Tuesday, October 24, 2023
Regular Meeting –
5:00 PM
The City Clerk/Agency/Authority Secretary hereby declares the agenda was posted by 7:00 p.m. on
October 20, 2023
at the main entrance to the Lancaster City Hall
44933 Fern Avenue, Lancaster, CA 93534
LEGISLATIVE BODY
City Council/Successor Agency/Financing/Power/California Choice Energy Authority Mayor/Chair R. Rex Parris
Vice Mayor/Vice Chair Marvin Crist
Council Member/Agency Director/Authority Lauren Hughes-Leslie Council Member/Agency Director/Authority Member Raj Malhi Council Member/Agency Director/Authority Member Ken Mann
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 1 ~
AGENDA ITEMS TO BE REMOVED
Sometimes
it
is
necessary
to
remove
items
from
the
agenda.
We
apologize
for
any
inconvenience
this
may cause you.
PUBLIC BUSINESS FROM THE FLOOR - AGENDIZED ITEMS
Any
person
who
would
like
to
address
the
Legislative
Bodies
on
any
agendized
item
is
requested
to
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
agenda
item
you
would
like
to
discuss.
Each
person
will
be
given
an
opportunity
to
address
the
Legislative
Body
at
the
time
such
item
is
discussed.
Speaker
cards
are
available
at
the
rear
of
the
Council
Chambers
and
your
speaker
card
must
be
filled
out
prior
to
the
agenda
item
being
called.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
Individual speakers are limited to three (3) minutes each.
Consent
Calendar
items
under
the
Legislative
Body
may
be
acted
upon
with
one
motion,
a
second
and
the
vote.
If
you
desire
to
speak
on
an
item
or
items
on
the
Consent
Calendar,
you
may
fill
out
one
speaker
card
for
the
Consent
Calendar.
You
will
be
given
three
minutes,
unless
a
different
time
limit
is
announced,
to
address
your
concerns
before
the
Legislative
Body
takes
action
on
the
Consent
Calendar.
CALL TO ORDER
City Council/Successor Agency/Financing/Power/California Choice Energy Authority
ROLL CALL
City Council Members /Agency Directors /Authority Members: Hughes-Leslie, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
CJ Johnson, Grace Chapel
PLEDGE OF ALLEGIANCE
PRESENTATIONS
1. Walk N Roll Staff Recognition
Presenter: Jason Caudle, City Manager
2. Recognition of Michael Kuper
Presenter: Jason Caudle, City Manager & Mayor R. Rex Parris
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 2 ~
COUNCIL ACTIONS
CONSENT CALENDAR
CC 1.
Waive
further
reading
of
any
proposed
ordinance.
(This
permits
reading
the
title
only
in
lieu
of
reciting the entire text.)
CC 2.
Approve
the
City
Council/Successor
Agency/Financing/Power/California
Choice
Energy
Authority Regular Meeting Minutes of October 10, 2023.
CC 3.
Check Registers – September 24, 2023, through October 7, 2023.
Recommendation(s):
Approve
the
Check
and
Wire
Registers
for
September
24,
2023,
through
October
7,
2023,
in
the amount of $3,018,545.75 as presented.
CC 4.
Sewer Collection System Annual Report for Fiscal Year 2022-2023
Recommendation(s):
Accept the Sanitary Sewer Collection System Annual Report for Fiscal Year 2022-2023.
The
attached
Sewer
Collection
System
Annual
Report
provides
detailed
information
regarding
the
system's
growth
and
characteristics
over
the
past
year,
and
outlines
the
accomplishments
of
the
Public
Works
–
Utilities
Services
Division
regarding
operations
and
maintenance
of
the
City's sewer system.
CC 5.
Task
Order
for
Multi-Year
Professional
Services
(Service
Group
Category
1 –
Roadway
and
Structures
Engineering)
Construction
Phase
Services
for
PWCP
20-005,
SR
138
(SR-14)
Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
Recommendation(s):
Approve
Revised
Task
Order
No.
1 for
post
design
services
with
Kimley-Horn
and
Associates,
Inc.,
(KHA)
of
Los
Angeles,
California,
in
accordance
with
the
Multi-Year
Professional
Services
Agreement,
for
SR-138
(SR-14)
Avenue
J
Interchange
Improvements
(Phase
II
–
Caltrans)
in
the
amount
of
$429,900.00,
with
an
additional
$42,900.00
contingency;
and
authorize the City Manager, or his designee, to sign all documents.
In
anticipation
of
advertising
PWCP
20-005,
SR‑138
(SR-14)
/
Avenue
J
Interchange
Improvements
(Phase
II
–
Caltrans
Interchange),
construction
management
services
are
needed
.
This
project
requires
construction
management
services
from
a
professional
consulting firm to support the Capital
Improvement Program and division operations
.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 3 ~
CC 6.
Additional
Authorization
No.
4 to
Professional
Consultant
Services
Agreement
for
Preparation
of
Project
Plans,
Specifications,
and
Estimates
for
SR-138
(SR-14)
Avenue
K
Interchange
(Reference PWCP 21-006, Formerly PWCP 13-018)
Recommendation(s):
Approve
Additional
Authorization
No.
4 to
Professional
Consultant
Services
Agreement
with
TRC
Solutions,
Inc.,
of
Irvine,
California,
in
the
amount
of
$223,591.00,
for
Additional
Design
Services
for
Plans,
Specifications,
and
Estimates
(PS&E)
for
SR-138
(SR-14)
Avenue
K
Interchange
(Reference
PWCP
21-006,
formerly
PWCP
13-018).
Authorize
the
City
Manager, or his designee, to sign all documents.
Based
on
the
complexity
of
the
design
working
in
conjunction
with
utilities
and
local
business,
additional
design
work
was
required
to
be
performed
both
on
the
local
street
as
well
as
in
Caltrans
Access
Control
for
the
revision
of
construction
staging
and
traffic
handling
that
adversely impacted the schedule and triggered additional design work.
CC 7.
Grant
Agreement,
State
of
California,
Office
of
Traffic
Safety
-
Traffic
Safety
Education
Program
Recommendation(s):
1. Approve
the
Grant
Agreement
and
au
thorize
the
City
Manager,
or
his
designee,
to
execute
the
grant
agreement
with
the
Office
of
Traffic
Safety
(OTS)
for
the
Just
SNAP
it!
Traffic
Safety
Education Program.
2. Recognize
revenues
and
appropriate
expenditures
totaling
$61,250.00
in
grant
funds
from
the
OTS for the
Just SNAP it!
Traffic Safety Education Program Grant.
Project Name
Amount
Revenue Account
Expenditure Account
Just SNAP it!
$61,250.00
OTS SNAPIT- NONINF-
23040000-4998
OTS SNAPIT- NONINF-
23040000-5656
In
January
2023,
City
staff
applied
to
the
OTS
to
participate
in
their
Traffic
Safety
Education
Program
to
address
this
need.
The
application
proposed
an
expansion
to
the
City’s
SEE
AND
BE
SEEN
active
transportation
safety
and
health
living
program
to
include
a
campaign
called
Just
SNAP
it!
,
which
will
be
focused
on
encouraging
high
school
and
young
adult
drivers
to
establish
life-long
safety
habits
to
reduce
their
risk
of
experiencing
a
traffic-related
death
or
serious injury.
CC 8.
Award
of
Safe
Routes
to
School
(SRTS)
Community
Engagement
Program
Services
(RFP
No.797-24)
Recommendation(s):
1. Authorize
the
City
Manager,
or
his
designee,
to
execute
a
professional
services
agreement
with
Antelope
Valley
Partners
for
Health
( AVPH)
of
Lancaster,
California,
in
the
amount
of
$620,850.00
to
provide
professional
services
to
provide
community
engagement
services
to
support an active transportation safety non-infrastructure project that focuses on students K-12.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 4 ~
PUBLIC HEARING
NEW BUSINESS
2. Recognize
revenues
and
approve
the
appropriation
of
$796,000.00
in
Active
Transportation
Program
(ATP)
grant
funds
from
the
California
Department
of
Transportation
(DOT)
for
the
Safe
Routes
to
School
(SRTS)
Refresh,
Rebuild,
Recruit,
Sustain
non-
infrastructure program.
Project Name
Amount
Revenue Account
Expenditure Account
SRTS Refresh
Rebuild,
Recruit,
Sustain
$796,000.00
ATP SRTSNI-NONINF-
23040000-4998
ATP SRTSNI-NONINF-
23040000-5656
3. Appropriate
local
match
of
$106,000.00
in
General
Fund
from
fund
balance
to
ATP
SRTSNI-NONINF-10140000-5656.
The
City
received
the
allocation
notification
letter
from
the
DOT
on
July
28,
2023.
The
Request
for
Proposals
from
community-based/non-profit
organizations
wishing
to
provide
community
engagement
services
to
support
this
program
was
posted
to
the
City’s
website
and
Public
Purchase
on
August
29,
2023,
with
a
due
date
of
September
12,
2023.
One
proposal
was
received
from
AVPH.
A
staff
review
committee
evaluated
the
proposal,
and
deemed
it
both
responsive and highly qualifying.
PH 1.
Vacation
of
a
Portion
of
the
Public
Road
Easement
as
Dedicated
within
Block
2 as
shown
on
the Map Filed in Book 5, Pages 470-471 of Miscellaneous Records
Recommendation:
Adopt
Resolution
No.
23-60
,
ordering
the
vacation
of
a
portion
of
the
Public
Road
Easement
as
dedicated
on
the
Map
Filled
in
Book
5,
pages
470
to
471
of
Miscellaneous
Records,
located
within
block
2 on
the
north
side
of
Milling
Street
between
Beech
Avenue
and Sierra Highway, in the City of Lancaster.
Said
Public
Road
Easement
is
classified
as
street
alley
which
was
dedicated
to
the
City
in
1884.
Vacating
a
portion
of
this
street
alley
is
intended
as
part
of
the
proposed
improvements
recommended for the City’s Public Safety building.
NB1.
Approval of the expansion of the Power Choice Solar and Battery Program
Recommendation(s):
1. Approve
the
expansion
of
the
Lancaster
Power
Choice
program
to
include
Commercial
and
Industrial customers.
2. Authorize
the
City
Manager,
or
his
designees,
to
negotiate
and
execute
program
contracts
and policies on behalf of the City with concurrence from the City Attorney.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 5 ~
Commercial
and
Industrial
customers
who
participate
in
the
program
will
enjoy
a
host
of
benefits.
These
include
easy
access
to
solar
financing
and
installation,
comprehensive
integration
with
their
existing
Community
Choice
Aggregation
(CCA)
service,
access
to
backup
power
in
the
event
of
an
emergency
or
Public
Safety
Power
Shutoff,
and,
of
course,
substantial
savings
on
their
electric
bills.
In
addition,
a
significant
portion
of
their
expenditures will remain local and be reinvested in our community.
NB2.
Amendment to Chapter 5.04 of the Lancaster Municipal Code relating to Sidewalk Vendors
Recommendation(s):
Introduce
Ordinance
No.
1108
amending
Chapter
5.04,
Article
V
of
the
Lancaster
Municipal
Code concerning the regulation of sidewalk vendors.
In
an
effort
to
address
nuisance
operations
and
maintain
a
business-friendly
approach
for
vendors
complying
with
the
law,
staff
has
collaborated
with
community
stakeholders,
including
vendors
and
their
legal
representatives,
to
identify
updates
to
the
City’s
laws
and
regulations
related
to
vendor
operations.
Through
this
collaboration,
staff
has
updated
the
City's
sidewalk
vendor
ordinance
to
reflect
a
more
flexible
and
mutually
beneficial
set
of
regulations
that
would
offer
sidewalk
vendors
an
opportunity
to
operate
in
the
City
safely
and
successfully.
The
revisions
to
the
ordinance
are
shown
in
Attachment
B
and
C
to
this
staff
report.
NB3.
Ordinance
No.
1109
Adding
Chapter
2.60 to
the
Lancaster
Municipal
Code
Relating
to
the
Protection of City Facilities and Personnel
Recommendation(s):
Introduce
Ordinance
No.
1109
Adding
Chapter
2.60 to
the
Lancaster
Municipal
Code
relating to the protection of city facilities and personnel; and In
recent
years,
the
City
has
received
an
increasing
number
of
security
threats
to
its
facilities,
elected
officials
and
personnel,
which
threats
interfere
with
the
City’s
ability
to
properly
function.
This
Ordinance
would
allow
the
City
to
provide
the
necessary
protection
of
its
facilities,
officials
and personnel.
NB4.
General Municipal Election – April 09, 2024
Recommendation(s):
1. Adopt
Resolution
No.
23-61,
calling
for
the
holding
of
a
General
Municipal
Election
to
be
held
on
Tuesday,
April
09,
2024,
for
the
election
of
certain
officers
as
required
by
the
provisions
of
the
applicable
laws
of
the
state
of
California
and
the
City
of
Lancaster,
City
Charter.
2. Adopt
Resolution
No.
23-62,
and
requesting
the
Board
of
Supervisors
of
the
County
of
Los
Angeles
to
render
specified
services
to
the
City
relating
to
the
conduct
of
a
General
Municipal Election to be held Tuesday, April 09, 2024
3. Adopt
Resolution
No.
23-63,
adopting
regulations
for
candidates
for
elective
office,
pertaining
to
filing
fees
and
candidate
statements
submitted
to
the
voters
at
an
election
to
be
held Tuesday, April 9, 2024.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 6 ~
COUNCIL AGENDA
COUNCIL REPORTS
4. Adopt
Resolution
No.
23-64,
providing
for
the
conduct
of
a
special
runoff
election
for
elective offices in the event of a tie vote at any municipal election.
5. Direct
staff
to
conduct
a
standalone
all-mail
ballot
general
municipal
election
and
approve
the following Professional Services Agreement to provide election support services.
A.
Hart
InterCivic
for
ballot
design,
tabulation
software,
equipment,
and
associated
services
in the amount of $84,197.94 and
B.
Pro Vote
Solutions
for
ballot
production,
and
services
in
an
amount
of
$154,429.99;
C.
SnailWorks for mail tracking for approximately of $2,355, D.
City of Whittier/GEM for ballot tracking in the amount of $10,000.
E.
Los Angeles County for Voter data, Ballot Drop-off Boxes and other services.
6. Appropriate
an
additional
amount
of
$209,427
to
the
election
budget
for
a
total
of
$350,000.
During
odd
numbered
years,
the
City
Council
adopts
the
necessary
resolutions
to
proceed
with
the
General
Municipal
Election
in
April
of
even-numbered
years.
These
resolutions
fulfill
certain
legal
requirements
to
conduct
the
General
Municipal
Election;
request
information
and
supplies
from
the
County
of
Los
Angeles;
establish
guidelines
and
costs
associated
with
candidate
statements;
and
provide
provisions
to
conduct
a
special
runoff
election to resolve a tie vote.
CA1.
Discussion
and
consideration
of
nomination
and
appointment
of
Rocio
Castellanos
as
Deputy Mayor.
Presenter: Mayor R. Rex Parris
CR1.
Council Reports
CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 7 ~
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This
portion
of
the
agenda
allows
an
individual
the
opportunity
to
address
the
Legislative
Bodies
on
any
item
NOT
ON
THE
AGENDA
regarding
City/Agency/Authority
business
and
speaker
cards
must
be
submitted
prior
to
the
beginning
of
this
portion
of
the
Agenda.
Please
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
subject
you
would
like
to
address.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
State
law
prohibits
the
Legislative
Body
from
taking
action
on
items
not
on
the
agenda
and
your
matter
may
be
referred
to
the
City
Manager/Executive
Director.
Individual
Speakers are limited to three (3) minutes each unless a different time limit is announced.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code
Section 54956.9(d) (2) - two potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 8 ~
Section 54956.9(d) (4) - two potential cases.
3. Conference Involving a Joint Powers Agency: Antelope Valley Air Quality Management District Pursuant to Government Code Section 54956.96 Discussion will concern: Antelope Valley Air Quality Management District v. United States Environmental Protection
Agency, et al. 9
Cir. Case No. 23-1614 Name of local agency representative on joint powers agency board: Marvin Crist, Ken Mann
4. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Los Angeles, Case No. BC325201; Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v.
City of Lancaster, Diamond Farming Co. v. Palmdale Water District Superior Court of California County of Riverside, consolidated actions; Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
5. Estate of Guzman v. Lancaster
6. Rahier v. City of Lancaster, LASC Case No. 19 AVCV00163
7. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556
8. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20 AVCV00297
9. Hernandez v. County of Los Angeles, et al., LASC Case No. 20 AVCV00318
10. Romines v. City of Lancaster, et al,, LASC Case No. 20 AVCV00345
11. Moujan v. City of Lancaster et al., LASC Case No. 20 AVCV00205
12. Davis v. State of California, LASC Case No. 19 AVCV00805
13. Lancaster v. Netflix, et al., LASC 21STCV01881
14. Butts v. Lancaster, LASC 21STCP00389
15. Lancaster v. Rives
16. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290-JGB(SHKx)
17. Ortiz v. Lancaster, LASC Case No. 21 AVCV00001
18. Aijala v. Lancaster, LASC Case No. 21STCV07841
19. Gardner v. Dominoids, LASC Case No. 21 AVCV00186
20. Evans v. Lancaster, LASC Case No. 21 AVCV00145
21. Bojorquez v. Lancaster, LASC Case No. 20 AVCV00894
22. Arkey v. Lancaster, LASC Case No.20 AVCV00816
23. Perez v. Lancaster, LASC Case No. 20 AVCV00589
24. Serrano v. Los Angeles County et al. LASC Case No. 21 AVCV00562
25. Jackson v. RE Schultz Construction et al. LASC Case No. 21 AVCV00863 th
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 9 ~
26. Castro v. Lancaster
27. Montenegro v. Green, LASC Case No. 22 AVCV01050
28. Carter v. Antelope Valley Fair & Event Center, LASC Case No. 23 AVCV00460
29. Perez v. Lancaster, LASC Case No. 23 AVCV00577
27. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: APN 3135-024-014
Agency negotiators: Chenin Dow and Allison Burns
Negotiating parties: Om Sai Ram Inc.
Under negotiation: price and terms of payment
28. City of Whittier v. Superior Court, LASC Case No. 23 STCP03579
ADJOURNMENT
Next Regular Meeting:
November 14, 2023 at 5:00 PM
MEETING ASSISTANCE INFORMATION
In
compliance
with
the
Americans
with
Disabilities
Act,
this
meeting
will
be
held
at
a
location
accessible
to
persons
with
disabilities;
if
you
need
special
assistance
to
participate
in
this
meeting,
please
contact
the
City
Clerk
at
(661)723-6020.
Services
such
as
American
Sign
Language
interpreters,
a
reader
during
the
meeting,
and/or
large
copies
of
the
agenda
are
available.
To
ensure
availability,
you
are
advised
to
make
your
request
at
least
72 hours
prior
to
the
meeting/event
you
wish
to
attend.
Due
to
difficulties
in
securing
sign
language
interpreters,
five
or
more
business
days
notice
is
strongly
recommended.
For
additional
information,
please
contact
the
City
Clerk
at
(661)723-6020.
AGENDA ADDENDUM INFORMATION
On
occasion
items
may
be
added
after
the
agenda
has
been
mailed
to
subscribers.
Copies
of
the
agenda
addendum
item
will
be
available
at
the
City
Clerk
Department
and
are
posted
with
the
agenda
on
the
windows
of
the
City
Council
Chambers.
For
more
information,
please
call
the
City
Clerk
Department at (661) 723-6020.
All documents available for public review are on file with the City Clerk Department.
CITY OF LANCASTER, CALIFORNIA
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/POWER/CALIFORNIA CHOICE ENERGY AUTHORITY REGULAR MEETING AGENDA – TUESDA Y, 10/24/2023
~ 10 ~
CC 2
10/24/23
JC
Tuesday, October 10, 2023
CALL TO ORDER
Mayor Parris called the meeting of the Lancaster City Council/Successor Agency/ Financing/ Power/California Choice Energy Authority to order at 5:03 p.m.
ROLL CALL
PRESENT: City Council Members /Agency Directors /Authority Members: Hughes-Leslie, Malhi, Mann; Vice Mayor/Vice Chair Crist, Mayor/Chairman Parris STAFF MEMBERS:
Assistant City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; City Clerk/Agency/Authority Secretary; Director-Public Works; Director-Community Development; Director-Parks, Recreation, Arts, & Community Services; Director-Finance & Technology; Chief of Police/Director of Public Safety
INVOCATION
Josh Devore, Desert Christian School
PLEDGE OF ALLEGIANCE
Council Member Malhi
CONSENT CALENDAR
On a motion by Vice Mayor Crist and seconded by Council Member Mann, the City Council approved the Consent Calendar as comprised, by the following vote: 5-0-0-0; AYES: Hughes-Leslie, Malhi, Mann, Crist, Parris; NOES: None; ABSTAIN: None; ABSENT: None
CC 1. ORDINANCE WAIVER
2 Waived further reading of any proposed ordinance. (This permits reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Financing/Power/California Choice Energy Authority Regular Meeting Minutes of September 12, 2023.
CC 3. SPECIAL JOINT MEETING MINUTES
Approved the City Council Special Joint City Council Meeting Minutes of July 31, 2023.
CC 4. CHECK REGISTERS – APRIL 23, 2023, THROUGH MAY 6, 2023 Approved the Check and Wire Registers for August 27, 2023, through September 23, 2023, in the amount of $6,901,391.83 as presented.
CC 5. APPROVED PROFESSIONAL SERVICES AGREEMENT WITH BEST, BEST
AND KRIEGER ATTORNEYS AT LAW
1. Approved Professional Services Agreement with Best, Best and Krieger Attorneys at Law for land use, planning and CEQA legal services for two (2) years.
2. Authorized the City Manager, or his designee, to finalize and execute all documents related to the agreement.
CC 6. VACATION OF A PORTION OF THE PUBLIC ROAD EASEMENT AS DEDICATED ON THE MAP FILED IN BOOK 5, PAGES 470-471 OF MISCELLANEOUS
RECORDS
Adopted Resolution No. 23-59, declaring its intention to vacate a portion of the Public Road Easement as dedicated within Block 2 of the Map filed in Book 5, pages 470 to 471 of Miscellaneous Records and located on the north side of Milling Street (formerly 11th Street), between Beech Avenue (formerly Beach Avenue) and Sierra Highway (formerly Antelope Avenue).
CC 7. ZONE TEXT AMENDMENTS TO TITLE 15, 16 AND 17 OF THE LANCASTER
MUNICIPAL CODE
Adopted Ordinance No. 1106, amending various sections to Title 15, 16 and 17 of the Lancaster Municipal Code to implement 2021-2029 Housing Element programs and provide clarification, consistency, and compliance with State code and update standards and regulations
3 CC 8. OFFICE OF CHIEF OF POLICE AND POLICE DEPARTMENT Adopted Ordinance No. 1107, adding Chapter 2.10 to the Lancaster Municipal Code relating to the Chief of Police.
CC 9. TASK ORDER NO. 01 FOR MULTI-YEAR PROFESSIONAL SERVICES (SERVICE GROUP CATEGORY 5 – ENVIRONMENTAL SERVICES) PREPARATION
OF THE EASTSIDE ANNEXATION ENVIRONMENTAL IMPACT REPORT
Approved Task Order No. 01 in accordance with the Multi-Year Professional Services Agreement with Michael Baker International Inc., in the amount of $205,255. Authorized the City Manager, or his designee, to sign all documents.
CC 10.APPROVAL OF THE PURCHASE OF EQUIPMENT AND SOFTWARE TO UPGRADE THE COUNCIL CHAMBERS AUDIO AND VISUAL SYSTEM FOR L28 AND ONLINE STREAMING.
The City Council approved an additional appropriation amending the annual budget for the fiscal year 2023-2024 in the amount to be at most $224,408.62 for the Purchase of Equipment to Upgrade the Council Chambers Audio and Visual System for L28 and Online Streaming.
CC 11.AMENDMENT TO RESOLUTION NO. 23-26, APPROVING THE
APPLICATION AND AVAILABILITY OF MATCHING FUNDS FOR THE
STATEWIDE PARK LAND AND WATER CONSERVATION FUND (LWCF) GRANT –
AVENUE J NEIGHBORHOOD PARK
The City Council amended Resolution No. 23-26, approving the application and availability of matching funds for the Statewide Park Land and Water Conservation Fund (LWCF) Grant to include a clause that states that the City of Lancaster agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines.
CC 12.AMENDMENT TO RESOLUTION NO. 23-25, APPROVING THE
APPLICATION AND AVAILABILITY OF MATCHING FUNDS FOR THE
STATEWIDE PARK LAND AND WATER CONSERVATION FUND (LWCF) GRANT –
EL DORADO PARK
The City Council amended Resolution No. 23-25, approving the application and availability of matching funds for the Statewide Park Land and Water Conservation Fund (LWCF) Grant to include a clause that states that the City of Lancaster agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines.
4 CA 1. DISCUSSION AND CONSDIERATION OF APPPOINTMENT TO FILL THE FOLLOWING VACANT SEATS ON RESPECTIVE BOARDS:
· Edwards Airforce Base Restoration Advisory Board
· High Dessert Corridor
· Prison Citizens Advisory Committee
· California Contract Cities Association
· Alternate of the North County Transportation Coalition.
On a motion by Mayor Parris and seconded by Vice Mayor Crist, the City Council approved the nomination and appointment of Lauren Hughes-Leslie to the Edwards Airforce Base Restoration Advisory Board, High Dessert Corridor; Prison Citizens Advisory Committee; California Contract Cities Association; and as Alternate of the North County Transportation Coalition, by the following vote: 5-0-0-0; AYES: Hughes- Leslie, Malhi, Mann, Crist, Parris; NOES: None; ABSTAIN: None; ABSENT: None CA 2. CONSIDERATION AND ACTION TO (I) JOIN IN THE LEGAL CHALLENGE TO THE $0 BAIL PROGRAM ADOPTED BY THE LOS ANGELES SUPERIOR COURT
BROUGHT BY TWELVE LOS ANGELES COUNTY CITIES IN CITY OF WHITTIER V. SUPERIOR COURT, LASC CASE NO. 23 STCP03579; AND (II) AUTHORIZE THE
CITY MANAGER TO EXECUTE A RETAINER AGREEMENT WITH THE LAW FIRM OF JONES MAYER.
On a motion by Vice Mayor Crist and seconded by Council Member Malhi, the City Council approved action to join in the legal challenge to the $0 Bail Program adopted by the Los Angeles Superior Court brought by now seventeen Los Angeles County Cities in City of Whittier v. Superior Court, LASC Case No. 23 STCP03579; Authorized the City Manager to Execute a retainer agreement with the law firm of Jones Mayer; Authorized the waiver for conflict of interest with regards to simultaneous representation, by the following vote: 5-0-0-0; AYES: Hughes-Leslie, Malhi, Mann, Crist, Parris; NOES: None; ABSTAIN: None; ABSENT: None
CR1. COUNCIL REPORTS
Vice Mayor Crist reported on Caltrans freeway construction issues.
Mayor Parris sought clarity from the City Attorney regarding the ability to enjoin Caltrans construction.
Vice Mayor Crist announced the upcoming meeting with Caltrans District Coordinator and upcoming North County Transit Coalition (NCTC) meeting.
Mayor Parris gave staff direction to research lobbyist involvement and Mayor Bass’ staff involvement to resolve CalTrans issues.
Council further discussed freeway construction issues.
5 Council Member Mann reported on monthly Southern California Association of Governments (SCAG) meeting. Council Member Mann discussed Lancaster’s receipt of $460,000 in grants.
Council Member Hughes-Leslie reported on the Walk N Roll fest. Council Member Hughes-Leslie also reported on the League of California Cities conference and Metro Link’s restoration of services. Council Member Hughes-Leslie also reported on the Quick Quack carwash grand opening.
Staff provided a video recap of the Quick Quack carwash grand opening.
Council discussed the need for more security on Metro Link trains and proposed late night services provided by Metro Link and homelessness issues.
Rodrick Armalin, Chief of Police, provided an update on the hiring process and policy updates to move forward with Lancaster Police Force. The Chief of Police also discussed potential additional installation of cameras and license plate readers.
Staff provided a video recap of the Sunset Soiree event.
Staff provided video presentations regarding the new United Soccer League-Antelope Valley and the Bark at the Park event.
LANCASTER HOUSING AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
Rodrick Armalin, Chief of Police, announced receipt of California Highway Patrol tax grant to address impaired driving issues. The Chief of Police also addressed illegal unlicensed elderly care facilities.
6 Trolis Niebla, Assistant City Manager announced upcoming Parks, Recreation, Arts, and Community Services (PARCS) events such as Haunt at the Hanger, Field of Drafts, and Senior Walking Club. The Assistant City Manager also announced upcoming chili cookoff.
CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
Addressing the City Council at this time:
David Paul-spoke on traffic issues, homelessness issues discussed in Homeless Coalition and various other issues.
CITY COUNCIL/AGENCY/AUTHORITY COMMENTS
No comments at this time.
ADJOURNMENT
The City Council took a moment of silence in memory of Deputy Clinkunbroomer and the state of Israel at this time.
Mayor Parris adjourned the meeting at 5:51 p.m. Mayor Parris stated that the next City Council/Successor Agency/Financing/Power/California Choice Energy Authority meeting will be held on Tuesday, October 24, 2023 at 5:00 p.m.
PASSED, APPROVED and ADOPTED this 24th day of October, 2023, by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
7 STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/ POWER/CALIFORNIA CHOICE
ENERGY AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/ Financing/ Power/California Choice Energy Authority Minutes, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________. (seal)
_____________________________________
STAFF REPORT
City of Lancaster
CC 3
10/24/2023
JC
Date:October 24, 2023
To: Mayor Parris and City Council Members
From:Martha Munoz
Subject:Check Registers – September 24, 2023, through October 7, 2023.
Recommendation:
Approve the Check and Wire Registers for September 24, 2023, through October 7, 2023, in the amount of $3,018,545.75 as presented.
Fiscal Impact:
$3,018,545.75, as detailed in the Check Registers.
Background:
At each regular City Council Meeting, the City Council is presented with a check and ACH/wire registers listing the financial claims (invoices) against the City for the purchase of materials, supplies, services, and capital projects issued the prior three to four weeks. This process provides the City Council the opportunity to review the expenditures of the City. Claims are paid via checks, Automated Clearing House (ACH) payments, or federal wires. The justifying backup information for each expenditure is available in the Finance Department.
