Tuesday, March 8, 2022
Regular Meeting – 5:00 PM
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 5:00 p.m. on M a r c h 4 , 2 0 2 2
at the main entrance to Lancaster City Hall
44933 Fern Avenue, Lancaster, CA 93534
LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power/California Choice Energy Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Darrell Dorris Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann UPDATED MEETING PROCEDURE:
To ensure public safety measures while maintaining transparency and public access, members of the public may participate in one of the following ways:
o In person at Council Chamber :
Ø Consistent with public health officer’s order, each member of the public wishing to attend the meeting in person are asked to wear a mask regardless of vaccination status. o Virtual Platform [Zoom]:
Ø In response to Government Code section 54953(e) , this meeting will also be conducted telephonically and video streamed live on Channel 28 and the City’s website:
https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings-agendas- and-minutes/public-meetings-web-streaming
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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Ø PUBLIC COMMENTS ON AGENDIZED ITEMS MAY BE RECEIVED BY DIALING 1-877-853-5257 USING MEETING ID:890 0871 4810 # PASSWORD:677447#
AGENDA ITEMS TO BE REMOVED
Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.
PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any person who would like to address the Legislative Bodies on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.
In accordance with Government Code section 54953(e), the public may observe this telephonic/ virtual meeting by listening to the live broadcast on local cable channel 28 or live stream on the City’s website:
https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings-agendas-and- minutes/public-meetings-web-streaming The public may participate in the meeting by DIALING 1-877-853-5257 USING MEETING ID: 890 0871 4810# PASSCODE: 677447#. Individual speakers are limited to three (3) minutes each unless a different time limit is announced.
Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, please speak when prompted for the Consent Calendar comments. You will be given three minutes, unless a different time limit is announced, to address your concerns before the Legislative Body takes action on the Consent Calendar.
CALL TO ORDER
City Council/Successor Agency/Financing/Power/California Choice Energy Authority
ROLL CALL
City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
PLEDGE OF ALLEGIANCE
PRESENTATION
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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1. Recognition of Justice Sunday Volunteers
Presenter: Mayor R. Rex Parris
2. Performing Arts & Virtual Augmented Reality Summer Arts Program Presenters: iLead
COUNCIL ACTIONS
EMERGENCY DECLARATION
ED 1. COVID-19 Pandemic Updates and Actions.
Recommendation:
1. Receive update from staff and/or deputy mayors regarding COVID-19 pandemic status.
2. Direct staff to take actions in response to updated COVID-19 information.
3. Authorize the City Manager to take actions, execute documents and/or expend funds in response to the COVID-19 pandemic.
4. Authorize and/or direct the City Attorney, with the concurrence of the City Manager, to take actions, execute documents and expend funds in response to legal issues pertaining to the COVID-19 pandemic.
CONSENT CALENDAR
CC 1. Waive further reading of any proposed ordinances. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. Approve the City Council/Successor Agency/Housing/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of February 22, 2022.
CC 3. Check Registers – February 6, 2022 through February 19, 2022 Recommendation(s):
Approve the Check and Wire Registers for February 6, 2022 through February 19, 2022 in the amount of $6,745,289.25 as presented.
At each regular City Council Meeting, the City Council is presented with check and ACH/wire registers listing the financial claims (invoices) against the City for purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
CC 4. Acceptance of Public Works Construction Project No. 21-017 – AVTA Bus Stop Improvements Recommendation(s):
Accept the work constructed by R.C. Becker and Son, Inc., for Public Works Construction Project No. 21-017, AVTA Bus Stop Improvements and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Contract Code.
In partnership with Antelope Valley Transit Authority (AVTA), City staff regularly surveys the improvement needs of AVTA bus stops in the City’s jurisdiction. These surveys include the evaluation of rider feedback, ridership, ADA accessibility and compliance, and safety of each bus stop location. In January 2020, as part of this ongoing effort, a survey was conducted that identified six bus stop locations in need of accessibility, safety, and amenity improvements.
CC 5. Acceptance of Public Works Construction Project No. 21-020 – BLVD All CAPS; find all and replace Satellite Parking
Recommendation(s):
Accept the work constructed by R.C. Becker and Son, Inc., for Public Works Construction Project No. 21-020, Blvd Satellite Parking and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Contract Code.
