Agenda packet — Lancaster City Council, May 7, 2024 (part 2 of 4)

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 193,221.68 YTD INVOICED 191,921.25 YTD PAID 3,927.75 11014 FEDERAL EXPRESS CORPORATION
04/04/24 7448260 P 04/19/24 10100000 2027 ACCOUNTS PAYABLE - POSTAG 42.90 INVOICE: 8-461-05328
VENDOR TOTALS 4,178.34 YTD INVOICED 3,993.32 YTD PAID 42.90 10299 FTI CONSULTING INC
03/27/24 24000263 7448261 P 04/19/24 50110000 5710 PROFESSIONAL/TECHNICAL SE 30,000.00 INVOICE: 100100056681
VENDOR TOTALS 147,035.76 YTD INVOICED 147,035.76 YTD PAID 30,000.00 12222 GALO, RAMON
04/04/24 7448262 P 04/19/24 10160000 5910 TRAVEL/MILEAGE REIMBURSEM 96.00 INVOICE: 240430
VENDOR TOTALS 415.09 YTD INVOICED 415.09 YTD PAID 96.00 10462 GONZALEZ PROPERTY SVCS
01/05/24 7448263 P 04/19/24 10163000 5798 VANDALISM 1,825.00 INVOICE: 23033
03/07/24 7448263 P 04/19/24 10163020 5790 REPAIR & MAINTENANCE SERV 1,650.00 INVOICE: 23092
02/09/24 7448263 P 04/19/24 10163000 5798 VANDALISM 1,560.00 INVOICE: 23068
04/02/24 7448263 P 04/19/24 10163003 5790 REPAIR & MAINTENANCE SERV 585.00 INVOICE: 23116
04/03/24 7448263 P 04/19/24 10163000 5798 VANDALISM 675.00 INVOICE: 23114
03/01/24 7448263 P 04/19/24 10163000 5798 VANDALISM 1,760.00 INVOICE: 23085
04/05/24 7448263 P 04/19/24 10163000 5798 VANDALISM 685.00 INVOICE: 23119
VENDOR TOTALS 323,818.00 YTD INVOICED 315,958.00 YTD PAID 8,740.00 11228 GRANITE CONSTRUCTION CO.
02/27/24 24000408 7448264 P 04/19/24 21149900 8000 CAPITAL IMPROVEMENT 137,263.60 INVOICE: 23014-PR5
02/27/24 24000408 7448264 P 04/19/24 21449900 8000 CAPITAL IMPROVEMENT 8,268.60 INVOICE: 23014-PR5
VENDOR TOTALS 9,768,417.11 YTD INVOICED 9,768,417.11 YTD PAID 145,532.20 10970 H & H AUTO PARTS WHOLESALE
04/01/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 20.85 INVOICE: 2IN0124707
04/02/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 79.93 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 2IN0124750
04/09/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 11.51 INVOICE: 2IN0124973
04/10/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 176.44 INVOICE: 2IN0125042
04/10/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 105.64 INVOICE: 2IN0125066
04/10/24 24000161 7448265 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 801.52 INVOICE: 2IN0125065
VENDOR TOTALS 19,202.92 YTD INVOICED 19,191.71 YTD PAID 1,195.89 12742 HIGHWAY 84 ENTERTAINMENT LLC
04/03/24 24001128 7448266 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 2,400.00 INVOICE: 240419BAL
04/03/24 24001128 7448266 P 04/19/24 10100000 2254 NON-RESIDENT PERFORMER W/ -420.00 INVOICE: 240419BAL
VENDOR TOTALS 1,980.00 YTD INVOICED 1,980.00 YTD PAID 1,980.00 12801 HOLMQUIST, CALEB
03/01/24 7448267 P 04/19/24 10166023 5312 SPECIAL ACTIVITY SUPPLIES 100.00 INVOICE: 1
VENDOR TOTALS 100.00 YTD INVOICED 100.00 YTD PAID 100.00 12592 HULTS, MATTHEW
04/04/24 7448268 P 04/19/24 10160000 5910 TRAVEL/MILEAGE REIMBURSEM 175.94 INVOICE: 240228MLGE
VENDOR TOTALS 417.44 YTD INVOICED 417.44 YTD PAID 175.94 11459 INTERWEST CONSULTING GROUP INC
02/26/24 24000548 7448269 P 04/19/24 10123000 5710 PROFESSIONAL/TECHNICAL SE 1,840.00 INVOICE: 264251
03/29/24 24000548 7448269 P 04/19/24 10123000 5710 PROFESSIONAL/TECHNICAL SE 1,440.00 INVOICE: 301595
VENDOR TOTALS 3,280.00 YTD INVOICED 3,280.00 YTD PAID 3,280.00 10298 JACK DOHENY COMPANIES, INC
03/22/24 24001040 7448270 P 04/19/24 42043000 8100 EQUIPMENT & FURNITURE 16,683.55 INVOICE: 223277
VENDOR TOTALS 480,528.14 YTD INVOICED 480,528.14 YTD PAID 16,683.55 10836 JAS PACIFIC
03/05/24 24000908 7448271 P 04/19/24 10123000 5710 PROFESSIONAL/TECHNICAL SE 14,656.25 INVOICE: PC6994
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 157,460.01 YTD INVOICED 157,460.01 YTD PAID 14,656.25 10580 KARISH INDUSTRIES
04/05/24 24001120 7448272 P 04/19/24 42242000 5793 EMERGENCY DAMAGE REPAIRS 200.00 INVOICE: 22672
04/05/24 24001120 7448272 P 04/19/24 42242000 5793 EMERGENCY DAMAGE REPAIRS 3,271.12 INVOICE: 22672
VENDOR TOTALS 6,592.47 YTD INVOICED 6,592.47 YTD PAID 3,471.12 11881 KERN MACHINERY INC-LANCASTER
04/03/24 24000146 7448273 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 187.06 INVOICE: 104-1145180
04/04/24 24000146 7448273 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 82.20 INVOICE: 104-1145397
VENDOR TOTALS 16,867.03 YTD INVOICED 16,867.03 YTD PAID 269.26 12807 KIDS FEEDING KIDS THROUGH AGRICULTURE
03/29/24 7448274 P 04/19/24 19911000 5319 CHARITABLE CONTRIBUTIONS 10,000.00 INVOICE: 2401
VENDOR TOTALS 10,000.00 YTD INVOICED 10,000.00 YTD PAID 10,000.00 10932 KIMBALL MIDWEST
04/01/24 24000169 7448275 P 04/19/24 21442000 5795 TRAFFIC SIGNAGE 48.51 INVOICE: 102071704
VENDOR TOTALS 4,648.07 YTD INVOICED 4,648.07 YTD PAID 48.51 11688 KIMLEY-HORN & ASSOCIATES INC
11/30/23 24000596 7448276 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 3,362.50 INVOICE: 26784714
11/30/23 24000678 7448276 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 32,510.50 INVOICE: 26784717
11/30/23 24000678 7448276 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 10,828.38 INVOICE: 26784717
12/31/23 24000678 7448276 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 4,174.50 INVOICE: 26966282
12/31/23 24000678 7448276 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 5,431.05 INVOICE: 26966282
VENDOR TOTALS 1,945,466.22 YTD INVOICED 1,914,915.47 YTD PAID 56,306.93 11800 L A CO DEPT ANIMAL CARE&CONTRL
07/25/23 24000764 7448277 P 04/19/24 10131000 5780 ANIMAL CONTROL 134,533.77 INVOICE: 230725
07/25/23 24000992 7448277 P 04/19/24 10131000 5780 ANIMAL CONTROL 40,872.10 INVOICE: 230725
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 1,677,328.64 YTD INVOICED 1,677,328.64 YTD PAID 175,405.87 10746 L A CO WATERWORKS
04/17/24 7448278 P 04/19/24 10163000 5802 WATER 182.49 INVOICE: 240419
04/17/24 7448278 P 04/19/24 21426000 5802 WATER 2,484.37 INVOICE: 240419
04/17/24 7448278 P 04/19/24 42126000 5802 WATER 4,946.40 INVOICE: 240419
VENDOR TOTALS 835,285.81 YTD INVOICED 835,285.81 YTD PAID 7,613.26 12032 LANCASTER BAPTIST CHURCH
04/01/24 24000343 7448279 P 04/19/24 10160000 5700 SERVICES 5,130.00 INVOICE: 008
VENDOR TOTALS 22,445.00 YTD INVOICED 22,445.00 YTD PAID 5,130.00 10743 LANCASTER PLUMBING SUPPLIES INC
04/02/24 7448280 P 04/19/24 10163099 5790 REPAIR & MAINTENANCE SERV 193.37 INVOICE: U1068723
04/04/24 7448280 P 04/19/24 10163099 5790 REPAIR & MAINTENANCE SERV 33.86 INVOICE: U1068787
VENDOR TOTALS 1,823.98 YTD INVOICED 1,823.98 YTD PAID 227.23 10747 LANCASTER SCHOOL DISTRICT
03/21/24 7448281 P 04/19/24 10160000 4201 ASES AFTERSCHOOL PROGRAM 241,813.00 INVOICE: 240000000112
VENDOR TOTALS 287,313.00 YTD INVOICED 287,313.00 YTD PAID 241,813.00 10077 LANDSCAPE CONNECTION GROUP
04/04/24 24001084 7448282 P 04/19/24 10126000 5793 EMERGENCY DAMAGE REPAIRS 6,250.00 INVOICE: 3253
04/05/24 24001166 7448282 P 04/19/24 10163000 5798 VANDALISM 15,950.00 INVOICE: 3289
03/25/24 24001175 7448282 P 04/19/24 10126000 5793 EMERGENCY DAMAGE REPAIRS 3,950.00 INVOICE: 3293
VENDOR TOTALS 584,723.00 YTD INVOICED 584,723.00 YTD PAID 26,150.00 10645 LINE-X OF ANTELOPE VALLEY, INC
01/31/24 24000162 7448283 P 04/19/24 11144000 5312 SPECIAL ACTIVITY SUPPLIES 893.15 INVOICE: 6330
VENDOR TOTALS 16,713.22 YTD INVOICED 16,713.22 YTD PAID 893.15 10650 LOOKING GLASS MEDIA, LLC
04/04/24 7448284 P 04/19/24 10115100 5720 ADVERTISING 220.83 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 2075-8
VENDOR TOTALS 2,116.64 YTD INVOICED 1,674.98 YTD PAID 220.83 12075 LOOKUP 2128
04/07/24 24000751 7448285 P 04/19/24 10110000 5725 SPONSORSHIP EXPENSE 10,000.00 INVOICE: COL040324
VENDOR TOTALS 85,000.00 YTD INVOICED 85,000.00 YTD PAID 10,000.00 12370 LUEVANO, BESSIE
04/05/24 7448286 P 04/19/24 10160000 5920 TRAINING 241.50 INVOICE: 240501
VENDOR TOTALS 500.50 YTD INVOICED 500.50 YTD PAID 241.50 10878 LYN GRAFIX
04/08/24 7448287 P 04/19/24 10164015 5312 SPECIAL ACTIVITY SUPPLIES 640.84 INVOICE: 22152
04/08/24 24001156 7448287 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 8,916.21 INVOICE: 22153
VENDOR TOTALS 101,142.16 YTD INVOICED 91,153.07 YTD PAID 9,557.05 12701 MAGIC MOUNTAIN LLC
04/04/24 24001074 7448288 P 04/19/24 10162200 5312 SPECIAL ACTIVITY SUPPLIES 8,425.68 INVOICE: TKORD050008573552
04/04/24 24001103 7448289 P 04/19/24 10162200 5312 SPECIAL ACTIVITY SUPPLIES 8,005.38 INVOICE: TKORD050008573551
VENDOR TOTALS 16,431.06 YTD INVOICED 16,431.06 YTD PAID 16,431.06 10367 MAINE ELECTRIC
04/05/24 7448290 P 04/19/24 10163007 5790 REPAIR & MAINTENANCE SERV 425.00 INVOICE: 5397
04/05/24 7448290 P 04/19/24 10163012 5790 REPAIR & MAINTENANCE SERV 400.00 INVOICE: 5396
VENDOR TOTALS 13,004.00 YTD INVOICED 13,004.00 YTD PAID 825.00 12797 MANN, ELANA
03/08/24 7448291 P 04/19/24 10166020 5312 SPECIAL ACTIVITY SUPPLIES 238.57 INVOICE: 113
VENDOR TOTALS 238.57 YTD INVOICED 238.57 YTD PAID 238.57 12123 MENDEZ, SANDRA
04/15/24 7448292 P 04/19/24 21441000 5900 MEETINGS & CONFERENCES 333.00 INVOICE: 240422
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 885.00 YTD INVOICED 885.00 YTD PAID 333.00 11942 MINUTEMAN PRESS
03/29/24 7448293 P 04/19/24 10166020 5312 SPECIAL ACTIVITY SUPPLIES 851.68 INVOICE: 71831
04/08/24 7448293 P 04/19/24 10160000 5315 UNIFORMS 832.10 INVOICE: 71962
VENDOR TOTALS 138,614.66 YTD INVOICED 128,659.75 YTD PAID 1,683.78 11344 NAPA AUTO PARTS
02/13/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 46.56 INVOICE: 543109
03/21/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 179.70 INVOICE: 545999
03/25/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 11.01 INVOICE: 546167
03/26/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 284.43 INVOICE: 546327
03/28/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 52.92 INVOICE: 546525
03/29/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 11.00 INVOICE: 546653
04/01/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 22.04 INVOICE: 546751
04/04/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 28.64 INVOICE: 547087
03/08/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 180.61 INVOICE: 544992
03/19/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 329.65 INVOICE: 545791
04/02/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 52.83 INVOICE: 546864
04/03/24 24000732 7448294 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 90.39 INVOICE: 546984
VENDOR TOTALS 16,670.73 YTD INVOICED 16,670.73 YTD PAID 1,289.78 11901 O'REAR, JEFFREY R
04/01/24 7448295 P 04/19/24 10165000 5312 SPECIAL ACTIVITY SUPPLIES 400.00 INVOICE: 240401
VENDOR TOTALS 4,000.00 YTD INVOICED 4,000.00 YTD PAID 400.00 12802 OHAYA, BRITNEY
03/10/24 7448296 P 04/19/24 10166023 5312 SPECIAL ACTIVITY SUPPLIES 200.00 INVOICE: 240310
VENDOR TOTALS 200.00 YTD INVOICED 200.00 YTD PAID 200.00 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 99999 ONE TIME PAY
03/12/24 7448298 P 04/19/24 50191000 5807 NEM PAYOUTS 580.79 INVOICE: 240314NEM-26
04/18/24 7448297 P 04/19/24 50191000 5807 NEM PAYOUTS 17.78 INVOICE: 240419NEM-01
04/18/24 7448299 P 04/19/24 50191000 5807 NEM PAYOUTS 93.49 INVOICE: 240419NEM-02
04/18/24 7448300 P 04/19/24 50191000 5807 NEM PAYOUTS 1.06 INVOICE: 240419NEM-03
04/18/24 7448301 P 04/19/24 50191000 5807 NEM PAYOUTS 38.04 INVOICE: 240419NEM-04
04/18/24 7448302 P 04/19/24 50191000 5807 NEM PAYOUTS 16.68 INVOICE: 240419NEM-05
04/18/24 7448303 P 04/19/24 50191000 5807 NEM PAYOUTS 2.09 INVOICE: 240419NEM-06
04/18/24 7448304 P 04/19/24 50191000 5807 NEM PAYOUTS 28.54 INVOICE: 240419NEM-07
04/18/24 7448305 P 04/19/24 50191000 5807 NEM PAYOUTS 73.34 INVOICE: 240419NEM-08
04/18/24 7448306 P 04/19/24 50191000 5807 NEM PAYOUTS 46.45 INVOICE: 240419NEM-09
04/18/24 7448307 P 04/19/24 50191000 5807 NEM PAYOUTS .40 INVOICE: 240419NEM-10
04/18/24 7448308 P 04/19/24 50191000 5807 NEM PAYOUTS 91.27 INVOICE: 240419NEM-11
04/18/24 7448309 P 04/19/24 50191000 5807 NEM PAYOUTS 63.76 INVOICE: 240419NEM-12
04/18/24 7448310 P 04/19/24 50191000 5807 NEM PAYOUTS 86.55 INVOICE: 240419NEM-13
04/18/24 7448311 P 04/19/24 50191000 5807 NEM PAYOUTS 1.43 INVOICE: 240419NEM-14
04/18/24 7448312 P 04/19/24 50191000 5807 NEM PAYOUTS 36.36 INVOICE: 240419NEM-15
04/18/24 7448313 P 04/19/24 50191000 5807 NEM PAYOUTS 267.53 INVOICE: 240419NEM-16
04/18/24 7448314 P 04/19/24 50191000 5807 NEM PAYOUTS 7.93 INVOICE: 240419NEM-17
04/18/24 7448315 P 04/19/24 50191000 5807 NEM PAYOUTS 6.16 INVOICE: 240419NEM-18
04/18/24 7448316 P 04/19/24 50191000 5807 NEM PAYOUTS 8.70 INVOICE: 240419NEM-19
04/18/24 7448317 P 04/19/24 50191000 5807 NEM PAYOUTS 3.19 INVOICE: 240419NEM-20
04/18/24 7448318 P 04/19/24 50191000 5807 NEM PAYOUTS 75.30 INVOICE: 240419NEM-21
VENDOR TOTALS 760,814.71 YTD INVOICED 760,814.71 YTD PAID 1,546.84 88888 ONE TIME PAY REFUNDS
03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240306-PMT23-02866
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 INVOICE: 240306-PMT23-02866
03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 INVOICE: 240306-PMT23-02866
03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 191.00 INVOICE: 240306-PMT23-02866
03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -104.40 INVOICE: 240306-PMT23-02866
03/06/24 7448319 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240306-PMT23-02866
03/06/24 7448320 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240306-PMT23-04084
03/06/24 7448320 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 INVOICE: 240306-PMT23-04084
03/06/24 7448320 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 191.00 INVOICE: 240306-PMT23-04084
03/06/24 7448320 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -95.00 INVOICE: 240306-PMT23-04084
03/06/24 7448320 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240306-PMT23-04084
03/06/24 7448321 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240306-PMT23-04235
03/06/24 7448321 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -47.40 INVOICE: 240306-PMT23-04235
03/06/24 7448321 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240306-PMT23-04235
03/06/24 7448322 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240306-PMT23-04641
03/06/24 7448322 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 INVOICE: 240306-PMT23-04641
03/06/24 7448322 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 191.00 INVOICE: 240306-PMT23-04641
03/06/24 7448322 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -95.00 INVOICE: 240306-PMT23-04641
03/06/24 7448322 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240306-PMT23-04641
02/26/24 7448323 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240226-PMT23-04940
02/26/24 7448323 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 382.00 INVOICE: 240226-PMT23-04940
02/26/24 7448323 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 INVOICE: 240226-PMT23-04940
02/26/24 7448323 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -133.20 INVOICE: 240226-PMT23-04940
02/26/24 7448323 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240226-PMT23-04940
02/26/24 7448324 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 237.00 INVOICE: 240226-PMT23-05823
02/26/24 7448324 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 191.00 INVOICE: 240226-PMT23-05823
02/26/24 7448324 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES 47.00 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

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CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 240226-PMT23-05823
02/26/24 7448324 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -95.00 INVOICE: 240226-PMT23-05823
02/26/24 7448324 P 04/19/24 10123000 4602 ELECTRICAL PERMIT FEES -85.00 INVOICE: 240226-PMT23-05823
VENDOR TOTALS 9,484.98 YTD INVOICED 9,484.98 YTD PAID 1,770.00 11062 P & J ELECTRIC INC
11/07/23 7448325 P 04/19/24 10163002 5790 REPAIR & MAINTENANCE SERV 1,785.32 INVOICE: 8606
02/09/24 7448325 P 04/19/24 10163005 5790 REPAIR & MAINTENANCE SERV 1,210.00 INVOICE: 8743
VENDOR TOTALS 41,590.49 YTD INVOICED 41,590.49 YTD PAID 2,995.32 12791 PARENTSQUARE INC
04/01/24 7448326 P 04/19/24 10162200 5312 SPECIAL ACTIVITY SUPPLIES 500.00 INVOICE: 2024-10038
VENDOR TOTALS 500.00 YTD INVOICED 500.00 YTD PAID 500.00 12089 PARKWOOD LANDSCAPE MAINTENANCE INC.
03/31/24 24000474 7448327 P 04/19/24 21426000 5790 REPAIR & MAINTENANCE SERV 21,265.87 INVOICE: 106957
03/31/24 24000474 7448327 P 04/19/24 42126000 5790 REPAIR & MAINTENANCE SERV 136,729.37 INVOICE: 106957
VENDOR TOTALS 1,470,727.86 YTD INVOICED 1,470,727.86 YTD PAID 157,995.24 10213 PEI
03/31/24 7448328 P 04/19/24 11218000 5710 PROFESSIONAL/TECHNICAL SE 206.25 INVOICE: 104667
VENDOR TOTALS 21,758.12 YTD INVOICED 21,758.12 YTD PAID 206.25 12246 PERCEPTIVE ENTERPRISES, INC
04/05/24 24000383 7448329 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 3,063.00 INVOICE: 3949
VENDOR TOTALS 21,126.50 YTD INVOICED 21,126.50 YTD PAID 3,063.00 12148 PETES ROAD SERVICE, INC
04/01/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 40.72 INVOICE: 24-0745638-00
04/02/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 638.57 INVOICE: 24-0746052-00
04/04/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 250.65 INVOICE: 24-0746659-00
04/03/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 1,005.84 INVOICE: 24-0746249-00
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 91 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 04/08/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 35.72 INVOICE: 24-0747248-00
04/08/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 53.72 INVOICE: 24-0747206-00
04/09/24 24000777 7448330 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 40.72 INVOICE: 24-0747600-00
VENDOR TOTALS 27,140.48 YTD INVOICED 27,140.48 YTD PAID 2,065.94 12144 PETROLEUM EQUIPMENT CONSTRUCION SERVICES, INC.
03/28/24 24000106 7448331 P 04/19/24 11144000 5790 REPAIR & MAINTENANCE SERV 175.00 INVOICE: 19135
VENDOR TOTALS 4,142.76 YTD INVOICED 4,142.76 YTD PAID 175.00 12211 PLAYCORE WISCONSIN, INC
09/14/23 24000632 7448332 P 04/19/24 10169900 8000 CAPITAL IMPROVEMENT 393,012.23 INVOICE: PJI-0227840
VENDOR TOTALS 393,012.23 YTD INVOICED 393,012.23 YTD PAID 393,012.23 10977 PSOMAS
03/21/24 24000583 7448333 P 04/19/24 21349900 8000 CAPITAL IMPROVEMENT 968.66 INVOICE: 206548
03/21/24 24000583 7448333 P 04/19/24 22049900 8000 CAPITAL IMPROVEMENT 1,411.34 INVOICE: 206548
VENDOR TOTALS 128,599.33 YTD INVOICED 128,599.33 YTD PAID 2,380.00 11057 PUMPMAN LLC
02/10/24 24000081 7448334 P 04/19/24 42043000 5790 REPAIR & MAINTENANCE SERV 2,215.00 INVOICE: 802486
VENDOR TOTALS 46,820.50 YTD INVOICED 46,820.50 YTD PAID 2,215.00 10773 QUARTZ HILL WATER DISTRICT
04/17/24 7448335 P 04/19/24 10163000 5802 WATER 100.80 INVOICE: 240419
04/17/24 7448335 P 04/19/24 21426000 5802 WATER 616.58 INVOICE: 240419
VENDOR TOTALS 50,199.88 YTD INVOICED 50,199.88 YTD PAID 717.38 10975 QUINN COMPANY
03/01/24 24000160 7448336 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 1,366.86 INVOICE: PC820482275
03/04/24 24000160 7448336 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 160.98 INVOICE: PC820482335
03/28/24 24000160 7448336 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 187.48 INVOICE: PC820483407
04/05/24 24000160 7448336 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 611.91 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 92 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: PC820483756
VENDOR TOTALS 73,776.11 YTD INVOICED 73,755.39 YTD PAID 2,327.23 11300 R N S COMMUNICATIONS INC
04/10/24 24001201 7448337 P 04/19/24 10115100 5720 ADVERTISING 7,800.00 INVOICE: PP24-1988
VENDOR TOTALS 15,600.00 YTD INVOICED 15,600.00 YTD PAID 7,800.00 12624 RICK ENGINEERING COMPANY
02/15/24 24000942 7448338 P 04/19/24 22049900 8000 CAPITAL IMPROVEMENT 39,762.50 INVOICE: 0100020
04/03/24 24000942 7448338 P 04/19/24 22049900 8000 CAPITAL IMPROVEMENT 6,163.75 INVOICE: 0100922
VENDOR TOTALS 45,926.25 YTD INVOICED 45,926.25 YTD PAID 45,926.25 12406 RINGCENTRAL, INC.
03/31/24 7448339 P 04/19/24 11218000 5801 TELEPHONE 12,593.23 INVOICE: CD_000786632
VENDOR TOTALS 59,001.86 YTD INVOICED 59,001.86 YTD PAID 12,593.23 12660 RINNE, CYNTHIA A
01/13/24 7448340 P 04/19/24 10166023 5710 PROFESSIONAL/TECHNICAL SE 250.00 INVOICE: 100
VENDOR TOTALS 250.00 YTD INVOICED 250.00 YTD PAID 250.00 10658 ROSENMAN, DOREN JONATHAN
04/11/24 7448341 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 1,750.00 INVOICE: 240419
VENDOR TOTALS 1,750.00 YTD INVOICED 1,750.00 YTD PAID 1,750.00 12786 S AND Y SUPPLY
04/09/24 24001183 7448342 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 2,550.00 INVOICE: 240420DEP
04/09/24 24001183 7448343 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 2,550.00 INVOICE: 240420BAL
VENDOR TOTALS 5,100.00 YTD INVOICED 5,100.00 YTD PAID 5,100.00 10513 SCA OF CA, LLC
03/29/24 24000868 7448344 P 04/19/24 21426000 5797 STREET SWEEPING 149,690.82 INVOICE: 108434CS
VENDOR TOTALS 1,284,108.63 YTD INVOICED 1,284,108.63 YTD PAID 149,690.82 11597 SELBERT PERKINS DESIGN (CA)
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 93 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 02/20/24 24000065 7448345 P 04/19/24 10120000 5600 MISC. EXPENSES 640.00 INVOICE: 20240165
01/17/24 24000065 7448345 P 04/19/24 10120000 5600 MISC. EXPENSES 320.00 INVOICE: 20240033
VENDOR TOTALS 45,696.98 YTD INVOICED 45,696.98 YTD PAID 960.00 10659 SHARPLINE SOLUTIONS, INC.
03/25/24 24001042 7448346 P 04/19/24 21442000 5793 EMERGENCY DAMAGE REPAIRS 2,551.83 INVOICE: 3117
VENDOR TOTALS 7,574.26 YTD INVOICED 7,574.26 YTD PAID 2,551.83 11138 SITEONE LANDSCAPE SUPPLY LLC
03/29/24 7448347 P 04/19/24 10163007 5790 REPAIR & MAINTENANCE SERV 756.72 INVOICE: 139013210-001
VENDOR TOTALS 37,374.17 YTD INVOICED 37,374.17 YTD PAID 756.72 12124 SMITH, WADE
04/15/24 7448348 P 04/19/24 21441000 5900 MEETINGS & CONFERENCES 333.00 INVOICE: 240422
VENDOR TOTALS 333.00 YTD INVOICED 333.00 YTD PAID 333.00 10831 SO CA EDISON
04/17/24 7448349 P 04/19/24 42242000 5804 ELECTRIC 33.08 INVOICE: 240419STHWY
04/17/24 7448349 P 04/19/24 21442000 5804 ELECTRIC .00 INVOICE: 240419STHWY
04/17/24 7448350 P 04/19/24 10131000 5804 ELECTRIC 1,834.26 INVOICE: 240419
04/17/24 7448350 P 04/19/24 10163000 5804 ELECTRIC 5,583.32 INVOICE: 240419
04/17/24 7448350 P 04/19/24 21442000 5804 ELECTRIC 59.39 INVOICE: 240419
04/17/24 7448350 P 04/19/24 42126000 5804 ELECTRIC 132.61 INVOICE: 240419
04/17/24 7448350 P 04/19/24 42242000 5804 ELECTRIC 820.58 INVOICE: 240419
VENDOR TOTALS 3,871,216.80 YTD INVOICED 3,871,216.80 YTD PAID 8,463.24 10783 SO CA GAS COMPANY
04/17/24 7448351 P 04/19/24 10163000 5803 GAS 7,040.21 INVOICE: 240419
VENDOR TOTALS 185,621.82 YTD INVOICED 185,621.82 YTD PAID 7,040.21 10139 SOLAR ART
02/06/24 7448352 P 04/19/24 10163000 5798 VANDALISM 659.00 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 94 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 1032849
VENDOR TOTALS 659.00 YTD INVOICED 659.00 YTD PAID 659.00 12757 SOTO ENTERTAINMENT GROUP
04/09/24 24001179 7448353 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 2,250.00 INVOICE: 240419DEP
04/09/24 24001179 7448354 P 04/19/24 10165033 5312 SPECIAL ACTIVITY SUPPLIES 2,250.00 INVOICE: 240419BAL
VENDOR TOTALS 4,500.00 YTD INVOICED 4,500.00 YTD PAID 4,500.00 12633 SOVEREIGN CONSULTING
03/01/24 24001151 7448355 P 04/19/24 11140000 5920 TRAINING 367.64 INVOICE: 1031
03/01/24 24001151 7448355 P 04/19/24 21440000 5920 TRAINING 5,441.18 INVOICE: 1031
03/01/24 24001151 7448355 P 04/19/24 42340000 5920 TRAINING 441.18 INVOICE: 1031
VENDOR TOTALS 8,019.00 YTD INVOICED 8,019.00 YTD PAID 6,250.00 11995 TACENERGY, LLC
03/22/24 7448356 P 04/19/24 11144000 5314 FUEL 33,461.03 INVOICE: 2694664
VENDOR TOTALS 187,029.68 YTD INVOICED 187,029.68 YTD PAID 33,461.03 11673 TAFT ELECTRIC COMPANY
03/29/24 24000242 7448357 P 04/19/24 42242000 5793 EMERGENCY DAMAGE REPAIRS 4,824.19 INVOICE: 70-7594-47
03/29/24 24000242 7448357 P 04/19/24 42242000 5793 EMERGENCY DAMAGE REPAIRS 3,953.68 INVOICE: 70-7594-48
12/21/23 24000961 7448357 P 04/19/24 21349900 8000 CAPITAL IMPROVEMENT 474.13 INVOICE: 70-7594-41
12/21/23 24000961 7448357 P 04/19/24 21849900 8000 CAPITAL IMPROVEMENT 198.39 INVOICE: 70-7594-41
VENDOR TOTALS 152,524.60 YTD INVOICED 152,524.60 YTD PAID 9,450.39 11900 TESLA, INC
04/02/24 7448358 P 04/19/24 10163000 5804 ELECTRIC 5,471.21 INVOICE: 32497393
04/02/24 7448358 P 04/19/24 10163000 5804 ELECTRIC 1,603.13 INVOICE: 32497114
04/02/24 7448358 P 04/19/24 10163000 5804 ELECTRIC 8,110.43 INVOICE: 32496645
04/02/24 7448358 P 04/19/24 10163000 5804 ELECTRIC 3,938.81 INVOICE: 32496819
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 95 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 138,801.17 YTD INVOICED 138,801.17 YTD PAID 19,123.58 10344 THE LIFEGUARD STORE
04/05/24 24000946 7448359 P 04/19/24 10164024 5312 SPECIAL ACTIVITY SUPPLIES 4,772.50 INVOICE: INV001395080
VENDOR TOTALS 17,733.92 YTD INVOICED 17,733.92 YTD PAID 4,772.50 10796 THE TIRE STORE
03/29/24 24000149 7448360 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 20.00 INVOICE: 758204
04/06/24 24000149 7448360 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 1,566.40 INVOICE: 758522
04/08/24 24000149 7448360 P 04/19/24 11144000 5321 VEHICLE OPERATIONS 267.23 INVOICE: 758524
VENDOR TOTALS 20,274.88 YTD INVOICED 20,044.98 YTD PAID 1,853.63 11771 THOMSON REUTERS-WEST PMT CENTR
04/01/24 7448361 P 04/19/24 10131000 5710 PROFESSIONAL/TECHNICAL SE 616.32 INVOICE: 849972937
VENDOR TOTALS 19,246.33 YTD INVOICED 19,246.33 YTD PAID 616.32 12250 TITAN ENVIRONMENTAL SOLUTIONS, INC
01/05/24 7448362 P 04/19/24 23049900 8000 CAPITAL IMPROVEMENT 1,720.00 INVOICE: 11118291
VENDOR TOTALS 16,520.00 YTD INVOICED 16,520.00 YTD PAID 1,720.00 12593 TONEMAN DEVELOPMENT CORPORATION
02/29/24 24001159 7448363 P 04/19/24 10149900 8000 CAPITAL IMPROVEMENT 56,658.78 INVOICE: 969-1
VENDOR TOTALS 59,640.83 YTD INVOICED 59,640.83 YTD PAID 56,658.78 11916 TPX COMMUNICATIONS
03/31/24 24000116 7448364 P 04/19/24 11218000 5801 TELEPHONE 9,524.06 INVOICE: 178368540-0
01/31/24 24000116 7448364 P 04/19/24 11218000 5801 TELEPHONE 11,350.14 INVOICE: 177214500-0
VENDOR TOTALS 114,574.96 YTD INVOICED 114,574.96 YTD PAID 20,874.20 11323 TRIPEPI SMITH & ASSOCIATES INC
03/31/24 24000752 7448365 P 04/19/24 10115000 5710 PROFESSIONAL/TECHNICAL SE 5,887.75 INVOICE: 12035
03/31/24 24000752 7448365 P 04/19/24 10115000 5710 PROFESSIONAL/TECHNICAL SE 543.25 INVOICE: 12033
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 96 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION VENDOR TOTALS 60,159.11 YTD INVOICED 60,159.11 YTD PAID 6,431.00 11622 TYLER TECHNOLOGIES INC
03/31/24 24000710 7448366 P 04/19/24 11218000 5361 COMPUTERS SOFTWARE 14,800.00 INVOICE: 045-459564
VENDOR TOTALS 356,528.36 YTD INVOICED 356,528.36 YTD PAID 14,800.00 11926 ULINE
02/28/24 7448367 P 04/19/24 10163099 5790 REPAIR & MAINTENANCE SERV 1,925.88 INVOICE: 174968951
04/05/24 7448367 P 04/19/24 10166000 5312 SPECIAL ACTIVITY SUPPLIES 435.85 INVOICE: 176565605
VENDOR TOTALS 34,353.12 YTD INVOICED 34,353.12 YTD PAID 2,361.73 10828 UNIVERSAL ELECTRONIC ALARMS
04/01/24 7448368 P 04/19/24 21441000 5710 PROFESSIONAL/TECHNICAL SE 27.00 INVOICE: 48519
04/01/24 7448368 P 04/19/24 21441000 5710 PROFESSIONAL/TECHNICAL SE 27.00 INVOICE: 48520
VENDOR TOTALS 11,558.65 YTD INVOICED 11,558.65 YTD PAID 54.00 12699 UNIVERSAL STUDIOS HOLLYWOOD
04/04/24 24001073 7448369 P 04/19/24 10162200 5312 SPECIAL ACTIVITY SUPPLIES 8,881.00 INVOICE: 240627
VENDOR TOTALS 8,881.00 YTD INVOICED 8,881.00 YTD PAID 8,881.00 11933 VERIZON WIRELESS
04/01/24 7448370 P 04/19/24 11218000 5805 WIRELESS 12,228.16 INVOICE: 9960521175
04/01/24 7448370 P 04/19/24 11218000 5805 WIRELESS 5,839.14 INVOICE: 9960472419
04/01/24 7448370 P 04/19/24 11218000 5805 WIRELESS 303.35 INVOICE: 9960472420
VENDOR TOTALS 163,702.13 YTD INVOICED 163,702.13 YTD PAID 18,370.65 11401 VERTEX SURVEY INC
07/31/23 24001167 7448371 P 04/19/24 21249900 8000 CAPITAL IMPROVEMENT 15,936.00 INVOICE: 3102
VENDOR TOTALS 15,936.00 YTD INVOICED 15,936.00 YTD PAID 15,936.00 10885 VULCAN MATERIAL WESTERN DIV
03/25/24 24000060 7448372 P 04/19/24 21441000 5325 ASPHALT OPERATIONS 508.08 INVOICE: 73949935
03/27/24 24000060 7448372 P 04/19/24 21441000 5325 ASPHALT OPERATIONS 417.41 City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 97 ends