Check Nos.: 7440510-7440745 $ 2,598,172.51 ACH/Wire Check Nos.: 101011911-101011915 $ 420,373.24 $ 3,018,545.75
Voided Check No.: N/A
Voided ACH/Wire No.: N/A
Attachment:
Check Register
ACH/Wire Register
City of Lancaster Check Register
From Check No.: 101011911 - To Check No.: 101011912
Printed: 10/11/2023 9:35 From Check Date: 09/24/23 - To Check Date: 10/07/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 101011911 06928 TOWER CAPITAL MANAGEMENT 2014 DLNQNT SPCL TAX/ASSESSMNT 1,780.70 480 3100100 817.83 483 3100100 962.87
2015 DLNQNT SPCL TAX/ASSESSMNT 1,488.83 101 3100100 152.19 480 3100100 438.25
482 3102100 233.17
483 3100100 4.06
483 3100100 525.34
484 3100100 135.82
2015 DLNQNT SPCL TAX/ASSESSMNT 7,353.07 101 3100100 168.27 480 3100100 2,136.47
482 3102100 914.25
482 3102100 1,120.45
483 3100100 0.47
483 3100100 2,620.41
484 3100100 392.75
2014 DLNQNT SPCL TAX/ASSESSMNT 11,171.10 401 2522000 44.06 480 3100100 3,931.88
482 3102100 2,464.17
483 3100100 4,372.54
484 3100100 358.45
21,793.70 21,793.70
101011912 05987 THE VISITORS BUREAU-LANCASTER 06/23-TBID FEE 78,730.78 101 2501000 78,730.78 Chk Count 2 Check Report Total 100,524.48
City of Lancaster Check Register
From Check No.: 7440510 - To Check No.: 7440604
Printed: 10/11/2023 9:34 From Check Date: 09/24/23 - To Check Date: 10/07/23 Check No Supplier Supplier Name Invoice Description Invoice Amt Charge Code GL Amount 7440510 04380 BOWE CONTRACTORS, INC CDP 21-08 CITY HALL RENOVATION 215,054.61 101 11BS019924 140,441.52 150 2100003 (11,318.67)
701 11BS019924 85,931.76
215,054.61 215,054.61
7440511 09439 LOST ANGELS CHILDREN'S PROJECT WORKFORCE-OVERAGE 3RD QRTR 18,041.69 361 4342782 18,041.69 7440512 10640 FERREIRA CONSTRUCTION CO CP21011-AVE K INTERCHANGE IMPR 254,499.80 150 2100003 (13,394.73) 210 15BR004924 267,894.53
254,499.80 254,499.80
7440602 D3517 AMERICASPRINTER.COM LPAC '23 BOOKLETS BALANCE 3,496.60 101 4650205 3,496.60 7440603 D3578 MINUTEMAN PRESS 61,300 OUTLK-EDDM PRCS SMR '22 2,473.70 101 4205301 2,473.70 7440604 A7061 C A RASMUSSEN, INC CP21010-2021 FALL PVMNT MGMT 284,643.87 150 2100003 284,643.87 Chk Count 6 Check Report Total 778,210.27
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230926 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11906 WM CORPORATE SERVICES INC
09/25/23 101011914 W 09/26/23 10100000 2212 DUE TO WM SOLID WASTE 189,842.02 INVOICE: 230926
VENDOR TOTALS .00 YTD INVOICED 189,842.02 YTD PAID 189,842.02 REPORT TOTALS 189,842.02
COUNT AMOUNT
TOTAL WIRE TRANSFERS 1 189,842.02
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230927W TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10893 CAYENTA/N HARRIS COMPUTER CORP
07/19/23 24000020 101011915 P 10/10/23 11218000 5361 COMPUTERS SOFTWARE 6,307.20 INVOICE: CT057695
07/03/23 24000035 101011915 P 10/10/23 11218000 5361 COMPUTERS SOFTWARE 123,699.34 INVOICE: MN00139494
VENDOR TOTALS 136,313.74 YTD INVOICED 130,006.54 YTD PAID 130,006.54 REPORT TOTALS 130,006.54
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 130,006.54
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11703 A V E K
08/31/23 24000045 7440513 P 09/29/23 42443000 5710 PROFESSIONAL/TECHNICAL SE 110.00 INVOICE: 29918
VENDOR TOTALS .00 YTD INVOICED 135.00 YTD PAID 110.00 11395 A V PEST CONTROL
08/30/23 7440514 P 09/29/23 10163006 5710 PROFESSIONAL/TECHNICAL SE 190.00 INVOICE: 42259
VENDOR TOTALS 185.00 YTD INVOICED 285.00 YTD PAID 190.00 11002 A V RECYCLING CENTER
09/01/23 24000105 7440515 P 09/29/23 21441000 5710 PROFESSIONAL/TECHNICAL SE 59,535.00 INVOICE: 230901
09/01/23 24000105 7440515 P 09/29/23 42341000 5710 PROFESSIONAL/TECHNICAL SE 13,545.00 INVOICE: 230901
VENDOR TOTALS .00 YTD INVOICED 136,080.00 YTD PAID 73,080.00 10007 A V SMART BUYS
09/01/23 24000006 7440516 P 09/29/23 10167021 5720 ADVERTISING 1,100.00 INVOICE: 3180
VENDOR TOTALS .00 YTD INVOICED 1,100.00 YTD PAID 1,100.00 12046 ALVARADO, MITZI
09/20/23 7440517 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 256.76 INVOICE: 230917TRVL/MLGE
VENDOR TOTALS .00 YTD INVOICED 256.76 YTD PAID 256.76 11782 AMERICAN BUSINESS MACHINES
09/01/23 7440518 P 09/29/23 11218000 5710 PROFESSIONAL/TECHNICAL SE 995.00 INVOICE: 700714
08/28/23 7440518 P 09/29/23 10117100 5310 OPERATING MATERIALS & SUP 25.29 INVOICE: 699883
08/03/23 7440518 P 09/29/23 10117100 5310 OPERATING MATERIALS & SUP 1.35 INVOICE: 695919
07/26/23 7440518 P 09/29/23 10117100 5310 OPERATING MATERIALS & SUP 1,094.00 INVOICE: 694694
07/03/23 7440518 P 09/29/23 10117000 5730 PRINTING/BINDING 592.00 INVOICE: 685247
VENDOR TOTALS .00 YTD INVOICED 2,707.64 YTD PAID 2,707.64 12047 ANDERSON, LISA
09/18/23 7440519 P 09/29/23 10120000 5312 SPECIAL ACTIVITY SUPPLIES 47.75 INVOICE: 230918
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 47.75 YTD PAID 47.75 10821 ANDY GUMP, INC
09/12/23 7440520 P 09/29/23 10163006 5600 MISC. EXPENSES 33.74 INVOICE: INV1065349
09/14/23 7440520 P 09/29/23 10163006 5600 MISC. EXPENSES 17.86 INVOICE: INV1065959
VENDOR TOTALS 2,012.56 YTD INVOICED 3,420.10 YTD PAID 51.60 12292 ARBALLO, MIGUEL
08/28/23 7440521 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 200.00 INVOICE: AL00001
VENDOR TOTALS .00 YTD INVOICED 200.00 YTD PAID 200.00 11940 AROUND A V, INC
08/10/23 24000026 7440522 P 09/29/23 19910000 5725 SPONSORSHIP EXPENSE 1,500.00 INVOICE: LANC-RACE-06
VENDOR TOTALS 1,500.00 YTD INVOICED 3,000.00 YTD PAID 1,500.00 11805 B & H PHOTO VIDEO
08/29/23 24000122 7440523 P 09/29/23 10115100 8100 EQUIPMENT & FURNITURE 23,730.33 INVOICE: 216198296
VENDOR TOTALS .00 YTD INVOICED 23,730.33 YTD PAID 23,730.33 11852 B'S EMBROIDERY ETC, INC
08/29/23 7440524 P 09/29/23 10130000 5315 UNIFORMS 103.36 INVOICE: 10950
VENDOR TOTALS .00 YTD INVOICED 103.36 YTD PAID 103.36 11752 BEST BEST & KRIEGER LLP
08/17/23 7440525 P 09/29/23 31422000 5710 PROFESSIONAL/TECHNICAL SE 165.00 INVOICE: 972809
VENDOR TOTALS .00 YTD INVOICED 165.00 YTD PAID 165.00 10316 BICOASTAL PRODUCTIONS LLC
09/15/23 24000251 7440526 P 09/29/23 10167021 5700 SERVICES 7,500.00 INVOICE: 240121DEP
VENDOR TOTALS .00 YTD INVOICED 31,500.00 YTD PAID 7,500.00 11981 BLACKHAWK PROTECTION SERVICES
08/31/23 24000214 7440527 P 09/29/23 21841000 5710 PROFESSIONAL/TECHNICAL SE 14,135.94 INVOICE: 1098
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 14,387.94 YTD PAID 14,135.94 11063 BOOT BARN INC
09/26/23 7440528 P 09/29/23 42043000 5315 UNIFORMS 422.64 INVOICE: INV00299381
VENDOR TOTALS .00 YTD INVOICED 865.75 YTD PAID 422.64 11116 BREMER WHYTE BROWN & O'MEARA
08/31/23 7440529 P 09/29/23 11313200 5740 LEGAL SERVICES 171.25 INVOICE: 4
VENDOR TOTALS .00 YTD INVOICED 971.25 YTD PAID 171.25 12306 BRUNS, CLAIRE
09/13/23 7440530 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 50.00 INVOICE: 21
VENDOR TOTALS .00 YTD INVOICED 50.00 YTD PAID 50.00 11382 BUILDERS UNLIMITED CONSTRUCTRS
08/23/23 24000225 7440531 P 09/29/23 10169900 8000 CAPITAL IMPROVEMENT 49,500.00 INVOICE: 285
VENDOR TOTALS .00 YTD INVOICED 59,500.00 YTD PAID 49,500.00 11287 BURKE, WILLIAMS & SORENSEN LLP
09/11/23 7440532 P 09/29/23 10111000 5740 LEGAL SERVICES 4,119.50 INVOICE: 307116
09/11/23 7440532 P 09/29/23 10111000 5740 LEGAL SERVICES 1,641.50 INVOICE: 307119
09/11/23 7440532 P 09/29/23 10111000 5740 LEGAL SERVICES 7,274.50 INVOICE: 307120
VENDOR TOTALS .00 YTD INVOICED 17,039.50 YTD PAID 13,035.50 11779 CA CONSTRUCTION AUTHORITY
08/22/23 24000200 7440533 P 09/29/23 10149900 8000 CAPITAL IMPROVEMENT 470,973.00 INVOICE: 3639
VENDOR TOTALS .00 YTD INVOICED 470,973.00 YTD PAID 470,973.00 11879 CA WATER ENVIRONMENTAL ASSN
09/19/23 7440534 P 09/29/23 42043000 5400 DUES & MEMBERSHIPS 221.00 INVOICE: 230919OR
09/19/23 7440534 P 09/29/23 42043000 5413 GOVERNMENT FEES/LICENSES 103.00 INVOICE: 230919SF
09/19/23 7440534 P 09/29/23 42043000 5413 GOVERNMENT FEES/LICENSES 98.00 INVOICE: 230919BS
09/19/23 7440534 P 09/29/23 42043000 5400 DUES & MEMBERSHIPS 221.00 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 230913DS
VENDOR TOTALS 756.00 YTD INVOICED 643.00 YTD PAID 643.00 11967 CDD TOURING, INC.
09/18/23 24000266 7440535 P 09/29/23 10167021 5700 SERVICES 20,000.00 INVOICE: 231007DEP
VENDOR TOTALS .00 YTD INVOICED 43,500.00 YTD PAID 20,000.00 12289 CHICK, CHRISTIAN
09/10/23 7440536 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 100.00 INVOICE: 003
VENDOR TOTALS .00 YTD INVOICED 100.00 YTD PAID 100.00 12090 COMMUNITY COALITION OF THE ANTELOPE VALLEY
09/15/23 24000036 7440537 P 09/29/23 10110000 5656 GRANT EXPENSE 18,180.25 INVOICE: 004
VENDOR TOTALS .00 YTD INVOICED 18,180.25 YTD PAID 18,180.25 12100 COOK, BRANDON
09/06/23 7440538 P 09/29/23 42043000 5315 UNIFORMS 396.84 INVOICE: 230911-BC
VENDOR TOTALS .00 YTD INVOICED 396.84 YTD PAID 396.84 11466 CREATIVE BRAIN LEARNING LLC
08/31/23 7440539 P 09/29/23 10164300 5105 SALARIES- OTHER 168.00 INVOICE: 230831
VENDOR TOTALS .00 YTD INVOICED 168.00 YTD PAID 168.00 10731 DEPT HEALTH CARE SVCS-RECOVERY
09/07/23 7440540 P 09/29/23 11313200 5745 LEGAL CLAIMS 156.00 INVOICE: C97118738D-001
VENDOR TOTALS .00 YTD INVOICED 156.00 YTD PAID 156.00 11375 DUKE ENGINEERING AND ASSOCS
08/15/23 24000261 7440541 P 09/29/23 10169900 8000 CAPITAL IMPROVEMENT 2,287.50 INVOICE: 21112-5
VENDOR TOTALS .00 YTD INVOICED 7,502.50 YTD PAID 2,287.50 12055 EDWIN, SHANNON
09/20/23 7440542 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 246.28 INVOICE: 230917TRVL/MLGE
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 246.28 YTD PAID 246.28 11549 EFFERSON, DEENA M
08/31/23 7440543 P 09/29/23 10164300 5105 SALARIES- OTHER 150.00 INVOICE: 230831
VENDOR TOTALS .00 YTD INVOICED 150.00 YTD PAID 150.00 10655 ESHRATI, BRANDEN
09/21/23 7440544 P 09/29/23 10164300 5105 SALARIES- OTHER 5,090.40 INVOICE: 230831
VENDOR TOTALS .00 YTD INVOICED 5,090.40 YTD PAID 5,090.40 10653 EXZETTA, WILLIS
09/20/23 7440545 P 09/29/23 20265000 5656 GRANT EXPENSE 500.00 INVOICE: M102
VENDOR TOTALS .00 YTD INVOICED 644.00 YTD PAID 500.00 11923 FASTENAL COMPANY
07/31/23 7440546 P 09/29/23 10117000 5730 PRINTING/BINDING 579.15 INVOICE: CALAN71399
VENDOR TOTALS .00 YTD INVOICED 2,324.16 YTD PAID 579.15 12313 FIRST LEGAL DEPOSITION SERVICES, LLC
09/12/23 7440547 P 09/29/23 11313200 5740 LEGAL SERVICES 5,552.80 INVOICE: 88631
VENDOR TOTALS .00 YTD INVOICED 5,552.80 YTD PAID 5,552.80 10299 FTI CONSULTING INC
08/31/23 24000263 7440548 P 09/29/23 10115000 5710 PROFESSIONAL/TECHNICAL SE 24,530.76 INVOICE: 100100026482
VENDOR TOTALS .00 YTD INVOICED 24,530.76 YTD PAID 24,530.76 12012 FUZION, INC
09/15/23 24000250 7440549 P 09/29/23 10167021 5700 SERVICES 7,500.00 INVOICE: 231118DEP
VENDOR TOTALS .00 YTD INVOICED 7,500.00 YTD PAID 7,500.00 12209 GLOBAL GO, LLC
08/04/23 24000228 7440550 P 09/29/23 10121000 5710 PROFESSIONAL/TECHNICAL SE 4,307.50 INVOICE: GG-3715-LAN
VENDOR TOTALS .00 YTD INVOICED 4,307.50 YTD PAID 4,307.50 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10462 GONZALEZ PROPERTY SVCS
09/13/23 7440551 P 09/29/23 10163006 5790 REPAIR & MAINTENANCE SERV 465.00 INVOICE: 22892
09/14/23 7440551 P 09/29/23 10163000 5798 VANDALISM 865.00 INVOICE: 22895
08/03/23 24000185 7440551 P 09/29/23 53069900 8000 CAPITAL IMPROVEMENT 3,650.00 INVOICE: 22838
09/12/23 7440551 P 09/29/23 10166020 5310 OPERATING MATERIALS & SUP 1,250.00 INVOICE: 22891
VENDOR TOTALS 6,160.00 YTD INVOICED 24,620.00 YTD PAID 6,230.00 12303 GRIGNON LAW FIRM LLP
09/06/23 7440552 P 09/29/23 11313200 5740 LEGAL SERVICES 6,000.00 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 6,000.00 YTD PAID 6,000.00 12299 HOFFMANN, NINA
06/30/23 7440553 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 50.00 INVOICE: 1007
VENDOR TOTALS .00 YTD INVOICED 50.00 YTD PAID 50.00 12295 IGUARAN, VIRIDIANA
09/26/23 7440554 P 09/29/23 10117000 5910 TRAVEL/MILEAGE REIMBURSEM 1,058.25 INVOICE: 230921TRVL
VENDOR TOTALS .00 YTD INVOICED 1,058.25 YTD PAID 1,058.25 11952 INNOVATION EDUCATION
08/31/23 7440555 P 09/29/23 10164300 5105 SALARIES- OTHER 63.00 INVOICE: 230831
VENDOR TOTALS .00 YTD INVOICED 63.00 YTD PAID 63.00 11958 J P POOLS
08/02/23 7440556 P 09/29/23 10163012 5790 REPAIR & MAINTENANCE SERV 1,725.00 INVOICE: 2023/23
09/07/23 7440556 P 09/29/23 10163012 5790 REPAIR & MAINTENANCE SERV 1,725.00 INVOICE: 2023/24
09/07/23 7440556 P 09/29/23 10163024 5790 REPAIR & MAINTENANCE SERV 1,897.50 INVOICE: 2023/25
09/14/23 7440556 P 09/29/23 10163024 5790 REPAIR & MAINTENANCE SERV 400.00 INVOICE: 2023/27
09/14/23 7440556 P 09/29/23 10163012 5790 REPAIR & MAINTENANCE SERV 1,076.00 INVOICE: 2023/28
VENDOR TOTALS .00 YTD INVOICED 12,296.00 YTD PAID 6,823.50 11005 JACK'S CANDY
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/01/23 24000172 7440557 P 09/29/23 10165031 5312 SPECIAL ACTIVITY SUPPLIES 12,946.50 INVOICE: 372708
VENDOR TOTALS .00 YTD INVOICED 12,946.50 YTD PAID 12,946.50 11983 JOHNSON, TIFFANY
08/03/23 24000059 7440558 P 09/29/23 10115100 5710 PROFESSIONAL/TECHNICAL SE 1,875.00 INVOICE: 239
08/04/23 24000059 7440558 P 09/29/23 10115100 5710 PROFESSIONAL/TECHNICAL SE 833.33 INVOICE: 240
08/04/23 24000059 7440558 P 09/29/23 10115100 5710 PROFESSIONAL/TECHNICAL SE 159.00 INVOICE: 241
VENDOR TOTALS .00 YTD INVOICED 2,867.33 YTD PAID 2,867.33 12060 JONES, NICOLE
09/15/23 7440559 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 259.00 INVOICE: 230926
09/21/23 7440560 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 224.00 INVOICE: 231002
VENDOR TOTALS .00 YTD INVOICED 483.00 YTD PAID 483.00 12307 JONES. LESLIE CATHERINE
09/12/23 7440561 P 09/29/23 10166020 5930 PUBLICATIONS/JOURNALS 1,500.00 INVOICE: 01
VENDOR TOTALS .00 YTD INVOICED 1,500.00 YTD PAID 1,500.00 11973 KATZ, MICHAEL
08/09/23 7440562 P 09/29/23 10130000 5910 TRAVEL/MILEAGE REIMBURSEM 40.00 INVOICE: 230809
VENDOR TOTALS .00 YTD INVOICED 40.00 YTD PAID 40.00 12305 KENDALL BRILL & KELLY, LLP
09/12/23 7440563 P 09/29/23 10111000 5740 LEGAL SERVICES 729.00 INVOICE: 14879
VENDOR TOTALS .00 YTD INVOICED 729.00 YTD PAID 729.00 11776 L A CO FIRE DEPT
08/10/23 7440564 P 09/29/23 42043000 5600 MISC. EXPENSES 454.00 INVOICE: IN0442487
VENDOR TOTALS .00 YTD INVOICED 6,510.00 YTD PAID 454.00 11695 L A CO REGISTRAR-RECORDER/CLRK
09/07/23 7440565 P 09/29/23 31049900 8000 CAPITAL IMPROVEMENT 75.00 INVOICE: 230918
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 150.00 YTD PAID 75.00 10746 L A CO WATERWORKS
09/26/23 7440566 P 09/29/23 10163000 5802 WATER 66,614.72 INVOICE: 230929
09/26/23 7440566 P 09/29/23 21426000 5802 WATER 3,150.38 INVOICE: 230929
09/26/23 7440566 P 09/29/23 31422000 5802 WATER 419.05 INVOICE: 230929
09/26/23 7440566 P 09/29/23 42043000 5802 WATER 1,457.66 INVOICE: 230929
09/26/23 7440566 P 09/29/23 42126000 5802 WATER 37,439.86 INVOICE: 230929
09/26/23 7440566 P 09/29/23 42343000 5802 WATER 813.96 INVOICE: 230929
09/26/23 7440566 P 09/29/23 21441000 5802 WATER 1,667.28 INVOICE: 230929
VENDOR TOTALS .00 YTD INVOICED 113,613.47 YTD PAID 111,562.91 10743 LANCASTER PLUMBING SUPPLY
08/25/23 7440567 P 09/29/23 10163023 5790 REPAIR & MAINTENANCE SERV 58.27 INVOICE: U1061208
VENDOR TOTALS 25.98 YTD INVOICED 256.31 YTD PAID 58.27 11936 LAW OFFICES CHRISTOPHER RAMSEY
09/14/23 7440568 P 09/29/23 11313200 5740 LEGAL SERVICES 1,291.50 INVOICE: LASC 21AVCV00863
VENDOR TOTALS .00 YTD INVOICED 1,291.50 YTD PAID 1,291.50 12162 LAWYERS TITLE COMPANY
07/17/23 7440569 P 09/29/23 10160000 5710 PROFESSIONAL/TECHNICAL SE 400.00 INVOICE: 123012843
VENDOR TOTALS .00 YTD INVOICED 400.00 YTD PAID 400.00 10319 LDM ASSOCIATES INC
08/14/23 24000227 7440570 P 09/29/23 31422000 5710 PROFESSIONAL/TECHNICAL SE 9,982.25 INVOICE: 7926
08/14/23 24000227 7440570 P 09/29/23 31422000 5710 PROFESSIONAL/TECHNICAL SE 1,938.00 INVOICE: 7927
09/15/23 24000227 7440570 P 09/29/23 31422000 5710 PROFESSIONAL/TECHNICAL SE 10,800.25 INVOICE: 7961
09/15/23 24000227 7440570 P 09/29/23 31422000 5710 PROFESSIONAL/TECHNICAL SE 2,191.00 INVOICE: 7962
VENDOR TOTALS .00 YTD INVOICED 24,911.50 YTD PAID 24,911.50 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11332 LOOMIS
08/31/23 7440571 P 09/29/23 10117200 5710 PROFESSIONAL/TECHNICAL SE 1,804.32 INVOICE: 13312972
VENDOR TOTALS .00 YTD INVOICED 1,804.32 YTD PAID 1,804.32 12288 LYFE LAW AND MYNOR PEREZ
09/07/23 7440572 P 09/29/23 11313200 5745 LEGAL CLAIMS 97,344.00 INVOICE: 230919
VENDOR TOTALS .00 YTD INVOICED 97,344.00 YTD PAID 97,344.00 12078 MICHEL, RYAN
09/26/23 24000235 7440573 P 09/29/23 10115100 5341 PEG EXPENSE 10,415.00 INVOICE: 6
VENDOR TOTALS 10,415.00 YTD INVOICED 10,875.37 YTD PAID 10,415.00 12152 MRC
08/28/23 7440574 P 09/29/23 10117000 5730 PRINTING/BINDING 462.80 INVOICE: IN3649882
VENDOR TOTALS .00 YTD INVOICED 462.80 YTD PAID 462.80 11907 NATIONAL CINEMEDIA, LLC
06/21/23 7440575 P 09/29/23 10115100 5720 ADVERTISING 1,612.00 INVOICE: INV-219779
03/21/23 7440575 P 09/29/23 10115100 5720 ADVERTISING 1,612.00 INVOICE: INV-217845
VENDOR TOTALS .00 YTD INVOICED 3,224.00 YTD PAID 3,224.00 12269 NUGE DELUX, LLC
08/30/23 7440576 P 09/29/23 10166020 5710 PROFESSIONAL/TECHNICAL SE 841.66 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 841.66 YTD PAID 841.66 11901 O'REAR, JEFFREY R
09/06/23 7440577 P 09/29/23 10165000 5312 SPECIAL ACTIVITY SUPPLIES 400.00 INVOICE: 230906
VENDOR TOTALS .00 YTD INVOICED 400.00 YTD PAID 400.00 11796 OPSEC SPECIALIZED PROTECTION
08/25/23 7440578 P 09/29/23 10163011 5790 REPAIR & MAINTENANCE SERV 448.00 INVOICE: 180054
VENDOR TOTALS 520.00 YTD INVOICED 448.00 YTD PAID 448.00 11902 ORIGINAL WATERMEN, INC
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/18/23 7440579 P 09/29/23 10164024 5315 UNIFORMS 1,157.63 INVOICE: S84734
VENDOR TOTALS .00 YTD INVOICED 1,157.63 YTD PAID 1,157.63 11677 P E R S LONG TERM CARE PROGRAM
08/28/23 7440580 P 09/29/23 10100000 2126 PERS LONG TERM CARE PAYAB 636.66 INVOICE: 15048680
09/01/23 7440581 P 09/29/23 12000000 1105 ACCOUNTS RECEIVABLE - CER 8,716.20 INVOICE: 15048710
VENDOR TOTALS 9,352.86 YTD INVOICED 9,352.86 YTD PAID 9,352.86 12089 PARKWOOD LANDSCAPE MAINTENANCEM INC.
