revenue 6,832,400 917,560 5,914,840 13%
4,173,276 986,770 3,186,506 24%
2,500,089 499,213 2,000,876 20%
210,414 26,764 183,650 13%
Total expenditures 6,883,779 1,512,747 5,371,032 22%
Use of fund balance - -
45,000 -
(639,853) -
Net sources (uses) (594,853) -
Resources - Use
Surplus (deficit) $ (646,232) $ (595,187)
Beginning General Fund Balance 6,791,513 6,791,513
Nonspendable (289,481) (289,481)
Restricted (24,462) (24,462)
Operating Reserve (990,465) (990,465)
Reserve for Economic Uncertainties (1,320,619) (1,320,619) VERF (177,735) (177,735)
RIMF (284,509) (284,509)
PORF (1,068,337) (1,068,337)
Compensated Absences (427,848) (427,848)
Beginning Discretionary General Fund Balance 2,208,057 2,208,057 Inflows 6,877,400 917,560
Outflows 7,523,632 1,512,747
(646,232) (595,187)
Anticipated Ending Discretionary General Fund Balance $ 1,561,825 $ 1,612,870 Adjusted Budget As of September
30, 2025
Non-Departmental 1,001,853 10,762 991,091 1%
Legislative 132,188 15,891 116,297 12%
Administration 454,534 83,450 371,084 18%
Economic Development 121,500 5,148 116,352 4%
City Attorney 57,000 12,355 44,645 22%
Finance and Information Technology 428,032 111,029 317,003 26% Community Development:

Planning 514,012 61,184 452,828 12%
Building 428,184 100,946 327,238 24%
Engineering 189,118 45,802 143,316 24%
Police 2,956,871 772,299 2,184,572 26%
Public Works:

Administration and Compliance 140,112 31,043 109,069 22% Roads and Infrastructure 596,066 155,150 440,916 26%
Parks, Buildings, and Grounds 504,162 107,688 396,474 21% Total use 7,523,632 1,512,747 6,010,885 20%
Departmental Use
Expenditures
Change to fund balance
Fiscal Year 2025-26
Financing Sources (Uses)
Transfers in
Transfers (out)
Revenue Sources
Salaries and benefits
Operations
Capital outlay/CIP
Fund: 501
Name: Water Utility M & O Fund
2025-26 2025-26
Adjusted Budget As of June 30, 2025 Remaining $ % Collected/ Used
Charges for service 3,005,000 391,323 2,613,677 13%
Interfund services provided 120,000 - 120,000 0%
Total revenue 3,125,000 391,323 2,733,677 13%
-
1,511,618 364,119 1,147,499 24%
869,649 187,882 681,767 22%
Debt service 756,454 247,907 508,547 33%
1,172,161 529,845 642,316 45%
Total expenditures 4,309,882 1,329,753 2,980,129 31%
-
Net sources (uses) - - -
Resources - Use -
Surplus (deficit) (1,184,882) (938,430)
Beginning Working Capital 6,782,156 6,782,156
Inflows 3,125,000 391,323
Outflows 4,309,882 1,329,753
Change to fund balance (1,184,882) (938,430)
Anticipated Ending Working Capital $ 5,597,274 $ 5,843,726 Adjusted Budget As of June 30, 2025
Non-Departmental 826,454 255,017 571,437 31%
Legislative 19,200 4,863 14,337 25%
Administration 149,226 32,270 116,956 22%
City Attorney 28,000 6,052 21,948 22%
Finance and Information Technology 345,455 108,582 236,873 31% Community Development: -
Planning 27,900 7,402 20,498 27%
Building 36,815 10,138 26,677 28%
Engineering 74,000 25,284 48,716 34%
Public Works: -
Administration and Compliance 216,871 49,735 167,136 23% Water O&M 2,585,961 830,409 1,755,552 32%
Total use 4,309,882 1,329,752 2,980,130 31%
Departmental Use
Financing Sources (Uses)
Fiscal Year 2025-26
Revenue Sources
Expenditures
Salaries and benefits
Operations
Capital outlay/CIP
Fund: 601
Name: Sewer Utility M & O Fund
2025-26 2025-26
Adjusted Budget As of June 30, 2025 Remaining $ % Collected/ Used
Taxes $ 55,050 $ - $ 55,050 0%
Use of money and property 52,500 7,500 45,000 14%
Charges for service 3,250,000 319,328 2,930,672 10%
Interfund services provided 18,000 - 18,000 0%
Total revenue 3,375,550 326,828 3,048,722 10%
1,503,372 356,401 1,146,971 24%
1,426,653 227,189 1,199,464 16%
Debt service 695,674 351,155 344,519 50%
1,194,660 570,946 623,714 48%
Total expenditures 4,820,359 1,505,691 3,314,668 31%
Net sources (uses) - -
Resources - Use
Surplus (deficit) (1,444,809) (1,178,863)
Audited Beginning Working Capital 5,933,190 5,933,190
Inflows 3,375,550 326,828
Outflows 4,820,359 1,505,691
Change to fund balance (1,444,809) (1,178,863)
Anticipated Ending Working Capital $ 4,488,381 $ 4,754,327 Adjusted Budget As of June 30, 2025
Non-Departmental 765,674 358,266 407,408 47%
Legislative 19,000 4,863 14,137 26%
Administration 149,680 32,270 117,410 22%
City Attorney 28,000 6,052 21,948 22%
Finance and Information Technology 339,355 78,356 260,999 23% Community Development:

