AGENDA
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS
5000 CLARK AVENUE
LAKEWOOD, CALIFORNIA
December 13, 2022
RECEPTION: “Lakewood Celebrates . . .” 6:00 p.m.
CALL TO ORDER 7:30 p.m.
INVOCATION:
PLEDGE OF ALLEGIANCE: Girl Scout Troop 5543
ROLL CALL: Mayor Steve Croft
Vice Mayor Ariel Pe
Council Member Cassandra Chase
Council Member Todd Rogers
Council Member Jeff Wood
ANNOUNCEMENTS AND PRESENTATIONS:
Presentation by One Legacy/Donate Life Ambassador Maria Jimenez with an Update on the Organization and the Rose Parade Float
ROUTINE ITEMS:
All items listed within this section of the agenda are considered to be routine and will be enacted by one motion without separate discussion. Any Member of Council may request an item be removed for individual discussion or further explanation. All items removed shall be considered immediately following action on the remaining items.
RI-1 MEETING MINUTES - Staff recommends City Council approve Minutes of the Meetings held October 25, October 29, November 8, and November 22, 2022.
RI-2 PERSONNEL TRANSACTIONS - Staff recommends City Council approve report of personnel transactions.
RI-3 REGISTERS OF DEMANDS - Staff recommends City Council approve registers of demands.
RI-4 CITY COUNCIL COMMITTEES’ ACTIVITIES - Staff recommends City Council receive and file the report.
RI-5 MONTHLY REPORT OF INVESTMENT TRANSACTIONS - OCTOBER 2022 AND NOVEMBER 2022 - Staff recommends City Council receive and file the report.
RI-6 RESOLUTION NO. 2022-81; A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LAKEWOOD EXTENDING A LOCAL EMERGENCY DUE TO THE COVID-19 VIRUS - Staff recommends City Council adopt proposed resolution.
City Council Agenda
December 13, 2022
ROUTINE ITEMS: - Continued
RI-7 RESOLUTION NO. 2022-82; FINDING AND DETERMINATION OF NEED TO CONTINUE
EMERGENCY ACTION REGARDING REPAIRS TO BOLIVAR PARK STORMWATER CAPTURE BUILDING AND EQUIPMENT - Staff recommends City Council adopt proposed resolution.
RI-8 RESOLUTION NO. 2022-83; ESTABLISHING A SCHEDULE FOR ANNUAL CITY COUNCIL REORGANIZATION - Staff recommends City Council adopt proposed resolution.
RI-9 NOTICE OF COMPLETION – EQUIPPING WELL 28 WELLHEAD & PUMP - PW PROJECT NO. 2020-4 - Staff recommends City Council accept the work constructed by R.E. Chaffee Construction of Wrightwood in the amount of $1,820,643.64 and authorize the City Clerk to file the Notice of Completion for the project.
RI-10 REMOVAL OF DISABLED PERSONS DESIGNATED PARKING SPACES ON 214TH
STREET, NELSONBARK AVENUE, ADENMOOR AVENUE AND CARFAX AVENUE, RESOLUTION NO. 2022-84; - Staff recommends City Council adopt proposed resolution.
RI-11 INSTALLATION OF DISABLED PERSON DESIGNATED PARKING SPACES ON ECKLESON STREET, ASHWORTH STREET AND 207TH STREET, RESOLUTIONS NO. 2022-85, NO. 2022-86 AND NO. 2022-87 - Staff recommends City Council adopt proposed resolutions.
RI-12 ADDITIONAL ARCHITECTURAL SERVICES AUTHORIZATION – DAHLIN GROUP – WEINGART SR. CENTER IMPROVEMENT PROJECT - Staff recommends City Council authorize additional work for Weingart Sr. Center Improvements per Dahlin Group proposal dated November 28, 2022, in amount not-to-exceed $47,500, and authorize Mayor to sign proposal.
RI-13 TITLE VI PROGRAM, RESOLUTION NO. 2022-88 - Staff recommends City Council adopt the proposed resolution approving the Title VI Program for the City of Lakewood.
RI-14 APPROVAL OF VENDOR AGREEMENT WITH MEALS ON WHEELS OF LONG BEACH - Staff recommends City Council approve the Vendor Agreement with Meals on Wheels of Long Beach, subject to approval as to legal form by the City Attorney, and authorize the Mayor to execute the agreement to commence on January 2, 2023, and terminate on January 1, 2024.
RI-15 FIRST AMENDMENT TO CARETAKER MANAGEMENT CONTRACT FOR LAKEWOOD EQUESTRIAN CENTER - Staff recommends City Council approve the First Amendment to Caretaker Management Contract for Lakewood Equestrian Center, which will commence on December 13, 2022, and terminate on October 31, 2023, and authorize the Mayor to execute the contract subject to approval as to legal form by the City Attorney.
