Agenda packet — Lancaster City Council, February 22, 2022 (part 1 of 2)

Tuesday, February 22, 2022
Regular Meeting – 5:00 p.m.

The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 5:00 p.m. on F e b r u a r y 1 8 , 2 0 2 2
at the main entrance to the Lancaster City Hall
44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power/California Choice Energy Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Darrell Dorris Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann Lancaster Housing Authority
Deputy Mayor/Chair Kitty Kit Yee Szeto
Vice Chair Marvin Crist
Deputy Mayor/Authority Member Cassandra Harvey
Authority Member Raj Malhi
Authority Member Ken Mann
UPDATED MEETING PROCEDURE:

To ensure public safety measures while maintaining transparency and public access, members of the public may participate in one of the following ways:
o In person at Council Chamber :

Ø Consistent with public health officer’s order, each member of the public wishing to attend the meeting in person are asked to wear a mask regardless of vaccination status. o Virtual Platform [Zoom]:

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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Ø In response to Government Code section 54953(e) , this meeting will also be conducted telephonically and video streamed live on Channel 28 and the City’s website:
https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings-agendas- and-minutes/public-meetings-web-streaming
Ø PUBLIC COMMENTS ON AGENDIZED ITEMS MAY BE RECEIVED BY DIALING 1-877-853-5257 USING MEETING ID: 885 9510 2225 # PASSWORD:677447#

AGENDA ITEMS TO BE REMOVED
Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any person who would like to address the Legislative Bodies on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

In accordance with Government Code section 54953(e), the public may observe this telephonic/ virtual meeting by listening to the live broadcast on local cable channel 28 or live stream on the City’s website:
https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings-agendas-and- minutes/public-meetings-web-streaming The public may participate in the meeting by DIALING 1-877-853-5257 USING MEETING ID: 885 9510 2225# PASSCODE: 677447#. Individual speakers are limited to three (3) minutes each unless a different time limit is announced.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, please speak when prompted for the Consent Calendar comments. You will be given three minutes, unless a different time limit is announced, to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER
City Council/Successor Agency/Housing/Financing/Power/California Choice Energy Authority

ROLL CALL
City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris

ROLL CALL

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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Housing Authority Members: Harvey, Malhi, Mann; Vice Chair Crist, Chair Szeto

INVOCATION

PLEDGE OF ALLEGIANCE

PRESENTATION

COUNCIL ACTIONS

EMERGENCY DECLARATION
ED 1. COVID-19 Pandemic Updates and Actions.

Recommendation:

1. Receive update from staff and/or deputy mayors regarding COVID-19 pandemic status.

2. Direct staff to take actions in response to updated COVID-19 information.

3. Authorize the City Manager to take actions, execute documents and/or expend funds in response to the COVID-19 pandemic.

4. Authorize and/or direct the City Attorney, with the concurrence of the City Manager, to take actions, execute documents and expend funds in response to legal issues pertaining to the COVID-19 pandemic.

HOUSING AUTHORITY - CONSENT CALENDAR
HA CC 1. Appropriation of Funds for L Street Properties Acquisition Recommendation:

1. Approve a Purchase and Sale Agreement for the purchase of an approximately 45.75-acre portion of APN 3128-004-023 for the appraised value of $4.92 per square-foot.

2. Authorize the transfer of $3,000,000.00 from Account No. 306-4999-101 to Account No. 101-3990-306, and appropriate the $3,000,000.00 to Operating Account No. 101-4790-301.

3. Authorize the Executive Director or his designee to negotiate, finalize and execute all related documents.

Parkway Village represents significant potential to change the City of Lancaster for the better.

By ensuring site control over a key property in the heart of the project area, the City and Authority are taking a vital step toward ensuring that the housing, amenities, and quality-of- life features envisioned in Parkway Village come to fruition.

CONSENT CALENDAR

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. Approve the City Council/Successor Agency/Housing/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of February 8, 2022.

CC 3. Check Registers – January 23, 2022 through February 5, 2022 Recommendation(s):

Approve the Check and Wire Registers for January 23, 2022 through February 5, 2022 in the amount of $6,557,092.70 as presented.

At each regular City Council Meeting, the City Council is presented with check and ACH/wire registers listing the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.

CC 4. Monthly Report of Investments – January 2022
Recommendation(s):

Accept and approve the January 2022 Monthly Report of Investments as submitted.

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.

CC 5. Award of Bid – PWCP 21-014 for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002
Recommendation(s):

Award PWCP 21-014 for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002 , to C.A. Rasmussen, Inc., of Valencia, California, in the amount of $8,797,685.70 plus a 10% contingency, to construct proposed improvements to close the gap between existing improvements at 37 separate locations, presented in the Table below. Authorize the City Manager, or his designee, to sign all documents.

This contract is awarded to the lowest, responsive, responsible bidder per California Public Code Section 22038 (b).

This project will close the gap in the non-motorized user transportation network with the construction of curb, gutter, sidewalk, and related improvements. Proposed improvements vary depending on location and include other improvements such as earthwork and grading, road excavation with street widening, construction/reconstruction of curb ramp, driveway, cross gutter, slough curb, parkway drain, ac pathway, ac dike, ac landing, utility adjustment, minor

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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drainage improvement/adjustment, vehicle detection upgrade, relocation of push buttons, minor signing, striping and marking and street lighting system. Where the improvements take place at unimproved intersections near schools, new pedestrian crosswalks and bulb-outs will be installed to shorten crossing distances and allow for safer street crossings.

CC 6. Task Order for Multi-Year Professional Services (Service Group Category 8 –Materials and Laboratory Testing) for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002 (Reference PWCP 21-014) Recommendation(s):

Approve Task Order No. 11 with Converse Consultants of Monrovia, California, in accordance with the Multi-Year Professional Services Agreement, Service Group Category (SGC) 8 - Materials and Laboratory Testing, to provide Quality Assurance Plan (QAP) and Materials Testing Services at 37 separate locations, presented in the Table below in support of construction for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002 (Reference PWCP 21-014), in the amount of $ 129,620.00 plus a 10% contingency. Authorize the City Manager, or his designee, to sign all documents.

This Task Order will include QAP and Materials Testing services in support of construction for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002 (Reference PWCP 21-014). The Pedestrian Gap Closure Improvements project is part of a comprehensive effort by the City of Lancaster to promote active transportation by constructing proposed improvements to close the gap between existing improvements.

CC 7. Construction Award of Bid and Approval of Purchase of Iteris Video Detection Systems – PWCP 22-004 - 2022 Summer Pavement Management Program
Recommendation(s):

1. Award PWCP 22-004, 2022 Summer Pavement Management Program, to C.A. Rasmussen, Inc. of Valencia, California, in the amount of $7,628,021.25 plus a 10% contingency, to repair and resurface approximately eleven and a half (11.5) lane-miles of streets, as part of the City’s Pavement Management Program (PMP). Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).

2. Approve the purchase of five (5) Video Detection Systems from Iteris, Inc., in the amount of $141,382.40.

3. Recognize $250,000.00 of grant fund revenue from the State of California, Department of Resources Recycling and Recovery (CalRecycle) Rubberized Pavement Grant Program for Construction (CON) funds to Revenue Account Number 349-3301-102 and appropriate to Expenditure Account Number 349‑12ST048‑924 .

The proposed project will be the ninth project funded, in part, with road bond funds in addition to Proposition C funds and CalRecycle funds. The proposed project will include approximately

11.5 lane-miles of roadway repair and rehabilitation in the following project areas: (1) Division Street from Avenue I to Avenue J and (2) 20th Street West from Avenue K to Avenue L.

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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CC 8. Approval of the Annual Report for the Downtown Lancaster Property and Business Improvement District
Recommendation(s):

Approve the Downtown Lancaster Property and Business Improvement District (PBID) Annual Report for 2021 submitted by The BLVD Association.

In July 2013, with the overwhelming support of more than 73% of downtown property owners, the Lancaster City Council established the Downtown Lancaster PBID. This marked the transition of The BLVD Association, an organization of downtown merchants founded in 1989, from a Parking and Business Improvement District (BID) which generated approximately $25,000.00 annually for promotion of the downtown area to a Property and Business Improvement District (PBID) which generates more than $300,000.00 annually.

CC 9. Approval of Amendment No. 1 of the Professional Services Agreement for Assessment District Administration and Support Services to Harris and Associates Recommendation(s):

1. Approve Amendment No. 1 of the Professional Services Agreement to Harris and Associates.

2. Authorize the City Manager, or his designee, to sign all documents.

The initial professional services agreement for RFQ #699-18 Assessment District Administration and Support Services was signed on January 29, 2020, with the first amendment signed February 5, 2019. The contract was set to expire in three (3) years with the option for two (2) additional two-year periods. This amendment is to extend the contract for the first two- year period and will have a new expiration date of February 22, 2024.

CC 10. Task Order for Multi-Year Professional Services (Service Group Category 4 – Environmental Services) for Preparation of a Citywide Vehicle Miles Traveled (VMT) Mitigation Program and Associated Program Environmental Impact Report
Recommendation(s):

Approve award of Additional Authorization No. 2 to Michael Baker International to amend and increase the Professional Services Agreement in the amount of $10,190.00 to continue the preparation of the Citywide Vehicle Miles Traveled (VMT) Mitigation Program and associated Program Environmental Impact Report (EIR). Authorize the City Manager, or his designee, to sign all documents.

The City of Lancaster adopted thresholds for vehicle miles traveled as required by Senate Bill 743 in July 2020. In order to facilitate the implementation of these thresholds, the City is proposing to adopt a Citywide VMT Program and EIR.

CC 11. Amending Classification Schedule and Terms & Conditions of Employment for Represented and Non-Represented Employees of the City
Recommendation(s):

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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1. Adopt Resolution No. 22-08 , approving the Memorandum of Understanding between the City Lancaster and Teamster Local 911 from January 1, 2022 through June 30, 2026 and authorize the City Manager to execute the MOU.

2. Adopt Resolution No. 22-09 , approving the Memorandum of Understanding between the City Lancaster and Lancaster Code Enforcement Association (LCEA) from January 1, 2022 through June 30, 2026 and authorize the City Manager to execute the MOU.

3. Adopt Resolution No. 22-10 , amending Resolution 21-65, establishing a compensation schedule for various classifications of employees of the City of Lancaster.

4. Appropriate $722,831.25 to COVID-19 Incentive.

Several meetings were held to discuss compensation and working conditions with City employees. As a result of those meetings the City arrived at a tentative agreement for a new (3.5) year Memorandum of Understanding with the Teamsters Local 911 and a new three (3.5) year Memorandum of Understanding with the Lancaster Code Enforcement Association; and an updated compensation schedule for regular and probationary employees.

NEW BUSINESS
NB1. Introduction of an Ordinance to Establish Requirements for State Bill 1383 Mandatory Organics Disposal Reduction
Recommendation:

Introduce Ordinance No. 1088 , adding Chapter 13.18 to the Lancaster Municipal Code, consistent with Senate Bill 1383 involving short-lived climate pollutants for reducing organic waste in landfills.

Starting January 01, 2024, State law requires the City to take enforcement action against anyone not in compliance. The procedure is outlined in the proposed ordinance with State prescribed minimum violation amounts. In addition, between now and December 31, 2023, the City will be providing educational material to businesses and residents to gain compliance with this State requirement.

COUNCIL AGENDA
CA1. Discussion and consideration of approval to allocate funding to provide subsidies to Lancaster families for purchase of firearms to protect their homes.

CA2. Consideration of nomination and appointment of Cassandra Harvey as Vice Chair of the Planning Commission
CA3. Consideration of nomination and appointment of Giovanni Pope as Vice Chair of the Social Equity Commission.

COUNCIL REPORTS

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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CR1. Summary of the January 25, 2022, Board of Directors Meeting for the Antelope Valley Transit Authority (AVTA)
CR2. Report on the Activities of the Board of Directors Meeting for District No. 14 of the County Sanitation Districts of Los Angeles County
CR3. Council Reports

CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.

LANCASTER FINANCING AUTHORITY
No action required at this time.

LANCASTER POWER AUTHORITY
No action required at this time.

LANCASTER SUCCESSOR AGENCY
No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS

CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This portion of the agenda allows an individual the opportunity to address the Legislative Bodies on any item NOT ON THE AGENDA regarding City/Agency/Authority business. In accordance with Government Code section 54953(e), the public may observe this telephonic/ virtual meeting by listening to the live broadcast on local cable channel 28 or live stream on the City’s website:
( https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings-agendas- and- minutes/public-meetings-web-streaming ) The public may participate in the meeting by DIALING

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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1-877-853-5257 USING MEETING ID: 885 9510 2225 # PASSCODE: 677447# .

Individual speakers are limited to three (3) minutes each unless a different time limit is announced.

CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS

CLOSED SESSION

1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - two potential cases.

2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.

3. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.

4. Antelope Valley Groundwater Cases Included Action:

Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Los Angeles, Case No. BC325201;
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
Superior Court of California County of Riverside, consolidated actions; Case Nos. RIC 353 840, RIC 344 436, RIC 344 668

5. Ramos v Patino, LASC Case No. MC027974

6. Lozoya v. City of Lancaster, LASC Case No. 19AVCV00714

7. Johnson v. City of Lancaster, LASC Case No. 19AVCV00824

8. Rahier v. City of Lancaster, LASC Case No. 19AVCV00163

9. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556

10. Conference with Real Property Negotiators:

Property: APNs 3124-012-008&009
City negotiators: Mike Livingston, Allison Burns
Negotiating parties: Ann Hiramoto; Tina Yoke
Under negotiation: price and terms of payment

11. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20AVCV00297

12. Hernandez v. County of Los Angeles, et al., LASC Case No. 20AVCV00318

13. Romines v. City of Lancaster, et al,, LASC Case No. 20AVCV00345

14. Moujan v. City of Lancaster et al., LASC Case No. 20AVCV00205

15. Davis v. State of California, LASC Case No. 19AVCV00805

16. Lancaster v. Netflix, et al., LASC 21STCV01881

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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17. Butts v. Lancaster, LASC 21STCP00389

18. Lancaster v. Rives

19. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290- JGB(SHKx)

20. Ortiz v. Lancaster, LASC Case No. 21AVCV00001

21. Aijala v. Lancaster, LASC Case No. 21STCV07841

22. Gardner v. Dominoids, LASC Case No. 21AVCV00186

23. Evans v. Lancaster, LASC Case No. 21AVCV00145

24. Bojorquez v. Lancaster, LASC Case No. 20AVCV00894

25. Arkey v. Lancaster, LASC Case No.20AVCV00816

26. Perez v. Lancaster, LASC Case No. 20AVCV00589

27. Serrano v. Los Angeles County et al. LASC Case No. 21AVCV00562

28. Jackson v. RE Schultz Construction et al. LASC Case No. 21AVCV00863

ADJOURNMENT
Next Regular Meeting:

March 8, 2022 at 5:00 PM

MEETING ASSISTANCE INFORMATION
In compliance with the Americans with Disabilities Act and Government Code section 54953(e), the City has implemented a procedure for receiving and swiftly resolving requests for reasonable modification or accommodation from individuals with disabilities, consistent with the Americans with Disabilities Act and resolving any doubt whatsoever in favor of accessibility. If you need special assistance to participate in this telephonic meeting, please contact the City Clerk at (661)723-6020 or via email at [email protected]. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.

AGENDA ADDENDUM INFORMATION
On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.

All documents available for public review are on file with the City Clerk Department.

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

REGULAR MEETING AGENDA
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STAFF REPORT
Lancaster Housing Authority
HA CC 1
2/22/2022
JC
Date: February 22, 2022
To: Chair Szeto and Authority Members
From: Jeff Hogan, Senior Director – Development Services Chenin Dow, Senior Manager – Real Estate & Economic Development Subject:Appropriation of Funds for L Street Properties Acquisition Recommendations:

1. Authorize the transfer of $3,000,000.00 from Account No. 306-4999-101 to Account No. 101-3990-306, and appropriate the $3,000,000.00 to Operating Account No. 101-4790- 301.

2. Authorize the Executive Director or his designee to negotiate, finalize and execute all related documents.

Fiscal Impact:
$3,000,000.00 from the Low- and Moderate-Income Housing Asset Fund (LMIHAF) toward the $9,800,000.00 purchase of the property, the remainder of which will be funded by the City of Lancaster.

Background:

On December 14, 2021, the City Council and Housing Authority approved the joint purchase of approximately 45.75 acres in the heart of the proposed Parkway Village master plan area.

Designed to answer the community’s projected housing needs, Parkway Village is an approximately 400-acre infill opportunity located in the center of our City, adjacent to Sgt.

Steve Owen Memorial Park and roughly bounded by Avenues K, Avenue L, 10th Street West and Sierra Highway. Through the master plan and associated development process, Parkway Village will be shaped into a vibrant mixed-use neighborhood that provides everything the top talent of today and tomorrow is looking for. These amenities include a wide variety of housing stock, from single-family homes to townhomes and apartments; walkability to shopping, dining, and entertainment; recreational opportunities such as green space and walking paths; and much more. Parkway Village would also feature the latest in smart city technology, designed to ensure optimal convenience, safety and connectivity. 8 2
7 The proposed action would appropriate $3,000,000.00 from the Housing Authority’s Low- and Moderate-Income Housing Asset (LMIHAF) for the Authority’s share of the property purchase.

CD/sk
1 TELEPHONIC/VIRTUAL MEETING PURSUANT TO
GOVERNMENT SECTION CODE §54953 (e)
Tuesday, February 8, 2022

CALL TO ORDER
Vice Mayor Crist called the meeting of the Lancaster City Council/Successor Agency/Housing/Financing/Power/California Choice Energy Authority to order at 5:01 p.m.

ROLL CALL
PRESENT: City Council Members / Agency Directors / Authority Members: Dorris, Malhi, Mann, Vice Mayor/Vice Chairman Crist.

On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council excused Mayor/Chairman Parris from the City Council/Successor Agency/Financing/Power/California Choice Energy Authority meeting, by the following vote: 4- 0-0-1; Ayes: Dorris, Malhi, Mann Crist; Noes: None; Abstain: None; Absent: Mayor/Chairman Parris
EXCUSED: Mayor/Chairman Parris
PRESENT: Housing Authority Members: Harvey, Malhi, Mann, Vice Chair Crist ABSENT: Chair Szeto
CC 2
02/22/2022
JC
2 STAFF MEMBERS: City Manager/Executive Director; Deputy City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; City Clerk/Agency/Authority Secretary; Assistant to the City Manager; Development Services Director; Parks, Recreation and Arts Director; Finance & Technology Director.

INVOCATION
Council Member Darrell Dorris
PRESENTATIONS- Item continued at this time.

1. Recognition of Justice Sunday Volunteers
Presenter: Mayor R. Rex Parris

EMERGENCY DECLARATIONS
Deputy Mayor Dr. Troung presented the COVID-19 Situation Update and provided an update on the City of Lancaster Coronavirus COVID-19 Playbook.

Discussion among Council included mask mandate recommendations. Council also discussed rate of COVID infections among unvaccinated and those who haven’t received a booster shot.

The City Clerk provided the procedure for public comment on ED 1.

No comment at this time.

On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council APPROVED item number ED 1 as comprised, by the following vote: 4-0-0- 1; Ayes: Dorris, Malhi, Mann, Crist; Noes: None; Abstain: None; Absent: Parris ED 1. COVID-19 UPDATES AND ACTIONS

1. Received update from staff and/or Deputy Mayors regarding COVID-19 pandemic status.

2. Directed staff to take actions in response to updated COVID-19 information.

3. Authorized the City Manager to take actions, execute documents and/or expend funds in response to the COVID-19 pandemic.

4. Authorized and/or directed the City Attorney, with the concurrence of the City Manager, to take actions, execute documents and expend funds in response to legal issues pertaining to the COVID-19 pandemic.

HA CC 1. DECLARATION OF SURPLUS LAND (HOUSING AUTHORITY) 3 The City Clerk provided the procedure for public comment.

No public comment at this time.

City Council waived the staff report on this item.

On a motion by Housing Authority Member Mann and seconded by Housing Authority Member Malhi, the Lancaster Housing Authority adopted Resolution No. HA 1-22, declaring pursuant to Section 54221 of the Government Code that certain land owned by the Lancaster Housing Authority is surplus and not necessary for the City’s use, by the following vote 4-0-0-1; Ayes: Harvey, Malhi, Mann, Crist; Noes: None; Abstain: None;

Absent: Szeto.

SA CC 1. DECLARATION OF SURPLUS LAND (SUCCESSOR AGENCY) The City Clerk provided the procedure for public comment on this item.

No public comment at this time.

On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council adopted Resolution No. SA 3-22, declaring pursuant to Section 54221 of Government Code that certain parcels of land owned by the Lancaster Successor Agency is surplus and not necessary for the Agency’s use, by the following vote: 4-0-0-1; Ayes:

Dorris, Malhi, Mann, Crist; Noes: None; Abstain: None; Absent: Parris.

CONSENT CALENDAR
The City Clerk provided the procedure for public comment on the Consent Calendar.

No public comment at this time.

On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council APPROVED the Consent Calendar as comprised, by the following vote: 4- 0-0-1; Ayes: Dorris, Malhi, Mann, Crist, Parris; Noes: None; Abstain: None; Absent:

Parris.

CC 1. ORDINANCE WAIVER
Waived further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of January 25, 2022.

CC 3. CHECK REGISTERS
4 Approved the Check and Wire Registers for January 9, 2022 through January 22, 2022 in the amount of $13,937,108.26 as presented.

CC 4. DECLARATION OF SURPLUS LAND
Adopted Resolution No. 22-06, declaring pursuant to Section 54221 of the Government Code that certain land owned by the City of Lancaster is surplus and not necessary for the City’s use.

CC 5. APPROVAL OF AMENDMENT NO. 2 OF THE MAINTENANCE YARD SECURITY SERVICES AGREEMENT TO ALLIKAT, INC., DBA ACME ASSET

PROTECTION SERVICES

1. Approved Amendment No. 2 of the Maintenance Yard Security Services Agreement to Allikat Inc. DBA ACME Asset Protection Services.

2. Authorized the City Manager, or his designee, to sign all documents.

CC 6. RESOLUTION NO. 22-07- PROCLAIMING A LOCAL EMERGENCY,

RATIFYING THE PROCLAMATION OF A STATE EMERGENCY BY EXECUTIVE ORDERS N-25-20, N-29-20 AND N-35-20, AND AUTHORIZING REMOTE TELECONFERENCE MEETINGS FOR A THIRTY (30) DAY PERIOD PURSUANT TO

BROWN ACT PROVISIONS
City Council approved Resolution 22-07, proclaiming a local emergency, ratifying the proclamation of a state of emergency by Executive Orders N-25-20, N-29-20 and N-35- 20, and authorizing remote teleconference meetings for a thirty (30) day period pursuant to Brown Act provisions.

CR 1. COUNCIL REPORTS
Council Member Dorris reported on the Southern California Association of Governments (SCAG) meeting to include funding from SCAG and a request to appropriate funds for North County. The report also included an update regarding transportation funding, safety of freeways, and housing production.

Vice Mayor Crist reported on the new state law requiring food waste recycling.

Discussion among Council included providing a presentation and an article to inform citizens regarding new state law requiring food waste recycling.

LANCASTER CHOICE ENERGERY AUTHORITY
No action is required at this time.

LANCASTER FINANCING AUTHORITY
No action is required at this time.

LANCASTER POWER AUTHORITY
5 No action is required at this time

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
Jason Caudle, City Manager announced availability of COVID tests and vaccines. The City Manager also announced upcoming fun event on March 26, 2022. The City Manager also discussed upcoming events such as the Poppy Festival and Skytower Park renovations.

The City Manager provided a video recap of the bike giveaway.

CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
Addressing the Council at this time:

Fran Sereseres-spoke in opposition of waste management requirement to recycle food waste and the Planning Commission’s expansion of cannabis manufacturing. Fran Sereseres also spoke in opposition of graffiti and increase in illegal activities.

COUNCIL/AUTHORITY COMMENTS
No comments at this time.

ADJOURNMENT
Vice Mayor Crist adjourned the meeting at 5:57 p.m.

PASSED, APPROVED and ADOPTED this 22nd day of February 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS

CITY CLERK MAYOR/CHAIRMAN

AGENCY/AUTHORITY SECRETARY
6 STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }

CERTIFICATION OF MINUTES

CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE

ENERGY AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/Financing/ Power/California Choice Energy Authority Minutes, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________. (seal)
__________________________________

STAFF REPORT
City of Lancaster
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: George N. Harris II, Finance Director
Subject:Check Registers – January 23, 2022 through February 5, 2022 Recommendation:

Approve the Check and Wire Registers for January 23, 2022 through February 5, 2022 in the amount of $6,557,092.70 as presented.

Fiscal Impact:
$6,557,092.70 as detailed in the Check Registers.

Background:

Check Nos.: 7423899-7424137 $ 3,398,086.78
ACH/Wire Check Nos.: 101010985-101010988 $ 3,159,005.92 $ 6,557,092.70
Voided Check No.: 7423913
Voided ACH/Wire No.: N/A

GH:sp
CC 3
02/22/22
JC
Staff Report
Monthly Report of Investments
September 26, 2006

Page 2 ends

Attachments:

Check Register
ACH/Wire Register
City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7423899 C2060 CA WATER SERVICE COMPANY 12/10-01/14/22 WATER SVC 532.33 482 4636654 532.33 7423900 10447 CARAMEL BAKERY INC SHOP MORE LANC-GFTCD-REIMB 600.00 101 4431307 600.00 7423901 D0775 CAUDLE, JASON JC-PR DM-MONTEREY-2/2-2/4/22 185.00 101 4220256 185.00 7423902 D3337 COACH'S SPORTS BAR & GRILLE SHOP MORE LANC-GFTCD-REIMB 1,120.00 101 4431307 1,120.00 7423903 D0983 CRAZY OTTO'S DINER #3 SHOP MORE LANC-GFTCD-REIMB 2,000.00 101 4431307 2,000.00 7423904 D1032 CRAZY OTTOS DINER SHOP MORE LANC-GFTCD-REIMB 800.00 101 4431307 800.00 7423905 09542 DON SAL COCINA AND CANTINA SHOP MORE LANC-GFTCD-REIMB 1,080.00 101 4431307 1,080.00 7423906 10344 EL CHILAQUIL SHOP MORE LANC-GFTCD-REIMB 680.00 101 4431307 680.00 7423907 1296 L A CO CLERK-ENVIRO FILINGS NOE-CP21018-TRFFC CLMG-ADDL 75.00 232 15TC003924 75.00 7423908 1215 L A CO WATERWORKS 11/04-01/19/22 WATER SVC 31,809.26 101 4620654 142.04 101 4631654 11,821.22
101 4633654 858.45
101 4651654 360.83
203 4636654 1,613.51
306 4300654 108.32
482 4636654 16,904.89
31,809.26 31,809.26
7423909 D2287 LANCASTER CODE ENFRCMNT ASSN UNION DUES-PP 2/2022 180.00 101 2171000 180.00 7423910 07086 LUCKY LUKE BREWING COMPANY SHOP MORE LANC-GFTCD-REIMB 340.00 101 4431307 340.00 7423911 D4428 MERINO, ALEXUS V AM-PR DM-MONTEREY-2/2-2/4/22 185.00 101 4220256 185.00 7423912 10377 NAYA REST INC DBA DENNYS 7931 SHOP MORE LANC-GFTCD-REIMB 840.00 101 4431307 840.00 VOID
7423914 10218 ORGANIC THERAPY COMPANY 12/21-COMMUNICABLE DISEASE CON 5,000.00 101 4431301 5,000.00 7423915 1705 QUARTZ HILL WATER DISTRICT 11/30-12/31/21 WATER SVC 3,027.37 101 4620654 30.03 101 4620682 38.27
101 4634654 611.34
203 4636654 694.13
482 4636654 1,653.60
3,027.37 3,027.37
7423916 10881 RIVAS, JONATHAN JR-BOOT/PANT REIMBURSEMENT 325.75 203 4752220 300.00

Page 1 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 484 4752220 25.75
325.75 325.75
7423917 03154 SO CA EDISON 12/17-01/18/22 ELECTRIC SVC 36.50 483 4754660 36.50 7423918 03154 SO CA EDISON 12/09-01/18/22 ELECTRIC SVC 6,754.59 101 4620652 988.11 101 4633652 4,151.18
101 4636402 436.40
203 4636652 12.13
203 4754652 87.48
482 4636652 192.80
483 4754660 886.49
6,754.59 6,754.59
7423919 05332 VINCE'S PASTA AND PIZZA WEST SHOP MORE LANC-GFTCD-REIMB 1,340.00 101 4431307 1,340.00 7423920 06851 1800 SHOP MORE LANC-GFTCD-REIMB 480.00 101 4431307 480.00 7423921 03854 A V JANITORIAL SUPPLY JRP-SANITIZER 363.83 101 4631406 363.83 7423922 08979 A V PEST CONTROL OMP-PEST CONTROL SERVICE 190.00 101 4634301 190.00 NSC-PEST CONTROL 185.00 101 4635301 185.00 PDW-PEST CONTROL SERVICE 75.00 101 4634301 75.00 OMP-PEST CONTROL SERVICE 190.00 101 4634301 190.00 640.00 640.00
7423923 06099 A V RECYCLING CENTER HOMELESS ENCAMPMENT CLEANUP 12/1-12/27/21 30,000.00 101 4800301 30,000.00 7423924 07489 ACCESSO SHOWARE PAC-12/21-TICKET/DONATN SALES 2,743.05 112 4315302 2,743.05 7423925 C8745 ADVANCE ELECTRIC LMS-INSTALL POWER/OUTLETS 9,450.00 701 11BS019924 9,450.00 7423926 00127 ALL GLASS & PLASTICS LLC AVTA/OMP-REPLACE BROKEN WINDOW 269.33 207 4634402 269.33 7423927 D3517 AMERICASPRINTER.COM MOAH ACTIVATION BOOKLETS(1000) 1,505.02 101 4653205 1,505.02 7423928 02693 ANDY GUMP, INC OMP-FENCE RENTAL 33.51 101 4634602 33.51 WCP-FENCE RENTAL 77.40 101 4631602 77.40 HP-FENCE RENTAL 17.74 101 4634602 17.74 128.65 128.65
7423929 04446 AUTO PROS SMOG INSPECTION-EQ4357 45.00 111 4753207 45.00 SMOG INSPECTION-EQ5653 45.00 111 4753207 45.00 SMOG INSPECTION-EQ3989 45.00 111 4753207 45.00 135.00 135.00
7423930 04151 AXES FIRE INC FIRE CERTS(7) 114.50 111 4753207 114.50 7423931 D0879 B'S EMBROIDERY ETC, INC EMBROIDERY 151.04 203 4754209 151.04 7423932 10710 BAM CREATIVE ARCHITECTUAL SVCS 4,320.00 101 11BS037924 4,320.00

