DocuSign Envelope lD 8D8468E9-0E76-448GsBCA-6FDEC6938239 RII ENI' P Sl) IC S
THIS ACREE.MENT FOR PROFESSIONAI. SERVICES is made and entered into this 26th day of October, 2021, by and between the CITY OF LANCASTER, a municipal corporation and charter city, ("City"), and JAS Pacific, a Califomia corporation ("Consultant") (collectively, sometimes relerred to hereinafter as the "Panies").
Rlr('l'l n l.S
WIIHREAS, the City desires to engage Consultant to perform certain technical and professional services, as provided herein, identified as:
Building and Safety: PIan Review and lnspection Services WHEREAS, the principal members of Consultant are qualified and duly registered/licensed under the laws ofthe State of Califomia, and Consultant desires to accept such engagement;
NOW, l'tlEREFORE, the parties agree as follows:
I . Parties to the Agrceme nt.
The parties to this Agreement are:
A. CITY: City of Lancaster
B. CONSULTANT: JAS Pacific
2. Notices. Allwrincn notices rcquired byorrelated to this Agreement shall besent by Certified Mail, Return Receipt Requested, postage prepaid and addressed as listed below.
Neither party to this Agreement shall ref'use to accept such mail: parties to this Agreement shall promptly inform the other party ofany changes ofaddress. All notices required by this Agreement are effbctive on the day ofreceipt, unless otherwise indicated herein.
CIl'Y City of Lancaster
Attn: Director of Development Services
44933 North F'ern Avenue
Lancaster. Califomia 93534
CONSULTANT JAS Pacific
Attn: Christine Champany
PO Box 2002
Upland, CA 91786
3. Successors and Assigns. l'he terms hcreofshall be binding upon and inure to the benefit of the successors and assigns of the parties hereto; provided, however. that no party DocuSign Envelope lD: 8D8468E9-0E76-448GgBCA-6FDEC6938239 hereto shall assign any ofthe benefits and burdens hereunder, whether voluntarily or by operation of law, without prior written consent of the other party, and any such assignments without said consent shall be void.
4. Description of Work. 'fhc City hercby engagcs Consultant, and Consultant accepts such engagement. to perform the technical and professional services set fbnh in the "Scope of Services and Rates Schedule," attached here(o as Flxhibit "A" and incorporated herein by reference. Consultant shall pcrform and complete, in a manner satisfactory to the City, all work and services set forth in Flxhibit "A." The City Manager or his designee shall have the right to review and inspect the work during the course of its pertbrmance at such times as may be specified by thc City Manager. or his designce.
A. 1'hc City shall pay Consultant an amount not to excccd $300,000 lor all work necessary to complcte the Services, as described in the Scope ofServices and Rates Schedule.
Payments shall be due within thirty (30) days following submittal of an invoice detailing the services performed. at the hourly rates set lorth in lrxhibit A.
B. No payment made hereunder by lhe City to Consultant, other than the final payment, shall be construcd as an acceptance by the City ofany work or materials, nor as evidence ofsatisfactory performance by Consultant of its obligations under this Agreement.
B. Consultant shall be responsible for payment ofall employees' wages and benefits, and shall comply with all requirements pertaining to employer's liability. workers' compensation, unemployment insurance, and Social Security.
C. Consultant shall not subcontract any of the work required to perform the Services without the express prior written approval ofthe City.
7. Hold Harmless and Indemnification. Clonsultant agrecs to indemnily and hold harmless the City, its elected officials, officers and employees, from and against any and all third party claims, losses, obligations, or liabilities whatsoever, including reasonable attomey's fees. incurred to the extent arising out of or related to Consultant's negligent or willful wrongful acts, errors or omissions. or those of its employees or agents. Consultant agrees to defend the City, its olficers and employees, using counsel of the City's choosing, lrom and against any and all claims covered by the indemnity in the preceding sentence.
8. Amendments. Any amendment, modification, or variation lrom the terms of this Agreement shall be in writing and shall be eflective only upon mutual wrilten approval by the City and Consultant.
5. Oblieations of thc (litl.
6. Oblisations of the Consultant.
A. Consultant shall perform as required by this Agreement and in accordancc with the Scope ofServices and Rates Schedule set forth in Exhibit A.
DocuSign Envelope lDr 8D8468E9-0E76-,1486-9BCA-6FDEC6938239
9. Non-Discrimination and Equal Emplovment Opportunity.
A. In the perlormance ol this Agreement, Consultanl shall not discriminate against any employee, subcontractor, or applicant for employment because ofrace, color, religion, ancestry. sex, national origin, physical ormental disability or age. Consultantwill take affirmative action to ensure that subcontractors and applicants are employed, and that employees are treated during employment without regard to their race, color, religion, ancestry, sex, national origin, physical or mental disability or age. Affirmativc action relating to employment shall include, but not be limited to the following: employment, upgrading, demotion or transfer; recruitment; layoff or termination; rates of pay or other forms of compensation; and selection for training including apprenticeship.
B. The provisions ofsubsection A above shall be included in all solicitations or advertisements placed by or on behalfofConsultant for personnel to perform any services under this Agreement.'Ihe City shall have access to all documents, data and records oflConsultant and its subcontractors for purposes of determining compliance with the equal employment opportunity and non-discrim inalion provisions of this Section.
