Tuesday, August 9, 2022
Regular Meeting –
5:00 p.m.
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 5:00 p.m. on
August 5
, 2022
at the entrance to the Lancaster City Hall Council Chambers 44933 Fern Avenue, Lancaster, CA 93534
LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power/California Choice Energy Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Darrell Dorris Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
EMERGENCY DECLARATION
AGENDA ITEMS TO BE REMOVED
Sometimes
it
is
necessary
to
remove
items
from
the
agenda.
We
apologize
for
any
inconvenience
this
may cause you.
PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED
ITEMS
Any
person
who
would
like
to
address
the
Legislative
Bodies
on
any
agendized
item
is
requested
to
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
agenda
item
you
would
like
to
discuss.
Each
person
will
be
given
an
opportunity
to
address
the
Legislative
Body
at
the
time
such
item
is
discussed.
Speaker
cards
are
available
at
the
rear
of
the
Council
Chambers
and
your
speaker
card
must
be
filled
out
prior
to
the
agenda
item
being
called.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
Individual speakers are limited to three (3) minutes each.
Consent
Calendar
items
under
the
Legislative
Body
may
be
acted
upon
with
one
motion,
a
second
and
the
vote.
If
you
desire
to
speak
on
an
item
or
items
on
the
Consent
Calendar,
you
may
fill
out
one
speaker
card
for
the
Consent
Calendar.
You
will
be
given
three
minutes,
unless
a
different
time
limit
is
announced,
to
address
your
concerns
before
the
Legislative
Body
takes
action
on
the
Consent
Calendar.
CALL TO ORDER
City Council/Successor Agency/Financing/Power/California Choice Energy Authority
ROLL CALL
City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
Brad Hayen, Grace Chapel
PLEDGE OF ALLEGIANCE
PRESENTATION
1. University of Antelope Valley Scholarship Program
Presenter: Sandra Johnson
ED 1.
COVID-19 Pandemic Updates and Actions
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
COUNCIL ACTIONS
CONSENT CALENDAR
Recommendation:
1. Receive update from staff and/or deputy mayors regarding COVID-19 pandemic status.
2. Direct staff to take actions in response to updated COVID-19 information.
3. Authorize
the
City
Manager
to
take
actions,
execute
documents
and/or
expend
funds
in
response to the COVID-19 pandemic.
4. Authorize
and/or
direct
the
City
Attorney,
with
the
concurrence
of
the
City
Manager,
to
take
actions,
execute
documents
and
expend
funds
in
response
to
legal
issues
pertaining
to
the COVID-19 pandemic.
ED 2.
Resolution Confirming the Continued Existence of a Local Emergency
Recommendation:
Adopt
Resolution
No.
22-47
,
a
resolution
of
the
City
Council
of
the
City
of
Lancaster,
California,
confirming
the
continued
existence
of
a
local
emergency
in
the
City
of
Lancaster,
California
The
number
of
COVID-19
cases
in
Los
Angeles
County
has
once
again
surged
with
the
appearance
of
the
Omicron
variant
and
its
more
contagious
subvariants.
As
a
result,
the
local
public
health
emergency
caused
by
the
COVID-19
pandemic
remains
in
effect,
and
the
virus
and
its
variants
continue
to
pose
a
threat
to
the
health
and
safety
of
residents
in
the
City
of
Lancaster.
CC 1.
Waive
further
reading
of
any
proposed
ordinances.
(This
permits
reading
the
title
only
in
lieu
of reciting the entire text.)
CC 2.
Approve
the
City
Council/Successor
Agency/Housing/Financing/Power/California
Choice
Energy Authority Regular Meeting Minutes of July 26, 2022.
CC 3.
Check Registers – June 26, 2022, through July 16, 2022
Recommendation:
Approve
the
Check
and
Wire
Registers
for
June
26,
2022,
through
July
16,
2022,
in
the
amount of $6,535,011.67 as presented.
At
each
regular
City
Council
Meeting,
the
City
Council
is
presented
with
a
check
and
ACH/wire
registers
listing
the
financial
claims
(invoices)
against
the
City
for
the
purchase
of
materials,
supplies,
services,
and
capital
projects
issued
the
prior
three
to
four
weeks.
This
process
provides
the
City
Council
the
opportunity
to
review
the
expenditures
of
the
City.