Page 2 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7423933 07666 BEAZER HOMES HOLDING LLC RELEASE MONUMENT SEC-TR-060858 14,850.00 101 2503001 14,850.00 7423934 10604 BICOASTAL PRODUCTIONS LLC DEP-NATURALLY 7-2/12/22 6,000.00 101 4650318 6,000.00 7423935 08902 BUILDERS UNLIMITED CONSTRUCTRS AHP-UNANTICIPATED-FENCE REPAIR 2,900.00 101 4630460 2,900.00 7423936 D0629 CA ASSOC OF CODE ENF OFFICERS HMLSS WRKSHP-2/28, 4/4-KCOLGRO 82.00 101 4245200 82.00 WEBINAR-4/12/22-KERI COLGROVE 38.00 101 4245200 38.00 120.00 120.00
7423937 03475 CLARK AND HOWARD TOW-EQ3832 187.50 111 4753207 187.50 7423938 C2185 CLARK PEST CONTROL CH-ESSENTIAL CLEANING-COVID-19 880.00 101 4431301 880.00 CH-ESSENTIAL CLEANING-COVID-19 880.00 101 4431301 880.00 CH-ESSENTIAL CLEANING-COVID-19 880.00 101 4431301 880.00 CMTY CTR-COVID19-CLEAN/DSNFCT 400.00 101 4431301 400.00 CMTY CTR-COVID19-CLEAN/DSNFCT 400.00 101 4431301 400.00 CMTY CTR-COVID19-CLEAN/DSNFCT 400.00 101 4431301 400.00 CH-ESSENTIAL CLEANING-COVID-19 880.00 101 4431301 880.00 4,720.00 4,720.00
7423939 08484 CONSOLIDATED ELECTRCL DIST INC 67512-ED23-1/2 MOG HPS 277.83 483 4754665 277.83 WIRE-ALUM-XLP500(1000) 992.25 483 4754665 992.25 1,270.08 1,270.08
7423940 05830 CONVERSE CONSULTANTS CP19002-10TH ST W & AVE J IMPR 5,097.50 203 12ST039924 5,097.50 CP21008 REBID 2021 NBRHD IMPRV 8,757.50 701 15ST079924 8,757.50 13,855.00 13,855.00
7423941 04677 D C F SOILS NSC-TOP SOIL 876.49 101 4635404 876.49 7423942 09256 DAVE BANG ASSOC, INC OF CALIF OMP-REPLACEMENT PLAYGRND PARTS 1,919.57 101 4630753 1,919.57 7423943 00432 DEPT OF JUSTICE 12/21-FINGERPRINT APPS 2,432.00 101 4220301 2,432.00 7423944 A0925 DESERT HAVEN ENTERPRISES LUC-COVID 19 CLEAN+DISINFECT 1,101.10 101 4431301 1,101.10 7423945 00414 DESERT LOCK COMPANY MLS-INSTALL T-T2 1,050.73 101 4633403 1,050.73 WCP-VANDALISM-LOCK REPAIR 262.86 101 4630460 262.86 CH-PM LOCKS(24) 144.21 101 4633403 144.21 NSC-LOCK REPAIR 55.00 101 4635402 55.00 1,512.80 1,512.80
7423946 09191 DESIGNERS TOUCH LANDSCAPE INC OMP-RPLC 2" REGULATOR 1,666.98 101 4634402 1,666.98 7423947 08329 E C S IMAGING INC LASERFICHE RENEWAL 32,072.00 112 4315302 32,072.00 7423948 01048 ECONOLITE CONTROL PROD INC AIR FILTER(160) 1,862.79 203 4754461 1,862.79 7423949 06533 ENNIS-FLINT, INC. PAINT 203.96 203 4754454 203.96

Page 3 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7423950 06857 ENTERTAINMENTMAX, INC DEP-NAZARETH 1,750.00 101 4650318 1,750.00 7423951 D3240 FASTENAL COMPANY PARCS-PARKS & FACILITIES 2,218.16 101 4631406 207.18 101 4633404 114.74
101 4635406 1,896.24
FACEMASKS(250) 63.39 101 4431406 63.39 2,281.55 2,281.55
7423952 00617 FEDERAL EXPRESS CORPORATION EXPRESS MAILINGS 47.79 101 4650212 47.79 7423953 08441 FRANKLIN TRUCK PARTS INC CORE CHARGE-INV AV76591 (56.21) 111 4753207 (56.21) COOLANT RESERVOIR-EQ3769 144.11 111 4753207 144.11 BLENDOR MOTOR YH1760-EQ3776 114.42 111 4753207 114.42 202.32 202.32
7423954 C4848 GARRISON FAMILY MED. GROUP INC COVID-19 TESTS 01/03-01/07/22 1,275.00 101 4431302 1,275.00 COVID-19 TESTS 01/10-01/14/22 21,225.00 101 4431302 21,225.00 COVID-19 TESTS 01/11-01/13/22 13,450.00 101 4431302 13,450.00 35,950.00 35,950.00
7423955 05822 H & H AUTO PARTS WHOLESALE BRAKES-EQ5661 282.91 111 4753207 282.91 ALTERNATOR-EQ5501 371.18 111 4753207 371.18 WIPER BLADES-EQ1746 10.21 111 4753207 10.21 664.30 664.30
7423956 06058 HAYNES SALES ROW PRESSURE WASHERS(2) 15,311.52 203 4752763 15,311.52 7423957 819 HERC RENTALS INC LMS-20KW GENERATOR-12/12-1/11 1,071.89 101 4431295 1,071.89 7423958 C3714 HOLDEN & ARTS ASSOCIATES DIGITAL PROGRAM-JACKED! ACCESS 2/14-2/25/22 2,000.00 101 4650318 2,000.00 7423959 07183 HOMEWOOD SUITES LANCASTER MARSH, MEL-FOLIO 150557A 195.46 101 4653301 195.46 7423960 A8868 I B M CORPORATION 12/21-CLOUD PAY PER USE 360.84 101 4791301 360.84 7423961 07653 INBOUND DESIGN INC WEB DESIGN/MAINT 325.00 490 4250301 325.00 7423962 10866 INSPECTOR PLAYGROUND WCP-CPSI AUDIT, REPORT, CERT 3,340.00 101 4631402 3,340.00 7423963 A2594 INTERSTATE BATTERY SYS OF A V BATTERY-EQ1515 51.66 111 4753207 51.66 BATTERY-EQ5504 435.08 111 4753207 435.08 BATTERY-EQ5501 134.03 111 4753207 134.03 620.77 620.77
7423964 D4004 J P POOLS TBP-SPLASH PAD SVC-JUNE 900.00 101 4631301 900.00 AHP-FOUNTAIN SERVICE 350.00 101 4631301 350.00 ESP-POOL CONSULT-JAN 1,350.00 101 4631301 1,350.00 WPL-POOL CONSULT-JAN 1,000.00 101 4631301 1,000.00 ESP-CHEMS/CHEM EQ 1,060.00 101 4631670 1,060.00 WPL-CHEMS 360.00 101 4631670 360.00
ESP-CHEMS 1,078.00 101 4631670 1,078.00

Page 4 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 6,098.00 6,098.00
7423965 03366 JAS PACIFIC PLAN REVIEW/INSPECTION SVCS 4,156.25 101 4793301 4,156.25 7423966 06103 JUDGE NETTING, INC LMS-REINSTALL BACKSTOP NETTING 7,900.00 101 4632402 7,900.00 7423967 D1903 KERN MACHINERY INC-LANCASTER HUB, BRAKE PADS, CALIPR-EQ5844 736.95 111 4753207 736.95 SEAT, CYLINDER-EQ5837 619.16 111 4753207 619.16 1,356.11 1,356.11
7423968 05301 KIMBALL MIDWEST 3/8X10 HAMMER BIT(3) 82.43 203 4754455 82.43 FENDER WASHER(200) 105.84 203 4754455 105.84 1/2X6" SCREW BOLT(93) 607.00 203 4754455 607.00 795.27 795.27
7423969 A8656 KIMLEY-HORN & ASSOCIATES INC AVE K INTERCHANGE 36,515.50 210 15BR004924 11,713.75 210 15BR004924 24,801.75
AVENUE M INTERCHANGE 990.00 210 15BR005924 990.00 AVENUE J INTERCHANGE 8,591.00 210 15BR007924 8,591.00 46,096.50 46,096.50
7423970 D0600 L A CO DEPT OF PUBLIC WORKS R9LAN9158-CSR#269158-110TH W 688.67 203 4752410 688.67 7423971 1214 L A CO SHERIFF'S DEPT 11/21-SPECIAL EVENTS-HOLIDAY 730.38 101 4820355 658.00 101 4820357 72.38
11/21-SPECIAL EVENTS-FOD 2,535.48 101 4820355 2,442.42 101 4820357 93.06
11/21-SPCL INVESTIGATIONS 3,555.21 101 4820355 3,288.86 101 4820357 266.35
6,821.07 6,821.07
7423972 1203 LANCASTER PLUMBING SUPPLY PBP-RESTROOM REPAIR 13.56 101 4631403 13.56 7423973 10162 LANDSCAPE CONNECTION GROUP RESET 2 BOULDERS-MEDIAN L/40TH 250.00 482 4636404 250.00 IRRIGATION 1,150.00 203 4636404 1,150.00
1,400.00 1,400.00
7423974 10283 LSY ENTERPRISE INC CP20006-LANC HEALTH DISTRICT 4,270.00 203 15ST058924 4,270.00 7423975 10830 MARINA LANDSCAPE INC (ORANGE) CP21023-2021 LANDSCAPE RSTRTN 23,275.00 150 2100003 (1,225.00) 701 11ZZ005924 1,225.00
701 11ZZ005924 23,275.00
23,275.00 23,275.00
7423976 C3962 MEDRANOS MEXICAN RESTAURANT SHOP MORE LANC-GFTCD-REIMB 1,660.00 101 4431307 1,660.00 7423977 06966 MICHAEL BAKER INT'L INC CP13020-AVE G INTERCHANGE 1,666.00 210 15BR006924 1,666.00 7423978 D3578 MINUTEMAN PRESS LCE-CALPINE PUSH NOTICES(302) 298.89 490 4250213 298.89 LCE-CALPINE PUSH NOTICES(272) 260.72 490 4250213 260.72 559.61 559.61

Page 5 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7423979 01184 MONTE VISTA CAR WASH CAR WASHES(10) 229.00 111 4753207 229.00 7423980 08562 NAPA AUTO PARTS BRAKE PADS-EQ4360 178.04 111 4753207 178.04 BRAKE ROTORS(2)-EQ3703 376.02 111 4753207 376.02 BRAKE PADS-EQ5652 116.57 111 4753207 116.57 BRAKE PADS-EQ5652 47.40 111 4753207 47.40 CR-BRAKE PADS-EQ5652 (44.09) 111 4753207 (44.09) BRAKE PADS-EQ5652 47.40 111 4753207 47.40 OIL FILTER-EQ6821 6.27 111 4753207 6.27 PART #DA1670-GL WHIT(2)-EQ3783 18.28 111 4753207 18.28 OIL FILTER-EQ7513 6.27 111 4753207 6.27 OIL-EQ7513 48.42 111 4753207 48.42
OIL FILTER-EQ5864 6.27 111 4753207 6.27 OIL-EQ5864 42.37 111 4753207 42.37
AIR FILTER-EQ5884 25.13 111 4753207 25.13 SPARK PLUGS, AIR FLTR-EQ7766 48.66 111 4753207 48.66 BRAKE PADS-EQ7766 47.40 111 4753207 47.40 TRANSMISSION LINES-EQ7766 124.05 111 4753207 124.05 OIL FILTER-EQ5668 6.27 111 4753207 6.27 BRAKE PADS-EQ7766 35.27 111 4753207 35.27 OIL FILTER-EQ7770 6.27 111 4753207 6.27 CONNECTOR CLIPS-EQ7766 12.29 111 4753207 12.29 CANISTER PURGE SOLENO-EQ2308 70.16 111 4753207 70.16 OIL FILTER-EQ2308 6.27 111 4753207 6.27 HEATER HOSE-EQ3769 16.86 111 4753207 16.86 OIL-EQ7515 42.37 111 4753207 42.37
OIL-EQ3001 42.37 111 4753207 42.37
OIL FILTER-EQ7515 12.55 111 4753207 12.55 OIL, FILTERS-EQ7614 91.06 111 4753207 91.06 FILTERS-EQ7614 63.93 111 4753207 63.93 STRBRT LIQ ELEC TAPE 11.01 111 4753207 11.01 OIL-EQ3999 28.55 111 4753207 28.55
LMP BOXED MINITURES-EQ7767 8.22 111 4753207 8.22 BATTERY CLNR, CLAMPS 42.87 111 4753214 42.87 HEAT GUN 143.31 111 4753208 143.31
OIL-EQ7613 121.16 111 4753207 121.16
BELT-FAN, ALTRN, AIR-EQ3828 79.10 111 4753207 79.10 BRAKE PADS/RTRS, SHCKS-EQ2300 289.70 111 4753207 289.70 CNTRL ARM/BALL JNT-EQ2300 151.86 111 4753207 151.86 2,375.91 2,375.91
7423981 09464 NEXTRAQ LLC 11/21-GPS MONITORING 2,377.05 111 4753207 2,377.05 12/21-GPS MONITORING 2,377.05 111 4753207 2,377.05 01/22-GPS MONITORING 2,377.05 111 4753207 2,377.05 02/22-GPS MONITORING 2,377.05 111 4753207 2,377.05 9,508.20 9,508.20
7423982 C7808 OPSEC SPECIALIZED PROTECTION LMS-SECURITY 01/10-01/16/22 3,328.00 101 4431295 3,328.00 7423983 06636 P & J ELECTRIC INC OMP-TROUBLESHOOT ELEC ISSUE 695.88 101 4634402 695.88

Page 6 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7423984 05509 P A R S 11/21-REP FEES 5,418.37 101 4220301 5,418.37 7423985 A7221 P E R S LONG TERM CARE PROGRAM LONG TERM CARE PREM-PP 2/2022 634.69 101 2170200 634.69 7423986 08930 PAVEMENT ENGINEERING INC CP22003-2022 SPRING PVMT MGMNT 10,028.75 701 12ST047924 10,028.75 7423987 05998 PAVING THE WAY FOUNDATION CMMNTY SPPRT/GOOD CTZNSHP PRGM 500.00 101 4820301 500.00 CMMNTY SPPRT/GOOD CTZNSHP PRGM 500.00 101 4820301 500.00 CMMNTY SPPRT/GOOD CTZNSHP PRGM 1,968.00 101 4820301 1,968.00 2,968.00 2,968.00
7423988 05499 PENSKE TRUCK LEASING CO LP 16FT SAG LIGHT HI CUBE 296.09 101 4653602 296.09 16FT SAG LIGHT HICUBE 266.11 101 4653251 266.11 16FT SAG LIGHT HICUBE 272.92 101 4653602 272.92 12FT SAG LIGHT HICUBE 263.65 101 4653602 263.65 1,098.77 1,098.77
7423989 10882 PERSON, ETTA REFUND-TICKET ORDER #146156 37.00 101 3405104 37.00 7423990 05602 PETROLEUM EQUIPMENT CONST SRVS12/21-DESIGNATED OPERATOR INSP 260.00 111 4753402 260.00 7423991 08967 PIONEER ATHLETICS OMP-FOUL LINE PAINT 1,989.31 101 4634404 1,989.31 7423992 06160 PRIME TIME PARTY RENTALS WINTER CAMP BOUNCERS 1,800.00 101 4640251 1,800.00 7423993 07287 PRINTING BOSS BUSINESS CARDS 312.01 101 4200206 65.05 101 4754259 31.97
111 4753259 128.99
203 4754259 43.00
483 4754212 43.00
WCP-GRANT SIGNS(2) 99.23 101 4631404 99.23 411.24 411.24
7423994 06087 PRIORITY AUTO GLASS WINDSHIELD-EQ1746 182.69 111 4753207 182.69 7423995 06313 R C BECKER & SON, INC CP21020 BLVD SATELLITE PARKING 7,619.00 150 2100003 (401.00) 207 11AC011924 401.00
207 11AC011924 7,619.00
7,619.00 7,619.00
7423996 05412 RETAIL MARKETING SVCS, INC 12/21-SHOPPING CART RETRIEVAL 10.00 203 4752402 10.00 7423997 09874 RON TURLEY ASSOCIATES INC ANN SAAS RENEWL 2/1/22-1/31/23 10,919.04 111 4753207 10,919.04 7423998 D3947 S G A CLEANING SERVICES EQ5856-MATERIALS FOR REPAIRS 1,750.00 101 4631402 1,750.00 OMP-VANDALISM-DRNKG FNTN RPR 385.00 101 4630460 385.00 MP-DRINKING FOUNTAIN MAINT 480.00 101 4631402 480.00 RDP-GRAFFITI REMOVAL 385.00 101 4630460 385.00 PAC-COVID10-CLEAN/DISINFECT 975.00 101 4431301 975.00 ESP-RESTROOM FAUCETS 765.00 101 4631670 765.00 AHP-DOG PARK GATE/FENCE REPAIR 980.00 101 4631402 980.00

Page 7 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount AHP-DOG PARK FENCE MAINT 560.00 101 4631402 560.00 LMS-DRINKING FOUNTAIN DEMO 980.00 101 4632402 980.00 OMP-CANOPY REMOVAL 985.00 101 4634402 985.00 LMS-PLUMBING REPAIRS 985.00 101 4632402 985.00 LMS-DRYWALL & PAINT 975.00 101 4632402 975.00 LMS-COUNTER INSTALL 985.00 101 4632402 985.00 LUC-FENCE VANDALISM 650.00 101 4630460 650.00 MP-VANDALISM-RESTROOM REPAIR 585.00 101 4630460 585.00 MP-VANDALISM-RESTROOM REPAIRS 980.00 101 4630460 980.00 LMS-CLEAN/DISINFECT RESTROOMS 950.00 101 4431301 950.00 LUC-FENCE REPAIRS 485.00 101 4633404 485.00 WCP-VANDALISM-GRAFFITI REMOVAL 385.00 101 4630460 385.00 WCP-PLAYGROUND SIGN 475.00 101 4631404 475.00 JRP-VANDALISM-GRAFFITI REMOVAL 585.00 101 4630460 585.00 AHP-VALVE REPAIRS 970.00 101 4631404 970.00 JRP-VANDALISM-GRAFFITI REMOVAL 685.00 101 4630460 685.00 SKT-IRRIGATION MATERIALS 739.00 101 4631404 739.00 SKT-VANDALISM-LIGHT POLE RPR 365.00 101 4630460 365.00 WCP-GRANT SIGN INSTALL 375.00 101 4631404 375.00 AHP-DRINKING FOUNTAIN REPAIRS 975.00 101 4631404 975.00 AHP-GROUND SUPPLIES 490.00 101 4631404 490.00 MNTC YD-SANITIZE/DISINFECT 985.00 101 4431301 985.00 WCP-PLAYGROUND SANITIZING 785.00 101 4631404 785.00 WCP-VANDALISM-GRAFFITI REMOVAL 650.00 101 4630460 650.00 23,304.00 23,304.00
7423999 03962 SAFETY KLEEN HAZARDOUS WASTE 4,505.72 101 4754657 4,505.72 7424000 10876 SCHAEFER, STEVEN REFUND-PARKING CIT #32030593 18.00 101 3310200 18.00 7424001 06664 SEA SUPPLY JRP-TRASH PICKERS 297.94 101 4631406 297.94 7424002 09863 SELBERT PERKINS DESIGN (CA) 11/21-CITYWIDE PLACEMAKING 2,500.00 109 4600355 2,500.00 7424003 5210 SLATER PIANO SERVICE PIANO TUNING 325.00 101 4650301 325.00 7424004 01816 SMITH PIPE & SUPPLY INC BEST 15-15-15 TRIPLE PRO 1,854.67 482 4636408 1,854.67 7424005 10189 SPIRAL COMMERCIAL SVCS INC 12/21-FLIGHT SUPPORT 14,100.28 101 4820301 14,100.28 7424006 10714 SPRINGHILL SUITES BY MARRIOTT PAC-MEYERS, D-FOLIO 76045 281.72 101 4650251 281.72 7424007 08067 SUNBELT CONTROLS INC MOAH-HVAC CONTROLS UPDATES 1,900.00 101 4633403 1,900.00 7424008 C2554 SUPERIOR COURT OF CA-CO OF L A 12/21-ALLCTN OF PRKG PENALTIES 15,651.60 101 3310200 275.60 101 3310200 1,417.50
101 3310200 1,417.50
101 3310200 1,417.50
101 3310200 1,890.00
101 3310200 2,835.00
101 3310200 2,835.00
101 3310200 3,563.50

Page 8 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 15,651.60 15,651.60
7424009 10361 SWEET FROG PREMIUM FROZEN YOGUSHOP MORE LANC-GFTCD-REIMB 440.00 101 4431307 440.00 7424010 A1393 TEAMSTERS LOCAL 911 01/22 UNION DUES 3,380.00 101 2157000 3,380.00 7424011 09665 TERRACARE ASSOCIATES, LLC MATCHING LANDSCAPE 1,758.00 203 4636460 1,758.00 IRRIG REPAIR-CHLGR WAY/JACKMAN 880.00 482 4636404 880.00 REPAIRS-BUS CTR PKWY-ACCIDENT 495.00 203 4636460 495.00 IRRIGATION REPAIR 150.00 101 4631404 150.00 K-8 ACCIDENT CLEAN-UP 780.00 482 4636462 780.00 4,063.00 4,063.00
7424012 1894 THE SIGN COMPANY UPDATE COUNCIL CHAMBER LTTRNG 4,233.80 109 4100355 4,233.80 7424013 2009 THE TIRE STORE TIRES(4)-EQ7610 788.70 111 4753207 788.70 TIRES(4)-EQ5721 612.30 111 4753207 612.30 TIRES(2)-EQ4356 317.18 111 4753207 317.18 TIRES(2)-EQ5630 284.10 111 4753207 284.10 FLAT REPAIR-LIC 1515724 15.00 101 4800207 15.00 2,017.28 2,017.28
7424014 C5522 THOMSON REUTERS-WEST PMT CENTR12/21-INFORMATION CHARGES 580.94 101 4820301 580.94 12/21-INFORMATION CHARGES 1,012.00 101 4245301 1,012.00 1,592.94 1,592.94
7424015 04239 TIM WELLS MOBILE TIRE SERVICE FLAT REPAIR-EQ3766 130.00 111 4753207 130.00 TIRE-EQ3850 1,609.50 111 4753207 1,609.50
TIRES-EQ4337 305.00 111 4753207 305.00
FLAT REPAIR-EQ3368 26.62 111 4753207 26.62 REPAIR-EQ6504 20.00 111 4753207 20.00 2,091.12 2,091.12
7424016 2003 TIP TOP ARBORISTS, INC 12/21-TREE TRIM, REMOVAL 14,080.00 203 4636267 14,080.00 12/21-TREE TRIM 3,240.00 483 4636267 3,240.00 17,320.00 17,320.00
7424017 10638 TITAN WATER TECHNOLOGY INC 01/22-CH-CHILLER SERVICE 569.25 101 4431301 569.25 7424018 C4011 UNITED RENTALS KEY, HINGE-EQ3415 97.31 111 4753207 97.31 7424019 31009 UNIVERSAL ELECTRONIC ALARMS CMTY CTR-FIRE ALARM-QUARTERLY 164.85 101 4633402 164.85 CMTY CTR-SECURITY ALARM-QRTRLY 120.00 101 4633402 120.00 NSC/W-SEC ALARM-QUARTERLY 111.00 101 4635301 111.00 CDR ST-SECURITY ALARM 111.00 101 4633402 111.00 NSC/W-FIRE ALARM-QUARTERLY 168.00 101 4635301 168.00 PAC-FIRE ALARM-QUARTERLY 168.00 101 4633402 168.00 MOAH-FIRE ALARM-QUARTERLY 81.00 101 4633402 81.00 WH-SECURITY ALARM-QUARTERLY 81.00 101 4633402 81.00 TBP-SEC ALARM-QUARTERLY 81.00 101 4631301 81.00 STP-SECURITY ALARM-QUARTERLY 81.00 101 4631301 81.00 NSC/E-SEC ALARM-QUARTERLY 81.00 101 4635301 81.00

Page 9 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount MOAH-SECURITY ALARM-QUARTERLY 81.00 101 4633402 81.00 CH-SEC & FIRE ALARM-QUARTERLY 81.00 101 4633402 81.00 PAC-SECURITY ALARM-QUARTERLY 81.00 101 4633402 81.00 1,490.85 1,490.85
7424020 06209 WAGEWORKS 01/22 FSA ADMIN FEES 523.93 101 2170213 523.93 FSA RENEWAL FEE 80.00 101 2170213 80.00 603.93 603.93
7424021 31026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 2,163.56 101 4633406 2,163.56 JANITORIAL SUPPLIES 143.24 101 4633406 143.24 JANITORIAL SUPPLIES 1,672.36 101 4633406 1,672.36 3,979.16 3,979.16
7424022 05093 WESTERN EQUIPMENT SERVICE CO MLS-HEATERS P#102621.A 29,875.00 207 4633403 29,875.00 AHP-HEATER SERVICE 701.30 101 4631403 701.30 AHP-HEATER MOTOR 1,999.00 101 4631403 1,999.00 32,575.30 32,575.30
7424023 10864 WINCO FOODS, LLC SHOP MORE LANC-GFTCD-REIMB 5,400.00 101 4431307 5,400.00 7424024 09201 XEROX FINANCIAL SERVICES LLC 12/27-01/26/22 LEASE PAYMENT 770.85 101 4410254 770.85 7424025 04627 Z A P MANUFACTURING INC GRAFFITI FILM 9,101.14 203 4754455 9,101.14 7424026 A7061 C A RASMUSSEN, INC CP21010-2021 FALL PVMNT MGMT 124,626.70 150 2100003 (6,559.30) 701 12ST045924 6,559.30
701 12ST045924 124,626.70
124,626.70 124,626.70
7424027 00781 GRANITE CONSTRUCTION CO. CP21003-2020 SUMMER PVMNT MGMT 57,725.30 150 2100003 (3,038.17) 701 12ST042924 3,038.17
701 12ST042924 57,725.30
57,725.30 57,725.30
7424028 04603 L A CO INTERNAL SERVICES EGIS INFRASTRUCTURE SUPPORT 72,051.00 112 4315301 72,051.00 7424029 10190 MCKESSON MEDICAL-SURGICAL INC TEST KIT-SARS ANTIGEN QUICKVU 6,975.02 101 4431295 1.22 101 4431295 6,973.80
TEST KIT-SARS ANTIGEN QUICKVU 9,444.90 101 4431295 1.21 101 4431295 9,443.69
TEST KIT-SOFIA FLU & SARS ANT 48,511.22 101 4431295 1.22 101 4431295 48,510.00
64,931.14 64,931.14
7424030 10886 BAKER, ALYSSA REIMB DENTAL BENEFITS-NOV/DEC 249.28 101 2166140 244.94 101 3601100 4.34
249.28 249.28
7424031 08754 CA MUNICIPAL COMPLNCE CNSLTNTS 01/22-PS-CONSULTING SVCS 38,987.58 101 4800301 38,987.58 7424032 10447 CARAMEL BAKERY INC SHOP MORE LANC-GFTCD-REIMB 220.00 101 4431307 220.00

Page 10 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7424033 D3337 COACH'S SPORTS BAR & GRILLE SHOP MORE LANC-GFTCD-REIMB 520.00 101 4431307 520.00 7424034 D0983 CRAZY OTTO'S DINER #3 SHOP MORE LANC-GFTCD-REIMB 900.00 101 4431307 900.00 7424035 09542 DON SAL COCINA AND CANTINA SHOP MORE LANC-GFTCD-REIMB 2,000.00 101 4431307 2,000.00 7424036 04987 FAIRCHILD, COLE CF-BOOT/PANT REIMBURSEMENT 126.78 101 4635209 126.78 7424037 D0315 FREGOSO, PHYLLIS 02/22-STANDARD RETAINER 8,300.00 101 4600301 5,447.87 101 4649225 2,852.13
8,300.00 8,300.00
7424038 D4665 HARTANTO, LANY V REIMBURSE-COMPUTER MONITORS(2) 197.08 112 4315302 197.08 7424039 1296 L A CO CLERK-ENVIRO FILINGS NOE-CP23004-HSIP EDGELINE REFR 75.00 206 12TC005924 75.00 7424040 1215 L A CO WATERWORKS 11/16-01/19/22 WATER SVC 277.66 101 4633654 277.66 7424041 1215 L A CO WATERWORKS 11/16-01/26/22 WATER SVC 17,715.93 101 4620654 160.96 101 4631654 2,638.53
101 4632654 3,885.49
101 4650654 529.63
101 4800403 160.00
203 4636654 2,303.56
203 4752654 266.14
306 4342654 906.18
482 4636654 6,865.44
17,715.93 17,715.93
7424042 D3151 LNCSTR MUSEUM/PUBLIC ART FNDTN LMPAF SALES/DONATNS-OCT-DEC 21 3,796.45 101 2102500 3,631.32 101 2175001 306.83
101 4643235 (82.63)
101 4643235 (59.07)
3,796.45 3,796.45
7424043 07086 LUCKY LUKE BREWING COMPANY SHOP MORE LANC-GFTCD-REIMB 3,060.00 101 4431307 3,060.00 7424044 A2234 MARIE CALLENDARS SHOP MORE LANC-GFTCD-REIMB 14,000.00 101 4431307 14,000.00 7424045 D1128 MAXDONS BAR & GRILL SHOP MORE LANC-GFTCD-REIMB 2,240.00 101 4431307 2,240.00 7424046 D4292 MCCASLIN, CHRISTOPHER C CM-BOOT/PANT REIMBURSEMENT 492.19 203 4754220 492.19 7424047 03154 SO CA EDISON 12/15-01/13/22 ELECTRIC SVC 93.34 483 4754660 93.34 7424048 03154 SO CA EDISON 12/15-01/21/22 ELECTRIC SVC 207.60 482 4636652 156.62 484 4755652 50.98
207.60 207.60
7424049 03154 SO CA EDISON 12/20-01/25/22 ELECTRIC SVC 13,097.53 101 4633652 3,952.68 101 4634652 5,086.53