08/31/23 24000119 7440582 P 09/29/23 21426000 5790 REPAIR & MAINTENANCE SERV 23,325.73 INVOICE: 105915
08/31/23 24000119 7440582 P 09/29/23 42126000 5790 REPAIR & MAINTENANCE SERV 128,592.77 INVOICE: 105915
VENDOR TOTALS .00 YTD INVOICED 151,918.50 YTD PAID 151,918.50 10944 PENSKE TRUCK LEASING CO LP
09/08/23 7440583 P 09/29/23 10166020 5310 OPERATING MATERIALS & SUP 506.53 INVOICE: C091041599
VENDOR TOTALS .00 YTD INVOICED 506.53 YTD PAID 506.53 12148 PETES ROAD SERVICE, INC
07/21/23 7440584 P 09/29/23 11144000 5321 VEHICLE OPERATIONS 25.00 INVOICE: 23-0687289-00
VENDOR TOTALS .00 YTD INVOICED 25.00 YTD PAID 25.00 11154 PRINTING BOSS
08/02/23 7440585 P 09/29/23 10165030 5312 SPECIAL ACTIVITY SUPPLIES 1,532.48 INVOICE: 13290
VENDOR TOTALS .00 YTD INVOICED 1,532.48 YTD PAID 1,532.48 10773 QUARTZ HILL WATER DISTRICT
08/07/23 7440586 P 09/29/23 10163000 5802 WATER 7,031.36 INVOICE: 230915
08/07/23 7440586 P 09/29/23 21426000 5802 WATER 718.96 INVOICE: 230915
08/07/23 7440586 P 09/29/23 42126000 5802 WATER 3,106.37 INVOICE: 230915
VENDOR TOTALS .00 YTD INVOICED 21,493.46 YTD PAID 10,856.69 10538 RESIDENCE INN LANCASTER
07/20/23 7440587 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 349.80 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 56B8500001710
09/13/23 7440587 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 174.90 INVOICE: 56B8500001728
09/20/23 7440587 P 09/29/23 10166020 5700 SERVICES 174.90 INVOICE: 56B8500001730
09/20/23 7440587 P 09/29/23 10165047 5312 SPECIAL ACTIVITY SUPPLIES 152.90 INVOICE: 56B8500001731
VENDOR TOTALS .00 YTD INVOICED 1,027.40 YTD PAID 852.50 11326 SILVER LINING SOLUTIONS LLC
08/08/23 7440588 P 09/29/23 11218000 5710 PROFESSIONAL/TECHNICAL SE 330.00 INVOICE: 728
VENDOR TOTALS .00 YTD INVOICED 330.00 YTD PAID 330.00 12297 SMITH, RYAN MICHAEL
08/26/23 7440589 P 09/29/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 200.00 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 200.00 YTD PAID 200.00 12039 SWAIN, JOCELYN
09/20/23 7440590 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 239.73 INVOICE: 230917TRVL/MLGE
VENDOR TOTALS .00 YTD INVOICED 239.73 YTD PAID 239.73 11356 TABORDA SOLUTIONS, INC
09/14/23 7440591 P 09/29/23 11218000 5361 COMPUTERS SOFTWARE 450.50 INVOICE: 17225-1
VENDOR TOTALS .00 YTD INVOICED 450.50 YTD PAID 450.50 11304 TEKWERKS
09/15/23 24000086 7440592 P 09/29/23 11218000 5801 TELEPHONE 1,995.00 INVOICE: 20257
VENDOR TOTALS .00 YTD INVOICED 1,995.00 YTD PAID 1,995.00 10794 TIP TOP ARBORISTS, INC
08/29/23 24000246 7440593 P 09/29/23 10126000 5793 DAMAGE REPAIRS 3,963.47 INVOICE: 35223
VENDOR TOTALS .00 YTD INVOICED 13,231.34 YTD PAID 3,963.47 11916 TPX COMMUNICATIONS
08/31/23 24000116 7440594 P 09/29/23 11218000 5801 TELEPHONE 12,332.62 INVOICE: 174061856-0
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 12,332.62 YTD PAID 12,332.62 10800 U S POSTMASTER
09/15/23 7440595 P 09/29/23 10115000 5311 POSTAGE 13,572.68 INVOICE: 230915-FALL-OUTLK
VENDOR TOTALS .00 YTD INVOICED 13,572.68 YTD PAID 13,572.68 11366 UNIFIRST CORPORATION
09/15/23 24000043 7440596 P 09/29/23 42043000 5315 UNIFORMS 113.74 INVOICE: 2210030965
VENDOR TOTALS 113.74 YTD INVOICED 113.74 YTD PAID 113.74 11933 VERIZON WIRELESS
09/01/23 7440597 P 09/29/23 11218000 5805 WIRELESS 10,713.41 INVOICE: 9943327544
VENDOR TOTALS .00 YTD INVOICED 10,713.41 YTD PAID 10,713.41 10830 WAXIE SANITARY SUPPLY
08/31/23 7440598 P 09/29/23 10163006 5310 OPERATING MATERIALS & SUP 1,234.36 INVOICE: 81946185
VENDOR TOTALS 1,470.21 YTD INVOICED 2,121.76 YTD PAID 1,234.36 11426 XEROX FINANCIAL SERVICES LLC
08/07/23 7440599 P 09/29/23 10117000 5730 PRINTING/BINDING 770.85 INVOICE: 4620931
09/07/23 7440599 P 09/29/23 10117000 5730 PRINTING/BINDING 770.85 INVOICE: 4744715
VENDOR TOTALS 770.85 YTD INVOICED 1,541.70 YTD PAID 1,541.70 11992 YESETA, SYDNEY
09/21/23 7440600 P 09/29/23 10120000 5900 MEETINGS & CONFERENCES 224.00 INVOICE: 231002
VENDOR TOTALS .00 YTD INVOICED 224.00 YTD PAID 224.00 10891 Z A P MANUFACTURING INC
09/07/23 24000166 7440601 P 09/29/23 21442000 5795 TRAFFIC SIGNAGE 740.99 INVOICE: 7989
VENDOR TOTALS .00 YTD INVOICED 740.99 YTD PAID 740.99 REPORT TOTALS 1,265,757.18
COUNT AMOUNT
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929A TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
TOTAL PRINTED CHECKS 89 1,265,757.18
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929A TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11408 INSIGHT NORTH AMERICA LLC
07/04/23 7440608 P 09/29/23 10100000 2010 ACCOUNTS PAYABLE - REISSU 2,859.39 INVOICE: 2883M-NTRE
VENDOR TOTALS .00 YTD INVOICED 2,859.39 YTD PAID 2,859.39 12035 JONES, BRIAN
07/04/23 7440609 P 09/29/23 10100000 2010 ACCOUNTS PAYABLE - REISSU 150.00 INVOICE: 624RE
VENDOR TOTALS .00 YTD INVOICED 150.00 YTD PAID 150.00 10746 L A CO WATERWORKS
09/01/23 7440610 P 09/29/23 42343000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 42343000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 42043000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 42043000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 21441000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 21441000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 21441000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 21441000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
09/01/23 7440610 P 09/29/23 21441000 5802 WATER 227.84 INVOICE: 230930-CONT METERS
VENDOR TOTALS .00 YTD INVOICED 113,613.47 YTD PAID 2,050.56 10451 STERICYCLE INC
07/01/23 7440611 P 09/29/23 21441000 5318 TIDE CLEAN UPS 134.89 INVOICE: 3006530470
VENDOR TOTALS 134.89 YTD INVOICED 134.89 YTD PAID 134.89 11963 U S BANK
07/04/23 7440612 P 09/29/23 99124000 7000 DEBT SERVICES 1,800.00 INVOICE: 6963638
07/04/23 7440613 P 09/29/23 99124000 7000 DEBT SERVICES 1,800.00 INVOICE: 6966356
VENDOR TOTALS .00 YTD INVOICED 978,668.55 YTD PAID 3,600.00 REPORT TOTALS 8,794.84
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929B TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION
COUNT AMOUNT
TOTAL PRINTED CHECKS 6 8,794.84
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929B TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 12176 TMJCCK BUSINESS DREAMERS LLC
09/08/23 24000157 7440614 P 09/29/23 10165047 5312 SPECIAL ACTIVITY SUPPLIES 4,965.00 INVOICE: 23-249
VENDOR TOTALS .00 YTD INVOICED 4,965.00 YTD PAID 4,965.00 REPORT TOTALS 4,965.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 4,965.00
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929C TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11002 A V RECYCLING CENTER
08/01/23 24000268 7440615 P 09/29/23 10130000 5710 PROFESSIONAL/TECHNICAL SE 31,500.00 INVOICE: 230801PS
09/01/23 24000268 7440615 P 09/29/23 10130000 5710 PROFESSIONAL/TECHNICAL SE 31,500.00 INVOICE: 230901PS
VENDOR TOTALS .00 YTD INVOICED 136,080.00 YTD PAID 63,000.00 REPORT TOTALS 63,000.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 63,000.00
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:230929R TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11754 COMCATE
07/01/23 24000087 7440605 P 09/29/23 11218000 5361 COMPUTERS SOFTWARE 61,016.49 INVOICE: 8126
VENDOR TOTALS .00 YTD INVOICED 61,016.49 YTD PAID 61,016.49 12178 FACTOR ONE, INC
08/11/23 24000130 7440606 P 09/29/23 10111000 5740 LEGAL SERVICES 7,432.90 INVOICE: 5842
VENDOR TOTALS .00 YTD INVOICED 7,432.90 YTD PAID 7,432.90 10577 OFFICE DYNAMICS INT'L, INC
07/20/23 7440607 P 09/29/23 10130000 5900 MEETINGS & CONFERENCES 1,695.00 INVOICE: 17970
07/20/23 7440607 P 09/29/23 10130000 5900 MEETINGS & CONFERENCES 1,695.00 INVOICE: 18300
07/20/23 7440607 P 09/29/23 10130000 5900 MEETINGS & CONFERENCES 1,695.00 INVOICE: 18301
08/17/23 7440607 P 09/29/23 10117000 5310 OPERATING MATERIALS & SUP 12.00 INVOICE: 230825
VENDOR TOTALS 5,085.00 YTD INVOICED 5,097.00 YTD PAID 5,097.00 REPORT TOTALS 73,546.39
COUNT AMOUNT
TOTAL PRINTED CHECKS 3 73,546.39
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231002R TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11640 TEAMSTERS LOCAL 911
09/15/23 7440617 P 10/02/23 10100000 2170 UNION DUES PAYABLE 3,477.00 INVOICE: 230915
08/11/23 7440616 P 10/02/23 10100000 2170 UNION DUES PAYABLE 3,477.00 INVOICE: 230811
VENDOR TOTALS 3,477.00 YTD INVOICED 6,954.00 YTD PAID 6,954.00 REPORT TOTALS 6,954.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 2 6,954.00
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11703 A V E K
04/30/23 7440618 P 10/06/23 10163007 5710 PROFESSIONAL/TECHNICAL SE 25.00 INVOICE: 29722
VENDOR TOTALS .00 YTD INVOICED 135.00 YTD PAID 25.00 10860 A V JANITORIAL SUPPLY
09/11/23 24000186 7440619 P 10/06/23 53069900 8000 CAPITAL IMPROVEMENT 11,367.33 INVOICE: 23249
VENDOR TOTALS .00 YTD INVOICED 11,367.33 YTD PAID 11,367.33 11395 A V PEST CONTROL
07/21/23 7440620 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 95.00 INVOICE: 41886
VENDOR TOTALS 185.00 YTD INVOICED 285.00 YTD PAID 95.00 10357 A V PRESS
08/28/23 24000196 7440621 P 10/06/23 20265000 5656 GRANT EXPENSE 3,351.00 INVOICE: 00071532
09/22/23 24000196 7440621 P 10/06/23 20265000 5656 GRANT EXPENSE 2,649.00 INVOICE: 72431
07/28/23 7440621 P 10/06/23 10115000 5720 ADVERTISING 5,000.00 INVOICE: 300318436
VENDOR TOTALS .00 YTD INVOICED 11,000.00 YTD PAID 11,000.00 12173 ADVEXURE LLC
09/18/23 24000117 7440622 P 10/06/23 10132000 5350 NON-CAPITAL EQUIPMENT 6,115.50 INVOICE: SP-315401
VENDOR TOTALS .00 YTD INVOICED 6,115.50 YTD PAID 6,115.50 11917 AMERICAN PLUMBING SERVICES,INC
09/25/23 7440623 P 10/06/23 10126000 5710 PROFESSIONAL/TECHNICAL SE 104.00 INVOICE: 28907
09/21/23 7440623 P 10/06/23 10163014 5790 REPAIR & MAINTENANCE SERV 335.00 INVOICE: 29018
VENDOR TOTALS .00 YTD INVOICED 439.00 YTD PAID 439.00 10821 ANDY GUMP, INC
09/06/23 24000296 7440624 P 10/06/23 10163000 5310 OPERATING MATERIALS & SUP 535.79 INVOICE: INV1063786
09/06/23 24000296 7440624 P 10/06/23 10169900 8000 CAPITAL IMPROVEMENT 2,832.71 INVOICE: INV1063786
VENDOR TOTALS 2,012.56 YTD INVOICED 3,420.10 YTD PAID 3,368.50 10707 APA HOLDINGS, INC
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/27/23 24000316 7440625 P 10/06/23 10167021 5700 SERVICES 2,000.00 INVOICE: 231013DEP
VENDOR TOTALS .00 YTD INVOICED 2,000.00 YTD PAID 2,000.00 11546 ARMSTRONG, ALVIN JR
09/29/23 7440626 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 575.00 INVOICE: 230929
VENDOR TOTALS 475.00 YTD INVOICED 575.00 YTD PAID 575.00 11940 AROUND A V, INC
09/10/23 24000026 7440627 P 10/06/23 19910000 5725 SPONSORSHIP EXPENSE 1,500.00 INVOICE: LANC-RACE-07
VENDOR TOTALS 1,500.00 YTD INVOICED 3,000.00 YTD PAID 1,500.00 11133 AV ACTION AIR INC
08/31/23 7440628 P 10/06/23 10163014 5790 REPAIR & MAINTENANCE SERV 285.00 INVOICE: 14708353
VENDOR TOTALS .00 YTD INVOICED 285.00 YTD PAID 285.00 10869 AXES FIRE INC
09/14/23 24000154 7440629 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 294.00 INVOICE: 024047
VENDOR TOTALS 171.00 YTD INVOICED 294.00 YTD PAID 294.00 11733 BATES, JOE
09/29/23 7440630 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 207.00 INVOICE: 230929
VENDOR TOTALS .00 YTD INVOICED 207.00 YTD PAID 207.00 10778 BAVCO
08/04/23 7440631 P 10/06/23 10126000 5710 PROFESSIONAL/TECHNICAL SE 97.00 INVOICE: 229334
VENDOR TOTALS .00 YTD INVOICED 97.00 YTD PAID 97.00 10316 BICOASTAL PRODUCTIONS LLC
09/05/23 24000283 7440632 P 10/06/23 10167021 5700 SERVICES 4,000.00 INVOICE: 240204DEP
09/05/23 24000315 7440633 P 10/06/23 10167021 5700 SERVICES 5,000.00 INVOICE: 231117DEP
09/12/23 24000317 7440634 P 10/06/23 10167021 5700 SERVICES 7,500.00 INVOICE: 230202DEP
09/11/23 24000318 7440635 P 10/06/23 10167021 5700 SERVICES 7,500.00 INVOICE: 240322DEP
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 31,500.00 YTD PAID 24,000.00 11981 BLACKHAWK PROTECTION SERVICES
09/20/23 24000214 7440636 P 10/06/23 21841000 5710 PROFESSIONAL/TECHNICAL SE 252.00 INVOICE: 1107
VENDOR TOTALS .00 YTD INVOICED 14,387.94 YTD PAID 252.00 12301 BLACKSTONE TOWER PARTNERS, LLC
09/11/23 7440637 P 10/06/23 10132000 5350 NON-CAPITAL EQUIPMENT 30.29 INVOICE: 023I0911
VENDOR TOTALS .00 YTD INVOICED 30.29 YTD PAID 30.29 11063 BOOT BARN INC
10/02/23 7440638 P 10/06/23 42043000 5315 UNIFORMS 443.11 INVOICE: INV00301310
VENDOR TOTALS .00 YTD INVOICED 865.75 YTD PAID 443.11 11116 BREMER WHYTE BROWN & O'MEARA
09/28/23 7440639 P 10/06/23 11313200 5740 LEGAL SERVICES 800.00 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 971.25 YTD PAID 800.00 11382 BUILDERS UNLIMITED CONSTRUCTRS
07/18/23 24000180 7440640 P 10/06/23 10162100 5790 REPAIR & MAINTENANCE SERV 10,000.00 INVOICE: 279
VENDOR TOTALS .00 YTD INVOICED 59,500.00 YTD PAID 10,000.00 11287 BURKE, WILLIAMS & SORENSEN LLP
09/11/23 7440641 P 10/06/23 10111000 5740 LEGAL SERVICES 4,004.00 INVOICE: 307114
VENDOR TOTALS .00 YTD INVOICED 17,039.50 YTD PAID 4,004.00 11975 BUSH, TIM
09/18/23 7440642 P 10/06/23 10132000 5350 NON-CAPITAL EQUIPMENT 49.59 INVOICE: 230918
VENDOR TOTALS 104.29 YTD INVOICED 49.59 YTD PAID 49.59 11710 CAMPBELL II, EDWARD LEE
09/29/23 7440643 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 437.00 INVOICE: 230929
VENDOR TOTALS 230.00 YTD INVOICED 437.00 YTD PAID 437.00 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 12229 CANEL, MELISSA
10/03/23 7440644 P 10/06/23 10160000 5920 TRAINING 241.50 INVOICE: 231010
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 10989 CANON FINANCIAL SERVICES, INC
09/11/23 7440645 P 10/06/23 10117000 5730 PRINTING/BINDING 351.57 INVOICE: 31243656
VENDOR TOTALS .00 YTD INVOICED 351.57 YTD PAID 351.57 12235 CARLON, JORDY
09/29/23 7440646 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 1,150.00 INVOICE: 230929
VENDOR TOTALS .00 YTD INVOICED 1,150.00 YTD PAID 1,150.00 11967 CDD TOURING, INC.
09/25/23 24000287 7440647 P 10/06/23 10167021 5700 SERVICES 23,500.00 INVOICE: 231007BAL
VENDOR TOTALS .00 YTD INVOICED 43,500.00 YTD PAID 23,500.00 12223 CLAYBORNE, ANGELA
10/10/23 7440648 P 10/06/23 10160000 5920 TRAINING 241.50 INVOICE: 231010
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 10656 COA ASSOCIATES, LLC
07/10/23 24000292 7440649 P 10/06/23 11218000 5801 TELEPHONE 3,920.00 INVOICE: IN10189
VENDOR TOTALS .00 YTD INVOICED 3,920.00 YTD PAID 3,920.00 11279 CORRALES, RUDY
09/29/23 7440650 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 529.00 INVOICE: 230929
VENDOR TOTALS 69.00 YTD INVOICED 529.00 YTD PAID 529.00 11794 DAPEER,ROSENBLIT & LITVAK, LLP
08/31/23 7440651 P 10/06/23 10132000 5710 PROFESSIONAL/TECHNICAL SE 180.00 INVOICE: 21974
08/31/23 7440651 P 10/06/23 10132000 5740 LEGAL SERVICES 1,597.70 INVOICE: 21973
08/31/23 7440651 P 10/06/23 10132000 5710 PROFESSIONAL/TECHNICAL SE 1,080.00 INVOICE: 21978
08/31/23 7440651 P 10/06/23 10132000 5710 PROFESSIONAL/TECHNICAL SE 22.50 INVOICE: 21977
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 2,880.20 YTD PAID 2,880.20 10867 DESERT LOCK COMPANY
09/06/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 171.70 INVOICE: 67329
08/28/23 7440652 P 10/06/23 10163004 5790 REPAIR & MAINTENANCE SERV 176.35 INVOICE: 67366
09/06/23 7440652 P 10/06/23 10163001 5790 REPAIR & MAINTENANCE SERV 95.00 INVOICE: 67383
08/30/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 94.75 INVOICE: 67368
09/15/23 7440652 P 10/06/23 10163007 5790 REPAIR & MAINTENANCE SERV 50.80 INVOICE: 67457
07/04/23 7440652 P 10/06/23 10163024 5790 REPAIR & MAINTENANCE SERV 277.43 INVOICE: 66608
07/04/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 100.00 INVOICE: 66611
07/04/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 76.20 INVOICE: 67005
07/04/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 13.78 INVOICE: 67006
07/26/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 152.41 INVOICE: 67164
07/27/23 7440652 P 10/06/23 10163001 5790 REPAIR & MAINTENANCE SERV 95.00 INVOICE: 67256
08/28/23 7440652 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 466.62 INVOICE: 67365
09/19/23 7440652 P 10/06/23 10163002 5790 REPAIR & MAINTENANCE SERV 60.00 INVOICE: 67503
09/15/23 7440652 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 142.13 INVOICE: 67397
07/04/23 7440652 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 196.28 INVOICE: 66940
09/21/23 7440652 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 310.69 INVOICE: 67510
09/26/23 7440652 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 91.51 INVOICE: 67477
VENDOR TOTALS 240.00 YTD INVOICED 2,570.65 YTD PAID 2,570.65 11375 DUKE ENGINEERING AND ASSOCS
08/15/23 24000260 7440653 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 4,900.00 INVOICE: 21112-4
08/29/23 7440653 P 10/06/23 10169900 8000 CAPITAL IMPROVEMENT 315.00 INVOICE: 22173-6
VENDOR TOTALS .00 YTD INVOICED 7,502.50 YTD PAID 5,215.00 10955 EGGERTH, DARRELL
09/29/23 7440654 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 506.00 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 230929
VENDOR TOTALS .00 YTD INVOICED 506.00 YTD PAID 506.00 11026 EGSTROM, LEE
10/01/23 24000239 7440655 P 10/06/23 11218000 5710 PROFESSIONAL/TECHNICAL SE 99.95 INVOICE: 156522
VENDOR TOTALS .00 YTD INVOICED 99.95 YTD PAID 99.95 11513 ENCOMPASS CONSULTANT GROUP INC
09/07/23 24000210 7440656 P 10/06/23 21149900 8000 CAPITAL IMPROVEMENT 12,002.50 INVOICE: 04836
VENDOR TOTALS .00 YTD INVOICED 12,002.50 YTD PAID 12,002.50 11832 ESTES, MAURICE
09/29/23 7440657 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 230.00 INVOICE: 230929
VENDOR TOTALS 69.00 YTD INVOICED 230.00 YTD PAID 230.00 10638 EXCEL PEST PROS
09/21/23 7440658 P 10/06/23 10162100 5790 REPAIR & MAINTENANCE SERV 750.00 INVOICE: 1354
VENDOR TOTALS .00 YTD INVOICED 750.00 YTD PAID 750.00 10653 EXZETTA, WILLIS
09/22/23 7440659 P 10/06/23 10164300 5105 SALARIES- OTHER 144.00 INVOICE: 230630
VENDOR TOTALS .00 YTD INVOICED 644.00 YTD PAID 144.00 11923 FASTENAL COMPANY
07/31/23 7440660 P 10/06/23 42043000 5315 UNIFORMS 1,427.55 INVOICE: CALAN71432
07/31/23 7440660 P 10/06/23 42443000 5350 NON-CAPITAL EQUIPMENT 317.46 INVOICE: CALAN71432
VENDOR TOTALS .00 YTD INVOICED 2,324.16 YTD PAID 1,745.01 11014 FEDERAL EXPRESS CORPORATION
09/21/23 7440662 P 10/06/23 10160000 5311 POSTAGE 51.55 INVOICE: 8-262-92047
09/14/23 7440661 P 10/06/23 10160000 5311 POSTAGE 22.38 INVOICE: 8-256-31449
09/14/23 7440661 P 10/06/23 10121000 5311 POSTAGE 144.71 INVOICE: 8-256-31449
09/28/23 7440661 P 10/06/23 10167021 5311 POSTAGE 122.51 INVOICE: 8-270-80312
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 19.53 YTD INVOICED 341.15 YTD PAID 341.15 12317 FELKINS, JOHN
09/27/23 7440663 P 10/06/23 10132000 5910 TRAVEL/MILEAGE REIMBURSEM 185.00 INVOICE: 230927
10/03/23 7440663 P 10/06/23 10132000 5900 MEETINGS & CONFERENCES 333.00 INVOICE: 231003
VENDOR TOTALS .00 YTD INVOICED 518.00 YTD PAID 518.00 11877 FISH WINDOW CLEANING
09/25/23 7440664 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 319.00 INVOICE: 2805-116143
VENDOR TOTALS .00 YTD INVOICED 319.00 YTD PAID 319.00 11444 FRANCO, NAVIL HANJUSY
09/26/23 7440665 P 10/06/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 200.00 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 200.00 YTD PAID 200.00 11334 FRANKLIN TRUCK PARTS INC
09/14/23 24000150 7440666 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 201.06 INVOICE: AV88022
09/14/23 24000150 7440666 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 612.62 INVOICE: AV88030
07/26/23 24000150 7440666 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 243.31 INVOICE: AV87269
VENDOR TOTALS .00 YTD INVOICED 1,056.99 YTD PAID 1,056.99 12222 GALO, RAMON
10/10/23 7440667 P 10/06/23 10160000 5920 TRAINING 241.50 INVOICE: 231010
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 12314 GOFORTH, JOSHUA
09/05/23 7440668 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 76.59 INVOICE: 09/05/2023
VENDOR TOTALS .00 YTD INVOICED 76.59 YTD PAID 76.59 10462 GONZALEZ PROPERTY SVCS
08/31/23 7440669 P 10/06/23 10163002 5790 REPAIR & MAINTENANCE SERV 475.00 INVOICE: 22876
09/05/23 7440669 P 10/06/23 10163000 5798 VANDALISM 675.00 INVOICE: 22884
09/12/23 7440669 P 10/06/23 10163000 5798 VANDALISM 575.00 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 22890
09/13/23 7440669 P 10/06/23 10163000 5798 VANDALISM 560.00 INVOICE: 22894
09/11/23 7440669 P 10/06/23 10163000 5798 VANDALISM 1,260.00 INVOICE: 22889
09/13/23 7440669 P 10/06/23 10163012 5790 REPAIR & MAINTENANCE SERV 685.00 INVOICE: 22893
07/17/23 7440669 P 10/06/23 10163005 5790 REPAIR & MAINTENANCE SERV 675.00 INVOICE: 22813
07/24/23 7440669 P 10/06/23 10163000 5798 VANDALISM 685.00 INVOICE: 22823
09/15/23 7440669 P 10/06/23 10163000 5798 VANDALISM 1,570.00 INVOICE: 22898
09/15/23 7440669 P 10/06/23 10163000 5798 VANDALISM 485.00 INVOICE: 22899
09/15/23 7440669 P 10/06/23 10163000 5798 VANDALISM 1,460.00 INVOICE: 22900
09/14/23 7440669 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 1,350.00 INVOICE: 22896
09/18/23 7440669 P 10/06/23 10110000 5725 SPONSORSHIP EXPENSE 1,660.00 INVOICE: 22905
09/22/23 7440669 P 10/06/23 10110000 5725 SPONSORSHIP EXPENSE 1,315.00 INVOICE: 22909
09/23/23 7440669 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 465.00 INVOICE: 22910
09/18/23 7440669 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 1,350.00 INVOICE: 22902
09/16/23 7440669 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 1,675.00 INVOICE: 22901
07/06/23 7440669 P 10/06/23 10163014 5790 REPAIR & MAINTENANCE SERV 985.00 INVOICE: 22806
07/10/23 7440669 P 10/06/23 10163012 5793 DAMAGE REPAIRS 485.00 INVOICE: 22809
VENDOR TOTALS 6,160.00 YTD INVOICED 24,620.00 YTD PAID 18,390.00 12202 GONZALEZ, TAMARA
09/28/23 7440670 P 10/06/23 10110000 5910 TRAVEL/MILEAGE REIMBURSEM 241.50 INVOICE: 231018
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 12336 GREEN HYDROGEN COALITION
09/12/23 7440671 P 10/06/23 50191700 5319 CHARITABLE CONTRIBUTIONS 25,000.00 INVOICE: G1228
VENDOR TOTALS .00 YTD INVOICED 25,000.00 YTD PAID 25,000.00 10575 GUANDIQUE, JORGE MARIO
09/29/23 7440672 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 805.00 INVOICE: 230929
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 253.00 YTD INVOICED 805.00 YTD PAID 805.00 10970 H & H AUTO PARTS WHOLESALE
08/31/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 11.43 INVOICE: 2IN0117427
09/11/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 6.45 INVOICE: 2IN0117718
09/12/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 24.01 INVOICE: 2IN0117779
09/08/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 91.75 INVOICE: 2IN0117682
09/18/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 49.01 INVOICE: 2IN0117941
09/14/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 15.68 INVOICE: 2IN0117887
09/18/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 48.42 INVOICE: 2IN0117956
09/08/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 148.68 INVOICE: 2IN0117675
09/18/23 24000161 7440673 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 24.21 INVOICE: 2IN0117970
VENDOR TOTALS 46.13 YTD INVOICED 419.64 YTD PAID 419.64 11309 H W HUNTER, INC
09/18/23 7440674 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 91.73 INVOICE: 648100RR2W
09/18/23 7440674 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 125.24 INVOICE: 648451RR2W
VENDOR TOTALS .00 YTD INVOICED 216.97 YTD PAID 216.97 10815 HARRELL, BARON
09/29/23 7440675 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 138.00 INVOICE: 230929
VENDOR TOTALS 286.00 YTD INVOICED 138.00 YTD PAID 138.00 11306 HERC RENTALS INC
04/21/23 7440676 P 10/06/23 10163014 5600 MISC. EXPENSES 541.71 INVOICE: 33659437-001
06/15/23 7440676 P 10/06/23 10163014 5600 MISC. EXPENSES 489.37 INVOICE: 33782675-001
VENDOR TOTALS .00 YTD INVOICED 1,031.08 YTD PAID 1,031.08 10732 HUNT, TERELL
09/29/23 7440677 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 437.00 INVOICE: 230929
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 46.00 YTD INVOICED 437.00 YTD PAID 437.00 11649 INTERSTATE BATTERY SYS OF A V
09/14/23 24000148 7440678 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 281.74 INVOICE: 239142825
VENDOR TOTALS .00 YTD INVOICED 281.74 YTD PAID 281.74 11958 J P POOLS
09/14/23 7440679 P 10/06/23 10163007 5710 PROFESSIONAL/TECHNICAL SE 1,850.00 INVOICE: 2023/29
10/02/23 7440679 P 10/06/23 10163024 5790 REPAIR & MAINTENANCE SERV 1,897.50 INVOICE: 2023/30
10/02/23 7440679 P 10/06/23 10163012 5790 REPAIR & MAINTENANCE SERV 1,725.00 INVOICE: 2023/31
VENDOR TOTALS .00 YTD INVOICED 12,296.00 YTD PAID 5,472.50 11671 JOHNSON CONTROLS INC
07/04/23 24000294 7440680 P 10/06/23 53069900 8000 CAPITAL IMPROVEMENT 5,058.50 INVOICE: 1-129582642881
VENDOR TOTALS .00 YTD INVOICED 5,058.50 YTD PAID 5,058.50 11190 JOHNSON, DONALD
09/29/23 7440681 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 762.50 INVOICE: 230929
VENDOR TOTALS 475.00 YTD INVOICED 762.50 YTD PAID 762.50 12309 JULIAN, JOANNE
08/23/23 7440682 P 10/06/23 10166020 5700 SERVICES 300.00 INVOICE: 1
VENDOR TOTALS .00 YTD INVOICED 300.00 YTD PAID 300.00 11881 KERN MACHINERY INC-LANCASTER
09/12/23 7440683 P 10/06/23 10163007 5790 REPAIR & MAINTENANCE SERV 54.58 INVOICE: 104-1094308
09/08/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 1,333.42 INVOICE: 104-1093193
09/12/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 402.90 INVOICE: 104-1094166
09/14/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 602.35 INVOICE: 104-1094954
09/12/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 248.46 INVOICE: 104-1094163
09/08/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 404.53 INVOICE: 104-1093182
09/19/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 47.53 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 104-1096443
09/19/23 24000146 7440683 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 142.04 INVOICE: 104-1096444
VENDOR TOTALS .00 YTD INVOICED 3,235.81 YTD PAID 3,235.81 11776 L A CO FIRE DEPT
08/10/23 7440684 P 10/06/23 10163099 5600 MISC. EXPENSES 454.00 INVOICE: IN0442021
08/10/23 7440685 P 10/06/23 10163099 5600 MISC. EXPENSES 454.00 INVOICE: IN0442086
08/10/23 7440686 P 10/06/23 11144000 5600 MISC. EXPENSES 5,148.00 INVOICE: IN0428767
VENDOR TOTALS .00 YTD INVOICED 6,510.00 YTD PAID 6,056.00 11695 L A CO REGISTRAR-RECORDER/CLRK
09/29/23 7440687 P 10/06/23 31049900 8000 CAPITAL IMPROVEMENT 75.00 INVOICE: CP23008-NOE
VENDOR TOTALS .00 YTD INVOICED 150.00 YTD PAID 75.00 10743 LANCASTER PLUMBING SUPPLY
09/13/23 7440688 P 10/06/23 10163006 5790 REPAIR & MAINTENANCE SERV 198.04 INVOICE: U1061887
VENDOR TOTALS 25.98 YTD INVOICED 256.31 YTD PAID 198.04 11660 LANDALE MUTUAL WATER COMPANY
09/01/23 7440689 P 10/06/23 21426000 5802 WATER 213.38 INVOICE: 230926
VENDOR TOTALS .00 YTD INVOICED 213.38 YTD PAID 213.38 10077 LANDSCAPE CONNECTION GROUP
09/15/23 24000220 7440690 P 10/06/23 10163000 5798 VANDALISM 26,525.00 INVOICE: 2883
09/12/23 7440690 P 10/06/23 10163000 5798 VANDALISM 750.00 INVOICE: 2940
09/20/23 7440690 P 10/06/23 10163000 5798 VANDALISM 1,950.00 INVOICE: 2958
09/28/23 24000273 7440690 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 3,550.00 INVOICE: 2913
VENDOR TOTALS 1,950.00 YTD INVOICED 32,775.00 YTD PAID 32,775.00 12253 LOPEZ, JOSEPH D
09/29/23 7440691 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 736.00 INVOICE: 230929
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 736.00 YTD PAID 736.00 12160 LOST CITY CONSULTING, LLC
08/14/23 24000256 7440692 P 10/06/23 10111000 5710 PROFESSIONAL/TECHNICAL SE 4,250.00 INVOICE: 47-002
VENDOR TOTALS .00 YTD INVOICED 4,250.00 YTD PAID 4,250.00 11932 LOVE, BRUCE
08/30/23 24000288 7440693 P 10/06/23 10166020 5710 PROFESSIONAL/TECHNICAL SE 5,000.00 INVOICE: ARC 105A
VENDOR TOTALS .00 YTD INVOICED 5,000.00 YTD PAID 5,000.00 12078 MICHEL, RYAN
09/26/23 7440694 P 10/06/23 10115100 5710 PROFESSIONAL/TECHNICAL SE 460.37 INVOICE: 230926
VENDOR TOTALS 10,415.00 YTD INVOICED 10,875.37 YTD PAID 460.37 11942 MINUTEMAN PRESS
09/15/23 7440695 P 10/06/23 10115100 5720 ADVERTISING 104.74 INVOICE: 68435
09/15/23 7440695 P 10/06/23 10111000 5310 OPERATING MATERIALS & SUP 185.31 INVOICE: 68436
09/21/23 7440695 P 10/06/23 10111000 5310 OPERATING MATERIALS & SUP 345.82 INVOICE: 68555
09/15/23 7440695 P 10/06/23 10110000 5310 OPERATING MATERIALS & SUP 358.86 INVOICE: 68453
09/15/23 7440695 P 10/06/23 10165047 5312 SPECIAL ACTIVITY SUPPLIES 348.33 INVOICE: 68439
09/27/23 7440695 P 10/06/23 10160000 5315 UNIFORMS 401.31 INVOICE: 68665
09/18/23 7440695 P 10/06/23 10111000 5310 OPERATING MATERIALS & SUP 108.33 INVOICE: 68489
VENDOR TOTALS 284.47 YTD INVOICED 1,852.70 YTD PAID 1,852.70 12230 MONROY, JORGE
10/10/23 7440696 P 10/06/23 10160000 5920 TRAINING 241.50 INVOICE: 231010
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 12315 MORPHESIS, JAMES
09/09/23 7440697 P 10/06/23 10166020 5700 SERVICES 300.00 INVOICE: 7739
VENDOR TOTALS .00 YTD INVOICED 300.00 YTD PAID 300.00 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11344 NAPA AUTO PARTS
09/14/23 7440698 P 10/06/23 21441000 5790 REPAIR & MAINTENANCE SERV 138.86 INVOICE: 532442
09/13/23 24000159 7440698 P 10/06/23 11144000 5320 BULK VEHICLE MAINT SUPPLI 2.00 INVOICE: 532418
09/13/23 24000159 7440698 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 23.27 INVOICE: 532418
09/13/23 7440698 P 10/06/23 11144000 5600 MISC. EXPENSES 223.18 INVOICE: 532400
VENDOR TOTALS .00 YTD INVOICED 387.31 YTD PAID 387.31 12259 NIEBLA, TROLIS
09/20/23 7440699 P 10/06/23 10110000 5910 TRAVEL/MILEAGE REIMBURSEM 77.49 INVOICE: 230921MLGE
VENDOR TOTALS .00 YTD INVOICED 77.49 YTD PAID 77.49 99999 ONE TIME PAY
10/04/23 7440700 P 10/06/23 10100000 2010 ACCOUNTS PAYABLE - REISSU 104.04 INVOICE: 230601R70
VENDOR TOTALS .00 YTD INVOICED 104.04 YTD PAID 104.04 11062 P & J ELECTRIC INC
09/18/23 7440701 P 10/06/23 10163006 5790 REPAIR & MAINTENANCE SERV 1,714.32 INVOICE: 8522
09/19/23 7440701 P 10/06/23 10163006 5790 REPAIR & MAINTENANCE SERV 2,647.94 INVOICE: 8524
VENDOR TOTALS .00 YTD INVOICED 4,362.26 YTD PAID 4,362.26 11274 PARRON HALL CORPORATION
07/31/23 24000308 7440702 P 10/06/23 53019900 8000 CAPITAL IMPROVEMENT 14,900.00 INVOICE: 40585-2
VENDOR TOTALS .00 YTD INVOICED 14,900.00 YTD PAID 14,900.00 11152 PATRIOT PLUMBING
08/09/23 7440703 P 10/06/23 10162100 5790 REPAIR & MAINTENANCE SERV 207.50 INVOICE: 38999
08/24/23 7440703 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 342.50 INVOICE: 39144
VENDOR TOTALS .00 YTD INVOICED 550.00 YTD PAID 550.00 10736 PODS ENTERPRISES, LLC
07/02/23 7440704 P 10/06/23 10162026 5310 OPERATING MATERIALS & SUP 223.90 INVOICE: PODS005361000
08/02/23 7440704 P 10/06/23 10162026 5310 OPERATING MATERIALS & SUP 223.90 INVOICE: PODS005585487
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 09/02/23 7440704 P 10/06/23 10162026 5310 OPERATING MATERIALS & SUP 223.90 INVOICE: PODS005813166
VENDOR TOTALS .00 YTD INVOICED 671.70 YTD PAID 671.70 11011 PRIME TIME PARTY RENTALS
09/12/23 7440705 P 10/06/23 10111000 5312 SPECIAL ACTIVITY SUPPLIES 604.00 INVOICE: 21
VENDOR TOTALS 1,445.00 YTD INVOICED 604.00 YTD PAID 604.00 11527 PROMO DOG, INC
09/19/23 24000170 7440706 P 10/06/23 10166020 5315 UNIFORMS 2,142.62 INVOICE: 2613-1
VENDOR TOTALS .00 YTD INVOICED 2,142.62 YTD PAID 2,142.62 11057 PUMPMAN LLC
09/14/23 7440707 P 10/06/23 10163006 5790 REPAIR & MAINTENANCE SERV 2,225.00 INVOICE: 801276
VENDOR TOTALS .00 YTD INVOICED 2,225.00 YTD PAID 2,225.00 10773 QUARTZ HILL WATER DISTRICT
10/04/23 7440708 P 10/06/23 10163000 5802 WATER 6,383.86 INVOICE: 231013
10/04/23 7440708 P 10/06/23 21426000 5802 WATER 730.38 INVOICE: 231013
10/04/23 7440708 P 10/06/23 42126000 5802 WATER 3,522.53 INVOICE: 231013
VENDOR TOTALS .00 YTD INVOICED 21,493.46 YTD PAID 10,636.77 12004 RAELYNN, INC.
