AGENDA
REGULAR CITY COUNCIL MEETING
COUNCIL CHAMBERS
5000 CLARK AVENUE
LAKEWOOD, CALIFORNIA
April 9, 2024, 7:30 p.m.
CALL TO ORDER
INVOCATION: Wanda Thomas, Spiritual Assembly of the Bahá’ís of Lakewood PLEDGE OF ALLEGIANCE: Scout Troop 247
ROLL CALL: Mayor Ariel Pe
Vice Mayor Todd Rogers
Council Member Cassandra Chase
Council Member Steve Croft
Council Member Jeff Wood
MARCH 5, 2024 GENERAL MUNICIPAL ELECTION
1. ADOPTION OF RESOLUTION NO. 2024-6; DECLARING THE RESULTS OF THE GENERAL
MUNICIPAL ELECTION
2. ADMINISTRATION OF THE OATH OF OFFICE TO COUNCIL MEMBERS ELECT ANNOUNCEMENTS AND PRESENTATIONS:
ROUTINE ITEMS:
All items listed within this section of the agenda are considered to be routine and will be enacted by one motion without separate discussion. Any Member of Council may request an item be removed for individual discussion or further explanation. All items removed shall be considered immediately following action on the remaining items.
RI-1 MEETING MINUTES - Staff recommends City Council approve Minutes of the Meeting held March 26, 2024
RI-2 PERSONNEL TRANSACTIONS - Staff recommends City Council approve report of personnel transactions.
RI-3 REGISTERS OF DEMANDS - Staff recommends City Council approve registers of demands.
RI-4 CITY COUNCIL COMMITTEES’ ACTIVITIES - Staff recommends City Council receive and file the report.
RI-5 CONSULTING SERVICES AUTHORIZATION - ARDURRA GROUP - CIVIC CENTER GENERATOR REPLACEMENTS - Staff recommends the City Council authorize work for the Generator Replacement project per the Ardurra proposal dated March 21, 2024, in an amount not to exceed $186,500, and authorize the Mayor to sign the proposal.
In compliance with the Americans with Disabilities Act, if you are a qualified individual with a disability and need an accommodation to participate in the City Council meeting, please contact the City Clerk’s Office, 5050 Clark Avenue, Lakewood, CA, at 562/866-9771, ext. 2200; or at [email protected] at least 48 hours in advance to ensure that reasonable arrangements can be made to provide accessibility to the meeting.
Agenda items are on file in the Office of the City Clerk, 5050 Clark Avenue, Lakewood, and are available for public review during regular business hours. Any supplemental material distributed after the posting of the agenda will be made available for public inspection during normal business hours in the City Clerk’s Office. For your convenience, the agenda and the supporting documents are available in an alternate format by request and are also posted on the City’s website at www.lakewoodcity.org City Council Agenda
April 9, 2024
REPORTS:
3.1 AUTHORIZE PURCHASE OF VEHICLES FOR FY 23-24 - Staff recommends the City Council appropriate the funds, in the total amount of $330,000, for the purchase of the vehicles as listed in ‘Attachment A’ of this staff report; authorize the City Manager to approve the purchase of one (1) Chevy Equinox in the amount of $35,000; authorize the City Manager to approve the purchase of three (3) service body trucks in the amount of $150,000; authorize the City Manager to approve the purchase of one (1) Light Truck in the amount of $35,000; and authorize the City Manager to approve the purchase of one (1) Heavy Duty Dump Truck in the amount of $110,000.
AGENDA
LAKEWOOD HOUSING SUCCESSOR AGENCY
1. REGISTER OF DEMANDS - Staff recommends Housing Successor Agency approve registers of demands.
ORAL COMMUNICATIONS:
ADJOURNMENT
RESOLUTION NO. 2024-6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LAKEWOOD, CALIFORNIA, RECITING THE FACT OF THE
GENERAL MUNICIPAL ELECTION HELD IN SAID CITY ON
MARCH 5, 2024 DECLARING THE RESULTS THEREOF,
AND SUCH OTHER MATTERS AS PROVIDED BY LAW
WHEREAS, a consolidated General Municipal Election was held and conducted within the City of Lakewood, California, on Tuesday, March 5, 2024, as required by law; and WHEREAS, notice of said election was given in the time, form and manner as provided by law; that voting precincts were properly established; that election officers were appointed, and that in all respects said election was held and conducted and the votes were cast, received and canvassed, and the returns made and declared in the time, form and manner as required by the provisions of the Elections Code of the State of California for the holding of elections in general law cities; and
WHEREAS, the Los Angeles County Registrar-Recorder/County Clerk canvassed the returns of said election, and the City Clerk has certified the results to the City Council, the results are received, attached and made a part hereof as “Exhibit A;” and NOW, THEREFORE, the City Council of the City of Lakewood does hereby resolve, find, declare, and determine as follows:
SECTION 1. That said General Municipal Election was held for the purpose of electing two members of the City Council of the City of Lakewood for the full term of four (4) years.
