STAFF REPORT
City of Lancaster
CC 5
3/26/2024
JC
Date:March 26, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Michael Harne, Assistant Director – Maintenance Services Subject:Award of Project: 2024 Flooring Replacement – Public Works Maintenance Yard Recommendations:
1. Award 2024 Flooring Replacement – Public Works Maintenance Yard to Shaw Industries Group, Inc., of Atlanta, GA, in the amount of $157,851.07, base quote, plus a 15% contingency, to remove and replace the flooring at the City of Lancaster Public Works Maintenance Yard.
2. Authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$181,528.72 (including 15% contingency) to be awarded; sufficient funds are available in Account Number 214-410000-5790 and CP11BS071.CONST GL Code 413-4990-8000 in fiscal year 2023-
24. Background:
City staff identified the immediate need to repair various flooring issues at the Public Works Maintenance Yard. Investing in high-quality flooring materials, such as slip-resistant tiles, rubberized surfaces, or low-pile carpets, can significantly reduce the risk of slips, trips, and falls.
Additionally, modern flooring options often come with enhanced durability and stability, minimizing the likelihood of accidents caused by uneven surfaces or worn-out flooring. Carpet tile systems, in particular, provide an added layer of safety by offering slip-resistant properties and cushioning underfoot, reducing the impact of falls. Furthermore, the modular nature of carpet tiles allows for easy replacement of damaged or stained tiles, ensuring that the flooring remains in optimal condition and reducing maintenance costs over time.
The Sourcewell cooperative was created by state law as a service cooperative to provide programs and services to education and government. Sourcewell was established to assist public agencies in meeting specific needs more efficiently delivered cooperatively than individually by an entity. 1 5
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Sourcewell awarded Contract Number 061323-SII. to Shaw Industries Group, Inc., for Commercial flooring, and accessories. All procurement documents and procedures meet all State and City requirements for competitive procurement. Therefore, we request that the Council approve this contract award.
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Attachments:
Agreement
Exhibit A - Scope of Work & Fee Schedule
Sourcewell Contract