09/25/23 24000265 7440709 P 10/06/23 10167021 5700 SERVICES 11,250.00 INVOICE: 231015BAL
09/25/23 7440709 P 10/06/23 10100000 2254 NON-RESIDENT PERFORMER W/ -1,575.00 INVOICE: 231015BAL
VENDOR TOTALS .00 YTD INVOICED 9,675.00 YTD PAID 9,675.00 12260 RAMIREZ, SANDRA
09/28/23 7440710 P 10/06/23 10110000 5910 TRAVEL/MILEAGE REIMBURSEM 241.50 INVOICE: 231018
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 10538 RESIDENCE INN LANCASTER
09/06/23 7440711 P 10/06/23 10169900 8000 CAPITAL IMPROVEMENT 174.90 INVOICE: 56B8500001724
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 1,027.40 YTD PAID 174.90 12312 REYES, JOY
09/12/23 7440712 P 10/06/23 10140000 5920 TRAINING 241.50 INVOICE: 231018
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 11082 RICE, BRIAN S.
09/29/23 7440713 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 230.00 INVOICE: 230929
VENDOR TOTALS 46.00 YTD INVOICED 230.00 YTD PAID 230.00 10661 SANCHEZ, CELIA
09/24/23 7440714 P 10/06/23 10166023 5312 SPECIAL ACTIVITY SUPPLIES 100.00 INVOICE: 2
VENDOR TOTALS .00 YTD INVOICED 100.00 YTD PAID 100.00 11734 SANTOS, RENALDO
09/29/23 7440715 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 1,196.00 INVOICE: 230929
VENDOR TOTALS 368.00 YTD INVOICED 1,196.00 YTD PAID 1,196.00 10980 SHI INTERNATIONAL CORP
09/21/23 24000259 7440716 P 10/06/23 11218000 5360 COMPUTERS HARDWARE 10,659.59 INVOICE: B17394699
VENDOR TOTALS .00 YTD INVOICED 10,659.59 YTD PAID 10,659.59 12110 SIEMANTEL, BRIEN
08/20/23 7440717 P 10/06/23 21441000 5312 SPECIAL ACTIVITY SUPPLIES 600.00 INVOICE: 230820
VENDOR TOTALS .00 YTD INVOICED 600.00 YTD PAID 600.00 11138 SITEONE LANDSCAPE SUPPLY LLC
09/15/23 7440718 P 10/06/23 10163014 5790 REPAIR & MAINTENANCE SERV 544.79 INVOICE: 134476872-001
VENDOR TOTALS 514.97 YTD INVOICED 544.79 YTD PAID 544.79 10776 SMITH PIPE & SUPPLY INC
09/06/23 7440720 P 10/06/23 10163007 5790 REPAIR & MAINTENANCE SERV 165.86 INVOICE: 4064878
09/12/23 7440719 P 10/06/23 10163014 5790 REPAIR & MAINTENANCE SERV 430.64 INVOICE: 4066823
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 753.02 YTD INVOICED 596.50 YTD PAID 596.50 12219 SMITH, PATRICIA
09/28/23 7440721 P 10/06/23 10110000 5910 TRAVEL/MILEAGE REIMBURSEM 241.50 INVOICE: 231018
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 11892 STANLEY ACCESS TECH
07/04/23 7440722 P 10/06/23 10163020 5790 REPAIR & MAINTENANCE SERV 450.00 INVOICE: 0906871235
VENDOR TOTALS .00 YTD INVOICED 450.00 YTD PAID 450.00 11994 SWARCO MCCAIN, INC.
07/27/23 24000177 7440723 P 10/06/23 42242000 5793 DAMAGE REPAIRS 203.96 INVOICE: INV0274425
VENDOR TOTALS .00 YTD INVOICED 203.96 YTD PAID 203.96 11673 TAFT ELECTRIC COMPANY
08/24/23 7440724 P 10/06/23 42242000 5710 PROFESSIONAL/TECHNICAL SE 3,001.25 INVOICE: 70-7594-00
09/08/23 24000242 7440724 P 10/06/23 42242000 5793 DAMAGE REPAIRS 2,510.84 INVOICE: 70-7511-76
09/08/23 24000242 7440725 P 10/06/23 42242000 5793 DAMAGE REPAIRS 4,709.84 INVOICE: 70-7511-77
09/08/23 24000242 7440724 P 10/06/23 42242000 5793 DAMAGE REPAIRS 2,624.48 INVOICE: 70-7511-78
09/08/23 24000242 7440724 P 10/06/23 42242000 5793 DAMAGE REPAIRS 3,174.08 INVOICE: 70-7511-79
VENDOR TOTALS .00 YTD INVOICED 16,020.49 YTD PAID 16,020.49 11528 TERRACARE ASSOCIATES, LLC
09/25/23 7440726 P 10/06/23 10163099 5790 REPAIR & MAINTENANCE SERV 260.00 INVOICE: CD50339086
VENDOR TOTALS .00 YTD INVOICED 260.00 YTD PAID 260.00 10796 THE TIRE STORE
09/11/23 24000149 7440727 P 10/06/23 11144000 5321 VEHICLE OPERATIONS 35.00 INVOICE: 751935
VENDOR TOTALS .00 YTD INVOICED 35.00 YTD PAID 35.00 12077 THEATERWORKS/USA CORP
09/22/23 24000125 7440728 P 10/06/23 10167021 5700 SERVICES 4,480.00 INVOICE: 231012BAL
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS .00 YTD INVOICED 4,480.00 YTD PAID 4,480.00 11771 THOMSON REUTERS-WEST PMT CENTR
08/01/23 7440729 P 10/06/23 10132000 5710 PROFESSIONAL/TECHNICAL SE 1,457.28 INVOICE: 848736270
VENDOR TOTALS .00 YTD INVOICED 1,457.28 YTD PAID 1,457.28 10794 TIP TOP ARBORISTS, INC
09/21/23 24000280 7440730 P 10/06/23 21426000 5310 OPERATING MATERIALS & SUP 4,455.00 INVOICE: 35309
09/21/23 7440730 P 10/06/23 21426000 5310 OPERATING MATERIALS & SUP 1,500.00 INVOICE: 35308
09/14/23 24000197 7440731 P 10/06/23 21863000 5790 REPAIR & MAINTENANCE SERV 3,312.87 INVOICE: 35281
VENDOR TOTALS .00 YTD INVOICED 13,231.34 YTD PAID 9,267.87 12250 TITAN ENVIRONMENTAL SOLUTIONS, INC
09/11/23 7440732 P 10/06/23 31049900 8000 CAPITAL IMPROVEMENT 1,470.00 INVOICE: 11114408
09/07/23 7440732 P 10/06/23 31322000 5656 GRANT EXPENSE 945.00 INVOICE: 11115223
07/28/23 7440732 P 10/06/23 31322000 5656 GRANT EXPENSE 795.00 INVOICE: 11114225
VENDOR TOTALS .00 YTD INVOICED 3,210.00 YTD PAID 3,210.00 10334 TITAN WATER TECHNOLOGY INC
09/01/23 7440733 P 10/06/23 10163099 5710 PROFESSIONAL/TECHNICAL SE 569.25 INVOICE: 090123GDW32
VENDOR TOTALS .00 YTD INVOICED 569.25 YTD PAID 569.25 10523 TRES ES INC
08/01/23 24000264 7440734 P 10/06/23 10111000 5710 PROFESSIONAL/TECHNICAL SE 10,000.00 INVOICE: JUL2023
09/26/23 24000264 7440734 P 10/06/23 10111000 5710 PROFESSIONAL/TECHNICAL SE 10,000.00 INVOICE: AUG2023
09/26/23 24000264 7440734 P 10/06/23 10111000 5710 PROFESSIONAL/TECHNICAL SE 10,000.00 INVOICE: SEP2023
VENDOR TOTALS .00 YTD INVOICED 30,000.00 YTD PAID 30,000.00 11926 ULINE
09/25/23 7440735 P 10/06/23 10166020 5310 OPERATING MATERIALS & SUP 606.58 INVOICE: 168829569
VENDOR TOTALS .00 YTD INVOICED 606.58 YTD PAID 606.58 City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 12189 VALDIVIA, CINDY
09/28/23 7440736 P 10/06/23 10110000 5910 TRAVEL/MILEAGE REIMBURSEM 241.50 INVOICE: 231018
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 12226 VARELA, MELISSA
10/10/23 7440737 P 10/06/23 10160000 5920 TRAINING 241.50 INVOICE: 231010
VENDOR TOTALS .00 YTD INVOICED 241.50 YTD PAID 241.50 11899 VERSEY, DEREK
09/29/23 7440738 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 667.00 INVOICE: 230929
VENDOR TOTALS 253.00 YTD INVOICED 667.00 YTD PAID 667.00 11768 VOLTZ COMMERCIAL REALTY ADVSRS
09/18/23 24000299 7440739 P 10/06/23 10124000 5710 PROFESSIONAL/TECHNICAL SE 3,000.00 INVOICE: 230918
VENDOR TOTALS .00 YTD INVOICED 3,000.00 YTD PAID 3,000.00 11020 WAGEWORKS
09/25/23 7440740 P 10/06/23 10100000 2127 FLEXIBLE SPENDING-MEDICAL 601.87 INVOICE: INV5670780
VENDOR TOTALS 597.54 YTD INVOICED 601.87 YTD PAID 601.87 10830 WAXIE SANITARY SUPPLY
09/18/23 7440741 P 10/06/23 10163099 5310 OPERATING MATERIALS & SUP 887.40 INVOICE: 81981904
VENDOR TOTALS 1,470.21 YTD INVOICED 2,121.76 YTD PAID 887.40 12147 WITTE, ADAM NICHOLAS
09/29/23 7440742 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 391.00 INVOICE: 230929
VENDOR TOTALS 184.00 YTD INVOICED 391.00 YTD PAID 391.00 12025 WOOTTEN, JAMES L.
09/22/23 24000124 7440743 P 10/06/23 10167021 5700 SERVICES 4,250.00 INVOICE: 231014BAL
VENDOR TOTALS .00 YTD INVOICED 4,250.00 YTD PAID 4,250.00 11924 ZIMMER, DANIEL
09/29/23 7440744 P 10/06/23 10164141 5710 PROFESSIONAL/TECHNICAL SE 529.00 INVOICE: 230929
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006 TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 184.00 YTD INVOICED 529.00 YTD PAID 529.00 REPORT TOTALS 388,694.83
COUNT AMOUNT
TOTAL PRINTED CHECKS 127 388,694.83
City of Lancaster ~CA 53201~
PAID INVOICES REPORT
Report generated: 10/11/2023 09:09
User: spreston
Program ID: appdwarr
CHECK RUN:231006A TO FISCAL 2024/01 09/24/2023 TO 06/30/2024
VENDOR NAME
INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11114 PACIFIC DESIGN & INTEGRATION
07/31/23 24000367 7440745 P 10/06/23 11218000 5710 PROFESSIONAL/TECHNICAL SE 4,125.00 INVOICE: 1258
09/01/23 24000367 7440745 P 10/06/23 11218000 5710 PROFESSIONAL/TECHNICAL SE 4,125.00 INVOICE: 1265
VENDOR TOTALS .00 YTD INVOICED 8,250.00 YTD PAID 8,250.00 REPORT TOTALS 8,250.00
COUNT AMOUNT
TOTAL PRINTED CHECKS 1 8,250.00
** END OF REPORT - Generated by Stephanie Preston **
STAFF REPORT
City of Lancaster
CC 4
10/24/2023
JC
Date:October 24, 2023
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Bruce Katz, Assistant Director – PW Utility Services
Subject:Sewer Collection System Annual Report for Fiscal Year 2022-2023 Recommendation:
Accept the Sanitary Sewer Collection System Annual Report for Fiscal Year 2022-2023.
Fiscal Impact:
None.
Background:
The City of Lancaster assumed responsibility for the operation and maintenance of its sanitary sewer system from the County of Los Angeles Consolidated Sewer Maintenance District (CSMD) on July 1, 2008, believing that local control of the system was in the best interest of its residents.
The production of an annual report is one of the performance measures approved by City Council in the Fiscal Year 2011-2012 Program and Financial Plan. The following objectives were achieved by the Public Works Department – Utility Services Division, for Fiscal Year 2022-2023:
•Providing for the health and safety of the citizens of Lancaster through proper maintenance of the sewer collection system.
•Responding to and reporting all public Sanitary Sewer Overflows (SSOs) in accordance with waste discharge requirements mandated by the State of California. •Responding to resident complaints in compliance with the City's Stand-by Policy as stated in the Memorandum of Understanding (MOU) between the City and the Local 911 Employees Union.
•Training staff of California Water Environment Association (CWEA) Sewer Collection System Technician Certification requirements.
1 4
0 1
•Preparation of the city-wide Sanitary Sewer Collection System Annual Report for Fiscal Year 2022-2023.
The attached Sewer Collection System Annual Report provides detailed information regarding the system's growth and characteristics over the past year, and outlines the accomplishments of the Public Works – Utilities Services Division regarding operations and maintenance of the City's sewer system.
JW:df
Attachment:
Sewer Collection System Annual Report FY 2022-2023
SEWER COLLECTION SYSTEM
ANNUAL REPORT
A report of the history, current assessment, budget, activities, and the achievements of the Lancaster, California Sewer Collection System in Fiscal Year 2022/2023.
2022/2023
City of Lancaster
Sewer Collection System Annual Report
Sewer Collection System Annual Report
L A N C A S T E R, C A L I F O R N I A 20 22 / 2 0 23
System Overview
A Sanitary Sewer Collection System is a series of pipes, manholes, and lift stations that convey wastewater from homes and businesses to a treatment plant. The City of Lancaster’s (City) sanitary sewer collection system consists of a network of 439.70 miles of sewer lines, 9,300 sewer manholes, and one sewer lift station. This information is obtained from data input into the City’s Geographic Information System. The oldest sewer pipes in the City were installed in 1947 with a resultant average age of 39 years old. The estimated value of the sewer collection system is in excess of 300 million dollars.
City of Lancaster Sanitary Sewer System Collection History The City assumed responsibility for the operation and maintenance of its sanitary sewer system from the County of Los Angeles Consolidated Sewer Maintenance District on July 1, 2008. At that time the City formed Utility Services, a Section of the Public Works Division with the primary goal of properly managing, operating, and planning for the system to ensure it is a valuable asset for many years to come. With the goal of reducing the number of sewer overflows and to develop a program for the sustainability of the system, the City worked with the State and County Sanitation District to develop a maintenance program which would systematically clean and inspect the sewer pipes, visually and with cameras. Additionally, a program was developed to reduce the amount of harmful materials being discharged into the system. With these efforts, the number of overflows has been greatly reduced and staff believes there is a reliable plan in place to prolong the life of and manage the orderly growth of the sewer system.
Sanitary Sewer Overflow
A collection system’s greatest concern is a sanitary sewer overflow (SSO); this is when a pipe becomes clogged and raw sewage wastewater flows up and out of a manhole. SSOs are typically caused by roots growing into the pipes or a buildup of grease. Before the City maintained the system, the City suffered 20 or more SSOs every year. Currently, the City had one during this reporting period.
Maintenance Program
Cleaning
Cleaning consists of pipe flushing and root removal. Field staff cleans system pipes regularly using a hydrojet, a high-pressure jetting system which utilizes water and an optional vacuum to remove debris. This removes grease buildup as well as minor roots and debris to enable the wastewater to flow freely through the pipes. Blocked wastewater causes odors, SSOs, and damage to pipes. The objective of sewer pipe cleaning is to prevent future blockages of the sewer system. Roots are also removed by a mechanical cutting rodder or treated with environmentally safe foam. The majority of the maintenance budget is spent on these procedures.
DID YOU KNOW?
SANITARY SEWER MANHOLES IN THE CITY OF
LANCASTER VARY IN DEPTH FROM 8 FEET TO UP TO 23
FEET. THAT’S OVER TWO STORIES DEEP!
Sewer Collection System Annual Report
Inspections
Waiting for damage or blockages to present themselves is an expensive maintenance strategy. Therefore, staff follows a strict inspection schedule to identify problems before they result in SSOs or expensive repairs. The City owns a closed circuit television (CCTV) truck from which an operator sends a camera on a small -wheeled vehicle through the sewer lines. It is controlled remotely from the truck and the video is stored for further analysis. Blockages, roots, cracks, and damaged pipes are located and cleaning or repair is scheduled. CCTV provides staff an additional resource which enhances the planning of maintenance and repair programs.
When a system pipe is blocked, wastewater will slowly rise and fill a manhole. Locations have been identified where blockages are common and field staff visually inspect these manholes on a regular basis to proactively monitor for impending overflows.
Additionally, surcharge monitors have been installed in selected manholes; these monitors contain sensors on the underside of the manhole cover to measure water levels and will issue alerts of elevated flow levels so that corrective action can be taken before an overfl ow occurs. This prevents costly and messy sewer overflows.
Surcharge monitors are currently installed at ten locations throughout the City which had previously experienced sewer overflows.
Vermin Abatement
The City maintains a vermin abatement program within sewer manholes. The product used to treat manholes for roaches is called Zone Defense (boric acid). Boric acid, or Boron, is used in many household products and is safe for humans, unless ingested in large quantities. The product is applied by trained professionals using compressed air with a high-pressure hose to spread the product inside of the manhole. The product is pulled from the container and blown through the vent hole in the manhole lid to produce a dusting of powder throughout the manhole. A six- month follow -up inspection of the manhole is performed to evaluate the treatment. If necessary, the manhole is re-treated to eliminate vermin.
Prevention Program
Fats, Oils, and Grease (FOG)
Keeping harmful substances from entering the sewer is much easier than trying to get them out. Fats, Oils, and Grease are harmful to sewers and feed the bacteria that create hydrogen sulfide gas. Hydrogen sulfide causes a “rotten egg” smell, is a health risk, and deteriorates sewer pipes. FOG build up in pipes creates blockages and leads to blockages and SSOs.
WOULD YOU BELIEVE?
SOME CITY SANITARY SEWER LINES ARE UP TO 30
INCHES IN DIAMETER; ENOUGH TO ACCOMMODATE 52
MILLION TOILET FLUSHES PER DAY!
Sewer Collection System Annual Report
Food service establishments (restaurants, cafeterias, etc.) produce a significant amount of FOG. Lancaster is one of many cities that work with restaurants to reduce the amount of FOG sent down the drain. All food service establishments are required to apply for a FATS, OILS, AND GREASE (FOG) WASTEWATER DISCHARGE PERMIT prior to commencing operation and to submit to no less than an annual inspection by a FOG inspector. Under the regulations of the FOG discharge permit, a business must maintain best management practices to prevent FOG discharge, including scraping and dry wiping of pans and dishes into the trash before being washed, and maintain a grease removal device, such as a grease interceptor or trap. Staff regularly engages with the community to educate residents and business owners on how to best reduce their FOG impact on the sewer system.
Industrial Waste Water Discharge
Some businesses in the community manufacture or generate harmful chemicals that pose a health risk and damage sewer pipes, if not properly disposed of or treated. Utility Services staff is evaluating the creation of a program to help businesses identify their hazards and ensure they are mitigated.
Capital Improvements
A capital improvement program is employed to plan for affordable improvements instead of expensive emergency repairs. With an investment as large as the City’s sewer system, financial reserves and good planning are crucial.
As sewer pipes age or are exposed to chemicals, they can wear, crack, or collapse resulting in wastewater flowing out, and ground water seeping into the pipe. Once the sites in need of repair or replacement have been identified, staff develops a plan to fix them in the most cost-effective manner. New methods such as cured in place lining using trenchless technology to rehabilitate pipes, are proving to be an economical alternative to digging up streets and installing new pipe. The City is utilizing these and other cutting- edge techniques to stretch the capital budget. Trucks, equipment, and pumps require regular overhauls or replacement in order to remain efficient and effective; staff has developed, and is constantly enhancing, the long- term capital improvement program to ensure that major expenses are identified early and financial reserves are established.
Staffing
The Utility Services Section currently consists of a staff of 23, including the Assistant Director, Supervisor, Analyst, Senior Engineering Technician, Specialist I, Lead Maintenance Workers (2), Maintenance Worker II's (5), Maintenance Worker I's (8), Administrative Assistant, and Office Assistants (2).
Sewer Collection System Annual Report
Training
Staff holds memberships in the following organizations - • National Association of Sewer Service Companies, Inc. (NASSCO), • Water Environment Federation (WEF),
• American Water Works Association (AWWA),
• California Water & Environment Association (CWEA),
• American Public Works Association (APWA),
These organizations provide training and certification to ensure staff is able to safely and proficiently maintain the system. In fiscal year 2022/2023, staff members received 2 new certifications and 1 re-certifications.
Conclusion
As staff reviews the past year’s performance of the sewer system, the maintenance, investigation, and prevention programs are proving to continue to be successful. Expansion of preventive programs, specifically community outreach and the FOG program, are continuing to be evaluated and will be implemented as they are developed. Additionally, new asset management software systems are beginning to roll out and will aid in the scheduling and tracking of maintenance in order to ensure a complete, system -wide approach. The capital improvement program provides assurance that our system will be successful for future generations and is constantly being evaluated and updated with the most current and urgent needs. The staff of the Utility Services Section is proud to provide such a vital service to the residents and businesses of the community and will continue t o remain proactive in order to safeguard one of the City’s major assets.
YOU CAN HELP:
NEVER POUR GREASE DOWN THE DRAIN. PUT IT IN A CAN
OR SOAK IT UP IN A PAPER TOWEL AND PUT IT INTO THE
TRASH OR SAVE YOUR GREASE & DELIVER TO CITY
MAINTENANCE YARD AT
615 W. AVENUE H, FOR RECYCLING.
Sewer Collection System Annual Report
2022/2023 Annual Sewer District Revenue Sources
The City collects sewer fees from a variety of sources; however, the overwhelming majority of revenue comes from property owners whose properties are connected to the sewer system. As shown in the exhibit below, the City collects over $4.3 million in sewer charges; these funds are used for the care of the system and the specialized equipment required to properly clean and inspect the asset.
$2,086
$2,914
$116,026
$11,879
$51,909
$4,343,618
$- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000 Inspections
FOG Plan Review
FOG Annual Fee
FOG Application Fee
Developer Fees
Tax Revenue
Sewer Collection System Annual Report
2022/2023 Annual Sewer Maintenance
Activity at a Glance
Sewer Collection System Annual Report
Sewer System Performance Review
Sewer System
Performance 2017/2018 2018/2019 2019/2020 2020/2021 2021/2022 2022/2023 Pipe Cleaning:
Pipe Flushing 445,914 LF or
84.45 Miles
463,198 LF or
87.73 Miles
507,175 LF or
96.06 Miles
546,715 LF or
103.05 Miles
515,202 LF or
97.58 Miles
610,226 LF or
115.57 Miles
Root Removal
8,555 LF or
1.62 Miles
8,397 LF or
1.59 Miles
14,843 LF or
2.81 Miles
3,290 LF or
0.62 Miles
3,994 LF or
0.76 Miles
4,701 LF or
0.89 Miles
Closed-Circuit TV
Inspection:
58,395 LF or
11.06 Miles
52,847 LF or
10.01 Miles
188,507 LF or
35.70 Miles
111,749 LF or
21.16 Miles
137,117 LF or
25.97 Miles
142,303 LF or
26.95 Miles
Manholes:
1,489
2,909
4,679
3,172
3,020
2638
Inspected
Repaired
0 4
11 5
0 126
Vermin Abatement
525
1,560
1,244
454
470
462
Sewer Overflow (SSOs):
0 2
0 0
2 1
Annual SSO Rate
(SSO/100 miles of pipe)
0 0.47
0 0
0.46 .25
Portion of SSO Runoff
Contained
N/A
51%
N/A
N/A
100%
100%
Main SSO Causes
Grease
N/A
0%
0%
0%
90%
50%
Roots
N/A
0%
0%
0%
0%
0%
Other (Vandalism, etc.)
N/A
100%
N/A
N/A
10%
50%
STAFF REPORT
City of Lancaster
CC 5
10/24/2023
JC
Date: October 24, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Michael Livingston, Manager – PW City Engineering
Subject: Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) Construction Phase Services for PWCP 20- 005, SR 138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
Recommendation:
Approve Revised Task Order No. 1 for post design services with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement, for SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans) in the amount of $429,000.00, with an additional $42,900.00 contingency; and authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$429,000.00, bringing the approved and authorized contract amount to $553,118.00, plus $42,900.00 in contingency; sufficient funds are available in Capital Improvements Budget Account Number 212-15BR007-924.
Background:
This project requires construction phase services from a professional consulting firm to support the Capital Improvement Program and division operations.
The project is funded with a Los Angeles County Metropolitan Transportation Authority (LACMTA) grant with Measure R Highway Program Funds. The selected Firm shall execute the project in accordance with the LACMTA Funding Agreement to ensure compliance with all grant requirements.
ML/km
Attachment:
Revised Task Order No. 1
REVISED TASK ORDER NO. 1
OVER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 769-22 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING DATED DECEMBER 6, 2022
BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC., CONSULTANT"
PROJECT TITLE: PWCP 20-005 – SR 138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
PROJECT DESCRIPTION: Construction Support Services
SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services Per Attached Exhibit "2", SchedulePERIOD OF SERVICES:
COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $553,118.00 "OWNER" "CONSULTANT"
CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC.
By ________________________________
Marissa Diaz
By ____________________________
Robert Blume, P.E.
Director – Public Works Vice President
Date _______________________________ Date ___________________________
EXHIBIT “1”
SCOPE OF SERVICES
The work to be performed under this task order shall include:
A. Task Order 1 – Scope of Services
B. Revised Task Order 1 – Scope of Services
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1, Page 1 of 4
EXHIBIT 1: SCOPE OF SERVICES
PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
• Project Manager
• Senior Engineer (Traffic)
• Landscape Manager
• Project Engineer
• Analyst
• Admin Support
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.
