Agenda packet — Lakewood City Council, August 13, 2024

AGENDA

REGULAR CITY COUNCIL MEETING

COUNCIL CHAMBERS
5000 CLARK AVENUE

LAKEWOOD, CALIFORNIA
August 13, 2024
ADJOURNED MEETING: 6:00 p.m.

Legends of Lakewood EXECUTIVE BOARD ROOM
CALL TO ORDER 7:30 p.m.

INVOCATION: Pastor Chris Kirish, Renovate Church
PLEDGE OF ALLEGIANCE: Scout Troop 247
ROLL CALL: Mayor Todd Rogers
Vice Mayor Cassandra Chase
Council Member David Arellano
Council Member Steve Croft
Council Member Jeff Wood
ANNOUNCEMENTS AND PRESENTATIONS:

Presentation by Captain Dan Holguin, Lakewood Sheriff’s Station, Regarding Quarterly Public Safety Report
ROUTINE ITEMS:

All items listed within this section of the agenda are considered to be routine and will be enacted by one motion without separate discussion. Any Member of Council may request an item be removed for individual discussion or further explanation. All items removed shall be considered immediately following action on the remaining items.

RI-1 MEETING MINUTES - Staff recommends City Council approve Minutes of the Meeting held June 3, 2024
RI-2 PERSONNEL TRANSACTIONS - Staff recommends City Council approve report of personnel transactions.

RI-3 REGISTERS OF DEMANDS - Staff recommends City Council approve registers of demands.

RI-4 CITY COUNCIL COMMITTEES’ ACTIVITIES - Staff recommends City Council receive and file the report.

RI-5 MONTHLY REPORT OF INVESTMENT TRANSACTIONS - JUNE 2024 - Staff recommends City Council receive and file the report.

RI-6 QUARTERLY SCHEDULE OF INVESTMENTS AS OF JUNE 30, 2024 - Staff recommends City Council receive and file the report.

City Council Agenda
August 13, 2024

Page 2 ends

ROUTINE ITEMS: - Continued
RI-7 RESOLUTIONS OF DESTRUCTION FOR OBSOLETE CITY RECORDS MORE THAN TWO YEARS OLD IN ACCORDANCE WITH STATE LAW, RESOLUTIONS NO. 2024-42 THROUGH NO. 2024-49 - Staff recommends City Council adopt proposed resolutions.

RI-8 RESOLUTION NO. 2024-50 AND NO. 2024-51; ESTABLISHING DISABLED PERSON

DESIGNATED PARKING ON THE NORTH SIDE OF CENTRALIA STREET AND ON THE WEST SIDE OF LEVELSIDE AVENUE; RESOLUTION NO. 2024-52; RESCINDING A

RESOLUTION ESTABLISHING A PHYSICALLY HANDICAPPED PERSONS DESIGNATED PARKING SPACE ON THE SOUTH SIDE OF DENMEAD STREET - Staff recommends the City Council adopt the proposed resolutions.

RI-9 PROPOSAL WITH ARDURRA – PROJECT MANAGEMENT SERVICES - CORNER LOT PARK DESIGN - Staff recommends City Council authorize Ardurra’s proposal to provide project management support under their existing Agreement for Engineering Services, in an amount of $114,000, and authorize the Mayor to sign the proposal.

RI-10COUNCIL CHAMBERS IMPROVEMENTS – ARCHITECT/ENGINEER (A/E) DESIGN SERVICES AGREEMENT - Staff recommends City Council authorize the on-call Architectural Services agreement with BOA Architecture, in a form approved by the City Attorney; and authorize the proposal from BOA Architecture for architectural/engineering design services for the Council Chambers Improvements in the amount of $231,250.

RI-11TRANSFER AGREEMENT WITH THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT – SAFE CLEAN WATER PROGRAM (SCWP) FOR MUNICIPAL PROGRAM FUNDS - Staff recommends City Council approve transfer agreement establishing terms and conditions for transfer of Safe, Clean Water Program funds to Lakewood and authorize Mayor to sign the agreement.

RI-12AMENDMENT TO AGREEMENT WITH THE LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER MANAGEMENT JOINT POWERS AUTHORITY (GWMA) - Staff recommends City Council approve Amendment No. 1 to Memorandum of Understanding (MOU) between City and GWMA for administration and cost sharing for implementation of coordinated compliance, monitoring and reporting plan for Dominguez Channel and Los Angeles and Long Beach Harbors Waters Toxic Pollutants Total Maximum Daily Loads and authorize Mayor to sign agreement subject to approval of form by City Attorney.

RI-13REVISION TO VEHICLE PURCHASING POLICY FOR FISCAL YEARS 2024-25 AND 2025-26 - Staff recommends City Council authorize City Manager to approve purchase of vehicles included in FY 2024-25 and FY 2025-26 Adopted Budget after gathering at a minimum three (3) informal bids or “piggy backing” on governmental pricing that was already obtained through a competitive bidding process; and appropriate an additional 15% to Council-authorized budgeted amount for each proposed vehicle, if needed.

RI-14RESOLUTION NO. 2024-53; APPROVING THE BLANKET AUTHORITY TO FILE APPLICATIONS FOR GRANT FUNDS FROM L.A. COUNTY REGIONAL PARK AND OPEN SPACE DISTRICT FOR MEASURE A FUNDING FOR PROJECTS AND PROGRAMS - Staff recommends City Council adopt the proposed resolution.

City Council Agenda
August 13, 2024

Page 3 ends

In compliance with the Americans with Disabilities Act, if you are a qualified individual with a disability and need an accommodation to participate in the City Council meeting, please contact the City Clerk’s Office, 5050 Clark Avenue, Lakewood, CA, at 562/866-9771, ext. 2200; or at [email protected] at least 48 hours in advance to ensure that reasonable arrangements can be made to provide accessibility to the meeting.

Agenda items are on file in the Office of the City Clerk, 5050 Clark Avenue, Lakewood, and are available for public review during regular business hours. Any supplemental material distributed after the posting of the agenda will be made available for public inspection during normal business hours in the City Clerk’s Office. For your convenience, the agenda and the supporting documents are available in an alternate format by request and are also posted on the City’s website at www.lakewoodcity.org REPORTS:

3.1 AGREEMENT WITH CONSULTANT FOR LOCAL HAZARD MITIGATION PLAN UPDATE - Staff recommends City Council approve an agreement with Risk Management Professionals to facilitate an update of Lakewood’s existing Local Hazard Mitigation Plan for an amount not to exceed $59,846, and authorize the Mayor to sign the agreement in a form as approved by the City Attorney.

3.2 AMENDMENT TO AGREEMENT WITH SALVATION ARMY FOR ADDITIONAL SHELTER BEDS - Staff recommends City Council approve an agreement amendment with Salvation Army for dedicated crisis shelter beds at the Bell Shelter, increasing the number of beds from eight (8) to fifteen (15) effective September 1, 2024, and authorize the Mayor to sign the agreement amendment in a form as approved by the City Attorney, and authorize an additional appropriation of $123,900 of General Fund monies, converted from American Rescue Plan Act funds.

3.3 FALL/WINTER RECREATION PROGRAMS AND EVENTS - Staff recommends City Council receive and file the report.

AGENDA

LAKEWOOD HOUSING SUCCESSOR AGENCY

1. REGISTER OF DEMANDS - Staff recommends Housing Successor Agency approve registers of demands.

ORAL COMMUNICATIONS:

ADJOURNMENT

Investment Performance Review
For the Quarter Ended June 30, 2024
Client Management Team PFM Asset Management LLC
Monique Spyke, Managing DirectorRobert Cheddar, CFA, Managing DirectorRichard Babbe, CCM, Senior Managing Consultant 213 Market Street
Harrisburg, PA 17101-2141
717-232-2723
NOT FDIC INSURED : NO BANK GUARANTEE : MAY LOSE VALUE
For Institutional Investor or Investment Professional Use Only - This material is not for inspection by, distribution to, or quotation to the general public City of Lakewood
633 W 5th St., 25th Floor
Los Angeles, CA 90071
213-415-1699
© PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Portfolio Snapshot
|
Yield and duration calculations exclude cash and cash equivalents. Sector allocation includes market values and accrued interest.The portfolio’s benchmark is currently the ICE BofA 1-5 Year U.S Treasury Index. Prior to 3/31/19 it was the ICE BofA 1-3 Year U.S Treasury Index. Source: Bloomberg.

An average of each security’s credit rating was assigned a numeric value and adjusted for its relative weighting in the portfolio.

1. Credit Quality - S&P
7%
29% 29%
23%
13%
5%
34%
26%
23%
12%
0%5%
10%15%20%25%30%35%
0-1 Yr 1-2 Yrs 2-3 Yrs 3-4 Yrs 4-5 Yrs
Portfolio Benchmark
Duration Distribution
U.S. Treasury | 40%Corporate | 24%
Agency CMBS | 16%ABS | 13%
Negotiable CD | 4%Municipal | 2%Federal Agency | 2%
Sector Allocation
AAA | 11%AA+ | 58%AA | 2%AA- | 3%A+ | 11%A | 8%A- | 5%
BBB+ | 1%Not Rated | 2%
Portfolio Snapshot¹
Portfolio Statistics
Portfolio Effective DurationBenchmark Effective DurationPortfolio Credit Quality Yield At Market
Yield At Cost
Total Market Value
Securities Sub-TotalCash
$39,745,099.81
$39,454,129.23
$265,521.49
$25,449.09

2.56 years

2.52 years

3.77%

4.89%
AA
Accrued Interest
12 © PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Account Summary
|

12.4%

24.0%

3.9%

2.0%

15.6%

1.9%

40.1%

0.0% 20.0% 40.0% 60.0% 80.0% 100.0%
ABS - $4,931,380
Corporate - $9,550,503
Negotiable CD - $1,561,997
Municipal - $805,254
Agency CMBS - $6,192,181
Federal Agency - $770,226
U.S. Treasury - $15,908,110
Portfolio Allocation Sector Limit for Analysis*
Sector Allocation Analytics
For informational/analytical purposes only and is not provided for compliance assurance. Includes accrued interest.*Sector Limit for Analysis is as derived from our interpretation of your most recent Investment Policy as provided. 13 © PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Portfolio Activity
|
Portfolio Activity
Net Activity by Sector
($ millions)
Federal Agency
ABS
Municipal
U.S. Treasury
Corporate
Agency CMBS
Federal Agency
ABS
Municipal
U.S. Treasury
Corporate
Agency CMBS
($4.0) ($2.0) $0.0 $2.0 $4.0
Based on total proceeds (principal and accrued interest) of buys, sells, maturities, and principal paydowns. Detail may not add to total due to rounding.

Sector Net Activity
Agency CMBS $602,050
Corporate $460,079U.S. Treasury $401,105Municipal ($139,412) ABS ($325,450)
Federal Agency ($648,971)Total Net Activity $349,400
Sales/Maturities Purchases
15 © PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Portfolio Characteristics
|
Historical Sector Allocation
Only includes fixed-income securities held within the separately managed account(s) and LGIPs managed by PFMAM. 39%
4%
14%
2%4%
23%14%
Mar-24
40%
2%
16%
2%4%
24%13%
Jun-24
16 © PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Portfolio Performance
|

1. The lesser of 10 years or since inception is shown. Since inception returns for periods one year or less are not shown. Performance inception date is December 31, 2007.2. Interest earned calculated as the ending accrued interest less beginning accrued interest, plus net interest activity.3. Returns for periods one year or less are presented on a periodic basis. Returns for periods greater than one year are presented on an annualized basis.4. The portfolio’s benchmark is currently the ICE BofA 1-5 Year U.S Treasury Index. Prior to 3/31/19 it was the ICE BofA 1-3 Year U.S Treasury Index. Source: Bloomberg. -2.0%

0.0%2.0%4.0%6.0%
Return
Portfolio Benchmark
Portfolio Performance
Market Value Basis Earnings 3 Months 1 Year 3 Years 5 Years 10 Years¹Interest Earned² $323,525 $1,154,127 $2,361,423 $3,818,074 $6,432,850Change in Market Value $26,130 $641,961 ($2,261,896) ($1,562,105) ($1,404,706) Total Dollar Return $349,655 $1,796,088 $99,527 $2,255,969 $5,028,144 Total Return³
Portfolio 0.89% 4.73% 0.08% 1.18% 1.35%Benchmark⁴ 0.82% 4.16% -0.35% 0.76% 1.02% 3 Months 1 Year 3 Years 5 Years 10 Years
Difference 0.07% 0.57% 0.44% 0.42% 0.33%
17 © PFM Asset Management LLC pfmam.com

CITY OF LAKEWOOD
For the Quarter Ended June 30, 2024
Portfolio Performance
|

1. Performance on trade-date basis, gross (i.e., before fees), in accordance with the CFA Institute’s Global Investment Performance Standards (GIPS).2. Income returns calculated as interest earned on investments during the period.3. Price returns calculated as the change in market value of each security for the period.4. Returns are presented on a periodic basis.

Quarterly Sector Performance
Total Return by Sector Contribution to Total Return
Cash
ABS
Corporate
Negotiable CD
Municipal
Supranational
Agency CMBS
Federal Agency
U.S. Treasury

1.33%

1.20%

1.05%

1.30%

0.43%

0.00%

1.05%

0.16%

0.51%

0.00%
-0.18%
-0.05%
-0.12%

0.69%

0.00%
-0.43%

0.94%

0.28%
-2.0% -1.0% 0.0% 1.0% 2.0% 3.0%
Return
18 1

AGREEMENT
FOR

ARCHITECTURAL SERVICES
THIS AGREEMENT, made and entered into on August 13, 2024, by and between the CITY OF LAKEWOOD, a municipal corporation, sometimes hereinafter referred to as "City," and Black O’Dowd and Associates Inc. DBA BOA Architecture, sometimes hereinafter referred to as "Architect."
W I T N E S S E T H:

WHEREAS, the City desires to retain Architect for Architectural services in connection with the work hereafter described; and
WHEREAS, Architect has the -necessary skills and qualifications and licenses required by law to perform the Architectural services required under this Agreement in connection with said project; and
WHEREAS, the City Council at a regular meeting held on August 13, 2024, authorized the Mayor and the City Clerk to enter into this Agreement; and NOW, THEREFORE, it is hereby agreed by and between the parties that:

1. DEFINITIONS. As used in this Agreement, the following definitions shall be applicable:

A. Architect. Architect shall mean:

Black O’Dowd and Associates Inc. DBA BOA Architecture
1511 Cota Avenue
Long Beach, CA 90813
Phone: 562-912-7900
B. City. City shall mean the City of Lakewood, a municipal corporation, 5050 Clark Avenue, Lakewood, California, 90712.

C. City Council. City Council shall mean the City Council of the City of Lakewood.

D. Contractor. Contractor shall mean that person or persons awarded any contract by the City to perform the work designed by the Architect.

E. Services. Services shall mean the Architectural services to be performed by Architect pursuant to this Agreement.

F. Work. Work shall mean the installation, construction and development of projects as assigned under “Architectural Support Services” for which the Architectural services are hereby authorized.
2 2. SCOPE OF SERVICES. Architect agrees to prepare and furnish the City, following written authorization to proceed from the City, those services as set forth in Architect's written proposals for specific projects as requested by the City.

Upon specific and separate authorization by the City, Architect agrees to prepare plans and specifications and/or provide construction management for City projects, with scope of work and fee based on project-specific written proposals. Budgeted projects where the fee is less than $50,000 may be authorized by the City Manager. Budgeted projects where the fee exceeds $50,000 will require written approval by the City Council.

As applicable to the project-specific written proposal, Architect agrees to consult with the Director of Public Works at such reasonable times and places as may be necessary to accomplish the foregoing. In performing said services Architect shall use, whenever possible, the standard specifications and forms, prepared and approved by the City for public works contracts. All drawings and specifications shall be adequate and sufficient for the City to solicit bids for the award of the contract for said work.

As applicable to the project-specific written proposal, upon approval of said drawings and specifications by the Director of Public Works, Architect shall furnish suitable reproducible plans, details, and special and technical specifications for the City to incorporate with its bid and contract documents for the purpose of advertising for bids to construct the work. Architect shall subsequently make any necessary corrections to each set of drawing and specifications as required by any addenda, and incorporate any changes which may be authorized during construction to develop the "as-built" drawings. Architect shall also prepare a list of qualified bidders and assist the City in the evaluation of the bids and the qualifications of the contractors being considered for award of contract.

As applicable to the project-specific written proposal, during the course of construction by the Contractor, Architect shall provide consultation and interpretation of the plans and specifications, and shall review and approve any use of alternate equipment or materials, subject to approval by the Director of Public Works. Architect shall review and approve detailed shop drawings accordingly.

As applicable to the project-specific written proposal, during the progress of the work, Architect shall make monthly estimates of the completed work and shall have the responsibility of certifying to progress payments on the construction contract. Architect agrees to use reasonable diligence to protect the City against any defects and deficiency in the work of the Contractor, but it is expressly understood Architect does not guarantee the performance of any contract by any contractor.

3. EXCLUSION FROM SCOPE OF SERVICES. It is agreed by and between the parties hereto that the services to be provided by Architect under this agreement do not include any exclusions listed in the project-specific proposal.

4. PAYMENT. For and in consideration of the Architectural services performed by Architect and when approved by the City, the City agrees to pay to Architect on a time and material basis, at a rate determined by the Schedule attached, for services actually rendered.

The aforementioned consideration shall be paid to Architect upon completion of each phase and submission of Architect's statement of time expended and the applicable rate to be charged to 3 the Director of Public Works. No payment shall be made until the aforementioned work has been certified by the Director of Public Works as having been completed in accordance with the applicable rate.

5. TIME FOR PERFORMANCE. It is understood and agreed by and between the parties hereto that time is of the essence. Architect agrees that he will diligently and reasonably pursue the performance of the services required by him by this Agreement consistent with Architect’s Standard of Care.

6. TERMINATION. The City may terminate this Agreement at any time by giving the Architect at least fifteen days prior written notice. In the event of termination, the City shall pay the Architect the total value of the services of the Architect to the final date of termination, computed in accordance with the terms and provisions of this Agreement, provided, however, that the same does not in any case exceed the maximum amount hereinbefore set forth for payment of consideration. Except as herein provided, this Agreement shall continue until the successful completion of the work and the acceptance of said work by the City.