On March 23, 2021, City council awarded Public Works Construction Project No 21-020, Blvd Satellite Parking. This project was funded by Proposition A funds. This existing public parking lot is adjacent to the Marriott Hotel. The parking lot was rehabilitated with new AC pavement, PCC curb, PCC alley gutter, striping, signage, landscape and irrigation.
CC 6. State of California Freeway Agreement on State Route 14 Avenue G, Post Mile 71.00 to Avenue M, Post Mile 64.7 within the Lancaster City Limits
Recommendation(s):
Approve the Freeway Agreement with the State of California on State Route 14 Avenue G, PM
71.00 to Avenue M, PM 64.7, and authorize the Mayor to sign all documents. Dir ect the City Clerk to route the Freeway Maintenance Agreement to City Attorney and the Mayor for wet signatures.
In conjunction with the Measure R Projects located along State Route 14, this Freeway Maintenance Agreement shall clarify and supersede all previous agreements along State Route 14 within the City jurisdictional limits.
CC 7. Tax Sharing Resolution for Proposed Annexation No. 40-154 into Los Angeles County Waterworks District No. 40, Antelope Valley
Recommendation(s):
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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Adopt the Tax Sharing Resolution for proposed Annexation No. 40-154 into Los Angeles County Waterworks District No. 40, Antelope Valley. Direct the City Clerk to route three copies of the tax share resolution to City Attorney and the Mayor for wet signatures.
Los Angeles County Waterworks District No. 40, Antelope Valley submitted a written request that the City of Lancaster consider a joint resolution which will reallocate the ad valorem tax revenues generated by the properties within the proposed annexation. These tax sharing resolutions will provide Los Angeles County Waterworks District No. 40 with property tax revenues, from the properties proposed for annexation into the District, for the benefit of bringing a new service into the annexed territory.
CC 8. On-Call Electrical Contractor for Transportation Services (RFP No. 755-22) Recommendation(s):
1. Award a one (1)-year contract, with an option of four (4), one (1) -year extensions with a not to exceed amount of $750,000.00 per contract term to Taft Electric Company , for RFP No. 755-22 On-Call Electrical Contractor for Transportation Services , and authorize the City Manager, or his designee, to sign all documents.
2. Award a one (1)-year contract, with an option of four (4), one (1)-year extensions with a not to exceed the amount of $100,000.00 per contract term to Crosstown Electrical & Data Inc., for RFP No. 755-22 On-Call Electrical Contractor for Transportation Services, and authorize the City Manager, or his designee, to sign all documents.
In January 2022, the City advertised a Request for Proposals for an On-Call Electrical Contractor for Transportation Services . The scope of service included various jobs related to installing and repairing streetlight poles and traffic signals on an as-needed basis. The City received four (4) proposals on February 3, 2022. Upon reviewing all the vendor proposals, staff considered price, experience, references, personnel, equipment, and required certifications. Taft Electric Company and Crosstown Electrical & Data Inc. were deemed to meet the needs of the RFP, and staff recommends moving forward with issuing contracts to both vendors.
CC 9. Approve an Increase in the Contract Amount for Cohen Ventures, Inc. DBA Energy Solutions for development of the Lancaster Community Solar Program Recommendation(s):
Approve an increase in the contract amount for Cohen Ventures, Inc. DBA Energy Solutions (Energy Solutions), by $25,000.00 for the development of the Lancaster Community Solar Program and authorize the City Manager to sign all documents.
Energy Solutions has requested an increase to their budget to complete the outstanding assignments for this project which include the development of Lancaster’s program application and support throughout the CECs approval process. They have also requested an extension on their project timeline to twenty-four (24) months. Staff is currently working with Energy Solutions to complete the City’s project application. Once the project application is complete it will be submitted to the CEC for their review, comments and approval.
CC 10. Award of Bid - RFP 752-22, Lancaster Performing Arts Center (LPAC) Lighting Improvements
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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Recommendation(s):
Award RFP 752-22, Lancaster Performing Arts Center (LPAC) Lighting Improvements, to L.V.H. Entertainment Systems, of Moorpark, California, in the amount of $1,019,328.16 to provide new L.E.D. lighting units to the Lancaster Performing Arts Center (LPAC). Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).