This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.
Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.
ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1, Page 2 of 4
The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.
Consultant shall refer to Detailed Scope of Work herein.
The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.
The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.
The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.
Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.
Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.
DETAILED SCOPE OF WORK
TASK 1 CONSTRUCTION SUPPORT SERVICES
Consultant will be providing Construction support for PWCP 20-005 to include all aspects of the design and assist the City during the construction of the project. Typical tasks shall include, but are not limited to, the following below and will be billed on a time and materials basis as items are requested by the City.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1, Page 3 of 4
1.1 Preparation of RE File
a) Consultant will meet with the City construction manager and provide the information for the RE file. Consultant will provide an electronic version of all RE file information.
b) Deliverables:
1. Final City plans in AutoCAD format per City standard
2. Final Caltrans plans in MicroStation format per Caltrans standard
1.2 Attend Pre-Construction Meeting
a) Consultant shall attend the Preconstruction Conference meeting with the project stakeholders for initial introduction and to outline City’s contract administration protocols.
b) Consultant shall review Contractor’s Baseline Schedule, RFI Procedure, and QAP Implementation Protocols. QAP is included at the end of Exhibit 1.
1.3 Respond to Requests for Information (RFIs)
a) Consultant shall receive, log, review for completeness of the RFI to convey information sought, and examine whether is readily included in the construction documents. Information that would require further clarification will be routed to the Designer for action. Responses to the RFIs will be sent back to the Contractor, distributed, and logged. Response timing is 72 hours. b) Deliverables:
1. Submittal Logs
2. RFI Responses
3. Status of Unresolved RFIs
4. Distribution per PCS.
1.4 Review Shop Drawings and Submittals
a) Consultant shall review shop drawings.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1, Page 4 of 4
b) Consultant shall provide for timely logging, filing, reviewing, and tracking of project submittals using Microsoft Project software, such as Smartsheet.
Response timing is 72 hours.
c) Deliverables:
1. Submittal Logs
2. Submittal Approvals
3. Distribution per PCS
1.5 Attend Construction Meetings
a) Consultant shall attend weekly progress/coordination meetings to provide forum for overall project review, and review reports reflecting project construction progress, changes, change orders, time and budget impacts.
Meetings will be held on regularly scheduled day and time.
1.6 Project Site Inspections
a) Consultant shall provide experienced and qualified inspectors to ensure quality control, as well as documentation of the construction activities, as it relates to any design changes.
b) Deliverables:
1. Monitoring & Project Documentation as directed by the City.
1.7 Prepare Record Drawings
a) Consultant will obtain and monitor Contractor’s record As-Built drawings regularly and review for completeness and accuracy.
b) Deliverables:
1. Project Digital Photographic & Video Records of Construction Progress per PCS.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 1 of 4
EXHIBIT 1-B: SCOPE OF SERVICES
INTRODUCTION
On May 22, 2023, the City executed a Task Order for Construction Support Services with Kimley-Horn and Associates, Inc.
Under this Additional Authorization No. 1, the Consultant shall provide construction surveying and staking services as needed for the Consultant to provide support services and continue to assist the City during construction of the project.
A detailed outline of the scope of work by Task is included below. Payment and fees are included in Exhibit 3-B.
PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Support Survey Services during the construction phase of PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements (Phase II – Caltrans Interchange), and supplement staff to act as:
• Project Manager
• Licensed Surveyor/Principal
• Field Crew
• Admin Support
LOS ANGELES COUNTY METROPOLITAN TRANSPORTATION AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This project includes State funding and shall comply with LACMTA requirements and all applicable State and Federal regulations.
This work will be paid for with Los Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding is subject to the terms and conditions contained in the Funding Agreement (“FA”). The FA is dated for reference purposes only July 28, 2014, which was amended on November 2, 2020, and is by and between LACMTA and City of Lancaster for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04 and FTIP# LA0G928. FA is included at the end of Exhibit 1.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 2 of 4
Per PART II, GENERAL TERMS OF THE FA, Section 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.
ADDITIONAL INFORMATION
This project includes LACMTA funding and shall comply with Caltrans requirements and all applicable State and Federal regulations.
The proposed improvements shall, at a minimum, follow Caltrans requirements, the City of Lancaster Municipal Code, and Engineering Design Guidelines Policies and Procedures Manual.
Consultant shall refer to Detailed Scope of Work herein.
The Consultant shall establish and apply internal accounting methods and procedures acceptable to the City and LACMTA for documenting and monitoring contract costs. The Consultant shall submit a consolidated monthly invoice in a format acceptable to the City. The Consultant shall include with the monthly invoice a progress report that reflects the work completed within the invoice period. Payments to the Consultant are to be in arrears. The Consultant must have actually incurred and paid the costs prior to invoicing the City.
The City shall make progress payments per the completed units detailed in Exhibit 3 submitted by the Consultant. The Consultant shall generate an invoice that details the specific units completed with a cost breakdown with hourly rates for each field function, shall provide sufficient back up to verify expenditures claimed and Consistency with fee grids submitted in the cost proposal and Exhibit “A” Rate Schedule in the Agreement for Professional Consultant Services RFQ 769-22, and a brief progress report describing work completed during the invoicing period, delay details if schedule is slipping, how the Consultant will recover the schedule to meet the contract completion date, and work to be completed in the next invoicing period.
The invoice must include a summary table that details the total contract price, previously paid, current invoice amount and remaining balance.
Consultant shall not start work prior to receiving Notice to Proceed. The Notice to Proceed shall be issued in writing once the insurance documents are submitted and approved and a Task Order has been executed.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 3 of 4
Consultant shall not perform additional work without written authorization from the City of Lancaster PM. Written Authorization shall come in the form of an Additional Authorization to the Task Order.
DETAILED SCOPE OF WORK
TASK 1 PROJECT MANAGEMENT
a. Scheduling, Coordination and Contract Administration b. Calculations and CAD Base Map Setup
c. Prepare and Forward Cut Sheets
d. Attend three (3) Engineering/Construction Meetings
e. Daily Reports
TASK 2 CONTROL
a. Locate and verify horizontal and vertical control
b. Relocate existing control that will be lost during construction (2) c. Establish additional control necessary to complete services TASK 3 TIE-OUT AND RESET CONETERLINE MONUMENTS
a. Locate existing street monuments and ties within areas ofconstruction (2 monuments) b. Set ties as needed to ensure four (4) ties per monument and measure to same (2 monuments) c. Prepare tie-out monument Field Notes for monuments with reset ties (assume two (2) monuments for cost estimate)
d. Reset monuments removed during construction (assume two (2) for cost estimate) e. Prepare Comer Records (assume eight (8) for cost estimate) TASK 4 FIELD STAKING
a. Right of Way at 25' Intervals
b. Demo limits, sawcut limits, grinding limits, clear and grub c. Build survey line and grade sheet for crown lines at intersection d. Stake for new handicap curb ramps / bulb outs BCR and ECR e. Stake for sidewalks
f. Stake for box culvert / parkway drain improvement/ drainage items g. Stake for median curbs and passageways
h. Stake for traffic signal improvements, footings, and pole locations i. Stake for driveways
j. Stake for curb and gutter /spandrel / longitudinal gutter k. Stake for Line and Grade of Retaining walls, top of wall, footing, expansion joints, and all other requests to build complete
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 1-B, Page 4 of 4
l. Stake for Metal Beam Guardrail, Crash Cushion arrays m. Stake for K-Rail
n. Stake line and grade for all earthwork and roadway Excavation, Class II Base, Lean Concrete, and Asphalt Paving
o. Prepare cut sheet for all daily survey staking
p. Stake Landscaping Landform Graphics
q. Stake all project signs, both Construction Area and Permanent Signage r. Stake line and grade CIDH and Soldier Piles
s. Stake line and grade Concrete Barrier
t. Stake line and grade all fencing, gates, and appurtenances u. Stake survey line and grade bus pads
v. Stake survey line and grade utilities
w. Stake survey line and grade ramp metering, street, and safety lightings and appurtenances.
x. Staking for structural backfill and light weight cellular concrete y. Staking for construction fencing
z. Staking BMP deployment temp fence, driveways, etc.
FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004
AMENDMENT No.2 TO MEASURE R FUNDING AGREEMENT
BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 2 to the Funding Agreement (this “Amendment”), is dated as of July 20, 2021 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, which was amended on November 2, 2020, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and
B. WHEREAS, the Grantee desires to increase the Project’s budget of I-5/SR-14 HOV Surplus Measure R by $8,769,200 from $21,274,943 to $30,044,143. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $30,044,143 which was approved by the LACMTA Board on January 28, 2021; and C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,569,200 in Measure R Funds in FY 2021-22, $8,274,943 in Measure R Funds in FY 2022-23, and $2,200,000 in Measure R Funds in FY 2023-24. The total designated amount for the Project is $30,044,143; and D. Grantee and LACMTA desire to amend the Existing FA as provided herein.
Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General
FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $30,044,143 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014, June 25, 2020, and January 28, 2021, granted the Measure R Funds for the Project.
The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,569,200 in FY 2021-22; $8,274,943 in FY 2022- 23 and $2,200,000 in FY 2023-24.”
2. entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025. FY 2023-24 are subject to lapse by June 30, 2026.”
3. 4.
Attachment A-1 of the Existing FA is hereby replaced by Attachment A-2, attached.
Attachment B1-1 of the Existing FA is hereby replaced by Attachment B1-2, attached.
5. 6.
Attachment C-1 of the Existing FA is hereby replaced by Attachment C-2, attached.
Attachment E-1 – TIP Sheet of the Existing FA is hereby replaced by Attachment E-2, attached.
7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.
Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General
FTIP #: LA0G928
ATTACHMENT A-2 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04
PROGRAMMED BUDGET - SOURCES OF FUNDS
Total
Budget
% of BudgetSOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24
LACMTA PROGRAMMED FUNDING
Measure R Funds $ 3,300,000
-
$ 6,700,000
-
$ 1,000,000
-
$
$
8,000,000
569,200
$
$
2,274,943
6,000,000
$
$
21,274,943
8,769,200
71%
29%$ $ $ $
$
2,200,000
2,200,000
I-5/SR-14 HOV Surplus-Measure R
LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL $ 3,300,000 $ 6,700,000 $ 1,000,000 $ 8,569,200 $ 8,274,943 $ 30,044,143 100% OTHER SOURCES OF FUNDING:
$ -
-
-
-
0%
0%
0%
0%
STATE: $
$
$
FEDERAL:
PRIVATE OR OTHER:
$ - $
$
- $ - $ - $
$
- $
$
- $ - 0%OTHER FUNDING SUBTOTAL
TOTAL PROJECT FUNDS $ 3,300,000 6,700,000 $ 1,000,000 $ 8,569,200 8,274,943 2,200,000 $ 30,044,143 100% Rev. 05.03.19 FA Measure R Hwys Gen Attachment A Project Funds
ATTACHMENT B1-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04
PROGRAMMED SOURCES OF FUNDS
TOTAL
BUDGET
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1SOURCES OF FUNDS Prior Years
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS PHASE I:
PAED
PS&E
RW Support
Const. Support
RW
$200,000
$300,000
$200,000
$300,000
$0
$250,000
$0
$100,000 $100,000 $50,000
Construction $1,400,000
$1,500,000
$1,400,000
$1,500,000
$1,769,200
$1,819,200
$4,569,200
$5,319,200Total PHASE I $500,000 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:
PAED
PS&E
RW Support
Const. Support
RW
$1,687,745
$1,915,358
$1,687,745
$2,165,358
$50,000
$1,021,840
$350,000
$250,000
$50,000
$200,043 $300,000 $350,000 $171,797
$350,000
Construction
Total PHASE II
SUM PROG LACMTA FUNDS:
$1,550,000
$1,750,043
$3,569,243
$3,700,000
$4,000,000
$4,000,000
$4,150,000
$4,500,000
$4,500,000
$1,850,000
$2,021,797
$2,021,797
$3,000,000
$3,000,000
$3,000,000
$14,250,000
$19,524,943
$24,844,143
$3,603,103
$4,103,103
$650,000 $0
$2,150,000 $1,500,000
OTHER NON LACMTA FUNDING:
LOCAL:
Total LOCAL $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0SUM NON-LACMTA FUNDS :
PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
FY 2024-25
Qtr 1
TOTAL
BUDGETSOURCES OF FUNDS
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS PHASE I:
PAED
PS&E
$0
$0
$0
$0
$0
$0
$0
RW Support
Const. Support
RW
Construction
Total PHASE I
MEASURE R FUNDS PHASE II:
PAED
$0 $0 $0 $0 $0 $0 $0 $0
$0
PS&E $0
$0
$0
RW Support
Const. Support
RW $0
Construction
Total PHASE II
SUM PROG LACMTA FUNDS:
$3,000,000
$3,000,000
$2,200,000
$2,200,000
$5,200,000
$5,200,000$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0$3,000,000 $2,200,000 $5,200,000
OTHER NON LACMTA FUNDING:
LOCAL:
Total LOCAL
SUM NON-LACMTA FUNDS :
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
PROJECT FUNDING
FY21-22, FY22-23 and FY23-24 $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000
SUMMARY OF ALL FUNDS
PAED $1,887,745
$2,215,358
$0
$0
$250,000
$50,000
$100,000
$350,000
$1,400,000
$2,150,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,887,745
$2,465,358
$50,000
$1,271,840
$350,000
PS&E
RW Support
Const. Support
RW
Construction
TOTAL MILESTONES
$0
$0
$100,000
$0
$1,400,000
$1,500,000
$250,043
$0
$5,519,200
$5,769,243
$300,000
$0
$3,700,000
$4,000,000
$350,000
$0
$4,150,000
$4,500,000
$171,797
$0
$1,850,000
$2,021,797
$3,000,000
$7,103,103
$3,000,000
$3,000,000
$24,019,200
$30,044,143
SUM PROG LACMTA FUNDS
SUM NON-LACMTA FUNDS
$7,103,103
$0
$2,150,000
$0
$1,500,000
$0
$5,769,243
$0
$4,000,000
$0
$4,500,000
$0
$2,021,797
$0
$3,000,000
$0
$30,044,143
$0
TOTAL PROJECT FUNDING $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
ATTACHMENT C-2
SCOPE OF WORK
PROJECT TITLE:
SR-138(SR-14) Avenue J Interchange
PROJECT LOCATION:
The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.
PROJECT LIMITS:
This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.
PROJECT BACKGROUND:
The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.
Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. Metro executed a Funding Agreement Amendment on April 19, 2021. The City of Lancaster also proposed to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. The Board approved the reallocation of funds in January 2021. With the SR-14/I-15 surplus funds the project will be fully funded through construction.
To expedite construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020 and awarded the construction contract in January 2021. The phase 2 project is scheduled to advertised in the fall of 2021.
Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
PROJECT BUDGET PHASE I:
COMPONENT AMOUNT
$200,000
$300,000
$0
PA/ED (Complete)
PS and E
R/W Support
R/W Capital $0
Construction Support
Construction Capital
Total Budget
$250,000
$4,569,200
$5,319,200
PROJECT BUDGET PHASE II:
COMPONENT AMOUNT
$1,687,745
$2,165,358
$50,000
PA/ED (Complete)
PS and E
R/W Support
R/W Capital $350,000
Construction Support
Construction Capital
Total Budget
$1,021,840
$19,450,000
$24,724,943
SCOPE PHASE I:
The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.
The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping.
These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.
Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION:
Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:
A. Conduct a “Groundbreaking” ceremony for the project.
B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.
C. Contract with a Contractor for construction.
D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.
The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.
SCOPE PHASE II:
The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:
DESIGN:
I. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:
A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)
II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.
Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
RIGHT-OF-WAY:
Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:
Tasks to be performed include, but are not limited, to the following:
A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.
B. Meet as needed with the City to accomplish Project tasks as outlined.
Meetings expected between the Consultant and City.
C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
Right-of-Way Capital:
Tasks to be performed include, but are not limited to, the following:
A. Order title reports/litigation guarantees.
B. Present conceptual plans to property owners adjacent to project.
C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.
D. Authorize appraisals and improvements pertaining to properties.
E. Notify and meet with property owners of appraisals and detailed improvements to their properties.
F. Set just compensation.
G. Present written offer letters and appraisal summaries to property owners.
H. Conduct negotiations to settlement.
CONSTRUCTION:
Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:
E. Conduct a “Groundbreaking” ceremony for the project.
F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.
G. Contract with a Contractor for construction.
H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.
The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.
Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
MILESTONES for PHASE I: The implementation schedule for this project will be as follows.
START DATE COMPLETION
DATE
PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015 November 2016
Feasibility Study
Concept Exploration
PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018 August 2020
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
Intelligent Transportation System
(ITS)
Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION
DATE
SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1
Evaluations
August 2020 September 2020
January 2021
Selection
Board Approval Process
Contract Award Package #1
EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage
ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring
CONCRETE
Form Work
Rebar Placement
Pole Placement
TRAFFIC CONTROL
TMP
STRUCTURAL
False Work
Iron Placement
Pole Placement
START DATE COMPLETION
DATE
LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
CONSTRUCTION
Construction Package #1
Project Closes Out
January 2021 August 2021
October 2021
Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.
START DATE COMPLETION
DATE
PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System (ITS)
Feasibility Study
June 2015 November 2016
Concept Exploration
PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System (ITS)
Concept of Operations
System Requirements
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System (ITS)
Categorical Exemption Filing
June 2016
September 2018
September 2018
September 2019
PS&E September 2018
May 2020
July 2021
April 2021
July 2021
95% PS&E Package #2
100% PS&E Package #2
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
May 2021
Civic Design
Structural Design
Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION
DATE
SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2
Evaluations
June 2021 July 2021
Selection
Board Approval Process
Contract Award Package #2
EXCAVATION
Clear/Grub
September 2021
Survey
Sample Borings
Grading
Compaction
Drainage
ENVIRONMENTAL
Archaeological
CONCRETE
Form Work
Rebar Placement
TRAFFIC CONTROL
TMP
STRUCTURAL
False Work
Iron Placement
Pole Placement
START DATE COMPLETION
DATE
LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
Construction Package #2
Project Closes Out (Phase 1 and Phase
2)
October 2021 October 2022
February 2023
Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work
FTIP #: LA0G928
SR-138 Capacity Enhancements
Project#: MR330.04
FA# 9200000FAMR33004
ATTACHMENT C – Location Map
Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work
Attachment E-2
Los Angeles Metropolitan Transportation Authority
2021 Federal Transportation Improvement Program ($000)
Implementing Agency Lancaster, City ofLA0G928TIP ID
SCAG RTP Project #: 1AL04Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.
Study:N/A Is Model: YES Model #:
PM: Ray Hunt - (661) 945-6860
Email: [email protected]
LS: N LS GROUP#:
Conformity Category: NON-EXEMPT
System :Local Hwy Route : Postmile: 67.95 to 67.95 Distance: 0 Phase: ROW Acquisition Completion Date 12/31/2023 Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Air Basin: MDAB Envir Doc: INITIAL STUDY/NEGATIVE
DECLARATION - CEQA - 09/09/2019
Toll Rate:
0.00 Toll Colc Loc: Toll Method: Hov acs eg loc: Uza: Sub-Area: Sub-Region: North Los Angeles CountyLancaster-Palmdale
CTIPS ID: EA #: PPNO:
Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:
PHASE PRIOR
$1,700
$1,600
$6,700
20/21
$0
21/22 22/23 23/24 24/25 25/26 BEYOND PROG TOTAL
MR20H - Measure R 20% Highway PE $1,700
$1,600RW
CON
$0
$20,044
$20,044
$26,744
SUBTOTAL $10,000 $30,044
TOTAL $10,000 $20,044 $30,044
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $26,744 TOTAL PROGRAMMED: $30,044 - General Comment: No significant change made. The conformity category was changed in error. Please correct error and change the project back to a "Non-Exempt" modeled project not a "TCM Committed" type. - Modeling Comment: No significant change made.
- TCM Comment: No significant change made.
- Amendment Comment:
- CMP Comment:
- Narrative:
Last Revised Amendment 21-98 - SCAG PENDING Change reason:MODELING DETAILS UPDATE, S Total Project Cost $30,044
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004
AMENDMENT No.1 TO MEASURE R FUNDING AGREEMENT
BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY
METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 1 to the Funding Agreement (this “Amendment”), is dated as of November 2, 2020 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").
RECITALS:
A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and B. WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $11,274,943 from $10,000,000 to $21,274,943. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $21,274,943 which was approved by the LACMTA Board on June 25, 2020; and
C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,000,000 in Measure R Funds in FY 2021-22 and $2,274,943 in Measure R Funds in FY 2022-23. The total designated amount for the Project is $21,274,943; and
D. Grantee and LACMTA desire to amend the Existing FA as provided herein.
Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004
AGREEMENT:
NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:
1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $21,274,943 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014 and June 25, 2020 granted the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,000,000 in FY 2021-22; and $2,274,943 in FY 2022-23.”
2. entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025.”
3. 4.
Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached.
Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.
5. 6.
Attachment C of the Existing FA is hereby replaced by Attachment C-1, attached.
Attachment E – TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.
7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.
Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
ATTACHMENT A-1 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04
PROGRAMMED BUDGET - SOURCES OF FUNDS
Total
Budget
% of BudgetSOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23
LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS $
$
3,300,000
3,300,000
$ 6,700,000
6,700,000
$ 1,000,000
1,000,000
$
$
8,000,000
8,000,000
$
$
2,274,943
2,274,943
$
$
21,274,943 100%
100%LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL $ - $ $ 21,274,943
OTHER SOURCES OF FUNDING:
$
$
$
$
-
-
-
-
0%
0%
0%
0%
STATE:
FEDERAL:
PRIVATE OR OTHER:
OTHER FUNDING SUBTOTAL $ -
-
$ - $
$
- $ - $ - $
$
- $
$
- 0%
TOTAL PROJECT FUNDS $ $ 3,300,000 6,700,000 $ 1,000,000 $ 8,000,000 2,274,943 21,274,943 100% Rev. 05.03.19 FA Measure R Hwys Gen Attachment A-1 Project Funds
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A ATTACHMENT B1-1 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04
PROGRAMMED SOURCES OF FUNDS
FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
TOTAL
BUDGETSOURCES OF FUNDS Prior Years
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS PHASE I:
PAED
PS&E
RW Support
Const. Support
RW
$200,000
$300,000
$200,000
$300,000
$0
$250,000
$0
$100,000 $100,000 $50,000
Construction $1,400,000
$1,500,000
$1,400,000
$1,500,000
$1,200,000
$1,250,000
$4,000,000
$4,750,000Total PHASE I $500,000 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:
PAED
PS&E
RW Support
Const. Support
RW
$1,687,745
$1,915,358
$1,687,745
$2,165,358
$50,000
$850,043
$350,000
$100,000
$50,000
$150,000
$350,000
$200,043 $300,000 $350,000
Construction $1,550,000
$1,750,043
$3,700,000
$4,000,000
$4,150,000
$4,500,000
$9,400,000
$14,503,146Total PHASE II $3,603,103
$4,103,103
$150,000
$150,000
$500,000
$500,000
$0 $0
SUM PROG LACMTA FUNDS: $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 OTHER NON LACMTA FUNDING:
LOCAL:
PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL
SUM NON-LACMTA FUNDS :
PROJECT FUNDING
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0 $0
$4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146FY20-21 and FY21-22 FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
TOTAL
BUDGETSOURCES OF FUNDS
LACMTA PROGRAMMED FUNDS:
MEASURE R FUNDS PHASE I:
PAED
PS&E
$0
$0
$0
$0
$0
$0
$0
RW Support
Const. Support
RW
Construction
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:
PAED
PS&E
$0
$0
RW Support
Const. Support
RW
$0
$171,797
$0
$171,797
Construction $1,850,000
$2,021,797
$1,850,000
$2,021,797Total PHASE II $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0SUM PROG LACMTA FUNDS: $2,021,797 $2,021,797
OTHER NON LACMTA FUNDING:
LOCAL:
PAED
PS&E
RW Support
Const. Support
RW
$0
$0
$0
$0
$0
$0
$0
Construction
Total LOCAL $0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0SUM NON-LACMTA FUNDS : $0
PROJECT FUNDING
FY21-22, FY22-23 and FY23-24 $2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797
SUMMARY OF ALL FUNDS
PAED $1,887,745
$2,215,358
$0
$171,797
$0
$0
$100,000
$50,000
$0
$0
$0
$150,000
$0
$150,000
$0
$0
$350,000
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$0
$1,887,745
$2,465,358
$50,000
$1,271,840
$350,000
PS&E
RW Support
Const. Support
RW
Construction
TOTAL MILESTONES
$100,000
$0
$1,400,000
$1,500,000
$100,000
$0
$1,400,000
$1,500,000
$250,043
$0
$2,750,000
$3,000,043
$300,000
$0
$3,700,000
$4,000,000
$350,000
$0
$4,150,000
$4,500,000
$1,850,000
$6,124,900
$15,250,000
$21,274,943$500,000
SUM PROG LACMTA FUNDS
SUM NON-LACMTA FUNDS
$6,124,900
$0
$150,000
$0
$500,000
$0
$1,500,000
$0
$1,500,000
$0
$3,000,043
$0
$4,000,000
$0
$4,500,000
$0
$21,274,943
$0
TOTAL PROJECT FUNDING $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
ATTACHMENT C-1
SCOPE OF WORK
PROJECT TITLE:
SR-138(SR-14) Avenue J Interchange
PROJECT LOCATION:
The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.
PROJECT LIMITS:
This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.
NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:
The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.
PROJECT BACKGROUND:
The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.
Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. The City of Lancaster is proposing to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. With the SR-14/I-15 surplus funds the project will be fully funded through construction.
To expedite the construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020. The phase 2 project is scheduled to advertised in the summer of 2021.
Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
PROJECT BUDGET PHASE I:
COMPONENT AMOUNT
$200,000PA/ED (Complete)
PS and E
R/W Support
R/W Capital
$300,000
$0
$0
Construction Support
Construction Capital
Total Budget
$250,000
$4,000,000
$4,750,000
PROJECT BUDGET PHASE II:
COMPONENT
PA/ED
AMOUNT
(Complete) $1,687,745
PS and E
R/W Support
R/W Capital
$2,165,358
$50,000
$350,000
Construction Support
Construction Capital
Total Budget
$1,021,840
$11,250,000
$16,524,943
SCOPE PHASE I:
The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.
The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping. These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.
Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:
A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.
Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
CONSTRUCTION:
Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:
A. Conduct a “Groundbreaking” ceremony for the project.
B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.
C. Contract with a Contractor for construction.
D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.
The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.
SCOPE PHASE II:
The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:
DESIGN:
I. Final Design – Plans, Specifications and Estimates
Tasks to be performed include, but are not limited to, the following:
A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)
II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
Tasks to be performed include, but are not limited to, the following:
C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.
D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
RIGHT-OF-WAY:
Right-of-Way Support and Right-of-Way Capital
Right-of-Way Support:
Tasks to be performed include, but are not limited, to the following:
A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.
B. Meet as needed with the City to accomplish Project tasks as outlined.
Meetings expected between the Consultant and City.
C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.
Right-of-Way Capital:
Tasks to be performed include, but are not limited to, the following:
A. Order title reports/litigation guarantees.
B. Present conceptual plans to property owners adjacent to project.
C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.
D. Authorize appraisals and improvements pertaining to properties.
E. Notify and meet with property owners of appraisals and detailed improvements to their properties.
F. Set just compensation.
G. Present written offer letters and appraisal summaries to property owners.
H. Conduct negotiations to settlement.
CONSTRUCTION:
Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:
E. Conduct a “Groundbreaking” ceremony for the project.
Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.
G. Contract with a Contractor for construction.
H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.
The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.
Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
MILESTONES for PHASE I: The implementation schedule for this project will be as follows.
START DATE COMPLETION DATE
PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015 November 2016
Feasibility Study
Concept Exploration
PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018 August 2020
Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
Civic Design
Structural Design
Intelligent Transportation System
(ITS)
Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.
START DATE COMPLETION DATE
SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1
Evaluations
August 2020 September 2020
Selection
Board Approval Process
Contract Award Package #1
EXCAVATION
December 2020
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage
ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring
CONCRETE
Form Work
Rebar Placement
Pole Placement
TRAFFIC CONTROL
TMP
STRUCTURAL
False Work
Iron Placement
Pole Placement
START DATE COMPLETION DATE
LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
CONSTRUCTION
Construction Package #1
Project Closes Out
January 2021 June 2021
October 2022
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.
Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
START DATE COMPLETION DATE
November 2016
PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report
Intelligent Transportation System
(ITS)
June 2015
Feasibility Study
Concept Exploration
PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)
Concept of Operations
System Requirements
High Level Design
PA&ED
Prepare Environmental Document
Document Type
Scoping
Technical Studies
Draft Environmental Document
Final Environmental Document
Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)
June 2016
September 2018
September 2018
September 2019
Categorical Exemption Filing
PS&E September 2018
May 2020
April 2021
November 2020
May 2021
95% PS&E Package #2
100% PS&E Package #2
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy
January 2021
Civic Design
Structural Design
Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.
START DATE
May 2021
COMPLETION DATE
June 2021
SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2
Evaluations
Selection
Board Approval Process
Contract Award Package #2
EXCAVATION
July 2021
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage
ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring
CONCRETE
Form Work
Rebar Placement
Pole Placement
TRAFFIC CONTROL
TMP
STRUCTURAL
False Work
Iron Placement
Pole Placement
Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
START DATE COMPLETION DATE
LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing
Construction Package #2
Project Closes Out (Phase 1 and
Phase 2)
July 2021 June 2022
October2022
Rev: 05.03.19 11 FA Measure R Hwys Gen Attachment C Scope of Work
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928 Project#: MR330.04
SR-138 Capacity Enhancements FA# 9200000FAMR33004
ATTACHMENT C – Location Map(s)
Rev: 05.03.19 12 FA Measure R Hwys Gen Attachment C Scope of Work
Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
Implementing Agency Lancaster, City of
Attachment E-1
LA0G928TIP ID
SCAG RTP Project #: 1AL04Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.
