Agenda packet — Lakewood City Council, March 28, 2023

AGENDA

REGULAR CITY COUNCIL MEETING

COUNCIL CHAMBERS
5000 CLARK AVENUE

LAKEWOOD, CALIFORNIA
March 28, 7:30 p.m.

ADJOURNED MEETING: 6:00 p.m.

ACCESSORY DWELLING UNIT (ADU) LEGISLATION UPDATE EXECUTIVE BOARD ROOM - Staff recommends the City Council direct staff to present the 2023 ADU Ordinance as currently prepared to PEC for their review on April 6, 2023; direct staff to include in the 2023 Update Ordinance additional ADU standards as discussed, for review by the City Council in the future; and direct staff to conduct a study of Lakewood lots to identify front yard constraints to ADU development and to review responses of other jurisdictions to front yard ADUs. This will include review of parking and trash cart impacts, including possible regulation modifications.

CALL TO ORDER
INVOCATION: Pastor Donald Turner, Acts Community Bible Church PLEDGE OF ALLEGIANCE: Boy Scout Troop 134
ROLL CALL: Mayor Steve Croft
Vice Mayor Ariel Pe
Council Member Cassandra Chase
Council Member Todd Rogers
Council Member Jeff Wood
ANNOUNCEMENTS AND PRESENTATIONS:

Welcome to new Superintendent Ruben Frutos and new Board Member Alicia Anderson of the Paramount Unified School District
ROUTINE ITEMS:

All items listed within this section of the agenda are considered to be routine and will be enacted by one motion without separate discussion. Any Member of Council may request an item be removed for individual discussion or further explanation. All items removed shall be considered immediately following action on the remaining items.

RI-1 MEETING MINUTES - Staff recommends City Council approve Minutes of the Meeting held March 14, 2023
RI-2 PERSONNEL TRANSACTIONS - Staff recommends City Council approve report of personnel transactions.

RI-3 REGISTERS OF DEMANDS - Staff recommends City Council approve registers of demands.

RI-4 CITY COUNCIL COMMITTEES’ ACTIVITIES - Staff recommends City Council receive and file the report.

City Council Agenda
March 28, 2023

Page 2 ends

ROUTINE ITEMS: - Continued
RI-5 MEETING REPORTS AND AUTHORIZATIONS PURSUANT TO AB1234 - Staff recommends City Council receive and file the report.

RI-6 MONTHLY REPORT OF INVESTMENT TRANSACTIONS - February 2023 - Staff recommends City Council receive and file the report.

RI-7 FINDING AND DETERMINING THAT THERE IS A NEED TO CONTINUE TAKING

EMERGENCY ACTION REGARDING THE NEED TO MAKE REPAIRS TO THE BOLIVAR PARK STORMWATER CAPTURE BUILDING AND EQUIPMENT; RESOLUTION NO. 2023- 15- Staff recommends City Council adopt proposed resolution.

RI-8 NOTICE OF COMPLETION – MAJOR & COLLECTOR STREET PAVING FY22 - PW 22-01 - Staff recommends City Council accept the work constructed by R.J. Noble Company of Orange in the amount of $5,631,165.67 and authorize the City Clerk to file the Notice of Completion for the project.

RI-9 FUND EXCHANGE AGREEMENT WITH METRO - Staff recommends City Council approve a Funding Exchange Agreement with Los Angeles County Metropolitan Transportation Authority that exchanges $489,153 of City STPL funds and $374,607 of HIP funds for a net (after 2% fee) of $846,485 of Metro Local Transportation funds and authorize the City Manager to sign the Agreement subject to approval of form by the City Attorney.

RI-10 AUTHORIZE PURCHASE OF FF&E AND DELIVERY AND ATTACHMENT OF MODULAR OFFICE UNITS FOR COMMUNITY DEVELOPMENT (CD) AND PUBLIC WORKS (PW) - Staff recommends the City Council authorize staff to purchase the removal/relocation of the existing office trailer and delivery/placement of a new modular office unit by Pacific Mobile Structures Inc. in an amount not-to-exceed $61,882.76, and authorize the Mayor to sign the proposal; and authorize staff to purchase the FF&E for the CD/PW modular office unit from Interior Motions in an amount not-to-exceed $100,542.45, and authorize the Mayor to sign the proposal.

RI-11 APPROVE TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT – SAFE CLEAN WATER PROGRAM FOR REGIONAL PROGRAM FUNDS FOR LAKEWOOD EQUESTRIAN CENTER - Staff recommends the City Council approve the transfer agreement for Lakewood Equestrian Center establishing terms and conditions for the transfer of Safe, Clean Water Program funds to the City of Lakewood, and authorize the Mayor to sign the transfer agreements for Lakewood Equestrian Center with the Los Angeles County Flood Control District to receive funds through the Safe, Clean Water Program.

RI-12 APPROVAL OF AMENDMENT NO. 1 TO THE AGREEMENT WITH THE LOS ANGELES

COUNTY FLOOD CONTROL DISTRICT FOR CATCH BASIN TRASH EXCLUDER MAINTENANCE - Staff recommends the City Council approve Amendment No. 1 to the Agreement with Los Angeles County Flood Control District for catch basin CPS maintenance; and authorize the Mayor to sign the Amendment No. 1 to the Agreement with the Los Angeles County Flood Control District for catch basin CPS maintenance.

RI-13 ARCHIVING INFORMATION MANAGEMENT SERVICES AUTHORIZATION – ARC DOCUMENT SOLUTIONS - Staff recommends the City Council authorize work for the Public Works File Digitization and Indexing per ARC Document Solutions’ proposal dated March 10, 2023, in an amount not-to-exceed $48,853.50, and authorize the Mayor to sign the proposal; and authorize staff to approve a cumulative total of contract change orders, as needed, not-to-exceed $5,000.

City Council Agenda
March 28, 2023

Page 3 ends

In compliance with the Americans with Disabilities Act, if you are a qualified individual with a disability and need an accommodation to participate in the City Council meeting, please contact the City Clerk’s Office, 5050 Clark Avenue, Lakewood, CA, at 562/866-9771, ext. 2200; or at [email protected] at least 48 hours in advance to ensure that reasonable arrangements can be made to provide accessibility to the meeting.

Agenda items are on file in the Office of the City Clerk, 5050 Clark Avenue, Lakewood, and are available for public review during regular business hours. Any supplemental material distributed after the posting of the agenda will be made available for public inspection during normal business hours in the City Clerk’s Office. For your convenience, the agenda and the supporting documents are available in an alternate format by request and are also posted on the City’s website at www.lakewoodcity.org REPORTS:

3.1 DROUGHT CONDITIONS AND DRINKING WATER REGULATORY UPDATE - Staff recommends the City Council receive and file the report.

3.2 VOLUNTEER PROGRAM ANNUAL REPORT - Staff recommends City Council receive and file the Volunteer Program Annual Update.

AGENDA

LAKEWOOD HOUSING SUCCESSOR AGENCY

1. REGISTER OF DEMANDS - Staff recommends Housing Successor Agency approve registers of demands.

ORAL COMMUNICATIONS:

ADJOURNMENT

Proposal
Interior Motions
1465 Park Av.

Emeryville, CA 94608
Phone: 510-653-6100
[email protected]
www.interiormotions.com
Quote/Order No 13134
Date 03/09/2023
Customer PO No
Customer Account 4300
Sales Associate Jennifer Burton
Project Number
Terms 70% DEPOSIT NET 20

Page 1 ends

35 T
O
City of Lakewood
PO Box 220
Lakewood, CA 90714-0220
ATTN: Kevin Yamakawa
Phone: (562) 489-8071
[email protected]
S
H
I
P
T
O
City of Lakewood
6929 Nixon St.

Lakewood, CA 90713
ATTN: Kevin Yamakawa
Phone: (562) 489-8071
[email protected]
Prepared for : Jennifer Burton
City Hall Modular Building
Group Quantity Description Unit Price Extended Amount
Group 1 1.0 Subtotal for all Herman Miller product priced on OMNIA Contract ANR482. Tier 2 Project Discounting.

Total List Price: $184,492.00
Total Sell Price: $ 63,099.80
Total Savings: $121,392.20
Avg Discount: 65.80%
63,099.80 63,099.80
Line Quantity Catalog Number/Description List Unit Price Extended Amount
1 2.00
Each
Herman Miller Inc. #22764
AAS32H02--WHT-MOV-SLS-FGL-ZMD-02
@About A Stool Wood Base, High Ht w/ Optional Front
Upholstery,polypropylene shell, front upholstery
WHT:@white
MOV:@matte lacquered oak veneer
SLS:@stainless steel
FGL:@felt glides
ZMD:@mode-Pr Cat (HAY) 1
02:+mode intaglio
Mark Line For: Tag L3: A_Public Works
% Off List: 48.00
Contract #: ANR482
812.00 422.24 844.48
2 3.00
Each
Herman Miller Inc. #22764
Y5010.--8Q
+Drw,Pencil 21W 16D

72.00 31.68 95.04
Proposal
Interior Motions
1465 Park Av.

Page 2 ends

35 8Q:+folkstone grey
Mark Line For: Tag TG: PD
Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
3 1.00
Each
Herman Miller Inc. #22764
Y1113.48YL--8Q-8Q
+Modesty Panel,w/added cable trough,Lam Top/TP
Edge 48W
8Q:+folkstone grey
8Q:+folkstone grey
Mark Line For: Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
700.00 308.00 308.00
4 1.00
Each
Herman Miller Inc. #22764
Y91021.WT2--0I
+Wishbone Plus Single-Screen Monitor Arm
Assembly,Wishbone Post,through-surf mount,up to 2
3/4" thick
0I:+silver
Mark Line For: Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
574.00 252.56 252.56
5 3.00
Each
Herman Miller Inc. #22764
FT110.6830N--91
+Frame,Base Covers, no knockouts 68H 30W
91:+white
Mark Line For: Tag TG: 68/30N
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
323.00 93.67 281.01
6 3.00 339.00 98.31 294.93
Proposal
Interior Motions
1465 Park Av.

Page 3 ends

35 Each Herman Miller Inc. #22764
FT110.6836N--91
+Frame,Base Covers, no knockouts 68H 36W
91:+white
Mark Line For: Tag TG: 68/36N
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
7 3.00
Each
Herman Miller Inc. #22764
FT110.6848N--91
+Frame,Base Covers, no knockouts 68H 48W
91:+white
Mark Line For: Tag TG: 68/48N
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
379.00 109.91 329.73
8 3.00
Each
Herman Miller Inc. #22764
FT112.30AP--91
+Frame Top Cap,Standard Ptd 30W
91:+white
Mark Line For: Tag TG: A
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482

46.00 13.34 40.02
9 3.00
Each
Herman Miller Inc. #22764
FT112.36AP--91
+Frame Top Cap,Standard Ptd 36W
91:+white
Mark Line For: Tag TG: A
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482

51.00 14.79 44.37
Proposal
Interior Motions
1465 Park Av.

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35 10 3.00
Each
Herman Miller Inc. #22764
FT112.48AP--91
+Frame Top Cap,Standard Ptd 48W
91:+white
Mark Line For: Tag TG: A
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482

62.00 17.98 53.94
11 3.00
Each
Herman Miller Inc. #22764
FT121.257
+Conn 90,Universal,2way,90 deg-for 53H frames and
higher
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
131.00 37.99 113.97
12 3.00
Each
Herman Miller Inc. #22764
FT123.268BP--91
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd
68H
91:+white
Mark Line For: Tag TG: 2/68B
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482

96.00 27.84 83.52
13 3.00
Each
Herman Miller Inc. #22764
FT126.2AP--91
+Top Cap, Conn 90-Deg, Connects-2 Frame Top Caps,
90-Deg Ptd
91:+white
Mark Line For: Tag TG: 2A
Tag L3: A_Public Works
% Off List: 71.00

45.00 13.05 39.15
Proposal
Interior Motions
1465 Park Av.

Page 5 ends

35 Contract #: ANR482
14 3.00
Each
Herman Miller Inc. #22764
FT128.68
+Connection Hardware, Frame-to-Frame 68H
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482

47.00 13.63 40.89
15 3.00
Each
Herman Miller Inc. #22764
FT160.68BP--91
+Finished End,Base Cover Ptd 68H
91:+white
Mark Line For: Tag TG: 68B
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
102.00 29.58 88.74
16 6.00
Each
Herman Miller Inc. #22764
FT180.6330T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 30W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
285.00 82.65 495.90
17 6.00
Each
Herman Miller Inc. #22764
FT180.6336T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 36W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
360.00 104.40 626.40
Proposal
Interior Motions
1465 Park Av.