Page 11 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 101 4650652 2,953.61
101 4790902 695.74
203 4636652 18.03
483 4754660 390.94
13,097.53 13,097.53
7424050 1907 SO CA GAS COMPANY 12/20-01/26/22 GAS SVC 27,121.02 101 4620655 2,012.72 101 4631655 8,443.18
101 4633655 14,555.04
101 4634655 725.77
101 4635655 1,207.60
306 4792655 176.71
27,121.02 27,121.02
7424051 C9385 U S POSTAL SERVICE METER POSTAGE-P#192, 135-001 ELECTION MAILING 31,000.00 101 4210262 5,000.00 101 4210262 26,000.00
31,000.00 31,000.00
7424052 06294 A V WEB DESIGNS PAC-01/22-MONTHLY HOSTING CHGS 99.95 101 4650301 99.95 7424053 C4724 ACTIVE NETWORK LLC ACTIVENET RFNDS-PREFUNDING 498.00 101 2182001 498.00 7424054 05445 ADELMAN BROADCASTING, INC KGBB-FM / RAY ON MY MIND 120.00 101 4650205 120.00 KGBB-FM / RAY ON MY MIND 180.00 101 4650205 180.00 300.00 300.00
7424055 08894 ADHERENCE COMPLIANCE INC CANNABIS CONSULTING SERVICES 4,485.00 101 4230301 4,485.00 7424056 06352 AGILITY RECOVERY SOLUTIONS 01/22-READY SUITE 698.25 112 4315302 698.25 7424057 D3147 AMERICAN PLUMBING SERVICES,INC 1102 W H-5-TOILET REPAIRS(2) 231.42 101 4622682 231.42 45740 KINGTREE-TOILET REPAIRS 249.06 101 4622682 249.06 302 E J-12 CLEARED TUB STOPPAG 100.00 101 4622682 100.00 580.48 580.48
7424058 02693 ANDY GUMP, INC LMS-FENCE RNTL, INSTALL, RMVL 1/20-2/16/22 1,662.90 101 4431295 1,662.90 7424059 10808 ARELLANO ASSOCIATES, LLC CLEAN AIR GRANT-CONSULTING SVC 15,628.38 101 4600308 15,628.38 7424060 C8172 B & H PHOTO VIDEO STUDIO 606 EQUIPMENT 20,797.59 101 4651251 1,743.29 101 4651251 19,054.30
20,797.59 20,797.59
7424061 C4358 BEST BEST & KRIEGER LLP LEGAL SVCS THRU 12/31/21 66.00 306 4240301 66.00 7424062 10879 BIRRIA SUPERIOR SHOP MORE LANC-GFTCD-REIMB 1,160.00 101 4431307 1,160.00 7424063 D0629 CA ASSOC OF CODE ENF OFFICERS WEBINAR-MIKE KATZ-03/08/22 25.00 101 4245200 25.00 WEBINAR-MIKE KATZ-03/03/22 38.00 101 4245200 38.00 WEBINAR-MIKE KATZ-03/15/22 32.00 101 4245200 32.00 WEBINAR-MIKE KATZ-04/12/22 38.00 101 4245200 38.00 WEBINAR-MIKE KATZ-05/10/22 38.00 101 4245200 38.00

Page 12 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount WEBINAR-MIKE KATZ-06/07/22 25.00 101 4245200 25.00 WEBINAR-MIKE KATZ-08/17/22 38.00 101 4245200 38.00 234.00 234.00
7424064 C0914 CAMPBELL II, EDWARD LEE 01/22-SPORTS OFFICIAL 138.00 101 4641308 138.00 7424065 04636 CAYENTA/N HARRIS COMPUTER CORP02/22-CMS 5,458.00 112 4315302 5,458.00 7424066 00794 CORRALES, RUDY 01/22-SPORTS OFFICIAL 276.00 101 4641308 276.00 7424067 00414 DESERT LOCK COMPANY CH-KEYS 9.65 101 4633403 9.65 CDR CTR-REMOVE/REPLACE LOCKS 955.84 101 4633403 955.84 MLS-KEYPAD STYLE LOCK INSTALL 1,050.72 101 4633403 1,050.72 CH-REMOVE/REPLACE LOCKS 153.66 101 4633403 153.66 2,169.87 2,169.87
7424068 05473 DEWEY PEST CONTROL MNTC YD-01/22-PEST CONTROL 137.00 203 4752301 137.00 PAC-01/22-PEST CONTROL 50.00 101 4650301 50.00 LUC-01/22-PEST CONTROL 75.00 101 4633301 75.00 CDR-01/22-PEST CONTROL 50.00 101 4633301 50.00 MOAH-01/22-PEST CONTROL 110.00 101 4653301 110.00 CMTY CTR-01/22-PEST CONTROL 120.00 101 4633301 120.00 BP-01/22-PEST CONTROL 95.00 101 4636301 95.00 637.00 637.00
7424069 05665 EGGERTH, DARRELL 01/22-SPORTS OFFICIAL 161.00 101 4641308 161.00 7424070 06857 ENTERTAINMENTMAX, INC BOOKING AGNT COMM-RAY ON MIND 1,000.00 101 4650301 1,000.00 7424071 D2427 ENVIRONMENTAL SOUND SOLUTIONS 11/21-MUSIC SERVICE 65.00 101 4633301 65.00 12/21-MUSIC SERVICE 65.00 101 4633301 65.00 130.00 130.00
7424072 C9406 ESTES, MAURICE 01/22-SPORTS OFFICIAL 138.00 101 4641308 138.00 7424073 D3240 FASTENAL COMPANY HR SUPPLIES 256.84 101 4431250 256.84 7424074 10659 FISCHER COMPLIANCE LLC SSMP AUDIT PREP-2020-2022 9,625.00 480 4755301 9,625.00 7424075 D1793 FISH WINDOW CLEANING PAC-WINDOW CLEANING 236.00 101 4650403 236.00 CMTY CTR-WINDOW CLEANING 358.00 101 4620301 358.00 594.00 594.00
7424076 02585 HARRELL, BARON 01/22-SPORTS OFFICIAL 506.00 101 4641308 506.00 7424077 10883 HUDSON, DELTA REFUND-AFTERSCHOOL PRGRM-#8350 MARCUS HUDSON 100.00 101 2182001 100.00 7424078 10778 INFINITY TECHNOLOGIES 12/21-GIS SUPPORT 4,997.50 112 4315302 4,997.50 7424079 09369 INTERWEST CONSULTING GROUP INC 12/21-GIS SUPPORT 325.00 112 4315302 325.00 7424080 03366 JAS PACIFIC PLAN REVIEW/INSPECTION SVCS 10,823.30 101 4793301 10,823.30

Page 13 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7424081 A8656 KIMLEY-HORN & ASSOCIATES INC LANCASTER LRSP 5,791.50 349 4771301 5,791.50 7424082 10609 LDM ASSOCIATES INC 12/21-CDBG ADMINISTRATION 4,761.50 361 4342301 4,761.50 7424083 D1736 LEVEL 3 COMMUNICATIONS LLC 01/22-INTERNET/DATA 3,744.32 112 4315651 3,744.32 7424084 04351 LYN GRAFIX BATTING CAGE CARDS(500) 600.10 101 4641251 600.10 7424085 09417 MALDONADO, ARIEL 01/22-SPORTS OFFICIAL 368.00 101 4641308 368.00 7424086 10190 MCKESSON MEDICAL-SURGICAL INC N95 MASKS 122.46 101 4431295 1.49 101 4431295 120.97
N95 MASKS 60.48 101 4431295 60.48
N-95 MASKS 90.72 101 4431295 90.72
273.66 273.66
7424087 08976 MERIDIAN CONSULTANTS LLC HEALTH DISTRICT MASTER PLN EIR 875.00 206 15ST058924 875.00 7424088 06966 MICHAEL BAKER INT'L INC AGMT RFQ 694-18/PROJECT 184421 12,414.75 101 4770316 12,414.75 7424089 D3578 MINUTEMAN PRESS LMS-SIGNAGE 1,599.73 101 3431003 1,599.73 7424090 C8147 MOORE IACOFANO GOLTSMAN, INC 12/21-PROFESSIONAL SVCS 3,611.25 101 4770301 435.00 349 4770770 3,176.25
3,611.25 3,611.25
7424091 10431 ONYX ARCHITECTS, INC LMS-PROF SVCS-ENDING 12/24/21 11,396.00 101 4600301 11,396.00 7424092 C7808 OPSEC SPECIALIZED PROTECTION LMS SECURITY-1/17-1/23/22 2,912.00 101 4431301 2,912.00 JRP-OVERNIGHT SECURITY 1,040.00 101 4630460 1,040.00 3,952.00 3,952.00
7424093 05741 P P G ARCHITECTURAL FINISHES PAINT SUPPLIES 21.43 203 4752502 21.43 PAINT SUPPLIES 21.43 203 4752502 21.43

42.86 42.86
7424094 06984 PACIFIC DESIGN & INTEGRATION 01/22-BROADCAST MANAGER SVC 5,450.00 112 4315301 5,450.00 7424095 05998 PAVING THE WAY FOUNDATION CMMNTY SPPRT/GOOD CTZNSHP PRGM 5,500.00 101 4820301 5,500.00 7424096 07287 PRINTING BOSS REPLACEMENT BANNERS(4) 332.96 109 4100355 332.96 7424097 05884 PSOMAS RFQ694-18, CAT 4 8,877.50 101 2185918 8,877.50 7424098 06607 PUMPMAN LLC 07/21-06/22 PUMP MTNC 2,129.00 480 4755402 2,129.00 07/21-06/22 PUMP MTNC 2,129.00 480 4755402 2,129.00 4,258.00 4,258.00
7424099 09276 PURE OASIS WATER INC CASE WATER 24CT(420) 2,814.00 101 4431295 2,814.00 7424100 07126 QUADIENT LEASING USA INC 02/01-04/30/21 LEASE PAYMENT POSTAGE MACHINE 472.01 101 4600211 472.01

Page 14 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 05/01-07/31/21 LEASE PAYMENT POSTAGE MACHINE 472.01 101 4600211 472.01 08/01-10/31/21 LEASE PAYMENT POSTAGE MACHINE 472.01 101 4600211 472.01 11/01-01/31/22 LEASE PAYMENT POSTAGE MACHINE 472.01 101 4600211 472.01 1,888.04 1,888.04
7424101 A9382 R H A LANDSCAPE ARCHITECTS PARKS IMPROVEMENT PLAN 1,035.00 104 4631402 1,035.00 7424102 06712 RICE, BRIAN S. 01/22-SPORTS OFFICIAL 207.00 101 4641308 207.00 7424103 10547 RIGGS & RIGGS, INC APPRAISAL-CONDEMNATION 21-02 5,000.00 101 2176001 5,000.00 7424104 1835 ROUND TABLE PIZZA SHOP MORE LANC-GFTCD-REIMB 4,100.00 101 4431307 4,100.00 7424105 D3947 S G A CLEANING SERVICES LMS-DRINKING FOUNTAIN INSTALL 890.00 101 4632402 890.00 44381 STANRIDGE-CARPET CLEAN 285.00 101 4622682 285.00 43745 12TH ST-RPR LAUNDRY HKUP 370.00 101 4622682 370.00 302 E AVE J12-CARPET CLEANING 220.00 101 4622682 220.00 43745 12TH ST-SIGN REMOVAL 320.00 101 4622682 320.00 45534 GADSDEN-OUTLET REPLACED 245.00 101 4622682 245.00 45740 KINGTR-INSTL GRBG DSPSL 585.00 101 4622682 585.00 43028 GUYMAN-SHELVING RPR 675.00 101 4622682 675.00 ZELDAS-KITCHEN LIGHTS 790.00 101 4650403 790.00 PAC-CONSESSIONS LIGHTING 745.00 101 4650403 745.00 BLVD-XMAS END-CAP BOXES 950.00 101 4649565 950.00 BLVD-XMAS BOXES & STORAGE RPR 385.00 101 4649225 385.00 MNTC YD-SANITIZE/DISINFECT 985.00 101 4431301 985.00 7,445.00 7,445.00
7424106 C3064 SANTOS, RENALDO 01/22-SPORTS OFFICIAL 713.00 101 4641308 713.00 7424107 09863 SELBERT PERKINS DESIGN (CA) 12/21-CITYWIDE PLACEMAKING 3,780.00 109 4600355 3,780.00 12/21-AUTO MALL SIGNAGE 4,000.00 101 4790355 4,000.00 7,780.00 7,780.00
7424108 06174 SHAWNS PAINTING ZELDAS-PAINTING 1,600.00 101 4650403 1,600.00 7424109 10646 SHRM SHRM ANN CONF/EXPO 2022 REG(6) 8,424.00 101 4220256 8,424.00 7424110 01816 SMITH PIPE & SUPPLY INC IRRIGATION SUPPLIES 1,981.72 101 4633404 1,981.72 7424111 06429 STANTEC CONSULTING SRVCS INC CP22005-DRAINAGE IMPROVEMENT 1,387.50 220 17SD029924 1,387.50 7424112 05703 SUPERIOR ALARM SYSTEMS 01/22-MONTHLY ALARM MONITORING 45.00 101 4633301 45.00 7424113 10878 TACOS EL SUPERIOR SHOP MORE LANC-GFTCD-REIMB 2,220.00 101 4431307 2,220.00 7424114 08177 TEKWERKS 02/22-REMOTE MONITORING 1,995.00 112 4315302 1,995.00 7424115 09316 TEKWERKS INTERNET 02/22-INTERNET/FIBER SVC 4,330.69 112 4315651 4,330.69 7424116 D2568 TESLA, INC CH-12/21(34,791.36 KWH) 3,479.14 101 4633652 3,479.14 MTNC YD-12/21(23,145.12 KWH) 2,314.51 101 4633652 2,314.51

Page 15 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount OMP-12/21(7,340.34 KWH) 734.03 101 4634652 734.03 PAC-12/21(15,216.24 KWH) 1,521.62 101 4650652 1,521.62 LMS-12/21(21,441.76 KWH) 2,144.18 101 4632652 2,144.18 10,193.48 10,193.48
7424117 2003 TIP TOP ARBORISTS, INC 12/21-TREE TRIM/REMOVAL 15,405.00 101 4634267 15,405.00 7424118 02977 TURBO DATA SYSTEMS INC 12/21-ADMIN CITATIONS 6,771.85 101 4245301 6,771.85 7424119 D3265 ULINE SECURITY CART 1,423.70 101 4431753 1,423.70 7424120 03641 UNITED REFRIGERATION H/W MED STAT GUARD CLEAR 34.30 101 4650403 34.30 7424121 05551 UNITED SITE SRVCS OF CA,SO DIV FENCE RENTAL-12/24-1/20/22 61.74 101 4633301 61.74 7424122 09590 VIVINT INC PS-SMRT HME SVC-01/25-02/24/22 73.53 101 4820301 73.53 7424123 C5428 VOLTZ COMMERCIAL REALTY ADVSRSAPPRAISAL REPORTS 3,000.00 101 4790301 3,000.00 7424124 04496 VULCAN MATERIAL WESTERN DIV COLD MIX 130.17 203 4752410 130.17 COLD MIX 274.01 203 4752410 274.01
ASPHALT 767.27 203 4752410 767.27
COLD MIX 136.15 203 4752410 136.15
COLD MIX 153.23 203 4752410 153.23
COLD MIX 137.86 203 4752410 137.86
1,598.69 1,598.69
7424125 10735 WARD, KEVIN DEP-VIDEOGRAPHR SVCS-GOODSTOCK 5,000.00 101 4649575 5,000.00 7424126 31026 WAXIE SANITARY SUPPLY JANITORIAL SUPPLIES 471.21 101 4633406 471.21 7424127 10864 WINCO FOODS, LLC SHOP MORE LANC-GFTCD-REIMB 9,140.00 101 4431307 9,140.00 7424128 D3242 ZIMMER, DANIEL 01/22-SPORTS OFFICIAL 391.00 101 4641308 391.00 7424129 04380 BOWE CONTRACTORS, INC CDP 21-08 CITY HALL RENOVATION 118,796.27 150 2100003 (6,252.44) 701 11BS019924 6,252.44
701 11BS019924 118,796.27
118,796.27 118,796.27
7424130 A7061 C A RASMUSSEN, INC CP21012-AVE J INTERCHANGE IMPR 226,857.82 150 2100003 (11,939.88) 210 15BR007924 11,939.88
210 15BR007924 226,857.82
226,857.82 226,857.82
7424131 04067 DELL MARKETING LP DELL LATITUDE 5420(30) 41,746.15 112 4315302 41,746.15 DELL THUNDERBOLT DOCK(30) 7,321.81 112 4315302 7,321.81 SMALL FORM FACTOR STAND 126.04 112 4315302 126.04 LOGITECH WEBCAM 180.51 112 4315302 180.51 DOCKING STATION 238.97 112 4315302 238.97 MONITOR 579.51 112 4315302 5.00
112 4315302 574.51

Page 16 of 17 ends

City of Lancaster Check Register
From Check No.: 7423899 - To Check No.: 7424137
Printed: 2/2/2022 13:29 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount WORKSTATION 3,546.85 112 4315302 3,546.85
PRECISION 3450 SMALL FORM FACT 1,337.49 112 4315302 1,337.49 55,077.33 55,077.33
7424132 08839 DUKE ENGINEERING AND ASSOCS CH RENOVATION PROJECT 142,800.00 701 11BS019924 142,800.00 7424133 C7946 L A CO DEPT ANIMAL CARE&CONTRL 12/21-HOUSING COSTS 81,725.27 101 4820363 81,725.27 7424134 10853 LL2, INC 10/21-LAB DEVT SVCS 20,000.00 101 11BS037924 20,000.00 11&12/21-LAB DEVT SVCS 40,000.00 101 11BS037924 40,000.00 60,000.00 60,000.00
7424135 10643 LOGICALIS INC CITY HALL NETWORK REFRESH 315,331.17 112 4315302 315,331.17 7424136 D3696 STRATHAM(STG REGENCY) DRNG FEE RFND-TN54197,01,02 PM27057 PM61707 (61489) 587,163.99 101 3201200 (792.00) 220 17SD021924 272,467.41
220 17SD021924 315,488.58
587,163.99 587,163.99
7424137 10207 SULLY-MILLER CONTRACTING CO CP21008-2021 NEIGHBRHD IMPR 482,780.03 150 2100003 (25,409.47) 701 15ST079924 25,409.47
701 15ST079924 482,780.03
482,780.03 482,780.03
Chk Count 238 Check Report Total 3,398,086.78

Page 17 of 17 ends

City of Lancaster Check Register
From Check No.: 101010985 - To Check No.: 101010988
Printed: 2/2/2022 13:17 From Check Date: 01/23/22 - To Check Date: 02/05/22 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 101010985 05987 THE VISITORS BUREAU-LANCASTER 10/21-TBID FEES 59,872.18 101 2501000 59,872.18 101010986 A8765 FIRST AMERICAN TITLE CO PURCHASE/SALE AGMT-L STREET 3,003,366.39 101 4790301 3,003,366.39 101010987 05987 THE VISITORS BUREAU-LANCASTER 11/21-TBID FEES 55,384.35 101 2501000 55,384.35 101010988 1973 CA DEPT OF TAX/FEE ADMINISTRTN ENERGY SRCHRGE TAX FILING-QTR4 ELEC ENRGY ACCT 031-000276 40,383.00 490 2175000 40,383.00 Chk Count 4 Check Report Total 3,159,005.92

Page 1 of 1 ends

CC 4
02/22/22
JC

STAFF REPORT
City of Lancaster
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: George N. Harris II, Finance Director
Subject:Monthly Report of Investments – January 2022
Recommendation:

Accept and approve the January 2022 Monthly Report of Investments as submitted.

Fiscal Impact:

None
Background:

Portfolio Recap
Yield:

January 2022 December 2021
Total Portfolio 0.78% 0.82%
Local Agency Investment Fund 0.23% 0.21%
Total Portfolio Balance: $107,231,845 $102,492,064 The portfolio balance increased from December to January by $4,739,781 or 4.6%. Significant revenues for January included $17,055,968 Property Taxes, $2,189,200 Sales & Use Tax, $1,458,143 Measure LC Sales Tax, $1,158,188 Waste Management Franchise Fee, $777,636 Apartment Dwelling Permits, $681,749 Grants, $601,635 MTA Proposition A & C, $562,832 Housing & Community Development, and $436,220 MTA Measure M & R. The largest City expenditures were $8,601,816 Capital Projects, $4,872,750 LA County Sheriff for October and November 2021 law enforcement service, $3,438,544 Payroll & Benefits, and $3,851,227 Debt Service.

The City’s temporary idle cash, those funds that are not immediately needed to pay current bills and not governed by bond indentures or bond resolutions, is invested in accordance with the City’s 8 2
4 adopted Investment Policy. This policy is reviewed regularly by the City Council, with the latest policy adopted February 13, 2018, by Resolution No. 18-06.

The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible within the guidelines of this Investment Policy. The City attempts to achieve the highest yield obtainable through a diversified portfolio only after meeting the criteria established for safety and liquidity in that order. The principal investment objectives of the City are:

1. Preservation of capital and protection of investment principal;

2. Maintenance of sufficient liquidity to meet anticipated cash flows;

3. Attainment of a market rate of return;

4. Diversification to avoid incurring unreasonable market risks, and;

5. Compliance with the City’s Municipal Code and with all applicable City resolutions, California statutes and Federal regulations.

The City’s portfolio is a short-term and intermediate-term fixed income portfolio. The maximum maturity of any investment is 5 years, with consideration of anticipated cash flow requirements and known future liabilities. The City contracts with an investment advisory service (Insight Investment) to assist in the effort to maximize the returns of the City portfolio. The City’s investments include publicly traded Treasury notes, Treasury Bills, Federal Agency Investments, Time Deposits, and Local Agency Investment Fund (LAIF) under the auspices of the State Treasurer for investment. Funds invested in LAIF are available within 24 hours, and other investments are available upon maturity at full face value. These investments enable the City to meet its expenditure requirements for the next six months, as required by state law.

The City’s investment procedures are governed by Sections 53600 et. seq. of the California Government Code. Additional requirements have been placed on the City’s authorized investments by the Investment Policy (a copy is available in the Finance Department or from the City Clerk), and all investments listed on the attached report adhere to these requirements.

GH:ma
Attachment:

Monthly Report of Investments
Interest Rate Amount Total
City of Lancaster
Wells Fargo Bank $32,835,127
City of Lancaster Account 0.00% $32,835,127
U S Bank - Safekeeping $41,992,092
US Treasury Notes 1.77% $15,653,259
Federal Government Agencies 1.46% $11,881,587
Corporate Securities 2.73% $9, 596,017
Municipal/Provincial Bonds 1.09% $4,777,997
Cash & Equivalents 0.00% $83,232
Chase Bank $150,965
Certificate of Deposi
t 0.01% $150,965
Local Agency Investment Fund (L.A.I.F.) 0.23% $21,864,746 $21,864,746 Successor Agency for the Lancaster Redevelopment Agency Local Agency Investment Fund (L.A.I.F.) 0.23% $10,388,915 $10,388,915 Total Pooled Portfolio $107,231,845
Weighted Average 0.78%
Interest Rate Amount Total
River City Bank $2,372,840
Lancaster Choice Energy LockBox Account 0.00% $1,932,963 CCEA Operating Account 0.00% $439,876
The Bank of New York Mellon Trust Company, N.A. $1,483,822 LRA & LA County Escrow Account - Government Bonds 0.00% $1,483,822 US Bank $64,115,139
LRA Combined 2004 Fire Protection Facilities Project Bonds 0.02% $827,242 LRA Combined 2004 Sheriff Facilities Prjct Refunding Bonds 0.02% $1,815,426 LPA Solar Renewable Energy Issue of 2021 0.01% $12,659
SA Combined Project Areas Refunding Bonds 2015A & B 0.02% $382,818 SA Combined Project Areas Refunding Bonds 2016 A-1 & A-2 0.02% $905,722 SA Combined Project Areas Refunding Bonds 2016B 0.02% $971,553 LFA 2016 Assessment Revenue Bonds (Streetlights Acquisition) 0.02% $26 SA 2017 Tax Allocation Revenue Bonds (TARB) 0.02% $1,178,525 LFA LRB 2018 Construction and Improvements 0.02% $2,394,308 LFA 2018 Lease Revenue Bonds 0.02% $2
LFA LRB 2019 Street Improvements 0.02% $55,626,858
Total Restricted Cash/Investments Held in Trust $64,115,139 Total Restricted Cash/Investments Held in Trust (note 4) $67,971,801 All investments are authorized pursuant to and consistent with the investment policy of the City of Lancaster. Policy adopted 02/13/18 under resolution number 18-06.

George N. Harris II
Finance Director

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
31-Jan-22
City of Lancaster
Cash Balances by Fund
January 31, 2022
Fund No. Fund Name Ending Balance Fund No. Fund Name Ending Balance 101 GENERAL FUND 45,788,629 $ 323 STATE GRANT - STPL (597,973) $ 104 CAPITAL REPLACEMENT FUND 176,561 $ 324 STATE GRANT - OTS 14,398 $ 106 COMMUNITY SERVICES FOUNDATION 129,333 $ 330 STATE GRANT RECYCLING 203,572 $ 109 CITY SPECIAL RESERVES FUND 16,669,839 $ 331 STATE GRANT - OIL RECYCLING 4,586 $ 111 FLEET INTERNAL SERVICE FUND 80,873 $ 349 MISC STATE GRANTS (316,342) $ 112 IT INTERNAL SERVICE FUND (131,264) $ 361 CDBG (601,903) $ 113 GEN LIAB INTERNAL SERVICE FUND 1,448,746 $ 363 NBRHD STABILIZATION PRGM 2,635,954 $ 150 CAPITAL PROJECTS FUND - CITY (7,725,438) $ 364 HPRP-HOMELESS PREV & RAPID REH - $ 203 GAS TAX (524,128) $ 391 LANCASTER HOME PROGRAM 1,008,415 $ 204 AQMD (47,891) $ 399 FEDERAL MISCELLANEOUS GRANTS (256,287) $ 205 PROP 1B 5,759 $ 401 AGENCY FUND 529,308 $ 206 TDA ARTICLE 8 FUND (1,477,741) $ 402 PERFORMING ARTS CENTER - $ 207 PROP "A" TRANSIT FUND 4,254,785 $ 404 GRANTS FUND - $ 208 TDA ARTICLE 3 BIKEWAY FUND (69,255) $ 408 X-AEROSPACE GRANTS FUND - $ 209 PROPOSITION "C" FUND 7,010,735 $ 456 STILL MEADOW LN SWR ASSMNT DST 216,420 $ 210 MEASURE R FUND (278,002) $ 480 SEWER MAINT FUND 3,510,619 $ 211 MEASURE M FUND 3,052,275 $ 482 LANDSCAPE MAINTENANCE DISTRICT 1,231,497 $ 212 MEASURE A FUND (65,937) $ 483 LIGHTING MAINTENANCE DISTRICT 3,552,466 $ 213 PARKS DEVELOPMENT FUND 838,754 $ 484 DRAINAGE MAINTENANCE DISTRICT 1,827,035 $ 217 SIGNALS - DEVELOPER FEES FUND 2,580,273 $ 485 RECYCLED WATER FUND 51,063 $ 220 DRAINAGE - DEVELOPER FEES FUND 11,282,080$ 486 LANCASTER POWER AUTHORITY 4,049,354 $ 224 BIOLOGICAL IMPACT FEE FUND 799,532 $ 490 LANCASTER CHOICE ENERGY (1,789,684) $ 226 USP - OPERATION 2,569 $ 491 CALIFORNIA CHOICE ENERGY AUTH 89,751 $ 227 USP - PARKS 2,025,823 $ 701 LANCASTER FINANCING AUTHORITY (29,323,565) $ 228 USP - ADMIN 62,776 $ 810 ASSESSMENT DISTRICT FUND 154,596 $ 229 USP - CORP YARD 188,598 $ 811 AD 93-3 - $ 230 MARIPOSA LILY FUND 62,733 $ 812 AD 92-101 202 $ 232 TRAFFIC IMPACT FEES FUND 1,495,360 $ 830 CFD 89-1 EASTSIDE WATER FUND 23,537 $ 233 DEVELOPER IN LIEU 106,700 $ 831 CFD 90-1 (BELLE TIERRA) - $ 248 TRAFFIC SAFETY FUND 212,576 $ 832 CFD 91-1 (QUARTZ HILL) 542 $ 251 ENGINEERING FEES (1,852) $ 833 CFD 91-2 (LANC BUSINESS PARK) - $ 252 PROP 42 CONGESTION MANAGEMENT 46,543 $ 991 REDEV OBLIGATION RETIREMENT FD 10,762,813 $ 261 LOS ANGELES COUNTY REIMB (115,732) $ 992 DEBT SERVICE - SUCCESSOR AGENCY 11,308,034 $ 301 LANCASTER HOUSING AUTH. OPS. 1,862,660 $ 993 DEBT SERVICE - COUNTY 1,247,563 $ 306 LOW & MOD INCOME HOUSING 10,036,071 $ 994 DEBT SERVICE - COUNTY (12,555,597) $ 321 MTA GRANT - LOCAL 676,339 $ 996 SCHOOLS SUBORDINATE P/T FUND 30 $ Total Cash Balance 97,440,086 $
Historical Cost Amortized Cost Fair Value
Unrealized Gain
(Loss)
Weighted
Average Effective
% Portfolio/
Segment
Weighted
Average Market
Cash and Equivalents $65,322,985 $65,322,985 $65,322,985 $0 1 60.92% 0.00 Corporate Bonds $9,596,017 $9,440,297 $9,340,617 ($99,681) 631 8.95% 1.63 Government Agencies $11,881,587 $11,733,358 $11,603,316 ($130,042) 756 11.08% 1.94 Government Bonds $15,653,259 $15,541,192 $15,499,690 ($41,502) 405 14.60% 1.09 Municipal/Provincial Bonds $4,777,997 $4,753,097 $4,694,097 ($59,000) 610 4.46% 1.65 $107,231,845 $106,790,929 $106,460,705 ($330,225) 578 100.00% 1.52 Recap of Securities Held
January 31, 2022
City of Lancaster

60.92%

8.95%

11.08%

14.60% 4.46%
Portfolio Diversification
Cash and Equivalents
Corporate Bonds
Government Agencies
Government Bonds
Municipal/Provincial Bonds
City of Lancaster
Maturity Distribution
January 31, 2021
Maturity Historical Cost Percent
Under 90 Days $68,059,384 63.47%
90 to 179 Days 90 180 $2,506,356 2.34%
180 Days to 1 Year 180 365 $8,304,266 7.74%
1 to 2 Years 365 730 $14,324,787 13.36%
2 to 3 Years 730 1095 $12,320,363 11.49%
3 to 4 Years 1095 1460 $1,716,690 1.60%
4 to 5 Years 1460 1825 $0 0.00%
Over 5 Years $0 0.00%
$107,231,845 100.00%
$0
$10
$20
$30
$40
$50
$60
$70
$80
Under 90 Days 90 to 179
Days
180 Days to 1
Year
1 to 2 Years 2 to 3 Years 3 to 4 Years 4 to 5 Years Over 5 Years Historical Cost
(Millions) Maturity Distribution

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
February 22, 2022
(1) This is the actual City bank account balance as of 1/31/2022. It only reflects checks that have been presented for payment and deposits received by the bank. The balance on deposit per the City books would reflect reductions for all checks and warrants issued and all deposits transmitted.
(2) This is the safekeeping account utilized for investing City funds pursuant and consistent with the investment policy adopted 02/13/2018. The current portfolio consists of treasury notes, government agencies, corporates, and CDs. (3) Pooled Portfolio:

% of Portfolio Policy Limit
Cash 30.70% None
CDs 0.14% 25% of total portfolio
Commercial Paper 0.00% 25% of total portfolio
US Treasury 14.60% None
Federal Securities 11.08% None
Corporate Securities 8.95% 30% of total portfolio
Municipal/Provincial 4.46% None
LAIF 30.07% None

(4) These are restricted cash and investments are held in trust by the banks indicated.