Study:N/A Is Model: YES Model #:
PM: Mike Livingston - (661)945-6227
LS: N LS GROUP#:
Conformity Category: NON-EXEMPT
System :Local Hwy Route : Postmile: 67.95 to 67.95 Distance: 0 Phase: ROW Acquisition Completion Date 12/31/2021 Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Air Basin: MDAB Envir Doc: DRAFT ENVIRONMENTAL IMPACT
REPORT - 03/31/2016
Toll Rate:
0.00 Toll Colc Loc: Toll Method: Hov acs eg loc: Uza: Sub-Area: Sub-Region: North Los Angeles CountyLancaster-Palmdale
CTIPS ID: EA #: PPNO:
Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:
PHASE PRIOR
$1,700
$1,600
$0
18/19 19/20
$0
20/21
$0
21/22 22/23 23/24 BEYOND PROG TOTAL
MR20H - Measure R 20% Highway PE $1,700
$1,600RW
CON
$0 $0
$6,700 $11,275 $17,975
SUBTOTAL $3,300 $6,700 $11,275 $21,275
TOTAL $3,300 $6,700 $11,275 $21,275
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $17,975 TOTAL PROGRAMMED: $21,275 - General Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - Modeling Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - TCM Comment:
- Amendment Comment:
- CMP Comment:
- Narrative:
Last Revised Amendment 19-27 - FEDERAL PENDING Change reason:SCHEDULE DELAY Total Project Cost $21,275
EXHIBIT “2”
SCHEDULE
A. Task Order 1 – Schedule
B. Revised Task Order 1 – Schedule
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2, Page 1 of 1
EXHIBIT 2: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed. It is anticipated that performance of the work will be completed thirty (30) after the contract completion date for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II. In no event shall performance of the work be completed later than ninety (90) days after the contract completion date for PWCP 20-005 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Task Order.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 2-B, Page 1 of 1
EXHIBIT 2-B: SCHEDULE
There is no change to the schedule under Task Order 1.
EXHIBIT “3”
FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:
A. Task Order 1 – Payment and Fees
B. Revised Task Order 1 – Payment and Fees
Original Authorization: $ 124,118.00
Previous Addt’l Authorizations: $ 0.00
Authorization No. 1:
Total Not To Exceed:
$ 429,000.00
$ 553,118.00
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3, Page 1 of 1
EXHIBIT 3: PAYMENT AND FEES *
TASK
NO.
1. DESCRIPTION FEE
CONSTRUCTION SUPPORT SERVICES $124,118.00
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $124,118.00
TOTAL COST AMOUNT WRITTEN IN WORDS
one hundred, and eighteen dollars
One hundred twenty four thousand,
* In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.
Additional hours and associated costs must be authorized in writing prior to expenditure.
Service Group Category 1 (Reference RFQ 769-22)
Construction Support Services for
PWCP 20-005 - SR-138 (SR-14) / Avenue J Interchange Improvements (Phase II – Caltrans Interchange) Exhibit 3-B, Page 1 of 1
EXHIBIT 3-B: PAYMENT AND FEES *
TASK
NO.
1. DESCRIPTION FEE
CONSTRUCTION SUPPORT SURVEY SERVICES $429,000.00
TOTAL COST**
TIME AND MATERIALS NOT TO EXCEED $429,000.00
TOTAL COST AMOUNT WRITTEN IN WORDS Four hundred, twenty-nine thousand * In support of Exhibit 3, Consultant shall provide and submit with their proposal, a Fee Grid. The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs. ** These services will be completed on a time and materials basis as items are requested by the City as described in Exhibit 1, complete. Hours are for payment of services. This is a time and material not to exceed contract.
Additional hours and associated costs must be authorized in writing prior to expenditure.
City of Lancaster
SR14(SR138)/Ave J Interchange
Design Support During Construction
Billing Rates $ 340 $ 235 $ 220 $ 185
16 4
68 68
8 $ 145
40 $ 100
21 2
3 4
5 6
7 Preparation of RE File
Pre-Construction Meeting (1)
Respond to RFIs (assumed 10)
Review Shop Drawings and Submittals (assumed 12)
Attend Construction Meetings (assumed 2)
Project Site Inspections (assumed 2)
Prepare Record Drawings
2 2
6 6
2 2
2 60
6 126
126
12 20
186
536
$
$
$
$
$
$
$
9,640
1,420
22,640
22,640
2,360
3,520
30,150
92,370
$
$
$
$
$
$
$
443
65 1,041
1,041
109
162
1,387
4,248
$
$
$
$
$
$
$
$
10,083
1,485
37,431
37,431
2,469
3,682
31,537
124,118
4 4
4 4
40 40
4 4
2 2
6 $
$
13,750
13,750
8 60
8 1104 4
Totals 22 12 12 232 238 20 $ $ $ 27,500
* Includes 10% KHA markup
ꢀꢁꢂꢃꢄꢅꢆꢇꢈꢉꢇꢊꢋꢌꢁꢍꢋꢈꢎꢀꢏꢈꢀꢐꢑꢉꢒꢒꢓꢔꢕꢉꢖꢗꢖꢕꢘꢖꢐꢔꢕꢙꢖꢑꢓꢕꢉꢚꢔꢔꢙꢀꢛꢑꢜꢉꢛꢘ Kimley-Horn and Associates, Inc.
____________________________________
Hourly Labor Rate Schedule
Classification
Analyst I
Analyst II
Professional
Senior Professional I
Senior Professional II
Senior Technical Support
Technical Support
Support Staff
Rate
$135
$165
$190
$265
$365
$225
$150
$125
Effective through December 31, 2023.
Subject to annual adjustment thereafter.
Direct Expenses will be billed at cost.
Sub-Consultants will be charged at 10% mark-up, or per the Contract. kimley-horn.com 660 South Figueroa Street, Suite 2050, Los Angeles, CA 90017 213.261.4040
STAFF REPORT
City of Lancaster
CC 6
10/24/2023
JC
Date: October 24, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Michael Livingston, Manager – PW City Engineering
Subject: Additional Authorization No. 4 to Professional Consultant Services Agreement for Preparation of Project Plans, Specifications, and Estimates for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, Formerly PWCP 13-018) Recommendation:
Approve Additional Authorization No. 4 to Professional Consultant Services Agreement with TRC Solutions, Inc., of Irvine, California, in the amount of $223,591.00, for Additional Design Services for Plans, Specifications, and Estimates (PS&E) for SR-138 (SR-14) Avenue K Interchange (Reference PWCP 21-006, formerly PWCP 13-018). Authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$223,591.00; sufficient funds are available in Capital Improvements Budget Account No. 212- 15BR004-924.
Background:
On January 22, 2019, Council approved a professional consultant services agreement with TRC Solutions, Inc., for preparation of Plans, Specifications, and Estimates (PS&E) for SR-138 (SR- 14) Avenue K Interchange project (Reference PWCP 21-006, formerly PWCP 13-018). A contract was executed for a total contract not to exceed in the amount of $2,204,742.00.
On March 1, 2021, Additional Authorization No. 1 was executed for additional design work in the amount of $92,329.00.
On January 11, 2022, Additional Authorization No. 2 was approved by council and executed for additional design work in the amount of $147,037.50.
On September 13, 2022, Additional Authorization No. 3 was approved by council and executed for additional design work in the amount of $166,643.00. 1 4
0 9
Based on the complexity of the design working in conjunction with utilities and local business, additional design work was required to be performed, both on the local street as well as in Caltrans Access Control, for the revision of construction staging and traffic handling that adversely impacted the schedule and triggered additional design work.
With approval of this Additional Authorization No. 4, TRC Solutions, Inc., shall provide these additional design services in the amount of $223,591.00. This Additional Authorization shall revise the total contract price to an amount not to exceed $2,834,342.50, and amend the payment term of the contract to be extended by thirteen (13) months to June 30, 2024.
ML:ak
Attachment:
Additional Authorization No. 4
ADDITIONAL AUTHORIZATION NO. 4
FOR CONSULTANT SERVICES
T
O: Pija Ansari
Vice President/Sr. Project Manager
TRC Solutions, Inc.
123 Technology Drive West
Irvine, CA 92618
U
nder terms of our Professional Consultant Services Agreement dated March 18 , 2019, you are authorized to proceed with the following consulting services:
P
roject: Ave K Interchange SR -138 (SR -14) ( Reference PWCP 21 -006, formerly PWCP 13-018)
O
riginal Authorization: $2,204,742.00
P
revious Additional Authorizations: $ 406,009.50
T
his Authorization:
T
otal Not To Exceed:
D
ate Required:
Project Manager:
$223,591.00
$2,834,342.50
Immediately
Michael C. Livingston
A
CCEPTED:
Pija Ansari, Vice President Date
TRC Solutions, Inc.
AUT
HORIZED:
Jason Caudle Date
City Manager
EXHIBIT “A”
SCOPE OF SERVICES
The City shall authorize specific consulting services for capital projects by means of the attached “Authorization for Consultant Services.” Each “Authorization for Consultant Services” shall specify all required activities, the time of completion, a not to exceed cost, a project identification name for purposes of invoicing, and the name of the Project Manager.
The Consultant shall maintain separate costs for each project and shall identify the costs specific to each project.
The work to be performed under this contract shall include:
SEE ATTACHED
"EXHIBIT A"
SCOPE OF SERVICES
City of Lancaster
PWCP 21-006 (Previously 13-018)
SR-14/Avenue K Interchange - PS&E Amendment No. 4
TASK 1 – PROJECT MANAGEMENT
1a. Oversee plans and specs updates and SCE follow up communication including meetings and coordination with Caltrans, City of Lancaster, and SCE. Provide technical support during the relocation of SCE power poles, transmission, and distribution lines.
1b. Provide technical support during the relocation of SCE power poles, transmission, and distribution lines.
TASK 2 – DOCUMENTS IN CONNECTION WITH UPDATING PSA PACKAGE 2b. Oversee plans and specs updates and SCE follow up communication including meetings and coordination with Caltrans, City of Lancaster, and SCE. Provide technical support during the relocation of SCE power poles, transmission, and distribution lines.
TASK 3 – TECHNICAL SUPPORT TO CITY OF LANCASTER TO FINALIZE SCE TRANSMISSION AND DISTRIBUTION POWER LINES.
3a. Coordinate with Caltrans to incorporate SCE DSDD plans in the encroachment permit package of the 100% submittal. Address Caltrans comments for 100% submittal and coordinate updating of the drawings. Update RTL items. 3b. Process utility Letters and certifications due to SCE DSDD plans. 3c. Update Right of Way and Utility certifications resulting from Caltrans approval of SCE DSDD plans.
TASK 4 – COORDINATE WITH CALTRANS TO OBTAIN DSDD APPROVAL. 4a. Meetings with Caltrans, City of Lancaster, and SCE: Coordinate with city of Lancaster, utility companies including SCE, Spectrum, LACWD, Etc. 4b. SCE DSDD Plans: Review the document and provide inputs pertaining to Caltrans latest format.
4c. SCE DSDD Plans: Develop revised DSDD Exhibits with SCE update design per Caltrans requirements
4d. Coordination with SCE and SCE’s 3rd party Consultant AECOM to respond to Caltrans comments.
4e. Comment Resolution: Attend SCE DSDD plans comment resolutions, meetings with Caltrans/City/SCE
4f. Construction Support of transmission and distribution lines: Provide construction support to the City of Lancaster for the relocation of the transmission and distribution lines.
4g. Quality Control (QC) tasks: QC SCE DSDD plans and Exhibits.
EXHIBIT "B"
ADDITIONAL AUTHORIZATION NO. 4
PAYMENT CLAUSE
The City of Lancaster shall reimburse the CONSULTANT for actual costs , including labor costs and employee benefits incurred by the CONSULTANT in performance of the work for Additional Authorization No. 3 in an amount Not to Exceed $223,691.00 for a total amount Not to Exceed $2,834,442.50.
Actual costs shall not exceed the estimated wage rates and other costs as set forth in the CONSULTANT’S proposal. Source documentation supporting billed cost s must be submitted with invoice. CONSULTANT shall provide a cost breakdown with hourly rates for each office and field function in the event that additional work is required beyond the not to exceed fee given. Any additional work will require a separate Authorization for Consultant Services signed by both parties.
Consultant shall not be reimbursed for actual travel expenses incurred in the performance of the work.
Term Extension:
The Term of the Agreement for Professional Consultant Services, Ave K Interchange SR-138 (SR-14), dated March 18, 2019, was previously extended for a period of two (2) years beyond the original two (2) years and seven (7) months Term stated in the AGREEMENT.
In no event shall performance of the work be completed later than October 31 , 2023 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in the AGREEMENT.
By signing below, Kimley- Horn and Associates, Inc. (CONSULTANT) and The City of Lancaster (OWNER) are agreeing to this extension
Pija Ansari, Vice President Date
TRC Solutions, Inc.
Project/Desig
n Manager
Transportatio
n Engineer
Design
Engineer
Subtotal
(Hours) $
258.00$ 135.00$ 107.00$
Item No. Projected
Completion Date Item Description
Task No. 1: Project Management/Administration 164 0 88 252 51,728.00$ 1a 12/8/2022 to
7/31/2023
Oversaw plans and specs updates and SCE follow up communication with weekly meetings. This includes Meetings with Caltrans for the updating of SCE DSDD plans and specifications. Coordination with SCE and City of Lancaster for transmission and distribution lines and joint use agreements. 66 35 101 20,773.00$
1b 8/1/2023 to
6/14/2024
The above service described in 1a has started since 12/8/2022 and it should continue until obtaining Caltrans approval of the DSDD plans and RTL documents and providing technical support during the relocation of the poles and the installation of new SCE facilities.
98 53 151 30,955.00$
Task No. 2: Documents in connection with updating PS&E package 30 36 108 174 $24,156 2a 2/28/2023 Updated the standard specifications (SSPs) per new Caltrans comments received on 1/24/2023 and prepared comment response matrix 9 45 54 $7,137
2b 2/28/2023
Updated the Revised Standard Plans (RSPs) comprised of adding and attaching references to the construction drawings. This also includes updating page numbers, reprinting, and combining the entire set. Provided additional coordination services related to Caltrans comments for PS&E approval and RTL documents 3 9 18 30 $3,915
2c
5/12/2023 to
9/30/2023 Update RSPs (attach references, update page numbers, reprint, and combine) per the new comments received on 7/3/2023. Provide additional coordination related to Caltrans comments for PS&E approval and RTL documents 18 27 45 90
$13,104
60 75 129 264 $39,408
3a 12/8/2022 to
9/30/2023
coordination with Caltrans to incorporate SCE DSDD plans in the encroachment permit package of the 100% submittal, incorporate the responses and address comments received from Caltrans for 100% submittal. This includes updating the drawings, providing responses to the comments and justifications for the design performed on the drawings for PS&E approval. Update RTL items.
24 33 66 123 $17,709
3b 7/15/2023 to
9/30/2024
Utility Letters due to SCE DSDD plans. Complete the required certifications, coordinate with city of Lancaster and utility companies including SCE due to SCE DSDD plans. 18 21 42 81 $11,973 3c 7/15/2023 to
9/30/2024
Processing certifications due to the SCE DSDD plans. Coordinate utility agreements and Right of Way Engineering.
Update Right of Way and Utility certifications resulting from Caltrans approval of SCE DSDD plans. 18 21 21 60 $9,726 228 204 205 637 $108,299
4a Through June 2024 Meetings with Caltrans, City of Lancaster, and SCE: Coordinate with city of Lancaster, utility companies including SCE, Spectrum, LACWD, Etc. 45 38 83 $15,676
4b Through June 2024 SCE DSDD Plans: Review the document and provide inputs pertaining to Caltrans latest format. 45 36 33 114 $20,001 4c Through June 2024 SCE DSDD Plans: Develop revised DSDD Exhibits with SCE updated design per Caltrans requirements 25 36 26 87 $14,092 4d Through June 2024 Coordination with SCE and its Consultant (AECOM): Coordinate with SCE and SCE’s 3rd party Consultant AECOM to respond to Caltrans comments.
25 27 26 78 $12,877
4e Through June 2024 Comment Resolution: Attend SCE DSDD plans comment resolutions, meetings with Caltrans/City/SCE 25 27 26 78 $12,877 4f Through June 2024 Construction Support of transmission and distribution lines: Provide construction support to the City of Lancaster for the relocation of the transmission and distribution lines. 25 54 38 117 $17,806 4g Through June 2024 Quality Control (QC) tasks: QC SCE DSDD plans and Exhibits. 38 24 18 80 $14,970 Total Hours 482 315 530 1239
Total 223,591.00$
Cost Proposal Part I: City of Lancaster SR 14/Avenue K Interchange Project- Additional Work Items Through 6/14/2024 Date: 8-4-2023
Task No. 3: Technical support to City of Lancaster to finalize SCE transmission and distribution power lines.
Task No. 4: Coordinate with Caltrans to obtain DSDD approval.
Staff
Hourly Rate
"EXHIBIT B"
SCOPE OF SERVICES
City of Lancaster
PWCP 21-006 (previously 13-018)
SR14/Avenue K Interchange - PS&E Amendment No. 4
City of Lancaster SR 14/Avenue K Interchange Project- Additional Work Items Through 6/14/2024 Item
No. Item Description Time Schedule
Task No. 1: Project Management/Administration
1a Oversee plans and specs updates and SCE follow up communication including meetings and coordination with Caltrans, City of Lancaster, and SCE.
12/8/22 to 10/31/23
1b Provide technical support during the relocation of SCE power poles, transmission, and distribution lines.
11/1/23 to 6/14/24
Task No. 2: Documents in connection with updating PS&E package 2 Update SSPs and RSPs in conformance with Caltrans requirements and comments. Additional coordination for Caltrans approval of RTL documents
7/3/23 to 10/31/23
Task No. 3: Technical support to City of Lancaster to finalize SCE transmission and distribution power lines.
3a coordinate with Caltrans to incorporate SCE DSDD plans in the encroachment permit package of the 100% submittal.
Address Caltrans comments for 100% submittal and coordinate updating of the drawings. Update RTL items.
7/15/23 to 10/31/23
7/15/23 to 9/30/23
3b Process utility Letters and certifications due to SCE DSDD plans. 9/18/23 to 10/9/23 3c Update Right of Way and Utility certifications resulting from Caltrans approval of SCE DSDD plans. 10/1/23 to 10/31/23
Task No. 4: Coordinate with Caltrans to obtain DSDD approval. 4a Meetings with Caltrans, City of Lancaster, and SCE: Coordinate with city of Lancaster, utility companies including SCE, Spectrum, LACWD, Etc. 7/15/23 to 10/31/23
4b SCE DSDD Plans: Review the document and provide inputs pertaining to Caltrans latest format.
7/15/23 to 8/31/23
4c SCE DSDD Plans: Develop revised DSDD Exhibits with SCE updated design per Caltrans requirements
7/15/23 to 8/31/23
4d Coordination with SCE and SCE’s 3rd party Consultant AECOM to respond to Caltrans comments. 7/15/23 to 9/18/23
4e Comment Resolution: Attend SCE DSDD plans comment resolutions, meetings with Caltrans/City/SCE 8/1/23 to 9/30/23
4f
Construction Support of transmission and distribution lines: Provide construction support to the City of Lancaster for the relocation of the transmission and distribution lines.
11/1/23 to 6/14/24
4g Quality Control (QC) tasks: QC SCE DSDD plans and Exhibits. 7/15/23 to 10/31/23 "EXHIBIT B"
SCOPE OF SERVICES
City of Lancaster
PWCP 21-006 (previously 13-018)
SR14/Avenue K Interchange - PS&E Amendment No. 4
STAFF REPORT
City of Lancaster
CC 7
10/24/2023
JC
Date:October 24, 2023
To: Mayor Parris and City Council Members
From:Marissa Diaz, Director – Public Works
Candice Vander Hyde, Analyst – Public Works
Subject: Grant Agreement, State of California, Office of Traffic Safety - Traffic Safety Education Program
Recommendations:
1.Approve the Grant Agreement and authorize the City Manager, or his designee, to execute the grant agreement with the Office of Traffic Safety (OTS) for the Just SNAP it! Traffic Safety Education Program.
2.Recognize revenues and appropriate expenditures totaling $61,250.00 in grant funds from the OTS for the Just SNAP it! Traffic Safety Education Program Grant.
Project Name Amount Revenue Account Expenditure Account Just SNAP it! $61,250.00 OTS SNAPIT- NONINF-
23040000-4998
OTS SNAPIT- NONINF-
23040000-5656
Fiscal Impact:
$61,250.00 in OTS grant funding; there is no City match requirement for the grant project.
Background:
Car crashes are a leading cause of teenage deaths in Lancaster. This is because teens are more likely to underestimate or not recognize dangerous driving conditions. Therefore, it is essential to give them the tools to recognize both general safety risks, as well as their own potentially risky behaviors, and act to mitigate them when they and their peers drive.
In January 2023, City staff applied to the OTS to participate in their Traffic Safety Education Program to address this need. The application proposed an expansion to the City’s SEE AND BE SEEN active transportation safety and health living program to include a campaign called Just SNAP it!, which will be focused on encouraging high school and young adult drivers to establish life-long safety habits to reduce their risk of experiencing a traffic-related death or serious injury. 1 4
1 2
The concept for Just SNAP it! came from the City’s Social Equity Commission, and the campaign and programming that will be conducted will be developed and implemented by a Steering Committee comprised of community stakeholders, in collaboration with City staff. The Steering Committee will be developed by direct invitation to traffic safety stakeholders; i.e. Los Angeles County Sheriff’s Department and California Highway Patrol, education stakeholders like the Antelope Valley Union High School District, community-based organizations, as well as through self-selection invitations made at high school and young adult community engagement events.
CVH/jr
Attachment:
Agreement
10/2/2023 1:38:49 PM Page 1 of 18
State of California – Office of Traffic Safety
GRANT AGREEMENT
GRANT NUMBER
PT24100
1. GRANT TITLE
Traffic Safety Education Program
2. NAME OF AGENCY 3. Grant Period
Lancaster From:
To:
10/01/2023
09/30/2024 4. AGENCY UNIT TO ADMINISTER GRANT
Lancaster Development Services
5. GRANT DESCRIPTION
Implement a traffic safety education and awareness program targeting ages 15-25, primarily focusing on high school populations, that will educate drivers, motorcyclists, pedestrians, and bicyclists. The funded strategies may include classroom education, bicycle rodeos, community events, presentations, and workshops.
6. Federal Funds Allocated Under This Agreement Shall Not Exceed: $61,250.00
7. TERMS AND CONDITIONS: The parties agree to comply with the terms and conditions of the following which are by this reference made a part of the Agreement:
Schedule A – Problem Statement, Goals and Objectives and Method of Procedure Schedule B – Detailed Budget Estimate and Sub-Budget Estimate (if applicable) Schedule B-1 – Budget Narrative and Sub-Budget Narrative (if applicable) Exhibit A – Certifications and Assurances
Exhibit B* – OTS Grant Program Manual
Exhibit C – Grant Electronic Management System (GEMS) Access *Items shown with an asterisk (*), are hereby incorporated by reference and made a part of this agreement as if attached hereto.
These documents can be viewed at the OTS home web page under Grants: www.ots.ca.gov.
We, the officials named below, hereby swear under penalty of perjury under the laws of the State of California that we are duly authorized to legally bind the Grant recipient to the above described Grant terms and conditions.
IN WITNESS WHEREOF, this Agreement has been executed by the parties hereto.
8. Approval Signatures
A. GRANT DIRECTOR B. AUTHORIZING OFFICIAL
NAME:
TITLE:
EMAIL:
PHONE:
ADDRESS:
Candice Vander Hyde
Analyst
(661) 723-5851
44933 Fern Avenue
Lancaster, CA 93534
ADDRESS: Jason Caudle
City Manager
(661) 723-6010
44933 Fern Avenue
Lancaster, CA 93534
(Signature) (Date) (Signature) (Date)
C. FISCAL OFFICIAL
D. AUTHORIZING OFFICIAL OF OFFICE OF TRAFFIC SAFETY
ADDRESS: George Harris II
Finance Director
(661) 723-5988
44933 Fern Avenue
Lancaster, CA 93534
ADDRESS: Barbara Rooney
Director
(916) 509-3030
2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
(Signature) (Date) (Signature) (Date)
10/2/2023 1:38:49 PM Page 2 of 18
E. ACCOUNTING OFFICER OF OFFICE OF TRAFFIC SAFETY 9. SAM INFORMATION NAME: Carolyn Vu
SAM #:
REGISTERED
ADDRESS:
CITY:
ZIP+4:
PLPTTCNAL6E1
44933 Fern Avenue
Lancaster
93534-2461
ADDRESS: 2208 Kausen Drive, Suite 300
Elk Grove, CA 95758
10. PROJECTED EXPENDITURES
FUND CFDA ITEM/APPROPRIATION F.Y. CHAPTER STATUTE PROJECTED
EXPENDITURES
402PT-24.1 20.600 0521-0890-101 2022 43/22 BA/22 $20,825.00 402PT-24 20.600 0521-0890-101 2023 12/23 BA/23 $40,425.00
AGREEMENT
TOTAL $61,250.00
AMOUNT ENCUMBERED BY THIS DOCUMENT
I CERTIFY upon my own personal knowledge that the budgeted funds for the current budget year are available for the period and purpose of the expenditure stated above.
$61,250.00
PRIOR AMOUNT ENCUMBERED FOR THIS
AGREEMENT
$ 0.00
OTS ACCOUNTING OFFICER’S SIGNATURE DATE SIGNED TOTAL AMOUNT ENCUMBERED TO DATE $61,250.00
10/2/2023 1:38:49 PM Page 3 of 18
State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule A
GRANT NUMBER
PT24100
1. PROBLEM STATEMENT
In 2022, the California Highway Patrol (SWITRS) reported a total of 1,707 crashes in Lancaster, including 26 fatal crashes killing 28 people and 45 severe injuries out of a total of 1,558 injured victims. Of the fatalities, four were pedestrians and two were bicyclists. Of the severe injuries, five were pedestrians and one was a bicyclist.
Just SNAP It! is an education and public awareness campaign that targets young drivers, primarily students at five Lancaster, CA high schools: Lancaster High School, Eastside High School, Antelope Valley High School, Quartz Hill High School, and SOAR High (Students on Academic Rise).
Secondarily, the Just SNAP It! program encompasses all road users (drivers, motorcyclists, pedestrians, bicyclists), focusing on ages 15-25. This group captures the City’s high-school-age young people, as well as older siblings and friends. Some of the proposed peer-to-peer engagement may come from those over high- school age, up to about 25, who may be working and/or living in the community or attending community college or university.
Crashes from 2015-2019 are mapped in the August 2022 City of Lancaster Local Road Safety Plan and Program Final Report (LRSP). The LRSP identifies high-risk locations throughout the City where crashes occur at a higher-than-expected level. Intersections along Avenues K, J, I, and L, and 10th Street West, Sierra Highway, Challenger Way, and Division Street figure prominently in this group, and students will be alerted to pay extra attention at these locations.
Data in the LRSP shows the locations of pedestrian and bicycle crashes, respectively, which will be highlighted as part of the awareness program. Additionally, the 2022 SRTS Master Plan shows high concentrations of pedestrian and bicycle crashes between Avenue H and venue I, east of SR-14 and west of Sierra Highway; along 30th Street West between Avenue J and Avenue L; along Avenue L between 30th Street West and 40th Street West; along 50th Street West between Avenue L-8 and Avenue M-8, and at the intersections of Division St. and Avenue H; 10th Street West and Avenue L; and 25th Street West and Avenue J. If young drivers know where risks are higher, they can bring to drive accordingly.
As part of Just SNAP It!, young drivers and all other road users will be alerted to particularly dangerous periods of the day or the year. The LSRP notes that between 2015-2019, 22 of 28 fatal pedestrian crashes occurred at night, as well as half of the four bicycle fatalities. Wet conditions were flagged as an overrepresented environmental condition.
However, awareness must increase during all trips, regardless of when they occur. Two-thirds of the 60 fatal crashes involving two vehicles occurred during the day when traffic volumes and congestion are higher.
Focusing on Young Drivers to Reduce Risk and Establish Life-long Safety Habits: In Lancaster, drivers aged 16-25 years old were found to be at fault in 23.2% of crashes. (LSRP, August 2022, p. 26) Approximately 61% of teenagers admit to risky driving habits. Nationally, drivers 16-17 are nearly 9x more likely to have a crash than middle-aged drivers. Car crashes are the leading cause of teenage deaths.
Because teens are more likely to underestimate or not recognize dangerous driving conditions, it is essential to give them the tools to recognize both general safety risks, as well as known local roadways or intersections where higher crash rates have been recorded.
Re-Engaging with Lancaster High-schools, Post-COVID: Because of COVID restrictions and priorities, the City’s high schools were not able to fully participate in the recent Safe Routes to School Master Plan update (2022). This OTS grant will support re-engagement with SRTS goals as well as community-wide Vision Zero goals.
Leveraging Previous OTS Investments and Community-Supported Collaborations: Lancaster would not be a leader in roadway risk reduction without the help and guidance from OTS programs and staff. The proposed Just SNAP It! Program ties in perfectly with the City’s award-winning (previously supported OTS program) branded as the SEE AND BE SEEN (S&BS) Program, emphasizing the responsibilities of all travelers, all modes, to “see their way to safety.” The City continues to make forward progress, sustaining our cost-effective programs previously supported by OTS, and advancing the safety frontier with new ideas
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and programmatic penetration into the community. With OTS assistance now, we can move into high school populations with a safety message that is data-driven, personally meaningful, actionable, and produces equitable results.
2. PERFORMANCE MEASURES
A. Goals:
1. Reduce the number of persons killed in traffic crashes.
2. Reduce the number of persons injured in traffic crashes.
3. Increase bicycle helmet usage.
4. Reduce the number of traffic crashes involving drivers 16-25 years of age.
5. Increase awareness of risky driving behavior as measured by pre and post surveys of high-school students.
6. Increase the number of students who report calling for a safe ride home when risks are present.
B. Objectives: Target Number
1. Issue a press release announcing the kick-off of the grant by November 15. The kick-off press releases and media advisories, alerts, and materials must be emailed to the OTS Public Information Officer at [email protected], and copied to your OTS Coordinator, for approval 14 days prior to the issuance date of the release.
1 2. Participate in traffic safety fairs and/or community events with an effort to reach individuals.
5 3. Work closely with community-based organizations at both the neighborhood and community level with an effort to reach individuals.
3 4. Participate in the following campaigns: National Walk to School Day, National Bicycle Safety Month, California's Pedestrian Safety Month and National Pedestrian Safety Month.
4 5. Conduct pedestrian and/or bicycle safety presentations with an effort to reach youth.
5 6. Develop a pedestrian and/or bicycle safety program and materials to be adopted as an on-going program in schools with an effort to reach students. 1 7. Participate in Open Streets events with an effort to reach individuals. Open Streets are events that temporarily open streets to people by closing them to cars, are free of cost, and open to people of all ages and abilities.
1 8. Participate in Safe Routes to School coalition meetings. 3
9. Distribute and properly fit bicycle helmets at no cost to community members in need, at bicycle rodeos, schools, workshops, and community events. 1,500
10. Purchase bicycle helmets. 1,500
11. Conduct bicycle helmet inspections and make necessary adjustments at no cost for community members in need at schools and community events. 500
12. Conduct community bicycle rides providing bicycle safety education to promote safe bicycling in the community with an effort to reach bicyclists. 2 13. Conduct community engaged bicycle and/or walk audits at locations identified to have a high incidence of pedestrian and/or bicycle fatal or serious injury traffic crashes or "near misses".
5 14. Collaborate with law enforcement agencies to increase knowledge and awareness of traffic safety.