SECTION 2. That the whole number of ballots cast in the City, except absent voter ballots and provisional ballots, was 1,962. That the whole number of absent voter and provisional ballots cast was 6,876, making a total of 8,838 cast in the City.
SECTION 3. That the names of persons voted for at the election for Member of the City Council District 3 were as follows:
Jeff Wood
Ariel Pe
SECTION 4. That the names of persons voted for at the election for Member of the City Council District 4 were as follows:
David Arellano
Vicki L. Stuckey
Resolution No. 2024-6
SECTION 5. That the number of votes given at each precinct and the number of votes given in the City to each of the persons above named for the respective offices for which the persons were candidates were as listed in Exhibit “A” attached hereto.
SECTION 6. The City Council does declare and determine that:
Jeff Wood was elected as a Member of the City Council District 3 of said City for the full term of four (4) years.
David Arellano was elected as a Member of the City Council District 4 of said City for the full term of four (4) years.
SECTION 7. The City Clerk shall enter on the records of the City Council of the City a statement of the results of the election showing:
A. The whole number of votes cast in the City.
B. The names of the persons voted for.
C. For what office each person was voted for.
D. The number of votes given at each precinct to each person.
E. The total number of votes given to each person.
SECTION 8. The City Clerk shall immediately make and deliver to each of the persons so elected to the Lakewood City Council a Certificate of Election signed by the City Clerk, and duly authenticated; that the City Clerk shall also administer to each person elected the Oath of Office prescribed in the Constitution of the State of California, and shall have them subscribe to it and file it in the Office of the City Clerk. Each and all of said persons so elected shall then be inducted into the office to which they have been elected.
SECTION 9. The City Clerk shall certify to the adoption of this resolution, and shall enter the same into the book of original resolutions of the City of Lakewood, and shall make a record of the passage and adoption thereof in the Minutes of this meeting, and in the records of the proceedings of the City Council.
ADOPTED AND APPROVED THIS 9TH DAY OF APRIL, 2024.
________________________________
Mayor
ATTEST:
________________________________
City Clerk
+l
OEAN C. LOGAN
R€gl3irar-R..orderlcounty Cterl
March 29,2024
Jo Mayberry, City Clerk
City of Lakewood
5050 Clark Avenue
Lakewood, California 9071 2
CIry OF LAKEWOOD GENERAL MUNICIPAL ELECTION
Dear City Clerk:
Enclosed are the Official Canvass Certificate and the Official Statement of Votes Cast by precinct for the City of Lakewood General Municipal Election consolidated with the Presidential Primary Election held in Los Angeles County on March 5,2024.
Please call the Election Planning Section at (562) 462-23'17 if you have any questions.
Sincerely,
L-\e.-$'-c<
SONIA CORONA, Head
Election Planning Section
Aftachment:
Canvass Certificate
Final Official Election Returns
r 2024 Pr.rd..t.lPflm.ryE1.. M.i.h2024.c.nv..ic.n cr!l.n., ttj?ffi t I]
\*-.
LOS ANGELES COUNTY
REGISTRAR.RECORDER/COUNTY CLERK
12400 IMPERIAL HIGHWAY. NORWAI.K, CA 90650 LAVOTE.GOV
Los Angeles County Registrar-Recorder/County Clerk
CERTIFICATE OF THE CANVASS
OF 'TH E EI,T]CTION RT]'I'URNS
l, DEAN C. LOGAN, Registra r- Reco rderlCou nty Clerk of the County of Los Angeles, of the State of California, DO HEREBY CERTIFY that pursuant to the provisions of Section 15300 et seq. of the California Elections Code, I canvassed the returns of the votes cast for each elective oftice and/or measure(s) for at the
/airurood
Presidential Primary Election, held @
on the 5th day of March, 2024.
I FURTHER CERTIFY that the Statement of Votes Cast, to which this certificate is attached, shows the total number of ballots cast in said jurisdiction, and that the whole number of votes cast for each candidate and/or measure(s) in said iurisdiction in each of the respective precincts therein, and the totals of the respective columns and the totals as shown for each candidate and/or measure(s) are full, true and correct. lN WITNESS WHEREOF, I have hereunto set my hand and affixed my official seal this 29th day of March 2024.
6u/*.