These amounts cannot be pooled for other investing.

STAFF REPORT
City of Lancaster
CC 5
02/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Subject: Award of Bid – PWCP 21-014 for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002

Recommendation:

Award PWCP 21-014 for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002, to C.A. Rasmussen, Inc., of Valencia, California, in the amount of $8,797,685.70 plus a 10% contingency, to construct proposed improvements to close the gap between existing improvements at 37 separate locations, presented in the Table below. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest, responsive, responsible bidder per California Public Code Section 22038 (b).

Fiscal Impact:
$9,677,454.27 (including 10% contingency) to be awarded; with these actions, sufficient funds are available in Capital Improvements Budget Account Numbers: 203-15SW016-924, 204-15SW016- 924, 206-15SW016-924, 209-15SW016-924, 210-15SW016-924, 211-15SW016-924, 232- 15SW016-924, and 399-15SW016-924.

Background:

The Pedestrian Gap Closure Improvements project is part of a comprehensive effort by the City of Lancaster to promote active transportation. The project will improve local and inter- jurisdictional pedestrian trips by closing the gap between existing improvements to move non- motorized users away from the vehicular lanes of travel. This project will encourage walking and bicycling among all users by increasing safety and mobility with connecting to transit access points and local destinations.

PROJECT LOCATIONS:

No. Street Segment Location
1 Division Street Avenue I to Kettering Street Both Sides 2 Avenue H-8 17th Street West to 15th Street West Both Sides 8 1
5 3 Avenue J-8 (AVE J-9) Division Street to 2nd Street East South side 4 Avenue H-8 13th Street West to 10th Street West Both Sides 5 Avenue K 7th Street East to 8th Street East North side 6 5th Street East Avenue K-4 to Avenue K-12 East Side
7 Gadsden Avenue Avenue J-12 to Avenue K Both Sides
8 Avenue J-8 15th Street West to 13th Street West North side 9 Avenue J-8 12th Street West to 10th Street West South side 10 Avenue H 20th Street West to 18th Street West South side 11 Avenue I 7th Street East to Challenger Way South side 12 Lancaster Blvd Andale Avenue to Challenger Way South side 13 Avenue J (FR) Leatherwood Street to Lone Oak Street North side 14 Avenue J 20th Street West to 17th Street West South side 15 Avenue J-7 Cedar Avenue to Beech Avenue Both Sides
16 Avenue J-8 Beech Avenue to Sierra Hwy Both Sides
17 Avenue K Gadsden Avenue to Park Avenue North side
18 Avenue K-8 West of 20th Street West to 18th Street West North side 19 Avenue K-8 Division Street to Gingham Street North side 20 Avenue L 3rd Street East to Division Street Both Sides 21 Avenue L 8th Street West to Sierra Hwy Both Sides
22 20th Street West Avenue H to Avenue H-4 Both Sides
23 20th Street West Arbuckle Way to Avenue I West side
24 20th Street West Avenue I to Louise Avenue Both Sides 25 20th Street West Avenue K to Avenue K-10 West side
26 15th Street West Park Somerset Drive to Avenue L East Side 27 15th Street West Avenue K-8 to Avenue K-11 West side 28* 15th Street West Avenue J-5 to Avenue J-8 (Eliminated) East Side 29 10th Street West (FR) Avenue J-4 to Avenue J-5 West side 30 Division Street Avenue K to Avenue K-4 West side
31 Division Street Kettering Street to Avenue J West side 32 Challenger Way Avenue I to Kettering Street East Side 33 20th Street East Avenue K to Ogden Ln East Side
34 20th Street East Avenue J to Avenue J-8 East Side
35 20th Street East Lancaster to Avenue J East Side
36 20th Street East Jackman Street to Lancaster Blvd Both Sides 37** Sierra Hwy Avenue J-2 to Columbia Way (Ave L-12) West side 38*** Avenue K 45th Street West to Blossom Drive North side *Location 28 was identified as an environmentally sensitive area, therefore, Location 28 has been eliminated and is no longer part of the project **Location 37 excludes parcels 3128-006-042, 3128-006-053 and 3128-006-054 that are already improved ***Location 38 new location as part of minor Scope Change approved by Caltrans/CTC staff This project is funded with Active Transportation Program (ATP) and Los Angeles County Metropolitan Transportation Authority (LACMTA) Measure M (MSP) grant funds in addition to gas tax, SB1, AQMD, TDA Article 8, Proposition C, Measure R Local Return, Measure M Local Return, and Traffic Impact fee funds.
8 1
5 This project will close the gap in the non-motorized user transportation network with the construction of curb, gutter, sidewalk, and related improvements. Proposed improvements vary depending on location and include other improvements such as earthwork and grading, road excavation with street widening, construction/reconstruction of curb ramp, driveway, cross gutter, slough curb, parkway drain, ac pathway, ac dike, ac landing, utility adjustment, minor drainage improvement/adjustment, vehicle detection upgrade, relocation of push buttons, minor signing, striping and marking and street lighting system. Where the improvements take place at unimproved intersections near schools, new pedestrian crosswalks and bulb-outs will be installed to shorten crossing distances and allow for safer street crossings.

On January 13, 2022, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 21-014 via PlanetBids. C.A. Rasmussen, Inc., was the lowest bidder amongst three (3) bids. Of those three (3) bids, two (2) were deemed responsive. The bids were as follows:

Contractor City Bid Amounts

1. C.A. Rasmussen, Inc. Valencia, CA $8,797,685.70

2. Sully-Miller Contracting Company Brea, CA $14,586,000.00

3. Los Angeles, Engineering, Inc. * Los Angeles, CA N/A

Engineer's Estimate $6,990,768.08
* Deemed non-responsive. Bid bond was received, but no PlanetBids Proposal was submitted.

EW:vw
Attachment:

Vicinity Map

CITY OF LANCASTER
ATPL‐5419(050)
PWCP 21‐014 PEDESTRIAN GAP CLOSURE IMPROVEMENTS
VICINITY MAP

STAFF REPORT
City of Lancaster
CC 6
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Subject: Task Order for Multi-Year Professional Services (Service Group Category 8 – Materials and Laboratory Testing) for Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 and FTIP#LATP16S002 (Reference PWCP 21-014)
Recommendation:

Fiscal Impact:
$142,582.00 (including 10% contingency); sufficient funds are available in Capital Improvements Budget Account Numbers 203 15SW016 924, 204-15SW016-924, 206-15SW016-924, 209 15SW016-924, 210-15SW016-924, 211-15SW016-924, 232-15SW016-924, 323-15SW016-924, and 399-15SW016-924.

Background:

PROJECT LOCATIONS:

No. Street Segment Location
8 1
6 1 Division Street Avenue I to Kettering Street Both Sides 2 Avenue H-8 17th Street West to 15th Street West Both Sides 3 Avenue J-8 (AVE J-9) Division Street to 2nd Street East South side 4 Avenue H-8 13th Street West to 10th Street West Both Sides 5 Avenue K 7th Street East to 8th Street East North side 6 5th Street East Avenue K-4 to Avenue K-12 East Side
7 Gadsden Avenue Avenue J-12 to Avenue K Both Sides
8 Avenue J-8 15th Street West to 13th Street West North side 9 Avenue J-8 12th Street West to 10th Street West South side 10 Avenue H 20th Street West to 18th Street West South side 11 Avenue I 7th Street East to Challenger Way South side 12 Lancaster Blvd Andale Avenue to Challenger Way South side 13 Avenue J (FR) Leatherwood Street to Lone Oak Street North side 14 Avenue J 20th Street West to 17th Street West South side 15 Avenue J-7 Cedar Avenue to Beech Avenue Both Sides
16 Avenue J-8 Beech Avenue to Sierra Hwy Both Sides
17 Avenue K Gadsden Avenue to Park Avenue North side
18 Avenue K-8 West of 20th Street West to 18th Street West North side 19 Avenue K-8 Division Street to Gingham Street North side 20 Avenue L 3rd Street East to Division Street Both Sides 21 Avenue L 8th Street West to Sierra Hwy Both Sides
22 20th Street West Avenue H to Avenue H-4 Both Sides
23 20th Street West Arbuckle Way to Avenue I West side
24 20th Street West Avenue I to Louise Avenue Both Sides 25 20th Street West Avenue K to Avenue K-10 West side
26 15th Street West Park Somerset Drive to Avenue L East Side 27 15th Street West Avenue K-8 to Avenue K-11 West side 28* 15th Street West Avenue J-5 to Avenue J-8 (Eliminated) East Side 29 10th Street West (FR) Avenue J-4 to Avenue J-5 West side 30 Division Street Avenue K to Avenue K-4 West side
31 Division Street Kettering Street to Avenue J West side 32 Challenger Way Avenue I to Kettering Street East Side 33 20th Street East Avenue K to Ogden Ln East Side
34 20th Street East Avenue J to Avenue J-8 East Side
35 20th Street East Lancaster to Avenue J East Side
36 20th Street East Jackman Street to Lancaster Blvd Both Sides 37** Sierra Hwy Avenue J-2 to Columbia Way (Ave L-12) West side 38*** Avenue K 45th Street West to Blossom Drive North side *Location 28 was identified as an environmentally sensitive area, therefore, Location 28 has been eliminated and is no longer part of the project **Location 37 excludes parcels 3128-006-042, 3128-006-053 and 3128-006-054 that are already improved ***Location 38 new location as part of minor Scope Change approved by Caltrans/CTC staff This project is funded with Active Transportation Program (ATP) and Los Angeles County Metropolitan Transportation Authority (LACMTA) Measure M (MSP) grant funds in addition to 8 1
6 gas tax, SB1, AQMD, TDA Article 8, Proposition C, Measure R Local Return, Measure M Local Return, and Traffic Impact fee funds.

City staff requested proposals from three (3) Firms on the Multi-Year Professional Services Agreement Pre-Qualified List under Service Group Category (SGC) 8 - Materials and Laboratory Testing. On January 11, 2022, at 12:00 p.m., the City received a proposal from one (1) Firm for review.

Responsibilities under this Task Order include, but are not are not limited to, project management; contractor material submittals; and sampling, testing, and inspection.

EF:vw

Attachments:

Task Order No. 11
Vicinity Map

CITY OF LANCASTER
ATPL‐5419(050)
PWCP 21‐014 PEDESTRIAN GAP CLOSURE IMPROVEMENTS
VICINITY MAP

TASK ORDER NO. 11
OVER

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 694-18 SERVICE GROUP CATEGORY 8- MATERIALS AND LABORATORY TESTING

DATED DECEMBER 7, 2018

BETWEEN

THE CITY OF LANCASTER, "OWNER"
AND
CONVERSE CONSULTANTS "CONSULTANT"

PROJECT TITLE: PWCP 21-014 – Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002

PROJECT DESCRIPTION: Quality Assurance Plan (QAP) and Materials Testing Services

SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services

PERIOD OF SERVICES: Per Attached Exhibit "2", Schedule

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $129,620.00

"OWNER" "CONSULTANT"

CITY OF LANCASTER CONVERSE CONSULTANTS

By: By:

Jason Caudle Siva K. Sivathasan
City Manager Senior Vice President

Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney

EXHIBIT “1”

SCOPE OF SERVICES

The work to be performed under this task order shall include:

A. Task Order 11 – Scope of Services

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Quality Assurance Plan (QAP) and Materials Testing services in support of construction for the PWCP 21 -014, Pedestrian Gap Closure Improvements ATPL - 5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 . Construction QAP and Materials Testing Services include but are not limited to project management; contractor material submittals; and sampling, testing and inspection. Reference PWCP 21-014, Pedestrian Gap Closure Improvements ATPL -5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 project Plans for limits of work.

QUALITY ASSURANCE PLAN (QAP)
The Consultant s hall perform services in accordance with the City of Lancaster QAP dated October 17, 2019 and the plans and Specifications. It is the Consultant’s responsibility to read and understand all provisions of the QAP and which portions apply to the project, except as specifically excluded or included herein.

Until such time as the City employs its own in-house quality assurance personnel and laboratory facilitates, it shall contract with a qualified private consulting laboratory approved for such work. The intent of this contract is to contract for quality assurance personnel and qualified laboratory services; the Consultant shall act as an extension of City staff to ensure PWCP 21-014 contract compliance with the QAP.

Section 4.0 of the QAP does not apply. Testing Frequency shall be per Exhibit “A” of the QAP.

Buy America is required.

Services included in QAP Sections 2.1 Preliminary Tests, 2.3 Source Inspection and 7.0 Project Certification are not included in the scope of work for this contract.

Services included in QAP Sections 2.5 Independent Assurance Sampling and Testing are not included in the scope of work for this contract except as noted below in Task 2.2.

Consultant personnel shall be qualified and certified as prescribed in the QAP. Consultant shall submit copies of certifications, certificates of compliance, etc. as required per the QAP. The Consultant shall provide the name of the responsible registered Civil Engineer (per QAP Section

3.4.1) that will review and accept Contractor Material Submittals and certify laboratory personnel under his supervision per QAP Section 3.4.2.

Consultant will also be responsible for maintaining records and shall turn over a complete set of PDF records satisfying Section 6.0 of the QAP for incorporation into the City’s Project Engineer file. Consultant shall assume any and all records submitted previously have NOT been retained by the City.

TASK 1 PROJECT MANAGEMNT

1.1 General
a. Schedule, coordinate with City and City’s Contractor, and perform contract administration duties in support of Construction Quality Assurance Plan (QAP) Services.
b. A preconstruction meeting will be held shortly after the issuance of the Notice to Proceed. For the basis of this proposal, the Consultant shall assume two (2) additional Engineering meetings will be required during the Consultant’s work (cost to include a total of three (3) Engineering meetings).
c. Sample Pick-up (Assume 70 round trips for cost estimate) d. Final Reports
i. Compaction
ii. Asphalt Concrete
e. Summary Log as described in QAP “Acceptance Sampling and Testing” and equivalent to examples provided in Caltrans QAP Manual for Use by Local Agencies Appendix H. f. Records maintenance and retention Per Section 6.0 of the QAP g. Prepare and submit electronic (PDF) Daily Reports to the City Inspector. The purpose of the Daily Report is to document on a daily basis which contract tasks have been performed. Daily Reports must be submitted with invoices as supporting documentation; failure to provide Daily Reports with invoices may result in delayed or forfeited payment. All fields in the Daily Report must be complete and submitted to the City Inspector the day following the day for which report is produced. Use of the City’s Daily Report form is optional provided Consultant supplied Daily Report form contains the same information.

1.2 Deliverables
a. Final Reports
b. Summary Log
c. Complete set of PDF Records
d. Daily Reports

1.3 Payment
Payment for Task 1 shall be at the lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1 and providing deliverables as required in this Scope of Work.

No separate payments shall be made for hourly rates, minimums, travel/mileage, subcontractors, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; lump sum price as shown on EXHIBIT 3 shall be all-inclusive.

TASK 2 CONTRACTOR MATERIAL SUBMITTALS

2.1 General
The City Construction Project Manager or Inspector will transmit Contractor Material Submittals covered by the QAP to the Consultant. The Consultant shall review these Material Submittals for conformance with the QAP and provide comments and/or Letter of Acceptance/No Exceptions Taken within 5 City working days of receipt from the City. Letter of Acceptance/No Exceptions taken will, as a minimum, include all of the information in Caltrans CEM 4102; and all releases sha ll be tracked for the project on a form equivalent to Caltrans CEM 4101.

Certificates of Compliance will be accepted in lieu of source testing in accordance with Sections

3.6.1 and 3.7.1 of the QAP. If Certificates of Compliance do not include test data, Consultant shall reject the submittal and request test data per Standard Specifications for Public Works Construction (SSPWC) Section 4-1.5.

The following Materials submittals are expected and shall form the basis of Consultant cost estimate.
a. Concrete Aggregate Conformance, Certificate of Compliance and Test Data (within 12 months)
Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 1, Page 4 of 7
Assume 1 review during the life of the project. Consultant shall review concrete aggregate for conformance, review certificate of compliance and review test data to ensure conformance tests, test methods and frequency are per Exhibit “A” of the QAP and that concrete aggregate is in compliance with the contract documents. b. Concrete Mix Designs, Certificates of Compliance and Test Data Consultant shall review concrete mix desi gns, certificates of compliance and test data to ensure concrete mix tests, test methods and frequency are per Exhibit “A” of the QAP and that concrete mix is in compliance with the contract documents. The project specifications include two design mixes and number of tests expected is as follows:

Mix Purpose
Estimated
Quantity
Estimated
Number
of Tests (EA)
520-C-2500 Bulb-outs, Curb, Curb and
Gutter, Curb Ramps, Standard
Sidewalk, Meandering
Sidewalk, Driveways, Cross-
Gutters, Spandrels and
Longitudinal Gutter, Slough
Curb, Driveway
<4,300 CY 91
560-C-3250 Parkway Drain, Reinforced
Concrete Box Culvert, Extend
Reinforced Concrete Culvert
Box
<5 CY 4
TOTAL CONCRETE TESTS (EA) 95
c. Asphalt Mix Designs, Certificate of Compliance and Test Data The project specifications include but are not limited to the following asphalt mixes, Type C2 PG 70-10 for Surface Course, and Type B PG 70-10 for Base Course; per the QAP one test each per mix per project is required. Consultant shall review asphalt mix design, certificate of compliance and test data to ensure asphalt mix tests, test methods and frequency are per Exhibit “A” of the QAP and that asphalt mix is in compliance Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 1, Page 5 of 7
with the contract documents.
d. Paving Asphalt/Liquid Asphalt/Asphalt Emulsion Certificate of Compliance Consultant shall review paving asphalt/liquid asphalt/ asphalt emulsion certificate of compliance.

2.2 Independent Assurance Program (IAP)
If the Consultant provides design-mix recommendations, laboratory testing and/or other services directly to Contractor and/or Contractor product suppliers for PWCP 21 -014 then Consultant will provide IAP assurances per QAP Section 2.5 at no cost to the City.

The Consultant shall submit a letter stating conflict of interest, IAP assurance and description of how conflicts of interests were mitigated (i.e. tested twice by two different certified testers, reviewed and sealed by two separate licensed Engineers, etc.), and documentation supporting IAP assurances (certifications, qualifications, calibration, etc.).

2.3 Deliverables
a. Review Comments
b. Letter of Acceptance/No Exceptions Taken
c. IAP Letter (as required)

2.4 Payment
Payment for Task 2 shall be at the unit prices as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2 and providing deliverables as required in this Scope of Work. No separate payments shall be made for hourly rates, minimums, travel/mileage, subcontractors, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, IAP Letter, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive.

TASK 3 SAMPLING, TESTING AND INSPECTION

3.1 General
Testing, Test Method, and frequency shall be per Exhibit “A ” of the QAP. Sampling and quantities collected shall be sufficient for testing required.

Consultant may request substitution of testing methods required in QAP provided 1) personnel Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 1, Page 6 of 7
are qualified/certified to perform substitute testing and provide documentation supporting claim; 2) City Project Engineer/ Construction Manager approves substitution in writing; and 3) testing is adjusted as required to accommodate requested substitution (see Caltrans LAPM Exhibit 16-S for Conversion Chart). If City Project Engineer/Construction Manager approves substitution of test(s), substitution shall be at a reduction in cost or no additional cost to the City.
a. Asphalt Concrete Mixture
The project specifications include two asphalt mixes, Type C2 PG 70-10 for Surface Course and Type B PG 70-10 for Base Course. The estimated quantities and number of tests are as follows:

Mix Estimated
Quantity
Estimated
Number
of Tests (EA)
Type C2 PG 70-10 for Surface
Course 1,921 tons 19
Type B PG 70-10 for Base Course 4,326 tons 27
TOTAL AC MIX TESTS (EA) 46
b. Decomposed Granite
The project specifications include 7,775 square feet of decomposed granite, 2- inches thick, and the estimated quantity is less than 300 tons; estimated two Relative Compaction In-Place (CTM 231) test.
c. Aggregate Base
Estimated quantity of aggregate base is less than 15,716 tons and it is expected to come from a single source; estimated number of tests is two each except for Relative Density (CTM 231).

Consultant shall assume the following will be required for CTM 231:

Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 1, Page 7 of 7
Location of Aggregate Base
Estimated
Number of Tests
Alley, Full Depth Reconstruction, AC Curb/Dike, AC
Pathway, AC Curb Ramps and Landing, PCC Bulb -
outs, Stamped Concrete, PCC Curb Ramps, PCC Curb,
PCC Curb and Gutter, PCC Slough Curb, PCC
Driveway Approaches, PCC Sidewalk, PCC
Meandering Sidewalk, PCC Cross -Gutters, Spandrels
and Longitudinal Gutter, PCC Parkway Drains
37 TOTAL AGGREGATE BASE CTM 231 TESTS 37
d. Soil/Subgrade
Soil conditions are expected to be relatively uniform. Exhibit “A” of the QAP requires a minimum of 2 soil/subgrade tests each per project. Estimated number of tests is five each except for Relative Compaction In-Place (CTM 231).

Consultant shall assume the following will be required for CTM 231:

Location of Subgrade
Estimated
Number of Tests
AC Pavement (2 per location) 46
TOTAL SUBGRADE CTM 231 TESTS 46

3.2 Deliverables
a. Sample Collection Tickets
b. Field Testing Results
c. Laboratory Testing Results

3.3 Payment
Payment for Task 3 shall be at the unit prices as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3 and providing deliverables as required in this Sc ope of Work. No separate payments shall be made for hourly rates, minimums, travel/mileage, subcontractors, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive.

CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor

DEPARTMENT OF TRANSPORTATION

DIVISION OF ENGINEERING SERVICES

MATERIALS ENGINEERING TESTING SERVICES AND GEOTECHNICAL SERVICES

INDEPENDENT ASSURANCE AND REFERENCE SAMPLE PROGRAM BRANCH TRANSPORTATION LABORATORY-MS 5 Flex your power!
5900 FOLSOM BLVD. Be energy efficient!
SACRAMENTO, CA 95819-4612
E-MAIL: <[email protected]>
PHONE (916) 247-1911 Status: COMPLIANCE

DATE: 1/3/2020

Name of Agency: City of Lancaster
Address: 44933 Fern Ave., Lancaster, CA 93534
Telephone Number: 661.723.6000 Fax: n/a
Name and Title of Marissa Diaz, PE, RCE#66782 Exp. 09/30/2020 person In Charge: Capital Project Manager

The document will be reviewed for compliance to California Department of Transportation, Quality Assurance (QAP) Manual for Use by Local Agencies (Jan. 20, 2011 revision) and Federal Highway Administration, 23 CFR 637.

1 City of Lancaster Quality Assurance Program (QAP) dated 10.17.2019 2 Local Assistance area engineer -Morris Zarbi 213.897.2969

1 Document above (item A.1) was reviewed and FOUND TO BE IN COMPLIANCE. 2 CONDITIONS OF COMPLIANCE accepted as part of this QAP:

2.1 This QAP is applicable to all projects on NHS, SHS, and OFF-NHS/OFF-SHS

2.2 Material testing and sampling frequency table for NHS/SHS: Local Agency will follow Caltrans QAP Manual Appendix D

2.3 Material testing and sampling frequency table for OFF NHS/OFF SHS: Local Agency will follow Exhibit A of this QAP

2.4 Test Method: California Test Method (CTM)
3 Provide a signed hard copy to District 7 area engineer and/or DLAE for archive. 4 This document shall be a part of QAP to be attached to project construction document to be reviewed by Oversight Engineer and/or FHWA.

1/3/2020
Quality Assurance Program REVIEW/ACCEPTANCE LETTER
A. Document Reviewed
B. Conditions of acceptance

CITY OF LANCASTER

QUALITY ASSURANCE PLAN

October 17, 2019

10/17/19

Senior Manager – Capital Programs Date

City of Lancaster
44933 Fern Avenue
Lancaster, CA 93534
(661) 723-6000

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CONTENTS

Section/Description Page

1.0 INTRODUCTION 3

2.0 GENERAL PROCEDURES 3

2.1 Preliminary Tests 3

2.2 Acceptance Sampling and Testing 4

2.3 Source Inspection 4

2.4 Reporting Test Results 4

2.5 Independent Assurance Program 5

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY 5

SYSTEM PROJECTS

3.1 Correlation Testing Program 5

3.2 Qualifying Laboratories 6

3.3 Sampling Testing Materials 6

3.4 Certification of Personnel 6

3.5 Laboratory Equipment Calibration Requirements 7

3.6 Manufactured and Assembled Materials 7

3.7 Certificate of Compliance 7

3.8 Performing Independent Assurance Sampling and Testing 8 Frequency of the testing 8

4.0 NATIONAL HIGHWAY SYSTEM PROJECTS 9

4.1 Correlation Testing Program 9

4.2 Qualifying Laboratories 9

4.3 Certification of Personnel 9

4.4 Laboratory Equipment Calibration Requirements 10

4.5 Use of Caltrans to Perform Equipment Calibration 11

4.6 Manufactured and Assembled Materials 11

4.7 Certificate of Compliance 12

4.8 Performing Independent Assurance Sampling and Testing 12

4.9 Frequency of the testing 15

5.0 FREQUENCY OF TESTING 15

6.0 RECORDS 16

7.0 PROJECT CERTIFICATION 17

8.0 EXHIBIT “A” MINIMUM TESTING FREQUENCY TABLE 18

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CITY OF LANCASTER

QUALITY ASSURANCE PROGRAM

1.0 INTRODUCTION

The City of Lancaster (City) Quality Assurance Program (QAP) is a sampling and testing program that will provide assurance that the materials and workmanship incorporated in each public works construction project are in conformance with the contract specifications. The three elements of a Quality Assurance Program are Acceptance Testing (AT), Independent Assurance Program (IAP), and Testing of Manufactured Materials.

Acceptance Testing (AT) is comprised of procedures for regular testing of materials entering a construction project to verify that the materials, or products, comply with contract specifications or standards. The IAP is comprised of procedures to verify that acceptance testing is performed correctly by verifying equipment calibration, witnessing sampling and testing by acceptance tester, and by compari ng the test results between testers. The Testing of Manufactured Materials facilitates the review and acceptance of manufactured and prefabricated materials either by source inspection, job site inspection, or Certificate of Compliance. This QAP, as approv ed by the Director of Public Works, meets Caltrans requirements for all Federally funded National Highway System (NHS) and non-NHS transportation projects.

Until such time the City employs its own in -house quality assurance personnel and laboratory facilities, it shall contract with other qualified local Agencies or qualified private consulting laboratories, which must be approved for such work as described later in this document. Materials testing and sampling costs may be reimbursable through the construction engineering phase of a project. Local Programs Procedures will apply.

City construction projects shall be in general compliance with the currently adopted Caltrans Standard Specifications, unless otherwise specified in the plans and specifications. Laboratories are required to comply with this QAP when contracted to provide inspection and/or materials testing services on City administered Federally funded projects. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant as well.

The QAP for all local Agency projects shall include Acceptance Tests (AT). AT results shall be used to determine the quality and acceptability of materials and workmanship incorporated into the project.

2.0 GENERAL PROCEDURES

The following criteria for sampling and testing shall be applied for both non-NHS and NHS projects:

2.1 Preliminary Tests

2.1.1 Preliminary Tests are tests prior to award of a contract. Construction personnel rarely sample for Preliminary Tests. Such tests are for design purposes or to provide data for the

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"Materials Information" package for prospective bidders. Samples and testing on potential sources sampled after award of the contract are typically called "Initial Samples and Tests," or "Process Control Samples and Tests." Normally, these samples and tests are performed on material proposed for use in the work by the Contractor to determine the ability of a material or product to meet specifications or to indicate to the Co ntractor the extent of processing and control required to produce a material that meets specifications.

2.2 Acceptance Sampling and Testing

2.2.1 Tests of materials entering the work are called "Acceptance Tests" (AT). Acceptance sampling and testing of materials or work should start the first day a construction material is placed or work is performed. To obtain the greatest benefit, testing should be performed as soon as possible after samples are taken or segments of work are completed. This provides early test data for the Engineer's and Contractor's guidance.

2.2.2 The Engineer shall maintain a material and testing "Summary Log" for each material requiring multiple sampling and testing as defined in Exhibit “A” of this document. The "Summary Log" shall include appropriate date, station location, depth of test sample, approximate quantity of material represented by the test sample, test result, and tester.

Failing test results will require cross-referencing of the retest to the initial failing test result by a notation on each report.

2.2.3 Representative samples of all materials entering into the work shall be sampled at the location specified in the standard specifications, special provisions or as directed by the Engineer.

2.3 Source Inspection

2.3.1 Source Inspection is acceptance testing of manufactured and prefabricated materials at a location other than the job site. Unless otherwise specified, inspection is required at the source for such typical materials and fabricated items as bituminous paving mixtures, structural concrete, metal fabrication, metal casting, welding, concrete pipe manufacture, protective coating application, and similar shop or plant operations.

2.4 Reporting Test Results

2.4.1 The following are goals for reporting material tests results to the Engineer:

A. When the aggregate is sampled at the material plant, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 24 hours after sampling.

B. When materials are sampled at the job site, test results for compaction and maximum density should be submitted to the Engineer within 24 hours after sampling.

