STAFF REPORT
City of Lancaster
CC 8
1/23/2024
JC
Date: January 23, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Subject: Additional Authorization No. 2 to Professional Services Agreement for Slow Streets Temporary Signing and Striping Project
Recommendations:
1. Approve Additional Authorization No. 2 to Professional Consultant Services Agreement with Cal-Stripe, Inc., of the City of Colton, California, in the amount of $25,662.76 for additional services for the Slow Streets Temporary Signing and Striping project. Authorize the City Manager, or his designee, to sign all documents.
2. Approve the appropriation of $5,731.73 from fund balance to Account 101-65047-5312 for the Slow Streets Temporary Signing and Striping project.
Fiscal Impact:
The project was originally awarded $132,873.50 with a 15% contingency of $19,931.03.
Additional Authorization No. 2 will total $25,662.76, exceeding contingency and bringing the new contract total to $158,536.26. With the recommended appropriation, sufficient funds will be available in the project string E-OPNWLKROLL.MISCGRANT GL, Account 10165047-5312.
Background:
On September 12, 2023, the City Council awarded the Slow Streets Temporary Signing and Striping project to Cal-Stripe, Inc. The project installation began on November 1, 2023.
City staff performed outreach to the residents and businesses along each of the road segments before, during, and after the installation. Despite the outreach, many residents of Lowtree Avenue and Loneoak Avenue were dissatisfied with the results and went to the City Council meeting on November 14, 2023, to express their concerns. As a result, the City Council directed City staff to have the signing and striping removed from Lowtree Avenue and Loneoak Avenue removed by or before November 20, 2023. While this work was outside of the scope of the project as previously awarded to Cal-Stripe, Inc., the company agreed to complete this removal as soon as possible. The removal was completed on November 16, 2023.
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The cost of this additional work was $25,662.76. At the initial award of the project, the City Council authorized a contingency of 15% for a total of $19,931.03. The variance of the cost of the additional work and the contingency is $5,731.73. Therefore, staff recommends that the City Council approve Additional Authorization No. 2 for the additional services performed, and appropriate the funds necessary to cover the variance.
CVH/jr
Attachment:
Additional Authorization No. 2