Agenda packet — Lancaster City Council, March 28, 2023 (part 1 of 2)

Tuesday, March 28, 2023
Regular Meeting – 5:00 PM
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 5:00 p.m. on March 24, 2023
at the entrance to the Lancaster City Hall Council Chambers 44933 Fern Avenue, Lancaster, CA 93534

LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power/California Choice Energy Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Member Darrell Dorris Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann

CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 03/28/2023
~ 1 ~

COUNCIL ACTIONS

CONSENT CALENDAR

AGENDA ITEMS TO BE REMOVED
Sometimes it is necessary to remove items from the agenda. We apologize for any inconvenience this may cause you.

PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any person who would like to address the Legislative Bodies on any agendized item is requested to complete a speaker card for the City Clerk/Agency/Authority Secretary and identify the agenda item you would like to discuss. Each person will be given an opportunity to address the Legislative Body at the time such item is discussed. Speaker cards are available at the rear of the Council Chambers and your speaker card must be filled out prior to the agenda item being called. We respectfully request that you fill the cards out completely and print as clearly as possible. Following this procedure will allow for a smooth and timely process for the meeting and we appreciate your cooperation. Individual speakers are limited to three (3) minutes each.

Consent Calendar items under the Legislative Body may be acted upon with one motion, a second and the vote. If you desire to speak on an item or items on the Consent Calendar, you may fill out one speaker card for the Consent Calendar. You will be given three minutes, unless a different time limit is announced, to address your concerns before the Legislative Body takes action on the Consent Calendar.

CALL TO ORDER
City Council/Successor Agency/Financing/Power/California Choice Energy Authority

ROLL CALL
City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris

INVOCATION
Tony Herrera, Grace Chapel

PLEDGE OF ALLEGIANCE

CC 1. Waive further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)

CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 03/28/2023
~ 2 ~

interpreters, a reader during the meeting, and/or large print copies of the agenda are available. To ensure availability, you are advised to make your request at least 72 hours prior to the meeting/event you wish to attend. Due to difficulties in securing sign language interpreters, five or more business days notice is strongly recommended. For additional information, please contact the City Clerk at (661)723-6020.

AGENDA ADDENDUM INFORMATION
On occasion items may be added after the agenda has been mailed to subscribers. Copies of the agenda addendum item will be available at the City Clerk Department and are posted with the agenda on the windows of the City Council Chambers. For more information, please call the City Clerk Department at (661) 723-6020.

All documents available for public review are on file with the City Clerk Department.

CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 03/28/2023
~ 12 ~
CC 2

03/28/23
JC
Tuesday, March 14, 2023

CALL TO ORDER
Vice Mayor Crist called the meeting of the Lancaster City Council/Successor Agency/Housing/ Financing/ Power/California Choice Energy Authority to order at 5:01 p.m.

ROLL CALL
PRESENT: City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/Vice Chair Crist
ABSENT: Mayor/Chairman Parris

ROLL CALL
PRESENT: Lancaster Housing Authority Member: Malhi, Mann, Vice Chair Crist ABSENT: Harvey, Chair Szeto

EXCUSED
On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council excused Mayor Parris from the Lancaster City Council/Successor Agency/Housing/Financing/ Power/California Choice Energy Authority regular meeting., by the following vote: 4-0-0-1; AYES: Dorris, Malhi, Mann, Crist; NOES: None; ABSTAIN: None; ABSENT: Parris STAFF MEMBERS:

City Manager/Executive Director; Assistant City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; City Clerk/Agency/Authority Secretary; Assistant to the City Manager, Finance and Technology Director; Parks, Recreation and Arts Director; Real Estate & Economic Development Senior Manager; Public Works Director; Community Development Director

PLEDGE OF ALLEGIANCE
Council Member Darrell Dorris

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
2 LANCASTER HOUSING AUTHORITY CONSENT CALENDAR
On a motion by Housing Authority Mann and seconded by Housing Authority Malhi, the Lancaster Housing Authority approved the Lancaster Housing Authority Consent Calendar as comprised, by the following vote: 3-0-0-2; AYES: Malhi, Mann, Crist; NOES: None; ABSTAIN: None; ABSENT: Harvey, Szeto
LHA CC 1. EXCLUSIVE NEGOTIATING AGREEMENT WITH RAVELLO HOLDINGS, INC.

1. Authorized the Executive Director or his designee to negotiate, finalize and execute an Exclusive Negotiating Agreement with Ravello Holdings, Inc. to enter into negotiations for a six-month period for the potential disposition of property owned by the Lancaster Housing Authority, requiring a deposit of $50,000.00.

2. Authorized the Executive Director or his designee to negotiate, finalize and execute all related documents in a form approved by the City Attorney.

3. Find that this item is not subject to the California Environmental Quality Act.

LHA CC 2. ACQUISITION OF PROPERTY

1. Authorized the Executive Director, or his designee, to negotiate, finalize, and execute an Agreement to Purchase Los Angeles County Tax Defaulted Property for APNs 3138- 036-015, 3138-036-014, 3138-036-013, 3170-006-014, and 3170-006-009 in a form approved by the City Attorney.

2. Adopted Resolution No. HA 1-23, authorizing purchase of tax-defaulted property (APNs 3138-036-015, 3138-036-014, 3138-036-013, 3170-006-014, and 3170-006-009).

3. Found that the California Environmental Quality Act does not apply to this item.

4. Authorized the Executive Director, or his designee, to finalize and execute all related documents.

5. Appropriated $60,000 from Account No. 306-2900-000, Fund Balance to operating Account No. 306-4792-912.

CONSENT CALENDAR
Council Member Mann recused himself from item numbers CC 10 and CC 11 due to property owned within proximity to the project.

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
3 Council Member Mann left the dais at this time.

On a motion by Council Member Dorris and seconded by Council Member Malhi, the City Council approved item numbers CC 10 and CC 11 as comprised, by the following vote: 3- 0-1-1; AYES: Dorris, Malhi, Crist, NOES: None; ABSTAIN: Mann; ABSENT: Parris Council Member Mann returned to the dais at this time.

On a motion by Council Member Mann and seconded by Council Member Dorris, the City Council approved the Consent Calendar pulling item numbers CC 10 for separate discussion, by the following vote: 4-0-0-1; AYES: Dorris, Malhi, Mann, Crist; NOES:

None; ABSTAIN: None; ABSENT: Parris
CC 1. ORDINANCE WAIVER
Waived further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of February 28, 2023.

CC 3. CHECK REGISTERS – FEBRUARY 12, 2023, THROUGH FEBRUARY 25, 2023 Approved the Check and Wire Registers for February 12, 2023, through February 25, 2023, in the amount of $6,026,569.99 as presented.

CC 4. FINAL MAP APPROVAL – TRACT MAP NO. 82830 (LOCATED AT THE NORTHEAST CORNER OF NEWGROVE STREET AND 65TH STREET WEST)

1. Approved the map and accepted the dedications as offered on Tract Map No. 82830 located at the northeast corner of Newgrove Street and 65th Street West; made findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1 and 66474.6 of the Subdivision Map Act; and instructed the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.

2. Found that the City has complied with the California Environmental Quality Act. An Initial Study (IS) was prepared and a Notice of Determination (NOD) was filed and posted on August 24, 2020

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
4 CC 5. FINAL MAP APPROVAL – TRACT MAP NO. 82831 (LOCATED AT THE NORTHWEST CORNER OF NEWGROVE STREET AND 62ND STREET WEST)

1. Approved the map and accepted the dedications as offered on Tract Map No. 82831 located at the northwest corner of Newgrove Street and 62 Street West; made findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1 and 66474.6 of the Subdivision Map Act; and instructed the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.

2. Found that the City has complied with the California Environmental Quality Act. An Initial Study (IS) was prepared and a Notice of Determination (NOD) was filed and posted on August 24, 2020.

CC 6. SPR 15-03 - ACCEPTANCE OF IMPROVEMENTS (DRAINAGE

MAINTENANCE DISTRICT)

1. Approved and accepted for maintenance the work and materials of the drainage improvements for the following Drainage Maintenance District annexation, installed by the developer of the subject project:

Project Annexation No. Location/Owner Site Plan Review No. 15-03 15-01 Northwest corner of Avenue H and Division Street Owner: PARC Land Holdings, LLC

2. Found that the City has complied with the California Environmental Quality Act. An Initial Study was approved by staff on June 4, 2015, and a Notice of Determination was filed and posted on June 24, 2015.

CC 7. SPR 15-03 - ACCEPTANCE OF IMPROVEMENTS (RECYCLED WATER)

1. Approved the completed recycled water system installed by the developer for the following project:

Project No. Location/Owner Site Plan Review No. 15-03 Northwest Corner of Avenue H and Division Street

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
5 Owner: Parc Land Holdings, LLC

CC 8. JOINT USE AGREEMENT WITH SOUTHERN CALIFORNIA EDISON COMPANY FOR TRACT NO. 061535 – SOUTHWEST CORNER OF AVENUE J AND 42ND STREET WEST

1. Approved the Joint Use Agreement with the Southern California Edison Company (SCE) to provide for the relocation of existing SCE facilities necessitated by the proposed widening of Avenue J.

2. Found that the City has complied with the California Environmental Quality Act. An Initial Study (IS)was prepared and a Notice of Determination (NOD) was filed and posted on June 6, 2006.

CC 9. SPR 15-03 - ACCEPTANCE OF IMPROVEMENTS (WATER)

1. Approved the completed water system installed by the developer for the following project:

Project No. Location/Owner Site Plan Review No. 15-03 Northwest corner of Avenue H and Division Street Owner: Parc Land Holdings, LLC

CC 10. SPR 19-06 - ACCEPTANCE OF IMPROVEMENTS (STREETS)

1. Approved the developer-constructed streets on the following project. In addition, accepted the streets for maintenance by the City and for public use Project No. Location/Owner

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
6 Site Plan Review No. 19-06 44249 20th Street West Owner: Saharan Real Estate Investments, LLC

2. Found that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed and posted on September 16, 2020.

CC 11. SPR 19-06 - ACCEPTANCE OF IMPROVEMENTS (WATER)

1. Approved the completed water system installed by the developer for the following project:

Project No. Location/Owner Site Plan Review No. 19-06 44249 20th Street West Owner: Saharan Real Estate Investments, LLC

2. Found that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed and posted on September 16, 2020.

CC 12. SPR 20-03 - ACCEPTANCE OF IMPROVEMENTS (WATER)

1. Approved the completed water system installed by the developer for the following project:

Project No. Location/Owner Site Plan Review No. 20-03 42723 Challenger Way Owner: Challenger JRC, LLC

2. Found that the California Environmental Quality Act does not apply, as the project is exempt under Section 15332 of the CEQA guidelines.

CC 13.STREET NAME CHANGE – AVENUE L WEST TO BALMONT STREET

1. Adopted Resolution No. 23-15, directing and authorizing the street name change of West Avenue L, the frontage road parallel to the Avenue L Bridge and Sierra Highway, to Balmont Street.

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
7 2. Found that the California Environmental Quality Act does not apply.

CC 14.ACQUISITION OF PROPERTY

1. Authorized the City Manager, or his designee, to negotiate, finalize, and execute an Agreement to Purchase Los Angeles County Tax Defaulted Property for APNs 3128-010- 028 and 3268-019-111 in a form approved by the City Attorney.

2. Adopted Resolution No. 23-16, authorizing purchase of tax-defaulted property (APNs 3138-036-015, 3138-036-014, 3138-036-013, 3170-006-014, and 3170-006-009).

3. Found that the California Environmental Quality Act does not apply to this item.

4. Authorized the City Manager, or his designee, to finalize and execute all related documents.

CC 15. AMENDING CLASSIFICATION AND COMPENSATION SCHEDULE AND

INCREASING THE FULL TIME EQUIVALENT (FTE) HEADCOUNT

1. Adopted Resolution 23-17, amending Resolution 22-62, establishing a compensation schedule for various classifications of employees of the City of Lancaster and adding one (1) FTE position.

2. Approved a budget adjustment in the amount of $14,000 in revenue account 101- 3706601 and no adjustment is needed to fund the position costs as the revenue and expenditures are offset to add the FTE position to service the AVAQMD contract.

JPHI 1. AMENDMENT TO THE ADOPTED BUDGET AND CAPITAL
IMPROVEMENT PROGRAM FOR FISCAL YEAR 2022-2023.

Vice Mayor Crist opened the public hearing.

George Harris, Finance & Technology Director presented the staff report on this item.

Discussion among Council included the Hybrid Law Model and whether the budget for the Hybrid Law Model fits in the presented budget.

Vice Mayor Crist closed the public hearing.

On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council adopted Resolution No. 23-18, authorizing an amendment to the adopted Budget and Capital Improvement Program for Fiscal Year 2022-2023, by the following vote: 4-0-0-1; AYES: Dorris, Malhi, Mann, Crist; NOES: None; ABSTAIN: None; ABSENT: Parris

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
8 CR 1. COUNCIL REPORTS
Council Member Dorris reported on the grand opening of the Race Communications location.

Council Member Mann reported on the ribbon cutting of the Antelope Valley Rural Museum.

Staff provided a video recap of the ribbon cutting of the Antelope Valley Rural Museum.

LANCASTER FINANCING AUTHORITY
No action required at this time.

LANCASTER POWER AUTHORITY
No action required at this time.

LANCASTER SUCCESSOR AGENCY
No action required at this time.

CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
Jason Caudle, City Manager announced the promotion of Larissa De La Cruz as the new Community Development Director, and Marissa Diaz as the Public Works Director.

Rodrick Armalin, Public Safety Director, provided a report on ongoing hiring process and addressing problem locations.

The City Manager also provided weather awareness and commended the Public Works Department on their response to preparedness.

CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.

PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
Addressing the City Council at this time:

Fran Sererseres – commended staff for safety check response.

David Paul- discussed various topics.

CITY COUNCIL/AGENCY/AUTHORITY COMMENTS
No comment at this time.

ADJOURNMENT
Vice Mayor Crist adjourned the meeting at 5:25 p.m.

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
9 PASSED, APPROVED and ADOPTED this 28th day of March, 2023, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS

CITY CLERK MAYOR/CHAIRMAN
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }

LANCASTER CITY COUNCIL/ SUCCESSOR AGENCY/HOUSING

FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY

MINUTES
March 14, 2023
10 CERTIFICATION OF MINUTES

CITY COUNCIL/SUCCESSOR AGENCY/HOUSING/FINANCING/ POWER/CALIFORNIA

CHOICE ENERGY AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/Housing/Financing/ Power/California Choice Energy Authority Minutes, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________. (seal)
_____________________________________

STAFF REPORT
City of Lancaster
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: George N. Harris II, Finance Director
Subject:Check Registers – February 26, 2023, through March 11, 2023 Recommendation:

Approve the Check and Wire Registers for February 26, 2023, through March 11, 2023, in the amount of $5,948,680.08 as presented.

Fiscal Impact:
$5,948,680.08 as detailed in the Check Registers.

Background:

At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against the City for the purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.

Check Nos.: 7433086-7433400 $ 5,741,420.56
ACH/Wire Check Nos.: 101011823-101011828 $ 207,259.52 $ 5,948,680.08
Voided Check No.: N/A
Voided ACH/Wire No.: N/A

GH:sp
Attachments:

CC 3
03/28/23
JC
Check Register
ACH/Wire Register
City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433086 10977 CHATTERS III, RONALD PS-11/22 CONSULTING SVC-BAL 24,456.68 101 4210301 24,456.68 7433087 11283 CORDERO, STEPHANIE SC-PR DM-ONTARIO-03/5-10/23 352.00 101 4800201 352.00 7433088 09840 EARLY, ROSHELLE RE-PR DM-ONTARIO-03/05-10/23 352.00 101 4800201 352.00 7433089 11351 HAYES, RON RH-FUEL-SCRMNT-01/31-02/03/23 110.00 101 4220256 110.00 7433090 1296 L A CO CLERK-ENVIRO FILINGS NOE-CP23022-PMP PVMNT PRS PRJT 75.00 211 15ST084924 75.00 7433091 10930 L A CO DEPT ANIMAL CARE&CONTRL ANML PMT FEE-PETTING ZOO 300.00 101 4649567 300.00 7433092 1215 L A CO WATERWORKS 12/14/22-02/15/23- WATER SVC 15,095.68 101 4633654 1,031.79 101 4634654 4,546.58
203 4636654 3,331.79
482 4636654 6,185.52
15,095.68 15,095.68
7433093 11439 MITCHELL, MELISSA MM-PR DM-ONTARIO-03/5-10/23 352.00 101 4800201 352.00 7433094 07633 NIEBLA, TROLIS TN-PR DM SACRAM-06/6-8/22 172.50 101 2140000 172.50 7433095 03154 SO CA EDISON 01/20/23-02/21/23 ELECTRIC SVC 6,643.62 101 4632652 2,138.16 101 4633652 1,962.02
101 4650652 2,313.05
483 4754660 230.39
6,643.62 6,643.62
7433096 D1617 STOFFEL, MATTHEW MS-WORK BELT 38.67 203 4752220 38.67 7433097 D1617 STOFFEL, MATTHEW MS-WORK BOOT/SOCKS/PANTS(2) 67.10 484 4752220 67.10 7433098 09754 TOYOTA OF LANCASTER FLT RPLCMNT-23 TACOMA #204935 32,913.24 111 4753762 32,913.24 7433099 08760 YESETA, SYDNEY SY-PR DM-ATLANTA-03/01-03/23 185.00 101 4790201 185.00 7433100 C7500 A B I DOCUMENT SUPPORT SRVCS CLAIM#063-19/CLGL-1407A1 64.00 113 4230303 64.00 7433101 00116 A V ENGINEERING FINAL-MAP TRACT#61040-58LOTS 7,723.80 101 4761301 7,723.80 FINAL-MAP TRACT#61041-40LOTS 7,723.80 101 4761301 7,723.80 LOT LINE-ADJSTMNT LLA 22-01 1,190.40 101 4761301 1,190.40 16,638.00 16,638.00
7433102 08979 A V PEST CONTROL PDW-PEST CONTRL 75.00 101 4634301 75.00

Page 1 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount OMP-PEST CONTROL 190.00 101 4634301 190.00 265.00 265.00
7433103 00127 ALL GLASS & PLASTICS LLC SRVC CHRG/LABOR/INSTL LUBE/PNC 125.00 101 4633403 125.00 7433104 02693 ANDY GUMP, INC RDP-FENCE RENTAL-2/17-03/16/23 33.74 101 4634602 33.74 7433105 09751 ARMSTRONG, ALVIN JR 02/23-SPORTS OFFICIAL 400.00 101 4641308 400.00 7433106 C9805 ARROW TRANSIT MIX INC READY MIX CONCRETE 806.76 203 4752410 806.76 READY MIX CONCRETE 806.76 203 4752410 806.76 1,613.52 1,613.52
7433107 11048 ATLAS COMMERCIAL PRODUCTS PTHEAT-STAINLESS PATIO HTR 1,457.36 101 4653753 1,457.36 7433108 06440 AUTRY, SHAKIRA 02/23-SPORTS OFFICIAL 200.00 101 4641308 200.00 7433109 11357 AV VAN & STORAGE CO. MV SRVCS-PALLET RLCTN-WB#1827 5,211.20 101 4200251 5,211.20 7433110 C3061 BATES, JOE 02/23-SPORTS OFFICIAL 322.00 101 4641308 322.00 7433111 10604 BICOASTAL PRODUCTIONS LLC BAL & BUYOUT-FRVR MTN-2/11/23 5,615.00 101 2177003 (385.00) 101 4650257 1,000.00
101 4650318 5,000.00
5,615.00 5,615.00
7433112 11124 BLESSEDCO ELECTRIC INC CP22010-PAC IMPROVEMENTS 23,314.16 101 11BS022924 23,378.72 150 2100003 (1,227.06)
227 11BS022924 1,162.50
23,314.16 23,314.16
7433113 06992 BREMER WHYTE BROWN & O'MEARA CLAIM #052-20/CLGL-1418A1 2,069.97 113 4230303 2,069.97 7433114 D0919 CA BUILDING STANDARDS OCT-DEC 2022-GREEN BLDG FEES 516.60 101 2179003 574.00 101 3201120 (57.40)
516.60 516.60
7433115 C6516 CAL SOUTH NSC-2023 STATE CUP GATE EXPENS 2,811.00 101 4645223 2,811.00 7433116 C0914 CAMPBELL II, EDWARD LEE 02/23-SPORTS OFFICIAL 460.00 101 4641308 460.00 7433117 06020 CANON FINANCIAL SERVICES, INC 01/23-MONTHLY COPIER CHARGES 382.54 101 4410253 382.54 7433118 00382 CARRIER COMMUNICATIONS 03/23-HAUSER MTN SITE RENT 654.32 101 4245350 654.32 7433119 L3600 CASTELLANOS, CESAR LCE-DECEMBER 2022 NEM PAYOUT 85.50 490 4250658 85.50 7433120 05938 CENTERSTAGING LLC PAC-BACKLINE EQUIPMENT 1,410.00 101 4650602 1,410.00 PAC-BACKLINE EQUIPMENT 2,686.00 101 4650602 2,686.00

Page 2 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 4,096.00 4,096.00
7433121 08516 CODY, RAYMOND 02/23-SPORTS OFFICIAL 200.00 101 4641308 200.00 7433122 10983 COOKSEY'S LIFEGRD AND SWIM LLC 12/01-15/22-LIFEGUARD HOURS 1,274.50 101 4642301 1,274.50 12/16-31/22-LIFEGUARD HOURS 925.50 101 4642301 925.50 02/01-15/23-LIFEGUARD HOURS 2,424.25 101 4642301 2,424.25 4,624.25 4,624.25
7433123 00794 CORRALES, RUDY 02/23-SPORTS OFFICIAL 276.00 101 4641308 276.00 7433124 05696 D D L TRAFFIC INC BATTERY STOCK-MK AGM 8A24 20,947.50 211 4754763 20,947.50 7433125 04231 D M R TEAM, INC CP2304-RACE COMMUNICATIONS 24,895.00 101 4761301 12,618.30 101 4761308 12,276.70
24,895.00 24,895.00
7433126 C7625 DAPEER,ROSENBLIT & LITVAK, LLP 1/23-MUNICIPAL CODE ENFRCMNT 525.00 101 4230301 525.00 01/23-SPECIALIZED LGAL SVCS 1,373.40 101 4230301 1,373.40 01/23-SPECIALIZED LGAL SVCS-HW 3.00 101 4230301 3.00 01/23-SPECIALIZED LGAL-LGL INN 3,376.70 101 4230301 3,376.70 5,278.10 5,278.10
7433127 5062 DEPT OF CNSRVTN-ADMIN SRV ACCT OCT-DEC 2022-STRNG MOTION FEE 3,071.24 101 2172000 3,232.88 101 3201120 (161.64)
3,071.24 3,071.24
7433128 00414 DESERT LOCK COMPANY CH-RENO-KEY OFFICES 146.15 101 4633403 146.15 LPAC-DOOR REPAIRS 65.00 101 4650403 65.00 STP-VANDALISM-REKEY 130.86 101 4630460 130.86 JRP-VANDALISM-REKEY 608.92 101 4630460 608.92 950.93 950.93
7433129 09191 DESIGNERS TOUCH LANDSCAPE INC MLS-REMOVE&CLEAN UP/DG TCH UP 3,750.00 207 4633404 3,750.00 7433130 08839 DUKE ENGINEERING AND ASSOCS LPAC-ENG SVC ZELDA HOOD 1,800.00 101 11BS022924 1,800.00 LPAC ENGNRNG SRVC BOX OFFICE 4,050.00 101 11BS022924 4,050.00 AS-BUILT DRAFT OF UTILITIES 1,050.00 207 12AC009924 1,050.00 6,900.00 6,900.00
7433131 05665 EGGERTH, DARRELL 02/23-SPORTS OFFICIAL 207.00 101 4641308 207.00 7433132 C9406 ESTES, MAURICE 02/23-SPORTS OFFICIAL 92.00 101 4641308 92.00 7433133 00617 FEDERAL EXPRESS CORPORATION EXPRESS MAILINGS 140.38 101 4650212 67.95 101 4770212 72.43
140.38 140.38
7433134 C9780 FILM LIAISONS IN CA STATEWIDE SPONSOR FOR THE COLA MGZN FY23 15,000.00 101 4601221 15,000.00

Page 3 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433135 11345 FLOCK SAFETY FALCON/PRF SVC STD IMPLMNT FEE 31,250.00 101 4800301 31,250.00 7433136 10888 GONZALEZ PROPERTY SVCS AHP-VANDALISM-GRAFFITI RMVL 650.00 101 4630460 650.00 MLS-CN BENCH PAINT/EPOXY 1,360.00 207 4633404 1,360.00 RDP-REPAIRS TO DAMAGED PRTN 420.00 101 4630460 420.00 INCUBATOR-TRASH ENCLOSURE WELD 425.00 101 4636402 425.00 LAN BLVD 606-WINDOW IRON COVER 425.00 101 4651251 425.00 INCUBATOR-DOOR WELD 465.00 101 4636402 465.00 ESP-SHOWER MANUFACTURE BAR 785.00 101 4631402 785.00 CEDAR-STUDIO 606-EXTR LGT INST 985.00 101 4651402 985.00 MNTC YD-PW TSTNG FLOOR ASBESTS 950.00 203 4752403 950.00 MNTC YD-SNTZNG/DISINFECTING 985.00 203 4752403 985.00 MOAH-MATERIAL FRONT DESK 1,240.00 101 11BS042924 1,240.00 LAN BLVD 606-RMV OLD SINK 650.00 101 4651251 650.00 LAN BLVD 606-REPAIR WALL 1,590.00 101 4651251 1,590.00 10,930.00 10,930.00
7433137 11041 GUANDIQUE, JORGE MARIO 02/23-SPORTS OFFICIAL 460.00 101 4641308 460.00 7433138 00849 HAAKER EQUIPMENT CO EQ3988-WEAR BLOCK 619.73 111 4753207 619.73 7433139 02585 HARRELL, BARON 02/23-SPORTS OFFICIAL 138.00 101 4641308 138.00 7433140 11405 HAYES, JASMINE 02/23-SPORTS OFFICIAL 400.00 101 4641308 400.00 7433141 11266 HUNT, TERELL 02/23-SPORTS OFFICIAL 138.00 101 4641308 138.00 7433142 C8476 INTERNATIONAL CODE COUNCIL 22 CA ADMIN LOOSE LEAF 3,731.62 101 4793206 3,731.62 7433143 A8656 KIMLEY-HORN & ASSOCIATES INC AVENUE M PS&E 3,737.50 210 15BR005924 3,737.50 AVE M PS & E 10,008.60 210 15BR005924 10,008.60 AVE M PS & E 10,992.50 210 15BR005924 10,992.50 AVENUE L PA & ED 2,280.00 210 15BR008924 2,280.00 AVENUE L PA & ED 1,205.00 210 15BR008924 1,205.00 28,223.60 28,223.60
7433144 11416 KLDISCOVERY ONTRACK LLC LTV-DATA RECOVERY 19,495.05 101 4207296 19,495.05 7433145 10162 LANDSCAPE CONNECTION GROUP AVE J BLOCK WALL REPAIR 1,150.00 482 4756404 1,150.00 25TH E WALL REPAIR 1,150.00 482 4756404 1,150.00 LPAC-RMV17 DEAD PLANTS & INSTL 1,375.00 203 4756404 1,375.00 WCP-VALVE REPLACEMENT 1,487.50 101 4631402 1,487.50 EDP-DRINKING FOUNTAIN REPAIR 1,950.00 101 4631402 1,950.00 JRP-VANDALISM-GRAFFITI RMVL 1,290.00 101 4630460 1,290.00 45TH WEST & DERBY/LABOR 950.00 203 4756404 950.00 J-8 & 10TH BLOCK WALL REPAIR 950.00 482 4756462 950.00 JRP-GRAFFITI REMOVAL-VANDALISM 1,850.00 101 4630460 1,850.00 12,152.50 12,152.50

Page 4 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433146 11146 LOOKING GLASS MEDIA, LLC REGENCY BLVD CINEMAS ADS 260.00 101 4205205 260.00 REGENCY BLVD CINEMAS ADS 260.00 101 4205205 260.00 520.00 520.00
7433147 04351 LYN GRAFIX RADIANS TYPE-MESH SHIRTS 5,985.33 203 4752209 96.12 203 4752209 5,889.21
5,985.33 5,985.33
7433148 1300 M M A S C CINDY VALDIVIA-MEMBERSHIP RNWL 90.00 101 4200206 90.00 7433149 02454 MC MASTER-CARR SUPPLY CO CH-BUILDING HARDWARE 108.09 101 4633403 108.09 7433150 D3578 MINUTEMAN PRESS ESP-WHITE POLOS-LIFEGUARD 2,395.70 101 4642209 2,395.70 7433151 C8147 MOORE IACOFANO GOLTSMAN, INC 11/22-01/23-PROFESSIONAL SVCS 43,345.30 349 4770770 43,345.30 7433152 06513 ODYSSEY POWER CORP CH-GENERATOR PM 1,462.00 101 4633301 1,462.00 LMS-GENERATOR PM 1,049.00 101 4632301 1,049.00 MOAH-GENERATOR PM 1,049.00 101 4633301 1,049.00 LPAC-GENERATOR PM 1,222.00 101 4633301 1,222.00 OMP-GENERATOR PM 1,049.00 101 4633301 1,049.00 5,831.00 5,831.00
7433153 05509 P A R S 12/22-REP FEES 5,580.92 101 4220301 5,580.92 7433154 05602 PETROLEUM EQUIPMENT CONST SRVS989 TESTING-SCNDRY-CNTNMNT TST 2,600.00 111 4753402 2,600.00 7433155 08967 PIONEER ATHLETICS OMP-SOFTBALL FIELD PAINT 1,999.16 101 4634404 1,999.16 7433156 07287 PRINTING BOSS BUSINESS CARDS-QTY250 54.02 101 4245259 54.02 7433157 10987 RESIDENCE INN LANCASTER CENICIENTA-LDG-02/17/23 699.60 101 4650257 699.60 STEP AFRICA-LDG-02/18/23 1,399.20 101 4650257 1,399.20 2,098.80 2,098.80
7433158 06712 RICE, BRIAN S. 02/23-SPORTS OFFICIAL 115.00 101 4641308 115.00 7433159 06180 SANTA CLARITA ELEVATORS CH RENO-5 YEAR LOAD TEST 995.00 101 4633403 995.00 7433160 C3064 SANTOS, RENALDO 02/23-SPORTS OFFICIAL 621.00 101 4641308 621.00 7433161 05934 SHI INTERNATIONAL CORP PALO ALTO FIREWALL RENEWAL 38,718.02 112 4315302 38,718.02 7433162 10961 SMARTDRAW SOFTWARE LLC SMARTDRAW SITE LICENSE(1) 2,995.00 112 4315302 2,995.00 7433163 01816 SMITH PIPE & SUPPLY INC JRP-DRAINAGE PIPE 139.89 101 4631404 139.89 CH-IRRIGATION VALVE & FITTINGS 125.99 101 4633404 125.99 PBP-IRRIGATION VALVE& FITTINGS 269.23 101 4631404 269.23

