Agenda packet, first session — Lakeport City Council, June 2, 2026

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AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, THE LAKEPORT GROUNDWATER SUSTAINABLITY AGENCY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT

REDEVELOPMENT AGENCY)
Tuesday, June 2, 2026 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 See Teleconferencing Instructions Below
City Council Agenda of June 2, 2026 Page 2
AGENDA

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

DEVELOPMENT AUTHORITY, THE MUNICIPAL FINANCING AGENCY OF LAKEPORT, LAKEPORT GROUNDWATER SUSTAINABILITY AUTHORITY and THE SUCCESSOR AGENCY TO THE FORMER LAKEPORT REDEVELOPMENT AGENCY)*
Tuesday, June 2, 2026, 6:00 p.m.

City Council Chambers, 225 Park Street, Lakeport, California 95453 *All references to “City Council” include those other agencies which are listed above The City Council may discuss and/or take action on any or all of the items listed on the agenda irrespective of how the agenda items are described. The council may establish and make appointments to a Council committee (made up of two Councilmembers) with respect to any item appearing on this agenda.

I. CALL TO ORDER & ROLL CALL: 6:00 p.m.

II. PLEDGE OF ALLEGIANCE:

III. ACCEPTANCE OF AGENDA/
URGENCY ITEMS:

Move to accept agenda as posted or move to add or delete items.

To add item, Council is required to make a majority decision that an urgency exists (as defined in the Brown Act) and a 2/3rds determination that the need to take action arose subsequent to the agenda being posted.

IV. CONSENT AGENDA: The following Consent Agenda items are expected to be routine and noncontroversial. They will be acted upon by the Council at one time without any discussion. Any Council Member may request that any item be removed from the Consent Agenda for discussion under the regular Agenda. Removed items will be considered following the Consent Calendar portion of this agenda.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of May 19, 2026.

C. Application 2026-007: Approve revised application 2026-007, with staff recommendations, for reserved parking for the 2026 WineFest.

D. Mower Purchase: Authorize the purchase of one 2025 John Deere Z997R commercial mower package from Pape Machinery, Inc. in the amount of $35,360.48, including accessories, warranty coverage, tax, and fees.

E. Military Equipment Report: Accept the Annual Military Equipment Report and renew the original Ordinance, City of Lakeport Ordinance number 933 (2022), based on the findings required by Government Code section 7071, subdivision (d), by a Resolution so prepared.

V. PUBLIC
PRESENTATIONS/REQUESTS:

A. Public Input: Any person may speak for 3 minutes about any subject within the authority of the City Council, provided that the subject is not already on tonight’s agenda. Per Government Code §54954.3(a), the City Council cannot take action or express a consensus of approval or disapproval on any public comments regarding matters which do not appear on the printed agenda.

B. Proclamation: Proclamation for the Clear Lake Splash-In.

C. Presentation: Presentation on the Pending Projects Map created by the Community Development Department.

VI. PUBLIC HEARING:

A. Purchasing Ordinance
Amendment:

Hold a public hearing and adopt the ordinance amending Section 3.04.020 (Definitions) of Chapter 3.04 (Purchasing System) of Title 3 (Revenue and Finance) of the Lakeport Municipal Code.

City Council Agenda of June 2, 2026 Page 3
VII. COUNCIL BUSINESS:

A. City Manager:

1. Wind Phone: Designate the northeastern area of Xabatin Park, as identified in the staff report, for the future development of the Lake County Hospice Wind Phone Project and direct staff to work with project sponsors on future project implementation requirements.

B. Administrative Services Director

1. Section 125 Plan Adopt a resolution approving and adopting a restated Section 125 Premium Only Plan pursuant to Section 125 of the Internal Revenue Code, effective June 2, 2026, and authorizing the City Manager and Administrative Services Director to implement and administer the Plan.

VIII. CITY COUNCIL
COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

IX. ADJOURNMENT:

Materials related to an item on this Agenda submitted to the Council after distribution of the agenda packet are available for public inspection in the City Clerk’s Office at 225 Park Street, Lakeport, California, during normal business hours. Such documents are also available on the City of Lakeport’s website, www.cityoflakeport.com, subject to staff’s ability to post the documents before the meeting.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided. _______________________________________
Hilary Britton, Deputy City Clerk
City Council Minutes of May 19, 2026 Page 2

MINUTES

REGULAR MEETING OF THE LAKEPORT CITY COUNCIL
(ALSO MEETS AS THE CITY OF LAKEPORT MUNICIPAL SEWER DISTRICT, THE LAKEPORT INDUSTRIAL

I. CALL TO ORDER & ROLL CALL: Mayor Disney called the meeting to order at 6:02 p.m. with Council Members Mattina, Parlet and Price present. Councilmember Costa was absent.

II. PLEDGE OF ALLEGIANCE: The Pledge of Allegiance was led by Utilities Director Harris.

III. ACCEPTANCE OF AGENDA/
URGENCY ITEMS:

A motion was made by Council Member Mattina, seconded by Council Member Parlet, and unanimously carried by voice vote 4-0-0-1 to approve the agenda as posted.

A. Ordinances: Waive reading except by title, of any ordinances under consideration at this meeting for either introduction or passage per Government Code Section 36934.

B. Minutes: Approve minutes of the City Council regular meeting of May 5, 2026.

C. Application 2026-23: Approve application 2026-023, with staff recommendations, for the Fourth of July Crafts Fair.

D. Application 2026-024: Approve application 2026-024, with staff recommendations, for the Sponsoring Survivorship Walk/Run.

E. Application 2026-025: Approve application 2026-025, with staff recommendations, for the 2026 Harvest Festival.

F. Application 2026-026: Approve application 2026-026, with staff recommendations, for the Cinema by the Shore events.

G. Deferred Compensation Plan: Adopt a Resolution authorizing designated City officials to act on behalf of the City of Lakeport STARS Deferred Compensation Plan and related custodial accounts.

H. Request for Election Services: Adopt a Resolution calling for the General Municipal Election to be held in the City of Lakeport, County of Lake, State of California, on the 3rd Day of November 2026, for the purpose of electing two (2) City Council Members to 4-year terms and requesting consolidation of that election with the State General Election.

I. Biennial Conflict of Interest Code
Update:

Adopt a resolution amending and adopting an updated Conflict of Interest Code.

J. Meeting Cancellation: Authorize the cancellation of the regular meeting of July 7, 2026.

Vote on Consent Agenda: A motion was made by Council Member Parlet, seconded by Council Member Price, and unanimously carried by voice vote 4-0-0-1 to approve the Consent Agenda, items A-J.

City Council Minutes of May 19, 2026 Page 3
V. PUBLIC
PRESENTATIONS/REQUESTS:

A. Public Input: John Robertson expressed concerns about the safety of kids on scooters who routinely ride without helmets, utilize city sidewalks and run stop signs. He further commented on the proposed additional stop signs at the intersection of Forbes and 11th Streets. He is concerned about traffic backups and adequate warning about the new stop signs to prevent motorists from running the new signs.

B. Proclamation: Mayor Disney presented a proclamation designating May 17-23, 2026 National Public Works Week.

VI. PUBLIC HEARING:

VII. COUNCIL BUSINESS:

A. City Manager:

1. Purchase Ordinance
Amendment:

The staff report was presented by City Attorney Anderson.

A motion was made by Council Member Parlet, seconded by Council Member Mattina, and unanimously carried by voice vote 4-0-0-1 to introduce and waive first reading of the ordinance amending Section 3.04.020 (Definitions) of Chapter 3.04 (Purchasing System) of Title 3 (Revenue and Finance) of the Lakeport Municipal Code and set a public hearing for June 2, 2026.

B. Finance Director

1. 3rd Quarter Financial
Report:

Finance Director Dizon presented a review of the 3rd Quarter 25/26 Financial Report.

Utilities Director

1. LACOSAN Agreement: The staff report was presented by Utilities Director Harris.

A motion was made by Council Member Price, seconded by Council Member Parlet, and unanimously carried by voice vote 4-0-0-1 to approve Amendment No. 4 as proposed between CLMSD and LACOSAN, extending the agreement for (1) year and forwarding it to the Lake County Board of Directors for execution.

VIII. CITY COUNCIL
COMMUNICATIONS:

A. Travel, Calendar, and
Miscellaneous Reports, if any:

Community Development Director Hejnowicz reported that the Community Development Department gave a ministerial approval of a behavioral health center to be located at 1319 Todd Road Extension. A community update was provided via the website and social media.

Police Chief Stoebe thanked the Council and City Management team for attending the County’s First Responders event last Friday. He advised he will be out of town this weekend and that Lt. Cooley will be the primary point of contact in his absence.

Utilities Director Harris offered no report.

Administrative Services Director Buendia announced that the City Council would be receiving open enrollment information and that any changes are due back to the City by June 5, 2026.

Public Works Director Ladd was not present.

City Council Minutes of May 19, 2026 Page 4
Finance Director Dizon offered no report.

Planning Services Manager Fernandez advised that the Community Development Department recently published a GIS tool that allows the public to view pending projects in the City.

City Attorney Anderson offered no report.

City Manager Ingram noted that this weekend is Memorial Day weekend which is the traditional kick off to summer events. He advised that staff are working on various projects for the United States’ 250th anniversary including red, white & blue lighting on the docks, Community Center and Carnegie Library.

Council Member Costa was not present.

Council Member Parlet reported on all the road improvements on Highways 29 & 20 from Lakeport to the Northshore.

Council Member Price reminded everyone that the Memorial Day Parade starts at 11:00 am on Saturday and there is still room for participants in the Parade. She advised that PEG TV is collaborating with the Soper Reese and some of the high schools around the Lake. Council Member Price also advised that she would pass on Mr. Robertson’s concerns about children and scooter safety at the upcoming meeting with the Lakeport School District.

Mayor Pro Tem Mattina advised that the Memorial Day Pancake Breakfast will start at 9:00 am on Saturday at the Silveira Community Center.

Mayor Disney attended the County’s First Responder event on Friday. He attended the Board of Supervisors meeting to give a presentation on the Lake County Recreation Authority. He also advised that the next Redwood Empire Division meeting will be held in Fort Bragg on May 29th.

IX. ADJOURNMENT: Mayor Disney adjourned the meeting at 6:55 p.m.

The City of Lakeport, in complying with the Americans with Disabilities Act (ADA), requests individuals who require special accommodations to access, attend and/or participate in the City meeting due to disability, to please contact the City Clerk’s Office, (707) 263-5615, 72 hours prior to the scheduled meeting to ensure reasonable accommodations are provided. _______________________________________
Brandon Disney, Mayor
Attest:
_______________________________
Kelly Buendia, City Clerk
01/21/2026 2026-007
X 02/03/2026

Outlook
Re: Revised Application - 2026 Winefest
From Dale Stoebe <[email protected]>
Date Wed 2026-05-27 12:09 PM
To Hilary Britton <[email protected]>; Cody Morlan <[email protected]>; Jim Kennedy <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; Michelle Humphrey <[email protected]>; Ron Ladd <[email protected]>; Ryan Cooley <[email protected]> Hilary,
I have reviewed and have no additional input or recommendations.

Sincerely,
Chief of Police
Lakeport Police Department
CONFIDENTIALITY NOTICE: This communication with its contents may contain confidential and/or legally privileged information. It is solely for the use of the intended recipient(s).

Unauthorized interception, review, use or disclosure is prohibited and may violate applicable laws including the Electronic Communications Privacy Act. If you are not the intended recipient, please contact the sender and destroy all copies of the communication.