7. ASSIGNMENT AND SUBCONTRACTING. Notwithstanding any provision of this Agreement to the contrary, Architect shall not assign, subcontract or transfer any part or portion of this Agreement, or any responsibility hereunder, without the prior written consent of the City.

8. OWNERSHIP OF DOCUMENTS. Upon receipt of undisputed invoice fees for services provided, it is further agreed by and between the parties hereto that the City shall have full, complete and absolute title to all preliminary plans, drawings, reports, cost estimates, schematic drawings, and other Architectural drawings and specifications prepared by the Architect pursuant to this Agreement, regardless of the state of completion thereof. It is further agreed by and between the parties that the City may make full and complete use of said materials so prepared for the City as it desires, and within its own discretion without any liability of any kind whatsoever to the Architect other than payment of compensation as provided in this Agreement.

Originals of drawings, specifications, estimates, field notes and calculations prepared by the Architect shall be and remain the property of the Architect with the exception, however, that an electronic “CAD” copy, an electronic pdf copy, and mylar base copy of specifications and drawings shall be provided to the City, in which the City shall have full, complete and absolute title. The use by the City of the aforementioned documents, title to which is vested in the City pursuant to this paragraph, in any subsequent project in which Architect has not been retained, shall be at the sole risk and responsibility of the City, and Architect shall not be responsible to the City for any errors or omissions in respect to said materials.

9. INDEPENDENT CONTRACTOR. It is expressly understood and agreed that Architect has been retained as an independent contractor as distinguished from an employee or agent of the 4 City to perform the aforementioned services. Architect acknowledges the independent contractual relationship and releases the City from any liability or obligation to make deductions or withhold for the compensation of any officer, agent or employee thereof, in respect to unemployment, income tax, disability, social security, health, pension or retirement benefits. It is expressly understood that no officer, agent or employee of Architect shall have any City status or benefit, including health, retirement and workers' compensation benefits.

Architect shall cover all its officers and employees where required by law with workers' compensation insurance or benefits. Architect does hereby assume all risk to himself, his personnel, subcontractors and agents and employees thereof for personal injury or death, and all risk of property damage or loss to any property, wares, vehicles and materials from whatever sources and further releases the City, its officers and employees from any liability therefor.

10. LIABILITY AND INDEMNIFICATION. Architect agrees to assume liability, and defend and indemnify the City, the City Council, its officers and employees, and consultants from any loss, cost or expense caused by the negligent or wrongful act or omission of Architect, its agents and employees, or its subcontractors and the agents and employees thereof, for or on account of any injury or damage sustained because of or arising out of services performed by Architect herein, but only to the extent that liability is imposed on the City by reason of the malfeasance or nonfeasance of Architect.

During the term of this Agreement, Architect shall maintain in full force and effect, and deposit with the City, insurance or a Certificate of Insurance which shall evidence the fact that Architect has in full force and effect a comprehensive personal injury and property damage policy protecting Architect and the City from liability in amounts of not less than one million dollars ($1,000,000) per occurrence. Said policy shall contain a provision that the same cannot be canceled without at least thirty (30) days notice to the City thereof and shall name the City as an additional insured.

Prior to commencing services under this Agreement, Architect shall deliver to the City satisfactory proof that Architect maintains Professional Liability Insurance with limits of not less than $1,000,000 each occurrence/claim, and $1,000,000 annual aggregate, which insurance shall remain in full force and effect throughout the term of this Agreement.

11. RESERVATION OF RIGHTS. Nothing in this Agreement shall be deemed to bind the City to any course of conduct other than its obligation hereunder to pay Architect for said services as rendered. It is understood that the City reserves the complete right within its discretion to reject all or any part of any design, plan, specification or recommendation made to it or submitted by said Architect, and in that regard the only responsibility of the City shall be to pay said Architect for services as rendered. It is further understood that acceptance herein by the City of any design, plan or specification of Architect shall be for the purpose of compensating Architect only, and shall not be binding on the City as to any further course of action. The City reserves the complete right to authorize the completion and construction of any phase of the work, or to deviate from said construction plan in any degree, or to discharge Architect in accordance with the terms and provisions of this Agreement.
5 12. NOTICE. Any notice required to be given hereunder shall be deemed to have been given by depositing said notice in the United States mail in an envelope bearing the proper amount of postage thereon, and addressed as follows:

To the CITY: CITY CLERK

CITY OF LAKEWOOD
5050 N. CLARK AVE.

LAKEWOOD, CA 90712
To ARCHITECT: EDWARD LOK NG
BLACK O’DOWD AND ASSOCIATES INC.
1511 COTA AVENUE
LONG BEACH, CA 90813
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed the day and year first above written.

SERVICE PROVIDER
__________________________________

ARCHITECT

CITY OF LAKEWOOD
_______________________________
MAYOR
APPROVED AS TO FORM:
__________________________________

CITY ATTORNEY
ATTEST:
_______________________________

CITY CLERK

FIXED FEE PROPOSAL
City of Lakewood, Council Chamber and Restroom Remodel
date: June 19, 2024 Construction Cost: $3,000,000
for: City of Lakewood, Kelli Pickler, P.E. prepared by: BOA Architecture, Edward Lok Ng

PERSON HRS UNIT HR RATE COST TOTAL

PRE-DESIGN
kick-off meeting, verify scope, obtain as-built dwgs. architect 6 hrs 150 900 project mgt, confirm cost/work plan & prep field work architect 10 hrs 150 1,500 programing; interview users architect 10 hrs 150 1,500
site assessment, confirm as-built measurements&photos sr. tech 16 hrs 100 1,600 CADD - 3D modeling; convert hardcopies to CADD sr. tech 30 hrs 100 3,000 8,500

ARCHITECTURE & INTERIOR DESIGN SCHEMATIC DESIGN
floor plan options, interior design, refine selected plan architect 30 hrs 150 4,500 ADA compliance, CASp design architect 10 hrs 150 1,500
CADD - 3D modeling sr. tech 50 hrs 100 5,000
color renderings sr. tech 30 hrs 100 3,000
project management architect 30 hrs 150 4,500
meetings or coordination with Client architect 20 hrs 150 3,000 rough construction cost estimate with options architect 20 hrs 150 3,000 24,500
SUB-CONSULTANTS and EXPENSES
structural engineering 5,000
mechanical engineering 10,000
plumbing engineering 5,000
electrical engineering 12,000
acoustic engineer 6,000
AV Technology Consultant, Design, Construction Support 82,000 broadcast lighting designer 19,000
Asbestos, Lead Paint, Mold Report 0
0 139,000

ARCHITECTURAL CONSTRUCTION DOCUMENTS
CADD - 3D modeling sr. tech 180 hrs 100 18,000
project management and design refinement architect 60 hrs 150 9,000 meeting or coordination with Client architect 30 hrs 150 4,500 specifications in CSI format architect 30 hrs 150 4,500 construction cost estimate architect 20 hrs 150 3,000
quality control architect 20 hrs 150 3,000
client/bldg dept submittal & corrections to comments sr. tech 30 hrs 100 3,000 45,000
ARCHITECTURAL CONSTRUCTION SUPPORT (limited to the amount of hours stated) Bidding Assistance, pre-bid meeting architect 10 hrs 150 1,500 pre-construction meeting architect 5 hrs 150 750
construction meeting(s) architect 20 hrs 150 3,000
Respond to RFI and technical assistance architect 60 hrs 150 9,000 14,250
TOTAL FEE: $231,250

NOTES AND RESTRICTIONS

1. Construction support is limited to amount of hours stated above.

2. BOA will provide blueprints for submittals to Bldg & Safety Dept..

3. The Owner will provide accurate as-built dwgs. & locations of all utilities to extent possible.

4. Client to provide asbestos, lead, and mold report

5. Client will provide all printing for bidding to contractors as needed.

6. Client to provide land survey if as-needed

7. Client to provide slab moisture test
REQUEST FOR PROPOSALS:

Professional Architectural and Engineering
Services for the Remodel of the City Council
Chambers at Lakewood, CA Civic Center
6/19/2024

CITY OF LAKEWOOD
Black O’Dowd and Associates, Inc.

DBA BOA ARCHITECTURE
1511 Cota Avenue
Long Beach, CA 90813
Ph: 562-912-7900
Point-of-Contact:

Edward Lok Ng, President
[email protected]
City of Irvine: City Council Chambers
Interior and A.V. Remodel
Projects Designed by BOA Architecture
Lomita City Council Chamber
City of Costa Mesa: City Council Chambers
Interior and A.V. Remodel
Hawaiian Garden Civic Center &
City Council Chambers
Sa-Rang Kingdom Dream Center - Anaheim Long Beach Traffic Management Center
BOA Architecture

TABLE OF CONTENTS
AV Technology at City Council Chambers
City of Costa Mesa
City Council/ Chambers and AV & IT Technology
Improvements
City of Irvine
New Fire Station #71
Los Angeles County Fire Station - Malibu
Cover Page
Table of Contents
Cover Letter
A. Statement of Qualifications
B. Understanding of the Scope of Services
C. Resource Allocation Matrix / Organization
Chart
D. Contract Exceptions
E. Fee Schedule & Rate Sheet
F. Consultant Expenses
G. Appendicies
BOA Architecture

COVER LETTER
SUBJECT: Professional Architectural and Engineering Services for the Remodel of the City Council Chambers at Lakewood, CA Civic Center
Dear Kelli Pickler, P.E.,
BOA Architecture, as the prime consultant, is pleased to submit our Design Team qualifications and Pricing Proposal for your Request for Proposal for Professional Architectural and Engineering Services for the Remodel of the City Council Chambers at Lakewood, CA Civic Center. We (BOA and our AV Sub-Consultant Triton Technology) have visited your facilities and thoroughly understand its functional and technology issues, and more importantly its design resolution. Please refer to our B. Understanding of the Scope of Services, for a sample work plan which depicts our thorough understanding of your project.

Having completed the design of more than two thousand (2000) municipal-type architectural design projects for over 80 different local governmental agencies, BOA is intimately aware of expediting municipal modernization projects. 95% of current and recent work is for public entities just as the City of Lakewood. Our industry niche is the renovation modernization projects that are in the $50,000 to $5,000,000 construction cost range. Our staff training and production systems are geared for the sometimes “messy” and complex renovation projects. Many of these projects were Civic Center improvement projects very similar to the requested services at your facility. Of specific interest to you the over 50 recent City Hall design projects the BOA has completed with its current inhouse staff.

Facility modernization for municipalities is our firm’s expertise and our competitive advantage. We recently completed the facilities modernization design, for over 80 city owned facilities for the City of Long Beach (many of these projects have technology upgrades). We have recently completed the City Council Chambers renovation and technology upgrade for the Cities of Irvine, Costa Mesa and Laguna Niguel. Among other Council Chambers upgrade projects designed by BOA include Cities of Long Beach, Redlands, Hawthorne, Lomita, Laguna Woods, La Puente, and Hawaiian Gardens.

Overall, the proposed council chamber renovation project is needed and will prove to be a great asset to the community, especially those who will be using your facility and those that will receive the broadcast of the meetings. We feel BOA Architecture and our Design Team are highly qualified for this project. We believe our project team can best provide the requested services for the following reasons:
• We understand the City Hall and City Council Chamber functions, and their impact on attendees and your community.
• Our previous design experience in working with the cities and municipalities in Southern California, coupled with our existing knowledge of working on similar church projects of similar scope and construction cost, will be a definite asset.

BOA Architecture
• We are also keenly aware of the Federal ADA Guidelines and State Code Requirements for compliance with Title 24 as they pertain specifically to your ADA Compliance of the dais and audience seating areas.
• We will make sure that your facilities meet your commitment to having “1st class” Council Chambers, aesthetics, patron safety, ease of maintenance useability, and meet your future needs.

BOA‘s approach to your project has been developed and refined on more than 60 years of continuous architectural practice and other 50 completed City Hall renovation projects for various local Cities. Our goal is that the project will be ‘on time” and “on budget,” and that the constructed facilities and technology equipment and software exceed your expectations for function accessibility, ease of maintenance, and that the improvements will blend seamlessly and enhance your entire City Council Chambers and City Hall.

BOA and its consultant team’s understanding of resolving the architectural and technology issues for your city is derived from its vast experience of completing municipal modernization projects. Our goal as architects is not only to satisfy “code” requirements but to esthetically enhance your city facilities as well and do it in the most efficient way possible. We have in-house staff with an over-abundance of municipal and ADA Compliance project experience, an accurate public works cost estimating, and an inhouse Quality Control program to ensure project thoroughness, and we have a very good AV technology Consultant, Triton Technologies, on our Design Team that teamed with us recently to successfully completed both the City of Irvine, Laguna Nigel, Costa Mesa, and Laguna Niguel City Council Chambers.

We hope that our team is a good fit for your project and that we get the opportunity to work with you,
Edward Lok Ng, Architect/ LEED AP

BOA ARCHITECTURE
BOA Architecture
a. STATEMENT OF QUALIFICATIONS

KEY INDIVIDUALS
Edward Lok Ng will be the appointed project manager for your project. Mr. Ng is authorized to submit proposals, sign contracts, and negotiate design fees with you on behalf of BOA Architecture and can make quick and informed decisions to expedite your project. The Production Manager Team will be Kyle Ng, Interior Designer, and Quality Assurance/Quality Control and CASp expert will be Leonardo Arteaga. This same inhouse team has designed 3 recent council chambers together for the cities of Irvine, Laguna Niguel, and Costa Mesa.

BOA is a firm that fosters an exceptional working atmosphere for its staff. As a result, high quality architectural design work is achieved for all of its clients. BOA’s employees are highly skilled long-term staff and are always encouraged to become better architects and better project managers with continuing education and advanced certification.

With our extensive experience past on public works projects with other local governments in the past 60 years, we feel BOA Architecture and it’s Design Team are most qualified for your contract. We believe our Design Team can best provide the City of Lakewood with your requested services.

In Section C, the pages show our organization list of how a your project will organized and the qualifications of our in-house personnel, and brief qualifications of our sub-consultants.

FIRM INFORMATION:

Year Established: 1961 (under the name Black O’dowd & Associates, DBA BOA Architecture
Years In Business: 63 years of continuous operation
Current Number of Personnel: 8
Structure of Organization: S CORPORATION Stockholder: Edward Lok Ng Current Annual Dollar Volume of Work: $1,500,000 to $2,000,000 Level of Liability Insurance: $2,000.000 Professional Liability, $2,000,000 General Liability Federal Tax ID: 95-2632309
Address: 1511 Cota Avenue, Long Beach, CA 90813
Office Hours: Monday-Thursday 8:30am-6:30pm,
Friday 8:30am-12:30pm
Office Phone: (562) 912-7900
Website: boaarchitecture.com
Contact Person Email: [email protected]
BOA Architecture
City of Cypress (2018-Current)
5275 Orange Avenue
Cypress, CA 90630
City of Irvine (2015-2018) and
City of Newport Beach
PUBLIC AGENCY:

City of Placentia (2018-Current)
401 E. Chapman Ave. Placentia, CA 92870
City of Pasadena (2018-Current)
100 North Garfield Ave, N306
Pasadena, CA 91101
CONTACT:

Luis Estevez, Acting Deputy City
Administrator
[email protected]
(714) 993-8120
Hayden Melbourne, Principal Engineer
(numerous on-call architectural projects
throughout the city)
[email protected]
(626) 744-7345
Nick Manjkarakiri, Assistant City Engineer
(City Hall Renovation)
(714) 229-6729
Mark Carrol, former Irvine Public Works
OSF Director
[email protected]
(949) 294-0047
City of Irvine Alex Salazar, (City Council Chamber
Project) Public Works OSF Director
(949) 910 5483
City of Costa Mesa Naz Mokarram, City Engineer
(City Council Chamber Project)
[email protected]
(714) 754-5357

REFERNCES
BOA Architecture
Please note that BOA Architecture, as the prime-consultant, will be responsible for all aspects of your project, including architecture and engineering. Our sub-consultants that are listed above are all State of California licensed professionals in their respective disciplines and have teamed with BOA on numerous Public Works Architecture Projects Their full qualifications are available upon request.

Mechanical, Electrical, Plumbing Engineering: Engineering- Design-Analysis 10231 Slater Ave., Suite 203, Fountain Valley, CA 92708 Kevin Friedman, P.E. CA State License# 27267- holds a BSME from Purdue University. Mr. Friedman has over 30 years’ experience in Public Works projects in facilities planning and design, interiors design, special building systems planning and design, laboratory design, controls, energy conservation, and computerized building modeling and simulation for commercial and public works projects.

Structural Engineer: Pacific Engineering, 17703 Crenshaw Blvd. Torrance, CA 90504 Contact Victor Chai-Prasert 310-612-3102. 17703 Crenshaw Blvd. Torrance, CA 90504; Victor Chaiprasert CA State License #C36235 - Mr. Chaiprasert is a registered structural engineer in the State of California with over 30 years of experience in steel, timber, masonry and reinforced concrete construction of all types of structures. BOA has worked with Pacific Engineering for over 20 years.

Structural Engineer: Triton Technology, See section A. Statement of Qualification, for their full qualifications

CITY OF LAKEWOOD
BOA Architecture
Edward Lok Ng
Architect, LEED AP, Project Manager
Sub-Consultant
Triton Technology
AV Technology
BOA Architecture
Leonardo Arteaga
Quality Control, Production Director,
CASp Certified
Sub-Consultant
Engineering Design Analysis, Inc.

Mechanical, Electrical, Plumbing
Engineering
BOA Architecture
Kyle Ng
Director of Interior Design, Project
Manager
Sub-Consultant
Pacific Engineering
Structural Engineering

ORGANIZATION CHART
Sub-Consultant

MPA LIGHTING
Council Chambers Lighting
Designer
BOA Architecture
EXPERIENCE: Edward Lok Ng has been a member of BOA since 1982. Principal and Director of Design, Mr. Ng has over 40 years of experience in all phases of the design process. He has personally designed and managed over 500 municipal facility projects for local cities. Most importantly, he has designed or managed 8 City Council renovation projects and over 20 City renovation projects for many local cities. He leads a talented team of designers and consultants to ensure that design solutions effectively meet the clients’ and users’ needs while adhering to client schedules and budget constraints. He has been the Project Manager and Designer for 12 projects for your office in the City of Irvine. Additionally, he has completed numerous other projects Parks and Recreation facilities, civic/public buildings, city hall, Fire Station facilities, and ADA retrofit/transition plan projects. This experience coupled with Mr. Ng’s dedication and commitment to sustainability and design excellence has led to numerous honors and repeat clients for BOA.

