M1
Insert date
of meeting
minutes
will be
approved
JC
CITY COUNCIL/SUCCESSOR AGENCY/
FINANCING/POWER/
CALIFORNIA CHOICE ENERGY AUTHORITY
MINUTES
Tuesday, October 24, 2023
CALL TO ORDER
ROLL CALL
City Council Members /Agency Directors /Authority Members: Hughes-Leslie, Malhi, Mann; Vice Mayor/ Vice Chair Crist, Mayor/Chair Parris
INVOCATION
CJ Johnson, Grace Chapel
PLEDGE OF ALLEGIANCE
PRESENTATIONS
1. Walk N Roll Staff Recognition
Presenter: Jason Caudle, City Manager
2. Recognition of Michael Kuper
CONSENT CALENDAR
Presenter: Jason Caudle, City Manager & Mayor R. Rex Parris
LANCASTER HOUSING AUTHORITY
No action required at this time.
COUNCIL ACTIONS
CALIFORNIA CHOICE ENERGY AUTHORITY
No action required at this time.
LANCASTER FINANCING AUTHORITY
No action required at this time.
LANCASTER POWER AUTHORITY
No action required at this time.
LANCASTER SUCCESSOR AGENCY
No action required at this time.
CC 1.
Waive
further
reading
of
any
proposed
ordinance.
(This
permits
reading
the
title
only
in
lieu
of
reciting the entire text.)
CC 2.
Approve
the
City
Council/Successor
Agency/Financing/Power/California
Choice
Energy
Authority Regular Meeting Minutes of October 10, 2023.
CC 3.
Check Registers – September 24, 2023, through October 7, 2023.
Recommendation(s):
Approve
the
Check
and
Wire
Registers
for
September
24,
2023,
through
October
7,
2023,
in
the amount of $3,018,545.75 as presented.
CC 4.
Sewer Collection System Annual Report for Fiscal Year 2022-2023
Recommendation(s):
Accept the Sanitary Sewer Collection System Annual Report for Fiscal Year 2022-2023.
The
attached
Sewer
Collection
System
Annual
Report
provides
detailed
information
regarding
the
system's
growth
and
characteristics
over
the
past
year,
and
outlines
the
accomplishments
of
the
Public
Works
–
Utilities
Services
Division
regarding
operations
and
maintenance
of
the
City's sewer system.
CC 5.
Task
Order
for
Multi-Year
Professional
Services
(Service
Group
Category
1 –
Roadway
and
Structures
Engineering)
Construction
Phase
Services
for
PWCP
20-005,
SR
138
(SR-14)
Avenue J Interchange Improvements (Phase II – Caltrans Interchange)
Recommendation(s):
Approve
Revised
Task
Order
No.
1 for
post
design
services
with
Kimley-Horn
and
Associates,
Inc.,
(KHA)
of
Los
Angeles,
California,
in
accordance
with
the
Multi-Year
Professional
Services
Agreement,
for
SR-138
(SR-14)
Avenue
J
Interchange
Improvements
(Phase
II
–
Caltrans)
in
the
amount
of
$429,900.00,
with
an
additional
$42,900.00
contingency;
and
authorize the City Manager, or his designee, to sign all documents.
In
anticipation
of
advertising
PWCP
20-005,
SR‑138
(SR-14)
/
Avenue
J
Interchange
Improvements
(Phase
II
–
Caltrans
Interchange),
construction
management
services
are
needed
.
This
project
requires
construction
management
services
from
a
professional
consulting firm to support the Capital
Improvement Program and division operations
.
CC 6.
Additional
Authorization
No.
4 to
Professional
Consultant
Services
Agreement
for
Preparation
of
Project
Plans,
Specifications,
and
Estimates
for
SR-138
(SR-14)
Avenue
K
Interchange
(Reference PWCP 21-006, Formerly PWCP 13-018)
Recommendation(s):
Approve
Additional
Authorization
No.
4 to
Professional
Consultant
Services
Agreement
with
TRC
Solutions,
Inc.,
of
Irvine,
California,
in
the
amount
of
$223,591.00,
for
Additional
Design
Services
for
Plans,
Specifications,
and
Estimates
(PS&E)
for
SR-138
(SR-14)
Avenue
K
Interchange
(Reference
PWCP
21-006,
formerly
PWCP
13-018).
Authorize
the
City
Manager, or his designee, to sign all documents.
Based
on
the
complexity
of
the
design
working
in
conjunction
with
utilities
and
local
business,
additional
design
work
was
required
to
be
performed
both
on
the
local
street
as
well
as
in
Caltrans
Access
Control
for
the
revision
of
construction
staging
and
traffic
handling
that
adversely impacted the schedule and triggered additional design work.