Page 5 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount OMP-SPRINKLERS 861.27 101 4634404 861.27 PDW-IRRIGATION PIPE 172.87 101 4634404 172.87 OMP-4'' COUPLINGS 62.60 101 4634404 62.60 OMP-VALVE WIRE CONNECTORS 137.81 101 4634404 137.81 AHP-IRRIGATION VALVE 102.22 101 4631404 102.22 AHP-IRRIGATION SUPPLIES 80.91 101 4631404 80.91 AHP-IRRIGATION PARTS 286.89 101 4631404 286.89 AHP-VALVE REPAIR 284.69 101 4631404 284.69 2,524.37 2,524.37
7433164 A2089 SO CA EDISON-ACCTS REC ADV PYMN-PRJ#WDT1895/904041711 35,000.00 101 4791301 35,000.00 7433165 10868 STERICYCLE INC COMPLIANCE SOLUTIONS 321.46 101 4220301 321.46 7433166 A6479 TAFT ELECTRIC COMPANY PW-WORK ON 01/11/23 2,030.17 483 4754460 2,030.17 PW-WORK ON 01/12/23 1,587.04 483 4754460 1,587.04 PW-WORK ON 01/22/23 1,000.04 483 4754460 1,000.04 PW-WORK ON 01/20/23 1,158.32 203 4754461 1,158.32 OMP-LIGHT POLE REPAIRS 1,900.00 101 4634402 1,900.00 7,675.57 7,675.57
7433167 D2568 TESLA, INC CH--01/23 (45,439.04 KWH) 4,543.90 101 4633652 4,543.90 MTNC YD-01/23 (26252.04KWH) 2,625.20 101 4633652 2,625.20 OMP-01/23 (6609.28 KWH) 660.93 101 4634652 660.93 PAC-01/23 (14377.68 KWH) 1,437.77 101 4650652 1,437.77 LMS- 01/23 (23,416.16 KWH) 2,341.62 101 4632652 2,341.62 11,609.42 11,609.42
7433168 1894 THE SIGN COMPANY STP-RENO PLAQUE 1,995.53 227 11BS034924 1,995.53 7433169 11419 TINNIN, JALON 02/23-SPORTS OFFICIAL 300.00 101 4641308 300.00 7433170 02977 TURBO DATA SYSTEMS INC 01/23-CITATION PROCESSING 4,048.62 101 4820301 4,048.62 01/23-ADMIN CITATIONS 914.88 101 4245301 914.88 4,963.50 4,963.50
7433171 08783 UNIFIRST CORPORATION UNIFORM CLEANINGS 128.04 480 4755209 128.04 7433172 C4011 UNITED RENTALS STADIUM-UTV & FUEL RENTAL 575.15 101 4649225 575.15 7433173 11424 VASQUEZ, VICTOR 02/23-SPORTS OFFICIAL 92.00 101 4641308 92.00 7433174 D2534 VERSEY, DEREK 02/23-SPORTS OFFICIAL 184.00 101 4641308 184.00 7433175 C5428 VOLTZ COMMERCIAL REALTY ADVSRS APPRAISAL RPRT(3)-SHR/TBRD/BNA 10,000.00 306 4792301 10,000.00 7433176 04496 VULCAN MATERIAL WESTERN DIV COLD MIX 252.73 203 4752410 252.73 COLD MIX 607.29 203 4752410 607.29
COLD MIX 286.01 203 4752410 286.01

Page 6 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount COLD MIX 176.51 203 4752410 176.51
1,322.54 1,322.54
7433177 11076 WILSON, ALASTAIR AW-STAGING/SETUP/TEARDOWN 350.00 106 4649566 350.00 7433178 D3242 ZIMMER, DANIEL 02/23-SPORTS OFFICIAL 414.00 101 4641308 414.00 7433179 L3766 ZOTTI, PHILIP LCE-DECEMBER 2022 NEM PAYOUT 13.90 490 4250658 13.90 7433180 1907 SO CA GAS COMPANY 12/27/22-02/23/23 GAS SVCS 67,051.48 101 4620655 3,212.28 101 4631655 36,101.14
101 4632655 8,589.75
101 4633655 15,151.14
101 4634655 1,458.45
101 4635655 2,538.72
67,051.48 67,051.48
7433181 09640 CANNON CORPORATION CDP 18-05-PERMIT PLAN CHECKING 745.92 101 4761301 745.92 CDP 18-05-PERMIT PLAN CHECKING 339.48 101 4761301 339.48 CDP 18-05-PERMIT PLAN CHECKING 213.12 101 4761301 213.12 CDP 18-05-PERMIT PLAN CHECKING 357.56 101 4761301 357.56 CDP 18-05-PERMIT PLAN CHECKING 240.00 101 4761301 240.00 CDP 18-05-PERMIT PLAN CHECKING 4,337.20 101 4761301 4,125.94 101 4761308 211.26
CDP 18-05-PERMIT PLAN CHECKING 1,261.68 101 4761301 1,261.68 CDP 18-05-PERMIT PLAN CHECKING 560.00 101 4761301 560.00 CDP 18-05-PERMIT PLAN CHECKING 8,492.40 101 4761301 8,492.40 CDP 18-05-PERMIT PLAN CHECKING 1,960.56 101 4761301 1,960.56 CDP 18-05-PERMIT PLAN CHECKING 560.00 101 4761301 560.00 CDP 18-05-PERMIT PLAN CHECKING 13,165.88 101 4761301 13,165.88 CDP 18-05-PERMIT PLAN CHECKING 1,114.96 101 4761301 1,114.96 CDP 18-05-PERMIT PLAN CHECKING 561.12 101 4761301 561.12 CDP 18-05-PERMIT PLAN CHECKING 107.48 101 4761301 107.48 CDP 18-05-PERMIT PLAN CHECKING 6,204.54 101 4761301 6,204.54 CDP 18-05-PERMIT PLAN CHECKING 250.44 101 4761301 250.44 CDP 18-05-PERMIT PLAN CHECKING 23,828.00 101 4761301 23,828.00 CDP 18-05-PERMIT PLAN CHECKING 397.44 101 4761301 397.44 CDP 18-05-PERMIT PLAN CHECKING 161.40 101 4761301 161.40 CDP 18-05-PERMIT PLAN CHECKING 339.48 101 4761301 339.48 CDP 18-05-PERMIT PLAN CHECKING 125.12 101 4761301 125.12 CDP 18-05-PERMIT PLAN CHECKING 3,236.98 101 4761301 3,236.98 CDP 18-05-PERMIT PLAN CHECKING 396.96 101 4761301 396.96 CDP 18-05-PERMIT PLAN CHECKING 1,001.76 101 4761301 1,001.76 CDP 18-05-PERMIT PLAN CHECKING 204.16 101 4761301 204.16 CDP 18-05-PERMIT PLAN CHECKING 160.00 101 4761301 160.00 CDP 18-05-PERMIT PLAN CHECKING 125.12 101 4761301 125.12 70,448.76 70,448.76
7433182 11294 CREATIVE MACHINES PUBLIC ART-SUPER BLOOM-DC 62,500.00 101 13ZZ006924 62,500.00

Page 7 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433183 10911 EKC ENTERPRISES INC LIC-BE-10YR VERKADA ALARM LCN 64,551.92 101 4800301 64,551.92 EKC-COMNTY CNTR SLE CMRA 4,055.23 101 4800301 4,055.23 VERKADALIC-10Y/SV11-HW ENVRNMT 39,895.60 101 4800301 39,895.60 108,502.75 108,502.75
7433184 C7946 L A CO DEPT ANIMAL CARE&CONTRL 01/23-HOUSING COSTS 132,749.39 101 4820363 132,749.39 7433185 03614 NIXON EGLI EQUIPMENT CO INC 2023-PETERSEN INDUSTRIES TL-3 253,917.62 111 4753762 4,119.73 203 4753762 249,797.89
SEGMENS-LEAK AT WATER PUMP 5,413.07 111 4753207 5,413.07 259,330.69 259,330.69
7433186 08717 TABORDA SOLUTIONS, INC ADOBE ACROBAT LICENSES(400) 53,212.30 112 4315302 53,212.30 7433187 L1726 ALLEN, RILEY JAN-FEB 2023 NEM CASH OUTS 38.00 490 4250658 38.00 7433188 L3849 BALAUAG, GLAIZA R LCE-QTR 1 CLEAN UP 100.45 490 4250658 100.45 7433189 L3850 BARAJAS, IRMA PATRICIA LCE-QTR 1 CLEAN UP 49.51 490 4250658 49.51 7433190 L3868 BENNEWITZ, TARA JAN-FEB 2023 NEM CASH OUTS 47.28 490 4250658 47.28 7433191 L3869 BERGER, KYLE JAN-FEB 2023 NEM CASH OUTS 3.88 490 4250658 3.88 7433192 L3201 BIZANTI, ADAM JAN-FEB 2023 NEM CASH OUTS 31.02 490 4250658 31.02 7433193 L3870 BLISS, SHIRLEE JAN-FEB 2023 NEM CASH OUTS 53.24 490 4250658 53.24 7433194 L3851 BORILLO, GARY LCE-QTR 1 CLEAN UP 31.31 490 4250658 31.31 7433195 L3871 BRADLEY, MIKE JAN-FEB 2023 NEM CASH OUTS 36.67 490 4250658 36.67 7433196 L3852 BRENNER, BRIAN LCE-QTR 1 CLEAN UP 219.52 490 4250658 219.52 7433197 L3872 CALLAWAY, WILLIAM S JAN-FEB 2023 NEM CASH OUTS 20.97 490 4250658 20.97 7433198 L3853 CHACLAN, SERGIO LCE-QTR 1 CLEAN UP 120.83 490 4250658 120.83 7433199 L3873 CRUZ, JOSE R JAN-FEB 2023 NEM CASH OUTS 18.18 490 4250658 18.18 7433200 L2770 DALKE, MATTHEW E JAN-FEB 2023 NEM CASH OUTS 108.96 490 4250658 108.96 7433201 L3874 DARBEAU, CARMICHAEL JAN-FEB 2023 NEM CASH OUTS 52.92 490 4250658 52.92 7433202 L3875 DELANEY, YVONNE JAN-FEB 2023 NEM CASH OUTS 10.28 490 4250658 10.28 7433203 L3876 DENT, NATHANIEL JAN-FEB 2023 NEM CASH OUTS 10.86 490 4250658 10.86

Page 8 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433204 L3854 DIAZ, MOISES V LCE-QTR 1 CLEAN UP 138.50 490 4250658 138.50 7433205 L3273 FAZZINI, TAYLOR JAN-FEB 2023 NEM CASH OUTS 37.28 490 4250658 37.28 7433206 L3855 FISHER, MEGAN LCE-QTR 1 CLEAN UP 26.43 490 4250658 26.43 7433207 L3877 GARCIA, MAYRA JAN-FEB 2023 NEM CASH OUTS 68.68 490 4250658 68.68 7433208 L3856 GLANCY, TIFFANY K LCE-QTR 1 CLEAN UP 137.37 490 4250658 137.37 7433209 L1081 GOMEZ, REYMUNDO LCE-QTR 1 CLEAN UP 201.94 490 4250658 201.94 7433210 L0169 GONZALEZ, MARIN JAN-FEB 2023 NEM CASH OUTS 66.23 490 4250658 66.23 7433211 L3878 HAN, JUNG HA JAN-FEB 2023 NEM CASH OUTS 5.08 490 4250658 5.08 7433212 L3857 HARTLEY, MERRITT LCE-QTR 1 CLEAN UP 370.07 490 4250658 370.07 7433213 L3879 HOLCOMB, SAKIMA JAN-FEB 2023 NEM CASH OUTS 72.78 490 4250658 72.78 7433214 L3858 HORTON, PAUL LCE-QTR 1 CLEAN UP 54.00 490 4250658 54.00 7433215 L3859 JIMENEZ, KATHRYN J LCE-QTR 1 CLEAN UP 196.18 490 4250658 196.18 7433216 L3880 JORNACION JR, JIMMY JAN-FEB 2023 NEM CASH OUTS 0.70 490 4250658 0.70 7433217 L3860 KARANIKOLAS, AVRA LCE-QTR 1 CLEAN UP 135.56 490 4250658 135.56 7433218 L3881 LARSON, GERALD W JAN-FEB 2023 NEM CASH OUTS 3.48 490 4250658 3.48 7433219 L3882 LEWIS, DEVINA JAN-FEB 2023 NEM CASH OUTS 9.22 490 4250658 9.22 7433220 L3883 LOECHLER, BECHORAH JAN-FEB 2023 NEM CASH OUTS 18.14 490 4250658 18.14 7433221 L3884 LUNA, MICHAEL JAN-FEB 2023 NEM CASH OUTS 42.20 490 4250658 42.20 7433222 L1138 LUNGREN, OTTO LCE-QTR 1 CLEAN UP 108.40 490 4250658 108.40 7433223 L3710 MAISON'S AT 40TH LLC JAN-FEB 2023 NEM CASH OUTS 22.98 490 4250658 22.98 7433224 L3710 MAISON'S AT 40TH LLC JAN-FEB 2023 NEM CASH OUTS 50.81 490 4250658 50.81 7433225 L3885 MAISON'S AT 40TH LLC JAN-FEB 2023 NEM CASH OUTS 14.70 490 4250658 14.70 7433226 L3861 MARTIN, CYNTHIA LCE-QTR 1 CLEAN UP 658.51 490 4250658 658.51 7433227 L3886 MCCAMENT, SALLY JAN-FEB 2023 NEM CASH OUTS 3.26 490 4250658 3.26

Page 9 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433228 L3887 MCFARLAND, JOANNE JAN-FEB 2023 NEM CASH OUTS 16.26 490 4250658 16.26 7433229 L3888 MEKTERYAN, GRETA JAN-FEB 2023 NEM CASH OUTS 10.90 490 4250658 10.90 7433230 L1962 MIFFLIN, RON E LCE-QTR 1 CLEAN UP 350.57 490 4250658 350.57 7433231 L3404 MONTGOMERY, KENNETH G JAN-FEB 2023 NEM CASH OUTS 36.26 490 4250658 36.26 7433232 L3889 MORAN, BETTY JAN-FEB 2023 NEM CASH OUTS 23.33 490 4250658 23.33 7433233 L3890 NEIMAN, JANICE JAN-FEB 2023 NEM CASH OUTS 72.28 490 4250658 72.28 7433234 L3891 NORRIS, WAYNE JAN-FEB 2023 NEM CASH OUTS 12.69 490 4250658 12.69 7433235 L3085 OPENDOOR LABS INC JAN-FEB 2023 NEM CASH OUTS 53.57 490 4250658 53.57 7433236 L3085 OPENDOOR LABS INC JAN-FEB 2023 NEM CASH OUTS 24.71 490 4250658 24.71 7433237 L2483 ORTIZ, JORGE J JAN-FEB 2023 NEM CASH OUTS 51.62 490 4250658 51.62 7433238 L3892 PATE, MALCOLM JAN-FEB 2023 NEM CASH OUTS 42.09 490 4250658 42.09 7433239 L3437 PAULAUSKAS, THOMAS JAN-FEB 2023 NEM CASH OUTS 75.92 490 4250658 75.92 7433240 L3893 PENROSE, ROBERT JAN-FEB 2023 NEM CASH OUTS 83.27 490 4250658 83.27 7433241 L3894 PEREZ, JULIO JAN-FEB 2023 NEM CASH OUTS 15.20 490 4250658 15.20 7433242 L3895 PERRYMAN, CURTIS JAN-FEB 2023 NEM CASH OUTS 32.41 490 4250658 32.41 7433243 L3450 PLUMMER, LANETTE JAN-FEB 2023 NEM CASH OUTS 44.89 490 4250658 44.89 7433244 L3896 PULSIPHER, ADAM JAN-FEB 2023 NEM CASH OUTS 29.33 490 4250658 29.33 7433245 L3862 QUICK, RHODA LCE-QTR 1 CLEAN UP 174.13 490 4250658 174.13 7433246 L3897 RAMIREZ, MIGUEL JAN-FEB 2023 NEM CASH OUTS 82.93 490 4250658 82.93 7433247 L3112 RICHMOND AMERICAN HOMES JAN-FEB 2023 NEM CASH OUTS 15.49 490 4250658 15.49 7433248 L3898 RISSLING, ADRIAN JAN-FEB 2023 NEM CASH OUTS 14.13 490 4250658 14.13 7433249 L3863 RODRIGUEZ, DOMINGO LCE-QTR 1 CLEAN UP 45.42 490 4250658 45.42 7433250 L3900 RODRIGUEZ, GUSTAVO JAN-FEB 2023 NEM CASH OUTS 80.86 490 4250658 80.86 7433251 L3899 RODRIGUEZ, JANELLE JAN-FEB 2023 NEM CASH OUTS 19.69 490 4250658 19.69

Page 10 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433252 L1211 RODRIGUEZ, LIZBETH JAN-FEB 2023 NEM CASH OUTS 55.79 490 4250658 55.79 7433253 L3864 ROSALES-FUENTES, ANNA LCE-QTR 1 CLEAN UP 170.76 490 4250658 170.76 7433254 L3901 SANCHEZ, DESIREE JAN-FEB 2023 NEM CASH OUTS 90.22 490 4250658 90.22 7433255 L3902 SAULSBERRY, PARIS J JAN-FEB 2023 NEM CASH OUTS 31.19 490 4250658 31.19 7433256 L3800 SFR ACQUISITIONS 1 LLC JAN-FEB 2023 NEM CASH OUTS 87.53 490 4250658 87.53 7433257 L3903 SINGH, SIMRAN JAN-FEB 2023 NEM CASH OUTS 53.54 490 4250658 53.54 7433258 L3865 SLEZINGER, SUZANNA LCE-QTR 1 CLEAN UP 70.05 490 4250658 70.05 7433259 L3904 SOEUN, CHANDARA JAN-FEB 2023 NEM CASH OUTS 0.35 490 4250658 0.35 7433260 L3905 STEWART, SHANEQA JAN-FEB 2023 NEM CASH OUTS 7.04 490 4250658 7.04 7433261 L1246 STONEHAM, SHAWANA S JAN-FEB 2023 NEM CASH OUTS 99.99 490 4250658 99.99 7433262 L3513 TAVERAS, YEUDY L JAN-FEB 2023 NEM CASH OUTS 7.61 490 4250658 7.61 7433263 L3866 THORNBURG, MIKE LCE-QTR 1 CLEAN UP 177.68 490 4250658 177.68 7433264 L3906 TRUJILLO, MARVIN E JAN-FEB 2023 NEM CASH OUTS 13.63 490 4250658 13.63 7433265 L3867 VELIZ, CARLOS LCE-QTR 1 CLEAN UP 105.13 490 4250658 105.13 7433266 L3907 WOODS, GUILLERMO M JAN-FEB 2023 NEM CASH OUTS 6.37 490 4250658 6.37 7433267 06576 A V CHEVROLET FLEET RPLCMNT VHCL CHV SLVRD23 45,016.12 101 4753762 38,772.00 111 4753762 6,244.12
45,016.12 45,016.12
7433268 C8559 AUNE, CHRIS CA-RMBRSMNT-SNANTN-03/13-16/23 492.93 306 4792201 492.93 7433269 11421 DOUG MCCOMBS SAND & GRAVEL, IN PW-5 TONS OF SAND CINDER 8,750.00 203 4752410 8,750.00 7433270 C8878 HOLCOMB, ZACK ZH-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433271 09729 JAYNES BROTHERS CONSTRUCTION TBP-SLIDE REPLACEMENT 10,400.00 101 4630460 10,400.00 7433272 A6364 L A CO TREASURER/TAX COLLECTOR PRELIMINARY FEE CHP 8-PAPR 274.00 101 4790355 274.00 7433273 1215 L A CO WATERWORKS 12/15/22-02/22/23 WATER SVC 19,568.22 101 4631654 2,716.37 101 4634654 3,988.89
203 4756654 1,309.46
482 4756654 11,553.50

Page 11 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 19,568.22 19,568.22
7433274 07984 LOGAN, JUSTIN JL-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 103.50 203 4752201 138.00
241.50 241.50
7433275 A5074 M C T, INC BAL-RMPLSTLTSKN-03/17/23 3,250.00 101 4650318 3,250.00 7433276 C3710 MARTINEZ, RONNIE RM-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433277 11270 MERAZ, JOANNE JM-MLG-LA-ARTC-02/15/23 57.38 101 4800201 57.38 7433278 07930 MILLER, DUSTIN DM-PR DM LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433279 D4463 NEVAREZ, GABRIEL GN-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433280 A7185 SANTANA DOMINGUEZ, MARIA MS-PANTS REIMBURSEMENT 33.06 101 4635209 33.06 7433281 03154 SO CA EDISON 01/27/23-02/26/23 ELECTRIC SVC 20.10 483 4754660 20.10 7433282 03154 SO CA EDISON 01/25/23-02/22/23 ELECTRIC SVC 675.54 101 4790902 606.49 483 4754660 69.05
675.54 675.54
7433283 03154 SO CA EDISON 08/15/22-02/27/23 ELECTRIC SVC 2,016.67 101 4622652 2,016.67 7433284 03154 SO CA EDISON 01/03/23-02/15/23 ELECTRIC SVC 3,197.90 203 4756652 358.23 482 4756652 2,275.37
483 4754660 179.38
484 4755652 384.92
3,197.90 3,197.90
7433285 1907 SO CA GAS COMPANY 01/25/23-02/24/23 GAS SVCS 22,782.95 101 4620655 240.38 101 4631655 509.48
101 4633655 9,876.07
101 4650655 5,965.32
101 4651655 3,625.67
101 4800403 2,566.03
22,782.95 22,782.95
7433286 10470 SOLBERG, MARTIN MS-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433287 10131 STOCK, LAWRENCE 01/23-COMM DISEASES ADVICE 5,000.00 101 4431301 5,000.00 7433288 10131 STOCK, LAWRENCE 02/23-COMM DISEASES ADVICE 5,000.00 101 4431301 5,000.00 7433289 D1617 STOFFEL, MATTHEW MS-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50 7433290 11256 TOVAR, ALEXIS AT-PR DM-LAS VEGAS-03/14-17/23 241.50 203 4752201 241.50

Page 12 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433291 D3251 A V BOYS & GIRLS CLUB CDBG-22/23-10/01-31/22 945.38 361 4342781 945.38 CDBG-22/23-11/01-30/22 845.34 361 4342781 845.34 CDBG-22/23-12/01-31/22 757.04 361 4342781 757.04 2,547.76 2,547.76
7433292 06576 A V CHEVROLET EQ7513 20.87 111 4753207 20.87 EQ3834 229.56 111 4753207 229.56
250.43 250.43
7433293 08979 A V PEST CONTROL JRP-PEST SERVICE 110.00 101 4631301 110.00 EDP-PEST SERVICE 65.00 101 4631301 65.00 PBP-PEST SERVICES 95.00 101 4631301 95.00 AHP-PEST SERVICES 85.00 101 4631301 85.00 LNSC-PEST SERVICES 185.00 101 4635301 185.00 540.00 540.00
7433294 06294 A V WEB DESIGNS PAC-03/23-MONTHLY HOSTING CHGS 99.95 101 4650301 99.95 03/23-MONTHLY HOSTING CHGS 99.95 101 4315301 99.95 199.90 199.90
7433295 C4724 ACTIVE NETWORK LLC ACTIVE.NET TRAINING 9,400.00 101 4220256 9,400.00 7433296 05445 ADELMAN BROADCASTING, INC KRAJ-FM/ STEP AFRIKA 420.00 101 4650205 420.00 7433297 10014 ADVANTAGE COLORGRAPHICS OUTLOOK-WINTER 2022 (63,310) 42,569.91 101 4205253 42,569.91 7433298 D3147 AMERICAN PLUMBING SERVICES,INC PAC-FLOOR SINK REPAIRS 319.00 101 4650403 319.00 7433299 02693 ANDY GUMP, INC WCP-FENCE RENTAL-2/27-3/26/23 77.40 101 4631602 77.40 7433300 06738 ASPEN ENVIRONMENTAL GROUP 08/22-PROFESSIONAL SVCS 2,359.00 101 4770301 2,359.00 10/22-PROFESSIONAL SVCS 10,693.50 101 2185722 10,693.50 13,052.50 13,052.50
7433301 07112 AV ACTION AIR INC LCC-SRVCS/LABOR/INSULATION 641.66 101 4620403 641.66 7433302 D0879 B'S EMBROIDERY ETC, INC PARCS-UNIFORMS 5,577.48 101 4633209 2,000.00 101 4635209 3,577.48
5,577.48 5,577.48
7433303 L3776 BALDWIN, RAYMOND LCE-DECEMBER 2022 NEW PAYOUT 38.80 490 4250658 38.80 7433304 01863 BAVCO PW-RBR KT/CK/BACKFLOW ITEAMS 306.04 482 4756208 306.04 7433305 11028 BERKELEY RESEARCH GROUP LLC FORMATION OF DENOVO BANK-PH 1 23,975.44 101 4200301 23,975.44 7433306 04380 BOWE CONTRACTORS, INC CDP 21-08 CITY HALL RENOVATION 29,872.26 101 11BS019924 31,444.48 150 2100003 (1,572.22)

Page 13 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 29,872.26 29,872.26
7433307 08902 BUILDERS UNLIMITED CONSTRUCTRS MINI MOAH-44814 CEDAR NEW ROOF 27,800.00 104 4631402 27,800.00 BATTING CAGES-LIGHT POLES 6,800.00 207 12AC009924 6,800.00 34,600.00 34,600.00
7433308 D1872 CA WATER ENVIRONMENTAL ASSN JR-CWEA CERTIFICATION RENEWAL 100.00 101 4220311 100.00 7433309 04636 CAYENTA/N HARRIS COMPUTER CORP 03/23-CMS 5,840.00 112 4315302 5,840.00 7433310 10309 CLIFTON LARSON ALLEN LLP FY 21/22 INTERIM BILLING 12,750.15 101 4432304 12,750.15 7433311 04231 D M R TEAM, INC CP21011-AVE K INTR CHG IMPV 27,180.50 210 15BR004924 27,180.50 7433312 09256 DAVE BANG ASSOC, INC OF CALIF OMP-PLAYWORLD EQUIPMENT 2,376.03 101 4630460 2,376.03 7433313 00432 DEPT OF JUSTICE 1022-FINGERPRINT APPS 2,368.00 101 4220301 2,368.00 01/23-FINGERPRINT APPS 2,080.00 101 4220301 2,080.00 4,448.00 4,448.00
7433314 00414 DESERT LOCK COMPANY MNTC YD-SERVICE TRIP 397.68 203 4752403 397.68 CH-SERVICE TRIP-RPLC KEYS 88.68 101 4633403 88.68 INCUBATOR-SERVICE TRIP-3KEYS 123.50 101 4636402 123.50 WH-SERVICE TRIP-MASTER PAD LCK 155.61 101 4653403 155.61 765.47 765.47
7433315 09191 DESIGNERS TOUCH LANDSCAPE INC LNSC-SOD 1,550.00 101 4635402 1,550.00 OMP-PARK N RIDE SAFETY ACSBLTY 25,500.00 207 12AC009924 25,500.00 27,050.00 27,050.00
7433316 D3240 FASTENAL COMPANY FINANCE-COPY PAPER 626.97 101 4410254 626.97 FINANCE-COPY PAPER 705.43 101 4410254 705.43 1,332.40 1,332.40
7433317 07124 FIRST AMERICAN DATA TREE, LLC 02/23-PROFESSIONAL SERVICES 400.00 101 4230301 400.00 7433318 11453 FIRST LEGAL DEP SERVICES, LLC CLAIM#022-20/CLGL-1412A1 1,556.75 113 4230303 1,556.75 CLAIM#022-20/CLGL-1412A1 1,440.00 113 4230303 1,440.00 2,996.75 2,996.75
7433319 08441 FRANKLIN TRUCK PARTS INC EQ8026 71.44 111 4753207 71.44 EQ8026 30.54 111 4753207 30.54
101.98 101.98
7433320 08245 GOLDEN STATE LABOR COMPLIANCE FB 729-20 CH RNV & MDRNZTN 6,261.69 701 11BS019924 6,261.69 CP21011-SR AVE K INTER IMP PH1 1,955.11 210 15BR004924 1,955.11 CP21014 PED GAP PVMNT CLSR IM 3,988.29 210 15SW016924 3,988.29 CP21023 2021 LNDSCP RSTRTN PRJ 2,120.73 101 11ZZ005924 2,120.73 CP22-003 22 SUMMER PVMNT MGMT 3,328.20 701 12ST047924 3,328.20

Page 14 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount CP22-004 22 SUMMER PVMNT MGMT 4,322.55 701 12ST048924 4,322.55 CP22-009 MOAH HVAC IMPRVMNTS 1,572.38 101 11BS042924 1,572.38 23,548.95 23,548.95
7433321 10888 GONZALEZ PROPERTY SVCS OMP-BATTING CAGE NET RMVL/DSPL 990.00 101 4634402 990.00 LAC BLVD-PAINT PRJCT ADDITION 3,890.00 101 4651251 3,890.00 STP-GRAFFITI 1,185.00 101 4630460 1,185.00 AHP-GRAFFITI REMOVAL 980.00 101 4630460 980.00 7,045.00 7,045.00
7433322 03430 GRAINGER EQ3852 1,190.83 111 4753207 1,190.83 7433323 L3823 GUILLAUME, JOBIN LCE-DECEMBER 2022 NEM PAYOUTS 364.34 490 4250658 364.34 7433324 05822 H & H AUTO PARTS WHOLESALE VARIOUS 16.27 111 4753207 16.27 7433325 00849 HAAKER EQUIPMENT CO MNTC YD-RIPSAW/DIGGING PACKAG 1,569.03 480 4755208 1,569.03 MNTNC YD-EDGE QUATTRO/HOSE 668.69 480 4755208 668.69 EQ3988 538.48 111 4753207 538.48
2,776.20 2,776.20
7433326 07934 HYDRO PRODUCTS CORP MNTC YD-SANI-SOLUTION/PUMP MDL 5,965.35 480 4755295 5,965.35 7433327 A8868 I B M CORPORATION 01/23-CLOUD PAY PER USE 409.52 490 4791301 409.52 7433328 05750 I S C O MACHINERY LPAC-EMERGENCY GENERATOR PUMP 200.00 101 4650402 200.00 7433329 09760 IDEMIA IDENTITY & SECURITY USA IDEMIA-LIVESCAN EQUIPMENT 7,882.88 101 4220255 7,882.88 7433330 07653 INBOUND DESIGN INC 03/23-WEB DESIGN/MAINT 325.00 490 4250301 325.00 7433331 D3842 INNOVATION EDUCATION CC-SMMR CAMP-ADMIN/INSRNC 5,390.00 101 4620301 5,390.00 7433332 09070 INSIGHT NORTH AMERICA LLC 01/23-INVESTMENT ADVISORY SRVC 2,869.24 101 3501110 2,869.24 7433333 06334 J G TUCKER & SON, INC MTNC YD-BUMP GAS SENSORS 1,195.91 480 4755402 1,195.91 BATTERY PACK LITHIUM 839.49 480 4755402 839.49 2,035.40 2,035.40
7433334 D4004 J P POOLS ESP-POOL MAINTENANCE 1,350.00 101 4631402 1,350.00 ESP-POOL MAINTENANCE 1,350.00 101 4631402 1,350.00 TBP-CHLORINE FOR SPLASH PAD 1,610.00 101 4631404 1,610.00 ESP-POOL MAINTENANCE 1,650.00 101 4631402 1,650.00 ESP-POOL MAINTENANCE 1,650.00 101 4631402 1,650.00 7,610.00 7,610.00
7433335 11383 JS FORENSIC CONSULTING, LLC CLAIM#023-20/CLGL-1408A1 13,532.50 113 4230303 13,532.50 7433336 D1903 KERN MACHINERY INC-LANCASTER EQ5851 27.71 111 4753207 27.71