10. @;[.[!g!!ye_Dg!9. This Agreement shall become effective and shall be in full force and effect upon the execution olthe Agreement by the City and the Consultant. This Agreemenl shall continuc in full lorce and cffect lor an lnitial Term ofthree (3) years, unless the Agreement is sooner terminated in accordance with this Agreemenu provided, however, that the City and the Consultant may mutually agree in writing to extend lhe Term of this Agreement. ln addition to the lnitial Term, this Agreement shall include two (2) extensions ofone (l) year each, beginning on the third and lourth anniversary ofthe date ofexecution, unless Cily or Consultant notifies the other Parly in writing at least thirty (30) days in advance ofsaid anniversary ofthe date of execution.
A. For Convenience. The City may terminate this Agreement at any time without cause by giving thirty (30) days written notice to the other party ol such termination and specifying the effective date thercof. In the event oi termination of this Agreement, Consultant will be paid for work completed through the date of termination within thirty (30) days lollowing submittal of a final invoicc.
B. For Cause. If Consultant fails to perform the services called for by this Agreement or so fails to make progress as to endanger performance of this Agreement in accordance with its terms, Consultant shall correct such failure within ten ( l0) days (or such longer period that the City may authorize in writing) after receipt olnotice from the City specifying such failure. Should the failure not be corrected within this time period, the City may immediately terminate the Agreement by written notice to Consultant.
C. In the event of termination, whether for convenience or cause, reports, plans, studies and other documents (collectively, "documents") related to the Services shall I I . Termination.
become the City's property. Consultant shall provide all documents to thc City that have not yet been within ten ( I 0) calendar days after termination of the Agreement.
12. lndeoendent Contractor. Consultant is an independent contractor and shall have no power or authority to incur any debt, obligation or liability on behalfofthe City. It is expressly understood between the Panies to this Agreement that no employee/employer relationship is intended.
13. lnsurance.
A. The Consultant, at its expense, shall maintain in elfect at all times during the term of this Agreement the following coverage and limits of insurance. which shall be maintained with insurers listed "A-, Vlll" or better in the Best's Key Rating Guide:
Commercial General Liability
Each Occurrence $ 1,000,000
Per Project General Aggregate $2,000,000
Including Products/Completed Operationsi Contractual Liability/lndependent Contractorsi Property Damage
(L'overage shall be at least as broad as lSOform CG20l0 I 1/85 or CG20l0 07/L)l and CG2037 07/01 combined, or on equivalenl providing ongting ond completed operalions)
Commercial Automobile Liability
Combined Single l-imit per Accident for
Bodily Injury and Property Damage
(('overage shall he at leost as hroud as IS0.form CA00 0l) s r.000.000
Statutory l.imits
f,mployers' Liability
Each Accident $ 1,000,000
Bodily Injury by Disease $1,000,000
Each Employee $ 1,000,000
(A Waiver ofSubrogation must be provided on behalf of the Certificate ltolder for lhe lY'orkers Compensation & Employer.s' Liability policies) Professional Liability
[:ach Occurrence
Oeneral Aggregate
s I .000.000
$ 1.000.000
B. Thc Consultant's insurance shall apply separately to each insured against whom claim is made or suit is brought. except with respect to the limits ofthe insured's liability.
C. Professional liability and/or cyber insurance written on a "claims made" basis must be renewed for a period of thrce (3) years after this contract expires or is term inated.
DocuSrgn Envelope lD: 8D8468E9-0E76-4486-9BCA-6FDEC6938239 Workers Compensation
As Requircd by thc State ol-Calilbrnia
DocuSign Envelope lD 8D8468E9-0E76-448SgBCA-6FDEC6938239 Such insurance must have lhe same coverage and limits as thc policy that was in effect during the term of this contract and will cover Consultant for all claims made by the City insured entities arising out ofany acts or omissions ofConsultant or its o{Ticers, employees, or agents during the time this Agreement was in effect.
D. Any deductibles or self-insurance retentions must be declared and approved by the City. At the City's option, eithcr the insurer shall reduce or eliminate such deductibles or self-insured retentions as respects thc City insured entities or the insurer shall procure a bond guaranteeing payment of losses and related investigations, claim administration and defense expenses.
E. All insurance shall be primary and non-contributory as respects the City insured entities. Any insurance or self-insurance maintained by the City insured entities shall be in excess ofthe Consultant's insurance and shall not contribute with it.
F. Consultant shall fumish the City with Certificates of Insurance and with original endorsements effecting coverage required by this Agreement. Certificates of Insurance shall meet the following requirements:
( l) Show that the insurance policy has been endorsed to state that coverage shall not be suspended, voided, cancelled, reduced in coverage or in limits except after 30 days' prior written notice (10 days' written notice for non- payment) to the City of Lancaster.
(2) I.ist in the "Descriptions of Operations/Locations/Vehicles" section:
"Building & Safety: PIan Review and Inspection Services" The City of l,ancaster, its elected officials, officers, employees and volunteers are included as additional covered parties. but only insofar as the operations under this contract are concerned."