Claims
are
paid
via
checks,
Automated
Clearing
House
(ACH)
payments,
or
federal
wires.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
The
justifying
backup
information
for
each
expenditure
is
available
in
the
Finance
Department.
CC 4.
Monthly Report of Investments – June 2022
Recommendation:
Accept and approve the June 2022 Monthly Report of Investments as submitted.
Each
month,
the
Finance
Department
prepares
a
report
listing
the
investments
for
all
separate
entities
under
the
jurisdiction
of
the
City
as
identified
in
the
City’s
Comprehensive
Annual
Financial Report.
CC 5.
Lancaster National Soccer Center Emergency Well Pump Replacement
Recommendation:
1. Per
the
Public
Contract
Code
22035
&
22050
Emergency
Contracting
Procedures,
accept
update on the Lancaster National Soccer Center Emergency Well Pump Replacement.
Upon
council
action,
staff
issued
a
Notice
to
Proceed
to
Legend
Pump
&
Well
Service
on
May
25,
2022.
The
purchase
requisition
was
submitted
on
May
26,
2022.
Equipment
and
materials
were
received
and
the
well
rehab
work
commenced
on
June
20,
2022.
Installation
of
the
new
equipment
began
the
week
of
July
5,
2022.
The
major
repairs
are
complete
and
watering
of
the
field
has
fully
resumed.
The
vendor
is
awaiting
receipt
of
a
check
valve
and
gate valve equipment for installation, which will complete the repair project.
CC 6.
Amend
Operating
Agreement
for
the
Management
of
Zelda’s
750
West
and
Lancaster
Performing Arts Center East End Concessions
Recommendation:
1. Approve
Amendment
to
the
Agreement
for
the
Management
of
Zelda’s
750
West
and
Lancaster
Performing
Arts
Center
East
End
Concessions
to
decrease
insurance
coverage requirement.
2. Authorize City Manager or designee to execute contract amendment.
On
December
14,
2021
City
Council
awarded
the
operating
agreement
for
the
management
of
Zelda’s
750
West
and
Lancaster
Performing
Arts
Center
East
End
Concessions
through
Solicitation
for
Offers
744-22O
to
Fusion
Food
Concepts
(Operator).
The
agreement
requires
the
operator
to
carry
umbrella
or
excess
liability
coverage
with
a
limit
of
not
less
than
Ten
Million
Dollars
($10,000,000).
The
operator
has
met
this
obligation.
However,
due
to
the
cost
of
the
insurance
policy,
the
vendor
is
requesting
to
amend
the
contract
to
require
umbrella
or
excess
liability
coverage
with
a
limit
of
not
less
than
Five
Million
Dollars
($5,000,000).
The
vendor
has
been
successfully
operating
since
January
1,
2022
with
no
issues
or
concerns,
therefore staff recommends the request to reduce the insurance requirement be approved.
CC 7.
Approve
Amendment
No.
1 and
No.
2 for
RFP
No.
710-19
Landscape
Maintenance
Services
Agreement with Terracare, Inc (PARKS)
Recommendation:
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
a.
Approve Amendment No. 1 for RFP No. 710-19 Landscape Maintenance Services Agreement with Terracare, Inc which increased the NTE (not to exceed) amount from $435,193 to $551,387.52.
b.
Approve Amendment No. 2 for RFP No. 710-19 with Terracare Associates, of Littleton, CO, a one-year extension for professional landscape maintenance services, for an estimated amount not to exceed $569,869.
c.
Authorize the City Manager, or his designee, to sign all documents.
In
July
2019,
Terracare
Associates
was
awarded
the
contract
for
Parks
Maintenance
Services
through
Request
for
Proposal
No.
710-19.
Terracare
Associates
began
to
service
this
contract
effective
September
1,
2019
through
their
Lancaster-based
facility,
which
employs
20 Lancaster
residents.
Services
covered
under
this
agreement
include,
but
are
not
limited
to,
mowing,
edging,
aerating,
pruning,
fertilizing,
weed
abatement
and
pest
control
to
provide
maintenance
of
landscaping
for
all
City
parks,
the
Lancaster
Municipal
Stadium,
the
Lancaster
National
Soccer
Center,
and
other
Facilities
across
the
City.
This
amendment
will
extend
the
contract
by
one
(1)
year,
effective
September
1,
2022,
as
well
as
add
a
number
of
facilities
to
the
landscape
services
contract.
These
additional
facilities
include
City-owned
Community Homes, Boeing Plaza, Community Center, and the Lancaster University Center.