Page 15 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433337 04603 L A CO INTERNAL SERVICES FY23 LARIAC7 PRTCPTN-01/23 39,268.00 112 4315301 39,268.00 7433338 1215 L A CO WATERWORKS TEMP CNSTCTN METER APPL-03/23 1,962.27 203 4752654 218.03 203 4752654 218.03
203 4752654 218.03
203 4752654 218.03
203 4752654 218.03
480 4755654 218.03
480 4755654 218.03
484 4755654 218.03
484 4755654 218.03
1,962.27 1,962.27
7433339 01201 LANCASTER CHAMBER OF COMMERCE12/23-MEMBERSHIP DUES/DONATION 575.00 101 1200000 229.17 101 4200206 345.83
LUNCHEON SPONSOR-7/23 250.00 101 1200000 250.00 825.00 825.00
7433340 1203 LANCASTER PLUMBING SUPPLY LMD-BACKFLOWS 117.68 482 4756208 117.68 ZELDAS-TWO FILTERS-ICE MACHINE 26.78 101 4650403 26.78 144.46 144.46
7433341 10162 LANDSCAPE CONNECTION GROUP AVE J & 4TH E CHAIN LINK RPR 2,950.00 203 4752463 2,950.00 LNSC-ADA CONCRETE EAST BLDNG 28,990.00 207 12AC009924 28,990.00 MLS-CONCRETE WALKWAY REPAIRS 3,830.00 207 4633404 3,830.00 J-8 & BALMUIR BLACK WALL RPR 1,250.00 482 4756404 1,250.00 37,020.00 37,020.00
7433342 07713 LEAGUE OF CALIFORNIA CITIES 2023 MEMBERSHIP DUES 600.00 101 4200206 600.00 7433343 D1736 LEVEL 3 COMMUNICATIONS LLC 02/23-INTERNET/DATA 3,774.19 112 4315651 3,774.19 7433344 10643 LOGICALIS INC IT-CHATSWORTH RACKS 6,612.02 112 11BS019924 6,612.02 CITY HALL NETWORK REFRESH 12,598.76 112 4315302 12,598.76 PROJECT COMPLETION 6,908.74 112 4315291 6,908.74 IT-REMOTE SUPPORT SERVICES 2,295.00 112 4315301 2,295.00 28,414.52 28,414.52
7433345 08387 LOOMIS 02/23-ARMORED CAR SVC INLC EXC 1,598.97 101 4434301 1,598.97 7433346 04351 LYN GRAFIX LMS-ADULT SOFTBALLS 11,708.55 101 4641251 11,708.55 CC-T-SHIRTS QTY(44) 687.46 101 4620251 687.46 PW-MCR SAFETY RAIN SUIT 1,341.42 203 4752209 1,341.42 PS-LADIES SWEATSHIRT QTY14 919.83 101 4800209 919.83 14,657.26 14,657.26
7433347 06966 MICHAEL BAKER INT'L INC CP 24009-AMARGOSA CREEK REC TR 26,638.28 349 15TR003924 26,638.28 C.LANCASTER/RFQ69418 6,815.26 101 4770316 6,815.26

Page 16 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 33,453.54 33,453.54
7433348 D3578 MINUTEMAN PRESS BUSINESS INCENTIVES-FLYERS 160.74 101 4200206 160.74 UPTOWN-COTTON TOTE BAG-HLTH FR 1,809.75 101 4220251 1,809.75 A-FRAME INSERTS-HEALTH FAIR 240.90 101 4220251 240.90 CH-BIC CLIC STIC W/CLR IMPRINT 1,326.26 101 4205251 1,326.26 NOTICES-CALPINE PUSH-2/01/23 407.94 490 4250213 407.94 BACKDROP BANNER/W-STAND 462.19 101 4207413 462.19 FOAMBOARD POTER-W/EASEL 188.53 101 4200251 188.53 NOTICES-CALPINE PUSH-2/15/23 440.83 490 4250213 440.83 5,037.14 5,037.14
7433349 11437 MORALES, PATRICIA TICKET REFUND-STEP AFRICA 45.10 101 3405104 45.10 7433350 05773 MORRISON WELL MAINTENANCE LNSC-MONTHLY TESTING 250.00 101 4635301 250.00 7433351 08562 NAPA AUTO PARTS EQ8023 81.68 111 4753207 81.68 EQ8023 267.60 111 4753207 267.60
EQ8023 57.46 111 4753207 57.46
EQ4360 27.15 111 4753207 27.15
EQ5600 21.31 111 4753207 21.31
EQ5600 33.05 111 4753207 33.05
EQ3770 107.05 111 4753207 107.05
EQ8029 25.47 111 4753207 25.47
EQ5709 (201.32) 111 4753207 (201.32)
EQ8028 81.68 111 4753207 81.68
EQ8029 72.19 111 4753207 72.19
EQ3828 701.25 111 4753207 701.25
EQ3828 131.46 111 4753207 131.46
EQ7505 15.92 111 4753207 15.92
VARIOUS 180.48 111 4753207 180.48
EQ3214 132.64 111 4753207 132.64
EQ5843 15.90 111 4753207 15.90
EQ3214 (130.64) 111 4753207 (130.64)
EQ5843 18.39 111 4753207 18.39
EQ5843 (15.90) 111 4753207 (15.90)
EQ1750 14.97 111 4753207 14.97
1,637.79 1,637.79
7433352 11434 NESMITH, JERI SETTLEMENT OF CLAIM #011-23 310.55 113 4230300 310.55 7433353 D2680 ORIGINAL WATERMEN, INC IMMOBILIZER/SPINEBOARDS 371.77 101 4642209 371.77 7433354 A7221 P E R S LONG TERM CARE PROGRAM LONG TERM CARE PREM-PP 05/2023 636.66 101 2170200 636.66 7433355 05741 P P G ARCHITECTURAL FINISHES MTNC YD-ZELDA-PAINT 72.23 101 4650403 72.23 7433356 L3848 PACIFIC COMMUNITIES BUILDER LCE-DECEMBER 2022 NEM PAYOUT 6.74 490 4250658 6.74

Page 17 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433357 06984 PACIFIC DESIGN & INTEGRATION 02/23-BROADCAST MTNG SERVICES 4,850.00 112 4315301 4,850.00 7433358 07249 PATRIOT PLUMBING PDW-BATHROOMS 320.00 101 4634402 320.00 OMP-INSTL NEW RESTROOM TOILET 1,200.00 101 4634402 1,200.00 OMP-REPLACED URINAL RESTROOM 280.00 101 4634402 280.00 1,800.00 1,800.00
7433359 05998 PAVING THE WAY FOUNDATION CMMNTY SPPRT/GOOD CTZNSHP PRGM 520.00 101 4820301 520.00 7433360 10392 PEI IT-AZURE FNDTN SSO SVCS 250.00 112 4315302 250.00 7433361 07968 PINNACLE PETROLEUM, INC UNLEADED(7164) 27,852.37 111 4753217 27,852.37 7433362 06160 PRIME TIME PARTY RENTALS JRP-LINENS/SOUND/JARS 575.00 101 4200251 575.00 7433363 07287 PRINTING BOSS MOAH-BANNER-FULL COLOR 3,996.56 101 4649576 3,996.56 PARCS-BANNER-FULL COLOR 1,532.48 101 4649567 1,532.48 5,529.04 5,529.04
7433364 06607 PUMPMAN LLC MTNC YD-PUMP STATION MNTNC 2,215.00 480 4755402 2,215.00 7433365 10987 RESIDENCE INN LANCASTER MAYHEM POETS-LDG-02/27/23 524.70 101 4650257 524.70 7433366 05412 RETAIL MARKETING SVCS, INC 01/23-SHOPPING CART RETRIEVAL 470.00 203 4752402 470.00 7433367 L3793 SADA , MICHAEL LCE-DECEMBER 2022 NEM PAYOUT 83.84 490 4250658 83.84 7433368 09163 SOCAL OFFICE TECHNOLOGIES 02/27-03/26/23 EQUIPMENT 462.80 101 4410254 462.80 7433369 11141 SRK CONSULTING LLC HOUSING CONSULTING SERVICES 6,600.00 306 4792301 6,600.00 7433370 07168 SUNRUN INSTALLATION SVCS, INC PMT-22-01945/44222 63RD ST WST 81.80 101 3201104 (83.00) 101 3201104 (41.20)
101 3201104 206.00

81.80 81.80
7433371 04523 T C W SYSTEMS INC REPEATER SVCS-01-12/23 6,600.00 101 4245350 6,600.00 7433372 A6479 TAFT ELECTRIC COMPANY PW-WORK ON 12/29/22 4,709.84 203 4754460 4,709.84 PW-WORK ON 01/03/23 3,967.52 203 4754460 3,967.52 PW-WORK ON 01/06/23 3,778.80 203 4754460 3,778.80 PW-WORK ON 01/08/23 2,759.68 203 4754461 2,759.68 PW-WORK ON 01/09/23 2,834.10 203 4754461 2,834.10 PW-WORK ON 01/13/23 2,684.16 203 4754461 2,684.16 PW-WORK ON 01/17/23 2,759.68 203 4754461 2,759.68 PW-WORK ON 01/19/23 2,004.80 203 4754461 2,004.80 PW-WORK ON 01/20/23 2,008.28 203 4754460 2,008.28 27,506.86 27,506.86

Page 18 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433373 09665 TERRACARE ASSOCIATES, LLC 02/23-AVHS DIST MAIN 320.00 101 4633402 320.00 7433374 2009 THE TIRE STORE EQ5857 605.77 111 4753207 605.77 7433375 C5522 THOMSON REUTERS-WEST PMT CENTR02/23-ONLINE SFTWR SBSCRPTN 985.83 101 4230301 985.83 7433376 04239 TIM WELLS MOBILE TIRE SERVICE EQ3776 80.00 111 4753207 80.00 7433377 2003 TIP TOP ARBORISTS, INC VARIOUS TREE TRIMMING/REMOVAL 1,260.00 101 4630460 1,260.00 7433378 10968 TRES ES INC 01/23-STRATEGIC PLANNING CNSLT 10,000.00 101 4200301 10,000.00 7433379 02977 TURBO DATA SYSTEMS INC 02/23-ADMIN CITATIONS 8,069.08 101 4820301 8,069.08 7433380 11442 TUSO, DONNA REFUND-PARKING CITATION 39.00 101 3310200 39.00 7433381 09947 TYLER TECHNOLOGIES INC IMP REMOTE-FIN 2,960.00 112 4315301 2,960.00 IMP REMOTE-FIN 7,467.96 112 4315301 7,467.96 10,427.96 10,427.96
7433382 A2124 UNDERGROUND SERVICE ALERT/SC CA STATE FEE FOR REGLTRY COSTS 145.79 484 4755311 145.79 CA STATE FEE FOR REGLTRY COSTS 613.75 484 4755301 613.75 759.54 759.54
7433383 08783 UNIFIRST CORPORATION UNIFORM CLEANINGS 128.04 480 4755209 128.04 7433384 C4011 UNITED RENTALS SKID STEER TRACK LOADER 3,847.90 484 4752408 3,847.90 7433385 L3772 VASUDEV, RAJINDER LCE-DECEMBER 2022 NEW PAYOUTS 36.35 490 4250658 36.35 7433386 C5428 VOLTZ COMMERCIAL REALTY ADVSRS WEST SIDE DV-APPRAISAL REPORTS 3,000.00 101 4790301 3,000.00 7433387 04496 VULCAN MATERIAL WESTERN DIV COLD MIX 288.64 203 4752410 288.64 COLD MIX 176.51 203 4752410 176.51
COLD MIX 172.57 203 4752410 172.57
COLD MIX 206.74 203 4752410 206.74
844.46 844.46
7433388 31026 WAXIE SANITARY SUPPLY FINANCE-JANITORIAL SUPPLIES 1,745.27 101 4633406 1,745.27 7433389 10249 WE THE CREATIVE 22CL022 IMPACT BRAND 1,245.00 101 4205301 1,245.00 OUTLOOK MAG-SPRING 2023 6,000.95 101 4205301 6,000.95 7,245.95 7,245.95
7433390 09434 WELDING SKILLS TEST-TRAINING WELDER HEALTH & SAFETY TRNG 4,800.00 480 4755200 4,800.00 7433391 09201 XEROX FINANCIAL SERVICES LLC 01/27-02/26/23 LEASE PAYMENT 770.85 101 4410254 770.85

Page 19 of 21 ends

City of Lancaster Check Register
From Check No.: 7433086 - To Check No.: 7433400
Printed: 3/13/2023 14:27 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7433392 11458 DUB BROTHERS MANAGEMENT,LLC CPL-00003/REFUND FY21/22 FEE 67,554.00 101 3420100 (841.00) 101 3420130 (4,316.00)
101 3420130 (4,036.00)
101 3420130 76,747.00
67,554.00 67,554.00
7433393 11418 SHAHNAZARYAN, GILBERT CPL-0006-REFUND FY21/22 FEE 63,730.00 101 3420100 (841.00) 101 3420130 (4,316.00)
101 3420130 68,887.00
63,730.00 63,730.00
7433394 11457 THE SYNDICATE LANCASTER CPL-00001/REFUND SITE FEE 119,935.18 101 3420130 43,188.18 101 3420130 76,747.00
119,935.18 119,935.18
7433395 A7061 C A RASMUSSEN, INC CP21014 PEDS GAP CLSR IMPR 428,978.80 150 2100003 (22,577.83) 203 15SW016924 21,320.70
206 15SW016924 279,411.57
211 15SW016924 29,973.05
399 15SW016924 120,851.31
428,978.80 428,978.80
7433396 08839 DUKE ENGINEERING AND ASSOCS CH-RENO & MODERNIZATION 54,600.00 101 11BS019924 54,600.00 ESP-ENGINEERING SPECS 3,295.00 207 12AC009924 3,295.00 57,895.00 57,895.00
7433397 A8656 KIMLEY-HORN & ASSOCIATES INC LANCASTER HEALTH DISTRICT 241,537.50 209 15ST058924 143,231.74 321 15ST058924 98,305.76
AVE M RAISE GRANT APP 12,920.00 101 4771301 12,920.00 254,457.50 254,457.50
7433398 1214 L A CO SHERIFF'S DEPT 01/23-LAW ENFORCEMENT SVCS 2,473,500.82 101 4820354 2,232,994.81 101 4820357 240,506.01
LCS-SPECIAL EVENT 609.84 101 4820355 549.40 101 4820357 60.44
LCS-JUSTICE SUNDAY 624.67 101 4820355 562.77 101 4820357 61.90
LCS-TRAFFIC ENFORCEMENT 19,531.03 101 4820355 17,595.52 101 4820357 1,935.51
2,494,266.36 2,494,266.36
7433399 11066 NATIONAL PLANT SERVICES, INC CLEAN & CCTV SANITARY SEWER 50,043.82 480 4755470 50,043.82 7433400 11456 SPERTUS, LANDES & JOSEPHS, LLP MARVIN CRIST-LEGAL SVCS 52,481.10 101 4100303 52,481.10 MARVIN CRIST-LEGAL SVCS 38,770.89 101 4100303 38,770.89 MARVIN CRIST-LEGAL SVCS 50,530.69 101 4100303 50,530.69 141,782.68 141,782.68

Page 20 of 21 ends

Page 21 of 21 ends

City of Lancaster Check Register
From Check No.: 101011823 - To Check No.: 101011828
Printed: 3/13/2023 14:22 From Check Date: 02/26/23 - To Check Date: 03/11/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 101011823 D2727 BANC OF AMERICA PUBLIC CAPITAL 2011 ENERGY CONSERVATION 73,170.35 101 4430603 73,170.35 101011824 D2446 THE BLVD ASSOCIATION PYMNT OF DLPBID-09/22-01/23 121,433.55 401 2501100 121,433.55 101011825 09509 ADP, LLC ADP FEES-PE 01/31/23 36.64 101 4220301 36.64 ADP FEES-PE 01/23/23 1,850.81 101 4220301 1,850.81 ADP FEES-PE 01/14/23 329.42 101 4220301 329.42 2,216.87 2,216.87
101011826 09509 ADP, LLC ADP FEES-PE 01/28/23 750.59 101 4220301 750.59 ADP FEES-PE 02/28/23 27.32 101 4220301 27.32 777.91 777.91
101011827 09509 ADP, LLC ADP FEES-RVRS WIRE-PE 01/31/23 70.00 101 4220301 70.00 ADP FEES-RVRS WIRE-PE 01/31/23 35.00 101 4220301 35.00 ADP FEES-PE 02/06/23 6,222.00 101 4220301 6,222.00 6,327.00 6,327.00
101011828 09509 ADP, LLC 2022/Q4/E INFO-TAX RP-01/04/23 3,260.76 101 4220301 3,260.76 2022/Q4/E INFO-TAX RP-01/04/23 73.08 101 4220301 73.08 3,333.84 3,333.84
Chk Count 6 Check Report Total 207,259.52

Page 1 of 1 ends

STAFF REPORT
City of Lancaster
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: George N. Harris II, Finance Director
Subject:Monthly Report of Investments – February 2023
Recommendation:

Accept and approve the February 2023 Monthly Report of Investments as submitted.

Fiscal Impact:

None
Background:

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.

Portfolio Recap
Yield:

February 2023 January 2022
Total Portfolio 2.95% 2.38%
Cal CLASS 4.71% 4.52%
Local Agency Investment Fund 2.62% 2.43%
Total Portfolio Balance: $152,194,710 $157,896,466 The portfolio balance decreased by $5,701,756 or 3.61% from January to February. Significant revenues for February included $2,946,855 in Sales & Use Tax, $2,145,538 in Measure LC Sales Tax, and $1,749,517 in Property Taxes. The largest City expenditures were $7,454,433 for LA County Sheriff for October, November, and December 2022 law enforcement services, $3,561,448 for Payroll & Benefits, and $1,434,253 for Capital Projects.

The City’s temporary idle cash, those funds not immediately needed to pay current bills and not governed by bond indentures or bond resolutions, is invested by the City’s adopted Investment Policy. The City Council reviewed this policy regularly, with the latest policy adopted on February 13, 2018, by Resolution No. 18-06.

CC 4
03/28/23
JC
1 2
2 5
The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible within the guidelines of this Investment Policy. The City attempts to achieve the highest yield obtainable through a diversified portfolio only after meeting the criteria established for safety and liquidity in that order. The principal investment objectives of the City are:

1. Preservation of capital and protection of investment principal;

2. Maintenance of sufficient liquidity to meet anticipated cash flows;

3. Attainment of a market rate of return;

4. Diversification to avoid incurring unreasonable market risks, and;

5. Compliance with the City’s Municipal Code and with all applicable City resolutions, California statutes, and Federal regulations.

The City’s portfolio is a short-term and intermediate-term fixed-income portfolio. The maximum maturity of any investment is 5 years, with consideration of anticipated cash flow requirements and known future liabilities. The City contracts with an investment advisory service (Insight Investment) to assist in the effort to maximize the returns of the City portfolio. The City’s investments include publicly-traded Treasury notes, Treasury Bills, Federal Agency Investments, Time Deposits, California CLASS (Cal Class), and Local Agency Investment Fund (LAIF) under the auspices of the State Treasurer for investment. Funds invested in Cal Class and LAIF are available within 24 hours, and other investments are available upon maturity at full face value.

These investments enable the City to meet its expenditure requirements for the next six months, as required by state law.

The City’s investment procedures are governed by Sections 53600 et. seq. of the California Government Code. Additional requirements have been placed on the City’s authorized investments by the Investment Policy (a copy is available in the Finance Department or from the City Clerk), and all investments listed on the attached report adhere to these requirements.

GH: ma
Attachment:

Monthly Report of Investments

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
28-Feb-23
Interest Rate Amount Total
City of Lancaster
Wells Fargo Bank
City of Lancaster Account
U S Bank - Safekeeping
US Treasury Notes
$16,039,766
$42,567,812

0.00% $16,039,766

2.39%

2.02%

3.07%

0.00%

0.46%

0.00%
$16,620,390
$12,936,320
$10,004,080
$294,670
$2,701,452
$10,900
Federal Government Agencies
Corporate Securities
Short Term Bills and Notes
Municipal/Provincial Bonds
Cash & Equivalents
Chase Bank
Certificate of Deposit
California Class
City of Lancaster
Local Agency Investment Fund (L.A.I.F.)
$150,980
$40,703,713
$42,264,492
$141,726,763

0.01% $150,980

4.71%

2.62%
$40,703,713
$42,264,492
Total City of Lancaster
Successor Agency for the Lancaster Redevelopment Agency California CLASS
Local Agency Investment Fund (L.A.I.F.)
Total Lancaster Successor Agency

4.71%

2.62%
$10,030,322
$437,625
$10,030,322
$437,625
$10,467,947
Total Pooled Portfolio $152,194,710
Weighted Average 2.95%
Interest Rate Amount Total
River City Bank $8,424,966
Lancaster Choice Energy LockBox Account
CCEA Operating Account

0.00%

0.00%
$5,987,677
$2,437,289
The Bank of New York Mellon Trust Company, N.A.

LRA & LA County Escrow Account - Government Bonds
US Bank
$1,483,822

0.00% $1,483,822
$17,629,378
LRA Combined 2004 Fire Protection Facilities Project Bonds LRA Combined 2004 Sheriff Facilities Project Refunding Bonds LPA Solar Renewable Energy Issue of 2021
SA Combined Project Areas Refunding Bonds 2015A & B
SA Combined Project Areas Refunding Bonds 2016 A-1 & A-2 SA Combined Project Areas Refunding Bonds 2016B
LFA 2016 Assessment Revenue Bonds (Streetlights Acquisition) SA 2017 Tax Allocation Revenue Bonds (TARB)
LFA LRB 2018 Construction and Improvements
LFA 2018 Lease Revenue Bonds

4.33%

3.91%

4.33%

1.59%

4.33%

4.33%
$843,868
$1,845,362
$942
$2,996
$2,795
$1,664
$180,684
$2
$2,438,216
$333
$12,312,516
$17,629,378
LFA LRB 2019 Street Improvements
Total Restricted Cash/Investments Held in Trust
Total Restricted Cash/Investments Held in Trust (note 4) $27,538,166 All investments are authorized pursuant to and consistent with the investment policy of the City of Lancaster. Policy adopted 02/13/18 under resolution number 18-06.

George N. Harris II
Finance Director

City of Lancaster
Cash Balances by Fund
Febuary 28, 2023
Fund No. Fund Name Ending Balance Fund No. Fund Name Ending Balance 101
104
106
109
111
112
113
139
150
203
204
205
206
207
208
209
210
211
212
213
217
220
224
226
227
228
229
230
232
233
248
251
252
261
301
306
321
GENERAL FUND $
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
121,748,184
(129,707)
109,348
11,721,104
231,887
(2,712,474)
1,835,135
(4,451,605)
(38,035,156)
(4,255,242)
(175,451)
5,985
(4,215,852)
6,552,498
(7,618)
323
324
330
331
349
361
363
364
391
399
401
402
404
408
456
480
482
483
484
485
486
490
491
701
810
811
812
830
831
832
833
991
992
993
994
996

STATE GRANT - STPL

STATE GRANT - OTS

STATE GRANT RECYCLING

STATE GRANT - OIL RECYCLING

MISC STATE GRANTS
$ (26,900)
(0)CAPITAL REPLACEMENT FUND

COMMUNITY SERVICES FOUNDATION

CITY SPECIAL RESERVES FUND

FLEET INTERNAL SERVICE FUND

IT INTERNAL SERVICE FUND

GEN LIAB INTERNAL SERVICE FUND

FIXED ASSETS ACOUNT GROUP

CAPITAL PROJECTS FUND - CITY

GAS TAX
AQMD
PROP 1B
TDA ARTICLE 8 FUND
PROP "A" TRANSIT FUND
TDA ARTICLE 3 BIKEWAY FUND
PROPOSITION "C" FUND

MEASURE R FUND

MEASURE M FUND

MEASURE A FUND

PARKS DEVELOPMENT FUND

SIGNALS - DEVELOPER FEES FUND

DRAINAGE - DEVELOPER FEES FUND

BIOLOGICAL IMPACT FEE FUND

USP - OPERATION

USP - PARKS

USP - ADMIN

USP - CORP YARD

MARIPOSA LILY FUND

TRAFFIC IMPACT FEES FUND

DEVELOPER IN LIEU

TRAFFIC SAFETY FUND

ENGINEERING FEES
PROP 42 CONGESTION MANAGEMENT

LOS ANGELES COUNTY REIMB
LANCASTER HOUSING AUTH. OPS.

LOW & MOD INCOME HOUSING

MTA GRANT - LOCAL
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
352,037
(1,081)
(554,848)
(315,553)
2,635,983
-
1,251,037
(1,462,435)
277,427
-
CDBG

NBRHD STABILIZATION PRGM

HPRP-HOMELESS PREV & RAPID REH

LANCASTER HOME PROGRAM

FEDERAL MISCELLANEOUS GRANTS

AGENCY FUND

PERFORMING ARTS CENTER

GRANTS FUND

X-AEROSPACE GRANTS FUND

STILL MEADOW LN SWR ASSMNT DST

SEWER MAINT FUND

LANDSCAPE MAINTENANCE DISTRICT

LIGHTING MAINTENANCE DISTRICT

DRAINAGE MAINTENANCE DISTRICT

RECYCLED WATER FUND

LANCASTER POWER AUTHORITY

LANCASTER CHOICE ENERGY

CALIFORNIA CHOICE ENERGY AUTH

LANCASTER FINANCING AUTHORITY

ASSESSMENT DISTRICT FUND
AD 93-3
-
-
31,410
10,951,786
3,829,959
2,932,038
-
5,381,692
882,878
4,823,382
2,221,501
(18,553)
4,378,259
(7,313,772)
89,751
940,201
2,777,693
10,739,882
944,548
2,487
2,243,011
77,908
203,807
62,733
1,550,526
106,700
449,023
97 46,543
224,570
1,862,660
13,560,410
1,922,920
(33,472,667)
154,596
-
AD 92-101 202
23,835
(207)
13,201
CFD 89-1 EASTSIDE WATER FUND
CFD 90-1 (BELLE TIERRA)
CFD 91-1 (QUARTZ HILL)
CFD 91-2 (LANC BUSINESS PARK)

REDEV OBLIGATION RETIREMENT FD

DEBT SERVICE - SUCCESSOR AGENCY

DEBT SERVICE - COUNTY

SCHOOLS SUBORDINATE P/T FUND
Total Cash Balance
-
33,034,471
22,198,985
2,495,126
(24,921,783)
30 155,808,540

City of Lancaster
Recap of Securities Held
February 28, 2023
Unrealized Gain
(Loss)
Weighted
Average Effective
% Portfolio/
Segment
Weighted
Average MarketHistorical Cost Amortized Cost Fair Value Cash and Equivalents $109,637,798 $109,637,798 $109,637,798 $0 1 676
526
838

72.04% 0.00

1.73 1.37

2.12 Corporate Bonds $10,004,080
$12,936,320
$16,620,390
$294,670
$9,791,341
$12,701,087
$16,526,047
$294,703
$9,398,734
$12,175,780
$16,058,078
$294,706
($392,608)
($525,307)
($467,970)
$2

6.57%

8.50%Government Agencies
Government Bonds 10.92%
Short Term Bills and Notes
Municipal/Provincial Bonds
9 0.19%

1.77%

0.02 1.30$2,701,452 $2,700,496 $2,546,743 ($153,753) 493 $152,194,710 $151,651,473 $150,111,838 ($1,539,635) 627 100.00% 1.62 Portfolio Diversification Cash and Equivalents
Corporate Bonds

1.77% Government Agencies
Government Bonds10.92% 0.19%
Short Term Bills and Notes
Municipal/Provincial Bonds

8.50%

6.57%

72.04%

City of Lancaster
Maturity Distribution
February 28, 2023
Maturity Historical Cost Percent
Under 90 Days
90 to 179 Days
180 Days to 1 Year
1 to 2 Years
$110,988,997
$2,923,590
$8,449,952
$12,814,538
$8,993,203
$5,315,393
$2,709,036

72.93%

1.92%

5.55%

8.42%

5.91%

3.49%

1.78%
2 to 3 Years
3 to 4 Years
4 to 5 Years
Over 5 Years $0 0.00%
$152,194,710 100.00%
Maturity Distribution(Millions)
$120
$100
$80
$60
$40
$20
$0
Under 90 Days 90 to 179 180 Days to 1 1 to 2 Years 2 to 3 Years 3 to 4 Years 4 to 5 Years Over 5 Years Days Year

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
March 28, 2023
(1) This is the actual City bank account balance as of 2/28/2023. It only reflects checks that have been presented for payment and deposits received by the bank. The balance on deposit per the City books would reflect reductions for all checks and warrants issued and all deposits transmitted.
(2) This is the safekeeping account utilized for investing City funds pursuant to and consistent with the investment policy adopted on 02/13/2018. The current portfolio consists of treasury notes, government agencies, corporates, and CDs. (3) Pooled Portfolio:

% of Portfolio Policy Limit
Cash 10.55% None
CDs 0.10% 25% of total portfolio
Commercial Paper 0.19% 25% of total portfolio
US Treasury 10.92% None
Federal Securities 8.50% None
Corporate Securities 6.57% 30% of total portfolio
Municipal/Provincial 1.77% None
California CLASS 33.34% None
LAIF 28.06% None

(4) These are restricted cash and investments are held in trust by the banks indicated.

These amounts cannot be pooled for other investments.

STAFF REPORT
City of Lancaster
CC 5
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: Acceptance of Public Works Construction Project No. 21-012 SR-138 (SR-14)/ Avenue J Interchange Improvements, Avenue J, between 15th Street West and 25th Street West (Phase 1 Local Streets)
Recommendations:

1. Accept the work constructed by C.A. Rasmussen for Public Works Construction Project No. 21-012, SR-138 (SR-14)/Avenue J Interchange Improvements (Phase 1 Local Streets), and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Contract Code.

2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on June 31, 2019, and posted on June 29, 2019.

Fiscal Impact:

This project was awarded in the amount of $5,312,407.90 plus a 20% contingency. There were nineteen (19) Contract Change Orders totaling $467,280.59, bringing the total contract cost to $5,779,688.49. Sufficient funds were available in Capital Improvement Budget Account Number 210-15BR007-924.

Background:

On November 13, 2014, Los Angeles Metropolitan Transportation Authority (LACMTA) executed Funding Agreement No. MR330.04, for the SR-138 (SR-14) Avenue J Interchange, granting $10 million to fund all phases of the project, from project initiation documents through construction of interchange improvements, as well as local street improvements on Avenue J from 15th Street West to 25 th Street West, on 20 th Street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.

Subsequent to the execution of the Funding Agreement, on June 17, 2020, the LACMTA Board approved the programming of an additional $11,274,943.00 for MR330.04; revising the budget to $21,274,943.00. In addition, the City has received confirmation that the LACMTA Board will 1 1
9 8
consider programming an additional $8,769,125.00 for MR330.04 at their January 2021 meeting.

Upon approval, this has revised the total budget to $30,044,060.00. Funding Agreement Amendments are expected in April 2021.

Phase I Local Streets included asphalt concrete resurfacing, striping, traffic signal upgrades, median, landscaping, and pedestrian improvements along Avenue J from 25 th Street West to 20 th Street West. For Additive Alternate AA1, similar work will be performed on Avenue J from 20 th Street West to 15th Street West, and for Additive Alternate AA2, on 20th Street West from Avenue J to Avenue J-8.

Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 21-012 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent were submitted by the contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that contractor (or subcontractor), whichever occurred later.

Construction of the project has been completed to the satisfaction of the Senior Director - Development Services. The project was substantially completed on November 10, 2022, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Senior Director - Development Services.

The total contract cost is $5,779,688.49
ML:km
Attachment:

Notice of Completion

RECORDING REQUESTED BY:

CITY OF LANCASTER

WHEN RECORDED MAIL TO:

CITY OF LANCASTER

CITY CLERK DEPARTMENT
44933 N. FERN AVENUE
LANCASTER, CA 93534

SPACE ABOVE THIS LINE FOR RECORDER'S USE
This document is exempt from payment of a recording fee pursuant to government Code Section 6103 and 27383.

NOTICE OF COMPLETION OF

PUBLIC IMPROVEMENT AND WORK

NOTICE IS HEREBY GIVEN:

1. The City of Lancaster, Los Angeles County, State of California, is the owner on file of a certain public improvement known as:

Public Works Construction Project No. 21-012 SR-138 (SR-14)/Avenue J Interchange Improvements, Avenue J, Between 15th Street West and 25th Street West (Phase 1 Local Streets)

2. The address of said owner is 44933 North Fern Avenue, Lancaster, California 93534.

3. The location of said public improvement is as follows: Public Works Construction Project No. 21-012, SR-138 (SR-14)/Avenue J Interchange Improvements (Phase 1 Local Streets) . See Exhibit ‘A’ attached hereto and made a part hereof.

4. On February 9, 2021, a contract was entered into with C.A. Rasmussen , for the construction, installation, and completion of the above described public improvement and work, and filed for record in the office of the City Clerk of the City of Lancaster.

5. The work was completed on November 10, 2022, by said company according to the plans and specifications and to the satisfaction of the Director – Public Works, and was accepted by the City on March 14, 2023 . That upon said contract Liberty Mutual Insurance Company was surety for the bond given by the said company as required by law.