^[
l.*
DEAN C. LOGAN
Registra r-Recorder/County clerk
County of Los Angeles
RI-1
Routine Item 1 – City Council Minutes
will be available prior to the meeting.
CITY OF LAKEWOOD
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/21/2024 PERRIS FENCE & SUPPLY 256.30
03/21/2024 ABRUSCATO, DIANA 643.50
03/21/2024 ALAN'S LAWN AND GARDEN CENTER INC 81.31
03/21/2024 ALLEN, JOHNNY 171.60
03/21/2024 ALLIANT INSURANCE SERVICES 4,066.00
03/21/2024 ALS GROUP USA CORP 1,805.13
03/21/2024 AMAZON CAPITAL SERVICES INC 1,287.57
03/21/2024 AMERICAN PUBLIC WORKS ASSN 297.50
03/21/2024 AMERICAN TRUCK & TOOL RENTAL INC 2,035.01
03/21/2024 BREA, CITY OF 32,567.75
03/21/2024 BUCKNAM PETER JOSEPH 13,435.75
03/21/2024 C A C E 0 368.00
03/21/2024 CAL STATE AUTO PARTS INC 124.45
03/21/2024 CARSON TRAILER INC 12,349.28
03/21/2024 CB RANCH ENTERPRISES 1,176.00
03/21/2024 CINTAS CORPORATION 12.35
03/21/2024 CINTAS CORPORATION 343.84
03/21/2024 COMMUNITY FAMILY GUIDANCE CTR 548.33
03/21/2024 DELTA DENTAL OF CALIFORNIA 8,050.90
03/21/2024 DIAMOND ENVIRONMENTAL SERVICES LP 550.47
03/21/2024 EDCO WASTE SERVICES LLC 525,672.29
03/21/2024 FRONTIER CALIFORNIA INC 2,388.56
03/21/2024 GARIBALDO'S NURSERY 788.28
03/21/2024 GRAINGER W W INC 884.77
03/21/2024 H & H NURSERY 369.23
03/21/2024 HACH COMPANY 1,471.82
03/21/2024 HAWK, TRUDY (FAHTIEM) 159.25
03/21/2024 HINDERLITER DE LLAMAS & ASSOC 2,479.25
03/21/2024 HOME DEPOT 3,223.50
03/21/2024 JONES RICHARD D. A PROF LAW CORP 17,448.77
03/21/2024 KICK IT UP KIDZ LLC 260.00
03/21/2024 KIDSGUIDE INC 525.00
03/21/2024 LAKEWOOD CHAMBER OF COMMERCE 1,833.33
03/21/2024 LONG BEACH, CITY OF 1,163.26
03/21/2024 LOS ANGELES CO SHERIFFS DEPT 1,067,558.66
03/21/2024 MIEIR-KING, RICHARD 546.00
03/21/2024 MUSCO CORPORATION 15,119.15
03/21/2024 NATIONAL PACIFIC ISLANDER EDUCATOR 100.00
03/21/2024 O'REILLY AUTOMOTIVE STORES INC 104.27
03/21/2024 DY-JO CORPORATION 1,043.00
03/21/2024 PHASE II SYSTEMS INC 2,986.79
03/21/2024 PATHWAYS VOLUNTEER HOSPICE 548.33
03/21/2024 PICO GLASS 3,256.25
03/21/2024 PROVIDENCE MEDICAL INSTITUE 252.00
CITY OF LAKEWOOD
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/21/2024 QUADIENT LEASING USA INC 984.49
03/21/2024 RESOURCE BUILDING MATERIALS 688.24
03/21/2024 SAL'S PLUMBING INC 810.00
03/21/2024 SCHRUBBE, JACQUELINE 596.00
03/21/2024 SCMAF OFFICE 806.37
03/21/2024 SIEGEL, THEODORE 175.00
03/21/2024 SMART & FINAL INC 473.53
03/21/2024 SOUTHERN CALIFORNIA EDISON CO 65.59
03/21/2024 SOUTHERN CALIFORNIA GAS CO 7,001.74
03/21/2024 CHARTER COMMUNICATIONS HOLDINGS LLC 5,217.80 03/21/2024 STEIN, ANDREW T 841.53
03/21/2024 TENG, WHEA-FUN 184.80
03/21/2024 TGIS CATERING SVCS INC 1,795.75
03/21/2024 TURF STAR 90.67
03/21/2024 U S BANK NATIONAL ASSOCIATION 32,663.69
03/21/2024 UNDERGROUND SERVICE ALERT 248.00
03/21/2024 UNITED WATER WORKS INC 913.13
03/21/2024 URBAN PROFESSIONAL BUILDERS INC 23,283.17
03/21/2024 VARSITY BRANDS HOLDING CO INC 936.90
03/21/2024 WATER SYSTEM SERVICES LLC 195.00
03/21/2024 WATERLINE TECHNOLOGIES INC 1,843.38
03/21/2024 WAXIE ENTERPRISES INC 371.43
03/21/2024 WEST COAST ARBORISTS INC 24,618.80
03/21/2024 WILLDAN ASSOCIATES 9,207.00
03/21/2024 WITHROW, MAX 574.20
03/21/2024 AKAI, LEILANI 250.00
03/21/2024 CAL BOWL 273.70
03/21/2024 NEFF, KRISTEN 250.00
03/21/2024 RENZI, LISA 100.00
03/21/2024 SANTOS, EDERITO JR 151.74
03/21/2024 SCOT ROOF CO 11,700.00
03/21/2024 WILLINGHAM, SENOLIA 250.00
Total: 1,857,914.45
In accordance with section 2521 of the Lakewood Municipal Code, presented herewith is a summary of obligations to be paid by the City of Lakewood. Each of the following demands has been audited by the Director of Finance and Administrative Services and approved by the City Manager.