From: Hilary Britton <[email protected]>
Sent: Wednesday, May 27, 2026 10:57 AM
To: Cody Morlan <[email protected]>; Dale Stoebe <[email protected]>; Jim Kennedy <[email protected]>; Kelly Buendia <[email protected]>; Ky Ramsey <[email protected]>; Michelle Humphrey <[email protected]>; Ron Ladd <[email protected]>; Ryan Cooley <[email protected]> Subject: Revised Application - 2026 Winefest
Good Morning,
Please find attached the revised application for the 2026 Winefest event in Library Park for your review and comments. They have requested reserved parking on Third Street and part of Park Street for food trucks (see updated map attached).

This will go for Council approval on 06/02/2026.

Thanks,
Hilary
Hilary Britton, CMC
Deputy City Clerk/Records Supervisor
City of Lakeport
225 Park Street
Lakeport, CA 95453
(707) 263-5615 x102
[email protected]
E-mail correspondence and attachments with the City of Lakeport may be subject to the California Public Records Act, and as such may therefore be subject to public disclosure unless otherwise exempt under the Act. *For Public Records Act requests, please visit our online public records request system Book time to meet with me

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Memorandum
DATE: February 6, 2026
TO: Hillary Britton, Deputy City Clerk/Records Supervisor FROM: Pheakdey Preciado, Senior EHS
RE: APP 2026-007 LCSA Winefest/SR0017428
APN: Library Park, Lakeport
If there is going to be food for sale or to be given away, then the Lake County Symphony Association (Sponsors) must apply and pay for a temporary permit for a community event at least two weeks prior to the event from the Lake County Environmental Health Division Office.

The food vendors must apply and pay for the temporary permit for the community event from the Lake County Environmental Health Division Office at least two weeks prior to the event.

Please note:

1. If the sponsor is going to be selling food at this event, then the sponsor must also apply and pay for a food vendor permit.

2. The temporary permit, once issued, is not transferable, and is only good for that specific community event only.

COUNTY OF LAKE
Health Services Department
Environmental Health Division
922 Bevins Court
Lakeport, California 95453-9739
Telephone 707/263-1164
FAX 707/263-1681
Anthony Arton
Health Services Director
Craig Wetherbee
Environmental Health Director
Promoting an Optimal State of Wellness in Lake County
Meeting Date: 06/02/2026 Page 1 Agenda Item # IV.D.

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Authorization to Purchase John Deere Z997R Commercial Mower and Accessories
MEETING DATE: 06/02/2026
SUBMITTED BY: Ron Ladd, Public Works Director
PURPOSE OF REPORT: ☒Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Staff is requesting City Council authorization to purchase one new 2025 John Deere Z997R commercial diesel mower package from Pape Machinery, Inc. through the California CMAS cooperative purchasing contract in the total amount of $35,360.48, including tax, fees, accessories, and extended warranty coverage.

BACKGROUND/ DISCUSSION:

The Parks Division maintains numerous landscaped parks, public facilities, medians, and other Cityowned properties throughout the City of Lakeport. Existing mowing equipment has experienced increasing maintenance needs and operational limitations associated with age and heavy seasonal use.

To improve operational reliability and maintenance efficiency, staff is recommending the purchase of a new 2025 John Deere Z997R commercial diesel mower equipped with a 72-inch 7-Iron PRO mowing deck and a 14-bushel dump-from-seat material collection system. The proposed equipment package also includes accessories and attachments necessary for municipal maintenance operations, including a mulch kit, canopy assembly, mower jack kit, mower deck bumper, high-lift blades, and associated counterweight components.

The quote also includes a 42-month / 1,500-hour comprehensive PowerGard extended warranty with zero deductible coverage.

The equipment is being procured through the California CMAS cooperative purchasing contract, which satisfies applicable competitive purchasing requirements pursuant to Lakeport Municipal Code section

3.04.120(E) and provides discounted government pricing.

The total purchase price for the mower package, including all accessories, warranty coverage, sales tax, and fees, is $35,360.48.

Meeting Date: 06/02/2026 Page 2 Agenda Item # IV.D.

ENVIRONMENTAL COMPLIANCE:

The proposed equipment purchase is not considered a project under the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15378(b)(2), as it consists solely of the purchase of maintenance equipment and will not result in a direct or reasonably foreseeable indirect physical change in the environment.

OPTIONS:

1. Authorize the purchase of one 2025 John Deere Z997R commercial mower package from Pape Machinery, Inc. in the amount of $35,360.48, including accessories, warranty coverage, tax, and fees.

2. Do not authorize the purchase of one 2025 John Deere Z997R commercial mower package from Pape Machinery, Inc. and provide alternative direction to staff.

FISCAL IMPACT:
☐ None ☒ Not to exceed $35,360.48 Budgeted Item? ☐Yes ☒ No Budget Adjustment Needed? ☐Yes ☒ No If yes, amount of appropriation increase:

Affected fund(s): ☒ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments:

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☒ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to authorize the purchase of one 2025 John Deere Z997R commercial mower package from Pape Machinery, Inc. in the amount of $35,360.48, including accessories, warranty coverage, tax, and fees. ☒ Attachments: 1. Quotation from Pape Machinery, Inc
Customer:

Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first.

A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing.

Vendor: Deere & Company
2000 John Deere Run
Cary, NC 27513-2789 US
FED ID: 36-2382580
UEID: FNSWEDARMK53
Signature on all LOIs and POs with a signature line
Contract name or number; or JD Quote ID
Sold to street address
Ship to street address (no PO box)
Bill to contact name and phone number
Bill to address
Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate) Membership number if required by the contract
Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively "Deere") and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts.

For any questions, please contact:

Matthew Delahanty
Pape Machinery, Inc.
2100 E Main Street
Woodland, CA 95776
Work Phone: 530-845-2443
Cell Phone: 5308452443
Email: [email protected]

ALL PURCHASE ORDERS MUST BE MADE OUT TO
(VENDOR):

Deere & Company
2000 John Deere Run
Cary, NC 27513-2789 US
FED ID: 36-2382580
UEID: FNSWEDARMK53

ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING
DEALER:

Matthew Delahanty
Pape Machinery, Inc.
2100 E Main Street Woodland, CA 95776
Prepared For

KAI RAMSEY

CITY OF LAKEPORT
225 PARK ST
LAKEPORT, CA 954534841
(707) 357-5320
KRAMSEY@CITYOFLAKEPORT.

ALL PURCHASE ORDERS MUST BE MADE OUT TO
(VENDOR):

Deere & Company
2000 John Deere Run
Cary, NC 27513-2789 US
FED ID: 36-2382580
UEID: FNSWEDARMK53

ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING
DEALER:

Matthew Delahanty
Pape Machinery, Inc.
2100 E Main Street Woodland, CA 95776
Prepared For

KAI RAMSEY

CITY OF LAKEPORT
225 PARK ST
LAKEPORT, CA 954534841
(707) 357-5320
KRAMSEY@CITYOFLAKEPORT.

COM
Prepared By
Matthew Delahanty
Pape Machinery, Inc.
2100 E Main Street
Woodland, CA 95776
530-845-2443
[email protected]
Quote Id 1929398
Creation Date 15-Apr-2026
Expiration Date 15-May-2026
Quote Summary
Equipment Summary Suggested List Selling Price QTY In Group Extended New 2025 John Deere Z997R DIESEL NA 091STC $33,429.72 $25,428.81 1 $25,428.81 Contract: CA CMAS Ag and Turf Equipment 4-07-23-0007C (PG 5G CG 22) Price Effective Date: 05-Nov-2025
PowerGard Protection Plan $1,670.00
Z997R, Comprehensive - Full Machine, 1500
Total Hours or 42 Total Months, 0 Deductible
14 Bushel Dump From Seat MCS (Z997R) $7,118.60 $5,410.14 1 $5,410.14 Contract: CA CMAS Ag and Turf Equipment 4-07-23-0007C (PG 5G CG 22) Price Effective Date: 05-Nov-2025
Equipment Total $32,508.95
Quote Summary
Total Selling Price $32,508.95
Sales - (8.75%) $2,844.53
State $7.00
Sub-total $35,360.48
Salesperson : X ___________________ Accepted By : X ___________________ Balance Due $35,360.48
Selling Equipment
Quote # 1929398
Customer CITY OF LAKEPORT
New 2025 John Deere Z997R DIESEL NA 091STC
Equipment Notes
Hours 0
Serial Number 1TCZ997RASD121605
Stock Number SD121605
Contract CA CMAS Ag and Turf Equipment 4-07-23-0007C (PG 5G CG 22)
Price Effective Date 05-Nov-2025
PUK Parent Serial #
QTY In Group : 1
Suggested List
$35,099.72
Selling Price
$27,098.81
Discount Amount
($8,000.91)
Equipment Summary
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
091STC Z997R DIESEL NA 1 $30,269.00 24.0% ($7,264.56) $23,004.44 Base / Options
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
001A 001A United States
/Canada 1 $0.00 24.0% $0.00 $0.00
1150 1150 26x12x12
Pneumatic Turf T 1 $0.00 24.0% $0.00 $0.00
1506 1506 72 In. 7-Iron
PRO Side Di 1 $750.00 24.0% ($180.00) $570.00
Total Base / Options $31,019.00 ($7,444.56) $23,574.44
Dealer Attachments
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
TCB10951
Mulch Kit (1828.8-
mm (72-in.) 7-Iron,
7-Iron II and 7-Iron
PRO)
Serial Number: - - -
Stock Number: - - -
1 $461.17 24.0% ($110.68) $350.49
BUC11009

JACK, RESZ JACK
KIT
Serial Number: - - -
Stock Number: - - -
1 $346.69 24.0% ($83.21) $263.48
UC28972

BUMPER, SIDE

DISCHARGE

MOWER DECK T
Serial Number: - - -
Stock Number: - - -
1 $59.34 24.0% ($14.24) $45.10
BUC11047

CANOPY,

COMPLETE
ASSEMBLY - Z997
Serial Number: - - -
Stock Number: - - -
1 $1,450.91 24.0% ($348.22) $1,102.69
TCU15882

BLADE, BLADE,
72" COMMERCIAL
HIGH L
Serial Number: - - -
Stock Number: - - -
3 $92.61 0.0% $0.00 $92.61
Total Dealer Attachments $2,410.72 ($556.35) $1,854.37
Customer Discounts
Description Discount Amount
Customer Discount $0.00
Total Discounts $0.00
Value Added Services
Description Qty Agreed Price
PowerGard
Protection Plan 1 $1,670.00
Total Value Added Services $1,670.00
Selling Price Subtotal $27,098.81
Total Selling Price $35,099.72 ($8,000.91) $27,098.81
14 Bushel Dump From Seat MCS (Z997R)
Equipment Notes
Hours - - -
Serial Number - - -
Stock Number - - -
Contract CA CMAS Ag and Turf Equipment 4-07-23-0007C (PG 5G CG 22)
Price Effective Date 05-Nov-2025
PUK Parent Serial #
QTY In Group : 1
Suggested List
$7,118.60
Selling Price
$5,410.14
Discount Amount
($1,708.46)
Equipment Summary
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
0776TC
14 Bushel Dump
From Seat MCS
(Z997R)
1 $5,986.00 24.0% ($1,436.64) $4,549.36
Base / Options
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
001A United States and
Canada 1 $0.00 24.0% $0.00 $0.00
3406
Attaching Parts for
182.88 cm (72 In.)
7-Iron PRO Decks
1 $16.00 24.0% ($3.84) $12.16
3500
7-Iron Blower for 7-
Iron PRO and 7-
Iron PRO Mulch-OnDemand Decks
1 $0.00 24.0% $0.00 $0.00
Total Base / Options $6,002.00 ($1,440.48) $4,561.52
Dealer Attachments
Code Description Qty List Price Discount % Discount $ Adjusted Selling Price
DMA210494
Upper Weight
Bracket (997)
Serial Number: - - -
Stock Number: - - -
1 $658.36 24.0% ($158.01) $500.35
UC13263
Quik-Tatch Weight,
42 lb (19 kg)
Serial Number: - - -
Stock Number: - - -
4 $321.04 24.0% ($77.05) $243.99
TCU23538
ROD
Serial Number: - - -
Stock Number: - - -
2 $126.52 24.0% ($30.36) $96.16
A3581R