ATTEST:

ANDREA ALEXANDER
City Clerk
City of Lancaster
DATED this _____ day of _____________, 20__

CITY OF LANCASTER

BY:

Marissa Diaz
Director – Public Works
I certify (or declare) under penalty of perjury that the foregoing is true and correct.

DATE SIGNATURE

PLACE OF EXECUTION

Exhibit "A"
PWCP 21-012
SR-138 (SR-14) / Avenue J Interchange Improvements, Avenue J, Between 15th Street West and 25th Street West (Phase 1 Local Streets)

STAFF REPORT
City of Lancaster
CC 6
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: CUP 16-08 - Acceptance of Improvements (Water) Recommendations:

1. Approve the completed water system installed by the developer for the following project:

Project No. Location/Owner Conditional Use Permit 16-08 108 East Avenue K Owner: Circle K Stores, Inc.

2. Find that the City has complied with the California Environmental Quality Act. An Initial Study was prepared and a Notice of Determination was filed on June 19, 2017.

Fiscal Impact:

None. These improvements are not maintained by the City.

Background:

Water system improvements are accepted by the City in order to exonerate the Developer’s Undertaking Agreement and release of improvement securities. The water system for this project has been constructed and completed to the satisfaction of the local water purveyor, Los Angeles County Waterworks District 40-04, Antelope Valley, and was constructed according to the approved plans and specifications. Additionally, the work has been inspected and found to be satisfactory to the Senior Director - Development Services.

TL:km
Attachment:

Vicinity Map

CUP 16-08

STAFF REPORT
City of Lancaster
CC 7
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: SPR 15-03 - Acceptance of Improvements (Streets) Recommendations:

1. Approve the developer-constructed streets on the following project. In addition, accept the streets for maintenance by the City and for public use.

Project No. Location/Owner Site Plan Review No. 15-03 Northwest Corner Division Street and Avenue H Owner: Parc Land Holdings, LLC

2. Find that the City has complied with the California Environmental Quality Act. An Initial Study was approved by staff on June 4, 2015, and a Notice of Determination was filed and posted on June 24, 2015.

Fiscal Impact:

Estimated value of Capital assets accepted is $800,721.25.

Background:

The streets have been constructed and completed by the developer according to the approved plans and specifications. The work has been inspected and found to be satisfactory to the Senior Director - Development Services.

TL:km
Attachment:

Vicinity Map
SPR 15-03

STAFF REPORT
City of Lancaster
CC 8
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: SPR 20-03 - Acceptance of Improvements (Streets) Recommendations:

1. Approve the developer-constructed streets on the following project. In addition, accept the streets for maintenance by the City and for public use.

Project No. Location/Owner Site Plan Review No. 20-03 42723 Challenger Way Owner: Challenger JRC, LLC

2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was approved by staff on September 15, 2020.

Fiscal Impact:

Estimated value of Capital assets accepted is $120,602.85.

Background:

TL:km
Attachment:

Vicinity Map
SPR 20-03

STAFF REPORT
City of Lancaster
CC 9
3/28/2023
JC
Date: March 24, 2023
To: Mayor Parris and City Council Members
From: Jason Caudle, City Manager
Rodrick Armalin, Public Safety Director
Subject:Designating City Officials Authorized to File Application(s) to the State of California Highway Patrol to Obtain Financial Assistance Relating to Impaired Driving and Increase Public Awareness.

Recommendation:

Adopt Resolution No. , designating those officials authorized to file application(s) to the California Highway Patrol to obtain certain state financial assistance.

Fiscal Impact:

None.

Background:

The Impaired Driving Program is a comprehensive initiative from the Public Safety Department of California, designed to address the dangers of impaired driving caused by the use of drugs and alcohol, including cannabis. The program is funded by the California Highway Patrol grant named "The Cannabis Tax Fund Grant Opportunity 2023," with a performance period starting on July 1, 2023, through June 30, 2024.

The goal of the program is to educate the entire multigenerational population about the dangers of impaired driving and the potential consequences of driving while under the influence of drugs and/or alcohol. The program will include educational courses and awareness campaigns aimed at reaching people of all ages and backgrounds, from teenagers to senior citizens.

The educational courses will cover a range of topics related to impaired driving, including the effects of drugs and alcohol on driving performance, the legal consequences of impaired driving, and strategies for avoiding impaired driving. The courses will be developed in collaboration with experts in the field of drug impairment and will be tailored to the needs of different age groups.

In addition to educational courses, the program will also include a series of awareness campaigns aimed at raising awareness about the dangers of impaired driving. These campaigns will use a variety of media, including social media, billboards, personal interactions at city 1 2
2 7
social events, and print, to reach a wide audience and encourage safe driving practices.

Overall, the Impaired Driving Program is an important initiative aimed at reducing the number of impaired driving incidents on Lancaster’s roads. By providing education and awareness campaigns for the entire multigenerational population, the program has the potential to make a significant impact on public safety and reduce the number of injuries and fatalities caused by impaired driving.

If the City of Lancaster is awarded the grant, the division of Public Safety Department will receive total funds of $500,000.00.

The City agents designated by title include the City Manager or his designee to authorized and empowered to execute the California Highway Patrol’s grant agreement.

Attachments:

Resolution No.

The Cannabis Tax Fund Grant Program 2023/2024
RESOLUTION NO. ________

RESOLUTION OF THE CITY COUNCIL OF THE CITY

OF LANCASTER, CALIFORNIA, AUTHORIZING

SUBMITTAL OF THE APPLICATION(S) FOR ALL

CALIFORNIA HIGHWAY PATROL GRANTS FOR

WHICH THE CITY OF LANCASTER IS ELIGIBLE
WHEREAS, pursuant to Revenue and Taxation Code Section 34019(f)(3)(B), the California Highway Patrol (CHP) is authorized to administer grant programs (grants) in furtherance of the State of California's (state) efforts to reduce impaired driving crashes, increase public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel; and
WHEREAS, in furtherance of this authority CHP is required to establish procedures governing the application, award, and management of the grants; and WHEREAS, CHP grant application procedures require, among other things, applicant's governing body declare by resolution certain authorizations related the administration of CHP grants; and
WHEREAS, the City of Lancaster desires to secure grant funding for programs to reduce impaired driving crashes, increase public awareness surrounding the dangers of impaired driving, and making California’s roadways a safer place to travel.

NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF LANCASTER AS FOLLOWS:

Section 1. The City Council of the City of Lancaster authorizes the submittal of application(s) to California Highway Patrol for all grants for which the City of Lancaster is eligible; and
Section 2. The City Manager or his designee is hereby authorized and empowered to execute in the name of the City of Lancaster a grant agreement with the California Highway Patrol in the amount of $500,000.

Resolution No. ____

Page 2 ends

PASSED, APPROVED, and ADOPTED this ____day of __________, 2023, by the following vote:

AYES:

NOES:

ABTAIN:

ABSENT:

ATTEST: APPROVED:
_______________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF RESOLUTION

CITY OF LANCASTER
I, ________________________, ________________________ City of Lancaster, California, do hereby, certify that this is a true and correct copy of the original Resolution No. _____, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this ____________ day of _______________, 20____.
(seal)
________________________________________

STAFF REPORT
City of Lancaster
CC 10
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Rodrick Armalin, Public Safety Director
Andrew Noga, Code Enforcement & Emergency Services Manager

Subject: Agreement Amendment with Ceres Environmental Services, Inc.

Recommendation:

Approve amendment to extend for three (3)-years, the agreement for Disaster Debris Removal Services following a debris-generating event such as but not limited to an earthquake. The agreement was for a period of three (3) years beginning on October 18, 2020 through October 18, 2023 with the option to renew the agreement term upon mutual agreement.

Fiscal Impact:

This agreement for the City disaster-related debris management will be a usage agreement that will be utilized only in the face of an emergency. On-call emergency monitoring services per the negotiated agreement rates; sufficient funds are available in the adopted operating budgets, via additional appropriation(s) by council, or a combination thereof.

Background:

October 18, 2020 the City of Lancaster and Ceres Environmental Services, Inc. entered into an agreement for RFP 700-18 Debris Removal Monitoring Services. The City of Lancaster and the Contractor desire to exercise the renewal option for three (3) additional years.

The City of Lancaster’s disaster-related debris management plan addresses the collection, processing and disposal of the volumes and variety of debris expected to be generated by a major disaster such as an earthquake. The purpose of the City’s disaster-related Debris Management Plan is to ensure timely, coordinated recovery operations, including removal of debris from public property and rights-of-way throughout the City using a combination of City, and contractor forces.

The purpose of the Contract is to provide disaster-related debris management services for the City of Lancaster, California, for the collection, processing and disposal of debris resulting from natural or man-made disaster events including but not limited to earthquakes.

Attachment:

Agreement Amendment No. 1

AMENDMENT NO. 1 TO RFP 701-18 DISASTER-RELATED

DEBRIS MANAGEMENT SERVICES AGREEMENT

This Amendment (“Amendment No. 1”) is hereby entered into , effective October 18, 2022, by and between the City of Lancaster, a Municipal Corporation, in the State of California, (“OWNER”) and CERES Environmental Services INC. (“CONTRACTOR”) with respect to Section 1 2 and Exhibit “ B” of the Agreement for RFP 701- 18 Disaster -Related Debris Management Services between the parties dated October 18, 2019 (“Agreement”).

The Parties agree as follows:

1. The term of the Agreement is extended to and including October 17, 2025.

2. All other terms and provisions of the Agreement and subsequent amendments are hereby reaffirmed.

IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be executed and attested by their respective officers thereunto duly authorized.

OWNER CONTRACTOR

CITY OF LANCASTER CERES ENVIRONMENTAL
LANCASTER, CALIFORNIA SERVICES INC.

Jason Caudle, City Manager Tia Laurie, Corporate Secretary

ATTEST:

Andrea Alexander, City Clerk

APPROVED AS TO FORM:

City Attorney

CONTRACT SUBMISSION APPROVAL:

Department Head

STAFF REPORT
City of Lancaster
CC 11
3/28/2023
JC
Date:March 28, 2023
To: Mayor Parris and City Council Members
From:Rodrick Armalin, Public Safety Director
Andrew Noga, Code Enforcement & Emergency Services Manager

Subject:Agreement Amendment with Tetra Tech, Inc.

Recommendation:

Approve amendment to extend for three (3)-years, the agreement with Tetra Tech, Inc. for Disaster Debris Removal Monitoring Services. The agreement was for a period of three (3) years beginning on March 12, 2020 through March 12, 2023 with the option to renew the agreement term upon mutual agreement.

Fiscal Impact:

This agreement for the City’s disaster-related debris management will be a usage agreement that will be utilized only in the face of an emergency. On-call emergency monitoring services per the negotiated contract rates; sufficient funds are available in the adopted operating budgets, via additional appropriation(s) by council, or a combination thereof.

Background:

On March 12, 2020 the City of Lancaster and Tetra Tech INC. entered into an agreement for RFP 700-18 Debris Removal Monitoring Services. The City of Lancaster and the Consultant desire to exercise the renewal option for three (3) additional years and modify the billing rates based on the Consumer Price Index as published by the Bureau of Labor Statistics, U.S. Department of Labor.

This work includes monitoring the debris removal from public access roads, rights-of way, public property, in certain circumstances private property; and the monitoring of the debris management sites including roving debris monitors to assure that the debris management plan contract is effectively implemented and in compliance with all state, federal and local requirements in effect at the time services are performed.

Attachment:

Agreement Amendment No. 1

AMENDMENT NO. 1 TO RFP 700-18 DEBRIS REMOVAL

MONITORING SERVICES AGREEMENT

This Amendment (“Amendment No. 1”) is hereby entered into, effective March 13, 2023, by and between the City of Lancaster, a Municipal Corporation, in the State of California, (“OWNER”) and Tetra Tech, INC. (“CONTRACTOR”) with respect to Section 12, Exhibit “A”, and Exhibit “B” of the Agreement for RFP 700-18 Debris Removal Monitoring Services between the parties dated March 12, 2020 (“Agreement”).

The Parties agree as follows:

1. The term of the Agreement is extended to and including March 12, 2026.

2. On a yearly basis, OWNER and CONTRACTOR agree to modify the billing rates based on the Consumer Price Index as published by the Bureau of Labor Statistics, U.S. Department of Labor. The updated hourly rates effective March 12, 2023 through March 12, 2024 are attached hereto as Exhibit “A”. CONTRACTOR will provide the modified hourly rates for each subsequent year of the Contract Term to the OWNER on or before March 1 st of the year
in which those rates are to take effect.

3. All other terms and provisions of the Agreement and subsequent amendments are hereby reaffirmed.

IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

OWNER CONTRACTOR
CITY OF LANCASTER Tetra Tech, INC.

LANCASTER, CALIFORNIA

Jason Caudle, City Manager Jonathan Burgiel, Business Unit President
ATTEST: ATTEST:

Andrea Alexander, City Clerk Kayla Lemaire, Contacts
Representative
APPROVED AS TO FORM:

City Attorney

CONTRACT SUBMISSION APPROVAL:

Department Head
Lancaster, City of, California
Debris-Removal Monitoring Services
RFP No. 700-18
03/12/2020 - 03/12/2023 CPI CPI Hourly Rate w/ 7.1% CPI Positions Hourly Rate 7.1% Increase $ Increase Effective 03/13/2023 Project Manager 85.00$ 7.1% 6.04$ 91.04$
Field Monitor Supervisors 48.00$ 7.1% 3.41$ 51.41$ Field Monitors (Loading Site, Debris Management
Site, and Roving) 38.00$ 7.1% 2.70$ 40.70$
Safety Supervisors 75.00$ 7.1% 5.33$ 80.33$
Clerical Support 34.00$ 7.1% 2.41$ 36.41$
Additional Disaster Debris Monitoring Positions
Operations Manager 67.00$ 7.1% 4.76$ 71.76$
Data Manager 57.00$ 7.1% 4.05$ 61.05$
Project Coordinator 40.00$ 7.1% 2.84$ 42.84$
FEMA Reimbursement Specialist 125.00$ 7.1% 8.88$ 133.88$ Environmental Debris Removal Monitoring Positions
Field Project Manager 225.00$ 7.1% 15.98$ 240.98$ Health and Safety Officer 90.00$ 7.1% 6.39$ 96.39$ Operations Chief 99.00$ 7.1% 7.03$ 106.03$
Division Supervisors 69.00$ 7.1% 4.90$ 73.90$
Task Force Leader - Cleanup Site 55.00$ 7.1% 3.91$ 58.91$ Task Force Leader - Materials Receiving Facilities 95.00$ 7.1% 6.75$ 101.75$ Site Inspector 85.00$ 7.1% 6.04$ 91.04$
Planning Chief 95.00$ 7.1% 6.75$ 101.75$
Planning Assistant 45.00$ 7.1% 3.20$ 48.20$
GIS Professional 59.00$ 7.1% 4.19$ 63.19$
Logistics Chief 85.00$ 7.1% 6.04$ 91.04$
TETRA TECH, INC.

UPDATED RATE SCHEDULE
EXHIBIT "A"
1 of 2
03/12/2020 - 03/12/2023 CPI CPI Hourly Rate w/ 7.1% CPI Positions Hourly Rate 7.1% Increase $ Increase Effective 03/13/2023 Financial/Administrative 95.00$ 7.1% 6.75$ 101.75$ Accounting and Administrative Staff 45.00$ 7.1% 3.20$ 48.20$ EXHIBIT "A"
On a yearly basis, OWNER and CONTRACTOR agree to modify the billing rates based on the Consumer Price Index as published by the Bureau of Labor Statistics, U.S
. Department of Labor. CONTRACTOR will provide the modified hourly rates for each subsequent year of the Contract Term to the OWNER on or before March 1st of the year in which those rates are to take effect. 2 of 2

STAFF REPORT
City of Lancaster
CC 12
3/28/2023
JC
Date:March 28, 2023
To: Mayor Parris and City Council Members
From: Rodrick Armalin, Public Safety Director
Andrew Noga, Code Enforcement & Emergency Services Manager Subject:Purchase and Installation of City Hall Cameras & Door Access Control Panels Phase 3
Recommendation:

Approve the following:

The purchase and installation of cameras for the City Hall Phase 3. There will be 52 Indoor Dome Cameras phase 3, 52 Outdoor Multi-sensor dome cameras. 10 Year Camera Licenses. 16 Security Door Access Control Panels. Verkada 10-Year Alarm License, 3 Wireless Panic buttons. Verkada 10-Year wireless Alarm Hub License. Verkada ACC Cellular Backup Module.

Verkada 10-Year Cellular Backup License $195,440.63. Project includes 30 licenses for 10 years to access application to view cameras and camera footage which will be stored in the cloud. This is one of many parts of the multi-part program to update City security.

Fiscal Impact:

The City’s Fiscal Year 2022-2023 budget includes the funding of $195,440.63 for the proposed City Hall Phase 3 project from account 101-4800-301.

Background:

The City of Lancaster has looked into installing a camera system on the City Hall Phase 3 project to enhance safety and security. The City followed the CMAS process, with EKC Enterprises receiving the work.

Attachment:

EKC Enterprises Quote California Multiple Award Schedule DE5

CALIFORNIA DEPARTMENT OF

GENERAL SERVICES
Procurement Division
707 Third Street, 2nd Floor, MS#2-202
West Sacramento, CA 95605-2811
State of California

MULTI PLE AWARD SCHEDULE
EKC Enterprises, Inc.

CMAS NUMBER 3-21-04-1107
CMAS TERM DATES 412812021 th rough 91 1512024
CMAS CATEGORY: lnformation Technology Goods & Services

APPLICABLE

TERMS & CONDITIONS
June 7,2019
(www. d gs ca. g ov/-/med i a/Divi s io ns/P D/Acq u isitio ns/ CMAS/lT-CMAS-Terms-and-Co nd itions. ashx?la=en&
hash=841 342080DE5 1 1 121ECC253A04D62AC90CE D
6123)

MAXIMUM ORDER LIMIT
State Agencies: See Purchasing Authority
Dollar Threshold provision
Local Government Aqencies: Unlimited
FOR USE BY State & Local Government Agencies
BASE SCHEDULE # GS-35F-0711V
BASE SCHEDULE HOLDER: Comnet Communications
This CMAS provides for the purchase, warranty, and installation of cable and wlre roducts. (See e 3 for the restrictions licable to this CMAS NOTICE: Products and/or services on this CMAS may be available on a Mandatory Statewide Contracts. lf this is the case, the use of this CMAS is restricted unless the State agency has an approved exemption as explained in the Statewide Contract User lnstructions. lnformation regarding Statewide Contracts can be obtained at the: Statewide Contract lndex Listing (www dgs ca.gov/PD/AbouUPage-ContenUPD-Branch-lntro-Accordion-LisUAcquisitions/Statewide- Contracts?search=statewide contract listing). This requirement is not applicable to local government entities.

Buyers must verlfy that the CMAS vendor has a letter of authorization from the manufacturer or an authorized distributor for the sale of the products being procured. Service specific letters of authorization are required if the CMAS vendor is providing installation services.

The services provided under this CMAS are only in support of the products covered by this CMAS Original Signature on File Effective Date: 41 28 I 2021 BRYAN DUGGER, Program Analyst, Galifornia Multiple Award Schedules Unit CALIFORNTA MULT|PLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107
The most current Ordering lnstructions and Special Provisions, CMAS Terms and Conditions, and products and/or services are included herein. All purchase orders issued by State agencies shall incorporate these Ordering lnstructions and Special Provisions and CMAS Terms and Conditions.

Agency non-compliance with the requirements may result in the loss of delegated authority to use the CMAS program.

CMAS contractor non-compliance with the requirements may result in termination. 2April7,2021 Ordering lnstructions and Special Provisions CALTFORNTA MULT|pLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107

CMAS PRODUCT & SERVICE CODES
Product & Service Codes listed below are for marketing purposes only. Review the base schedule for the products and/or services available.

Brand-Chatsworth
Brand-Corning
Brand-General Cable
Brand-Gruber
Brand-Hitachi
Brand-Leviton
Brand-Panduit
Brand-Superior
Cable-Telecomm u n ication

AVAILABLE PROD S AND/OR SERVICES
All of the products in the base schedule are available within the scope of this CMAS.

The ordering agency must verify all products and/or services are currently available on the base General Services Administration (GSA) schedule. Access the GSA elibrary at www. gsael i brary. gsa. gov.

EXCLUDED PRODUCTS AND/OR SERVICES
Public works services with a requirement for State contractor licensing, and order-level materials are not available under this CMAS.

ISSUE PURCHASE ORDER TO
Agency purchase orders must be either mailed or emailed to the following:

CMAS contractor
4658 East Weathermaker Avenue
Fresno, CA 93703
Attn: Ghris Shafer
E-mail: [email protected]
Agencies with questions regarding products and/or services may contact the CMAS contractor as follows:

Contact:

Phone:

E-mail:

Chris Shafer
(559) 438-0330
[email protected]
3April7,2021 Ordering lnstructions and Special Provisions CALTFORNTA MULT|PLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO.3-21-04-1107
TOP 5OO DELINQUENT TAXPAYERS
ln accordance with Public Contract Code (PCC) S 10295.4, and prior to placing an order for lT goods and/or services, agencies must verify with the Franchise Tax Board and the California Department of Tax and Fee Administration that this CMAS contractor's name does not appear on either list of the 500 largest tax delinquencies pursuant to Section 7063 or 19195 of the Revenue and Taxation Code. See next paragraph for information.

The Franchise Tax Board's list of Too 500 Delinquent Taxpavers is available at www.ftb.ca.gov/about-ftb/newsroom/top-500-pastdue-balances/index.html.

The California Department of Tax and Fee Administration's list of Top 500 Sales & Use Tax Delinquencies in California is available at www.cdtfa.ca.gov/taxes-and-fees/top5O0.htm.

CALIFORNIA SELLER'S PERMIT
The CMAS contractor's California Seller's Permit Number is 102409870. Prior to placing an order with this company, agencies must verify that this permit is still valid at the California Department of Tax and Fee Administration website (cdtfa.ca.gov).

CMAS PRICES
The maximum prices allowed for the products and/or services available are those set forth in the base schedule.

The ordering agency is encouraged to seek prices lower than those in the base schedule. When responding to an agency's Request for Offer (RFO), the CMAS contractor can offer lower prices to be competitive.

CALIFORNIA CIVIL RIGHTS LAW CERTIFICATION
Pursuant to Public Contract Code section 2010, effective January 1, 2017, applicants must certify their compliance with the California Civil Rights laws and Employer Discriminatory Policies (section 51 of the Civil Code, section 12960 of the Government Code). lt is the agency's responsibility to verify that the contractor has a California Civil Rights Law Certification on file.

WARRANTY
For warranties, see the base schedule, the CMAS Terms and Conditions, General Provisions, and CMAS Warranty.

DELIVERY
5-7 days after receipt of order, or as negotiated between agency and CMAS contractor and included in the purchase order, or as othenruise stipulated in the contract.

SHIPPING INSTRUCTIONS
F.O.B. (Free On Board) Destination. Seller pays the freight charges.

April T, 2021 Ordering lnstructions and Special Provisions 4

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107

PURCHASING AUTHORITY DOLLAR THRESHOLD
Order limits for the purchase of goods and/or services is determined by the individual agency purchasing authority threshold.

No CMAS order may be executed by a State agency that exceeds that agency's purchasing authority threshold. State agencies with approved purchasing authority, along with their dollar thresholds can be obtained at the List of State Departments with Approved Purchasinq Authority website (www.dgs.ca.gov/PD/Resources/Page-ContenVProcuremenlDivision-Resources-List- Folder/List-of-State-Departments-with-Approved-Purchasing-Authority).

HOW TO USE CMAS
Agencies must adhere to the detailed requirements in the State Contracting Manual (SCM) when using CMAS. The requirements for the following bullets are in the SCM, Volume 2, Chapter 6 (for non-lT), the SCM, Volume 3, Chapter 6 (for lT), and the SCM, Volume FlSCal, Chapter 5 (FlSCal) . Develop a Request for Offer, which includes a Scope of Work (SOW, and Bidder Declaration form. For information on the Bidder Declaration requirements, see the SCM, Volume 2, Section 3.5.7 and Volume 3, Section 3.4.7.
. Search for potential CMAS contractors on the CMAS website (www. dgs. ca. gov/PD/AbouUPage-ContenVPD-Branch-l ntro-Accord ion- LisVAcquisitions/California-Multiple-Award-Schedules) and select "Find a CMAS Contractor."
. Solicit offers from a minimum of 3 CMAS contractors including one small business and/or DVBE, if available, who are authorized to sell the products and/or services needed. . lf soliciting offers from a certified DVBE, include the Disabled Veteran Business Enterprise Declarations form (Standard 843) in the Request for Offer. This declaration must be completed and returned by the DVBE prime contractor and/or any DVBE subcontractors. (See the SCM Volumes 2, 3, and FlSCal, Chapter 3).
. This is not a bid transaction, so the small business preference, DVBE incentives, protest language, intents to award, evaluation criteria, advertising, etc., are not applicable. . lf less than 3 offers are received, State agencies must document their file with the reasons why the other suppliers solicited did not respond with an offer. . Assess the offers received using best value methodology, with cost as one of the criteria. . lssue a Purchase Order to the selected CMAS contractor. r For CMAS transactions under $10,000, only one offer is required if the State agency can establish and document that the price is fair and reasonable. The fair and reasonable method can only be used for non-customizable purchases.

Local governments set their own order limits, and are not bound by the order limits on the cover page of this CMAS.
5April7,2021 Ordering lnstructions and Special Provisions GALTFORNIA MULTTpLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO. 3-21-04-1107

SPLITTING ORDERS
Splitting orders to avoid any monetary limitations is prohibited.

Do not circumvent normal procurement methods by splitting purchases into a series of delegated purchase orders, per Public Contract Code (PCC) S 10329.

Splitting a project into small projects to avoid either fiscal or procedural controls is prohibited, per State Administrative Manual (SAM) S 4819.34.

MINIMUM ORDER LIMITATION
There is no minimum dollar value limitation on orders placed under this CMAS.

ORDERING PROCEDURES

1. Purchase Orders
All Ordering Agency purchase order documents executed under this CMAS must contain the applicable CMAS number as show on page 1.

1. State Departments
Standard 65 Purchase Documents - State departments not transacting in FlSCal must use the Purchasing Authority Purchase Order (Standard 65) for purchase execution. An electronic version of the Standard 65 is available at the DGS-PD website (www.dgsapps.dgs.ca.gov/osp/StatewideFormsWeb/Forms.aspx), select Standard STD Forms.

FISCAL Purchase Documents - State departments transacting in FlSCalwill follow the FlSCal procurement and contracting procedures.

2. Local Governmental Departments:

Local governmental agencies may use their own purchase document for purchase execution.

The agency is required to complete and distribute the purchase order. For services, the agency shall modify the information contained on the order to include the service period (start and end date), and the monthly cost (or other intermittent cost), and any other information pertinent to the services being provided. The cost for each line item should be included in the order, not just system totals.

The contractor must immediately reject purchase orders that are not accurate. Discrepancies are to be negotiated and incorporated into the purchase order prior to the products and services being delivered.
6April7,2021 Ordering lnstructions and Special Provisions GALTFORNTA MULT|PLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107

2. Service and Delivery after CMAS Expiration
The purchase order must be issued before the CMAS expires. However, delivery of the products or completion of the services may be after the CMAS expires (unless othenrvise specifically stated in the purchase order).

3. Multiple CMAS Agreements on a Single Purchase Order
Agencies wishing to include multiple CMAS agreements on a single FlSCal purchase order must adhere to the following guidelines:
. All CMAS must be for the same CMAS contractor.
. The purchase order must go to one contractor location. r Write the word "CMAS" in the space usually reserved for the contract number. On Standard 65's, this is at the top of the form. The word "CMAS" signifies that the purchase order contains items from multiple CMAS agreements. The purchasing agency may only use one bill code.
r For each individual CMAS (as differentiated by alpha suffix), the agency must identify and group together the CMAS number with the line items and subtotal per CMAS number (do not include tax in the subtotal), and sequentially identify each individual CMAS as Sub #1, Sub #2, Sub #3, etc. This facilitates accurate billing of administrative fees by the Procurement Division.
. The total of all items on the purchase order must not exceed the purchase order limit identified in the CMAS.
. Do not combine items from both non-lT and lnformation Technology CMAS agreements. A non-lT CMAS begin with the number "4" and an lnformation Technology CMAS begins with the number "3." The purchase order limits are different for these two types of CMAS agreements.

4. Amendments to Agency's Purchase Orders
Agency purchase orders cannot be amended if the CMAS has expired.

The SCM, Volumes 2 & 3, Chapter 6.45.0 and SCM, Volume FlSCal, Chapter 5.A4.0 provides the following direction regarding amendments to all types of LPA purchase orders:

Original orders, which include options for changes (e.9., quantity or time), that were evaluated and considered in the selection for award during the RFO process, may be amended consistent with the terms of the original order, provided that the original order allowed for amendments. lf the original order did not evaluate options, then amendments are not allowed unless an NCB is approved for those amendments. 7April7,2021 Ordering lnstructions and Special Provisions

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107
Amendments unique to non-lT services are covered in the SCM, Volume 2, Chapter 6.82.9 and SCM, Volume FlSCal, Chapter 5.A4.1as follows:
lf the original contract permitted amendments, but did not specify the changes (e.9., quantity or time), it may be amended, per Public Contract Code (PCC) S 10335 (dX1) Only a contract may be amended once under this exemption. The time shall not exceed one year, or add not more than 30% of the original order value and may not exceed $250,000. lf the original contract did not have language permitting amendments, the NCB process must be followed.

Also, see the SCM, Volumes 2 & 3, Chapter 8, Topic 6, for more information on amending purchase orders.

CMAS CONTRACTOR OWNERSHIP INFORMATION
The CMAS contractor is a certified small business (SB) enterprise. Their Office of Small Business and DVBE Services (OSDS) certification number 2003864 expires on 212812022. lf this certification has expired, the current expiration date should be verified at: Cal eProcure (caleprocure.ca.gov/pages/index.aspx) or by contacting the Office of Small Business and DVBE Services at (916) 375-4940. Note that some companies have been assigned a new certification number, so use the company name and/or certification number when checking status on-line.

SMALL BUSINESS MUST BE CONSIDERED
Prior to placing orders under the CMAS program, State agencies shall whenever practicable first consider offers from small businesses that have established CMAS [Government Code (GC) S 14846(b)1. NOTE: The Department of General Services auditors will request substantiation of compliance with this requirement when agency files are reviewed.

CMAS Small Business and Disabled Veteran Partners lists (www dgs ca.gov/PD/AbouUPage- Content/PD-Branch-lntro-Accordion-LisVAcquisitions/California-Multiple-Award-Schedules) can be found on the CMAS website by selecting "Find a CMAS Contracto/'. ln response to our commitment to increase participation by small businesses, the Department of General Services waives the administrative fee (a fee currently charged to customer agencies to support the CMAS program) for orders to certified small business enterprises.

See the current fees in the DGS Price Book at: www.dgs.ca.gov/OFS/Price-Book.

SMALL BUSINESS/DVBE . TRACKING
State agencies are able to claim subcontracting dollars towards their SB or DVBE goals whenever the CMAS contractor subcontracts a commercially useful function to a certified SB or DVBE. The CMAS contractor will provide the ordering agency with the name of the SB or DVBE used and the dollar amount the ordering agency can apply towards its SB or DVBE goal. 8April7,2021 Ordering lnstructions and Special Provisions CALTFORNIA MULTTpLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO.3-21-04-1107

SMALL BUSINESS/DVBE - SUBCONTRACTING

1. The amount an ordering agency can claim towards achieving its SB or DVBE goals is the dollar amount of the subcontract award made by the CMAS contractor to each SB or DVBE.

2. The CMAS contractor will provide an ordering agency with the following information at the time the order is quoted:
a. The CMAS contractor will state that, as the prime contractor, it shall be responsible for the overall execution of the fulfillment of the order.
b. The CMAS contractor will indicate to the ordering agency how the order meets the SB or DVBE goal, as follows:

List the name of each company that is certified by the Office of Small Business and DVBE Services that it intends to subcontract a commercially useful function to; and ii. lnclude the SB or DVBE certification number of each company listed, and attach a copy of each certification; and
iii. lndicate the dollar amount of each subcontract with a SB or DVBE that may be claimed by the ordering agency towards the SB or DVBE goal; and iv. lndicate what commercially useful function the SB or DVBE subcontractor will be providing towards fulfillment of the order.