CC 7.
Grant
Agreement,
State
of
California,
Office
of
Traffic
Safety
-
Traffic
Safety
Education
Program
Recommendation(s):
1. Approve
the
Grant
Agreement
and
au
thorize
the
City
Manager,
or
his
designee,
to
execute
the
grant
agreement
with
the
Office
of
Traffic
Safety
(OTS)
for
the
Just
SNAP
it!
Traffic
Safety
Education Program.
2. Recognize
revenues
and
appropriate
expenditures
totaling
$61,250.00
in
grant
funds
from
the
OTS for the
Just SNAP it!
Traffic Safety Education Program Grant.
Project Name
Amount
Revenue Account
Expenditure Account
Just SNAP it!
$61,250.00
OTS SNAPIT- NONINF-
23040000-4998
OTS SNAPIT- NONINF-
23040000-5656
In
January
2023,
City
staff
applied
to
the
OTS
to
participate
in
their
Traffic
Safety
Education
Program
to
address
this
need.
The
application
proposed
an
expansion
to
the
City’s
SEE
AND
BE
SEEN
active
transportation
safety
and
health
living
program
to
include
a
campaign
called
Just
SNAP
it!
,
which
will
be
focused
on
encouraging
high
school
and
young
adult
drivers
to
establish
life-long
safety
habits
to
reduce
their
risk
of
experiencing
a
traffic-related
death
or
serious injury.
CC 8.
Award
of
Safe
Routes
to
School
(SRTS)
Community
Engagement
Program
Services
(RFP
No.797-24)
Recommendation(s):
1. Authorize
the
City
Manager,
or
his
designee,
to
execute
a
professional
services
agreement
with
Antelope
Valley
Partners
for
Health
( AVPH)
of
Lancaster,
California,
in
the
amount
of
$620,850.00
to
provide
professional
services
to
provide
community
engagement
services
to
support an active transportation safety non-infrastructure project that focuses on students K-12.
2. Recognize
revenues
and
approve
the
appropriation
of
$796,000.00
in
Active
Transportation
Program
(ATP)
grant
funds
from
the
California
Department
of
Transportation
(DOT)
for
the
Safe
Routes
to
School
(SRTS)
Refresh,
Rebuild,
Recruit,
Sustain
non-
infrastructure program.
Project Name
Amount
Revenue Account
Expenditure Account
SRTS Refresh
$796,000.00
ATP SRTSNI-NONINF-
ATP SRTSNI-NONINF-
NEW BUSINESS
Rebuild,
Recruit,
Sustain
23040000-4998
23040000-5656
3. Appropriate
local
match
of
$106,000.00
in
General
Fund
from
fund
balance
to
ATP
SRTSNI-NONINF-10140000-5656.
The
City
received
the
allocation
notification
letter
from
the
DOT
on
July
28,
2023.
The
Request
for
Proposals
from
community-based/non-profit
organizations
wishing
to
provide
community
engagement
services
to
support
this
program
was
posted
to
the
City’s
website
and
Public
Purchase
on
August
29,
2023,
with
a
due
date
of
September
12,
2023.
One
proposal
was
received
from
AVPH.
A
staff
review
committee
evaluated
the
proposal,
and
deemed
it
both
responsive and highly qualifying.
PUBLIC HEARINGS
PH 1.
Vacation
of
a
Portion
of
the
Public
Road
Easement
as
Dedicated
within
Block
2 as
shown
on
the Map Filed in Book 5, Pages 470-471 of Miscellaneous Records
JOINT PUBLIC HEARING
NB1.
Approval of the expansion of the Power Choice Solar and Battery Program
Recommendation(s):
1. Approve
the
expansion
of
the
Lancaster
Power
Choice
program
to
include
Commercial
and
Industrial customers.
2. Authorize
the
City
Manager,
or
his
designees,
to
negotiate
and
execute
program
contracts
and policies on behalf of the City with concurrence from the City Attorney.
Commercial
and
Industrial
customers
who
participate
in
the
program
will
enjoy
a
host
of
benefits.
These
include
easy
access
to
solar
financing
and
installation,
comprehensive
integration
with
their
existing
Community
Choice
Aggregation
(CCA)
service,
access
to
backup
power
in
the
event
of
an
emergency
or
Public
Safety
Power
Shutoff,
and,
of
course,
substantial
savings
on
their
electric
bills.
In
addition,
a
significant
portion
of
their
expenditures will remain local and be reinvested in our community.
NB2.
Amendment to Chapter 5.04 of the Lancaster Municipal Code relating to Sidewalk Vendors
Recommendation(s):
Introduce
Ordinance
No.