CHECK RUN:240419 TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION INVOICE: 73952038
03/29/24 24000060 7448372 P 04/19/24 21441000 5325 ASPHALT OPERATIONS 351.71 INVOICE: 73954901
03/29/24 24000060 7448372 P 04/19/24 21441000 5325 ASPHALT OPERATIONS 180.46 INVOICE: 73954902
03/31/24 24000060 7448372 P 04/19/24 21441000 5325 ASPHALT OPERATIONS 214.62 INVOICE: 73957874
VENDOR TOTALS 48,135.29 YTD INVOICED 46,925.10 YTD PAID 1,672.28 12800 WASSNER, ELISE
03/24/24 7448373 P 04/19/24 10166023 5312 SPECIAL ACTIVITY SUPPLIES 200.00 INVOICE: 1
VENDOR TOTALS 200.00 YTD INVOICED 200.00 YTD PAID 200.00 10830 WAXIE SANITARY SUPPLY
03/29/24 7448374 P 04/19/24 10163099 5310 OPERATING MATERIALS & SUP 991.11 INVOICE: 82382195
02/01/24 7448375 P 04/19/24 10163099 5310 OPERATING MATERIALS & SUP 1,960.18 INVOICE: 82260101
02/01/24 7448375 P 04/19/24 10163099 5310 OPERATING MATERIALS & SUP 802.66 INVOICE: 82260108
02/14/24 7448375 P 04/19/24 10163099 5310 OPERATING MATERIALS & SUP 1,261.67 INVOICE: 82286775
VENDOR TOTALS 40,939.77 YTD INVOICED 40,939.77 YTD PAID 5,015.62 12572 WRIGHT LAW
01/01/24 7448376 P 04/19/24 10111000 5740 LEGAL SERVICES 12,990.67 INVOICE: 1027
02/01/24 7448376 P 04/19/24 10111000 5740 LEGAL SERVICES 23,017.32 INVOICE: 1029
03/01/24 7448376 P 04/19/24 10111000 5740 LEGAL SERVICES 12,181.34 INVOICE: 1030
VENDOR TOTALS 66,459.99 YTD INVOICED 66,459.99 YTD PAID 48,189.33 REPORT TOTALS 2,095,231.32

COUNT AMOUNT
TOTAL PRINTED CHECKS 160 2,095,231.32
** END OF REPORT - Generated by Stephanie Preston **
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:38
User: spreston
Program ID: appdwarr

Page 1 ends

CHECK RUN:240311W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 12760 PACIFIC GAS AND ELECTRIC COMPANY
02/28/24 101011969 W 03/11/24 50191000 5806 POWER PURCHASE EXPENSE 5,985.00 INVOICE: 236704WIRE
02/28/24 101011969 W 03/11/24 50191000 5806 POWER PURCHASE EXPENSE 334,665.00 INVOICE: 236704WIRE
03/11/24 101011970 W 03/11/24 50191000 5806 POWER PURCHASE EXPENSE 66,015.00 INVOICE: 236703WIRE
VENDOR TOTALS 694,530.00 YTD INVOICED 694,530.00 YTD PAID 406,665.00 REPORT TOTALS 406,665.00

COUNT AMOUNT
TOTAL WIRE TRANSFERS 2 406,665.00
** END OF REPORT - Generated by Stephanie Preston **
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 4 ends

CHECK RUN:240327W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10984 THE VISITORS BUREAU-LANCASTER
03/21/24 101011971 W 03/27/24 10100000 2900 T.B.I.D. ASSESSMENTS PAYA 72,916.74 INVOICE: 240327WIRE
VENDOR TOTALS 496,675.10 YTD INVOICED 496,675.10 YTD PAID 72,916.74 REPORT TOTALS 72,916.74

COUNT AMOUNT
TOTAL WIRE TRANSFERS 1 72,916.74
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 25 ends

CHECK RUN:240402W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 12760 PACIFIC GAS AND ELECTRIC COMPANY
03/20/24 101011973 W 04/02/24 50191000 5806 POWER PURCHASE EXPENSE 720.00 INVOICE: 237981WIRE
03/20/24 101011973 W 04/02/24 50191000 5806 POWER PURCHASE EXPENSE 3,600.00 INVOICE: 237981WIRE
03/20/24 101011973 W 04/02/24 50191000 5806 POWER PURCHASE EXPENSE 283,545.00 INVOICE: 237981WIRE
VENDOR TOTALS 694,530.00 YTD INVOICED 694,530.00 YTD PAID 287,865.00 REPORT TOTALS 287,865.00

COUNT AMOUNT
TOTAL WIRE TRANSFERS 1 287,865.00
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 26 ends

CHECK RUN:240404W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 10343 SAN DIEGO GAS & ELECTRIC CO
03/15/24 101011972 W 04/02/24 50191000 5806 POWER PURCHASE EXPENSE 2,999,925.00 INVOICE: 158146WIRE
VENDOR TOTALS 5,067,675.00 YTD INVOICED 5,067,675.00 YTD PAID 2,999,925.00 REPORT TOTALS 2,999,925.00

COUNT AMOUNT
TOTAL WIRE TRANSFERS 1 2,999,925.00
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 50 ends

CHECK RUN:240408W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11963 U S BANK
04/08/24 101011976 W 04/08/24 50091000 7100 DEBT SERVICE - INTEREST 184,373.89 INVOICE: 2533231WIRE
04/08/24 101011975 W 04/08/24 53019000 7000 DEBT SERVICES 575,665.70 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 10119000 6999 INTER-FUND TRANSFERS OUT 270,562.88 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -270,562.88 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 50119000 6999 INTER-FUND TRANSFERS OUT 17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 10119000 6999 INTER-FUND TRANSFERS OUT 132,403.11 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -132,403.11 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 42019000 6999 INTER-FUND TRANSFERS OUT 17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 42319000 6999 INTER-FUND TRANSFERS OUT 17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 41319000 6999 INTER-FUND TRANSFERS OUT 28,783.29 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -28,783.29 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 42119000 6999 INTER-FUND TRANSFERS OUT 74,836.54 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -74,836.54 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 21419000 6999 INTER-FUND TRANSFERS OUT 17,269.97 INVOICE: 240408WIRE
04/08/24 101011975 W 04/08/24 53019000 4199 INTER-FUND TRANSFERS IN -17,269.97 INVOICE: 240408WIRE
VENDOR TOTALS 16,540,074.56 YTD INVOICED 16,540,074.56 YTD PAID 760,039.59 REPORT TOTALS 760,039.59

COUNT AMOUNT
TOTAL WIRE TRANSFERS 2 760,039.59
City of Lancaster ~CA 53201~

PAID INVOICES REPORT
Report generated: 04/23/2024 09:15
User: spreston
Program ID: appdwarr

Page 74 ends

CHECK RUN:240412W TO FISCAL 2024/10 07/01/2023 TO 06/30/2024

VENDOR NAME

INV DATE PO CHECK NO T CHK DATE GL ACCOUNT GL ACCOUNT DESCRIPTION 11836 U S BANK CORP PAYMENT SYSTEMS
04/10/24 101011974 W 04/12/24 10100000 2015 ACCOUNTS PAYABLE - CALCAR 156,013.25 INVOICE: 240410WIRE
VENDOR TOTALS 1,620,663.46 YTD INVOICED 1,620,663.46 YTD PAID 156,013.25 REPORT TOTALS 156,013.25

COUNT AMOUNT
TOTAL WIRE TRANSFERS 1 156,013.25

STAFF REPORT
City of Lancaster
CC 4
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: George N. Harris II, Director of Finance/IT
Subject: Monthly Reports of Investments – February & March 2024 Recommendation:

Accept and approve the February & March 2024 Monthly Report of Investments as submitted.

Fiscal Impact:

None
Background:

Each month, the Finance Department prepares a report listing the investments for all separate entities under the jurisdiction of the City as identified in the City’s Comprehensive Annual Financial Report.

Portfolio Recap
February February 2024 January 2024
Total Portfolio 3.03% 3.14%
Cal CLASS 5.44% 5.50%
Local Agency Investment Fund 4.12% 4.01%
Total Pooled Portfolio Balance: $142,934,348 $144,965,919 The portfolio balance decreased from January to February by $2,031,571 or 1.40%. Significant Revenues for February include $2,425,127 in Sales & Use Tax, $1,649,097 in Measure LC Sales Tax, and $1,843,730 in Property Taxes. Expenses include $12,311,565 for Operating & Miscellaneous, $242,221 for Debt Services, and $2,858,007 for Payroll & Benefits.

Portfolio Recap
March March 2024 February 2024
Total Portfolio 3.53% 3.03%
Cal CLASS 5.42% 5.44%
1 6
1 6
Local Agency Investment Fund 4.12% 4.12%
Total Pooled Portfolio Balance: $120,534,632 $142,934,348 The portfolio balance decreased from January to February by $22,399,716, or 15.67%. Significant Revenues for March include $2,021,430 in Sales & Use Tax, $2,096,987 in Measure LC Sales Tax, and $89,753 in Property Taxes. Expenses include $25,425,577 for Operating & Miscellaneous and $2,824,696 for Payroll & Benefits.

The City’s temporary idle cash, those funds not immediately needed to pay current bills and not governed by bond indentures or bond resolutions, is invested by the City’s adopted Investment Policy. The City Council reviewed this policy regularly, with the latest policy adopted on February 13, 2018, by Resolution No. 18-06.

The City's cash management system is designed to accurately monitor and forecast expenditures and revenues, thus enabling the City to invest funds to the fullest extent possible within the guidelines of this Investment Policy. The City attempts to achieve the highest yield obtainable through a diversified portfolio only after meeting the criteria established for safety and liquidity in that order. The principal investment objectives of the City are:

1. Preservation of capital and protection of investment principal;

2. Maintenance of sufficient liquidity to meet anticipated cash flows;

3. Attainment of a market rate of return;

4. Diversification to avoid incurring unreasonable market risks, and;

5. Compliance with the City’s Municipal Code and with all applicable City resolutions, California statutes, and Federal regulations.

The City’s portfolio is a short-term and intermediate-term fixed-income portfolio. The maximum maturity of any investment is 5 years, with consideration of anticipated cash flow requirements and known future liabilities. The City contracts with an investment advisory service (Insight Investment) to assist in the effort to maximize the returns of the City portfolio. The City’s investments include publicly-traded Treasury notes, Treasury Bills, Federal Agency Investments, Time Deposits, and Local Agency Investment Fund (LAIF) under the auspices of the State Treasurer for investment. Funds invested in LAIF are available within 24 hours, and other investments are available upon maturity at full face value. These investments enable the City to meet its expenditure requirements for the next six months, as required by state law.

The City’s investment procedures are governed by Sections 53600 et. seq. of the California Government Code. Additional requirements have been placed on the City’s authorized investments by the Investment Policy (a copy is available in the Finance Department or from the City Clerk), and all investments listed on the attached report adhere to these requirements.

Attachment:

A. February 2024 Report of Investments
B. March 2024 Report of Investments
Interest Rate Amount Total
Pooled Cash/Investments
City of Lancaster
Wells Fargo Bank $32,439,267
City of Lancaster Account 0.00% $32,439,267
U S Bank - Safekeeping (Insight) $37,332,156
US Treasury Notes 3.13% $18,406,099
Federal Government Agencies 1.55% $8,703,486
Corporate Securities 3.03% $7,437,818
Short Term Bills and Notes 0.00% $0
Municipal/Provincial Bonds 0.46% $2,701,452
Cash & Equivalents 0.00% $83,301
Chase Bank $153,369
Certificate of Deposit 0.01% $153,369
California Class $42,809,089
City of Lancaster 5.44% $41,203,831
City of Lancaster-Enhanced Cash 4.15% $1,605,257
Local Agency Investment Fund (L.A.I.F.) 4.12% $13,198,219 $13,198,219 Total City of Lancaster $125,932,100
Successor Agency for the Lancaster Redevelopment Agency California Class $16,549,710
Successor Agency 5.44% $10,731,191
Successor Agency-Enhanced Cash 4.15% $5,818,518
Local Agency Investment Fund (L.A.I.F.) 4.12% $452,539 $452,539 Total Successor Agency for the Lancaster Redevelopment Agency $17,002,249 Total Pooled Portfolio $142,934,348
Weighted Average 3.033%
Restricted Cash/Investments Held in Trust
River City Bank $21,214,257
City of Lancaster ICS Sweep Account 4.04% 15,474,422
Lancaster Choice Energy LockBox Account 0.00% $5,739,835 The Bank of New York Mellon Trust Company, N.A. $13,040,000 LRA & LA County Escrow Account - Government Bonds 0.00% $13,040,000 US Bank $17,535,377
LRA Combined 2004 Sheriff Facilities Project Refunding Bonds 5.19% $1, 836,024 LPA Solar Renewable Energy Issue of 2021 4.78% $4,036
SA Combined Project Areas Refunding Bonds 2015A & B 5.19% $4,727 SA Combined Project Areas Refunding Bonds 2016 A-1 & A-2 5.19% $6,219 SA Combined Project Areas Refunding Bonds 2016B 4.33% $2,169 LFA 2016 Assessment Revenue Bonds (Streetlights Acquisition) 5.19% $171,410 SA 2017 Tax Allocation Revenue Bonds (TARB) 5.19% $2,817 LFA LRB 2018 Construction and Improvements 5.19% $2,564,000 LFA LRB 2019 Street Improvements 5.19% $12,943,976
Total Restricted Cash/Investments Held in Trust (note 4) $51,789,634 Cal Choice Energy Authority (CCEA)
Interest Rate Amount Total
JP Morgan/Chase $1,529,962
CCEA 1.65% $1,529,962
River City Bank $4,441,856
CCEA Cash Collateral Account 4.04% $2,115,473
CCEA Operating Account 0.00% $2,326,383
All investments are authorized pursuant to and consistent with the investment policy of the City of Lancaster. Policy adopted 02/13/18 under resolution number 18-06.

George N. Harris II
Finance Director

ATTACHMENT A

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
February 2024

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
February 2024
(1) This is the actual City bank account balance as of 02/29/2024. It only reflects checks that have been presented for payment and deposits received by the bank.

The balance on deposit per the City books would reflect reductions for all checks and warrants issued and all deposits transmitted.
(2) This is the safekeeping account utilized for investing City funds pursuant to and consistent with the investment policy adopted on 02/13/2018. The current portfolio consists of treasury notes, government agencies, corporates, and CDs. (3) Pooled Portfolio:
% of Portfolio Policy Limit
Cash 23.72% None
CDs

0.11% 25% of total portfolio
Commercial Paper 0.00% 25% of total portfolio
US Treasury 13.42% None
Federal Securities

6.35% None
Corporate Securities 5.42% 30% of total portfolio
Municipal/Provincial 1.97% None
California CLASS 39.05% None
LAIF 9.96% None
(4) These are restricted cash and investments are held in trust by the banks indicated.

These amounts cannot be pooled for other investments.

Historical Cost Amortized Cost Fair Value
Unrealized Gain
(Loss)
Average Effective
Maturity (Days)
% Portfolio/
Segment
Average Market
Duration (Years)
Cash and Equivalents $105,685,493 $105,685,493 $105,685,493 $0 1 73.94% 0.00 Corporate Bonds $7,437,818 $7,321,471 $7,173,850 ($147,622) 436 5.20% 1.13 Government Agencies $8,703,486 $8,672,720 $8,474,022 ($198,699) 436 6.09% 1.14 Government Bonds $18,406,099 $18,440,701 $18,193,129 ($247,572) 891 12.88% 2.26 Short Term Bills and Notes $0 $0 $0 $0 0 0.00% 0.00
Municipal/Provincial Bonds $2,701,452 $2,700,100 $2,655,280 ($44,820) 127 1.89% 0.34 $142,934,348 $142,820,486 $142,181,773 ($638,713) 637 100.00% 1.63 Recap of Securities Held
February 2024
City of Lancaster

73.94%

5.20%

6.09%

12.88%

0.00%

1.89%
Portfolio Diversification
Cash and Equivalents
Corporate Bonds
Government Agencies
Government Bonds
Short Term Bills and Notes
Municipal/Provincial Bonds
City of Lancaster
Maturity Distribution
February 2024
Maturity Historical Cost Percent
Under 90 Days $109,320,967 76.48%
90 to 179 Days 90 180 $3,801,452 2.66%
180 Days to 1 Year 180 365 $5,377,611 3.76%
1 to 2 Years 365 730 $11,790,446 8.25%
2 to 3 Years 730 1095 $5,934,986 4.15%
3 to 4 Years 1095 1460 $4,739,426 3.32%
4 to 5 Years 1460 1825 $1,969,460 1.38%
Over 5 Years $0 0.00%
$142,934,348 100.00%
$0
$20
$40
$60
$80
$100
$120
Under 90
Days
90 to 179
Days
180 Days to 1
Year
1 to 2 Years 2 to 3 Years 3 to 4 Years 4 to 5 Years Over 5 Years Historical Cost
(Millions) Maturity Distribution
Interest Rate Amount Total
Pooled Cash/Investments
City of Lancaster
Wells Fargo Bank $11,773,678
City of Lancaster Account 0.00% $11,773,678
U S Bank - Safekeeping (Insight) $37,353,566
US Treasury Notes 3.13% $18,406,099
Federal Government Agencies 1.55% $8,703,486
Corporate Securities 3.03% $7,437,818
Short Term Bills and Notes 0.00% $0
Municipal/Provincial Bonds 0.46% $2,701,452
Cash & Equivalents 0.00% $104,710
Chase Bank $153,369
Certificate of Deposi
t 0.01% $153,369
California Class $48,822,796
City of Lancaster 5.42% $41,364,899
City of Lancaster-Enhanced Cash 5.42% $7,457,897
Local Agency Investment Fund (L.A.I.F.) 4.12% $11,198,219 $11,198,219 Total City of Lancaster $109,301,628
Successor Agency for the Lancaster Redevelopment Agency California Class $10,780,466
Successor Agency 5.42% $10,780,466
Local Agency Investment Fund (L.A.I.F.) 4.12% $452,539 $452,539 Total Successor Agency for the Lancaster Redevelopment Agency $11,233,004 Total Pooled Portfolio $120,534,632
Weighted Average 3.530%
Restricted Cash/Investments Held in Trust
River City Bank $23,246,338
City of Lancaster ICS Sweep Account 4.16% 16,926,078
Lancaster Choice Energy LockBox Account 0.00% $6,320,260 The Bank of New York Mellon Trust Company, N.A. $13,040,000 LRA & LA County Escrow Account - Government Bonds 0.00% $13,040,000 US Bank $17,435,864
LRA Combined 2004 Sheriff Facilities Project Refunding Bonds 5.20% $1, 843,583 LPA Solar Renewable Energy Issue of 2021 4.78% $4,051
SA Combined Project Areas Refunding Bonds 2015A & B 5.19% $4,746 SA Combined Project Areas Refunding Bonds 2016 A-1 & A-2 5.20% $6,245 SA Combined Project Areas Refunding Bonds 2016B 4.33% $2,178 LFA 2016 Assessment Revenue Bonds (Streetlights Acquisition) 5.18% $401 SA 2017 Tax Allocation Revenue Bonds (TARB) 5.19% $2,828 LFA LRB 2018 Construction and Improvements 5.20% $2,574,557 LFA LRB 2019 Street Improvements 5.19% $12,997,273
Total Restricted Cash/Investments Held in Trust (note 4) $53,722,201 Cal Choice Energy Authority (CCEA)
Interest Rate Amount Total
JP Morgan/Chase $1,529,962
CCEA 1.65% $1,529,962
River City Bank $6,032,860
CCEA Cash Collateral Account 4.04% $2,115,473
CCEA Operating Account 0.00% $3,917,387
All investments are authorized pursuant to and consistent with the investment policy of the City of Lancaster. Policy adopted 02/13/18 under resolution number 18-06.

George N. Harris II
Finance Director

ATTACHMENT B

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
March 2024

CITY OF LANCASTER

MONTHLY REPORT OF INVESTMENTS
March 2024
(1) This is the actual City bank account balance as of 03/31/2024. It only reflects checks that have been presented for payment and deposits received by the bank.

0.13% 25% of total portfolio
Commercial Paper 0.00% 25% of total portfolio
US Treasury 15.27% None
Federal Securities

7.22% None
Corporate Securities 6.17% 30% of total portfolio
Municipal/Provincial 2.24% None
California CLASS 49.45% None
LAIF 9.67% None
(4) These are restricted cash and investments are held in trust by the banks indicated.

These amounts cannot be pooled for other investments.

Historical Cost Amortized Cost Fair Value
Unrealized Gain
(Loss)
Average Effective
Maturity (Days)
% Portfolio/
Segment
Average Market
Duration (Years)
Cash and Equivalents $83,285,776 $83,285,776 $83,285,776 $0 1 69.10% 0.00 Corporate Bonds $7,437,818 $7,319,348 $7,183,889 ($135,460) 407 6.17% 1.05 Government Agencies $8,703,486 $8,673,825 $8,499,617 ($174,208) 407 7.22% 1.06 Government Bonds $18,406,099 $18,446,341 $18,214,928 ($231,414) 862 15.27% 2.19 Short Term Bills and Notes $0 $0 $0 $0 0 0.00% 0.00
Municipal/Provincial Bonds $2,701,452 $2,700,067 $2,666,372 ($33,695) 98 2.24% 0.27 $120,534,632 $120,425,358 $119,850,582 ($574,777) 608 100.00% 1.55 Recap of Securities Held
March 2024
City of Lancaster

69.10%6.17%

7.22%

15.27%

0.00%

2.24%
Portfolio Diversification
Cash and Equivalents
Corporate Bonds
Government Agencies
Government Bonds
Short Term Bills and Notes
Municipal/Provincial Bonds
City of Lancaster
Maturity Distribution
March 2024
Maturity Historical Cost Percent
Under 90 Days $88,122,703 73.11%
March 2024 90 180 $2,600,000 2.16%
180 Days to 1 Year 180 365 $5,377,611 4.46%
1 to 2 Years 365 730 $11,790,446 9.78%
2 to 3 Years 730 1095 $5,934,986 4.92%
3 to 4 Years 1095 1460 $4,739,426 3.93%
4 to 5 Years 1460 1825 $1,969,460 1.63%
Over 5 Years $0 0.00%
$120,534,632 100.00%
$0
$10
$20
$30
$40
$50
$60
$70
$80
$90
$100
Under 90
Days
March 2024 180 Days to 1
Year
1 to 2 Years 2 to 3 Years 3 to 4 Years 4 to 5 Years Over 5 Years Historical Cost
(Millions) Maturity Distribution

STAFF REPORT
City of Lancaster
CC 5
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director of Parks, Arts, Recreation and Community Services Subject:Memorandum of Understanding with Lancaster Performing Arts Center Foundation
Recommendation:

A. Approve Memorandum of Understanding (MOU) with Lancaster Performing Arts Center Foundation (LPACF) to support one fully burdened part-time staff member for the purpose of providing support to the LPACF Board of Directors for a period of three years.

B. Authorize the City Manager, or his designee, to sign all agreements and associated documents.

Fiscal Impact:

The LPACF will reimburse the City of Lancaster for a fully burdened part-time Senior Office Assistant annually through May 6, 2027. The reimbursement is expected to be $26,454 in year one, $27,780 in year two, and $29,167 in year three; totaling a revenue of $83,401.

Background:

The LPACF was founded in 1989, with the mission to provide enhancements and quality upgrades to the Lancaster Performing Arts Center (LPAC) facility and performances. Through the generous contributions of their supporters, the foundation in partnerships with the community and LPAC, has made is possible for thousand of students to experience, educational and inspirational dance, musical and theatrical performances, through the Arts for Youth program.

The LPACF Board has expressed their desire to further collaborate with the City to hire a part- time staff member for the purpose of providing support to the foundation Board of Directors. The position would work closely with the LPAC management and LPACF to ensure the foundation’s day to day operations and events run effectively and align with the foundation goals.

SP:js
Attachment:

MOU with Lancaster Performing Arts Center Foundation
1 6
0 4
- 1 -
Lancaster LPACF: MOU; May 2024

MEMORANDUM OF UNDERSTANDING
This MEMORANDUM OF UNDERSTANDING (“MOU” or “Agreement”) is entered into and effective as of May 7, 2024 by and between the CITY OF LANCASTER, a municipal corporation and charter city (“Lancaster”), and LANCASTER PERFORMING ARTS CENTER FOUNDATION a 501c(3) “LPACF” (collectively, the “Parties”).

RECITALS
A. The parties desire to work collaboratively on supporting arts education through funding, staffing, and programming at the Lancaster Performing Arts Center.

NOW, THEREFORE, the Parties agree as follows:

1.Additional Documents. The Parties may execute any and all other documents, including but not limited to vendor agreements and operation & maintenance agreements, as are necessary to effectuate the performance of the Parties’ responsibilities as set forth in this MOU.

2.Responsibilities of Lancaster.
a. Will hire, manage, and supervise a part-time Senior Office Assistant to support the LPAC Foundation Board of Directors
b. Will invoice LPACF for the fully burdened salary of the part-time Senior Office Assistant for a three-year term ending June 30, 2027. Not to exceed $83,401 (Year 1 $26,454; Year 2 $27,780; and Year 3 $29,167).
c. Will evaluate with LPACF annually the effectiveness of the partnership. Annual reporting shall be made by the PARCS Director (or designee).

3.Responsibilities of LPACF.
a. Will financially support the fully burdened salary of a part-time Senior Office Assistant ($83,401) hired by the City to support the LPACF Board of Directors for a period of three years ending June 30, 2027.
b. Will communicate with Assistant Manager regarding needs, policy decisions and requests for completion of work. LPACF will not directly supervise or give direction to the Senior Office Assistant.

4.Disbursement Schedule.
a. The parties agree to the disbursement schedule as follows:
i. City will invoice LPACF quarterly for actual fully burdened salary expenditures.
ii. LPACF will remit payment within 30 days.

5.Assurances. The parties each provide the following assurances, representations, and warranties to the other party:
a. Each party possesses the legal authority to finance, acquire, develop, manage, operate and maintain the responsibilities pursuant to their respective obligations hereunder; that a resolution, motion or similar action has been duly adopted, passed, or approved as an official act of each Party’s governing body authorizing all understandings and assurances contained herein, and directing and authorizing the person identified as the - 2 -
Lancaster LPACF: MOU; May 2024
authorized representative of each Party to perform the duties imposed herein and to provide such additional information as may be required. b. Parties will comply with all applicable requirements of all local, state, and federal laws, regulations, and policies governing this MOU and performance by each party. c. Each party (the “Indemnifying Party”) agrees to defend, indemnify and hold the other party, its affiliates and each of their respective elected officials, officers, directors, employees, volunteers, contractors and/or agents (collectively, an “Indemnified Party”) harmless from and against any action, claim, suit, investigation or other proceeding brought by a third party (a “Claim”) to the extent such Claim is caused by that Indemnifying Party’s operation of one or more of said events, or the negligent or willful misconduct of the Indemnifying Party or its elected officials, officers, directors, employees, volunteers, contractors and/or agents arising out of or in connection with this agreement. The Indemnifying Party will indemnify and hold harmless the Indemnified Party from any liabilities, losses, damages, judgments, awards, fines, penalties, costs and expenses (including reasonable attorneys’ fees, expert witness fees and/or costs of defense) incurred by or levied against such Indemnified Party as a result of any such Claim. If the Indemnified Party seeks indemnification with respect to a Claim, the Indemnifying Party’s obligations are conditioned upon the Indemnified Party: (a) providing written notice to the Indemnifying Party of any Claim within thirty (30) days after the Indemnified Party has knowledge of such Claim (except that failure to timely provide such notice will relieve the party of its obligations only to the extent the Indemnifying Party is materially prejudiced as a direct result of such delay); and (b) cooperating and, at the Indemnifying Party’s request and expense, assisting in such defense. Notwithstanding the foregoing, the Indemnified Party may participate at its own expense in the defense and any settlement discussions and will have the right to approve any settlement agreement that involves an admission of fault by the Indemnified Party or imposes non-monetary obligations on the Indemnified Party; provided, however, that such approval will not be unreasonably withheld.

6.Insurance.
a. Not applicable for this contract

7.Notices. Any notice, demand, request, consent, approval, or communication either party desires or is required to give to the other party or any person shall be in email to the contacts set forth below, with “delivered” receipt requests, and/or in writing and either served personally or sent by prepaid, first-class mail to the address set forth below. Notice shall be deemed communicated twenty-four (24) hours from receipt of confirmation of email delivery or forty-eight (48) hours from the time of mailing if mailed as provided in this section.

To Lancaster: City of Lancaster
Attn: Jason Caudle, City Manager
44933 North Fern Avenue
Lancaster, California 93534
[email protected]
To LPACF: Lancaster Performing Arts Center Foundation
Attn: R. Steven Derryberry, President
44933 North Fern Avenue
Lancaster, California 93534
[email protected]
- 3 -
Lancaster LPACF: MOU; May 2024

8.Term. The term of this MOU shall commence on May 7, 2024 and shall expire on June 30, 2027, unless sooner terminated or extended, in whole or part, by written amendment signed by both Parties.

9.Assignment of Agreement. The Parties hereto may not assign their obligations hereunder to any assignee without the knowledge and prior written consent of the other party.

10.General Provisions.
a. Except as otherwise provided herein, the terms, conditions, covenants and agreements set forth herein shall apply to and bind the heirs, executors, administrators, assigns and successors of the Parties hereto.
b. Any Party may terminate this MOU and negotiations relating to the activities contemplated herein at any time by 60 days’ written notice to the other Party. c. This MOU constitutes the entire agreement among the Parties hereto and supersedes all prior discussions, understandings, and agreements among Parties hereto relating to the subject matter hereof.
d. Time is expressly made of the essence with respect to the performance by the Parties of each and every obligation and condition of this MOU.
e. Each Party agrees to cooperate with the other in this transaction and, in that regard, to sign any and all documents which may be reasonably necessary, helpful, or appropriate to carry out the purposes and intent of this MOU not to supersede the rules and provisions set within this MOU.
f. Each Party represents and warrants to the other that: (i) they have carefully read this MOU, and in signing this MOU, they do so with full knowledge of any rights which they may have; (ii) they have received independent legal advice from their respective legal counsel as to the matters set forth in this MOU, or have knowingly chosen not to consult legal counsel as to the matters set forth in this MOU; and, (iii) they have freely signed this MOU without any reliance upon any agreement, promise, statement or representation by or on behalf of the other party, or their respective agents, employees, or attorneys, except as specifically set forth in this MOU, and without duress or coercion, whether economic or otherwise.

11.Amendments. Any amendment, modification, or variation from the terms of this Agreement shall be effective only upon the mutual written approval of the Parties.

12.Severability. In the event that any provision or provisions of this Agreement are held unenforceable, all provisions not so held shall remain in full force and effect.

13.Termination. This Agreement may be terminated by either Party upon thirty (30) days written notice, with or without cause.

14.Authority of Signatories. The persons executing this Agreement on behalf of the Parties hereto warrant that they are duly authorized to execute this agreement on behalf of said Parties and that by so executing this Agreement, the Parties are formally bound to the provisions of this Agreement. [Signatures begin on following page]
- 4 -
Lancaster LPACF: MOU; May 2024
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed and attested by their respective officers thereunto duly authorized.

City of Lancaster Lancaster Performing Arts Center Foundation ___________________________ ___________________________ By: Jason Caudle By: R. Steven Derryberry
Its: City Manager Its: President
___________________________
By: Allison Burns
Its: City Attorney
___________________________
By: Andrea Alexander
Its: City Clerk
MOU SUBMISSION APPROVAL:
___________________________
By: Sonya Patterson
Its: PARCS Director

STAFF REPORT
City of Lancaster
CC 6
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Final Map Approval – Tract Map No. 66842 (Located at the Southeast Corner of 40th Street West and Avenue J-8)
Recommendation:

Approve the map and accept the dedications as offered on Tract Map No. 66842 located at the southeast corner of 40th Street West and Avenue J-8; make findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1 and 66474.6 of the Subdivision Map Act; and instruct the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.