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C. When soils and aggregates are sampled at the job site, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 72 hours after sampling.

D. When soils and aggregates are sampled at the job site, test results for "R" Value and asphalt concrete extraction should be submitted to the Engineer within 72 hours after sampling.

2.4.2 When sampling products such as Portland Cement Concrete (PCC), cement -treated base (CTB), asphalt concrete (AC), and other such materials, the time of such sampling shall be varied with respect to the time of day insofar as is possible, in order to avoid a predictable sampling routine. The reporting of AT test results, for tests not performed by the Engineer’s staff, shall be done on an expedited basis, such as by fax or telephone, followed up with an e- mailed copy.

2.4.3 The reporting of acceptance test results shall be done on an expedited basis, such as by fax or telephone, followed up with an e-mailed copy.

2.5 Independent Assurance Program

2.5.1 The primary purpose of the Independent Assurance Program is to:

A. Verify that project sampling and testing materials are performed correctly (i.e., the tester).

B. Verify certification and qualifications of Acceptance testers.

C. Ensure that equipment is properly calibrated.

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY SYSTEM PROJECTS All public works and Federal-Aid projects off the National Highway System shall abide by the following procedures:

3.1 Correlation Testing Program

3.1.1 The laboratory utilized for acceptance testing must be a participant in one or more of the following Caltrans’ approved (Caltrans Office of Materials, Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)

B. Cement and Concrete Reference Laboratory (CCRL)

C. Caltrans’ own Reference Samples Program (RSP)

The Contractor shall provide proof of this association in a submitted bid proposal.

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3.2 Qualifying Laboratories

3.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency, and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

3.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by laboratory personnel under his supervision.

3.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

3.3 Sampling and Testing Materials

3.3.1 The City will commonly hire a Consultant to perform sampling and testing of materials, however, the following are available options for testing:

A. Laboratory operated by another local Agency meeting the qualifications of this QAP.

B. Private Consultant laboratory meeting the requirements of this QAP.

C. Require a Certificate of Compliance from the supplier in lieu of testing manufactured products.

3.4 Certification of Personnel

3.4.1 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials.

3.4.2 This Engineer shall individually certify personnel upon receiving evidence of training, experience, and/or certification by a non-Caltrans organization such as the “National Institute for Certification in Engineering Technologies” (NICET). This certification is required for all samplers and testers. Individual Acceptance Testers with a current “Certificate of Proficiency for an Acceptance Tester” issued by Caltrans are accepted as valid Acceptance Testers.

3.4.3 A copy of each person’s Certificate of Proficiency is to be on file in both contracted laboratories’ and the City Engineer’s project files.

3.4.4 Acceptance testers without valid identification for a specific test and/or sampling, so ordered to perform, shall not be allowed to perform that specific sampling and/or testing.

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3.5 Laboratory Equipment Calibration Requirements

3.5.1 All laboratories shall maintain their laboratory testing equipment, at a minimum, in accordance with Section 2.4.2.2 of the Caltrans Independent Assurance Manual.

3.5.2 Local Agencies and/or private Consultants electing to use nuclear test equipment shall calibrate nuclear gauges on Caltrans’ standard density blocks. Calibration arrangements should be made by contacting a Caltrans authorized 3 rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of three (3) working days’ advance notice is required for nuclear gauge calibration.

3.6 Manufactured and Assembled Materials

3.6.1 The City may waive material testing requirements and permit the use of certain manufactured products, materials or assemblies that are accompanied by a Certificate of Compliance, provided these products, materials or assemblies do not involve structural integrity or public safety. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state the included materials and workmanship conform, in all respects, to the project specifications for the material.

3.7 Certificate of Compliance

3.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City or its qualified Consultant.

Source inspection is acceptance testing of manufactured and prefabricated materials at locations other than the job site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be noted by project inspectors on daily inspection reports and laboratory releases.

3.7.2 The contract documents shall specify which materials require a Certificate of Compliance.

In addition to the specifications, see listing of materials typically accepted by a Certificate of Compliance for projects advertised using Caltrans Standard Specifications, most current edition, for reference.

3.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the term of the contract. Items found not in conformance with contract requirements shall be subject to rejection whether in place or not.

3.7.4 It shall be the responsibility of the Contractor to protect and ensure the integrity of materials, products and assemblies upon delivery to the project site.

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3.8 Performing Independent Assurance Sampling and Testing

3.8.1 The City may utilize an individually qualified local Agency or private Consultant testers to perform the work. Private Consultant testers used to perform Independent Assurance Sampling and Testing shall be free of conflicts of interest and shall not be performing the acceptance testing for the Contractor under contract for the given Federal-aid project.

3.8.2 It shall be at the discretion of the Engineer as to the need for and the extent of Independent Assurance Sampling and Testing.

3.8.3 Independent Assurance Sampling and Testing is to be done in a manner that shall avoid needless duplication.

3.9 Frequency of the Testing

3.9.1 The Frequency of testing is noted in Exhibit “A” of this document and provides for sampling and testing as required for various materials and products. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

3.9.2 The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an incre ase in the frequency of testing to assure specification compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality may subsequently receive less sampling and testing than indicated in the frequency testing tables. However, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

3.9.3 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

3.9.4 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

3.9.5 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

3.9.6 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

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3.9.7 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

4. 0 NATIONAL AND STATE HIGHWAY SYSTEM PROJECTS

The City shall employ the following procedures for Federal-aid projects involving NHS and SHS roads:

4.1 Correlation Testing Program

4.1.1. The utilized laboratory for acceptance testing must be a participant in one or more of the following Caltrans' approved (Caltrans Office of Materials Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)

B. Cement and Concrete Reference Laboratory (CCRL)

C. Caltrans' Reference Samples Program (RSP)

4.2 Qualifying Laboratories

4.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

4.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the resul ts of all tests performed by laboratory personnel under his supervision.

4.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

4.3 Certification of Personnel

4.3.1 Acceptance sampling and testing shall be performed only by personnel who have been certified by the Caltrans District Materials Engineer, or other designated district authority, and deemed proficient in acceptance sampling and testing. These personnel shall possess a current "Certificate of Proficiency for an Acceptance Tester," (TL-0111) (old Form HC-I) (Exhibit I6- D) which is valid in all districts. This certificate is required for all samplers and testers, including Consulting laboratory employees and employees of sub-contracted laboratories.

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4.3.2 The Caltrans District Materials Engineer and/or Caltrans Independent Assurance Engineer shall individually certify personnel of local Agencies and Consultant employees upon receiving evidence of training, experience and/or certification by an authorized, non -Caltrans organization such as the "National Institute for Certification in Engineering Technologies" (NICET).

4.3.3 A copy of each person's Certificate of Proficiency is to be on file in both the District Materials Laboratory’s and the City Engineer's project files. The TL-0111 form lists the sampling and testing which the individual is authorized to perform.

4.3.4 A person possessing the TL -0111 Certification issued on the basis of a certification from NICET or other organizations recognized by Caltrans, if observed by qualified personnel, not to be performing materials sampling and testing in accordance with applicable test methods, shall have his or her T-0111 certification withdrawn or modified for the particular test method observed to have been incorrectly performed.

4.3.5 During witness and split sample testing, acceptance testers should carry adequate identification so Independent Assurance sampling and testing personnel can verify certification. Acceptance testers without valid identification shall not be allowed to perform sampling and testing.

4.3.6 A person whose certification has been withdrawn for a particular test method may have the certification revalidated upon demonstration that deficiencies have been eliminated to the satisfaction of the Caltrans District Materials Engineer.

4.3.7 In cases of extreme emergency, sampling and testing may be performed by someone not certified. The Engineer is to assure himself or herself of the person's competency and every effort should be made to obtain a certified person as soon as possible. These occasions should be limited to unforeseen circumstances. Prior arrangements shall be made to have certified personnel available for foreseeable occasions such as vacation, compensating time off, rotation, or separation.

4.4 Laboratory Equipment Calibration Requirements

4.4.1 The laboratory utilized for acceptance testing shall calibrate all field and laboratory equipment prior to use on construction projects and re -calibrate as frequently as required per Section

2.4.2.2 of the Caltrans Independent Assurance Manual. The maximum interval between calibrations is one year.

4.4.2 The consulting laboratory, including any sub -consulting laboratory, shall provide written evidence of current calibration to the City prior to entering any contractual agreement to perform acceptance testing. In addition, the consulting laboratory, including any sub- consulting laboratory, shall re-calibrate at the request of the Engineer. All calibration evidence shall be provided to the Caltrans District Materials Engineer upon request.

4.4.3 Calibration of test equipment shall conform to Section 8-03, "Field Tests," of the Caltrans Construction Manual.

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4.4.4 When nuclear test equipment is used to determine soil, aggregate or asphalt concrete compaction, such equipment shall be calibrated on Caltrans' standard density blocks.

Calibration arrangements should be made by contacting a Caltrans authorized 3 rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of 3 working days advance notice is required for nuclear gage calibration. Nuclear gages not calibrated on Caltrans' standard density blocks shall not be accepted. Specified calibration tables for each device shall be used for all State and Federally- funded contracts on the NHS. All nuclear gage compaction tests conducted without Caltrans' calibration tables shall be reported "Unacceptable" by Caltrans' IA personnel authorized 3 rd party calibrator.

4.4.5 Upon proper calibration, a decal shall be firmly affixed to each piece of calibrated equipment.

Decal type and required information are specified on page 63, Appendix B, of the Caltrans Quality Assurance Program Manual. A manufacturer's or service Contractor's decal is acceptable as long as the above-required information is readily available.

4.4.6 Should such decal become unreadable or lost, then the equipment is to be re-calibrated as soon as possible. Where such equipment either requires repair or cannot be repaired, a timely repair or replacement shall be secured.

4.4.7 All laboratories shall maintain their laboratory testing equipment in accordance with recognized national calibration standards.

4.5 Use of Caltrans to Perform Equipment Calibration

4.5.1 Should the City choose to utilize a Caltrans laboratory to perform equipment calibration, the City and/or Caltrans District Local Assistance Engineer (DLAE) must furnish the following to the appropriate Caltrans District Materials Engineer:

A. A letter requesting required testing services (letter should note if ASTM methods shall be used in lieu of the California Test Method (CTM);

B. Specific instruction on how the Agency is to be billed;

C. An Engineering Authorization number provided by the Caltrans DLAE.

4.5.2 An advance deposit (procedures and amounts of advance deposits vary by Caltrans Districts) is required to cover the cost of calibration done by Caltrans. All such requests shall be made through the appropriate Caltrans DLAE.

4.6 Manufactured and Assembled Materials

4.6.1 The City may permit the use of certain manufactured products, materials or assemblies accompanied by a Certificate of Compliance prior to sampling and testing, provided these products, materials or assemblies do not involve structural integrity or safety to the pub lic.

Additionally, these items must have a history of having met specifications based upon

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previous sampling and testing. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state that the included materials and workmanship conform in all respects to the project specifications.

4.7 Certificate of Compliance

4.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City, qualified Consultant, or Caltrans authorized personnel.

4.7.2 The contract documents should specify which materials require a Certificate of Compliance.

For such specified materials, the Engineer is responsible for insuring that a Certificate of Compliance is furnished with each lot of these materials delivered to the work site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be referenced by project inspectors to daily inspection reports and laboratory releases. Certified materials such as Portland Cement and Asphalt products shall be sampled for testing as indicated in the "Size, Frequency and Location of Sampling and Testing Tables" (Exhibit “A”) (hereinafter referred to as "Frequency Tables").

4.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the life of the contract. Items found later not in conformance with contract requirements shall be subject to rejection whether in place or not. The form and distribution of Certificates of Compliance shall be acceptable to the DLAE. A Certificate of Compliance for each item shall be kept in the Engineer's file.

4.8 Performing Independent Assurance Sampling and Testing

4.8.1 Independent Assurance sampling and testing is mandatory for all NHS projects. Caltrans shall perform the Independent Assurance Sampling and Testing. The Engineer shall schedule on a timely basis with the Caltrans Materials Engineer, the Independent Assurance testing of his/her personnel responsible for the Acceptance testing on the project. The frequency of Independent Assurance Sampling and Testing to be performed or witnessed by the Independent Assurance personnel are listed in the Caltrans Quality Assurance Manual.

4.8.2 Independent Assurance samples are taken at random for the purpose of making independent checks on the reliability of the Acceptance Test results. Both Independent Assurance Test samples and Acceptance Test samples should be taken from the same point in the material delivery process, and are split samples for purposes of comparing test results between Independent Assurance Sampling and Testing personnel and field laboratory (acceptance) tester.

Independent Assurance Sampling and Testing does not have to be performed on materials actually incorporated into the work. The tests, however, shall be performed while a project is active and the same acceptance tester and testing equipment shall be used for the project. The split sample is to be tested separately by the field acceptance testing laboratory

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person and by the Independent Assurance laboratory person using separate equipment.

Independent Assurance samples are to be tested on equipment that is not assigned to the project.

4.8.3 All sampling by Independent Assurance testing personnel must be identified as an Independent Assurance sample even when the number of samples or tests may exceed the sampling schedule.

Such identity must be maintained throughout the testing procedure. Independent Assurance samples shall be kept under the direct control of the Independent Assurance sampler until they are shipped or delivered to the testing laboratory.

4.8.4 Acceptance tester results are compared with Independent Assurance results by the Caltrans District Materials Engineer. The Engineer is responsible to see that the frequency of Independent Assurance testing is conducted in accordance with the Caltrans Quality Assurance Program Manual. The Caltrans District Materials Engineer is responsible for the resolution of testing differences and reporting results to the Engineer in a timely manner.

4.8.5 Poor correlation between Acceptance Testers' results and the Independent Assurance Testers' results indicate probable deficiencies with the job quality acceptance sampling and testing procedures. Independent Assurance samples and tests are not to be used for determining compliance with contract requirements. The frequency of Independent Assurance Sampling and Testing is described in the Caltrans Quality Assurance Program Manual, Section 3 -13, "Performing Independent Assurance Sampling and Testing Functions."

4.8.6 The following are the procedures to follow for Independent Assurance Sampling and Testing when performed on all NHS local Agency contracts:

A. Independent Assurance Sampling and Testing is required for each Federal-Aid contract on NHS. The Caltrans DLAE is responsible for assuring that there is a continual process in the district where the Engineer and the Independent Assurance laboratory are notified prior to the start of work. This is accomplished by forwarding a copy of the PS&E package to the District Materials Engineer for review and determination of the required Independent Assurance requirements. The Independent Assurance requirements are then sent to the DLAE on Form MR -0102, “Independent Assuranc e Sampling and Testing.” The Independent Assurance requirements are determined from the Caltrans Quality Assurance Program Manual and are recorded on either the “Report of Witness Test” (Form MR-0103) or the “Corroboration Report” (Form MR -104). Results are retained in summary on the “Independent Assurance Sampling and Testing Log Summary Sheet” (See the Caltrans Quality Assurance Program Manual, Appendix C for examples of forms mentioned above).

The frequency of Independent Assurance Sampling and Testing is specified in Table 1, “Frequency of Split Sample and Witness Tests” of the Caltrans Quality Assurance Program Manual. The DLAE is responsible for assuring that acceptance testing and Independent Assurance Activities are monitored by the Engineer during the construction phase of each Federal-Aid project on the NHS.

B. The Engineer is responsible for the timely notification of the appropriate Material Laboratory when Independent Assurance Testing is needed.

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C. Independent Assurance samples are to be tested on a priority basis. Independent Assurance testing personnel are to promptly compare test results with Acceptance Tests performed by project personnel. Acceptability of the purpose of satisfying Independent Assurance requirements rests solely with comparing test results, not on meeting contract requirements.

The District Materials Engineer is responsible for resolving differences when Independent Assurance sampling and testing results compare poorly with acceptance sampling and test results. The District Materials Engineer shall immediately report the poor comparison results to the Engineer by telephone or fax. He/she shall also transmit to the Engineer, the "Corroboration Report." A copy shall also be sent to the DLAE.

D. The District Materials Engineer shall immediately initiate follow-up actions whenever poor comparisons are noted between Independent Assurance and Acceptance Test results.

Independent Assurance Testing personnel's follow-up actions may include further Independent Assurance sampling and testing, and the results placed in the Engineer's file, with a copy furnished to the Caltrans DLAE. The District Materials Engineer shall continue follow-up actions until the discrepancies are resolved.

E. The appropriate Materials Laboratory shall retain the original "Independent Assurance Sampling and Testing Log Summary." If a Consultant Independent Assurance is used then a copy of the log summary for each acceptance tester shall be submitted to the Engineer upon project completion. This copy shall be retained in the construction project files.

Note: The use of the foll owing Caltrans forms for local Agency projects is on an optional basis for reporting Independent Assurance activities and/or results and information relating to Independent Assurance. The local Agency or its Consultant testing organization may use any similar form that provides the same information as the forms listed below:

“Independent Assurance Sampling and Testing” (Form MR-0102) “Report of Witness Tests” (Form MR-0103)
“Corroboration Report” (Form MR-0104)
“Independent Assurance Sampling and Testing Log Summary” (Form MR0110)

F. Independent Assurance testing is to be done in a manner that shall avoid needless duplication. The construction sampling and/or testing person may be working on several different construction projects concurrently, utilizing t he same equipment during the same time period. When this is the case, it is not necessary to make Independent Assurance tests for all projects. Instead, the results can be incorporated into each appropriate project file to show that the sampler and/or tester has been performing the job correctly, and that the testing equipment is in proper working order.

G. In order to provide required documentation for multiple construction projects as described above, each Independent Assurance sampling or test result shall be entered into the Independent Assurance Sampling and Testing Log Summary for the person tested. This

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summary is retained by the Independent Assurance personnel and shall be readily available for future reference. Applicable contracts, sample identification numbers, and tests performed can be traced to the Independent Assurance Sampling and Testing Log Summary. Copies of the Independent Assurance Samplin g and Testing log summary for each acceptance sampler and tester shall be provided to each affected Engineer for inclusion in their respective files.

4.9 Frequency of Testing

4.9.1 The frequency of testing is to be performed per the sampling and testing frequency tables within the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent.

4.9.2 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

4.9.3 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

4.9.4 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

4.9.5 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

4.9.6 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

5.0 TESTING FREQUENCY

Exhibit “A” of this document provides a guide for sampling and testing required for various materials and products that are used on a Public Works Project or Non-National Highway System Project. For Projects that are State or National Highway Systems, the sampling frequency shall be as stated in the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an increase in the frequency of testing to assure specification

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compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality, may subsequently receive less sampling and testing than indicated in the Frequency Testing Tables; however, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing provided the source of the supplies has recently furnished similar materials found to be satisfactory using normal sampling and testing requirements.

Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

Documentation for acceptance of material as described in paragraphs 1 and 2 above must be provided and included in the project records. Documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted (e.g., description, quantity, location, where placed, certification numbers and/or other accompanying data).

6.0 RECORDS

All material records of samples and tests, material releases and Certificates of Compliance for a given project shall be incorporated into the Engineer's project file. This file shall be organized as described in Section 16.8, "Project Files," of the Caltrans Local Assistance Procedures Manual. The complete project file shall be available at a single location for inspection by Caltrans and FHWA personnel at any time during the construction project. The file shall be available at the local Agency administrative office for at least three years following the date of final payment. The use of a "Summary Log," as described in “Acceptance Sampling of Tes ting,” facilitates reviews of material sampling and testing by Caltrans and FHWA reviewing personnel, and assists the Engineer in tracking the frequency of testing.

When two or more projects are being furnished materials simultaneously from a single plant, it is not necessary to secure separate samples for each project; however, individual test reports are to be supplied to complete the records for each project.

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7.0 PROJECT CERTIFICATION

Upon completion of the project, a "Materials Certificate" shall be completed by the Engineer. The City shall include a "Materials Certificate" in the Report of Expenditures submitted to the Caltrans District Director, Attention: District Local Assistance Engineer. A copy of the "Materials Certificate" shall also be included in the local Agency construction records. The Construction M anager in charge of the construction function for the City shall sign the certificate. All materials incorporated into the work which did not conform to specifications must be explained and justified on the "Materials Certificate," including changes by virtue of contract change order

REFERENCES

1. State of California, Department of Transportation LAPM Chapter 16. June 10, 2011 Edition

2. State of California, Department of Transportation QAP Manual, revised January 20, 2011

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EXHIBIT “A”

Minimum Testing Frequency

Concrete Aggregate:

Conformance Testing Verification (within 12 months)
Sieve Analysis CTM 202
Sand Equivalent (SE) ASTM D2419
CTM 217
Rattler
LA Tattler ASTM C131
CTM 211
Sodium Soundness ASTM C88
Organic Impurities ASTM C40
Specific Gravity of Aggregate CTM 206/207
Durability of Aggregate CTM 229
Concrete:

Frequency: Initial and at least every 300CY

Slump CTM 556
Air Content CTM 504
Compressive Strength CTM 521
Making of Concrete Cylinder CTM 540
Density Test CTM 518
Temperature CTM 557

Asphalt Mix Design:

Frequency: 1 per mix per project

Sieve Analysis CTM 202
Sand Equivalent (SE) CTM 217
LA Rattler CTM 211
Specific Gravity (agg) CTM 206/207
Optimum Oil content CTM 367
Maximum Density (Hveem) CTM 304/308
Maximum Theoretical Density CTM 309

Paving Asphalt/Liquid Asphalt/Asphalt Emulsion:

Frequency: Certificate of Compliance

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EXHIBIT “A”
Minimum Testing Frequency - Continued
Asphalt Concrete Mixture:

Frequency: Every 500 tons of Placement or 1 per day
Oil Content CTM 382
Gradation Analysis CTM 202
Maximum Density (Hveem) CTM 304/308
Maximum Theoretical Density CTM 309
HVEEM Stability CTM 366
Aggregate Base/Aggregate Subbase:

Frequency: Initial and 1 for every 3000 tons or source change Sieve Analysis CTM 202
Durability CTM 229
R-Value CTM 301
Sand Equivalent CTM 217
Moisture (1 daily if paid by weight) CTM 226
Relative Density (as necessary CTM 231
for acceptance)
Laboratory Relative Compaction CTM 216

Soil:

Frequency: Every Soil change (2 minimum per project)
Maximum Density/Optimum CTM 216
Moisture
Expansion Index ASTM D4829
Relative Compaction in place CTM 231
(as needed)

EXHIBIT “2”

SCHEDULE

A. Task Order 11 – Schedule

Service Group Category 8 - Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 2, Page 1 of 1
Ver.12-20-21
EXHIBIT 2: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed (NTP). It is anticipated that performance of the work will be completed within ninety (99) calendar days from commencement. In no event shall performance of the work be completed later than one-hundred twenty (129) calendar days from NTP without the prior written authorization of the City. If Consultant fails to complete the work within this time period, City may avail itself of any and all remedies provided for in this Agreement.

EXHIBIT “3”

FEE SCHEDULE

The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 11 – Fee Schedule

Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 3, Page 1 of 4
TASK
NO. DESCRIPTION
EST

QTY UNIT
UNIT
PRICE$
TOTAL
PRICE$

1. PROJECT MANAGEMENT 1 LS $15,340.00 $15,340.00

2. CONTRACTOR MATERIAL SUBMITTALS
a. Concrete Aggregate Conformance,
Certificate of Compliance and Test Data
1 EA $300.00 $300.00
b. Concrete Mix Design, Certificate of
Compliance and Test Data
95 EA $25.00 $2,375.00
c. Asphalt Mix Design, Certificate of
Compliance and Test Data
i. Mix Design and Certificate of
Compliance
2 EA $300.00 $600.00
ii. Sieve Analysis, CTM 202 2 EA $25.00 $50.00
iii. Sand Equivalent (SE), CTM 217 2 EA $25.00 $50.00
iv. LA Rattler, CTM 211 2 EA $25.00 $50.00
v. Specific Gravity (agg), CTM
206/207
2 EA $25.00 $50.00
vi. Optimum Oil content, CTM 367 2 EA $25.00 $50.00
vii. Maximum Density (HVEEM),
CTM 304/308
2 EA $25.00 $50.00
viii. Maximum Theoretical
Density, CTM 309
2 EA $25.00 $50.00
EXHIBIT 3: FEE SCHEDULE*
Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 3, Page 2 of 4
TASK
NO. DESCRIPTION
EST

QTY UNIT
UNIT
PRICE$
TOTAL
PRICE$
EXHIBIT 3: FEE SCHEDULE*
d. Paving Asphalt/Liquid Asphalt/Asphalt
Emulsion Certificate of Compliance
1 EA $300.00 $300.00

3. SAMPLING, TESTING AND INSPECTION
a.1 Type C2 PG 70-10 for Surface Course:

Asphalt Concrete Mixture (Every 500
tons of Placement or 1 per day)
i. Oil Content, CTM 382 19 EA $220.00 $4,180.00
ii. Gradation Analysis, CTM 202 19 EA $190.00 $3,610.00 iii. Maximum Density (HVEEM),
CTM 304/308
19 EA $220.00 $4,180.00
iv. Maximum Theoretical Density,
CTM 309
19 EA $95.00 $1,805.00
v. HVEEM Stability, CTM 366 19 EA $250.00 $4,750.00
a.2 Type B PG 70-10 for Base Course:

Asphalt Concrete Mixture (Every 500
tons of Placement or 1 per day)
i. Oil Content, CTM 382 27 EA $220.00 $5,940.00
ii. Gradation Analysis, CTM 202 27 EA $190.00 $5,130.00 iii. Maximum Density (HVEEM),
CTM 304/308
27 EA $220.00 $5,940.00
iv. Maximum Theoretical Density,
CTM 309
27 EA $95.00 $2,565.00
Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 3, Page 3 of 4
TASK
NO. DESCRIPTION
EST

QTY UNIT
UNIT
PRICE$
TOTAL
PRICE$
EXHIBIT 3: FEE SCHEDULE*
v. HVEEM Stability, CTM 366 27 EA $250.00 $6,750.00
b. Decomposed Granite
i. Relative Compaction In-place,
CTM 231
2 EA $135.00 $270.00
c. Aggregate Base (Initial and 1 for every
3,000 tons or source change)
i. Sieve Analysis, CTM 202 37 EA $180.00 $6,660.00
ii. Durability, CTM 229 37 EA $250.00 $9,250.00
iii. R-Value, CTM 301 37 EA $270.00 $9,990.00
iv. Sand Equivalent (SE), CTM 217
37 EA $120.00 $4,440.00
v. Moisture, CTM 226 37 EA $20.00 $740.00
vi. Relative Density, CTM 231 37 EA $135.00 $4,995.00
vii. Laboratory Relative
Compaction, CTM 216
37 EA $210.00 $7,770.00
d. Soil/Subgrade (Every Soil Change, 2
minimum per project)
i. Maximum Density/Optimum
Moisture, CTM 216
46 EA $200.00 $9,200.00
Ver.09-02-21
Service Group Category 8 – Materials Testing (Reference RFQ 694-18) QAP and Materials Testing Services for
Pedestrian Gap Closure Improvements ATPL-5419(050) LACMTA Project ID#MM4501.05 FTIP#LATP16S002 (Reference: PWCP 21-014)
Exhibit 3, Page 4 of 4
TASK
NO. DESCRIPTION
EST

QTY UNIT
UNIT
PRICE$
TOTAL
PRICE$
EXHIBIT 3: FEE SCHEDULE*
ii. Expansion Index, ASTM D4829 46 EA $130.00 $5,980.00 iii. Relative Compaction In-place,
CTM 231
46 EA $135.00 $6,210.00
$129,620.00TOTAL COST NOT TO EXCEED**

TOTAL COST AMOUNT WRITTEN IN
* Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Services as required in Exhibit 1. No separate payments shall be made for hourly rates, minimums, travel/mileage, subcontractors, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete . Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure.

One hundred, twenty-nine thousand, six hundred
and twenty dollars
Ver.09-02-21

CONVERSE CONSULTANTS
Prevailing Wage Schedule of
Fees Personnel
lntroduction
It is the objective of Converse Consultants to provide its clients with quality professional and technical services and a continuing source of professional advice and opinions. Services will be performed in a manner consistent with that level of care and skill ordinarily exercised by members of the profession currently practicing in the same locality under similar conditions. This fee schedule is valid through December 31, 2021 .

Hourly Gharges for Personnel
Staff assignments will depend on personnel availability, job complexity, project site location and experience level required to satisfy the technical requirements ofthe project and to meet the prevailing standard of professional care.

Field Technical Services (all including vehlcle and equipments) Construction lnspector - ACI/ICC and/or AWS/CWI certified (concrete, post-tension, masonry, structural steel, fireproofing, includes concrete batch plant and local steel fabrication inspections) DSA Masonry lnspector
Non-Destructive Testing lnspector (ultrasonic, magnetic particle, dye penetrant, skidmore, pull testing, torque testing, Schmidt hammer, and pachometer)
Soils Technician (soil, base, asphalt concrete, and moisture emission testing) Sample Pick-up
$1 25
125
130
125
70 Professional Services (Consultation for Field and Office if requested) Staff Professional $120
Senior Staff Professional 135
Project Professional 150
Project Manager 165
Senior Professional '165
Principal Professional 195
Laboratory Testing Laboratory Technician
Per Test
(Unit prices for routine tests quoted upon request; see Geotechnical Laboratory Testing and Materials Testing Services Schedules of Fees, unit price including report and engineer's review time) Office Support
ClericalMord Processing $80
Drafting 90
CAD Operator/Drafting Manager 90
Overtime and special shift rates for Field Technical Services personnel are determined in accordance with Prevailing Wage law. Travel time to and from the job site will be charged at the hourly rates for the appropriate personnel.

Expenses

1. Exploration expenses (drilling, trenching, etc.) are charged at cost plus fifteen percent.

2. Other out-of-pocket direct project expenses (aerial photos, long-distance telephone calls, permits, bonds, outside printing services, tests, etc.) are charged at cost plus fifteen percent.
lnvoices

1. lnvoices will be submitted to the Client on a monthly basis, and a final bill will be submitted upon completion of services.

2. Payment is due upon presentation of invoice and is past-due thirty days from invoice date.

Converse Consultants PW2018

CONVERSE CONSULTANTS
Schedule of Fees
Geotechnical Laboratory Testing
Compensation for laboratory testing services will be made in accordance with this fee schedule which include test report and engineering time. Costs of tests not on this schedule will be by quote and/or in accordance with our current hourly fee schedule. The rates are based on non-contaminated soil. A surcharge will be charged for handling contaminated material, which will be determined based on the project.

IDENTIFICATION AND INDEX PROPERTIES TESTS
Visual Classification, ASTM D2488.........