Page 6 ends

35 Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
18 6.00
Each
Herman Miller Inc. #22764
FT180.6348T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 48W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
411.00 119.19 715.14
19 3.00
Each
Herman Miller Inc. #22764
FT190.68
+Wall Start 68H
Mark Line For: Tag TG: 68
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
112.00 32.48 97.44
20 1.00
Each
Herman Miller Inc. #22764
FT2B2.FP--8Q-8Q
+Universal Post Leg,Fxd Hght,Lft-Hand & Rt-Hand,Pair
8Q:@folkstone grey
8Q:+folkstone grey
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
1,077.00 312.33 312.33
21 3.00
Each
Herman Miller Inc. #22764
FT920.79
+Wall Start Filler 79H
248.00 71.92 215.76
Proposal
Interior Motions
1465 Park Av.

Page 7 ends

35 Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
22 1.00
Each
Herman Miller Inc. #22764
FTS10.2478LS--LBA-LBA
+Rectangular Surface,Sq-Edge, Lam Top/Thermo Edge,
24D 78W, No Brkts
LBA:+clear on ash
LBA:+clear on ash
Mark Line For: Tag TG: 24/78
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
604.00 175.16 175.16
23 1.00
Each
Herman Miller Inc. #22764
FV43H.WM1536LWTL--KA-8Q-91
@Ovhd Stg Cab, Hinged Doors, Wall Mount, Lam Case/
Doors, Finished Case Top, Lock, 15H 36W
KA:@keyed alike
8Q:@folkstone grey
91:@white
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
1,727.00 500.83 500.83
24 1.00
Each
Herman Miller Inc. #22764
FV43H.WM1542LWTL--KA-8Q-91
@Ovhd Stg Cab, Hinged Doors, Wall Mount, Lam Case/
Doors, Finished Case Top, Lock, 15H 42W
KA:@keyed alike
8Q:@folkstone grey
91:@white
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
1,801.00 522.29 522.29
Proposal
Interior Motions
1465 Park Av.

Page 8 ends

35 Contract #: ANR482
25 3.00
Each
Herman Miller Inc. #22764
FV43S.F815362FG03--8Q-91-8Q
@Ovhd Stg Cab, Sliding Doors, Canvas Frm Conn, Full
Sliding Door, Lam Case/Glass Door, 3/8'' Lam Thin Top,
15H 36W
8Q:@folkstone grey
91:@white
8Q:@folkstone grey
Mark Line For: Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
3,068.00 889.72 2,669.16
26 1.00
Each
Herman Miller Inc. #22764
FV980.WM1636T--3DE-01
+Tackboard,wall mntd,Tckble Fabric 16H 36W
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: TBW16/36
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
293.00 84.97 84.97
27 1.00
Each
Herman Miller Inc. #22764
FV980.WM1642T--3DE-01
+Tackboard,wall mntd,Tckble Fabric 16H 42W
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: TBW16/42
Tag L3: A_Public Works
% Off List: 71.00
Contract #: ANR482
337.00 97.73 97.73
28 3.00
Each
Herman Miller Inc. #22764
G6160.AB
573.00 163.31 489.93
Proposal
Interior Motions
1465 Park Av.

Page 9 ends

35 +Twist LED Task Light,Single unit,Brkt Att
Mark Line For: Tag L3: A_Public Works
% Off List: 71.50
Contract #: ANR482
29 1.00
Each
Herman Miller Inc. #22764
G6160.BB
+Twist LED Task Light,Starter unit,Brkt Att
Mark Line For: Tag L3: A_Public Works
% Off List: 71.50
Contract #: ANR482
690.00 196.65 196.65
30 1.00
Each
Herman Miller Inc. #22764
G6160.CB
+Twist LED Task Light,Add-on unit,Brkt Att
Mark Line For: Tag L3: A_Public Works
% Off List: 71.50
Contract #: ANR482
497.00 141.65 141.65
31 3.00
Each
Herman Miller Inc. #22764
DV6ECS.2424N4872LD--SRM-LBA-LBA-S-8Q-NC-57
@Ext Cor Table w/ C-Foot,sq-edge,24" d lf x 24" d rt
(23" surf size),no back cor cut,48" w lf x 72" w rt (46" x 70" surf size),high-pressure lam top/thermoplastic
edge,electric ext range
SRM:@digital read out with memory
LBA:@clear on ash
LBA:@clear on ash
S:@grain runs with the longer side of the table
8Q:@folkstone grey
NC:@no cutout
57:@glides
Mark Line For: Tag TG: 24/48/72
Tag L3: A_Public Works
% Off List: 69.00
5,644.00 1,749.64 5,248.92
Proposal
Interior Motions
1465 Park Av.

Page 10 ends

35 Contract #: ANR482
32 1.00
Each
Herman Miller Inc. #22764
DV6ECS.2424N6060LD--SRM-LBA-LBA-R-8Q-NC-57
@Ext Cor Table w/ C-Foot,sq-edge,24" d lf x 24" d rt
(23" surf size),no back cor cut,60" w lf x 60" w rt (58" x 58" surf size),high-pressure lam top/thermoplastic
edge,electric ext range
SRM:@digital read out with memory
LBA:@clear on ash
LBA:@clear on ash
R:@grain runs with user's right side
8Q:@folkstone grey
NC:@no cutout
57:@glides
Mark Line For: Tag TG: 24/60/60
Tag L3: A_Public Works
% Off List: 69.00
Contract #: ANR482
5,644.00 1,749.64 1,749.64
33 1.00
Each
Herman Miller Inc. #22764
ZCELA--D02-40-W07-93.13-EZ-LBA-LBA
Exact Size File Top Squared Vinyl Edge Lam Top for flat files
D02:depth 30.01in - 54.00in
40:User Entry
W07:width 84.01in - 96.00in

93.13:User Entry
EZ:standard hmi high-pressure laminates
LBA:clear on ash
LBA:clear on ash
Mark Line For: Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
1,322.00 581.68 581.68
34 1.00
Each
Herman Miller Inc. #22764
ZCELA--D01-23.25-W01-20-EZ-LBA-LBA
151.00 66.44 66.44
Proposal
Interior Motions
1465 Park Av.

Page 11 ends

35 Exact Size File Top Squared Vinyl Edge Lam Top for
mobile ped
D01:depth 15.00in - 30.00in

23.25:User Entry
W01:width 15.00in - 24.00in
20:User Entry
EZ:standard hmi high-pressure laminates
LBA:clear on ash
LBA:clear on ash
Mark Line For: Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
35 1.00
Each
Herman Miller Inc. #22764
ZCELA--D01-30-W03-42-EZ-LBA-LBA
Exact Size File Top Squared Vinyl Edge Lam Top for

ROLLED DRAWING STORAGE UNIT
D01:depth 15.00in - 30.00in
30:User Entry
W03:width 36.01in - 48.00in
42:User Entry
EZ:standard hmi high-pressure laminates
LBA:clear on ash
LBA:clear on ash
Mark Line For: Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
297.00 130.68 130.68
36 2.00
Each
Herman Miller Inc. #22764
AD10UB--MA-HG-MS-3DE-01
+Side Chr,Aside,Uphst Outer Back
MA:+metal arms
HG:+glide with insert, carpet or hard floors
MS:+metallic silver
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag L3: A_Public Works
677.00 304.65 609.30
Proposal
Interior Motions
1465 Park Av.

Page 12 ends

35 % Off List: 55.00
Contract #: ANR482
37 4.00
Each
Herman Miller Inc. #22764
MI1B327AA--AJ-VPR-C9-4RM-01-30-15
+Lino Work Chair, Susp Back-Asmbled, Std Hgt,
Synchronous Tlt Lim/Ang, Fully Adj Arms, Adj Seat Dpth
AJ:+adjustable lumbar with sacral support
VPR:+mineral base/mineral frame
C9:+2 1/2" braking caster, black yoke, hard floors or
carpet
4RM:+duo suspension-Pr Cat 1
01:+duo suspension mineral
30:+rhythm-Pr Cat 2
15:+rhythm charcoal
Mark Line For: Tag L3: A_Public Works
% Off List: 53.00
Contract #: ANR482
1,401.00 658.47 2,633.88
38 3.00
Each
Herman Miller Inc. #22764
L2EW.36241BBFHA--M-8Q-NH-CB-KA
@Ext Width Surface-Attached Pedestal,36" w,24"
d,base,BBF,high-pressure lam w/ thermo edge,arc pull
M:+metal
8Q:+folkstone grey
NH:+brushed nickel
CB:+counterweight
KA:+keyed alike
Mark Line For: Tag L3: A_Public Works
% Off List: 68.20
Contract #: ANR482
2,565.00 815.67 2,447.01
39 1.00
Each
Herman Miller Inc. #22764
L2EW.42241FFHA--M-8Q-NH-CB-KA
@Ext Width Surface-Attached Pedestal,42" w,24"
d,base,FF,high-pressure lam w/ thermo edge,arc pull
2,624.00 834.43 834.43
Proposal
Interior Motions
1465 Park Av.

Page 13 ends

35 M:+metal
8Q:+folkstone grey
NH:+brushed nickel
CB:+counterweight
KA:+keyed alike
Mark Line For: Tag L3: A_Public Works
% Off List: 68.20
Contract #: ANR482
40 3.00
Each
Herman Miller Inc. #22764
L2ST.036246--LBA
+Stg Top, 1-1/4 Lam, 36W 24D
LBA:+clear on ash
Mark Line For: Tag L3: A_Public Works
% Off List: 68.20
Contract #: ANR482
426.00 135.47 406.41
41 1.00
Each
Herman Miller Inc. #22764
LG500.4264--SS-8Q
+Bookcase 42W 64H
SS:+smooth paint on smooth steel
8Q:+folkstone grey
Mark Line For: Tag L3: A_Public Works
% Off List: 68.20
Contract #: ANR482
1,870.00 594.66 594.66
42 1.00
Each
Herman Miller Inc. #22764
LG906
+Utility Tray, Tu Ped
Mark Line For: Tag L3: A_Public Works
% Off List: 68.21
Contract #: ANR482

28.00 8.90 8.90
43 1.00
Each
Herman Miller Inc. #22764
LQ11D.24BBF--SB-SS-8Q-KA-NH-2M-HN
1,095.00 348.21 348.21
Proposal
Interior Motions
1465 Park Av.

Page 14 ends

35 +Ped Arc Pull,Mobile,Ptd Mtl Frnt, 24D B/B/F
SB:+full-extension ball-bearing
SS:+smooth paint on smooth steel
8Q:+folkstone grey
KA:+keyed alike
NH:+brushed nickel
2M:+drawer divider in box drawers, 2 file converters in file drawer
HN:+no hand grip
Mark Line For: Tag L3: A_Public Works
% Off List: 68.20
Contract #: ANR482
44 1.00
Each
Herman Miller Inc. #22764
26-3020-5--SS-8Q-T2-D-9M-KA-E-9P-E-9P-E-9P-E-9PCB-B2
+Lateral File Std Pull 5-High 30W 20D
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
D:+flip pull-out shelf 13-1/8
9M:+Movable Dividers
KA:+keyed alike
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
CB:+counterweight
B2:+Base 1-1/2 in H
Mark Line For: Tag TG: 5/30/20
Tag L3: A_Public Works
% Off List: 56.00
2,394.00 1,053.36 1,053.36
Proposal
Interior Motions
1465 Park Av.

Page 15 ends

35 Contract #: ANR482
45 2.00
Each
Herman Miller Inc. #22764
26-3620-5--SS-8Q-T2-D-9M-KA-E-9P-E-9P-E-9P-E-9PCB-B2
+Lateral File Std Pull 5-High 36W 20D
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
D:+flip pull-out shelf 13-1/8
9M:+Movable Dividers
KA:+keyed alike
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
CB:+counterweight
B2:+Base 1-1/2 in H
Mark Line For: Tag TG: 5/36/20
Tag L3: A_Public Works
% Off List: 56.00
Contract #: ANR482
2,600.00 1,144.00 2,288.00
46 3.00
Each
Herman Miller Inc. #22764
46-3615-OB-68--SS-8Q-T2-NS4-B2
+Bkcase,Frstnd,No Doors 36W 65 5/8H
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
NS4:+4 shelves total
B2:+1 1/2"-high base
Mark Line For: Tag TG: BKCASE 15x36x68
Tag L3: A_Public Works
1,383.00 636.18 1,908.54
Proposal
Interior Motions
1465 Park Av.

Page 16 ends

35 % Off List: 54.00
Contract #: ANR482
47 3.00
Each
Herman Miller Inc. #22764
Y5010.--8Q
+Drw,Pencil 21W 16D
8Q:+folkstone grey
Mark Line For: Tag TG: PD
Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482

72.00 31.68 95.04
48 1.00
Each
Herman Miller Inc. #22764
Y1113.48YL--8Q-8Q
+Modesty Panel,w/added cable trough,Lam Top/TP
Edge 48W
8Q:+folkstone grey
8Q:+folkstone grey
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
700.00 308.00 308.00
49 1.00
Each
Herman Miller Inc. #22764
Y91021.WT2--0I
+Wishbone Plus Single-Screen Monitor Arm
Assembly,Wishbone Post,through-surf mount,up to 2
3/4" thick
0I:+silver
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
574.00 252.56 252.56
50 2.00
Each
Herman Miller Inc. #22764
FT110.6824N--91
+Frame,Base Covers, no knockouts 68H 24W
91:+white
308.00 89.32 178.64
Proposal
Interior Motions
1465 Park Av.

