STAFF REPORT
City of Lancaster
CC 9
1/9/2024
JC
Date: January 9, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Sheila Niebla, Senior Engineer – PW City Engineering
Subject: Task Order for Multi-Year Professional Services (Service Group Category 1 – Roadway and Structures Engineering) for 2024 Pavement Management Program (PMP) Preventative Maintenance (Reference PWCP 24-006)
Recommendation:
Approve Task Order No. 2 with Pavement Engineering, Inc., in accordance with the Multi-Year Professional Services Agreement, Service Group Category (SGC) 1 - Roadway and Structures Engineering, to provide Design Services for preventative maintenance treatments on approximately 5.75 lane miles in the amount of $150,000.00 plus a 10% contingency; and authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$165,000.00 (including 10% contingency); sufficient funds are available in the Capital Improvement Budget in project string CP12ST052.CONST from GL Account 22049900.8000 and 41449900.8000.
Background:
The 2024 Pavement Management Program (PMP) will include the design and improvement of
5.75 lane miles of streets including:
•Avenue I from 60 th Street West to 70th Street West
•Lancaster Boulevard from Division Street to 10 th Street West •Neighborhood bounded by Avenue L to Avenue L-4 and 27 th Street West to 30 th Street West
On November 7, 2022, the City Council approved Multi-Year Professional Service Agreements with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects.
1 4
8 7
City staff requested proposals for design from nine (9) firms on the Multi-Year Professional Services Agreement List of Pre-Qualified Firms under SGC 1 - Roadway and Structures Engineering. On November 30, 2023, at 9:00 a.m., the City received proposals from four (4) firms for review.
Responsibilities, under this Task Order, include project management; research and geotechnical services; mapping and surveying services; and preparation of plans, specifications, and estimates (PS&E) bid package for construction.
With approval of this contract, the vendor cumulative total for all contracts with the City will increase from $369,935.00 to $519,935.00.
SN/km
Attachment:
Task Order No. 2