Engineering Classification, ASTM D2487
Moisture Content
. Moisture Content & Dry (Bulk) Density,
ASTM D2216 & D2937........
' Moisture Content, ASTM D2216
Shrinkage Limit, ASTM D427 .............

Atterberg Limits, ASTM D43'18
. Several points ...........
. One point. 50.00
Particle Size Analysis, ASTM D422
. FineSieve(From +#200to #4)................................100.00 . Coarse and Fine Sieve (From #200 to 3 in).............180.00 . Hydrometer ........85.00
Percent Passing #200 Sieve, ASTM D'l 140............

Specific Gravity
. Fine (passing #4 sieve), ASTM D854..
. Coarse (retained on #4 sieve), ASTM C127....

Sand Equivalent Test
Double Hydrometer Dispersion, ASTM D4221 ........
150.00
350.00
. Ring Sample, Air Dried
Remolded Sample
Expansion lndex Test, UBC 29-2|ASTM D4829 ..........

COMPACTION AND BEARING STRENGTH
Standard Proctor Compaction, ASTM D698 oTASTM D1557-91
. Method A or B 200.00
' Method C (6-inch mold)............. .........210.00
California lmpact Method (Caltrans 21 6)......................... 200.00 R-value, ASTM D2844 .........250.00
California Bearing Ratio (CBR), ASTM D1883
. 1 point .......
. 3 point.......

Relative Density
. 0.1 cubic foot mold 200.00
. 0.5 cubic foot mo|d.................... 300.00

SHEAR STRENGTH
Torvane/Pocket Penetrometer .......................... 20.00 Direct Shear
. Quick Test.. 75.00
. Consolidated - Drained (granular soil)
ASTM D3O8O 175.00
. Consolidated - Drained (fine grained soil),
ASTM D3O8O
. Consolidated - Undrained (fine grained)..
. Residual Strength, per Cycle
. Remolded Specimens

STATIC UNIAXIAL AND TRIAXIAL STRENGTH TESTS
(PER POrNT)
Unconfined Compression, ASTM 21 66 .............

Unconsolidated - Undrained, ASTM D2850......

Consolidated - Undrained (per point)
Consolidated - Drained (per point)
With Pore Pressure Measurement, per load.....

Remolded Specimens

CONSOLIDATION AND SWELL COLLAPSE TESTS
8 Load lncrements ..............220.00
Additional load increment.................... ........40.00 Time-Ratio, per load increment...... .............80.00 Single Point (collapse test)............... ...........80.00 Single Load Swell, ASTM D4546
. Ring Sample, Field Moisture ................85.00

HYDRAULIC CONDUCTIVITY TESTS
Constant Head, ASTM D2434..................

Falling Head Flexible Wall, ASTM D5084
Triaxial Permeability, EPA 91 00...............

Remolded Specimen..

CHEMICAL TESTS
, chlorides) ...... 230.00
.75.00
Conditions: Unit rates presented on this fee schedule are for routinely performed geotechnical laboratory tests. Numerous other earth material physical tests can be performed in our geotechnical laboratories, including rock core, soil cement and soil lime mixture tesls. Tests not listed can be quoted upon request. This fee schedule is valid through December 31, 2021.

Prices are based on the assumption that samples are uncontaminated and do not contain heavy metals, acids, carcinogens and/or volatile organics which can be measured by an organic vapor analyzer or photoionization detector with a concentration greaterthan 50 parts-per-million (ppm). Quoted testing feesare based on the assumption that no protective clothing will be required to handle samples. lf Level D protective clothing will be required during handling ofsamples (as defined in the Federal CFR Part 1910.120), then a 40% increase in fees presented in this schedule will be applied. Level C protective clothing will be a 60% increase in fees.

Converse will not handle samples that require either Level B or Level A protection in our geotechnical laboratories. Contaminated samples will be returned to the client.

Uncontaminated samples will be disposed of 30 days after presentation of test results. Theclientmustdisclosethesourceofsamples. Samplesimportedfromout of state will be incinerated after testing, in accordance with requirements of the United States Department of Agriculture. Soil samples obtained within the State of Califomia currently designated quarantine areas will also be incinerated in accordance with the requirement ofthe State of California, Department of Food and Agriculture,DivisionofPlantlndustry,PestExclusion. A$S.00incinerationfeewillbe added to each sample that is required to be incinerated in accordance with State and Federal law.

Test results requiring plots will be presented in a publishable format generated from computer programs. OtheMise, raw test numbers will be presented. A minimum laboratoryfeeof$50.00wi|l bechargedtopresentandmailtestresults. Beyondthe standard U. S. Mail delivery, specialized transmittalwill be charged at additionalcost (e.9., Federal Express, UPS, etc.). Geotechnical testing does not include engineering and/or geologic review and analysis. Typical turn-around for geotechnical laboratory testing is two weeks (or roughly ten working days). To expedite test turn-around to five working days, a 50% increase in the fees in this schedule will be applied. Many geotechnical tests require at least one week to perform in accordance with the ASTM or other standard specifications. Fees presented in this schedule for relatively undisturbed direct shear, consolidation or expansion pressure tests are based on the assumption that 22jnch-diameter(2.416- inch inside diameter) brass ring samples will be provided to the geotechnical laboratory for testing. Remolded specimens will be compacted in standard 2.5-inch outside diameter brass rings for direct shear, consolidation and expansion pressure tests. All fees presented in this schedule are based on the assumption that the client will deliver samples to our laboratory at no additional cost to Converse. lnvoices will be issued monthly and are payable on receipt unless otherwise agreed upon.

10.00 15.00
.85.00
.60.00
130.00
250.00
300.00
350.00
.60.00
..............25.00
.............. 1 0.00
..............85.00
100.00
.60.00
.90.00
.90.00
.90.00
150.00
260.00
150.00
..60.00
..60.00
Converse Consultants GLT2018

CONVERSE CONSULTANTS
Schedule of Fees
Materials Testing Services
Compensation for laboratory testing services will be based on rates in accordance with this schedule which include test report and engineering time. Costs of tests not on this schedule will be by quote and/or in accordance with our current hourly fee schedule. Our services will be performed in accordance with the General Conditions. This fee schedule is valid through December 31 ,2021.

AGGREGATES
Moisture Content (ASTM D2216)
Particle Size Analysis
Coarse (ASTM C136), each ............... ......100.00
Coarse and fine (ASTM C136 & 137), each....................,180.00 Specific Gravity & Absorption
Coarse Aggregate (ASTM C127)

35.00 35.00

35.00 35.00
Mortar or Grout Mix Designs By Quote

FIREPROOFING TESTS
Oven Dry Density (per sample).......... ................60.00

MOISTURE EMISSION TEST
Moisture Emission Test Kit. 60.00
. 2" x4" Mortar Cylinder, each
...$10.00
. 2" Cubes (ASTM C109), each
Fine Aggregate (ASTM C128)
Unit weight per cubic foot (ASTM C29)
Soundness-Sodium or Magnesium (ASTM C88),each....200.00 Potential Alkali Reactivity (ASTM D289) ..300.00
Freeze Thaw Soundness..... .....................175.00
Los Angeles Abrasion, per class (ASTM C131, C535)....210.00 Sand Equivalent (ASTM D2419)
Lightweight Particles (ASTM C1 23), each.........................

ASPHALTIC CONCRETE
Stability, Flow, and Unit Weight, ASTM D6927

85.00 85.00

75.00 90.00

85.00 200.00
200.00Marshall ASTM D1559, ASTM D2726
Clay Lumps and Friable Particles (ASTM C142), each ...120.00 Measured Maximum Specific Gravity of Mix (ASTM D2041) Stripping test (ASTM D1664), each
Organic impurities (ASTM C40)....
(Rice Method), each. 95.00
Void Analysis of Cores or Marshall Specimens
Calculations Only (ASTM D3203) set of 2 or 3................60.00 Laboratory Mixing of Asphalt & Concrete, per sample ..............75.00 Complete Asphalt Concrete Mix Design
(Hveem or Marshall) ... By Quote
Extraction of Asphaltand Gradation (ASTM D2172, Method B) Or California 310, including ash correction, each..........210.00 Extraction of Rubberized Asphalt and Gradation, each ..........250.00 Specifi c Gravity (ASTM D2726 or ASTM D1 1 88)
. uncoated 95.00

85.00 75.00
.40.00
.50.00
.60.00

CONCRETE TESTS
Laboratory Trial Batch (ASTM C192)..................................By Quote Laboratory Mix Design, historical data................................By Quote Compression Test, 6"x 12" cylinder (ASTM C39), each...........40.00 Light Weight Concrete
. Compression
. Unit Weight..

Specimen preparation, trimming or coring, each
Bond Strength (ASTM C321)
' Prepared by Converse... ...150.00
. Prepared by Others ..80.00
Core Compression Test (ASTM C12), each 60.00
Flexure test, 6"x 6" beams (ASTM C78), each.........................110.00 Modulus of Elasticity - Static (ASTM C469), each ...................150.00 Length Change (3 bars, 5 readings each,
up to 26 days) (ASTM C157)..

Splitting Tensile, 6" x 12" cylinders, each................ . coated ....... 105.00
Field Concrete Control (sampling, slump, temperature,
cast 4 cylinders, molds, cylinder pick-up,
within 10 mi. of office, stand-by extra)
ASTM/UBC, hourly rate schedule, or each Cy|inder..........95.00 Field Concrete Control (same as above plus
air content test) ASTM/UBC, hourly rate
schedule, or each Cylinder.......... ...............95.00 Hold Cylinder.. .......7.00
Cylinder Mold sent to job site but not casted by Converse or returned to Converse 5.00
MASONRY (ASTM C140, E447,UBC STANDARD 24-22)
Moisture Content, as received, each ................ ..20.00 ..50.00
..55.00
100.00
Absorption, each
Compression, each
Shrinkage (ASTM C426), each.

NetArea and Volume, each 25.00
Masonry Blocks, per set of 9. ...450.00
Masonry Core Compression, each.......

Masonry Core Shear, each................

Masonry Core Trimming, each
Compression Test, grouted prisms,
8" x 8" x 16", each 120.00
Compression Test, grouted prisms,
12" x16" x 16", each
Compression Test
I mmersion-Com pression .400.00
Particle coating (ASTM 2489) ....55.00
Stripping (ASTM D1664) ............70.00
Moisture or Volatile Distillates in paving mixtures,
or materials containing petroleum products or
by products..... .................220.00
Retained Strength (ASTM D1 074iD1 075)
6 specimens... .............By Quote
Retained Stability, Mil, Std,5204, Method 104,
6 specimens... .............8y Quote
CBR, ASTM D1883, including M/D curve, 1 point...................350.00 Asphalt Temperature.............. .... 15.00

STRUCTURAL STEEL
Tensile Test, #9 Bar or Smaller, each........................................50.00 Bend Test, #9 Bar or Smaller, each................ ...50.00 Tensile Test, #10 Bar or Greater, each 280.00
310.00Tensile Test, #14 Bar, each
Rebar coupler tensile test...... ...100.00
Tensile Test, Welded #9 Bar or Smaller, each...................... 320.00
..80.00
Tensile Test, Welded #10 Bar or Greater, each
Tensile Test, Welded #14 Bar, each
Tensile Test, Mechanically Spliced Bar, #9 Bar or Smaller, each 180.00
Tensile Test, Mechanically Spliced Bar, #10 Bar or Greater, each ...........350.00
. 100.00
.280.00
.31 0.00
..55.00
..55.00
..55.00
Converse Consultants MTS 2017
130.00

Page 1 of 2 ends

HIGH STRENGTH BOLT, NUT, AND WASHER
TESTING Wedge Tensile Test for 4490 Bolts
Under 100,000 lbs, each......... .......................55.00 Over 100,000 lbs, each......... .........................65.00 Wedge Tensile Test for A325 Bolts
Under 100,000 lbs, each......... ....60.00
Tensile Test - Anchor Bolts, tested with displacement
transducers, each. 300.00
Nut - Hardness, Proof, and Cone Proof Load Test, each..........50.00 Washer - Hardness, each................ ...................35.00 4325 or 4490 - Bolt hardness only, each
Bolt 4325 or A490
.35.00
Wedge Tensile Under 100,000 lbs, and Hardness, each.....85.00 Wedge Tensile Over 100,000 lbs, and Hardness, each.....100.00 Bolt, Nut, and Washer - All Tests per set with bolts
Under 100,000 |bs................... .....................300.00 Over 100,000 |bs................... .......................380.00 NOTES:
(1 ) See Geofechnical Laboratory lesfrng Schedule of Fees for soil testing.
(2) Hourly rates are available upon request.
(3) Field laboratory rates are available upon request.
(4) Listed unit rates are based upon the assumption that samples will be delivered to our laboratory at no cost to Converse.

Converse Consultants MTS2017 Page 2 ol 2

STAFF REPORT
City of Lancaster
CC 7
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Subject: Construction Award of Bid and Approval of Purchase of Iteris Video Detection Systems – PWCP 22-004 - 2022 Summer Pavement Management Program Recommendations:

1. Award of PWCP 22-004, 2022 Summer Pavement Management Program, to C.A. Rasmussen, Inc., of Valencia, California, in the amount of $7,628,021.25 plus a 10% contingency, to repair and resurface approximately eleven and a half (11.5) lane-miles of streets, as part of the City’s Pavement Management Program (PMP). Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).

2. Approve the purchase of five (5) Video Detection Systems from Iteris, Inc., in the amount of $141,382.40.

Fiscal Impact:
$8,532,205.78 (including 10% contingency) to be awarded; with these actions, sufficient funds are available in Capital Improvements Budget Account Numbers 209-12ST048-924, 349-12ST048 924, and 701-12ST048-924.

Background:

The proposed project will be the ninth project funded, in part, with road bond funds in addition to Proposition C funds and CalRecycle funds. The proposed project will include approximately 11.5 lane-miles of roadway repair and rehabilitation in the following project areas: (1) Division Street from Avenue I to Avenue J, and (2) 20th Street West from Avenue K to Avenue L. 8 1
7 As part of this project, bike lanes will be striped at five (5) intersections that currently do not have the capacity to detect bicycles. In order to provide the safest and most efficient user experience to the cyclists, it is important that the City upgrade the video detection systems at these intersections. On January 19, 2022, Finance approved a Sole Source/Standardization Purchase Request of Iteris Next Video Detection Systems for use at these intersections.

On September 29, 2021, City staff submitted an application to CalRecycle for the award of grant funds under the Rubberized Pavement Grant Program for Fiscal Year 2021-2022. On December 16, 2021, City staff was notified by CalRecycle that the funding was approved for the Rubberized Pavement Grant Program.

Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 22-004 contract documents were prepared, and the project was advertised accordingly. Per Section

2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.

On January 11, 2022, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 22-004 via PlanetBids. C.A. Rasmussen, Inc., was the lowest responsive bidder amongst four (4) bids. The responsive bids were as follows:

Contractor City Bid Amounts

1. C.A. Rasmussen, Inc. Valencia, CA $7,628,021.25

2. R.C. Becker & Son, Inc. Santa Clarita , CA $7,902,403.76

3. Sully-Miller Contracting Company Brea, CA $8,037,000.00

4. Granite Construction Company Lancaster, CA $9,498,402.25

Engineer's Estimate $ 6,778,081.00 FL:vw
Attachment:

Vicinity Map
PWCP 22‐004 SUMMER PAVEMENT MANAGEMENT PROGRAM

VICINITY MAP

STAFF REPORT
City of Lancaster
CC 8
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director – Development Services Chenin Dow, Senior Manager – Real Estate & Economic Development Araxie Kahramanian, Analyst – Real Estate and Economic Development Subject:Approval of the Annual Report for the Downtown Lancaster Property and Business Improvement District
Recommendation:

Approve the Downtown Lancaster Property and Business Improvement District (PBID) Annual Report for 2021 submitted by The BLVD Association.

Fiscal Impact:

None.

Background:

These funds are utilized by The BLVD Association to create a more vibrant downtown and help its member businesses thrive. Funds are allocated in three major categories: Clean & Safe, Marketing and Promotions, and Administration & Advocacy.

Clean & Safe
In 2021, The BLVD Association’s Clean & Safe Committee continued its focus on maintenance and security services in the form of Clean Teams and The BLVD Ambassadors. Two Clean Teams from local nonprofit Desert Haven Enterprises continue to conduct cleanup and beautification efforts throughout the downtown district on a weekly basis to ensure the general cleanliness and aesthetic appeal of The BLVD. The Association has also 8 1
9 contracted with Streetplus to continue The BLVD Ambassadors Program, a private security and ambassador program for the downtown district.

In addition, the BLVD was proactive in ensuring the cleanliness of The BLVD as we experienced a second year of COVID-19 challenges.

Marketing & Promotions
The Association continued a variety of marketing efforts to attract patrons to the downtown area. Advertising efforts encompassed newspaper, radio, billboards, television, social media, and the web. The Association also organized and/or participated in several different special events, ranging from the City’s Farmers’ Market, the Tour De Luc, and annual events such as Small Business Saturday and Magical BLVD Christmas while adhering to social distancing and COVID-19 protocols.

Administration & Advocacy
The third component of the PBID budget and governance is Administration & Advocacy. This category encompasses the administration of Clean & Safe and Marketing & Promotions programs, as well as community involvement and representation.

Due to the continuous rising of operational and administrative contract costs, the BLVD Association unanimously voted to increase the PBID assessments by 3% which is the maximum annual increase allotted. The increase will go into effect in Fall 2022 and will generate an additional $9,000.00 annually.

AK/sk
Attachment:

The BLVD Association 2021 Annual Report

2021
Annual Report

2 Introduction
In 2013, The BLVD Association (Association) partnered with the City to establish the Downtown Lancaster Property and Business Improvement District (PBID), the first-ever district of its kind in the City of Lancaster. Through this effort, the downtown area’s previous business district was transformed from an entity that generated approximately $25,000 annually into an organization with more than $300,000 in resources to promote The BLVD and help its member businesses thrive. The PBID was established for a five-year period, from January 1, 2014 through December 31, 2018. The PBID was renewed in 2018 for a five- year period, from January 1, 2019 through December 31, 2023.

The members of the current board represent a wide range of industries and expertise, from restaurateurs and retailers to professional and personal services:

 President: Elise Cabey, Pilmera VR
 Past-President: Tim Anders, Buckle & Boots
 Treasurer: Valerie Orcutt, Bella West
 Secretary: Araxie Kahramanian, City of Lancaster
 Corey Heimlich, InSite Development
 Mark Hemstreet, Lancaster Chamber of Commerce
 Ramona Evans-Huddleston, Huddleston
Insurance Agency
 Jessica Lane, Monte Vista Building Sites
 Myrle McLernon, McLernon Architecture Group, Inc.
 Lucy Mkrtchian, Olive’s Mediterranean Cafe
 Mike Reece, BLVD Flooring Emporium
 Renee Rodriguez, Ride360 Indoor Cycling
 Shandelyn Williams, Antelope Valley
Union High School District

The PBID’s budget and governance is separated into three distinct categories: Clean & Safe, Marketing & Promotions, and Administration & Advocacy. Each of these categories is guided by a committee comprised of board members and other interested members of the Association.

Below is a summary of the activities for each in 2021.

3 Clean & Safe
In 2021, the Clean & Safe Committee continued its efforts to provide maintenance and security services via Desert Haven Enterprises and The BLVD Ambassadors.

Desert Haven Enterprises
Since 2015, The Association has engaged the services of local nonprofit Desert Haven Enterprises to conduct
cleanup and beautification efforts throughout the downtown district. Two Desert Haven crews, dubbed “Clean Teams,” work daily Monday through Friday to ensure the general
cleanliness and aesthetic appeal of The BLVD. Services include removing trash and debris, assisting with
landscaping, sweeping, cleaning street furniture, and more.

Teams work on Lancaster Boulevard as well as all side
streets throughout The BLVD district. These services
augment the City of Lancaster’s previously existing
maintenance services on The BLVD.

The BLVD AMBASSADORS
The Association also contracts with Streetplus who oversee The BLVD Ambassadors, a private security and
ambassador program for the downtown district. The BLVD Ambassadors serve to not only augment the security of The BLVD, but also to act as ambassadors who can assist
patrons as they frequent downtown destinations. As crime statistics and member feedback alike illustrate that The BLVD is already a very safe area. The BLVD Ambassadors
focus primarily on minor quality-of-life issues and customer engagement and through their efforts the BLVD continues to be a safe place to visit.

BLVD Marketing & Promotions
Although COVID-19 continued to place r estrictions on social gatherings, The BLVD Association hosted several family centered events, including the Farmer’s Market, Cultural District Family Day, Small Business Saturday, and Christmas on The BLVD.

Desert Haven Clean Team Hard at Work
The BLVD Ambassadors

4 Farmer’s Market
While adhering to social distancing protocols and guidelines, The BLVD continued to host the Farmer’s Market offering fresh fruits and vegetables, delicious foods, and other shopping items.

Cultural District Family Day
The community was invited to participate in Cultural Family Day on October 14th which featured live music, vibrant array of performances, stilt walkers, jugglers, and tons of family fun celebrating Lancaster’s rich cultural diversity.

Sma
ll Business Saturday
2021 marked the eighth annual Small
Business Saturday event hosted by The
BLVD Association. To capitalize on the
national campaign organized by American
Express, the Association organized a
“Shop Small” incentive program to support
Lancaster’s downtown business
community. The program encouraged
patrons to shop local while providing them an opportunity to win an assorted array of raffle prizes and BLVD gift cards.

Advertising
The Association contracted with a variety of local agencies to attract patrons to the downtown district, with advertising encompassing newspaper, radio, web, and social media. The BLVD also saw an increase of community involvement via The BLVD’s social media pages , with Facebook reaching over 18,000 followers and Instagram reaching over 11,000 followers.

5 Spectrum Commercial
Through The BLVD Association’s partnership with Spectrum, Spectrum continued to run the 30-second television and streaming commercial highlighting The BLVD’s thrilling music and entertainment venues, superb restaurants, and notable attractions.

Administration & Advocacy
The third component of the PBID budget and governance is Administration & Advocacy. This category encompasses efforts such as administration and business attraction, as well as community involvement and representation.

Business Attraction
Several new businesses were attracted to The BLVD in 2021, including the very stunning, four story, 107-room Marriott Residence Inn:
 BLVD Beauty Boutique
 Borinquen Puerto Rican Restaurant
 Eventually Events
 FIYA Records
 Fusion Involvement
 Kendra Mays Designs
 Marriott Residence Inn
 MOMBOSS Boutique
 Raddy Incorporation Productions
 Resurrection Cycles
 Roher Real Estate Services
 The Bar Barber Shop
Each of these businesses contribute s to establishing the sought -after target tenant mix to build synergy in downtown Lancaster.

BLVD Business Networking Event
The BLVD Association hosted a BLVD Business
Networking Mixer on September 30 th. It was an
opportunity for BLVD
businesses to come
together, celebrate,
and meet their local
business neighbors.

Marriott Residence Grand Opening

6 BLVD Board Elections for 2022-2023 Term
BLVD Board Elections were held in 2021 for the 2022- 2023 Board Term. The BLVD welcomed many new business and property owners onto the Board.

The 2022-2023 Board Members:
 President: Tim Anders, Buckle & Boots
 Araxie Kahramanian, City of Lancaster
 Dyana Gutierrez, Eventually Events
 Corey Heimlich, InSite Development
 Mark Hemstreet, AV Chambers of Commerce
 Stacy Holzer, MOMBOSS Boutique
 Jessica Lane, Monte Vista Building Sites
 Daniel Lopez, Go
 Artzrun Minasyan, AV Transit Management
 Lucy Mkrtchian, Olive’s Mediterranean Cafe
 Mike Reece, BLVD Flooring Emporium
 Renee Rodriguez, Ride360 Indoor Cycling
 Glenn Roher, Roher Real Estate Services

Advocacy and Community Involvement
The BLVD Association has continued its involvement in local trade organizations such as the Antelope Valley Chambers of Commerce (formerly the Lancaster Chamber of Commerce). In addition, the Association engaged in professional devel opment opportunities with organizations such as the California Downtown Association and International Downtown Association to bring best practices for downtown management to The BLVD.

Finances

Assessment Formula
The PBID Assessment Formula is as follows:

Parcel Type Lot Rate (per square foot) Building Rate (per square foot)
Zone 1 (Frontage on Lancaster Boulevard)
Commercial $0.08 $0.16
Apartment Complexes $0.04 $0.08
Zone 2 (All other areas within the PBID)
Commercial $0.04 $0.09
Apartment Complexes $0.02 $0.045

The Association receives $100,000 from the City of Lancaster to assist with the cost of the BLVD Ambassadors.

7 In addition, the Board unanimously approved a 3% increase in assessments to cover the rising costs of Administrative and BLVD safety and beautification contractual agreements .

This increase will provide $9,000 in annual revenues to the BLVD budget which will go into effect Fall 2022.

Budget

Administration & Advocacy
Staffing

Memberships
Member Communication
Registrations, Training & Travel
Other
Category Total $40,781
Clean & Safe

Desert Haven
POW! WOW! (mural restoration and installation)
BLVD Ambassadors
Implementation & Coordination
Other
Category Total $261,908
Marketing & Promotions
Advertising
Events
Printed Marketing Materials
Partnerships
Promotional Giveaways
Implementation & Coordination
Category Total $78,800
Contingency $30,000
Grand Total $411,489
Anticipated Revenue $403,882
Carried Over Surplus from 2020 $7,607
Surplus/Deficit
The BLVD Association carried over a surplus of $7607 from 2020. These funds helped serve as a contingency for 2021 initiatives.

STAFF REPORT
City of Lancaster
CC 9
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Subject: Approval of Amendment No. 1 of the Professional Services Agreement for Assessment District Administration and Support Services to Harris and Associates Recommendations:

1. Approve Amendment No. 1 of the Professional Services Agreement for Assessment District Administration and Support Services to Harris and Associates.

2. Authorize the City Manager, or his designee, to sign all documents.

Fiscal Impact:
$122,012.08 for the first calendar year. Sufficient funds are available in account 480-4700-301, 482-4700-301, 484-4700-301, and 483-4700-301 for the cost of services rendered in the current fiscal year (50%). Services rendered in fiscal year 2022-2023 shall be budgeted from the same accounts listed above.

Background:

The initial professional services agreement for RFQ #699-18 Assessment District Administration and Support Services was signed on January 29, 2020, with the first amendment signed February 5, 2019. The contract was set to expire in three (3) years with the option for two (2) additional two-year periods. This amendment is to extend the contract for the first two-year period, and will have a new expiration date of February 22, 2024.

NJ/jr
Attachment:

Agreement – Amendment No. 1
AMENDMENT NO. 1 TO PROFESSIONAL CONSULTANT SERVICES AGREEMENT This Amendment (“Amendment No. 1”) is hereby entered into effective February 23, 2022 by and between the City of Lancaster, a Municipal Corporation, in the State of California, and HARRIS & ASSOCIATES, INC. (CONSULTANT) with respect to Exhibit “B” of the Agreement for Services between the parties dated February 5, 2019 (“Agreement”).

The Parties agree as follows:

1. The term of the Agreement is extended to and including February 22, 2024.

2. Exhibit B to the Agreement is hereby deleted in its entirety and replaced with “Term, Payment and Time for Commencement and Completion Clause Update,” attached hereto as Exhibit “A”.

3. All other terms and provisions of the Agreement and subsequent amendments are hereby reaffirmed.

CITY OF LANCASTER CONSULTANT
HARRIS & ASSOCIATES, INC.

______________________ ______________________
Jason Caudle, City Manager Alison Bouley, P.E.

Vice President, Municipal Funding and
Special District Finance

ATTEST:

City Clerk

APPROVED AS TO FORM:

City Attorney

CONTRACT SUBMISSION APPROVAL:

Department Head

APPENDIX “A”

EXHIBIT B - TERM, PAYMENT AND TIME FOR COMMENCEMENT

AND COMPLETION CLAUSE UPDATE
Term
This Agreement shall become effective and shall be in full force and effect upon the execution of the Agreement by the City and the CONSULTANT. This Amendment shall continue in full force and effect for a period of two (2) additional years from the effective date of the Agreement (the “Term”), unless the Agreement is sooner terminated in accordance with the Terms and Conditions in the Original Agreement dated February 5, 2019; provided, however, that the City and the CONSULTANT may mutually agree in writing to extend the Term of this Agreement for one (1) additional two-year period.

Payment
The City of Lancaster shall reimburse the CONSULTANT for the performance of the work, in an amount not to exceed $122,012.08 for the first year of services as shown below. The fee for Annual District Administration Services shall be adjusted in second year of this Amendment by the same annual change in CPI approved by the City Council to apply to the Assessment fees, not to exceed five percent (5%). The second year of this Amendment shall be an amount not to exceed $124,670.18

Annual District Administration Services - 2022

DISTRICT
ANNUAL

LUMP SUM
FEE
LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND

FOX FIELD INDUSTRIAL CORRIDOR LANDSCAPE

MAINTENANCE DISTRICT

$ 21,527.28
LANCASTER LIGHTING MAINTENANCE DISTRICT $ 10,980.59
DRAINAGE BENEFIT ASSESSMENT DISTRICT $ 10,930.52

LANCASTER SANITARY SEWER COLLECTION
SYSTEMS $ 9,723.69
TOTAL ANNUAL NOT TO EXCEED FEE $ 53,162.08

Annual District Administration Services - 2023

DISTRICT
ANNUAL

LUMP SUM
FEE
LANDSCAPE MAINTENANCE DISTRICT NO. 1 AND

FOX FIELD INDUSTRIAL CORRIDOR LANDSCAPE

MAINTENANCE DISTRICT

$ 22,603.64
LANCASTER LIGHTING MAINTENANCE DISTRICT $ 11,529.62
DRAINAGE BENEFIT ASSESSMENT DISTRICT $ 11,477.05

LANCASTER SANITARY SEWER COLLECTION
SYSTEMS $ 10,209.87
TOTAL ANNUAL NOT TO EXCEED FEE $ 55,820.18

The City shall be invoiced quarterly in March, June, September and December.

Annexation Services

ANNEXATION FEE SCHEDULE

UNIT
COST
EST.ANNUAL
FEE (100

ANNEXATIONS

PER YEAR
45% of City's Annexation Fee (Lump Sum per
annexation)

(45% x $1,530 per annexation) $688.50 $ 68,850.00
Calculation and Collection of Assessment Fee
w/o annexation $150 N/A

Fifty percent (50%) of the CONSULTANT'S annexation fee shall be invoiced following entry in the City's Annexation Log databases, and the remainder shall be invoiced upon payment of the fees by the property owner. The fee shall be adjusted in succeeding years based upon changes to the Citywide Fee Schedule. Fee for the calculation and collection of assessments w/o annexation will be invoiced upon payment of assessment(s).