SPRING LOCKING
PIN
Serial Number: - - -
Stock Number: - - -
4 $10.68 24.0% ($2.56) $8.12
Total Dealer Attachments $1,116.60 ($267.98) $848.62
Selling Price Subtotal $5,410.14
Total Selling Price $7,118.60 ($1,708.46) $5,410.14
Extended Warranty Proposal PowerGard Protection Plan TM New 2025 John Deere Z997R DIESEL NA 091STC
Date: 28-Apr-2026
Machine/Use Information Plan Description Price
Manufacturer JOHN DEERE Plan Type POWERGARD Deductible $0.00 Equipment Type TURF AND UTILITY Warranty Coverage Comprehensive - Full Machine Quoted Price $1,670.00 Model Z997R Total Months 42 PowerGard List $1,670.00
Country US Total Hours 1500 Date Quoted
MFWD/Tracks N
GRACE pricing is only good during the first 12 months or 1000 hours of ownership for new tractors during the John Deere basic warranty period. After this period, DELAYED pricing can be purchased up to the end of the John Deere basic warranty for tractors of 24 months or 2000 hours, and having passed a special inspection/certification process. The Total Months and Hours listed above include the John Deere basic Warranty. "Limited" Plan coverage = Engine & Powertrain only."Comprehensive" Plan coverage = Full Machine.

PowerGard Protection Proposal Prepared for:

I have been offered this extended warranty and
<customerInitial1>
Customer Name - Please Print
I ACCEPT the PowerGard Protection
I DECLINE the PowerGard Protection
<customerSignature1>
Customer Signature
If declined, I fully understand that any equipment listed above is not covered for customer Expenses due to component failures beyond the original basic warranty period provided by John Deere.

Note: This is not a contract. For specific PowerGard Protection coverage terms and conditions, please refer to the actual PowerGard Protection Plan contract for more information and the terms, conditions, and limitations of the agreement.

What PowerGard Protection is:

The PowerGard Protection Plan is an extended warranty program for reimbursement on parts and labor for covered components that fail due to faulty material or original workmanship that occur beyond the John Deere Basic Warranty coverage period. The agreement is between Deere & Company and the owners of select John Deere Commercial and Agricultural equipment, who purchase the PowerGard Plans for the desired coverage as indicated in this proposal.

What PowerGard Protection is not:

PowerGard Protection is not insurance. It also does not cover routine maintenance or high wear items, or insurance-related risks/perils such as collision, overturn, vandalism, wind, fire, hail, etc. It does not cover loss of income or loss of value of crops during or after an equipment failure. See the actual product-specific PowerGard Protection Plan agreement for a complete listing of covered components, and limitations and conditions under the program.

Features/Benefits:

PowerGard Protection includes the following features and benefits under the program:

Pays for parts and labor costs incurred on failed covered components (less any applicable deductibles).

Does not require pre-approval before repairs are made by the authorized John Deere dealership.

Payments are reimbursed directly to the dealership, with no prepayment required by the contract holder.

PowerGard Protection agreements ensure that only Genuine John Deere Parts are used in all repairs.

PowerGard coverage is fully transferable to future owners, with no transfer fees when coverage remains.

PowerGard ensures higher resale value and makes equipment more marketable during the sale or trade-in.

PowerGard allows you to budget your total cost of ownership, with financing available through John Deere Financial or other sources.

PowerGard helps prevent large, unexpected repair bills during later years of equipment ownership, in exchange for a smaller protection fee up front. ✔ Whether you’re running a farm, managing a business, or maintaining your property, John Deere Financial is here to support you.

With decades of experience and deep knowledge of John Deere equipment, we offer flexible financing solutions tailored to your needs, your goals, and your budget. From large-scale ag producers to commercial contractors to homeowners, we make it easier to own and operate the equipment you trust, with competitive rates and terms that work for you.

For generations, we’ve stood by our customers with reliable financing and long-term commitment. With John Deere Financial, your financing works as hard and reliably as your equipment, because we believe in building lasting relationships that grow with you.

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Meeting Date: 06/02/2026 Page 1 Agenda Item # IV.E.
446149.1

CITY OF LAKEPORT
City Council 
City of Lakeport Municipal Sewer District 
Lakeport Redevelopment Successor Agency 
Lakeport Industrial Development Agency 
Municipal Financing Agency of Lakeport 

STAFF REPORT
RE: Annual Military Equipment Policy Report MEETING DATE: 06/02/2026 SUBMITTED BY: Police Chief Dale Stoebe
PURPOSE OF REPORT:  Information only  Discussion  Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to receive the Lakeport Police Department’s Annual Military Equipment Report (“Report”) and renew the Department’s Use of Military Equipment Ordinance, by Resolution.

BACKGROUND/DISCUSSION:

The Police Chief will present a report regarding Military Equipment in compliance with Assembly Bill 481, including:
• How our military equipment was used;
• A summary or any complaints or concerns received;
• The result of an annual internal audit;
• Any information about violations of the military equipment policy and actions taken in response; • The total annual cost for each type of military equipment and the source of funds for the military equipment in the calendar year following submission of this annual military equipment report; • The quantity possessed; and
• Whether this agency intends to acquire additional military equipment in the next year.

The Department will publish and maintain the Report on its website at the same time it submits the report to the City Council. Within 30 days of submitting and publishing the report, the Department shall hold at least one well-publicized and conveniently located community engagement meeting, at which the general public may discuss and ask questions regarding the annual military equipment report and the Department’s funding, acquisition, or use of military equipment. The Department will also maintain the Military Equipment Use Policy on its website for as long as the military equipment is available for use.

Under Government Code section 7071, subdivision (e), the City Council shall review the Ordinance adopting the City’s Military Use Policy, Ordinance No. 933 (2022), and vote to renew the Ordinance if it finds, based on the Annual Military Equipment Report, that the Military Use Policy continues to meet the findings stated therein; namely that:
• The military equipment is necessary because there is no reasonable alternative that can achieve the same objective of officer and civilian safety.

Meeting Date: 06/02/2026 Page 2 Agenda Item # IV.E.
446149.1
• The military equipment use policy will safeguard the public’s welfare, safety, civil rights, and civil liberties.
• If purchasing the equipment, the equipment is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety. • Prior military equipment use complied with the military equipment use policy that was in effect at the time, or if prior uses did not comply with the accompanying military equipment use policy, corrective action has been taken to remedy nonconforming uses and ensure future compliance.

If the City Council determines that a type of military equipment identified in that Annual Military Equipment Use Policy has not complied with the standards for approval set forth above, the City Council shall either disapprove a renewal of the authorization for that type of military equipment or require modifications to the Military Equipment Use Policy in a manner that will resolve the lack of compliance.

OPTIONS:

Take no action, causing the Department to cease using any and all Military Equipment Vote to accept the presented Military Equipment Report and renew the original Ordinance, City of Lakeport Ordinance number 933 (2022)
Vote to modify the Department’s Military Equipment Use Policy and renew the original Ordinance, City of Lakeport Ordinance number 933 (2022)
FISCAL IMPACT:
 None  $1,000 Budgeted Item?  Yes  No
Budget Adjustment Needed?  Yes  No If yes, amount of appropriation increase: $ Affected fund(s):  General Fund  Water OM Fund  Sewer OM Fund  Other:

Comments:

Move to accept the Annual Military Equipment Report and renew the original Ordinance, City of Lakeport Ordinance number 933 (2022), based on the findings required by Government Code section 7071, subdivision (d), by a Resolution so prepared.

Attachments: 1. Annual Military Equipment Report

2. Department’s Military Equipment Use Policy

3. Lakeport Ordinance No. 933

DALE D STOEBE
Chief of Police

MEMORANDUM
Lakeport Police Department
2025 South Main Street
Lakeport, CA 95453
(707) 263-5491
To: File
From: Police Chief Dale Stoebe
Date: June 2, 2026
Subject: 2025-2026 Military Equipment Report – AB481
In compliance with Government Code Section 7072(a), I offer the following as the 2025- 2026 Lakeport Police department Military Equipment Report:
1) The LPD Military Equipment was used during 2025-2026 for the general purpose of public safety and the prevention of great bodily injury and/or death. During the 2025-2026 fiscal year, zero incidents of significance occurred. One piece of Military Equipment (DANIEL DEFENSE SOCOMMK18SBR) was deployed 3 times with 0 projectiles delivered from or by it.

Any other deployments of any other listed Military Equipment was either as a function of routine patrol or in a training environment, and are not subject to reporting herein.
2) During the 2025-2026 fiscal year, no complaints, nor concerns, were received concerning the use and/or possession of Military Equipment; 3) An internal audit has revealed that no decrease in the inventory of Military Equipment has occurred, nor has there been any acquisition of any Military Equipment during this term. Additionally, no information has been received nor discovered about violations of the military equipment use policy, and no actions were taken in response;
4) The total annual cost for each type of military equipment for this report period was $843.00, including training, transportation, maintenance, storage, upgrade, and other ongoing costs, funds needed for each type of military equipment for the fiscal year 2026-2027 will be provided for by the Lakeport Police Department’s Special Department Supplies fund, originally obtained from the City of Lakeport General Fund;
5) The details, including quantity of the Military Equipment possessed by the Lakeport Police Department are contained within the Police Department Military Equipment Policy, Policy 709, which is conspicuously posted on the Lakeport Police Department website and has been since May 18, 2024;

DALE D STOEBE
Chief of Police
6) In the 2026-2027 fiscal year, the Lakeport Police Department does not intend on acquiring any additional Military Equipment, as defined in Government Code Section 7070 (c);
7) Upon the submission and public release of this annual military equipment report on June 2, 2026, the Lakeport Police Department will hold one wellpublicized and conveniently located community engagement meeting, within 30 days, at which the general public may discuss and ask questions regarding this annual military equipment report and the law enforcement agency’s funding, acquisition, or use of military equipment.