Page 17 ends

35 Mark Line For: Tag TG: 68/24N
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
51 1.00
Each
Herman Miller Inc. #22764
FT110.6830N--91
+Frame,Base Covers, no knockouts 68H 30W
91:+white
Mark Line For: Tag TG: 68/30N
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
323.00 93.67 93.67
52 3.00
Each
Herman Miller Inc. #22764
FT110.6836N--91
+Frame,Base Covers, no knockouts 68H 36W
91:+white
Mark Line For: Tag TG: 68/36N
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
339.00 98.31 294.93
53 3.00
Each
Herman Miller Inc. #22764
FT110.6848N--91
+Frame,Base Covers, no knockouts 68H 48W
91:+white
Mark Line For: Tag TG: 68/48N
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
379.00 109.91 329.73
54 2.00
Each
Herman Miller Inc. #22764
FT112.24AP--91
+Frame Top Cap,Standard Ptd 24W

43.00 12.47 24.94
Proposal
Interior Motions
1465 Park Av.

Page 18 ends

35 91:+white
Mark Line For: Tag TG: A
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
55 1.00
Each
Herman Miller Inc. #22764
FT112.30AP--91
+Frame Top Cap,Standard Ptd 30W
91:+white
Mark Line For: Tag TG: A
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

46.00 13.34 13.34
56 3.00
Each
Herman Miller Inc. #22764
FT112.36AP--91
+Frame Top Cap,Standard Ptd 36W
91:+white
Mark Line For: Tag TG: A
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

51.00 14.79 44.37
57 3.00
Each
Herman Miller Inc. #22764
FT112.48AP--91
+Frame Top Cap,Standard Ptd 48W
91:+white
Mark Line For: Tag TG: A
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

62.00 17.98 53.94
58 3.00
Each
Herman Miller Inc. #22764
FT121.257
131.00 37.99 113.97
Proposal
Interior Motions
1465 Park Av.

Page 19 ends

35 +Conn 90,Universal,2way,90 deg-for 53H frames and
higher
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
59 3.00
Each
Herman Miller Inc. #22764
FT123.268BP--91
+Conn Cover 90-Deg, 2 Sides Covered,Base Cover Ptd
68H
91:+white
Mark Line For: Tag TG: 2/68B
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

96.00 27.84 83.52
60 3.00
Each
Herman Miller Inc. #22764
FT126.2AP--91
+Top Cap, Conn 90-Deg, Connects-2 Frame Top Caps,
90-Deg Ptd
91:+white
Mark Line For: Tag TG: 2A
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

45.00 13.05 39.15
61 3.00
Each
Herman Miller Inc. #22764
FT128.68
+Connection Hardware, Frame-to-Frame 68H
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482

47.00 13.63 40.89
62 3.00
Each
Herman Miller Inc. #22764
FT160.68BP--91
102.00 29.58 88.74
Proposal
Interior Motions
1465 Park Av.

Page 20 ends

35 +Finished End,Base Cover Ptd 68H
91:+white
Mark Line For: Tag TG: 68B
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
63 4.00
Each
Herman Miller Inc. #22764
FT180.6324T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 24W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
258.00 74.82 299.28
64 2.00
Each
Herman Miller Inc. #22764
FT180.6330T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 30W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
285.00 82.65 165.30
65 6.00
Each
Herman Miller Inc. #22764
FT180.6336T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 36W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
360.00 104.40 626.40
Proposal
Interior Motions
1465 Park Av.

Page 21 ends

35 Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
66 6.00
Each
Herman Miller Inc. #22764
FT180.6348T--91-3DE-01
+Tile,Full-Height,Tackable Fabric 63H 48W
91:+white
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: LMT63
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
411.00 119.19 715.14
67 3.00
Each
Herman Miller Inc. #22764
FT190.68
+Wall Start 68H
Mark Line For: Tag TG: 68
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
112.00 32.48 97.44
68 1.00
Each
Herman Miller Inc. #22764
FT2B2.FP--8Q-8Q
+Universal Post Leg,Fxd Hght,Lft-Hand & Rt-Hand,Pair
8Q:@folkstone grey
8Q:+folkstone grey
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
1,077.00 312.33 312.33
69 3.00
Each
Herman Miller Inc. #22764
FT920.79
+Wall Start Filler 79H
248.00 71.92 215.76
Proposal
Interior Motions
1465 Park Av.

Page 22 ends

35 Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
70 1.00
Each
Herman Miller Inc. #22764
FTS10.2478LS--LBA-LBA
+Rectangular Surface,Sq-Edge, Lam Top/Thermo Edge,
24D 78W, No Brkts
LBA:+clear on ash
LBA:+clear on ash
Mark Line For: Tag TG: 24/78
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
604.00 175.16 175.16
71 1.00
Each
Herman Miller Inc. #22764
FTS35.3648LS--LBA-LBA
+Peninsula Surf,Round End,Sq-Edge, Lam Top/Thermo
Edge, 36D 48W, No Brkts
LBA:+clear on ash
LBA:+clear on ash
Mark Line For: Tag TG: 36/48
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
680.00 197.20 197.20
72 1.00
Each
Herman Miller Inc. #22764
FV43H.WM1536LWTL--KA-8Q-91
@Ovhd Stg Cab, Hinged Doors, Wall Mount, Lam Case/
Doors, Finished Case Top, Lock, 15H 36W
KA:@keyed alike
8Q:@folkstone grey
91:@white
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
1,727.00 500.83 500.83
Proposal
Interior Motions
1465 Park Av.

Page 23 ends

35 Contract #: ANR482
73 1.00
Each
Herman Miller Inc. #22764
FV43H.WM1542LWTL--KA-8Q-91
@Ovhd Stg Cab, Hinged Doors, Wall Mount, Lam Case/
Doors, Finished Case Top, Lock, 15H 42W
KA:@keyed alike
8Q:@folkstone grey
91:@white
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
1,801.00 522.29 522.29
74 3.00
Each
Herman Miller Inc. #22764
FV43S.F815362FG03--8Q-91-8Q
@Ovhd Stg Cab, Sliding Doors, Canvas Frm Conn, Full
Sliding Door, Lam Case/Glass Door, 3/8'' Lam Thin Top,
15H 36W
8Q:@folkstone grey
91:@white
8Q:@folkstone grey
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
3,068.00 889.72 2,669.16
75 1.00
Each
Herman Miller Inc. #22764
FV980.WM1636T--3DE-01
+Tackboard,wall mntd,Tckble Fabric 16H 36W
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: TBW16/36
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
293.00 84.97 84.97
76 1.00
Each
Herman Miller Inc. #22764 337.00 97.73 97.73
Proposal
Interior Motions
1465 Park Av.

Page 24 ends

35 FV980.WM1642T--3DE-01
+Tackboard,wall mntd,Tckble Fabric 16H 42W
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag TG: TBW16/42
Tag L3: B_Code Enforcement
% Off List: 71.00
Contract #: ANR482
77 3.00
Each
Herman Miller Inc. #22764
G6160.AB
+Twist LED Task Light,Single unit,Brkt Att
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.50
Contract #: ANR482
573.00 163.31 489.93
78 1.00
Each
Herman Miller Inc. #22764
G6160.BB
+Twist LED Task Light,Starter unit,Brkt Att
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.50
Contract #: ANR482
690.00 196.65 196.65
79 1.00
Each
Herman Miller Inc. #22764
G6160.CB
+Twist LED Task Light,Add-on unit,Brkt Att
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 71.50
Contract #: ANR482
497.00 141.65 141.65
80 1.00
Each
Herman Miller Inc. #22764
DV6ECS.2424N6060LD--SRM-LBA-LBA-L-8Q-NC-57
@Ext Cor Table w/ C-Foot,sq-edge,24" d lf x 24" d rt
(23" surf size),no back cor cut,60" w lf x 60" w rt (58" x 58" surf size),high-pressure lam top/thermoplastic
5,644.00 1,749.64 1,749.64
Proposal
Interior Motions
1465 Park Av.

Page 25 ends

35 edge,electric ext range
SRM:@digital read out with memory
LBA:@clear on ash
LBA:@clear on ash
L:@grain runs with user's left side
8Q:@folkstone grey
NC:@no cutout
57:@glides
Mark Line For: Tag TG: 24/60/60
Tag L3: B_Code Enforcement
% Off List: 69.00
Contract #: ANR482
81 3.00
Each
Herman Miller Inc. #22764
DV6ECS.2424N7248LD--SRM-LBA-LBA-S-8Q-NC-57
@Ext Cor Table w/ C-Foot,sq-edge,24" d lf x 24" d rt
(23" surf size),no back cor cut,72" w lf x 48" w rt (70" x 46" surf size),high-pressure lam top/thermoplastic
edge,electric ext range
SRM:@digital read out with memory
LBA:@clear on ash
LBA:@clear on ash
S:@grain runs with the longer side of the table
8Q:@folkstone grey
NC:@no cutout
57:@glides
Mark Line For: Tag TG: 24/72/48
Tag L3: B_Code Enforcement
% Off List: 69.00
Contract #: ANR482
5,644.00 1,749.64 5,248.92
82 1.00
Each
Herman Miller Inc. #22764
ZCELA--D01-23.25-W01-20-EZ-LBA-LBA
Exact Size File Top Squared Vinyl Edge Lam Top for
mobile ped
D01:depth 15.00in - 30.00in

23.25:User Entry
151.00 66.44 66.44
Proposal
Interior Motions
1465 Park Av.

Page 26 ends

35 W01:width 15.00in - 24.00in
20:User Entry
EZ:standard hmi high-pressure laminates
LBA:clear on ash
LBA:clear on ash
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
83 6.00
Each
Herman Miller Inc. #22764
AD10UB--MA-HG-MS-3DE-01
+Side Chr,Aside,Uphst Outer Back
MA:+metal arms
HG:+glide with insert, carpet or hard floors
MS:+metallic silver
3DE:+dex-Pr Cat 1
01:+dex frost
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 55.00
Contract #: ANR482
677.00 304.65 1,827.90
84 4.00
Each
Herman Miller Inc. #22764
MI1B327AA--AJ-VPR-C9-4RM-01-30-15
+Lino Work Chair, Susp Back-Asmbled, Std Hgt,
Synchronous Tlt Lim/Ang, Fully Adj Arms, Adj Seat Dpth
AJ:+adjustable lumbar with sacral support
VPR:+mineral base/mineral frame
C9:+2 1/2" braking caster, black yoke, hard floors or
carpet
4RM:+duo suspension-Pr Cat 1
01:+duo suspension mineral
30:+rhythm-Pr Cat 2
15:+rhythm charcoal
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 53.00
Contract #: ANR482
1,401.00 658.47 2,633.88
Proposal
Interior Motions
1465 Park Av.

Page 27 ends

35 85 3.00
Each
Herman Miller Inc. #22764
L2EW.36241BBFHA--M-8Q-NH-CB-KA
@Ext Width Surface-Attached Pedestal,36" w,24"
d,base,BBF,high-pressure lam w/ thermo edge,arc pull
M:+metal
8Q:+folkstone grey
NH:+brushed nickel
CB:+counterweight
KA:+keyed alike
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.20
Contract #: ANR482
2,565.00 815.67 2,447.01
86 1.00
Each
Herman Miller Inc. #22764
L2EW.42241FFHA--M-8Q-NH-CB-KA
@Ext Width Surface-Attached Pedestal,42" w,24"
d,base,FF,high-pressure lam w/ thermo edge,arc pull
M:+metal
8Q:+folkstone grey
NH:+brushed nickel
CB:+counterweight
KA:+keyed alike
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.20
Contract #: ANR482
2,624.00 834.43 834.43
87 3.00
Each
Herman Miller Inc. #22764
L2ST.036246--LBA
+Stg Top, 1-1/4 Lam, 36W 24D
LBA:+clear on ash
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.20
Contract #: ANR482
426.00 135.47 406.41
88 1.00
Each
Herman Miller Inc. #22764
LG500.4264--SS-8Q
1,870.00 594.66 594.66
Proposal
Interior Motions
1465 Park Av.

Page 28 ends

35 +Bookcase 42W 64H
SS:+smooth paint on smooth steel
8Q:+folkstone grey
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.20
Contract #: ANR482
89 1.00
Each
Herman Miller Inc. #22764
LG906
+Utility Tray, Tu Ped
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.21
Contract #: ANR482

28.00 8.90 8.90
90 1.00
Each
Herman Miller Inc. #22764
LQ11D.24BBF--SB-SS-8Q-KA-NH-2M-HN
+Ped Arc Pull,Mobile,Ptd Mtl Frnt, 24D B/B/F
SB:+full-extension ball-bearing
SS:+smooth paint on smooth steel
8Q:+folkstone grey
KA:+keyed alike
NH:+brushed nickel
2M:+drawer divider in box drawers, 2 file converters in file drawer
HN:+no hand grip
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 68.20
Contract #: ANR482
1,095.00 348.21 348.21
91 2.00
Each
Herman Miller Inc. #22764
26-3020-5--SS-8Q-T2-D-9M-KA-E-9P-E-9P-E-9P-E-9PCB-B2
+Lateral File Std Pull 5-High 30W 20D
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
2,394.00 1,053.36 2,106.72
Proposal
Interior Motions
1465 Park Av.