Finally, Mr. Ng has personally designed over 200 ADA Compliance projects for numerous public entities, including the Cities of Irvine, Huntington Beach, Tustin, Cypress, Anaheim, State of California, and many others. Mr. Ng is very familiar with expediting architecture projects with AV and IT technology. A certified plan review consultant to California’s Division of the State Architect, Mr. Lok Ng has completed DSA-sponsored training as an Access Compliance Plan Reviewer and Accessibility Surveyor. As a member of the City of Long Beach Disabled Access Appeals Board since 1994 and the Design Review Board for the City of Downey since 1989, he has reviewed applications and appeals for a broad range of commercial and municipal design projects. He is also LEED, AP Certified and has design several LEED
Certified projects, which
will be a great asset for
the sustainability and
seamless transition
between old work and
new work in renovation
projects.

EDWARD LOK NG, ARCHITECT, LEED AP
President/ Sr. Project Manager and Designer

PROJECT RESPONSIBILITY
• Maintain Client communication, lead overall design effort in form and function, compile client and user group input and day-to-day contact with Client.

Education
• Bachelor of Architecture, University of Hawaii, 1981
Professional Registration
• Licensed Architect, C-16840, State of California, 1986 • LEED Accredited Professional 2009
• Completed Accessibility Surveyor Training for State Leased Buildings and Facilities, State of California, since 2003 Resumes
BOA Architecture
EXPERIENCE: Leonardo Arteaga is a Project Manager with expertise in applying and interpreting technical requirements of the Americans with Disabilities Act (ADA) and access provisions of the California Building Code (CBC). Mr. Arteaga is a California Certified Access Specialist. He graduated from California State Polytechnic University, Pomona, in 2002 with a Bachelor of Architecture degree and has been at BOA Architecture since 1997. In 2009, he successfully fulfilled the experience and testing requirements set forth by the Division of the State Architect (DSA) and became a California Certified Access Specialist. His experience ADA Compliance experience includes accessibility plan check services on behalf of the DSA-Los Angeles Basin Regional Office and the County of San Bernardino-Department of Risk Management, ADA Transition Plan and accessibility inspections, compiling inspection information into accurate and concise accessibility reports, cost feasibility reports, and code analysis roles covering all phases of barrier removal. His relevant experience and expertise includes all types of municipal facilities (City Halls, Theaters, Auditorium, Community Centers) for ADA Compliance for the Cities of Long Beach, Placentia, Irvine, Huntington Beach, and for the State of California DMV at Oxnard. Other experience include DSA-LA Basin Region Office – Consultant Access Compliance Plan Reviewer (2008-2011), County of San Bernardino, CA – Inspection, Review and Analysis, and ADA Title III Private Entity Accessibility Surveys – multiple facilities. Please note that Mr. Arteaga oversew the production of 5 City council chamber renovation projects and 15 City Hall renovation projects.

LEONARDO ARTEAGA Project Manager, CASP

PROJECT RESPONSIBILITY
• Apply and interpret technical requirements of the Americans with Disabilities Act and access provisions of the California Building Code.

Education
• Bachelor of Architecture, California State Polytechnic University at Pomona, 2002
Professional Registration
• California Certified Access Specialist, 2009 - CASp #55 • ICC-Certified Accessibility Inspector and Plan Examiner - #8088179 Resumes
BOA Architecture

PROJECT RESPONSIBILITY
Equipped with a BFA in Interior Architecture (from CSU Long Beach) and Masters of Architecture (Cal Poly Pomona), Kyle is BOA’s Director of Interior Design. Kyle offers valuable design insight and is in-charge of interior design directions, and is responsible for our extensive interior materials library and resources. He works to spearheads the production of interior design construction documents; drawings, specifications and 3-dimensional modeling. He also coordinates with Clients and our subconsultants/engineers to resolves critical interior design issues.

Education
Masters of Architecture
Cal Poly Pomona University, 2017
BFA, Interior Architecture from CSU Long Beach
Licensure in Progress

YEARS OF EXPERIENCE
Employed by BOA since 2010

EXPERIENCE
Kyle has been a member of BOA since 2010, with over 15 years of architectural experience in all phases of a project, from conception, through construction, and project close-out. He has experience in both private commercial and especially public works interior renovation projects for numerous public clients; understanding the goals of the Client and that open communications are the keys to a successful project. He leads the interior design and production effort to ensure that design solutions effectively meet the clients’ and users’ needs and goals while adhering to client schedules and budget constraints. He is advance-proficient in both Computer Aided Design (CADD) and in BIM Revit 3D 2020. He has been the Project Manager for interior design projects for numerous public agencies; Cities of Irvine, Costa Mesa, Laguna Beach, Laguna Niguel, Pasadena, and for LA County ISD, and Orange County Fire Authority. Kyle’s wide variety of interior Public Works design work experience includes:

KYLE NG
Project Manager, DIRECTOR OF INTERIOR DESIGN
• Root Vision Dental Office, interior renovation & exterior façade improvement • Historic Long Beach Restaurant restoration and re-creation, 4251 Long Beach Blvd. • OC Fire Authority, Fire Station #41 Air Operations interior addition-renovation • City of Laguna Beach City Hall interior renovation, various locations • City of Costa Mesa Finance Dept. interior renovation
• City of Laguna Niguel Senior Center interior renovation • LA County ISD, interior & exterior renovation at 4 Social Services locations • City of Pasadena Police Dept. renovation to 3 floors, and Interior Design for 3 fire stations
• City of Laguna Niguel Council Chamber renovation
• City of Costa Mesa Council Chamber renovation
Resumes

IRVINE CITY COUNCIL CHAMBERS REMODEL
& AUDIO-VISUAL TECHNOLOGY UPGRADE
Client: City of Irvine, Dept. of Public Works, contact: Alex Salazar, Public Works Sr.

Project Manager 949-724-7408
Construction complete: November 2018 Construction Cost: $2,600,000 Architect Team: Edward Lok Ng, M.Andrade
Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new Audio-Visual system with latest state-of-the-art technology. The architectural renovation included the replacement of the City Council Dais, City Clerk’s desk, Director’s desk, presenter’s desk and both public address podiums. The Dais was re-organized in an oval shape to allow Council to speak directly with the Directors and public directly. The existing awkwardly placed access ramp was moved to behind a wall to give the Chambers symmetry while maintaining access for the disabled up to the Dais. Each Dais desk station has internet/ intranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, new acoustic ceiling with new LED lighting, special broadcast lighting, and sound system. New acoustical wall diffusers help to mitigate echoing and reverberation. This project incorporated many security components and workplace safety features such as, bullet-resistant panels (under the desk counter) for Council members and staff, and 2 desk stations for public safety officers. The added protection
will allow staff to “duck and cover”
in case of danger. BOA worked
intimately with our AV Technology
and Information Technology
consultant (Triton Technology) to
create a hardware and software
plan to provide utilities, locate new
computer equipment, ambient
and broadcast lighting, dedicated
computer servers, state-of-the-art
new “cube screens” video LED wall,
and customized workstations for
the City’s broadcast staff.

EXISTING DEMOLITION PHASE

COSTA MESA COUNCIL CHAMBER REMODEL, AUDIO-VISUAL

TECHNOLOGY UPGRADE & CITY HALL ADA COMPLIANCE
Client: City of Costa Mesa, Dept. of Public Works, Contact: Naz Mokarram, Sr. Engineer 714 754 5357 Completed: Dec.2019 Construct Cost: $1,000,000 Team: Edward Lok Ng, L. Arteaga, Kyle Ng
Project Description: BOA Architecture provided architectural design to entirely modernize the City Council Chambers for workplace safety, ADA Compliance and a new AudioVisual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk’s desk, Director’s desk, presenter’s podium. The existing Dais was updated with new technology. Each Dais desk station has internet/intranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting, resurfaced ceiling with new LED lighting, special broadcast lighting, sound system and new Council Chamber Seating.

This project incorporated many security components and workplace safety features such as, bullet-resistant panels (under the desk counter) for Council members and staff, and 2 seat stations for public safety officers. The added protection will allow staff to “duck and cover” in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, ambient and broadcast lighting, dedicated computer servers, updating the room’s TV/Display system, and customized workstations for the City’s broadcast staff. The same level of attention to the details was given to the renovation broadcast-computer and conference rooms located behind the dais. The greatest challenge for this project was the extremely compact schedule of 2 months for design, and 3 months construction. BOA coordinated closely with the City for the Building-Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless.

During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI’s within 1-2 days, and being on-call to meet with the construction team to expedite the construction process. The construction completed “on-time” to accommodate a very important citywide City Council Meeting. The City was proud to showcase its newly remodeled City Council Chambers with its State-of-the-Art architecture and AV Systems. Other parts of this project designed by BOA included the total renovation of the first floor City Hall restrooms, community conference rooms and with new accessible ramps and entry doors.

EXISTING COMPLETED

BOA ARCHITECTURE

LAGUNA NIGUEL COUNCIL CHAMBER REMODEL

AUDIO-VISUAL TECHNOLOGY UPGRADE
Client: City of Laguna Niguel, Dept. of Public Works,
Contact: Harrison Martin, Sr. Engineer (949 362-43-16
Completed: July 2023 Construct Cost: $700,000 Team: Edward Lok Ng, Kyle Ng Project Description: BOA Architecture provided architectural design to modernize the City Council Chambers and provide a new Audio-Visual system with latest state-of-the-art technology for both the Councilmen, staff, and attendees. The architectural renovation included the renovation of the City Council Dais, City Clerk’s desk, Director’s desk, presenter’s podium. The layout of the lower staff’s desks was re-oriented to provide larger space in front of the dais for photos and better viewing lines to the presentation lectern. The existing Dais was updated with new technology, digital name plates and individual computers. Each Dais desk station has internet/intranet access, individual computer screens for voting and to view PowerPoint presentation and access staff reports. Other areas of renovation include new carpeting and resurfacing the existing dais. New architectural trims were added to resolve the integration of new technology into the existing dais.

The new staff desks were redesigned to be like the existing dais.

This project incorporated many security components and workplace safety features such as bulletresistant panels (under the desk counter) for Council members and staff. The added protection will allow staff to “duck and cover” in case of danger. BOA worked intimately with our AV Technology and Information Technology consultant (Triton Technology) to create a hardware and software plan to provide utilities, locate new computer equipment, new cameras, and customized workstations for the City’s clerk. BOA coordinated closely with the City for the Building-Safety Dept. plan reviewer to perform plancheck in the preliminary design phases to resolve accessibility and outstanding issues before starting construction documents, making the formal plancheck and building permit approval easy and seamless. During the bidding process and construction phase, BOA gave this project the highest priority by answering and resolving RFI’s within 1-2 days, and being on-call to meet with the construction team to expedite the construction process.

BEFORE CONSTRUCTION

PUNCH WALK AT END OF CONSTRUCTION
BOA Architecture Relevant Experience
New fixed seating and new semi-ambulatory seats. New automatic doors to main entry to City Hall Added new access ramp to dais and relocated existing dais cabinetry/equip.

City of Lomita Council Chamber Remodel & ADA Compliance Client: City of Lomita, CA Construction Cost: $300,000 total construction Architect Team: Edward Lok Ng Project: BOA was commissioned to design for ADA Compliance and modernization of the City Council Chambers, front door entry, and restroom retrofit for a project with a limited budget. BOA was asked to control construction cost with accurate “line item” cost estimates. Work in the Lomita City Hall included replacement of front entry doors with a new automatic sliding door for easy access to the Lobby, restroom renovation, door and door hardware replacement, and signage for better “wayfinding.” Work in the City Council Chambers included relocation of existing dais to allow sufficient space for an ADA Compliant ramp up to the dais and for maneuver-ability space for staff and Council Members, retrofit existing fixed seating for the audience, new carpeting, new exit signs and emergency lighting, new semi-ambulatory fixed seating, and new wheelchair seating area. During the schematic design phase, BOA presented 4 design options in a “workshop” setting for the City Council and City Staff to make informed decisions. Construction was completed in one month to minimize Council agenda disruptions. BOA provided numerous cabinetry details to expedite dais retrofit of new and to preserve and move existing cabinetry to new location. Data cables and new AV technology equipment were added to modernize the function of the dais and Council Chambers, and for local broadcasting video recording.

BOA Architecture Relevant Experience
Hawaiian Garden Civic Center & City Council Chambers
Client: City of Hawaiian Gardens, CA Architect Team: Edward Lok Ng, Jerry Sturm Project Description: Designed in 1980 by BOA, the overall design criteria for this new civic center was to integrate a city hall building, containing city offices and council chambers, with a community center complex and a sports center complex. Adherence to a rigid five month design/bidding period allowed the City to qualify for an $8,000,000 Federal Grant. The Administration building included a council chamber/auditorium, meeting rooms, City Administration’s offices, private offices for various city staff, and City Clerk’s offices. At the time of construction, the City Council Chambers had a state-of-the-art audio-visual equipment and a semi-circular dais, and an artistic wall mural that was economically made of drywall in a contemporary style. The building was designed to isolate freeway traffic noise from the building interior, as the new facilities are adjacent to the 605 Freeway in Southern California. By orienting all openings away from the adjacent freeway noise is buffered. Use of scoop shaped clerestories provided natural light into interior spaces. Since its opening, BOA has designed other improvements to the civic center; a new 7,000 sf Senior Center, new addition of 2,000 sf Administrative office. BOA is currently designing the modernization of the City Council Chambers and Dais with ADA ramp up to the dais, new staff desk integral with existing dais cabinetry, and remodel of restrooms. We are enlarging the broadcast room to allow for new AV technology equipment and for sound/video production. The new technology with automated council voting, staff presentations, public speakers, etc.

All existing lighting will be replaced with new LED type. New cable trays & subfloor will provide needed electrical power and data lines to Council members and staff and public speakers. Construction expected in year 2022.

BOA Architecture
ILWU Dispatch Center main entry
Dispatchers workstation overlooking Dispatch Hall Dispatch Hall with 14 large high definition10’x7’ rear-projection screens ILWU (International Longshore & Warehouse Union) Local 13 Dispatch Hall Client: Port of LA and PMA-ILWU, Daniel Caruthers: (310) 351-4280 Dec. 2014 completion LEED Gold Certification Architectural Team: Edward Lok Ng, Miguel Andrade Project Description: This $20,000,000 (construction cost with $1,000,000 A/E fee), 35,000 sq. ft. Dispatch Hall/Auditorium project will provide a new admin. & dispatch center & meeting hall for the ILWU Local 13’s 15,000 membership. The exterior and interior design will be compatible with the PMA’s corporate image and “harbor and nautical” theme of the ILWU. This will be achieved by use of colors and shapes and textures common to the Ports of Long Beach and Los Angeles. The front of the building will look like an ocean going ship. Project scope also includes a 4000 occupant dispatch/meeting hall with a “state of the art”, large screen computer display of Port job assignments and computer dispatching of Union Workers. The Dispatch Hall will have wall mounted folding bleachers, folding stage and loft seating to accommodate very large union meetings. Also included; dispatch offices, workrooms shower for cyclists, restrooms, and conference rooms. BOA assisted the ILWU with the Conditional Use Permit (CUP) process and expedited plancheck approval through both the City of Los Angeles. An extensive user audit was completed to ensure proper functional relationships of each Union service and the Dispatch Center the fastest dispatch of available union workers. Sustainable esign features includes, combined natural ventilation with high-efficiency HVAC, recycled building materials, Roof-top mounted Photovoltaic renewable energy, and extremely low water usage. Site sustainability include, bio-filtration planters filters all roof and storm water, drought tolerant planting, and over 500 trees provide shade for the parking lot. Our innovative sustainable efforts will lead to a LEED Gold Certification.

AV Technology was a big part of the design effort for this project. Acoustics and sound equipment selection for the main assembly hall were critical issues to the useability of the Dispatch Center. It was vital that the announcement of available daily jobs be very audibly clear to the thousands of dockworkers that will be in the Dispatch Center on a daily basis. We worked carefully with our Acoustic Engineer and AV Technology and IT Consultant, and ILWU dispatchers to produce proper indoor sound and amplified announcements at specified locations within the huge assembly space. 14 large high definition10’x7’ rear-projection screens display Port work assignments.

This Dispatch Hall will be used for dispatching dockworker daily and for monthly union member meetings.

BOA Architecture Relevant Experience
new lift and accessible stair retrofit new roof structure over pump equip. new secured counter at Police Dept.

At Heritage Park Community Center At Great Park Pump Station, 2018 At City Hall, 2018 City of Irvine On-Call Architecture Services
Client: City of Irvine, Public Works Dept., contact: Alex Salazar 949-724-7408 Construction Cost: to date $5 million Architect Team: Edward Lok Ng, Leo Arteaga, Kyle Ng
Project Description: In 2015, BOA was granted an On–Call Contract for Architecture Services for the City of Irvine, Public Works Dept. Since then, BOA designed 13 projects ranging in construction cost from $40,000 to $1,500,000 in construction cost. One project was a new roof structure with operable roof hatch, to change large filters, over existing water pump equipment for weather protection, Construction Cost: $300,000. Another unique project was to provide workplace safety elements (fencing, new lighting, bullet-resistant fabric panels and glazing) at multiple locations at Irvine City Hall and at Operation Support Facility, Construction Cost: $500,000. A project just completed was the ADA Compliance improvements and interior renovations for modernization and accessibility to 4 community centers at; Fine Arts Center, Heritage Park Community Center, Harvard Park Community Center, and Deerfield Park Community Center. Every effort was made to isolate construction areas and to minimize construction cost, and to be architecturally compatible with the existing architecture at each separate community center. The project Scope of Work at these 4 community centers included renovation work to create accessible restrooms, new indoor ramps and stair handrails, access lift, signage, new doors and door hardware drinking fountains. Site elements included concrete accessible ramps, stair handrails drinking fountains. Construction Cost: $400,000. Another unique project (completed 2023) was to decrease the size of the City Hall computer room and convert the leftover space into 5 office workstations. This computer room holds all the computer servers for the City Hall including the Police Dept, and emergency operations. The old-obsolete halon fire suppression system was eliminated to make way for a new “clean agent” system that will protect the computer servers and occupants in a way that will not damage the equipment and will be environmentally safe. The Computer Room was retrofitted with a pre-action fire sprinkler system to allow the “clean agent” to activate before the sprinklers kick-on, in case of a fire. Thus, further protecting the valuable servers. The Fire Alarm panel was also retrofitted to accommodate the new room configuration and new fire suppression system.