(3) l.ist in the "Certificate Holder" section:
The City of Lancaster, 44933 Fern Avenue, Lancaster, Califomia 93514.
14. Commence ment and Comoletion of Work. Thc Services to be providcd by Consultant pursuant to this Agreement shall commence within 7 days after execution of this Agrecment; provided however. that the Parties may agree to extend the time for completion upon mutual written agreemenl. Upon receipt of plans lrom lhe City, Consultant shall complete plan review and provide any applicable comments consistent with the Lancaster Municipal Code and all other applicable building codes within fou(een ( I 4) calendar days.
15. Ownership of Documents. All plans, specifications. rcports, studies, maps and other documents prepared or obtained by Consultant in the course of performing the work and are required by this Agreement to be delivered to the City shall be the property of the City. Basic sketchcs, charts, computations and similar data prepared or obtained by Consultant under this Agreement shall, upon request. be made available to City without restriction or limitation on their use.
DocuSrgn Envelope lD 8D8468E9-0E76-448G9BCA-6FOEC6938239
16. Data Providcd to Consultant. City shall provide to Consultant. without charge, all data, including reports, records, maps and other information, now in the City's possession which may facilitate the timely performance of the work described in llxhibit A.
Consultant warants and rcprcsents to City as lbllows:
A. Consultant has not employed or retained any person or entity, other than a bona fidc employee working exclusively for Consultant, to solicit or obtain this Agreement.
B. Consultant has not paid or agreed to pay any person or entity, other than a bona fide employee working exclusively for Consultant, any fce, commission, percentage, gifl, or any other consideration contingent upon or resulting lrom the execution ofthis Agreemcnt. Upon any breach or violation ofthis warranty, City shall have the right, in its sole discretion. to terminate this Agreement without fu(her liability, or, in the altemative, to deduct from any sums payable hereunder lhe lull amount or value ofany such fee, commission, percentage or gift.
C. Consultant has no knowledge that any ofTicer or employee ofthe City has any intercst, whether contractual, noncontraclual, financial. proprietary, or otherwise, in this transaction or in the business of the Consultant, and that if any such interest comes to the knowledgc of Consultant at any time, a complete written disclosure of such interest will be made to City, even if such interest would not be deemed a prohibited "conflicl of interest" under applicable laws.
D. Upon the execution ofthis Agreement. Consultant has no interest, direct or indirect, in any transaction or business entity which would conflict with or in any manner hinder the performance of services and work required by this Agreement, nor shall any such interest be acquired during the term ofthis Agreement.
A. Disputes regarding the interpretation or application ofany provisions ofthis Agreement shall, to the extent reasonably leasible, be resolved through good faith ncgotiations between the parties.
B. lf thc parties cannot resolve the dispute through good t'aith ncgotiations, either pa(y may give Noticc of Dispute to thc other party. 'l'he Notice of Dispute shall state the nature olthe dispute and the corrective action necessary to remcdy the disputc.
A fter Notice ol'Dispute. the parties shall first attempt to resolve any disputes by mediation. The parties shall agree on a single mediator. Mediation shall be conducted in l-ancaster. Califbrnia. Each part). shall pay its own attornc\s' lccs and thc costs of mediation shall be split equally bctrleen the partics.
I 7. Consultant's Warranties and Reoresentations.
I8. Rcsolution of Disputes.
DocuSrgn Envelope lD: 8D8468E9-0E76-448c98CA-6FDEC6938239 lfthe dispute has not been resolved by mediation within 45 days after Notice ofl)ispute, or the parlies are unable to agree to a mediator, within l5 days after Notice of Dispute, then, the dispute may, upon agreement oflhe parties be resolved by binding arbitration.
C. lf any action at law or in equity is brought to enforce or interpret any provisions of this Agreement, the prevailing party in such action shall be entitled to reasonable atlomey's fees, cost and necessary disbursements, in addition to such other reliefas may be sought and awarded-
te. E4i8.
The following exhibits to which reference is made in this Agreement are deemed incorporated herein in their entirety:
Exhibit "A" Scope ofServices and Rates Schedule
20. Governing Law.
This Agreement shall be govemed by the laws of the State of California. 2l . Effective Date.
This Agreement shall become effeclive as ofthe date set forth below on which the last ofthe parlies, whether City or Consultant, executes said Agreement. [Signatures begin on next page.l
OocuSign Envelope lD: 8D8468E9-0E76-448GgACA-6FDEC6938239 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.
CITY OF LANCN STER
I,ANCAS'IER. CALITTORN IA
By:l ur* tutt, G
Jason Caudle, City Manager
Novemblr l. 2021 I ll:30:00 AN4 PDl'
Dated:
CONSUI,'fANT
JAS PN CIIIIC
By: ,tr";:" -| \!.y 2
Christine Champany, Vice President
Octoblr 29. 2021 I 2:59: l8 PM PI)'l
Dated:
A'I"I'F]S'I:
l,X)*a,--*, a{. G G
City Clerk
APPROVED AS TO FORM:
I t)u4"r'.btL :-^-^":.-^.-.