Page 29 ends

35 D:+flip pull-out shelf 13-1/8
9M:+Movable Dividers
KA:+keyed alike
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
CB:+counterweight
B2:+Base 1-1/2 in H
Mark Line For: Tag TG: 5/30/20
Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
92 2.00
Each
Herman Miller Inc. #22764
26-3620-5--SS-8Q-T2-D-9M-KA-E-9P-E-9P-E-9P-E-9PCB-B2
+Lateral File Std Pull 5-High 36W 20D
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
D:+flip pull-out shelf 13-1/8
9M:+Movable Dividers
KA:+keyed alike
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
CB:+counterweight
2,600.00 1,144.00 2,288.00
Proposal
Interior Motions
1465 Park Av.

Page 30 ends

35 B2:+Base 1-1/2 in H
Mark Line For: Tag TG: 5/36/20
Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
93 1.00
Each
Herman Miller Inc. #22764
26-4218-3--SS-8Q-T2-E-9P-KA-E-9P-E-9P-CB-B3
+Lateral File Std Pull 3-High 42W 18D
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
E:+fixed front 13-1/8
9P:+Front to Back Hanging
KA:+keyed alike
E:+fixed front 13-1/8
9P:+Front to Back Hanging
E:+fixed front 13-1/8
9P:+Front to Back Hanging
CB:+counterweight
B3:+Base 2-1/4 in H
Mark Line For: Tag TG: 3/42/18
Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
1,862.00 819.28 819.28
94 1.00
Each
Herman Miller Inc. #22764
TPL-04218--LBA-LBA
@Meridian File Top, Lam Top/TP Edge 42W 18D
LBA:+clear on ash
LBA:+clear on ash
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 56.00
Contract #: ANR482
273.00 120.12 120.12
95 1.00 Herman Miller Inc. #22764 1,383.00 636.18 636.18 Proposal
Interior Motions
1465 Park Av.

Page 31 ends

35 Each 46-3615-OB-68--SS-8Q-T2-NS4-B2
+Bkcase,Frstnd,No Doors 36W 65 5/8H
SS:+smooth paint on smooth steel
8Q:+folkstone grey
T2:+1 1/4"-high painted metal top with squared edge
NS4:+4 shelves total
B2:+1 1/2"-high base
Mark Line For: Tag TG: BKCASE 15x36x68
Tag L3: B_Code Enforcement
% Off List: 54.00
Contract #: ANR482
96 1.00
Each
Herman Miller Inc. #22764
SA884273
Occasional Table, Round ***BASE ONLY***
Mark Line For: Tag L3: B_Code Enforcement
% Off List: 69.00
Contract #: ANR482
770.00 238.70 238.70
Group Quantity Description Unit Price Extended Amount
Group 2 1.0 Subtotal for all Safco product priced on OMNIA Contract R191814.

Total List Price: $19,908.00
Total Sell Price: $ 8,261.84
Total Savings: $11,646.16
Avg Discount: 58.50%
8,261.84 8,261.84
Line Quantity Catalog Number/Description List Unit Price Extended Amount
98 2.00
Each
Safco Products Company
4986--QS-WHR
Flat File 10 Drawer Steel 42 x 30", No Base
QS:Quick Ship
WHR:White
Mark Line For: Tag L3: A_Public Works
% Off List: 58.50
6,005.00 2,492.08 4,984.16
Proposal
Interior Motions
1465 Park Av.

Page 32 ends

35 Contract #: R191814
99 2.00
Each
Safco Products Company
4996--QS-WHR
Flat File 5-Drawer Steel 42 x 30", No Base
QS:Quick Ship
WHR:White
Mark Line For: Tag L3: A_Public Works
% Off List: 58.50
Contract #: R191814
3,398.00 1,410.17 2,820.34
100 2.00
Each
Safco Products Company
4997--QS-WHR
Closed Base 6"H for 4986 & 4996
QS:Quick Ship
WHR:White
Mark Line For: Tag L3: A_Public Works
% Off List: 58.50
Contract #: R191814
551.00 228.67 457.34
Group Quantity Description Unit Price Extended Amount
Group 3 1.0 Custom Product not on Omnia Contact 2,000.00 2,000.00 Line Quantity Catalog Number/Description List Unit Price Extended Amount
97 1.00
Each
Innovative Laminate Work, Inc.

CUSTOM--------

ROLLED DRAWING STORAGE UNIT
:Per quote 8141 on 02/20/23
:REF- ROLLED DRAWING STORAGE
:30 in.D X 42 in.W X 42 in.H CUSTOM PLAN STORAGE

CABINET
:WITH TWENTY CUBBIES
:*PER DRAWING PROVIDED BY CUSTOMER*
:EXTERIOR- WILSONART, FROSTY WHITE #1573-60
:INTERIOR- WHITE MELAMINE
**No Contract Pricing**
2,000.00 2,000.00 2,000.00
Proposal
Interior Motions
1465 Park Av.

Page 33 ends

35 Mark Line For: Tag L3: A_Public Works
% Off List: 0.00
Group Quantity Description Unit Price Extended Amount
Group 4 1.0 Labor and Services
Priced per the OMNIA Contract Rates, and Prevailing wage. 18,586.44 18,586.44
Line Quantity Catalog Number/Description List Unit Price Extended Amount
101 87.00
Each
Design
Design---
Technical Design Services
Pricing based on OMNIA contract ANR482
% Off List: 0.00
Contract #: ANR482

78.75 78.75 6,851.25
102 14.00
Each
Project Mgmt
PM---
Project Management Services
Pricing based on OMNIA contract ANR482
% Off List: 0.00
Contract #: ANR482

89.25 89.25 1,249.50
103 1.00
Each

ALLMODULAR SYSTEMS

INSTALL---
Receive, Deliver, Install per plan
:During Normal Business hours
:per quote # 68388-001 - on 02/21/23
Prevailing Wage Rates
% Off List: 0.00
Contract #: ANR482
10,486.00 10,485.69 10,485.69
Proposal
Interior Motions
1465 Park Av.

Page 34 ends

35 Group Quantity Description Unit Price Extended Amount Group 5 1.0 Contract Summary
Total List Price: $224,986.75
Total Sell Price: $ 91,948.08
Total Savings: $133,038.67
Avg Discount: 59.13%

0.00 0.00
TOTAL: $91,948.08

10.2500%-LAKEWOOD-90713-2810-LOS ANGELES SALES TAX: $8,594.37 GRAND TOTAL: $100,542.45
Required Deposit 70.0% : $70,379.72
Proposal
Interior Motions
1465 Park Av.

Page 35 ends

35 Terms and Conditions
Lead time begins after receipt of signed drawings, proposal, purchase order, and deposit (when required). The product is being built to order for client and cannot be canceled, modified, or returned once production begins.

Exclusive use of elevator to be provided for all receiving. All work areas to have free and clear access for receiving and installation. Cablers and electrician to be present on site at time of installation (where applicable). Labor performed above and beyond the description of work as noted on this document may result in additional charges. Excess product to remain on site. Storage charges apply after 30 days of free storage. Additional costs may apply for special building COI requirements. Trade delays subject to additional costs. Connections to building power and data cabling to be provided by others and are not included in quote. Required Permits and Certificate of Insurance may add additional cost where required. Please note all freight and related manufacturer surcharges are estimated herein, and are subject to change upon final invoicing.

PLEASE REVIEW THIS QUOTATION AND NOTIFY US PROMPTLY OF

ANY CORRECTIONS REQUIRED

THANK YOU FOR THE OPPORTUNITY

TO BE OF SERVICE
Accepted By:

Signed ______________________________ Company _____________________________ Printed Name _________________________ Title _________________________________ Date ________________________________

Regional Program
Agreement No. 2022RPLSGR02

TRANSFER AGREEMENT BETWEEN

THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT
AND
City of Lakewood
AGREEMENT NO. 2022RPLSGR02
SAFE, CLEAN WATER PROGRAM – REGIONAL PROGRAM
This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of December 15, 2022 by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and City of Lakewood for Lakewood Equestrian Center, hereinafter referred to as "Recipient."
WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District;
WHEREAS, Recipient proposes to implement a Funded Activity (as hereafter defined) that is eligible for funding under the SCW Program;
WHEREAS, the Funded Activity is included in a Stormwater Investment Plan (SIP) that has been approved by the County of Los Angeles Board of Supervisors; WHEREAS, the Board approved a standard template Agreement as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code; NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Recipient, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:

I. DEFINITIONS
The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply:
“Activity Completion” means that the Funded Activity is complete to the reasonable satisfaction of the District based on review of reports and other documentation as deemed appropriate by the District. If the Funded Activity is an Infrastructure Program Project on District Right-of-Way a separate use and maintenance agreement is required. “Activity Costs” means the total costs necessary to achieve Activity Completion. The Activity Costs for the Funded Activity are described in Exhibit A. “Agreement” means this Transfer Agreement, including all exhibits and attachments hereto.

Regional Program
Agreement No. 2022RPLSGR02
“Budget Plan” means a Recipient’s plan for funding Activity Completion, including a description of all sources of funds for Activity Costs and a description of how the SCW Program Contribution will be allocated among the tasks identified in the Scope of Work within each fiscal year. Recipient's Budget Plan is described in Exhibit A. “Days” means calendar days unless otherwise expressly indicated. “Fiscal Year” means the period of twelve (12) months terminating on June 30 of any year. “Funded Activity” means the Infrastructure Program Project, or Scientific Study described in Exhibit A – Scope of Work, including the Stakeholder and Community Outreach Plan and all other tasks and activities described in Exhibit A. “Safe Clean Water (SCW) Program Contribution” means the portion of the Activity Costs to be paid for with Regional Program funds provided by the District from the SCW Program as described in the Budget Plan.
“Year” means calendar year unless otherwise expressly indicated.

II. PARTY CONTACTS
The District and the Recipient designate the following individuals as the primary points of contact and communication regarding the Funded Activity and the administration and implementation of this Agreement.

Los Angeles County Flood Control District Recipient:

Name: Melanie Morita Name: Konya Vivanti
Address: 11th Floor, PO Box 1460,
Alhambra, CA 91802-1460
Address: 5050 Clark Avenue,
Lakewood CA 90712
Phone: (626) 300-2380 Phone: 562-866-9771 ext. 2507
Email: [email protected] Email: [email protected] Either party to this Agreement may change the individual identified above by providing written notice of the change to the other party.

III. EXHIBITS INCORPORATED BY REFERENCE
The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement:

EXHIBIT A – SCOPE OF WORK
EXHIBIT B – GENERAL TERMS AND CONDITIONS
EXHIBIT C – SPECIAL CONDITIONS
EXHIBIT D – ADDENDUM TO AGREEMENT
EXHIBIT E – NATURE-BASED SOLUTIONS (Best Management Practices) Regional Program
Agreement No. 2022RPLSGR02
EXHIBIT F – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT IV. ACTIVITY COMPLETION
A. The Recipient shall implement and complete the Funded Activity in accordance with the work schedule described in Exhibit A,
B. The Recipient shall comply with the terms and conditions in Exhibits A, B, C, D, E, and F of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code.

C. The Recipient shall fulfill all assurances, declarations, representations, and commitments made by the Recipient in its application for SCW Program Contributions, accompanying documents, and communications filed in support of its application for SCW Program Contributions.

V. SCW PROGRAM FUNDING FOR FUNDED ACTIVITY
A. The District shall disburse the SCW Program Contribution for the 2022-2023 Fiscal Year as described in the corresponding approved Stormwater Investment Plan (SIP) within 45-days of the execution of this Agreement by the last party to sign.

B. If the Funded Activity is included in a duly approved SIP for a subsequent Fiscal Year, the parties shall enter into an addendum to this Agreement, in the form attached as Exhibit D, regarding the disbursement of the SCW Program Contribution for that subsequent Fiscal Year. The Recipient expressly acknowledges and agrees that the District is not obligated to disburse any SCW Program Contributions to Recipient for any Fiscal Year beyond the 2022-23 Fiscal Year unless the Funded Activity is included in a duly approved SIP for a subsequent Fiscal Year, the Recipient has complied with the provisions related to the California Environmental Quality Act in Exhibit C, and the parties have duly executed an addendum to this Agreement for that Fiscal Year.

C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations.

D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code.