3. The ordering agency's purchase order must be addressed to the prime contractor, and the purchase order must reference the information provided by the prime contractor as outlined above.

WITHHOLD LANGUAGE (SB588)
Option 1 -Withhold Language
Upon delivery or completion of ordered goods or services, for which the Contractor committed to DVBE subcontractor participation, state departments shall require the Contractor to certify all the following:

1. The amount and percentage of work the Contractor committed to provide to one or more DVBEs under the requirements of the contract and the amount each DVBE received from the Contractor.

2. That all payments under the contract have been made to the DVBE. Upon request, the Contractor shall provide proof of payment for the work. t.

IApril7,2O21 Ordering lnstructions and Special Provisions

CALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107
ln accordance with the Military and Veterans Code 999.7, state departments shall withhold $10,000 from the final payment, or the full final payment if less than $10,000, if the Contractor fails to meet the certification requirements identified above. State departments shall notify the Contractor of their failure to meet the certification requirements and give the Contractor an opportunity to comply with the certification requirements. lf after thirty (30) calendar days from the date of notice, the Contractor refuses to comply with the certification requirements, the state department shall permanently deduct $10,000 from the final payment, or the full payment if less than $10,000.

Option 2 - No Withhold Language
During the contract term, and upon completion of the contract for which a DVBE subcontractor commitment was made, DGS-PD will require the Contractor to certify all participation commitments and payments under the contract have been made to the DVBE. Upon request by DGS-PD, the Contractor shall provide proof of payment for the work.

NEW EQUIPMENT REQUIRED
The State will procure new equipment. All equipment must be new (or warranted as newly manufactured) and the latest model in current production. Used, shopworn, demonstrator, prototype, or discontinued models are not acceptable.

Where Federal Energy Management Program (FEMP) standards are available, all State agencies shall purchase only those products that meet the recommended standards. All products displaying the Energy Star label meet the FEMP standards.

SPECIAL MANUFACTURED GOODS
Any CMAS for goods to be manufactured by the CMAS contractor specifically for the State and not suitable for sale to others may require progress payments.

PRODUCT INSTALLATION
The CMAS contractor is fully responsible for all installation services performed under the CMAS.

Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications.

The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project.

April7,2021 Ordering lnstructions and Special Provisions 10

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107

TRADE-IN EQUIPMENT
Trade-ins at open market price may be considered. The product description and trade-in allowance must be identified on the purchase order.

Agencies are required to adhere to State Administrative Manual (SAM) S 3520 through 3520.6, Disposal of Personal Property and Surplus Personal Property, as applicable, when trade-ins are considered. A Property Survey Report, Standard 152, must be submitted for approval prior to disposition of any State-owned personal property, including general office furniture regardless of the acquisition value, or if the property was recorded or capitalized for accounting purposes.

STATE AGENCY BUY RECYCLED CAMPAIGN (SABRC)
State ordering agencies are required to report purchases made within the eleven product categories in the California Department of Resources Recycling and Recovery's State Agency Buy Recycled Campaign (SABRC) per Public Contract Code sections 12200-12217.

Contractor will be required to complete and return a Recvcled-Content Certification form (www.calrecycle.ca.gov/contracts/forms) upon request by the state ordering agency.

ELECTRONIC WASTE RECYCLING
State agencies are required to recycle state owned surplus electronic equipment that has no useful life remaining (E-Waste), to the maximum extent possible. State agencies shall dispose of E-Waste using the services of the California Prison lndustry Authority (CALPIA), unless the agency meets the pickup quantity and location exemption criteria detailed in State Administrative Manual (SAM) S 3520.10. Electronic equipment that is usable and still retains value is not considered E-Waste and must be reutilized through the DGS, Office of Fleet and Asset Management (OFAM) Surplus Personal Property Warehouse.

State agencies shall determine which equipment meets the definition of E-Waste or reusable Electronic Equipment, per the definitions provided in the State Administrative Manual Management Memo MM 17-06. OFAM will validate that equipment meets the appropriate definition when reviewing the submitted Property Survey Report (Standard 152).

Please see State Administrative Manual (SAM) S 3520.10 for more information on this policy. lnformation for submitting a Standard 152 can be found on the DGS OFAM surplus property website (www.dgs.ca.gov/RESD/Resources/Page-Content/Real-Estate-Services-Division- Resou rces-List-Folder/DG S-S u rplus-P roperty-Hom epage). lnformation on the CALPIA E-Waste Proqram can be found at: www.calpia.ca.gov/products- se rvi ces/e-waste- recycl i n g -com p uter-ref u rb i s h i n g The E-Waste Exemption Request Form EWR-F029 can be found at:
www.calpia.ca.gov/calpia/assets/File/ewaste/E-Wasleo/o21Exemption_EWR-F029.pdf AprilT,2021 Ordering lnstructions and Special Provisions 11

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107
The electronic waste recycling fee must be shown as a line item on the agency purchase order before the CMAS contractor can include it on their invoice.

PRODUCTIVE USE REQUIREMENTS
The customer in-use requirement applies to all procurements of information technology equipment and software, per the SCM, Volume 3, Chapter 2, Section 2.86.2 and SCM, Volume FlSCal, Chapter 2, Section 2.E3.2.

Each equipment or software component must be in current operation for a paying customer and the paying customer must be externalto the contractor's organization (not owned by the contractor and not owning the contractor).

To substantiate compliance with the Productive Use Requirements, the CMAS contractor must provide upon request the name and address of a customer installation and the name and telephone number of a contact person.

The elapsed time such equipment or software must have been in operation is based upon the importance of the equipment or software for system operation and its cost. The following designates product categories and the required period of time for equipment or software operation prior to approval of the replacement item on CMAS.

Gategory 1 - Gritical Software: Critical software is software that is required to control the overall operation of a computer system or peripheral equipment. lncluded in this category are operating systems, data base management systems, language interpreters, assemblers and compilers, communications software, and other essential system software.

Gost lnstallation Final Bid Submission
More than $100,000 8 months 6 months
$10,000 up to $100,000 4 months 3 months
Less than $10,000 1 month 1 month
Gategory 2 - All lnformation Technology Equipment and Non-Gritical Software: lnformation technology equipment is defined in State Administrative Manual (SAM) S 4819.2.

Cost lnstallation Final Bid Submission
More than $100,000 6 months 4 months
$10,000 up to $100,000 4 months 3 months
Less than $10,000 1 month 1 month
April7,2O21 Ordering lnstructions and Special Provisions 12

CALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107

NOT SPECIFICALLY PRICED (NSP) ITEMS
The only time that open markeUincidental, non-schedule items may be included in a CMAS order is when they fall under the parameters of the Not Specifically Priced (NSP) ltems provision.

CMAS contractors must be authorized providers of the hardware, software and/or services they offer under the Not Specifically Priced (NSP) ltems provision.

Agency and CMAS contractor use of the NSP provision is subject to the following requirements:

1. Purchase orders containing only NSP items are prohibited

2. A purchase order containing NSP items may be issued only if it results in the lowest overall alternative to the State.

3. NSP items shall be clearly identified in the order. Any product or service already specifically priced and included in the base schedule may not be identified as an NSP item.

4. NSP lnstallation Services: The CMAS contractor is fully responsible for all installation services performed under the CMAS. Product installations must be performed by manufacturer authorized personnel and meet manufacturer documented specifications. The prime contractor, as well as any subcontractors, must hold any certifications and/or licenses required for the project. The total dollar value of all installation services included in the purchase order cannot exceed the dollar value of the products included in the purchase order, nor can they exceed the NSP Maximum Order Limitation.

5. Maximum Order Limitation. For orders $250,000, or less, the total dollar value of all NSP items included in a purchase order shall not exceed $5,000. For orders exceeding $250,000, and at the option of the contractor, the total dollar value of all NSP items in a purchase order shall not exceed 5o/o of the total cost of the order, or $25,000 whichever is lower.

6. An NSP item included in an order issued against a CMAS is subject to all of the terms and conditions set forth in the contract.

7. Trade-ins, upgrades, involving the swapping of boards, are permissible, where the contract makes specific provisions for this action. ln those instances, where it is permitted, the purchase order must include the replacement item and a notation that the purchase involves the swapping of a board.

April7,2O21 Ordering lnstructions and Special Provisions 13

GALIFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107
The following NSP items are specificallv excluded from any order issued under this CMAS:

1. ltems not intended for use in directly supporting the priced items included in the same order.

An NSP item must be subordinate to the specifically priced item that it is supporting. For example, a cable, which is not othenrvise specifically priced in the base schedule, is subordinate to a specifically priced printer or facsimile machine, and is eligible to be an NSP item subject to that cable meeting the remaining NSP requirements. However, a printer or facsimile machine, which is not otherwise specifically priced in the base schedule, is not subordinate to a specifically priced cable, and is not eligible to be an NSP item.

2. Supply type items, except for the minimum amount necessary to provide initial support to the priced items included in the same order.

3. ltems that do not meet the Productive Use Requirements for information technology products, per the SCM, Volume 3, Chapter 2, Section 2.8,6.2 and SCM, Volume FlSCal, Chapter 2, Section 2.E3.2.

4. Any other item or class of items specifically excluded from the scope of this CMAS.

5. Public Works components NOT incidental to the total purchase order amount

6. Products or services the CMAS contractor is NOT factory authorized or otherwise certified or trained to provide.

7. Follow-on consultant services that were previously recommended or suggested by the same CMAS contractor.

The CMAS contractor is required to reject purchase orders containing NSP items that do not conform to the above requirements. The CMAS contractor will promptly notify the agency issuing the non-conforming order of its non-acceptance and the reasons for its non-acceptance.

STATE AND LOCAL GOVERNMENTS CAN USE CMAS
State and local government agency use of CMAS is optional. A local government is any city, county, city and county, district, or other local governmental body or corporation, including UC, CSU, K-12 schools and community colleges empowered to expend public funds. While the State makes this CMAS available, each local government agency should make its own determination whether the CMAS program is consistent with their procurement policies and regulations.

April T, 2021 Ordering lnstructions and Special Provisions 14

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107

UPDATES AND/OR CHANGES
A CMAS supplement is not required for updates and/or changes once the update and/or change becomes effective for the base schedule, except as follows:

A CMAS supplement is required when the CMAS is based on specific products and/or services from another contractor's multiple award contract and the contractor wants to add a new manufacturer's products and/or services.

A CMAS supplement is required for new federal contract terms and conditions that constitute a material difference from existing contract terms and conditions. A material change has a potentially significant effect on the delivery, quantity or quality of items provided, the amount paid to the contractor or on the cost to the State.

SELF.DELETING BASE SCHEDULE TERMS AND CONDITIONS
lnstructions, or terms and conditions that appear in the Special ltems or other provisions of the base schedule and apply to the purchase, license, or rental (as applicable) of products or services by the US Government in the United States, and/or to any overseas location shall be self-deleting. (Example: "Examinations of Records" provision).

Federal regulations and standards, such as FederalAcquisition Regulation (FAR), Federal lnformation Resources Management Regulation (FIRMR), Federal lnformation Processing Standards (FIPS), General Services Administration Regulation (GSAR), or Federal lnstallment Payment Agreement (FIPA) shall be self-deleting. Federal blanket orders and small order procedures are not applicable.

ORDER OF PRECEDENCE
The CMAS Terms and Conditions takes precedence if there is a conflict between the terms and conditions of the contractor's base schedule, packaging, invoices, catalogs, brochures, technical data sheets or other documents (see CMAS Terms and Conditions, CONFLICT OF TERMS).

APPLICABLE CODES. POLICIES AND GUIDELINES
All California codes, policies, and guidelines are applicable. The use of CMAS does not reduce or relieve state agencies of their responsibility to meet statewide requirements regarding contracting or the procurement of goods or services. Most procurement and contract codes, policies, and guidelines are incorporated into CMAS agreements. Nonetheless, there is no guarantee that every possible requirement that pertains to all the different and unique State processes has been included.
a
a
April7,2021 Ordering lnstructions and Special Provisions 15

CALIFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO. 3-21-04-1107

PAYMENTS AND INVOICES

1. Payment Terms
Payment terms for this CMAS are net 45 days.

Payment will be made in accordance with the provisions of the California Prompt Payment Act, Government Code (GC) S 927 et. seq. Unless expressly exempted by statute, the Act requires State agencies to pay properly submitted, undisputed invoices not more than 45 days after (1) the date of acceptance of goods or performance of services; or (2) receipt of an undisputed invoice, whichever is later.

2. Payee Data Record (Standard 2041
State Agencies not transacting in FlSCal, must obtain a copy of the Payee Data Record (Standard 204) in order to process payments. State Ordering Agencies forward a copy of the Standard 204 to their accounting offices. Without the Standard 204, payment may be unnecessarily delayed. State Agencies should contact the CMAS contractor for copies of the Payee Data Record.

3. DGS Administrative and lncentive Fees
Orders from State Aqencies:

The Department of General Services (DGS) will bill each State agency directly an administrative fee for use of CMAS. The administrative fee should NOT be included in the order total, nor remitted before an invoice is received from DGS. This administrative fee is waived for CMAS purchase orders issued to California certified small businesses.

See the current administrative fees in the DGS Price Book (www.dgs.ca.gov/OFS/Price-Book) Orders from Local Government Aqencies:

CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and freight) placed against their CMAS. The incentive fee is in lieu of local government agencies being billed the referenced DGS administrative fee.

See the current incentive fees in the DGS Price Book
This incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

The check covering this fee shall be made payable to the Department of General Services, CMAS Unit, and mailed to the CMAS Unit along with the applicable Quarterly Report. See the provision in this CMAS entitled "Contractor Quarterly Report Process" for information on when and where to send these checks and reports.

April7,2021 Ordering lnstructions and Special Provisions 16 GALTFORNTA MULT|PLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO. 3-21-04-1107

4. Gontractor lnvoices
Unless othenryise stipulated, the CMAS contractor must send their invoices to the agency address set forth in the purchase order. lnvoices shall be submitted in triplicate and shall include the following:
. CMAS number
. Agency purchase order number
. Agency Bill Code (State Only)
. Line item number
. Unit price
. Extended line item price
. lnvoice total
State sales tax and/or use tax shall be itemized separately and added to each invoice as applicable.

The company name on the CMAS, purchase order and invoice must match or the State Controller's Office will not approve payment.

5. Advance Payments
Advance payment is allowed for services only under limited, narrowly defined circumstances, e.9., between specific departments and certain types of non-profit organizations, or when paying another government agency (Government Code (GC) S 11256 - 11263 and 1 1019).

It is NOT acceptable to pay in advance, except software maintenance and license fees, which are considered a subscription and may be paid in advance if a provision addressing payment in advance is included in the purchase order.

Software warranty upgrades and extensions may also be paid for in advance, one time

6. Credit Card
The CMAS contractor accepts the State of California credit card (CAL-Card).

A purchase order is required even when the ordering department chooses to pay the CMAS contractor via the CAL-Card.

7. Lease/Purchase Analysis
State agencies must complete a Lease/Purchase Analysis (LPA) to determine best value when contemplating a lease/rental, and retain a copy for future audit purposes (State Administrative Manual (SAM) S 3710).

For short-term rental equipment, the lease/purchase analysis must be approved by the Department of General Services, Office of legal Services.

April7,2O21 Ordering lnstructions and Special Provisions 17 CAL|FORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21 -04-1107
The lease/purchase analysis for all other purchases must be approved by the Department of General Seryices, GS SMart State Financial Marketplace. Buyers may contact the GS SMart Administrator, Kris Bianchini via e-mail at [email protected] for further information

8. Leasing
The State reserves the right to select the form of payment for all procurements, be it either an outright purchase with payment rendered directly by the State, or a financing/lease-purchase or operating lease via the State Financial Marketplace (GS SMart and/or Lease SMart). lf payment is via the financial marketplace, the Supplier will invoice the State and the State will approve the invoice and the selected Lender/Lessor for all product listed on the State's procurement document will pay the supplier on behalf of the State.

Buyers may contact the GS SMart Administrator, Kris Bianchini via e-mail at [email protected] for further information.

CONTRACTOR QUARTERLY REPORT PROCESS
CMAS contractors are required to submit a detailed CMAS Business Activity Report on a quarterly basis to the CMAS Unit.

This report shall be mailed to.

Department of General Services
Procurement Division - CMAS Unit
Attention: Quarterly Report Processing
PO Box 989052, MS#2-202
West Sacramento, CA 95798-9052
Reports that include checks for incentive fees must be mailed and shall not be e-mailed. All other reports may be e-mailed to the attention of Quarterly Report Processing as follows:

CMAS Unit E-Mail: [email protected]
For the full instructions on completing and submitting CMAS Quarterlv Business Activity Reports, and a soft copy of a blank quarterly report form, go to the CMAS website (www dgs ca.gov/PD/AbouUPage-ContenUPD-Branch-lntro-Accordion-LisUAcquisitions/California- Multiple-Award-Schedules) and then select "File a CMAS Quarterly Report".

AprilT,2021 Ordering lnstructions and Special Provisions 18

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107
lmportant things to remember regarding CMAS Quarterly Business Activity Reports . A report is required for each CMAS, each quarter, even when no new purchase orders are received in the quarter.
. A separate report is required for each CMAS.
r Each purchase order must be reported only once in the quarter identified by the purchase order date, regardless of when the services were performed, the products were delivered, the invoice was sent, or the payment was received. . Purchase orders from State and local government agencies must be separated on the report, as shown in the instructions.
. CMAS contractors must report the sales activity for all resellers listed on their CMAS. . Any report that does not follow the required format or excludes required information will be deemed incomplete and returned to the CMAS contractor for corrections. . Taxes and freight must not be included in the report. . CMAS contractors must attach to their quarterly report a check covering the required incentive fee for all CMAS sales to local government agencies. . New CMAS agreements and supplements will be approved only if the CMAS contractor has submitted all required quarterly reports and incentive fees.

CMAS Quarterly Business Activity Reports are due in the CMAS Unit within two weeks after the end of each quarter as shown below:

Quarter 1
Quarter 2
Quarter 3
Quarter 4
January 1 to March 31
April 1 to June 30
July 1 to September 30
October 1 to December 31
Due April 15
Due July 15
Due October 15
Due January 15

CONTRACTOR QUARTERLY INCENTIVE FEES
CMAS contractors, who are not California certified small businesses, are required to remit to DGS an incentive fee equal to a percentage of the total of all local government agency orders (excluding sales tax and freight) placed against their CMAS. The incentive fee is in lieu of local government agencies being billed the referenced DGS administrative fee.

See the current incentive fees in the DGS Price Book.

CMAS contractors cannot charge local government agencies an additional charge on a separate line item to cover the incentive fee. The CMAS contractor must include the incentive fee in the price of the products or services offered, and the line item prices must not exceed the applicable base schedule prices.

A local government agency is any city, county, district, or other local governmental body, including the California State University (CSU) and University of California (UC) systems, K-12 public schools and community colleges empowered to expend public funds.

This incentive fee is waived for CMAS purchase orders issued to California certified small businesses.

April T, 2O21 Ordering lnstructions and Special Provisions 19

GALTFORNIA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107
The check covering this fee shall be made payable to the Department of General Services, CMAS Unit, and mailed to the CMAS Unit alonq with the applicable Quarterlv Report. See the provision in this CMAS entitled "Contractor Quarterly Report Process" for information on when and where to send these checks and reports.

OBTAINING COPY OF ORIGINAL CMAS AND SUPPLEMENTS
A copy of a CMAS and supplements, if any, can be obtained at Cal eProcure (caleprocure.ca.gov) A complete CMAS consists of the following:
. CMAS cover pages (which includes the signature page, ordering instructions and special provisions, and any attachments or exhibits as prepared by the CMAS Unit) o CMAS Terms and Conditions.
. Base schedule terms and conditions
. ProducUservice listing and prices
. Supplements, if applicable.

It is important for the agency to confirm that the required products, services, and prices are included in the CMAS and are at or below base schedule rates. To streamline substantiation that the needed items are in the base schedule, the agencies should ask the CMAS contractor to identify the specific pages from the base schedule that include the required products, services, and prices. Agencies should save these pages for their file documentation.

CONTRACTORS ACTING AS FISCAL AGENTS ARE PROHIBITED
When a subcontractor ultimately provides all of the products or performs all of the services that a CMAS contractor has agreed to provide, and the prime contractor only handles the invoicing of expenditures, then the prime contractor's role becomes that of a fiscal agent because it is merely administrative in nature, and does not provide a Commercially Useful Function (CUF). lt is unacceptable to use fiscal agents in this manner because the agency is paying unnecessary administrative costs.

AGENCY RESPONSIBILITY
Each agency is responsible for its own contracting program and purchasing decisions, including use of the CMAS program and associated outcomes.

This responsibility includes, but is not necessarily limited to, ensuring the necessity of the services, securing appropriate funding, complying with laws and policies, preparing the purchase order in a manner that safeguards the State's interests, obtaining required approvals, and documenting compliance with Government Code (GC) S 19130.b (3) for outsourcing services.

It is the responsibility of each agency to consult as applicable with their legal staff and contracting offices for advice depending upon the scope or complexity of the purchase order. lf you do not have legal services available to you within your agency, the DGS Office of Legal Services is available to provide services on a contractual basis.

April7,2O21 Ordering lnstructions and Special Provisions 20

GALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO. 3-21-04-1107

CONFLICT OF INTEREST
Agencies must evaluate the proposed purchase order to determine if there are any potential conflict of interest issues. See the CMAS Terms and Conditions, Conflict of lnterest, for more information.

FEDERAL DEBARMENT
When federal funds are being expended, the agency is required to obtain (retain in file) a signed "Federal Debarment" certification from the CMAS contractor before the purchase order is issued.

This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 29 CFR Part 98, Section 98.510, Participants; responsibilities. The regulations were published as Part Vll of the May 26, 1988 Federal Register (pages 19160-1 9211).

CONTRACTOR TRAVEL
The Travel provision is not applicable to this CMAS.

LIQUIDATED DAMAGES FOR LATE DELIVERY
The value of the liquidated damages cannot be a penalty, must be mutually agreed upon by agency and contractor and included in the purchase order to be applicable.

ACCEPTANCE TESTING CRITERIA
lf the agency wants to include acceptance testing for all newly installed technology systems, and individual equipment, and machines which are added or field modified (modification of a machine from one model to another) after a successful performance period, the test criteria must be included in the purchase order to be applicable.

AMERICANS WITH DISABILITY ACT (ADA)
Section 504 of the Rehabilitation Act of 1973 as amended; Title Vl and Vll of the Civil Rights Act of 1964 as amended; Americans with Disabilities Act, 42 USC 12101; California Code of Regulations, Title 2, Title22; California Government Code, Sections 11135, et seq.; and other federal and State laws, and Executive Orders prohibit discrimination. All programs, activities, employment opportunities, and services must be made available to all persons, including persons with disabilities. See Attachment A for Procurement Division's ADA Compliance Policy of Nondiscrimination on the Basis of Disability.
lndividual government agencies are responsible for self-compliance with ADA regulations.

Contractor sponsored events must provide reasonable accommodations for persons with disabilities.

April7,2021 Ordering lnstructions and Special Provisions 21 cALtFORNtA MULT|PLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

GMAS NO.3-21-04-1107

DGS PROCUREMENT DIVISION CONTACT AND PHONE NUMBER
Department of General Services
Procurement Division, CMAS Unit
707 Third Street, 2nd Floor, MS 2-202
West Sacramento, CA 95605-2811
Phone # (916) 375-4365
April7,2021 Ordering lnstructions and Special Provisions 22

CALTFORNTA MULTTPLE AWARD SCHEDULE (CMAS)
EKC ENTERPRISES, INC.

CMAS NO.3-21-04-1107

ATTACHMENT A

ADA NOTICE
Procurement Division (State Department of General Services) AMERTCANS W|TH DtSABtLtTtES ACT (ADA) COMPLTANCE

POLICY OF NON DISCRIMINATION ON THE BASIS OF DISABILITY To meet and carry out compliance with the nondiscrimination requirements of the Americans with Disabilities Act (ADA), it is the policy of the Procurement Division (within the State Department of General Services) to make every effort to ensure that its programs, activities, and services are available to all persons, including persons with d isabilities.

For persons with a disability needing a reasonable accommodation to participate in the Procurement process, or for persons having questions regarding reasonable accommodations for the Procurement process, please contact the Procurement Division at (916) 375-4400 (main office); the Procurement Division TTY/TDD (telephone device for the deaf) or California Relay Service numbers which are listed below. You may also contact directly the Procurement Division contact person who is handling this procurement.
lmportant: To ensure that we can meet your need, it is best that we receive your request at least 10 workinq davs before the scheduled event (i.e., meeting, conference, workshop, etc.) or deadline due-date for procurement documents.

The Procurement Division TTY telephone numbers are:

Sacramento Office: 91 6-376-5127 (CALNET 480-5127)
The California Relay Service Telephone Numbers arel
Voice: 1-800-735-2922, or 7-1-1
Speech to Speech Service: 1-800-854-7784
April7,2021 Ordering lnstructions and Special Provisions 23 PLEASE SUBMIT PO'S TO [email protected]
City of LancasterShip To Name
44933 Fern Avenue
Lancaster, CA 93534
United States
Bill To
City of LancasterBill To Name
[email protected]
Andrew NogaContact Name
[email protected]
Andrew MartinPrepared By
23-SFQU-000563Quote Number
3/16/2023Expiration Date
2/14/2023Created Date4658 E. Weathermaker
Fresno, CA 93703
US
Company Address
Terms & Condition
Manufacturer Model No./ SKU Product Description Net Unit Price Quantity Total Price
Verkada AD32-HW Verkada AD32-HW $240.81 9.00 $2,167.29
Verkada LIC-10Y Verkada 10-Year Camera License $1,241.31 6.00 $7,447.86 Verkada CD52-2TB-HW Verkada CD52 Indoor Dome Camera, 5MP, Zoom Lens, 2TB of Storage, Maximum 365 Days of Retention $2,552.31 6.00 $15,313.86 Verkada LIC-AC-10Y Verkada 10-Year Door License $1,379.31 9.00 $12,413.79 Verkada AC62-HW AC62 16 Door Controller $3,656.31 1.00 $3,656.31 Verkada ACC-BAT-18AH 18AH Backup Battery $482.31 1.00 $482.31 Verkada CH52-8TBE-HW CH52 Outdoor Multi-sensor dome Camera, 8TB, 365 Days Max $8,762.31 4.00 $35,049.24
Verkada LIC-CH52-10Y 10-Year CH52 Multisensor Camera License $5,399.00 4.00 $21,596.00 Verkada ACC-MNT-3 Verkada L-Bracket Mount $89.01 6.00 $534.06 Verkada ACC-MNT-2 Verkada Arm Mount $61.41 4.00 $245.64 Verkada ACC-MNT-8 Verkada Pendant Cap Mount $47.61 4.00 $190.44 Verkada LIC-SV-10Y Verkada 10-Year Sensor License $1,379.31 2.00 $2,758.62 Verkada SV21-HW SV21 Environmental Sensor $482.31 2.00 $964.62 Verkada LIC-BA-10Y Verkada 10-Year Alarm License $10,350.00 1.00 $10,350.00 Verkada BH61-HW Verkada BH61 Wireless Hub - North America $689.31 3.00 $2,067.93 Verkada BR33-HW Verkada BR33 Wireless Panic Button $137.31 3.00 $411.93 Verkada LIC-BH-10Y Verkada 10-Year Wireless Alarm Hub License $1,379.31 3.00 $4,137.93 Verkada LIC-VG-10Y Verkada 10-Year Guest License $16,560.00 2.00 $33,120.00 Verkada ACC-POE-60W PoE++ (802.3bt-2018) Injector, GigE $102.81 4.00 $411.24 Verkada ACC-CEL-LTE Verkada ACC-CEL-LTE Cellular Backup Module - USA $206.31 3.00 $618.93 Verkada LIC-CEL-10Y Verkada 10-Year Cellular Backup License $3,449.31 3.00 $10,347.93 Verkada Installation and product
$195,440.63Grand Total
$6,154.70Tax
$189,285.93Total Price
EKC
Enterprises,
Inc
EKCLPH3INSTALL Labor and Installation.

Includes all Cabling, connectors, straps, and consumables for Phase (3) Lancaster
$25,000.00 1.00 $25,000.00
Scope of Work

STAFF REPORT
City of Lancaster
CC 13
3/28/2023
JC
Date: March 28, 2023
To: Mayor Parris and City Council Members
From: Larissa De La Cruz, Director – Community Development Chenin Dow, Assistant Director - Real Estate & Economic Development Christopher Aune, Housing Manager - Real Estate & Economic Development Subject: Agreement with LDM Associates, Inc. to Aide in the Administrative and Implementation Services for the Housing Rehabilitation Program Recommendations:

1. Approve a Professional Services Agreement with LDM Associates, Inc. (LDM) to aide in the Administrative and Implementation Service for the Housing Rehabilitation Program for a period of one (1) year with the option of two (2) one-year extensions.

2. Appropriate $210,000.00 in Community Development Block Grant (CDBG) funding from Fund Balance account number 361-2900-000 to expenditure account 361-4792-770.

3. Authorize the Executive Director, or his designee, to execute all related documents.

Fiscal Impact:
$210,000.00. The Professional Services Agreement with LDM is an allowable expense for administrative fees as written in the United States Department of Housing and Urban Development (HUD) Guidelines. With these actions, sufficient funds will be available in Account No. 361- 4792-770.

Background:

The City recognizes the necessity of living in a safe and functional environment. Where possible, the City seeks to assist households in the rehabilitation of their homes. Specifically, this program seeks to assist eligible low-income homeowners with financial assistance to support rehabilitation opportunities. The City of Lancaster is creating a Housing Rehabilitation Program that will include loans and grants for emergency repair, mobile home repair, minor repairs and accessibility needs, major repair, turf replacement, and beautification.

The professional services agreement with LDM will allow the City to utilize its services to 1 2
1 8
implement and provide administrative services for the program. Some of LDM’s responsibilities include, but are not limited to, finalizing the program design, marketing and outreach, application intake and management, reporting and monitoring the program data, and attending meetings as required to properly administer the program.

Funding for the proposed agreement, as well as for the program itself, will be sourced from grant funds designed for affordable housing uses such as this.

CA/sm

Attachment:

LDM Associates, Inc. Professional Services Agreement
1 CITY OF LANCASTER
REQUEST FOR PROPOSAL 784-23 (Rebid of 783-23)

PROFESSIONAL SERVICES AGREEMENT

THIS PROFESSIONAL SERVICES AGREEMENT (hereinafter “Agreement”) is made and entered into as of this 29th day of March, 2023, by and between CITY OF LANCASTER, a municipal corporation and Charter City, (hereinafter referred to as “City”) and LDM Associates, Inc., a California Corporation, (hereinafter referred to as “Consultant”). City and Consultant are sometimes hereinafter individually referred to as “Party” and are hereinafter collectively referred to as the “Parties.”

RECITALS

A. City has determined that there is a need for administrative and implementation services for the new Housing Rehabilitation Program.

B. Consultant has submitted to City a proposal to provide certain professional services (“Services”) related to the Project, which is attached hereto as Exhibit “A” and incorporated herein (“Scope of Services”) for the Project.

C. Consultant is qualified by virtue of its experience, training, education, reputation, and expertise to provide the Services and agrees to provide the Services pursuant and subject to the terms and conditions of this Agreement.

D. The term (“Term”) of this Agreement is one (1) year with an option to extend the agreement for two (2) one-year extensions, commencing on March 29 th, 2023.

NOW, THEREFORE, in consideration of the promises and mutual obligations, covenants, and conditions contained herein, and other valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Parties agree as follows:

1 SERVICES OF CONSULTANT

1.1. Scope of Services. Consultant shall provide the Services described in the Scope of Services, subject to the terms and conditions of this Agreement. Consultant acknowledges that funds awarded to City under the HOME program will be used to pay for the Services. Consultant services are funded by the City of Lancaster’s HOME (CFDA 14.239) grant programs. Contractor agrees to and shall provide the Services in accordance with all appl icable HOME program regulations, including Part 92 of Title 24 of the Code of Federal Regulations. If HOME program funds will be used to fund only a certain portion of the Services, those Services shall be designated or identified on the Scope of Services.