Fiscal Impact:

None.

Background:

On December 18, 2017, the City of Lancaster Planning Commission approved Tentative Tract Map No. 66842.

The Final Map is in substantial conformance with the approved tentative map. Tract Map No. 66842 has been examined by the City Surveyor, and is ready for Council approval. In addition, Lien Agreement and Improvement Securities have been submitted to guarantee the installation of Monuments.

SC:EW/km
Attachment:

Vicinity Map

STAFF REPORT
City of Lancaster
CC 7
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Andrea Alexander, City Clerk
Allison E. Burns, City Attorney
Larissa De La Cruz, Director-Community Development
Subject: Amendment to Title 12 of the Lancaster Municipal Code relating to the Distribution of Food
Recommendation:

Adopt Ordinance No. 1115, amending Title 12 (Streets, Sidewalks, and Public Places) of the Lancaster Municipal Code by adding Chapter 12.28 (Food Distribution), relating to the distribution of food.

Fiscal Impact:

The fiscal impact will be negligible. City facilities identified as “Facilitated Locations” will be used during non-operational hours and will not impact any scheduling of any other City or paid special event.

Background:

During the December 10, 2019, City Council meeting, the Council heard a proposed ordinance that prohibited food distribution from being conducted on a public street, sidewalk, parking lot or any other public property. The purpose of the ordinance was to mitigate concerns related to unsafe handling of food, vehicular and pedestrian obstructions in the public right of way, lack of compliance with safe and sanitary food handling, and trash left behind from food distribution events.

This proposed and revised ordinance aims to address these same concerns while taking a collaborative approach that ensures compassion is included in the decision-making process. As part of this approach, a committee comprised of community stakeholders representing various segments of the community were consulted to ensure that the proposed ordinance was practical and achievable.
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The proposed ordinance identifies a streamlined approach to address and adequately manage food distribution events, including grocery and meal distribution. A list of City-owned facilities will be identified as “Facilitated Public Locations” that can accommodate the water and sanitation requirements established in state food safety laws and regulations and will also be free of charge unless a user fails to comply with the guidelines or code. Additional services and/or resources related to assisting those in need, including transitional families, will also be made available whenever possible. The use of any public facility other than a Facilitated Public Location would require a Special Event and Facility Rental permit.

Food distribution events on private property will require review and approval by the City to ensure compliance with applicable health and safety requirements and to ensure traffic impacts are avoided. Private locations that have obtained a permit can volunteer to allow other organizations to provide food distribution events at their location.

Staff also prepared Food Distribution Guidelines that will provide a roadmap for organizations who wish to conduct a food distribution event. The guidelines are meant to provide an overview of the process and submittal requirements; the guidelines will be a living document and may be updated at the staff level whenever necessary.

City staff believes that the regulations set forth will allow food distribution operators to engage in meaningful distribution activity in the City while protecting public health, safety and welfare.

At the Lancaster City Council meeting held on March 26, 2024, the City Council approved the introduction of Ordinance No. 1115, amending Title 12 (Streets, Sidewalks, and Public Places) of the Lancaster Municipal Code by adding Chapter 12.28 (Food Distrubution), relating to the distribution of food, by the following vote: 5-0-0-0; AYES: Hughes-Leslie, Malhi, Mann, Crist, Parris; NOES: None; ABSTAIN: None; ABSENT: None.

Attachment:

Ordinance No. 1115
Food Distribution Guidelines
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ORDINANCE NO. ____

AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
LANCASTER AMENDING TITLE 12 (STREETS, SIDEWALKS

AND PUBLIC PLACES) OF THE LANCASTER MUNICIPAL
CODE BY ADDING CHAPTER 12.28 (FOOD DISTRIBUTION),

RELATING TO THE DISTRIBUTION OF FOOD
WHEREAS, the City Council of the City of Lancaster takes notice that Los Angeles County, the City of Lancaster, and other public and private entities are developing strategies to achieve long-term solutions to food insecurity; and
WHEREAS, the City Council believes that providing constructive compassion with long- term services related to housing and employment will achieve more effective results in addressing food insecurity than offering only stop-gap measures such as stand-alone food distributions on public property; and
WHEREAS, the City Council believes that it is in the public interest that persons wishing to provide meals to needy persons do so with cooperative compassion that links such meal service to other social services, thus aiding in providing a continuum of care to help food insecure individuals and families; and
WHEREAS, the City Council believes that food distribution must be done with comprehensive compassion, considering the needs of the entire community including children.

Improperly managed food distribution events may obstruct the free flow of pedestrian and vehicle traffic which poses a safety hazard, and results in garbage and trash left behind following the distribution which causes a health hazard and visual blight; and prioritizes access to public areas and promotes safety for our youngest citizens.

WHEREAS, the City Council further finds that improperly managed food distribution events often fail to comply with statewide standards concerning preparing and serving food to the public, and further conduct these events in locations that do not have adequate access to clean water, waste disposal and bathroom facilities, which poses significant health and safety hazards to the persons being served as well as the public at large.

NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF LANCASTER, CALIFORNIA, DOES HEREBY ORDAIN AS FOLLOWS:

Section 1. The City Council of the City of Lancaster hereby finds and determines that the above recitals are true and correct.

Section 2: Chapter 12.28 of the Lancaster Municipal Code is hereby added as follows:

12.28.010 Title.

This chapter shall be known as the city of Lancaster’s Food Distribution ordinance.

12.28.020 Findings and purpose.

The City Council finds and declares as follows:

A. It is in the public interest that persons wishing to provide meals to food insecure individuals and families link such meal service to other social services, thus aiding in providing a continuum of care intended to help food insecure individuals and families.

Ordinance No. 1071

Page 2 ends

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B. Improperly managed food distribution events on sidewalks and other property may obstruct the free flow of pedestrian and vehicle traffic which poses a safety hazard, and result in garbage and trash left behind following the event which causes a health hazard and visual blight.

C. Improperly managed food distribution events often fail to comply with statewide standards concerning preparing and serving food to the public, and further conduct these events in locations that do not have adequate access to clean water, waste disposal and bathroom facilities, which poses significant health and safety hazards to the persons being served as well as the public at large.

D. It is the intent and purpose of the city council, through the adoption of this ordinance, to encourage individuals, nonprofit charitable organizations and other agencies who wish to distribute free meals to needy people to participate in programs which provide meals in conjunction with other services. The city council finds and declares that doing so will protect the health, safety and general welfare of the persons being provided meals as well as the public at large.

12.28.030 Definitions
As used in this chapter, the following words and phrases have the meanings set forth below:
“City Manager” means the City Manager of the city of Lancaster, or his or her designee. “Code” means the Lancaster Municipal Code.
“Facilitated public location” means the locations identified by the City Manager in writing from time to time. The list of facilitated public locations shall be posted on the City’s website. "Food distribution guidelines” means the guidelines promulgated by the city manager from time to time to implement this Chapter. The food distribution guidelines shall be posted on the City’s website.
“Food distribution event” means a meal distribution event and/or grocery distribution event. “Person in good standing” means a person who has not previously failed to (i) dispose of all trash and debris generated by a food distribution event; and (ii) comply with the provisions of this Chapter, within the twelve (12) months preceding the submission of an application to conduct a food distribution event.
“Grocery distribution event” means the distribution of grocery items to 10 or more members of the public, without charge.
“Meal distribution event” means the distribution, preparation, serving, and/or dispensing of prepared meals to 10 or more members of the public, without charge. “Person” means and includes an individual, corporation, limited liability company, partnership, nonprofit charitable organization and/or other entity.

12.28.040 Food distribution event on public property; nuisance.

A. Excluding only facilitated public locations, no person shall conduct a food distribution event on a public street, sidewalk, parking lot or other public property.

Ordinance No. 1071

Page 3 ends

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B. Notwithstanding subsection A of this section, a person who desires use space in a public park (that is not a facilitated public location) for the primary purpose of conducting a food distribution event may do so, provided, however, that such person must comply with the following:

1. Submit a facility rental application and the applicable fee, and comply with all requirements set forth in the facility rental contract; the portion of the park requested to be used must be able to accommodate the water and sanitation requirements established in applicable food safety laws, regulations, and requirements;

2. For a meal distribution event, obtain and provide evidence of a valid permit from the Los Angeles County Department of Health (Environmental Division), and comply with all applicable state and county food safety requirements, including but not limited to the provisions set forth in Cal. Health & Safety Code Division 104, Part 7, Chapter 10.5, “Nonprofit Charitable Temporary Food Facilities;”

3. For a grocery distribution event, provide (i) a traffic circulation plan approved by the City Engineer; (ii) provide staffing and traffic control devices consistent with such traffic circulation plan; and (iii) obtain an encroachment permit.

4. Such additional information, materials or plans as the city manager may determine from time to time.

5. At the conclusion of the food distribution event, dispose of all trash and debris generated by the event.

12.28.041 Food Distribution event at a Facilitated Public Location A. A person who desires to use a facilitated public location for the primary purpose of conducting a food distribution event may do so, provided, however, that such person must comply with the following:

1. Submit a food distribution event application and comply with all requirements set forth in the food distribution guidelines;

2. Food distribution events must comply with the Los Angeles County Department of Health (Environmental Division), and comply with all applicable state and county food safety requirements, including but not limited to the provisions set forth in Cal. Health & Safety Code Division 104, Part 7, Chapter 10.5, “Nonprofit Charitable Temporary Food Facilities;”

3. If the applicant is not a person in good standing, pay the applicable fee for use of the facilitated public location.

4. Comply with the City’s traffic circulation plan for the facilitated public location and provide staffing and traffic control devices consistent with such traffic circulation plan.

5. At the conclusion of the food distribution event, dispose of all trash and debris generated by the event.

B. The use of each facilitated public location will be approved on a first-come, first- served basis and giving first priority to the City’s scheduled use of such facilitated public location.

Ordinance No. 1071

Page 4 ends

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12.28.042 Food Distribution event on private property
A. A person who desires to conduct a food distribution event on private property shall comply with Chapter 9.40 of this code and such person must also comply with the following:

1. Submit a food distribution event application and comply with all requirements set forth in the food distribution guidelines.

3. For a grocery distribution event, provide (i) a traffic circulation plan consistent with current City guidelines approved by the City Engineer; (ii) provide staffing and traffic control devices consistent with such traffic circulation plan; and (iii) obtain an encroachment permit.

12.28.050 Administration and Enforcement.

A. The use of any property to conduct a food distribution event that does not comport with the provisions of this chapter constitutes a public nuisance subject to abatement.

B. This chapter does not apply to food vendors or other food providers who have contracted with or are otherwise authorized by the City, Los Angeles County, or other public agency or authority to sell or provide food in conjunction with a City-sponsored event, farmer’s market, County/agency/authority-sponsored event, or other similar event.

C. The City Manager is hereby authorized to enforce, and to designate in writing the City employees or contractors who are authorized to assist in the enforcement of, the provisions of this chapter. The City Manager shall have the authority to promulgate and/or adopt guidelines and/or regulations to implement the provisions of this chapter. The City Manager shall have the authority to waive any fees and/or requirements of this chapter for any event regulated hereunder that is sponsored or co-sponsored by the City or any other public agency.

12.28.060 Violations; penalties; remedies not exclusive.

A. It is unlawful for any person to violate any provision or fail to comply with any requirement of this chapter. Each day or portion thereof that a violation occurs or is present constitutes a separate offense. Any person in violation of this chapter is subject to the penalty and enforcement provisions set forth in chapters 1.12, 1.16 and 8.28 of this code.

B. An administrative citation pursuant to this chapter shall not prejudice or adversely affect any other civil, administrative or criminal action that may be brought to abate an unlawful nuisance food distribution event. A civil or criminal action may be brought concurrently with any other process regarding the same violation.

Ordinance No. 1071

Page 5 ends

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12.28.070 Severability
If any section, subsection, paragraph, sentence, clause or phrase of this chapter is declared by a court of competent jurisdiction to be unconstitutional or otherwise invalid, such decision shall not affect the validity of the remaining portions of this chapter. The City Council declares that it would have adopted this chapter, and each section, subsection, paragraph, sentence, clause, phrase or portion thereof, irrespective of the fact that any one or more sections, subsections, phrases, clauses or portions be declared invalid or unconstitutional.

Section 3. That the City Clerk shall certify to the passage of this Ordinance and will see that it is published and posted in the manner required by law.

I, Andrea Alexander, City Clerk of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the ___day of ___, 2024, and placed upon its second reading and adoption at a regular meeting of the City Council on the ______ day of , 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster
Ordinance No. 1071

Page 6 ends

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STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF ORDINANCE

CITY COUNCIL
I, , City of Lancaster,
California, do hereby certify that this is a true and correct copy of the original Ordinance No. 1071, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this day of , .
(seal)
Food Distribution Guidelines, 2024
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FOOD DISTRIBUTION GUIDELINES
The following guidelines shall apply for all food distribution events within the City of Lancaster Per LMC Section XXXXX.

1. EVENTS AT FACILITATED PUBLIC LOCATIONS
The following locations shall serve as appropriate and pre-approved locations to conduct food distribution events, based on availability and on a first come first serve basis to be scheduled not more than six (6) months in advance, and locations are subject to change. There is no added cost to use these locations if applicants have a good standing status**.
•Lancaster Municipal Stadium
45116 Valley Center
Lancaster, CA 93536
•Lancaster Community Center
44611 Yucca Ave.

Lancaster, CA 93534
•LA County Courthouse (pending approval)
42011 4th St West
Lancaster, CA 93534

SUBMITTAL REQUIREMENTS
Submit a Food Distribution Event Application to the City of Lancaster PARCS Department identifying the following information:
•Indicate the type of event(s) (Grocery distribution or meal distribution) •Provide a detailed event description should be submitted describing all aspects of the event including logistics, schedule of events, and any other relevant information
•Comply with the traffic circulation plan provided by the City for the Facilitated Public Location, following all travel patterns for vehicles and pedestrians, and using designated vehicle queuing areas during grocery distribution events. •Indicate if there are other services, vendors or partners attending the event •Indicate the areas where trash will be collected (for meal distribution) Food Distribution Guidelines, 2024
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2. EVENTS AT OTHER PUBLIC LOCATIONS
To use any public facility that’s not listed above, an applicant shall apply and pay for a Facility Rental AND Special Events Application prior to conducting any food distribution event. The links are below:

Facility Rental: https://www.cityoflancasterca.org/our-city/departments-services/parks- recreation-arts/parks-and-facilities/facility-rentals
Special Event Permit Application: https://www.cityoflancasterca.org/our- city/departments-services/parks-recreation-arts/special-events

3. EVENTS ON PRIVATE PROPERTY
Submit a Food Distribution Event Application to the City of Lancaster PARCS Department identifying the following information:
•Indicate the type of event or series of scheduled events (Grocery distribution and/or meal distribution)
•Provide a detailed event description describing all aspects of the event, including logistics, schedule of events, event frequency, and any other relevant information •Provide a traffic circulation plan indicating all travel patterns for vehicles and pedestrians, including vehicle queuing areas during grocery distribution events. **Please note this plan must be approved by the City Engineer prior to the event; an Encroachment Permit may be required; and any temporary traffic control devices and services required (onsite and/or within City right-of-way) shall not be provided by the City.
•Indicate if there are other services, vendors or partners attending the event •Indicate the areas where trash will be collected (for meal distribution) •All events must comply with the requirements the Los Angeles County Department of Health (Environmental Division) and comply with all applicable state and county food safety requirements, including but not limited to the provisions set forth in Cal. Health & Safety Code Division 104, Part 7, Chapter

10.5, “Nonprofit Charitable Temporary Food Facilities.” •A permit for food distribution event(s) on private property will be issued for a one year term and, so long as the operator remains a person good standing (per LMC

12.28.030), the permit will automatically renew from year to year. •If approved traffic circulation plan includes encroachment within the City right- of-way, an Encroachment Permit will be required for each event regardless of annual Food Distribution Event Permit status.

Food Distribution Guidelines, 2024
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4. EVENTS ON PRE-APPROVED PRIVATE PROPERTY
The following location(s) have obtained a food distribution event permit and their owner(s) have offered to make these locations available for use by organizations or individuals who want to put on food distribution events.

The City provides the below contact details for information only and does not guarantee or warrantee the locations’ availability or suitability for any particular food distribution event.
[CONTACT INFORMATION TO BE INSERTED AFTER PERMITS ISSUE] **GOOD STANDING STATUS (LMC § 12.28.030)
oApplicants who are in good standing may continue to use facilitated public locations whenever they are available, however, applicants who violate these guidelines or the requirements of the LMC and/or create a nuisance will no longer have complimentary access to Facilitated Public Locations and will be required to comply with the requirements for Events at Other Public Locations, noted above.

STAFF REPORT
City of Lancaster
CC 8
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Andrea Alexander, City Clerk
Larissa De La Cruz, Director-Community Development
Patti Garibay, Assistant Director-CD Planning & Permitting Subject: Ordinance Reducing Minimum Floor Area of Efficiency Units in Limited Circumstances
Recommendation:

Adopt Ordinance No. 1116, authorizing, under Califorina Health and Safety Code section 17958.1, minimum floor area of 150 square feet for efficiency units that meet certain requirements to facilitate Project Homekey units.

Fiscal Impact:

None.

Background:

Project Homekey is a state-run program to convert hotel and motel rooms and other existing buildings to permanent supportive housing for unhoused persons. These converted hotel and motel rooms are intended to qualify as “efficiency units,” as that term is defined under California Health and Safety Code section 17958.1(b).

State law authorizes the City to reduce the minimum floor area of an efficiency unit to as low as 150 square feet. (Health & Saf. Code Section 17958.1(A).) The City desires to exercise its authority under this section to set the minimum floor area for the efficiency units to 150 square feet, inclusive of any partial kitchen, close, or bathroom facilities, in certain limited circumstances to facilitate Project Homekey.

The reduced minimum floor area only applies to an efficiency unity that: (1) is created by converting an existing guest room that was legally established as part of a hotel or motel commercial use before January 1, 1960; and (2) is used only for permanent supportive housing, as acknowledged by a recorded restrictive covenant in a form acceptable to the City and approved by the City Attorney.
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At the Lancaster City Council Meeting held on March 26, 2024, the City Council approved the introduction of Ordinance No. 1116, authorizing, under Calfiornia Health and Safety Code section 17958.1, a minimum floor area of 150 square feet for efficiency units that meet certain requirements to facilitate Project Homekey units, by the following votes: 5-0-0-0; AYES:

Hughes-Leslie, Malhi, Mann, Crist, Parris; NOES: None; ABSTAIN: None; ABSENT: None.

Attachment:

Ordinance No. 1116
ORDINANCE NO.

AN ORDINANCE OF THE CITY COUNCIL OF THE

CITY OF LANCASTER, CALIFORNIA, REDUCING THE

MINIMUM FLOOR AREA OF EFFICIENCY UNITS

CONSISTENT WITH CALIFORNIA HEALTH AND
SAFETY CODE SECTION 17958.1; AND FINDING THE

ACTION TO BE EXEMPT FROM CEQA
WHEREAS, Project Homekey is a state-run program to convert hotel and motel rooms and other spaces in existing bu ildings to permanent supportive housing for unhoused persons; and
WHEREAS, these converted hotel and motel rooms are intended to qualify as “efficiency units,” as that term is defined under California Health and Safety Code section 17958.1(b); and WHEREAS, the City wishes to ensure that hotel and motel rooms that are converted as part of Project Homekey meet minimum floor area requirements; and WHEREAS, Health and Safety Code section 17958.1(a) authorizes the City to act by ordinance to reduce the minimum floor area of efficiency units for occupancy by no more than two persons to as little as 150 square feet.

THE C ITY COUNCIL OF T HE CITY OF LANCASTER, C ALIFORNIA, DOE S HE REBY ORDAIN AS FOLLOWS:

Section 1. The City Council of the City of Lancaster hereby finds and determines that the above recitals are true and correct.

Section 2. Section 15.08.020 is hereby added to Chapter 15 of the Lancaster Municipal Code as follows:

15.08.020 Efficiency Units
A. In the limited circumstances set forth in Section 15.08.020.B below, the minimum floor area for an efficiency unit for occupancy by no more than two persons is 150 square feet, inclusive of any partial kitchen, closet, or bathroom facilities that it may have.

B. The reduced minimum floor area set forth in Section 1 5.08.020. A only applies to an efficiency unit that: ( 1) is created by converting an existing guest room that was legally established as part of a hotel or motel commercial use before January 1, 1960; and (2) is used only for permanent supportive housing, as acknowledged by a recorded restrictive covenant in a form acceptable to the City and approved by the City Attorney.

Section 3. Effective Date. T his ordinance takes effect 30 days after its adoption.

ORDINANCE NO.

PAGE 2

Section 4. Posting. The City Clerk is herbey directed to certify to the passage of this ordinance and cause it to be published according to legal requirements.

ORDINANCE NO.

PAGE 3

I, _________________, City Clerk of the City of Lancaster, do hereby certify that the foregoing ordinance was regularly introduced and placed upon its first reading on the _____ day of ___________, 2024, and placed upon its second reading and adoption at a regular meeting of the City Council on the ______day of __________, 2024, by the following vote:

AYES:

NOES:

ABSTAIN:

ABSENT:

ATTEST: APPROVED:

____________________________ ______________________________ ANDREA ALEXANDER R. REX PARRIS
City Clerk Mayor
City of Lancaster City of Lancaster

STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss

CITY OF LANCASTER )

CERTIFICATION OF ORDINANCE

CITY COUNCIL

I, __________________________, ___________________________ City of Lancaster, California, do hereby certify that this is a true and correct copy of the original Ordinance No. ______, for which the original is on file in my office.

WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, on this _________ day of ________________, 2024.

____________________________________

(seal)

STAFF REPORT
City of Lancaster
CC 9
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Eleventh Revised Task Order No. 6 for Multi-Year Professional Services (Service Group Category 1 - Roadway and Structures Engineering) Design Services for Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference PWCP 20 006)
Recommendation:

Approve Eleventh Revised Task Order No. 6 for additional authorization involving additional design services with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement for Lancaster Health District (formerly Medical Main Street) Design Services in the amount of $329,531.00, with an additional $150,000.00 contingency; and authorize the City Manager, or his designee, to sign all documents.

Fiscal Impact:
$479,531.00 (including $150,000.00 contingency), bringing the total approved contract amount to $4,851,680.00, (including $844,410.00 in previously approved contingencies of which $844,108.73 was previously authorized); sufficient funds are available in Capital Improvement Budget project string CP15ST058.CONST from GL Code 10149900.8000, 21149900.8000, 21349900.8000, 21449900.8000, 21549900.8000, 21649900.8000, 21749900.8000, 21849900.8000, 22049900.8000, 22249900.8000, 41049900.8000, 41449900.8000, 42049900.8000, and 53049900.8000.

Background:

The Lancaster Health District (formerly Medical Main Street) Improvements project will alleviate the burden to the existing arterial network, whilst providing necessary access to existing and proposed medical facilities as part of the Medical Main Street Planning area. The proposed project will improve service to the region that serves the Antelope Valley Hospital.

On March 24, 2020, Council approved the award of Task Order No. 6 to KHA for design services to prepare Plans, Specifications, and Estimates (PS&E). Design responsibilities, under this Task Order, included mapping and surveying services; geometric layout; civil, traffic, and electrical 1 6
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design; right-of-way acquisition; and preparation of plans, specifications and estimates (PS&E) package for construction. A contract was executed for a total contract not-to-exceed the amount of $2,169,389.00, plus $216,938.90 in contingency.

Contingency was authorized for additional traffic analysis services with Task Order No 6, Revisions 1 and 2, increasing the not-to-exceed contract total to $2,355,837.00.

On December 8, 2020, the City Council approved Task Order No. 6, Revision 3, for additional project management, surveys, and design services, and increased the not-to-exceed contract total to $2,500,816.90, plus $100,000.00 in contingency.

Contingency was authorized for additional project management, surveys, and design services with Task Order No. 6, Revision 4, increasing the not-to-exceed contract total to $2,595,515.00.

On March 22, 2022, Council approved Task Order No. 6, Revision 5, for additional project management, design services, mapping and surveying services, and right-of-way engineering services, and increased the not-to-exceed contract total to $3,033,687.00, plus $227,471.10 in contingency.

Contingency was authorized for additional project management, right-of-way engineering services, and design services with Task Order No. 6, Revision 6, increasing the not-to-exceed contract total to $3,266,383.00.

On December 13, 2022, Council approved Task Order No. 6, Revision 7, for additional project management, mapping and surveying services, right-of-way engineering services, and design services, and increased the not-to-exceed contract total to $3,765,151.00, plus $150,000.00 in contingency.

Contingency in the amount of $149,854.73 and previously authorized contract funds in the amount of $11,145.27 were reallocated and authorized for project management, plans, specifications, and estimates (PS&E), and design services with Task Order No. 6, Revision 8, increasing the not-to- exceed contract total to $3,915,005.73.

On May 9, 2023, Council approved Task Order No. 6, Revision 9, for additional project management, design engineering and surveying services, finalize plans, specifications, and estimates (PS&E), right-of-way acquisition support, design coordination with adjacent property owners, and design services, and increased the not-to-exceed contract total to $4,372,228.00, plus $150,000.00 for contingency.

Contingency was authorized for additional project management, design engineering services, final plans, specifications, and estimates (PS&E), Phase 2 bid support, and continued with Home Depot, with Task Order No. 6, Revision 10, increasing the not-to-exceed contract total to $4,522,149.00, leaving $301.27 remaining in contingency.

With approval of this Eleventh Revised Task Order No. 6, KHA will continue to provide additional project management, design engineering services, finalize plans, specifications, and estimates (PS&E) for Phase 3, Phase 3 bid support, utilities coordination, and private property owners coordination and Council will increase the not-to-exceed contract total to $4,851,680.00, plus $150,000.00 for contingency.
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The project will include approximately 1.75 miles of new complete streets, intersection improvements, roundabouts, modified or new traffic signals, shared bike paths, sidewalks, jogging path, 3R (Rehabilitation, Restoration and Resurfacing) Improvements, complete streets features, and transit access amenities in three (3) construction phases.

Project limits are within the City of Lancaster near the Antelope Valley Hospital and surrounding area. The project area is bounded by:
•Avenue J to the north
•The Antelope Valley Freeway (SR-14) and Avenue J-8 to the south •20th Street West to the west
•Kingtree Avenue and 12th Street West to the east
This project is funded in part with Los Angeles County Metropolitan Transportation Authority (LACMTA) Proposition C grant funds in addition to local funds.

The project was divided into construction Phase 2 and Phase 3 in order to complete right-of-way acquisition coordination around Home Depot. Phase 1 is constructed. Phase 2 is located between 18th Street West to 12th Street West / Kingtree Avenue, and Avenue J to Avenue J-8 within existing and proposed right-of-way and sewer easements. Phase 2 is currently under design and includes approximately 3,710 feet of sewer pipeline, 5,520 feet of storm drain/box, 1 mile of pavement resurfacing, 1.25 miles of complete streets, 3 roundabouts, 5 new and modified traffic signals, street lighting, and landscape and irrigation and will begin construction in the Summer of 2024.

Phase 3 is currently under design and includes remaining backbone infrastructure improvements on 20th Street West and Avenue J-4. Phase 3 construction is scheduled for Winter 2025.

SN:CM/km
Attachment:

Eleventh Revised Task Order No. 6

ELEVENTH REVISED TASK ORDER NO. 6
UNDER
AGREEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 694-18 SERVICE GROUP CATEGORY 1 – ROADWAY AND STRUCTURES ENGINEERING DATED JANUARY 23, 2019

BETWEEN
THE CITY OF LANCASTER, "OWNER"
AND
KIMLEY-HORN AND ASSOCIATES, INC. "CONSULTANT"
PROJECT TITLE: Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference PWCP 20-006)
PROJECT DESCRIPTION: Prepare Plans, Specifications, and Estimates (PS&E) SCOPE OF WORK: Per Attached Exhibit "1", Scope of Services Per Attached Exhibit "2", SchedulePERIOD OF SERVICES:

COMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $4,851,680.00 "OWNER" "CONSULTANT"

CITY OF LANCASTER KIMLEY-HORN AND ASSOCIATES, INC
By: By:

Jason Caudle
City Manager
Alyssa Planeuf
Vice President
Date: Date:

Approved by Dept. Head:

APPROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney

EXHIBIT “1”

SCOPE OF SERVICES
The work to be performed under this task order shall include:

A. Task Order 6 –Scope of Services
B. Revised Task Order 6 – Scope of Services
C. Second Revised Task Order 6 – Scope of Services
D. Third Revised Task Order 6 – Scope of Services
E. Fourth Revised Task Order 6 – Scope of Services
F. Fifth Revised Task Order 6 – Scope of Services
G. Sixth Revised Task Order 6 – Scope of Services
H. Seventh Revised Task Order 6 – Scope of Services
I. Eight Revised Task Order 6 – Scope of Services
J. Ninth Revised Task Order 6 – Scope of Services
K. Tenth Revised Task Order 6 - Scope of Services
L. Eleventh Revised Task Order 6 – Scope of Services

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                                                                                                               
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  
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        

  
  
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








               







 

  
      
 




  


 
 
 

 
 


 
 


 
    
 
                                                                                                                                                                                                                                                                                                                                                          

                                
 








 
 




                                                                                   
                                                
                                                                                                                    


                                                   
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 
 

                                                                                                                                                              
 


   
 
    
     
 

    




      


      

    

 
                                                                                                                                                    
  
    
         
  

 





      
      
 
         

Medical Main Street Project
Application
Existing Part I - RSTI
Existing ConditionsPedestrian and Bicycle Facilities
w/in 1,000 feet of Project Area
Pedestrian Bicycle
Facilities Facilities
20th Street West EB & WB EB & WB
At From
21st Street West
To
20th Street West
15th Street West
13th Street West
12th Street West
15 Street West
13th Street West
12th Street West
10th Street West

EB & WB EB & WB

EB EB & WB

EB & WB EB & WB
West Avenue J-8
WB

EB & WB

EB & WB
EB
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-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
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NB SR-14 On Ramp 20th Street WestWest Avenue J 20th Street West 13th Street West
12th Street West
Holly St
West Avenue J-8
W Newgrove Ave
West Avenue J
Flood Channel
West Avenue J-8
West Avenue J-5
West Avenue J
West Avenue J-8
West Avenue J-2
West Avenue J
West Avenue J-11
West Avenue J-5
Kingtree Avenue
12th Street West
10th Street West
West Avenue J-8
West Avenue J
West Avenue J
Norberry St
West Avenue J-8
West Avenue J-5
West Avenue J
Norberry St
West Avenue J-5
West Avenue J
Norberry St
West Avenue J-5
West Avenue J-4
West Avenue J-5 -
NB
20th Street West
17th Street West

NB & SB

NB & SB
SB

NB & SB
SB15th Street West NB & SB

NB & SB
NB13th Street West
Lowtree Avenue NB
-

NB & SB
NB12th Street West

  











 












   
             
  

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  
 
  
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
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
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
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
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
 
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
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



 






 






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












                                                                                   
        
     

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 
 
    

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

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




   








  

   
  
 


  


  



 
 






    


      


      
  
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  
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
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 
 
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 
 
 
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


 

 
 
 
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 

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        

    
 

 

         

       
 
 
 
 
 
 
 
 
 
 
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    
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 
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 
       
    

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 
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      
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 
  
  
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      
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 
       

PART III – Regional Surface Transportation Improvements Description of Project:

The purpose of this project is to improve access to Antelope Valley Hospital and the surrounding Medical Main Street Planning area. The Antelope Valley (AV) Hospital currently serves a regional area that extends well beyond the city limits but access to this facility is currently limited to two streets.

Antelope Valley Hospital has the region’s only trauma center further increasing the importance of providing efficient access to the hospital. Other medical facilities also exist within the Medical Main Street Planning area and providing an efficient street network and mobility within the project area is critical.

The proposed infrastructure improvements are needed to expand street capacity within the project area and along its boundary, and to provide the needed access points into the project area. These improvements provide an integrated network for motorists, pedestrians, bicyclists, and transit riders.

The project includes new streets, intersection improvements, shared bike paths, sidewalks, jogging path, 3R improvements, Complete Streets features, and transit access amenities.

The Medical Main Street project area is bounded by 13th Street West on the east, Avenue J on the north, 20th Street West on the west, and SR-14 and Avenue J-8 on the south. New streets include 17 th Street West, 13th Street West, Avenue J-3, Home Depot Southerly Street, plus several other minor streets.

The project participants include the AV Hospital and the City of Lancaster which is a strong combination.

The City of Lancaster is well versed in planning and delivering transportation projects; AV Hospital brings a deep knowledge of planning facilities which provides a complementary balance to the project.

PART III –
Rehabilitation, Reconstruction, Resurfacing (3R):

The 3R improvement limits are within the Medical Main Street project limits and specifically include Avenue J, 15th Street West, and Avenue J-8. The City has a pavement management program, and the average Pavement Condition Index (PCI) for the proposed streets are:

Street Name
Avenue J
15th Street West
Avenue J-8
PCI
43 75
59 The 3R improvements are necessary to reduce impacts at tie-in locations where road diet features such as bulb-outs are placed along existing pavement. Rehabilitation is proposed to minimize deterioration and provide visibility for new striping which is needed to reconfigure lanes and incorporate bike lanes.

Excerpts from
City of Lancaster
Pavement Management Program

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    
     

 



 


 

 




      

      

 

      

 



 

Part III - Section B
Response to questions a – d:
a) The project provides a network of streets within Medical Main Street that would carry traffic that otherwise would use the surrounding arterials. For example, the addition of 17th Street West provides an alternate to 15th Street West for motorists accessing AV Hospital or other facilities within the project area. This would shift trips from 15th Street West. Several other streets would experience the same effect.

