STAFF REPORT
City of Lancaster
CC 12
12/12/2023
JC
Date: December 12, 2023
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Sheila Niebla, Senior Engineer – PW City Engineering
Subject: Award of Bid – PWCP 23-027 – Public Safety Building Improvements Phase 1 Recommendations:
1. Award PWCP 23-027, Public Safety Building Improvements Phase I, to Toneman Development Corporation, in the amount of $447,796.68, plus a 20% contingency, to remove existing landscaping, installation of security fencing with pedestrian gate and vehicular drive gates, and installation of a fiber extension at the Public Safety Building. Authorize the City Manager, or his designee, to sign all documents. This contract was negotiated and is awarded in accordance with California Public Contract Code Section 22038(c).
2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on September 15, 2023.
Fiscal Impact:
$537,356.02 (including 20% contingency); sufficient funds are available in Capital Improvement Budget project string CP14BS001-CONST, GL Account 10149900-8000 for Public Safety Building Improvements Phase I.
Background:
The Public Safety Building is located at 44811 Sierra Highway, Lancaster CA 93534, within a densely populated area, and is surrounded by established residential neighborhoods, and industrial businesses. The Public Safety Building Improvements Phase I project focuses on removing existing landscaping, installation of security fencing with pedestrian gates and vehicular drive gates, and installation of a fiber extension from the roadway to the building.
Proposed improvements include:
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•Clearing, grubbing, and removals including tree removals •Construction/installation of security fencing, pedestrian access gate, and vehicular drive gates including conduit, gate motor operator and access control system •Installation of conduit and fiber extension from intersection of Milling Street and Sierra Highway to the existing box within the building including conduit Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 23-027 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On November 14, 2023, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 23-027, Public Safety Building Improvements Phase I, via PlanetBids. No responsive bids were received. In accordance with California Public Contract Code Section 22038(c), this contract may be awarded to a contractor by negotiation.
On November 15, 2023, Toneman Development Construction submitted a complete bid package and negotiated in good faith to deliver the proposed Public Safety Building Improvements Phase I scope within budget and within the timeline needed.
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Attachment:
Vicinity Map