New accessible restroom, Harvard Community Ctr
New indoor ramp to lower level seating new outdoor ramp new accessible restroom At Fine Arts Community Center

RESUMES

TRITON TECHNOLOGY - KEY PERSONNEL
The executive in charge of this project with all overall project management and administration responsibilities is Kristen Tetherton. Allan Rojas will be responsible for all engineering design and coordination during the design and construction phases of this project.

The Key Personnel are:
• Kristen Tetherton, President
• Brian Rose, Vice President of Engineering
• Allan Rojas, Engineering Manager
Contact Information is as follows:

Kristen Tetherton
Email [email protected] Phone (949) 388-3919 Brian Rose
Email [email protected] Phone (760) 285-7759 Allan Rojas
Email [email protected] Phone (646) 719-3759 Following are brief biographies of the Triton team which highlight their skills, experience, and quality certifications.

Kristen Tetherton is one of the original founders of Triton Technology Solutions, Inc. and is the President of the company. Kristen began her career in the television broadcast, production, and audio-visual industry in 1991 after graduating San Diego State University with a Bachelor of Arts degree in mathematics. Kristen fell into this industry and became successful through hard work, diligence, and an aptitude to understand. She learned the equipment, technology, operations, and workflows of the television broadcast, production, and audio-visual industry. She had the support of several strong mentors along the way.

Kristen’s career in this industry has spanned 31 years. She previously worked for Ikegami Electronics, Shoreline Video, Burst Communications and TV Magic. For the past twenty-two years Kristen has been focused on Broadcast, Production and AudioVisual Integration Projects for local government, corporate, networks, house of worship, colleges, and universities
In 2010 Kristen decided to form Triton Technology Solutions, Inc. with partners Gus Allmann and Pat Thompson. Pat Thompson left the company in 2015 to be a stay-athome dad. Gus Allmann and Brian Rose are Kristen’s current partners.

RESUMES
As the President of Triton, Kristen provides strategic leadership for the company and employees. She collaborates with her team to establish long-range goals, strategies, plans and policies. She continues to collaborate directly with clients through the sales process, project management, design, and implementation of the system. Kristen surrounds herself with an effective and competent team and continues to be part of the sale process, which she thoroughly enjoys.

Kristen thrives on interesting and challenging projects. One of her most challenging projects was the installation and mounting of a 4.5M satellite dish on the top of a sixstory building in downtown Los Angeles. This was challenging not because of the technology but the coordination it took with many entities; City of Los Angeles departments (Police, Permit, Traffic Control), crane, contractors, building owner, and freight carrier. One of the most interesting projects was a feasibility study and subsequent implementation of a tapeless video recording system for JAXA (the Japanese space agency) that was installed on the International Space Station.

Kristen enjoys working in this industry and has continued to learn and grow throughout her career BECAUSE TECHNOLOGY NEVER ENDS.

Brian Rose is Triton’s Vice President of Engineering and has been in broadcast operations and engineering for more than twenty years. He began his broadcasting career at a three-station radio group in Susanville, CA. Upon moving to Las Vegas, NV, he worked as a broadcast engineer and designated Chief Engineer for radio stations KNUU and KRLV.

Shortly after moving to Las Vegas, he was hired as MIS Manager for the Talk America Radio Networks and promoted to Director of Engineering. After Talk America was purchased by the IDT Corporation, Brian supervised moving the nationally syndicated network to Newark, NJ, including the transfer of programming and operations. In addition, Mr. Rose designed and managed the construction of a new digital studio complex. This state-of-the art facility was featured in multiple industry leading trade publications including Radio World and BE Radio.

While at IDT Corporation, Brian served as Vice President of Engineering & Operations for WMET in Washington DC (another network purchased by IDT). He supervised a 50- Kilowatt power upgrade at an AM transmitter site, designed and managed the construction of a new 8500 sq. ft digital studio complex containing two production rooms, a master control studio, talk studio, and a newsroom for the WMET network.

Brian relocated back to his home-state of California in the early 2000’s, where he began working at TV Magic as a Project Engineer. He participated in various projects including worship center A/V and TV production, city council chambers A/V and TV production, community center A/V projects, and more.

RESUMES
He supervised the offsite and onsite work for HD upgrades at both the Saddleback Church in Lake Forest, CA and for Word of Life Christian Center in Las Vegas, NV. He served as Project Engineer for the David H. Koch Theater at Lincoln Center in New York City, designing, and supervising the installation of the broadcast center, in-house IPTV system and Media Asset Management systems.

Brian joined Triton Technology Solutions, Inc. in 2011 as a Project Engineer. Brian recently led the design teams on the City Council Chambers upgrades projects for the cities of Costa Mesa, Irvine, Santa Barbara, and Palm Springs, as well as new broadcast video and radio production facilities for Saddleback College. He oversees service work for all of Triton’s service contracts providing continuity with these facilities and continues to be involved in expansions and changes at various facilities.

Certifications include: AVIXA CTS, Extron AV Associate, Biamp Be2, Crestron DMC-E4K, Chief Certified Partner, Audinate DANTE II.

Additional training includes manufacturer training from Solid State Logic, AMX, Crestron, Evertz, Ross Video, Premier Mounts, and others.

Allan Rojas has been in the Broadcast Integration industry for 34 years and the Audiovisual Integration industry for 25 years. He has expertise in various fields, including AutoCAD design, systems fabrication and integration, control system programming, and DSP design and configuration. Allan is proficient with AMX and Crestron control systems and creating UI design and layout.

He holds both CTS and manufacturer certifications, such as Crestron’s DM Designer.

Allan has experience designing and deploying a wide range of projects, from Extron Media Link classrooms to multimillion-dollar building-wide conference room technology installations and renovations. He has excelled in roles including Systems Engineering, AV Consultation, and System Service and Troubleshooting.

Notable achievements include creating and managing a 117-page drawing set for a large corporate client, developing a Crestron-based application interface for a 3D Model/Video Wall showroom for a large real estate operation on the East Coast, integrating large multi-tile video walls for clients such as Footlocker, and managing a large engineering operation for Google’s recent global conference room upgrade.

Allan is proficient in AutoCAD, Blender, Adobe Illustrator, Unreal Engine, Logic Pro X, and Final Cut Pro.

Allan was selected among a small number of students to attend Rosa Parks Fine Arts High School in Paterson, NJ. He earned an associate degree in Mechanical Design/Drafting from Plaza Technical School in Paramus, NJ. In his personal time, he enjoys music production, screenwriting, singing, physical fitness, sports, and traveling

REFERENCES

TRITON TECHNOLOGY - REFERENCES
The following references use similar systems that are being proposed for your project.

Please feel free to contact any of the following references and if you would like any additional references please let me know.

CITY OF IRVINE
Tom Macduff, Media Services Coordinator
Phone: (949) 724-6216
Email: [email protected]

CITY OF COSTA MESA
Jeff Trujillo, Production Coordinator
Phone: (714) 754-5171
Email: [email protected]

CITY OF ESCONDIDO
Teres Collins, Deputy Director of Communications
Phone: (760) 839-4507
Email: [email protected]

COUNTY OF SANTA BARBARA
Jacquelyne Alexander, Chief Deputy Clerk of the Board
Phone: (805) 568-2240
Email: [email protected]

CITY OF SANTA BARBARA
Chris Bell, City TV Production Supervisor
Phone: (805) 564-5311
Email: [email protected]

CITY OF LAGUNA NIGUEL
Chris Cadenas, Production Operator
Phone: (949)813-2400
Email: [email protected]

PROJECT DESCRIPTIONS AND PHOTOS
Triton Technology Solutions, Inc 32234 Paseo Adelanto Suite E-1 San Juan Capistrano, CA 92675 949.388.3919 Office | 866.275.9175 Fax | www.TritonTechnologySolutions.com

CITY OF IRVINE
The City of Irvine contracted Triton to design and
oversee the replacement of the production,
lighting, audiovisual, and voting systems in the
Council Chamber, as well as their video production
system, post-production and edit systems, and
master control for their cable channel. We
developed a design that integrated these systems,
enabling
improved
editing,
archive
workflows, and other enhancements. Collaborating
closely with the City of Irvine and the architect, we
redesigned the Council Chamber Dais, Witness Table,
Clerk Desk, Director Desk, and multiple podiums,
each with four available positions on the floor.

Additionally, we partnered with others to design and
specify a 270” curved 4K LED wall as the main display
and implemented six public speaker kiosks
connected to the voting systems.

CITY OF ESCONDIDO
Triton has successfully executed multiple
projects for the City of Escondido. One notable
project involved upgrading the rear projection
and audio systems. This entailed installing a rear
projection screen positioned behind and above
the dais, along with a new sound reinforcement
system. Triton provided specifications for the
screen and speakers to Kelley Needham, the
city’s architect, who incorporated them into the
architectural drawings. Triton then carried out
the installation of the screen and speaker
system. Other completed projects by Triton for the City of Escondido include upgrades to their voting and request-to-speak system,
audiovisual presentation system, and the transition
of their production system to High Definition.

Recently, Triton concluded a master control
upgrade for the City of Escondido. This
encompassed designing and integrating the city's
Master Control System, which serves as the
automation and playback system for the city's cable
television channel.

CITY OF COSTA MESA
The City of Costa Mesa contracted
Triton to design and oversee the
replacement of the production,
lighting, audiovisual, and voting
systems in the Council Chamber, as
well as the audiovisual systems for a
conference room and a general-use
Community Room. This project also
included their video production system,
post-production and editing systems,
and master control for their cable
channel. Triton provided an integrated
design that enabled easy onebutton attendee meeting
overflow to multiple spaces,
production of meetings from
multiple locations, improved
editing and archive workflows,
and other enhancements.

Working closely with the City of
Costa Mesa, we redesigned the
Council Chamber staff area,
made improvements to the
dais, and enhanced meeting
flow with multiple public
speaking podiums and
associated technology.

COUNTY OF SANTA BARBARA
Working with the County of
Santa Barbara, Triton completed
a comprehensive upgrade to
three Hearing Rooms. This
involved enhancing the
functionality of these rooms and
relocating production, master
control, editing, and translation
operations from the existing
control room to a new space in
the same building. Additionally,
the project consolidated three
existing control rooms into a dual
control room in the basement to
support the three Hearing Rooms.

Each Hearing Room is now equipped to
conduct County Hearings independently
of the broadcast system, with control
rooms capable of capturing and
recording meetings for later review or
broadcast. Triton introduced a new
Electronic Voting system into two of the
Hearing Rooms which allowed them to
act as a single voting body. These rooms
also share video camera/control and AV
presentation. To house all the new
equipment, the newly built basement
Production Control Room now
includes two independent production
switchers shared with a common
Digital Video routing system.

Triton also upgraded the COSBTV
(County of Santa Barbara Television)
system which now can broadcast to
multiple cable stations around the
county. Upgrades included multichannel audio supporting English and Second Audio Program (SAP) for the
broadcast chain, Closed Captioning (CC), and the replacement of the Master Control (MC) playout server with a Telvue system
One of Triton’s highlights throughout the projects was designing and implementing the entire project in multiple phases to ensure the County maintained complete operational capacity.

BOA Architecture
B. UNDERSTANDING OF THE SCOPE OF SERVICES
BOA Architecture has read the scope of services and project description as detailed in the RFP documents and based on the pre-bid meeting and question and answers.

Your existing council chamber space offers ADA Compliance challenges, but also offers incredible opportunities and potential for a dramatic public space that will be very visible.

Our initial assessment of the existing conditions as well as our experience at the prebid walk gave us insight into several issues that should be resolved that would be an increased benefit to the City of Lakewood.

When we first entered the council chambers wing of the civic center, both the lobby and the council chambers were not as grand or inviting as they should be. The main entry was very confusing. Meeting attendees had to enter through multiple doorways and did not have a common area outside of the chamber to sign up to speak or pick up copies of the agenda. The security of the city staff and dais was non-existent, as the back of the dais was right next to the accessible entrance. There was a lack of separation and protection between the public and city staff. The raised audience seating also had accessibility challenges.

We propose that the ultimate design solution should be to reorient the direction of the council chamber and flip locations of the dais and audience. The audience area should be leveled (to be completely accessible) and replaced with a new raised dais and staff desk area. The shape of the dais would be rounded and face the audience, to project a collaborative attitude to the community. There will be a short access ramp from the audience level up to the raised dais. We also envision an area in front of the dais for photo-taking and public presentations. With the audience area repositioned to be directly adjacent to the existing lobby, the flow of attending a meeting is much more seamless with direct access to the main entrance. We propose to enlarge your lobby to give the entrance to the council chamber a grander and more welcoming feel with larger doors and more space. The existing seats could be retrofitted and reused and with the design of a new audience area. However, we think that a better option is to replace all the existing seats with ones that will be modern in style and more ergonomic to provide semi-ambulatory accessibility features. A folding “jump seat” for security officers could be provided to flank the council chamber for added in-person security.

The new dais would be elevated and accessible with a ramp to provide audience visibility. In addition to new monitors, computers and microphones, the dais desk would have integrated ballistic paneling, unseen, but necessary for emergency scenarios. Large screens for the audience would be provided for viewing. The existing exterior stairs will not be needed and can be altered to be emergency exits for the council chamber and dais. The existing “show” lighting, audio system and controls, cameras and dais screens and mics will be evaluated and upgraded. The ceiling will be completely reimagined to reflect the dynamics of the City and shape of the new dais. With expertise in Council Chamber broadcasting and lighting, our lighting designer and acoustic engineer will create a seamless design that will enhance the broadcast and audience experience.

BOA Architecture
proposed council
chamber layout
new dais
audience seating renovate restrooms
new ada ramp
enlarged
entry and
open lobby
lobby
womens
mens
Adding these modern amenities and design motivations will help address the main issues with of the dais and council chamber: accessibility, safety and provide direct access to the council chambers from the lobby.

The restrooms would be evaluated and renovated to be ADA compliant with new and modern finishes, new fixtures and new L.E.D. lighting. The accessories and toilet partitions will need to be replaced and relocated to meet required accessibility code clearances.

We are confident that these proposed improvements would dramatically improve the functionality of the council chambers and hopefully increase the usability and functionality of the room as well. Should the design be modified to meet more restrictive construction costs, our team is flexible and nimble to tailor our design services to meet the desired technology upgrades and address issues regarding accessibility, security and most importantly, your budget. Note that BOA Architecture’s fee proposal that we are submitting is tailored for a budget of $3 million. However, upon your review of the various floor plan options that we will create, and you decide to proceed with a much lesser scope, we will reduce our fee accordingly.
modify
existing
exit door
and stairs
new staff
desks on
ea. side
BOA Architecture
Detailed Understanding of Scope of Services (based on RFP)

1. BOA’s Design Team will provide professional architectural and engineering services addressing architecture, mechanical, electrical and plumning (MEP engineering, structural engineering, technology integration design, broadcast lighting design and acoustical engineering design.

2. We will evaluate for ADA accessibility and provide upgrades and modernization to the existing council chambers lobby restrooms.

3. We will evaluate the best use of space at the council chambers’ dais and seating configuration for the audience, staff and City Council without a reduction in total seating. We will provide at least 3 floor plan options with ROM cost estimates for your review.

4. BOA and it’s technology and audio visual team will evaluate the following systems and then create a integrated system that will be customized for your use. drawings and specifications will be provided for public bidding to contractors:
- Council Chamber Audio Visual System (computer sources for Zoom, Teams or other meeting collaboration software.
- Computers used for presentations like PowerPoint, Excell or other software programs
- Wireless presentation sources for laptops, cell phones or tablets - Wired and wireless microphones used at the dais, staff desks and podiums - The chamber’s production system
- Displays for Video presentation, dais and staff desk displays, confidence monitor (if required)
- Speaker System
- Assistive Listening System
- Broadcast cameras with Pan/tilt/zoom capabilities that will capture the council members, staff and speaker at the podium (including controllers, remotes, video monitors, audio system, wiring and support infrastructure, linkage to live broadcast system).
- Sightlines between cameras and coincil positions including the height of monitors positioned on the dais
- Determination of the number of fibers required for the transport of signals to and from the chamber systems and production system
- Position and location of the Audio-Visual Operator
- New ADA Accessibile Compliant Speaker Podium

5. BOA and it’s lighting designer will evaluate conditions for broadcast and ambient lighting and provide design for lighting systems and controls

6. We will evaluate and design the Council Chambers’ security and access controls

7. Provide design to improve acoustics, reconfigure the entire ceiling and replace acoustic ceilign tiles, provide new carpeting and new paint.

8. We will provide design for the dais and staff desks to accomodate updated technology and power requrirements.

9. Although we can rehabilitate the audience chairs, we recommend to replace the audience and City Council chairs
BOA Architecture

10.We will evaluated available record drawings and provide site visits to field check the validity of the record drawings and update our development “as-built” conditions drawings.

11. BOA Architecture will evaluate the current facility use and develop three alternative design options to enhance the facility functionality. This evaluation will review and present solutions for Americans with Disabilities Act (ADA) access to the council chamber, dais and adjacent restrooms. We will develop draft initial rough order of magnitude (ROM) construction cost estimates for each alternative.

12.The drawings for this project shall be prepared in a format as approved by the City of Lakewood and conform to the current Building Codes. BOA Architecture shall complete, to the City’s satisfaction, the Schematic Design Phase, the Design Development Phase, and the Construction Documents Phase. BOA Architecture and its Design Team shall prepare a complete drawing set of plans, notes, and details and specifications to construct the proposed improvements.

13.As part of our project fee, BOA has included Bid Support and Construction Support Services to timely review and respond to contractor Requests for Information (RFIs) and Submittals and shall perform site observations during construction to confirm the work meets the intent of the plans, as well as to attend construction progress meetings as requested.

14.We will also prepare detailed Specifications for the improvements to be incorporated into the City’s standard “boilerplate” Contract Documents. Specifications will be submitted as required to the City for review and comment at 90% complete plans and at 100% final plans.

15.BOA will prepare detailed probable construction cost estimates for the improvements at the conclusion of each phase: Schematic Design, Design Development and Construction final Documents.

