STAFF REPORT
City of Lancaster
CC 11
3/26/2024
JC
Date: March 26, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Award of Bid and Task Order for Multi-Year Professional Services (Service Group Category 16 – Labor Compliance) – PWCP 23-006 – Guardrail Improvements HSIPSL-5419(060)
Recommendations:
1. Award of PWCP 23-006, Guardrail Improvements HSIPSL-5419(060), to AZ Construction, Inc., dba ACE Fence Company, of La Puente, California, in the amount of $297,800.00, plus a 20% contingency, to repair damaged guardrail at various locations. Authorize the City Manager, or his designee, to sign all documents. This contract is awarded to the lowest responsible bidder per California Public Code Section 22038 (b).
2. Find the City has complied with the California Environmental Quality Act. A Notice of Exemption was filed on May 23, 2023.
3. Authorize Task Order expenditure amount of $3,722.50, plus a 5% contingency for labor compliance services award to the successful firm in Multi-Year Professional Services Agreement, Service Group Category (SGC) 16 – Labor Compliance.
Fiscal Impact:
$361,268.63 (including 20% construction contract contingency and 5% labor compliance contingency); sufficient funds are available in Capital Improvements Budget in project string CP12ST050.CONST, GL Accounts 21749900.8000, and 23049900.8000.
Background:
The proposed project is funded by the State of California, Department of Transportation (Caltrans) approved Highway Safety Improvement Program (HSIP) Cycle 10 funding and local matching funds. This project will include systematically replacing damaged guardrails at distinct intersections.
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The proposed guardrail replacement will take place at four distinct intersections: Avenue H and Sierra Highway, Avenue L and Sierra Highway, Avenue I and 50th Street West, and Avenue I and 60th Street West.
Per Section 2.2 of the Existing Community Workforce Agreement (“CWA”), this project is subject to the CWA by and between the City of Lancaster and Los Angeles/Orange Counties Building and Construction Trades Council, and the Signatory Craft Councils and Unions (“CWA”). The PWCP 23-006 contract documents were prepared, and the project was advertised accordingly. Per Section
2.6(b) of the CWA, Letters of Assent shall be submitted by the Contractor and each of its subcontractors, of whatever tier, forty-eight (48) hours prior to commencement of work, or within forty-eight (48) hours after the award of Project Work to that Contractor (or subcontractor), whichever occurs later.
On February 20, 2024, at 11:00 a.m., the City conducted an electronic bid opening for Guardrail Improvements HSIPSL-5419(060) via PlanetBids. AZ Construction Inc., dba ACE Fence Company, was the lowest responsive responsible bidder amongst two (2) bids. The responsive responsible bids were as follows:
Contractor City Bid Amounts
1. AZ Construction Inc., La Puente, CA $ 297,800.00 dba ACE Fence Company
2. C&W Construction Specialties Ventura, CA $ 318,958.00 Engineer's Estimate $ 158,727.27 On November 8, 2022, the City Council approved Multi-Year Professional Service Agreements for Service Group Category (SGC) 16: Labor Compliance, with the consulting firms recommended by staff to be pre-qualified service providers through December 31, 2026. The Multi-Year Agreement permits City staff to issue Task Orders for individual projects to one of these prequalified firms. Proposals have been requested and a task order will be executed with one of these firms:
•Cumming Management Group, Inc.
•Golden State Labor Compliance, LLC
• Perceptive Enterprises, Inc.
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Attachment:
Vicinity Map