RI-16 APPROVAL OF ARPA FUNDS FOR DESIGN AND CONSTRUCTION OF A SECOND INTERCONNECTION WITH CITY OF LONG BEACH - Staff recommends City Council approve $80,000 of ARPA funds for the design and construction of a second interconnection with City of Long Beach.
RI-17 PROFESSIONAL SERVICES AGREEMENT WITH KOSMONT COMPANIES FOR ECONOMIC DEVELOPMENT CONSULTING - Staff recommends City Council approve the PSA with Kosmont for an amount not to exceed $75,000.
City Council Agenda
December 13, 2022
ROUTINE ITEMS: - Continued
RI-18 SELECTION OF INFORMATION TECHNOLOGY CYBERSECURITY SERVICES PROVIDER - Staff recommends City Council approve an agreement with Alert Logic, Inc. to provide cybersecurity services for $36,000 over a 12-month period, and authorize the City Manager or his designee to enter into an agreement as approved by the City Attorney.
PUBLIC HEARINGS:
1.1 ESTABLISHMENT OF UNDERGROUND UTILITIES DISTRICT NO. 14, LAKEWOOD
BOULEVARD BETWEEN SOUTH STREET AND NORTH CITY LIMITS, RESOLUTION NO. 2022-89; Staff recommends City Council conduct the Public Hearing regarding proposed Underground Utilities District No. 14, and adopt proposed resolution which establishes Underground Utilities District 14.
1.2 APPLICATION FOR THE PERMANENT LOCAL HOUSING ALLOCATION GRANT, RESOLUTION NO. 2022-90 - Staff recommends City Council adopt the proposed resolution authorizing the submittal of a grant application to the State of California Housing and Community Development Department for the PLHA grant program, and authorize the City Manager to execute the required application submittal documents and funding agreement.
REPORTS:
3.1 REVIEW OF ANNUAL COMPREHENSIVE FINANCIAL REPORT (ACFR) FOR YEAR ENDED JUNE 30, 2022, AND PRESENTATION OF GOVERNMENT FINANCE OFFICERS ASSOCIATION (GFOA) AWARD - Staff recommends City Council receive and file the ACFR for year ended June 30, 2022, and accept the GFOA Certificate of Achievement for Excellence in Financial Reporting award for fiscal year ending June 30, 2021.
3.2 REHAB STEEL WATER TANKS 1 & 2, PW PROJECT NO. 2022-6 - Staff recommends City Council authorize the Mayor to sign a contract with Advanced Industrial Services, Inc. of Los Alamitos in a form approved by the City Attorney in amount of $278,100; authorize staff to approve Harper and Associates proposal in amount of $43,200 to provide construction assistance and inspection; appropriate $400,000 from the Water Reserve Fund; authorize staff to approve a cumulative total of change orders as needed not to exceed $50,000; and adopt the plans, specifications and working details for the project.
3.3 APPROVAL OF WATER RIGHTS LEASE TO CITY OF COMPTON - Staff recommends City Council approve the water right license and lease agreement in a form approved by the City Attorney with City of Compton for 1,500 acre-feet of water extraction rights for FY 22/23, FY 23/24 and FY 24/25 for a total cost of $742,500; and authorize the Mayor to sign the agreement with City of Compton on behalf of the City.
3.4 PRESENTATION BY CALIFORNIANS AGAINST RETAIL AND RESIDENTIAL THEFT COALITION - Staff recommends City Council approve joining the coalition Californians Against Retail and Residential Theft.
3.5 NEIGHBORHOOD SAFETY ENHANCEMENT PLAN UPDATE - Staff recommends City Council approve extending deployment of Sheriff’s crime suppression and saturation patrol units on an overtime basis January 1 through June 30, 2023, and authorize an appropriation of $545,000 of General Fund funds in the FY2022-2023 budget; and approve extending the agreement for private security patrols with Southwest Patrol, Inc. from January 1 through June 30, 2023, authorize the City Manager to sign the agreement as approved by the City Attorney, and authorize an appropriation of $180,000 of General Fund funds in the FY2022-2023 budget.
City Council Agenda
December 13, 2022
In compliance with the Americans with Disabilities Act, if you are a qualified individual with a disability and need an accommodation to participate in the City Council meeting, please contact the City Clerk’s Office, 5050 Clark Avenue, Lakewood, CA, at 562/866-9771, ext. 2200; or at [email protected] at least 48 hours in advance to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
Agenda items are on file in the Office of the City Clerk, 5050 Clark Avenue, Lakewood, and are available for public review during regular business hours. Any supplemental material distributed after the posting of the agenda will be made available for public inspection during normal business hours in the City Clerk’s Office. For your convenience, the agenda and the supporting documents are available in an alternate format by request and are also posted on the City’s website at www.lakewoodcity.org AGENDA
LAKEWOOD SUCCESSOR AGENCY
1. REGISTER OF DEMANDS - Staff recommends Successor Agency approve registers of demands.
2. APPROVAL OF RECOGNIZED OBLIGATION PAYMENT SCHEDULE (ROPS) FOR JULY 1, 2023 THROUGH JUNE 30, 2024 – ROPS 23-24 AND ADMINISTRATIVE BUDGET FY 2023-24 – Staff recommends City Council approve the Recognized Obligation Paymen0t Schedule (ROPS) for July 1, 2023 Through June 30, 2024 – ROPS 23-24 and the Administrative Budget for FY 2023-24.