16.BOA’s architectural drawing sheets will be stamped by our architect licensed by the State of California, as appropriate for the work. Consultant engineer drawings will also be stamped. All plans and calculations by others must be reviewed and approved by the Architect of Record for the project. Our design team will work to ensure that the final design contains a typical industry-standard level of detail commonly used in this area as required to procure and construct the proposed improvements.

17.The design team will provide project designs and supporting documents to the City for review and comment at completion of the Schematic Design Phase, Design Development Phase and Construction Documents Phase, independent of the required Building Department Plan Check and Permit issuance process.

18.BOA Architecture will provide project management of its architectural staff and consultants to expedite this project. Additionally, we will provide agency coordination and communication between City Staff and the design team to secure all needed approvals and clearances. The following pages document our project management approach for our office to successfully complete this proposed project:

BOA Architecture
BOA’s management approach is based upon our extensive past experience in the preparation of comprehensive construction documents for Public Works modernization projects using an interdisciplinary Design Team. The Design Team comprises of specialists in the fields of AV technology, interior design, facilities repair, needs analysis, site accessibility, ADA Compliance, space planning, structural design, acoustic impact, and quality engineering lead by the Project Manager. Senior Project Managers of each sub-consultant firm will guide the project, develop its direction, and provide liaison with you. BOA will provide leadership and direction to the Design Team. The management approach incorporates 6 components used successfully on facility modification projects:

MANAGEMENT APPROACH

1. Project Management

2. Project Documentation

3. Consultant Coordination

4. Construction Administration

5. Quality Control

6. Work Plan
BOA, throughout an extensive history of municipal facilities modernization design, and facilities addition/renovation continued to develop and refine its management philosophy to better address its future projects. As Architect for your project, BOA will implement our most advanced management techniques in the undertaking of this project.

The goal of our management plan is to accomplish a well-designed project that exceeds client expectations, meets its budget, is deliverable on time, and meets all functional and technology needs and State and Federal accessibility code requirements.

Our techniques of management encompass the ideals by which these goals are achieved.

Our project management approach is characterized by the following considerations:

1. project management
Successful projects require the fusion of the design disciplines with those of management.

They must have common goals and an integrated process. This is best achieved by appointing leaders with mutual respect and extensive Public Works and modernization design experience on similar projects.

BOA will have Edward Lok Ng, Architect, as the Project Manager. An examination of Mr. Ng’s qualifications reveals that he has designed and managed over 10 City Council Chamber renovation projects, over 50 City Hall renovation projects and over 200 ADA Compliance Municipal design projects. He is also recognized as an expert in the field of ADA compliance. It is the Project Manager’s task to help establish the appropriate design vision and see it through its successful realization.
design/management integration
BOA Architecture
Specialist Expertise
If a project is to be designed to exceed conventional City/ County Standards, and to meet the function and technology needs of the future, the involvement of specialists, as either permanent members of the team such as our AV Systems Consultant, or intermittent advisors, such as our Lighting Designer/ Electrical Engineer, is essential. All our sub-consultants have extensive City Council Chambers modernization experience in their disciplines. The management of the design process encourages the participation of such specialists and plans for the appropriate timing of their contribution.

Continuity
The understanding of the project needs and the resultant design goals must be maintained throughout the project’s duration. In construction phases, it is as necessary as in the design phases, to make certain that the original intent, of the client and designer are realized in the final built product. The key members of the team, under the leadership of the Project Manager will be responsible for the direction of the project throughout all phases to ensure continuity of design intent.

Methodology
BOA utilizes a sophisticated design process which invests a greater level of development than normal in the preliminary phases. This will result in a complete statement of design intent, scope of work, and identify all facilities addition/renovation design solutions prior to commencement of final documentation. This is achieved by a carefully structured work plan complemented by 100% utilization of CADD-BASED- 3-Dimension (3D) documentation.

All documents are produced on 3D from initial concept to construction documents. We use the latest 3-dimensional modeling software to add clarity and readability to our drawings.

The ability of 3D-BASED procedures to adapt and quickly incorporate the evolution of basic developments is fundamental to the efficiency of this process. We also use this same 3D software for all our 3D color renderings to present to you.

Client Participation
Client participation will be critical. Design goals cannot be realized without the thorough understanding of the client’s needs. The early involvement of the client and the users will be continued throughout the design process. The Project Manager will ensure that the efforts of the team are always addressed to the specific client user group. The understanding and involvement of the client will extend to City appointed representatives, i.e., maintenance managers, safety/security officers, and City inspectors and engineers in a mutually productive partnership. The Design Team is intimately familiar with both Council Chamber renovation project and ADA Compliance projects. Team-work and close coordination among staff, consultants, and the Clients are essential to a successful project.

Timely participation and response of the Client is absolutely critical if the project is to be successful and “on time” and “on budget”. The Design Team will be responsible for ensuring that a high degree of coordination occurs and that project milestones are met.

The Design Teams biggest assets are its attention to construction details, thoroughness in drawing documentation and ease of constructibility. A major priority of the Design Team will be to establish a continuing dialogue with your staff, the City Building and Safety plan check, and representatives of interested parties so that our products reflect community goal, City policy, and conformance with your AV technology goals.

BOA Architecture
Project Documentation is a result of systems set up in BOA’s Project Management Manual. This guide on how to run a project effectively and efficiently, developed more than 60 years of architectural practice, is firm, but flexible; responsive to the specific dynamics of specific projects, but unyielding in its insistence on full documentation, responsiveness, and performance. Keys elements include:

2. project Documentation
Project Checklist
This is initiated at the beginning of each project and services as a guide of all elements of the project to be completed, and as a central index for all project related material. It is continually updated and reviewed during regular project audits.

Product File and Technical Project Checklist
Initiated at the start of design, this checklist serves to record all considerations and decisions regarding building materials and methods to be used in construction. It also becomes a comprehensive guide for preparation of the Construction Documents.

The AV technology and engineering consultants will play a very critical and active role in all phases of the work. The Project Manager leads in coordinating the efforts of consultants with the help of:

3. Consultant Coordination
• Frequent coordination of meetings.
• Consultant orientation packets which are distributed at project commencement and periodically through the project.
• Clearly defined scopes of work which define separation of responsibilities and eliminate grey areas.
• Milestone Outline, prepared specifically for each project which clearly defines consultant performance expectations for each phase.
• Project Schedule coordinated with a milestone outline, reviewed and signed off by all consultants.
• Drawing Status Log which is updated every two weeks which track’s consultant’s performance.
• CADD procedures involving background and overlay methodologies that insure upto-date and coordinated design effort.

BOA Architecture
The Quality Control Manual
The Quality Control Manual documents, activities, tasks, and deliverables are to be achieved in each phase of work. Checklists are included and, at the completion of each phase, are signed off by the Project Manager. The manual also includes exemplary forecasts for meetings, programs, schedules and agendas.

Quality assurance begins with the commitment, experience and abilities of the team members. All of the firm’s personnel contain many design specialists (specifications, modernization/ repair design, safety (bulletproof) enhancements, constructibility and ADA Code Requirements) versed in the complexities of the individual phases of the design process. The quality assurance program for the project will draw on these skills to assist the team in obtaining its goals for a design of vision that delivers the maximum functional and accessibility solution to the user that addresses the needs of the client and does so with the most efficient construction process. BOA has an established Quality Control program that is based on three mechanisms:

5. Quality Control
BOA understands the importance of efficient construction administration. To ensure that the design and technical intent are conveyed to the contractor and that the project knowledge is available throughout this phase, the construction administration is led by the Project Manager. For the subject project, the project Manager, Edward Lok Ng will personally review shop drawings as well as attend job site meetings. A Senior Project Manager from each of our consultants (especially the AV technology consultant) will be assigned to assist the project Manager and ensure that the highest standard, procedures and methods of construction are employed.

BOA will assist in the development of a Construction Phasing Plan to ensure that ongoing operations of your facilities will have minimum disruptions. We will assist you to create a temporary meeting room where your City Council meetings can occur during the duration of construction. BOA is well aware of the need for essential City services to remain operational during construction. We have had good results recently assisting the Cities of Costa Mesa, Laguna Niguel and Irvine, on renovation projects that require City facilities and City Council Meetings to remain open during construction. The primary reason for BOA’s success is that on-going operation of the building was an important goal in the early Design Phases.

4. Construction Administration
BOA Architecture
Quality Control Review
Quality Control Reviews occur prior to review Submittals and at key points in the project schedule. During these reviews, the entire sets of documents are checked by an experienced, a architectural professional who has had major experience in the design of similar projects to ensure a “questioning character” in this process. Major emphasis is placed on Constructibility and on satisfying the ADA and operational technology requirements of the user and thoroughness of documentation. As a part of this project, BOA will commit Mr. Leo Arteaga, CASP./Quality Review Officer. Mr. Arteaga will be ideal for this role because of his extensive municipal and Public Works experience, and familiarity with processes and procedures of the City and County. Mr. Arteaga will review all deliverables at, 50%, and 95% completion. This involvement is formalized and part of the quality control manual procedures. We are committed to providing quality design services and trust that our past work with other local cities in Southern California is indicative of that commitment.

Project Standards
From our experience of more than 800 municipal modernization projects with numerous Cities in California, BOA has developed its own Project Standard that can be customized to the Client that enhances quality control of bid documents and the construction process.

Project Standards include:
a) Construction document detail drawings: With the input of past governmental clients, BOA has developed, refined, and field tested over 200 Standard ADA Compliance construction details. We have Standard, field tested, construction details for just about every field condition possible; accessible desk and work counters, accessible work stations, bulletproofing of City Council dais and staff areas, public accessible counters, access elevators and lifts, ADA signage, railings, entry doors, stairs, ramps, site work, parking lot, path of travel, etc.
b) BOA has developed a standard Public Works equipment list e.g., fixed seating, types of new handrails, access lifts, plumbing fixtures, drinking fountains, ADA furniture, restroom accessories, audio-visual equipment, accessible stairs, ADA signage, etc., complete with manufacturer Model # and their acceptable approved equal. The Standard equipment list have been field tested and proven to be of high quality, durability, parts availability, and acceptable to the many past governmental municipal clients. c) BOA has developed a standard keynoting system with over 150 items that addresses virtually every public facilities field condition and many retrofit/repair conditions. These standard keynotes have been field tested and refined, and have proven to be clear and concise to construction contractors.

The Quality Control program has resulted in an outstanding bid record of projects being at or under budget, meeting the original project schedules and having a record of excellent construction success that reflects our document quality and understanding of the ADA compliance and public works construction process.

An integral part of our project management approach is our work plan. This is a written forecast of what BOA will do, step-by-step in each phase of the project. The client will be given an opportunity to review our work plan to input city goals and comments before start of design work.

6. Work Plan
BOA Architecture
Contract Negotiation and Approval
• Ascertain Owner’s requirements
• Determine form of contract and review
• Review possible modification to clients
standard contract form.
• Define architects’ scope of work
Initial Meeting with Client
• Establish protocol and lines of
communication
• Statements of Goals and Objectives
• Review schedule & establish significant
milestone dates
Program Appraisal
• Review ADA Transition Plan
• Review functional and technology
program
• Verify functional relationships
• Confirm area allowances
• Update program changes
• Interview user groups
• Assess space expansion needs
Site Appraisal
• Walk site and document observations
• Photograph each ADA Compliance
deficiency
• Establish need for survey, asbuilt drawings, asbestos/hazardous materials report
• Establish location of temporary
City Council meeting room during
construction period
Assessment Report
• Client to approve sample of
assessment report
• Priority ranking
• Building Code mitigation
• Cost Estimate
• Photos of each item of work and ADA
Compliance deficiency
• Describe recommendations/resolutions
• Floor plan of proposed design solution
Work Plan/Scope of Work
• Compile Client and User input
• Compile materials and equipment list
• Compile consultant input
• Compile on-site findings
• Develop project directory
• Establish quality control procedures
• Establish project numbers and
accounts
• Review legal and agency requirements
Contract Negotiation and Approval
• Ascertain Owner’s requirements
• Determine form of contract and review
• Review possible modification to clients
standard contract form.

Client Meetings
• Establish frequency and pattern of
attendance.
• Define architects’ scope of work

PRE-DESIGN
Prior to any field assessment or design work, BOA and Triton Technology (AV Consultant) will meet with the City staff that will be involved in the project along with your maintenance staff. We will seek information on day and night time use, design parameters, scope of work, and review your broadcast functions.

We will also collect available data on safety hazards, programs, maintenance issues, access, paths of travel and information relevant to existing conditions of the existing facility. Perform field investigation for ADA Compliance and AV technology. We will also review all existing drawings, as-builts and project requirements, as well as obtain City Standards, goals for ongoing operations during the construction phase preferred materials and technology equipment. Evaluate existing building systems, conditions, programs, maintenance practices, appurtenances, etc. at the existing site.

BOA Architecture

SCHEMATIC DESIGN
Based on your scope of work and its conceptual proposed design solution, schematic layouts will be further developed and refined with 3-dimension modeling software. Input will be received from the Client and Consultant Design Team. Upon design refinements, consensus will be reached as to the preferred schematic layout. BOA would again, emphasize the importance of Client and User input in this phase of the project. The following is an outline of the Schematic Design Phase.

Issue Project Documents
• Program
• Budget & Cost Model
• Schedule
• Project Directory
• Protocol
• Work Plan
Initial Meeting with Consultant Team
• Review project documents
• Establish consultants’ goals
• Establish CADD 3D format and files
Initial Meeting with Client
• Review Schematic Design Schedule
• Establish “Key” dates and participants
• Establish design goals
• Review scope of work
Concept Studies
• Schematic Design options for site plan,
floor plan
• Options for elevation design
• Study connections/access
• Review construction methods
• Check concepts against cost plan
• Review options with client
Inter-Team Interviews
• Establish space planning goals
• Refine selected options
Phase Development & Documentation
• Establish building plans
• Proceed with internal and inter-team
QC review
• Establish building sections and
elevations
• Establish building systems
• Develop overall site design
• Address “special” issues, e.g., ADA
code & design for broadcast, special
equipment
Complete Phase Documentation
• Preliminary Quality Control (QC) review
• Coordinate all disciplines
Cost Analysis
• Review options with client
Preliminary Agency Review
• Obtain schedule commitment
• Review areas of concern
Quality Control Review
• Final review by Quality Control Officer
• Sign off by Project Manager
Formal Acceptance by Client
• Notice to proceed with Design
Development
Value Engineering
• Review all options with client
• Issue agreed changes to all
consultants
Client Meetings
• Scheduled as needed.

BOA Architecture

CONSTRUCTION DOCUMENTS
Once all proceeding phases of design have been approved by the Client and the project cost has been reconciled, BOA and its consultants will develop construction documents and specifications for implementation. All construction documents will be developed on CADD/3D software. The following is an outline of the Constructions Document Phase.

Review Design Development
• Reconcile budget vs. scope
• Incorporate value engineering changes
• Issue any new directives
Initial Team Meeting
• Review Construction Documents
schedule
• Establish review dates and participants
• Confirm work plan
• Review consultant performance &
coordination
Develop Work Plan
• Confirm critical path
• Review consultant issues and
coordination
• Determine deliverables
• Cartoon all drawings
• Confirm construction contract type and
procedures
• Research specific issues and materials
• Confirm CADD files and sequence
• Establish coordination procedures
Phases Documentation
• Check final drawing list against QC
manual
• Review final drawing list
• Schedule final CADD/3D effort with
CADD/3D coordinator
• Coordinate room/space criteria and
equipment
Issue Backgrounds to Consultants
• Check all translations before
proceeding with consultant work
Cost Analysis
• Review options with Client
• Estimates at 50% and 90%
Agency Reviews
• 50% (if complex project, otherwise this
submittal not required) and 90%
• Resolve any outstanding issues
Submit to Agency
• Schedule for plan check corrections
Quality Control Review
• Final review by Quality Control Officer
• Sign off by Project Manager
Final Coordination
• Check completeness of all discipline
documents
• Consultant coordination
• Code compliance
• Check all equipment requirements
Value Engineering
• Review all options with Client
• Pick up changes on all documents
Client Review and Acceptance
• Scope and budget
• Value engineering items
Client Meetings
• Schedule as needed
Constructibility Review
• Constructibility Review at the site at
90%.

BOA Architecture

BIDDING-ASSISTANCE
BOA will assist in administering the bid process, including attendance at a pre-bid meeting, reviewing of bids and proposals received and preparing addendums. The following is an outline of the Bidding Phase.

Pre-Bid Conference
• Present goals and objectives of project
• Review schedule
• Review procedures
• Call attention to special conditions
• Document all questions
Bidding Assistance
• Agree and issue addenda
• Agree on bid alternates with client
• Assist client in reviewing bids
• Provide clarifications to bidders

CONSTRUCTION ADMINISTRATION
BOA will assist the City in construction administration including regularly reviewing the progress of the contractor (construction observation and review of RFI’s and Submittals, preparing drawings, and recommending final acceptance of the project. The following is an outline of the Construction Phase.

Preconstruction Meeting
• Establish protocol
• Review procedure
• Review general contractor schedule
• Assist in testing and inspection
appointment
• Establish submittal schedule and
procedures
• Establish observation procedures for
ADA Compliance
• Schedule meetings and site visits
• Confirm procedures regarding field
orders, clarifications, instruction
bulletins, change directions, and
change orders.
• Prepare sketches and cost for change
order
• Substitutions
• Legal procedures
• Bonds, insurance, etc.
• Drawing updates, record documents
• Payment requests and certification
• Construction schedule and update
• Quality and standards
• Delays and defects
• Agency procedures
• Samples
Site Meetings
• Agenda and minutes
• Action list
• Bi-Weekly meeting scheduled
Punch List
• Preliminary and ongoing for ADA
Compliance and AV technology
• Final
Beneficial Occupancy
Final Completion and Inspection
Manuals, Warranties and Record
Drawings
Maintenance and Operational
Instructions
Proposed Time Schedule for Design
Council Chambers, City Hall Improvements
for: City of Lakewood by: Edward Lok Ng, Architect. BOA Architecture date: June 19, 2024 construction cost: TBD Aug-24 Sep-24 Oct-24 Nov-24 Dec-24Jan-25Feb-25Mar-25Apr-25May-25Jun-25Jul-25Aug-25Sep-25Oct-25Nov-25Dec-25

PRE-DESIGN
NTP, verify existing conditions, meet w/
Users NTP Aug. 5, 2022
programming, testing/scanning
SCHEMATIC DESIGN (3-MONTH)
submit 50% schematic design flr plan
options Date Due: end of Sept. 2024
Client Review
submit 100% schematic design; refine
floor plans Date Due mid Nov. 2024
Client Review

CONSTRUCTION DOCUMENTS
submit 50% construction documents to
Client Due Date: end of Jan. 2025
Client Review
submit 90% construction documents to
Client, and to Building-Safety Dept. Due Date: end of April 2025 Client & Building-Safety Dept. Review
submit 100% construction documents to
Client & Building-Safety Dept. Due Date: end of May. 2025 accept 100% Construction documents

BID ADVERTISEMENT
advertise and award
CONSTRUCTION construction begin Oct. 2025
BOA Architecture
C. RESOURCE ALLOCATION MATRIX
Allowcation of Hours (% Per Phase)
Consultant Staff PreDesign
Schem.