CC 8.
Approval
of
Amendment
No.
1 for
RFP
No.
705-19
Landscape
Maintenance
Services
Agreement with Terracare, Inc.
Recommendation:
1. Approve
Amendment
No.
1 for
RFP
No.
705-19
Landscape
Maintenance
Services
Agreement
with
Terracare,
Inc.,
which
increases
the
not-to-exceed
contract
amount
from
$863,852.00 to $951,565.85 with a 10% contingency for additional work as needed.
2. Authorize the City Manager, or his designee, to sign all documents.
A
request
for
proposal
was
issued
and
on
April
17,
2019
bids
were
received
from
five
(5)
firms
and
four
(4)
were
determined
to
be
complete
and
qualified.
A
committee
comprised
of
staff
from
Finance,
Development
Services
and
Parks,
Recreation
and
Arts
received
the
bid
submittals.
Based
on
evaluation
measures
identified
in
the
Request
for
Proposal
(RFP),
which
included:
pricing,
experience
performing
services
of
similar
size
and
scope,
qualifications
of
staff,
references,
and
local
preference,
Terracare
was
determined
to
be
the
contractor
who
could
provide
the
best
product
for
the
best
prices.
Terracare
currently
has
several
offices
in
southern
California
and
will
use
this
opportunity
to
expand
into
the
Antelope
Valley.
In
addition,
they
plan
to
open
a
small
office
in
Lancaster
and
hire
local
residents
to
fulfill
this
contract.
CC 9.
Approval of the Cayenta annual maintenance invoice for FY 23
Recommendation:
Approve payment of the Cayenta annual maintenance invoice for fiscal year 2023.
Cayenta,
a
division
of
Harris
Computer
Systems,
is
an
integrated
suite
of
financial
software
applications
for
local
government.
The
City
has
been
using
Cayenta
for
its
financial
software
since
1987
and
relies
on
Harris
Computer
Systems
for
support
and
maintenance.
This
allows
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
staff
to
have
access
to
vendor
resources
for
support
if
the
need
arises
as
well
as
providing
the
city with patches and updates to the system as needed.
CC 10.
Approval of the Infinity Technologies Consulting Services Agreement
Recommendation:
Approve payment of the Infinity Technologies Consulting Services Agreement for FY23.
The
proposed
Consulting
Services
Agreement
with
Infinity
Technologies
will
allow
the
City
to continue to expand on and improve the GIS usage across the City.
CC 11.
Approval of the Nutanix three-year support and licensing agreement
Recommendation:
Approve
payment
of
the
Nutanix
three-year
support
and
licensing
agreement
for
FY23,
FY24, and FY25
The
proposed
support
and
licensing
agreement
provides
the
City
with
hardware
and
software
support
to
ensure
the
City’s
data
center
hardware
and
applications
are
available
and
operational
with
limited
interruptions.
The
three-year
agreement
allows
the
City
to
save
$53,941 dollars over three one-year agreements.
CC 12.
Approve
agreement
between
the
Antelope
Valley
Air
Quality
Management
District
and
the
City of Lancaster
Recommendation:
Approve
a
5-year
staffing
agreement
between
the
Antelope
Valley
Air
Quality
Management
District ( A VAQMD) and the City of Lancaster (CITY).
A VAQMD
is
the
local
agency
with
the
primary
responsibility
for
the
control
of
air
pollution
from
all
sources
in
the
region.
Currently,
A VAQMD
contracts
with
Mojave
Desert
Air
Quality
Management
District
(MDAQMD)
for
staffing
and
support
services.
MDAQMD
is
based
in
San
Bernardino
County
and
are
subject
to
the
labor
costs
and
rates
of
the
County
of
San
Bernardino.
It
was
a
suggestion
of
the
A VAQMD
board
to
look
for
options
to
reduce
costs and to find a staffing solution more local to the Antelope Valley.
CC 13.
Adoption
of
an
Ordinance
to
Establish
Speed
Limits
on
135
Roadway
Segments
and
Amend
Section 10.04.020 of the Lancaster Municipal Code
Recommendation:
Adopt
Ordinance
No.
1091,
establishing
speed
limits
on
135
roadway
segments
in
the
City
of Lancaster, and amending Section 10.04.020 of the Lancaster Municipal Code (LMC).
