M1
Insert date
of meeting
minutes
will be
approved
JC
CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/POWER/
CALIFORNIA CHOICE ENERGY AUTHORITY
MINUTES
Tuesday, March 28, 2023
CALL TO ORDER
ROLL CALL
City Council Members /Agency Directors /Authority Members: Dorris, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
Tony Herrera, Grace Chapel
PLEDGE OF ALLEGIANCE
LANCASTER HOUSING AUTHORITY
No action required at this time.
COUNCIL ACTIONS
CALIFORNIA CHOICE ENERGY AUTHORITY
CONSENT CALENDAR
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CC 1.
Waive
further
reading
of
any
proposed
ordinance.
(This
permits
reading
the
title
only
in
lieu
of reciting the entire text.)
CC 2.
Approve
the
City
Council/Successor
Agency/Housing/Financing/Power/California
Choice
Energy Authority Regular Meeting Minutes of March 14, 2023.
CC 3.
Check Registers – February 26, 2023, through March 11, 2023
Recommendation(s):
Approve
the
Check
and
Wire
Registers
for
February
26,
2023,
through
March
11,
2023,
in
the amount of $5,948,680.08 as presented.
At
each
regular
City
Council
Meeting,
the
City
Council
is
presented
with
a
check
and
ACH/wire
registers
listing
the
financial
claims
(invoices)
against
the
City
for
the
purchase
of
materials,
supplies,
services,
and
capital
projects
issued
the
prior
three
to
four
weeks.
This
process
provides
the
City
Council
the
opportunity
to
review
the
expenditures
of
the
City.
Claims
are
paid
via
checks,
Automated
Clearing
House
(ACH)
payments,
or
federal
wires.
The
justifying
backup
information
for
each
expenditure
is
available
in
the
Finance
Department.
CC 4.
Monthly Report of Investments – February 2023
Recommendation(s):
Accept and approve the February 2023 Monthly Report of Investments as submitted.
Each
month,
the
Finance
Department
prepares
a
report
listing
the
investments
for
all
separate
entities
under
the
jurisdiction
of
the
City
as
identified
in
the
City’s
Comprehensive
Annual
Financial Report.
CC 5.
Acceptance
of
Public
Works
Construction
Project
No.
21-012
SR-138
(SR-14)/
Avenue
J
Interchange
Improvements,
Avenue
J,
between
15th
Street
West
and
25th
Street
West
(Phase
1 Local Streets)
Recommendation(s):
1. Accept
the
work
constructed
by
C.A.
Rasmussen
for
Public
Works
Construction
Project
No.
21-012,
SR-138
(SR-14)/Avenue
J
Interchange
Improvements
(Phase
1 Local
Streets)
,
and
direct
the
City
Clerk
to
file
the
Notice
of
Completion
for
the
project.
Retention
on
this
project shall be disbursed in accordance with California Contract Code.
2. Find
that
the
City
has
complied
with
the
California
Environmental
Quality
Act.
A
Notice
of Exemption was filed on June 31, 2019, and posted on June 29, 2019.
Construction
of
the
project
has
been
completed
to
the
satisfaction
of
the
Senior
Director
-
Development
Services.
The
project
was
substantially
completed
on
November
10,
2022,
which
was
within
the
time
permitted
by
the
contract.
The
construction
quantities
and
the
amount
of
payment
have
been
approved
by
the
Contractor
and
the
Senior
Director
-
Development Services
CC 6.
CUP 16-08 - Acceptance of Improvements (Water)
Recommendation(s):
1. Approve the completed water system installed by the developer for the following project:
Project No.
Location/Owner
Conditional Use Permit 16-08
108 East Avenue K
Owner: Circle K Stores, Inc.
2. Find
that
the
City
has
complied
with
the
California
Environmental
Quality
Act.
An
Initial
Study was prepared and a Notice of Determination was filed on June 19, 2017.
Water
system
improvements
are
accepted
by
the
City
in
order
to
exonerate
the
Developer’s
Undertaking
Agreement
and
release
of
improvement
securities.
The
water
system
for
this
project
has
been
constructed
and
completed
to
the
satisfaction
of
the
local
water
purveyor,
Los
Angeles
County
Waterworks
District
40-04,
Antelope
Valley,
and
was
constructed
according
to
the
approved
plans
and
specifications.
Additionally,
the
work
has
been
inspected and found to be satisfactory to the Senior Director - Development Services.