E. The Recipient shall submit the scope of work described in Exhibit A 45-days after receipt of this Agreement. If the Funded Activity is included in a duly approved SIP for a subsequent Fiscal Year, subsequent Exhibit A – Scope of Work will be required 45-days after receipt of the addendum to this Agreement.

Regional Program
Agreement No. 2022RPLSGR02
VI. Execution of Agreement
This Agreement may be executed simultaneously or in any number of counterparts, including both counterparts that are executed manually on paper and counterparts that are in the form of electronic records and are executed electronically, whether digital or encrypted, each of which shall be deemed an original and together shall constitute one and the same instrument.

The District and the Recipient hereby agree to regard facsimile/electronic representations of original signatures of authorized officers of each party, when appearing in appropriate places on this Agreement and on any addenda or amendments thereto, delivered or sent via facsimile or electronic mail or other electronic means, as legally sufficient evidence that such original signatures have been affixed to this Agreement and any addenda or amendments thereto such that the parties need not follow up facsimile/electronic transmissions of such documents with subsequent (non-facsimile/electronic) transmission of “original” versions of such documents.

Further, the District and the Recipient: (i) agree that an electronic signature of any party may be used to authenticate this Agreement or any addenda or amendment thereto, and if used, will have the same force and effect as a manual signature; (ii) acknowledge that if an electronic signature is used, the other party will rely on such signature as binding the party using such signature, and (iii) hereby waive any defenses to the enforcement of the terms of this agreement based on the foregoing forms of signature.

Regional Program
Agreement No. 2022RPLSGR02
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

Lower San Gabriel River
City of Lakewood
Lakewood Equestrian Center
By: ____________________________________
Name:

Title:

Date: __________________________________
Regional Program
Agreement No. 2022RPLSGR02
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:

By: ____________________________________
Name: Carolina T Hernandez
Title: Assistant Deputy Director
Date: __________________________________
Regional Program
Agreement No. 2022RPLSGR02
EXHIBIT A – SCOPE OF WORK
A-1. Budget Plan
The Recipient shall submit a detailed Budget Plan for all eligible expenditures for all phases and tasks included in the work schedule for the Funded Activity. The Recipient shall include a summary of leveraged funds and in-kind services for the Funded Activity.

For a Funded Activity that will be performed over more than one Fiscal Year, the Budget Plan must clearly identify the amount of SCW Program Contribution for each Fiscal Year.

A-2. Consistent with SCW Program Goals
By signing this Agreement, the Recipient shall provide certification that the Budget Plan is consistent with SCW Program Goals as described in Chapter 18.04 of the Code.

The Recipient shall include a summary of how the identified SCW Program Goals are expected to be achieved through the Funded Activity, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-3. Estimated Reasonable Total Activity Cost
The Recipient shall submit a detailed estimate total Activity Cost for all phases and tasks included in the work schedule for the Funded Activity.

A-4. Funded Activity Description and Scope of Work
The Recipient shall provide a general description of the Funded Activity and a detailed scope of work. The scope of work may include:

1. Project Management, including required reporting

2. General Compliance Requirements/Project Effectiveness and Performance

3. Permitting and Environmental Compliance

4. Planning, Design, and Engineering

5. Stakeholder and Community Outreach/Engagement Activities

6. Right of Way Acquisition

7. Construction and Implementation

8. Operation and Maintenance
Regional Program
Agreement No. 2022RPLSGR02
A-5. Operations and Maintenance (O&M) Plan
Where the Funded Activity is an Infrastructure Program Project, the Recipient shall submit a plan describing the activities that are expected to be necessary to perform O&M for the Infrastructure Program Project to ensure it remains in good working order throughout the useful life of the Infrastructure Program Project using SCW Program Contributions. The O&M plan shall address the activities described in Exhibit F to the greatest extent feasible and in as much detail as possible based on the completeness of the Project design and construction. The Recipient shall update the O&M plan in connection with each Addenda until completion of the Infrastructure Program Project and the submittal of a final O&M plan.

The Recipient shall specifically identify the entity that will be performing the O&M for the lifetime of the Project. If this is not the Recipient, the Recipient shall submit a letter of commitment from the entity that will be performing the O&M (See Exhibit F, for example activities). The letter of commitment shall include details demonstrating how the provider is qualified and capable of providing the necessary ongoing O&M services.

The Recipient may elect to request the local Municipality or District to provide O&M for the useful life of the Infrastructure Program Project using SCW Program Contributions. If the Recipient does not elect to seek the District’s services or if the District is unable to provide the services as requested, the Recipient shall include in the letter of commitment reference to the above details demonstrating how the provider is qualified and capable of providing the necessary ongoing O&M services.

A-6. Post-Construction Monitoring
Where the Funded Activity is an Infrastructure Program Project, stormwater quality monitoring data shall be collected and reported in a manner consistent with the SWRCB database, the CEDEN for a period of three years. The Recipient shall submit a postconstruction monitoring plan when the design phase is complete. The post-construction monitoring plan will evaluate the effectiveness of stormwater treatment facilities and include the project description; quality objectives; sampling design; sampling procedures; quality control; data management verification, and reporting; data quality assessment; and data analysis procedures.

A-7. Sustainability Rating
Where the Funded Activity is an Infrastructure Program Project that has applied for Institute for Sustainable Infrastructure (ISI) verification, the Recipient shall submit the final score and Envision award level.

A-8. Stakeholder and Community Outreach/Engagement Plan The Recipient shall submit a Stakeholder and Community Outreach/Engagement Plan for Infrastructure Program Projects and include a discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement Regional Program
Agreement No. 2022RPLSGR02
activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach. The plan shall, at a minimum include:

1. Community outreach activities to provide information to residents and information about upcoming meetings or other engagement activity event is scheduled.

Outreach methods used should be appropriate in scale and type to the community being served. Outreach methods include but are not limited to: Online Media Outreach (email blasts, social media, publication on a website) Local Media Outreach (newsletters, local and regional newspapers, and local radio and television) and/or Grassroots Outreach (door-to-door canvassing, phone banking, surveys and focus groups, and distribution of flyers or other printed materials).

The District will support outreach efforts through web-based platforms if requested at least four weeks prior to the requested publish date. The District should be included in all social media outreach and notified of all meetings and other engagement events.

2. Community engagement activities solicit, address and seek input from community members for Funded Activities. These events may occur as part of any public meeting with multiple agenda items such as council, commission or committee meetings where public input is invited; or at festivals, fairs, or open houses where a table or booth may be set up.

3. Stakeholder and Community Outreach/Engagement Plan requirements:

Stakeholder and Community Outreach/Engagement Plan activities should occur at the onset of the project, during the design phase, and during construction.

Infrastructure Program
Project Funds
Required Activity 1 Required Activity 2
Up to $2 M Outreach or Engagement
Up to $10 M Outreach ≥1 Engagement
Over $10 M Outreach ≥ 2 Engagements

4. If the Funded Activity is for the O&M of an Infrastructure Program Project Stakeholder and Community Outreach/Engagement Plan activities should occur biennially to remind communities of the SCW Program Contribution.

5. Activities and measures to mitigate against displacement and gentrification. This includes, as applicable, an acknowledgment that the Funded Activity will be fully subject to and comply with any County-wide displacement policies as well as with any specific anti-displacement requirements associated with other funding sources.

A-9. Tracking Infrastructure Program Project Benefits
Regional Program
Agreement No. 2022RPLSGR02
The Recipient shall submit an overview of the benefits achieved upon the Activity Completion. SOW shall include quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-10. Work Schedule and Completion Date
The Recipient shall submit a detailed schedule, including start and completion dates for all phases and tasks of the scope of work for the Funded Activity. For Funded Activities that will be performed over more than one Fiscal Year, the work schedule must clearly identify the phases and tasks that will be performed in each Fiscal Year.

Regional Program
Agreement No. 2022RPLSGR02
EXHIBIT B – GENERAL TERMS AND CONDITIONS
B-1. Accounting and Deposit of Funding Disbursement

1. SCW Program Contributions distributed to the Recipient shall be held in a separate interest-bearing account and shall not be combined with other funds.

Interest earned from each account shall be used by the Recipient only for eligible expenditures consistent with the requirements of the SCW Program.

2. The Recipient shall not be entitled to interest earned on undisbursed SCW Program Contributions; interest earned prior to disbursement is property of the District.

3. The Recipient shall operate in accordance with Generally Accepted Accounting Principles (GAAP).

4. The Recipient shall be strictly accountable for all funds, receipts, and disbursements related to all SCW Program Contributions made to the Recipient.

B-2. Acknowledgement of Credit and Signage
The Recipient shall include appropriate acknowledgement of credit to the District for its support when promoting the Funded Activity or using any data and/or information developed under this Agreement. When the Funded Activity involves the construction phase of an Infrastructure Program Project, signage shall be posted in a prominent location at Project site(s) or at the Recipients headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Recipient shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

When the Funded Activity involves a scientific study, the Recipient shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Recipient shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

B-3. Acquisition of Real Property – Covenant
Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code.

Any Recipient that acquires the fee title to real property using, in whole or in part, SCW Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the Regional Program
Agreement No. 2022RPLSGR02
prior express written consent of the District, which consent shall not be unreasonably withheld.

B-4. Amendment
Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties.

B-5. Assignment
The Recipient will not assign this Agreement without the prior consent of the District.

B-6. Audit and Recordkeeping

1. The Recipient shall retain for a period of seven (7) years after Activity Completion, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Contributions. The Recipient, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements, invoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Contributions and expenditures.

2. The Recipient is responsible for obtaining an independent audit to determine Funded Activity compliance with the terms and conditions of this Agreement and all requirements applicable to the Recipient contained in chapters 16 and 18 of the Code promptly upon Activity Completion. For a Funded Activity that will be performed over the course of a period exceeding three years, the District may also perform an interim independent audit every three (3) years until Activity Completion. Audits shall be funded with Regional Program funds.

3. Recipient shall file a copy of the Activity Completion audit report with the District by the end of the ninth (9th) month from Activity Completion. Recipient shall file a copy of all interim audit reports by the ninth (9th) month from the end of each three (3) year period. Audit reports shall be posted on the District’s publicly accessible website.

Regional Program
Agreement No. 2022RPLSGR02
End-of-Activity Every Third Fiscal Year
Projected
End Date
Audit Report
Due to District
SIP
Fiscal
Year
Audit Period Audit Report
Due to District
1/15/2024 No later than
10/31/2024
2022-24 7/1/2022 to
6/30/2025
No later than
3/31/2026

4. Upon reasonable advanced request, the Recipient shall permit the Chief Engineer, at the District's cost and expense, to examine the Funded Activity.

The Recipient shall permit the authorized District representative, including the Auditor-Controller, at the District's cost and expense, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the Funded Activity.

5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code.

If at any time the Funded Activity cannot fulfill the provisions outlined in Exhibit A, the accounts and books of the Recipient may be reviewed or audited by the District.

B-7. Availability of Funds
District’s obligation to disburse the SCW Program Contribution is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Contribution, the District shall not be obligated to make any disbursements to the Recipient under this Agreement.

This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Recipient with a right of priority for disbursement over any other recipient. If any disbursements due the Recipient under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Recipient when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any fiscal year is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Recipient to reflect the reduced amount.

1. The Recipient will not seek disbursement of any Activity Costs that will be disbursed or reimbursed from other funding sources.

2. The Recipient agrees that it will not request a disbursement unless that cost is allowable, reasonable, and allocable.

Regional Program
Agreement No. 2022RPLSGR02
B-8. Choice of Law
The laws of the State of California govern this Agreement.

B-9. Claims
Any claim of the Recipient is limited to the rights, remedies, and claims procedures provided to the Recipient under this Agreement. Recipient expenditures of a SCW Program Contribution that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement.

B-10. Completion of Funded Activity by the Recipient
The Recipient agrees to pay any and all Activity Costs in excess of the SCW Program Contribution necessary for Activity Completion. The Recipient expressly acknowledges and agrees that if the SCW Program Contribution is not sufficient to pay the Activity Costs in full, the Recipient shall nonetheless complete the Funded Activity and pay that portion of the Activity Costs in excess of the SCW Program Contribution, subject to the provisions of Exhibit C, as applicable.

B-11. Compliance with Law, Regulations, etc.

The Recipient shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable County, state and federal laws, rules, guidelines, regulations, and requirements. Without limitation of the foregoing, the Recipient agrees that, to the extent applicable, the Recipient shall comply with the Code.

B-12. Competitive Bidding and Procurements
The Recipient’s contracts with other entities for the acquisition of goods and services and construction of public works with SCW Program Contributions must be in writing and shall comply with all applicable laws and regulations regarding the securing of competitive bids and undertaking competitive negotiations. If the Recipient does not have a written policy to award contracts through a competitive bidding or sole source process, the State Contracting Manual rules must be followed and are available at:
https://www.dgs.ca.gov/OLS/Resources/Page-Content/Office-of-Legal-ServicesResources-List-Folder/State-Contracting#@ViewBag.JumpTo B-13. Continuous Use of Funded Activity; Lease or Disposal of Funded Activity Where the Funded Activity involves an Infrastructure Program Project, the Recipient shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of the Funded Activity during the useful life of 30 years of the Funded Activity without prior written approval of the District. Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of pro rata amount of all disbursed SCW Program Contributions together with interest on Regional Program
Agreement No. 2022RPLSGR02
said amount accruing from the date of abandonment, substantial discontinuance, lease or disposal of the Project.