CITY OF LAKEWOOD
FUND SUMMARY 3/28/2024
1010 GENERAL FUND 633,135.96
1030 CDBG CURRENT YEAR 618.50
1035 CASP CERTIFICATION & TRNG FUND 4.00
1050 COMMUNITY FACILITY 1,090.33
1070 RETIREE BENEFITS 8,210.00
1090 LAKEWOOD EQUESTRIAN CENTER 11,972.14
1622 LA CNTY MEASURE M 1,281.26
3070 PROPOSITION "C" 3,839.83
5010 GRAPHICS AND COPY CENTER 2,550.66
5020 CENTRAL STORES 2,963.21
5030 FLEET MAINTENANCE 4,174.68
7500 WATER UTILITY FUND 263,968.91
8030 TRUST DEPOSIT 100.00
933,909.48
Council Approval
Date City Manager
City Clerk Director of Finance and Administrative Services Attest
CITY OF LAKEWOOD
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/28/2024 ADVANTAGE MAILING LLC 6,813.54
03/28/2024 ALL CITIES ENGINEERING INC 210,829.75
03/28/2024 ALL CITY MANAGEMENT SERVICES INC 10,623.60
03/28/2024 ALLIED REFRIGERATION INC 333.75
03/28/2024 AMAZON CAPITAL SERVICES INC 10,566.10
03/28/2024 ARDURRA GROUP INC 3,020.00
03/28/2024 B & H FOTO & ELECTRONICS CORP 238.10
03/28/2024 BACKSTREET SURVEILLANCE INC 101,869.04
03/28/2024 BLUEALLY TECHNOLOGY SOLUTIONS 3,565.24
03/28/2024 CAL BLEND SOILS INC 1,345.05
03/28/2024 CAL STATE AUTO PARTS INC 1,002.17
03/28/2024 CALIF. STATE DISBURSEMENT UNIT 692.98
03/28/2024 CALIF STATE FRANCHISE TAX BOARD 1,126.93
03/28/2024 CALIFORNIA CONTRACT CITIES ASN 875.00
03/28/2024 LONG BEACH LINCOLN MERCURY INC 47.41
03/28/2024 SEMA INC 1,368.97
03/28/2024 CHIANG, RYAN 300.00
03/28/2024 CINTAS CORPORATION 282.22
03/28/2024 CAMERON WELDING SUPPLY 147.88
03/28/2024 COLOR CARD ADMINISTRATOR CORP 37.54
03/28/2024 CORELOGIC INC 60.50
03/28/2024 CRAFCO INC 1,413.25
03/28/2024 DANIEL'S TIRE SERVICE INC 301.29
03/28/2024 DAVIS, RODERICK 1,000.00
03/28/2024 DELL SERVICE SALES 6,493.24
03/28/2024 DELTA DENTAL INSURANCE COMPANY 765.59
03/28/2024 DELTA DENTAL OF CALIFORNIA 8,232.23
03/28/2024 DIRECTV INC 46.25
03/28/2024 DISCOUNT CAMPER SHELLS LLC 3,296.15
03/28/2024 EDCO WASTE SERVICES LLC 453.69
03/28/2024 EMPLOYMENT DEVELOPMENT DEPT 40.00
03/28/2024 GANAHL LUMBER COMPANY 328.52
03/28/2024 GLASBY MAINTENANCE SUPPLY CO 254.15
03/28/2024 GOLDEN STATE WATER COMPANY 10,264.00
03/28/2024 GONSALVES JOE A & SON 9,052.00
03/28/2024 HACIENDA SOSEGADO LLC 10,836.50
03/28/2024 HARA M LAWNMOWER CENTER 160.97
03/28/2024 HASS, BARBARA 910.00
03/28/2024 HI-WAY SAFETY RENTALS INC 2,242.37
03/28/2024 HUMAN SERVICES ASSOCIATION 598.33
03/28/2024 JHM SUPPLY INC 756.85
03/28/2024 JONES RICHARD D. A PROF LAW CORP 1,091.13
03/28/2024 KOSMONT & ASSOCIATES INC 7,500.00
03/28/2024 LAKEWOOD, CITY WATER DEPT 33,866.90
CITY OF LAKEWOOD
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/28/2024 LIEBERT CASSIDY WHITMORE 3,774.00
03/28/2024 LA COUNTY DEPT OF PUBLIC WORKS 107,955.57
03/28/2024 MARIN, COUNTY OF/CAL-SLA 2,520.00
03/28/2024 STEVEN MAHR PRINTING INC 297.68
03/28/2024 MIDAMERICA ADMIN & RETIREMENT 710.00
03/28/2024 NATIONAL UNION FIRE INSURANCE CO 426.15
03/28/2024 O'REILLY AUTOMOTIVE STORES INC 183.46
03/28/2024 ODP BUSINESS SOLUTIONS LLC 101.58