City Attorney
DocuSign Envelope lD: 8D8468E9-0E76-448GgBCA-6FDEC6938239
PROJECT WORK PLAN
JAS Pacific has provided municipal support services for 24 years in California and has a solid foundation allowinE for efficient contract implementation and service delivery. Our strong presence in the region offers the strength, stability, experience, and technical competence that are desired of a contractor of plan review and inspection s€rvices. We understand local governmental agencies which has enabled us to develop methodologies aod business practices allowing for the delivery of said services seamlessly and efficiently.
Plan Review Services
JAS Pacific will provide the City with plan review services both off-site and on. off-site services will be provided in a timely manner and will be sea mless, as ou r tea m members are accessible to prom ptly respon d to all inquiries. Upon contract award,.lAS Pacific will analyze the City's need5 and propose the appropriate se.vice level striking a balance between desired services and cost efficiency. The appropriate registered €ngineer will review of each set of plans and their review will not only identify buildinB code issues wrthin the plans, but will also address the "brB picture" and offer helpful suggestions to reach life-safety and code compliance standards.
Off-Site Services
.lAS Pacific proposes to provide the City with plan review se.vices through our in-house plan review team located at our headquarters and other satellite offices. Off-site services wall be cond ucted via courier, on a daily -basis if needed.
This approach is detailed in the "Plan Review flow Chart" below.
On-Site Services
ln an effort to meet the specific needs of the City, IAS Pacific is also capable of providing on-site plan review services when staff is available. We believe this is the most comprehensive and efficient approach to providing building plan review services to the public and City staff. JAS Pacific has qualified and experien(ed staff that can provide technical assistance to architects and engineers, over-the-counter review of minor plan reviews, meet with necessary applicants to answer qu€stions, discuss and explain plan review corrections and meet any demands requested by the applicants or as directed by the City. The delivery approach of on-site building plan review services mirrors that of off site services, however, the turnaround times are greatly reduced. This approach is detailed in the "Plan Review Flow Chart" below.
Electron ic Plan Review
IAS Pacific can provide the City with an lnternet-based system in support of plan review services for the purposes of electronic plan submission (E-Submittal). This
document workflow solution will allow applicants and
City personnel to initiate and complete the plan review process online (includin8 the submission of electronic
comments), rather than using a manual, paper-based
process which requires printing and shippinB. Said
services will improve the plan review cy€le, reduce costs {i,e. paper use, printing and storage costs, drive time, and gasolne consumptron), and support JAS Pacific'5 Busine5s Friendly Policy of providing services in a streamlined and seamless fa5hion and as efficiently as possible. .JAS Pacific staff has worked with various pro8rams includinB, but not limited to, Project Dox, Blue Beam, E-Plan Soft. This approach is detailed in the "Plan Review Flow Chart'' below. 17 I ,A5 PACTFTC
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DocuSign Envelope lD 8D8468E9-0E76-448GgBCA-6FDEC6938239 Transportation of Plans
At no cost to the City, ,AS Pacific will be responsible tor the transportation of plans from the City to jAS Pacrfic's officeviaourofficestafforcourierservice..lASPacificwilloffersamedaypickupwhenourofficeiscontactedprior to11:00a.m. lf the day we are contacted is proceeded by a day in which the City is closed, a courier service shall be provided at IAS Pacific's expense
Online Tracking
JAS Pacific utilizes a cloud based system in order to provide up to the minute trackinE of plans being reviewed.
Within this website, the City will be able to see when JAS received the plans, who the plan review engineer is, status, if there has been communication with the applicants and have access to corrections lists. -
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Staff Availability
JAS Pacific will be available to all City stalf and applicants to ensure an efficient plan review processed is achieved andto maintain communication. Meetings-AttherequestoftheCity,lASPacificwill bepresentforall necessary meetings, including but not limited to, prior to permit submittal, during the review process and after permit issuance.
Phone Calls/Emails - IAS Pacifjc is always available via phone or email to discuss projects and technical data.
Review Times
JAS Pacilic proposes the following service delivery timeframes and guarantees the proposed timeframes in the performance of the requested services to the City . All other plan review duties and follow ups not specifically mentioned in the table below shall be performed in a timely and responsive manner by staff.
OP-
RESIDENTIAL
New Construction
Addition / Remodel
10 Working Days 7 Working Days
NONRESIDENTIAL
New Construction
Tenant lmprovement 10 Working Days '17 Working Days
18 | .lAS PAC|FTC
o
Tvpe of Job 1'r Review Additional Reviews
DocuSign Envelope lD: 8D8468E9-0E76448G98CA-6FDEC6938239 lnspection Services
JAS Pacific will provide the City with experienced and trained staff to provide inspection services through the contracting of Building lnspectors. All inspectors shall be fully qualified and certified to perform inspections for the discipline in which they are assigned including residential, commercial, industrial, and mixed-use project inspections for compliance to approved plans and related documents. All IAS Pacific assigned Building lnspectors shall be equipped with th€ necessary tools and equipment when performing building inspection services on behalf of the City. Our approach to providing qualified staff is detailed in "lnspection Procedures Flow Chart" and "Staff Au8mentation Flow Chart."