ORDINANCE NO. 933 ( 2022

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF

LAKEPORT ADOPTING A POLICY FOR THE USE OF MILITARY

EQUIPMENT BY THE LAKEPORT POLICE DEPARTMENT
WHEREAS, on September 30, 2021, Governor Gavin Newsom signed into law Assembly Bill 481, relating to the use of military equipment by law enforcement agencies; and WHEREAS, Assembly Bill No. 481 (" AB 481"), codified as California Government Code sections 7070 through 7075, requires law enforcement agencies to obtain approval of the applicable governing body, by an ordinance adopting a " military equipment" use policy, at a regular meeting held pursuant to open meeting laws, prior to taking certain actions relating to the funding, acquisition, or use of military equipment. The term " military equipment" is defined in California Government Code section 7070; and
WHEREAS, any elected body that oversees a law enforcement agency with military equipment must adopt a military equipment use policy by ordinance at a regular meeting held pursuant to open meeting laws; and WHEREAS, AB 481 allows the governing body of a city to approve the funding, acquisition, or use of military equipment within its jurisdiction only if it makes specified determinations; and
WHEREAS, the proposed military equipment use policy is attached hereto as Exhibit" A" and incorporated herein by this reference ( the " Military Equipment Use Policy"); and WHEREAS, the Military Equipment Use Policy was published on the Lakeport Police Department' s internet website on March 2 2022, more than 30 days before the Military Equipment Use Policy was considered at a public hearing on April 5, 2022; and WHEREAS, the Military Equipment Use Policy meets the requirements of California Government Code section 7070, subdivision ( d).

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT DOES HEREBY ORDAIN AS FOLLOWS:

SECTION I: RECITALS
The above recitals are hereby declared to be true and correct and represent the findings of the City Council made in exercise of its independent judgement.

SECTION II: DETERMINATIONS
Based on the findings above, in addition to information provided to the City Council at the public meeting, the City Council determines as follows:

1. The military equipment identified the Military Equipment Use Policy is necessary, because there are no reasonable alternatives that can achieve the same objectives of officer and civilian safety.
1 276970. 2

2. The Military Equipment Use Policy will safeguard the public' s welfare, safety, civil rights, and civil liberties.

3. The military equipment identified in the Military Equipment Use Policy is reasonably cost effective compared to available alternatives that can achieve the same objective of officer and civilian safety,

4. All prior military equipment use complied with the City' s policies that were in effect at the time.

5. The attached Military Equipment Use Policy is approved and adopted.

SECTION 111. SEVERABILITY. If any section, subsection, subdivision, paragraph, sentence, clause or phrase of this Ordinance, or its application to any person or circumstance, is for any reason held to be invalid or unenforceable, such invalidity or unenforceability shall not affect the validity or enforceability of the remaining sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases of this Ordinance, or its application to any other person or circumstance. The City Council of the City of Lakeport hereby declares that it would have adopted each section, subsection, subdivision, paragraph, sentence, clause or phrase hereof, irrespective of the fact that any one or more other sections, subsections, subdivisions, paragraphs, sentences, clauses or phrases hereof be declared invalid or unenforceable.

SECTION VI. EFFECTIVE DATE
This Ordinance shall become effective thirty ( 30) days from and after the date of its passage.

SECTION VIL CEQA FINDINGS.

This ordinance is exempt from the California Environmental Quality Act(" CEQA") under 14 Cal.

Code Regs. Section 15061( b)( 3) because it can be seen with certainty that there is no possibility that its adoption will have a significant adverse effect on the environment, It is also categorically exempt under 14 Cal. Code Regs. Section 15308 because the ordinance constitutes a regulatory activity that has no potential to result in physical change in the environment, directly or indirectly.

INTRODUCED and first read at a regular meeting of the City Council on the 15th day of March, 2022, by the following vote:

AYES: Mayor Mattina, Council Members Froio, Green, Parlet, and Turner NOES: None
ABSTAIN: None
ABSENT: None
276970. 2
FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting thereof held on the 5th day ofApril, 2022, by the following vote:

AYES: Mayor Mattina, Council Members Froio, Green, Parlet, and Turner NODS: None
ABSTAIN: None
ABSENT: None
Stacey MOna, Mayor
Attest:

Kelly BueMa, City Clerk
276970. 2
Proclamation OF THE CITY COUNCIL OF THE CITY OF LAKEPORT WHEREAS, Clear Lake, California’s largest natural freshwater lake, has a long history as a destination for aviation, recreation, tourism, and activity, and possesses exceptional qualities that make it well-suited for seaplane operations and water aviation; and
WHEREAS, the City of Lakeport recognizes the opportunity to establish Clear Lake and the City of Lakeport as a yearround seaplane destination that celebrates the region’s waterfront identity, tourism economy, and aviation heritage, and values the role that seaplane activity can play in promoting tourism, economic vitality, community identity, and visitation while enhancing Lakeport’s connection to its historic waterfront; and WHEREAS, the annual Clear Lake Splash In has become an important community event that brings together pilots, aviation enthusiasts, visitors, and local residents in celebration of seaplane culture and waterfront aviation on the shores of Clear Lake; and
WHEREAS, the City of Tavares — known nationally as “America’s Seaplane City” — has demonstrated how investment, community vision, and waterfront activation can successfully foster a thriving seaplane community and vibrant downtown destination; and
WHEREAS, Bob Tweedie, Economic Development Director for the City of Tavares, has generously traveled to Lakeport to participate in the 2026 Clear Lake Splash In and to share insight, experience, and expertise regarding the development of successful seaplane communities; and
WHEREAS, the City Council of the City of Lakeport desires to express its sincere appreciation to the City of Tavares and to Bob Tweedie for their friendship, collaboration, and support of Lakeport’s vision for waterfront aviation and seaplane tourism, and looks forward to building a long-term partnership centered around the celebration, promotion, and advancement of seaplane communities and water aviation; and NOW, THEREFORE, BE IT PROCLAIMED that the City Council of the City of Lakeport does hereby recognize and celebrate the
2026 Clear Lake Splash-In
in the City of Lakeport, and extends its appreciation to the City of Tavares and to Bob Tweedie for their support, partnership, and contributions toward advancing the future of seaplane activity and waterfront aviation on Clear Lake.

I have hereunto set my hand and caused the Seal of the City of Lakeport to be affixed this 2nd day of June, 2026.
___________________________
BRANDON DISNEY, Mayor
Meeting Date: 06/02/2026 Page 1 Agenda Item # VI.A.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Agency
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Ordinance Amending Lakeport Municipal Code Section

3.04.020 (Definitions) of Chapter 3.04 (Purchasing System) of Title 3 (Revenue and Finance)
MEETING DATE: 06/02/2026
SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to hold a public hearing and adopt an ordinance amending Section 3.04.020 of the Lakeport Municipal Code to update the definition of “professional services.” BACKGROUND/DISCUSSION:

The City of Lakeport has established purchasing and procurement procedures in Chapter 3.04 of the Lakeport Municipal Code in compliance with applicable law. In particular, LMC Section 3.04.050 governs how the City procures and awards professional service agreements for professional services.

Several sections of the California Government Code authorize the City to contract for professional and technical consultant services based on a person’s or firm’s demonstrated experience, competence, and qualifications:
• Section 37103 authorizes the City to contract with specially trained and experienced persons, firms, or corporations for special services and advice in financial, economic, accounting, engineering, legal, or administrative matters and to pays these experts as the City deems proper. • Section 53060 authorizes the City to contract with and employ persons to furnish special services and advice in financial, economic, accounting, engineering, legal, or administrative matters based on experience and competence if such persons are specially trained and experienced and competent to perform the special services required.
• Section 4526 similarly authorizes the City to contract with private architectural, landscape architectural, engineering, environmental, land surveying, or construction project management firms on the basis of demonstrated competence and on professional qualifications.

However, the current definition of “professional services” in LMC Section 3.04.020 only references Section 4526 above and the specific consultant work listed therein.

If adopted, this ordinance will amend the definition of “professional services” to include financial, legal, engineering, environmental, and other professional consulting services consistent with state law.

This amendment brings the Municipal Code into alignment with current legal authority and clarifies the contracting procedures applicable to procuring special services where professional qualifications and competence are essential.

The ordinance was introduced at the regular meeting of the Lakeport City Council on May 19, 2026.

Meeting Date: 06/02/2026 Page 2 Agenda Item # VI.A.

ENVIRONMENTAL IMPACT:

The adoption of this ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15378(b)(2) and 15061(b)(3) as general policy and procedure making that has no potential for causing a significant effect on the environment.

OPTIONS:

1. Hold a public hearing and adopt the ordinance with changes;

2. Do not hold a public hearing and adopt the ordinance;

3. Continue to a future meeting;

4. Provide alternative direction to staff.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments:

COUNCIL PRIORITIES:
☒ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt the ordinance amending Section 3.04.020 (Definitions) of Chapter 3.04 (Purchasing System) of Title 3 (Revenue and Finance) of the Lakeport Municipal Code and set a public hearing for June 2, 2026.

Attachments: 1. Draft Ordinance
443380.1
ORDINANCE NO. 959 (2026)

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF LAKEPORT AMENDING SECTION 3.04.020 (“DEFINITIONS”) OF CHAPTER 3.04 (“PURCHASING SYSTEM”) OF TITLE 3 (“REVENUE AND FINANCE”) OF THE

LAKEPORT MUNICIPAL CODE
WHEREAS, Government Code section 54202 requires every local agency to adopt policies and procedures governing the purchases of supplies and equipment; WHEREAS, Government Code section 37103 authorizes legislative bodies to contract with any specially trained and experienced person, firm, or corporation for special services and advice in financial, economic, accounting, engineering, legal, or administrative matters and to pay such compensation to these experts as it deems proper; WHEREAS, Government Code section 53060 authorizes legislative bodies to contract with and employ any persons for the furnishing of special services and advice in financial, economic, accounting, engineering, legal, or administrative matters if such persons are specially trained and experienced and competent to perform the special services required;
WHEREAS, Government Code section 4526 authorizes local agencies to select private architectural, landscape architectural, engineering, environmental, land surveying, or construction project management firms on the basis of demonstrated competence and on the professional qualifications;
WHEREAS, the City of Lakeport has codified its purchasing and procurement procedures in Chapter 3.04 of the Lakeport Municipal Code; and WHEREAS, it is necessary and desirable to clarify the procurement procedures applicable to contracts for professional and technical consultant services, which may be awarded based on demonstrated competence, professional qualifications, and project suitability.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT DOES HEREBY ORDAIN AS FOLLOWS:

SECTION 1. RECITALS. The recitals set forth above are true and correct and are incorporated into this Ordinance by reference.
443380.1
SECTION 2. CODE AMENDMENT. Section 3.04.020 of Chapter 3.04 of Title 3 of the Lakeport Municipal Code is hereby amended to read as follows (additions denoted by underlined text and deletions denoted by struck through text):

Unless otherwise indicated, the following definitions shall apply to this chapter:

A. "City clerk" means the city clerk of the city of Lakeport, or such other officer to whom the duties and responsibilities of the city treasurer have been transferred, or his or her designee.

B. "City manager" means the city manager of the city of Lakeport or his or her designee.

C. "Department head" means a person designated by the city manager and/or the city council to be responsible for the management of a department of the city or his or her designee.

D. "Emergency" means an emergency as defined by Section 2.28.030.

E. "Equipment" means items that are durable, have a fixed life expectancy and are shown in the city's books as fixed assets.

F. "General services" means all services other than professional services and services pursuant to a public works contract excluded from this chapter by Section 3.04.010(B).

G. "Local business" means an individual, business, partnership or corporation that meets all of the following: (1) maintains a place of business located within the city of Lakeport; (2) has a current city of Lakeport business license; (3) reports to the state sales tax returns for goods purchased at its business located within the boundaries of the city which regularly maintains a place of business and an inventory of merchandise for sale within the sphere of influence of the city; (4) has any necessary licenses, certificates, bonds and insurances; and (5) is in good financial and legal standing with the city.