B-14. Default Provisions
The Recipient will be in default under this Agreement under any of the following circumstances:

1. The Recipient has made or makes any false warranty, representation, or statement with respect to this Agreement, any addendum or the application filed to obtain this Agreement;

2. The Recipient materially breaches this Agreement or any addendum, including but not limited to:
a. Fails to operate or maintain Project in accordance with this Agreement; b. Fails to submit timely Quarterly Progress/Expenditure Reports. c. Fails to remain in Good Standing (see Section B-34, below). d. The Recipient fails to maintain reasonable progress toward SCW Program Goals as described in Section 18.04 of the Code, following an opportunity to cure.
e. The Recipient fails to maintain reasonable progress toward Project Completion.
f. Use of SCW Program Contributions for ineligible expenses and/or activities not consistent with the Agreement.
g. Inappropriate use of SCW Program Contributions, as deemed by the District Should an event of default occur, the District shall provide a notice of default to the Recipient and shall give the Recipient at least ten calendar days or such longer period as the District, in its reasonable discretion, may authorize, to cure the default from the date the notice is sent via first-class mail to the Recipient. If the Recipient fails to cure the default within the time prescribed by the District, the District may do any of the following:

1. Declare the SCW Program Contribution be immediately repaid, with interest, which shall be equal to the State of California general obligation bond interest rate in effect at the time of the default.

2. Terminate any obligation to make future payments to the Recipient.

3. Terminate the Agreement.

4. Take any other action that it deems necessary to protect its interests.

Regional Program
Agreement No. 2022RPLSGR02
The Recipient shall not be in default under this Agreement as a result of any breach of this Agreement by the Recipient that is the direct result of the District’s failure to make a SCW Program Contribution for any Fiscal Year. Under these circumstances the District may, in its reasonable discretion, terminate this Agreement by providing the Recipient with a written notice of termination. If this Agreement is terminated pursuant to this paragraph, the parties shall thereafter have no further obligations to each other in connection with the Funded Activity except that the Recipient's indemnification obligations shall survive the termination of this Agreement and continue in full force and effect.

B-15. Disputes
Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute.

If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties. All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Recipient. SCW Program Contributions shall not be used to pay for any costs of the mediation.

The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law.

B-16. Final Inspection and Certification of Registered Professional Where the Funded Activity is an Infrastructure Program Project, upon completion of the design phase and before construction, the Recipient shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed.

Where the Funded Activity is an Infrastructure Program Project, upon completion of the Project, the Recipient shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement.

B-17. Force Majeure.

In the event that Recipient is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Recipient, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.

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Agreement No. 2022RPLSGR02
B-18. Funded Activity Access
When the Funded Activity involves an Infrastructure Program Project the Recipient shall, upon receipt of reasonable advance notice from the District, ensure that the District or any authorized representative of the foregoing, will have safe and suitable access to the site of the Funded Activity at all reasonable times through Activity Completion.

B-19. Funding Considerations and Exclusions

1. All expenditures of the SCW Program Contribution by Recipient must comply with the provisions of Chapters 16 and 18 of the Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3.

2. SCW Program Contributions shall not be used in connection with any Funded Activity implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Funded Activity implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Funded Activity implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Funded Activity was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.

Recipient certifies that: (a) the Funded Activity is not being implemented as an ECA or SEP; (b) the Funded Activity is not being implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; and (c) the Funded Activity is not being implemented pursuant to a TSO issued by the Los Angeles Regional Water Quality Control Board unless, at the time the TSO was issued, the Funded Activity was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.

B-20. Indemnification
The Recipient shall indemnify, defend and hold harmless the District and their elected and appointed officers, agents, and employees from and against any and all liability and expense arising from any act or omission of the Recipient, its officers, employees, agents, or subconsultants or contractors in conjunction with Recipient’s performance under or pursuant to this Agreement, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage.

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B-21. Independent Actor
The Recipient, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District.

The Recipient shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202) B-22. Integration
This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Recipient, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement.

B-23. Lapsed Funds

1. The Recipient shall be able to carry over uncommitted Special Parcel Tax funds for up to five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Recipient.

2. If the Recipient is unable to expend the SCW Program Contribution within five (5) years from the end of the Fiscal Year in which those funds are transferred from the District to the Recipient, then lapsed funding procedures will apply.

Lapsed funds are funds that were transferred to the Recipient but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District.

3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality or Watershed Area.

4. In the event that funds are to lapse, due to circumstances beyond the Recipient’s control, then the Recipient may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures. Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse.

5. The decision to grant an extension is at the sole discretion of the District.

6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception.

7. Example:

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Fiscal Year
Transferred
Funds Lapse
After
Extension
Request Due
Commit By
2022–23 6/30/2028 No later than
3/31/2028
No later than
6/30/2029
B-24. Modification
This Agreement may be amended or modified only by mutual written consent of the Board and Recipient.

B-25. Non-Discrimination
The Recipient agrees to abide by all federal, state, and County laws, regulations, and policies regarding non-discrimination in employment and equal employment opportunity.

B-26. No Obligation of the District
The District will transfer the SCW Program Contribution to the Recipient for the funding of the Funded Activity. The District will have no further obligation, other than to transfer the funds, with respect to the Funded Activity itself.

B-27. No Third-Party Rights
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein
B-28. Notice

1. The Recipient shall notify the District in writing within five (5) working days of the occurrence of the following:
a. Bankruptcy, insolvency, receivership or similar event of the Recipient; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy.

2. The Recipient shall notify the District within ten (10) working days of any litigation pending or threatened against the Recipient regarding its continued existence, consideration of dissolution, or disincorporation.

3. The Recipient shall notify the District promptly of the following:
a. Any significant deviation from in the submitted scope of the Funded Activity for the current Fiscal Year, including discussion of any major changes to the scope of the Funded Activity, noteworthy delays in implementation, anticipated reduction in benefits, and/or modifications that change the SCW Program Goals intended to be accomplished by the Funded Activity. Under Regional Program
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no circumstances may the Recipient make changes to the scope of the Funded Activity without receiving prior approval.
b. Cessation of work on the Funded Activity where such cessation of work is expected to or does extend for a period of thirty (30) days or more; c. Any circumstance, combination of circumstances, or condition, which is expected to or does delay Activity Completion;
d. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Recipient agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource. When the District is acting as the Lead Agency under CEQA for the Funded Activity, all work in the area of the find will remain suspended until the District has determined what actions should be taken to protect and preserve the resource and the Recipient agrees to implement appropriate actions as directed by the District;
e. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District;
f. Activity completion.

B-29. Public Records
The Recipient acknowledges that, except for a subset of information regarding archaeological records, the Funded Activity records and locations are public records including, but not limited to, all of the submissions accompanying the application, all of the documents incorporated by reference into this Agreement, and all reports, disbursement requests, and supporting documentation submitted hereunder.

B-30. Recipient’s Responsibility for Work
The Recipient shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Recipient shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project.

The District will not mediate disputes between the Recipient and any other entity concerning responsibility for performance of work.

B-31. Related Litigation
The Recipient is prohibited from using the SCW Program Contribution to pay costs associated with any litigation described in Section 16.05.A.3. of the Code. Regardless of Regional Program
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whether the Project or any eventual related project is the subject of litigation, the Recipient agrees to complete the Project funded by the Agreement or to repay all the SCW Program Contribution plus interest to the District.

B-32. Remaining Balance
In the event that the Recipient does not spend all the SCW Program Contribution disbursed for the Funded Activity, Recipient shall promptly return the unspent SCW Program Contribution to the District.

B-33. Reporting
The Recipient shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Recipients shall report available data through the SCW Reporting Module, once available.

1. Quarterly Progress/Expenditure Reports. The Recipient shall submit Quarterly Progress/Expenditure Reports, using a format provided by the District, within forty-five (45) days following the end of the calendar quarter (March, June, September, and December) to the District. The Quarterly Progress/Expenditure Reports shall be posted on the District’s publicly accessible website. The Quarterly Progress/Expenditure Report shall include:
a. Amount of funds received;
b. Percent overall Funded Activity completion estimate; c. Breakdown of how the SCW Program Contribution has been expended; d. Documentation that the SCW Program Contribution was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code; e. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to Exhibit A submission and corresponding metrics; f. Identification of any phases or tasks of the scope of work that were scheduled to be started or completed during the reporting period (according to the work schedule), but which were delayed, and a discussion of the reasons for the delay, and of lessons learned;
g. Scheduling concerns and issues encountered that may delay completion of the task;
h. Work anticipated for the next reporting period;
i. Any anticipated schedule or budget modifications;
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j. Photo documentation (e.g. photos of community outreach events, stakeholder meetings, groundbreaking ceremonies, and project site that may be used on the publicly accessible District website) of the phases or tasks of the Project completed during the reporting period, as appropriate; k. Additional financial or project-related information as required by the District; l. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that the Project was conducted in accordance with Exhibit A;
m. Status of Recipient’s insurance; and
n. Description of post-performance for each completed infrastructure project is required after the first operational year and for a total of three years after the project begins operation. Post-performance reports shall focus on how each project is actually performing compared to its expected performance; whether the project is operated and maintained and providing intended benefits as proposed. A post-performance template will be provided by the District.

2. Quarterly Progress/Expenditure Reports shall be submitted to the District Program Manager no later than forty-five days following the end of the calendar quarter as follows:

Quarter End of Quarter Report Due
First Quarter September 15 November
Second Quarter December 15 February
Third Quarter March 15 May
Fourth Quarter June 15 August

3. Annually, a summary of the Quarterly Progress/Expenditure Reports shall be submitted to the Watershed Area Steering Committees to explain the previous year’s Quarterly Progress/Expenditure Reports by the Recipient. The summary report shall be submitted six (6) months after the close of the Fourth Quarter.

The summary report shall include:
a. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how funds have been allocated to achieve SCW Program Goals as articulated in Chapter 18.04 of the Code for the prior year. This includes comparisons to Exhibit A and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate graphical representation of pertinent data).

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b. When the Funded Activity is an Infrastructure Program Project, include a description of how the County’s Local and Targeted Worker Hire Policy has been applied and enforced; or if the Recipient is a Municipality and has adopted its own policy, include a description of how its policy was applied and enforced.
c. Where the Funded Activity is an Infrastructure Program Project that has applied for Institute for Sustainable Infrastructure (ISI) verification, include a description of the final score and Envision award level. Annually, the Recipient shall prepare and provide members of the public with up-to-date information on the actual and budgeted use of the SCW Program Contribution.

4. As Needed Information or Reports. The Recipient agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the SCW Program or to fulfill any reporting requirements of the County, state or federal government.

B-34. Representations, Warranties, and Commitments
The Recipient represents, warrants, and commits as follows:

1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Recipient, has been duly authorized by the governing individual(s), board or body of Recipient, as applicable. This Agreement constitutes a valid and binding obligation of the Recipient, enforceable in accordance with its terms, except as such enforcement may be limited by law.

2. No Violations. The execution, delivery, and performance by the Recipient of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument to which the Recipient is a party or by which the Recipient is bound as of the date set forth on the first page hereof.

3. No Litigation. There are no pending or, to the Recipient’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Recipient's ability to complete the Funded Activity.

4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Recipient. As of the date set forth on the first page hereof, the Recipient is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Recipient is able to pay its debts as they become due.

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5. Legal Status and Eligibility. The Recipient is duly organized and existing and in good standing under the laws of the State of California and will remain so through Activity Completion. The Recipient shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority through Activity Completion.

6. Insurance. The Recipient shall follow the Insurance Manual prepared by the Risk Management Office of the Los Angeles County Chief Executive Office. For Infrastructure Program Projects the Recipient shall provide General Liability, Automobile Liability, Worker’s Compensation and Employer’s Liability, Builder’s Risk Course of Construction Insurance, and Professional Liability as specified in the Insurance Manual: https://riskmanagement.lacounty.gov/wpcontent/uploads/2019/06/Insurance-Manual-revised-May-2019.pdf B-35. Requirements for Good Standing
The Recipient must currently be in compliance with the District requirements set forth in this Agreement. The Recipient must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years.

B-36. Requirements Related to Recipient's Contractors

1. The Recipient shall apply and enforce provisions mirroring those set forth in the then-current version of the County's Local and Targeted Worker Hire Policy (LTWHP) as to contractors performing work on such a Project. Alternatively, if the Recipient is a Municipality and has adopted its own policy that is substantially similar to the LTWHP, the Recipient may, at its election, choose to apply and enforce the provisions of its own such policy as to contractors performing work on such a Project in lieu of the provisions of the LTWHP.