Design
Constr.

Docs.

Constr.

Admin.

TOTAL
HRS
Architect 46 110 160 95 411
Senior Tech 46 80 210 0 336
TOTAL 747
Sub Consultant Staff
Structural Engineer 0 5 5 4 14
Structural Engineer Tech 0 7 10 2 19
TOTAL 33
Mechanical Engineer 0 10 10 8 28
Mechanical Engineer Tech 0 14 20 4 38
TOTAL 66
Electrical Engineer 0 12 12 10 34
Electrical Engineer Tech 0 18 22 6 46
TOTAL 80
Plumbing Engineer 0 5 5 4 14
Plumbing Engineer Tech 0 7 10 2 19
TOTAL 33
AV Technology Design
Engineer
0 219 107 49 375
AV Technology Project
Engineer
0 21 7 8 36
AV Technology Administrator 0 20 15 0 35
TOTAL 446
Lighting Designer 0 86 35 8 129
Acoustics Engineer 0 16 18 6 40
BOA Architecture
E. FEE SCHEDULE & RATE SHEET
Please find the Section E. Fee Schedule and Rate Sheet, submitted separately for your review and approval.

F. CONSULTANT EXPENSES
There will be no expenses by BOA Architecture or it’s design team.

G. APPENDICIES
Appendicies:
• Non-Collusion Affidavit
• Consultant’s Acknowledgement of Compliance with Insurance Requirements for Agreement for Professional/Consultant Services
• Certification of Proposal
• Addendum No.1
D. CONTACT EXCEPTIONS
BOA has no exceptions, additions, and/or deletions to the City Contract. By submitting this proposal, BOA Architecture understands and will comply with the provisions and requriements of the RFP and any addenda.

Appendix B
This executed form must be submitted with Scope of Work proposal.

Non‐Collusion Affidavit

PROFESSIONAL DESIGN SERVICES FOR THE REMODEL OF THE CITY COUNCIL

CHAMBERS AT LAKEWOOD CIVIC CENTER
The undersigned declares states and certifies that:

1. This Proposal is not made in the interest of, or on behalf of any undisclosed person, partnership, company, association, organization or corporation.

2. This Proposal is genuine and not collusive or sham.

3. I have not directly or indirectly induced or solicited any other Proposer to put in a false or sham proposal and I have not directly or indirectly colluded, conspired, connived, or agreed with any other Proposer or anyone else to put in sham proposal or to refrain from submitting to this RFP.

4. I have not in any manner, directly or indirectly, sought by agreement, communication, or conference with anyone to fix the proposal price or to fix any overhead, profit or cost element of the proposal price or to secure any advantage against the City of Lakewood or of anyone interested in the proposed contract.

5. All statements contained in the Proposal and related documents are true.

6. I have not directly or indirectly submitted the proposal price or any breakdown thereof, or the contents thereof, or divulged information or data relative thereto, or paid, and will not pay any fee to any person, corporation, partnership, company, association, organization, RFP depository, or to any member or agent thereof to effectuate a collusive or sham proposal.

7. I have not entered into any arrangement or agreement with any City of Lakewood public officer in connection with this proposal.

8. I understand collusive bidding is a violation of State and Federal law and can result in fines, prison sentences, and civil damage awards.

Signature of Authorized Representative
Name of Authorized Representative Title of Authorized Representative President Edward Lok Ng
Appendix C
This executed form must be submitted with Scope of Work proposal.

Consultant’s Acknowledgement of Compliance with Insurance Requirements for Agreement for Professional/Consultant Services
Consultant agrees, acknowledges and is fully aware of the insurance requirements as specified in the Request for Proposal and accepts all conditions and requirements as contained therein.

Consultant:

Name (Please Print or Type)
By:

Consultant’s Signature
Date:

Edward Lok Ng, President 6/19/2024
Appendix D
This executed form must be submitted with Scope of Work proposal.

Certification of Proposal
The undersigned hereby submits its proposal and agrees to be bound by the terms and conditions of this Request for Proposal: PROFESSIONAL DESIGN SERVICES FOR THE REMODEL OF

THE CITY COUNCIL CHAMBERS AT LAKEWOOD CIVIC CENTER
1) Proposer declares and warrants that no elected or appointed official, officer or employee of the City has been or shall be compensated, directly or indirectly, in connection with this proposal or any work connected with this proposal. Should any agreement be approved in connection with this Request for Proposal, Proposer declares and warrants that no elected or appointed official, officer or employee of the City, during the term of his/her service with the City shall have any direct interest in that agreement, or obtain any present, anticipated or future material benefit arising therefrom. 2) By submitting the response to this request, Proposer agrees, if selected to furnish services to the City in accordance with this RFP.
3) Proposer has carefully reviewed its proposal and understands and agrees that the City is not responsible for any errors or omissions on the part of the Proposer and that the Proposer is responsible for them.
4) It is understood and agreed that the City reserves the right to accept or reject any or all proposals and to waive any informality or irregularity in any proposal received by the City. 5) The proposal response includes all of the commentary, figures and data required by the Request for Proposal.
6) The proposal shall be valid for 120 days from the date of submittal.

Name of Proposer:

By:
(Authorized Signature)
Type Name:

Title:

Date:

Edward Lok Ng President 6/19/2024
Black O'dowd and Associates, Inc.

DBA BOA Architecture
ADDENDUM NO. 1

CITY OF LAKEWOOD

PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES FOR

THE REMODEL OF THE CITY COUNCIL CHAMBERS

AT LAKEWOOD CA CIVIC CENTER
ADDENDUM NO.1

NOTICE TO PROPOSER
Proposer shall acknowledge receipt of this addendum by detaching, signing, and attaching to his proposal, one (1) copy of this sheet.

I,
________________________________________________________________ Consultant
________________________________________________________________ Address, City, State, Zip
hereby acknowledge receipt of Addendum No.1 to the RFP, with Attachments A & B for the PROFESSIONAL ARCHITECTURAL AND ENGINEERING SERVICES

FOR THE REMODEL OF THE CITY COUNCIL CHAMBERS AT LAKEWOOD CA CIVIC CENTER, and have considered these revisions in the preparation of my proposal. This addendum, consisting of this acknowledgment and 4 additional pages shall become a part of any contract made pursuant hereto.

Date
Consultant’s Signature
Consultant’s Name
Edward Lok Ng 6/19/2024 Black O'dowd and Associates DBA BOA Architecture 1511 Cota Avenue, Long Beach, CA 90813

TRANSFER AGREEMENT BETWEEN

THE LOS ANGELES COUNTY FLOOD CONTROL DISTRICT AND LAKEWOOD AGREEMENT NO. 2024MP43
SAFE, CLEAN WATER PROGRAM – MUNICIPAL PROGRAM
This Transfer Agreement, hereinafter referred to as “Agreement,” is entered into as of by and between the Los Angeles County Flood Control District, hereinafter referred to as "District," and Lakewood, hereinafter referred to as "Municipality." WHEREAS, District, pursuant to the Los Angeles Region Safe, Clean Water (SCW) Program ordinance (Chapter 16 of the Los Angeles County Flood Control District Code) and the SCW Program Implementation Ordinance (Chapter 18 of the Los Angeles County Flood Control District Code), administers the SCW Program for the purpose of funding Projects and Programs to increase stormwater and urban runoff capture and reduce stormwater and urban runoff pollution in the District;
WHEREAS, pursuant to Section 16.04.A.2. of the Los Angeles County Flood Control District Code, forty percent (40%) of annual SCW Program tax revenues shall be allocated to Municipalities within the District, in the same proportion as the amount of revenues collected within each Municipality, to be expended by those cities within the cities' respective jurisdictions and by the County within the unincorporated areas that are within the boundaries of the District, for the implementation, operation and maintenance, and administration of Projects and Programs, in accordance with the criteria and procedures established in this Chapters 16 and 18 of the Los Angeles County Flood Control District Code; WHEREAS, pursuant to Section 16.05.A.1. of the Los Angeles County Flood Control District Code, prior to their receipt of SCW Program funds, Municipalities must enter into an agreement with the District to transfer SCW Program funds;
WHEREAS, the County of Los Angeles Board of Supervisors has approved a standard template Agreement, as required by and in accordance with Section 18.09 of the Los Angeles County Flood Control District Code, for the transfer of SCW Program funds to Municipalities.

NOW, THEREFORE, in consideration of the promises, mutual representations, covenants and agreements in this Agreement, the District and the Municipality, each binding itself, its successors and assigns, do mutually promise, covenant, and agree as follows:

I. DEFINITIONS
The definitions set forth in Sections 16.03 and 18.02 of the Los Angeles County Flood Control District Code shall apply to this Agreement. In addition, the following definitions shall also apply:
“Agreement” means this Transfer Agreement, including all exhibits and attachments hereto. “Annual Plan” means the plan referred to in Section 18.09.B.5 of the Code that includes the contents specified in Exhibit A.
"Code" means the Los Angeles County Flood Control District Code. “Days” means calendar days unless otherwise expressly indicated.
“Fiscal Year” means the period of twelve (12) months terminating on June 30 of any year. “Safe Clean Water (SCW) Program Payment” means the Municipality's annual allocation of SCW Program funds as described in Section 16.04.A.2. of the Code disbursed by the District to the Municipality. “Year” means calendar year unless otherwise expressly indicated.

II. PARTYCONTACTS
The District and the Municipality designate the following individuals as the primary points of contact and communication regarding the Municipal Program and the administration and implementation of this Agreement.

Los Angeles County Flood Control District Municipality: Lakewood Name: Haris Harouny Name:

Address: 900 S Fremont Ave, Alhambra, CA
91803
Address:

Phone: (626) 300-2620 Phone:

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Email: [email protected] Email:

Either party to this Agreement may change the individual identified as the primary point of contact above by providing written notice of the change to the other party.

III. EXHIBITS INCORPORATED BYREFERENCE
The following exhibits to this Agreement, including any amendments and supplements hereto, are hereby incorporated herein and made a part of this Agreement:

EXHIBITA – ANNUAL PLAN CONTENTS
EXHIBIT B – GENERAL TERMS AND CONDITIONS
EXHIBIT C – NATURE-BASED SOLUTIONS (Best Management Practices) EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT IV. MUNICIPAL PROGRAM IMPLEMENTATION
A. The Municipality shall annually prepare and submit to the District, anAnnual Plan. The Annual Plan shall be submitted not later than 90-days prior to the start of the Fiscal Year for which the Plan is prepared.

B. The Municipality shall utilize the SCW Program Payments in compliance with Chapters 16 and 18 of the Code.

C. The Municipality shall comply with the terms and conditions in Exhibits B, C, and D, of this Agreement, and all applicable provisions of Chapters 16 and 18 of the Code, specifically including, without limitation, Section 18.06.

V. SCW PROGRAM PAYMENTS TO MUNICIPALITIES
A. SCW Program Payments will generally be available for disbursement by December 31, provided a duly executed transfer agreement is in effect and subject to the Municipality's compliance with the conditions described in paragraph B, below; however the District may, in its discretion, change the date and number of the actual disbursements for any Fiscal Year based on the amount and timing of revenues actually collected by the District.

B. The District shall disburse the Municipality's SCW Program Payment upon satisfaction of the following conditions: (1) the District has received the Annual Progress/Expenditure Report required pursuant to Section

18.06.D of the Code; (2) the District has received Municipality's Annual Plan for that Fiscal Year, and (3) the Municipality has complied with the audit requirements of Section B-6 of Exhibit B.

C. Notwithstanding any other provision of this Agreement, no disbursement shall be made at any time or in any manner that is in violation of or in conflict with federal, state, County laws, policies, or regulations.

D. All disbursements shall be subject to and be made in accordance with the terms and conditions in this Agreement and Chapters 16 and 18 of the Code.

VI. TERM OF AGREEMENT
This Agreement shall expire at the end of the 2027-28 Fiscal Year. The parties shall thereafter enter into a new agreement based on the most recent standard template agreement approved by the Board.

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IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.

By:

Name:

Title:

Date:

LOS ANGELES COUNTY
FLOOD CONTROL DISTRICT:

By:

Name:

Title:

Date:

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EXHIBIT A–ANNUAL PLAN CONTENTS
A-1. Description of all projects anticipated to be funded using the SCW Program Payment. Include a discussion of how the projects will result in the achievement of one or more SCW Program Goals, including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-2. Description of all programs anticipated to be funded using the SCW Program Payment. Include a discussion of how the programs will result in the achievement of one or more SCW Program Goals; including quantitative targets and corresponding metrics for subsequent reporting of all applicable parameters.

A-3. Description of all operation and maintenance activities anticipated to be funded using the SCW Program Payment.

Include a discussion of how those activities will result in the achievement of one or more SCW Program Goals.

Additional operation and maintenance activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-4. Description of the stakeholder and community outreach/engagement activities anticipated to be funded with the SCW Program Payment, including discussion of how local NGOs or CBOs will be involved, if applicable, and if not, why. Additional outreach/engagement activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-5. Description of post-construction monitoring for projects completed using the SCW Program Payment. Additional post-construction monitoring activities, even if funded by other sources, should be referenced to provide an overview of anticipated overall project approach.

A-6. Provide the status of any projects that have been awarded (or are seeking award of) Institute for Sustainable Infrastructure (ISI) verification, if applicable.

A-7. Provide the budget for the activities described in provisions A1 throughA-5 SCW Program Payment.

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EXHIBIT B – GENERAL TERMS AND CONDITIONS
B-1. Accounting and Deposit of Funding Disbursement

1. SCW Program Payments distributed to the Municipality shall be held in a separate interest-bearing account and shall not be combined with other funds. Interest earned from each account shall be used by the Municipality only for eligible expenditures consistent with the requirements of the SCW Program.

2. The Municipality shall not be entitled to interest earned on undisbursed SCW Program Payments; interest earned prior to disbursement is property of the District.

3. The Municipality shall operate in accordance with Generally Accepted Accounting Principles (GAAP).

4. The Municipality shall be strictly accountable for all funds, receipts, and disbursements for their SCW Program Payment.

B-2. Acknowledgement of Credit and Signage
The Municipality shall include appropriate acknowledgement of credit to the District’s Safe, Clean Water Program for its support when promoting activities funded with SCW Program funds or using any data and/or information developed SCW Program funds. When the SCW Program Payment is used, in whole or in part, for construction of an infrastructure Project, signage shall be posted in a prominent location at Project site(s) or at the Municipality’s headquarters and shall include the Safe, Clean Water Program color logo and the following disclosure statement: “Funding for this project has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” At a minimum the sign shall be 2’ x 3’ in size. The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

When the SCW Program Payment is used, in whole or in part, for a scientific study, the Municipality shall include the following statement in the study report: “Funding for this study has been provided in full or in part from the Los Angeles County Flood Control District’s Safe, Clean Water Program.” The Municipality shall also include in each of its contracts for work under this Agreement a provision that incorporates the requirements stated within this paragraph.

B-3. Acquisition of Real Property - Covenant
Any real property acquired in whole or in part with SCW Program funds shall be used for Projects and Programs that are consistent with the SCW Program Goals and with the provisions of Chapter 16 and 18 of the Code.

Any Municipality that acquires the fee title to real property using, in whole or in part, SCW Program funds shall record a document in the office of the Registrar-Recorder/County Clerk containing a covenant not to sell or otherwise convey the real property without the prior express written consent of the District, which consent shall not be unreasonably withheld.

B-4. Amendment
Except as provided in Section II of the Agreement, no amendment or variation of the terms of this Agreement shall be valid unless made in writing and signed by the parties. No oral or written understanding or agreement not incorporated in this Agreement is binding on any of the parties.

B-5. Assignment
The Municipality shall not assign this Agreement.

B-6. Audit and Recordkeeping

1. The Municipality shall retain for a period of seven (7) years, all records necessary in accordance with Generally Accepted Accounting Principles to determine the amounts expended, and eligibility of Projects implemented using SCW Program Payments. The Municipality, upon demand by authorized representatives of the District, shall make such records available for examination and review or audit by the District or its authorized representatives. Records shall include accounting records, written policies and procedures, contract files, original estimates, correspondence, change order files, including documentation covering negotiated settlements, invoices, and any other supporting evidence deemed necessary to substantiate charges related to SCW Program Payments and expenditures.

2. The Municipality is responsible for obtaining an independent audit to determine compliance with the terms and conditions of this Agreement and all requirements applicable to the Municipality contained in chapters 16 and 18 of the Code. Municipality shall obtain an independent audit of their SCW Program Payments every three (3) years. Audits shall be funded with Municipal Program funds.

3. Municipality shall file a copy of all audit reports by the ninth (9 ) month from the end of each three (3) year period to detail the preceding three (3) years of expenditures. Audit reports shall be posted on the District’s publicly accessible website. Due date example below.
th
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Every Third Fiscal Year
Fiscal Year Audit Begins Audit Report Due to District
2023-24 7/1/2027 No later than 3/31/2028

4. Upon reasonable advanced request, the Municipality shall permit the Chief Engineer to examine the infrastructure Projects using SCW Program Payments. The Municipality shall permit the authorized District representative, including the Auditor-Controller, to examine, review, audit, and transcribe any and all audit reports, other reports, books, accounts, papers, maps, and other records that relate to the SCW Program Payments. Examination activities are considered District administration of the SCW Program.

5. Expenditures determined by an audit to be in violation of any provision of Chapters 16 or 18 of the Code, or of this Agreement, shall be subject to the enforcement and remedy provisions of Section 18.14 of the Code.