Secondly, bicycle, pedestrian, and transit mobility would be enhanced with the connected network of streets and sidewalks. The new network would connect sidewalks and bike lanes that are currently discontinuous. Transit service would also be enhanced with a complete network of sidewalks which enhances First/Last Mile to local and regional bus stops. An AVTA transfer center is located less than three miles from Medical Main Street.
b) VMT would be reduced with improved transit access to the project area, a connected network of sidewalks and bike lanes that reduces the need to drive between facilities, and road diet features on the surrounding streets that encourage people to park their cars and walk. The project would provide safe and enjoyable transportation options for visitors and commuters. The improved mobility would be a key for increasing ridership on AVTA.
c) By making it safer (and more efficient) to drive, walk and bike, the project will increase overall person throughput in the area. The improvements will cause commuters and visitors to Medical Main Street to use the new streets to reach their destinations. Traffic will reduce on the existing arterials as traffic moves inward to the project area using the new street network. The net effect will be the ability to increase capacity and person throughput.
d) Regional trip generators include AV Hospital, City of Hope, Sunnydale Elementary School, Home Depot Shopping Center, Antelope Valley Plaza, Desert Sands High School, Desert Christian Centers, and Antelope Freeway.

The bicycle, pedestrian and transit components of the project cannot happen without the development of the new Medical Main Street roadway network and reconfiguration of the existing arterials. Although we could do minor widening and restriping of the existing arterials to add bike lanes surrounding the project area, the capacity of the area would not be improved. The addition of an internal street network will allow for additional multimodal improvements and resolve the capacity and throughput challenges we currently face. The new improvements will create an environment that welcomes healthy living and alternate transportation modes.

Average Annual Daily Traffic (AADT)
and
Peak Hour Volumes (VPH)

Average Daily Traffic (ADT)
Projected Future
Conditions without
Average Annual Daily Traffic (AADT) 4
Projected Future
Conditions with
Projected Future Projected Future
Existing Conditions Existing Conditions
(2014)
23,500
23,500
20,600
Future
Future
Future
Future
Future
Future
Future
10,000
10,000
20,700
20,700
20,700
Future
Future
Future
12,800
12,800
12,800
Future
Future
Future
100
Conditions without
Project (2035)
Conditions with
Project (2035)
33,800
32,800
28,800
2,400
(2014)1
26,900
26,900
23,600
Future
Future
Future
Future
Future
Future
Future
11,400
11,400
23,700
23,700
23,700
Future
Future
Future
14,700
14,700
14,700
Future
Future
Future
170
Project (2035)2 Project (2035)3
38,671
37,571
32,970
2,800
2,800
2,800
900
Roadway Segment
Avenue J
Avenue J
From
20th Street W
17th Street
15th Street
20th Street W
17th Street
15th Street
Women Pavillion
15th Street
13th Street
20th Street W
20th Street W
17th Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
To
17th Street
15th Street
Kingtree Avenue
17th Street
15th Street
13th Street
15th Street
13th Street
12th Street
17th Street
17th Street
15th Street
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-5
Avenue J-8
40,771
40,771
35,770
-
-
-
-
-
35,600
35,600
31,300
-
-
-
-
-
Avenue J
Avenue J-3
Avenue J-3
Avenue J-3
Avenue J-5
Avenue J-5
Avenue J-5
Home Depot Street
Avenue J-8
Avenue J-8
20th Street
20th Street
20th Street
17th Street
17th Street
17th Street
15th Street
15th Street
15th Street
13th Street
13th Street
13th Street
12th Street
12th Street
Notes:
2,400
2,400
800
800
800
400
14,700
14,300
31,800
32,200
31,800
3,200
3,200
3,200
29,500
29,500
29,500
400
900
900
500
-
-
-
-
17,279
17,279
35,921
35,921
35,921
-
-
-
22,280
22,280
22,280
-
-
16,779
16,379
36,421
36,821
36,421
3,700
3,700
3,700
33,769
33,769
33,769
500
15,100
15,100
31,400
31,400
31,400
-
-
-
19,500
19,500
19,500
-
-
Avenue J-3
Avenue J-5
Avenue J
Avenue J-3
Avenue J-5
Avenue J-4
Avenue J-5
500
500
758
727
400
400
700
600
- -
258
227
200
200150 100
1 2014 ADT volumes obtained from City of Lancaster Traffic Engineering Department 2 Compounding 2 percent per year growth rate was applied to the 2014 ADT to arrive at 2035 forecasts; growth is consistent with City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). 3 2035 with project conditions were estimated by using the Institute of Transportation Engineers (ITE) Trip Generation Handbook for existing uses in the project area. For example, the Antelope Valley Hospital Main Buidling is approximately 169,000 square feet which typically generates about 2,800 daily trips (16.50 trips per 1,000 square feet of floor area). This number was added to the new street connections and were subtracted from existing streets based on logical origins and destinations. It should be noted that these are approximations and that a more detailed traffic impact analysis would provide a higher level of accuracy. 4 Annual Average Daily Counts (AADT) were derived from the ADT. Per the FHWA Traffic Monitoring Guide, the conversion from ADT to AADT involves both a seasonal factor (SF) and an axel conversion factor (ACF). Based on the review of the Monitoring Guide, this area of Lancaster is expected to have a an SF of 0.92 and an ACF of 0.95. Therefore, AADT = ADT x SF x ACF = ADT x 0.92 x 0.95.

VPH Based on Average Daily Traffic (ADT) VPH Based on Average Annual Daily Traffic (AADT) 4 Projected Future
Conditions without
Project (2035)2
Projected Future
Conditions with
Project (2035)3
1,569
469
Projected Future
Conditions without
Project (2035)
Projected Future
Existing Conditions Existing Conditions
(2014)
2,100
Conditions with
Project (2035)
1,400
400
(2014)1
2,421
2,421
2,124
Future
Future
Future
Future
Future
Future
Future
1,026
1,026
2,133
2,133
2,133
Future
Future
Future
1,323
1,323
1,323
Future
Future
Future
15 Roadway Segment
Avenue J
Avenue J
From
20th Street W
17th Street
15th Street
20th Street W
17th Street
15th Street
Women Pavillion
15th Street
13th Street
20th Street W
20th Street W
17th Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
To
17th Street
15th Street
Kingtree Avenue
17th Street
15th Street
13th Street
15th Street
13th Street
12th Street
17th Street
17th Street
15th Street
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-5
Avenue J-8
3,669
3,669
3,200
3,2002,100
Avenue J 3,219
-
-
-
-
-
-
-
1,555
1,555
3,233
3,233
3,233
-
419 1,900 2,800
-
-
-
-
-
-
-
1,400
1,400
2,800
2,800
2,800
-
-
-
1,800
1,800
1,800
-
-
-
0 0
400
Avenue J-3
Avenue J-3
Avenue J-3
Avenue J-5
Avenue J-5
Avenue J-5
Home Depot Street
Avenue J-8
Avenue J-8
20th Street
20th Street
20th Street
17th Street
17th Street
17th Street
15th Street
15th Street
15th Street
13th Street
13th Street
13th Street
12th Street
12th Street
Notes:
2,800
2,800
2,800
900
900
900
500
1,055
655
3,733
4,133
3,733
3,700
3,700
3,700
3,039
3,039
3,039
500
Future
Future
Future
Future
Future
Future
Future
900
900
1,900
1,900
1,900
Future
Future
Future
1,200
1,200
1,200
Future
Future
Future
0 2,400
2,400
2,400
800
800
800
400
900
600
3,300
3,600
3,300
3,200
3,200
3,200
2,700
2,700
2,700
400
-
-
2,005
2,005
2,005
-
-
-
Avenue J-3
Avenue J-5
Avenue J
Avenue J-3
Avenue J-5
Avenue J-4
Avenue J-5
500
500
758
727
400
400
700
600
23 2014 0
Vehicles Per Hour (VPH) is based on the peaking factors described in City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). Peaking factors ranged from 8% to 10% of ADT 1 2014 ADT volumes obtained from City of Lancaster Traffic Engineering Department 2 Compounding 2 percent per year growth rate was applied to the 2014 ADT to arrive at 2035 forecasts; growth is consistent with City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). 3 2035 with project conditions were estimated by using the Institute of Transportation Engineers (ITE) Trip Generation Handbook for existing uses in the project area. For example, the Antelope Valley Hospital Main Buidling is approximately 169,000 square feet which typically generates about 2,800 daily trips. This number was added to the new street connections and were subtracted from existing streets based on logical origins and destinations. It should be noted that these are approximations and that a more detailed traffic impact analysis would provide a higher level of accuracy. 4 Annual Average Daily Counts (AADT) were derived from the ADT. Per the FHWA Traffic Monitoring Guide, the conversion from ADT to AADT involves both a seasonal factor (SF) and an axel conversion factor (ACF). Based on the review of the Monitoring Guide, this area of Lancaster is expected to have a an SF of 0.92 and an ACF of 0.95. Therefore, AADT = ADT x SF x ACF = ADT x 0.92 x 0.95.

0.92 0.95

Level of Service Values (LOS)

Part II, Question 3, Part C
Intersection Existing Future No Project Future With Project 20th Street/Avenue J
Peak Hour Volume
LOS Peak Hour
AM
2,560
D
PM
3,557
D
AM
4,285
D
PM
5,951
E
AM
3,096
C
PM
4,187
C
Peak Hour Delay
15th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

35.9 38.9 45.6 73.9 26.3 28.4
2,569
D
2,871
C
4,297
D
4,802
D
3,106
C
4,202
C
Peak Hour Delay
20th Street/CA-14 Ramp
Peak Hour Volume
LOS Peak Hour

35.5 34.2 43.5 47.2 24.8 23.7
1,650
C
2,378
C
2,761
D
3,979
D
2,955
C
4,201
C
Peak Hour Delay
15th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

28.0 27.7 33.1 48.8 26.2 23.4
1,814
C
2,109
C
2,736
C
7,728
F
2,461
C
3,141
C
Peak Hour Delay
20th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

30.7 32.5 34.3 102.9 25.4 26.2
2,105
C
2,831
C
3,522
D
4,737
F
2,854
C
3,646
C
Peak Hour Delay 32.6 34.9 36.9 1,042.5 21.1 25.7
Notes:

Delay expressed in seconds per vehicle.

Highway Capacity Manual (HCM) Methodology was utilzed to calculate LOS and corresponding delay.

Peak hour intersection turning volumes obtained from Kimley-Horn (2014).

Project Assumptions:
-Provision of new internal street network (primarily 17th Street and 13th Street, coupled with new east-west connections of Avenue J-3, J-5 and Home Depot Southerly would decrease traffic on 20th and 15th at Avenues J and J-8. -Methodology for estimating trip reductions and rerouting was based on Institute of Transportation Engineers (ITE) Trip Generation Handbook trip rates for existing land uses. For example, the Antelope Valley Hospital Main Buidling is approximately 169,000 square feet which typically generates about 2,800 daily trips. This number was added to the new street connections and were subtracted from existing streets based on logical origins and destinations. It should be noted that these are approximations and that a more detailed traffic impact analysis would provide a higher level of accuracy. -Signal timing at each of the intersections (modifications to cycle length only) in the Future with Project scenario were adjusted based on traffic forecasts and optimal cycle lengths. No other signal modifications were evaluated.

Project Plans
Cross Sections
and
Right-of-Way Requirements

Medical Main Street
Project (PSRE) January 2015

2. Project Description
The City of Lancaster (“City”), in partnership with Antelope Valley Hospital, seeks to develop the Medical Main Street Planning area into a health care destination that promotes health and well-being for the entire Antelope Valley. Much of the recent growth surrounding Antelope Valley Hospital is the result of medical services seeking to locate near the hospital facility. Significant growth is anticipated to occur within the boundary of the Medical Main Street planning area over the next 20 years. This growth will only be possible with the establishment of a new network of interconnected streets to address the significant lack of connectivity and accessibility that currently exists. Therefore, a major priority of this project is to improve the transportation infrastructure.

The Antelope Valley is in health crises with the highest death rates from coronary heart disease, diabetes, suicide and automobile crashes in Los Angeles County. One of the goals of this planning effort is to engage the medical community, neighbors, and the community at large, and to stimulate innovative solutions to produce substantial health improvements. The Antelope Valley contains a high percentage of low-income households. These communities experience elevated rates of obesity, diabetes, cardiovascular disease and mortality. At the neighborhood level, sidewalks, cross-walks, multi-use trails, safe streets, “complete streets,” inter-connected streets and trails and public transportation are associated with physical activity. Chronic diseases are influenced by the built environment. The way we arrange different land uses in relation to transportation systems, the natural environment, and how they relate to one another, also determines the degree to which residents can engage in physical activity and how easily they can access preventative and medical services. Consequently, safe and comfortable streets must be matched with proper land use, zoning, and development that bolsters and complements active living. In this regard, strategically targeted density, mixed land uses, inter-connected street and trail networks, and safe, accessible and well maintained public spaces are several design principles that support the targeted goal.

The planning area lacks streets and sidewalks that hinder mobility and accessibility from the hospital to the surrounding buildings. A patient visiting one of the medical buildings on the periphery, who wants to get to the hospital, must return to their car, drive out of the parking lot, take an arterial street, and then drive back into a parking lot, just to reach a hospital which seemed just an arms distance away from where they started. Therefore, the first attention of this planning effort focuses on street infrastructure improvements to form a more connected network.

The Medical Main Street project area is roughly bounded by 12 th Street West to the east, Avenue J to the north, 20th Street West to the west, and SR-14 (Antelope Valley Freeway) and Avenue J-8 to the south.

The project improvements generally include:
(a) Construction of Avenue J-3 from 20 th Street West to 13 th Street West. The anticipated right-of-way width would be 77 feet and the street cross-section would accommodate one lane in each direction, bus turnouts or on-street parking, shared bike lanes, a center median, and meandering landscaped parkway and sidewalks. Curb extensions would be added at all crossings.

Specifically, the 77 foot cross-section includes: a nine foot landscaped median; 20 foot curb-to-curb roadway on either side of the median with one 11-foot lane and a nine foot width for bus turnouts or street parking; and, four to eight foot variable width landscaped parkway and six foot meandering sidewalks.
2 Medical Main Street
Project (PSRE) January 2015
(b) Construction of 17 th Street West from Avenue J to Avenue J-8 and construction of a new street near Home Depot between 20 th Street West and 17 th Street West. The anticipated right-of-way width would be 78 feet wide and the street cross-section would accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks, and a separate jogging path along 17 th Street West. Curb extensions would be added at all crossings.

Specifically, the 78 foot cross-section would include: 36 feet curb-to-curb roadway consisting of one lane in each direction and on-street parking; and, four to eight foot variable width landscaped parkway and meandering six foot wide sidewalks, and an eight foot jogging path. th th(c) Construction of Avenue J-5 from 15 Street West to 13 Street West; widening of Avenue J-5 from 13 th Street West to 12 th Street West; and, improvements along Woman’s Center between Avenue J-3 and Avenue J-5. The anticipated right-of-way width would be 68 feet wide and the street cross-section would accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks. extensions would be added at all crossings.

Curb
Specifically, the 68 foot cross-section would include: 36 feet curb-to-curb roadway consisting of one lane in each direction and on-street parking; and, four to eight foot variable width landscaped parkway and meandering six foot wide sidewalks. (d) Construction of 13 th Street West from Avenue J-2 to Avenue J-8; construction of Avenue J-2 and 14 th Street West; and construction of miscellaneous sidewalk improvements. The anticipated right-of-way width would be 68 feet wide and the street cross-section would accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks. Curb extensions would be added at all crossings.

Specifically, the 68 foot cross-section would include: 36 feet curb-to-curb roadway consisting of one lane in each direction and on-street parking; and, four to eight foot variable width landscaped parkway and meandering six foot wide sidewalks.

3. Need and Purpose
This project would implement roadway and multi-modal improvements needed to obtain the following objectives:
a) Enhance access and traffic operations for vehicles, bicycles, and pedestrians to transform the Medical Main Street planning area into a center for healing and a civic center where people live, work, shop, and play in healthy and sustainable ways. b) Provide a transportation network that enables efficient access and mobility within and around the project limits.
c) Engage the medical community in innovative ways to make substantial health improvements, develop a medical industry, and foster healthy lifestyles throughout the community and region.
3 Medical Main Street
Project (PSRE) January 2015
Need
The Medical Main Street planning area contains Antelope Valley Hospital which serves a region of more than 500,000 people that extends from Rosamond (Kern County) to the north; Acton to the south; Lake Los Angeles to the east; and, Lake Hughes to the west. The project area also includes other related medical facilities as well as commercial and residential land uses. Access to the Antelope Valley Hospital and other facilities is difficult due to limited street improvements in and around the area. Pedestrian, bicycle and transit mobility within the project area is also limited due to a lack of networked sidewalks, bike lanes, and transit amenities. Facilities within the project area are not efficiently accessed through the existing street network. Access is limited and additional medical facilities are needed to fulfill the community’s needs. The current streets, sidewalks, and transit amenities are not adequate to support for the Medical Main Street planning area expansion.

Purpose
The proposed improvements would significantly increase access to Antelope Valley Hospital and the surrounding Medical Main Street planning area. The improvements would provide access for motorists, bicyclists, and pedestrians and close the gaps within the existing street and sidewalk network. The proposed street network would be pedestrian, bicycle, and transit friendly with a Main Street feel that would provide improved access and mobility for motorists, cyclists, pedestrians, and transit riders from around the region.

4. Background and Project History
Project Setting
The project is located in the City of Lancaster within the Antelope Valley in Northern Los Angeles County.

The Antelope Valley is connected to the greater Los Angeles metropolitan area by State Route 14 and a Metrolink line. The area is located within a desert landscape and is generally flat. The region has undergone tremendous growth during the past 20 years and there are a variety of industries that serve the area.

The focus of this project is to provide and/or improve circulation and access in the Medical Main Street Project area. The Medical Main Street project area is roughly bounded by 12 th Street West to the east, Avenue J to the north, 20 th Street West to the west, and SR-14 (Antelope Valley Freeway) and Avenue J-8 to the south. Amargosa Creek also borders the southerly edge of the project area.

Land use in the project area consists of a mixture of Health Care, Mixed Use, and Commercial. The Antelope Valley Hospital is one the largest facilities in the project area and serves a large region of more than 500,000 people. Antelope Valley Hospital also has the only trauma center is the Antelope Valley.

Access to Antelope Valley Hospital and other current or planned medical facilities in the project area is limited by due to an incomplete network of streets surrounding the project area and a lack of connected streets, bike lanes, and sidewalks within the project area. Emergency response times to the hospital are limited as there are only two streets and one access point currently serving the hospital. Travel to and from the Antelope Freeway (SR-14) is also hindered due to the lack of street options. 4 Medical Main Street
Project (PSRE) January 2015
Within the project area, access is restricted due to the lack of connected sidewalks and streets. This results in patients driving from one building to another rather than being able to walk a short distance between buildings.

Existing Improvements to Project Setting
Portions of the Medical Main Street project area have been developed – approximately 60 percent of the area - with health care related facilities, including the Antelope Valley Hospital, apartment buildings, an elementary school, and two large retail stores.

There are existing streets that border the project area including 12 th Street West on the east, Avenue J th thWest to the north, 20 Street West to the west, and Avenue J-8 to the south. In addition, 15 Street West crosses through the project in the north-south direction and provides two lanes of access in each direction.

Existing Transportation Facilities
As discussed above, the existing network of streets in the project area bound the project with an additional street, 15 th Street West, traversing the project site in the north-south direction. There are also existing local streets within the project area to serve the existing facilities. These local streets do not support efficient access into the area, however, and simply serve individual developed sites. Regionally, State Route 14 is west of the project site and there are other arterials in a north-south and east-west grid pattern that serve the region.

Some existing local streets contain sidewalks however there are others without sidewalks on one or both sides of the streets.

Bike lanes do not currently exist within the project area.

Transit service is provided through Antelope Valley Transit Authority (AVTA) and operates along 15 th Street West within the project site between Avenue J-8 and Avenue J, and along West Avenue J between th th20 Street West and Kingtree Avenue. Four AVTA bus stops along 15 Street West and ten bus stops along West Avenue J are located within the project limits.

5. Project Alternatives
Traffic Data and Operations
A developed street network exists around the Medical Main Street project area. The network includes 20th Street West to the west with three lanes each direction, Avenue J to the north with three lanes each direction, and Avenue J-8 to the south with two lanes each direction. 15 th Street West bisects the project area with two lanes in each direction. There are many other smaller streets in and around the project area.
th thSR-14 crosses Avenue J-8 near 20 Street West and has a northbound exit ramp that ties into 20 Street West. This ramp is isolated from the northbound entrance ramp which is located off of Avenue J. The southbound SR-14 exit ramp terminates at Avenue J near the northbound entrance ramp and the southbound entrance ramp begins on Avenue J-8.
5 Medical Main Street
Project (PSRE) January 2015
Average Daily Volumes (ADT) for year 2014 was obtained from the City of Lancaster and is shown on Figure 1. Future year volumes were calculated assuming a two percent growth factor which was applied to the year 2014 volumes to develop the year 2035 volumes. These volumes were used to calculate Level of Service (LOS) values for intersections in and around the project area. Vehicle per hour (vph) values were also calculated and are shown in Figure 2.

The peak hour volumes, LOS, and peak hour delays for the existing year 2014, future 2035 without-project, and future 2035 with-project alternatives are shown in Figure 3.

Based on the analysis, all intersections under the 2035 with-project alternative operate at LOS C.

Under the 2035 without-project alternative two intersections were calculated to operate at LOS F and one at LOS E in the PM peak. The remaining intersections for 2035 without-project were calculated at LOS C or LOS D in the horizon year.

This analysis is preliminary and is based on assumptions that should be verified as the project proceeds.

It is anticipated that Vehicle Miles Traveled (VMT) would be reduced with improved transit access to the facilities in the project area, a connected network of sidewalks and shared bike lanes that reduces the need to drive between facilities within Medical Main Street, and the road diet features on the surrounding streets that encourage people to park their cars and walk within the project area. The improved mobility within the project area would be a key for increasing ridership on Antelope Valley Transit Authority.

No-Build Alternative
A No-Build Alternative was considered. The No-Build Alternative would not meet the Need and Purpose since access to and within the project site would not be improved nor would pedestrian or bicycle access and connectivity be improved.

Alternative No. 1 (Preferred)
Alternative No. 1 – New and widened streets within the Project site This alternative would consist of the construction of several streets within the project area to improve access to the site, improve connectivity within the project area, and provide enhanced pedestrian and bicycle mobility throughout the area.

Roundabouts are proposed at five intersections within the project area. The roundabouts will accommodate pedestrian and bicycle access across the intersections. Roundabouts reduce the severity of accidents, particularly T-bone accidents, which is one their advantages. Increased operational efficiency is another benefit of roundabouts utilizing yield control rather than timed phases.

Sidewalks would be provided for all streets within the project area to increase mobility and connect the area as a cohesive community resource. A new sidewalk/pathway would be added to connect the Antelope Valley Hospital building with the City of Hope facility. Parkways between the sidewalks and curbs would be landscaped and shade trees included throughout the project area. 6 Figure 1
Average Daily Traffic (ADT)
Projected Future
Conditions without
Average Annual Daily Traffic (AADT) 4
Projected Future
Conditions with
Projected Future Projected Future
Existing Conditions Existing Conditions
(2014)
23,500
23,500
20,600
Future
Future
Future
Future
Future
Future
Future
10,000
10,000
20,700
20,700
20,700
Future
Future
Future
12,800
12,800
12,800
Future
Future
Future
100
Conditions without
Project (2035)
Conditions with
Project (2035)
33,800
32,800
28,800
2,400
(2014)1
26,900
26,900
23,600
Future
Future
Future
Future
Future
Future
Future
11,400
11,400
23,700
23,700
23,700
Future
Future
Future
14,700
14,700
14,700
Future
Future
Future
170
Project (2035)2 Project (2035)3
38,671
37,571
32,970
2,800
2,800
2,800
900
Roadway Segment
Avenue J
Avenue J
From
20th Street W
17th Street
15th Street
20th Street W
17th Street
15th Street
Women Pavillion
15th Street
13th Street
20th Street W
20th Street W
17th Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
To
17th Street
15th Street
Kingtree Avenue
17th Street
15th Street
13th Street
15th Street
13th Street
12th Street
17th Street
17th Street
15th Street
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-5
Avenue J-8
40,771
40,771
35,770
-
-
-
-
-
35,600
35,600
31,300
-
-
-
-
-
Avenue J
Avenue J-3
Avenue J-3
Avenue J-3
Avenue J-5
Avenue J-5
Avenue J-5
Home Depot Street
Avenue J-8
Avenue J-8
20th Street
20th Street
20th Street
17th Street
17th Street
17th Street
15th Street
15th Street
15th Street
13th Street
13th Street
13th Street
12th Street
12th Street
Notes:
2,400
2,400
800
800
800
400
14,700
14,300
31,800
32,200
31,800
3,200
3,200
3,200
29,500
29,500
29,500
400
900
900
500
-
-
-
-
17,279
17,279
35,921
35,921
35,921
-
-
-
22,280
22,280
22,280
-
-
16,779
16,379
36,421
36,821
36,421
3,700
3,700
3,700
33,769
33,769
33,769
500
15,100
15,100
31,400
31,400
31,400
-
-
-
19,500
19,500
19,500
-
-
Avenue J-3
Avenue J-5
Avenue J
Avenue J-3
Avenue J-5
Avenue J-4
Avenue J-5
500
500
758
727
400
400
700
600
- -
258
227
200
200150 100
1 2014 ADT volumes obtained from City of Lancaster Traffic Engineering Department 2 Compounding 2 percent per year growth rate was applied to the 2014 ADT to arrive at 2035 forecasts; growth is consistent with City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). 3 2035 with project conditions were estimated by using the Institute of Transportation Engineers (ITE) Trip Generation Handbook for existing uses in the project area. For example, the Antelope Valley Hospital Main Buidling is approximately 169,000 square feet which typically generates about 2,800 daily trips (16.50 trips per 1,000 square feet of floor area). This number was added to the new street connections and were subtracted from existing streets based on logical origins and destinations. It should be noted that these are approximations and that a more detailed traffic impact analysis would provide a higher level of accuracy. 4 Annual Average Daily Counts (AADT) were derived from the ADT. Per the FHWA Traffic Monitoring Guide, the conversion from ADT to AADT involves both a seasonal factor (SF) and an axel conversion factor (ACF). Based on the review of the Monitoring Guide, this area of Lancaster is expected to have a an SF of 0.92 and an ACF of 0.95. Therefore, AADT = ADT x SF x ACF = ADT x 0.92 x 0.95.

Figure 2
VPH Based on Average Daily Traffic (ADT) VPH Based on Average Annual Daily Traffic (AADT) 4 Projected Future
Conditions without
Project (2035)2
Projected Future
Conditions with
Project (2035)3
1,569
469
Projected Future
Conditions without
Project (2035)
Projected Future
Existing Conditions Existing Conditions
(2014)
2,100
Conditions with
Project (2035)
1,400
400
(2014)1
2,421
2,421
2,124
Future
Future
Future
Future
Future
Future
Future
1,026
1,026
2,133
2,133
2,133
Future
Future
Future
1,323
1,323
1,323
Future
Future
Future
15 Roadway Segment
Avenue J
Avenue J
From
20th Street W
17th Street
15th Street
20th Street W
17th Street
15th Street
Women Pavillion
15th Street
13th Street
20th Street W
20th Street W
17th Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
Avenue J-3
Home Depot Street
Avenue J
To
17th Street
15th Street
Kingtree Avenue
17th Street
15th Street
13th Street
15th Street
13th Street
12th Street
17th Street
17th Street
15th Street
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Home Depot Street
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-3
Avenue J-5
Avenue J-8
Avenue J-5
Avenue J-8
3,669
3,669
3,200
3,2002,100
Avenue J 3,219
-
-
-
-
-
-
-
1,555
1,555
3,233
3,233
3,233
-
419 1,900 2,800
-
-
-
-
-
-
-
1,400
1,400
2,800
2,800
2,800
-
-
-
1,800
1,800
1,800
-
-
-
0 0
400
Avenue J-3
Avenue J-3
Avenue J-3
Avenue J-5
Avenue J-5
Avenue J-5
Home Depot Street
Avenue J-8
Avenue J-8
20th Street
20th Street
20th Street
17th Street
17th Street
17th Street
15th Street
15th Street
15th Street
13th Street
13th Street
13th Street
12th Street
12th Street
Notes:
2,800
2,800
2,800
900
900
900
500
1,055
655
3,733
4,133
3,733
3,700
3,700
3,700
3,039
3,039
3,039
500
Future
Future
Future
Future
Future
Future
Future
900
900
1,900
1,900
1,900
Future
Future
Future
1,200
1,200
1,200
Future
Future
Future
0 2,400
2,400
2,400
800
800
800
400
900
600
3,300
3,600
3,300
3,200
3,200
3,200
2,700
2,700
2,700
400
-
-
2,005
2,005
2,005
-
-
-
Avenue J-3
Avenue J-5
Avenue J
Avenue J-3
Avenue J-5
Avenue J-4
Avenue J-5
500
500
758
727
400
400
700
600
23 2014 0
Vehicles Per Hour (VPH) is based on the peaking factors described in City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). Peaking factors ranged from 8% to 10% of ADT 1 2014 ADT volumes obtained from City of Lancaster Traffic Engineering Department 2 Compounding 2 percent per year growth rate was applied to the 2014 ADT to arrive at 2035 forecasts; growth is consistent with City of Landcaster General Plan Update Future Traffic Conditions Report (Iteris, 2008). 3 2035 with project conditions were estimated by using the Institute of Transportation Engineers (ITE) Trip Generation Handbook for existing uses in the project area. For example, the Antelope Valley Hospital Main Buidling is approximately 169,000 square feet which typically generates about 2,800 daily trips. This number was added to the new street connections and were subtracted from existing streets based on logical origins and destinations. It should be noted that these are approximations and that a more detailed traffic impact analysis would provide a higher level of accuracy. 4 Annual Average Daily Counts (AADT) were derived from the ADT. Per the FHWA Traffic Monitoring Guide, the conversion from ADT to AADT involves both a seasonal factor (SF) and an axel conversion factor (ACF). Based on the review of the Monitoring Guide, this area of Lancaster is expected to have a an SF of 0.92 and an ACF of 0.95. Therefore, AADT = ADT x SF x ACF = ADT x 0.92 x 0.95.

0.92 0.95

Figure 3
Part II, Question 3, Part C
Intersection Existing Future No Project Future With Project 20th Street/Avenue J
Peak Hour Volume
LOS Peak Hour
AM
2,560
D
PM
3,557
D
AM
4,285
D
PM
5,951
E
AM
3,096
C
PM
4,187
C
Peak Hour Delay
15th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

35.9 38.9 45.6 73.9 26.3 28.4
2,569
D
2,871
C
4,297
D
4,802
D
3,106
C
4,202
C
Peak Hour Delay
20th Street/CA-14 Ramp
Peak Hour Volume
LOS Peak Hour

35.5 34.2 43.5 47.2 24.8 23.7
1,650
C
2,378
C
2,761
D
3,979
D
2,955
C
4,201
C
Peak Hour Delay
15th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

28.0 27.7 33.1 48.8 26.2 23.4
1,814
C
2,109
C
2,736
C
7,728
F
2,461
C
3,141
C
Peak Hour Delay
20th Street/Avenue J
Peak Hour Volume
LOS Peak Hour

30.7 32.5 34.3 102.9 25.4 26.2
2,105
C
2,831
C
3,522
D
4,737
F
2,854
C
3,646
C
Peak Hour Delay 32.6 34.9 36.9 1,042.5 21.1 25.7
Notes:

Delay expressed in seconds per vehicle.

Highway Capacity Manual (HCM) Methodology was utilzed to calculate LOS and corresponding delay.

Peak hour intersection turning volumes obtained from Kimley-Horn (2014).

Medical Main Street
Project (PSRE) January 2015
An eight foot jogging path would be constructed on the west side of 17 th Street West. This path would be separate from the six foot sidewalk in order to provide a standalone recreational facility that would not reduce the pedestrian mobility.

Curb extensions and bulb-outs would be included to enhance safety and mobility within the project area.

ADA ramps and accessibility features would be included throughout the project.

Class II and III bike lanes would be included on streets to increase mobility throughout the area. Bike lanes in both directions of travel will be added to the exterior roads around the project area including 15th Street West, Avenue J, and Avenue J-8. Shared bike lanes, sharrows, will be incorporated throughout the project limits to open access to bicyclists where none exists.

Short term bicycle parking will be provided at Antelope Valley Hospital and at other facilities in order to integrate bicycle usage more fully into the project area.

Transit amenities would be included to enhance and encourage transit use within the project area. The improvements might include new lighted bus shelters, new stops within the project area, bus turnouts, and added buses to the schedule. Antelope Valley Transit Authority has committed to increasing service through and around the area to support the improvements planned with the project.

Avenue J, Avenue J-8, and 15 th Street West would be rehabilitated and treated to bring the life cycle duration to the same level as the other improvements within the project and enhance accessibility with improved performance.

The project would include the following improvements:
(a) Construction of Avenue J-3 from 20 th Street West to 13 th Street West. The anticipated right-of-way width would be 77 feet and the street cross-section would accommodate one lane in each direction, bus turnouts or on-street parking, shared bike lanes, a center median, and meandering landscaped parkway and sidewalks. Curb extensions would be added at all crossings.
th th(b) Construction of Avenue J-5 from 15 Street West 13 Street West; widening of Avenue J-5 from 13 th Street West to 12 th Street West; and, and improvements along Woman’s Center between Avenue J-3 and Avenue J-5. The anticipated right-of-way width would be 68 feet wide and the street cross-section would accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks. extensions would be added at all crossings.

Curb
(c) Construction of 17 th Street West from Avenue J to Avenue J-8 and construction of the Home Depot Southerly Street. The anticipated right-of-way width would be 78 feet wide and the street cross-section would accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks, and a separate jogging path along 17th Street West. Curb extensions would be added at all crossings. (d) Construction of 13 th Street West from Avenue J-2 to Avenue J-8; construction of Avenue J-2 and 14 th Street West; and construction of miscellaneous sidewalk improvements . The anticipated right-of-way width would be 68 feet wide and the street cross-section would 10 Medical Main Street
Project (PSRE) January 2015
accommodate one lane in each direction, on-street parking, shared bike lanes, landscaped parkway and meandering sidewalks. Curb extensions would be added at all crossings. (e) Rehabilitation of the Avenue J, Avenue J-8, and 15 th Street West. Treatment would include pavement conditioning to extend the life of the pavement.