CC 7.
SPR 15-03 - Acceptance of Improvements (Streets)
Recommendation(s):
1. Approve
the
developer-constructed
streets
on
the
following
project.
In
addition,
accept
the
streets for maintenance by the City and for public use.
Project No.
Location/Owner
Site Plan Review No. 15-03 Northwest Corner Division Street and Avenue H Owner: Parc Land Holdings, LLC
2. Find
that
the
City
has
complied
with
the
California
Environmental
Quality
Act.
An
Initial
Study
was
approved
by
staff
on
June
4,
2015,
and
a
Notice
of
Determination
was
filed
and
posted on June 24, 2015.
The
streets
have
been
constructed
and
completed
by
the
developer
according
to
the
approved
plans
and
specifications.
The
work
has
been
inspected
and
found
to
be
satisfactory
to
the
Senior Director - Development Services.
CC 8.
SPR 20-03 - Acceptance of Improvements (Streets)
Recommendation(s):
Approve
the
developer-constructed
streets
on
the
following
project.
In
addition,
accept
the
streets for maintenance by the City and for public use.
Project No.
Location/Owner
Site Plan Review No. 20-03 42723 Challenger Way Owner: Challenger JRC, LLC
Find
that
the
City
has
complied
with
the
California
Environmental
Quality
Act.
A
Notice
of
Exemption was approved by staff on September 15, 2020.
The
streets
have
been
constructed
and
completed
by
the
developer
according
to
the
approved
plans
and
specifications.
The
work
has
been
inspected
and
found
to
be
satisfactory
to
the
Senior Director - Development Services.
CC 9.
Designating
City
Officials
Authorized
to
File
Application(s)
to
the
State
of
California
Highway
Patrol
to
Obtain
Financial
Assistance
Relating
to
Impaired
Driving
and
Increase
Public Awareness.
Recommendation(s):
Adopt
Resolution
No.
,
designating
those
officials
authorized
to
file
application(s)
to the California Highway Patrol to obtain certain state financial assistance.
The
Impaired
Driving
Program
is
a
comprehensive
initiative
from
the
Public
Safety
Department
of
California,
designed
to
address
the
dangers
of
impaired
driving
caused
by
the
use
of
drugs
and
alcohol,
including
cannabis.
The
program
is
funded
by
the
California
Highway
Patrol
grant
named
"The
Cannabis
Tax
Fund
Grant
Opportunity
2023,"
with
a
performance period starting on July 1, 2023, through June 30, 2024.
CC 10.
Agreement Amendment with Ceres Environmental Services, Inc.
Recommendation(s):
Approve
amendment
to
extend
for
three
(3)-years,
the
agreement
for
Disaster
Debris
Removal
Services
following
a
debris-generating
event
such
as
but
not
limited
to
an
earthquake.
The
agreement
was
for
a
period
of
three
(3)
years
beginning
on
October
18,
2020
through
October
18,
2023
with
the
option
to
renew
the
agreement
term
upon
mutual
agreement.
The
City
of
Lancaster’s
disaster-related
debris
management
plan
addresses
the
collection,
processing
and
disposal
of
the
volumes
and
variety
of
debris
expected
to
be
generated
by
a
major
disaster
such
as
an
earthquake.
The
purpose
of
the
City’s
disaster-related
Debris
Management
Plan
is
to
ensure
timely,
coordinated
recovery
operations,
including
removal
of
debris
from
public
property
and
rights-of-way
throughout
the
City
using
a
combination
of
City,
and
contractor
forces.
The
purpose
of
the
Contract
is
to
provide
disaster-related
debris
management
services
for
the
City
of
Lancaster,
California,
for
the
collection,
processing
and
disposal
of
debris
resulting
from
natural
or
man-made
disaster
events
including
but
not
limited to earthquakes.
CC 11.
Agreement Amendment with Tetra Tech, Inc.
Recommendation(s):
Approve
amendment
to
extend
for
three
(3)-years,
the
agreement
with
Tetra
Tech,
Inc.
for
Disaster
Debris
Removal
Monitoring
Services.
The
agreement
was
for
a
period
of
three
(3)
years
beginning
on
March
12,
2020
through
March
12,
2023
with
the
option
to
renew
the
contract term upon mutual agreement.
