STAFF REPORT
City of Lancaster
CC 6
2/27/2024
JC
Date: February 27, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Acceptance of Public Works Construction Project No. 22-004 - 2022 Summer Pavement Management Program
Recommendation:
Accept the work constructed by C.A. Rasmussen Inc., for Public Works Construction Project No. 22-004 – 2022 Summer Pavement Management Program and direct the City Clerk to file the Notice of Completion for the project. Retention on this project shall be disbursed in accordance with California Public Contract Code Section 22038(b).
Fiscal Impact:
$8,390,823.38 (including 10% contingency) was awarded based on the original contract. There were eight (8) Contract Change Orders for this project totaling ($115,279.17), which brought the contract cost from $7,628,021.25 to $7,512,742.08. Sufficient funds were available in Capital Improvements Budget Account numbers CP12ST048.CONST, GL Accounts 22049900.8000, 23049900.8000, and 53049900.8000.
Background:
The proposed project was the ninth project funded, in part, with road bond funds in addition to Proposition C funds and CalRecycle funds. The proposed project included approximately 11.5 lane-miles of roadway repair and rehabilitation in the following project areas: (1) Division Street from Avenue I to Avenue J, and (2) 20th Street West from Avenue K to Avenue L.
As part of this project, bike lanes were striped at five (5) intersections that did do not have the capacity to detect bicycles. In order to provide the safest and most efficient user experience to the cyclists, it was important that the City upgrade the video detection systems at these intersections.
On February 22, 2022, City Council approved a Sole Source/Standardization Purchase Request of Iteris Next Video Detection Systems for use at these intersections in the amount of $141,382.40.
On September 29, 2021, City staff submitted an application to CalRecycle for the award of grant 1 5
3 9
funds under the Rubberized Pavement Grant Program for Fiscal Year 2021-2022. On December 16, 2021, City staff was notified by CalRecycle that the funding was approved for the Rubberized Pavement Grant Program.
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project was subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 22-004 contract documents were prepared, and the project was advertised accordingly. Per Section 2.6(b) of the CWA, Letters of Assent were submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurred later.
Construction of the project has been completed to the satisfaction of the Director of Public Works.
The project was substantially completed on November 7, 2022, which was within the time permitted by the contract. The construction quantities and the amount of payment have been approved by the Contractor and the Director of Public Works.
The total contract cost is $7,512,742.08.
ML:AK/km
Attachment:
Notice of Completion