2. The Recipient shall apply and enforce provisions mirroring those set forth in Los Angeles County Code (LACC) Chapter 2.211 (Disabled Veteran Business Enterprise Preference Program), LACC, Chapter 2.204 (Local Small Business Enterprise Preference Program), LACC, Chapter 2.205 (Social Enterprise Preference Program), LACC, Chapter 2.203 (Contractor Employee Jury Service Ordinance), LACC Chapter 2.206 (Defaulted Tax Program), LACC, Chapter 2.200 (Child Support Compliance Program, LACC, Chapter 2.160 (County Lobbyist Ordinance), Safely Surrendered Baby Law, and Zero Tolerance Policy on Human Trafficking, as to contractors performing work on such an Infrastructure Program Project, subject to statutory authorization for such preference program(s), and subject to applicable statutory limitations for such preference(s); and, furthermore, the Recipient shall take actions to promote increased contracting opportunities for Women-Owned Businesses on the Project, subject to applicable State or federal constitutional limitations.

3. The Recipient shall obtain all necessary approvals, entitlements, and permits required to implement the Project. Failure to obtain any necessary approval, Regional Program
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entitlement, or permit shall constitute a breach of a material provision of this Agreement.

4. With respect to a Project funded with SCW Program Contributions through the Regional Program, if the Project has an estimated capital cost of over twentyfive million dollars ($25,000,000),as adjusted periodically by the Chief Engineer in accordance with changes in the Consumer Price Index for all urban consumers in the Los Angeles area, or other appropriate index, a provision that the Infrastructure Program Project Developer for such a Project must require that all contractors performing work on such a Project be bound by the provisions of: (1) a County-wide Project Labor Agreement (Community Workforce Agreement), if such an agreement has been successfully negotiated between the County and the Trades and is approved by the Board, or (2) a Project Labor Agreement ("PLA") mirroring the provisions of such Community Workforce Agreement.

5. With respect to a Project funded with SCW Program Contributions through the Regional Program, if one or more of the Municipalities that is a financial contributor to a Project has its own PLA, a provision that the Infrastructure Program Project Developer for the Project must require that contractors performing work on the Project are bound to such PLA. If more than one of the contributing Municipalities to a capital project has a PLA, the Project Developer shall determine which of the PLAs will be applied to the Project.

6. Payment Bond. Payment bonds for exceeding twenty-five thousand dollars are required. A payment bond is defined as a surety bond posted by a contractor to guarantee that its subcontractors and material suppliers on the Project will be paid.

7. Performance Bond. Where contractors are used, the Recipient shall not authorize construction to begin until each contractor has furnished a performance bond in favor of the Recipient in the following amounts: faithful performance (100%) of contract value, and labor and materials (100%) of contract value. This requirement shall not apply to any contract for less than $25,000.00. Any bond issues pursuant to this paragraph must be issued by a California-admitted surety. (Pub. Contract Code, 7103; Code Civ. Proc. 995.311.)

8. Prevailing Wage. The Recipient agrees to be bound by all the provisions of Sections 1771 and 1774 of the California Labor Code regarding prevailing wages and requires each of subcontractors to also comply. The Recipient shall monitor all contracts resulting from this Agreement to assure that the prevailing wage provisions of the Labor Code are being met. The Recipient affirms that it is aware of the provisions of section 3700 of the Labor Code, which requires every employer to be insured against liability for workers’ compensation or to undertake self-insurance, and the Recipient affirms that it will comply with such provisions before commencing the performance of the work under this Regional Program
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Agreement and will make it contractors and subcontractors aware of this provision .

9. Public Funding. This Funded Activity is publicly funded. Any service provider or contractor with which the Recipient contracts must not have any role or relationship with the Recipient, that, in effect, substantially limits the Recipient's ability to exercise its rights, including cancellation rights, under the contract, based on all the facts and circumstances.

B-37. Travel
Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Recipient. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager.

B-38. Unenforceable Provision
In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

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EXHIBIT C – SPECIAL CONDITIONS
[If the Recipient is a public agency]
C-1. The Recipient acknowledges and agrees that the Recipient is the "lead agency" regarding compliance with the California Environmental Quality Act (CEQA) in connection with the Funded Activity and shall be responsible for the preparation of all documentation, analysis and other work and any mitigation necessary to comply with CEQA in connection with the Funded Activity. By entering into this Agreement, the District is not approving any activity that would be considered a project under CEQA.

C-2. Upon the completion of the documentation, analysis and other work necessary to comply with CEQA as described in section C-1, the Recipient shall promptly provide such documentation, analysis and work to the District. The Recipient acknowledges that the District is a Responsible Agency under CEQA in connection with the Funded Activity and that the District will not disburse the SCW Program Contribution for any activities that meet the definition of a project under CEQA until the Recipient has provided such documentation, analysis and other work to the District and the District has complied with its obligations as a Responsible Agency under CEQA.

C-3. In addition to its other indemnification obligations pursuant to this Agreement, the Recipient hereby agrees to indemnify, defend, and hold harmless District, the County of Los Angeles and their officers, employees, and agents from and against any and all claims and/or actions related to the Funded Activity that may be asserted by any third party or public agency alleging violations of CEQA or the State CEQA Guidelines or the NEPA.

C-4. Notwithstanding any other provision of this Agreement, if any documentation or other analysis pursuant to CEQA discloses that the Funded Activity, or portion thereof, will have one or more significant environmental impacts that cannot be feasibly mitigated, the Recipient shall promptly notify and consult with the District.

With the District's approval, the Recipient may determine to terminate or modify the implementation of all or any portion of the Funded Activity in order to avoid such environmental impacts.

C-5. In the event the parties, pursuant to the preceding paragraph, determine to terminate the implementation of the entirety of the Funded Activity, the Recipient shall promptly return all previously disbursed but unspent SCW Program Contributions and the Recipient shall thereafter have no further obligation under this Agreement to implement the Funded Activity. In the event the parties determine to terminate the implementation of a portion of the Funded Activity, the Recipient shall promptly return all previously disbursed but unspent SCW Program Contributions for the terminated portion of the Funded Activity and the Recipient shall thereafter have no further obligation under this Agreement to implement the Regional Program
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terminated portion of the Funded Activity, but this Agreement shall remain in full force and effect as to the portion of the Funded Activity not terminated. [If the Recipient is not a public agency]
C-1. The Recipient shall be responsible for the preparation of all documentation, analysis and other work including any mitigation, necessary to comply with the California Environmental Quality Act (CEQA) in connection with the Funded Activity. Environmental documentation prepared in connection with the Funded Activity will be subject to the review and analysis of the District. Any decisions based on the documentation prepared by the Recipient will reflect the independent judgment of District. By entering into this Agreement, the District is not approving any activity that would be considered a project under CEQA and the Recipient acknowledges that the District will not disburse the SCW Program Contribution for any activities that meet the definition of a project under CEQA until the Recipient has prepared the documentation, analysis and other work necessary to comply with CEQA to the District's satisfaction.

C-2. In addition to its other indemnification obligations pursuant to this Agreement, the Recipient hereby agrees to indemnify, defend, and hold harmless District, the County of Los Angeles and their officers, employees, and agents from and against any and all claims and/or actions related to the Funded Activity that may be asserted by any third party or public agency alleging violations of CEQA or the CEQA Guidelines or the NEPA.

C-3. Notwithstanding any other provision of this Agreement, if any documentation or other analysis pursuant to CEQA discloses that the Funded Activity or any portion thereof will have one or more significant environmental impacts that cannot be feasibly mitigated, the District, after consultation with the Recipient, may terminate the SCW Program Contribution for all or any portion of the Funded Activity or may request that the Funded Activity be modified in order to avoid such environmental impact(s).

C-4. In the event that the District terminates the SCW Program Contribution for the entirety of the Funded Activity, the Recipient shall promptly return all previously disbursed but unspent SCW Program Contributions and the Recipient shall thereafter have no further obligation under this Agreement to implement the Funded Activity. In the event the District terminates the SCW Program Contribution for a portion on of the Funded Activity, the Recipient shall promptly return all previously disbursed but unspent SCW Program Contributions for the terminated portion of the Funded Activity and the Recipient shall thereafter have no further obligation under this Agreement to implement the terminated portion of the Funded Activity, but this Agreement shall remain in full force and effect as to the portion of the Funded Activity for which the SCW Program Contribution was not terminated.

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EXHIBIT D – ADDENDUM TO AGREEMENT
-DRAFT TEMPLATEADDENDUM NO. ___ TO
TRANSFER AGREEMENT NO. _______________ BETWEEN

THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT

AND (INSERT PROJECT DEVELOPER)
SAFE, CLEAN WATER PROGRAM – REGIONAL PROGRAM
This Addendum No. ___ to Transfer Agreement No. _______________, hereinafter referred to as “Addendum No. ___”, is entered into as of ____________________ by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and ___(Project Developer/Scientific Studies Applicant)____, hereinafter referred to as "Recipient."
WHEREAS, District and Recipient entered into Transfer Agreement No. _______________ , hereinafter referred to as "Agreement", pertaining generally to the transfer of a SCW Program Contribution (as therein defined) from District to Recipient for the implementation by Recipient of a Funded Activity (as therein defined) to increase stormwater and/or urban runoff capture and/or reduce stormwater and/or urban runoff pollution, on _______________;
WHEREAS, the Agreement provides for the disbursement of the SCW Program Contribution for the ________ Fiscal Year (as therein defined), and further provides that if the Funded Activity is included in a duly approved Stormwater Investment Plan (as therein defined) for a subsequent Fiscal Year, the parties shall enter into an addendum to the Agreement regarding the disbursement of the SCW Program Contribution for that subsequent Fiscal Year;
WHEREAS, the Funded Activity has been included in a duly approved Stormwater Investment Plan for Fiscal Year __________;
NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Recipient, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:

1. The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code together with the definitions set forth in the Agreement shall apply to this Addendum No. ___.

2. Exhibit A to the Agreement is superseded and replaced by Exhibit A-1, attached hereto and incorporated herein as if fully set forth, and all references in the Agreement to Exhibit A shall hereafter be deemed to refer to Exhibit A-1.

3. The District shall disburse the SCW Program Contribution for the __________ Fiscal Year as described in the Budget Plan within ___ days of the execution of this Addendum by the last party to sign.

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3. All terms and conditions of the Agreement shall remain in full force and effect including, but not limited to the following provisions related to compliance with the California Environmental Quality Act (CEQA).

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IN WITNESS WHEREOF, this Addendum No. ___ has been executed by the parties hereto.
________(Recipient)_________:

By: ____________________________________
Name:

Title:

Date: __________________________________

LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:

By: ____________________________________
Name:

Title:

Date: __________________________________
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EXHIBIT E – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT

PRACTICES
Nature-based solutions (NBS) refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects.

The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes.

Recipients are to consider using Nature-Based Solutions for infrastructure projects and include in each Quarterly Progress/Expenditure Report and annual summary whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Quarterly Progress/Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class. Recipients must attach a copy of the matrix for each Project with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized. Please refer to the table below.