The proposed improvements in this alternative would require the partial acquisition of 15 properties. The list of the impacted APNs is referenced below. Future plans will be in line with the land use categories contained in the City's General Plan and have been factored into the Medical Main Street Project.

The City owns several parcels within the project area. In addition, Antelope Valley Hospital owns several other parcels within the project area and is an active partner in the project. This reduces the number of required right-of-way parcels to be acquired which in turn reduces the schedule risk associated with the right-of-way acquisition. There are 15 parcels owned by others that will be impacted and partially acquired.

The project has been discussed with some owners and they are in favor of the project. No specifics have been discussed with individual land owners, however, since the project has not been environmentally cleared at this point.

A list of the impacted APNs that are not owned by the City of Lancaster or Antelope Valley Hospital include:
3123-001-062 3123-001-068
3123-003-094 3123-003-099
3123-003-100 3123-003-101
3123-003-102 3123-004-027
3123-004-037 3123-004-042
3123-004-045 3123-004-046
3123-004-047 3123-016-004
3123-016-005
Please refer to Attachment C for a concept sketch of the right-of-way parcels and project layout plans.

6. System Planning
State Planning
California Transportation Plan (CTP) 2025 – The Medical Main Street project would improve mobility throughout the City of Lancaster by improving access to the Medical Main Street, aligning with the goals of the CTP. Multiple modes would also be served including pedestrians, bicycles, vehicles, and transit.

Regional Planning
Los Angeles County Metropolitan Transportation Authority Long Range Transportation Plan (2009) – The goal of the proposed project is to improve traffic flow and access by adding capacity through capital investments.
11 Medical Main Street
Project (PSRE) January 2015
SCAG Regional Transportation Plan (RTP) 2012-2035 – The proposed project aligns with the 2012-2035 RTP/Sustainable Community Strategies (SCS) as it seeks to optimize the performance of the existing transportation system. Investments in the Medical Main Street would complete the system by addressing gaps in the current roadway capacity.

This project is not located along a High Quality Transit Area, but the project would still be highly beneficial to transit riders, pedestrians, and bicyclists. The proposed improvements would reduce VMT since people would walk or cycle between facilities within Medical Main Street. In addition, transit service would be bolstered with new lines and bus stops added to the area which would also reduce VMT.

Land use in the project area is combined and includes health care/medical, commercial, and mixed use.

Features for multi-modal use have been included in the project and incorporate features such as sidewalks, curb extensions, bulb-outs, shared bike lanes, bike lane signal detection, bus turnouts, road diet features, and enhanced crosswalks. These kinds of features combine to create a highly integrated project that, while not in a High Quality Transit Area, still meets the spirit of the concept and reduces VMT.

Local Planning
City of Lancaster General Plan – The proposed project supports the City of Lancaster General Plan, Circulation Element, adopted in 2008, through the following policies:

Policy 14.1.2: Maintain and improve the operation of the roadway network by adhering to the circulation system improvements of the Transportation Master Plan for the development and operation of the system, while providing the flexibility to allow consideration of innovative design solutions.

Policy 14.2.3: Support a roadway network that takes into consideration noise and safety issues, along with other quality of life issues.

Policy 14.4.2: Promote the use of alternative modes of transportation through the development of convenient and attractive facilities that support and accommodate the services.

Policy 14.4.3: Encourage bicycling as an alternative to automobile travel for the purpose of reducing vehicle miles traveled, fuel consumption, traffic congestion, and air pollution by providing appropriate facilities for the bicycle riders.

Policy 14.4.5: Design transportation facilities to encourage walking, provide connectivity, ADA accessibility, and safety by reducing potential auto/pedestrian conflicts.

Policy 19.2.5 Create a network of attractive paths and corridors that encourage a variety of modes of transportation within the city.

The City of Lancaster is commencing the preparation of a “Complete Streets Master Plan” that will be funded through the Southern California Association of Governments through a Sustainability Program grant. This planning effort will amend the City’s General Plan to bring it into compliance with AB 1358, the Complete Streets Act of 2008, and will establish street design criteria to ensure that the City’s streets safely accommodate all expected street users (motorists, pedestrians, bicyclists, and transit users) while providing positive economic returns and being fiscally sustainable. Although this master plan has not yet 12 Medical Main Street
Project (PSRE) January 2015
been prepared, the designs of the streets proposed in this project reflect the City’s commitment to a “complete streets” approach.

7. Environmental Resources and Clearance
The project site is located within the City of Lancaster. The project entails construction of roadway and related improvements within a site bounded by 12 th Street West on the east, Avenue J to the north, 20 th Street West to the west, and Avenue J-8 to the south. In addition, 15 th Street West crosses through the project in a north-south direction and provides two lanes of access in each direction.

A review of the project site and background material indicates that some environmental work has been performed for other projects in the area. However, technical studies would be required specifically for this project under the California Environmental Quality Act (CEQA). Based upon a preliminary review, it is likely that an Initial Study/Mitigated Negative Declaration would be needed for this project. The City of Lancaster would be the lead agency for the CEQA process. If federal funding is used for the project, environmental clearance under the National Environmental Policy Act (NEPA) would be required. It is anticipated that a Categorical Exclusion would apply to this project. FHWA/Caltrans would be the lead agency for the NEPA process with the City of Lancaster responsible for the preparation of the necessary documents. Based on existing workload and available resources, it is anticipated to take 6 to 12 months to complete the environmental process. The following section provides more detailed information of the potential environmental effects of the project.

Environmental Considerations
The project site is located in the high desert portion of northern Los Angeles County with numerous environmental resources in and around the region. The project site is located in an urbanized area and surrounded by commercial, residential, and medical uses; roadways; and SR-14. Many of the vacant, undeveloped parcels within the project site have been previously disturbed. As the project site is located in an urbanized area of the City, many of the resource areas would not be impacted or the impacts would be minimal and existing technical reports and information can be utilized. These include Aesthetics, Agricultural Resources, Biological Resources, Geology and Soils, Hydrology and Water Quality, Land Use, Mineral Resources, Population and Housing, Public Services and Utilities, and Recreation. Specific information regarding these resources provided below.

Aesthetics: The project would not have the potential to affect visual or scenic resources. None of the roadways located on the project site or in the vicinity of the project are designated as State or City scenic highways or roadways. The project site is located in an urbanized area with a mix of commercial, medical, residential, and educational uses. Implementation of the proposed project would not change the overall aesthetics of the area and a visual impact assessment would not be required.

Agriculture/Forestry and Mineral Resources: The project site is located in an urbanized area of the City of Lancaster. There are no agricultural uses, timberlands or mineral resources located within this part of the City and the proposed project would not result in any impacts to these resources.

Biological Resources: The project site is located in an urbanized area. Most of the property included in the project site is either developed or has been previously disturbed. Most of the vegetation on the undeveloped parcels is either invasive or non-native including tamarisk (Tamarix ramosissima) and Russian thistle (Salsola tragus). Based on a review of the California Natural Diversity Database 13 Medical Main Street
Project (PSRE) January 2015
(CNDDB), no species status plant or animal species or habitat communities are expected to occur on the project site and none were identified in the database review. The urbanized area of the project site substantially reduces the likelihood of impacts to natural resources. Because the project area is generally developed, it is unlikely that the project site would be considered valuable habitat for any wildlife species.

No permits or agency coordination would be required.

Geology and Soils: The project site lies within the southern margin of the Antelope Valley alluvial basin at the boundary of the Transverse Ranges Geomorphic Province and Mojave Desert Geomorphic Province of California. The project site is covered by alluvial deposits of Quaternary age. 1 The project site is relatively flat. A narrow strip adjacent to the Amargosa Creek channel is located within a liquefaction hazard zone.2 The project site is not located within an Alquist-Priolo Zone or an area with the potential for landslides, subsidence, or soil expansion.

Hydrology and Water Quality: The Amargosa Creek runs along the southwest limit of the project site. It is not expected that the creek would be directly impacted by the project; therefore a streambed alteration agreement from the California Department of Fish and Wildlife is not necessary. However, water quality issues will be an important consideration during construction and operation of the project and best management practices (BMPs) would be implemented to reduce runoff and erosion from the project site.

A Waste Discharge Report (WDR) permit from the Lahontan Regional Water Quality Control Board would be required.

Land Use/Planning and Population/Housing: The project site is located in an urbanized area of the City of Lancaster. The project site is designated as Health Care (HC), Commercial (C), Mixed Use (MU), Office Professional (OP), Multi-Residential (MR2), and Open Space (O), based on the Lancaster General Plan Land Use Map.3 As described above, the project would also support the Plan for Physical Mobility of City of Lancaster’s General Plan, adopted in 2009. The project would be consistent with plans and goals adopted by the City.

Additionally, the proposed project would not have the potential to divide or disrupt neighborhoods and communities, require the relocation of residences or businesses, or disproportionately affect low-income and minority populations.

Public Services and Utilities: The project would require right of way, construction easements, and utility relocations. No relocation of existing residences, businesses, schools, or commercial entities would be required for this project. The project would require coordination with public services and utilities to ensure impacts to services are not disrupted during project construction.

Recreation: No parks or recreational facilities are located within or immediately adjacent to the project site. As such, no impact to recreation is anticipated to occur with implementation of the proposed project.

Additional technical studies would be required for the following resource areas to accurately identify potential impacts.
1 California Department of Conservation, California Geological Survey. Seismic Hazard Zone Report for the Lancaster West

7.5-Minute Quadrangle, Los Angeles County, California. 2005. 2 California Department of Conservation. “Seismic Hazard Zones – Lancaster West Quadrangle” February 11, 2005. 3 City of Lancaster. Lancaster General Plan Land Use Map. Adopted July 14, 2009 by Resolution No.09-52. 14 Medical Main Street
Project (PSRE) January 2015
Air Quality, Greenhouse Gases, and Noise: As previously described, the project site is located within an urbanized area and is surrounded by a mix of land uses, roadways, and SR-14. Sensitive receptors in the vicinity of the project site include several apartment complexes, medical facilities, and Sunnydale Elementary School. Air quality and noise impacts analyses are necessary to determine the project’s potential construction and operational impacts on these receptors.

Cultural Resources: Based on existing studies on projects in the surrounding area, no archaeological or paleontological resources are known to exist within the project site. However, numerous historic resources have previously been identified within one-mile of the project site. A cultural resources survey, including a field survey and records search, would be required for this project.

Transportation and Traffic: The project would construct new roadways within an urbanized area in the City of Lancaster. A traffic impact study would be prepared to address the construction and operational impacts of the project.

8. Hazardous Materials/Waste
The project site and surrounding area consist of medical, residential, commercial, retail, and educational facilities. The project would affect parcels, most of which are developed and occupied. A preliminary hazardous materials review for the project site using the State Water Resources Control Board’s Geotracker database 4 and the State Department of Toxic Substances Control Envirostor database 5 identified a total of nine hazardous waste sites within or immediately adjacent to the project site: one leaking underground storage tank (LUST) site, four permitted underground storage tank facilities, two closed LUST sites, one closed other cleanup site (dry cleaners), and one inactive school investigation cleanup site.

As part of the environmental review process, a Phase I Environmental Site Assessment will be prepared in accordance with ASTM Standard Practice E1527-05. This technical report will provide a comprehensive review of hazardous materials or waste near the project site and will include a regulatory database search and field reconnaissance to document any potential hazardous conditions. 4 California State Water Resources Control Board. Geotracker. Website:
http://geotracker.waterboards.ca.gov/map/?CMD=runreport&myaddress=lancaster%2C+ca. Accessed on January 21, 2015.
5 California Department of Toxic Substances Control. Envirostor. Website: http://www.envirostor.dtsc.ca.gov/. Accessed on January 21, 2015.
15 Medical Main Street
Project (PSRE) January 2015

9. Funding/Programming
This City of Lancaster is requesting funding through the 2015 Metro Call for Projects and will be responsible for the 50 percent local match.

See Attachment B for the proposed project schedule.

The proposed funding plan is as follows:

10. Identification of the potential programming and funding of the project The financial plan for the project is shown in Attachment A and the project cost estimate is contained in Attachment B of this document.

11. Project Programming Request
A draft Project Programming Request has been has prepared and is contained in Attachment E.

12. Supporting Documents
Please refer to Section 15, Attachments, for a list of supporting documents.

13. Authorized Staff Signature
The cover sheet of the document is signed and stamped by a licensed civil engineer.

14. Recommendations
This report recommends the programming and funding of the Medical Main Street Project through the Los Angeles County Metropolitan Authority’s 2015 Call for Projects.

Funding of this project will allow for the proposed improvements to be constructed and significantly improve access and traffic operations along and within the project limits. Pedestrian mobility and safety will be improved throughout the project site with the project.

Alternative No. 1 would improve access and traffic operations beyond that of the No-Build conditions along the Medical Main Street project limits and improve the health of the community through a connected and accessible medical campus and city center.

15. Attachments
Attachment A – Project Financial Plan
Attachment B - Approved Cost Estimates and Schedule
Attachment C – Right-of-Way
Attachment D - Maps and Project Plans
Attachment E – Draft Programming Request
17 Medical Main Street
Project (PSRE) January 2015
ATTACHMENT A:

Project Financial Plan

Medical Main Street
Project (PSRE) January 2015
ATTACHMENT B:

Total Project Cost Estimate and Schedule
Project Component Costs: (in 2014/5 dollars)
ENGINEER’S ESTIMATE OF PROBABLE COST
The proposed funding plan is as follows:

Metro REQUESTED ($) TOTAL ($)
Design Engineering
R/W Acquisition
$471,948.00
$405,460.00
$225,000.00
$4,307,658.00
$589,934.00
$943,895.00
$810,920.00
Utilities Relocation
Construction
$550,000.00
$11,248,681.00
$1,179,868.00Construction Engineering
TOTAL $6,000,000.00 $14,733,364.00
Project Schedule
Activity Date
Start Environmental Studies
Draft Environmental Document
Final Environmental Document
Begin Design Engineering
Plans, Specifications, & Estimates
Start R/W Acquisition
7/1/2016
12/29/2017
9/1/2018
12/1/2018
3/1/2020
6/1/2019
5/1/2020
5/1/2020
7/1/2020
10/1/2020
12/1/2021
R/W Certification
Utility Relocation
Ready to Advertise
Start Construction (Award)
Project Completion (open for use)

CITY OF LANCASTER
Medical Main Street
Antelope Valley Hospital Campus
From Amargosa Creek to Avenue J & From 20th St W to Kingtree Avenue 1/29/2015
Preliminary Engineer's Estimate
* Note: This cost estimate is base on preliminary engineering study only. The number is subject to change.

Item Description Quantity Unit Unit Price Price

STREET IMPROVEMENTS
1 Mobilization (3%) 1
1 LS
LS
CY
CY
SF
SF
Tons
CY
LF
$312,410
$150,000
$10
$312,410
2 Clearing and Grubbing
Unclassified Excavation
Imported Borrow
$150,000
$164,000
$63,000
3 16,400
4 4,200 $15
5 Recycle Existing Asphalt Pavement 211,500 $1.25 $264,375 $528,640
$1,224,000
$528,000
$234,000
$697,500
$2,035,000
$1,202,400
$99,200
Cold Plane & Overlay 3R Street Corridors
(a.k.a. Pavement Treatments)6 660,800 $0.80
7 Asphalt Concrete Pavement (5 inch AC Depth Assumed)
Crushed Aggregate Base (10 inch AB Depth Assumed)
Curb Only
15,300 $80
8 8,800 $60
9 11,700 $20
10 11
12 13
14 15
16 17
18 19
20 21
22 23
24 25
26 27
Curb & Gutter 27,900 LF $25
Landscape 203,500 SF
SF
SF
SF
LS
SF
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
LS
$10
PCC Sidewalk 200,400 $6
Aesthetic Hardscape 12,400 $8
PCC Driveway 11,900 $10 $119,000
$500,000
$29,550
Drainage System 1 $500,000
$1.50Jogging Track (3 inch AC Depth Assumed)
New Traffic Signal (Avenue J & 17th St W)
Existing Traffic Signal Modification (Ave J-3 & 15th St W) Existing Traffic Signal Modification (Ave J-5 & 15th St W) Existing Traffic Signal Modification (Ave J & 15th St W) Existing Traffic Signal Modification (Ave J-8 & 15th St W) Existing Traffic Signal Modification (Ave J & 20th St W) Existing Traffic Signal Modification (Ave J-8 & 20th St W) 19,700
1 1
1 1
1 1
1 1
1 1
1 $175,000
$125,000
$125,000
$125,000
$125,000
$125,000
$125,000
$300,000
$750,000
$500,000
$100,000
$175,000
$125,000
$125,000
$125,000
$125,000
$125,000
$125,000
$300,000
$750,000
$500,000
$100,000
$10,726,075
Signing and Striping
(including on-Campus Corridors and 3R Streets)
Street Lighting
Utility Relocation
Traffic Control

PROJECT SUBTOTAL
CONTINGENCY (10%) $1,072,607
PROJECT TOTAL CONSTRUCTION $11,798,682
28 Right of Way Acquisition 202,730 SF $4.00 $810,920
RIGHT OF WAY TOTAL $810,920
29 30
PS&E Design (8%) 1
1 LS
LS
$943,895 $943,895
$1,179,868
$2,123,763
Construction Management (10%) $1,179,868

ENGINEERING TOTAL
PROJECT TOTALWITH R/W AND ENGINEERING COST $14,734,000

Medical Main Street
Project (PSRE) January 2015
Responsible Agency: City of Lancaster
Contact Person Information:

Raymond M. Hunt
Capital Program Manager, Development Services Department Phone: (661) 945-6860
Fax: (661) 723-6221

Medical Main Street
Project (PSRE) January 2015
ATTACHMENT C:

Right-of-Way Information

Right-of-Way Acquisition Summary
Area Req'dAPN Property Address (if applicable) Acquisition Type(Ft^2) 3123-001-062
3123-001-068
44226 20TH ST W, LANCASTER, CA 93534-4075
1810 AVENUE J, LANCASTER, CA 93534-2706
44300 LOWTREE AVENUE,
23688.47
23689.95
ROW
ROW
3123-003-094
3123-003-099
3123-003-100

92.60 ROW
ROW
ROW
LANCASTER, CA 93534-4148
44285 LOWTREE AVENUE,
LANCASTER, CA 93534-4170
44284 LOWTREE AVENUE,
5049.61
3381.47LANCASTER, CA 93534-4169
3123-003-101
3123-003-102
3123-004-027
3123-004-037
1212 W AVENUE J, LANCASTER, CA 93534-2940
1210 W AVENUE J, LANCASTER, CA 93534-2901
44045 15TH ST W, LANCASTER, CA 93534-4029
N/A
432.43
270.34
131.77
25262.10
21822.71
20174.68
9985.83
7764.23
38027.73
22918.70
ROW
ROW
ROW
ROW
ROW
ROW
ROW
ROW
ROW
ROW
3123-004-042 1601 W AVENUE J-8, LANCASTER, CA 93534-4771 3123-004-045
3123-004-046
3123-004-047
3123-016-004
3123-016-005
N/A
44140 20TH ST W, LANCASTER, CA 93534-4045
44130 20TH ST W, LANCASTER, CA 93534-4045
N/A
N/A
Total 202692.62

Medical Main Street
Project (PSRE) January 2015
ATTACHMENT D:

Maps and Project Plans

Medical Main Street
Project (PSRE) January 2015
ATTACHMENT E:

Project Programming Request

November 15, 2019
Los Angeles County Metropolitan Transportation Authority One Gateway Plaza
Los Angeles, California 90012
ATTN: Matthew Abbott; Mail Stop 99-22-7
RE: REQUEST TO REVISE SCOPE OF WORK
Medical Main Street
LACMTA Call for Projects ID# F9131, FTIP# LAF9131
Funding No. 920000000F9131
Please accept this le formal request to amend the Funding Agreement (FA) and revise the scope of work for the subject project. A developer within the Medical Main Street area has proposed a development concept that would require re-alignment of proposed roads. Briefly summarized below, Attachment B (enclosed) has been revised to include the following modifications:

Move 17th Street West to the West and rename as 18th Street West Terminate the westerly extension of proposed Avenue J-3 beyond 18th Street West Terminate the easterly extension of proposed Avenue J-3 beyond 15th Street West Remove Avenue J-2 and 14th Street West
Remove the proposed Roundabout at Avenue J-3 and 13th Street West Straighten the alignment of Avenue J-5 east of 13th Street West Relocate the proposed roundabout at Avenue J-5 and 13th West to the north With the revisions to the scope of work, we have revised our estimated project budget and updated Attachment A accordingly (enclosed).

Please let me know if you have any questions regarding this request or if you need any additional information.

Sincerely,
Marissa Diaz, P.E.

Senior Manager Capital Programs

PWCP 20-006 CFP# F9131
Medial Main Street Funding Agreement

Page 2 ends

Encl: Attachment A, Project Funding (Revised)
Attachment B, Scope of Work (Revised)
FA, Effective March 15, 2019
cc: Fanny Pan, Deputy Executive Director
Jeff Hogan, Development Services Director
Trolis Niebla, Senior Manager City Engineer

ATTACHMENT A - PROJECT FUNDING
PROJECT TITLE: MEDICAL MAIN STREET
CFP#: F9131
FTIP#:

FA# 920000000F9131
PPNO: N/A
GRANTEE/ PROJECT SPONSOR: CITY OF LANCASTER
($ in Actual Dollars)
(LACMTA Programmed Funding and Sponsors Match Only)
TOTAL % OF
PROGRAMMED FUNDS PRIOR YEARS FY 2018-19 FY 2019-20 FY 2020-21 FY 2021-22 FY 2022-23 BUDGET BUDGET LACMTA PROGRAMMED FUNDING:

SELECT:

Proposition C 25% $ 1,022,760 $ 3,622,232 $ 4,644,992 40.7% LACMTA SUBTOTAL $ 4,644,992 40.7%
GRANTEE/SPONSOR MATCH:

Grantee Funding Commitment (specify type)
(Write specific type of funding match)
SELECT:

Prop C Local Return
STPL-Exchange
$ 1,490,164 $
$
3,850,601
1,427,000
$
$
5,340,765
1,427,000

46.8%

12.5%

GRANTEE / PROJECT SPONSOR MATCH SUBTOTAL
$- ,225,4219
$
$
6,767,765 59.3%
TOTAL PROGRAMMED FUNDING $ - $ $ $ - 8,899,833 $ - 11,412,757 100.0% Rev:11.1.14 FA Prop C Attachment A Project Funds

SCOPE OF WORK
Medical Main Street
The Medical Main Street project area is bounded by 12th Street West on the east, Avenue J on the north, 20th Street West on the west, and SR-14 and Avenue J-8 on the south.

This project will construct approximately 1.75 miles of new roadway to alleviate burden to the existing arterial network, whilst providing necessary access to existing and proposed medical facilities as part of the Medical Main Street Planning area.

The project includes new streets, intersection improvements, shared bike paths, sidewalks, jogging path, 3R improvements, complete streets features, and transit access amenities. Major project components include the following:

New roadways, including 18th Street West, 13th Street West, Avenue J-3, Home Depot Southerly Street, plus several other minor streets;
Intersection improvements at multiple locations throughout the project area; Roundabouts at three intersections, modified or new traffic signals at three locations, and road diet measures throughout the project area;
Pedestrian Amenities, including:
o Curb extensions and bulb-outs,
o Sidewalks, and Pathways,
o Street lighting, and
o ADA Accessibility throughout;
Bicycle Amenities, including:
o Bike lanes in both directions of travel on the exterior roads around the project area,
o Modifications to existing signals,
o Shared bike lanes (sharrows) incorporated throughout project area, and o Short Term Bicycle Parking at Antelope Valley Hospital and at other facilities; A jogging path (8 feet wide) will be added on 18th Street West from Avenue J to Avenue J-8;
Approx. 700, 000 SF of Rehabilitation, Restoration and Resurfacing (3R) Improvements o Avenue J, 20 th Street West to 13th Street West;

o 15 th Street West, Avenue J to Avenue J-8; and
o Avenue J-8, 20 th Street West to 12th street West; and Transit Access Amenities:
o Bus Turnouts,
o New Lighted Shelters, and
o New Stops.

Project Component LACMTA
CFP (C25)
Local
STP-L Exchange
Local
Prop C
Amount
731,527Design and PS&E
Right-of-Way Acquisition
Utility Relocation
Construction Engineering
Construction
297,732
253,452
196,459
372,164
3,525,184
4,644,992
433,796
369,281
286,242
622,733
482,701
914,409542,244
1,427,000
1,427,000
3,709,2020
5,340,765
8,661,387
11,412,757Total Budget
Milestone Start Date Completion Date
Preliminary Engineering
Environmental Documentation Approval
Design (60%)
Right-of-Way Acquisition/Certification
Design (90%)
Design (100%)
Advertise
Contract Award
Construction
Acceptance/Project Close-out
01/13/2020
06/17/2019
03/30/2020
09/20/2020
08/17/2020
11/02/2020
03/28/2021
05/25/2021
06/21/2021
02/28/2022
03/13/2020
09/20/2020
07/31/2020
03/20/2021
10/16/2020
12/04/2020
04/27/2021
05/25/21
02/25/2022
05/27/2022

SITE PLAN FUTURE BUILD
KHJR - PERKINS EASTMAN CITY OF LANCASTER 32

PARCEL MAP
Parcel Area (Acres) Parcel Area (Acres)
1 2

6.3 15
16 17
18 19
20 21
22 23
24 25
26 27
28 6.6

2.5 2.3

2.3 0.5

5.5 5.6

5.5 3.4

2.7 1.6

2.0 4.1

4.3 1.6

4.2 3
4 13.2

3.85 6 2.3
7 0.7
8 0.8
9 14.8

8.6 2.4

1.7 4.2

1.9 10
11 12
13 14
KHJR - PERKINS EASTMAN CITY OF LANCASTER 58

CITY OF LANCASTER

CAPITAL PROGRAM DIVISION
615 West Avenue H, Lancaster, California 93534 (661) 945-6869 Standards for CAD Deliverables
APPROVED FOR RELEASE:

BACKGROUND
The Capital Program Division Standards for CAD Deliverables is based on the National CAD Standards as preset in AutoCAD Civil 3D by Autodesk, Inc. These Standards serve as a guide to provide consistency in the production of engineering documents, thereby establishing a common language for the design and final construction (as-built) documentation process.

The Standards for CAD Deliverables will apply to all projects, regardless of the project type or improvement site. They will help simplify the transfer of information between engineers, landscape architects and other design team members. They will also reduce preparation time for translation of electronic data files between design team members giving predictable file translation results.

The Standards for CAD Deliverables is a system for organizing and classifying design data.

The Capital Program Division understands that not all project documents will fully conform to these standards, in every respect and detail, and that most projects will include variations; nevertheless, best efforts should be made to meet the standards set herein.

The goal of these standards is to do the following:

Minimize drawing set-up, review & editing time
Provide consistency of CAD submissions to the Capital Program Division Remember, the City of Lancaster owns all CAD work by AGREEMENT:

Ownership of Documents. All plans, specifications, reports, studies, tracings, maps and other documents prepared or obtained by CONSULTANT in the course of performing the work required by this AGREEMENT shall be the property of the OWNER. Basic survey notes, sketches, charts, computations and similar data prepared or obtained by CONSULTANT under this AGREEMENT shall, upon request, be made available to OWNER without restriction or limitation on their use.

SURVEYOR
Land Surveyor, a separate Survey Consultant providing
Mapping and Surveying services to the City of Lancaster, or the Design Consultant (Consultant) if Mapping and Surveying services are included in their Scope of Work.

Survey files, whether provided by the City, Survey Consultant or Design Consultant shall conform to and support the standards herein.
07/01/18 Page 1 of 17

CAD SOFTWARE
The City currently uses AutoCAD Civil 3D 2016 by Autodesk, Inc.; CAD deliverables shall be fully compatible.

Verify with city for current version. Microstation is unacceptable. The city is currently not accepting 2017 AutoCAD.

CAD Files shall include all data generated by CAD including point files, horizontal and vertical alignment data, profile data, road templates, assemblies with all subassemblies, digital terrain models and all files necessary to thoroughly review all design elements and/or re-
refer to the project Scope of Work.
- . For additional submittal requirements,

TEMPLATES
At Notice to Proceed (NTP), the Capital Project Manager (PM) shall provide a zip file containing the latest CAD templates, DRAFTING folder structure, pen settings, etc. as well as project number, current version of AutoCAD in use, current version of Windows in use and, as applicable, survey files from City Land Surveyor/Survey Consultant.

CONTACTS
These Standards for CAD Deliverables have been prepared by the Development Services Department Capital Program Division of the City of Lancaster. For comments, questions and other requests please email:

Tom Aranda
[email protected]
Edith Witte
[email protected]

STANDARDS

1.0 GENERAL REQUIREMENTS
All information described in project requirements shall be included in the electronic data deliverables.

All deliverables are to be provided on pre-approved Windows compatible data storage devices (DSDs), i.e. CD-ROMs, DVDs, or USB Flash Drive(s).

All files are to be copied directly to the data storage device. No compression or archive utilities are allowed.

The Consultant is responsible for retaining the electronic data until final written acceptance from the Capital Program Division has been issued.

Electronic data deliverables are required with all hardcopy submittals.

2.0 REQUIRED DOCUMENTATION
The deliverable package shall include:

Properly labeled pre-approved data storage device(s) containing o CAD drawing files
07/01/18 Page 2 of 17

o
o
o
Supporting documentation and files
soft copy text file (Microsoft Word) of the file descriptions PDF versions of all files
8 1/2"x 11" hard copy print out of the file descriptions

2.1 DATA STORAGE DEVICE LABELING
All data storage devices are to be labeled as follows:

PROJECT NUMBER: PWCP, IB, CDP, etc.

ACOUNT CODE: 7 digit account code
PROJECT NAME: As listed on the Title Sheet
DATE: The date when the submittal was delivered to the Capital Program Division.

SUBMITTA )
AUTOCAD VERSION: Auto CAD version.

WINDOWS VERSION: Windows version.

COMPANY: Name of Firm
CONTACT AND PHONE NUMBER: Contact and Phone Number of Consultant Project Manager.

DSD: DSD Number. Label as DSD x of y. When only a single DSD is used for the submittal, label as DSD 1 of 1.

2.2 FILE DESCRIPTIONS
Each DSD is to be accompanied by a list of all files included in the submittal, indexed by DSD Number, with file descriptions, on an 8 1/2"x11" hard copy print out, and a soft copy text file, in Microsoft Word format.

Working files using reference files are to itemize all applicable reference files and layers.

Include all information to be on DSD label(s), at the top of each list, and number pages (Page x of y).

3.0 REQUIRED DATA
CAD Files shall include all data generated by AutoCAD Civil 3D including point files, horizontal and vertical alignment data, profile data, road templates, assemblies with all subassemblies, digital terrain models and all files necessary to thoroughly review all design elements and/or re- requirements, refer to the project Scope of Work.
- . For additional submittal
All drawings shall include a PLOT STAMP with date printed, file name, and tab name information as a minimum.

Include ALL drawings included in the hard copy submittal, including any standard in the CD-ROM sheets (i.e., abbreviation sheets, standard symbol sheets, etc.) necessary for a complete document set.

Include ALL files, both graphic and non-graphic, required for accessing and using the project submittal drawings (e.g., color tables, pen tables, plot files) in the CD-ROM.

A PDF version of all hard copy submittals shall also be included on the CD-ROM of deliverables. 07/01/18 Page 3 of 17

3.1 FILE TYPES
Both text and graphic type files will be included in the electronic data deliverables.

3.1.1 TEXT FILES
File descriptions are to be saved in Microsoft Word text format. Specifications shall be delivered in Microsoft Word format. Contact the Capital Program Division to determine the latest acceptable version of the file format.

3.1.2 DRAWING FILES
There are two distinct types of CAD files addressed in these standards: sheet files and model files.

A model file contains the physical components of a project. Model files are drawn at full scale (1:1) and typically represent plans, profiles, sections, etc. Units are to be set to Decimal Feet at precision factor 0.00.

Angle units are to be set to Decimal Degrees at precision factor 0.00. Insertion units for blocks and Xrefs are to be set to Feet.

A sheet file is synonymous to a plotted CAD drawing file. A sheet file is the selected view of the model file(s) at a particular scale ratio (i.e. 1:40, 1:20, etc.) within a border sheet. A sheet file is a ready-to plot CAD file.

Sheet file shall be created with AutoCAD Paper Space.

3.2 FILE INFORMATION
All information included in hard copy submittals shall be included in electronic data deliverables.

Drawings relying on reference files are to include a list of dependent reference files on the title block. Any reference files or block files pertinent to the content of the working file are required data and are to be included on the File Description.

3.3 FILE FORMAT
All submittals shall incorporate good drafting practices and organize information clearly and systematically.

Examples of acceptable organization of drawing information may be requested from the Capital Program Division.

FILE SIZE, ORGANIZATION AND MANAGEMENT

3.4.1 GENERAL
It is the responsibility of the Consultant to organize drawing information coherently and to maintain reasonable file sizes. See Section 3.8 for CAD file naming and additional file organization and management standards.

All of the engineering drawing files for each phase (60 Percent, 90 percent, etc.) of the project are to reside in the same folder, including all xref files.
07/01/18 Page 4 of 17

3.4.2 PROJECT DIRECTORY STRUCTURE
The latest DRAFTING folder structure will be included in the Templates zip file sent at NTP. Below is the directory:

For City use unless Construction
Support Services are included in
Consultant Scope of Work

3.4.2 ITEMS PROVIDED BY THE CITY
The City Project Manager (PM) shall provide City as-builts, reports, studies, and other files in the 01 Project 15ST030 (where 15ST030 is the CIP account code) Project Documents and Project Info folders. The Consultant shall store any other Project Documents and Project Info in these folders as well.