03/28/2024 ORANGE COUNTY TANK TESTING INC 1,770.00
03/28/2024 UAG CERRITOS I LLC 156.20
03/28/2024 QUADIENT LEASING USA INC 854.84
03/28/2024 RAYVERN LIGHTING SUPPLY CO INC 1,216.40
03/28/2024 CERRITOS FORD INC 210,983.81
03/28/2024 RUIZ, TAWNY 471.85
03/28/2024 S & J SUPPLY CO 856.38
03/28/2024 S.T.E.A.M. 13,226.31
03/28/2024 SECTRAN SECURITY INC 227.78
03/28/2024 SERVICEWEAR APPAREL INC 358.09
03/28/2024 SIERRA INSTALLATIONS INC 7,892.50
03/28/2024 SMART & FINAL INC 195.68
03/28/2024 SO CALIF SECURITY CENTERS INC 27.45
03/28/2024 SOUTHERN CALIFORNIA EDISON CO 47,840.28
03/28/2024 SOUTHWEST PATROL INC 37,884.00
03/28/2024 SPICERS PAPER INC 884.01
03/28/2024 STANDARD INSURANCE CO UNIT 22 2,125.10
03/28/2024 STANDARD INSURANCE CO UNIT 22 10,596.03
03/28/2024 TGIS CATERING SVCS INC 1,200.00
03/28/2024 TURF STAR 151.32
03/28/2024 VARSITY BRANDS HOLDING CO INC 85.39
03/28/2024 CELLCO PARTNERSHIP 3,993.09
03/28/2024 VERNON CITY OF 4,000.00
03/28/2024 VISION SERVICE PLAN 4,334.85
03/28/2024 VOORHEES, RONDA 97.50
03/28/2024 WALTERS WHOLESALE ELECTRIC CO 700.35
03/28/2024 WATERLINE TECHNOLOGIES INC 4,267.51
03/28/2024 WAXIE ENTERPRISES INC 1,676.48
03/28/2024 WECK ANALYTICAL ENVIRONMENTAL SERVICES 1,812.00 03/28/2024 WESTERN EXTERMINATOR CO 149.30
03/28/2024 WESTERN WATER WORKS SUPPLY CO 506.42
03/28/2024 WILSON, JOHN III 117.00
03/28/2024 WYNN, LAKYN 130.00
03/28/2024 BAXA, REGINA 250.00
03/28/2024 BOWERS, RON 33.36
03/28/2024 COLEMAN, JENNIFER 250.00
CITY OF LAKEWOOD
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/28/2024 CONTRERAS, INGRID 17.86
03/28/2024 DEL VALLE TOT LOT 250.00
03/28/2024 GREENE, JEREMY 100.00
03/28/2024 HODO, LANEISHA 250.00
03/28/2024 HOWARD, KAREEMA 17.86
03/28/2024 JONES, DELORES 250.00
03/28/2024 NGUYEN, VINCE 250.00
03/28/2024 ODYSSEY STEM ACADEMY 250.00
03/28/2024 PULIDO, DANA 17.86
03/28/2024 ROOTER HERO 67.00
03/28/2024 WILCOX, KELLIE 100.00
Total: 933,909.48
CITY OF LAKEWOOD
SUMMARY ACH/WIRE REGISTER MARCH 2024
ACH date Amount Recipient Purpose Period
3/1/24 $9,262.79 The Technology Depot Communications Services 1 of 3 March 2024 3/1/24 $128,391.87 CalPERS Payroll - Retirement Plan Feb 4-17, 2024 3/1/24 $3,300,000.00 CAMP City Investment Deposit March 2024 3/1/24 $2,525.00 LCEA Employee Paid Dues February 2024
3/6/24 $111,692.11 IRS via F&M Payroll - Federal Taxes Feb 18-Mar 2, 2024 3/7/24 $130,400.18 CalPERS Employee Medical Premiums March 2024 3/7/24 $30,807.85 EDD Payroll - State Taxes Feb 18-Mar 2, 2024 3/8/24 $17,093.77 VOYA Payroll -Deferred Compensation Feb 18-Mar 2, 2024 3/8/24 $36,176.31 VOYA Payroll - Deferred Compensation Feb 18-Mar 2, 2024 3/8/24 $3,759.11 MidAmerica Retiree Medical Benefit Feb 18-Mar 2, 2024 3/8/24 $3,425.00 PARS via U.S. Bank Payroll - Retirement Plan 1 of 2 Feb 18-Mar 2, 2024 3/8/24 $4,407.63 PARS via U.S. Bank Payroll - Retirement Plan 2 of 2 Feb 18-Mar 2, 2024 3/13/24 $129,761.37 CalPERS Payroll - Retirement Plan Feb 18-Mar 2, 2024 3/15/24 $706.66 LB Meals on Wheels Monthly Contribution January 2024 3/15/24 $26,370.93 MidAmerica Retiree Medical Benefit March 2024 3/19/24 $254,074.00 CalPERS Retirmnt-Unfunded Accrued Liab March 2024 3/19/24 $651,148.88 Various Employee Payroll Mar 3-16, 2024 3/21/24 $110,930.24 IRS via F&M Payroll - Federal Taxes Mar 3-16, 2024 3/21/24 $30,510.18 EDD Payroll - State Taxes Mar 3-16, 2024 3/21/24 $2,475.00 LCEA Employee Paid Dues March 2023