1108
amending
Chapter
5.04,
Article
V
of
the
Lancaster
Municipal
Code concerning the regulation of sidewalk vendors.
In
an
effort
to
address
nuisance
operations
and
maintain
a
business-friendly
approach
for
vendors
complying
with
the
law,
staff
has
collaborated
with
community
stakeholders,
including
vendors
and
their
legal
representatives,
to
identify
updates
to
the
City’s
laws
and
regulations
related
to
vendor
operations.
Through
this
collaboration,
staff
has
updated
the
City's
sidewalk
vendor
ordinance
to
reflect
a
more
flexible
and
mutually
beneficial
set
of
regulations
that
would
offer
sidewalk
vendors
an
opportunity
to
operate
in
the
City
safely
and
successfully.
The
revisions
to
the
ordinance
are
shown
in
Attachment
B
and
C
to
this
staff
report.
NB3.
Ordinance
No.
1109
Adding
Chapter
2.60 to
the
Lancaster
Municipal
Code
Relating
to
the
Protection of City Facilities and Personnel
Recommendation(s):
Introduce
Ordinance
No.
1109
Adding
Chapter
2.60 to
the
Lancaster
Municipal
Code
relating to the protection of city facilities and personnel; and In
recent
years,
the
City
has
received
an
increasing
number
of
security
threats
to
its
facilities,
elected
officials
and
personnel,
which
threats
interfere
with
the
City’s
ability
to
properly
function.
This
Ordinance
would
allow
the
City
to
provide
the
necessary
protection
of
its
facilities,
officials
and personnel.
NB4.
General Municipal Election – April 09, 2024
Recommendation(s):
1. Adopt
Resolution
No.
23-61,
calling
for
the
holding
of
a
General
Municipal
Election
to
be
held
on
Tuesday,
April
09,
2024,
for
the
election
of
certain
officers
as
required
by
the
provisions
of
the
applicable
laws
of
the
state
of
California
and
the
City
of
Lancaster,
City
Charter.
2. Adopt
Resolution
No.
23-62,
and
requesting
the
Board
of
Supervisors
of
the
County
of
Los
Angeles
to
render
specified
services
to
the
City
relating
to
the
conduct
of
a
General
Municipal Election to be held Tuesday, April 09, 2024
3. Adopt
Resolution
No.
23-63,
adopting
regulations
for
candidates
for
elective
office,
pertaining
to
filing
fees
and
candidate
statements
submitted
to
the
voters
at
an
election
to
be
held Tuesday, April 9, 2024.
4. Adopt
Resolution
No.
23-64,
providing
for
the
conduct
of
a
special
runoff
election
for
elective offices in the event of a tie vote at any municipal election.
5. Direct
staff
to
conduct
a
standalone
all-mail
ballot
general
municipal
election
and
approve
the following Professional Services Agreement to provide election support services.
A.
Hart
InterCivic
for
ballot
design,
tabulation
software,
equipment,
and
associated
services
in the amount of $84,197.94 and
B.
Pro Vote
Solutions
for
ballot
production,
and
services
in
an
amount
of
$154,429.99;
C.
SnailWorks for mail tracking for approximately of $2,355, D.
City of Whittier/GEM for ballot tracking in the amount of $10,000.
E.
Los Angeles County for Voter data, Ballot Drop-off Boxes and other services.
6. Appropriate
an
additional
amount
of
$209,427
to
the
election
budget
for
a
total
of
$350,000.
During
odd
numbered
years,
the
City
Council
adopts
the
necessary
resolutions
to
proceed
with
the
General
Municipal
Election
in
April
of
even-numbered
years.
These
resolutions
fulfill
certain
legal
requirements
to
conduct
the
General
Municipal
Election;
request
information
and
supplies
from
the
County
of
Los
Angeles;
establish
guidelines
and
costs
associated
with
candidate
statements;
and
provide
provisions
to
conduct
a
special
runoff
election to resolve a tie vote.
COUNCIL AGENDA
CA1.
Discussion
and
consideration
of
nomination
and
appointment
of
Rocio
Castellanos
as
Deputy Mayor.
Presenter: Mayor R. Rex Parris
COUNCIL REPORTS
CR1.
Council Reports
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS
CITY CLERK/AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
This
portion
of
the
agenda
allows
an
individual
the
opportunity
to
address
the
Legislative
Bodies
on
any
item
NOT
ON
THE
AGENDA
regarding
City/Agency/Authority
business
and
speaker
cards
must
be
submitted
prior
to
the
beginning
of
this
portion
of
the
Agenda.
Please
complete
a
speaker
card
for
the
City
Clerk/Agency/Authority
Secretary
and
identify
the
subject
you
would
like
to
address.