B-7. Availability of Funds
District’s obligation to disburse the SCW Program Payment is contingent upon the availability of sufficient funds to permit the disbursements provided for herein. If sufficient funds are not available for any reason including, but not limited to, failure to fund allocations necessary for disbursement of the SCW Program Payment, the District shall not be obligated to make any disbursements to the Municipality under this Agreement. This provision shall be construed as a condition precedent to the obligation of the District to make any disbursements under this Agreement. Nothing in this Agreement shall be construed to provide the Municipality with a right of priority for disbursement over any other Municipality. If any disbursements due to the Municipality under this Agreement are deferred because sufficient funds are unavailable, it is the intention of the District that such disbursement will be made to the Municipality when sufficient funds do become available, but this intention is not binding. If this Agreement’s funding for any Fiscal Year is reduced or deleted by order of the Board, the District shall have the option to either cancel this Agreement with no liability occurring to the District or offer an amendment to the Municipality to reflect the reduced amount.

B-8. Choice of Law
The laws of the State of California govern this Agreement.

B-9. Claims
Any claim of the Municipality is limited to the rights, remedies, and claims procedures provided to the Municipality under this Agreement. Municipal expenditures of a SCW Program Payment that involves the District shall utilize a separate and specific agreement to that Project that includes appropriate indemnification superseding that in this Agreement.

B-10. Compliance with SCW Program
The Municipality shall comply with and require its contractors and subcontractors to comply with all provisions of Chapters 16 and 18 of the Code.

B-11. Compliance with Law, Regulations, etc.

The Municipality shall, at all times, comply with and require its contractors and subcontractors to comply with all applicable local, state and federal laws, rules, guidelines, regulations, and requirements.

B-12. Continuous Use of Municipal Projects; Lease or Disposal of Municipal Projects The Municipality shall not abandon, substantially discontinue use of, lease, or dispose of all or a significant part or portion of any Project funded in whole or in part with SCW Program Payments during the useful life (defined as 30 years unless specified otherwise in annual plans and subsequent reports) of the Project without prior written approval of the District.

Such approval may be conditioned as determined to be appropriate by the District, including a condition requiring repayment of a pro rata amount of the SCW Program Payments used to fund the Project together with interest on said amount accruing from the date of lease or disposal of the Project.

B-13. Disputes
Should a dispute arise between the parties, the party asserting the dispute will notify the other parties in writing of the dispute. The parties will then meet and confer within 21 calendar days of the notice in a good faith attempt to resolve the dispute.

If the matter has not been resolved through the process set forth in the preceding paragraph, any party may initiate mediation of the dispute. Mediation will be before a retired judge or mediation service mutually agreeable to the parties.

All costs of the mediation, including mediator fees, will be paid one-half by the District and one-half by the Municipality.

SCW Program Payments shall not be used to pay for any costs of the mediation.

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The parties will attempt to resolve any dispute through the process set forth above before filing any action relating to the dispute in any court of law.

B-14. Final Inspection and Certification of Registered Professional Upon completion of the design phase and before construction of a project, the Municipality shall provide certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist) that the design has been completed.

Upon completion of the project, the Municipality shall provide for a final inspection and certification by a California Registered Professional (i.e., Professional Civil Engineer, Engineering Geologist), that the Project has been completed in accordance with submitted final plans and specifications and any modifications thereto and in accordance with this Agreement.

B-15. Force Majeure.

In the event that Municipality is delayed or hindered from the performance of any act required hereunder by reason of strikes, lockouts, labor troubles, inability to procure materials not related to the price thereof, riots, insurrection, war, or other reasons of a like nature beyond the control of the Municipality, then performance of such acts shall be excused for the period of the delay, and the period for the performance of any such act shall be extended for a period equivalent to the period of such delay.

B-16. Funding Considerations and Exclusions

1. All expenditures of SCW Program Payments by Municipality must comply with the provisions of Chapters 16 and 18 of the Los Angeles County Flood Control District Code, including but not limited to the provisions regarding eligible expenditures contained in Section 16.05.A.2 and the provision regarding ineligible expenditures contained in Section 16.05.A.3.

2. SCW Program Payments shall not be used in connection with any Project implemented as an Enhanced Compliance Action ("ECA") and/or Supplemental Environmental Project ("SEP") as defined by State Water Resources Control Board Office of Enforcement written policies, or any other Project implemented pursuant to the settlement of an enforcement action or to offset monetary penalties imposed by the State Water Resources Control Board, a Regional Water Quality Control Board, or any other regulatory authority; provided, however, that SCW funds may be used for a Project implemented pursuant to a time schedule order ("TSO") issued by the Los Angeles Regional Water Quality Control Board if, at the time the TSO was issued, the Project was included in an approved watershed management program (including enhanced watershed management programs) developed pursuant to the MS4 Permit.

B-17. Indemnification
The Municipality shall indemnify, defend and hold harmless the District, the County of Los Angeles and their elected and appointed officials, agents, and employees from and against any and all liability and expense, including defense costs, legal fees, claims, actions, and causes of action for damages of any nature whatsoever, including but not limited to bodily injury, death, personal injury, or property damage, arising from or in conjunction with: (1) any Project or Program implemented by the Municipality, in whole or in part, with SCW Program Payments or (2) any breach of this Agreement by the Municipality.

B-18. Independent Actor
The Municipality, and its agents and employees, if any, in the performance of this Agreement, shall act in an independent capacity and not as officers, employees, or agents of the District.

The Municipality shall not contract work with a contractor who is in a period of debarment from any agency within the District. (LACC Chapter 2.202)
B-19. Integration
This is an integrated Agreement. This Agreement is intended to be a full and complete statement of the terms of the agreement between the District and Municipality, and expressly supersedes any and all prior oral or written agreements, covenants, representations and warranties, express or implied, concerning the subject matter of this Agreement.

B-20. Lapsed Funds

1. The Municipality shall be able to carry over uncommitted SCW Program Payments for up to five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality.

2. If the Municipality is unable to expend the SCW Program Payment within five (5) years from the end of the fiscal year in which those funds are transferred from the District to the Municipality, then lapsed funding procedures will Municipal Program
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apply. Lapsed funds are funds that were transferred to the Municipality but were not committed to eligible expenditures by the end of the fifth (5th) fiscal year after the fiscal year in which those funds were transferred from the District.

3. Lapsed funds shall be allocated by the Watershed Area Steering Committee of the respective Watershed Area to a new Project with benefit to that Municipality, if feasible in a reasonable time frame, or otherwise to the Watershed Area.

4. In the event that funds are to lapse, due to circumstances beyond the Municipality’s control, then the Municipality may request an extension of up to twelve (12) months in which to commit the funds to eligible expenditures.

Extension Requests must contain sufficient justification and be submitted to the District in writing no later than three (3) months before the funds are to lapse.

5. The decision to grant an extension is at the sole discretion of the District.

6. Funds still uncommitted to eligible expenditures after an extension is granted will be subject to lapsed funding procedures without exception. Example Below.

Fiscal Year
Transferred
Funds Lapse
After
Extension
Request Due
Commit By
2019-20 6/30/2025 No later than
3/31/2025
No later than
6/30/2026
B-21. Municipal Project Access
Upon reasonable advance request, the Municipality shall ensure that the District or any authorized representative, will have safe and suitable access to the site of any Project implemented by the Municipality in whole or in part with SCW Program Payments at all reasonable times.

B-22. Non-Discrimination
The Municipality agrees to abide by all federal, state, and County laws, regulations, and policies regarding nondiscrimination in employment and equal employment opportunity.

B-23. No Third-Party Rights
The parties to this Agreement do not create rights in, or grant remedies to, any third party as a beneficiary of this Agreement, or of any duty, covenant, obligation, or undertaking established herein B-24. Notice

1. The Municipality shall notify the District in writing within five (5) working days of the occurrence of the following:
a. Bankruptcy, insolvency, receivership or similar event of the Municipality; or b. Actions taken pursuant to State law in anticipation of filing for bankruptcy.

2. The Municipality shall notify the District within ten (10) working days of any litigation pending or threatened against the Municipality regarding its continued existence, consideration of dissolution, or disincorporation.

3. The Municipality shall notify the District promptly of the following:
a. Any significant deviation from the submitted Annual Plan for the current Fiscal Year, including discussion of any major changes to the scope of funded projects or programs, noteworthy delays in implementation, reduction in benefits or community engagement, and/or modifications that change the SCW Program Goals intended to be accomplished.
b. Discovery of any potential archaeological or historical resource. Should a potential archaeological or historical resource be discovered during construction, the Municipality agrees that all work in the area of the find will cease until a qualified archaeologist has evaluated the situation and made recommendations regarding preservation of the resource, and the District has determined what actions should be taken to protect and preserve the resource. The Municipality agrees to implement appropriate actions as directed by the District. c. Any public or media event publicizing the accomplishments and/or results of this Agreement and provide the opportunity for attendance and participation by District representatives with at least fourteen (14) days’ notice to the District.

B-25. Municipality’s Responsibility for Work
The Municipality shall be responsible for all work and for persons or entities engaged in work performed pursuant to this Agreement including, but not limited to, contractors, subcontractors, suppliers, and providers of services. The Municipality shall be responsible for responding to any and all disputes arising out of its contracts for work on the Project.

The District will not mediate disputes between the Municipality and any other entity concerning responsibility for performance of work.

B-26. Reporting
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The Municipality shall be subject to and comply with all applicable requirements of the District regarding reporting requirements. Municipalities shall report available data through the SCW Reporting Module, once available.

1. Annual Progress/Expenditure Reports. The Municipality shall submit Annual Progress/Expenditure Reports, using a format provided by the District, within six (6) months following the end of the Fiscal Year to the District to detail the activities of the prior year. The Annual Progress/Expenditure Reports shall be posted on the District’s publicly accessible website and on the Municipality’s website. The Annual Progress/Expenditure Report shall include:
a. Amount of funds received;
b. Breakdown of how the SCW Program Payment has been expended; c. Documentation that the SCW Program Payment was used for eligible expenditures in accordance with Chapters 16 and 18 of the Code;
d. Description of activities that have occurred, milestones achieved, and progress made to date, during the applicable reporting period including comparison to the Annual Plan and corresponding metrics; e. Discussion of any existing gaps between what was planned and what was achieved for the prior year, include any lessons learned;
f. Description of the Water Quality Benefits, Water Supply Benefits, and Community Investment Benefits and a summary of how SCW Program Payments have been used to achieve SCW Program Goals for the prior year, including graphical representation of available data and specific metrics to demonstrate the benefits being achieved through the years’ investments.
g. Discussion of alignment with other local, regional, and state efforts, resources, and plans, as applicable. This includes discussion of opportunities for addressing additional SCW Program Goals, leveraging SCW Program Goals, and increasing regional capacity to supplement the SCW Program. h. Additional financial or Project-related information in connection with activity funded in whole or in part using SCW Program Payments as required by the District.
i. Certification from a California Registered Professional (Civil Engineer or Geologist, as appropriate), that projects implemented with SCW Program Payments were conducted in accordance with Chapters 16 and 18 of the Code.
j. Report on annual and total (since inception of program) benefits provided by programs and projects funded by SCW Program Payment. This includes comparisons to annual plans and alignment with corresponding specific quantitative targets and metrics (note that SCW Reporting Module will facilitate calculation of benefits and graphical representation of pertinent data):
i. Annual volume of stormwater captured and treated
ii. Annual volume of stormwater captured and reused
iii. Annual volume of stormwater captured and recharged to a managed aquifer iv. Annual creation, enhancement, or restoration of Community Investment Benefits. If none, discuss considerations explored and reasons to not include.
v. Annual acreage increases in Nature-Based Solutions and claimed level of NBS (with matrix demonstrating determination of good, better, best, as outlined in Exhibit C). If none, discuss considerations explored and reasons to not include.
vi. Annual expenditures providing DAC Benefits. If none, discuss considerations explored and reasons to not include.

2. Documentation of the Community Outreach and Engagement utilized for and/or achieved with the SCW Program Payment described in the Annual Plan Exhibit A. This information must be readily accessible to members of the public.

3. As Needed Information or Reports. The Municipality agrees to promptly provide such reports, data, and information as may be reasonably requested by the District including, but not limited to material necessary or appropriate for evaluation of the SCW Program or to fulfill any reporting requirements of the County, state or federal government.

B-27. Representations, Warranties, and Commitments
The Municipality represents, warrants, and commits as follows:

1. Authorization and Validity. The execution and delivery of this Agreement, including all incorporated documents, by the individual signing on behalf of Municipality, has been duly authorized by the governing body of Municipality, as applicable. This Agreement constitutes a valid and binding obligation of the Municipality, enforceable in accordance with its terms, except as such enforcement may be limited by law.

2. No Violations. The execution, delivery, and performance by the Municipality of this Agreement, including all incorporated documents, do not violate any provision of any law or regulation in effect as of the date set forth on the first page hereof, or result in any breach or default under any contract, obligation, indenture, or other instrument to which the Municipality is a party or by which the Municipality is bound as of the date set forth on the first page hereof.

3. No Litigation. There are no pending or, to the Municipality’s knowledge, threatened actions, claims, investigations, suits, or proceedings before any governmental authority, court, or administrative agency which affect the Municipal Program
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Municipality's ability to complete the Annual Plan.

4. Solvency. None of the transactions contemplated by this Agreement will be or have been made with an actual intent to hinder, delay, or defraud any present or future creditors of the Municipality. As of the date set forth on the first page hereof, the Municipality is solvent and will not be rendered insolvent by the transactions contemplated by this Agreement. The Municipality is able to pay its debts as they become due.

5. Legal Status and Eligibility. The Municipality is duly organized and existing and in good standing under the laws of the State of California. The Municipality shall at all times maintain its current legal existence and preserve and keep in full force and effect its legal rights and authority.

6. Good Standing. The Municipality must demonstrate it has not failed to comply with previous County and/or District audit disallowances within the preceding five years.

B-28. Travel
Any reimbursement for necessary ground transportation and lodging shall be at rates not to exceed those set by the California Department of Human Resources; per diem costs will not be eligible expenses. These rates may be found at http://www.calhr.ca.gov/employees/Pages/travel-reimbursements.aspx. Reimbursement will be at the State travel amounts that are current as of the date costs are incurred by the Municipality. No travel outside the Los Angeles County Flood Control District region shall be reimbursed unless prior written authorization is obtained from the Program Manager.

B-29. Unenforceable Provision
In the event that any provision of this Agreement is determined by a court of competent jurisdiction to be unenforceable, the parties agree that all other provisions of this Agreement have force and effect and shall not be affected thereby.

B-30. Withholding of Disbursements and Material Violations Notwithstanding any other provision of this Agreement, the District may withhold all or any portion of the SCW Program Payment for any Fiscal Year in the event that:

1. The Municipality has violated any provision of this Agreement; or

2. The Municipality fails to maintain reasonable progress in achieving SCW Program Goals, following an opportunity to cure.

3. Failure to remain in Good Standing, described in Section B-26 of Exhibit B.

4. Failure to submit annual reports on meeting SCW Program Goals.

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EXHIBIT C – NATURE BASED SOLUTIONS (NBS) BEST MANAGEMENT PRACTICES Municipalities shall consider incorporation of Nature-based solutions (NBS) into their projects. NBS refers to the sustainable management and use of nature for undertaking socio-environmental challenges, including climate change, water security, water pollution, food security, human health, and disaster risk management. As this environmental management practice is increasingly incorporated into projects for the SCW Program, this guidance document may be expanded upon to further quantify NBS practices based on benefits derived from their incorporation on projects.

The SCW Program defines NBS as a Project that utilizes natural processes that slow, detain, infiltrate or filter Stormwater or Urban Runoff. These methods may include relying predominantly on soils and vegetation; increasing the permeability of Impermeable Areas; protecting undeveloped mountains and floodplains; creating and restoring riparian habitat and wetlands; creating rain gardens, bioswales, and parkway basins; enhancing soil through composting, mulching; and, planting trees and vegetation, with preference for native species. NBS may also be designed to provide additional benefits such as sequestering carbon, supporting biodiversity, providing shade, creating and enhancing parks and open space, and improving quality of life for surrounding communities. NBS include Projects that mimic natural processes, such as green streets, spreading grounds and planted areas with water storage capacity. NBS may capture stormwater to improve water quality, collect water for reuse or aquifer recharge, or to support vegetation growth utilizing natural processes.

Municipalities are to include in eachAnnual Progress/Expenditure Report whether and how their project achieves a good, better, or best for each of the 6 NBS methods in accordance with the guidance below. Additionally, Annual Progress/ Expenditure Reports should include discussion on any considerations taken to maximize the class within each method. If at least 3 methods score within a single class, the overall project can be characterized as that class.

Municipalities must attach a copy of the matrix for each project with the good, better, or best column indicated for each method, to facilitate District tracking of methods being utilized.