The
proposed
ordinance
is
to
adopt
speed
limits
on
the
selected
135
roadway
segments
in
the
City
of
Lancaster,
as
determined
by
the
attached
2022
Spot
Speed
Survey
and
Analysis
(Study).
The
Study
was
performed
in
accordance
with
the
provisions
of
the
California
Vehicle
Code
(CVC)
Section
627
and
Assembly
Bill
(AB
43),
and
as
recommended
by
the
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
COUNCIL REPORTS
California
Department
of
Transportation
Manual
on
Uniform
Traffic
Control
Devices
(CA-
MUTCD).
Sections
22357
and
22358
of
the
CVC
require
that
certain
local
speed
limits
be
determined
based
upon
the
Engineering
and
Traffic
Survey
(E&TS)
reports,
and
that
these
speed limits are established by local ordinance.
CR1.
Council Reports
CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This portion of the agenda allows an individual the opportunity to address the Legislative Bodies on any item
NOT ON THE AGENDA
regarding City/Agency/Authority business and speaker cards must be submitted
prior
to the beginning of this portion of the Agenda. Please complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the subject you would like to address. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. State law prohibits the Legislative Body from taking action on items not on the agenda and your matter may be referred to the City Manager/Executive Director.
Individual
Speakers are limited to three (3) minutes each unless a different time limit is announced.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - two potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.
3. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Los Angeles, Case No. BC325201;
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
Superior Court of California County of Riverside, consolidated actions; Case Nos.
RIC 353 840, RIC 344 436, RIC 344 668
4. Ramos v Patino, LASC Case No. MC027974
5. Rahier v. City of Lancaster, LASC Case No. 19 AVCV00163
6. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556
7. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20 AVCV00297
8. Hernandez v. County of Los Angeles, et al., LASC Case No. 20 AVCV00318
9. Romines v. City of Lancaster, et al,, LASC Case No. 20 AVCV00345
10. Moujan v. City of Lancaster et al., LASC Case No. 20 AVCV00205
11. Davis v. State of California, LASC Case No. 19 AVCV00805
12. Lancaster v. Netflix, et al., LASC 21STCV01881
13. Butts v. Lancaster, LASC 21STCP00389
14. Lancaster v. Rives
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022
15. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290- JGB(SHKx)
16. Ortiz v. Lancaster, LASC Case No. 21 AVCV00001
17. Aijala v. Lancaster, LASC Case No. 21STCV07841
18. Gardner v. Dominoids, LASC Case No. 21 AVCV00186
19. Evans v. Lancaster, LASC Case No. 21 AVCV00145
20. Bojorquez v. Lancaster, LASC Case No. 20 AVCV00894
21. Arkey v. Lancaster, LASC Case No.20 AVCV00816
22. Perez v. Lancaster, LASC Case No. 20 AVCV00589
23. Serrano v. Los Angeles County et al. LASC Case No. 21 AVCV00562
24. Jackson v. RE Schultz Construction et al. LASC Case No. 21 AVCV00863
ADJOURNMENT
Next Regular Meeting:
August 23, 2022 at 5:00 p.m.
MEETING ASSISTANCE INFORMATION
In
compliance
with
the
Americans
with
Disabilities
Act,
this
meeting
will
be
held
at
a
location
accessible
to
persons
with
disabilities;
if
you
need
special
assistance
to
participate
in
this
meeting,
please
contact
the
City
Clerk
at
(661)723-6020.
Services
such
as
American
Sign
Language
interpreters,
a
reader
during
the
meeting,
and/or
large
copies
of
the
agenda
are
available.
To
ensure
availability,
you
are
advised
to
make
your
request
at
least
72 hours
prior
to
the
meeting/event
you
wish
to
attend.
Due
to
difficulties
in
securing
sign
language
interpreters,
five
or
more
business
days
notice
is
strongly
recommended.
For
additional
information,
please
contact
the
City
Clerk
at
(661)723-6020.
AGENDA ADDENDUM INFORMATION
On
occasion
items
may
be
added
after
the
agenda
has
been
mailed
to
subscribers.
Copies
of
the
agenda
addendum
item
will
be
available
at
the
City
Clerk
Department
and
are
posted
with
the
agenda
on
the
windows
of
the
City
Council
Chambers.
For
more
information,
please
call
the
City
Clerk
Department at (661) 723-6020.
All documents available for public review are on file with the City Clerk Department.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY ADJOURNED REGULAR MEETING AGENDA
TUESDA Y, 08/09/2022