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STAFF REPORT
City of Lancaster
CC 20
3/26/2024
JC
Date: March 26, 2024
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director – Parks, Arts, Recreation, & Community Services Subject: License Agreement – City Hall North Parking Lot Recommendations:
1. Approve license agreement for use of land known as City Hall’s North Parking Lot from Southern California Edison through April 30, 2029, for an amount not to exceed $29,887.11.
2. Authorize the City Manager, or his designee, to sign all documents related to the lease agreement.
3. Authorize the City Manager, or his designee to execute future license agreements for City Hall’s North Parking lot with Southern California Edison for similar uses.
Fiscal Impact:
FY24 - $5,408.81; sufficient funds are available for FY24 budget 10160000.5330. Future budget allocations will be needed as follows: FY25 - $5,679.25; FY26 - $5,963.22; FY27 - $6,261.38; FY28 - $6,574.45. Resulting in a total fiscal impact of $29,887.11, through the contract term of April 30, 2029.
Background:
The current license agreement for the use the North Parking Lot, located on a portion of parcels 3133- 002-802 and 3133-002-803 that is owned by Southern Edison, expires on April 30, 2024. The City finds value in extending its agreement an additional five years to bridge the parking needs gap for public parking and staff. Several agreement requirements are highlighted below:
•Southern Edison retains the right to unobstructed access to the property and may need to create and maintain specific access roads with a certain weight capacity. •City improvements to the property require written approval from Southern Edison. •The City can place its property on the lot through the agreement period and storing third-party property for more than 24 hours requires specific written permission. 1 5
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•Storage of any flammable or hazardous materials requires written permission. •All equipment, trees, and plants must maintain a safe clearance from overhead electrical wires. •The property shall be kept clean and free of weeds, brush, trash, and debris. •Permission must be granted before placing any signs on the property.
By continuing this lease agreement, the city will ensure continued access to valuable parking for residents and visitors in a convenient location.
SP:AC
Attachment:
License Agreement Contract No. 9.2242
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