1 15. Conduct 5 “Just SNAP It!” programs at local high schools in January and February addressing the topics of pedestrian and bicyclist safety and young drivers safety. 10,000
16. Conduct 5 “Just SNAP It!” programs at local high schools during the spring addressing the topics of distracted driving and motorcycle safety. 10,000
17. Conduct pre and post surveys regarding pedestrian, bicyclist, and young driver safety education awareness to students at 5 schools. A pre survey will be required to determine the base student awareness/knowledge and a post survey will be required to determine the impact of the education efforts. 1,000
18. Distribute traffic safety items at no cost to youth or community members in need, during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility.
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19. Participate in and present at the Youth Justice Summit to bring awareness to the Just SNAP it! program (and World Day of Remembrance) and solicit for students to become campus advocates and/or join the Steering Committee. 1 3. METHOD OF PROCEDURE
A. Phase 1 – Program Preparation (1st Quarter of Grant Year) Develop operational plans to implement the “best practice” strategies outlined in the objectives section.
All training needed to implement the program should be conducted in the first quarter. All grant related purchases needed to implement the program should be made in the first quarter.
Media Requirements
Issue a press release approved by the OTS PIO announcing the kick-off of the grant by November 15, but no sooner than October 1. The kick-off release must be approved by the OTS PIO and only distributed after the grant is fully signed and executed. If you are unable to meet the November 15 deadline to issue a kick-off press release, communicate reasons to your OTS coordinator and OTS PIO.
Addendum:
Just SNAP It! Steering Committee: City S&BS to collaborate with the five high schools, including their student leadership organizations already on campus, and the City’s Impact Team, CBOs, Equity Committee
Engage with AV Community College
Establish marketing, branding, and communications protocols With Steering Committee
With students and parents
With related stakeholders
B. Phase 2 – Program Operations (Throughout Grant Year) Media Requirements
The following requirements are for all grant-related activities:
Send all media advisories, alerts, videos, graphics, artwork, posters, radio/PSA/video scripts, storyboards, digital and/or print educational materials for grant-related activities to the OTS PIO at [email protected] for approval and copy your OTS coordinator. Optimum lead time would be 7 days before the scheduled release but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
The OTS PIO is responsible for the approval of the design and content of materials. The agency understands OTS PIO approval is not authorizing approval of budget expenditure or cost. Any cost approvals must come from the Coordinator.
Pre-approval is not required when using any OTS-supplied template for media advisories, press releases, social media graphics, videos or posts, or any other OTS-supplied educational material.
However, copy the OTS PIO at [email protected] and your OTS coordinator when any material is distributed to the media and public, such as a press release, educational material, or link to social media post. The OTS-supplied kick-off press release templates and any kickoff press releases are an exception to this policy and require prior approval before distribution to the media and public.
If an OTS-supplied template, educational material, social media graphic, post or video is substantially changed, the changes shall be sent to the OTS PIO at [email protected] for approval and copy to your OTS Coordinator. Optimum lead time would be 7 days prior to the scheduled release date, but at least 3 business days prior to the scheduled release date for review and approval is appreciated.
Press releases, social media posts and alerts on platforms such as NextDoor and Nixle reporting immediate and time-sensitive grant activities (e.g. enforcement operations, day of event highlights or announcements, event invites) are exempt from the OTS PIO approval process. The OTS PIO and your Coordinator should still be notified when the grant-related activity is happening (e.g. car seat checks, bicycle rodeos, community presentations, DUI checkpoints, etc.).
Enforcement activities such as warrant and probation sweeps, court stings, etc. that are embargoed or could impact operations by publicizing in advance are exempt from the PIO
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approval process. However, announcements and results of activities should still be copied to the OTS PIO at [email protected] and your Coordinator with embargoed date and time or with “INTERNAL ONLY: DO NOT RELEASE” message in subject line of email. Any earned or paid media campaigns for TV, radio, digital or social media that are part of a specific grant objective, using OTS grant funds, or designed and developed using contractual services by a subgrantee, requires prior approval. Please send to the OTS PIO at [email protected] for approval and copy your grant coordinator at least 3 business days prior to the scheduled release date.
Social media posts highlighting state or national traffic safety campaigns (Distracted Driving Month, Motorcycle Safety Awareness Month, etc.), enforcement operations (DUI checkpoints, etc.), or any other grant-related activity such as Bicycle rodeos, presentations, or events, are highly encouraged but do not require prior approval.
Submit a draft or rough-cut of all digital, printed, recorded or video material (brochures, posters, scripts, artwork, trailer graphics, digital graphics, social posts connected to an earned or paid media campaign grant objective) to the OTS PIO at [email protected] and copy your OTS Coordinator for approval prior to the production or duplication. Use the following standard language in all press, media, and printed materials, space permitting:
Funding for this program was provided by a grant from the California Office of Traffic Safety, through the National Highway Traffic Safety Administration. Space permitting, include the OTS logo on all grant-funded print materials, graphics and paid or earned social media campaign grant objective; consult your OTS Coordinator for specifics, format-appropriate logos, or if space does not permit the use of the OTS logo. Email the OTS PIO at [email protected] and copy your OTS Coordinator at least 21 days in advance, or when first confirmed, a short description of any significant grant-related traffic safety event or program, particularly events that are highly publicized beforehand with anticipated media coverage so OTS has sufficient notice to arrange for attendance and/or participation in the event.
If unable to attend, email the OTS PIO and coordinator brief highlights and/or results, including any media coverage (broadcast, digital, print) of event within 7 days following significant grant- related event or program. Media and program highlights are to be reflected in QPRs. Any press releases, work plans, scripts, storyboards, artwork, graphics, videos or any educational or informational materials that received PIO approval in a prior grant year needs to be resubmitted for approval in the current grant year.
Contact the OTS PIO or your OTS Coordinator for consultation when changes from any of the above requirements might be warranted.
Addendum:
1. CONDUCT BEFORE SURVEY: As an add-on to annual Student Tallies for Safe Routes to School Fall 20232. ASSEMBLIES AND EVENTS: School-based assemblies or community-based events. a. November 2023: Day of Remembrance -In the week before the Third Sunday in November:
Day of Remembrance Assemblies – roll out the Just SNAP It! education and awareness campaign
Assemblies at each school
Mayor and Equity Commission Leadership
Peer-to-peer testimony
b. Jan-February 2024 - Follow-up Assembly at each school c. April 2024 - Distracted Driving – April is Distracted Driving Awareness Month (Possibly combine with May events)
To address this underreported cause of crashes, which includes more than just cell phone use, but also encompasses drowsy driving, eating, grooming, talking, etc. Multimedia education
d. Early May 2024 - Motorcycle Awareness Month
Safety and awareness education not only for young motorcyclists, but also for passenger car drivers who need to be more aware of motorcycles sharing the road e. Late May 2024 Pre-Summer Vacation 2024 Follow-up (SNAP it Summer!)
Help students carry safety lessons into summertime activities3. Just SNAP It! SOCIAL MEDIA CAMPAIGN - Conduct social media marketing campaign based on these
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a. Safety – you have a long life ahead of you! Be whole and happy as you start it, and have no regrets. b. Need a ride? Advertise the availability of rides; knowing when to call, who to call, and how to call c. Act – How to recognize and respond to safety risks with respect to yourself or your friends. Pull over if you’re drowsy; call for a ride if you’re impaired; tell your friend to put the food away and pay attention; ask any aggressive driver to stop and let you out in a safe location, etc. d. Peers – Links to videos, TikToks, etc., showing how the young community is talking to itself, uplifting itself, watching out for itself
4. AFTER survey – June 2024
BEFORE AND AFTER Local Crash Rates including driver demographics, causes, severity, victim types, locations
BEFORE AND AFTER survey of high school students
a. Trip to school mode survey
b. Driver situational awareness assessment
c. Driver and non-driver understanding of dangerous driving conditions d. Driver and non-driver risk-taking habits
i. Speeding
ii. Phone use, eating, talking, eyes off the road
iii. DUI
iv. Drowsiness
v. Other
C. Phase 3 – Data Collection & Reporting (Throughout Grant Year)
1. Prepare and submit grant claim invoices (due January 30, April 30, July 30, and October 30)
2. Prepare and submit Quarterly Performance Reports (QPR) (due January 30, April 30, July 30, and October 30)
Collect and report quarterly, appropriate data that supports the progress of goals and objectives. Provide a brief list of activity conducted, procurement of grant-funded items, and significant media activities. Include status of grant-funded personnel, status of contracts, challenges, or special accomplishments.
Provide a brief summary of quarterly accomplishments and explanations for objectives not completed or plans for upcoming activities.
Collect, analyze and report statistical data relating to the grant goals and objectives.
4. METHOD OF EVALUATION
Using the data compiled during the grant, the Grant Director will complete the “Final Evaluation” section in the fourth/final Quarterly Performance Report (QPR). The Final Evaluation should provide a brief summary of the grant’s accomplishments, challenges and significant activities. This narrative should also include whether goals and objectives were met, exceeded, or an explanation of why objectives were not completed.
5. ADMINISTRATIVE SUPPORT
This program has full administrative support, and every effort will be made to continue the grant activities after grant conclusion.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B
GRANT NUMBER
PT24100
FUND NUMBER CATALOG
NUMBER (CFDA)
FUND DESCRIPTION TOTAL AMOUNT
402PT-24 20.600 State and Community Highway
Safety
$61,250.00
COST CATEGORY FUND
NUMBER
UNIT COST OR
RATE
UNITS TOTAL COST TO
GRANT
A. PERSONNEL COSTS
Straight Time
$0.00
Overtime
$0.00
Category Sub-Total $0.00
B. TRAVEL EXPENSES
$0.00
$0.00
Category Sub-Total $0.00
C. CONTRACTUAL SERVICES
Pre and Post Surveys 402PT-24 $15,000.00 1 $15,000.00
Category Sub-Total $15,000.00
D. EQUIPMENT
$0.00
Category Sub-Total $0.00
E. OTHER DIRECT COSTS
Educational Materials 402PT-24 $16,250.00 1 $16,250.00
Pedestrian/Bicycle Safety Items 402PT-24 $7,500.00 1 $7,500.00 Bicycle Helmets 402PT-24 $15.00 1,500 $22,500.00
Category Sub-Total $46,250.00
F. INDIRECT COSTS
$0.00
Category Sub-Total $0.00
GRANT TOTAL $61,250.00
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Schedule B-1
GRANT NUMBER
PT24100
BUDGET NARRATIVE
PERSONNEL COSTS
-
TRAVEL EXPENSES
-
CONTRACTUAL SERVICES
Pre and Post Surveys - Conduct pre and post surveys regarding pedestrian, bicyclist, and young driver safety education awareness to students at 5 schools. A pre survey will be required to determine the base student awareness/knowledge and a post survey will be required to determine the impact of the education efforts.
EQUIPMENT
-
OTHER DIRECT COSTS
Educational Materials - Costs of purchasing, developing or printing brochures, pamphlets, fliers, coloring books, posters, signs, and banners associated with grant activities, and traffic safety conference and training materials. Items shall include a traffic safety message and if space is available the OTS logo. Additional items may be purchased if approved by OTS.
Pedestrian/Bicycle Safety Items - Costs may include reflective arm and leg bands, tape, zipper pulls, bicycle headlights/taillights, and reflectors to be distributed at no cost during bicycle rodeos, presentations, workshops, trainings, and community events to increase safety and visibility. Additional items may be purchased if approved by OTS.
Bicycle Helmets - Helmets to be distributed at no cost during bicycle rodeos and other bicycle safety related events. Cost per helmet not to exceed an average price of $15, including shipping, handling and tax. More expensive helmets may be purchased if approved by OTS.
INDIRECT COSTS
-
STATEMENTS/DISCLAIMERS
There will be no program income generated from this grant.
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State of California – Office of Traffic Safety
GRANT AGREEMENT
Exhibit A
GRANT NUMBER
PT24100
Certifications and Assurances for Fiscal Year 2024 Highway Safety Grants (23 U.S.C. Chapter 4 or Section 1906, Public Law 109-59, as amended by Section 25024, Public Law 117-58)
The officials named on the grant agreement, certify by way of signature on the grant agreement signature page, that the Grantee Agency complies with all applicable Federal statutes, regulations, and directives and State rules, guidelines, policies, and laws in effect with respect to the periods for which it receives grant funding. Applicable provisions include, but are not limited to, the following:
GENERAL REQUIREMENTS
The State will comply with applicable statutes and regulations, including but not limited to:
23 U.S.C. Chapter 4—Highway Safety Act of 1966, as amended; Sec. 1906, Public Law 109-59, as amended by Sec. 25024, Public Law 117-58; 23 CFR part 1300—Uniform Procedures for State Highway Safety Grant Programs; 2 CFR part 200—Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards; 2 CFR part 1201—Department of Transportation, Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards.
NONDISCRIMINATION
(applies to all subrecipients as well as States)
The State highway safety agency [and its subrecipients] will comply with all Federal statutes and implementing regulations relating to nondiscrimination (“Federal Nondiscrimination Authorities”). These include but are not limited to:
Title VI of the Civil Rights Act of 1964 (42 U.S.C. 2000d et seq., 78 stat. 252), (prohibits discrimination on the basis of race, color, national origin);
49 CFR part 21 (entitled Non-discrimination in Federally -Assisted Programs of the Department of Transportation— Effectuation of Title VI of the Civil Rights Act of 1964); 28 CFR 50.3 (U.S. Department of Justice Guidelines for Enforcement of Title VI of the Civil Rights Act of 1964); The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. 4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of Federal or Federal-aid programs and projects); Federal-Aid Highway Act of 1973, (23 U.S.C. 324 et seq.), and Title IX of the Education Amendments of 1972, as amended (20 U.S.C. 1681-1683 and 1685-1686) (prohibit discrimination on the basis of sex); Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. 794 et seq.), as amended, (prohibits discrimination on the basis of disability) and 49 CFR part 27;
The Age Discrimination Act of 1975, as amended, (42 U.S.C. 6101 et seq.), (prohibits discrimination on the basis of age);
The Civil Rights Restoration Act of 1987, (Pub. L. 100-209), (broadens scope, coverage, and applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms “programs or activities” to include all of the programs or activities of the Federal aid recipients, subrecipients and contractors, whether such programs or activities are Federally-funded or not); Titles II and III of the Americans with Disabilities Act (42 U.S.C. 12131-12189) (prohibits discrimination on the basis of disability in the operation of public entities, public and private transportation systems, places of public accommodation, and certain testing) and 49 CFR parts 37 and 38;
Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and Low-Income Populations (preventing discrimination against minority populations by discouraging programs, policies, and activities with disproportionately high and adverse human health or environmental effects on minority and low-income populations);
Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency (requiring that recipients of Federal financial assistance provide meaningful access for applicants and beneficiaries who have limited English proficiency (LEP));
Executive Order 13985, Advancing Racial Equity and Support for Underserved Communities through the Federal Government (advancing equity across the Federal Government); and Executive Order 13988, Preventing and Combating Discrimination on the Basis of Gender Identity or Sexual Orientation (clarifying that sex discrimination includes discrimination on the grounds of gender identity or sexual orientation).
The preceding statutory and regulatory cites hereinafter are referred to as the “Acts” and “Regulations,” respectively.
GENERAL ASSURANCES
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In accordance with the Acts, the Regulations, and other pertinent directives, circulars, policy, memoranda, and/or guidance, the Recipient hereby gives assurance that it will promptly take any measures necessary to ensure that:
“No person in the United States shall, on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be otherwise subjected to discrimination under any program or activity, for which the Recipient receives Federal financial assistance from DOT, including NHTSA.”
The Civil Rights Restoration Act of 1987 clarified the original intent of Congress, with respect to Title VI of the Civil Rights Act of 1964 and other non-discrimination requirements (the Age Discrimination Act of 1975, and Section 504 of the Rehabilitation Act of 1973), by restoring the broad, institutional-wide scope and coverage of these nondiscrimination statutes and requirements to include all programs and activities of the Recipient, so long as any portion of the program is Federally assisted.
SPECIFIC ASSURANCES
More specifically, and without limiting the above general Assurance, the Recipient agrees with and gives the following Assurances with respect to its Federally assisted Highway Safety Grant Program:
1. The Recipient agrees that each “activity,” “facility,” or “program,” as defined in 49 CFR part 21 will be (with regard to an “activity”) facilitated, or will be (with regard to a “facility”) operated, or will be (with regard to a “program”) conducted in compliance with all requirements imposed by, or pursuant to the Acts and the Regulations.
2. The Recipient will insert the following notification in all solicitations for bids, Requests For Proposals for work, or material subject to the Acts and the Regulations made in connection with all Highway Safety Grant Programs and, in adapted form, in all proposals for negotiated agreements regardless of funding source:
“The [name of Recipient], in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (78 Stat. 252, 42 U.S.C 2000d to 2000d-4) and the Regulations, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.”
3. The Recipient will insert the clauses of appendix A and E of this Assurance (also referred in every contract or agreement subject to the Acts and the Regulations.
4. The Recipient will insert the clauses of appendix B of DOT Order 1050.2A, as a covenant running with the land, in any deed from the United States effecting or recording a transfer of real property, structures, use, or improvements thereon or interest therein to a Recipient.
5. That where the Recipient receives Federal financial assistance to construct a facility, or part of a facility, the Assurance will extend to the entire facility and facilities operated in connection therewith.
6. That where the Recipient receives Federal financial assistance in the form of, or for the acquisition of, real property or an interest in real property, the Assurance will extend to rights to space on, over, or under such property.
7. That the Recipient will include the clauses set forth in appendix C and appendix D of this DOT Order 1050.2A, as a covenant running with the land, in any future deeds, leases, licenses, permits, or similar instruments entered into by the Recipient with other parties:
a. for the subsequent transfer of real property acquired or improved under the applicable activity, project, or program; and
b. for the construction or use of, or access to, space on, over, or under real property acquired or improved under the applicable activity, project, or program.
8. That this Assurance obligates the Recipient for the period during which Federal financial assistance is extended to the program, except where the Federal financial assistance is to provide, or is in the form of, personal property, or real property, or interest therein, or structures or improvements thereon, in which case the Assurance obligates the Recipient, or any transferee for the longer of the following periods:
a. the period during which the property is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; or b. the period during which the Recipient retains ownership or possession of the property.
9. The Recipient will provide for such methods of administration for the program as are found by the Secretary of Transportation or the official to whom he/she delegates specific authority to give reasonable guarantee that it, other recipients, sub-recipients, sub- grantees, contractors, subcontractors, consultants, transferees, successors in interest, and other participants of Federal financial assistance under such program will comply with all requirements imposed or pursuant to the Acts, the Regulations, and this Assurance.
10. The Recipient agrees that the United States has a right to seek judicial enforcement with regard to any matter arising under the Acts, the Regulations, and this Assurance.
By signing this ASSURANCE, the State highway safety agency also agrees to comply (and require any sub -recipients, sub-grantees, contractors, successors, transferees, and/or assignees to comply) with all applicable provisions governing NHTSA's access to records, accounts, documents, information, facilities, and staff. You also recognize that you must comply with any program or complian ce reviews, and/or complaint investigations conducted by NHTSA. You must keep records, reports, and submit the material for r eview
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upon request to NHTSA, or its designee in a timely, complete, and accurate way. Additionally, you must comply with all other reporting, data collection, and evaluation requirements, as prescribed by law or detailed in program guidance.
The State highway safety agency gives this ASSURANCE in consideration of and for obtaining any Federal grants, loans, contracts, agreements, property, and/or discounts, or other Federal-aid and Federal financial assistance extended after the date hereof to the recipients by the U.S. Department of Transportation under the Highway Safety Grant Program. This ASSURANCE is binding on the State highway safety agency, other recipients, sub-recipients, sub-grantees, contractors, subcontractors and their subcontractors', transferees, successors in interest, and any other participants in the Highway Safety Grant Program. The person(s) signing below is/ are authorized to sign this ASSURANCE on behalf of the Recipient.
THE DRUG-FREE WORKPLACE ACT OF 1988 (41 U.S.C. 8103)
The Subgrantee will provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession or use of a controlled substance is prohibited in the grantee's workplace, and specifying the actions that will be taken against employees for violation of such prohibition;
b. Establishing a drug-free awareness program to inform employees about:
1. The dangers of drug abuse in the workplace;
2. The grantee's policy of maintaining a drug-free workplace;
3. Any available drug counseling, rehabilitation, and employee assistance programs;
4. The penalties that may be imposed upon employees for drug violations occurring in the workplace;
5. Making it a requirement that each employee engaged in the performance of the grant be given a copy of the statement required by paragraph (a);
c. Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will—
1. Abide by the terms of the statement;
2. Notify the employer of any criminal drug statute conviction for a violation occurring in the workplace no later than five days after such conviction;
d. Notifying the agency within ten days after receiving notice under subparagraph (c)(2) from an employee or otherwise receiving actual notice of such conviction;
e. Taking one of the following actions, within 30 days of receiving notice under subparagraph (c)(2), with respect to any employee who is so convicted—
1. Taking appropriate personnel action against such an employee, up to and including termination;
2. Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency; f. Making a good faith effort to continue to maintain a drug-free workplace through implementation of all of the paragraphs above.
POLITICAL ACTIVITY (HATCH ACT)
(applies to all subrecipients as well as States)
The State will comply with provisions of the Hatch Act (5 U.S.C. 1501-1508), which limits the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds.
CERTIFICATION REGARDING FEDERAL LOBBYING
(applies to all subrecipients as well as States)
CERTIFICATION FOR CONTRACTS, GRANTS, LOANS, AND COOPERATIVE AGREEMENTS
The undersigned certifies, to the best of his or her knowledge and belief, that:
1. No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-LLL, “Disclosure Form to Report Lobbying,” in accordance with its instructions;
3. The undersigned shall require that the language of this certification be included in the award documents for all sub - awards at all tiers (including subcontracts, subgrants, and contracts under grant, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.
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This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure.
RESTRICTION ON STATE LOBBYING
(applies to subrecipients as well as States)
None of the funds under this program will be used for any activity specifically designed to urge or influence a State or loca l legislator to favor or oppose the adoption of any specific legislative proposal pending before any State or local legislative body. Such activities include both direct and indirect (e.g., “grassroots”) lobbying activities, with one exception. This does not preclude a State official whose salary is supported with NHTSA funds from engaging in direct communications with State or local legislative officials, in accordance with customary State practice, even if such communications urge legislative officials to favor or oppose the adopt ion of a specific pending legislative proposal.
CERTIFICATION REGARDING DEBARMENT AND SUSPENSION
(applies to all subrecipients as well as States)
INSTRUCTIONS FOR PRIMARY TIER PARTICIPANT CERTIFICATION (STATES)
1. By signing and submitting this proposal, the prospective primary tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The inability of a person to provide the certification required below will not necessarily result in denial of participation in this covered transaction. The prospective primary tier participant shall submit an explanation of why it cannot provide the certification set out below. The certification or explanation will be considered in connection with the department or agency's determination whether to enter into this transaction. However, failure of the prospective primary tier participant to furnish a certification or an explanation shall disqualify such person from participation in this transaction.
3. The certification in this clause is a material representation of fact upon which reliance was placed when the department or agency determined to enter into this transaction. If it is later determined that the prospective primary tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency may terminate this transaction for cause or default or may pursue suspension or debarment.
4. The prospective primary tier participant shall provide immediate written notice to the department or agency to which this proposal is submitted if at any time the prospective primary tier participant learns its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
5. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, person, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the department or agency to which this proposal is being submitted for assistance in obtaining a copy of those regulations.
6. The prospective primary tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency entering into this transaction.
7. The prospective primary tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” provided by the department or agency entering into this covered transaction, without modification, in all lower tier covered transactions and in all solicitations for lowe r tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
8. A participant in a covered transaction may rely upon a certification of a prospective par ticipant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website (https://www.sam.gov/).
9. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
10. Except for transactions authorized under paragraph 6 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency may terminate the transaction for cause or default.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND OTHER RESPONSIBILITY MATTERS —
PRIMARY TIER COVERED TRANSACTIONS
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1. The prospective primary tier participant certifies to the best of its knowledge and belief, that it and its principals:
a. Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency; b. Have not within a three-year period preceding this proposal been convicted of or had a civil judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property; c. Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and
d. Have not within a three-year period preceding this application/proposal had one or more public transactions (Federal, State, or local) terminated for cause or default.
2. Where the prospective primary tier participant is unable to certify to any of the Statements in this certification, such prospective participant shall attach an explanation to this proposal.
INSTRUCTIONS FOR LOWER TIER PARTICIPANT CERTIFICATION
1. By signing and submitting this proposal, the prospective lower tier participant is providing the certification set out below and agrees to comply with the requirements of 2 CFR parts 180 and 1200.
2. The certification in this clause is a material representation of fact upon which reliance w as placed when this transaction was entered into. If it is later determined that the prospective lower tier participant knowingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms covered transaction, civil judgment, debarment, suspension, ineligible, participant, per son, principal, and voluntarily excluded, as used in this clause, are defined in 2 CFR parts 180 and 1200. You may contact the person to whom this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this proposal that it will include the clause titled “Instructions for Lower Tier Participant Certification” including the “Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion—Lower Tier Covered Transaction,” without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions and will require lower tier participants to comply with 2 CFR parts 180 and 1200.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not proposed for debarment under 48 CFR part 9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant is responsible for ensuring that its principals are not suspended, debarred, or otherwise ineligible to participate in covered transactions. To verify the eligibility of its principals, as well as the eligibility of any prospective lower tier participants, each participant may, but is not required to, check the System for Award Management Exclusions website ( https://www.sam.gov/).
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is proposed for debarment under 48 CFR part 9, subpart 9.4, suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension or debarment.
CERTIFICATION REGARDING DEBARMENT, SUSPENSION, INELIGIBILITY AND VOLUNTARY EXCLUSION —
LOWER TIER COVERED TRANSACTIONS
1. The prospective lower tier participant certifies, by submission of this proposal, that neither it nor its principals is prese ntly debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participating in covered transactions by any Federal department or agency.
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2. Where the prospective lower tier participant is unable to certify to any of the statements in this certification, such prospective participant shall attach an explanation to this proposal.
BUY AMERICA
(applies to subrecipients as well as States)
The State and each subrecipient will comply with the Buy America requirement (23 U.S.C. 313) when purchasing items using Federal funds. Buy America requires a State, or subrecipient, to purchase with Federal funds only steel, iron and manufacture d products produced in the United States, unless the Secretary of Transportation determines that such domestically produced items would be inconsistent with the public interest, that such materials are not reasonably available and of a satisfactory qualit y, or that inclusion of domestic materials will increase the cost of the overall project contract by more than 25 percent. In order to use Federal funds to purchase foreign produced items, the State must submit a waiver request that provides an adequate basis and justific ation for approval by the Secretary of Transportation.
CERTIFICATION ON CONFLICT OF INTEREST
(applies to subrecipients as well as States)
GENERAL REQUIREMENTS
No employee, officer, or agent of a State or its subrecipient who is authorized in an official capacity to negotiate, make, a ccept, or approve, or to take part in negotiating, making, accepting, or approving any subaward, including contracts or subcontracts, in connection with this grant shall have, directly or indirectly, any financial or personal interest in any such subaward. Such a financial or personal interest would arise when the employee, officer, or agent, any member of his or her immediate family, his or her partner, or an organization which employs or is about to employ any of the parties indicated herein, has a financial or personal inter est in or a tangible personal benefit from an entity considered for a subaward. Based on this policy:
1. The recipient shall maintain a written code or standards of conduct that provide for disciplinary actions to be applied for violations of such standards by officers, employees, or agents. a. The code or standards shall provide that the recipient's officers, employees, or agents may neither solicit nor accept gratuities, favors, or anything of monetary value from present or potential subawardees, including contractors or parties to subcontracts.
b. The code or standards shall establish penalties, sanctions, or other disciplinary actions for violations, as permitted by State or local law or regulations.
2. The recipient shall maintain responsibility to enforce the requirements of the written code or standards of conduct.
DISCLOSURE REQUIREMENTS
No State or its subrecipient, including its officers, employees, or agents, shall perform or continue to perform under a gran t or cooperative agreement, whose objectivity may be impaired because of an y related past, present, or currently planned interest, financial or otherwise, in organizations regulated by NHTSA or in organizations whose interests may be substantially affected by NHTSA activities. Based on this policy:
1. The recipient shall disclose any conflict of interest identified as soon as reasonably possible, making an immediate and full disclosure in writing to NHTSA. The disclosure shall include a description of the action which the recipient has taken or proposes to take to avoid or mitigate such conflict.
2. NHTSA will review the disclosure and may require additional relevant information from the recipient. If a conflict of interest is found to exist, NHTSA may (a) terminate the award, or (b) determine that it is otherwise in the best interest of NHTSA to continue the award and include appropriate provisions to mitigate or avoid such conflict.
3. Conflicts of interest that require disclosure include all past, present, or currently planned organizational, financial, contractual, or other interest(s) with an organization regulated by NHTSA or with an organization whose interests may be substantially affected by NHTSA activities, and which are related to this award. The interest(s) that require disclosure include those of any recipient, affiliate, proposed consultant, proposed subcontractor, and key personnel of any of the above. Past interest shall be limited to within one year of the date of award. Key personnel shall include any person owning more than a 20 percent interest in a recipient, and the officers, employees or agents of a recipient who are responsible for making a decision or taking an action under an award where the decision or action can have an economic or other impact on the interests of a regulated or affected organization.
PROHIBITION ON USING GRANT FUNDS TO CHECK FOR HELMET USAGE (applies to all subrecipients as well as States)
The State and each subrecipient will not use 23 U.S.C. Chapter 4 grant funds for programs to check helmet usage or to create checkpoints that specifically target motorcyclists.
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POLICY ON SEAT BELT USE
In accordance with Executive Order 13043, Increasing Seat Belt Use in the United States, dated April 16, 1997, the Grantee is encouraged to adopt and enforce on-the-job seat belt use policies and programs for its employees when operating company-owned, rented, or personally-owned vehicles. The National Highway Traffic Safety Administration (NHTSA) is responsible for providing leadership and guidance in support of this Presidential initiative. For information and resources on traffic safety programs and policies for employers, please contact the Network of Employers for Traffic Safety (NETS), a public-private partnership dedicated to improving the traffic safety practices of employers and employees. You can download information on seat belt programs, costs of motor vehicle crashes to employers, and other traffic safety initiatives at www.trafficsafety.org. The NHTSA website (www.nhtsa.gov) also provides information on statistics, campaigns, and program evaluations and references.