3.4.3 SURVEY
The Surveyor will provide at least three CAD files in the 02 Survey folder:
1) The Original Ground Topographic Survey Map with Surface. This file will be named with a Survey tracking number such as 15ST030_TOPO (where 15ST030 is the CIP account code). The Consultant shall copy this file to the Survey folder under Working Files and rename it 15ST030_EXTO. This file becomes the project working topo file. It is the responsibility to ensure that the working file reflects the current file provided by the Surveyor. This 15ST030_EXTO file should be xrefed into the Plans as required. 2) The Legal Road Centerline. This file will be named with a Survey tracking number such as 15ST030_EXCL2.

This file shall be copied to the Survey folder under Working Files and renamed to 15ST030_EXCL to create the project working centerline file. It is the Consultant bility to ensure that the working file reflects the current file provided by the Surveyor. This centerline alignment may consist of one or more road survey (RS) 07/01/18 Page 5 of 17

alignments attached together to form one continuous alignment stationed from the start of the project to the end.
3) Existing Right-of-Way. This file will be named with a Survey tracking number such as 15ST030_EXRW2. This file shall be copied to the Survey folder under Working Files and renamed to 15ST030_EXRW to create the project working right-of-way file. It is the Consultant bility to ensure that the working file reflects the current file provided by the Surveyor and any additional dedications acquired during design.

3.4.4 CAD FILES
Most of the drawing files can be classified as Working Files, Master Files, Scratch Files or Mylar Files.

Working Files Examples of working files include the topo (EXTO) and road centerline (EXCL) and proposed planimetric design with geometric alignments (PRPN). Working files are named in accordance with Section 3.8 herein.

Working Files represent multiple features that are referenced to an established or assumed coordinate system. Do not use any commands that will alter the origin of the design model.

Surveyors will provide the EXTO and EXCL files and the EXRW file(s) as noted in Section 3.4.3.

The Consultant will extract the surface(s) and alignment(s) from the files provided by the Surveyor, merge them into the initial PRPN working file and place it in the appropriate working folder. The Consultant will prepare the EXUT file from plans provided by the various utility companies. Each utility is to be on a unique layer. If the same utility is supplied by multi
In general, design work and station references shall be with respect to the working centerline file 15ST030_EXCL (where 15ST030 is the project account code).

Master Files are copies of all working files and supporting documents at a particular submittal. For example, Changing Design Phases 60% to 90%:

After the 60% submittal of the project is completed and work is to begin on the 90% submittal the following applies.

Place PDF files of all 60% CAD design documents in: DRAFTING\03 Design\60 Percent\Plans Copy all Working, Scratch and other required support CAD files from DRAFTING\03 Design\ 60 Percent to DRAFTING\03 Design\90 Percent
ZIP all 60% CAD files into a single .zip file: DRAFTING\03 Design\60 Percent\Plans\DWG\ 15ST030_60 Percent.zip
The 60% PDFs and This process shall be repeated
for all submittals required in the Scope of Work.
have no particular naming convention. At the completion of the project phase (30, 60, 90, 100, etc.) all scratch (and backup) files shall be deleted unless needed for the subsequent phase. are the construction plan files that are plotted for inclusion in the construction plan bid set.

Each construction plan is a compilation of working files, including title block (TB). The Mylar File construction 07/01/18 Page 6 of 17

plan sheets are essentially a window through which the working file details are displayed. Typically, the City includes these files as layout tabs in the Working File. If the complexity or project type warrant, these sheets may be separated into their own files.

3.5 COPY AND COMPRESS FORMAT
Files shall be copied directly to the pre-approved digital storage device. No compression or archive utilities are allowed.

3.6 REFERENCE FILES
Drawings using reference files are to list referenced files on the title block layer. This list will give an account of dependent files for the complete document. This information will also be added to the file description for working files, refer to section 2.2. In all submittals reference files shall be located in the same directory as the dependent files.

3.7 DOCUMENT FILE FORMAT
As noted in Section 3.1.2, each hard copy submittal sheet shall have a corresponding plot ready electronic CAD drawing sheet file created with AutoCAD Paper Space. Plotting shall be set to plot a view named "plot", at the correct scale, to match the hard copy submittals.

Each hard copy submittal sheet shall also have a corresponding electronic PDF version of the sheet included with the CAD deliverables.

3.8 FILE NAMING
All files included in the electronic data deliverable package will conform to a logical file naming convention.

Capital design projects may consist of multiple drawing files that require file naming management.

Typically, Capital project design files can be contained in a single Civil CAD file; however, if there is significant work by other disciplines, then Capital will generally separate the CAD files by discipline. The standard construction file naming convention is as follows: The (7) digit project account code, an underscore character ( _ ), followed by a short description, for example: 15ST030_Civil, 15ST030_TSM, 15ST030_SS, 15ST030_TTCP, 15ST030_LMD, 15ST030_ELEC, etc).

Although not preferred, if the project type and/or complexity of the project warrant, every sheet may be separated into its own file. The standard construction file naming convention would then be as follows: The (7) digit project account code, an underscore character ( _ ), followed by the discipline and sheet number, for example: 15ST030_Project Title, 15ST030_Civil Sheet 1, 15ST030_Civil Sheet 2, 15ST030_TSM Sheet 1, 15ST030_LMD, etc). If this is the case, a WORD file listing the File Name, Sheet Title and Cumulative Sheet Number, will be saved in the file folder for ease of reference, for example:

Cumulative
File Name Sheet Title Sheet No.
15ST030_Project Title
15ST030_Civil Sheet 1
15ST030_Civil Sheet 2
Title Sheet
Typical Cross-Sections
Street Improvement Plan and Profile
1 2
3 07/01/18 Page 7 of 17

30th Street West from Avenue K-4 to Avenue K-8
Median Profile
Street Improvement Details
15ST030_Civil Sheet 3
15ST030_Civil Sheet 4
4 5
615ST030_ELEC Sheet 1 LS-3 Rate Schedule Street Light Layout 30th Street West from Avenue K-4 to Avenue K-8
15ST030_ELEC Sheet 2 LS-3 Rate Schedule Street Light Details 7 815ST030_TSM Sheet 1 Traffic Signal Modification
30th Street West and Avenue K
15ST030_TTCP Sheet 1 Traffic Control Title Sheet 9
Working EXTO, EXCL, EXRW) whereas working files for
he following are standard working file names and
descriptions. Once a project is started the working files shall not be renamed. In the following example, the project number is 15ST030.
15ST030_EXRW
15ST030_EXCL
15ST030_EXTO
15ST030_EXUT
15ST030_PRPN
15ST030_PROF
15ST030_SECT
15ST030_CORR
15ST030_SURF
Existing Right of Way
Existing Survey Centerline
Existing Topographical map
Existing Utilities
Proposed Planimetric
Profiles
Sections
Corridors
Surfaces
Templates provided are set up assuming the project construction files can be contained in a single by discipline CAD file(s) (not by sheet).
organize and manage files in a manner appropriate for the project and consistent with these standards.

Invalid Characters for File and Subfolder Names
File and subfolder names shall not include any of the characters in the table below. tilde (~) braces ({ })
backslash (\)
slash (/)
plus sign (+)number sign (#)
percent (%) colon (:) pipe (|)
ampersand (&)
asterisk (*)
angle brackets (< >)
question mark (?)
quotation mark (")
Multiple Periods (..)
In addition, file and subfolder names shall not start with an underscore ( _ ) character and shall not start and/or end with a period ( . ) character.

4.0 DRAWING FORMATS & GRAPHICS
07/01/18 Page 8 of 17

Sheet border, title block, consultant's stamp, logos and all other components of the working drawing sheet shall be located in "Model Space" and inserted as a block or X-Reference into paper space using 0.0 on the x,y coordinate.

All graphic representations of the project or facility and all related notes, dimensions, symbols, etc., shall be constructed in model space.

STANDARD COORDINATE SYSTEM AND DATUM

4.1.1 STANDARD HORIZONTAL COORDINATE SYSTEM AND DATUM
The mapping coordinate system shall be based upon ground measurements.

At least two prominent historical survey control points (section corners, centerline intersections, etc) shall be located on the California Coordinate System of 1983, Zone 5, in US Survey-Feet. The grid coordinates labeled on the drawing along with the
Datum, Datum Tag, Epoch Date, and Combination Factor. The accuracy of the points shall be +/- 95% confidence level. Deviations from this standard must be requested and approved in writing.

4.1.2 STANDARD VERTICAL DATUM
All elevations shall be based upon the elevation datum utilized by the City, currently the North American Vertical Datum of 1988 based upon the Los Angeles County Bench Mark System Lancaster 2012 Adjustment.

Benchmark(s) shall be physically tied to and their full descriptions noted on the drawing. Deviations from this standard must be requested and approved in writing.

4.2 DRAWING FILES
Template drawing files and symbols shall be utilized. These may include but are not be limited to; typical title sheets, formatted drawing files, drawing symbology and other blocks. When blocks contain attributes, all relevant attribute fields are to be filled out.

4.3 STANDARD SHEET SIZES AND FORMATS
All sheet sizes are to be limited to standard formats. Required sheet size is specific to each project and is under the discretion of the Capital Program Division.

They are as follows:

A Sized Plot
B Sized Plot
8-1/2" x 11"
11" x 17"
Arch D Sized Plot 24" x 36"
The preferred sheet size is ARCH D Sized Plot 24"x 36".

4.4 GRAPHICS
All graphic entities shall be comprised of representational and geometrically accurate entities. e.g. a circle shall be represented by circle entity and NOT a visually equivalent collection of line segments. 07/01/18 Page 9 of 17

Continuous linear elements such as contour lines, or curb lines, shall be constructed with polylines. Items shown in a dashed line type shall be created with the L1NETYPE feature and NOT by individual line elements.

4.4.1 TEXT
Plan view of all projects shall be in uppercase text. Placement of text shall read from left to right and shall not break line work or shapes and shall not interfere with other text or annotations.

4.4.2 SPECIAL ENTITY REQUIREMENTS (BLOCKS)
Common symbols, street signs, equipment, etc., shall be blocks. All created blocks need to have a 0.0 insertion point and created on layer 0. Consultants shall use predefined symbols and blocks when provided by the Capital Program Division.

Entities to be shown as blocks:

Street Signs/Street Lights/Traffic Signals
Utility Covers (manholes, valves, vaults, etc.)
Equipment (package pumps, backflow preventer, etc.)
Drawing Symbols and Legends

4.4.3 RASTER GRAPHICS
Raster files shall not be used to represent the project geometry. Other drawings shall not be scanned and inserted as raster files. Raster files may be used for the incorporation of existing condition photos or similar applications. Any raster file included in a drawing shall be placed on its own layer and named accordingly.

4.4.4 DESIGN ELEMENT NAMING
Alignments: Alignments shall be named based on the centerline and offset. When all improvements are within the limits of an existing road survey (RS) alignment, most projects, the alignments shall be named based on the RS number, for example RS2310-L-EP, RS2310-RTC. Where centerline alignment provided by the Surveyor includes multiple RS numbers, alignments should be named using simply EXCL, for example EXCL-R-EP, EXCL-L-TC, etc.)
Note that proposed changes to the centerline will either be a new road survey (example RS2310-1) or simply a construction centerline. Check with City Land Surveyor to see if a new road survey is justified, and if so utilize the new RS number in alignments (example RS2310-1-REP). If the new centerline alignment is simply a construction centerline then name it as PRCL and offsets as PRCL-R-EP etc. Note that all proposed centerlines must tie into the existing road survey alignment with station equations at each join point.

Alignment Name
RS12345
RS12345-L-TC
Alignment Description
Centerline Alignment for Main Street RS 12345
RS 12345 left top of curb
RS12345-R-HP
RS12345-L-DWY-44+11
RS 12345 right hinge point
Alignment for Driveway at RS12345 Left @ Sta. 44+11
Alignment abbreviations:
07/01/18 Page 10 of 17

SC
LG
FL
Saw Cut Line
Lip of Gutter
Flowline
TC
FW
BW
HP
Top of Curb
Front of Walk
Back of Walk
Hingepoint
In addition to alignments, section line groups should also follow the 'RS' naming convention.

Surfaces: Surface names should provide sufficient information to discern what the surface represents. Avoid abbreviations that others involved in the project may not be able to fully decipher. Include 'top' or 'datum' at the end of the surface name.

4.4.5 COGO POINT NUMBERING STANDARD
Point numbers are to be generated using the following guidelines:

Points 1-999 Boundary and Control Points
Topography Points
Staking and As-Built Points
Design
Points 1000-9999
Points 10000-14999
Points 15000 and up

4.5 DIMENSIONING
All dimensions shown in the project submittals shall be fully associative; the intent is that dimensioning automatically updates when geometry is resized. Dimension definition points should be located with an appropriate Object Snap (End Point, Mid Point, etc.) or otherwise located precisely on the project geometry.

Manual input of dimension text or otherwise overriding the actual dimensions is NOT acceptable.

4.6 FILL AND HATCH PATTERNS
Use of hatch patterns should be limited to avoid unnecessarily large files. See attached preferred hatch styles. All Consultants are responsible for keeping files sizes within reasonable limits.

4.7 LINE WEIGHTS AND PEN ASSIGNMENTS
Drawings should be graphically clear and legible. In general, Consultant shall use COLSTD.ctb pen setting on all drawings, see attached. Although best efforts have been made to develop a simple and easy to use template, the Consultant is responsible for the production and appearance of their hard copy submittals.

5.0 BASE PLAN AND LAYERING
The Base Plan should consist of existing right-of-way lines, parcel lines, APN Numbers, etc. that are unlikely to be modified or items that are to remain fixed on a site and will need to appear on multiple sheets. The Base Plan should be constructed in model space and should be EX-REFERENCED into all drawings so that corrections to the Base Plan automatically update on the linked sheets. 07/01/18 Page 11 of 17

The current layer standards in use by the Capital Program Division are a simplified reflection of the National CAD Standards layering convention. Basic layers are included in the template drawing. The goal is to limit excessive use of layers. In order to facilitate the review of, and revisions to drawings, additional layers may be included as needed but should follow the format used in the template.

Only applicable layers are to be used. Blank layers are not to be included in the electronic data deliverables.

If reference files are used, please refer to section 3.6.

Graphic indicators for text and notes, e.g., header line and arrowheads for a note, shall be located on the same layer as the corresponding text.

Graphic representations of related items shall be located on a single layer even when indicated on different drawings, e.g. planter walls could be properly shown on L-WALL or L-PLANTERWALL, not both; C-Valves is the only acceptable layer for indicating a valve cover in all disciplines, Landscaping Plans, Street Lighting Plans, etc.; by the same logic E-STLT is the only acceptable layer for indicating a street light in the civil drawings.

Major group headings shall define the layer's discipline as follows:

The organization of layer names by discipline is merely a convenience to aid in finding the appropriate layer and not always required for every project. Use shall be determined based on complexity of the project, whether all drawings will be in one CAD file or separated by discipline, and type of project. 07/01/18 Page 12 of 17

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

Under this Additional Authorization No. 1, the Consultant (or Sub-Consultant) shall provide additional traffic analysis services for design services for the Lancaster Health District (LHD), formerly Medical Main Street), Project ID# F9131.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-B and payment and fees by tasks and sub-tasks table is included in Exhibit 3-B.

PROJECT APPROACH
The project approach to completing a draft traffic impact analysis (or transportation impact study) includes the following considerations:

1. Data Collection The Consultant shall utilize the available traffic count data from the draft traffic study prepared by Stantec Consulting. Based upon coordination with City staff, the Consultant has included twelve (12) additional intersections as shown in orange in the exhibit below.

2. Vehicle Miles Traveled (VMT) Analysis The State Office of Planning and Research (OPR) has finalized the revisions to the CEQA Guidelines in accordance with Senate Bill (SB) 743. Fehr & Peers is currently assisting the City in determining the vehicles miles traveled (VMT) impact thresholds in order to meet the July 1, 2020 implementation deadline. Fehr & Peers will work with the project team to prepare VMT estimates for the Lancaster Health District (LHD) based on the Citys new guidance for transportation impacts.

3. LOS Although VMT analysis may be required to determine impacts for the CEQA analysis, a LOS analysis shall be completed to understand the operational effects of LHD on the roadway network. The project team shall use the LOS information to identify physical improvements to the roadway network. Essentially, a hybrid approach would be required for a traffic impact analysis VMT for CEQA analysis and LOS to provide an understanding of current and future roadway operations.

4. CEQA Support The Consultant will work closely with the CEQA team to review the traffic section summary and provide traffic study tables and figures to support the Environmental document preparation.

TASK 1 PROJECT MANAGEMENT AND MEETINGS
The Consultant shall provide general project administration and coordination with the City. The Consultants efforts in this task consists of providing progress updates, invoicing, updates to schedules, and general project coordination. The Consultant shall have an initial kick-off meeting with the City, CEQA Consultant, and other members of the project team to discuss the project requirements, approach, and strategy. During this meeting, the Consultant shall identify the data that would be required such as an updated site plan, relevant meeting summaries of any recent meetings with agencies, and any relevant community input received so far.

The Consultant shall prepare for and attend up to two (2) additional meetings or conference calls with the project team. The Consultant shall prepare for and attend a public meeting to support or present relevant technical information to the Community.

TASK 2 DATA COLLECTION AND INTERSECTION FORECASTS
The Consultant shall utilize the data available for the 17 study intersections from the previously completed draft traffic impact study. The Consultant shall verify and update intersection control, roadway widths, lane configurations, and traffic control for the study intersections and connecting roadways. For the additional 12 study intersections, The Consultant shall use traffic count data from other projects. The Consultant shall perform a review using satellite imagery to determine intersection control, roadway widths, lane configurations, and traffic control. This information will be documented in the report and used to calculate current and future intersection operation levels. Fehr and Peers, as a subconsultant to the Consultant, will provide future year intersection forecasts for analysis purposes.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-B, Page 3 of 4
TASK 3 INTERSECTION ANALYSIS AND VMT ANALYSIS
The Consultant shall analyze intersection operations based upon the Citys traffic operations requirements. The analysis will identify the volume-to-capacity ratios, level-of-service (LOS) and/or level of delay (in seconds) at each intersection. Weekday peak hour intersection operations shall be calculated by developing a traffic operations model for the study area using Synchro software. The analysis shall be based upon Highway Capacity Manual (HCM) methodology for the following scenarios:

Existing Conditions
Future without Project conditions
Future with Project conditions
The Consultant shall define the existing intersection operational characteristics and analyze the projects potential traffic impact on the future intersection operations. This will involve defining the projects trip generation, directional distribution, and trip assignments of project generated traffic.

3.1 TRIP GENERATION
The Consultant shall review the trip generation estimates provided in the previous draft traffic study report. Due to the increased size of the proposed project, the Consultant shall develop an updated trip generation estimate for the new land uses and increase in size of other land uses.

3.2 TRAFFIC DISTRIBUTION
The Consultant shall review and utilize the trip distribution provided in the previous draft traffic study report.

3.3 TRAFFIC ASSIGNMENT
The Consultant shall review and utilize the traffic assignment provided in the previous draft traffic study report.

Fehr and Peers, as a subconsultant to the Consultant, shall work with the project team to identify the options for the VMT analysis metrics. The recommended metrics will be based on the amount of growth and type of growth anticipated at LHD. A detailed understanding of the project description will be the first step in identifying the appropriate VMT metrics. For example, is the Lancaster Health District Master Plan intended to serve future growth anticipated in the Antelope Valley, or is the development intended to serve a greater percentage of existing residents in the Antelope Valley meaning that fewer people would need to travel long distances to receive treatment. The team will explore the travel characteristics of the project in detail with the project team to ensure that the VMT analysis and selected VMT metric for project evaluation is appropriate for the uses being proposed. VMT estimates of the project

TASK 4 RECOMMEND MITIGATION MEASURES
The Consultant shall work with City staff to identify and define operational improvements for each affected intersection to improve the LOS. These recommendations may include physical improvements at the intersection, traffic signal timing, phasing and synchronization improvements, demand management techniques, or others. A fourth intersection analysis scenario will be completed to test the effectiveness of the recommended improvements. Should a VMT impact be determined, the Consultant shall advise the City on possible mitigation options and determine their effectiveness in mitigating project impacts to reduce VMT.

TASK 5 DOCUMENTATION
A traffic study report shall be prepared that includes the study procedure, methodology, results and conclusions. The report will include figures, graphics and references for the traffic study.

All traffic counts, peak hour counts, level of service, VMT calculations, and intersection capacity analysis will be attached as a technical appendix. The Consultant shall provide an electronic copy of a draft report to the City for review. Upon receipt of one set of consolidated comments from the City, the Consultant shall submit an electronic copy of a revised draft report.

The Consultant shall provide traffic study narratives, VMT calculations, existing counts, future forecasts, tables and figures to the CEQA consultant for review and incorporation into the Environmental document. The Consultant shall provide revisions based upon comments on the draft Environmental Document. The Consultant has assumed up to 10 hours for these revisions.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for additional traffic analysis services for design services with Kimley-Horn and Associates, Inc. (KHA).

Under this Additional Authorization No. 2, the Consultant (or Sub-Consultant) shall provide further additional traffic analysis services and design services for the Lancaster Health District (LHD), formerly Medical Main Street), Project ID# F9131.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-C and payment and fees by tasks and sub- tasks table is included in Exhibit 3-C.

PROJECT APPROACH
The project approach to address Antelope Valley Hospitals (AVH) and the proposed LHD Private Developers (PD) input on the LHD planned roadway alignments is to amend the original scope and perform further additional design services to include revised 30% conceptual roadway plans and to perform further traffic analysis services and prepare an addendum to the recently completed draft Final Traffic Operational and Safety Analysis prepared under Additional Authorization No. 1. The addendum is being prepared to support the LHD Environmental document preparation being prepared through a separate effort by the CEQA team.

The 30% Plans were completed for the updated grant application roadway layouts and submitted to the City on June 12, 2020 per the original project schedule. This set of 30% plans included the demolition, roadway, utilities, traffic, and various detail sheets.

Since the 30% submittal the City has been working with AVH and PD to coordinate the various plans and layouts as proposed in the grant application. The City provided comments on the 30% Conceptual Roadway Layout and Traffic plans and the Consultant initiated the 60% plan preparation.

Through various meetings and coordination to address AVH and PD input on the LHD planned roadway alignments, the City provided an updated schematic design consistent with the relocation of the hospital to a more central location and that includes revised roadways Avenue J-3, Avenue J-5, the intersections with 18th Street West and 15th Street West, and various other revisions to the internal roadways. The City will be processing these changes with Metro as a LACMTA minor scope change in parallel to this additional authorization.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-C, Page 2 of 3
As a result of these changes, the City has directed the Consultant to revise the 30% conceptual roadway plans and resubmit the revised 30% conceptual roadway plans to allow the City to confirm the conceptual 30% roadway layouts before the 60% plans are developed.

As part of Additional Authorization No. 1, the Consultant prepared and the City approved the LHD draft Final Traffic Operational and Safety Analysis on August 6, 2020. As a result of the changes requested by AVH and PD, the draft Final Traffic Operational and Safety Analysis needs to be updated based on the revised roadway layout and network.

TASK 1 TRAFFIC IMPACT ANALYSIS ADDENDUM
The Consultant shall complete an addendum to the recently completed draft Final Traffic Operational and Safety Analysis including the following considerations:

1. Traffic Operational Safety Analysis An addendum to the previously completed traffic operational and safety analysis is needed to understand the change in operational effects on the roadway network due to recent changes to the LHD site plan.

2. Vehicle Miles Traveled (VMT) Analysis It is assumed that the changes to the internal roadway network would not require any changes to the VMT analysis.

1.1 Data Review and Intersection Forecasts
The Consultant shall include one additional study intersection; 15th Street West and Avenue J-5 and perform a review of this intersection using satellite imagery to determine intersection control, roadway widths, lane configurations, and traffic control. Existing and future traffic data will be estimated by volume balancing between adjacent study intersections based upon already available data.

1.2 Intersection Analysis
The Consultant shall analyze intersection operations for the nine (9) intersections surrounding the project site based upon the Citys traffic operations requirements. The analysis shall be consistent with the recently completed Final Traffic Operational and Safety Analysis. The Consultant shall define the existing intersection operational characteristics and analyze the projects potential traffic impact on the future intersection operations. This will involve defining the projects trip generation, directional distribution, and trip assignments of project generated traffic.

1.2.1 Trip Generation
It is assumed that there will be no changes to the trip generation in the Final Traffic Operational and Safety Analysis.

1.2.2 Traffic Distribution
It is assumed that there will be no changes to the external traffic distribution in the Final Traffic Operational and Safety Analysis. However, it is assumed that the traffic distribution on internal project roadways and nine (9) intersections directly adjacent to the site will change as a result of the modified internal roadway network. The Consultant shall review the changes to the internal roadway network and develop a new traffic distribution.

1.2.3 Traffic Assignment
The Consultant shall assign traffic volumes to the study intersections based on the trip generation and traffic distribution.

1.3 Recommended Mitigation Measures
The Consultant shall review whether the changes to the internal roadway configuration would cause any additional study intersections to experience an operational and safety impact. If there are any additional operational and safety impacts, the Consultant shall work with City staff to identify and define operational improvements for each affected intersection to improve the LOS. These recommendations may include physical improvements at the intersection, traffic signal timing, phasing and synchronization improvements, demand management techniques, or others. A fourth intersection analysis scenario will be completed to test the effectiveness of the recommended improvements.

1.4 Documentation
A traffic operational and safety analysis technical memorandum shall be prepared that includes the study procedure, methodology, results and conclusions. All intersection capacity analysis will be attached as a technical appendix. The Consultant shall provide an electronic copy of a draft memo to the City for review. Upon receipt of one set of consolidated comments from the City, the Consultant shall submit an electronic copy of a revised draft report.

TASK 2 REVISED CONCEPTUAL ROADWAY PLANS (2ND 30%)
The Consultant shall complete revised 30% conceptual roadway plans, to include street and signing and striping plans.

The City, AVH, and PD will be allowed four weeks to review and provide comments.

This additional authorization does not address the other required 30% deliverables; including design surveys, utility and drainage revisions and report changes, and/or traffic plan revisions other than signing and striping plans. Once the addendum is updated and the 30% roadway alignments are confirmed, an additional authorization will be required to address the other changes required to update the 30% deliverables for the utilities and traffic and to complete additional design surveys for the revised alignments.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design service for the Lancaster Health District (LHD), formerly Medical Main Street), Project ID#F9131.

As part of Additional Authorization No. 2, the Consultant prepared and the City approved an addendum to the LHD draft Final Traffic Operational and Safety Analysis on October 14, 2020.

Under this Additional Authorization No. 3, the Consultant (or Sub-Consultant) shall provide further additional project management, surveys, and design services for the LHD.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-D and payment and fees by tasks and sub- tasks table is included in Exhibit 3-D.

PROJECT APPROACH
The project approach to address Antelope Valley Hospitals (AVH) and the proposed LHD Private Developers (PD) input on the LHD planned roadway alignments is to amend the original scope and perform further additional project management, surveys at new roadway interfaces with the existing facilities, and design services to include revised 30% conceptual utility plans including sewer, water system, and storm drainage improvement plans; street lighting plans; and traffic signal plans to be based on the revised 30% roadway plans, layouts, and striping details prepared under Additional Authorization No. 2 based upon AVH and PD comments on the 30% plans as included in Additional Authorization No. 2. The revisions are being prepared to revise the remaining 30% conceptual plans based upon final reviews from AVH and PD.

TASK 1 ADDITONAL PROJECT MANAGEMENT
Additional project management time has been required to address the changes requested by the AVH and the PD. These changes have extended the anticipated project schedule by over 6 months and shall require additional management effort to conduct additional meetings, progress reports, status updates and overall coordination of the team and deliverables.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-D, Page 2 of 3
TASK 2 ADDITONAL DESIGN SURVEYS
Additional detailed design surveys are required to cover the additional areas now impacted by the revised 30% roadway plans. This will require additional intersections and roadway conform areas that need to be surveyed to complete the final design of these areas.

The Consultant shall complete additional design surveys for the new areas based upon the approved revised 30% Roadway plans.

TASK 3 REVISED ADDITIONAL CONCEPTUAL PLANS (2ND 30%)
The Consultant shall complete revised additional 30% conceptual plans based upon the approved revised 30% Roadway plans from Additional Authorization #2.

This task will include updating the 30% conceptual plans including sewer, storm drain, water, street lighting, traffic signal, and miscellaneous utility plans based on the approved updated 30% roadway plans. This includes updates to the studies and reports required for the Sewer Area Study and the Drainage Study.

The following plan sheets are anticipated to be included in the design:
a. Sewer Improvement Plans - The Consultant will update the sewer improvement plans prepared for the original 30% submittal. Updates to the sewer improvement plans will be based on the updated sewer area study and anticipated developments for the project. The Consultant assumes revising or preparing up to 25 sewer improvement sheets as a result of the street realignments. Required updates will include horizontal realignment of sewer lines and manholes, utility sections, sheet cuts and street labels. Individual sewer service laterals are assumed to be addressed by the future developments.

The Consultant will update the Sewer Area Study per the proposed street alignment changes approved by the City.
b. Storm Drainage Improvement Plans - The Consultant will update the storm drain improvement plans prepared for the original 30% submittal. Updates to the storm drain improvement plans will be based on the updated drainage study and hydrology/hydraulic analysis for the project.

The Consultant assumes revising or preparing up to 25 sheets as a result of the street realignments. Updates are limited to sheet cuts, street labels, and utility sections. Any storm drain design for streets not included in the Master Plan of Drainage would be an additional service. Stormwater treatment or Low Impact Development is assumed to not be required for the project. Any required on-site or private detention or treatment would be addressed by future developments.

The Consultant will update the drainage study for the project per the proposed street realignment changes approved by the City. The proposed street realignments impact the

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-D, Page 3 of 3
tributary areas determined in the original study. Post development conditions will be updated following the City and County methodology. Storm Drain lines are currently only proposed in existing streets J-8, 15th Street W, and 13th Street W per the Master Plan for Drainage. The updated study will reassess overall project impacts to individual storm drain segments or structure upgrades for the entire funded area of the project as a part of the hydrology/hydraulic calculations.
c. Water System Improvement Plans - The Consultant will update the water system improvement plans prepared for the original 30% submittal. The updated water system improvement plans will be based on the proposed street realignments and in coordination with other proposed utility improvements or updates for the project. Minor adjustments or relocation to the existing water mainline and services facilities will also be reassessed as a result of the proposed street realignments. The Consultant assumes revising or preparing up to 25 sheets as a result of the street realignments. Required updates will include horizontal realignment of existing and proposed water lines, utility sections, sheet cuts and street labels. Individual water service laterals, meters, and backflow preventers, etc. are assumed to be addressed by the future developments.
d. LS-3 Rate Schedule Electrical and Street Lighting Plans - The Consultant will prepare a revised 30% submittal of street lighting plans. A maximum of 6 sheets will be prepared to account for changes.
e. Electrical and Pedestrian Signal Improvement Plans - The Consultant will prepare a revised 30% submittal of traffic signal plans. Four sheets will be provided with one sheet for each of the following intersections:
20th Street and Home Depot Southerly Street
18th Street and Avenue J
18th Street and Avenue J-8
15th Street and Avenue J-5
f. Miscellaneous Utility Plans - The Consultant will update the miscellaneous utility improvement plans prepared for the original 30% submittal. The Consultant assumes revising or preparing up to 25 sheets as a result of the street and utility realignments. Updates will include review of changes in utility conflicts as a result of utility and street realignments, utility sections updates, sheet cuts and labeling changes. We will also prepare an updated utility verification or potholing exhibit for the project.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

Under this Additional Authorization No. 4, the Consultant (or Sub-Consultant) shall provide further additional project management, design services, and mapping and surveying services.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-E and payment and fees by tasks and sub-tasks table is included in Exhibit 3-E.

PROJECT APPROACH
The 60% LHD deliverable was submitted to the City on February 5 th, 2021 and included plans, estimate, response to comments, and overall exhibits for civil improvements and utilities. After 60% submittal, the City requested additional improvements be coordinated with Antelope Valley Hospital (AVH) and the preparation of strip maps showing striping for perimeter streets in a single file for ease of review. The City and KHA also discussed the required design vehicle for all corridors based upon AVH inputand adjustments to design due to the determination that the LHD will have an impact on the design for PWCP 21-014, Pedestrian Gap Closure Improvements (Ped Gap) project for overlapping improvements along Avenue J-8.

In February 2021, the City also identified additional improvements for LHD based on coordination with AVH and impacts to existing AVH parking lots for the Women and Infants Pavilion and Outpatient Imaging Center. The impacts to the AVH parking lots are due to the revised Avenue J-5 alignment included in the 30% resubmittal based on the new roadway alignments as presented by the City. The overlap of the new Avenue J-5 alignment with the Women and Infants Pavilion and Outpatient Imaging Center parking lots requires adjustments to existing surface utilities, parking lot

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1- , Page 2 of 3
access, landscape and irrigation, lighting, drainage, and parking lot grading. This required additional scope to include record drawings research and additional design surveys.

In April 2021, the 90% plans and estimates were in development and the City provided feedback on the 60% deliverables. In the feedback, the City requested strip maps for the Avenue J, 20 th Street West, and 15th Street West corridors to conduct a comprehensive review of proposed striping. The City requested that the 15th Street West corridor include ultimate curb lines and striping with addition of bike lanes. The strip maps for these three corridors were completed and submitted to City on May 13, 2021 and the City responded with comments for KHA to incorporate into 90% plans anticipated later that month. During this process, KHA also coordinated with the City to determine which corridors and roundabouts would accommodate WB-67 trucks, as provided by AVH. On July 28, 2021, the City indicated that 18th Street West and Avenue J-5 would both accommodate WB-67 trucks.

In the same week, the City and AVH confirmed that all three roundabouts on 18 th Street West and Avenue J-5 would be designed to accommodate WB-67 trucks. This determination required re- design of the Home Depot Southerly Street, 18th Street West, Avenue J-5 corridors, truck circulation for Home Depot and Learn4Life parcels, and the 18 th Street and Home Depot Southerly Street roundabout which was previously designed to the WB-40 design vehicle. This scope increase includes development of strip maps and re-design for determined design vehicle.