AGENDA
LAKEWOOD HOUSING SUCCESSOR AGENCY
1. REGISTER OF DEMANDS - Staff recommends Housing Successor Agency approve registers of demands.
ORAL COMMUNICATIONS:
ADJOURNMENT
REQUESTED ADDITIONAL SERVICES (“RAS”) #01
PROJECT NAME: WEINGART SENIOR CENTER
IMPROVEMENTS
RAS DATE: NOVEMBER 28, 2022
DAHLIN PROJECT ID: 1533-003
ORIGINAL AGREEMENT
DATE:
JUNE 1, 2021
ARCHITECT: DAHLIN GROUP, INC. OWNER: CITY OF LAKEWOOD
OFFICE ADDRESS:
BILLING ADDRESS:
505 Technology Drive, Suite 200
Irvine, CA 92618
5865 Owens Drive
Pleasanton, CA 94588
ADDRESS: 5050 N. Clark Avenue
Lakewood, CA90712
REPRESENTATIVE: Daniel Berghauser, Project Manager
Stephanie Fujimura, Principal
Gregor Markel, Senior Principal
REPRESENTATIVE: Kelli Pickler
Director of Public Works
PHONE: 949-250-4680 PHONE: 562-866-9771
EMAIL: [email protected]
[email protected]
[email protected]
EMAIL: [email protected]
I. ADDITIONAL SERVICES
A. In relation to the above Agreement, DAHLIN requests authorization to perform the following Additional Service:
1. Landscape Design services – Construction Documents, Bidding, and Construction Administration based on the attached Exhibit A.
2. Building Signage design and renovations – Construction Documents, Bidding, and Construction Administration based on the attached Exhibit B.
II. SCOPE OF SERVICES
A. LANDSCAPE DESIGN
1. DAHLIN’s Landscape Architect will provide Construction Documents, Bidding, and Construction Administration services consistent to renovate twelve (12) landscape areas – see EXHIBIT A - within the parking lot of Weingart Senior Center, including:
a. Replacing the plant material and updating irrigation; b. Addition of two raised planter beds provided for community garden use; c. Up to two (2) virtual design team meetings.
d. Up to two (2) construction site visits.
2. The following are to remain:
a. Existing shrubs (xylosma) at the north side parking lot near the apartments b. Turf on the southeast side of the building
3. Scope Not Included:
a. Front entry brick replacement;
b. Removal of the wall on the southeast corner of the building.
B. BUILDING SIGNAGE
1. Exterior building signage is to be designed and installed on the building’s East facing wall, on the portion that juts out the farthest.
2. Exterior Signage characteristics
a. The sign to read “Weingart Senior Center” and include a CITY logo along the left side of the sign.
b. CITY logo not be colored nor on a white background field. c. Text not be white.
Weingart Senior Center
REQUESTED ADDITIONAL SERVICES #01 Page 2 of 2
3. DAHLIN and DAHLIN’s Consultants will review the existing wall structural system to verify wall support requirements are existing.
a. Additional structural support elements will be recommended and detailed as required.
4. Interior signage:
a. Design for general room signage to include (2) sign design options with material specifications
b. Sign package to include attachment details (non-structural) c. New interior signage lighting not included.
III. COMPENSATION
A. FEE SUMMARY
SCOPE OF SERVICES FIXED FEE
II.A. PH 90.1.0 – CONSTRUCTION DOCUMENTS $35,100
II.B. PH 90.1.1 – BIDDING $2,600
II.C. PH 90.1.2 – CONSTRUCTION ADMINISTRATION $9,800
TOTAL FEES: $47,500
Thank you,
Stephanie Fujimura
Approved this date: ___________________________________ (Filled in by OWNER)
DAHLIN GROUP, INC.
________________________________
Gregor L. Markel, AIA, LEED AP
CITY OF LAKEWOOD
________________________________
Mayor
City of Lakewood Senior Principal
License #C23921, Exp. 2/28/2023
This Agreement can be accepted by either signing where indicated or providing a written notice to proceed. A written notice to proceed by electronic mail or other means signifies an acceptance of all terms and conditions contained within this Agreement.
END OF RAS 01