H. "Market value" means the value estimated by the purchasing officer at which the surplus personal property would sell if offered at auction or other open competitive bid sale.

I. "Professional service agreement" means a written contract for professional services entered into as provided in this chapter.

J. "Professional services" means services of a specialized or technical nature, including but not limited to those services governed by Government Code Sections 37103, 5306,0 and Section 4525 et seq., including, without limitation, financial, accounting, appraisal, legal, medical, architectural, landscape, architectural, engineering, environmental, and land surveying, and expert consulting services.
443380.1
K. "Purchase" means the renting, leasing, purchasing, licensing or trade of supplies or equipment or the hiring of private contractors.

L. "Purchase order" means a form approved by the purchasing officer for the purchase of supplies, material, and/or equipment, but not professional services.

M. "Purchasing officer" means the city manager or his or her designee.

N. "Supplies" means office supplies, janitorial supplies, materials, goods, tools, or other commodities used in the general conduct of the city's business that do not constitute equipment.

O. "Surplus personal property" means any personal property or equipment owned by the city of Lakeport which the purchasing officer determines, subject to approval of the city manager or the city council as required by Section 3.04.130, is no longer needed or used for city purposes or which has become obsolete, worn out or past its useful life.

SECTION 3. CEQA. The City Council finds that this Ordinance is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Sections 15378(b)(2) and 15061(b)(3) as general policy and procedure making that has no potential for causing a significant effect on the environment.

SECTION 4. SEVERABILITY. If any section, subsection, sentence, clause, phrase, or portion of this Ordinance is for any reason held invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this and each section, subsection, phrase, or clause thereof irrespective of the fact that any one or more sections, subsections, phrases, or clauses be declared unconstitutional on their face or as applied.

SECTION 5. EFFECTIVE DATE. This Ordinance shall take effect thirty (30) days after adoption as provided by Government Code section 36937.

SECTION 6. CERTIFICATION. The City Clerk shall certify to the passage and adoption of this Ordinance and shall give notice of its adoption as required by law. Pursuant to Government Code section 36933, a summary of this Ordinance may be published and posted in lieu of publication and posting the entire text.

INTRODUCED and first read at a regular meeting of the City Council on the 19th day of May, 2026, by the following vote:

AYES: Mayor Disney, Council Members Mattina, Parlet, and Price NOES: None
443380.1
ABSTAIN: None
ABSENT: Council Member Costa
FINAL PASSAGE AND ADOPTION by the City Council of Lakeport occurred at a meeting thereof held on the 2nd day of June, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

____________________________________
Brandon Disney, Mayor
City of Lakeport
ATTEST:
_____________________________
Kelly Buendia, City Clerk
City of Lakeport
Meeting Date: 06/02/2026 Page 1 Agenda Item #VII.A.1.

CITY OF LAKEPORT
City Council
City of Lakeport Municipal Sewer District
Lakeport Redevelopment Successor Agency
Lakeport Industrial Development Agency
Municipal Financing Agency of Lakeport

STAFF REPORT
RE: Designation of Area within Xabatin Park for Future Development of the Lake County Hospice Wind Phone Project MEETING DATE: 06/02/2026 SUBMITTED BY: Kevin M. Ingram, City Manager
PURPOSE OF REPORT: Information only Discussion Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

Receive a presentation regarding the proposed Lake County Hospice Wind Phone Project and consider designating an area within the northeastern portion of Xabatin Park, adjacent to the lakefront and behind the existing gazebo structure, for the future development and installation of the exhibit.

BACKGROUND/DISCUSSION:

Lake County Hospice Services has approached the City of Lakeport with a proposal to establish a Wind Phone Project within Xabatin Park. The proposed project would consist of a refurbished British telephone box containing a non-operational rotary telephone that visitors may utilize as a quiet place for reflection, remembrance, and personal healing. The project is intended to serve as a community space where individuals may honor and remember loved ones who have passed away while enjoying the peaceful lakefront setting provided by Xabatin Park.

The concept of the Wind Phone originated in Japan following the 2011 tsunami and has since become an internationally recognized form of memorial art and contemplative space. Wind Phones have been established throughout the United States and around the world as places where individuals can engage in personal reflection, grief support, remembrance, and emotional healing. The phones are intentionally disconnected, symbolizing a connection carried by memory, reflection, and the wind itself.

The proposed Lakeport installation is being sponsored and developed by Hospice Services of Lake County. The project includes the restoration and artistic enhancement of a donated British telephone box that previously stood at the Gunn House in Kelseyville. Local volunteers and artists have contributed significant time and effort toward restoring the structure and developing an artistic design that reflects the natural beauty, cultural heritage, and community character of Lake County. The exhibit is anticipated to incorporate local flora, fauna, and cultural elements while creating a welcoming and meaningful space for visitors.

The proposed location for the project is the northeastern corner of Xabatin Park behind the existing gazebo structure near the shoreline of Clear Lake. This location provides a quiet setting with unobstructed views of the lake while remaining accessible through the park's pedestrian circulation system. The site was selected in collaboration with City staff and project representatives due to its compatibility with the contemplative nature of the project and its ability to coexist with other recreational and community uses of the park.

Meeting Date: 06/02/2026 Page 2 Agenda Item #VII.A.1.

Consistency with Xabatin Park Public Art Vision
The proposed Wind Phone is consistent with the original vision established for public art within Xabatin Park.

During development of the park, the City issued a Call for Artists specifically encouraging proposals that incorporated interactive elements and community engagement opportunities. The Call for Artists emphasized that public art installations should directly engage park users, encourage participation, and contribute to Lakeport's identity as an arts destination.

Unlike traditional static monuments or sculptures, the Wind Phone is inherently interactive. Visitors are invited to enter the structure, engage with the telephone, reflect upon memories, and participate in a deeply personal experience. This interactive component aligns closely with the original artistic vision for Xabatin Park and continues to reflect an important evaluative criterion utilized by City staff and the City Lands Ad Hoc Committee when considering permanent art installations and other features within the park.

The exhibit also supports the broader goals of Xabatin Park by creating an amenity that appeals to a diverse range of visitors and user groups. While many park features focus on recreation and physical activity, the Wind Phone provides an opportunity for contemplation, healing, remembrance, and emotional well-being, further enhancing the park's role as a gathering place for the entire community.

City Lands Ad Hoc Committee Review
The proposed project and location were reviewed by the City Lands Ad Hoc Committee. Following discussion of the project concept, proposed location, and consistency with the vision for Xabatin Park, the Committee voted to formally recommend City Council approval of the proposed site designation for the future development of the Wind Phone Project.

Designation of Space
As with prior City Council actions involving future recreational amenities, public art, and community features within City park facilities, the purpose of the current action is to formally designate and reserve an appropriate location within Xabatin Park for the development of the Wind Phone Project. Approval of the proposed location establishes a clear legislative record of Council support for the project and its placement within the park.

The requested action does not authorize City funding for construction or installation activities but instead acknowledges the exhibit as an approved feature within Xabatin Park and authorizes the project sponsors to proceed with implementation in coordination with City Parks staff. Formal designation of the site will assist with ongoing project coordination, fundraising efforts, installation planning, and long-term park planning consistency while ensuring the exhibit remains integrated with the overall vision and functionality of Xabatin Park.

The proposed action qualifies for exemption from the California Environmental Quality Act ("CEQA") pursuant to State CEQA Guidelines Section 15061(b)(3), commonly referred to as the "common sense" exemption. The action before the Council is limited to conceptual planning and designation of a future location and does not authorize construction activities. Any future installation or site improvements would be subject to additional review as appropriate.

OPTIONS:

1. Approve the designation of an area within the northeastern portion of Xabatin Park for the future development of the Lake County Hospice Wind Phone Project.

2. Approve the designation with modifications to the proposed location or project parameters.

3. Deny the proposed designation.

4. Provide alternative direction to staff.

FISCAL IMPACT:

None $ Budgeted Item? Yes No
Meeting Date: 06/02/2026 Page 3 Agenda Item #VII.A.1.

Budget Adjustment Needed? Yes No If yes, amount of appropriation increase: $ Affected fund(s): General Fund Water OM Fund Sewer OM Fund Other:

Comments: Designation of space within Xabatin Park does not commit and City funding towards this project.

COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☐ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☒ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☒ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to designate the northeastern area of Xabatin Park, as identified in the staff report, for the future development of the Lake County Hospice Wind Phone Project and direct staff to work with project sponsors on future project implementation requirements.

Attachments: 1. Wind Phone Project Site Map and Project Photos Wind Phone Project
Xabatin Park Waterfront
Meeting Date: 06/02/2026 Page 1 Agenda Item #VII.B.1.
445680.1

CITY OF LAKEPORT
City Council ☒
City of Lakeport Municipal Sewer District ☐
Lakeport Industrial Development Authority ☐
Municipal Financing Agency of Lakeport ☐

STAFF REPORT
RE: Adoption of Resolution Establishing an Internal Revenue Code Section 125 Premium Only Plan
MEETING DATE: 6/2/2026
SUBMITTED BY: Kelly Buendia, Administrative Services Director PURPOSE OF REPORT: ☐Information only ☐ Discussion ☒Action Item WHAT IS BEING ASKED OF THE CITY COUNCIL/BOARD:

The City Council is being asked to adopt the attached resolution approving and adopting a restated Section 125 Premium Only Plan pursuant to Section 125 of the Internal Revenue Code, effective June 2, 2026, and authorizing the City Manager and Administrative Services Director to implement and administer the Plan.

BACKGROUND/DISCUSSION:

The City has long provided employees the ability to pay eligible insurance premiums through pre-tax payroll deductions pursuant to a cafeteria plan established under Section 125 of the Internal Revenue Code.

The City’s current Section 125 plan was originally adopted in connection with Aflac Flex One plan documents dating from 2006. Over time, those documents have become outdated, administratively cumbersome, and broader than necessary for the City’s present benefit structure.

The existing plan materials were designed as a comprehensive cafeteria plan template capable of supporting multiple optional benefit arrangements, including flexible spending account components and other features that are not currently utilized.

To improve clarity, governance, and administrative efficiency, staff has prepared updated plan documents that restate the City’s Section 125 program in a streamlined Premium Only Plan format tailored to the City’s actual operations.

Section 125 of the Internal Revenue Code requires a written cafeteria plan document in order for employee salary reduction contributions for eligible benefits to receive pre-tax tax treatment.

While the City has maintained plan documentation through the prior Aflac arrangement, best practice is to periodically update governing documents to ensure they accurately reflect current operations, assigned administrative responsibilities, and applicable legal requirements.

The proposed restated plan:

Meeting Date: 06/02/2026 Page 2 Agenda Item #VII.B.1.
445680.1
• Continues the Agency’s existing pre-tax premium deduction program; • Replaces outdated legacy Aflac template documents with Agency-specific governing documents; • Removes unnecessary provisions relating to benefit structures not offered by the Agency; • Clarifies administrative authority, eligibility, election rules, and amendment procedures; • Improves usability for payroll, human resources, and employees; and • Preserves tax-advantaged treatment for eligible employee premium contributions.

The proposed plan is intentionally structured as a Premium Only Plan, meaning it is limited to pre-tax premium payment arrangements and does not establish flexible spending accounts or dependent care reimbursement programs.

This action is administrative in nature and does not reduce currently available employee benefits.