This
work
includes
monitoring
the
debris
removal
from
public
access
roads,
rights-of
way,
public
property,
in
certain
circumstances
private
property;
and
the
monitoring
of
the
debris
management
sites
including
roving
debris
monitors
to
assure
that
the
debris
management
plan
contract
is
effectively
implemented
and
in
compliance
with
all
state,
federal
and
local
requirements in effect at the time services are performed.
CC 12.
Purchase and Installation of City Hall Cameras & Door Access Control Panels Phase 3
Recommendation(s):
Approve the following:
The
purchase
and
installation
of
cameras
for
the
City
Hall
Phase
3. There
will
be
52 Indoor
Dome
Cameras
phase
3,
52 Outdoor
Multi-sensor
dome
cameras.
10 Year
Camera
Licenses.
16 Security
Door
Access
Control
Panels.
Verkada
10-Year
Alarm
License,
3 Wireless
Panic
buttons.
Verkada
10-Year
wireless
Alarm
Hub
License.
Verkada
ACC
Cellular
Backup
Module.
Verkada
10-Year
Cellular
Backup
License
$195,440.63.
Project
includes
30 licenses
for
10 years
to
access
application
to
view
cameras
and
camera
footage
which
will
be
stored
in
the cloud. This is one of many parts of the multi-part program to update City security.
The
City
of
Lancaster
has
looked
into
installing
a
camera
system
on
the
City
Hall
Phase
3 project
to
enhance
safety
and
security.
The
City
followed
the
CMAS
process,
with
EKC
Enterprises receiving the work.
CC 13.
Agreement
with
LDM
Associates,
Inc.
to
Aide
in
the
Administrative
and
Implementation
Services for the Housing Rehabilitation Program
Recommendation(s):
1. Approve
a
Professional
Services
Agreement
with
LDM
Associates,
Inc.
(LDM)
to
aide
in
the
Administrative
and
Implementation
Service
for
the
Housing
Rehabilitation
Program
for
a
period of one (1) year with the option of two (2) one-year extensions.
2. Appropriate
$210,000.00
in
Community
Development
Block
Grant
(CDBG)
funding
from
Fund Balance account number 361-2900-000 to expenditure account 361-4792-770.
3. Authorize the Executive Director, or his designee, to execute all related documents.
The
professional
services
agreement
with
LDM
will
allow
the
City
to
utilize
its
services
to
implement
and
provide
administrative
services
for
the
program.
Some
of
LDM’s
responsibilities
include,
but
are
not
limited
to,
finalizing
the
program
design,
marketing
and
outreach,
application
intake
and
management,
reporting
and
monitoring
the
program
data,
and attending meetings as required to properly administer the program.
CC 14.
Approval
of
the
Master
Agreement
Between
the
City
of
Lancaster
and
Clean
Water
Ventures,
Inc.
Recommendation(s):
1. Approve
the
Master
Agreement
between
the
City
of
Lancaster
and
Clean
Water
Ventures,
Incorporated
(CWV),
for
CWV
to
develop,
own
and
operate
a
plant
that
processes
recycled
waste
water
using
their
Modular
Hydro-thermal
Technology
(MHTT)
to
produce
green hydrogen, clean water and clean coproducts.
2. Adopt
Resolution
No.
,
in
support
of
the
development
and
construction
of
a
plant
to
process
recycled
water
to
generate
clean
water,
green
energy,
and
other
clean
coproducts.
3. Authorize
the
City
Manager,
or
his
designee,
to
execute
all
documents,
and
make
(i)
any
non-
substantive
changes
that
are
approved
by
the
City
Attorney
and
necessary
to
complete
the
transaction,
and/or
(ii)
any
changes
necessary
to
comply
with
the
rules,
regulations
and/or
policies of the Antelope Valley Watermaster.
Staff
is
working
with
CWV
to
identify
a
project
site
within
City
limits.
The
City
will
receive
market
rate
lease
revenue
once
a
location
is
identified
and
agreed
to
by
both
parties.
The
City
will
also
receive
5%
of
the
RIN
credits
created
through
the
project,
which
is
equal
to
$2,250.00
annually.
RINs
are
environmental
credits
that
trade
in
the
open
market,
and
are
the
mechanism
by
which
the
U.S.
Environmental
Protection
Agency
monitors
compliance
with
the
Renewable
Fuels
Standard.
Additionally,
the
City
will
sell
600
acre-feet
of
its
available
recycled water to CW V, creating an annual revenue of $305,400.00 CC 15.