Permit Technician Services
JAS Pacific can provide Community Development Technician services through the contracting of certified Permit Technicians. All permit technicians meet all qualifications, education, and certification/licensing requirements including as needed to perform all req u ired duties. AlllAS Pacific assigned permit technicians shall beequippedwith the necessary too ls a nd eq u ipment when performing building inspection serviceson behalf of the City. All assigned Permit Technicians shall work as an extension of City staff. Our approach to providing qualified staff is detailed in "Staft Augmentation Flow Chart."
Supplemental Services
CASp
JAs Pacific can provide CASp certified inspections and plan revaew with stafl knowledgeable the requirement5 of the State Senate Bill. Our staff not only can perform these duties but are available to City staff for further clarification on various issues lhat arise wrth the bill's implementatron.
Professional Development Training
JAS Pacific is committed to the continuous education of all staff through both in-house and external training. Mr.
Fady Mattar and Mr. Stuart Tom are ICC certified inst.uctors and have provided traininB to various clients on the building and other codes and regulations. Mr. Mattar's area of instructron rnclLrdes plumbin8, Inechanical, green building, energy and residential fire-spnnkler systems topics. Mr Stuart'5 area of instructron includes the Californra Building and Residential codes, emergency response, fire and other related topics.
Code Adoption
At the request of the City, JAS Pa.rflc can pertorm research of the Crty's Munrcipal Code and provide dratt documents for review by the City Attorney and other responsible departments for the adoption of the codes, along with any desired City amendments to these codes, Once these documents are approved, IAS Pacific can help schedule the required hearings before the City Council, testify before the City Council, and answer questions regarding proposed amendments. JAS Pacific personnel has extensive experience in area of code adoption and can assist the City in future local adoptions.
Code Enforcement
JAS Pacific can provlde code enforcement services by proactively identifying conditions that threaten the health and welfare of the citizens of the City and to developing long-term strategies that resolve contemporary community problems, and promote community pride and stability. ln order to enhance and sustain the highest quality of life standard, we will provide exceptionalcustomer service and rapid and effective responses. 19 | JAs PACTFTC
DocuSign Envelope lD: 8D8468E9-0E76-448&9BCA-6FDEC6938239 JA5 Pacific prides itself on the delivery of services through an excellent customer service strategy that stans with JAS Pa(ifi('s key persorrrrel as the\/ are each accessible to City staff at therr convenience and thi5 same strategy rs utilized by our assigned staff. We strive to be proactive before issues arise and resolve issues quickly.
CUSTOMER SERVICE
IAS Pacific prides itself in the technical capabilities of its staff members and we take a multi faceted approach to ensuring the quality of work provided to our clients. Quality control is addressed at three different levels including staff work performance, administrative oversight, and customer satisfaction. To ensure satisfactory staff work perfolmance and work product quality, staff is encouraged to consult with other staff members on various code related or Cityal topics, seek advice on unique or complex projects, look for specific areas of expertise, and/or learn the new €ode requirements.
Administrative oversight is also provided which involves our principal staff maintaining a close working knowiedge of the product that our staff provides in order to make sure that their work is of the highest quality through periodic work sampling. Additionally, periodic meetings are held to review their proBress and the clrent's needs. Our administrative staff is also highly trained on up-to-date industry methods in their respective area of expertise.
Lastly, quality control is addressed through ensuring customer satisfaction. Any issues or complaints are handled immediately upon receipt. The process leading up to resolution is monitored to ensure a satisfactory outcome and processes are followed to prevent a reoccurrence.
Communication
]AS PACIF IC
I
f
Communication
. Project Manager
. Assigned Staff
. Management
Service
Transition
. Kick Off Meeting
. Staff Approval
. Services Commence
I
. Staff Work Performance
. Administrative Oversight
. Customer Satisfaction
Quality Control
Quality Control
.lAS Pacific believes that effective communication at all levels is a key component to our partnership with the City.
Our staff is trained and understands that establishing and maintaining professional working relationships with the City is essential to our success. Staff will attend all meetings as necessary and respond to inquiries by the City, applicants, or other stakeholders promptly and within a 24 hour period. Our general approach to ensuring this includes:
DocuSign Envelope lD 8O8468E9-0E76-448GgBCA-6FDEC6938239 / Projecl Manager - Oversees Municipal plan review services being provided to the City, maintains close liaison with City staff as well as our assigned staff ensuring overall satisfaction as well as understanding of outstanding assignments. Manages the assignment of all projects to ensure a balanced and manageable workload-
/ Assigned Staff - All assigned staff possess the necessary interpersonal skills required to ensure successful and productive working relationships. All staff maintain open and on-going communication with City staff. applicants, officials, and other stakeholders collaborating to ensure customer satisfaction. Staff report out to the Project Manager regularly to ensure all expectations and deadlines are met. '/ Management - Available to provide the City with all the necessary support to meet staffing, reporting, and accounting needs.
Service Delivery Transition
JAS Pacifi€ is €ommitted to a smooth transition for the City, staff and the clients we serve. Below our approach to the transition is mapped out and can be rnodified to best meet the City's needs. We find the most important step in the transition is the Kick Off Meeting. lt is here that all expectations are recognized and questions are clarified. f g.n , rh Ory lrta b ttftrL r.rrL.
