STAFF REPORT
City of Lancaster
CC 10
3/26/2024
JC
Date: March 26, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Award of Bid and Task Order Expenditure for Multi-Year Professional Services (Service Group Category 16 – Labor Compliance) - PWCP 23-005 – High Visibility Crosswalk Standardization Project HSIPSL-5419(064) Recommendations:
1. Award of PWCP 23-005, High Visibility Crosswalk Standardization Project HSIPSL- 5419(064), to Superior Pavement Markings, of Cypress, California, in the amount of $525,026.00, plus a 20% contingency, to upgrade existing crosswalks to high-visibility continental-style crosswalks using thermoplastic material, in accordance with California Public Contract Code Section 22038(b). Authorize the City Manager, or his designee, to sign all documents.
2. Find that the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on June 9, 2023.
3. Authorize Task Order expenditure amount of $5,250.26, plus a 5% contingency for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 – Labor Compliance.
Fiscal Impact:
$635,543.97 (including 20% construction contract contingency and 5% labor compliance contingency); sufficient funds are available in Capital Improvements Budget in project string CP16TC003.CONST GL Codes 21149900.8000, 21749900.8000, and 23049900.8000.
Background:
The proposed project is funded by the State of California, Department of Transportation (Caltrans) approved Highway Safety Improvement Program (HSIP) Cycle 10 funding and local matching funds. This project will include systematically upgrading crosswalks to high-visibility continental-style crosswalks using thermoplastic material at 53 intersections listed below:
1 5
7 6
•Avenue H & BYD Boulevard (7th St West)
•Avenue H & 10th St West
•Avenue H & 20th St West
•Avenue H & 25th St West
•Avenue I & 27th St West
•Avenue I & 23rd St West
•Avenue I & 20th St West
•Avenue I & 15th St West
•Avenue I & 13th St West
•Avenue I & Fern Avenue
•Avenue I & Trevor Avenue
•Avenue I & Division St
•Avenue I & 3rd St East
•Avenue I & 5th St East
•Avenue I & Challenger Way
•Lancaster Boulevard & 20th St East
•Lancaster Boulevard & Challenger Way
•Avenue J-4 & 26th St East
•Lancaster Boulevard & 20th St West
•Lancaster Boulevard & Valley Central Way
•Lancaster Boulevard & 25th St West
•Lancaster Boulevard & 30th St West
•Lancaster Boulevard & 32nd St West
•Avenue J & 35th St West
•Avenue J & 30th St West
•Avenue J & 25th St West
•Avenue J-8 & 45th St West
•Avenue J-8 & 35th St West
•Avenue J & Challenger Way
•Avenue J & 15th St East
•Avenue J & 17th St East
•Avenue J & 20th St East
•Avenue J & 30th St East
•Avenue J-8 & 35th St East
•Avenue J-8 & 30th St East
•Avenue J-8 & 20th St East
•Avenue J-8 & Challenger Way
•Avenue J-6 & 36th St West
•Avenue K & 20th St West
•Avenue J & 21st St East
•Avenue K & Division St
•Avenue K & 5th St East
•Avenue K & 15th St East
•Avenue K & 20th St East
•Avenue K & 30th St East
•Avenue L & 35th St West
1 5
7 6
•Avenue K-8 & 15th St West
•Avenue L & Business Center Parkway
•Avenue L & Sierra Highway (East Ramp)
•Avenue L & 30th St West
•Avenue L-8 & 30th St West
•Avenue L-8 & 10th St West
•Avenue L-12 & 10th St West
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 23-005 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On Tuesday, February 13, 2024, at 11:00 a.m., the City conducted an electronic bid opening for High Visibility Crosswalk Standardization Project HSIPSL-5419(064) via PlanetBids. Superior Pavement Markings was the lowest responsive bidder amongst four (4) bids. The responsive responsible bids were as follows:
Contractor City Bid Amounts
1. Superior Pavement Markings Cypress, CA $525,026.00
2. Chrisp Company Santa Paula, CA $526,170.00
3. Toro Enterprises, Inc Oxnard, CA $574,227.50
4. Sterndahl Enterprises LLC Sun Valley, CA $590,695.00 Engineer's Estimate $ 490,181.82
On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for Service Group Category (SGC) 16: Labor Compliance, with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects to one of these prequalified firms. Proposals have been requested and a task order will be executed with one of these firms:
•Cumming Management Group, Inc.
•Golden State Labor Compliance, LLC
•Perceptive Enterprises, Inc.
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Attachment:
Vicinity Map