OPTIONS:

1. Authorize the City Manager to execute the agreement and budget amendment.

2. Provide alternative direction.

ENVIRONMENTAL IMPACT:

The adoption of the restated Section 125 Premium Only Plan is not a project subject to the California Environmental Quality Act pursuant to 14 CCR §§ 15378(b)(5) and 15061(b)(3) as an administrative activity of government that will not result in direct or indirect physical changes in the environment.

FISCAL IMPACT:
☒ None ☐ $ Budgeted Item? ☐Yes ☐ No
Budget Adjustment Needed? ☐Yes ☐ No
Affected fund(s): ☐ General Fund ☐ Water OM Fund ☐ Sewer OM Fund ☐ Other:

Comments: None
COUNCIL PRIORITIES:
☐ Priority #1: Public Safety & Crisis Response
☐ Priority #2: Disaster Resiliency
☒ Priority #3: Good Governance & Fiscal Stability
☐ Priority #4: Capital Infrastructure Improvement
☐ Priority #5: Safe, Sustainable & Attractive Neighborhoods ☐ Priority #6: Economic Development
SUGGESTED MOTIONS:

Move to adopt a resolution approving and adopting a restated Section 125 Premium Only Plan pursuant to Section 125 of the Internal Revenue Code, effective June 2, 2026, and authorizing the City Manager and Administrative Services Director to implement and administer the Plan.

Meeting Date: 06/02/2026 Page 3 Agenda Item #VII.B.1.
445680.1
☒ Attachments: 1. Resolution Adopting the Restated Section 125 Premium Only Plan

2. Resolution Exhibit A - Section 125 Premium Only Plan Document

3. Summary Plan Description
RESOLUTION NO. XXXX (2026)

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEPORT ADOPTING THE CITY OF LAKEPORT SECTION 125 PREMIUM ONLY PLAN AND AUTHORIZING PLAN ADMINISTRATION WHEREAS, the City of Lakeport provides eligible employees and eligible City Council Members access to certain employee benefit programs; and WHEREAS, Section 125 of the Internal Revenue Code permits eligible employee benefit contributions to be made on a pre-tax basis when administered in compliance with applicable federal tax law; and
WHEREAS, the City desires to adopt a current and administratively appropriate Premium Only Plan to govern pre-tax payroll deductions for eligible benefit contributions; and WHEREAS, the City desires to replace prior cafeteria plan or premium conversion plan documentation addressing the same subject matter;

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LAKEPORT DOES HEREBY RESOLVE AS FOLLOWS:

SECTION 1. ADOPTION OF PLAN
The City Council hereby adopts the City of Lakeport Section 125 Premium Only Plan (“Plan”), attached as Exhibit A, to be effective as of June 2, 2026, or such other effective date as may be administratively necessary and legally permitted.

SECTION 2. PURPOSE
The purpose of the Plan is to permit eligible participants to pay approved benefit contributions through pre-tax payroll deductions in accordance with applicable federal tax law.

SECTION 3. PLAN ADMINISTRATION
The Administrative Services Director, or designee, is designated as Plan Administrator and is authorized to administer the Plan, including implementation of enrollment procedures, payroll administration, employee forms, compliance procedures, and related operational practices consistent with the Plan and applicable law.

SECTION 4. AMENDMENT AUTHORITY
Unless City Council action is otherwise required by law, ordinance, collective bargaining obligation, or other governing authority, the City Manager is authorized to approve future amendments to the Plan and related administrative documents as necessary for legal compliance, administrative efficiency, benefit administration, or operational updates.

SECTION 5. REPLACEMENT OF PRIOR DOCUMENTS
This action replaces prior City cafeteria plan, premium conversion plan, or similar Section 125 documentation addressing the same subject matter, to the extent inconsistent with the adopted Plan.

SECTION 6. IMPLEMENTATION AUTHORITY
The City Manager, Administrative Services Director, payroll staff, and other authorized City personnel are authorized to take administrative actions reasonably necessary to implement this Resolution and the Plan, including use of employee forms, administrative procedures, payroll controls, and related implementation materials.

SECTION 7. COMPLIANCE WITH LAW
The Plan shall be administered in accordance with applicable federal law and other governing legal requirements.

Nothing in this Resolution is intended to supersede applicable collective bargaining obligations or other legal requirements.

PASSED AND ADOPTED by the City Council of the City of Lakeport at a regular meeting held on June 2, 2026, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:
____________________________________
Brandon Disney, Mayor
ATTEST:
__________________________________
Kelly Buendia, City Clerk

CITY OF LAKEPORT
SECTION 125 PREMIUM ONLY PLAN
Master Plan Document

ADOPTED BY CITY COUNCIL RESOLUTION
EFFECTIVE DATE JUNE 2, 2026
This document is intended to serve as the governing plan document for the City’s premium conversion arrangement under Internal Revenue Code Section 125. It does not establish a health flexible spending account, dependent care assistance program, or reimbursement account.

City of Lakeport | Section 125 Premium Only Plan

Page 2 ends

ARTICLE 1 — ESTABLISHMENT AND PURPOSE

1.1 Establishment of Plan
The City of Lakeport (“City” or “Employer”) hereby establishes and adopts the City of Lakeport Section 125 Premium Only Plan (“Plan”), effective upon adoption by the City Council, unless another effective date is specified in the adopting resolution or other City action.

The Plan is intended to qualify as a cafeteria plan under Section 125 of the Internal Revenue Code, as amended, and applicable Treasury regulations and guidance. The Plan permits eligible Participants to elect to pay for certain qualified benefits on a pre-tax basis through salary reduction, subject to this Plan, applicable law, and the terms of the underlying benefit arrangements.

1.2 Premium Only Plan
This Plan is a Premium Only Plan. It does not establish or provide a health flexible spending account, dependent care assistance program, medical reimbursement account, dependent care reimbursement account, or other reimbursement arrangement. The Plan only governs whether eligible Participant contributions for approved Benefit Options may be paid on a pre-tax basis through salary reduction.

1.3 Governmental Employer Status
The City is a California municipal employer. This Plan is intended to be maintained by a governmental employer and shall be interpreted and administered consistent with requirements applicable to governmental employers and federal tax rules governing cafeteria plans. Nothing in this Plan is intended to create rights or obligations under the Employee Retirement Income Security Act of 1974 (“ERISA”) where ERISA does not apply to governmental plans.

1.4 Relationship to Underlying Benefit Plans
This Plan does not itself provide medical, dental, vision, voluntary insurance, HSA custodial, or other underlying benefits. Those benefits are provided, if at all, under separate benefit plans, insurance policies, contracts, trust or custodial arrangements, memoranda of understanding, personnel rules, City policies, or other governing documents.

If there is a conflict between this Plan and an Underlying Benefit Plan regarding coverage, benefit eligibility, claims, exclusions, provider access, continuation coverage, or benefit payment, the terms of the Underlying Benefit Plan shall control for that benefit. This Plan controls only the availability and administration of pre-tax salary reduction treatment under Section 125.

1.5 No Employment or Benefit Guarantee
This Plan does not constitute a contract of employment and does not alter the at-will, statutory, contractual, elected, appointed, or collectively bargained status of any individual. Nothing in this Plan gives any person the right to continued employment, continued appointment, continued City Council service, continued participation, or continued availability of any benefit program.

1.6 No Guarantee of Tax Treatment
The City intends to administer this Plan in good faith compliance with Section 125 of the Code and related federal tax rules. However, the City does not guarantee the tax treatment of any benefit, contribution, election, or coverage arrangement. Participants remain responsible for consulting their own tax advisors regarding personal tax consequences, including HSA eligibility and contribution limits.

ARTICLE 2 — DEFINITIONS
For purposes of this Plan, the following terms have the meanings set forth below unless the context clearly requires otherwise.

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2.1 Administrative Services Director. the City official designated by the City to serve as Plan Administrator, or any successor position or designee assigned substantially similar responsibilities.

2.2 After-Tax Contribution. an amount withheld from a Participant’s compensation after applicable taxes have been calculated and withheld. Benefits designated by the City as after-tax benefits are outside the pre-tax salary reduction portion of this Plan.

2.3 Annual Enrollment Period or Open Enrollment. the period designated by the City during which eligible individuals may elect, change, revoke, or continue benefit elections for the upcoming Plan Year, subject to this Plan and the applicable Underlying Benefit Plans.

2.4 Benefit Option. a Qualified Benefit made available by the City under this Plan for pre-tax salary reduction, as approved by the Plan Administrator and permitted by applicable federal tax law.

2.5 City. the City of Lakeport, California.

2.6 Code. the Internal Revenue Code of 1986, as amended, and applicable Treasury regulations and guidance.

2.7 Compensation. wages, salary, stipend, or other compensation paid by the City to a Participant and available for salary reduction under this Plan, as determined by the City and applicable payroll rules.

2.8 Eligible Employee. an employee or other individual described in Article 3 who is eligible to participate in this Plan.

2.9 HSA. a Health Savings Account described in Code Section 223 that is established and owned by an eligible individual with a qualified HSA trustee or custodian.

2.10 HDHP. a high deductible health plan intended to satisfy the requirements of Code Section 223 for purposes of HSA eligibility.

2.11 Participant. an Eligible Employee, City Council Member, or other eligible individual who has satisfied the eligibility requirements of this Plan and who has made, or is deemed to have made, an election under this Plan.

2.12 Plan. the City of Lakeport Section 125 Premium Only Plan, as set forth in this document and as amended from time to time.

2.13 Plan Administrator. the City’s Administrative Services Director, or such other person or position designated by the City Manager or City Council to administer the Plan.

2.14 Plan Year. the twelve-month period designated by the City for administration of this Plan. The Plan Year is currently July 1 through June 30. The City intends to transition to a calendar-year Plan Year beginning January 1, 2027, and may establish a short Plan Year or transition period as necessary.

2.15 Pre-Tax Contribution. an amount withheld from a Participant’s Compensation pursuant to a valid salary reduction election before applicable taxes are calculated and withheld, to the extent permitted by the Code and this Plan.

2.16 Qualified Benefit. a benefit that may be offered through a cafeteria plan under Code Section 125 and that is approved by the City for pre-tax salary reduction under this Plan.

2.17 Salary Reduction Agreement. the written, electronic, or other City-approved election by which a Participant elects to reduce Compensation to pay for one or more Benefit Options on a pre-tax basis under this Plan.

2.18 Underlying Benefit Plan. any separate plan, policy, contract, program, trust, HSA custodial arrangement, insurance policy, memorandum of understanding, personnel rule, City policy, or other governing document that provides or governs a benefit for which contributions may be made under this Plan.

ARTICLE 3 — ELIGIBILITY AND PARTICIPATION

3.1 Eligible Classes
Individuals are eligible to participate in this Plan if they are eligible for City-sponsored benefits under applicable City policy, memorandum of understanding, personnel rule, appointment terms, City Council action, City of Lakeport | Section 125 Premium Only Plan

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or other governing authority, and if they are eligible for one or more Benefit Options under the applicable Underlying Benefit Plan.

Eligible classes generally include regular full-time employees, probationary employees serving in regular fulltime positions, and City Council Members who are eligible for City-sponsored benefits under applicable City authority. Eligibility under this Plan permits an individual to make pre-tax salary reduction elections for Benefit Options available under this Plan; it does not independently create eligibility for coverage under an Underlying Benefit Plan.

3.2 Excluded Classes
Unless specifically required by law or approved by the City in writing, individuals who are not eligible for Citysponsored benefits are not eligible to participate in this Plan. Excluded individuals may include temporary, seasonal, extra-help, limited-term, intermittent, volunteer, independent contractor, leased employee, retiree, or other non-benefit-eligible classifications, as determined under applicable City authority and the applicable Underlying Benefit Plan.

