INTERNAL MEMO
TO: Ron Hayes, Assistant Manager - Finance
FROM: Mike Harne, Assistant Director – Transportation
DATE: February 24, 2023
SUBJECT: Sole Source/Standardization Purchase Request
The City of Lancaster has determined that a utility audit is necessary to investigate the significant increase to our electricity bills over the last two fiscal years. Additionally, auditing services may be required to investigate other utilities utilized by the City.
Utility auditing is a process that saves money every month by identifying errors and overcharges by the utility provider, as well as determining lower rates that better match the City’s needs. Pacific Utility Audit specializes in auditing water, sewer, gas, electric, telephone and trash bills for businesses and properties located in California, Oregon, Washington and Nevada. They have been specializing in this unique area of utility auditing since 1989.
Pacific Utility Audit is the only utility auditing company on the west coast that conducts on- site inspections of all of client’s properties. Half of all utility billing errors that they find are identified in the field. Their field teams locate every utility meter billed to verify that it belongs to their client, as well as its use, size, multiplier, lumen rating, etc. and whether or not it is being billed correctly. We find that field auditing sets Pacific Utility Audit apart from other vendors. City staff investigated every vendor in California that provides this service, as well as sev eral large nationwide vendors, seventeen (17) in total, and found no other vendor that has field inspections as part of their auditing services. Therefore, we respectfully request to sole source utility auditing services through Pacific Utility Audit.
Signature:
Email:
Signature:
Email:
MH
Michael Harne (Feb 27, 2023 07:52 PST)
[email protected]
RH
RH
Ron Hayes (Mar 1, 2023 09:49 PST)
Ron Hayes
[email protected]
Pacific Utility Audit Memo
Final Audit Report 2023-03-01
Created: 2023-02-24
By: Heather Andrews ([email protected])
Status: Signed
Transaction ID: CBJCHBCAABAAawyEV58mp41s5tXsIgR9h8xJOs7HtIBc "Pacific Utility Audit Memo" History
Document created by Heather Andrews ([email protected]) 2023-02-24 - 11:23:46 PM GMT- IP address: 216.64.186.226 Document emailed to Michael Harne ([email protected]) for signature 2023-02-24 - 11:24:54 PM GMT
Email viewed by Michael Harne ([email protected]) 2023-02-27 - 3:49:56 PM GMT- IP address: 216.64.186.226 Document e-signed by Michael Harne ([email protected]) Signature Date: 2023-02-27 - 3:52:21 PM GMT - Time Source: server- IP address: 216.64.186.226 Document emailed to Ron Hayes ([email protected]) for signature 2023-02-27 - 3:52:22 PM GMT
Email viewed by Ron Hayes ([email protected]) 2023-03-01 - 5:48:59 PM GMT- IP address: 216.64.186.226 Document e-signed by Ron Hayes ([email protected]) Signature Date: 2023-03-01 - 5:49:23 PM GMT - Time Source: server- IP address: 216.64.186.226 Agreement completed.
2023-03-01 - 5:49:23 PM GMT