STAFF REPORT
City of Lancaster
CC 9
3/26/2024
JC
Date: March 26, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Award of Bid and Task Order for Multi-Year Professional Services (Service Group Category 16 – Labor Compliance) – PWCP 23-004 - Edgeline Refresh Program HSIPSL-5419(065)
Recommendations:
1. Award PWCP No. 23-004, Edgeline Refresh Program HSIPSL-5419(065), to Sterndahl Enterprises, LLC of Sun Valley, California, in the amount of $207,043.75, plus a 20% contingency, to refresh 48 miles of roadway edgelines at various locations, in accordance with California Public Contract Code Section 22038(b). Authorize the City Manager, or his designee, to sign all documents.
2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on March 29, 2022.
3. Authorize Task Order expenditure amount of $2,588.05, plus a 5% contingency for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 – Labor Compliance.
Fiscal Impact:
$251,169.95 (including 20% construction contract contingency and 5% labor compliance contingency); sufficient funds are available in Capital Improvement Budget project string CP12TC005.CONST GL Code 21749900.8000, and 23049900.8000.
Background:
The proposed project is funded by the State of California, Department of Transportation (Caltrans) approved Highway Safety Improvement Program (HSIP) Cycle 10 funding and local matching funds. This project will include refreshing roadway edgelines with thermoplastic material at eight (8) segments within Lancaster city limits as follows:
•40th Street East - Lancaster Boulevard to Avenue K-8
1 5
7 5
•60th Street West – Avenue E to Avenue J
•80th Street West – Avenue K to Avenue L
•Avenue F - 70th Street West to 60th Street West
•Avenue G – 70th Street West to 50th Street West
•Avenue I – 37th Street East to 40th Street East
•Avenue J – 32nd Street East to 50th Street East
•Avenue J (south side)– 50th Street East to 85th Street East •Avenue K – 35th Street East to 107th Street East
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 23-004 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On February 13, 2024, at 11:00 a.m., the City conducted an electronic bid opening for PWCP 23-004, Edgeline Refresh Program HSIPSL 5419(065), via PlanetBids. Sterndahl Enterprises, LLC was the lowest responsive responsible bidder amongst three (3) bids. The responsive responsible bids were as follows:
Contractor City Bid Amount
1. Sterndahl Enterprises, LLC Sun Valley, CA $207,043.75
2. Superior Pavement Marking, Inc Cypress, CA $325,242.50
3. Chrisp Company Santa Paula CA $329,206.50 Engineer's Estimate $278,454.55 On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for Service Group Category (SGC) 16: Labor Compliance, with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects to one of these prequalified firms. Proposals have been requested and a task order will be executed with one of these firms:
•Cumming Management Group, Inc.
•Golden State Labor Compliance, LLC
•Perceptive Enterprises, Inc.
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Attachment:
Vicinity Map