STAFF REPORT
City of Lancaster
CC 13
11/14/2023
JC
Date: November 14, 2023
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director – Parks, Arts, Recreation & Community Services Marissa Diaz, Director – Public Works
Subject: Construction Award of Bid – PWCP 23-008 – Mariposa Park Renovation (Phase I) Recommendations:
1. Award PWCP 23-008, Mariposa Park Renovation (Phase I), to R Brothers, Inc., of San Fernando, CA, in the amount of $2,994,369.52, plus a 20% contingency, to remove and replace the playground and flooring, picnic ramada, asphalt/concrete pathways, landscape and irrigation, drinking fountain, flagpole, and site furniture; paint perimeter fence; install wayfinding park signage, and playground drainage system, at Mariposa Park. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Contract Code Section 22038(b).
2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on October 31, 2023.
3. Approve an appropriation of $1,620,000.00 from Fund Balance into project string CP11BS039-CONST, GL Account 31049900-8000, for the Mariposa Park Renovation (Phase I).
Fiscal Impact:
$3,593,243.42, (including 20% contingency); sufficient funds are available in Capital Improvement Budget project string CP11BS039-CONST, GL Account 31049900-8000.
Background:
Mariposa Park is located at 45755 Fig Avenue, Lancaster, CA 93534, within a densely populated area, and is surrounded by established residential neighborhoods, an elementary school, and industrial businesses. The Mariposa Park Improvements project focuses on increasing Americans with Disability Act (ADA) accessibility within the park, and creating renovated amenities to improve and expand community resources based on community input. 1 4
3 5
Park improvements include:
•Replace existing playground equipment and flooring to provide a fully inclusive playground; and install drainage system under playground.
•Replace interior asphalt and concrete pathways, landscape and irrigation, flagpole, picnic ramada, benches, picnic tables, and BBQ grills, including constructing five (5) new ADA accessible picnic areas and installing one (1) new ADA accessible drinking fountain. •Repair and paint perimeter fence and install newly branded park wayfinding signage.
The City completed an Environmental Review Record (ERR) for construction activity subject to 24 CFR Part 58.38 in accordance with recordkeeping requirements for The U.S. Department of Housing and Urban Development (HUD) program, and compliance with the National Environmental Protection Act (NEPA) for Federally funded projects.
Per Section 2.2 of the Existing Community Workforce Agreement (CWA), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (CWA). The PWCP 21-024 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On October 24, 2023, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 23-008, Mariposa Park Renovation (Phase I), via PlanetBids. R Brothers, Inc., was the lowest responsive responsible bidder amongst three (3) bids. The responsive responsible bids were as follows:
Contractor City Bid Amount
1. R Brothers, Inc. San Fernando, CA $2,994,369.52
2. Environmental Construction Woodland Hills, CA $3,607,362.00
3. R.C. Becker and Son, Inc. Santa Clarita, CA $4,100,014.47 Engineer's Estimate $2,041,171.91 SN:CM/km
Attachment:
Vicinity Map