On November 18, 2021, the City conducted an electronic bid opening for RFP 752-22 via PlanetBids. One (1) sealed bid was received by the due date of February 18, 2022 at 2:00 pm.
The bid received is as follows: On November 18, 2021, the City conducted a bid opening for RFP 752-22. One (1) sealed bid was received by the due date of February 18, 2022 at 2:00 pm.
The bid received is as follows
CC 11. Award of Contracts for City’s new Enterprise Resource Planning (ERP) Software System to TYLER TECHNOLOGIES and to EMPHASIS SOFTWARE
Recommendation(s):
Authorize the City Manager and/or his designee, with the concurrence of the City Attorney, to negotiate, finalize and execute the contracts and all related documents and addendums.
The City of Lancaster is currently running its financials, budget, and purchasing transactions through ERP software provided by Cayenta/Harris Computers. Cayenta has been the City’s financial system since 1987. Technology has changed substantially over the last 35 years, however, the City’s Financial system has not kept up with these changes. In the industry, it is recommended an ERP system be upgraded every 10-15 years, thus the current system has surpassed its recommended life-cycle.
CC 12. Resolution No. 22-11- Proclaiming a Local Emergency, Ratifying the Proclamation of a State Emergency by Executive Orders N-25-20, N-29-20 and N-35-20, and Authorizing Remote Teleconference Meetings for a Thirty (30) day period Pursuant to Brown Act Provisions Recommendation(s):
That the City Council approve Resolution 22-11 , proclaiming a local emergency, ratifying the proclamation of a state of emergency by Executive Orders N-25-20, N-29-20 and N-35-20, and authorizing remote teleconference meetings for a thirty (30) day period pursuant to Brown Act provisions.
CC 13. Adoption of an Ordinance to Establish Requirements for State Bill 1383 Mandatory Organics Disposal Reduction
Recommendation(s):
Adopt Ordinance No. 1088 , adding Chapter 13.18 to the Lancaster Municipal Code, consistent with Senate Bill 1383 involving short-lived climate pollutants for reducing organic waste in landfills
Per State law, the ordinance before the City Council will require single-family residents and commercial businesses, including multi-family residential dwellings, to enroll in source- separated organic services. Additionally, businesses shall provide containers for source-
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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separated organic waste and recyclables in all indoor and outdoor areas where disposal containers are provided for customers for materials generated by that business. State law allows for the limited issuance of waivers. City staff will work with local businesses and grant waivers allowed by State regulations.
PUBLIC HEARING
PH 1. Substantial Amendment to the City’s Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) 2020-2024 Five-Year Consolidated Plan and 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Action Plans Recommendation(s):
a. Conduct a public hearing and upon accepting public testimony; b. Approve the Substantial Amendment to the Community Development Block Grant (CDBG) and HOME Investment Partnerships (HOME) 2020-2024 Five-Year Consolidated Plan (Consolidated Plan) and 2018-2019, 2019-2020, 2020-2021 and 2021-2022 Annual Action Plans (Action Plans) to allow for the inclusion of three (3) new objectives and the reprogramming of $1,213,176 in CDBG funds and $1,195,418 in HOME funds to existing and newly proposed eligible activities; and
c. Authorize the City Manager, or designee, to execute and transmit all necessary contracts and associated documents, including the Substantial Amendment to the Consolidated Plan and Action Plans, and any additional amendments, to ensure the City’s timely expenditure of CDBG and HOME funds.
The U.S. Department of Housing and Urban Development (HUD) requires all entitlement communities receiving Community Development Block Grant (CDBG) and Home Investment Partnerships (HOME) funds, such as the City, to prepare and submit a Consolidated Plan every five (5) years to establish a unified, strategic vision for economic development, housing and community development actions. The Consolidated Plan encompasses the analysis of local community needs and coordinates appropriate responses to those needs and priorities.
PH 2. Amendment to the Adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022.
Recommendation(s):
Adopt Resolution No. 22-12 , authorizing an amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2021-2022.