Planning 27,900 7,402 20,498 27%
Building 36,815 10,140 26,675 28%
Engineering 74,000 25,284 48,716 34%
Public Works:

Administration and Compliance 216,871 49,733 167,138 23% Sewer O&M 3,163,064 933,326 2,229,738 30%
Total use 4,820,359 1,505,692 3,314,667 31%
Fiscal Year 2025-26
Revenue Sources
Departmental Use
Financing Sources (Uses)
Expenditures
Salaries and benefits
Operations
Capital outlay/CIP
Meeting Date: 11/18/2025 Page 1 Agenda Item #VII.B.1
421869.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Financing Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Truck Procurement - Utilities MEETING DATE: 11/18/2025 SUBMITTED BY: Paul Harris, Utilities Director
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to authorize the City Manager to sign a purchase order for the procurement of a 2026 Chevrolet Colorado Truck.

BACKGROUND/DISCUSSION:

The utilities department is in need of one additional vehicle to our current fleet. This vehicle would be assigned to the Utilities Director position. Vehicle WS1 was reassigned to the Utilities Superintendent position approximately one year ago. It was originally hoped that vehicle WS1 could be shared between both the Superintendent and the Director positions. Unfortunately, this has not been the case due to consistent field work requirements.

With that said, we would ask the council to approve the procurement of one additional vehicle. Quotes were requested from 3 dealerships for a Chevy Colorado 2WD Crew Cab pick-up. Matt Mazzei Chevrolet presented the lowest quote at 35,507.69. Folsom Chevrolet was the next lowest at $36,000.40, and then Platinum Chevrolet at $37,182.38.

In comparing the quotes provided, I would ask the Council to consider approving the purchase of a 2026 Chevy Colorado 2WD Crew Cab Pick-up for the amount of $35,507.69 from Matt Mazzei Chevrolet. Appropriations were approved for this purchase for this current fiscal year in the amount of $40,000.

OPTIONS:
• Move to authorize the purchase of a 2026 Chevy Colorado 2WD Crew Cab Pick-up truck from Matt Mazzei Chevrolet in the amount of $35,507.69.
• Provide alternative direction to staff.

FISCAL IMPACT:

None $40,000 Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase:

Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Meeting Date: 11/18/2025 Page 2 Agenda Item #VII.B.1
421869.1
COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☒ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the City Manager to sign the associated purchase order for the procurement of a 2026 Chevy Colorado 2WD Crew Cab Truck for the amount of $35,507.69.

Attachments: 1. Folsom Chevrolet Proposal

2. Platinum Chevrolet Proposal

3. Matt Mazzei Chevrolet Proposal

Meeting Date: 11/18/2025 Page 1 Agenda Item #VII.C.1
423709.1

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Authority
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Amendment No. 3 to Lease Agreement—910 Bevins Street MEETING DATE: 11/18/2025 SUBMITTED BY: Kevin M. Ingram, City Manger
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

City Council is being asked to approve Amendment No. 3 to the Commercial Lease Agreement for 910 Bevins Street with tenant Jeff Leard (Wine Country Compressors).

BACKGROUND:

The City of Lakeport entered into a Commercial Lease Agreement with Jeff Leard, doing business as Wine Country Compressors, on October 22, 2018, for use of the City-owned property located at 910 Bevins Street. The original lease established a monthly rent of $875.