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21 | JAS PACTFTC
DocuSign Envelope lD: 8D8468ES0E76-4486-9BCA-6FDEC693B23S " California Residential Code
r' California Building Code
r' California Green Code
' California Mechanical Code
r' California Plumbing Code
JAS Pacific is prepared to provide the City with seamless quality Plan Review and Buildiry lnspection services including inspection, CASp, Permit Technician and Development Training, Our service procedures are thorough meeting all expectations including great customer service and efficient response times, without compromising quality. As part of JAS Pdcific's over archrng Soal to attain customer satrsfactron, a tailored service delrvery system rs developed, service models are effective and efficient, and procedures adapted to meet the Crty's requrrements. We are confident that we can accommodate the Crty's financial needs as weiL as provrde the desired level of customer service. Additionally, because of our available resources, we have the ability to supplemental staffing and additional types of services to address increased workloads and customer needs.
PROJECT UNDERSTANDING
Personnel
G
Expertise
Staffing Resources
Superior Level of Service
Consistent Code Application
Flexibility to Meet Various l-evels of Demand
Contract Costs Erp€nses are Consltent with Revenues
I
? CaliforniaElectricalCode
r' California Energy Compliance
r' California Code oI ReSulations: Title 19
r' California Government Code
/ Calilornia Health & Safety code
Acting on behalf of the City, JAS Pacific will provide superior levels of customer service, consistent code application, and develop seamless working relationships with City staff. Contracting with JAS Pacific will provide the City with a cost-effective alternative to a fully internally staffed department and allow the City to focus on other critical municipal matters. .lAS Pacifir will perform applicable functions asan extension ofCitystaffand will followall City procedures and directives. JAS Pacific u nderstands the importance of excellent cu stomer se.vice not only to the City but to the clients we serve. We strive to meet and exceed all client expectations and we will create a cooperative work environment with the city and the clients we serve. Staffwill not only identify building code issues within the plans, but also will address the big picture and offer helpful suggestions to reach life-salety and code compliance standards. .JAS Pacific will support the City in attaininB its goal of providing timely, efficient, and effective services.
Our understanding and approach to the proposed services is detailed below. Further detail about process and procedure can be found in the "Plan Review P,ocedures Flow Chart", "lnspection Procedures Flow Charf'and "Staff Augmentation Flow Chart."
22 I rA5 PAC|FT(
JAS Pacific will ensure that all structures are equal to or exceed the applicable City, state, and Federal regulations.
IAS PaciFic Lrnderstands the City's needs and we have the resources to provide timely deployment With limited City resources, contracting with IAS Pacific will afford the City more flexibility in the allocation of such resources. Assigned personnel will provide plan review and supplemental services consulting services ensuring compliance with the Crty's most recent adopted Buildrng Standards, Energy tfficiency Standards, and local ordinances, including the following:
DocuSign Envelope lD: 8D8468E9-0E76-4486-9BCA-6FDEC6938239 Plan Review Duties & Responsibilities
Building lnspector Duties & Responsibilities
Permit Technician Duties & Responsibilities
r' Plan review s shall be performed for structural, architectural, plumbing, electrical, mechanical, accessibility, energy and green building compliance. Plan review for buildings and structures submitted to the City will be review ed according to the latest edition of the California Building Codes (building codes), City of Lancaster amendments, other applicabl€ codes, as weil as the project conditions of approval. 7' Review and approve building/structural revisions to plans as required during construction, ', All €hanges/corrections must be clearly and accurately identified, documented, and addressed prior to approval.
v Plan .eview services must also have a process in pla(e that ensures consistent and efficient communication between City staff, including the plan review staff, and the applicant to avoid delays. r' Approved plans must be stamped and signed as approved once they meet all requirements. .. Services shall also include provisions to review the plans electronically. The plans will be available within the Accela permitting software. Adobe"Pro will be required in order to review, mark, and approve the plans. / Ability to review construction plans and specifications; perform field inspections of building construction, plumbinB, mechanical and electrical installations in residential, commercial. and industrial buildings to ensure compliance with local, state and federal building codes and r€gulations. r' Coordinate the inspection of commercial and residential construction, alteration, and demolition in accordance with all applicable building codes, project conditions of approval, etc., fvlonday through Friday, r' Provide technical information, including interpretation of building plans and specifications and interpretation of code requirements relative to building construction to contractors, property owners, and the public at the public counter and on the telephone; advise contractors, architects and the public; coordinate construction progress with other City departments or division and external agencies r' Ability to provide counter services, including but not limited to, minor plan review s (i.e. solar installations, tenant improvements, small room additions, and HVAC systems) and building permit issuance and consultation Monday through Friday during assigned counter hours. r' Availability of 24-hour emergency off-hours services. r' ln the event of a catastrophe, provide inspections to assist the City with building safety assessments and provide emerEency plan review and inspection services.
'/ Ability to enforce a variety of applicable local and state building codes and ordinances pertaining to zoning, land use, nuisances, housing, health and safety, and other matters of public concern. r' Ability to serve as a resource and provide info.mation on city regulations to property owners, residents, businesses, the general public, and other city departments, as well as outside agencies (i.e. the Los Angeles County Fire Protection District).
