STAFF REPORT
City of Lancaster
CC 3
1/9/2024
JC
Date: January 9, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Michael Livingston, Manager – PW City Engineering
Subject: Acceptance of Public Works Construction Project No. - PWCP 22-003 - 2022 Spring Pavement Management Program
Recommendation:
Accept the work constructed by Sully-Miller Contracting Company, for Public Works Construction Project (PWCP) No. 22-003, 2022 Spring Pavement Management Program, and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
Fiscal Impact:
$4,361,877.24 (including 10% contingency) was awarded based on the original contract. There were four (4) Contract Change Orders for this project totaling ($172,611.24), which brought the contract cost from $3,915,604.15 to $3,742,992.91. Sufficient funds were available in Capital Improvements Budget Account numbers CP12ST047-CONST, GL Accounts 22049900.8000, 21249900.8000 and 53049900.8000.
Background:
The proposed project was the tenth and final project funded, in part, with road bond funds in addition to Proposition C funds and Measure R Local Return funds.
The proposed project included the following project areas with approximately thirteen (13) lane- miles of roadway repair and rehabilitation within the Lancaster Business Park and various locations of signing and striping.
The project included the following areas:
1 4
8 0
•Area within the Lancaster Business Park neighborhood bound by the following streets:
Sierra Highway to 5th Street East, and Avenue K to Avenue L, excluding Avenue K-4, Avenue K-8, and Business Center Parkway;
•Avenue J (Division Street to 2nd Street East);
•Avenue K (7th Street East to 8th Street East);
•Avenue J-8 (15th Street West to 13th Street West);
•Avenue I (7th Street East to Challenger Way);
•Avenue L (8th Street West to Sierra Highway);
•20th Street West (Arbuckle Way to Avenue I);
•Division Street (Avenue K to Avenue K-4);
•Challenger Way (Avenue I to Kettering Street);
•Sierra Highway (Avenue J-2 to Avenue L-12);
•Avenue K (Blossom Drive to 45th Street West); and
•Additive Alternate 1 (AA1) – Avenue K-4 (Division Street to 5th Street East) •Additive Alternate 2 (AA2) – Avenue K-8 (Division Street to 5th Street East).
As part of this project, bike lanes were striped at two (2) intersections that currently did not have the capacity to detect bicycles. In order to provide the safest and most efficient user experience to the cyclists, it was important that the City upgraded the video detection systems at these intersections. On February 10, 2022, Finance approved a Sole Source/Standardization Purchase Request of Iteris Next Video Detection Systems for use at these intersections.
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 22-003 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
Construction of the project has been completed to the satisfaction of the Director of Public Works.
The project was substantially completed on December 15, 2022, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Director of Public Works.
The total contract cost is $3,742,992.91.
ML:AK/km
Attachment:
Notice of Completion