POLICY ON BANNING TEXT MESSAGING WHILE DRIVING
In accordance with Executive Order 13513, Federal Leadership On Reducing Text Mes saging While Driving, and DOT Order 3902.10, Text Messaging While Driving, States are encouraged to adopt and enforce workplace safety policies to decrease crashes caused by distracted driving, including policies to ban text messaging while driving company- owned or rented vehicles, Government-owned, leased or rented vehicles, or privately-owned vehicles when on official Government business or when performing any work on or behalf of the Government. States are also encouraged to conduct workplace safety initiatives in a manner commensurate with the size of the business, such as establishment of new rules and programs or re-evaluation of existing programs to prohibit text messaging while driving, and education, awareness, and other outreach to employees about the safety risks associated with texting while driving.
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INSTRUCTIONS FOR ADDING OR UPDATING GEMS USERS
1. Each agency is allowed a total of FIVE (5) GEMS Users.
2. GEMS Users listed on this form will be authorized to login to GEMS to complete and submit Quarterly Performance Reports (QPRs) and reimbursement claims.
3. Complete the form if adding, removing or editing a GEMS user(s).
4. The Grant Director must sign this form and return it with the Grant Agreement.
CURRENT GEMS USER(S)
1. Candice Vander Hyde
Title: Analyst Media Contact: Yes
Phone: (661) 723-5851
Email: [email protected]
State of California – Office of Traffic Safety
OTS-55 Grant Electronic Management System (GEMS) Access Exhibit C
GRANT NUMBER
PT24100
GRANT DETAILS
Grant Number: PT24100
Agency Name: Lancaster Development Services
Grant Title: Traffic Safety Education Program
Agreement Total: $61,250.00
Authorizing Official: Jason Caudle
Fiscal Official: George Harris II
Grant Director: Candice Vander Hyde
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Complete the below information if adding, removing or editing a GEMS user(s)
GEMS User 1
Add/Change Remove Access {{[] c12_es_:signer1}}
Add as a media contact? Yes No
{{UserName1_es_:signer1 }} {{UserTitle1_es_:signer1 }} Name Job Title
{{UserEmail1_es_:signer1 }} {{UserPhone1_es_:signer1 }} Email address Phone number
GEMS User 2
Add/Change Remove Access
Add as a media contact? Yes No
{{UserName2_es_:signer1 }} {{UserTitle2_es_:signer1 }} Name Job Title
{{UserEmail2_es_:signer1 }} {{UserPhone2_es_:signer1 }} Email address Phone number
GEMS User 3
Add/Change Remove Access
Add as a media contact? Yes No
{{UserName3_es_:signer1 }} {{UserTitle3_es_:signer1 }} Name Job Title
{{UserEmail3_es_:signer1 }} {{UserPhone3_es_:signer1 }} Email address Phone number
GEMS User 4
Add/Change Remove Access
Add as a media contact? Yes No
{{UserName4_es_:signer1 }} {{UserTitle4_es_:signer1 }}
Name
Job Title
{{UserEmail4_es_:signer1 }} {{UserPhone4_es_:signer1 }} Email address Phone number
GEMS User 5
Add/Change Remove Access
Add as a media contact? Yes No
{{UserName5_es_:signer1 }} {{UserTitle5_es_:signer1 }} Name Job Title
{{UserEmail5_es_:signer1 }} {{UserPhone5_es_:signer1 }}
Email address
Phone number
Form completed by: Date:
As a signatory I hereby authorize the listed individual(s) to represent and have GEMS user access. {{Name1_es_:signer2:fullname }} Signature Name
Grant Director
Date Title
STAFF REPORT
City of Lancaster
CC 8
10/24/2023
JC
Date: October 24, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: Award of Safe Routes to School (SRTS) Community Engagement Program Services (RFP No.797-24)
Recommendations:
1. Authorize the City Manager, or his designee, to execute a professional services agreement with Antelope Valley Partners for Health (AVPH) of Lancaster, California, in the amount of $620,850.00 for professional services to provide community engagement services to support an active transportation safety non-infrastructure project that focuses on students K-12.
2. Recognize revenues and approve the appropriation of $796,000.00 in Active Transportation Program (ATP) grant funds from the California Department of Transportation (DOT) for the Safe Routes to School (SRTS) Refresh, Rebuild, Recruit, Sustain non-infrastructure program.
Project Name Amount Revenue Account Expenditure Account SRTS Refresh,
Rebuild,
Recruit,
Sustain
$796,000.00 ATP SRTSNI-NONINF-
23040000-4998
ATP SRTSNI-NONINF-
23040000-5656
3. Appropriate local match of $106,000.00 in General Fund from fund balance to ATP SRTSNI- NONINF-10140000-5656.
Fiscal Impact:
$902,000.00 including $760,000.00 in ATP grant funding plus $106,000.00 local match.
Background:
In 2022, the City submitted the relative application, SRTS Refresh, Rebuild, Recruit, Sustain, to the ATP, Cycle 6, as a result of the community feedback received during the process of refreshing its Safe Routes to School Master Plan (2021-2022), as it relates to Lancaster’s public elementary and middle schools.
1 4
1 3
SRTS Refresh, Rebuild, Recruit, Sustain is an overarching non-infrastructure project that will enlist the expertise and resources of a local community-based organization to serve as Lancaster's SRTS Coordinator, to recruit and train the cadre of local volunteers needed to champion SRTS in the neighborhoods, and staff the various education and encouragement programs needed to reestablish active and healthy habits after three years of disruption. It also builds and markets the City’s national award-winning SEE AND BE SEEN program, which includes active transportation-themed STEAM lessons in webinar format, with downloadable supporting materials for teachers and family-based activities.
The City received the allocation notification letter from the DOT on July 28, 2023. The Request for Proposals from community-based/non-profit organizations wishing to provide community engagement services to support this program was posted to the City’s website and Public Purchase on August 29, 2023, with a due date of September 12, 2023. One proposal was received from AVPH. A staff review committee evaluated the proposal, and deemed it both responsive and highly qualifying.
AVPH is a long-standing partner with the City on transportation safety projects and programs, including the community engagement conducted for both the original and recently updated SRTS Master Plan, as well as the SEE AND BE SEEN program. For these reasons, City staff confidently proposes the City Council award this project to AVPH.
CVH/jr
Attachments:
Agreement
Finance Letter
Allocation Letter
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AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES
THIS AGREEMENT FOR CONSULTING SERVICES (this “AGREEMENT”) is made and entered into this 25
th day of October 2023, by and between the CITY OF LANCASTER, a municipal corporation and charter city (the “OWNER”) , and Antelope Valley Partners for Health, (the “CONSULTANT”).
RECITALS
WHEREAS, OWNER desires to engage CONSULTANT to perform certain technical and professional services, as provided herein, identified as:
SAFE ROUTES TO SCHOOL COMMUNITY ENGAGEMENT
PROGRAM SERVICES, RFP 797-24
WHEREAS, the principal members of CONSULTANT are qualified and duly registered/licensed under the laws of the State of California, and CONSULTANT desires to accept such engagement;
NOW, THEREFORE, the parties agree as follows:
1. Parties to the AGREEMENT.
The parties to this AGREEMENT are:
A. OWNER: City of Lancaster
B. CONSULTANT: Antelope Valley Partners for Health
2. Notices. All written notices required by or related to this AGREEMENT shall be sent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below. Neither party to this AGREEMENT shall refuse to accept such mail; parties to this AGREEMENT shall promptly inform the other party of any changes of address. All notices required by this AGREEMENT are effective on the day of receipt, unless otherwise indicated herein.
OWNER Public Works Director
City of Lancaster
44933 North Fern Avenue
Lancaster, California 93534
CONSULTANT Antelope Valley Partners for Health (AVPH)
Attn: Michelle Fluke
44226 10
th Street West
Lancaster, CA 93534
3. Successors and Assigns. The terms hereof shall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however, that no party hereto sha ll assign any of the benefits and burdens hereunder, whether voluntarily or by operation of law, without prior written consent of the other party, and any such assignments without said consent shall be void.
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4. Incorporation by Reference. The Request for Proposal – RFP 797-24 Safe Routes to School Community Engagement Program Services and CONSULTANT’S Proposal is hereby incorporated in and made a part of this AGREEMENT. CONSULTANT agrees to comply with all of the requirements set forth therein.
5. Precedence of AGREEMENT Documents. If there is a conflict between AGREEMENT documents, the document highest in precedence shall control. The precedence shall be:
First: This AGREEMENT consisting of 14 pages
Second: Request for Proposal – RFP 797 -24 Safe Routes to School Community Engagement Program Services
Third: The CONSULTANT’S Proposal
6. Description of Work . OWNER hereby engages CONSULTANT , and CONSULTANT accepts such engagement, to perform the technical and professional services set for th in the “Scope of Services” attached hereto as Exhibit “A”. CONSULTANT shall perform and complete, in a manner satisfactory to OWNER, all work and services set forth in Exhibit “A”. The Public Works Director or his designee shall have the right to review and inspect the work during the course of its performance at such times as may be specified by the Public Works Director or his designee.
7. Obligations of the OWNER.
A. The total compensation to be paid by OWNER to CONSULTANT for all work and services described in Exhibit “A” is not to exceed $620,850.00, CONSULTANT’S fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit “B” attached hereto and made a part hereof.
B. No payment made hereunder by OWNER to CONSULTANT, other than the final payment, shall be construed as an acceptance by OWNER of any work or materials, nor as evidence of satisfactory performance by CONSULTANT of its obligations under this AGREEMENT.
8. Obligations of the CONSULTANT.
A. CONSULTANT shall perform as required by this AGREEMENT.
CONSULTANT also warrants on behalf of itself and all subcontractors engaged for the performance of this AGREEMENT.
B. CONSULTANT shall be responsible for payment of all employees' and subcontractor's wages and benefits, and shall comply with all requirements pertaining to employer's liability, workers' compensation, unemployment insurance, and Social Security.
9. Audit. OWNER shall have the option of inspecting and/or auditing all records and other written materials used by CONSULTANT in preparing its statements to OWNER as a condition precedent to any payment to CONSULTANT.
10. Hold Harmless and Indemnification . CONSULTANT agrees to indemnify and hold harmless the OWNER, its officers and employees, from and against any and all claims, losses, obligations, or liabilities whatsoever, including reasonable Attorney’s fees, incurred in or in any manner arising out of or related to CONSULTANT’S negligent or willful wrongful acts, errors or omiss ions, or those of its employees or agents. CONSULTANT agrees to defend OWNER, it officers and employees,
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from and against any and all claims arising from any alleged negligent or wrongful acts, errors or omissions on the part of CONSULTANT or on the part of its employees.
11. Amendments. Any amendment, modification, or variation from the terms of this AGREEMENT shall be in writing and shall be effective only upon mutual written approval by the Public Works Director and CONSULTANT.
12. Non-Discrimination and Equal Employment Opportunity.
A. In the performance of this AGREEMENT, CONSULTANT shall not discriminate against any employee, subcontractor, or applicant for employment because of race, color, religion, ancestry, sex, national origin, physical or mental disability or age. CONSULTANT will take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Affirmative action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.
B. The provisions of subsection A above shall be included in all solicitations or advertisements placed by or on behalf of CONSULTANT for personnel to perform any services under this AGREEMENT. OWNER shall have access to all documents, data and records of CONSULTANT and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrimination provisions of this Section.
13. Termination for Convenience. The governing board of the OWNER may terminate this AGREEMENT at any time without cause by giving fifteen (15) days written notice to CONSULTANT of such termination and specifying the effective date thereof. In that event, all finished or unfinished documents and other materials shall, at the option of OWNER, become the OWNER's property. If this AGREEMENT is terminated by OWNER as provided herein, CONSULTANT will be paid a total amount equal to its costs as of the termination date, plus ten percent (10%) of that amount for profit. In no event shall the amount payable upon termination exceed the total maximum compensation provided for in this AGREEMENT.
14. Termination for Cause.
A. The governing board of the OWNER may, by written notice to CONSULTANT , terminate the whole or any part of this AGREEMENT in any of the following circumstances:
(1) If CONSULTANT fails to perform the services required by this AGREEMENT within the time specified herein or any authorized extension thereof; or
(2) If CONSULTANT fails to perform the services called for by this AGREEMENT or so fails to make progress as to endanger performance of this AGREEMENT in accordance with its terms, and in either of these circumstances does not correct such failure within a period of ten (10) days (or such longer period that OWNER may authorize in writing) after receipt of notice from OWNER specifying such failure.
B. In the event OWNER terminates this AGREEMENT in whole or in part as provided above in paragraph A of this Section, OWNER may procure, upon such terms and in such manner as it may deem appropriate, services similar to those terminated.
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C. If this AGREEMENT is terminated as provided above in paragraph A, OWNER may require CONSULTANT to provide all finished or unfinished documents, data, studies, drawings, maps, photographs, reports, etc., prepared by CONSULTANT. Upon such termination, CONSULTANT shall be paid an amount equal to the contract amount, less the cost of hiring another CONSULTANT to complete CONSULTANT's services. In the event no new CONSULTANT is employed, CONSULTANT shall be paid an amount equal to the value of the work performed. In ascertaining the value of the work performed up to the date of termination, consideration shall be given to completed work and work in progress, complete and incomplete drawings, and other documents whether delivered to OWNER or in possession of CONSULTANT, and authorized reimbursement expenses.
D. If, after notice of termination of the AGREEMENT under the provisions of this Section, it is determined, for any reason, that CONSULTANT was not in default, or that the default was excusable, then the rights and obligations of the parties shall be the same as if the notice of termination had been issued pursuant to Section 13.
15. Independent Contra ctor. CONSULTANT is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalf of the OWNER. It is expressly understood between the parties to this AGREEMENT that no employee/employer relationship is intended; CONSULTANT is an independent contractor.
16. Insurance.
A. The CONSULTANT, at its expense, shall maintain in effect at all times during the term of this AGREEMENT the following coverage and limits of insurance, which shall be maintained with insurers listed "A-, VIII" or better in the Best's Key Rating Guide:
Commercial General Liability
Each Occurrence $1,000,000
Per Project General Aggregate $2,000,000
Including Products/Completed Operations; Contractual Liability/Independent Contractors; Property Damage
(Coverage shall be at least as broad as ISO form CG2010 11/85 or CG2010 07/04 and CG2037 07/04 combined, or an equivalent providing ongoing and completed operations)
Commercial Automobile Liability
Combine d Single Limit per Accident for
Bodily Injury and Property Damage $1,000,000
(Coverage shall be at least as broad as ISO form CA00 01)
Workers Compensation
As Required by the State of California Statutory Limits
Employer’s Liability
Each Accident $1,000,000
Bodily Injury by Disease $1,000,000
Each Employee $1,000,000
(A Waiver of Subrogation must be provided on behalf of the Certificate Holder for the Workers Compensation & Employers’ Liability policies)
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Professional Liability
Each Occurrence $1,000,000
General Aggregate $1,000,000
B. The Consultant’s insurance shall apply separately to each insured against whom claim is made or suit is brought, except with respect to the limits of the insured’s liability.
C. Professional liability insurance written on a “claims made” basis must be renewed for a period of three (3) years after this contract expires or is terminated. Such insurance must have the same coverage and limits as the policy that was in effect during th e term of this contract and will cover Consultant for all claims made by the City insured entities arising out of any acts or omissions of Consultant or its officers, employees, or agents during the time this Agreement was in effect.
D. Any deductibles or se lf-insurance retentions must be declared and approved by the
City. At the City ’s option, either the insurer shall reduce or eliminate such deductibles or self - insured
retentions as respects the City insured entities or the insurer shall procure a bond guaranteeing payment
of losses and related investigations, claim administration and defense expenses.
E. All insurance shall be primary and non-contributory as respects the City insured entities. Any insurance or self-insurance maintained by the City insured entities shall be in excess of the Consultant’s insurance and shall not contribute with it.
F. Consultant shall furnish the City with Certificates of Insurance and with original endorsements effecting coverage required by this Agreement. Certificates of Insurance shall meet the following requirements:
(1) Show that the insurance policy has been endorsed to state that coverage
shall not be suspended, voided, cancelled, reduced in coverage or in li mits except after 30 days prior written notice (10 days written notice for non- payment) to the City of Lancaster.
(2) List in the “Descriptions of Operations/Locations/Vehicles” section:
“RFP 797-24 Safe Routes to School Community Engagement Program Services, RFP 797-24
The City of Lancaster, its elected officials, officers, employees, and volunteers are included as additional covered parties, but only insofar as the operations under this contract are concerned.”
(3) List in the “Certificate Holder” section:
The City of Lancaster
44933 Fern Avenue
Lancaster, California 93534
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G. Consultant shall include all subcontractors as an insured under its policies or shall furnish separate certificates and endorsements for each subcontractor. Subcontractors are subject to the same insurance requirements as the Consultant.
17. Commencement and Completion of Work . The execution of this AGREEMENT by the parties does not constitute an authorization to proceed. The services of CONSULTANT shall commence when the OWNER, acting by and through its Public Works Director or their designee , has issued the Notice to Proceed.
CONSULTANT shall have no claim for compensation for any services or work which has not been authorized by the OWNER's Notice to Proceed.
18. Extension of Time for Completion of Work.
A. If, at any time, the work is delayed due to suspension order by OWNER, or due to any other cause which, in the reasonable opinion of the OWNER, is unforeseeable and beyond the control and not attributable to the fault or negligence of CONSULTANT , then CONSULTANT shall be entitled to an extension of time equal to said delay, subject to the OWNER's right to terminate this AGREEMENT pursuant to Section 13.
B. CONSULTANT shall submit to OWNER a written request for an extension of time within ten (10) days after commencement of such delay, and failure to do so shall constitute a waiver thereof. OWNER shall, in its sole discretion, determine whether and to what extent any extensions of time shall be permitted.
C. No extension of time requested or granted hereunder shall entitle CONSULTANT to additional compensation unless, as a consequence of such extension, additional work must be performed. In such event, OWNER shall in good faith consider any request for additional compensation submitted by CONSULTANT.
19. Ownership of Documents. All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by CONSULTANT in the course of performing the work required by this AGREEMENT shall be the property of the OWNER. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by CONSULTANT under this AGREEMENT shall, upon request, be made available to OWNER without restriction or limitation on their use.
20. Data Provided to CONSULTANT. OWNER shall provide to CONSULTANT , without charge, all data, including reports, records, maps and other information, now in the OWNER's possession which may facilitate the timely performance of the work described in Exhibit “A”.
21. CONSULTANT's Warranties and Representations.
CONSULTANT warrants and represents to OWNER as follows:
A. CONSULTANT has not employed or retained any person or entity, other than a bona fide employee working exclusively for CONSULTANT, to solicit or obtain this AGREEMENT.
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B. CONSULTANT has not pai d or agreed to pay any person or entity, other than a bona fide employee working exclusively for CONSULTANT , any fee, commission, percentage, gift, or any other consideration contingent upon or resulting from the execution of this AGREEMENT . Upon any breach or violation of this warranty, OWNER shall have the right, in its sole discretion, to terminate this AGREEMENT without further liability, or, in the alternative, to deduct from any sums payable hereunder the full amount or value of any such fee, commission, percentage or gift.
C. CONSULTANT has no knowledge that any officer or employee of the OWNER has any interest, whether contractual, noncontractual, financial, proprietary, or otherwise, in this transaction or in the business of the CONSULTANT , and t hat if any such interest comes to the knowledge of CONSULTANT at any time, a complete written disclosure of such interest will be made to OWNER, even if such interest would not be deemed a prohibited "conflict of interest" under applicable laws.
D. Upon the execution of this AGREEMENT , CONSULTANT has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this AGREEMENT , nor shall any such inte rest be acquired during the term of this AGREEMENT.
22. Resolution of Disputes.
A. Disputes regarding the interpretation or application of any provisions of this AGREEMENT shall, to the extent reasonably feasible, be resolved through good faith negotia tions between the parties.
B. If the parties cannot resolve the dispute through good faith negotiations, either party may give Notice of Dispute to the other party. The Notice of Dispute shall state the nature of the dispute and the corrective action necessary to remedy the dispute.
After Notice of Dispute, the parties shall first attempt to resolve any disputes by mediation. The parties shall agree on a single mediator. Mediation shall be conducted in Lancaster, California. Each party shall pay its own attorneys’ fees and the costs of mediation shall be split equally between the parties.
If the dispute has not been resolved by mediation within 45 days after Notice of Dispute, or the parties are unable to agree to a mediator, within 15 days after Noti ce of Dispute, then, the dispute may, upon agreement of the parties be resolved by binding arbitration.
23. Exhibits.
The following exhibits to which reference is made in this AGREEMENT are deemed incorporated herein in their entirety:
Exhibit "A" S cope of Services
Exhibit “B” Term, Payment and Time for Commencement and Completion Clause
24. Governing Law.
This AGREEMENT shall be governed by the laws of the State of California.
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25. Effective Date.
This AGREEMENT shall become effective as o f the date set forth below on which the last of the parties, whether OWNER or CONSULTANT, executes said AGREEMENT.
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF LANCASTER
LANCASTER, CALIFORNIA
By:
Jason Caudle, City Manager
Dated:
"CONSULTANT"
ANTELOPE VALLEY PARTNERS FOR HEALTH
By:
Michelle Fluke, Executive Director
Dated:
ATTEST:
Andrea Alexander, City Clerk
APPROVED AS TO FORM:
City Attorney
CONTRACT SUBMISSION APPROVAL:
Marissa Diaz, Public Works Director
EXHIBIT "A"
SCOPE OF SERVICES
The Consultant shall maintain separate costs for each project and shall identify the costs specific to each project.
The work to be performed under this contract shall include:
SEE ATTACHED
EXHIBIT “A”
SCOPE OF SERVICES
PROJECT LOCATION AND DESCRIPTION
Although many of the project activities will be city -wide, Lancaster, CA, 10 focus schools have been identified:
• Amargosa Middle School
• El Dorado Elementary School
• Gifford C. Cole Middle School
• Jack Northrup Elementary School
• Joe Walker Middle School
• Joshua Elementary School
• Lincoln Elementary School
• New Vista Middle School
• Valley View Elementary School
• Tierra Bonita Elementary School
SERVICES TO BE PROVIDED
The Contractor shall provide community engagement services to support an active transportation safety non-infrastructure project that focuses on students K-12. Specific school-based activities shall include but are not limited:
• 60 total assemblies/events, 2 per year, in Fall & Spring, at 10 schools for 3 years (primarily at lunchtime)
o Walk & Bike 101, 201, grad school e.g.
o Safety Carnivals/Bike rodeos, etc.
o Regular walk/bike encouragement activities, to be defined by the 10 schools and local parents (Intern support is included for 45 days of activities at each school, for 3 years)
• 12 City-Branded Community-based Events (4 per year, CBO-led) • Volunteer Engagement, Recruitment, Train-the-Trainer, and Support o Train the Project Interns to spot and recruit potential parent volunteers, during their regular SRTS activities at each Project school
o Leverage the above activities to attract and support parent volunteers to take over from the interns as the 3-year project ends
o Train the parent volunteers in basic crossing guard skills and project organization and implementation techniques 3
o Work with the Project Leadership Team, especially with school PTO/PTAs that are being restarted as pandemic restrictions and concerns subside • SEE AND BE SEEN Curriculum Development and Marketing (12 new webinars for classroom and community)
• Establishment of a Lancaster Bike/Ped Coalition (local champions)
SCHEDULE
Consultant shall complete the work by or before October 31, 2023.
FUNDING
This project is state -funded by the Active Transportation Program (ATP), Cycle 6, requiring the Consultant to follow all pertinent local, State, and Federal laws and regulations. All project expenses and activities must follow the ATP Non -Infrastructure Program Expenditure and Cost Guidance and the relative chapters of the Caltrans Local Assistance Procedures Manual (LAPM).
PW-125 (1/14)
EXHIBIT "B"
TERM, PAYMENT AND TIME FOR COMMENCEMENT AND COMPLETION CLAUSE
Term
This Agreement shall become effective and shall be in full force and effect upon the execution of the Agreement by the City and the CONSULTANT . This Agreement shall continue in full force and effect for a period of One (1) year from the effective date of the Agreement (the “Term), unless the Agreement is sooner terminated in accordance with the Terms and Conditions in the Agreement; provided, however, that the City and the C ONSULTANT may mutually agree in writing to extend the Term of this Agreement.
Payment
The City of Lancaster shall reimburse the CONSULTANT for actual costs, including labor costs and employee benefits i ncurred by the CONSULTANT in performance of the work, in an amount not to exceed $620,850.00. Actual costs shall not exceed the estimated wage rates and other costs as set forth in the CONSULTANT ’S proposal. Source documentation supporting billed costs must be submitted with invoice. CONSULTANT shall provide a cost breakdown with hourly rates for each office and field function in the event that additional work is required beyond the not to exceed amount specified above.
Any additional work will require a separate Authorization for Consultant Services sign ed by both parties.
CONSULTANT will be reimbursed, as promptly as fiscal procedures will permit, upon receipt by the City of itemized invoices. Invoices shal l be submitted no later than forty -five (45) calendar days after the performance of work for which CONSULTANT is billing. Invoices shall detail the work performed on each milestone, on each project , as applicable. Invoices shall follow the format stipulated for the Cost Proposal (Quote) and shall reference this project title and City issued Purchase Order Number .
Final invoice must contain the final cost and all credits due City. The final invoice should be submitted within sixty (60) calendar days after completion of CONSULTANT’s work.
Consultant shall not be reimbursed for actual travel expenses incurred in the performance of the work.
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed . It is anticipated that performance of the work will be completed by June 30, 2026. In no event shall performance of the work be completed later than June 30, 2026, without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Agreement.
Michelle Fluke, Executive Director
Antelope Valley Partners for Health
Cost per Task Amount
1 $0.00
2 $0.00
3 $342,000.00
4 $194,300.00
5 $34,300.00
6 $32,250.00
7 $18,000.00
Total: $620,850.00
Task Cost Breakdown Line Item Amount
Task 3 CBO Intern Manager $102,000.00
Interns (Stipends) $240,000.00
TOTAL $342,000.00
Task 4 CBO Lead - Manager $12,000.00
CBO Support - Coordinator $10,200.00
Interns (Stipends) $117,600.00
Equipment/Supplies $6,500.00
Incentives $48,000.00
TOTAL $194,300.00
Task 5 CBO Lead - Manager $12,500.00
CBO Support - Coordinator $17,000.00
Interns (Stipends) $4,800.00
TOTAL $34,300.00
Task 6 CBO Lead - Manager $4,500.00
CBO Support - Coordinator $12,750.00
Interns (Stipends) $12,000.00
Equipment/Supplies $1,200.00
Supplies/Materials $1,800.00
TOTAL $32,250.00
Task 7 CBO Lead - Manager $18,000.00
TOTAL $18,000.00
EXHIBIT B
Period Timeline
1 October - December 2023
2 January - March 2024
3 April - June 2024
4 July - September 2024
5 October - December 2024
6 January - March 2025
7 April - June 2025
8 July - September 2025
9 October - December 2025
10 January - March 2026
11 April - June 2026
Antelope Valley Partners for Health - Proposed Project
1 Grant Start Plan Duration
TASK PERIODS
1 2 3 4 5 6 7 8 9 10 11
Grant Management 1-7 1 11 1 11
Hire and Train New Staff 1-7 1 1 1 1
Attend Bike/Ped Coalition 1 1 11 1 11
Assist in establishing and kicking off PLT 2 2 11 2 11
Conduct PLT Meetings - Monthly 2, 6 2 11 2 11
Attend Monthly Project Review Meetings 1-7 1 11 1 11
Establish Project Advisory Board 3 1 11 1 11
Monthly Project Review Meetings 1-7 2 11 2 11
Develop Training for Parents/Students 3, 6 2 2 2 2
Outreach and Marketing for Interns and Volunteers 3, 6 3 3 3 3 Training of Volunteers and Interns (As needed) 3, 6 2 11 2 11 Volunteer/Intern Assignments and Oversight 3, 6 2 11 2 11 Management and Coordination of Interns 3 3 11 3 11
Assist in development of EVENT CALENDAR 4, 5 1 1 1 1
AT Activities 4, 5 1 11 1 11
Implement and Launch Walk/Bike Clubs with City 4 1 1 1 1 Support Walk/Bike Clubs 4 2 11 2 11
Plan and Implement Fall 2023 Events 4 1 2 1 2
Plan and Implement Spring 2024 Events 4 2 3 2 3
Plan and Implement Fall 2024 Events 4 4 5 4 5
Plan and Implement Spring 2025 Events 4 6 7 6 7
Plan and Implement Fall 2025 Events 4 8 9 8 9
Plan and Implement Spring 2026 Events 4 10 11 10 11
Coordinate Event Incentives and Giveaways 4 1 11 1 11
Plan and Implement Fall 2023 Community Events 5 1 2 1 2 Plan and Implement Spring 2024 Community Events 5 2 3 2 3 Plan and Implement Fall 2024 Community Events 5 4 5 4 5 Plan and Implement Spring 2025 Community Events 5 6 7 6 7 Plan and Implement Fall 2025 Community Events 5 8 9 8 9 Plan and Implement Spring 2026 Community Events 5 10 11 10 11 Parent Surveys, Student Tallies, Evaluation, Data Collection and Outcomes 6 1 11 1 11
ACTIVITY
Actual Start
ACTUAL
START
ACTUAL
DURATION
PERIOD
DURATION
PERIOD
START
00000A225
FOR STATE FUNDED PROJECTS NO 07-5419S21
0723000210
July 31, 2023
07-LA-0-LAN
ATPL-5419(066)
5419
This Program Supplement, effective 06/29/2023, hereby adopts and incorporates into the Administering Agency-State Agreement No. 07-5419S21 for State Funded Projects which was entered into between the ADMINISTERING AGENCY and the STATE with an effective date of 03/02/2022 and is subject to all the terms and conditions thereof. This PROGRAM SUPPLEMENT is executed in accordance with Article I of the aforementioned Master Agreement under authority of Resolution No. approved by the ADMINISTERING AGENCY on (See copy attached).
The ADMINISTERING AGENCY further stipulates that as a condition to the payment by the State of any funds derived from sources noted below encumbered to this project, Administering Agency accepts and will comply with the Special Covenants and remarks set forth on the following pages.
This NI education/encouragement Project will be implemented throughout the City of Lancaster with a special emphasis on programs at 10 Focus Schools in 3 different school districts Rebuild Lancaster's SRTS Education & Encouragement
Programs after 2022 update
0.0(MILES)
State Funds
Estimated Cost Matching Funds
CITY OF LANCASTER
By ________________________________ By ________________________________ Title _______________________________
Date _______________________________
Attest _______________________________ Date _______________________________ Division of Local Assistance
I hereby certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer _______________________ Date _______________ PROGRAM SUPPLEMENT NO.
to
ADMINISTERING AGENCY-STATE AGREEMENT
Adv. Project ID Date:
Location:
Project Number:
E.A. Number:
Locode:
PROJECT LOCATION:
TYPE OF WORK: LENGTH:
LOCAL OTHER
$902,000.00 $106,000.00 $0.00
Chief, Office of Project Implementation
STATE OF CALIFORNIA
Department of Transportation
$796,000.00
STATE $796,000.00