METHODS GOOD BETTER BEST
Vegetation/Green
Space
Use of climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 5%-
15% covered by
new climate-appropriate
vegetation
Use of native, climate
appropriate, eco-friendly
vegetation
(groundcover, shrubs, and
trees) / green space 16%-
35% covered by new
native vegetation
Establishment of plant
communities with a
diversity of native
vegetation
(groundcover, shrubs, and
trees) / green space that is
both native and climateappropriate
More than 35% covered by
new native vegetation
Increase of
Permeability
Installation of vegetated
landscape – 25%-49%
paved area removed
Redesign of existing
impermeable surfaces
and/or installation of
permeable surfaces (e.g.
permeable pavement and
infiltration trenches)
Installation of vegetated
landscape – 50%-74%
paved area removed
Improvements of soil health
(e.g., compaction
reduction)
Installation of vegetated
landscape – 75%-100%
paved area removed
Creation of well-connected
and self-sustained natural
landscapes with healthy
soils, permeable surfaces,
and appropriate vegetation
Protection of
Undeveloped
Mountains &
Floodplains
●Preservation of native
vegetation
●Minimal negative impact
to existing drainage
system
●Preservation of native
vegetation
●Installation of new
feature(s) to improve
existing drainage system
●Creation of open green
space
●Installation of features to
improve natural hydrology
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Creation &
Restoration of
Riparian Habitat &
Wetlands
●Partial restoration of
existing riparian habitat
and wetlands Planting of
climate appropriate
vegetation between 11 and
20 different climate
appropriate or native plant
species newly planted
●No potable water used to
sustain the wetland
●Full restoration of existing
riparian habitat
and wetlands
●Planting of native
vegetation - between 21
and 40 different native
plant species newly
planted
●No potable water used to
sustain the wetland
●Full restoration and
expansion of existing
riparian habitat and
wetlands Planting of plant
communities with a
diversity of native
vegetation – between 41
and 50 different native
plant species newly
planted
●No potable water used to
sustain the wetland
New Landscape
Elements
Elements designed to
capture runoff for other
simple usage (e.g. rain
gardens and cisterns),
capturing the 85th
percentile 24-hour storm
event for at least 50% of
the entire parcel
Elements that design to
capture/redirect runoff and
filter pollution (e.g.
bioswales and parkway
basins), capturing the 85th
percentile 24-hour storm
event from the
entire parcel
Large sized elements that
capture and treat runoff to
supplement or replace
existing water systems
(e.g. wetlands, daylighting
streams, groundwater
infiltration, floodplain
reclamation), capturing the
90th percentile 24-hour
storm event from the entire
parcel and/or capturing offsite runoff
Enhancement of Soil
Use of soil amendments
such as mulch and
compost to retain moisture
in the soil and prevent
erosion
Planting of new climate
appropriate vegetation to
enhance soil organic
matter
Use of soil amendments
such as mulch and
compost that are locally
generated to retain
moisture in the soil, prevent
erosion, and support locally
based composting and
other
soil enhancement
activities
Planting of new native,
climate-appropriate
vegetation to enhance soil
organic matter
Use of soil amendments
such as mulch and
compost that are locally
generated, especially use
of next-generation design
with regenerative
adsorbents (e.g.
woodchips, biochar) to
retain moisture in the soil,
prevent erosion, and
support on-site
composting and other
soil enhancement
activities
Planting of new native,
climate appropriate
vegetation to enhance soil
organic matter
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EXHIBIT D – OPERATIONS AND MAINTENANCE GUIDANCE DOCUMENT Municipalities shall operate and maintain infrastructure projects for the useful life of the project and are to consider using the following guidance for operations and maintenance for infrastructure projects. Operational maintenance is the care and upkeep of Projects that may require detailed technical knowledge of the Project’s function and design. Project specific operational and maintenance plans shall consider the activities listed below and set forth specific activities and frequencies (not limited to those below) as determined to be appropriate by the Municipalities and best practices, including stakeholder engagement as applicable. Operational maintenance is to be performed by the operator of the Project with a purpose to make the operator aware of the state of readiness of the Project to deliver stormwater and urban runoff benefits.

1. Litter Control
• Regular removal of litter, nonhazardous waste materials, and accumulated debris near planted areas, rock areas, decomposed granite areas, rest areas, fence perimeters, adjoining access roads and driveways, drains, pedestrian trails, viewing stations, shelter houses, and bicycle pathways. • Regular inspection and maintenance of pet waste stations. • Maintaining trash receptacles.
• Removal of trash, debris, and blockages from bioswales. • Inspection and cleaning of trash booms.
• Inspection of weir gates and stop logs to clean debris, as required.

2. Vegetation Maintenance
• Weed control
o Recognition and removal of weeds, such as perennial weeds, morning glory, vine-type weeds, ragweed, and other underground spreading weeds.
o Avoiding activities that result in weed seed germination (e.g. frequent soil cultivation near trees or shrubs).
o Regular removal of weeds from landscape areas, including from berms, painted areas, rock areas, gravel areas, pavement cracks along access roads and driveways, drains, pedestrian trails, viewing stations, park shelters, and bicycle paths.
• Tree and shrubbery trimming and care
o Removal of dead trees and elimination of diseased/damaged growth. o Prevent encroachment of adjacent property and provide vertical clearance. o Inspect for dead or diseased plants regularly.
• Wetland vegetation and landscape maintenance
o Installation and maintenance of hydrophytic and emergent plants in perennially wet and seasonal, intermittent habitats.
o Draining and drawdown of wetland and excessive bulrush removal o Weed and nuisance plant control.
o Removal of aquatic vegetation (e.g. algae and primrose) using appropriate watercraft and harvesting equipment.
o Wildflower and meadow maintenance.
o Grass, sedge, and yarrow management.
o Removal of unwanted hydroseed.

3. Wildlife Management
• Exotic species control.
• Provide habitat management; promote growth of plants at appropriate densities and promote habitat structure for animal species.
• Protect sensitive animal species (e.g. protection during critical life stages including breeding and migration).
• Avoid disturbances to nesting birds.
• Avoid spread of invasive aquatic species.

4. Facility Inspection
• Inspect project sites for rodent and insect infestations on a regular basis. • Inspect for and report graffiti in shelter houses, viewing stations, benches, paving surfaces, walls, fences, and educational and directional signs.
• Inspect facilities for hazardous conditions on roads and trails (e.g. access roads and trails, decomposed granite pathways, and maintenance roads).

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• Inspect shade structures for structural damage or defacement. • Inspect hardscapes.
• Inspect and maintain interpretive and informational signs. • Inspect site furnishings (e.g. benches, hitching posts, bicycle racks). • Maintain deck areas (e.g. benches, signs, decking surfaces). • Visually inspect weirs and flap gates for damage; grease to prevent locking. • Inspect all structures after major storm events, periodically inspect every 3 months, and operate gates through full cycles to prevent them from locking up.

5. Irrigation System Management
• Ensuring automatic irrigation controllers are functioning properly and providing various plant species with proper amount of water.
o Cycle controller(s) through each station manually and automatically to determine if all facets are functioning properly.
o Inspection should be performed at least monthly.
o Recover, replace, or refasten displaced or damaged valve box covers. o Inspect and repair bubbler heads.
o Repair and replace broken drip lines or emitters causing a loss of water (to prevent ponding and erosion).
o Maintain drip system filters to prevent emitters from clogging. Inspection and cleaning should occur at least monthly.
o Inspect and clean mainline filters, wye strainers, basket filters, and filters at backflow devices twice a year.
o Maintain and check function of the drip system.
• Keeping irrigation control boxes clear of vegetation. • Operating irrigation system to ensure it does not cause excessively wet, waterlogged areas, and slope failure.
• Utilizing infrequent deep watering techniques to encourage deep rooting, drought tolerant plant characteristics to promote a self-sustaining, irrigation free landscape. • Determine watering schedules based on season, weather, variation in plant size, and plant varieties. At least four times a year (e.g. change of season), reschedule controller systems. • Turn off irrigation systems at the controller at the beginning of the rainy season, or when the soil has a high enough moisture content.
• Use moisture sensing devices to determine water penetration in soil.

6. Erosion Management and Control
• Inspect slopes for erosion during each maintenance activity. • Inspect basins for erosion.
• Take corrective measures as needed, including filling eroded surfaces, reinstalling or extending bank protection, and replanting exposed soil.

7. Ongoing Monitoring Activities
• Monitor controllable intake water flow and water elevation. • Examine inflow and outflow structures to ensure devices are functioning properly and are free of obstructions.
• Water quality sampling (quarterly, unless justified otherwise). • Checking telemetry equipment.
• Tracking and reporting inspection and maintenance records.

8. Vector and Nuisance Insect Control
• Monitoring for the presence of vector and nuisance insect species. • Adequate pretreatment of influent wastewater to lessen production of larval mosquitos. • Managing emergent vegetation.
• Using hydraulic control structures to rapidly dewater emergent marsh areas. • Managing flow velocities to reduce propagation of vectors.

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Page 1 of 20 ends

AMENDMENT NO. 1 TO MEMORANDUM OF UNDERSTANDING

BETWEEN THE LOS ANGELES GATEWAY REGION INTEGRATED REGIONAL

WATER MANAGEMENT JOINT POWERS AUTHORITY
AND

THE CITIES OF BELLFLOWER, LAKEWOOD, LONG BEACH, PARAMOUNT,

RANCHO PALOS VERDES, ROLLING HILLS, ROLLING HILLS ESTATES, SIGNAL

HILL, AND LOS ANGELES, ACTING BY AND THROUGH ITS BOARD OF HARBOR

COMMISSIONERS, THE COUNTY OF LOS ANGELES, LOS ANGELES COUNTY

FLOOD CONTROL DISTRICT, AND THE PORT OF LONG BEACH
FOR

ADMINISTRATION AND COST SHARING FOR THE IMPLEMENTATION OF THE

COORDINATED COMPLIANCE, MONITORING, AND REPORTING PLAN FOR THE

DOMINGUEZ CHANNEL AND LOS ANGELES AND LONG BEACH HARBORS

WATERS TOXIC POLLUTANTS TOTAL MAXIMUM DAILY LOADS
This First Amendment to the Memorandum of Understanding (“MOU”) dated April 15, 2019, by and between the Los Angeles Gateway Region Integrated Regional Water Management Joint Powers Authority (“GWMA”), a California Joint Powers Authority, and the Cities of Bellflower, Lakewood, Long Beach, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, Signal Hill, and Los Angeles, acting by and through its Board of Harbor Commissioners (“POLA”), the County of Los Angeles, the Los Angeles County Flood Control District (“LACFCD”), and separately the City of Long Beach Harbor Department, acting by and through its Board of Harbor Commissioners (“Port of Long Beach”) is made and entered into as of July 1, 2024.

RECITALS
WHEREAS, the mission of the GWMA includes the equitable protection and management of water resources within its area; and
WHEREAS, for the purposes of the MOU, the term “Permittees” shall mean the Cities of Bellflower, Lakewood, Long Beach, Paramount, Rancho Palos Verdes, Rolling Hills, Rolling Hills Estates, and Signal Hill, and the County of Los Angeles, the LACFCD, POLA, and the Port of Long Beach; and
WHEREAS, the Permittees and the GWMA are collectively referred to as the “Parties”; and
WHEREAS, the United States Environmental Protection Agency (“EPA”) approved the Total Maximum Daily Loads (“TMDL”) for Toxic Pollutants on March 23, 2012, with the intent of protecting and improving water quality in the Dominguez Channel and the Greater Los Angeles and Long Beach Harbor Waters (“Harbor Toxic Pollutants TMDL”); and

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WHEREAS, the Harbor Toxic Pollutants TMDL remains in effect and regulates certain discharges from National Pollutant Discharge Elimination System (“NPDES”) permit holders, requiring organization and cooperation among the Permittees; and WHEREAS, the Regional Board adopted a new Regional MS4 Permit, NPDES Permit No. CAS004004 via Order No. R4-2021-0105 on July 23, 2021 with an effective date of September 11, 2021; and
WHEREAS, the Harbor Toxic Pollutants TMDL is implemented through the Regional MS4 Permit; and
WHEREAS, the Permittees manage, drain or convey storm water into at least a portion of the Dominguez Channel, Greater Los Angeles and Long Beach Harbor Waters (including Consolidated Slip) and the Los Angeles River Estuary (“Greater Harbor Waters”); and
WHEREAS, the MOU pertains to those areas tributary to the Greater Harbor Waters; and
WHEREAS, the MOU is currently scheduled to expire on December 31, 2024; and WHEREAS, the Permittees desire to extend the MOU and continue implementing the Coordinated Compliance, Monitoring, and Reporting Plan (“CCMRP”) for the TMDL to ensure compliance with the TMDL and consistency with other regional monitoring programs and usability with other TMDL related studies; and WHEREAS, monitoring cost increases have increased substantially due to requirements in the revised TMDL, including potential amendments to the existing CCMRP, more extensive chemistry sampling to meet high resolution PCB analysis and others, possible model revisions to address human health sediment quality objectives, potential hot spot investigations, and general cost increases; and WHEREAS, pursuant to Section 9(m) of the MOU, the Permittees further desire to amend the MOU’s cost share formula in light of the revision to the Harbor Toxic Pollutants TMDL and the new Regional MS4 Permit; and
WHEREAS, the CCMRP was approved by the Regional Board Executive Officer on June 6, 2014; and
WHEREAS, the Regional Board Executive Officer approved a revised CCMRP on November 19, 2019.

WHEREAS, implementation of the CCMRP requires administrative and professional coordination services for the Permittees that the GWMA is able and willing to provide; and

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WHEREAS, the Permittees collaborate with the GWMA in the implementation of the CCMRP; and
WHEREAS, GWMA has retained a consultant, Anchor QEA, L.L.C. (“Consultant”) to conduct monitoring necessary to implement the CCMRP will be beneficial to the Permittees; and
WHEREAS, the Permittees have requested an extension to the Consultant’s agreement, and authorized GWMA to extend Consultnt’s contract and serve as conduit for paying Consultant to continue implementing and conducting the monitoring set forth in the CCMRP.

NOW, THEREFORE, in consideration of the mutual covenants and conditions set forth herein, the Parties do hereby agree as follows:

Section 1. Recitals. The recitals set forth above are fully incorporated as part of this MOU.

Section 2. Term. Section 6 of the MOU (“Term”) is amended to read as follows:
“Term. The term of this MOU shall commence on the effective date of this Agreement as set forth in the preamble and expire on December 31, 2029, unless terminated earlier pursuant to this MOU.”
Section 3. Monitoring Costs. Exhibit “A” (“Monitoring Costs”) is amended in its entirety and replaced with the version attached to this First Amendment.

Section 4. Other NPDES Permit Holders. Subsection 13(a) of the MOU (“Other NPDES Permit Holders”) is amended to read as follows
“(a) Other NPDES Permit Holders.
i. Individual or general NPDES permit holders who are not Permittees but receive Harbor Toxic Pollutants TMDL monitoring requirements in their NPDES permits may wish to participate in the implementation of the CCMRP in order to utilize the CCMRP monitoring data to satisfy all or part of the monitoring and reporting requirements in their NPDES permits. Any such NPDES permit holder may submit a letter of interest to the Chair requesting to become a participant in the CCMRP. The letter of interest at a minimum shall contain a commitment to pay annually for participant status Thirty-Four Thousand Two Hundred Thirty-One Dollars ($34,231.00), plus any cumulative CPI Adjustment as defined below (“Annual Payment Amount”). The Annual Payment Amount will be annually and cumulatively adjusted during each year of this MOU’s term based upon the percentage change in the Bureau of Labor Statistics’ Consumer Price Index, Los Angeles-Long Beach-Anaheim Area, for the twelve-month period ending on March 1st of the preceding fiscal year (“CPI Adjustment”). The GWMA will use the Annual

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Payment Amounts received from individual or general NPDES permit holders to reduce the Monitoring Costs charged to the Permittees.
ii. Upon receipt of the letter of interest, the Chair shall distribute the letter to the Permittees who shall vote on whether to grant the NPDES permit holder participant status. If the Permittees by majority vote determine that participant status should be granted, the Chair shall notify GWMA of the Permittees’ approval. Upon receipt of a written notice from the Chair of the Permittees’ approval for the NPDES permit holder to participate in the implementation of the CCMRP, the GWMA will enter into a separate cost share agreement with the NPDES permit holder that will require the NPDES permit holder to pay the Annual Payment Amount of Thirty-Four Thousand Two Hundred ThirtyOne Dollars ($34,231.00), plus any applicable CPI Adjustments as set forth in Subsection 13(a)(i). Failure to pay the Annual Payment Amount by the date set forth in the agreement shall result in termination of the NPDES permit holder’s participant status. The GWMA will deduct and retain from each NPDES permit holder’s Annual Payment Amount an amount based on the percentage rate charged to Non-GWMA Members pursuant to Subsection 9(c)(ii) of this MOU in order to recover the GWMA’s Administrative Costs. iii. An NPDES permit holder accepted as a participant shall not be a Permittee or one of the Parties to this MOU and shall not be entitled to appoint a representative or to vote or participate in any way in decisions assigned to Permittees by this MOU. Participant status entitles an NPDES permit holder only to the monitoring data collected as part of the CCMRP and to have its name included on all reports submitted in accordance with the CCMRP for any fiscal year in which the participant has paid its Annual Payment Amount.”
Section 5. Notices. Subsection 7(b) of the MOU (“Notices”) is amended to read as follows:
“Notices. All Notices which the Parties require or desire to give hereunder shall be in writing and shall be deemed given when delivered personally or three (3) days after mailing by registered or certified mail (return receipt requested) to the following address or as such other addresses as the Parties may from time to time designate by written notice in the aforesaid manner:

To GWMA:

Grace Kast
Executive Officer
Gateway Water Management Authority
16401 Paramount Boulevard
Paramount, CA 90723

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To the Permittees:

Len Gorecki
Director of Public Works
City of Bellflower
16600 Civic Center Drive
Bellflower, CA 90706
Kelli Pickler
Director of Public Works
City of Lakewood
5050 Clark Avenue
Lakewood, CA 90712
Tom Modica
City Manager
City of Long Beach
411 W. Ocean Boulevard
Long Beach, CA 90802
Mario Cordero
Chief Executive Officer
Port of Long Beach
415 W. Ocean Boulevard
Long Beach, CA 90802
Lisa Wunder
Acting Director of Environmental Management
Port of Los Angeles on behalf of the City of Los Angeles 425 S. Palos Verdes Street
San Pedro, CA 90713
Adriana Figueroa
Director of Public Works
City of Paramount
16400 Paramount Blvd.

Paramount, CA 90723
Ara Mihranian
City Manager
Rancho Palos Verdes
30940 Hawthorne Blvd
Rancho Palos Verdes, CA 90275

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Karina Bañales
City Manager
City of Rolling Hills
2 Portuguese Road
Rolling Hills, CA 90274
Greg Grammer
City Manager
City of Rolling Hills Estates
4045 Palos Verdes Drive North
Rolling Hills Estates, CA 90274
Carlo Tomaino
City Manager
City of Signal Hill
2175 Cherry Avenue
Signal Hill, CA 90755
Thuan Nguyen
Senior Civil Engineer
County of Los Angeles Department of Public Works
900 S. Fremont Avenue
Alhambra, CA 91803
Fred Gonzalez
Los Angeles County Flood Control District
900 S. Fremont Avenue
Alhambra, CA 91803-1331
Section 6. Except for the changes set forth herein, all other terms and conditions of the MOU shall remain in full force and effect.

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IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to the MOU to be executed on their behalf, respectively, as follows:

DATE:_____________, 2024 LOS ANGELES GATEWAY REGION

INTEGRATED REGIONAL WATER

MANAGEMENT JOINT POWERS

AUTHORITY
________________________________
Adriana Figueroa
GWMA Chair
APPROVED AS TO FORM:
______________________________
Nicholas R. Ghirelli
General Counsel

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