3/21/24 $17,428.72 VOYA Payroll -Deferred Compensation Mar 3-16, 2024 3/21/24 $36,426.31 VOYA Payroll - Deferred Compensation Mar 3-16, 2024 3/21/24 $7,833.42 PARS via U.S. Bank Payroll - Retirement Plan 1 of 1 Mar 3-16, 2024 3/21/24 $4,045.38 MidAmerica Retiree Medical Benefit Mar 3-16, 2024 3/22/24 $706.66 LB Meals on Wheels Monthly Contribution February 2024 3/22/24 $2,161.54 The Technology Depot Communications Services 2 of 3 March 2024 3/29/24 $2,298.86 The Technology Depot Communications Services 3 of 3 March 2024 3/29/24 $2,000,000.00 City of West Hollywood FY 23-24 Prop A Exchange Mar 2024 3/29/24 $129,462.98 CalPERS Payroll - Retirement Plan Mar 3-16, 2024 Council Approval
Date City Manager
Attest:
City Clerk Director of Finance & Administrative Services
1960 E. Grand Avenue | El Segundo, CA 90245| 310.359.1203 | www.ardurra.com March 21, 2024
Kelli Pickler, PE
Director of Public Works/City Engineer
City of Lakewood, CA
5050 N. Clark Ave.
Lakewood, CA 90712
SUBJECT: GENERATOR REPLACEMENT PROJECT
Dear Director Pickler:
Ardurra Group, Inc., is pleased to submit this Proposal supporting the City’s Generator Replacement Project at The Centre and City Hall. The below Scope of Services will provide the City with a ready-to-bid set of plans and specifications, including coordination with the City’s plans as prepared by an independent Electrical Engineering firm. The Scope includes site civil design, structural pad design, survey of the entirety of the Civic Center, and construction management from Bid to Completion. We are also prepared to offer optional fulltime inspection and special/deputy inspection and testing. Charles (Chuck) Stephens will lead a solid team to bring this project to completion.
Chuck has forty-two years of experience in project management, construction management, engineering design, and management of staff and resources for public agencies and private corporations. He worked in the aerospace industry for the first seven years of his career in the manufacture and design of the Space Shuttle and Titan rocket engine hardware. He has spent the past thirty-five years in the public works sector as an engineer for public agencies, private engineering, and construction companies. He has diverse project experience in planning, designing, managing, and constructing transportation, educational, institutional, industrial, aerospace, municipal, residential, and commercial projects. He specializes in Capital Improvement Projects, notably for street and utility infrastructure improvement and rehabilitation projects.