Any additional work will require a separate Authorization for Consultant Services signed by both parties. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by the City of itemized invoices. Invoices shall be submitted no later than forty-five (45) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project, as applicable. Invoices shall follow the format stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due City. The final invoice sh ould be submitted within sixty (60) calendar days after completion of CONSULTANT's work.

Consultant shall not be reimbursed for actual travel expenses incurred in the performance of the work.

Time for Commencement and Completion

CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed.

AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
THIS ULTING SERVICES (this "AGREEMENT") ls
made and entered into 20]E, by and between the
CITY OF LANCASTER, a municipal corporation and charter city (the "OWNER"), and HARRIS & ASSOCIATES, fNC., (the "CONSULTANT").

RECITALS
WHEREAS, OWNER desires to engage CONSULTANT to perform certain technical and professional services, as provided herein, identified as:

ASSESSMENT DISTRTCT ADMTNTSTRATTON & SUPPORT SERVTCES RFQ #699-1S

ASSESSMENT DISTRICT ADMINISTRATION AND ANNEXATION SERVICES WHEREAS, the principal members of CONSULTANT are qualified and duly registered/licensed under the laws of the State of California, and CONSULTANT desires to accept such engagement;
NOW, THEREFORE, the parties agree as follows:

I Parties fo the GREEMENT.

The parties to this AGREEMENT are:

A. OWNER: Cityoflancaster
B. CONSULTANT: Harris & Associates, Inc

2. Notices. All written notices required by or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; parties to this AGREEMENT shall promptly inform the other party of any changes of address. All notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein.

OWNER Development Services Director
City of Lancaster
44933 North Fem Avenue
Lancaster, California 93534
CONSULTANT Harris & Associates, Inc.

K. Dennis Klingelhofer, PE, Vice President
1401 Willow Pass Road, Suite 500
Concord, CA94520

3. Successors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party APPENDIX “B”
hereto shall assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without prior written consent of the other party, and any such assignments without said consent shall be void.

4. Incorporation by Reference. The CONSULTANT'S Proposal is hereby incorporated in and made a part of this AGREEMENT. CONSULTANT agrees to comply with all of the requirements set forth therein.

5. Precedence of AGREEMENT Documents. If there is a conflict between AGREEMENT documents, the document highest in precedence shall control. The precedence shall be:

First:

Second:

Third:

This AGREEMENT consisting of 16 pages
Request for Proposal - RFQ# 699-18 Assessment District
Administration & Support Services
The CONSULTANT'S Proposal

6. Description of work. owNER hereby engages CONSULTANT, and CONSULTANT accepts such engagement, to perform the technical and professional services set forth in the "Scope of Services" attached hereto as Exhibit "A". CONSULTANT shall perform and complete, in a manner satisfactory to OWNER, all work and services set forth in-Exhibit "A". The Development Services Director or his designee shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the Development Services Director or his designee'

7. Qblieations of the OWNER.

A. The total compensation to be paid by OWNER to CONSULTANT for all work and services described in Exhibit "A" is not to exceed $1 16,975.00. CONSULTANT'S fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit "B" attached hereto and made aparthereof.

B. No payment made hereunder by OWNER to CONSULTANT, other than the final payment, shall be construed as an acceptance by OWNER of any work or materials, nor as euid"nce of satisfactory performance by CONSULTANT of its obligations under this AGREEMENT.

8. Obtieations of the CONSULTANT.

A. CONSULTANT shall perform professional services consistent with the degree of care and skill ordinarily exercised by members of CONSULTANT's professional cunently practicing under similar circumstances and in the same locality as required by this AGREEMENT. CONSULTANT also warrants to perform based on this standard of care on behalf of itself and all subcontractors engaged for the performance of this AGREEMENT.

B. CONSULTANT shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers'compensation, unemployment insurance, and Social Security'

9. Audit. OWNER shall have the option of inspecting and/or auditing all records and other written materials used by CONSULTANT in preparing its statements to OWNER as a condition precedent to any payment to CONSULTANT.

10. Hold Harmless and Indemnification. CONSULTANT agrees to indemnif,i and hold harmless the OWNER, its officers and employees, from and against any and all claims, losses, obligations, or liabilities whatsoever, including reasonable Attomey's fees, incurred in or in any manner to the extent arising out of or related to CONSULTANT'S negligent or willful wrongful acts, errors or omissions, or those of its employees or agents. CONSULTANT agrees to defend OWNER, its officers and employees, from and against any and all claims to the extent arising from any alleged negligent or willful wrongful acts, errors or omissions on the part of CONSULTANT or on the part of its employees.

11. Amendments.Any amendment, modification, or variation from the terms of this AGREEMENT shall be in writing and shall be effective only upon mutual written approval by the Development Services Director and CONSULTANT.

12. Non-Discrimination and Equal Employment Opportunity.

A. In the performance of this AGREEMENT, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, physical or mental disability or age.

CONSULTANT will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.

B. The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any services under this AGREEMENT. OWNER shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non- discrimination provisions of this Section.

13. Termination for Convenience. The governing board of the OWNER may terminate this AGREEMENT at any time without cause by giving fifteen (15) days written notice to CONSULTANT of such termination and specifying the effective date thereof. ln that event, all finished or unfinished documents and other materials shall, at the option of OWNER, become the OWNER's property. If this AGREEMENT is terminated by OWNER as provided herein, CONSULTANT will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that amount for profit. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this AGREEMENT.

14. Termination for Cause.

A. The governing board of the OWNER n&y, by written notice to CONSULTANT, terminate the whole or any part of this AGREEMENT in any of the following circumstances:
(1) If CONSULTANT fails to perform the services required by this AGREEMENT within the time specified herein or any authorized extension thereof; or (2) If CONSULTANT fails to perform the services called for by this AGREEMENT or so fails to make progress as to endanger performance of this AGREEMENT in accordance with its tems, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period that OWNER may authorize in writing) after receipt of notice from OWNER specifying such failure.

B. In the event OWNER terminates this AGREEMENT in whole or in part as provided above in paragraph A of this Section, OWNER may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.

C. If this AGREEMENT is terminated as provided above in paragaph A, OWNER may require CONSULTANT to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, etc., prepared by CONSULTANT. Upon such termination, CONSULTANT shall be paid an amount equal to the contract amount, less the cost of hiring another CONSULTANT to complete CONSULTANT's services. In the event no new CONSULTANT is employed, CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to completed work and work in progress, complete and incomplete drawings, and other documents whether delivered to OWNER or in possession of CONSULTANT, and authorized reimbursement expenses.

D. If, after notice of termination of the AGREEMENT under the provisions of this Section, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 13.

15. Independent Contractor. CONSULTANT is an independent contractor and shall have no powff or authority to incur any debt, obligation or liability on behalf of the OWNER. It is expressly understood between the parties to this AGREEMENT that no employee/employer relationship is intended; CONSULTANT is an independent contractor.

16. Insurance.

A. The Consultant, at its expense, shall maintain in effect at all times during the term of this Agreement the following coverage and limits of insurance, which shall be maintained with insurers listed "A-, VIII" or better in the Best's Key Rating Guide:

Commercial General Liability
Each Occuffence $1,000,00
Per Proiect General Aggresate $2.000.00
Including Products/Completed Operations; Contractual Liability/Independent Contractors; Property Damage
(Coverage shall be at least as broadas ISOformCG20l0 11185 orCG201007104 ond CG203 7 07104 combined, or an equivalent providing ongoing and completed operations)
(2) List in the "Descriptions of Operations/Locations/Vehicles" section:
(3) RFQ #699-18 ASSESSMENT DISTRICT ADMINISTRATION &

SUPPORT SERVICES
The City of Lancaster, its elected officials, officers, employees, and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned."
(4) List in the "Certificate Holder" section:

The City of Lancaster
44933 Fem Avenue
Lancaster, California 93 53 4
c. Consultant shall include all subcontractors as an insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. Subcontractors are subject to the same insurance requirements as the Consultant.

17. Commencement and Completion of Work. The execution of this AGREEMENT by the parties does not constitute an authorization to proceed. The services of CONSULTANT shall commence when the OWNER, acting by and through its Development Services Director or his designee, has issued the Notice to Proceed.

CONSULTANT shall have no claim for compensation for any services or work which has not been authorizedby the OWNER's Notice to Proceed.

18. Extension of Time for Completion of Work.

A. If, at any time, the work is delayed due to suspension order by OWNER, or due to any other cause which, in the reasonable opinion of the OWNER, is unforeseeable and beyond the control and not attributable to the fault or negligence of CONSULTANT, then CONSULTANT shall be entitled to an extension of time equal to said delay, subject to the OWNER's right to terminate this AGREEMENT pursuant to Section 13.

B. CONSULTANT shall submit to OWNER a written request for an extension of time within ten (10) days after commencement of such delay, and failure to do so shall constitute a waiver thereof. OWNER shall, in its sole discretion, determine whether and to what extent any extensions of time shall be permitted.

C. No extension of time requested or granted hereunder shall entitle CONSULTANT to additional compensation unless, as a consequence of such extension, additional work must be performed. In such event, OWNER shall in good faith consider any request for additional compensation submitted by CONSULTANT.

19. Ownership of Documents. All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by CONSULTANT in the course of performing the work required by this AGREEMENT shall be the property of the OWNER. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by CONSULTANT under this AGREEMENT shall, upon request, be made available to OWNER without restriction or limitation on their use, In the event OWNER modified any document and subsequently relies on such modification, without CONSULTANT's prior written consent, OWNER shall be responsible for any liability incurred as a result of the reliance on the unapproved modification.

20. Data Provided to CONSULTANT. OWNER shall provide to CONSULTANT, without charge, all data, including reports, records, maps and other information, now in the OWNER's possession which may facilitate the timely performance of the work described in Exhibit "A". CONSULTANT shall be entitled to rely on the accuracy and completeness of services and information furnished by OWNER.

21. CONSULTANT's W ties and Renresentations.

CONSULTANT warrants and represents to OWNER as follows
A. CONSULTANT has not employed or retained any person or entity, other than a bona fide employee working exclusively for CONSULTANT, to solicit or obtain this AGREEMENT.

B. CONSULTANT has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for CONSULTANT, any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of this AGREEMENT. Upon any breach or violation of this warranty, OWNER shall have the right, in its sole discretion, to terminate this AGREEMENT without further liability, or, in the alternative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.

C. CONSULTANT has no knowledge that any officer or employee of the OWNER has any interest, whether contracfual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of the CONSULTANT, and that if any such interest comes to the knowledge of CONSULTANT at any time, a complete written disclosure of such interest will be made to OWNER, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.

D. Upon the execution of this AGREEMENT, CONSULTANT has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this AGREEMENT, nor shall any such interest be acquired during the term of this AGREEMENT.

22. Resolution of Disputes.

A. Disputes regarding the interpretation or application of any provisions of this AGREEMENT shall, to the extent reasonably feasible, be resolved through good faith negotiations between the parties.

B. If the parties cannot resolve the dispute through good faith negotiations, either pafi may give Notice of Dispute to the other party. The Notice of Dispute shall state the nature of the dispute and the corrective action necessary to remedy the dispute.

After Notice of Dispute, the parties shall first attempt to resolve any disputes by mediation. The parties shall agree on a single mediator. Mediation shall be conducted in Lancaster, California.

Each party shall pay its own attorneys' fees and the costs of mediation shall be split equally between the parties.

If the dispute has not been resolved by mediation within 45 days after Notice of Dispute, or the parties are unable to agree to a mediator, within 15 days after Notice of Dispute, then, the dispute may, upon agreement of the parties be resolved by binding arbitration following the Arbitration Rules for Construction of the AAA.

23. Exhibits.

The following exhibits to which reference is made in this AGREEMENT are deemed incorporated herein in their entirety:

Exhibit "A" Scope of Services
Exhibit "8" Term, Payment and Time for Commencement and Completion Clause
25 Governinq Law.

This AGREEMENT shall be governed by the laws of the State of California.

Effective Date.

This AGREEMENT shall become effective as of the date set forth below on which the last of the parties, whether OWNER or CONSULTANT, executes said AGREEMENT.
[Signatures begin on following page]
24 IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed and attested by their respective officers thereunto duly authorized. "oWNER"

CITY OF LANCASTER

LANCASTER, CALIFORNIA
Approved By Head:

By:

Jeff t Services Director
aN tDated:

By:
% Jason City Manager
Dated:
''CONSULTANT''
Harris & Associates, lnc.

By:

K. Dennis
Dated: I Lg 2o11
ice President
ATTEST:

MMC
Clerk
APPRGVED AS TO FORM:

E.
ttorney

EXHIBIT ''A''

SCOPE OF SERVICES
The Consultant shall maintain separate costs for each project and shall identify the costs specific to each project.

The work to be performed under this contract shall include

SEEATTACHEI)

EXHIBIT A - SCOPE OF SERVICES FOR ASSESSMENT DISTRICT ADMINISTRATION

AND ANNEXATION SERVICES
Task 1 - Preparation of Annual Assessment Rolls and Sanitary Sewer Charges for Collection on the Los Angeles County Property Tax Roll.

The following generally describes the services to be provided by the CONSULTANT for the annual administration of the City's Landscape Maintenance Districts, Lighting Maintenance District, Drainage Benefit Assessment District and Sanitary Sewer Fees:

1. Provide consulting, coordination and documentation necessary to communicate the purpose and legal application of the DISTzuCTS to all staff, council and properLyowners.

2. Act as the lead and coordinate with the various City and County departments/divisions to ensure full completion of the levyof assessments.

3. Coordinate with City's Finance Director to obtain budget information for each fiscal year. to be included in the Engineer's reports/staff reports for each District

4. Preparation of Annual reports for each hscal year. The annual assessment reports are scheduled for City Council approvals during the 2nd meeting in May and lst meeting in June. Obtain CPI increase information from US Labor Department which shall be applied to all applicable districts.

5. Provide comprehensive assessment levy information for each parcel. After approval of the Engineer's Reports and approval to levy assessments, CONSULTANT shall submit in timely manner to the Los Angeles County Auditor-Controller's Office for placement on the property tax roll and shall upload the following to DAWEB for each of the 6 districts:
. Billing agreement
. Agency information sheet
. Approved resolutions/ordinance
. Engineer's reports
. Data Transmittal forms

6. Research, reconcile and, resubmit levies generated from the Parcel Change report and Data Assessment Exception report that are rejected by the County Auditor/Controller's office.

On behalf of the DISTRICTS, the CONSULTANT will directly invoice the property owner of record for any levy that should have been added the County property tax roll but was not added. The CONSULTANT will provide a list of parcels and their assessments for publically owned parcels that cannot be placed on the property tax roll for collection and will create handbill template for approval by the City and provide hand bills for those parcels to the City for mailing.

7. Provide a software resource for City staff to remotely view the status of the DISTzuCTS and parcels within the DISTRICTS. Provide training and technical support in the use of the software resource.

8. Complete all reports on the DISTRICTS required by the State of California or its agencies.

Consultant shall also prepare, stamp and sign annual Engineer's Reports and any amendments required after annual reconciliations.

9. Notify the City of important changes in laws affecting the DISTRICTS, recommend CitylConsultant process adjustments, and provide recommendations/costs for potential administrative services scope amendment(s).

I
EXHIBIT A _ SCOPE OF SERVICES FOR ASSESSMENT DISTRICT ADMINISTRATION

AND ANNEXATION SERVICES

10. Provide output options to the City for all reports provided. For example, reports provided electronicallyvia email or CDiDVD, paperreports, web pages, etc.

11. Serve as the initial and primary contact to City staff, property owners, title companies, and other interested parties for inquiries regarding each District's administration and annual assessment levies. A toll free telephone number, to be provided by consultant, will appear on the regular property tax billing next to the specific District line item to facilitate contact with the public. The City may also refer property owners, title companies, and other interested parties with inquiries regarding each DISTRICTS administration and annual assessment installments directly to the consultant.

12. Prior to each annual direct assessment submission to the County, perform an audit to ensure the procedures utilized to manage the DISTRICTS including annexing, and levying assessments are correct, legal, equitable, and efficient. Analyze current databases to determine if all parcels that should be included in the DISTRICTS are in fact included, no parcels that should not be annexed are being annexed, and the levies are the correct amounts based on actual use as determined through city records. Provide a report of the findings, corrections, changes, and recommendations.

13. Consultant will update the DISTRICTS records and databases for current Fiscal Year to incorporate changes from the rejected and corrected/resubmitted assessments of various parcels. CONSULTANT will provide supporting documents to illustrate reconciliation of corrections and changes made after the City Council approval of the DISTRICTS Staff and Engineer's reports

14. Perform necessary functions to comply with State of California's Revenue and Taxation Code 163.

15. Complete all reports on DISTRICTS requiredbythe State of California or its agencies.

16. Provide a toll-free phone number to field inquiries concerning DISTRICT administration, annual assessments, and payoff information for City staff, property owners, and other interested parties.
2 EXHIBIT A - SCOPE OF SERVICES FOR ASSESSMENT DISTRICT ADMINISTRATION

AND ANNEXATION SERVICES
Task 2 - District Annexation Services.

The following generally describes the services to be provided by the CONSULTANT for the annexation of parcels into the City's existing assessment districts and assessment calculations for the change of parcel use. Services shall be provided throughout the year as annexation request are received by the City.

1. Meet with City staff to review annexation process and procedures, and receive training in Accela system.

2. Act as primary point of contact for development community seeking to request the annexation to, a City District. Verify if parcel is in or out of districts by looking in Annexation Log databases, Council Resolutions, and Tax Rolls. Coordinate required actions with developer.

3. Upon receiving the development documentation package CONSULTANT will confirm all pertinent documents have been received for processing.

4. Log info into Annexation Log databases and Accela

5. After review of the development documentation package and based upon the characteristics of the development and facilities to be maintained, CONSULTANT will determine whether the development should be annexed into an existing district.

6. For each district annexation, CONSULTANT will prepare and provide a timeline which will identify all relevant tasks relating to the annexation. The timeline will be established in accordance with all California Government Code meeting requirements to ensure a smooth and efficient project.

7. Maintain file for each annexation in electronic or hard copy format as directed by the City that will include all required City documents including:
i. Print Assessor's Parcel Map
ii. Copy of recent Grant deed or Property title (from Developer or Fidelity) iii. Calculation of total lst Year assessment levy for each District that Parcel will be assessed under, including Sewer. Use Engineer's Reports for methods iv. Copy of petition and ballot; select appropriate template based on scenario v. Copy of signed and notarized petitions and ballots. Copy of Invoices and Payment Receipts
vi. Correspondence between CONSULTANT, City Stafl Developers, Engineers and Property Owners
vii. File signed andnotarized petitions and ballots in project file folder

8. CONSULTANT will use all submitted and approved information to prepare a budget for the improvements associated with the annexation and submit to City for approval. The budgets will identify all annual expenses incurred by the District.

9. Obtain parcel data for all parcels proposed to be included in the District(s), which will include, but is not be limited to, assessment information, principal assessments (if applicable), acreage, square footage, classifications, land use codes, zones, dwelling units, EDU values, property owner information, sifus addresses, and tract and lot numbers. 3 EXHIBIT A _ SCOPE OF SERVICES FOR ASSESSMENT DISTRICT ADMINISTRATION

AND ANNEXATION SERVICES

10. In accordance with the established annexation documents, calculate the annual assessment for each parcel included in the annexation.

11. Enter and lnvoice fees in Accela including Annexation fee and l't Year's assessments, note annexation and assessment workflow in Accela. Notify and send Annexation and Assessment Invoice to Developer or Property Owner.

12. Prepare all required mapping instruments for the applicable subject district. This task will include the creation of boundary maps, assessment diagrams, and location in accordance with applicable California Government Code.

13. Preparation of annexation reports and documents.

14. Preparation of all required legal documents including, but not limited to, staff reports, resolutions, ordinances, assessment liens, special election ballots, and notice of public hearing for review and approval by City Attorney.

15. For each item requiring Council action, CONSULTANT will attend all Council Meetings which require City Council action and will, be available to answer questions posed by the Council, City staff, and/or the public.

16. Prior to Certificate of Occupancy sign off CONSULTANT will check if project has been annexed into the District(s), paid lst Year Assessments, and is ready to be added to Next Year's Tax Roll database, advise City staffi Developer or Property Owner if there are any outstanding annexation and assessment requirements/issues.

Responsibilities of the City:

1. Provide copies of prior year's assessment roll in electronic format

2. Provide training related to data entry and status monitoring in Accela related to the annexation of new parcels to Districts.

3. Provide remote access to City's Accela system for data entry and status monitoring

4. Provide copies of current policies and procedures for the annexation of parcels

5. Publishing of any required Public Notices

6. Provide legal review of documents as necessary, including draft resolutions, ordinances, staff reports and other documents.

7. Review draft documents in a timely manner and provide comments to CONSULTANT

8. Provide copies of District maps/exhibits used in Engineer's Reports in electronic format and prior annexation documents as requested.
4 EXHIBIT B _ TERM, PAYMENT AND TIME FOR COMMENCEMENT

AND COMPLETION CLAUSE
Term
This Agreement shall become effective and shall be in fuIl force and effect upon the execution of the Agreement by the City and the CONSULTANT. This Agreement shall continue in full force and effect for a period of three (3) years from the effective date of the Agreement (the "Term), unless the Agreement is sooner terminated in accordance with the Terms and Conditions in the Agreement; provided, however, that the City and the CONSULTANT may mutually agree in writing to extend the Term of this Agreement for two (2) additional two-year periods.

Pavment
The City of Lancaster shall reimburse the CONSULTANT for the performance of the work, in an amount not to exceed $ 116,975.00 for the first year of services as shown below Annual District Administration Services

DISTRICT
ANNUAL

LUMP SUM
FEE
LANDSCAPE MAINTENANCE DISTRICT NO. I AND

FOX FIELD INDUSTRTAL CORRIDOR LANDSCAPE

MAINTENANCE DISTRICT
s 19,350.00
LANCASTER LIGHTING MAINTENANCE DISTRICT $ 9,870.00
DRAINAGE BENEFIT ASSESSMENT DISTRICT $ 9,82s.00

LANCASTER SANITARY SEWER COLLECTION
SYSTEMS $ 9,080.00
TOTAL ANNUAL NOT TO EXCEED FEE $ 48,125.00
The fee shall be adjusted in succeeding years by the same annual change in CPI approved by the City Council to apply to the Assessment fees, not to exceed five percent (5%). The City shall be invoiced quarterly in March, June, September and December, Annexation Services

ANNEXATION FEE SCHEDULE UNIT
COST
EST. ANNUAL
FEE (100

ANNEXATIONS

PER YEAR
45% of City's Annexation Fee (Lump Sum per
annexation)
(45%x $1,530 per annexation) $688.s0 $ 68,850.00
Calculation and Collection of Assessment Fee
do annexation $1s0 N/A
EXHIBIT B _ TERM, PAYMENT AND TIME FOR COMMENCEMENT

AND COMPLETION CLAUSE
Fifty percent (50%) of the CONSULTANT'S annexation fee shall be invoiced following entry in the City's Annexation Log databases, and the remainder shall be invoiced upon paylnent of the fees by the property owner. The fee shall be adjusted in succeeding years based upon changes to the Citywide Fee Schedule. Fee for the calculation and collection of assessments w/o annexation will be invoiced upon payment of assessment(s).

Any additional work will require a separate Authorization for Consultant Services signed by both parties. CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by the City of itemized invoices. lnvoices shall be submitted no later than forty-five (45) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project, as applicable. Invoices shall follow the format stipulated for the Cost Proposal and shall reference this contract number and project title. Final invoice must contain the final cost and all credits due City. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT's work.

Consultant shall not be reimbursed for actual travel expenses incurred in the performance of the work.

Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed.

K. Dennis PE, Vice
Harris & Associates,
2 STAFF REPORT
City of Lancaster
CC 10
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Larissa De La Cruz, Senior Manager - Community Development Subject: Task Order for Multi-Year Professional Services (Service Group Category 4 – Environmental Services) for Preparation of a Citywide Vehicle Miles Traveled (VMT) Mitigation Program and Associated Program Environmental Impact Report Recommendation:

Fiscal Impact:
$10,190.00; sufficient funds are available in the Community Development Division budget. These funds are in Account No. 101-4770-316.

Background:

To assist with the preparation of this program and EIR, the City selected a consultant on the Multi- Year Professional Services Agreement Pre-Qualified List under Service Group Category (SGC) 4 – Environmental Services. On May 9, 2021, the City signed a contract to start the preparation of the Citywide VMT Program in the amount of $86,440.00 for Tasks 1.1, 1.3, 2, 3 and 4. On August 10, 2021, the City Council authorized Additional Authorization No. 1 to proceed with Tasks 1.2 and 5 through 8. Additional Authorization No. 2 would provide additional technical support to the preparation of the required nexus study. Staff anticipates that the VMT program and EIR will be completed by the Spring/Summer of 2022. With approval of Additional Authorization No. 2, the Professional Services Agreement will be revised for a total contract amount not to exceed 8 2
2 $315,880.00.

JS/jr
Attachments:

Proposal
Additional Authorization No. 2
ADDITIONAL AUTHORIZATION NO. 2

FOR CONSULTANT SERVICES

TO: Richard Beck, Vice President
Michael Baker International
5 Hutton Centre Drive, Suite 500
Santa Ana, CA 92707

Under the terms of our Professional Consultant Services Agreement dated May 19, 2021, you are authorized to proceed with the following consulting services:

Project: VMT Mitigation Program and Program EIR

Original Authorization: .......................................................................... $86,440.00

Previous Additional Authorization: ..................................................... $219,250.00

This Authorization: ................................................................................ $10,190.00

Total Not to Exceed: ............................................................................ $315,880.00

Date Required: Immediately

Project Manager: Larissa De La Cruz

ACCEPTED:

_____________________________ ______________________
Richard Beck, Vice President Date
Michael Baker International

AUTHORIZED:

_____________________________ _______________________ Jason Caudle Date
City Manager

1 CONTRACT AMENDMENT NO. 2

CITY OF LANCASTER

VEHICLE MILES TRAVELED (VMT) MITIGATION PROGRAM & EIR
This contract amendment is to allow for additional services above and beyond those anticipated in the original scope of services attached to the subconsultant agreement dated June 15, 2021, between Michael Baker International (Client) and Fehr & Peers (Consultant) for the City of Lancaster VMT Mitigation Program & EIR.

SCOPE OF WORK
The following tasks related to the completion of the nexus study in support of the VMT Mitigation Program are outside of the current scope of work:
• Project Data Needs – In order to develop the methodology for the calculation of the fee per VMT, Fehr & Peers extracted and summarized data from the SCAG model to estimate the growth in VMT from 2021-2040 Citywide and in the City of Lancaster’s non-exempt Transportation Analysis Zones (TAZs).
• Pilot Project Examples – After extracting the aforementioned data from the SCAG model, Fehr & Peers developed pilot project examples to showcase how the VMT mitigation fee might be assessed for different types of projects with varying levels of VMT impacts. Fehr & Peers anticipates developing two additional pilot project examples that will be used to show the range of costs that developers will need to pay into the fee program.
• Development of Nexus Methodology – Fehr & Peers has coordinated with the project team and City staff to refine the methodology for calculating the cost per VMT for the VMT mitigation fee program. It is anticipated that additional coordination will be required to finalize the methodology.

The following tasks related to the completion of the nexus study in support of the VMT Mitigation Program have required more time and effort than originally anticipated:
• Peer Review of Nexus Study – After assisting the proj ect team with finalizing the nexus methodology, Fehr & Peers will provide a peer review of the nexus study, to be completed by EPS.

While this task was included in the original scope of work, Fehr & Peers’ assistance was needed up- front to help develop the nexus methodology, which required that we use the budget that was earmarked for this task.
• Meetings – Fehr & Peers has participated in check-in calls with the project team to coordinate our efforts and refine the nexus methodology and has participated in bi-weekly check-in calls with City staff to provide updates on our progress. It is anticipated that additional meeting participation will be needed prior to the completion of the project.

BUDGET SUMMARY
We estimate an additional 50 hours of staff time to perform the scope of work described above for a total fee of $10,190. The following summarizes the resulting total budget:
$22,950 – Original contract
$3,680 – Amendment No. 1

2 $10,190 – Amendment No. 2 (this amendment)
$36,820

AUTHORIZATION
Please sign in the box below and return the signed original to authorize the additional work and fee described above.

Authorized By:

Signature ________________________________

Name ________________________________

Representing ________________________________

Date ________________________________

STAFF REPORT
City of Lancaster
CC 11
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jason Caudle, City Manager
Kathleen Abaied, Senior Manager Human Resources
Subject: Amending Classification Schedule and Terms & Conditions of Employment for Represented and Non-Represented Employees of the City
Recommendation:

1. Adopt Resolution No. 22-08, authorizing the City Manager to execute the Memorandum of Understanding and COVID-19 Incentive side letter between the City Lancaster and Teamster Local 911 from January 1, 2022 through June 30, 2026.

2. Adopt Resolution No. 22-09, authorizing the City Manager to execute the Memorandum of Understanding and COVID-19 Incentive side letter between the City Lancaster and Lancaster Code Enforcement Association (LCEA) from January 1, 2022 through June 30, 2026.

3. Adopt Resolution No. 22-10, amending Resolution 21-65, establishing a compensation schedule and benefits for various classifications of employees of the City of Lancaster.

4. Appropriate $722,831.25 to COVID-19 Incentive.

Fiscal Impact: Over the course of the four-year contract term the costs of the adjustments are an average of 7.2% increase over the existing personnel costs each year. Costs of all items other than the COVID-19 Incentive will continue beyond the term of the contract unless otherwise negotiated at a later date.

Background:

Several meetings were held to discuss compensation and working conditions with City employees. As a result of those meetings the City arrived at a tentative agreement for a new four and a half (4 1/2) year Memorandum of Understanding with the Teamsters Local 911 and a new four and a half (4 1/2) year Memorandum of Understanding with the Lancaster Code Enforcement Association; and an updated compensation schedule for regular and probationary employees.
8 2
5 The agreements for represented employees provide a cost-of-living adjustment of 5.0% in July 2022, 2.0% in July 2023, 1.0% in July 2024, and 1.0% in July 2025. In addition, represented employees will be eligible for performance-based merit step adjustments of up to 5% in July 2022, July 2023, July 2024, and July 2025.

The tentative agreement with Teamsters Local 911 increases boot reimbursement for employees who wear uniforms from $350 to $450 per year; and increases boot/pants allowance from $500 to $600 per year for all other Local 911 bargaining unit members. The tentative agreement with the Lancaster Code Enforcement Association will also implement a boot allowance program at $150.00 per year for all Lancaster Code Enforcement Association members.