In July 2021, the City requested that KHA revisit the Ped Gap project design on Avenue J-8 (15 th Street West to 12th Street West) to ensure that curb lines would accommodate emergency vehicles and that the Citys sight line requirements would be met. On July 20 th, 2021, KHA provided exhibits to City showing revised crosswalks and curb lines at Avenue J-8 and 15 th Street West, Avenue J-8 and 13th Street West, and Avenue J-8 and 12 th Street West street intersections. On August 4 th, 2021, the City provided comments and KHA incorporated the final designs into both the LHD and Ped Gap Project plans. This scope increase included revisions to the Ped Gap project design elements that overlapped with LHD on Avenue J-8.

The following scope of was developed to complete the summarized changes and update the plans, reports and estimates to reflect these changes in the 90% plan and estimate submittal for LHD and provide input to the Ped Gap project to update those plans as part of that final design effort.

TASK 1 ADDITIONAL AVH SCOPE: RESEARCH
The Consultant shall obtain and review as-builts and utility record drawings for AVH Women and Infants Pavilion and Outpatient Imaging Parking Lots and incorporate relevant record data into base mapping.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1- , Page 3 of 3
TASK 2 ADDITIONAL AVH SCOPE: DESIGN SURVEYS
The Consultant shall perform additional design surveys to obtain existing elevations for areas adjacent to the new Avenue J-5 alignment at existing AVH Women and Infants Pavilion and Outpatient Imaging Parking Lots.

TASK 3 AVENUE J, 20TH STREET WEST, AND 15TH STREET WEST STRIP MAPS The Consultant shall develop ultimate striping and strip maps for Avenue J, 20th Street West, and 15th Street West corridors. The Consultant shall coordinate with City on revisions for Avenue J, 20 th Street West, and 15th Street West corridors.

TASK 4 REVISED PLANS FOR ROADWAY TRUCK CIRCULATION
The Consultant shall perform additional design on 90% plans to accommodate WB-67 truck circulation including revisions to Avenue J-5, 18 th Street West, and related roundabouts (RAB) including:
a. Re-design 18 th Street West and Home Depot Southerly Street sections to include wider traveled ways to accommodate truck turning paths.
b. Re-design 18 th Street West and Home Depot Southerly Street RABs to accommodate WB-67 trucks.
c. Re-design Home Depot Southerly Street to align with RAB at 18 th Street West and Home Depot Southerly Street.
d. Re-design curb returns at Avenue J-8 and 18 th Street West, Avenue J and 18th Street West, and Avenue J-5 and 15th Street West to accommodate WB-67 trucks.

TASK 5 TRUCK CIRCULATION EXHIBITS
The Consultant shall develop exhibits to show concepts for truck circulation at Home Depot and Learn4Life parcels and to show Ped Gap project revisions to locations along Avenue J-8.

TASK 6 PWCP 21-014 PEDESTRIAN GAP CLOSURE IMPROVEMENT PROJECT

REVISIONS
The Consultant shall re-design Ped Gap project improvements on Avenue J-8 (15th Street West to 12th Street West) to ensure curb returns can accommodate aerial fire trucks and confirm Citys sight line requirements are met.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

Under this Additional Authorization No. 5, the Consultant (or Sub-Consultant) shall provide further additional project management, design services, mapping and surveying services, and right-of-way engineering services.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-F and payment and fees by tasks and sub-tasks table is included in Exhibit 3-F.

PROJECT APPROACH
The 60% LHD deliverables were submitted to the City on February 5 th, 2021 and included plans, estimate, response to comments, and overall exhibits for civil improvements and utilities. After 60% submittal, the City requested additional improvements be coordinated with Antelope Valley Hospital (AVH). Adjustments to design plans in the form of change order plans due to the determination that the LHD will have an impact on the design for overlapping improvements for PWCP 21-012, SR- 138(SR-14)/ Avenue J Interchange Improvements Avenue J, between 15th Street West and 25th Street West (Phase 1 Local Streets) and corresponding updates in the 90% submittal.

The following scope of was developed to address the scope of changes below:

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-F, Page 2 of 6
TASK 1 ADDITIONAL PROJECT ADMINISTRATION AND MANAGEMENT The original project schedule spanned for 13 months from March 2020 to April 2021. The original scope was amended four times and as a result, the schedule is now extended to December 2022. In Amendment #3, the schedule extended by 8 months to December 2021. The Consultant is now requesting additional extended project management time to account for the schedule extension of 12 additional months to December 2022. The original scope also budgeted for eight monthly progress meetings. Over the project duration, the Consultant coordinated with City through weekly meetings starting in April 2020. This additional scope of services also includes approximately 2 hours per week for these meetings and future weekly meetings through the end of the current schedule in December 2022.

The Consultant shall perform project management, scheduling, quality control, and quality assurance tasks necessary to maintain the project schedule, budget, and deliverables to the City for the extended schedule duration of 12 months at 4 hours per month. This shall include weekly progress meetings with City PM to review progress and obtain direction for an additional 20 months at 8 hours per month.

TASK 2 BOUNDARY SURVEY RESOLUTION
The Consultant shall coordinate with the City and Vertex Survey Inc. to develop and resolve the existing Boundary sufficient to allow for required right-of-way (R/W) to be identified and described in Plat and Legal Documents and to complete a Record of Survey for the required adjustments to the existing parcel boundaries as required by the Land Survey Act.

TASK 3 RIGHT-OF-WAY SUPPORT
The original scope of services for Right-of-Way (ROW) activities, assumed a scenario that included preparation of Plat and Legal documents for the various parcels based upon the previous exhibits that were part of the Grant Application with LACMTA. Since the approval of the original Grant Application and updates to the Master Plan and Environmental Document, the ROW scenario has continued to develop and unfold. Based on the updated information and the need to resolve existing boundary beyond the original assumption of street centerlines, a revised approach was required. The 90% ROW Requirements Map identified access and parking lot impacts to 13 parcels included in the Additional Scope of Services below. Design exhibits showing proposed solutions with accompanying estimates for each parcel were required to allow property owners to review and provide input on during the ROW process to determine whether the cost of the improvements will be included in the project construction cost, or if the appraised value will be paid to the property owners to complete the work themselves.

The Consultant shall perform management of overall ROW process and perform activities including ROW engineering, analysis, and determination of initial value estimates and dedications, identification and coordination of temporary Rights of Entries (ROEs), negotiations with property

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-F, Page 3 of 6
owners, and escrow/title clearance. This is including, but not limited to: preliminary title reports (initially assumed 10 reports, 6 additional reports, current assumed total 16 reports), fee appraisal (initially assumed 10 parcels/report), property acquisition/negotiations (initially assumed 10 parcels/report), escrow coordination (initially assumed 10 parcels/report), and dedications (initially assumed 3 parcels/report). There are a total of 12 parcels identified as needing a Dedication made up of 3 total ownerships. Dedications have been combined for same ownership into 3 and the scope and budget assume that all parcels with the same ownership can be handled as a single negotiation/event. If this assumption proves otherwise, additional budget will be needed to complete the work associated with each dedication requirement. Scope of work for dedications includes the following: 1) Preparation and approval by City of Dedication Letter (DL) and Easement Deed; 2) Contact and deliver DL/Easement Deed to Owner; 3). Discussions and coordination with Owner; and 4) Record Deed.

The Consultant shall develop access and parking lot solutions and provide design exhibits and estimates to the R/W acquisition team to mitigate property impacts on the parcels listed below to support the appraisal process:

Four parcels west of 15th Street West

1. HD Development of Maryland Inc. (APN 3123-004-045)

2. K&M Commercial LLC (APN 3123-004-046)

3. Crowne Point Equity LLC (APN 3123-004-047)

4. Palmdale Grand Plaza LLC (APN 3123-004-048)
Six parcels east of 15th Street West

5. Tane LLC (APN 3123-003-099)

6. Fourr James Owen James Fourr Trust (APN 3123-003-100)

7. Nobility Real Estate Investments (APN 3123-003-094)

8. LRE Center Point LCC (APN 3123-003-101)

9. Lopiccolo Phillip Co TR Hayes T (APN 3123-003-102)
Three AVH parcels

10. Antelope Valley Hospital District (APN 3123-001-921)

11. Antelope Valley Hospital District (APN 3123-004-909)

12. Antelope Valley Hospital District (APN 3123-004-907)

AND ESTIMATES
In February 2021, the City also identified additional improvements for LHD based on coordination with AVH and impacts to existing AVH parking lots for the Women and Infants Pavilion and Outpatient Imaging Center. The planned improvements for AVH include driveways along 18 th Street West and Avenue J-5 that require coordination with LHD design. The impacts to the AVH parking lots are due to the revised Avenue J-5 alignment included in the 30% resubmittal based on the new roadway alignments as presented by the City. The overlap of the new Avenue J-5 alignment with the Women and Infants Pavilion and Outpatient Imaging Center parking lots requires adjustments to existing surface utilities, parking lot access, parking lot grading, drainage, lighting, and landscape and irrigation. This required additional scope to include improvements for AVH parking lots, design for AVH driveways, and coordination for AVH driveways. Ultimately, this change also required additional boundary surveys to resolve existing boundary within the project site.

The Consultant shall prepare the following revised additional 90% and 100% plans, update related studies, and cost estimates including:
a. Demolition Sheets To include required demolition plans and associated demolition notes (4sheets).
b. Civil Plan and Profile Sheets To include AVH connections and AVH parking lot grading (4 sheets):
c. Storm Drainage Improvement Plans - Update drainage facilities to include proposed drainage facilities to handle surface flow from AVH site and adjacent parking lots. Include plan and profile (3 sheets).
d. Private Water System Improvement Plans Update to include private fire system and coordinate Fire Department plan check, including to relocate fire hydrants and surface utilities impacted by new Avenue J-5 alignment (3 sheets).
e. Private Electrical and Street Lighting Plans Update electrical plans to include relocation of existing AVH lighting impacted by new Avenue J-5 alignment (1 sheet). f. Private Landscaping and Irrigation Improvement Plans Update landscaping plans to adjust, relocate, and/or salvage impacted landscaping. Update irrigation plans to include point of connections and proposed irrigation along Avenue J-5 (3 sheets). g. Cost Estimate - Update quantities and cost estimates for additional demolition, civil, drainage, water, electrical, landscaping, and irrigation costs.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-F, Page 5 of 6
TASK 5 ADDITIONAL SCOPE RELATED TO AVE J LOCAL PHASE 1 CHANGE ORDER: ENGINEERING PLANS AND ESTIMATES
On March 16th, 2021, the City requested change order plans for overlapping improvements for PWCP 21-012 to include improvements from the LHD Project. The change order plans included roadway, signing and striping, sewer, drainage, landscaping, and electrical improvements on Avenue J (20th Street West to 15th Street West) and 20th Street West (Avenue J to Avenue J-8), which are overlapping corridors between the LHD and PWCP 21-012. PWCP 21-012 was in construction and LHD had just completed the 60% milestone the month prior. During development of LHD 60% Plans, the Citys intent was to install ultimate pavement and striping on Avenue J (20th Street West to 15th Street West) with the LHD project. The change order revised this approach and incorporated ultimate pavement and striping on Avenue J (20th Street West to 15th Street West) into PWCP 21-012, along with sewer, drainage, and electrical improvements that were originally included with LHD. Modifications to proposed medians on Avenue J to accommodate input from AVH were also incorporated into PWCP 21-012. This scope increase included the development of the change order plans for PWCP 21-012 during construction and updates to the drainage and sewer reports that were previously prepared and reviewed by the City.

The Consultant shall prepare the following related to revised additional 90% and 100% plans, updated related studies, studies, and cost estimates including:
a. Project Management - Meetings held to discuss proposed change order improvements and ensure the improvements align with ultimate LHD improvements. b. Street Improvement Plans - Revised channelization on Avenue J (20th Street West to 15th Street West) per the City updated concept plans. Revised pavement section on Avenue J (20 th Street West to 15th Street West) to omit the use of pavement fabric. Coordinated with the City on ADA improvement locations on Avenue J (20th Street West to 15th Street West). c. Signing and Striping Plans - Updated signing and striping to align with change order channelization.
d. Sewer Improvement Plans - Coordinated with the City and AVH on proposed sewer lines on Avenue J (20th Street West to 15th Street West). Developed sewer improvements on Avenue J, updated sewer study, and provided sewer change order plans. e. Storm Drainage Improvement Plans - Develop drainage improvements on Avenue J, update drainage study, and provide drainage change order plans. f. Electrical and Pedestrian Signal Improvement Plans - Coordinated with the City on installation of conduits and pole foundations on Avenue J and 20 th Street West corridors. Provided markups of proposed conduits crossing Avenue J and 20th Street West corridors to the City for coordination with the Contractor on Avenue J construction contract. g. Landscape and Irrigation Improvement Plans - Update landscaping to align with change order channelization and median revisions.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-F, Page 6 of 6
TASK 6 ADDITIONAL GEOTECHNICAL (PAVEMENT) INVESTIGATIONS In June 2021, the Consultant reviewed the pavement investigations report (PEI, June 2020) provided by the City and determined that the report did not include materials recommendations, pavement failure digout locations, pavement specifications, cost benefit analysis, and pavement recommendations to meet City requirements. The City agreed that the Consultant would coordinate with PEI and contract with them to obtain the information needed for pavement overlay strategies on Avenue J-8 and 15th Street West. This scope increase includes new effort from PEI for additional pavement investigations.

The Consultant coordinated with City and PEI to obtain additional pavement data to determine pavement overlay section on Avenue J-8 and 15th Street West.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On March 30, 2022, the City executed a Fifth Revised Task Order for Additional Authorization to provide further additional project management, design services, mapping and surveying services, and right-of-way engineering services.

Under this Additional Authorization No. 6, the Consultant (or Sub-Consultant) shall provide further additional project management, right-of-way engineering services,, and design services.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-G and payment and fees by tasks and sub-tasks table is included in Exhibit 3-G.

PROJECT APPROACH
In April 2022, the City directed Kimley-Horn to split the LHD project into two phases to accommodate the LifePoint development roadway, stormwater, and sewer connections. Phase 1 now includes 18th Street pavement from Avenue J to Avenue J-5 to provide temporary construction and fire access from Avenue J to the LifePoint parcel limits, provides the storm water and sewer trunk lines, and includes 18th Street West street lighting and traffic signal conduits. Phase 1 also includes installation of the new sewer trunk line across Avenue J and north along 17th Street to connect to the County trunk line and connects the storm water trunk line in Avenue J. Phase 1 also includes initial grading of portions of roadway prism, but does not include curbs, gutters and sidewalks, landscaping and irrigation, street lighting, Avenue J intersection signalization and full improvements, or other items associated with the full design along this portion of 18th Street and Avenue J.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-G, Page 2 of 3
Phase 2 is anticipated to include completion of the improvements on 18th Street (curbs, gutters and sidewalks, catch basins, final pavement lifts, landscaping and irrigation, street lighting, etc.) and include the remaining LHD roadway, storm drain, sewer, landscaping and irrigation, street lighting, traffic signal and intersection improvements as well as the various off-site improvements at multiple impacted properties (Home Depot, Learn4Life, AVH, and others).

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 ADDITIONAL PROJECT ADMINISTRATION AND MANAGEMENT The original project schedule spanned for 13 months from March 2020 to April 2021. The original scope was amended five times and as a result, the schedule is now extended to April 2023. The Consultant is now requesting additional extended project management time to account for the schedule extension of 4 additional months to April 2023. The original scope also budgeted for eight monthly progress meetings. Over the project duration, the Consultant coordinated with City through weekly meetings starting in April 2020.

The Consultant shall perform project management, scheduling, quality control, and quality assurance tasks necessary to maintain the project schedule, budget, and deliverables to the City for the extended schedule duration of four (4) months at six (6) hours per month. This shall include weekly progress meetings with City PM to review progress and obtain direction for an additional four (4) months at ten (10) hours per month.

TASK 2 ADDITIONAL RIGHT-OF-WAY REQUIREMENTS / PLAT & LEGAL

SUPPORT
The Consultant shall continue to coordinate with the City and Vertex Survey Inc. to address comments on Plat and Legal Documents, adjust proposed right-of-way (R/W) based on private property impacts and City requirements.

TASK 3 DRAFT 100% PHASE 1 PS&E
The Consultant developed Phase 1 improvements and provided a strip map exhibit for geometric concept approval by the City, including proposed 18 th Street permanent and temporary pavement sections, proposed R/W limits, limits of grading, required sewer easement, conduit installation, construction access area, and typical section showing spacing between proposed storm drain, proposed sewer, and future water lines. Consultant provided Draft 100% survey control plans, typical cross sections, demolition plans, street improvement plans, construction details, sewer improvement plans, storm drain plans, and design section based on strip map exhibit submitted to the City on May 23, 2022. Consultant shall also provided Draft 100% bid schedule, estimate, and updated overview exhibit showing improvements included in Draft 100% plan set in strip map format. Consultant held

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-G, Page 3 of 3
comment resolution meeting with the City to discuss City comments and strategize approach to developing Final 100% Phase 1 PS&E.

TASK 4 FINAL 100% PHASE 1 PS&E
The Consultant incorporated comments provided by the City, including from additional comment resolution meeting, and provided response matrix with Final 100% survey control plans, typical survey control plans, typical cross sections, demolition plans, street improvement plans, construction details, sewer improvement plans, storm drain plans, design sections, bid schedule, estimate, and updated overview exhibit showing improvements. The consultant incorporated final comments into final construction documents for advertisement.

TASK 5 SUBSURFACE UTILITY INVESTIVATIONS
Consultant shall conduct subsurface imaging to identify and locate existing utilities on 17th Street south of Avenue J. Consultant shall provide 2D utility map in CAD and PDF to avoid utility conflicts with proposed sewer line on 17th Street corridor for Phase 1.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On September 14, 2022, the City executed a Sixth Revised Task Order for Additional Authorization to provide additional project management, right-of-way engineering services, and design services.

Under this Additional Authorization No. 7, the Consultant (or Sub-Consultant) shall provide further additional project management, mapping and surveying services, right-of-way engineering services, and design services.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-H and payment and fees by tasks and sub-tasks table is included in Exhibit 3-H.

PROJECT APPROACH
In April 2022, the City directed KHA to split the LHD project into two phases with Phase 1 providing roadway to accommodate the LifePoint development and stormwater and sewer backbone systems along 17th Street West and 18 th Street West and associated connections to existing facilities. 100% plans were prepared for the improvements and the City advertised the project for construction.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-H, Page 2 of 5
The Final Phase 1 100% deliverable was submitted to the City on August 8, 2022. This deliverable included signed plans, cost estimate, and bid schedule. After the bid package was advertised, KHA worked with the City on addressing additional comments regarding quantities, utility relocations, demolition limits, signing and striping, sewer design, and storm drain design. An addendum was prepared, and this task addresses the changes requested and completed for the Addendum No. 1.

Private Property coordination is required as we work through the details of the project and impacts on the various parcels involved in the design. This is primarily related to Home Depot, Learn 4 Life, and Antelope Valley Hospital (AVH) parcels. The City and KHA conducted meetings with private property owners in early 2022 to assess property impacts and obtain feedback for proposed improvements to their facilities. These meetings focused on parking impacts, utility relocations, fire access, truck circulation, and construction phasing.

Additional field pick up surveys were required at both Home Depot and Learn 4 Life to adequately provide design conforms on the completed plans.

The 90% LHD deliverables were submitted to the City on September 28th, 2021, which included plans, estimate, response to comments, as well as overall exhibits for civil improvements and proposed utilities for the entire project. As a result of reviews and the complexity of the design, separate plans were determined to be needed for the off-street improvements affecting the properties to properly convey the design of the improvements within the private property areas for Home Depot, Learn 4 Life, and for AVH and to develop these plans as a first step in completing the Phase 2 construction package. These private construction packages were also required to support the right-of-way acquisition of these parcels to provide complete plans for review by the property owners. Through the City and KHA meetings with the private property owners in early 2022, the team determined that a separate set of plans was needed for private property to better identify impacts from LHD project and proposed improvements. These plan sets are required to complete the construction at each affected parcel and will be used to communicate to the right-of-way team and property owners during the appraisal and acquisition of the required right-of-way.

These site plans include details for reconfigured parking, interim and ultimate access, and revisions to utility and drainage, street lighting, landscaping, and grading and paving. These separate plan sets are being prepared for the more complex sites (Home Depot, Learn 4 Life, and AVH) parcels to provide complete plans and details adjacent to the streets to allow adequate reviews and ultimately as- built drawings for the property owners. The original scope assumed that the design would be represented on the street plans and include details of the various items. This approach did not work, and separate plan sheets are required for the Home Depot (22 sheets), Learn 4 Life (22 sheets) and the AVH (31 sheets) parcels to provide details of the improvements and impacts on the existing facilities.

The remainder of the private parcel improvements for the other ownerships will be included in the street plans as originally anticipated.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-H, Page 3 of 5
The Phase 2 construction package is anticipated to include the remaining items from the Phase 1 construction on 18 th Street West (curbs, gutters, sidewalks, catch basins, final pavement lifts, landscaping and irrigation, street lighting, and intersection signal plans at Avenue J, etc.), as well as the remaining the remaining LHD street, storm drain, sewer, landscaping and irrigation, street lighting, traffic signal, and intersection improvements for the remainder of the improvements that were included in the 90% plans for the project and will also include the integration of the private parcel improvements identified in item 90% Private Property Plans, described above at the impacted properties (Home Depot, Learn 4Life, Antelope Valley Hospital and others) addressing the City comments.

Since the 90% plans were submitted in late 2021, the project has progressed with the completion and bidding of Phase 1 as outlined above, with development and approvals of plat and legal descriptions, coordination with utility companies on conflicts and service connections, and comments received from the City and property owners of adjacent project improvements including AVH and LifePoint. Phase 1 design required modifications to the Phase 2 plans for civil, drainage, and utility design on 18th Street West. KHA worked closely with the City during development of plat and legal descriptions and revisions rippled into changes to proposed City right-of-way for Phase 2, which require adjustments to the final design. KHA also received comments from the City and property owners requiring modifications to civil, sewer, drainage, water, and landscape design on the remaining portions of the original 90% plan set.

The City and KHA coordinated with utility companies including the LA County Fire Department, LA County Sanitation District, and LA County Waterworks Districts to collect their feedback, address conflicts, and adjust proposed facilities as necessary to meet their requests.

KHA will provide a combined set of 95% plans, estimates and response to comments (90% Private Plans and 90% LHD Plans) for submittal to the City and stakeholders for review.

The Phase 2 100% combined LHD plans will be prepared to include the entire project improvements that will connect to the Phase 1 improvements and incorporate the private parcel plans and review comments from the combined 95% Phase 2 set of plans and estimates. KHA will incorporate final feedback and develop the Phase 2 Draft 100% LHD plans to ensure construction notes and details match the City bid set.

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 PHASE 1 100% ADDENDUM NO. 1
The Consultant provided addendum to signed 100% Phase 1 deliverable submitted to City on August 8, 2022. The addendum addresses City comments received after signed 100% Phase 1 deliverables were submitted and includes revised civil plans, utility plans, signing and striping plans, cost estimate,

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-H, Page 4 of 5
bid schedule, materials report, Metro Sustainable Design Plan memo, and response to comments. The aggressive schedule of Phase 1 contributed to the need for this addendum.

TASK 2 ADDITIONAL PROJECT ADMINISTRATION AND MANAGEMENT The original project schedule spanned for 13 months from March 2020 to April 2021. The original scope was amended six times and as a result, the schedule is now extended to April 2023. The Consultant is now requesting additional extended project management time to account for the schedule extension of 1 additional month to May 2023.

TASK 3 PROPERTY OWNERS COORDINATION
The Consultant shall coordinate with City and property owners to identify design solutions for improvements within private property and provide supplemental information including vehicle turning templates, parking impacts analysis, and construction phasing strategies to support proposed improvements.

TASK 4
PLANS
ADDITIONAL SURVEYS FOR PHASE 1 AND PRIVATE PROPERTY SITE The Consultant shall perform additional field surveys on 17th Street West north of Avenue J for Phase 1 design and on private properties including Home Depot, Learn 4 Life, Antelope Valley Hospital parcels, and parcels adjacent to Lowtree Ave and Avenue J-2 intersection for Phase 2 Site Plans.

TASK 5 PHASE 2 90% PRIVATE PROPERTY SITE PLANS
The Consultant shall develop 90% site plans for the private properties listed below:

HD Development of Maryland Inc. (APN 3123-004-045)
Crowne Point Equity, LLC (Learn 4 Life) (APN 3123-004-047), (includes properties below) o K&M Commercial LLC (APN 3123-004-046)
o Palmdale Grand Plaza LLC (APN 3123-004-048)
Antelope Valley Hospital District (APN 3123-004-909)
Antelope Valley Hospital District (APN 3123-004-907)
90% Site Plans shall include key map, demolition plan, horizontal control plan, grading and drainage plan, construction details, utility plan, utility construction details, fire access plan, electrical plan,

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-H, Page 5 of 5
photometric analysis plan, electrical details, landscape plan, landscape details, irrigation plan, and irrigation details.

The Consultant shall incorporate detailed design of proposed improvements on private properties for final design and support of appraisals as listed below into Phase 2 95% LHD Plans. This work includes modifications to surface drainage, street lighting, landscaping, parking spots, grading, and utility relocations:

Tane, LLC (APN 3123-003-099)
Fourr James Owen James Fourr Trust (APN 3123-003-100)
Antelope Valley Hospital District (APN 3123-001-921)
Lancaster School District (3123-012-902)
Palmdale Grand Plaza, LLC (3123-004-037)
Palmdale Grand Plaza, LLC (3123-004-038)
J 4 Development (3123-016-004)
J 4 Development (3123-016-005)
TASK 6 PHASE 2 95% COMBINED PRIVATE AND LHD PLANS
Phase 2 95% Plans will combine the plans developed for the private properties with the street improvement plans and will include horizontal and vertical adjustments required due to Phase 1 design, right-of-way adjustments from final plat and legal descriptions, address 90% comments received from City, and incorporate input from coordination with utility companies.

Phase 2 95% LHD Plans will also include updated survey control plans, typical cross sections, demolition plans, street improvement plans, construction details, sewer improvement plans, storm drainage improvement plans, water system improvement plans, street lighting plans, signing and striping plans, traffic signal plans, interconnect plan, landscape plans, and irrigation plans to the previously submitted 90% deliverables.

TASK 7
PLANS
PHASE 2 100% COMBINED PRIVATE PROPERTY SITE PLANS AND LHD Phase 2 Draft 100% Plans will address comments from the City on 95% combined plans, incorporate changes to utilities design from coordination with utility companies, and ensure construction notes and details match the City specs for bidding.

Phase 2 Final 100% Plans will address comments from the City on the Draft 100% combined set of Draft 100% plans and estimates to complete the submittal and ready the project for advertisement.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On September 14, 2022, the City executed a Sixth Revised Task Order for Additional Authorization to provide additional project management, right-of-way engineering services, and design services.

On December 18, 2022, the City executed a Seventh Revised Task Oder for Additional Authorization to provide additional project management, phase 1 addendum, property owner coordination, additional survey, private property site plans, and phase 2 combined private and LHD plans to 100%.

Under this Additional Authorization No. 8, the Consultant (or Sub-Consultant) shall provide project management, plans, specifications, and estimates (PS&E), and design services as requested. The City is authorizing the use of contingency in the amount of $149,854.73 plus reallocation of $11,145.27 from previously contracted services for a total additional authorization No. 8 amount of $161,000.00, and a total contract amount Not to Exceed $3,915,005.73.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-I and payment and fees by tasks and sub-tasks table is included in Exhibit 3-I.

PROJECT APPROACH
The 90% PS&E was submitted to City on September 28th, 2021. In December 2021, KHA initiated development of plats and legals for properties requiring right-of-way (ROW) adjustments. From January 2022 to November 2022, KHA received comments on 90% PS&E and draft plats and legals.

The comments on the plats and legals required KHA to adjust alignments for roads adjacent to parcels with ROW impacts (18th Street, Avenue J-4, Avenue J-5, 13th Street, and Avenue J-2). The adjustments to the alignments required updates to civil improvements, utility alignments, and landscaping. The 90% PS&E comments included changes to the plant palette and required revisions to the landscaping and irrigation plans.

In July 2022, City and KHA received comments from Los Angeles County Fire Department on the 90% plans. The comments required minimum 16 lane widths at roundabouts between splitter island and curb face and minimum 26 drive surface widths at fire hydrant locations. KHA revised the design at these locations to comply with Los Angeles County Fire Department conditions of approval.

In August 2022, KHA submitted 100% PS&E and addendum for LHD Phase 1 improvements. Phase 1 LHD included improvements on 18th Street (Avenue J to Avenue J-4) and water relocation on Avenue J to avoid conflict with proposed storm drain on 18th Street. The water relocation required KHA to develop plans for Los Angeles County Water District (LACWD) approval. To initiate development of Phase 2 95% PSE, KHA incorporated the proposed improvements from Phase 1 to show as existing in Phase 2 and revised the Phase 2 civil and utilities improvements to tie into Phase 1 improvements. During the development of Phase 1, KHA developed construction notes and bid items to match Citys Phase 1 Special Provisions. For Phase 2, City requested for KHA to update construction notes and bid items to match Citys Draft Phase 2 Special Provisions and to develop quantities by sheet for 95% PS&E.

In December 2022, City requested KHA to provide structural details and calculations with the 95% private on-site plans to support the lighting design on Home Depot, Learn4Life, and Antelope Valley Hospital (AVH) properties. This is a requirement for City Building and Safety and specifies the size, depth, and reinforcement for light pole footings.

In January 2023, City provided advance comments on draft 95% utility plans. In these comments, City requested KHA to show future water lines on profiles, design storm drain and sewer lines to accommodate future water line installations, and provided guidance on spacing requirements between utilities. After receiving this feedback, KHA revised the utilities design on 18th Street, Avenue J-4, Avenue J-5, 13th Street, and Lowtree Avenue.

The 95% utility design identified conflicts between proposed storm drain and existing utilities on 15th Street, Avenue J, and Lowtree Avenue that require additional potholing. Potholing was conducted at

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-I, Page 3 of 5
five locations in August 2022 to investigate Phase 1 sewer and storm drain conflicts. The additional scope includes potholing at 12 locations to confirm potential conflicts based on 95% utility design.

On February 22nd, 2022 and December 15th, 2022, City met virtually with KHA to discuss project improvements impacting Home Depot property and right-of-way requirements. At the latter meeting, Home Depot provided items of concern and requested a technical meeting with City and KHA to review the items in detail. On January 19th, 2023, KHA led the technical meeting to resolve items of concern and updated proposed improvements impacting Home Depot.

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 ENGINEERING PLANS, SPECIFICATIONS AND ESTIMATES (NTE)

1.1 Phase 2 95% PS&E Revisions
Required adjustments to centerline alignments, curb lines, back of walks, curb returns, roadway profiles and surfaces, meandering sidewalks, alignments and profiles for storm drain and sewer lines, striping, and landscaping limits on 18th Street, Ave J-5, Ave J-4, 13th Street, and Ave J-2 to address City comments on plats and legals. Updated construction notes, sidewalk hatches, curve and line tables, dimensions, and design sections to reflect the required revisions.

Roundabouts at Ave J-4/LifePoint, 18th Street/Ave J-5, and Ave J-5/Antelope Valley Hospital to include 16-foot lane widths at approach splitter islands, mountable curbs, and to add right-turn lane to LifePoint development on Ave J-5 to address County Fire Department comments received in July 2022. Updated profiles, roundabout construction details, and Roundabout Design Memos to reflect revised design of roundabouts.

Civil and utility improvements on 18th Street West from Phase 1 100% into Phase 2 95% to show as existing and adjust Phase 2 tie-in points to match existing conditions during start of construction in Phase 2. This includes updates to horizontal linework, profiles, and corresponding callouts on Street Improvement Plans, demolition limits on Demolition Plans, and modifications to existing utilities and spacing of proposed utilities on Storm Drain Improvement Plans and Sewer Improvement Plans.

Updated construction notes, bid items, and construction details to match the contents and order of Draft Phase 2 Special Provisions provided by City in January 2023 and based on Final Special Provisions for Phase 1. The scope also includes updates to construction details, limits of construction, construction notes, and callouts for curb ramps and driveway approaches to match bid items in Draft Phase 2 Special Provisions.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-I, Page 4 of 5
Quantities were requested by sheet (169 sheets) for 95%, 100% Draft, and 100% Final Demolition, Street Improvement, Sewer, Storm Drain, Water System, Lighting, Landscaping, Signing and Striping, and Traffic Signal Plans.

Update proposed landscaping and irrigation to adjust for revised plant palette from City in 90% PS&E comments.

1.2 Phase 2 Utilities Revisions
The proposed storm drain and sewer in 95% PS&E required redesign to accommodate horizontal and vertical locations of future water lines on Avenue J-4, 18th Street, Avenue J- 5, and 13th Street based on allowable spacing provided by City and use of 18 laterals for storm drain. This scope includes showing future water with assumed depths and sizes on utility profiles crossing future water lines.

Revised horizontal design of proposed storm drain and sewer on Lowtree Ave in 95% PS&E to accommodate correct location of existing water based on City-provided LACWD map. The revised design includes relocation of proposed storm drain and sewer lines to meet spacing requirements between utilities and re-routing of sewer laterals on Lowtree Ave to avoid conflicts with proposed storm drain. Shall provide updated mainline and lateral profiles, construction notes, and callouts in 100% Draft PS&E.

1.3 Phase 1 Water Relocation LACWD Plans
Developed LACWD plans for relocation of existing water line with bypass option on Avenue J to avoid conflict with proposed storm drain line on 18th Street West. The bypass option includes additional details, section views, plan view, callouts, and updates to List of Materials. Addressed comments from LACWD, coordinated with City on resolution of comments, and delivered signed plans.

1.4 Phase 2 100% Plans
Based on the 95% comments, the Consultant will bring the design documents to a 100% level of design with all agency comments addressed and signed for inclusion in the Citys Bid Package.

The 100% design documents will include 100% plans, 100% estimates and final specifications.

1.5 Home Depot Coordination
Lead technical meeting with City and Home Depot on January 19th, 2023 to review and discuss Home Depot concerns from previous meeting on December 15th, 2022. Revised Home Depot layout to shift driveway on east side of Avenue J-4 to allow for trucks to back into southeast loading dock, widened right-turn in only driveway on west end of Avenue J- 4, and provided

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-I, Page 5 of 5
CAD files to Home Depot. Coordinated with City and Home Depot on revisions to proposed improvements on Home Depot property.