SCOPE OF SERVICES
CIVIL SITE DESIGN
Preliminary Assessment:
Site visit to take photos and assess the generator courtyard and drainage issues in the trailer area. City Hall complex survey, including the generator and trailer areas, to support the civil and structural design. Work to be performed by CL Surveying and Mapping.
Survey – Please see the attached proposal.
Plans Specifications and Estimate (60% & 100%):
Civil site plan including:
− Demolition plan
− Limits of work
Kelli Pickler, PE
City of Lakewood
March 21, 2024
1960 E. Grand Avenue | El Segundo, CA 90245| 310.359.1203 | www.ardurra.com − Site improvements, including potential drainage improvements in the City Hall Generator Courtyard, incorporation of the structural improvements and reference to the structural plans, and references to the electrical plans (provided by others). − One bid set of plans and specifications (this will be provided through a plan cover sheet with a table of contents including reference to the electrical drawings and coordinated technical specifications).
− Technical specifications
− Engineer’s opinion of probable construction cost estimate
STRUCTURAL DESIGN
Preliminary Assessment:
Review the provided generator cut sheets to understand the specific requirements, dimensions, and loads associated with the new generators.
Review site photos to assess the existing conditions where the new structural pads will be installed, considering spatial constraints and integration with existing infrastructure.
Design Development:
Design two new structural pads tailored to the specifications of the proposed generators, ensuring they can accommodate the necessary anchor bolts for secure installation. Ensure the design meets the California Building Code (current edition) for structural safety and performance.
Develop structural calculations to verify the adequacy of the structural pads and anchor bolt designs under the expected loads and conditions.
Detailing:
Prepare detailed structural drawings, including plan and section views, of the structural pads, indicating dimensions, reinforcement details, and specifications for construction. Coordinate with the civil engineering team to integrate the structural details into the overall civil design plans.
Deliverables:
Submit a draft of the final structural details for review and feedback by the project stakeholders. Incorporate feedback and finalize the structural detail drawings. Provide a final set of structural detail drawings, including plan and section views, to be included in the civil design plans for construction.
COORDINATION AND COMMUNICATION
Maintain ongoing communication with the City of Lakewood and other relevant stakeholders to ensure a cohesive and coordinated approach throughout the project. Address any questions or concerns that may arise during the design and detailing process promptly and efficiently.
Kelli Pickler, PE
City of Lakewood
March 21, 2024
1960 E. Grand Avenue | El Segundo, CA 90245| 310.359.1203 | www.ardurra.com
CONSTRUCTION MANAGEMENT
Bid Phase:
Coordinate with the City Clerk’s Office and the Public Works Department to establish advertising dates, arrange pre-bid meeting and the bid opening date. Participate in Pre-Bid meeting to assist with answering bidder questions. Ensure that the project is advertised in appropriate publications and online contractor bid announcement services. Directly contact contractors specializing in this type of construction to encourage their participation.
Construction Phase:
Serve as the primary point of contact for the City and Contractor. The Consultant shall be fully responsible for communicating with every stakeholder as appropriate. Provide full control and management of the project through contract completion. Collaborate and work cooperatively with the City’s Project Manager assigned to the project. Coordinate, conduct, and document the construction progress/coordination meetings as needed. Act as the City’s representative and monitor the actions taken are in line with the City’s policy, philosophy, strategy, standards.
Oversee all construction activities. Continuously monitor schedules and budgets; and administer the contract.
Understand and have knowledge of the public contract code and Standard Specification for Public Works Construction.
Coordinate, monitor, and document compliance to the contract, plans, specifications, and standards. Actively coordinate between the Contractor and City (all groups and departments). Prepare and monitor a permit log and field verify that permit conditions are met by the Contractor and document the progress and completion of permits.
Log, distribute, and respond to requests for information (RFIs) and submittals as needed. Track, review, analyze, negotiate, recommend for approval, and process all change orders (potential and actual).
Review construction schedule provided by the Contractor and send notices on the City’s behalf if there is lack of progress. Request and review updated schedule from Contractor when actual progress deviates from baseline schedule.
Track, review, analyze, and process progress payments. Present any disputed items and recommend non-disputed items for payment.
Assist with public relations as needed. Report and address complaints made by residents and other agencies.
Host weekly, bi-weekly, or monthly construction progress / coordination meetings with the City, Contractor, and other stakeholders as necessary. The Consultant shall assume weekly progress meetings during construction.
Prepare meeting agendas for review and approval prior to each construction / coordination meeting.