We
respectfully
request
that
you
fill
the
cards
out
completely
and
as
clearly
as
possible.
Following
this
procedure
will
allow
for
a
smooth
and
timely
process
for
the
meeting
and
we
appreciate
your
cooperation.
State
law
prohibits
the
Legislative
Body
from
taking
action
on
items
not
on
the
agenda
and
your
matter
may
be
referred
to
the
City
Manager/Executive
Director.
Individual
Speakers are limited to three (3) minutes each unless a different time limit is announced.
CITY COUNCIL / AGENCY/ AUTHORITY COMMENTS
CLOSED SESSION
1. Conference with Legal Counsel - Anticipated Litigation: significant exposure to litigation pursuant to Government Code
Section 54956.9(d) (2) - two potential cases.
2. Conference with Legal Counsel - Anticipated Litigation: consideration of initiation of litigation pursuant to Government Code Section 54956.9(d) (4) - two potential cases.
3. Conference Involving a Joint Powers Agency: Antelope Valley Air Quality Management District Pursuant to Government Code Section 54956.96 Discussion will concern: Antelope Valley Air Quality Management District v. United States Environmental Protection
Agency, et al. 9
Cir. Case No. 23-1614 Name of local agency representative on joint powers agency board: Marvin Crist, Ken Mann
4. Antelope Valley Groundwater Cases Included Action:
Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Los Angeles, Case No. BC325201; Los Angeles County Waterworks District No. 40 v. Diamond Farming Co.
Superior Court of California, County of Kern, Case No. S-1500-CV-254-348; Wm. Bolthouse Farms, Inc. v. City of Lancaster, Diamond Farming Co. v.
City of Lancaster, Diamond Farming Co. v. Palmdale Water District Superior Court of California County of Riverside, consolidated actions; Case Nos. RIC 353 840, RIC 344 436, RIC 344 668
5. Estate of Guzman v. Lancaster
6. Rahier v. City of Lancaster, LASC Case No. 19 AVCV00163
7. Brisa Mahoney, et al. v. City of Lancaster, et al., LASC Case No. 2OSTCV02556
8. Manzo v. Beazer Homes Holdings, LLC et al., LASC Case No. 20 AVCV00297
9. Hernandez v. County of Los Angeles, et al., LASC Case No. 20 AVCV00318
10. Romines v. City of Lancaster, et al,, LASC Case No. 20 AVCV00345
11. Moujan v. City of Lancaster et al., LASC Case No. 20 AVCV00205
12. Davis v. State of California, LASC Case No. 19 AVCV00805
13. Lancaster v. Netflix, et al., LASC 21STCV01881
14. Butts v. Lancaster, LASC 21STCP00389
15. Lancaster v. Rives
16. Myesha Lopez, et al. v. County of Los Angeles, et al. CDCA Case No. 5:21-cv-00290-JGB(SHKx)
17. Ortiz v. Lancaster, LASC Case No. 21 AVCV00001
18. Aijala v. Lancaster, LASC Case No. 21STCV07841
19. Gardner v. Dominoids, LASC Case No. 21 AVCV00186 th
20. Evans v. Lancaster, LASC Case No. 21 AVCV00145
21. Bojorquez v. Lancaster, LASC Case No. 20 AVCV00894
22. Arkey v. Lancaster, LASC Case No.20 AVCV00816
23. Perez v. Lancaster, LASC Case No. 20 AVCV00589
24. Serrano v. Los Angeles County et al. LASC Case No. 21 AVCV00562
25. Jackson v. RE Schultz Construction et al. LASC Case No. 21 AVCV00863
26. Castro v. Lancaster
27. Montenegro v. Green, LASC Case No. 22 AVCV01050
28. Carter v. Antelope Valley Fair & Event Center, LASC Case No. 23 AVCV00460
29. Perez v. Lancaster, LASC Case No. 23 AVCV00577
27. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Property: APN 3135-024-014
Agency negotiators: Chenin Dow and Allison Burns
Negotiating parties: Om Sai Ram Inc.
Under negotiation: price and terms of payment
28. City of Whittier v. Superior Court, LASC Case No. 23 STCP03579
ADJOURNMENT
Next Regular Meeting:
November 14, 2023 at 5:00 PM
PASSED, APPROVED and ADOPTED this (insert date here), by the following vote:
AYES:
NOES:
ABSTAIN:
ABSENT:
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
AGENCY/AUTHORITY SECRETARY
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES }ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/HOUSING/POWER/CALIFORNIA
CHOICE ENERGY AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor
Agency/Financing/Housing/Power/California Choice Energy Authority Minutes, for which the
original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________. (seal)
____________________________
__________