Consultant is subject to the requirements in 24 CFR Part 92 that are applicable to the City, except §92.505 (Uniform Administrative Requirements) and §92.506 (Audit) do not apply, and Consultant cannot assume the participating jurisdiction responsibilities for environmental review, decision making, and action under §92.352. Consultant is responsible for providing services in accordance with 92.350 Other Federal requirements and nondiscrimination,

92.351 Affirmative marketing; minority outreach program; 92.353 Displacement, relocation, and 2 acquisition; 92.355 Lead- based paint; and 92.356 Conflict of Interest. If the scope of work includes administration of TBRA or rental housing and City requires Consultant to be responsible for any notice obligations and any obligations under the emergency transfer plan, the VAWA requirements under §92.359 shall apply.

Consultant represents and warrants to City that Consultant is a provider of first - class work and professional services, and that Consultant is experienced in performing the Services contemplated herein and, in light of such status and experience, Consultant covenants that it shall follow the highest professional standards in performing the Services required hereunder. For purposes of this Agreement, the phrase "highest professional standards" shall mean those standards of practice recognized as high quality among well -qualified and experienced professionals performing similar work under similar circumstances.

Project deliverables shall be reviewed and approved by City to determine acceptable completion. City shall have the right to review and inspect the Services during the course of its performance at such times as may be determined by City.

1.2. Contract Documents . This Agreement consists of and incorporates all of the following (which are collectively referred to as the “Contract Documents”) : (1) this Agreement (including all exhibits) ; (2) City’s Request for Proposals; and ( 3) Consultant’s signed, original proposal submitted to City (“Consultant’s Proposal”). All provisions of the Contract Documents shall be binding on the Parties. Should any conflict or inconsistency exist between or among Contract Documents, the conflict or inconsistency shall be resolved by applying the provisions in the highest priority document, which shall be determined in the following order of priority: (1st) the provisions of the Scope of Services; (2nd) the provisions of City’s Request for Proposal; (3rd) the provisions of this Agreement; and, (4th) the provisions of Consultant’s Proposal.

1.3. Compliance with Law. Consultant represents and warrants to City that all Services rendered hereunder shall be performed in accordance with all applicable federal, state, and local laws, statutes, and ordinances and all lawful orders, rules, and regulations promulgated thereunder.

1.4. Licenses, Permits, Fees and Assessments. Consultant represents and warrants to City that it has obtained all licenses (including a City Business License), permits, qualifications, and approvals of whatever nature that are legally required to practice its profession and perform the Services required by this Agreement. Consultant represents and warrants to City that Consultant shall, at its sole cost and expense, keep in effect at all times during the term of this Agreement, any license, permit, qualification, or approval that is legally required for Consultant to perform the Services under this Agreement. Consultant shall have the sole obligation to pay for any fees, assessments, and taxes, plus applicable penalties and interest, which may be imposed by law and arise from or are necessary for Consultant's performance of the Services required by this Agreement, and shall indemnify, defend, and hold harmless City against any such fees, assessments, taxes, penalties, or interest levied, assessed, or imposed against City hereunder.

1.5. Familiarity with Work. Consultant represents and warrants to City that Consultant (a) has thoroughly investigated and considered the Services to be performed, (b) has carefully considered how the Services should be performed, and (c) fully understands the facilities, 3 difficulties, and restrictions attending performance of the Services under this Agreement. If the Services involve work upon any site, Consultant represents and warrants to City that Consultant has or will investigate the site and is or will be fully acquainted with the conditions there existing, prior to commencement of any Services hereunder. Should Consultant discover any latent or unknown conditions that will materially affect the performance of the Services hereunder, Consultant shall immediately inform City of such fact and shall not proceed except at Consultant's risk until written instructions are received from City.

1.6. Care of Work. Consultant shall adopt reasonable methods during the term of the Agreement to furnish continuous protection to any site where the Services are performed and the equipment, materials, papers, documents, plans, studies, and/or other components thereof to prevent losses or damages, and shall be responsible for all such damages, to persons or property, until acceptance of the Services by City, except such losses or damages as may be caused by City's own negligence.

1.7. Further Responsibilities of Parties. The Parties agree to and shall use reasonable care and diligence to perform their respective obligations under this Agreement. The Parties agree to and shall act in good faith to execute all instruments, prepare all documents, and take all actions as may be reasonably necessary to carry out the purposes of this Agreement.

1.8. Additional Services. City shall have the right at any time during the performance of the Services, without invalidating this Agreement, to order extra work beyond that specified in the Scope of Services or make changes by altering, adding to, or deducting from the Scope of Services. No such extra work may be undertaken unless a written order is first given by City to Consultant, incorporating therein any adjustment in (i) the Maximum Contract Amount, as defined below, and/or (ii) the time to perform this Agreement, which adjustments are subject to the written approval of Consultant. Any increase in compensation of up to ten percent (10%) of the Maximum Contract Amount, as set forth in Section 2.1 of this Agreement, may be approved by the City Manager, or his or her designee, as may be needed to perform any extra work. Any increases, occurring either separately or cumulatively which exceed the City Manager’s approval authority must be approved by the Lancaster City Council. It is expressly understood by Consultant that the provisions of this section shall not apply to Services specifically set forth in the Scope of Services or reasonably contemplated therein, regardless of whether the time or materials required to complete any such Services exceeds any time or material amounts or estimates provided therein.

2 COMPENSATION

2.1. Maximum Contract Amount . For the Services rendered pursuant to this Agreement, Consultant shall be compensated by City in accordance with the Schedule of Compensation (“Schedule of Compensation”) , located on page 66 of the Consultant’s Proposal, which is attached hereto as Exhibit “B” and is incorporated herein; provided, however, that the amount paid to Contractor under this Agreement shall not exceed the amount two hundred ten thousand dollars ($210,000.00) ("Maximum Contract Amount"), except as may be provided pursuant to Section 1.8 above. The method of compensation shall be as set forth in the Schedule of Compensation. Compensation for necessary expenditures for reproduction costs, telephone expenses, and transportation expenses must be approved in advance by the Contract Officer 4 designated pursuant to Section 4.2 and will only be approved if such expenses are also specified in the Schedule of Compensation. The Maximum Contract Amount shall include the attendance of Consultant at all Project meetings reasonably deemed necessary by City. Consultant shall not be entitled to any increase in the Maximum Contract Amount for attending such meetings. Consultant hereby acknowledges that it accepts the risk that the Services identified in the Scope of Services may be more costly and/or time-consuming than Consultant anticipates, that Consultant shall not be entitled to additional compensation therefore, and that the provisions of Section 1.8 shall not be applicable to the Services identified in the Scope of Services. The Maximum Contract Amount shall be the maximum amount of C ity’s payment obligations under this Agreement. If the Maximum Contract Amount is reached before Consultant’s Services under this Agreement are completed, Consultant shall nevertheless complete the Services without liability on City’s part for further payment.

2.2. Method of Payment. Consultant shall submit to City, in a form approved by the Contract Officer, an invoice for Services rendered prior to the date of the invoice. Such requests shall be based upon the amount and value of the Services performed by Consultant and accompanied by such reporting data including an itemized breakdown of all costs incurred and tasks performed during the period covered by the invoice, as may be required by City. City shall use reasonable efforts to make payments to Consultant within thirty (30) days after receipt of the invoice or a soon thereafter as is reasonably practical. There shall be a maximum of one payment per month.

2.3. Changes in Scope. In the event any change or changes in the Scope of Services is requested by City or Consultant, the Parties shall execute a written amendment to this Agreement setting forth with particularity all terms of such amendment, including, but not limited to, any additional compensation. An amendment shall be entered into: (a) to provide for revisions or modifications to documents or other work product or work when documents or other work product or work is required by the enactment or revision of law subsequent to the preparation of any documents, other work product, or work; and/or (b) to provide for additional services not included in this Agreement or not customarily furnished in accordance with generally accepted practice in Consultant’s profession.

2.4. Appropriations. This Agreement is subject to and contingent upon funds being appropriated therefor by the Lancaster City Council for each fiscal year covered by this Agreement. If such appropriations are not made, this Agreement shall automatically terminate without penalty or any liability whatsoever to City.

3 SCHEDULE OF PERFORMANCE

3.1. Time is of the Essence. Time is of the essence in the performance of this Agreement. The time for completion of the Services to be performed by Consultant is an essential condition of this Agreement. Consultant shall prosecute regularly and diligently the Services of this Agreement according to the agreed upon Schedule of Performance described in Section 3.2.

3.2. Schedule of Performance. Consultant shall commence the Services pursuant to this Agreement upon receipt of a written notice to proceed given by City, and shall perform all Services within one (1) year. When requested by Consultant, extensions to the time period(s) 5 specified in the Schedule of Performance may be approved in writing by the Contract Officer, but such extensions shall not exceed one hundred eighty (180) days cumulatively; however, City shall not be obligated to grant such an extension.

3.3. Force Majeure. The time period(s) specified in the Schedule of Performance for performance of the Services rendered pursuant to this Agreement shall be extended because of any delays due to unforeseeable causes beyond the control and without the fault or negligence of Consultant (financial inability excepted), including, but not limited to, acts of God or of the public enemy, unusually severe weather, fires, earthquakes, floods, epidemics, quarantine restrictions, riots, strikes, freight embargoes, wars, and/or acts of any governmental agency, including City, if Consultant, within ten (10) days of the commencement of such delay, notifies the City Manager in writing of the causes of the delay. The City Manager shall ascertain the facts and the extent of delay, and extend the time for performing the Services for the period of the enforced delay when and if in the judgment of the City Manager such delay is justified. The City Manager’s determination shall be final and conclusive upon the Parties to this Agreement. In no event shall Consultant be entitled to recover damages against City for any delay in the performance of this Agreement, however caused, Consultant's sole remedy being extension of the Agreement pursuant to this section.

Term. Unless earlier terminated a s provided elsewhere in this Agreement, this Agreement shall commence upon the effective date of this Agreement and continue in full force and effect for one (1) year for Services. The contract may be extended for an additional two (2) one-year terms upon mutual agreement in writing by both parties.

3.4. Termination Prior to Expiration of Term. City may terminate this Agreement in for its convenience at any time, without cause, in whole or in part, upon giving Consultant thirty (30) days written notice. Where termination is due to the fault of Consultant and constitutes an immediate danger to health, safety, and general welfare, the period of notice shall be such shorter time as may be determined by City. Upon such notice, City shall pay Consultant for Se rvices performed through the date of termination. Upon receipt of such notice, Consultant shall immediately cease all work under this Agreement, unless stated otherwise in the notice or by written authorization of the Contract Officer. After such notice, Consultant shall have no further claims against City under this Agreement. Upon termination of the Agreement under this section, Consultant shall submit to City an invoice for work and Services performed prior to the date of termination. Consultant may terminate this Agreement, with or without cause, upon sixty (60) days written notice to City, except that where termination is due to material default by City, the period of notice may be such shorter time as Consultant may determine.

4 COORDINATION OF WORK

4.1. Representative of Consultant . The following representative of Consultant is hereby designated as being the main point of contact of Consultant authorized to act on its behalf with respect to the Services to be performed under this Agreement and make all decisions in connection therewith: R udy Munoz. It is expressly understood that the experience, knowledge, education, capability, expertise, and reputation of the foregoing representative is a substantial inducement for City to enter into this Agreement. Therefore, the foregoing representative shall be 6 responsible during the term of this Agreement for directing all activities of Consultant and devoting sufficient time to personally supervise the services performed hereunder. The foregoing representative may not be changed by Consultant without prior written approval of the Contract Officer.

4.2. Contract Officer. The “Contract Officer ” shall be such person as may be designated by the City Manager, and is subject to change by the Housing Manager. It shall be the Consultant's responsibility to ensure that the Contract Officer is kept fully informed of the progress of the performance of the Services, and the Consultant shall refer any decisions which must be made by City to the Contract Officer. Unless otherwise specified herein, any approval of City required hereunder shall mean the approval of the Contract Officer. The Contract Officer shall have authority to sign all documents on behalf of City required hereunder to carry out the terms of this Agreement.

4.3. Prohibition Against Subcontracting or Assignments . The experience, knowledge, capability, expertise, and reputation of Consultant, its principals and employees, were a substantial inducement for City to enter into this Agreement. Therefore, Consultant shall not assign the performance of this Agreement, nor any part thereof, nor any monies due hereunder, voluntarily or by operation of law, without the prior written consent of City. Consultant shall not contract with any other entity to perform the Services required under this Agreement without the prior written consent of City. If Consultant is permitted to subcontract any part of this Agreement by City, Consultant shall be responsible to City for the acts and omissions of its subcontractor(s) in the same manner as it is for persons directly employed. Nothing contained in this Agreement shall create any contractual relationships between any subcontractor and City. All persons engaged in the Scope of Services will be considered employees of Consultant. City will deal directly with and will make all payments to Consultant. In addition, neither this Agreement nor any interest herein may be transferred, a ssigned, conveyed, hypothecated, or encumbered voluntarily or by operation of law, whether for the benefit of creditors or otherwise, without the prior written consent of City. Transfers restricted hereunder shall include the transfer to any person or group of persons acting in concert of more than twenty five percent (25%) of the present ownership and/or control of Consultant, taking all transfers into account on a cumulative basis. In the event of any such unapproved transfer, including any bankruptcy proceeding, this Agreement shall be void. No approved transfer shall release Consultant or any surety of Consultant from any liability hereunder without the express written consent of City.

4.4. Independent Contractor.

A. The legal relationship between the Parties is that of an independent contractor, and nothing herein shall be deemed to make Consultant a City employee. During the performance of this Agreement, Consultant and its officers, employees, and agents shall act in an independent capacity and shall not act as City officers or employees. The personnel performing the Services under this Agreement on behalf of Consultant shall at all times be under Consultant’s exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of its officers, employees, or agents, except as set forth in this Agreement. Consultant, its officers, employees, or agents shall not maintain an office or any other type of fixed business location at City’s offices. City shall have no voice in the 7 selection, discharge, supervision, or control of Consultant’s employees, servants, representatives, or agents, or in fixing their number, compensation, or hours of service. Consultant shall pay all wages, salaries, and other amounts due its employees in connection with this Agreement and shall be responsible for all reports and obligations respecting them, including but not limited to social security income tax withholding, unemployment compensation, workers’ compensation, and other similar matters. City shall not in any way or for any purpose be deemed to be a partner of Consultant in its business or otherwise a joint venturer or a member of any joint enterprise with Consultant.

B. Consultant shall not incur or have the power to incur any debt, obligation, or liability against City, or bind City in any manner.

C. No City benefits shall be available to Consultant, its officers, employees, or agents in connection with any performance under this Agreement. Except for professional fees paid to Consultant as provided for in this Agreement, City shall not pay salaries, wages, or other compensation to Consultant for the performance of the Scope of Services under this Agreement.

City shall not be liable for compensation or indemnification to Consultant, its officers, employees, or agents, for injury or sickness arising out of performing the Scope of Services hereunder.

5 INSURANCE

5.1. Types of Insurance . Consultant shall procure and maintain, at its sole cost and expense, in a form and content satisfactory to City, the insurance described herein for the duration of this Agreement, including any extension thereof, or as otherwise specified herein, against claims which may arise from or in connection with the performance of the Scope of Services hereunder by Consultant, its agents, representatives, or employees. In the event the City Manager determines that the Scope of Services to be performed under this Agreement creates an increased or decreased risk of loss to the City, the Consultant agrees that the minimum limits of the insurance policies may be changed accordingly upon receipt of written notice from the City Manager or his designee.

Consultant shall immediately substitute any insurer whose A.M. Best rating drops below the levels specified herein. Except as otherwise authorized below for professional liability (errors and omissions) insurance, all insurance provided pursuant to this Agreement shall be on an occurrence basis. The minimum amount of insurance required hereunder shall be as follows:

Insurance shall be maintained for the length of the contract with insurers listed “A-, VIII” or better in the Best's Key Rating Guide, for the amounts listed below:

Commercial General Liability
Each Occurrence $1,000,000
Per Project General Aggregate $2,000,000
Including Products/Completed Operations
Including Contractual Liability/Independent Contractors Including Broad Form Property Damage

Commercial Automobile Liability
Combined Single Limit per Accident for Bodily Injury and Property Damage $1,000,000 8 Workers Compensation
As Required by the State of California Statutory

Employer's Liability
Each Accident $1,000,000
Bodily Injury by Disease $1,000,000

Professional Liability/Cyber Liability (Errors and Omissions) Each Occurrence $1,000,000
General Aggregate $1,000,000

Coverage needs to be on a per project basis. Not per policy unless waived by Risk Management. Insurance shall be at least as broad as ISO form CG 20 10 11 85 or CG 20 10 07 04 and CG 20 37 07 04 (or equivalent) covering Commercial General Liability.

Commercial Automobile coverage shall be at least as broad as ISO form CA 00 01.

A Waiver of Subrogation must be provided on behalf of the Certificate Holder for the Workers Compensation/Employers Liability policies and must accompany the certificate.

All insurance shall be primary and non- contributory as respects the City insured entities. Any insurance or self -insurance maintained by the City insured entities shall be in excess of the CONSULTANT'S insurance and shall not contribute with it.

List in the "Certificate Holder" section:

The City of Lancaster
44933 Fern Avenue, Lancaster, California 93534.

List in the “Description of Operations” box (unless it fits in the Certificate Holder section):
“The City of Lancaster, its elected officials, officers, employees, and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned.”

List in the "Cancellation" section:

Should any of the above descri bed policies be cancelled before the expiration date thereof, the issuing company will mail thirty ( 30) written notice (10 days written notice for non-payment) to the Certificate Holders named to the left.

6 INDEMNIFICATION
To the fullest extent permitted by law, Consultant shall indemnify, defend (at Consultant’s sole cost and expense), protect and hold harmless City and its elected officials, offic ers, employees, agents, attorneys, and volunteers and all other public agencies whose approval of the Project is required, (individually “Indemnified Party”; collectively “Indemnified Parties”) against any and all liabilities, claims, judgments, arbitration awards, settlements, costs, demands, orders, and penalties (collectively “Claims”), including but not limited to Claims arising from injuries or death of persons (Consultant’s employees included) and damage to property, which Claims arise 9 out of, pertain to, or are related to the negligence, recklessness, or willful misconduct of Consultant, its agents, employees, or subcontractors, or arise from Consultant’s negligent, reckless, or willful performance of or failure to perform any term, provision, covenant, or condition of this Agreement (“Indemnified Claims”), but Consultant’s liability for Indemnified Claims shall be reduced to the extent such Claims arise from the sole negligence or willful misconduct of City, its elected officials, officers, employees, agents, attorneys and volunteers.

Consultant shall reimburse the Indemnified Parties for any reasonable expenditure, including reasonable attorneys’ fees, expert fees, litigation costs, and expenses that each Indemnified Party may incur by reason of Indemnified Claims. Upon request by an Indemnified Party, Consultant shall defend with legal counsel reasonably acceptable to the Indemnified Party all Claims against the Indemnified Party that may arise out of, pertain to, or relate to Indemnified Claims, whether or not Consultant is named as a party to the Claim proceeding. The determination whether a Claim “may arise out of, pertain to, or relate to Indemnified Claims” shall be based on the allegations made in the Claim and the facts known or subsequently discovered by the Parties.

In the event a final judgment, arbitration award, order, settlement, or other final resolution expressly determines that Claims did not arise out of, pertain to, nor relate to the negligence, recklessness, or willful misconduct of Consultant to any extent, then City shall reimburse Consultant for the reasonable costs of defending the Indemnified Parties against such Claims, except City shall not reimburse Consultant for attorneys’ fees, expert fees, litigation costs, and expenses that were incurred defending Consultant or any parties other than Indemnified Parties against such Claims.

Consultant’s indemnification obligation hereunder shall survive the expiration or earlier termination of this Agreement until all actions against the Indemnified Parties for such matters indemnified hereunder are fully and finally barred by the applicable statute of limitations or, if an action is timely filed, until such action is final. This provision is intended for the benefit of third party Indemnified Parties not otherwise a party to this Agreement.

7 REPORTS AND RECORDS

7.1. Accounting Records . Consultant shall keep complete, accurate, and detailed accounts of all time, costs, expenses, and expenditures pertaining in any way to this Agreement. Consultant shall keep such books and records as shall be necessary to properly perform the Services required by this Agreement and to enable the Contract Officer to evaluate the performance of such Services. The Contract Officer shall have full and free access to such books and records at all reasonable times, including the right to inspect, copy, audit, and make records and transcripts from such records.

7.2. Reports. Consultant shall periodically prepare and submit to the Contract Officer such reports concerning the performance of the Services required by this Agreement as the Contract Officer shall require. Consultant hereby acknowledges that City is greatly concerned about the cost of the Services to be performed pursuant to this Agreement. For this reason, Consultant agrees that if Consultant becomes aware of any facts, circumstances, techniques, or events that may or will materially increase or decrease the cost of the Services contemplated herein or, if Consultant is providing design services, the cost of the project being designed, Consultant 10 shall promptly notify the Contract Officer of such fact, circumstance, technique, or event and the estimated increased or decreased cost related thereto and, if Consultant is provi ding design services, the estimated increased or decreased cost estimate for the project being designed.

7.3. Ownership of Documents . All drawings, specifications, reports, records, documents, memoranda, correspondence, computations, and other materials prepared by Consultant, its employees, subcontractors, and agents in the performance of this Agreement shall be the property of City and shall be promptly delivered to City upon request of the Contract Officer or upon the termination of this Agreement, and Consultant shall have no claim for further employment or additional compensation as a result of the exercise by City of its full rights of ownership of the documents and materials hereunder. Any use of such completed documents for other projects and/or use of incomplete documents without specific written authorization by the Consultant will be at the City's sole risk and without liability to Consultant, and City shall indemnify the Consultant for all damages resulting therefrom. Consultant may retain copie s of such documents for its own use. Consultant shall have an unrestricted right to use the concepts embodied therein. Consultant shall ensure that all its subcontractors shall provide for assignment to City of any documents or materials prepared by them, and in the event Consultant fails to secure such assignment, Consultant shall indemnify City for all damages resulting therefrom.

7.4. Release of Documents. All drawings, specifications, reports, records, documents, and other materials prepared by Consultant i n the performance of services under this Agreement shall not be released publicly without the prior written approval of the Contract Officer. All information gained by Consultant in the performance of this Agreement shall be considered confidential and shall not be released by Consultant without City’s prior written authorization.

7.5. Audit and Inspection of Records . After receipt of reasonable notice and during the regular business hours of City, Consultant shall provide City, or other agents of City, such access to Consultant’s books, records, payroll documents, and facilities as City deems necessary to examine, copy, audit, and inspect all accounting books, records, work data, documents, and activities directly related to Consultant’s performance under this Agreement. Consultant shall maintain such books, records, data, and documents in accordance with generally accepted accounting principles and shall clearly identify and make such items readily accessible to such parties during the term of this Agreement and for a period of three (3) years from the date of final payment by City hereunder.

8 ENFORCEMENT OF AGREEMENT

8.1. California Law and Venue. This Agreement shall be construed and interpreted both as to validity and as to performance of the Parties in accordance with the laws of the State of California.

8.2. Interpretation. This Agreement shall be construed as a whole according to its fair language and common meaning to achieve the objectives and purposes of the Parties. The terms of this Agreement are contractual and the result of negotiation between the Parties. Accordingly, any rule of construction of contracts (including, without limitation, California Civil Code Section 1654) that ambiguities are to be construed against the drafting party, shall not be employed in the 11 interpretation of this Agreement. The caption headings of the various sections and paragraphs of this Agreement are for convenience and identification purposes only and shall not be deemed to limit, expand, or define the contents of the respective sections or paragraphs.

8.3. Default of Consultant.

A. Consultant’s failure to comply with any provision of this Agreement shall constitute a default.

B. If the City Manager, or his designee, determines that Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall notify Consultant in writing of such default. Consultant shall have ten (10) days, or such longer period as City may designate, to cure the default by rendering satisfactory performance. In the event Consultant fails to cure its default within such period of time, City shall have the right, notwithstanding any other provision of this Agreement, to terminate this Agreement without further notice and without prejudice of any remedy to which City may be entitled at law, in equity, or under this Agreement. Consultant shall be liable for any and all reasonable costs incurred by City as a result of such default. Compliance with the provisions of this section shall not constitute a waiver of any City right to take legal action in the event that the dispute is not cured, provided that nothing herein shall limit City’s right to terminate this Agreement without cause pursuant to Section 3.5.

C. If termination is due to the failure of the Consultant to fulfill its obligations under this Agreement, City may, after compliance with the provisions of Section 8.3. B., take over the Services and prosecute the same to completion by contract or otherwise, and the Consultant shall be liable to the extent that the total cost for completion of the Services required hereunder exceeds the Maximum Contract Amount (provided that City shall use reasonable efforts to mitigate such damages), and City may withhold any payments to the Consultant for the purpose of set -off or partial payment of the amounts owed City as previously stated. The withholding or failure to withhold payments to Consultant shall not limit Consultant’s liability for completion of the Services as provided herein.

8.4. Waiver. No waiver of any provision of this Agreement shall be effective unless in writing and signed by a duly authorized representative of the Party against whom enforcement of a waiver is sought. Any waiver by the Parties of any default or breach of any covenant, condition, or term contained in this Agreement, shall not be construed to be a waiver of any subsequent or other default or breach, nor shall failure by the Parties to require exact, full, and complete compliance with any of the covenants, conditions, or terms contained in this Agreement be construed as changing the terms of this Agreement in any manner or preventing the Parties from enforcing the full provisions hereof.

8.5. Rights and Remedies Cumulative. Except with respect to rights and remedies expressly declared to be exclusive in this Agreement, the rights and remedies of the Parties are cumulative and the exercise by either Party of one or more of such rights or remedies shall not preclude the exercise by it, at the same or different times, of any other rights or remedies for the 12 same default or any other default by the other Party.

8.6. Legal Action. In addition to any other rights or remedies, either Party may take legal action, in law or in equity, to cure, correct or remedy any default, to recover damages for any default, to compel specific performance of this Agreement, to obtain declaratory or injunctive relief, or to obtain any other remedy consistent with the purposes of this Agreement.

9 CITY OFFICERS AND EMPLOYEES: NON-DISCRIMINATION

9.1. Non-liability of City Officers and Employees . No officer or employee of City shall be personally liable to Consultant, or any successor-in-interest, in the event of any default or breach by City or for any amount which may become due to Consultant or to its successor, or for breach of any obligation of the terms of this Agreement.

9.2. Conflict of Interest . No officer or employee of City shall have any financial interest, direct or indirect, in this Agreement nor shall any such officer or employee participate in any decision relating to the Agreement which effects his financial interest or the financial interest of any corporation, partnership, or association in which he/she is, directly or indirectly, interested in violation of any state statute or regulation. Consultant represents and warrants that it has not paid or given and will not pay or give any third party any money or other consideration in exchange for obtaining this Agreement.

9.3. Covenant Against Discrimination. In connection with its performance under this Agreement, Consultant shall not discriminate against any employee or applicant for employment because of race, religion, color, sex, age, marital status, ancestry, disability, medical condition, sexual orientation, or national origin. Consultant shall ensure that applicants are employed, and that employees are treated during their employment, without regard to their race, religion, color, sex, age, marital status, ancestry, or national origin. Such actions shall include, but not be limited to, the following: employment, upgrading, demotion or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compensation; and selection for training, including apprenticeship.

9.4. Equal Employment Opportunity. Except as otherwise provided under 41 CFR Part 60, all contracts that meet the definition of “federally assisted construction contract” in 41 CFR Part 60-1.3 must include the equal opportunity clause provided under 41 CFR 60- 1.4(b), in accordance with Executive Order 11246, “Equal Employment Opportunity” (30 FR 12319, 12935, 3 CFR Part, 1964-1965 Comp., p. 339), as amended by Executive Order 11375, “Amending Executive Order 11246 Relating to Equal Employment Opportunity,” and implementing regulations at 41 CFR part 60, “Office of Federal Contract Compliance Programs, Equal Employment Opportunity, Department of Labor.”

10 MISCELLANEOUS PROVISIONS

10.1. Patent and Copyright Infringement.

13 A. To the fullest extent permissible under law, and in lieu of any other warranty by City or Consultant against patent or copyright infringement, statutory or otherwise, it is agreed that Consultant shall defend at its expense any claim or suit against City on account of any allegation that any item furnished under this Agreement, or the normal use or sale thereof arising out of the performance of this Agreement, infringes upon any presently existing U.S. letters patent or copyright and Consultant shall pay all costs and damages finally awarded in any such suit or claim, provided that Consultant is promptly notified in writing of the suit or claim and given authority, information and assistance at Consultant’s expense for the defense of same. However, Consultant will not indemnify City if the suit or claim results from: (1) City's alteration of a deliverable, such that City’s alteration of such deliverable created the infringem ent upon any presently existing U.S. letters patent or copyright; or (2) the use of a deliverable in combination with other material not provided by Consultant when it is such use in combination which infringes upon an existing U.S. letters patent or copyright.

B. Consultant shall not be obligated to indemnify City under any settlement made without Consultant’s consent or in the event City fails to cooperate in the defense of any suit or claim, provided, however, that such defense shall be at Consultant’s expense. If the use or sale of such item is enjoined as a result of the suit or claim, Consultant, at no expense to City, shall obtain for City the right to use and sell the item, or shall substitute an equivalent item acceptable to City and extend this patent and copyright indemnity thereto.

10.2. Davis-Bacon Act. When required by Federal program legislation, Contractor shall comply with the Davis -Bacon Act (40 U.S.C. 3141- 3144, and 3146 -3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”). In accordance with the statute, Contractors must be required to pay wages to laborers and mechanics at a rate not less than the prevailing wages specified in a wage determination made by the Secretary of Labor. In addition, contractors must be required to pay wages not less than once a week. The non- Federal entity must place a copy of the current prevailing wage determination issued by the Department of Labor in each solicitation. The decision to award a contract or subcontract must be conditioned upon the acceptance of the wage determination. City shall report all suspected or reported violations to the HUD. The Contractor shall comply with t he Copeland “Anti-Kickback” Act (40 U.S.C. 3145), as supplemented by Department of Labor regulations (29 CFR Part 3, “Contractors and Subcontractors on Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United States”). The Act provides that the Contractor shall be prohibited from inducing, by any means, any person employed in the construction, completion, or repair of public work, to give up any part of the compensation to which he or she is otherwise entitled. City shall report all suspected or reported violations to the HUD.

10.3. Contract Work Hours and Safety Standards Act. Where applicable, contracts in excess of $100,000 that involve the employment of mechanics or laborers shall comply with the provision for compliance with 40 U.S.C. §§ 3702 and 3704, as supplemented by Department of Labor regulations (29 CFR Part 5). Under 40 U.S.C. § 3702 of the Act, the C ontractor shall compute the wages of every mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the standard work week is permissible provided that the worker is 14 compensated at a rate of not less than one and a half times the basic rate of pay for all hours worked in excess of 40 hours in the work week. The requirements of 40 U.S.C. § 3704 are applicable to construction work and provide that no laborer or mechanic must be required to work in surroundings or under working conditions which are unsanitary, hazardous or dangerous. These requirements do not apply to the purchases of supplies or materials or articles ordinarily available on the open market, or contracts for transportation or transmission of intelligence.

10.4. Rights to Inventions Made Under a Contract or Agreement. If the HOME award meets the definition of “funding agreement” under 37 CFR §401.2 (a) and the recipient or subrecipient wishes to enter into a contract with a small business firm or nonprofit organization regarding the substitution of parties, assignment or performance of experimental, developmental, or research work under that “funding agreement,” the recipient or subrecipient must comply with the requirements of 37 CFR Part 401, “Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under Government Grants, Contracts and Cooperative Ag reements,” and any implementing regulations issued by the awarding agency.