Appropriation
of
$363,328.31
and
Approval
of
Change
Order
Totaling
$363,328.31,
to
Increase
Formal
Bid
No.
729-20
City
Hall
Renovation
and
Modernization,
to
New
Total
of
$7,944,151.78
Recommendation(s):
A.
Appropriate
$363,328.31
from
Account
No.
701-11BS019-924
to
cover
the
cost
of
installing the new roof at City Hall.
B.
Approve
Change
Order
and
increase
the
total
amount
of
the
contract
with
Bowie
Contractors,
Inc.,
of
Lancaster,
California,
Formal
Bid
No.
729-20
City
Hall
Renovation
and
Modernization,
by
$363,328.31,
for
a
total
revised
contract
amount
of
$7,944,151.78.
The
scope
of
work
for
this
Change
Order
includes
the
removal
and
replacement
of
the
entire
existing
roof
surface.
NEW BUSINESS
COUNCIL REPORTS
Throughout
the
course
of
the
remodel
several
roof
leaks
were
uncovered
on
all
phases
of
the
project.
The
leaks
affect
the
interior
electrical
and
mechanical
equipment
and
employee
workspaces.
The
product
selected
is
a
mesh
reinforced
fluid
applied
roof
coating.
It
has
been
a
standard
coating
for
other
facilities
within
the
City
and
has
proven
successful
over
the
years.
This
project
is
expected
to
expand
the
life
of
the
roof
an
additional
20 years.
A
10 year no leak guarantee and a 20-year material warranty will be provided.
JOINT PUBLIC HEARING
NB1.
Task
Order
for
Multi-Year
Professional
Services
(Service
Group
Category
12 –
Architectural
and
Engineering
Design
–
On-Site
Facilities)
for
El
Dorado
Park
Improvements
(Reference
PWCP 24-008)
Recommendation(s):
1. Approve
Task
Order
No.
2 with
IDS
Group,
of
Irvine,
California,
in
accordance
with
the
Multi-Year
Professional
Services
Agreement,
Service
Group
Category
(SGC)
12 –
Architectural
and
Engineering
Design
–
On-Site
Facilities,
to
provide
Architectural
and
Engineering
(A&E)
Final
Design
Services
for
El
Dorado
Park
Improvements,
in
the
amount
of
$755,624.00
plus
a
10%
contingency;
and
authorize
the
City
Manager,
or
his
designee,
to
sign all documents.
2. Find
that
the
approval
of
a
Task
Order
is
not
a
project
under
California
Environmental
Quality Act (CEQA) Guideline Section 15378(b)(5) (CCR, Title 4, Chapter 3, Article 20).
Due
to
the
intimate
knowledge
gained
by
having
completed
the
30%
Conceptual
Design
and
30%
Schematic
Design
for
the
El
Dorado
Park
Renovation
Phase
1,
the
City
is
exercising
its
option
to
request
a
proposal
from
IDS
Group,
Inc.,
under
Multi-Year
Professional
Service
Agreement
SGC
12 to
provide
architectural
and
engineering
(A&E)
services
for
final
design
including,
but
not
limited
to,
Plans,
Specifications,
and
Estimate.
This
firm’s
knowledge
in
processing
the
Phase
1 30%
Conceptual
Design
and
30%
Schematic
Design
for
the
El
Dorado
Park
Renovation
demonstrates
their
ability
to
deliver
the
project
to
the
City
on-time
with
an
accelerated
schedule
to
meet
grant
deadlines
and
within
budget.
The
firm’s
intimate
knowledge
of
the
project
supports
the
recommendation
to
extend
and
retain
the
services
of
IDS Group, Inc for final design services.
CR1.
Council Reports
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This
portion
of
the
agenda
allows
an
individual
the
opportunity
to
address
the
Legislative
Bodies
on
any
item
NOT
ON
THE
AGENDA
regarding
City/Agency/Authority
business
and
speaker
cards
must
be
submitted
prior
to
the
beginning
of
this
portion
of
the
Agenda.
Please
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
subject
you
would
like
to
address.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
State
law
prohibits
the
Legislative
Body
from
taking
action
on
items
not
on
the
agenda
and
your
matter
may
be
referred
to
the
City
Manager/Executive
Director.
Individual
Speakers are limited to three (3) minutes each unless a different time limit is announced.
.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code Section 54956.9(d) (2) - two potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.
3. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Los Angeles, Case No. BC325201;
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co. Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v. City of Lancaster, Diamond Farming Co. v. Palmdale Water District
Superior Court of California County of Riverside, consolidated actions; Case Nos.
RIC 353 840, RIC 344 436, RIC 344 668
4. Ramos v Patino, LASC Case No. MC027974
5. Rahier v. City of Lancaster, LASC Case No. 19 AVCV00163
6. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556
7. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20 AVCV00297
8. Hernandez v. County of Los Angeles, et al., LASC Case No. 20 AVCV00318
9. Romines v. City of Lancaster, et al,, LASC Case No. 20 AVCV00345
10. Moujan v. City of Lancaster et al., LASC Case No. 20 AVCV00205
11. Davis v. State of California, LASC Case No. 19 AVCV00805
12. Lancaster v. Netflix, et al., LASC 21STCV01881
13. Butts v. Lancaster, LASC 21STCP00389
14. Lancaster v. Rives
15. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290- JGB(SHKx)
16. Ortiz v. Lancaster, LASC Case No. 21 AVCV00001
17. Aijala v. Lancaster, LASC Case No. 21STCV07841
18. Gardner v. Dominoids, LASC Case No. 21 AVCV00186
19. Evans v. Lancaster, LASC Case No. 21 AVCV00145
20. Bojorquez v. Lancaster, LASC Case No. 20 AVCV00894
21. Arkey v. Lancaster, LASC Case No.20 AVCV00816
22. Perez v. Lancaster, LASC Case No. 20 AVCV00589
23. Serrano v. Los Angeles County et al. LASC Case No. 21 AVCV00562
24. Jackson v. RE Schultz Construction et al. LASC Case No. 21 AVCV00863
25. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 3123-009-029
Agency negotiators: Allison Burns, Mike Livingston
Negotiating parties: Roger W. Pannier, Trustee of the Roger W. Pannier Revocable Trust, established April 25, 1988 as to an undivided ½ interest and Lorraine Prater, Trustee of the Prater Family Trust dated February 23, 1987, Lorraine Prater, Trustee of the Lorraine Alice Prater Survivors Trust dated October 8, 1993, Brian Lee Prater, Niel Howard Prater and Lloyd Bruce Prater, as their respective interest appear of record as to the remaining 1/2 interest
Under negotiation: Price and terms of payment
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 3123-009-035
Agency negotiators: Allison Burns, Mike Livingston
Negotiating parties: Gholwan Mechammil and Insaf Mechammil, husband and wife as joint tenants
Under negotiation: Price and terms of payment
CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: 3125-021-002
Agency negotiators: Allison Burns, Mike Livingston
Negotiating parties: Ukani Enterprise Inc., a California Corporation Under negotiation: Price and terms of payment
26. CONFERENCE WITH REAL PROPERTY NEGOTIATORS
Property: APNs 3123-001-062 and 3123-004-045
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: HD Development of Maryland Inc.,
Under negotiation: price and terms of payment
Property: APN 3123-003-099
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: Tane, LLC
Under negotiation: price and terms of payment
Property: APN 3123-003-100
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: The James Owen Fourr 2018 Revocable Trust Under negotiation: price and terms of payment
Property: APNs 3123-004-037 and 3123-004-038
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: Palmdale Grand Plaza, LLC
Under negotiation: price and terms of payment
Property: APN 3123-004-048
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: Palmdale Grand Plaza, LLC
Under negotiation: price and terms of payment
Property: APN 3123-004-047
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: Crowne Point Equity, LLC
Under negotiation: price and terms of payment
Property: APN 3123-012-902
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: Lancaster School District
Under negotiation: price and terms of payment
Property: APNs 3123-016-004 and 3123-016-005
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: J-4 Development LLC
Under negotiation: price and terms of payment
Property: APN 3123-016-085
Agency negotiators: Trolis Niebla and Allison Burns
Negotiating parties: The Randall H. Kaufman 1998 Trust
Under negotiation: price and terms of payment
ADJOURNMENT
Next Regular Meeting:
April 11, 2023 at 5:00 PM
EMERGENCY DECLARATION
PASSED, APPROVED and ADOPTED this (insert date here), by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
AGENCY/AUTHORITY SECRETARY
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER/CALIFORNIA
CHOICE ENERGY AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor
Agency/Financing/Housing/Power/California Choice Energy Authority Minutes, for which the
original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________. (seal)
____________________________
__________