STAFF REPORT
City of Lancaster
CC 11
11/14/2023
JC
Date: November 14, 2023
To: Mayor Parris and City Council Members
From: Larissa De La Cruz, Director – Community Development Jason Palumbo, Assistant Manager – Beautification & Special Districts Subject: Award Contract for Request for Proposal 802-24-Street Sweeping Services to Sweeping Corporation of America (SCA) of CA, LLC
Recommendations:
1. Award contract for Request for Proposal (RFP) 802-24-Street Sweeping Services to SCA of CA, LLC in the amount of $1,796,289.96 for sweeping services for contract year one (1) (December 2023-November 2024), up to a maximum of 5% Consumer Price Increase (CPI) increase for contract year two (2) (November 2024-October 2025), and an option of three (3) additional one-year extensions.
2. Approve spending authority for up to a 5% contingency per contract year that will be used for additional areas added to the contract for the life of the contract.
3. Find that this item is not a project under the California Environmental Quality Act.
4. Authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
Not to exceed $1,886,104.46 for the first year of the contract (includes the 5% contingency).
Funding is available in accounts 214-26000-5797 and 423-26000-5797. For the second year of the contract – not to exceed $1,980,409.68 which includes a maximum of 5% CPI and 5% contingency.
Background:
In March 2019, the City awarded a contract for street sweeping services. Current services include the sweeping of residential streets and arterials twice each month. The current contract expires on November 30, 2023.
In September 2023, the City advertised an RFP for Street Sweeping Services. The updated scope 1 4
3 0
of services included the sweeping of residential and all arterial streets twice per month, one hundred twenty (120) curb miles of special sweeps, and twenty-five (25) hours of special event sweeps at no additional cost to the City.
An evaluation committee with staff from the Community Development and Finance Departments evaluated the proposals based on evaluation criteria identified in the RFP. These criteria are pricing, qualifications of business, experience with similar services of this nature, references, and local preference. While Spadaro Enterprises had the lowest price, SCA of CA, LLC received the highest overall score as they have over twenty-five (25) years of experience providing street sweeping services to municipalities throughout the State, including the City of Lancaster since 2019.
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Attachment:
Agreement for Street Sweeping Services