10.5. Clean Air Act and the Federal Water Pollution Control Act . Contracts and subgrants of amounts in excess of $150,000 must contain a provision that requires the non-Federal award to agree to comply with all applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401- 7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Violations must be reported to the Federal awarding agency and the Regional Office of the Environmental Protection Agency (EPA).

10.6. Debarment and Suspension. A contract award (see 2 CFR § 180.220) must not be made to parties listed on the governmentwide exclusions in the System for Award Management (SAM), in accordance with the OMB guidelines at 2 CFR 180 that implement Executive Orders 12549 (3 CFR part 1986 Comp., p. 189) and 12689 (3 CFR part 1989 Comp., p. 235), “Debarment and Suspension.” SAM Exclusions contains the names of parties debarred, suspended, or otherwise excluded by agencies, as well as parties declared ineligible under statutory or regulatory authority other than Executive Order 12549.

10.7. Byrd Anti-Lobbying Amendment. Contractors that apply or bid for an award exceeding $100,000 must file the required certification. Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to pay any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, officer or employee of Congress, or an employee of a member of Congress in connection with obtaining any Federal contract, grant or any other award covered by 31 U.S.C. § 1352. Each tier must also disclose any lobbying with non -Federal funds that takes place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to tier up to the non-Federal award.

10.8. Domestic preferences for procurements.

A. As appropriate and to the extent consistent with law, the non-Federal entity should, to the greatest extent practicable under a Federal award, provide a preference for the purchase, acquisition, or use of goods, produ cts, or materials produced in the United States (including but not limited to iron, aluminum, steel, cement, and other manufactured products). The 15 requirements of this section must be included in all subawards including all contracts and purchase orders for work or products under this award.

B. For purposes of this section:
(1) “Produced in the United States” means, for iron and steel products, that all manufacturing processes, from the initial melting stage through the application of coatings, occurred in the United States.
(2) “Manufactured products” means items and construction materials composed in whole or in part of non-ferrous metals such as aluminum; plastics and polymer-based products such as polyvinyl chloride pipe; aggregates such as concrete; glass, includi ng optical fiber; and lumber.

10.9. Notices. All notices or other communications required or permitted hereunder shall be in writing, and shall be personally delivered, sent by pre-paid First Class U.S. Mail, registered or certified mail, postage prepaid, return receipt requested, or delivered or sent by facsimile with attached evidence of completed transmission, and shall be deemed received upon the earlier of (i) the date of delivery to the address of the person to receive such notice i f delivered personally or by messenger or overnight courier; (ii) five (5) business days after the date of posting by the United States Post Office if by mail; or (iii) when sent if given by facsimile. Any notice, request, demand, direction, or other communication sent by facsimile must be confirmed within forty -eight (48) hours by letter mailed or delivered. Other forms of electronic transmission such as e-mails, text messages, and instant messages are not acceptable manners of notice required hereunder. Notices or other communications shall be addressed as follows:

To City: City of Lancaster
Attention: Christopher Aune
44933 Fern Ave
Lancaster, California 93534
Telephone: (661) 723-5870

To Consultant: LDM Associates, Inc.

Attention: Rudy Munoz
10722 Arrow Route, Suite 822
Rancho Cucamonga, CA 91730
Telephone: (909)476-6006

10.10. Entire Agreement. This Agreement, including all Contract Documents, constitutes the entire agreement between the Parties and supersedes all prior negotiations, arrangements, agreements, representations, and understandings, if any, made by or among the Parties with respect to the subject matter hereof. No amendments or other modifications of this Agreement shall be binding unless executed in writing by both Parties hereto, or their respective successors, assigns, or grantees.

10.11. Severability. Whenever possible, each provision of this Agreement shall be interpreted in such a manner as to be effective and valid under applicable law, but if any provision 16 of this Agreement shall be determined to be invalid by a final judgment or decree of a court of competent jurisdiction, such provision shall be ineffective only to the extent of such prohibition or invalidity, without invalidating the reminder of that provision, or the remaining provisions of this Agreement unless the invalid provision is so material that its invalidity deprives either Party of the basic benefit of their bargain or renders this Agreement meaningless.

10.12. Successors in Interest . This Agreement shall be binding upon and inure to the benefit of the Parties’ successors and assignees.

10.13. Third Party Beneficiary. Except as may be expressly provided for herein, nothing contained in this Agreement is intended to confer, nor shall this Agreement be construed as conferring, any rig hts, including, without limitation, any rights as a third -party beneficiary or otherwise, upon any entity or person not a party hereto.

10.14. Recitals. The above- referenced Recitals are hereby incorporated into the Agreement as though fully set forth herein and each Party acknowledge and agree that such Party is bound, for purposes of this Agreement, by the same.

10.15. Corporate Authority. Each of the undersigned represents and warrants that:

A. the Party for which he or she is executing this Agreement is duly authorized and existing,
B. he or she is duly authorized to execute and deliver this Agreement on behalf of the Party for which he or she is signing,
C. by so executing this Agreement, the Party for which he or she is signing is formally bound to the provisions of this Agreement, and
D. the entering into this Agreement does not violate any provision of any other Agreement to which the Party for which he or she is signing is bound.

[SIGNATURES ON FOLLOWING PAGE]

IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed and attested by their respective officers thereunto duly authorized.

CITY OF LANCASTER

LANCASTER, CALIFORNIA

By: ______________________________
Jason Caudle, City Manager

Dated: ___________________________

LDM ASSOCIATES, INC.

RANCHO CUCAMONGA, CALIFORNIA

By: ______________________________
R udy Munoz, Senior Executive Vice President

Dated: ___________________________

ATTEST:

Andrea Alexander, City Clerk

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney

I
I
'l
I
I
1j
"t
{
I
r-ILLDM
Associates.lnc.

City of Lancaster

PRO POSAL
Housing Rehabilitation Program
Administration and lmplementation Services
Request for Propos a!784-23 (Re-bid of 783-231
February L3,2023
Corporate Headquarters
L0722 Arrow Route, Suite 822
Rancho Cucamonga, CA 91730
Phone m (909) 476-ffi
Fax n (909)476-6086
III
I
I
I
-'!
I
I
-i
I
J
J
J
J
I
r-ILLDM
Associates.lnc.

February 9,2023
City of Lancaster
City Clerk
44933 Fern Avenue
Lancaster, CA 93534
Subject: Proposal for Housing Rehabilitation Program Consulting Services RFP 784-23 (Re-bid of 783-231
Dear Sir/Madam:

LDM Associates, lnc. (LDM) is pleased to submit a proposal to provide Housing Rehabilitation Program administration and implementation services to the City of Lancaster. LDM has been providing high-quality services to municipal agencies, the U.S. Department of Housing and Urban Development (HUD), and private clients for over 36 years.

LDM's emphasis and capabilities are in the management of federal and state grants as well as the implementation of programs financed with these funds. The programs include, but are not limited to, housing rehabilitation, commercial rehabilitation, and homebuyer programs. LDM's emphasis is on HUD Community Planning and Development (CPD) Program grants such as Community Development Block Grant (CDBG), HOME lnvestment Partnerships (HOME) and Emergency SolutionsGrant(ESG)funds. However,LDMisalsoexperiencedinmanagingstategrantfundssuch as CalHome, CARES Act, Permanent Local Housing Allocation (PLHA), and State Disaster Recovery funds. ln addition, the firm provides federal and state labor compliance prevailing wage monitoring services for capital improvement projects.

Our consulting team is comprised of highly qualified professiona I staff with expertise in all aspects of HUD funded grants administration and implementation. Provided herewith is the information requested in your Request for Proposals (RFP).

You may contact me at the following address, telephone number or e-mail should you have any questions regarding this proposa l:
l0T22Arrowlloute r Suite822 r Rancho[ucamonga r CaliforniaBITSI (S0S) 478-6008 r tax(109) 476-8086 1 I
1 .-l
I
't
I
I
-l
N
I
LDM Associates, lnc.

Rudy E. Mufioz, Senior Executive Vice President
IO722 Arrow Route, Suite 822
Rancho Cucamonga, CA 91730
(909) 476-6006
[email protected]
lf you have any questions regarding this proposal, please do not hesitate to call me at your convenience.

Respectfully
Rudy E. Mufioz
Senior Executive Vice President
Enclosure: Proposal
II
i
I
i
.,1
I
j
J
I
J
-J
I
J
I
J
l0T22ArrowRouta r Suite822 r Rancho[ucamonga r CalifomiaS|TS0 (S0S)476-8008 r tax(903)476'8088

3.3 3.4

3.5 3.6

3.7 3.8

3.9 3.10

3.1L

3.L2

3.13 3.L4

3.15 3.16

CITY OF LANCASTER

PROPOSAL
Housing Rehabilitation Program
Administration and lmplementation Services

3.2 TABLE OF CONTENTS
Executive Summary
Experience
Third Party/Su bcontractor
Staff Biographies
Proposal Response (Scope of Services)
Non-Disclosure Conflict of lnterest - Exhibit uA" ............

Professional Service Agreement Exceptions Summary - Exhibit "B" Acknowledgment of lnsurance - Exhibit "C"
Addendum Acknowledgment - Exhibit "D" .

Debarment and Suspension - Exhibit uE' ...........

Participation Clause - Exhibit "F"
Signature of Authority - Exhibit 'G' ......

Company References - Exhibit uHu .......

Line ltem Pricing - Exhibit 'l' ....,...........
1 5
9 LL
24 30
33 37
40 43
43 49
52 56
I
-l
I
II
-l
.t
I
II
I
Ij
-l
t
I
i
II
I
l
:
.I
"i
.i
j
r-ILLDM
Associates.lnc.

3.3 EXTCUTIVE SUMMARY
Pase ll

3.3 EXECUTIVE SUMMARY
LDM Associates, lnc. (LDM) provides a wide variety of Community Development consulting services including, but not limited to grants management; administration of housing and commercial rehabilitation programs; administration of homebuyer programs; labor compliance monitoring; administration of other housing programs; and project management services.

The firm is comprised of individuals with a wide variety of expertise including the services specificallyrequestedbytheCity. Twenty-four(24)of theforty(40)staffmembersareexperienced in the administration of the U.S. Department of Housing and Urban Development (HUD) Community Planning and Development (CPD) grant programs including the Community Development Block Grant (CDBG) Program. Eight (8) staff members are experienced in the administration and implementation of housing and commercial rehabilitation programs.

LDM implements a team approach for the administration of the Housing Rehabilitation grant programs. This approach allows us to control costs to the City by having lower-level staff complete tasks that do not require a senior level staff member to complete. This team approach allows us to control costs to the City by having lower-level staff complete certain tasks that do not require a senior level staff memberto perform. This approach also allows us to assign certain individuals with expertise in specific areas to perform the more complex tasks. The work program for each City varies depending on the City's needs. LDM performs the tasks both at our corporate office and whenever possible, on-site.

Over the years, we have developed systems for the administration of the housing rehabilitation program that include copyright protected documents and forms. lf selected, these systems will be offeredtotheCityaspartof ourservices. Asaresultofthesesuccessfulsystems,wewereselected by HUD Headquarters to develop the e-Learning curriculum for use when providing technical assistance to grant recipients.

LDM proposes to provide the services from its home office located in Rancho Cucamonga as wellas in the City when conducting initial and progress inspections as well when meeting with staff or processing paperwork at City Hall. We anticipate becoming an extension of City staff and would provide scheduling to meet the demands of the programs and the needs of the City' LDM proposes tocompletethescopeofworkasoutlinedintheRFP. Themethodologythatwillbeimplemented by LDM in the implementation of the Housing Rehabilitation Program is provided in Section 3.7 - proposal Response of this proposal. LDM will work with staff in final design of the program meets the goals that the City wishes to achieve under the program' LDM currently provides day-to-day housing rehabilitation administration and implementation services to 15 cities throughout Southern California, utilizing a combination of CDBG, HOME, and Pase l2
CalHome funds. The services include the preparation of program guidelines, policies and procedures, marketing of the program, conducting applicant eligibility reviews, performing all initial and progress inspections, processing contractor payments, and ensuring that the program fuds were spent in accordance with the corresponding grant fund requirements. On an average year, the firm processes and completes the rehabilitation of approximately 350 - 400 single-family dwellings and mobile homes. The funding sources utilized for the implementation of the rehabilitation programs included CDBG, HOME, and CalHome funds. We are currently providing technical assistance to the Commonwealth of Puerto Rico on their Repair, Reconstruction, or Relocation (R3) program funded with CDBG-Disaster Recovery funds totaling 59 billion. The services include the review of program guidelines/policies and procedures, monitoring of the program, and providing technical assistance on the implementation of the program. We have also provided housingrehabilitationtechnicalassistancetograntrecipientsonbehalf of HUDinareasof income determination, policies and procedures, and project management.

LDM provides day-to-day grant administration and implementation services to 26 cities and three (3) counties that receive funds through HUD's CPD programs. Our services include the day-to-day administration and implementation of their CDBG, HOME lnvestment Partnerships Grants (HOME), andEmergencySolutionsGrant(ESG). Wealsoadministerone-timeFederalHUDandU.S.Treasury grant funds such as Community Development Block Grant-Disaster Recovery (CDBG-DR), Community Development Block Grant - CARES Act (CDBG-CV), HOME American Rescue Plan (ARP), and PLHA, and U.S. Treasury American Rescue Plan (ARP) funds.

Several LDM staff members work with HUD Headquarters, provide training throughout the country on various grants and reporting programs, including CDBG, Assessment to Fair Housing, and Disaster Recovery Grant Reporting to name a few. Other services that our staff provides to HUD includes staffing the HUD Ask a Question (AAQ) web portal in many of the grant programs lilsted above. Also, our staff provides technical assistance (TA) to high-risk grant recipients throughout the country on behalf of HUD in many of the programs listed above' The staff members that make up the proposed team that would provide the Housing Rehabilitation Administration support services include Rudy E. Mufloz, Senior Vice-President; Miguel Ramirez, Manger; and Rudy Vargas, Associate. Juan Rios, Vice President of Construction may assist on a as needed basis should the need arise.

Rudy Mufioz will be responsible for contract administration and the oversight of team assigned to the City. ln addition, Rudy Mufioz will assist in the development of the Housing Rehabilitation Programguidelinesandpoliciesandprocedures. MiguelRamirezwillbetheCity'sprimarypointof contact for the day-to-day administration of the Housing Rehabilitation Program. Miguel will be responsible for a ll of the construction management aspects of the program to include conducting all inspections (initial, progress, and final), the preparation of workwrite ups, and the coordination Pase l3
I
-l
It
I
1 !
i
IiI
of the pre-construction and construction phases of the program. He will be assisted by Rudy Vargas who will be responsible for performing all of the applicant intake and review, the preparation of all program docu ments such as grant/loa n documents and tracking the status of a ll applications.

Additional information on each of the proposed team members can be found in the Staff Biographies section of this proposal as well as the attached resumes.

I
-1
i
I
I
I
I
I
)
I
iI
i
I
J
I
J
J
-t
I
J
Page l4
r-ILLDM
Associates.lnc.

3.4 ExpeRtENcE
Page l5
3,4 EXPERIENCE
LDM Associates, lnc. (LDM) was established in 1986 as a community development consulting firm and has undergone steady growth since its inception. LDM is a corporation registered in the State of California. ln response to our clients' needs, LDM and its affiliate MDG Associates, lnc. (MDG) provide a wide variety of Community Development consulting services including, but not limited to Grants Management; Project Management; Construction Management; Architectural Design; Urban Planning; and Labor Compliance Monitoring.

LDM provides administrative and management services to cities that are seeking a consultant that canactasanextensionoftheirstaffandlookafterthebestinterestsoftheCity. LDMisaVeteran- Owned Small Business (VOSB); while its affiliate MDG is a Los Angeles County registered Minority Business Enterprise (MBE) and a State of California registered Small Business (SB). Table L provides a list of the clients that LDM has assisted, and the services provided over the last five years.

The firm is comprised of individuals with a wide variety of expertise including the services specifically requested by the City. Twenty-four (24)of the forty (a0) staff members are experienced in the administration of the U.S. Department of Housing and Urban Development (HUD) Community Planning and Development (CPD) grant programs including the Community Development Block Grant (CDBG) Program. Eight (S) staff members are experienced in the administration and implementation of housing and commercial rehabilitation programs.

LDM currently provides day-to-day housing rehabilitation administration and implementation services to 15 cities throughout Southern California, utilizing a combination of CDBG, HOME, and CalHome funds. The services include the preparation of program guidelines, policies and procedures, marketing of the program, conducting applicant eligibility reviews, performing all initial and progress inspections, processing contractor payments, and ensuring that the program fuds were spent in accordance with the corresponding grant fund requirements.

On an average year, the firm processes and completes the rehabilitation of approximately 350 to 400single-familydwellingsandmobilehomes. Thefundingsourcesutilizedfortheimplementation of the rehabilitation programs included CDBG, HOME, and CalHome funds. We are currently providing technical assistance to the Commonwealth of Puerto Rico on their Repair, Reconstruction, or Relocation (R3) program funded with CDBG-Disaster Recovery funds totaling $9 billion. The services include the review of program guidelines/policies and procedures, monitoring of the program, and providing technical assistance on the implementation of the program. We have also provided housing rehabilitation technical assistance to grant recipients on behalf of HUD in areas of income determination, policies and procedures, and project management.

Page l5
LDM also provides day-to-day grant administration and implementation services to 26 cities and three (3) counties that receive funds through HUD's CPD programs. Our services include the day- to-day administration and implementation of their CDBG, HOME lnvestment Partnerships Grants (HOME), and Emergency Solutions Grant (ESG). We also administer one-time Federal HUD and U.S.

Treasury grant funds such as Community Development Block Grant-Disaster Recovery (CDBG-DR), Community Development Block Grant - CARES Act (CDBG-CV), HOME American Rescue Plan (ARP), and PLHA, and U.S. TreasuryAmerican Rescue Plan (ARP)funds.

The staff membersthat make up the proposed team that would provide the Housing Rehabilitation Administration support services include Rudy E. Mufioz, Senior Vice-President; Miguel Ramirez, Manger; and Rudy Vargas, Associate. Juan Rios, Vice President of Construction may assist on a as needed basis should the need arise.

Rudy Muffoz will be responsible for contract administration and the oversight of team assigned to the City. ln addition, Rudy Mufioz will assist in the development of the Housing Rehabilitation Program guidelines and policies and procedures.

Miguel Ramirez will be the City's primary point of contact for the day-to-day administration of the Housing Rehabilitation Program. Miguel will be responsible for all of the construction management aspects of the program to include conducting all inspections (initial, progress, and final), the preparation of work write ups, and the coordination of the pre-construction and construction phases of the program. He will be assisted by Rudy Vargas who will be responsible for performing all of the applicant intake and review, the preparation of all program documents such as grant/loan documents and tracking the status of all applications.

LDM is not involved in any pending litigation that will affect tis ability to provide the services requested by the City. ln its 36 years of existence, LDM has not been involved in any lawsuits or litigation, which speaks to the quality of its services.

Page l7
Public Agencies Provlded Services ln last 5 Years with Most Recent within Last 2 Years.

I
j
'l
I
-t
t
l
-t
rt
I
I
i
1 rl
l
J
l
l
I
.J
I
,!
I
I
)

X X XX XCA
XAzusa, CA
XXBaldwin Park, CA
XX XCarson, CA
XXCommerce, CA
X Xx*Commonwealth of Puerto Rico
XX XX XCorona, CA
XCountv of Alleshenv, PA
x*x*County of Henrico, VA
XCounty of lmperial, CA
XXof Los CA
XCounW of Orange, CA
XXCounty ofSan Bernardino, CA
XXDallas, TX
XX XX XDowney, CA
XXDuarte, CA
XX XX XFontana, CA
XXFresno, CA
X Xx XXHawthorne, CA
XX X XX XHesperia, CA
X X XX XXlrvine, CA
XXXLa Cafiada Flintri CA
XX X XLa Habra, CA
XXLos Aneeles, CA
XNew York City
X XX Xx XPalmdale, CA
XX XX XParamount, CA x
XX XX XRancho Cucam CA
X XSan Dimas, CA
x* x*San Juan, PR
XXX XSanta Ana, CA
x*x*Seattle, WA
XXXState of California
x*x* x*State of lowa
XXState of New Mexico
x* x*State of North Dakota
X X XX XTemecula, CA
x*x*Tucson, AZ
XX XX X XUoland, CA
X
I
X
x
I
X
X
I
CA
Albuquerque, NM
II
X
x*x*Arecibo, PR
XCounty of Harris, TX
XXCountv of Santa Barbara, CA
x* x*Detroit, Ml
XHouston, TX
x*Kansas City, KS
XCounW of Riverside, CA
x*x*xxSimi Valley, CA
x*x*State of Utah
x*x*Tulsa, OK
e-)tr.r;.i F"
€g<zdts
veC .=o
$E*=;EE fiax-S;dAs;;.;PgE
DF
3 L<oooIUE
99 .! tr9 c
5 L< C
o o o!IUd<
F
oI
(,
6o
oH:ESoe!3UIO2
C
do
9<
o
U
Page l8
*Conducted on behalf of HUD
l
1 I
ll
I
-'l
i
I
-t
I
r-ILLDM
't
J
lj
!
Associates.lnc.
ti
t
I
I
l
I
t
t
{
J
I
J
l
.J
I
I

3.5 TnIRD PARTY/SuBcoNTRAcroR
J
Page l9

3.5 THIRD PARTY/SUBCONTRACTORS
LDM does not anticipate subcontracting with third parties during the performance of this contract for the support services required by the City.

Page 110 ends

r-ILLDM
Associates.lnc

3.6 Srnrr BloaRAPHtEs
Page l11

3.6 STAFF BIOGRAPHIES
The members of our consulting group proposed to provide direct CDBG Administration and Home lmprovement Program support services include Rudy E. Mufioz, President; Juan C. Rios, Vice president of Rehabilitation and Construction; Miguel Ramirez, Manager; and Rudy Vargas, Associate.

Rudy Muftoz will be responsible for contract administration and is the authorized signatory of contracts on behalf of LDM Associates. He will also be responsible for overseeing the assigned consulting team for all contracts. ln addition, Rudy Mufioz will assist in the development of the Housing Rehabilitation Program guidelines and policies and procedures' Miguel Ramirez will be the City's primary point of contact for the day-to-day administration of the Housing Rehabilitation program. Miguel will be responsible for all of the construction management aspects of the program to include conducting all inspections (initial, progress, and final), the preparation of work write ups, and the coordination of the pre-construction and construction phases of the program. He will be assisted by Rudy Vargas who will be responsible for performing all of the applicant intake and review, the preparation of all program documents such as grant/loan documents and tracking the status of all applications.

Additional staff may assist on an as-needed basis to address other cross-cutting requirements such as Davis-Bacon laborcompliance monitoring, Section 3, program monitoring, etc' Rudy Mufioz, President - Rudy Mufioz is the President and founder of LDM Associates, lnc. With more than 38 years of experience in the community development field, Mr' Muftoz' primary focus is on assisting municipalities with all aspects of the administration and implementation of their HUD-funded CpD Programs. These include, but are not limited to, the Community Development Block Grant (CDBG), HOME tnvestment Partnership Act (HOME), Neighborhood Stabilization program (NSp), Community Development Block Grant - CARES Act (CDBG-CV) and Community Development Block Grant - Disaster Recovery (CDBG-DR) programs' Rudy works hand-in-hand with municipalities on the development of implementation strategies and tools that facilitate the management of their CPD programs, providing training for the HUD CpD programs, and at times implementing the day-to-day functions of the programs. These functions include all phases of the program implementation from the initial development of Consolidated Pla ns a nd Action P la ns for the various programs up to the programmatic and financial closeout of projects and grants. He assists grantees in developing HUD mandated Policies and procedures for the overall management and oversight of the various CPD Programs as well as individual activities funded under these programs such as Housing Rehabilitation, Commercial Rehabilitation, and Homebuyer Programs'

Page 112 ends

Rudy is a Certified HOME Specialist and is a subcontractor to national Technical Assistance (TA) providers through HUD's OneCPD and Community Compass initiatives. Through the initiatives, he provides TA and training to municipalities throughout the U.S. in CDBG, HOME, NSP, and CDBG- Disaster Recovery Programs. He currently provides training at the national level in "Basically CDBG", Assessment to Fair Housing (AFH), lntegrated Disbursement and lnformation Systems (lDlS), and the Disaster Recovery Grant Reporting System (DRGR). He is a beta tester for HUD on the Disaster Recovery Grant Reporting system. Because of his fluency in Spanish, he has provided many of the aforementioned training in Spanish for the Commonwealth of Puerto Rico and its municipalities.

Prior to his time with LDM, Rudy worked for several municipalities in Southern California. Mr.

Munoz received a Bachelor of Architecture (BArch - 5-yr degree) from California Polytechnic University in Pomona.

Juan C. Rios, Vice President of Rehabilitation and Construction - Juan Rios joined LDM Associates, lnc. in 1991 and currently serves as a Vice-President of Rehabilitation and Construction. With more than 32 years of experience in project management and the administration / implementation of housing rehabilitation programs and construction of public facilities, Juan has been successful in assisting municipalities with the management and implementation of their programs and projects.

Juan's general responsibilities include the oversight of the housing and commercial rehabilitation staff members while also administering and implementing some of the programs himself. His housing rehabilitation duties include applicant eligibility; conducting initial and progress inspections and preparing work write-u ps/estimates; providing the project ma nagement to assure contractor is complying with the requirements of the scope of work and contrac! maintaining applicant files current and audit-ready; preparing bid packages; reviewing bids from contractors; preparing contractor agreements; processing progress and final payments; working with sub-consultants such as lead paint inspector and appraisers as required; filing required documents including but not limited to Notice of Completion.

Juan is a registered State of California Notary Public and a Certified Residential Building lnspector.

He received his Bachelor of Science Degree in Architecture from Universidad ITESO, in Guadalajara, Mexico. He is bilingual/biliterate in English and Spanish.

Miguel Ramirez, Manager - Mr. Miguel Ramirez joined LDM Associates, lnc. in 2003 and currently serves as a Manager on the Housing Rehabilitation team. With more than 25 years of experience in the administration and implementation of CDBG, HOME and Redevelopment funded housing rehabilitation programs as both, a city employee and as a staff member with LDM Associates, lnc.,

Page 113 ends

Miguel has been successful in assisting municipalities with the implementation of their programs.

Over the past 20 years, he has successfully rehabilitated over 550 homes.

Mr. Ramirez' responsibilities include reviewing for applicant eligibility; conducting initial and progress inspections and preparing work write-ups/estimates; providing the project management to assure contractor is complying with the requirements of the scope of work and contract; maintaining applicant files current and audit ready; preparing bid packages; reviewing bids from contractors; preparing contractor agreements; processing progress and final payments; working with sub-consultants such as lead paint inspector and appraisers as required; filing required documents including but not limited to Notice of Completion.

Miguel is a registered State of California Notary Public and a Certified Residential Building lnspector. He received his Bachelor of Science Degree from California State Polytechnic University, Pomona in Urban and Regional Planning and his Associate of Arts degree in Architectural Design from Long Beach City College.

Rudy Vargas, Associate- Mr. Rudy Vargas joined MDG Associates, lnc. in 201.9 and currentlyserves as an associate on the Housing and Community Development team. With more than four years of experience in the planning and implementation of federalgrants includingthose offered bythe U.S.

Department of Housing and Urban Development -Office of Community Planning and Development (CPD), Mr. Vargas assists municipalities with all aspects of federal grant and housing rehabilitation administration and implementation.

Rudy provides day-to-day implementation of federal grants with an emphasis on CPD grants, includingbutnotlimitedto,CDBGandthevariousCARESActgrants. Rudyprovidesadministration, compliance, and technical assistance at multiple levels of the grant implementation process, including CDBG subrecipient oversight and monitoring, subrecipient application (e.g., NOFA responses) and applicant eligibility reviews, review of subrecipient payment requests and QPRs. He has been responsible for performing applicant eligibility reviews for the State of California's 52'6 Billion COVID-19 Rent Relief Program (RRP)funded by U.S. Treasury. Rudy has also monitored CPD grantees and subrecipients to ensure compliant documents are present in project files; assisted in the development of Consolidated Plans and Annual Action Plans.

Rudy Vargas received a Bachelor of Science in Business Administration with an emphasis on Business Finance from the University of the Potomac.

Additional information for the individual staff members listed above, is provided in the following resumes.

Page 114 ends

RUDY MUNIOZ
Senior Executive
Vice President

ABEAS OF EXPERTISE
Grants Management
HUD CPD Programs
Disaster Recovery Programs
CARES Act
Disaster Recovery Gratrt
Reporting (DRGR) Systet't'r
Ur-riforrr Adrnrnrstrative
Requrrements 2 CFR Paft 200

YEARS OF EXPERIENCE

CERTI FICATIONS/TRAIN I NG
Certified HOME Progranr
Reg u lations
Califo rnia General Contractor
No.681042
ICBO Earthqurake Retrofit -
Wood Franre Certification
Certified Lead Visual lnspector

EDUCATION
Baclrelor of Architecture
Califortrta Polytechtric
Universrty - Potrona

WORK HISTORY
LDM Associates, lnc
1991 - Present
City of Huntington Park
1S88-1991
-T7LLDM
37 Years
Rudy Muffoz serves as Senior Executive Vice President of LDM Associates, lnc. Over the past 31 years, he has assisted cities and counties with the design, administration, and implementation of their HUD-funded CPD Programs, including, but not limited to the CDBG, HOME, NSP and CDBG-DR programs. Rudy works with government agencies on the development of implementation strategies and tools that facilitate the management of their programs. He has been involved in HUD Disaster Recovery Programs since the 1994 Northridge Earthquake, where he directed the rehabilitation of over 300 homes for two cities in Los Angeles County. Rudy works as a subcontractor to several national Technical Assistance [A) providers through HUD's Community Compass initiatives. He has provided classroom training on behall of HUD including Basically CDBG, Assessment of Fair Housing (AFH), CPD Maps, eOon Planning Suite, and the Disaster Recovery Grant Reporting (DRGR) system. Due to his Spanish fluency, he has also provided all of the aforementioned training in Spanish forthe Commonwealth of Puerto Rico and its municipalities.

State of California - Disaster Recovery and Mitigation Grant Financial Management, Data, and Reportlng
Subject Matter Expeil - Team Go-lead I November 2019 - Current Rudy is the working group co-lead for the implementation of the 201 7, 2018, and 2020 disaster recovery and mitigation grants financial management, data, and reporting (FDR) unit of the State of California Housing and Community Development (HCD) Disaster Recovery unit. ln total, he is working with seven disaster recovery and mitigation grants totaling approximately $1 .5 billion. Building on the basic framework of the CDBG program regulations, CDBG-DR Federal Register Notices, and the 2 CFR Part 200 regulations, Rudy has led the preparation of financial management policies and procedures, the development of standard operating procedures (SOPs), worKlows, forms and documents, checklists, and system tools to assist HCD-DR staff in the fiscal management aspects of the disaster recovery and mitigation grants.

He is assisting in conducting regularly scheduled reconciliations of their labor costs as well as the reconciliation across the three different program level systems (DRGR, Fi$Cal, and Grants Network) and one project level system (eGrants). Rudy also provides technical assistance and training to new staff assigned to the disaster recovery program and regularly provides training for subrecipients in matters related to financial management.

Programs
Client:

CDBG-DR I CDBG-MIT | 2 CFR Part 200
Wendy Nelson, Section Ghief - Fiscal Compliance, California HGD 2O2O W . El Camino Avenue, Suite 200, Sacramento, CA 95833 [email protected] (916) 841-8996

PROJECT SPECIFIC EXPERIENCE

RUDY MUNOZ
Senior Executive Vice President

PROJECT SPECIFIC EXPERIENCE
Rehabilitation Programs (multiple agencies)
Program Manager / President | 1985 - Gurrent
Rudy has provided residential and commercial rehabilitation program administration services to the City of Upland in addition to approximately 40 other grantees / participating jurisdictions in the last 30 years. Rudy's services to Upland have supported improvements to residential and commercial structures in the low- and moderate-income sections of the community. Rudy has designed and implemented housing rehabilitation programs utilizing a variety of grants including, but not limited to, CDBG, HOME, state, and local redevelopment funds that resulted in the rehabilitation of over 1,000 residential dwellings. ln addition, he has designed and implemented commercial rehabilitation programs utilizing CDBG and local funds that has resulted in the renovation of over 200 commercial buildings in commercial districts that serve the low- and moderate-income community. ln this role, Rudy has developed program guidelines, policies and procedures, implementation forms and documents, and tracking and monitoring systems for these programs. Rudy is currently overseeing MDG program staff implementing these programs in cities across Southern California.