./ Ability to issue, track, and final building, electrical, plumbing, mechanical, and other types of required permits.
v Knowledge of modern office procedures and equipment, including computers and supporting word processing and spreadsheet applications,
r' Calculate fees and issue buildin8, plumbing, mechanical, electrical, sewer, demolition, as well as permits combining the aforementioned.
r' Use permitting and plan review software to issue and route plans. / Assist the public on the phone and in person regarding questions or processing permits and questions on local, state and federal regulations, planning and engineering codes, ordinances, documents, standards and guidelines,
23 | JAS PACTFTC
DocuSign Envelope lD: 8DE468E9-0E76-,{4E6-9BCA-6FDEC6938239
FEE STRUCTURE
APPENDIX A
Mileage: S0.54 (or IRS Rate)
Overtime: 1.5 of listed Rate
Minimum: 4 Hour
Building lnspector I
Building lnspector ll
Building lnspector lll
S75.00/hour
585.00/hour
S9s.00/hour
Permit Technician I
Permit Technician ll
Permit-Iechnician lll
S55.oo/hour
S65.00/hour
S75.oo/hour
Mileage: S0.54 (or IRS Rate)
Overtimer 1.5 of listed Rate
Minimum: 4 Hour
Plan Review Engineer I
Plan Review Engineer ll
Plan Review Engineer lll
S125.00/hour
S135.oo/hour
S145.00/hour
Expedited plan review is available
at 1.5 of the listed rate
C€rtifi cd Building lnspector
Pcrmlt Technician
Plan Rariewer
29 I rAS PACTFTC
Personnel Hourly Rate Addiitonal Fees
Personnel Hourly Rate Addiitonal Fees
Personnel Hourly Rate Addiitonal Fees
STAFF REPORT
City of Lancaster
CC7
t0l26lz02t
JC
Date October 26,2021
Mayor Parris and City Council Members
From: Jeff Hogan, Senior Director Development Services
Chenin Dow, Senior Manager Rcal Estate & Economic Development Subject: Professional Services Agrecment with JAS Pacific for Building & Safety Plan Review and Inspection Scrvices
Recommendations:
l. Approve a Professional Services Agreement with JAS Pacific for Building & Salety plan review and inspect ion services.
2. Authorize the City Manager or his designee to finalize and exccute all related documents.
Fiscal Impact:
S300,000.00 estimated expenditure per fiscal year; sulficient funds are available in FY 2021- 2022 for Professional Services in Operating Budget Account No. l0l-4793-301. Costs will be offset by plan check lees collected.
Background:
Since 201 8, the City has utilizcd the services ofconsulting firm JAS Pacific to perlorm services related to Building & Safety plan review and inspection. JAS serves as a force multiplier, allowing City staff to conduct and oversce a significantly greater volume of plan reviews in a much shorter period of time than could be done with limited City stallalone. Inspection services are an extension ofour field staff, allowing lor a greater number of inspections to be conducted on a daily basis.
As the real estate market continues to strengthen and local development continues its rapid growth, so too does the need to contracl for these essential services. City staflhas been pleased with the services provided by JAS Pacific to date. As the initial contract term has drawn to a close, staff proposes a new contract with an initial three-year term, as well as two optional one- year extensions for a total ofup to five years. Services will be billed on an as-needed basis in accordance with the proposed rate schedule as individual building plans are submitted for review.
To:
Annual costs arc not cxpcctcd to excccd $300,000.00. Thcsc costs have bcen prcviously budgctcd in Opcrating Budgct Account No. I 0l -4793-301 .
CD/sk
Attachment:
Profcssional Scrviccs Agrccmcnt
Docusign Envelope lD: 8D8468E+0E76-448GgBC4-6F0EC6938239 I
TRAVELERSJ
WORKERS COMPENSATION
AND
EMPLOYERS LIABIUTY FOLICY
ENDORSEMENT WCg(BE(A).
POLICY NUMBER: UB-8K37343A
WAIVER OF OUR RIGHT TO RECOVER FROM OTHERS
ENDORSEMENT . CALIFORNIA
(BLANKET WAIVER)
We have the right to recover our payments from anyone liable for injury covered by this policy. We will not enforce our right againsl the person or organization named h the Schedule.
The additional premium for this endorsement shall be 2.6 o/o ofthe Calitornia workers' compensation pre- mium.
Schedule
Person c Organizaton
ANY PERSON OR ORGANIZATTON FOR
WHICH THE INSIJRED TiAS AGREED
BY WRITTEN CONTRACT E)GCUTED
PRIOR ID LOSS TO FT'RNISH THIS
WAIVER.
Job Description
ENGINEERS
This endorsement changes the policy to which it b attached and b effective m the date issued unless otherwise stated.
(Ihe informatix bdoriv b rcquired only wtrr this endo.sdnent b issued subsequent b F€paratixl of 0E pot€y.)