For the most up to date guidance related to Nature Based Solutions, please refer to the Safe, Clean Water Program website (https://safecleanwaterla.org/) Regional Program
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METHODS GOOD BETTER BEST
Vegetation/Green
Space
Use of climateappropriate, eco-friendly
vegetation
(groundcover, shrubs,
and trees) / green space
5%-15% covered by
new climate-appropriate
vegetation
Use of native, climateappropriate, eco-friendly
vegetation
(groundcover, shrubs,
and trees) / green space
16%-35% covered by
new native vegetation
Establishment of plant
communities with a
diversity of native
vegetation
(groundcover, shrubs,
and trees) / green space
that is both native and
climate-appropriate
More than 35% covered
by new native
vegetation
Increase of
Permeability
Installation of vegetated
landscape – 25%-49%
paved area removed
Redesign of existing
impermeable surfaces
and/or installation of
permeable surfaces
(e.g. permeable
pavement and
infiltration trenches)
Installation of vegetated
landscape – 50%-74%
paved area removed
Improvements of soil
health (e.g., compaction
reduction)
Installation of vegetated
landscape – 75%-100%
paved area removed
Creation of wellconnected and selfsustained natural
landscapes with healthy
soils, permeable
surfaces, and
appropriate vegetation
Protection of
Undeveloped
Mountains &
Floodplains
●Preservation of native
vegetation
● Minimal negative
impact to existing
drainage system
●Preservation of native
vegetation
●Installation of new
feature(s) to improve
existing drainage
system
● Creation of open green
space
●Installation of features
to improve natural
hydrology
Creation &
Restoration of
Riparian Habitat &
Wetlands
Partial restoration of
existing riparian habitat
and wetlands
Planting of climate
appropriate vegetation -
between 5 and 15
different climateappropriate or native
plant species newly
planted
No potable water used
to sustain the wetland
●Full restoration of
existing riparian habitat
and wetlands
●Planting of native
vegetation - between
16 and 30 different
native plant species
newly planted
● No potable water used
to sustain the wetland
●Full restoration and
expansion of existing
riparian habitat and
wetlands
●Planting of plant
communities with a
diversity of native
vegetation – greater
than 31 native plant
species newly planted
● No potable water used
to sustain the wetland
Regional Program
Agreement No. 2022RPLSGR02
New Landscape
Elements
Elements designed to
capture runoff for other
simple usage (e.g. rain
gardens and cisterns),
capturing the 85th
percentile 24-hour storm
event for at least 50% of
the entire parcel
Elements that design to
capture/redirect runoff
and filter pollution (e.g.
bioswales and parkway
basins), capturing the
85th percentile 24-hour
storm event from the
entire parcel
Large sized elements
that capture and treat
runoff to supplement or
replace existing water
systems (e.g. wetlands,
daylighting streams,
groundwater infiltration,
floodplain reclamation),
capturing the 90th
percentile 24-hour storm
event from the entire
parcel and/or capturing
off-site runoff
Enhancement of Soil
Use of soil amendments
such as mulch and
compost to retain
moisture in the soil and
prevent erosion
Planting of new climateappropriate vegetation
to enhance soil organic
matter
Use of soil amendments
such as mulch and
compost that are locally
generated to retain
moisture in the soil,
prevent erosion, and
support locally based
composting and other
soil enhancement
activities
Planting of new native,
climate-appropriate
vegetation to enhance
soil organic matter
Use of soil amendments
such as mulch and
compost that are locally
generated, especially
use of next-generation
design with regenerative
adsorbents (e.g.
woodchips, biochar) to
retain moisture in the
soil, prevent erosion,
and support on-site
composting and other
soil enhancement
activities
Planting of new native,
climate appropriate
vegetation to enhance
soil organic matter
Regional Program
Agreement No. 2022RPLSGR02
EXHIBIT F – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Recipient or approved Project operator shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits.

1. Litter Control
• Regularly removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways.
• Regularly inspection and maintenance of pet waste stations • Maintaining trash receptacles
• Removal of trash, debris, and blockages from bioswales • Inspection and cleaning of trash booms
• Inspection of weir gates and stop logs to clean debris, as required.

2. Vegetation Maintenance
• Weed control
o Recognition and removal of weeds, such as perennial weeds, morning glory, vine-type weeds, ragweed, and other underground spreading weeds.
o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs)
o Regularly removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths.
• Tree and shrubbery trimming and care
o Removal of dead trees and elimination of diseased/damaged growth o Prevent encroachment of adjacent property and provide vertical clearance
o Inspect for dead or diseased plants regularly
• Wetland vegetation and landscape maintenance
o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats.

Regional Program
Agreement No. 2022RPLSGR02
o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control
o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment
o Wildflower and meadow maintenance
o Grass, sedge, and yarrow management
o Removal of unwanted hydroseed

3. Wildlife Management
• Exotic species control
• Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species • Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration)
• Avoid disturbances to nesting birds
• Avoid spread of invasive aquatic species

4. Facility Inspection
• Inspect project sites for rodent and insect infestations on a regular basis • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs • Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads) • Inspect shade structures for structural damage or defacement • Inspect hardscapes
• Inspect and maintain interpretive and informational signs • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks) • Maintain deck areas (e.g. benches, signs, decking surfaces) • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up.

5. Irrigation System Management
• Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water. o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly.
o Inspection should be performed at least monthly.
o Recover, replace, or refasten displaced or damaged valve box covers.
o Inspect and repair bubbler heads.

Regional Program
Agreement No. 2022RPLSGR02
o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion).
o Maintain drip system filters to prevent emitters from clogging.

Inspection and cleaning should occur at least monthly.
o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year.
o Maintain and check function of the drip system.
• Keeping irrigation control boxes clear of vegetation
• Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure
• Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape
• Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems.
• Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content. • Use moisture sensing devices to determine water penetration in soil.

6. Erosion Management and Control
• Inspect slopes for erosion during each maintenance activity • Inspect basins for erosion
• Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil.

7. Ongoing Monitoring Activities
• Monitor controllable intake water flow and water elevation • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions.
• Water quality sampling (quarterly, unless justified otherwise) • Checking telemetry equipment
• Tracking and reporting inspection and maintenance records

8. Vector and Nuisance Insect Control
• Monitoring for the presence of vector and nuisance insect species • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos
• Managing emergent vegetation
• Using hydraulic control structures to rapidly dewater emergent marsh areas • Managing flow velocities to reduce propagation of vectors

ARC DOCUMENT SOLUTIONS ESTIMATE FOR:

City of Lakewood
ARC Document Solutions Proposal City of Lakewood
Archiving Information
Management Services
Prepared for: Kelli Pickler/Kevin Yamakawa
City Hall 5050 Clark Avenue, Lakewood, CA 90712
March 10, 2023
Vast experience with corporate and government records
Precedent of scanning, data processing, indexing and metadata creation Cloud hosting services and data management
Established local presence in the area
State of the art equipment and production facilities
Significant experience in document handling and conversion projects Tenured and experienced management and production staff Proven quality programs that ensure accuracy
Looking forward to your feedback,
Sincerely,
Jose Vazquez
American Reprographics Company, LLC
ARC Document Solutions Proposal City of Lakewood

COVER LETTER OF INTRODUCTION
Thank you very much for the opportunity to propose our services to the City of Lakewood. We have fulfilled Scanning, Imaging and other Document Solutions services for many Architects, Engineers, School Districts, Developers, Property Management and Cities throughout the USA for many years.

ARC is the leading document solutions company in the United States, providing business-to-business document management services to the industry. The company provides our core services through a proprietary suite of reprographics and document imaging technology products, a nationwide network of locally branded service centers and more than 4,000 facilities management programs at client locations throughout the country.

We understand City of Lakewood is looking for Digitizing and Indexing services for a collection of documents.

These documents have been reviewed by our ARC team member. Here is a unit cost breakdown including Data Capture and File Indexing based on our assessment & conversation with City of Lakewood representative. This is a living assessment that is subject to change as we move forward with our analysis of volume document types and output required by City of Lakewood
ARC has a long list of satisfied clients that include government, health, industrial, financial, education, and construction. This unique combination of technical knowledge and production expertise results in the creation of sophisticated production control technology, which is customized for each project to provide quality and price competitiveness.

We offer the following capabilities and expertise to City of Lakewood including:

Advanced service offerings that can be leveraged by City of Lakewood for future initiatives What ARC will provide:

Document Conversion, Quality Assurance and renaming to PDF.

SECURE: ARC will go on-site to securely load all client prepared boxes.

Then apply box barcode chain of custody labels, retrieve files from SCAN: ARC will scan all documents.

Detailed Processing steps:
•
•
•
•
•
•
•
•
•
•
Estimated completion 60-120 business days after Indexing & Quality has been approved.

ARC does NOT offer permanent storage Service. If originals remain at ARC over 30 days after scan deliverables have been receives by customer a Temporary (up-to 60 Day) Storage fee will apply per pallet ($150.00).

City of Lakewood and transport them to its archive facility location in Costa Mesa for processing and scanning.

Upon retrieval from City of Lakewood, the documents will remain in ARC’s custody. Documents are transported by ARC to ARC’s location and only handled by ARC employees. Images remain on ARC’s secure servers, until the final deliverable is returned to City of Lakewood. No third parties are involved with the scanning process, transportation or storage.

PREP: ARC will prepare your documents for scanning by removing all binding materials (e.g., staples, paper clips, clamps, coil binders, comb binders, velo bindings, fold-over tab binders, 3 ring binders, etc.).

SCOPE OF WORK
ARC will scan all documents at 200 dpi in Black and White PDF images. Each document, binder or file will be output as a multipage PDF. All small format documents can be converted to searchable PDF (OCR). All LF images will be scanned at 300 DPI. Each set will be scanned as a Multipage PDF by roll.

ARC will come onsite to securely load all client prepared boxes for transportation (no inventory).

No reassembly required(no re-staple, no rebinding, no re-clipping).

ARC can return all documents in transportation boxes upon project completion and customer approval. ARC will securely destroy all document upon completion of the project with customers written approval.

Small Format Naming Scheme (Indexing):
•Folder Tab/Name
•If not folder, Document/Binder title or Type
Plan sets will be arranged in folders by roll.

Indexing Specifications to index into customer provided load File:
• Project Name
• Plan Number/Name
• Plan Description
• Most recent date on plan
ARC project manager will notify customer in advance if estimate exceeds original assumptions.

Deviation from original assumptions must be mutually agreed upon by both parties and may impact schedule and price. Estimate does NOT include Project management (one-time) charge, if applicable.

ARC will return all images via secure link.

Rates & Services Pricing
QTY Unit Per Unit Extended
5,125 Image $1.50 $7,687.50
22,000 Image $0.04 $880.00
500 File $0.18 $90.00
22,000 Image $0.02 $440.00
22,000 Image $0.005 $110.00
2 Hour $85.00 $170.00
1 Per Trip $150.00 $150.00
1 Each $50.00 $50.00
30 Per Box $7.50 $225.00
Hour $45.00
$9,802.50
Service Description
Document Destruction .

Logistics
Onsite Retrieval Prep
Small Format Color
Imaging
Indexing - File Naming
OCR
Service Total
Convert Large Format Sheets to PDF (12x18 up to
36x48). Color - 300 DPI & Medium Preparation Sheet
Level Indexing Included, Includes up to 4 Attributes
& Document Exploration..

Data Deliverable via Secure Link .

Document Transportation - Pickup & Delivery* .

Document Packaging (no inventory) to make ready
for transport. .

Optical character recognition (Small Format
Documents) .

Adhoc retrieval requests.

Convert Documents up to 11x17 to PDF. Auto-Color -
200 DPI & Medium Preparation .

Subjective Manual Extraction of Key Data - Includes
up to 2 Attributes & Document Exploration .

Document Prep Labor Preparing documents for scan (Light/& Medium Preparation) .

Data Deliverable
Destruction
Retrieval
Plan Sheet Imaging –
Color
Rates & Services Pricing
QTY Unit Per Unit Extended
7,500 Image $1.50 $11,250.00
369,600 Image $0.04 $14,784.00
8,400 File $0.18 $1,512.00
369,600 Image $0.02 $7,392.00
369,600 Image $0.005 $1,848.00
4 Hour $85.00 $340.00
1 Per Trip $300.00 $300.00
1 Each $50.00 $50.00
210 Per Box $7.50 $1,575.00
Hour $45.00
* Estimate does NOT include Taxes or project setup fee, if applicable. $39,051.00 * Minimum per trip charge $150 per trip or greater dependent on location.

Additional Scope Details:

ARC Document Solutions Team

CLIENT APPROVAL
Craig Callas City of Lakewood
Senior Account Executive
[email protected] Authorized Signature: _____________________________ Printed Name: ___________________________________
Karen Siguenza
AIM Project Manager Title: ___________________________________________ (818)683-4817 | [email protected]
ARC will store the documents for up to 30 calendar days after completion of the project to allow the customer time to review the samples and request any warranty work.

Convert Documents up to 11x17 to PDF. Auto-Color -
200 DPI & Medium Preparation .

Subjective Manual Extraction of Key Data - Includes
up to 2 Attributes & Document Exploration .

Document Prep Labor Preparing documents for scan (Light/& Medium Preparation) .

Data Deliverable
Destruction
Retrieval
Plan Sheet Imaging –
Color
OCR
Note: Prices submitted are considered firm for sixty (60) days. The pricing above is based on the initial assessment and ‘best’ condition assumptions excluding ‘Additional Scope Questions’. Any deviation from the above assumptions must be mutually agreed upon by both parties and may impact both schedule and price and will be subject to a Change Order. ARC will produce a Pilot or sample to each Department to insure Indexing (Folder Structure & File Naming) for process approval from City of Lakewood prior to producing entire collection. Actual quantities processed will determine final pricing, which may be lower or higher than this estimated total amount. City of Lakewood will assign a Project Manager or Point Of Contact in coordination with ARC Project manager to insure timely feedback & authorization.

Chain Of Custody Level – Box
Service Total
Convert Large Format Sheets to PDF (12x18 up to
36x48). Color - 300 DPI & Medium Preparation Sheet
Level Indexing Included, Includes up to 4 Attributes
& Document Exploration..

Data Deliverable via Secure Link .

Document Transportation - Pickup & Delivery* .

Document Packaging (no inventory) to make ready
for transport. .

Optical character recognition (Small Format
Documents) .

Adhoc retrieval requests.

Document Destruction .

Logistics
Onsite Retrieval Prep
Small Format Color
Imaging
Indexing - File Naming
Service Description

Lakewood City CouncilMarch 28, 2023

Lakewood City Council
March 28, 2023