Teamsters Local 911 and LCEA have ratified the tentative agreements. Staff recommends the City Council adopt the appropriate Resolutions; and authorize the City Manager to execute the Memorandum of Understanding.

Beginning in 2012, the City changed its contribution for employee medical, dental, and vision insurance to a defined monthly dollar amount. This resolution replaces that contribution with a no cost family option for full-time employees at similar or better options as offered in the 2022 medical, dental and vision insurance offerings.

Attachment:

Resolution No. 22-08
Resolution No. 22-09
Resolution No. 22-10
RESOLUTION NO. 22-08

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LANCASTER APPROVING THE MEMORANDUM OF

UNDERSTANDING (MOU) AND SIDE LETTER BETWEEN THE

CITY AND THE CALIFORNIA TEAMSTERS, PUBLIC,

PROFESSIONAL AND MEDICAL EMPLOYEES UNION LOCAL
911
WHEREAS, the City Council is desirous of approving the Memorandum of Understanding between the City and the California Teamsters, Public, Professional and Medical Employees Union Local 911.

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY RESOLVE, DETERMINE AND FIND AS FOLLOWS;
Section 1. Approving the Memorandum of Understanding (MOU) between the City and the California Teamsters, Public, Professional and Medical Employees Union Local 911 effective January 1, 2022.

Section 2. Approving the COVID-19 side letter between the City and the California Teamsters, Public, Professional and Medical Employees Union Local 911 effective February 23, 2022.

Section 2. Any Resolutions in conflict with provisions stated herein shall be considered superseded by the provisions contained in this Resolution.

PASSED, APPROVED, and ADOPTED this 22nd day of February, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS,
City Clerk Mayor
City of Lancaster City of Lancaster
Resolution No. 22-08

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF RESOLUTION

CITY COUNCIL
I, __________________________, ___________________________ City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original Resolution No. 22- 08, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
_____________________________
RESOLUTION NO. 22-09

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF

LANCASTER APPROVING THE MEMORANDUM OF

UNDERSTANDING (MOU) AND SIDE LETTER BETWEEN THE

CITY AND THE LANCASTER CODE ENFORCEMENT

ASSOCIATION (LCEA)
WHEREAS, the City Council is desirous of approving the Memorandum of Understanding between the City and the Lancaster Code Enforcement Association

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY RESOLVE, DETERMINE AND FIND AS FOLLOWS;
Section 1. Approving the Memorandum of Understanding (MOU) between the City and the Lancaster Code Enforcement Association effective January 1, 2022.

Section 2. Approving the COVID-19 side letter between the City and the Lancaster Code Enforcement Association effective February 23, 2022.

Section 3. Any Resolutions in conflict with provisions stated herein shall be considered superseded by the provisions contained in this Resolution.

PASSED, APPROVED, and ADOPTED this 22th day of Feburary, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS,
City Clerk Mayor
City of Lancaster City of Lancaster
Resolution No. 22-09

Page 2 ends

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0 4

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF RESOLUTION

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
_____________________________
RESOLUTION NO. 22-10

A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, AMENDING RESOLUTION 21-65

ESTABLISHING TERMS AND CONDITIONS OF

EMPLOYMENT AND A COMPENSATION SCHEDULE FOR

REPRESENTED AND NON-REPRESENTED REGULAR AND

PROBATIONARY EMPLOYEES OF THE CITY
WHEREAS, the City Council is desirous of amending the Classification and Compensation Schedule for Represented and Non-Represented Full Time Employees;

NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY RESOLVE, DETERMINE AND FIND AS FOLLOWS;
Section 1. The 5000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Administrative Assistant $26.68 - $35.87 $4,623.68 - $6,216.84 Technician II $30.93 - $41.59 $5,361.84 - $7,209.09
Section 2. The 5000 series employee group and the following Tier 2 classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Officer $24.67 - $32.90 $4,276.86 - $5,703.10
Administrative Assistant $24.67 - $32.90 $4,276.86 - $5,703.10 Technician I $24.67 - $32.90 $4,276.86 - $5,703.10
Technician II $28.78 - $38.38 $4,989.05 - $6,652.69
Section 3. The 4000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are removed from the Compensation Schedule:

Classification Hourly Monthly
Supervisor II $40.58 - $54.58 $7,034.35 - $9,460.42
Section 4. The 4000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Specialist I $30.18 - $40.58 $5,230.43 - $7,034.35
Specialist II $34.15 - $45.92 $5,918.90 - $7,958.72
Senior Specialist $36.77 - $49.45 $6,372.83 - $8,570.68 Accountant $36.77 - $49.45 $6,372.83 - $8,570.68
Analyst $43.70 - $58.78 $7,575.23 - $10,187.83
Resolution No. 22-10

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0 6
Supervisor I $36.77 - $49.45 $6,372.83 - $8,570.68
Inspector $36.77 - $49.45 $6,372.83 - $8,570.68
IT Analyst I $40.58 - $54.58 $7,034.35 - $9,460.42
Senior Inspector $42.64 - $57.34 $7,390.47 - $9,939.35
Senior Engineering Technician $42.64 - $57.34 $7,390.47 - $9,939.35 Coordinator III $43.70 - $58.78 $7,575.23 - $10,187.83
IT Analyst II $44.80 - $60.25 $7,764.57 - $10,442.53
Section 5. The 4000 series employee group and the following Tier 2 classifications are established in the Compensation Schedule effective February 23, 2022 as follows Classification Hourly Monthly
Specialist I $28.79 - $38.38 $4,989.73 - $6,652.97
Senior Administrative Assistant $32.90 - $43.87 $5,702.54 - $7,603.40 Specialist II $32.90 - $43.87 $5,702.54 - $7,603.40
Coordinator I $32.90 - $43.87 $5,702.54 - $7,603.40
Executive Assistant $37.01 - $49.35 $6,415.37 - $8,553.82 Assistant City Clerk $37.01 - $49.35 $6,415.37 - $8,553.82 Inspector $37.01 - $49.35 $6,415.37 - $8,553.82
Engineering Technician $37.01 - $49.35 $6,415.37 - $8,553.82 Senior Specialist $37.01 - $49.35 $6,415.37 - $8,553.82 Purchasing Agent $37.01 - $49.35 $6,415.37 - $8,553.82
Accountant $37.01 - $49.35 $6,415.37 - $8,553.82
Supervisor I $37.01 - $49.35 $6,415.37 - $8,553.82
Coordinator II $37.01 - $49.35 $6,415.37 - $8,553.82
Senior Inspector $41.12 - $54.83 $7,128.18 - $9,504.24
Senior Engineering Technician $41.12 - $54.83 $7,128.18 - $9,504.24 Supervisor II $41.12 - $54.83 $7,128.18 - $9,504.24
Coordinator III $41.12 - $54.83 $7,128.18 - $9,504.24
Planner $41.12 - $54.83 $7,128.18 - $9,504.24
Analyst $41.12 - $54.83 $7,128.18 - $9,504.24
IT Analyst I $41.12 - $54.83 $7,128.18 - $9,504.24
Assistant Manager $45.24 - $60.32 $7,841.00 - $10,454.67 Senior Coordinator $45.24 - $60.32 $7,841.00 - $10,454.67 Senior Analyst $45.24 - $60.32 $7,841.00 - $10,454.67
IT Analyst II $45.24 - $60.32 $7,841.00 - $10,454.67
Senior IT Analyst $49.35 - $65.80 $8,553.82 - $11,405.10 Engineer $49.35 - $65.80 $8,553.82 - $11,405.10
Section 6. The 3000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are removed from the Compensation Schedule:

Classification Hourly Monthly
Executive Assistant $37.01 - $49.35 $6,415.37 - $8,553.82 Resolution No. 22-10

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Section 7. The 3000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Planner $39.62 - $55.47 $6,867.52 - $9,614.91
Analyst $41.12 - $55.47 $7,128.19 - $9,614.91
Analyst $43.70 - $58.78 $7,575.23 - $10,187.83
Senior Analyst $42.67 - $59.74 $7,395.36 - $10,354.55
Engineer $49.35 - $65.80 $8,553.82 - $11,405.10
Senior Planner $48.27 - $67.58 $8,367.37 - $11,714.11
Manager $51.99 - $72.78 $9,011.29 - $12,615.97
Section 8. The 3000 series employee group and the following Tier 2 classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Senior Planner $49.35 - $65.80 $8,553.82 - $11,405.10
Manager $53.46 - $71.28 $9,266.64 - $12,355.51
Chief Building Official $57.57 - $76.77 $9,979.45 - $13,305.94 Senior Engineer $57.57 - $76.77 $9,979.45 - $13,305.94
City Clerk $65.80 - $87.73 $11,405.09 - $15,206.80
Assistant City Attorney $65.80 - $87.73 $11,405.09 - $15,206.80 Senior Manager $65.80 - $87.73 $11,405.09 - $15,206.80
Section 9. The 2000 series employee group and the following Tier 1 (employees hired in the following positions on or before June 30, 2019) classifications are removed from the Compensation Schedule:

Classification Hourly Monthly
Director $73.68 - $110.53 $12,770.58 - $19,157.95
Section 10. The 2000 series employee group and the following classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Director $82.25 - $109.66 $14,256.36 - $19,008.49
Senior Director $87.26 - $116.35 $15,125.66 - $20,167.55 Assistant City Manager $100.30 - $133.74 $17,385.81 - $23,181.08 Section 11. The 6000 series employee group and the following classifications are removed from the Compensation Schedule:

Classification Hourly Monthly
Sr. Custodian $26.02 - $35.00 $4,510.55 - $6,066.61
Groundskeeper $30.17 - $40.59 $5,230.16 - $7,034.75
Resolution No. 22-10

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Section 12. The 6000 series employee group and the following classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Fleet Technician $22.99 - $30.93 $3,985.68 - $5,361.84
Maintenance Worker I $22.99 - $30.93 $3,985.68 - $5,361.84 Utility Maintenance Worker I $24.16 - $32.50 $4,187.84 - $5,632.62 Maintenance Worker II $25.38 - $34.14 $4,399.27 - $5,918.24 Custodian $26.02 - $35.00 $4,510.55 - $6,066.61
Utility Maintenance Worker II $26.68 - $35.87 $4,623.68 - $6,216.84 Light Equipment Mechanic $26.68 - $35.87 $4,623.68 - $6,216.84 Heavy Equipment Operator $26.68 - $35.87 $4,623.68 - $6,216.84 Facilities Maintenance Worker $26.68 - $35.87 $4,623.68 - $6,216.84 Lead Maintenance Worker $28.72 - $38.63 $4,977.93 - $6,695.35 Lead Heavy Equipment Operator $28.72 - $38.63 $4,977.93 - $6,695.35 Heavy Equipment Mechanic $30.17 - $40.59 $5,230.16 - $7,034.75 Lead Utility Maintenance Worker $30.17 - $40.59 $5,230.16 - $7,034.75 Traffic Signal Technician $31.70 - $42.64 $5,495.38 - $7,390.85 Lead Mechanic $33.31 - $44.80 $5,773.58 - $7,765.49
Traffic Signal Electrician $42.64 - $57.34 $7,390.85 - $9,939.16 Section 13. The 7000 series employee group and the following classifications are removed from the Compensation Schedule:

Classification Hourly Monthly
Code Enforcement Officer
(Tier 1 - hired on or before January 31,
2019)
$40.59 - $54.58 $7,035.60 - $9,460.53
Code Enforcement Officer I
(Tier 2* - hired on or after February 1,
2019)
$35.81 - $48.16 $6,207.57 - $8,347.85
*All City employees that were hired on or before January 31, 2019 that are promoted or transferred to a Code Enforcement Officer position will be placed in Tier 2 classification and pay grade.

Section 14. The 7000 series employee group and the following classifications are established in the Compensation Schedule effective February 23, 2022 as follows:

Classification Hourly Monthly
Code Enforcement Officer
(Tier 1 - hired on or before January 31,
2019)
$36.77 - $49.44 $6,372.63 - $8,570.41
Code Enforcement Officer I
(Tier 2* - hired on or after February 1,
2019)
$32.43 - $43.62 $5,621.49 - $7,561.48
*All City employees that were hired on or before January 31, 2019 that are promoted or transferred to a Code Enforcement Officer position will be placed in Tier 2 classification and pay grade.

Resolution No. 22-10

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Section 15. The 8000 series employee group classifications are established in the Temporary Hourly Compensation Schedule as follows:

Effective
01/01/2022
Classification
Step 1 Step 2 Step 3 Step 4
Recreation Program Leader $16.00 $16.80 $17.64 $18.52
Sr. Recreation Program Leader $19.45 $20.42 $21.44 $22.51 Art Program Leader $16.00 $16.80 $17.64 $18.52
Sr. Art Program Leader $19.45 $20.42 $21.44 $22.51
Lifeguard I $16.00 $16.80 $17.64 $18.52
Lifeguard II $17.64 $18.52 $19.45 $20.42
Sr. Lifeguard $19.45 $20.42 $21.44 $22.51
Sr. Aquatic Program Leader $23.64 $24.82 $26.06 $27.37
Special Events Assistant $16.00 $16.80 $17.64 $18.52
Technical Assistant $19.45 $20.42 $21.44 $22.52
Sr. Technical Assistant $23.64 $24.82 $26.06 $27.37
Stage Assistant $16.00 $16.80 $17.64 $18.52
Sr. Stage Assistant $19.45 $20.42 $21.44 $22.51
Media Assistant $19.45 $20.42 $21.44 $22.52
Sr. Media Assistant $23.64 $24.82 $26.06 $27.37
Maintenance Assistant $16.00 $16.80 $17.64 $18.52
Sr. Maintenance Assistant $19.45 $20.42 $21.44 $22.51
Facilities Assistant $16.00 $16.80 $17.64 $18.52
Sr. Facilities Assistant $19.45 $20.42 $21.44 $22.51
Ranger $16.00 $16.80 $17.64 $18.52
Sr. Ranger $19.45 $20.42 $21.44 $22.51
Undergraduate Intern $23.64
Graduate Intern $27.37
Office Assistant $16.00 - $28.00
Project Assistant $28.00 - $48.00
Section 16. Paid Holidays. Effective 1/1/2022, two (2) new holidays will be added to observed holidays. Juneteenth (June) and Columbus/Indigenous People’s Day (October).

Section 17. Deferred Compensation. Effective 1/1/2022, employees in the 7000 series, 6000 series, 5000 series, and 4000 series employee groups will receive a 5% 401(a) contribution.

Section 18. COVID-19 Incentive. Employees meeting the following conditions are eligible for a one-time COVID-19 Incentive of $2,500.00. Employees must be a current Full-Time employee as of 2/23/2022 and active for at least 6 months during the period between January 1, 2021 and January 31, 2022. Employees on leave must be active for at least 6 months during the period the period between January 1, 2021 and January 31, 2022.

Section 19. Medical, Dental, and Vision Insurance. Employees shall receive a no cost health benefits plan(s) at the least cost to the City that are similar or better as current offerings for Resolution No. 22-10

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the 2022 calendar year. Options will include a no cost family medical, dental and vision plan and a no cost individual medical PPO plan.

Section 20. Continuation of Other Benefits. All other existing benefits for 7000 series, 6000 series, 5000 series, 4000 series, 3000 series and 2000 series employees not conflicting with the above changes shall remain in effect until changed by the City through appropriate City Council action.

Section 21. Any Resolutions in conflict with provisions stated herein shall be considered superseded by the provisions contained within this Resolution.

Resolution No. 22-10

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PASSED, APPROVED, and ADOPTED this 22th day of February, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS,
City Clerk Mayor
City of Lancaster City of Lancaster

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF RESOLUTION

CITY COUNCIL
I, __________________________, ___________________________ City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original Resolution No. 22-10, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
_____________________________

STAFF REPORT
City of Lancaster
NB 1
2/22/2022
JC
Date: February 22, 2022
To: Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director - Development Services Subject: Introduction of an Ordinance to Establish Requirements for State Bill 1383 Mandatory Organics Disposal Reduction
Recommendation:

Introduce Ordinance No. 1088, adding Chapter 13.18 to the Lancaster Municipal Code, consistent with Senate Bill 1383 involving short-lived climate pollutants for reducing organic waste in landfills.

Fiscal Impact:

No direct fiscal impact.

Background:

Since the mid-1980s, the State of California has signed into law several bills intended to reduce the amount of solid waste entering the waste stream to preserve public health, safety, welfare, and reduce the impacts to landfills. For example, Assembly Bill 939 (AB 939) was signed into law in September 1989, which, in part, mandated each city or county to enact programs to divert twenty- five percent (25%) of solid waste by 1995, and fifty percent (50%) by the year 2000.

To further their waste reduction goals, the State of California signed Assembly Bill 341 (AB 341) in January 2012. AB 341 increased the State’s waste diversion requirements from fifty percent (50%) to seventy-five percent (75%) by 2020. In addition, AB 341 requires California commercial businesses and public entities that generate four (4) or more cubic yards of solid waste per week, and multi-family housing complexes with five (5) or more units, to adopt recycling practices that divert usable materials from disposal. Based on CalRecycle data, the commercial sector generates nearly three-fourths of the solid waste in California, much of which was found to be readily recyclable. Additionally, AB 341 requires each jurisdiction to have a commercial solid waste recycling program that consists of education, outreach, and monitoring of these generators, and the data is reported to CalRecycle annually.

In October 2014, Assembly Bill 1826 (AB 1826) was signed into law, requiring businesses to 8 3
3 recycle their organic waste, and local jurisdictions to implement an organic waste recycling program to divert organic waste generated by businesses, including multi-family dwellings that consist of five (5) or more units. AB 1826 requires these businesses to arrange for recycling services for the following types of organics: food waste, green waste, landscape and pruning waste, nonhazardous wood waste, and food-soiled paper. Multi-family dwellings must arrange for recycling services for the same material except for food waste and food-soiled paper. As of December 31, 2020, all businesses and multi-family dwellings generating more than two (2) cubic yards of organic waste per week are required to arrange for organic recycling services.

In September 2016, Senate Bill 1383 was signed into law to continue the State’s support in adopting policies that improve organics waste recycling and innovative, cost-effective policies.

This bill addresses food waste recycling directly to reduce organic waste methane emissions. The first stage of this regulation became enforceable by the State on January 01, 2022, and requires the City to adopt an ordinance to meet the State's mandatory organics disposal reduction requirements.

Per State law, the ordinance before the City Council will require single-family residents and commercial businesses, including multi-family residential dwellings, to enroll in source-separated organic services. Additionally, businesses shall provide containers for source-separated organic waste and recyclables in all indoor and outdoor areas where disposal containers are provided for customers for materials generated by that business. State law allows for the limited issuance of waivers. City staff will work with local businesses and grant waivers allowed by State regulations.

Commercial edible food generators must arrange to recover the maximum amount of edible food that would otherwise be disposed of. The State requires these entities to enter into contracts with food recovery organizations and keep records reviewable by City staff and State representatives showing proof of food recovery. Commencing no later than January 31, 2023, for tier-one commercial edible food generators and January 31, 2025, for tier-two commercial edible food generators, these entities shall provide an annual food recovery report to the City. City staff will use this information to complete required reports to the County and State. In addition, the City is required to conduct inspections and perform an annual compliance review of commercial businesses to ensure they are subscribed to collection services and that edible food generators are arranging for proper food recovery.

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Attachment:

Ordinance No. 1088
ORDINANCE NO. 1088

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LANCASTER, CALIFORNIA, ADDING CHAPTER 13.18 TO

THE LANCASTER MUNICIPAL CODE, CONSISTENT WITH
SENATE BILL 1383 INVOLVING SHORT-LIVED CLIMATE

POLLUTANTS FOR REDUCING ORGANIC WASTE IN

LANDFILLS
WHEREAS, AB 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq.), requires cities and counties to reduce, reuse, and Recycle (including composting) Solid Waste generated in their Jurisdictions to the maximum extent feasible before any incineration or landfill Disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment; and WHEREAS, AB 341 means the act amending Sections 41730, 4173, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and adding Sections 40004, 41734.5 and 41780.01 to add Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and to add and repeal Section 41780.02 of, the Public Resources Code, relating to Solid Waste; and WHEREAS, pursuant to California Public Resources Code Section 49300 and 49500- 49524, the City has determined that the public health, safety, and well-being require that an exclusive franchise be awarded to a qualified company for the collection, transfer and transportation, Recycling, processing, and Disposal of Solid Waste and other services related to meeting the Diversion goals required by AB 939, and other requirements of the California Integrated Waste Management Act; and
WHEREAS, the Legislature, by enactment of legislation requiring mandatory Commercial Organics Recycling (“AB 1826”) (Public Resources Code sections 42649.8 to 42649.86), has declared that a business generating waste above a specific threshold must sign up for Organic Waste Recycling services and that Jurisdictions must provide Commercial Organic Waste Recycling services; and
WHEREAS, the Legislature, by enactment of legislation requires business to provide Customers with Organic Waste and Recycling Bins that are adjacent to each trash Container and is visible and easily accessible pursuant to Public Resource Code Section 42649; and WHEREAS, the Legislature has also declared, by enactment of legislation involving short- lived climate pollutants (“SB 1383”) (Health and Safety Code sections 39730.5 to 39730.8) has declared that the State must reduce emissions of short-lived climate pollutions, including through specified targets for reducing Organic Waste in landfills; and WHEREAS, SB 1383 establishes regulatory requirements for Jurisdictions, Waste Generators, haulers, Solid Waste facilities, and other entities to support achievement of Statewide Organic Waste Disposal reduction targets; and, SB 1383 requires Jurisdictions to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 Regulations. This ordinance will also help reduce food insecurity by requiring Commercial Edible Ordinance No. 1088

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Food Generators to arrange to have the maximum amount of the Edible Food, that otherwise be Disposed, be recovered for human consumption; and

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER DOES HEREBY ORDAIN, AS FOLLOWS:

Section 1. Chapter 13.18 Mandatory Organic Waste Disposal Reduction is hereby added to the Table of Contents of Title 13 “PUBLIC SERVICES” of the Lancaster Municipal Code.

Section 2. Chapter 13.18 of the Lancaster Municipal Code entitled “MANDATORY ORGANIC WASTE DISPOSAL REDUCTION” is hereby added as set forth in Exhibit “A” attached hereto.

Section 3. If any section, subsection, sentence, clause, phrase or portion of this Ordinance is held for any reason to be invalid or unconstitutional by the decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council of the City of Lancaster hereby declares that it would have adopted this Ordinance and each section, subsection, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses, phrases or portions be declared invalid or unconstitutional.

Section 4. The Mayor shall sign and the City Clerk shall certify to the passage and adoption of this Ordinance and shall cause the same to be published and posted pursuant to the provisions of law in that regard and this Ordinance shall take effect 30 days after adoption.

Ordinance No. 1088

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I, Andrea Alexander, of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the __________ day of _______, 2022, and placed upon its second reading and adoption at a regular meeting of the City Council on the ____ day of ________________, 2022, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }

CERTIFICATION OF ORDINANCE

CITY COUNCIL
I, ________________________________, ___________________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Ordinance No. 1088, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, ________.
(seal)
____________________________________
Ordinance No. 1088

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EXHIBIT “A”
Chapter 13.18 MANDATORY ORGANIC WASTE DISPOSAL REDUCTION

8.13.010 Purpose and Findings.

A. State recycling law, Assembly Bill 939 of 1989, the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000, et seq., as amended, supplemented, superseded, and replaced from time to time), requires cities and counties to reduce, reuse, and recycle (including composting) solid waste generated in their jurisdictions to the maximum extent feasible before any incineration or landfill disposal of waste, to conserve water, energy, and other natural resources, and to protect the environment.

B. State recycling law, Assembly Bill 341 of 2011 (approved by the Governor of the State of California on October 5, 2011, which amended Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and added Sections 40004, 41734.5, and 41780.01 and Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and added and repealed Section 41780.02 of, the Public Resources Code, as amended, supplemented, superseded and replaced from time to time), places requirements on businesses and multi-family property owners that generate a specified threshold amount of solid waste to arrange for recycling services and requires jurisdictions to implement a mandatory commercial recycling program.

C. State organics recycling law, Assembly Bill 1826 of 2014 (approved by the Governor of the State of California on September 28, 2014, which added Chapter 12.9 (commencing with Section 42649.8) to Part 3 of Division 30 of the Public Resources Code, relating to solid waste, as amended, supplemented, superseded, and replaced from time to time), requires businesses and multi-family property owners that generate a specified threshold amount of solid waste, recycling, and organic waste per week to arrange for recycling services for that waste, requires jurisdictions to implement a recycling program to divert organic waste from businesses subject to the law, and requires jurisdictions to implement a mandatory commercial organics recycling program.

D. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires CalRecycle to develop regulations to reduce organics in landfills as a source of methane. The regulations place requirements on multiple entities including jurisdictions, residential households, commercial businesses and business owners, commercial edible food generators, haulers, self-haulers, food recovery organizations, and food recovery services to support the achievement of statewide organic waste disposal reduction targets.

E. SB 1383, the Short-lived Climate Pollutant Reduction Act of 2016, requires jurisdictions to adopt and enforce an ordinance or enforceable mechanism to implement relevant provisions of SB 1383 regulations. This ordinance will also help reduce food insecurity by requiring commercial edible food generators to arrange to have the maximum amount of their edible food, that would otherwise be disposed, be recovered for human consumption.

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8.13.020. Definitions.

The definitions in this section shall govern the construction of this chapter. “AB 341” means the act amending Sections 41730, 41731, 41734, 41735, 41736, 41800, 42926, 44004, and 50001 of, and adding Sections 40004, 41734.5, and 41780.01 to, to add Chapter 12.8 (commencing with Section 42649) to Part 3 of Division 30 of, and to add and repeal Section 41780.02 of, the Public Resources Code, relating to solid waste. “AB 827” means the Assembly Bill approved by the Governor of the State of California on October 2, 2019, which amended Sections 42649.2, 42649.2, 42649.8, and 42649.81 of the Public Resources Code, relating to solid waste.
"AB 939" means the California Integrated Waste Management Act of 1989 (California Public Resources Code Section 40000 et seq.), as it may be amended from time to time, including the 2008 revisions to California Public Resources Code Sections 42920 – 42927 (commonly referred to as SB 1016).
“AB 1826” means the Organic Waste Recycling Act of 2014 (Chapter 727, Statutes of 2014 modifying Division 30 of the California Public Resources Code), also commonly referred to as “AB 1826,”.
“Bin” means a metal container with hinged lids and wheels with a capacity of less than or equal to six (6) cubic yards.
“Blue Container” has the same meaning as in 14 CCR Section 18982.2(a)(5) and shall be used for the purpose of storage and collection of source separated recyclable materials. “CalRecycle” means the State of California’s Department of Resources Recycling and Recovery, and, as this department was structured prior to January 1, 2010, the California Integrated Waste Management Board, or CIWMB.
“Cart” means a plastic container with a hinged lid and wheels serviced by an automated or semi- automated truck with a capacity of no less than 32- and no greater than 101-gallons. “City” means the City of Lancaster, California, a municipal corporation, and all the territory lying within the municipal boundaries of the city as presently existing or as such boundaries may be modified.
“Collection” means the operation of gathering together garbage, rubbish and waste material, and transporting the same to the point of disposal.
“Commercial Business” or “Commercial” means a firm, partnership, proprietorship, joint-stock company, corporation, or association, whether for-profit or nonprofit, strip mall, or industrial facility, or as otherwise defined in 14 CCR Section 18982(a)(6). “Commercial Edible Food Generators” includes tier one commercial edible food generators and tier two commercial edible food generators. For the purposes of this definition, food recovery organizations are not commercial edible food generators. “Container” means a receptacle for temporary storage of discarded materials. containers may include bins, carts, roll-off boxes, compactors, cans, buckets, bags, or other storage instruments to the extent such containers are permitted by the city for use for collection.

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“Container Contamination” or “Contaminated Container” means a container, regardless of color, that contains Prohibited Container Contaminants, or as otherwise defined in 14 CCR Section 18982(a)(55).
“Contractor” means the person entering into a contract with the city for the collection and disposal of garbage, rubbish and waste material.
“Customer” means a person receiving solid waste handling services from a city designated contractor.
“Designee” means an entity the city contracts with or otherwise arranges to carry out any of the city’s responsibilities of this ordinance as authorized in 14 CCR Section 18981.2. A Designee may be a government entity, a hauler, a private entity, or a combination of those entities. “Dispose” or “Disposal” means the ultimate disposition of solid waste collected by contractor at a landfill or otherwise in full regulatory compliance.
“Edible Food” means food intended for human consumption. Edible food is not solid waste if it is recovered and not discarded. Nothing in this chapter requires or authorizes the recovery of edible food that does not meet the food safety requirements of the California Retail Food Code. "Environmental Laws" means all federal and state statutes, county, local and city ordinances concerning public health, safety and the environment including, by way of example and not limitation, the Comprehensive Environmental Response, Compensation and Liability Act of 1980, 42 USC §9601 et seq.; the Resource Conservation and Recovery Act, 42 USC §6902 et seq.; the Federal Clean Water Act, 33 USC §1251 et seq.; the Toxic Substances Control Act, 15 USC §1601 et seq.; the Occupational Safety and Health Act, 29 USC §651 et seq.; the California Hazardous Waste Control Act, California Health and Safety Code §25100 et seq.; the California Hazardous Substance Account Act, California Health and Safety Code §25300 et seq.; the Porter-Cologne Water Quality Control Act, California Water Code §13000 et seq.; the Safe Drinking Water and Toxic Enforcement Act, California Health and Safety Code §25249.5 et seq.; as currently in force or as hereafter amended, and all rules and regulations promulgated thereunder. “Food Facility” has the same meaning as in Section 113789 of the Health and Safety Code. “Food Recovery” means actions to collect and distribute edible food for human consumption which otherwise would be disposed, or as otherwise defined in 14 CCR Section 18982(a)(24). “Food Recovery Organization” means an entity that primarily engages in the collection or receipt of edible food from commercial edible food generators and distributes that edible food to the public for food recovery either directly or through other entities, including, but not limited to:

A. A food bank as defined in Section 113783 of the Health and Safety Code; B. A nonprofit charitable organization; or,
C. A nonprofit charitable temporary food facility as defined in Section 113842 of the Health and Safety Code.

If the definition in 14 CCR Section 18982(a)(25) for food recovery organization differs from this definition, the definition in 14 CCR Section 18982(a)(25) shall apply to this chapter.

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Lancaster City CouncilFebruary 22, 2022

Lancaster City Council
February 22, 2022