Since adoption of the Budget and Capital Improvement Program for Fiscal Year 2021-2022 in June 2021, staff has identified some recommended adjustments to revenues and expenditures.
The recommended amendments include implementation of the Reserve policy, amending estimated revenues and appropriating new expenditures as provided in the attachment. The recommended adjustments are in accordance with proper governmental accounting and financial reporting practices, Council approved objectives and restricted revenue objectives.
NEW BUSINESS
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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NB1. Shop More in Lancaster Holiday Program Extension
Recommendation:
Approve the extension of the Shop More in Lancaster Holiday Program through April 30, 2022.
The cards were initially set to expire on February 28, 2022. The proposed extension would allow recipients to use the cards through the end of April 2022.
COUNCIL REPORTS
CR1. Council Reports
CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This portion of the agenda allows an individual the opportunity to address the Legislative Bodies on any item NOT ON THE AGENDA regarding City/Agency/Authority business and speaker cards must be submitted prior to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation.
In accordance with Government Code section 54953(e), the public may observe this telephonic/ virtual meeting by listening to the live broadcast on local cable channel 28 or live stream on the City’s website: ( https://www.cityoflancasterca.org/our-city/departments-services/city-clerk/meetings- agendas- and-minutes/public-meetings-web-streaming ) The public may participate in the meeting by DIALING 1-877-853-5257 USING MEETING ID: 890 0871 4810 # PASSCODE: 677447# .
Individual speakers are limited to three (3) minutes each unless a different time limit is announced.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - two potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.
3. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.
4. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Los Angeles, Case No. BC325201;
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
Superior Court of California County of Riverside, consolidated actions; Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
5. Ramos v Patino, LASC Case No. MC027974
6. Lozoya v. City of Lancaster, LASC Case No. 19AVCV00714
7. Johnson v. City of Lancaster, LASC Case No. 19AVCV00824
8. Rahier v. City of Lancaster, LASC Case No. 19AVCV00163
9. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556
10. Conference with Real Property Negotiators:
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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Property: APNs 3124-012-008&009
City negotiators: Mike Livingston, Allison Burns
Negotiating parties: Ann Hiramoto; Tina Yoke
Under negotiation: price and terms of payment
11. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20AVCV00297
12. Hernandez v. County of Los Angeles, et al., LASC Case No. 20AVCV00318
13. Romines v. City of Lancaster, et al,, LASC Case No. 20AVCV00345
14. Moujan v. City of Lancaster et al., LASC Case No. 20AVCV00205
15. Davis v. State of California, LASC Case No. 19AVCV00805
16. Lancaster v. Netflix, et al., LASC 21STCV01881
17. Butts v. Lancaster, LASC 21STCP00389
18. Lancaster v. Rives
19. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290- JGB(SHKx)
20. Ortiz v. Lancaster, LASC Case No. 21AVCV00001
21. Aijala v. Lancaster, LASC Case No. 21STCV07841
22. Gardner v. Dominoids, LASC Case No. 21AVCV00186
23. Evans v. Lancaster, LASC Case No. 21AVCV00145
24. Bojorquez v. Lancaster, LASC Case No. 20AVCV00894
25. Arkey v. Lancaster, LASC Case No.20AVCV00816
26. Perez v. Lancaster, LASC Case No. 20AVCV00589
27. Serrano v. Los Angeles County et al. LASC Case No. 21AVCV00562
28. Jackson v. RE Schultz Construction et al. LASC Case No. 21AVCV00863
ADJOURNMENT
Next Regular Meeting:
March 22, 2022 at 5:00 PM
MEETING ASSISTANCE INFORMATION
In compliance with the Americans with Disabilities Act, this meeting will be held at a location accessible to persons with disabilities; if you need special assistance to participate in this meeting, please contact the City Clerk at (661)723-6020. Services such as American Sign Language interpreters, a reader during the meeting, and/or large print copies of the agenda are available. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.
AGENDA ADDENDUM INFORMATION
On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.
All documents available for public review are on file with the City Clerk Department.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY
REGULAR MEETING AGENDA
TUESDAY, 03/08/2022
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