The lease was subsequently extended through Amendment No. 1 (May 17, 2021) and Amendment No. 2 (December 17, 2024), continuing all original terms and conditions including rent rate and tenant responsibilities.

DISCUSSION:

City staff and the tenant have prepared Amendment No. 3 to the lease agreement. This amendment would extend the lease on a month-to-month basis after December 31, 2025, under the same rent rate and existing lease terms. Either party may terminate the lease upon sixty (60) days’ written notice.

Staff is not recommending a full one-year extension at this time. As the Council is aware, on August 5, 2025, the City Council adopted a resolution declaring 910 Bevins Street as Surplus Property under the State Surplus Lands Act (SLA), consistent with Government Code Sections 54220–54234. This action initiated the required State review and notice process prior to any potential disposition of the property.

Staff is currently working through the SLA process. Upon its completion, the City will be in a position to consider possible sale or other disposition of the property. Maintaining a month-to-month lease structure provides the City flexibility to respond to future opportunities while ensuring the tenant’s continued operation in the short term.

The tenant has been informed of the City’s actions and has agreed to a month-to-month arrangement, provided that the City will offer at least 60 days’ notice should the Council decide to proceed with sale or other transfer.

Meeting Date: 11/18/2025 Page 2 Agenda Item #VII.C.1
423709.1
OPTIONS:

1. Approve Amendment No. 3 to the Lease Agreement with Jeff Leard (Wine Country Compressors) for 910 Bevins Street as presented.

2. Direct staff to negotiate alternative terms.

3. Tak no action.

4. Continue the item to a future meeting.

5. Alternatively, City Council could provide other direction.

ENVIRONMENTAL IMPACT:

The approval of this Amendment No. 3 to the Lease Agreement is exempt from environmental review under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines sections 15061(b)(3) and 15301 as the continued leasing of existing facilities involving no expansion of existing or former use which has no potential for causing a significant effect on the environment.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: There is no change in rent or lease terms. The property will continue to generate monthly revenues of $875 under the existing agreement.

SUGGESTED MOTIONS:

Move to approve Amendment No. 3 to the Commercial Lease Agreement between the City of Lakeport and Jeff Leard for property located at 910 Bevins Street in Lakeport, and authorize the City Manager to execute the amendment on behalf of the City.

Attachments: 1. Amendment No. 3 to the Lease Agreement

2. 2018 Lease Agreement

3. Amendment No. 1 (2021)

4. Amendment No. 2 (2024)
420629.1
AMENDMENT NO. 3 TO COMMERCIAL LEASE AGREEMENT
DATED OCTOBER 22, 2018
(Land + Improvements, Single Tenant)
Amendment No. 3 to that certain Commercial Lease Agreement dated October 22, 2018 between the CITY of LAKEPORT, a municipal corporation, as Landlord and Jeff Leard, an individual, as Tenant is made this ___ day of _____________, 2025.

The parties agree to amend the Commercial Lease Agreement dated October 22, 2018 as follows:

1. The term of the Lease will be extended on a month-to-month basis after December 31, 2025 upon the same terms and conditions as contained in the Commercial Lease Agreement dated October 22, 2018, as amended by that Amendment No. 1 to Commercial Lease Agreement, executed on May 17, 2021, and that Amendment No. 2 to the Commercial Lease Agreement, dated December 17, 2024, provided that the total term of the Lease, including any month-to-month extensions thereof, shall not exceed or extend beyond fifteen (15) calendar years from October 22, 2018.

2. Either party may terminate the Lease upon sixty (60) days’ written notice for any or no cause.

3. Except as modified herein, the terms of that Commercial Lease Agreement dated October 22, 2018, and that Amendment No. 1 to Commercial Lease Agreement dated October 22, 2018 executed on May 17, 2021, and that Amendment No. 2 to the Commercial Lease Agreement dated December 17, 2024, shall remain in full force and effect.

IN WITNESS WHEREOF, the parties have caused this Amendment No. 3 to the Commercial Lease Agreement dated October 22, 2018, to be executed as of the day and year first written above.
[Signatures on following page]
420629.1

LANDLORD
CITY OF LAKEPORT, a municipal corporation
By: ________________________________
Kevin Ingram
City Manager
ATTEST: ____________________________
Kelly Buendia, City Clerk
TENANT

JEFF LEARD
By: ________________________________
Jeff Leard

Lakeport City CouncilNovember 18, 2025

Lakeport City Council
November 18, 2025