Kelli Pickler, PE
City of Lakewood
March 21, 2024
1960 E. Grand Avenue | El Segundo, CA 90245| 310.359.1203 | www.ardurra.com Prepare meeting minutes for all meetings and submit a copy of the minutes to the City within five working days after each construction progress / coordination meeting. Monitor compliance with the City’s Quality Management Plan (QAP) and/or plans, specifications, and referenced standards as applicable.
Assist in monitoring Contractor’s implementation and maintenance of SWPPP / BMP measures as applicable.
Proactively assist the City with addressing and expeditiously resolving field problems that may arise. Track all pending inspection issues and support Inspectors with follow-up until issues are resolved, including monitoring the Contractor’s compliance with Temporary Construction Easement (TCE) requirements and limitations.
Assist the City's labor compliance staff/consultant as needed and document labor compliance requirements prior to processing each progress and/or final payment. Maintain all project records, folders, files using the City’s existing file structure on City Public Works server and in hard copy file.
Develop and distribute punch list items and assist the City with monitoring final completion by the Contractor. If required, the Consultant will host weekly progress meetings with the Contractor and applicable City departments to track and monitor the progress of the punch list. Assist with project closeout and filing of the Notice of Completion and Release of Retention.
Inspection Services (Optional):
Inspection services will include, but are not limited to, the tasks listed below and will be performed daily. Review and familiarization with contract documents.
Participate in pre-construction meetings, other meetings, and conferences, as required. Be present at all times, excluding weekends (unless approved in writing by the City), when construction is in progress.
Review and, in conjunction with the City’s Project Manager (PM), monitor and expedite the Contractor’s proposed construction schedule.
Monitor and document the Contractor’s compliance with plans, specifications, and referenced standards.
Assist in the review of “submittals” required by the specifications. Assist with coordination between PM, Contractor, and any other entities that may be involved. Review Contractor performance and expedite corrective measures for discrepancies as they occur. Coordinate and provide assistance and direction to technicians performing material tests. Measure the work-in-place to verify quantities.
Closely monitor testing results and require Contractor to take corrective actions if results are unsatisfactory.
Assist the City with public outreach. Document and respond to public inquiries, monitor and document compliance with working hours, noise levels, and dust mitigation requirements. Review and make recommendations for the processing of payment requests. Assist with the consideration, negotiation, and processing of change orders.
Kelli Pickler, PE
City of Lakewood
March 21, 2024
1960 E. Grand Avenue | El Segundo, CA 90245| 310.359.1203 | www.ardurra.com Prepare daily inspection reports (daily activity report, weekly statement of working days) including photographs.
Measure and track quantities of satisfactorily completed improvements. Monitor Contractor’s implementation of approved traffic control measures; drive routes with active detours and/or lane closures daily to confirm or require adjustments in compliance with approved traffic control plans, Watch Manual, MUTCD and/or Caltrans Traffic Control Manual, as applicable. Review items requiring corrective action with the Contractor and the City and develop punch list items and monitor corrections made.
Issue field correction notices and respond to requests for information as needed. Monitor Contractor’s implementation and maintenance of SWPPP / BMP measures as applicable. Monitor and document strict compliance with the requirements for health and public safety on the project.
Perform inspection for line and grade, earthwork, grading, excavation, backfilling of utility trenches, asphalt paving, concrete form work reinforcement, and other related work. Surveying is excluded and is the Contractor’s responsibility.
Maintain a set of redline plans for use in reviewing and confirming the accuracy of the Contractor’s as-built documents.
Prepare project punch list at substantial completion and follow up.
FEE ESTIMATE
Fee Estimate Total $126,500, consisting of:
Civil Site Design: $10,000
Survey: $70,000 (Including markup and coordination of subconsultant - see attached) Structural Design: $8,500
Construction Management (bid through close-out, 12 weeks): Part-Time CM & Project Controls:
$38,000
OPTIONAL WORK:
Full-Time Inspector: $45,000 (estimate)
Special / Deputy Inspection & Testing $15,000 (estimate) Sincerely,
Anissa Voyiatzes, PE, ENV SP
Engineering & Municipal Services, Group Leader
CITY OF LAKEWOOD SUCCESSOR AGENCY - HOUSING
SUMMARY CHECK REGISTER
CHECK
VENDOR NAME AMOUNT
CHECK
DATE
03/28/2024 SINDAHA SAMIR 4,575.00
03/28/2024 DOWNING, JUDITH AND THE CITY OF LAKEWOOD 18,000.00 03/28/2024 OZORIO, DAN AND ANNA AND THE CITY OF 18,000.00 Totals: 40,575.00