3.3 Commencement of Participation
An eligible individual may begin participation in this Plan when the individual is in an eligible class, is eligible for the applicable Benefit Option, completes required enrollment or election procedures, and makes a valid Salary Reduction Agreement or is otherwise enrolled pursuant to City-approved procedures. Participation shall begin no earlier than the effective date of the applicable underlying coverage and no earlier than permitted by Section 125 and payroll administration rules.

3.4 Enrollment Required
To participate in the Plan, an eligible individual must complete enrollment in the manner and by the deadline established by the City. Enrollment may be completed by paper form, electronic enrollment system, written salary reduction agreement, open enrollment platform, payroll authorization form, or other method approved by the Plan Administrator.

The Plan Administrator may require supporting documentation to confirm eligibility, dependent status, HSArelated information, election validity, or the occurrence of an event permitting a mid-year election change.

3.5 Failure to Enroll
An eligible individual who fails to enroll during the applicable enrollment period may be treated as having elected not to participate in the Plan for that Plan Year, except as otherwise provided by the Plan Administrator, the applicable Underlying Benefit Plan, or applicable law. The City may permit default continuation of certain elections during open enrollment, provided such procedure is administered uniformly and is permitted by applicable law.

3.6 Termination of Participation
A Participant’s active participation in this Plan ends on the earliest of the date the Participant ceases to be eligible, the date employment or eligible City Council service ends, the date underlying coverage ends, the date the Participant revokes all elections during Annual Enrollment or following a permitted mid-year event, the date the Plan is terminated or amended to exclude the Participant, or any other date required by applicable law, City policy, or the applicable Underlying Benefit Plan.

Termination of participation in this Plan does not necessarily terminate coverage under an Underlying Benefit Plan. Coverage termination, continuation, conversion, and COBRA rights, if any, are governed by the applicable Underlying Benefit Plan and applicable law.

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3.7 Leaves, Rehire, and Return to Eligible Status
Participation during paid or unpaid leaves of absence, including legally protected leave, military leave, disability leave, administrative leave, or other approved leave, shall be administered in accordance with applicable law, City leave policies, applicable memoranda of understanding, and the terms of the Underlying Benefit Plans. The City may permit lawful payment methods during leave, including prepayment, pay-as-yougo payment, catch-up contributions, after-tax payment, or other arrangements permitted by Section 125 and applicable law.

If a former Participant is rehired or returns to eligible status during the same Plan Year, the Plan Administrator shall determine, in accordance with Section 125 rules and the applicable Underlying Benefit Plans, whether prior elections are reinstated or whether new elections may be made.

3.8 Dependents, Spouses, Domestic Partners, and Tax Status Eligibility for coverage of spouses, registered domestic partners, dependents, or other covered individuals shall be determined under the applicable Underlying Benefit Plan, City policy, and applicable law. Eligibility for coverage does not guarantee favorable federal tax treatment under this Plan.

If a Participant elects coverage for a registered domestic partner, dependent, or other covered individual whose coverage is not eligible for favorable federal tax treatment, the City may require all or part of the applicable contribution to be paid after-tax, apply imputed income or other taxable payroll treatment, require certification or documentation, and apply payroll procedures necessary to comply with federal tax requirements.

ARTICLE 4 — BENEFITS AVAILABLE UNDER THE PLAN

4.1 General Rule
Only Benefit Options expressly approved by the City and permitted under applicable federal tax law may be paid through pre-tax salary reduction under this Plan. The Plan Administrator shall determine which Benefit Options are available under this Plan and may establish administrative rules, enrollment procedures, payroll practices, and documentation requirements necessary to administer those Benefit Options.

4.2 City-Sponsored Group Medical Coverage
Eligible Participants may elect to pay their required employee share of premiums or contributions for Citysponsored group medical coverage on a pre-tax basis through salary reduction, to the extent permitted by applicable law. This includes high deductible health plan and non-high deductible health plan options approved by the City for participation under this Plan, whether provided through CIRA or any successor provider, pool, trust, joint powers authority, carrier, or program.

4.3 Dental and Vision Coverage
Eligible Participants may elect to pay their required employee share of premiums or contributions for Citysponsored dental and vision coverage on a pre-tax basis through salary reduction, to the extent permitted by applicable law. Dental or vision coverage may be included under this Plan whether or not employee contributions are currently required.

4.4 Approved Voluntary Accident and Health Coverage
The Plan Administrator may approve certain voluntary accident or health insurance benefits for pre-tax salary reduction treatment under this Plan, provided such benefits are permitted under applicable federal tax law and are administratively feasible for City payroll administration. Nothing in this Plan requires the City to make any particular voluntary product available.

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4.5 HSA Salary Reduction Contributions
Eligible Participants who are otherwise eligible under applicable federal tax law may elect to make salary reduction contributions to an HSA through payroll under this Plan. HSA contributions under this Plan are employee salary reduction contributions only, unless and until the City separately authorizes employer HSA contributions under a separate policy, benefit program, resolution, memorandum of understanding, or other governing authority.

HSA salary reduction elections are subject to applicable IRS contribution limits, catch-up contribution rules, payroll processing deadlines, Section 125 and Code Section 223 requirements, and any custodial, banking, or payroll administration procedures required by the City’s HSA administration process. The City’s role is limited to payroll administration and related coordination. Each Participant is responsible for determining personal HSA eligibility and compliance.

4.6 Benefits Excluded from Pre-Tax Treatment
The following benefits are not eligible for pre-tax salary reduction under this Plan unless the Plan is formally amended and applicable law permits otherwise: disability income or wage replacement insurance, life insurance, legal service plans, non-health voluntary benefits not approved by the Plan Administrator, health flexible spending accounts, dependent care assistance programs, and any benefit prohibited from cafeteria plan treatment under applicable law. Disability insurance premiums shall be paid on an after-tax basis.

4.7 No Guaranteed Availability
The City reserves the right to add, remove, suspend, modify, replace, or discontinue any Benefit Option available under this Plan at any time, subject to applicable law, payroll administration feasibility, collective bargaining obligations, applicable City policy, and the terms of the applicable Underlying Benefit Plans.

ARTICLE 5 — ELECTION PROCEDURES

5.1 Election Required
A Participant must make an election in the manner prescribed by the City to authorize pre-tax salary reduction under this Plan, except where the City permits passive continuation of an existing election. Elections may be made by paper form, electronic enrollment platform, payroll authorization form, written confirmation, or any other method approved by the Plan Administrator.

5.2 Annual Enrollment
The City shall establish an Annual Enrollment Period during which eligible Participants may enroll in, modify, revoke, or continue elections for the upcoming Plan Year, subject to this Plan, the applicable Underlying Benefit Plans, and applicable law. The City may establish enrollment deadlines, documentation requirements, payroll processing cutoffs, and administrative rules necessary for orderly administration.

5.3 Passive Renewal
Unless otherwise required by law, the applicable Underlying Benefit Plan, or City administrative procedures, the City may permit passive continuation of existing elections from one Plan Year to the next. Under passive continuation, a Participant’s existing pre-tax election for eligible premium contributions may remain in effect for the subsequent Plan Year unless the Participant affirmatively changes or revokes the election during Annual Enrollment or pursuant to a permitted mid-year election change.

The City may require affirmative annual elections for some Benefit Options, including HSA salary reduction contributions, even if other premium elections are passively renewed.

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5.4 Salary Reduction Authorization
A valid election under this Plan constitutes the Participant’s authorization for the City to reduce Compensation by the elected amount and apply those amounts toward the applicable Benefit Options, subject to payroll processing rules. Salary reductions shall be applied prospectively only and shall not be retroactively effective except to the extent permitted by applicable law.

5.5 Effective Date of Elections
Elections become effective on the date determined by the City in accordance with payroll administration requirements, enrollment timing, the effective date of the applicable Underlying Benefit Plan, and applicable law. An election shall not become effective before the Participant is eligible under this Plan, the Participant is eligible for the applicable Underlying Benefit Plan, a valid election is made or passively continued, and the election can be administratively implemented through payroll.

5.6 Election Irrevocability
Except as otherwise provided in this Plan or required by applicable law, a Participant’s election under this Plan shall remain in effect for the applicable Plan Year and may not be revoked, modified, or changed except during Annual Enrollment for a future Plan Year, following a permitted mid-year election change event, as required by law, as necessary to correct an administrative or payroll error, or as otherwise approved by the Plan Administrator consistent with applicable law.

5.7 Payroll Processing Limitations and Insufficient Compensation The City is not required to implement an election that cannot reasonably be administered through payroll due to timing, processing deadlines, insufficient Compensation, payroll system limitations, incomplete documentation, unresolved eligibility questions, or other administrative constraints. The City may delay implementation of an election until the first administratively feasible payroll period.

If a Participant’s Compensation is insufficient to fully fund elected pre-tax contributions, the City may take any administratively reasonable action permitted by law, including reducing or suspending contributions, requiring after-tax payment where lawful, collecting missed contributions through subsequent payroll deductions where lawful, or applying procedures consistent with the applicable Underlying Benefit Plan.

5.8 Correction of Administrative Errors
The City may correct clerical, administrative, payroll, enrollment, data entry, system, or similar errors in a manner consistent with applicable law. Correction may include prospective adjustment of elections, payroll corrections, recovery of under-collected amounts, refund of over-collected amounts where permitted, or other lawful administrative action.

5.9 Participant Responsibility
Each Participant is responsible for reviewing enrollment confirmations, payroll deductions, election records, HSA contribution elections, and benefit selections for accuracy. A Participant must promptly notify the City of any known discrepancy, error, eligibility issue, or change affecting benefit elections.

ARTICLE 6 — MID-YEAR ELECTION CHANGES

6.1 General Rule
Except as permitted by applicable law and this Article, a Participant’s election under this Plan is irrevocable for the applicable Plan Year. A Participant may change, revoke, begin, or terminate a pre-tax election during the Plan Year only if the requested change is permitted under applicable federal law and is consistent with the event giving rise to the requested change. The Plan Administrator shall determine whether a requested midyear election change is permitted.

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6.2 Permitted Events
Subject to applicable law, the terms of the applicable Underlying Benefit Plan, and City administrative procedures, permitted events may include changes in legal marital status; changes in number of dependents; changes in employment status or benefit eligibility; dependent eligibility changes; gain or loss of other coverage; HIPAA special enrollment events; Medicare or Medicaid events; court orders or other legal requirements; approved leaves of absence; significant cost or coverage changes where permitted; and other events recognized under Section 125 or applicable guidance.

6.3 Timing, Documentation, and Consistency
A Participant requesting a mid-year election change must submit the request within the timeframe established by the City or required by applicable law, provide supporting documentation satisfactory to the Plan Administrator, certify information required by the City, and comply with enrollment and payroll implementation deadlines. The City may deny or delay a requested change if documentation is incomplete, the request is untimely, the requested change is inconsistent with the event or applicable law, or payroll implementation is not administratively feasible.

6.4 HSA Election Changes
Because HSA salary reduction contributions are governed by federal tax rules specific to HSAs, Participants may begin, change, suspend, or revoke HSA payroll contribution elections as permitted by applicable law and City administrative procedures. The City may impose payroll processing deadlines, administrative rules, minimum or maximum payroll increment requirements, and documentation requirements for HSA election changes.