Programs: CDBG I HOME I Housing Rehabilitation I Commercial Rehabilitation Client LizChavez, Development Services Manager, City of Upland 460 N. Euclid Avenue, Upland, CA 91 786 [email protected] (909) 931-4146 City of Paramount (plus various other cities), HUD CPD Programs Administration/Housing & Gommercial Rehabilitation Admi nistration
Program Manager / President I 2001 - Current
Rudy has provided program administration services to the City of Paramount in addition to 30 other grantees / participating jurisdictions during the last 20 years. Rudy's services to Paramount have supported improvements to a number of community facilities and infrastructure projects in the low- and moderate-income sections of the community. Rudy has designed and implemented a housing rehabilitation program utilizing HOME program funds that resulted in the rehabilitation of over 350 homes. ln addition, he has designed and implemented a commercial rehabilitation program utilizing CDBG funds that has resulted in the renovation of over 60 commercial buildings in the City's core commercial district that serves the low- and moderate-income community. ln this role, Rudy has developed program guidelines, supporting forms and documents, and tracking and monitoring systems for all ol these programs to ensure compliance with CDBG and HOME regulations. Rudy is currently overseeing MDG program staff implementing these programs in cities across Southern California.

Programs: CDBG I HOME I Housing Rehabilitation I Gommercial Rehabilitation Client: John Garver, Community Development Director, City of Paramount 16400 Colorado Avenue, Paramount, CA 91723 [email protected] (562) 220-2048 )
RUDY MUfiOZ
Senior Executive Vice'President

PROJECT SPECIFIC EXPERIENCE
"Basically CDBG" Curriculum Tralner / TA
Subject Matter Expert /Go-Lead Trainer | 2010'Current
Rudy was a co-trainer under contract to Enterprise Advisors and IGF for HUD's live in-person Basically CDBG Trainings from 201 0 to

20.17, which culminated in a recorded session in Atlanta, GA that was subsequently edited and used as part of HUD's Basically CDBG Online e-learning curriculum that is available to the public on the HUDExchange.info website. Rudy also worked with Enterprise and HUD Headquarters staff to produce the Basically CDBG Online e-learning curriculum that is currently posted to the HUDExchange.info website (2019-2021). Specifically, Rudy assisted in writing the content for the topical capacity building modules, made recommendations for edits to the live video recordings and reviewed all content for consistency with cunent HUD policy and guidance. Rudy assisted in the translation of the Basically CDBG training slide deck and manual into Spanish and provided the training in Spanish for the Commonwealth of Puerto Rico.

Programs: CDBG I Federal Crosscutting
client: Diane Lobasso, SeniorAdvisor, HUD Office of DAS for Grants Programs 451 Vh St. SW, Washington, D.C., 20410 [email protected] (202) 402-2191 HUD CPD Program Trainings
Subject Matter Expert / Trainer I 2010 ' Current
Rudy has provided a number of live in-person trainings on behalf of HUD through multiple service providers such as Enterprise Advisors, cloudburst Group, lcF and NALCAB. Rudy has provided in-class training and technical assistance for grantees in two of HUDs reporting systems: the lntegrated Disbursement and lnformation Systems (lDlS), and the Disaster Recovery Grant Reporting System (DRGR). He has assisted HUD Headquarters as a beta tester for the updates to the DRGR system as well as being a drafter/reviewer on the Ask A euestion (Ma) pool. Rudy was also selected as a trainer for the Assessment of Fair Housing (AFH) Final Rule and has also trained Financial Management Systems (2 CFR Part 200 - Uniform Administrative Requirements)' eGon planning Suite (for the development of Consolidated Plans and Action Plans); and CPD Maps. Rudy has provided all of the aforementioned training in English and in Spanish for the Commonwealth of Puerto Rico. ln 2020, Rudy presented the CDBG-GV National Objectives training.

Programs: CDBG I Federal Crosscutting I AFH I lDlS I econ Planning Suite Client: HUD Office for Grants Programs
451 Vh St. SW, Washington, D.C., 20410 [email protected] (202) 402-2'191

MIGUEL RAMIREZ
Manager

AREAS OF EXPERTISE
Residential Rehabilitation
Commercial Rehabilitation
Construction Managetrent
Labor Compliance

YEARS OF EXPERIENCE
24 Years

CERTIFICATIONS/TRAIN I NG
Lead-Based Paint Visual
Assessment Certif ication
Certified Lead Visual lnsPector
Notary Public

EDUCATION
B.S. Urbarr arrci Flegiotral
Plann it-tg
Califo rnia Polytechtric
University - Pomona
A.S. Architectural Design
Long Beach City College

WORK HISTORY
LDM Associates. lnc.
2003 - Present
City of Lawndale
2001 - 2003
City of La Puente
1998 - 1999
ML
Over the past 24 years, Miguel has assisted multiple cities in the design, administration, and implementation of their residential rehabilitation programs funded with HUD CPD grant funds including CDG and HOME as well as state and local funds such as CaIHOME (state) and Successor Agency (local/state) funds. He has assisted multiple cities in the design, administration, and implementation of their commercial rehabilitation programs funded CDBG and local funds.

Miguel has also been responsible for performing federal (Davis-Bacon and Related Acts) and state labor compliance and monitoring as well as the implementation of Section 3 requirements for capital improvement projects funded primarily through GDBG and HOME funds. Areas of specialization include estimating projects, preparation of bid packages, procurement of services, conducting inspections, and serving as liaison between contractors and contracted clients.

City of lrvine (Plus various other Cities) - Residential Rehabilitation Program Proiect Manager I July 2009 - Current
Miguel has provided residential rehabilitation program administration and implementation services to the City of lrvine in addition to six other grantees / participating jurisdictions during the previous 24 yearc. Miguel's services to lrvine have supported improvements to residential structures in for the low- and moderate-income residents of the City. He has been responsible for the design and day-to-day implementation of the housing rehabilitation programs, utilizing both CDBG and HOME program funds. His efforts have resulted in the rehabilitation of over 1 20 homes in the City and over the 24 yearc, Miguel has been responsible for the rehabilitation of over 800 dwelling units. ln this role, Miguel has assisted in developing program guidelines and implementation documents; conducting initial and progress inspections; preparing the scope of work for the rehabilitation projects; provided guidance to applicants in the procurement of contractors; reviewed contractor payment requests and processed payments with the City; and closed out projects by filing a Notice of Completion for all prolects.

Programs: CDBG I HOME I CalHome Residential Rehabilitation Client: Amy Mullay, Senior Planner, City of lrvine
1 Civic Center Plaza, lrvine, CA 92606
[email protected] I (949) 724-7454
City of Palmdale (plus various other cities) - Construction Management and Labor Compliance
Project Manager | 2016 - Current
Miguel has provided program administration services to the Gity of Palmdale in addition to various other cities. Miguel has been tasked with conducting and inspection of properties, and overseeing the Cityfunded construction projects. His responsibilities included inspecting properties for deficiencies, preparation of a work description, preparation of a bid package, construction management to include inspection of construction completed, and labor compliance. Miguel has assisted in developing systems to ensure compliance with CDBG, HOME, and DIR regulations.

Programs: CDBG I HOME I Successor Housing Agency
Client: Sophia Reyes, Housing Manager, City of Palmdale 38300 Sierra Highway, Palmdale, CA 93550
[email protected] I (661) 267-5164

PROJECT SPECIFIC EXPERIENCE

MIGUEL RAMIREZ
Manager

PROJECT SPECIFIC EXPERIENCE
City of Paramount (plus various Other Cities) - Commercial Rehabilitation Program Program Manager I July 2008 - Current
Miguel has provided program administration services to the City ol Paramount in addition to 4 other grantees / participating iurisdictions during the lasl 24 years. Miguel's services to the City of Paramount have supported improvements to a number of community facilities in the low- and moderate-income sections of the community. Miguel has designed and implemented a commercial rehabilitation program utilizing CDBG funds that has resulted in the renovation of over 20 commercial buildings in the City's core commercial district that serves the low- and moderate-income community. ln this role, Miguel has assisted in developing program guidelines, supporting forms and documents, and tracking and monitoring systems for this program to ensure compliance with CDBG regulations.

Programs: CDBG Commercial Rehabilitation
Client: John King, Assistant Planning Director-City of Paramount 16400 Colorado Avenue Paramount, CA 90723
[email protected] I (562) 220-2000
Gity of Paramount - CDBG-CV Program Administration
Co-Team Lead - Manager I July 2020 - Current
Miguel provided program administration services to the City of Paramount as well as other cities to evaluate the impact of COVID-I9 on housing availability and business retention and has assisted these cities to design, implement, and monitor CDBG-CV funded housing and business assistance programs. Miguel helped to program CDBG-CV U.S. Treasury resources in the period between July 2020-Jun e2021 . Miguel developed program guidelines, supporting forms and documents, and tracking and monitoring systems to support rental assistance programs, business grant programs, and microenterprise assistance programs.

Programs: CDBG-CV I U.S. Treasury SLRF
Client John Carver, Community Development Director, City of Paramount 16400 Golorado Avenue, Paramount, CA 91 723
[email protected] I (562) 220-2048
City of Hawthorne - Davis Bacon Compliance for Street lmprovement Proiect Lead Compliance Consultant | 2018-2019
Miguel provided the overall labor compliance and Section 3 monitoring for the project. The Street lmprovement Project consisted of the repaving of Prairie Avenue and the replacement of existing sidewalk ramps and replacing them with ADA compliant access ramps. Miguel was responsible for Davis-Bacon and Related Acts (DBRA) prevailing wage compliance and monitoring, including bid document preparation, HUD-1 1 employee field interviews, review of certified payroll reports, identification and resolution of any labor standard violations as well as MBE/YVBE and Section 3 reporting and compliance. Submit Semi-Annual and Annual reports to local counties and U.S Department of Housing and Urban Development (HUD).

Programs: CDBG I DBRA
Kimberly Mack, Director of Housing, City of Hawthorne
4455 West 126th Street, Hawthorne, CA 90250
[email protected] I (310) 349-'1603
Client:

JUAN RIOS
Vice-President
UDI Development
1 991 -1 993
Arte & Espacio Architects
1 9BB-1 991

AREAS OF EXPERTISE
Residential Rehabilitation
Commercral Rehabilitatiotr
Construction Management
Architectural Design

YEARS OF EXPERIENCE
29 Years

CERTIFICATIONS/TRAI N ING
ICC Resicienttal BLtilcli trg
I nspector Cerltf icatio t-t
ConstrLrctron Fstirnatrtel
Certif ication
California Lead Related
Construction Certificate
HUD Visual Lead Assessrnent
Certif ication
Notary Public

EDUCATION
B.S. Architecture
Universidad ITESO.

Glradalajara. Mexico

WORK HISTORY
LDM Assocrates, lnc.
1993 - Present
LDM
*
1Y.*
Over the past 29 years, Juan has assisted multiple cities in the design, administration, and implementation of their commercial and residential rehabilitation programs funded with HUD CPD grant funds including CDBG and HOME as well as state and local funds such as CaIHOME (state) and Successor Agency (local/state) funds. He has assisted multiple cities in the design, construction drawing and specification preparation, and construction management of of their commercial rehabilitation project.

Juan has been responsible for performing projecVconstruction management services for cities and private clients. Projects include public facilities such €ts park improvements, public facility improvements, and right-of-way improvements. Private projects include custom homes, multi-family housing projects and commercial remodels. Areas of specialization include estimating projects, preparation of bid packages, conducting inspections, and serving as liaison between cities, applicants, and contractors' Gity of Rancho Cucamonga - (Plus various other Cities), Residential Rehabilitation Program
Proiect Manger I July 2020 - Current
Juan has provided residential rehabilitation program administration and implementation services to the City of Rancho Cucamonga in addition to five other grantees / participating iurisdictions during the previous 10 years. Juan's services to Rancho Cucamonga have supported improvements to residential structures in for the low- and moderate-income residents of the City. He has been responsible for the day-to-day implementation of the housing rehabilitation programs, utilizing both CDBG and HOME program funds. His efforts have resulted in the rehabilitation of over 400 dwelling units over the period that he has been implementing rehab programs. ln this role, Juan has assisted in conducting initial and progress inspections; preparing the scope of work for the rehabilitation projects; provided guidance to applicants in the procurement of contractors; reviewed contractor payment requests and processed payments with the City; and closed out projects by filing a Notice of Completion for all projects.

Programs: CDBG I CalHome Residential Rehabilitation
Client: Flavio Nunez, Management Analyst, City of Rancho Cucamonga 10500 Civic Center Drive, Rancho Cucamonga, CA 91 730
[email protected] (909) 774-4313
Town of Apple Valley (plus various other cities) Prolect Management / Constructlon Management
Project Manager | 2019 -2022
Juan has provided project management / construction management services to the Town of Apple Valley in addition to various other cities. Juan has been tasked with coordinating CDBG projects with architects, engineers, contractors and City Departments in addition to overseeing the construction. His responsibilities included the preparation of construction documents for the bid package and construction management to include coordination of work and the inspection of the construction.

Programs: CDBG I HOME I Successor Housing Agency
Sifuia Urenda, Housing Manager, Town of Apple Valley
'14955 Dale Evans Parkway, Apple Valley, CA 92307
[email protected] I (760) 240-7OOO x 791 0

PROJECT SPECIFIC EXPERIENCE
Client:

Juan Rios
Vice-President

PROJECT SPECIFIC EXPERIENCE
City of Paramount (plus various Other Cities), Public Facility Design Project Consultant I July 2018 - Current
Juan has provided facility design services to the City of Paramount in addition to other grantees during the last 29 year. Juan's services to the City of Paramount have supported improvements to a number of public facilities, including the renovation of the Progress Park Community Center, the Paramount Park Gymnasium Restrooms, and Paramount Museum. Juan has designed and prepared construction drawings for projects utilizing CDBG funds that have resulted in the renovation of these public buildings in the Gity. ln this role, Juan assisted in developing conducting site assessments, code compliance analysis, preparation of design and construction drawings, coordination with mechanical, electrical, and structural engineers for the preparation of drawings and specifications to make the facilities energy efficient and ADA compliant.

Programs: Progress Park Community Center
Client: Wendy Macias, Public Works Manager, City of Paramount 16400 Colorado Avenue Paramount, CA 90723
[email protected] I (562) 220-2111
City of Whittier, Historic Residence Renovation Project Proiect Manager I July 2019 - 2020
Juan provided project management services to the City of Whittier for the renovation of a historically designated residence under the City's Housing Rehabilitation Program. Juan's services to the City included performing an on-site inspection of the structure to evaluate the existing conditions; coordinate the services of a structural engineer and a lead-based paint inspector and prepare the necessary work write-up and specifications in accordance with the State Historic Preservation Office and local historical society requirements. Juan managed the contractor performing the renovation work and conducted periodic progress inspections to ensure compliance with the historical mitigation measures imposed on the property.

Programs: CDBG I Local Funds
Client: Ben Pongetti, Development Project Manager, City of Whittier 13230 Penn Street, Whittier, CA 90602
[email protected] (562) 567-9320
City of Hawthorne - Commercial Rehabilitation Program Design Program Consultant | 2005 - Current
Juan provided the program architectural design services for the Gity's Commercial Rehabilitation Program. Juan's services to the City included meeting with the applicants to discuss the renovations that were desired bythe applicants and preparing initial designs for Planning Commission review and approval; construction drawings and specifications for the bid package; on-site progress inspections; and making himself available for the contractor on any questions regarding the proposed rehabilitation work.

Programs: CDBG I DBRA
Kimberly Mack, Director of Housing, City of Hawthorne
4455 West 126th Street, Hawthorne, CA 90250
[email protected] (310) 349-1603
Client:

RUDY VARGAS
Associate

AREAS OF EXPERTISE
Grants Managetnent
Case Managetnent
CARES Act
Real Estate

YEARS OF EXPERIENCE
4 Years

CERTIFICATIONS/TRAIN ING
Licensed Real Estate Agent
License # DRE 02120351
B.S. Business Admirristration
Business Finatrce
University of the Potomac

WORK HISTORY
LDM Assocrates, ltrc
2019 Presetrt
Realty Orre GroLtlr
2O2O Present
Congressional llisPan ic
Leadership lnstitr"rte. lnc
201 6 201 I
r-ILLDM

EDUCATION
Rudy provides day-to-day implementation of federal grants with an emphasis on CPD grants, including but not limited to, CDBG and the various CARES Act grants. Rudy provides administration, compliance, and technical assistance at multiple levels of the grant implementation process, including CDBG subrecipient oversight and monitoring, subrecipient application (e.g., NOFA responses) and applicant eligibility reviews, review of subrecipient payment requests and QPRg. He has been responsible for performing applicant eligibility reviews for the State of California's $2.6 Billion COVID-19 Rent Relief Program (RRP) funded by U.S. Treasury. Rudy has also monitored CPD grantees and subrecipients to ensure compliant documents are present in project files; assisted in the development of Consolidated Plans and Annual Action Plans' California Housing and Community Development Emergency Rental Assistance Program (ERAP)
Case Manager Team Lead I Novembet 2O2O - July 2O22
Rudy leads one of multiple case management teams for the State of California's $2.4 Billion Emergency Rental Assistance Program funded by U.S. Treasury in response to the COVID-1 9 pandemic. He oversees up to 10 case management staff responsible for reviewing applications for rental assistance, ensuring all required documentation is collected and reviewed, and determining eligible assistance amounts. Rudy is responsible lor overseeing case manager's productivity, providing technical assistance and support, identifying and elevatingpotentialinstancesoffraud,performingoA/ocofapplicationreviews,distributing and enforcing updated policies and procedures, and coordination with other case management teams and leadershiP'
Programs: U.S. TreasurY CARES Act
Client: Holly Smith, Senior Manager, HORNE LLP
661 Sunnybrook Rd., Suite 100, Ridgeland, MS 391 57
[email protected] I (601) 326-1168
CIty ol Rancho Cucamonga, CDBG'CV Program Admlnlstratlon Consultant / Associate I October 2020'Current
Rudy provided CDBG-CV program underwriting services to the City of Rancho Cucamonga for the COVID Business Assistance Program comprised of a Small Business Assistance as well as a Microenterprise Assistance Program. ln addition, he provided similar services to two other cities in Southern California. Rudy worked with local business owners in obtaining the proper documentation and walking applicants through the business underwriting process.

Rudy assisted the Team Lead in processing $1 Million in GDBG-CV resources during the November 2020-October 2021 period. Rudy assisted in the tracking and monitoring systems supporting the Small Business Assistance and Microenterprise Assistance programs. Rudy assisted in program implementation, inclusive of marketing, intake, income determination, verification of no duplication of benefits, non-debarment, fiscal disbursement processing, programmatic verif ication, and closeout.

Programs: CDBG I CDBG-CV
Client: Flavio Nuiez, Management Analyst ll, City of Rancho Cucamonga 10500 Civic Center Drive, Rancho Cucamonga, CA 91 730
[email protected] I (909) 782-5157

PROJECT SPECIFIC EXPERIENCE

RUDY VARGAS
Associate

PROJECT SPECIFIC EXPERIENCE
City of Rancho Gucamonga, CDBG Housing Rehabilitation Program (CDBG) Consultant / Associate I July 2019 - Current
Rudy provides program administration services to the City of Rancho Cucamonga for the implementation of its CDBG funded housing rehabilitation programs. Rudy has assisted in the development of program guidelines, supporting applications, forms, eligibility determination documentation, progress tracking and monitoring systems. Rudy performs program marketing, applicant outreach, applicant intake, applicant eligibility reviews, coordinates contract award and prepares contract and loan/grant documents, processes contractor payments, and tracks program and project budgets.

Programs: CDBG
Client: Flavio Nufiez, Management Analyst ll, City of Rancho Cucamonga 10500 Civic Center Drive, Rancho Cucamonga, CA 91730
[email protected] I (909) 782-5157
City of lrvine - lrvine Recovery Plan (lRP) Grants Program lmplementation Consultant / Associate I January 2020 - Current
Rudy provided program administration and implementation services to the City of lrvine on their lrvine Recovery Plan (lRP) Grant Program. The Program is funded through the American Rescue Plan Act ol 202'l (ARPA). The program invested in the lrvine community by funding grants for nonprofit-run programs that provide relief and recovery from the COVID-19 pandemic. Through the lrvine Recovery Plan - Vulnerable Populations and Small Business Assistance Grants Program, the City of lrvine provided two-year grants to local nonprofit organizations that provide services and programs to the lrvine community. Nonprolits proposing community programs and direct financial assistance programs can apply for funds in one of three categories. Rudy worked with the nonprofits in the implementation and administration of the three categories that included 1 .) Vulnerable Populations Grants that were available for nonprofit organizations to operate programs that serve vulnerable populations; 2.) Small Business Assistance Grants that were available for nonprofit organizations to operate small business assistance programs; and 3.) Emerging Nonprofits Grants that were available for grants to emerging non-profits to operate programs that serve vulnerable populations or small businesses and receive organizational development support. The program budget totaled $5 Million.

Programs: American Rescue Plan Act ol 2021
Glient: Lisa Varon, Housing Manager, City of lrvine
1 Civic Center Plaza, lrvine, CA 92606
[email protected] I (949) 724-6612
r-ILLDM
Associates . lnc

3.7 PnoposAl RespoNsE

Page 124 ends

3.7 PROPOSAL RESPONSE
Scope Of Work
ln accordance with RFP 783-23, LDM will provide staffing and other resources required to perform the scope of work identified in the RFP, as follows:

Finalize Program Design: LDM will provide the City with a recommended program design and implementation program based on the Program Description listed in the City's RFP. The Program Design will include all necessary program elements, steps/process, marketing materials, outreach strategy, application forms, rehabilitation education strategy, form of loan documents, underwriting criteria, record keeping and documentation policies and on-going reporting requirements for the proposed program. LDM will request the City to provide appropriate review and comment of proposed materials, in consultation with LDM.

Marketing and Outreach: LDM will develop an affirmative action marketing plan to market the Housing Rehabilitation programs to the target audience of qualified homeowners. LDM will include, but not limited to print, web-based media and community engagement activities. ln addition, LDM will conduct educational sessions and webinars for lenders and realtors and create a list of approved Lenders qualified to work with the City's Rehabilitation Program borrowers. Language translation of marketing materials should be considered based on the design of the marketing plan.

Application tntake: LDM will develop an application for City approval and will be responsible for communicating with potential applicants and instructing them on how to apply for the program.

This includes directing the applicant to the website for application and program information. LDM will receive and process all applications and review them for accuracy, completeness, and appropriate supporting documents necessary to determine income eligibility. LDM will assist applicants that submit incomplete applications by informing them of the information needed to complete the application package.

Reporting/Monitoring: LDM will maintain a separate file for all applicants, including those that are denied assistance. Files may be periodically monitored by REED staff for compliance. LDM will submit to the City quarterly program reports and an annual report summarizing the program's progress along with the required statistical data, per RFP requirement.

Other Activities & Meeting: LDM will perform any such other activities as required to properly administerthe program. LDM will participate in City Council meetings as required in the RFP' Project Approach
LDM proposes to provide the Housing Rehabilitation services on-site and at its home office as requested by the City. We anticipate becoming an extension of City staff and would provide flexible scheduling which meets the needs of the City. ln addition, we would make ourselves available to attend meetings as requested by staff. We will make ourselves available during non- scheduled hours should the need arise by providing staff with our cell phone nu mbers.

Page 125 ends

LDM proposes to provide the staffing and resources that are necessary to implement a successful Housing Rehabilitation Program. The following section outlines LDM's approach to the reha bi litation process.
lntake/assessment of eligibility (review applications): LDM will make initial eligibility determination of applicants based on established City program eligibility criteria and grantfunding income guidelines. Eligibility determination willalso include the need for rehabilitation measures to correct relevant housing code or Housing Quality Standard (HaS) deficiencies.

Property lnspection: lnspections will take place a minimum of four (4) separate times during the rehabilitation process, depending on the level of rehabilitation. LDM will perform site visits to ascertain that approved and contracted/applicable rehabilitation work is proceeding properly and satisfactorily, will authorize (with the homeowner's written approval, including signature and date) appropriate change orders, and will mediate in the event of owner dissatisfaction with the work done by the contractor. The initial property inspection takes place following LDM's determination of applicant and property eligibility to determine rehabilitation needs for the purpose of the funding recommendation, environmental review and whether or not hazardous materials testing will be necessary.

Subsequent inspections take place during the construction phase to verify compliance with contract specifications in order to validate the release of funds from escrow to the contractor. LDM and the owner will conduct the final inspection upon completion of all work items.

Work write-ups: For each eligible dwelling to be assisted, LDM will complete a detailed Work Description and Bid Proposal that details the rehabilitation work to be performed, including estimated costs of each activity, materials to be used, and industry or regulatory standards to be met. This write-up will be signed and dated by the homeowner.

Solicitation and selection of construction contractors: LDM will assist approved homeowners in the identification, proper solicitation, and selection of contactors qualified to perform the authorized rehabilitation of eligible housing units in accordance with the requirements of the funding grant (i.e., CDBG, HOME, CalHome, etc.). LDM will review work orders/contracts/agreements that contractors will sign, and LDM will assist homeowners in ensuring the description of the work contained in any contracts/agreements/work orders with contractors is as accurate as possible.

Prepare Environmental Review and Assessment: Prepare all environmental review documentsfor each property being rehabilitated. For CDBG funded activities, a Tiered Environmental Review process would be prepared to include the Request for Release of Funds (RROF)from HUD.

Page 126 ends

Loan underwriting: LDM will order Policy of lnsurance of Record Title (PIRT) Policy or State mobile home title reports from the State Department of Housing and Community Development (as applicable) as well as property appraisals to determine the estimated post-rehabilitation value on units to be assisted with grant funds. LDM will also prepare Loan Review Committee (LRC) Report and LRC Agenda & Determination Form as well as schedule and conduct LRC meetings.

Loan document execution: LDM shall facilitate the execution of loan documents by the owner and City official at City offices or at the dwelling unit to be assisted. ln addition, LDM shall prepare construction contract and, if required, escrow account control instructions; arrange for the City to fund the escrow account and submit Deed of Trust and Request for Notice to title company for recordation following the three (3)-business day cancellation period (5-days for seniors over 65).

Approval of construction contractor payments: As rehabilitation progresses and as invoices are submitted by contractors, LDM will verify that the expenses a re reasonable and the work has been completed properly (including sign-off the owner) and will submit to City the applicable form(s) executed by contactor, property owner, and LDM indicating that the work has been completed and it is satisfactory. This will be City's verification of LDM approval of contractor payment(s). Major tasks will require approval from the City before the LDM can proceed with work prior to signing a contractor agreement.

Coordinate with City Staff. LDM shall coordinate with City staff on the processing of invoices and addressing any general administrative issues that arise during the rehabilitation process. provide public information. LDM shall develop marketing materials and work with City and local agencies in the marketing of the program to the residents of the city. provide the City monthly status reports. LDM shall prepare and maintain a status log and provide monthly reports to the City on the progress of the program. The status reports shall also include budget reports on the expenditures and remaining balances per project and by program.

Maintenance of case files and other records: For each application, LDM will maintain case files, including but not limited to application and documentation of eligibility, workwrite-ups, contractor selection criteria, copy of contract/agreement/work order between owner and contractor(s), documents on all necessary licenses and permits, site visit/inspection reports (including final inspection), change orders as applicable, and contractor invoices for payment (with owner-signed- off). LDM will maintain these and other program and financial records in accordance with grant record keeping requirements as specified in the Agreement.

Page 127 ends

Methodology
The following flow chart describes the methodology that LDM typically uses to accomplish the rehabilitation work outlined in the RFP. Tasks that require City participation and/or involvement arenoted. AllothertasksarecompletedbyLDMstaff (blueitemspertaintograntfundedprojects, green items together with blue items pertained to loan funded projects). t
ReviewAoolication
-Veriff applicant eligibility. Review supporting income documentation to determine household income. and uti bills.Review Grant le Home
DenyAoolication
lssue Termination Letter with explanation of why the application was not accepted. Place copy of application in termination file; return original application to applicant.

Aoolwe Aoplication
-Start Pro1ect File using File Checklists
-Schedule initial property inspection via phone
-Send lnitial Property lnspection letter
t.D S&
lnitial Property lnspection
-Complete inspection checklist
-Print and file inspection photographs
-Draft Work Description and Bid Proposal Form
internal cost estimate
Environmental Review
-Complete Federal Rehabilitation Environmental Review
form
-Complete lead-based paint determination
-Order Lead-Based Paint or Asbestos test and report (as applicable)
-Submit Historic Review Request to State Historic
Preservation Officer ("SHPO") (properties over 50 years old with the exception of mobile homes, which are not
considered historic
Loan Undenrrltlng& LRG
-Order Policy of lnsurance of Record Title (PIRT) Policy -Order Credit Report
-Order appraisal or run comparable sales data
-Prepare Loan Review Committee (LRC) Report
-Prepare LRC Agenda & Determination Form
-Schedule and conduct LRC
LoanApprwed
-Send LRC Approval Notification and Request forApproval of Work Letter
lnitiate Owner Procurement Process
-Upon receipt of signed Work Description, transmit bid
packages including hints for securing bids, four (4) work descriptions with instructions to bidders and the City's list of interested

Page 128 ends

Bid Evaluation
-Owner submittal of three (3) or more
responsive bids to City
-Evaluation of submitted bids and internal cost
estimate
-Evaluation of low bid contractor eligibility
(CSLB, SAM, City Business License, Worker's
Compensation, additionally insured General
Liability lnsurance and W-9 form)
-Schedule pre-construction meeting 1 week
following loan document execution.

Loan Document &ecution
-At City office, Owner executes:
-Promissory Note
-Deed ofTrust [Notary]
-Truth ln Lending
-ltemization of Amount Financed
-Notice of Right to Cancel
- lmprovement Agreement
-Housing Manager Executes:
-Request for Notice [Notary]
-lmprovement Agreement
-Prepare construction contract
-Prepare escrow account control instructions
-Fund escrow account
-Submit Deed of Trust and Request for Notice to Title company for recordation following the three (3)-business day cancellation period Pre-Construction ConFrence & Construction Contract Signing -At project site, review the Work Description and Bid Proposal Form -Review contract documents, payment provisions, time of performance, and the General Conditions -Execute contract documents (providing copies to Owner and contractor) on conference Si n-ln Sheet and Minutes
issue the Notice to Proceed.business
Notice to Proceed
-Fol the three
-Upon contractor submittal of partial invoice for 1007o completed contract line items to the City, City reviews invoice and supporting documentation and prepares the payment request package, including:
-Progress lnspection Report
-Payment Release Authorization Form
-Contractor lnvoice
-Conditional Lien Release
-Signed-off City/State Permits for invoiced line items requiring permits -Conduct progress inspection with Owner and obtains required approval -City reviews and approves payment request through the Program Administrator contract Cha Orders asand
Retention Release
-Thirty-five (35) calendar days following the recordation of the Notice of Completion, the City obtains the following documents from the Owner: Retention of Finalent of
Final Payment & Notice of Completion
-Upon contractor submittal of final invoice for 1 00o/o completed contract line items (not previously paid) to the City, City reviews invoice and supporting documentation and prepares the payment request package, including:
-Final lnspection Report
-Payment Release Authorization Form
-Contractor lnvoice
-Conditional Lien Release
-Signed-off City/State Permits for invoiced line items requiring permits -Notice of Completion form
-Conducts final inspection with Owner and obtains required approval signatures, including the execution of a Notice of Completion. Conflrm that Owner has not received any 20-day Preliminary Notices of Lien. -Take pictures of final work product to match up with initial inspection photographs -City approves final payment request through the
O LDM Associates, lnc.20!2
Administrator

Page 129 ends

Lancaster City CouncilMarch 28, 2023

Lancaster City Council
March 28, 2023