Endorsement Effective Policy No. Endorsement No.
lnsured Premium
lnsurance Company
DATE OF ISST E: 08-01-21 ST ASSIGN:
Countersigned by
Docusrgn Envelope lD 8D8468E
oc5?o'
9-0E76-448G98CA-6FOEC6938239
CERTIFICATE OF LIABILITY INSURANCE o8t10t2021
THIS CERTIFICATE IS ISSUED AS A ITIATTER OF INFORMATION ONLYAND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE OOES NOT AFFIRMATIVELY OR NEGATIVELY AMENO, EXTEND ORALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER{S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER, IMPORTANTT ll the certiticate holder is an ADDITIONAL INSIJRED, the policy(io3) mu3t havo ADDITIONAL INSURED p.ovisions or bo endorsed lI SUBROGATION lS WAIVEO, 3ubject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on thio certificate do€s not confer rights lo the certificate holder in lieu of such endoEement(3)- Cornerstone Specralty lnsurance Servlces, lnc
14252 Culver Drrue A299
lNrne cA 92604
nna Cowre
(714)131 77OO .714)731-7750
lrna@cornerstonespeclalty com
INSURER(S) AFFOROING COVERAGE
tNsuRERA Travelers lndemnrty Co of Conn 25682
JASON AODISON SMITH CONSULTING SERVICES, INC ,
DBA: JAS PACIFIC
PO Box 2002
Upland CA 91786
tNsuRER6 Travebrs Property Casualty Co 25674
|NSURERc Travelers Casualty & Surely Co ofAmenca 31194
COVERAGES CERTTFTCATENUMBER. 21l22COVERAGES REVISION NUMBER
CERTIFICATE H LDER CANCELLATION
THIS IS TO CERTIFY THAT TIIE POLICIES OF INSURANCE LISTEO BELOW HAVE SEEN ISSUEO TO THE INSURED NAMEDAEOVE FOR THE POLICY PERIOO INOICATED NOTWTHSTANDING ANY REQUIREMENI TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCTJMENT WTH RESPECT TO VltiICH THIS CERTIFICATE MAY BE ISSUEO OR MAY PERTAIN THE INSURANCE AFFORDED BY THE POLICIES DESCRIBEO HEREIN IS SUAJECT TO ALL THE TERMS.
EXCLUSIONS ANO CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCEO BY PAID CLAIMS
COM MERCIAL GEN ERAL LIABILIIY
ffi *"u*
x ADDITIONAL INSURED
BLNKT I4A/R OF SUBRO
GEN LAGGREGATE LIMITAPPLIES PER
,ou".' ffi !38;
OTHER
LOC
680.1H359042 08to8t2421 a8toat2022
EACH OCCURRENCE s 2 000 000
PREMTSES iE. oc@@@) r 1,000 000
MEO ExP (A.y @ ooen) r 5 000
PERSONALIAOV NJI]RY r 2.000.000
GENERALAGGRE6AI€ 9 4.000 000
PROOUCTS COMP/OPAGG t 4.000 000
AU TOI{ OBILE LIABILITY
SCHEDUL€O
AUTOS 8A,05426316 08/08/2021 o8108t2022
11.000,000
SOOILY TNJURY lPe. o.Eon) s
8OD LY TNJURY tPer.ed.nr)
s
s
B
X
EXCESS L|AA
x OCCUR
cuP.3429T370 48t4812021 oa1au2022
E^CH OCCURRENCE r 5 000,000
t 5,000.000
DEO RETENTION I s
B
woRKERS COr PEtsAlrOr!
AND E PLOYERS LIAE]LITY
ANY PROPR IETOR/PARTNER/EXECUT VE
OFFICER/I!/lEMAER E](CLUDEO?
DESC R PT ON OF OPERATIONS bdd
N uB-8K373434 oatoat2021 oata8t2a22
XI
EL EACII ACC DENT 3 1 000 000
EL OISE4S' E^EMPLOYEE ! 1 000.000
EL OISEASE POLCY LMIT i 1,000 000
c
Protess ofla Lrab! y
Clarms Made
Each Clarm
AnnualAggregate
$2.000.000
$2,000.000
oESCRIPIION OF OPERAnOi/S / LOCAIIONS I VEHICLES IACORD 101, Addhron.l R.m.rr. S.h.dur., m.y b. .tt ch.d t no. .r.o I. .qolEd, Burldrng and Safety Plan Revrew and lnspeclon Servces
Cily of Lancaster its elected ofiicials, ofiicers, employees and volunleers are Add[onal lnsured for General Lrability but only rnsofar as lhe ope€tons under lh6 contracl are @ncerned and as per attadled endorsemenl Cove.age rs suqect to all pohcy lerms and condilons '30 days notrce ol c€ocellation excepl lor 1 0 days notce lor noo.payment of premrum For Professonal Lrabllty coverage the aggregale lim is the iolal insurance avarlable forallcovered claims reported withrn lhe policl period SHOULOAiIY OF THE ABOVE OESCRIBED POLICIES BE CANCELLEO BEFORE
THE EXPIRATION OATE THEREOF, NOTICE WILL BE DELIVEREO III
ACCOROANCE WTH THE POLICY PROVISIONS,
cA 93534
Crly ol Lancaster
44933 Fem Avenue
J.,r^^h
AUTHORI2EO REPRESENTATI\€
ACORD 25 (2016i03)
O 1988-2015 ACORD CORPORATION. All right3 resorvod
The ACORD name end logo rre.egistered marks otACORD
.)MtsINED SINGLE LIMII
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