6.5 Effective Date of Mid-Year Changes
A permitted mid-year election change shall become effective on the date determined by the City, consistent with applicable law, payroll administration timing, and the applicable Underlying Benefit Plans. Changes shall generally be prospective unless otherwise permitted or required by law.

ARTICLE 7 — ADMINISTRATION AND TAX COMPLIANCE

7.1 Plan Administrator
The Administrative Services Director of the City of Lakeport shall serve as the Plan Administrator unless the City designates another person, position, or designee. The Plan Administrator shall have authority to administer, interpret, and implement this Plan in accordance with applicable law and City authority.

7.2 Administrative Authority
The Plan Administrator may interpret this Plan, establish administrative rules and forms, determine eligibility for participation, determine whether a benefit may be offered under this Plan, determine whether an election or election change is valid, require documentation or certifications, resolve administrative questions, correct errors, coordinate with payroll and benefits personnel, coordinate with vendors and service providers, and take other administrative action reasonably necessary to operate the Plan. Administrative determinations made in good faith shall control unless contrary to applicable law.

7.3 Delegation and Reliance
The Plan Administrator may delegate administrative duties to City employees, payroll personnel, human resources staff, benefits administrators, service providers, consultants, third-party administrators, vendors, or other authorized persons. The City and Plan Administrator may rely on Participant elections, certifications, enrollment records, payroll records, City employment records, vendor information, carrier information, HSA administration information, and other records reasonably believed to be accurate.

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7.4 Vendor and Underlying Benefit Coordination
The City may coordinate Plan administration with carriers, vendors, voluntary benefit providers, HSA custodians, COBRA administrators, enrollment platforms, payroll systems, consultants, brokers, or other service providers. Such coordination does not transfer sponsorship of this Plan or relieve the City of retained administrative authority except to the extent expressly delegated by written agreement. Claims regarding underlying insurance coverage, benefit determinations, provider access, claims payment, continuation rights, appeals, or benefit administration are governed by the applicable Underlying Benefit Plan.

7.5 Nondiscrimination Compliance
The City intends for this Plan to comply with nondiscrimination requirements applicable to cafeteria plans under Section 125 of the Code and other applicable federal tax rules. The City may conduct nondiscrimination testing, administrative review, or other compliance evaluation as necessary or appropriate. If corrective action is required or appropriate, the City may adjust elections, reclassify contributions, limit future elections, modify benefit availability, correct payroll treatment, apply tax treatment required by law, or take other administrative action reasonably necessary for compliance.

7.6 HSA Administration
The City’s role with respect to HSA salary reduction contributions is limited to payroll administration of elected salary reduction amounts and related administrative coordination approved by the City. The City is not responsible for determining a Participant’s HSA eligibility, monitoring aggregate annual HSA contributions across multiple sources, determining whether a Participant has disqualifying coverage, determining tax consequences of HSA distributions, monitoring HSA account investments or balances, or acting as HSA trustee or custodian.

7.7 No Individual Tax Advice
The City, Plan Administrator, payroll staff, human resources personnel, elected officials, consultants, vendors, brokers, and service providers do not provide individualized tax advice and do not guarantee the tax consequences of any election, contribution, coverage arrangement, or benefit. Each Participant remains responsible for personal tax compliance.

ARTICLE 8 — AMENDMENT, TERMINATION, AND MISCELLANEOUS

8.1 Right to Amend
The City reserves the right to amend this Plan at any time, in whole or in part, to the extent permitted by applicable law. Amendments may be adopted to comply with law, maintain intended tax treatment, modify administrative procedures, add or remove Benefit Options, reflect vendor or benefit changes, correct drafting or operational issues, or address other legitimate governmental or administrative purposes.

8.2 Amendment Authority
Except where City Council action is required by law, ordinance, City policy, collective bargaining obligations, or other governing authority, the City Manager is authorized to approve amendments to this Plan on behalf of the City. The Plan Administrator may implement administrative procedures, forms, enrollment processes, payroll rules, and operational guidance consistent with this Plan without requiring formal amendment.

8.3 Right to Terminate
The City reserves the right to terminate this Plan at any time, in whole or in part, to the extent permitted by applicable law. Termination of this Plan does not require termination of any Underlying Benefit Plan unless separately determined by the City.

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8.4 No Vested Rights
Nothing in this Plan creates vested rights in participation, tax treatment, benefit continuation, salary reduction opportunities, or availability of any Benefit Option. The City retains discretion to modify or discontinue benefit arrangements consistent with applicable law, collective bargaining obligations, and governing authority.

8.5 Collective Bargaining and Governing Authority
Nothing in this Plan shall be interpreted to supersede applicable memoranda of understanding, legally binding collective bargaining obligations, ordinances, City Council actions, or other governing authority. Where collective bargaining obligations apply, the City shall administer amendments or operational changes consistent with applicable law.

8.6 Governing Law
This Plan shall be interpreted, administered, and enforced in accordance with applicable federal law, including the Internal Revenue Code and related guidance, and, to the extent not preempted or inconsistent, the laws of the State of California. As a governmental employer plan, this Plan shall be interpreted in a manner consistent with laws applicable to municipal employers.

8.7 Conflict with Law and Severability
If any provision of this Plan is determined to conflict with applicable law, the conflicting provision shall be interpreted, modified, limited, or disregarded to the minimum extent necessary to achieve compliance while preserving the remaining provisions of the Plan to the greatest extent possible. If any provision is held invalid, unlawful, unenforceable, or inapplicable, the remaining provisions shall remain in full force and effect to the extent permitted by law.

8.8 Headings and Interpretation
Article titles, section headings, formatting, numbering, and organizational references are included for convenience only and shall not control interpretation. Unless the context clearly requires otherwise, words in the singular include the plural, words in the plural include the singular, references to one gender include all genders, and references to a person include an entity where applicable.

8.9 Entire Plan Document
This document constitutes the governing Section 125 Premium Only Plan document for the City of Lakeport with respect to pre-tax salary reduction administration for Benefit Options described herein. This Plan supersedes prior cafeteria plan, flexible benefits plan, premium conversion plan, or similar Section 125 plan documents applicable to the same subject matter, except to the extent otherwise expressly preserved by the City. Underlying Benefit Plans remain separately governed by their own controlling documents.

8.10 Execution and Adoption
This Plan shall become effective upon adoption by the City Council of the City of Lakeport, unless a different effective date is expressly established in the adopting action. The City Manager and Plan Administrator are authorized to implement administrative procedures reasonably necessary to carry out this Plan consistent with applicable law and City authority.

ADOPTION
Adopted by the City Council of the City of Lakeport on June 2, 2026, unless another effective date is specified in the adopting action.

CITY OF LAKEPORT
SECTION 125 PREMIUM ONLY PLAN

SUMMARY PLAN DESCRIPTION (SPD)

1. What Is This Plan?
The City of Lakeport offers a Section 125 Premium Only Plan that allows eligible participants to pay certain benefit contributions through payroll deductions on a pre-tax basis when allowed by federal law.
“Pre-tax” means the deduction is generally taken before federal income taxes (and, in many cases, Social Security/Medicare taxes) are calculated, which may reduce taxable income.

This plan only affects how eligible benefit contributions are deducted from payroll.

It does not create the underlying medical, dental, vision, HSA, or insurance benefits themselves.

Those benefits are governed by their own plan documents.

2. Who Can Participate?
You may participate if you are eligible for City-sponsored benefits and are one of the following:
• Regular full-time employee
• Probationary employee in an eligible position
• City Council Member eligible for City-sponsored benefits The following are generally not eligible:
• Temporary employees
• Seasonal employees
• Retirees
• Independent contractors
• Volunteers
• Variable-hour employees who have not yet become eligible under City benefit eligibility rules
Benefit eligibility itself is determined under the City’s benefit rules and applicable insurance plans.

3. What Benefits Can Be Paid Pre-Tax?
Eligible contributions may include:
��Medical plan premiums
��Dental plan premiums
��Vision plan premiums
��Employee Health Savings Account (HSA) payroll contributions ��Approved voluntary accident or health insurance benefits Examples of voluntary benefits may include:
• accident insurance
• hospital indemnity coverage
• specified disease / critical illness coverage
The City determines which voluntary benefits qualify.

4. What Is NOT Pre-Tax?
The following are not paid pre-tax under this Plan unless the City formally changes the Plan:
�Disability income insurance
�Life insurance
�Legal service plans
�Non-health voluntary benefits
�Flexible Spending Accounts (FSAs)
Important: Disability premiums are deducted after taxes, which may help preserve favorable tax treatment if disability benefits are later paid.

5. How Enrollment Works
Annual Open Enrollment
Each year, the City offers an open enrollment period where eligible participants can:
• enroll in benefits
• change elections
• discontinue elections
• make HSA contribution elections
The City may require forms, documentation, or electronic enrollment.

Passive Renewal
If you do not make changes during open enrollment, the City may continue existing eligible premium elections automatically.

This helps avoid unintended loss of benefit payroll deductions.

However, the City may require active elections for certain benefits.

HSA Elections
HSA payroll contributions may require a separate annual election.

Because HSA contributions are subject to annual IRS limits, the City may require you to actively elect or update your contribution amount each year.

6. Changing Elections During the Year
Federal tax rules generally do not allow benefit election changes in the middle of the plan year unless you experience a qualifying event.

Examples may include:
• marriage
• divorce
• legal separation
• birth of a child
• adoption
• loss of other coverage
• gaining other coverage
• change in employment status
• Medicare eligibility
• Medicaid eligibility
• approved leave events
• court-ordered coverage changes
The City may require documentation before making a change.

7. Domestic Partner and Dependent Tax Information
Some dependents may be eligible for benefit coverage under City plans.

However, federal tax rules do not always treat all covered individuals the same.

For example:

A domestic partner may be eligible for health coverage under City benefit rules, but some premium amounts may still be taxable under federal law.

If required by law, the City may:
• deduct some premium amounts after-tax
• apply taxable payroll treatment
• report imputed income
You may be asked to provide information about dependent tax eligibility.

If you are unsure how this affects you, consult a tax advisor.

8. Health Savings Account (HSA) Information
If you enroll in an HSA-compatible high deductible health plan (HDHP), you may be eligible to make HSA payroll contributions.

Important things to know:

The City does NOT determine your HSA eligibility.

You are responsible for making sure you qualify.

You may NOT be eligible if:
• you have other disqualifying health coverage
• your spouse has certain flexible spending account coverage • you are enrolled in Medicare
• you are claimed as someone else’s tax dependent
IRS contribution limits apply.

The IRS limits how much you can contribute each year.

This includes contributions from all sources, not just City payroll deductions.

HSA tax treatment depends on your personal situation.

The City only processes payroll deductions.

You are responsible for:
• determining eligibility
• contribution limits
• tax reporting
• HSA distributions

9. Administration
Plan Administrator / Contact
Administrative Services Director
City of Lakeport
Phone: 707-263-5615
The Plan Administrator is responsible for administering this Plan.

10. Important Notice
This document summarizes the City of Lakeport Section 125 Premium Only Plan.

If there is any conflict between this summary and the official Plan document, the official Plan document controls.

The City may amend or terminate the Plan as permitted by law.

Questions?
If you have questions about:
• enrollment
• payroll deductions
• qualifying events
• documentation
• domestic partner tax treatment
• HSA payroll contributions
please contact the Administrative Services Director.

Lakeport City CouncilJune 2, 2026

Lakeport City Council
June 2, 2026