1.6 Structural Details and Calcs For Lights on Private Properties Provided structural details and calculations for light pole foundations on Home Depot, Learn4Life, and Antelope Valley Hospital properties to include with private property plans in 95% PS&E. The details include a light pole anchorage detail and foundation requirements. The calculation packages include design criteria, product sheet, structural detail, and light pole foundation design calculations for each private property.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On September 14, 2022, the City executed a Sixth Revised Task Order for Additional Authorization to provide additional project management, right-of-way engineering services, and design services.

On April XX, 2023, the City executed an Eighth Revised Task Order for Additional Authorization for project management, plans, specifications, and estimates (PS&E), and design services.

Under this Additional Authorization No. 9, the Consultant (or Sub-Consultant) shall provide the balance of additional project management, design engineering and surveying services, final plans, specifications, and estimates (PS&E), right-of-way acquisition support, design coordination with adjacent property owners, and additional design services as requested, that were not included in the Eight Revised Task Order.

A detailed outline of the scope of work by Task is included below.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-J, Page 2 of 6
Milestone tasks and schedule are included in Exhibit 2-J and payment and fees by tasks and sub-tasks table is included in Exhibit 3-J.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-J, Page 3 of 6
The 95% utility design identified conflicts between proposed storm drain and existing utilities on 15th Street, Avenue J, and Lowtree Avenue that require additional potholing. Potholing was conducted at five locations in August 2022 to investigate Phase 1 sewer and storm drain conflicts. The additional scope includes potholing at 12 locations to confirm potential conflicts based on 95% utility design.

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 PROJECT ADMINISTRATION AND MANAGEMENT (NTE)
Consultant shall continue to perform all project management, scheduling, quality control, and quality assurance tasks necessary to maintain the project schedule, budget, and a high-quality set of deliverables to the City.

The Consultant shall schedule meetings (in person, web, or conference call) with the City and design team to provide feedback during the project; maintain schedule; provide a single Project Manager (PM/PE) to coordinate with City Capital Engineering PM, other City Departments/Divisions, each task lead/designer, utilities, etc. to deliver a complete consolidated plan set and specification sections that are consistent and do not conflict between improvements; and implement QA/QC measures. The Consultant shall prepare and distribute the agenda and associated materials in advance of each meeting, and prepare action item minutes following each meeting The Consultant shall assume weekly progress meetings (or a conference call, if appropriate) with City PM to review progress and obtain direction. The Consultant shall maintain a list of action items with projected completion dates and shall include progress in weekly updates, at weekly meetings and with invoice. The Consultant shall send current action item list via email to the City PM no later than three (3) working days following each progress meeting.

TASK 2 DESIGN ENGINEERING & SURVEYS (NTE)

2.1 Potholing
As part of the design, the Consultant shall identify and pothole all utilities to confirm all vertical and horizontal locations of proposed improvements, including new utilities, foundations or other structural elements that shall be affected. Costs associated with potholing shall be included in the Consultants proposal. Prior to potholing, the Consultant and City shall agree on final number

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-J, Page 4 of 6
and locations of potholes prior to any field activities and amend contract to adjust total lump sum not to exceed at the unit rate established.

TASK 3 ENGINEERING PLANS, SPECIFICATIONS AND ESTIMATES (NTE)

3.1 Phase 2 100% Plans
Based on the 95% comments, the Consultant will bring the design documents to a 100% level of design with all agency comments addressed and signed for inclusion in the Citys Bid Package.

The 100% design documents will include 100% plans, 100% estimates and final specifications.

TASK 4 ADDITIONAL RIGHT OF WAY SUPPORT (NTE)
The Consultant shall provide additional ROW support by preparing Preliminary Title Reports, Minimum Value Estimates, and dedication packages, as needed.

TASK 5 MISCELLANEOUS PS&E ITEMS (T&M)
The Consultant shall revise PS&Es upon written direction from the Citys Project Manager for any design changes, including revisions necessary to coordinate plans with adjacent private property owners.

5.1 Updates to Drainage Report & Sewer Area Study
Update Drainage Report for changes to proposed storm drain system since 90% PS&E including relocated and new catch basins, modified sizes for laterals, and new laterals. The Drainage Report updates include modifications to tributary areas, hydraulic grade lines, and recalculations of cumulative flows and velocities to match final design. Update Sewer Area Study for changes to proposed sewer design on Lowtree Ave to accommodate re-routing of seer laterals on Lowtree to avoid conflicts with proposed storm drain.

5.2 SCE Service Requests
In December 2022, City received comments from Southern California Edison (SCE) on submitted service applications that require single line diagrams and adjustments to electrical plans. Provide single line diagrams for traffic signals and street lighting and address SCE comments on service request applications and electrical plans to support Citys efforts to obtain SCE approval and initiate SCE design process. This scope assumes four service points required for the project (20th Street/Ave J-4, Ave J/18th Street, 15th Street north of Ave J-3, and Ave J-2/Kingtree).

5.3 Repackage PS&E for Removal of Home Depot & Learn 4 Life Plans

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-J, Page 5 of 6
ROW coordination and discussions with property owners for Home Depot and Learn4Life are anticipated to be complete in August 2023, beyond anticipated Advertise in May 2023. This scope item anticipates that the Home Depot and Learn4Life plans may have to be removed from the 100% PS&E package for bid and includes removal of sheets and bid items, determining limits of delineation for proposed improvements, and revisions to 100% linework, construction notes, and details.

5.4 Additional Survey Support for PS&E
Anticipated scope item #2 includes private property coordination and potential revisions to 95% private property plans. This task includes additional field surveys may be needed at project tie-in points to address property owner and 95% City comments.

5.5 Additional Plat & Legals for Adjacent Properties
After 90% PS&E, right-of-way requirements were identified at Home Depot/AVH property for addition of Home Depot northeast driveway, Home Depot/20 th Street for RPDA relocation, and 18th Street/Ave J-4 east leg of roundabout. Kimley-Horn provided proposed right-of-way at the three locations and City requested for Kimley-Horn to provide the plat and legals.

5.6 City Requested Revisions
The Consultant will, at the Citys request, provide revisions to PS&E that may be outside the scope of work originally contracted. Changes may be due to unforeseen circumstances, or special requests of the City PM to assist with completing and preparing final plans, specs, and estimates.

TASK 6 LA COUNTY WATER (T&M)
Develop LACWD plans for the water line relocations in Phase 2 at Avenue J/Lowtree Ave and Lowtree Ave/Ave J-2 to avoid conflict with proposed storm drain. This task includes addressing of comments from LACWD, coordination with City on resolution of comments, and delivery of signed plans.

TASK 7 CONDEMNATION (T&M)
The Consultant will, at the Citys request, support the City in efforts to file Resolution of Necessities (RON) including preparing notices, preparing exhibits and information for Council, attending meetings and coordinating with OPC to prepare other items required to address parcel owner questions and coordination of follow up actions. Potential redesign based upon input from Owners and City to reduce sensitive impacts that may help resolve issues. Coordination with City Attorney on information needed for filling court documents, eminent domain documents, order of possession

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-J, Page 6 of 6
documents, and final possession. Other items may also be introduced that are unforeseen during this process and cannot be estimated.

TASK 8 HOME DEPOT COORDINATION (T&M)
The Consultant will, at the Citys request, participate in coordination meetings. Information from these meetings will be used to coordinate with the City and Home Depot for improvements on Home Depot property. Prepare as requested all exhibits and update PS&E for the Home Depot property.

TASK 9 LEARN 4 LIFE COORDINATION (T&M)
The Consultant will, at the Citys request, participate in coordination meetings. Information from these meetings will be used to coordinate with the City and Learn 4 Life for improvements on Learn 4 Life property. Prepare as requested all exhibits and update PS&E for the Learn 4 Life property.

TASK 10 ANTELOPE VALLEY HOSPITAL (AVH) COORDINATION (T&M) The Consultant will, at the Citys request, participate in coordination meetings. Information from these meetings will be used to coordinate with the City and AVH for improvements on AVH properties. Prepare as requested all exhibits and update PS&E for the AVH properties.

TASK 11 PRIVATE PROPERTY PLANS & COORDINATION (T&M)
The Consultant will, at the Citys direction, participate in coordination meetings with adjacent private property owners. Information from these meetings will be used to coordinate with the City and private property owners to ensure the City design is in alignment with private property owner design.

Prepare as requested all exhibits and update PS&E for private property coordination.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On September 14, 2022, the City executed a Sixth Revised Task Order for Additional Authorization to provide additional project management, right-of-way engineering services, and design services.

On May 1, 2023, the City executed an Eighth Revised Task Order for Additional Authorization for project management, plans, specifications, and estimates (PS&E), and design services.

On May 18, 2023, the City executed a Ninth Revised Task Order for Additional Authorization for additional project management, design engineering and surveying services, final plans, specifications, and estimates (PS&E), right-of-way acquisition support, design coordination with adjacent property owners, and additional design services.

Under this Additional Authorization No. 10, the Consultant (or Sub-Consultant) shall provide the additional project management, design engineering services, final plans, specifications, and estimates (PS&E), Phase 2 bid support, and continued coordination with Home Depot.

Milestone tasks and schedule are included in Exhibit 2-K and payment and fees by tasks and sub- tasks table is included in Exhibit 3-K.

PROJECT APPROACH
Additional Authorization No. 9 attempted to provide additional scope and budget to complete the required services to advertise the remainder of the project, which at the time only included Phase 2.

Several tasks were approved to help continue to support on-going activities on the various tasks remaining, coordinate and complete the design, and advertise the remaining project.

As the project progressed, different elements and direction occurred on the project and an additional amendment is required to advance the project as currently envisioned. The following is provided to help summarize recent and ongoing activities that have been required and how KHA has used the existing authorization to complete the efforts.

KHA submitted the Draft 100% Phase 2 PS&E to City on August 8, 2023. In September 2023, the City provided KHA with direction to explore methods of splitting the remaining project, Phase 2, into separate phases (revised Phase 2 and Phase 3) to advance the construction of the project due to some of the remaining right-of-way negotiations for a few owners. Negotiations with Home Depot has resulted in Home Depot’s desire to complete the final design and construction of the on-site improvement themselves to maintain store access with their own contracting forces. The team has been coordinating the final design and adjusting these items as necessary to gain Home Depot support for the proposed design. The 18 th Street/Avenue J-4 roundabout, and improvements on Avenue J-4 and 20th Street were removed from the Phase 2 PS&E package pending right-of-way negotiations with Home Depot. Additionally, due to lagging approvals with the J-4 Development parcels, the City requested to split the improvements that require right-of-way from the J-4 Development out in the revised Phase 2 bid set as an alternative bid, in case the right-of-way cannot be secured in time to award that portion of project.

A separate Phase 3 package will need to be developed to include all other improvements that City is not anticipating completing with the revised Phase 2 construction package. This includes the improvements removed from Phase 2 including the 20 th Street improvements, Avenue J-4 improvements, and the roundabout at J-4/18 th Street. This could also include the alternate bid areas if not awarded with the revised Phase 2. It is assumed that Phase 3 will be completed after the Home Deport agreements are executed and the on-site improvements at Home Depot are complete.

The amendment includes effort required for revisions to the 100% Phase 2 PS&E based on comments received from City on January 25, 2024, and subsequent discussions about future addenda and the

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-K, Page 3 of 6
cancellation of the Phase 2 advertised set and coordination and completion of the revised Phase 2 package for re-advertisement.

Using the authorized budget from Additional Authorization No. 9, KHA provided the City with 100% Phase 2 PS&E Submittal #1 on December 15, 2023. Submittal #1 split the project for Phase 2, included infrastructure transitions needed for Phase 3, and alternative bid improvements. KHA provided the City with 100% Phase 2 PS&E Submittal #2 on January 24, 2024, addressing comments on Submittal #1. On January 26, 2024, the City advertised Phase 2 based on the PS&E package included in Submittal #2. During the City’s review of Submittal #2 and shortly after Phase 2 advertisement, the City provided KHA with comments on Submittal #2 and additional items to include in a planned addendum. KHA initiated the design changes for the addendum as directed by the City.

The City subsequently cancelled the advertised bid package on February 6, 2024 and will re-issue the bid set once the comprehensive set of revisions and updates are completed. Through recent conversations, the City has determined that the new advertisement will be based on the submitted revised Phase 2 bid package that addresses City comments on Submittal #2 defined above. KHA is committed to complete the final revised Phase 2 PS&E package and submit it to the City on February 29, 2024. This package will be advertised as submitted and coordination of the remaining items will be completed prior to this submittal to address the comments received from the City with verification from the City. It is understood that the City will not be reviewing this final revised PS&E #2 package after that will be submitted on February 29, 2024, and it will go straight to bidding. If additional items are brought up by the City or the Bidding Contractors on the revised Phase 2 bid package, the City, with assistance from KHA, will determine if an addendum will be required to address those items.

This amendment request also includes the effort anticipated to support the City during the bidding phase of the revised Phase 2 project.

The Phase 3 PS&E package cannot be fully defined as the alternative bid may need to be included with Phase 3 if it does not get awarded with revised Phase 2. This includes coordination and design of the remaining revised Phase 2 improvements and coordination and integration of the Home Depot construction package into the final Phase 3 package. For the purposes of this additional authorization request, KHA assumes that the alternative bid will be awarded with the revised Phase 2 construction.

Phase 3 construction package completion is included as part of this amendment request. The City has asked that KHA focuses on getting Phase 3 PS&E completed soon after the advertisement and bid completion of the revised Phase 2 effort. For Phase 3 KHA will re-develop the PS&E for Phase 3 based on design from final 100% PS&E for the revised Phase 2 and include the coordination with Home Depot for improvements along 20 th Street, Avenue J-4 and 18 th Street. The 18 th

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-K, Page 4 of 6
Street/Avenue J-4 roundabout and tie-ins to the revised Phase 2 improvements will be included in Phase 3. This amendment request includes effort to develop 100% Phase 3 Submittal #1.

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION (NTE)
Consultant shall continue to perform all project management, scheduling, quality control, and quality assurance tasks necessary to maintain the project schedule, budget, and a high-quality set of deliverables to the City.

The Consultant shall prepare and distribute the agenda and associated materials in advance of each meeting, and prepare action item minutes following each meeting The Consultant shall assume weekly progress meetings (or a conference call, if appropriate) with City PM to review progress and obtain direction. The Consultant shall maintain a list of action items with projected completion dates and shall include progress in weekly updates, at weekly meetings and with invoice. The Consultant shall send current action item list via email to the City PM no later than three (3) working days following each progress meeting.

TASK 2 100% PHASE 2 PS&E REVISIONS (NTE)
KHA submitted the 100% Phase 2 PS&E Submittal #2 to City on January 24, 2024, and received comments from City on January 25, 2024. KHA initiated revisions to complete remaining items for revision of some of the comments into the 100% Phase 2 PS&E and the City advertised the Phase 2 Bid package on January 26, 2024. The remaining additional items continue to be worked on and the plan was to include those revisions in an addendum package based on City comments received.

The City decided to cancel the bid set that was advertised on January 26, 2024. These items are now being included in the revised Phase 2 bid package that will be re-advertised. These items include the following:
•
•
•
•
•
Los Angeles County Fire Department for Private Property Submittals (2 rounds) Los Angeles County Waterworks Districts for Phases 2 and 3 Submittal (2 rounds) PS&E Revisions to Match Final SCE Work Order Maps
PS&E Revisions to Incorporate Phase 1 As-Built Conditions Private Property Plans for Tane LLC, Fourr James Owen

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-K, Page 5 of 6
•
•
•
Address 100% Cost Estimate Comments by Rick Engineering/City PS&E Revisions at 15th/Avenue J-3
Charter Relocation Design (J-2/Kingtree Location)
TASK 3 100% PHASE 3 PS&E SUBMITTAL #1 (NTE)
KHA submitted 100% Phase 2 PS&E Submittal #1 to the City on December 15, 2023. In the submittal, Phase 3 improvements were to include the 18th Street/Avenue J-4 RAB, Avenue J-4, and 20th Street improvements that were not included due to the split of improvements between revised Phase 2 and Phase 3. 18th Street improvements included in the revised Phase 2 and final design for Home Depot on-site improvements both tie directly to Phase 3 improvements. KHA will re-develop the civil design to align with final Home Depot on-site improvements. KHA will update signing and striping, street lighting, landscaping, irrigation, utilities, and design sections to transition from improvements in revised Phase 2 to the Phase 3 construction package. KHA will also update bid items and cost estimate for just Phase 3 PS&E. This task includes effort to develop 100% Phase 3 PS&E Submittal #1 for submittal to City on May 3, 2024.

KHA is targeting initiation of Phase 3 development on March 7, 2024 (following submittal of 100% revised Phase 2 PS&E Submittal #3 to City). KHA will incorporate the latest Home Depot on-site design available at that time into 100% Phase 3 PS&E. Changes to Home Depot on-site design during KHA’s development of 100% Phase 3 will be incorporated into Phase 3 PS&E Submittal #2 as they become available.

This task also includes effort required to complete sub-tasks below for development of Phase 3:
• LACWD Phase 3 Approval (one round)
• Charter Relocation Design (J-4 Ave/18 th Street Location) • Temporary Power Design for SCE Relocation at Home Depot TASK 4 PHASE 2 BID SUPPORT (NTE)
KHA will provide bid support services on a time and materials basis that will include, but not be limited to the following:
• Attend pre-proposal meeting at City’s request
• Review and respond to contractors’ bid questions and request for information • Preparation and coordination of Addendum #1

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-K, Page 6 of 6
TASK 5 CONTINUED HOME DEPOT CORDINATION (T&M)
The Consultant will, at the City’s request, participate in coordination meetings. Information from these meetings will be used to coordinate with the City and Home Depot to ensure the City design is in alignment with Home Depot design of their on-site improvements and coordination with Phase 3 construction contract. Prepare as requested all exhibits and update PS&E for the Home Depot coordination.

INTRODUCTION
On April 1, 2020, the City executed a Task Order for Design Services with Kimley-Horn and Associates, Inc. (KHA).

On April 9, 2020, the City executed a Revised Task Order for Additional Authorization for additional traffic analysis services for design services with KHA.

On October 1, 2020, the City executed a Second Revised Task Order for Additional Authorization to provide further additional traffic analysis and design services.

On December 14, 2020, the City executed a Third Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On November 29, 2021, the City executed a Fourth Revised Task Order for Additional Authorization to provide further additional project management, surveys, and design services.

On September 14, 2022, the City executed a Sixth Revised Task Order for Additional Authorization to provide additional project management, right-of-way engineering services, and design services.

On May 1, 2023, the City executed an Eighth Revised Task Order for Additional Authorization for project management, plans, specifications, and estimates (PS&E), and design services.

On April XX, 2024, the City executed a Tenth Revised Task Order for Additional Authorization for additional project management and administration, revisions to 100% PS&E’s and preparation of a new bid package, 100% PS&E Submittal #1 for Phase 3, Phase 2 bid support, and continued coordination with Home Depot.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-L, Page 2 of 4
Under this Additional Authorization No. 11, the Consultant (or Sub-Consultant) shall provide the additional project management and administration, 100% PS&E Submittal #2-#4 for Phase 3, Phase 3 bid support, utilities coordination, and private property owners coordination.

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-L and payment and fees by tasks and sub-tasks table is included in Exhibit 3-L.

PROJECT APPROACH
Additional Authorization No. 10 provided additional scope and budget for KHA to begin developing plans for a separate Phase 3 package to include all other improvements that the City is not completing with Phase 2 construction package. This includes the improvements removed from Phase 2 including the 20th Street improvements, Avenue J-4 improvements, and the roundabout at J-4/18th Street. This could also include the alternate bid areas if not awarded with the revised Phase 2. It is assumed that Phase 3 will be completed after the Home Deport agreements are executed and the on-site improvements at Home Depot are complete.

The City has asked that KHA focuses on getting Phase 3 PS&E completed as soon as the advertisement and bid completion of the Phase 2 effort. For Phase 3 KHA will re-develop the PS&E for Phase 3 based on design from final 100% PS&E for Phase 2 and include the coordination with Home Depot for improvements along 20 th Street, Avenue J-4 and 18 th Street. The J-4/18 th Street roundabout and tie-ins to the Phase 2 improvements will be included in Phase 3. Additional Authorization No. 10 included effort to develop 100% Phase 3 Submittal #1. At a weekly meeting on February 22, 2024, the City requested for KHA to anticipate three rounds of comments from the City. KHA is targeting May 3, 2024 for 100% Phase 3 PS&E Submittal #1. This amendment request includes effort to address three rounds of City comments and develop 100% Phase 3 Submittals #2, #3, and #4.

The following scope of work was developed to address the scope of changes referenced above:

TASK 1 PROJECT MANAGEMENT AND ADMINISTRATION (NTE)
The original project scheduled spanned for 13 months from March 2020 to April 2021. The original scope was amended ten times and extended the schedule to May 3, 2024 for submittal of 100% Phase 3 PS&E Submittal #1. KHA is targeting submittal of Final 100% Phase 3 PS&E (Submittal #4) to

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-L, Page 3 of 4
City on October 4, 2024 and anticipating City to advertise Phase 3 on October 11, 2024. KHA is requesting additional project management time to account for schedule extension of 5 months from May 3, 2024 to October 11, 2024.

Consultant shall continue to perform all project management, scheduling, quality control, and quality assurance tasks necessary to maintain the project schedule, budget, and a high-quality set of deliverables to the City for the extended schedule duration of five months.

TASK 2 100% PHASE 3 PS&E SUBMITTALS #2, #3, AND #4 (NTE) Additional Authorization No. 11 provided for the first submittal of Phase 3 100% PS&E. This request is for the remainder of Phase 3 design to provide a biddable and constructible set of plans. KHA will re-develop the civil design to align with final Home Depot on-site improvements. KHA will update signing and striping, street lighting, landscaping, irrigation, utilities, and design sections to transition from improvements in Phase 2. KHA will also update the bid items and cost estimate for Phase 3 PS&E to account for these revisions. This task includes effort to continue to develop the 100% Phase 3 PS&E with 100% PS&E Submittals #2, #3, and #4 to the City on dates listed in schedule below.

Changes to Home Depot on-site design are anticipated during development of each of the 100% Phase 3 PS&E Submittals. This task includes effort to incorporate revisions necessary to align with Home Depot on-site design into the Final 100% Phase 3 PS&E. This task also includes effort required to complete LACWD Phase 3 Approval (three rounds) for development of Phase 3.

TASK 3 PHASE 3 BID SUPPORT (NTE)
KHA will provide bid support services on a time and materials basis that will include but not limited to the following:

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 1-L, Page 4 of 4
• Attend pre-proposal meeting at City’s request
• Review and respond to contractors’ bid questions and request for information • Preparation and coordination of Addendum No. 1
TASK 4 UTILITIES COORDINATION (T&M)
KHA submitted 95% Phase 2 PS&E to City on January 31, 2023. On February 13, 2023, KHA provided an updated version of the demolition/utility plans highlighting impacted utilities with color- coded key identifying owners for each utility impact. In 2023, City referenced these color-coded exhibits to continue coordination with utility owners for adjustments and relocations necessary to construct the Phase 2 improvements. In March 2024, City requested for KHA to support City’s continued efforts to coordinate adjustments and relocations for Phase 2 and Phase 3 improvements.

KHA will provide utilities coordination support services on a time and materials basis that will include but not limited to the following:
• Obtain and review City’s current coordination status with each utility owner with project impacts.
• Identify key contacts for each utility company and continue coordination to advance utility relocation design and reach agreement with utility companies to adjust and/or relocate their facilities prior to Phase 2 construction.
• Provide updated utility impact exhibits with utility letters as required to City and utility owners.

TASK 5 PRIVATE PROPERTY OWNERS COORDINATION (T&M)
KHA will provide right of way support services for Phases 2 and 3 on a time and materials basis that will include but not limited to the following:
• KHA will, at the City’s request, participate in coordination meetings with private property owners to identify design solutions for improvements within private property and provide supplemental information including vehicle turning templates, parking impacts analysis, limits of temporary access/construction easements, and construction phasing strategies to support proposed improvements. Information from these meetings will be used to coordinate with the City and private property owners for improvements on private properties. Prepare as requested all exhibits to ensure City design is in alignment with private property owner design.

EXHIBIT “2”

SCHEDULE
A. Task Order 6 – Schedule
B. Revised Task Order 6 – Schedule
C. Second Revised Task Order 6 – Schedule
D. Third Revised Task Order 6 – Schedule
E. Forth Third Revised Task Order 6 – Schedule
F. Fifth Revised Task Order 6 – Schedule
G. Sixth Revised Task Order 6 – Schedule
H. Seventh Revised Task Order 6 – Schedule
I. Eight Revised Task Order 6 – Schedule
J. Ninth Revised Task Order 6 – Scope of Services
K. Tenth Revised Task Order 6 – Scope of Services
L. Eleventh Revised Task Order 6 – Scope of Services

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)ꢀ
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006) ꢀ
Exhibit 2, Page 1 of 1ꢀ
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With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-B, Page 1 of 1
EXHIBIT 2-B: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A and 2-B. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Immediately following selection,
the selected Consultant will be notified with a Notice of Intent to Award. Task Order and Purchase Order will be processed and executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
Notice to Proceed 04/09/2020
Existing Conditions Operations Model
Review trip generation, Intersection Forecasts
VMT Metrics and Analysis
Intersection Analysis
1 week from NTP
2 weeks from NTP
5 weeks from NTP
5 weeks from NTP
6 weeks from NTPDraft Report
City review periods, as noted in Exhibit 1-B, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-C, Page 1 of 1
EXHIBIT 2-C: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, and 2-C. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Immediately following selection,the selected Consultant will be notified with a Notice of Intent to A ward. Task Order and Purchase Order will be processed and executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
10/02/2020
10/09/2020
10/16/2020
11/13/2020
1/22/2021
Notice to Proceed
Review trip generation, Intersection Forecasts
Draft Traffic Impact Analysis Addendum
Revised Conceptual Roadway Plans (2nd 30%)
Design (60% Plans)
Design (90% PS&E)
Environmental Documentation Approval
Design (100% PS&E)
Right-of-Way Acquisition/Certification
Advertise
04/16/2021
04/27/2021
06/18/2021
10/27/2021
12/04/2021
City review periods, as noted in Exhibit 1-A, 1-B, and 1-C, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-E, Page 1 of 1
EXHIBIT 2-E: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, and 2-D. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

Schedule
Milestone Completed By
12/01/2021
04/15/2022
08/01/2022
09/04/2022
Notice to Proceed
Design (100% PS&E)
Right-of-Way Acquisition/Certification
Advertise
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, and 1-D, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-F, Page 1 of 1
EXHIBIT 2-F: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, and 2-F. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

Schedule
Milestone Completed By
03/24/2022
07/15/2022
11/30/2022
12/01/2022
Notice to Proceed
Design (100% PS&E)
Right-of-Way Acquisition/Certification
Advertise
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, and 1-E, are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-G, Page 1 of 1
EXHIBIT 2-G: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, 2-F, and 2-G. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Task Order will be processed and
executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
1 Business Day Post Task Order
Execution
Notice to Proceed
Design (100% PS&E) Phase 1
Advertise Phase 1
Design (100% PS&E) Phase 2
Right-of-Way Acquisition/Certification
Advertise Phase 2
8/4/2022
8/14/2022
2/23/2023
3/2/2023
3/19/2023
4/11/2023Bid Opening Phase 2
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, and 1-G are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-H, Page 1 of 1
EXHIBIT 2-H: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, 2-F, 2-G, and 2-H. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Task Order will be processed and
executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
1 Business Day Post
Task Order Execution
Notice to Proceed
Design (Draft 95% PS&E) Phase 2
Design (Draft 100% PS&E) Phase 2
Design (Final 100% PS&E) Phase 2
Right-of-Way Acquisition/Certification
Advertise Phase 2
12/16/2022
2/17/2023
4/14/2023
4/30/2023
4/26/2023
5/16/2023Bid Opening Phase 2
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, 1-G, and 1-H are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-I, Page 1 of 1
EXHIBIT 2-I: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, 2-F, 2-G, 2-H and 2-I. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Task Order will be processed and
executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
Notice to Proceed Immediately following execution
Draft 95% PS&E City Comments Returned
Draft 100% PS&E Phase 2
4/28/23
6/1/23
Draft 100% PS&E City Comments Returned
Final 100% PS&E Phase 2
Final 100% PS&E City Comment Returned
Advertise Phase 2
Bid Opening Phase 2
Right-of-Way Acquisition/Certification
7/13/23
8/10/23
8/25/23
8/31/23
10/3/23
12/21/23
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, 1-G, 1-H, and 1-I are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-J, Page 1 of 1
EXHIBIT 2-J: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, 2-F, 2-G, 2-H, 2-I and 2-J. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Task Order will be processed and
executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
Notice to Proceed Immediately following execution
Draft 100% PS&E Phase 2
Draft 100% PS&E City Comments Returned
Final 100% PS&E Phase 2
Final 100% PS&E City Comment Returned
Advertise Phase 2
Bid Opening Phase 2
6/1/23
7/13/23
8/10/23
8/25/23
8/31/23
10/3/23
12/21/23Right-of-Way Acquisition/Certification
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, 1-G, 1-H, 1-Iand 1-J are included in this schedule; no additional time will be awarded for allowable time with City.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

Service Group Category 1
Prepare Plans, Specifications and Estimates (PS&E)
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 2-K, Page 1 of 1
EXHIBIT 2-K: SCHEDULE
Milestone tasks and tentative schedule based on funding agreement dates are included in Exhibit 2-A, 2-B, 2-C, 2-E, 2-F, 2-G, 2-H, 2-I, 2-J, and 2-K. The schedule is a critical timeline that must be adhered to due to deadline constraints required by LACMTA, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Task Order will be processed and
executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

Schedule
Milestone Completed By
Immediately following
execution
Notice to Proceed
100% Phase 2 PS&E Phase 2 for Submittal #3
Advertise Phase 2
Addendum Phase 2
2/29/2024
4/13/2024
5/2/2024
100% Phase 3 PS&E, Submittal #1
Bid Opening Phase 2
Award Phase 2
100% Phase 3 PS&E, Comments for Submittal #1
100% Phase 3 PS&E, Submittal #2
100% Phase 3 PS&E, Comments for Submittal #2
100% Phase 3 PS&E, Submittal #3
100% Phase 3 PS&E, Comments for Submittal #3
100% Phase 3 PS&E, Submittal #4 Final
Phase 3 Advertise
5/3/2024
5/14/2024
6/25/2024
5/31/2024
6/28/2024
7/26/2024
8/16/2024
9/13/2024
10/4/2024
10/11/2024
City review periods, as noted in Exhibit 1-A, 1-B, 1-C, 1-D, 1-E, 1-F, 1-G, 1-H, 1-I, 1-J, and 1-K are included in this schedule.

With submittal of a Proposal, the Consultant acknowledges understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

EXHIBIT “3”

FEE SCHEDULE
The Consultant shall maintain separate costs and shall identify the specific costs. The costs under this task order shall include:

A. Task Order 6 – Payment and Fees
B. Revised Task Order 6 – Payment and Fees
C. Second Revised Task Order 6 – Payment and Fees
D. Third Revised Task Order 6 – Payment and Fees
E. Forth Revised Task Order 6 – Payment and Fees
F. Fifth Revised Task Order 6 – Payment and Fees
G. Sixth Revised Task Order 6 – Payment and Fees
H. Seventh Revised Task Order 6 – Payment and Fees
I. Eight Revised Task Order 6 – Payment and Fees
J. Ninth Revised Task Order 6 – Scope of Services
K. Tenth Revised Task Order 6 – Scope of Services
L. Eleventh Revised Task Order 6 – Scope of Services
Original Authorization: $2,169,389.00
Previous Addt’l Authorizations: $2,352,760.00
Authorization No. 11:

Total Not To Exceed:
$ 329,531.00
$4,851,680.00

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Lancaster Health District
KIMLEY-HORN AND ASSOCIATES, INC.

Traffic
Vertex Fehr & Peers Taft OPC EMI
Roadway Utilities Landscaping Kimley-Horn Totals
Anticipated Level of Effort Staff/Task
Billing Rates $ 320
66 2
28 4
16 8
24 8
$ 220
58 6
12 4
0 8
0 40
0 $ 185
100
8 40
8 24
8 24
20 8
$ 155
40 0
40 8
24 8
0 $ 130
0 $ 95
30 2
8 2
4 2
18 2
$ 225
14 $ 210
40 $ 155
14 $ 130
0 $185 $250 $155 $135 $130 $ 200
24 $ 145
24TASK 1: Project Management

1.1 Work Plan
& Coordination 92 64 32 0 0 598
18 300
50 148
102
66 190
24 $
$
$
$
$
$
$
$
$
121,410
3,630
58,160
9,710
29,610
18,840
13,830
41,050
4,740
$
$
$
$
$
$
$
$
$
5,585
167
2,675
447
1,362
867
636
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$ -
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
126,995
3,7970
0 0
0 0
0 0
0 $
$
$
$
$
$
$
$

1.2 Meetings 14
4 10
0 0 14
4 10
0 0
0 48
4 20
24 0
24 4
20 0
24 0 0 24
4 10
10 24
4 10
10 60,835
10,157
30,972
19,707
14,466
42,938
4,958
Kick-Off Meeting
Progress Meetings (8 monthly meetings)
Additional Meetings (after submittals 30, 60, 90)

1.3 Project Management (12 months)

1.4 Quality Assurance & Quality Control

1.5 Permits
0 24
8 0 0
0 0
0 40 40
4 40
0 1,888
2184 0 0
4 4
TASK 2: Research 16
4 2
2 8
4 0
0 4
0 28
8 4
4 12
16 16
0 0
0 40
40 0
0 0
10 4
2 2
2 0
5 0
5 0 0 20
4 16
4 24
8 16
0 0
166
84 48
12 22
$
$
$
$
$
28,770
12,800
8,550
2,450
4,970
$
$
$
$
$
1,323
589
393
113
229
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
30,093
13,389
8,943
2,563
5,199

2.1 Utilities (A, B C)

2.2 Survey Records

2.3 Mapping and Right-of Way (ROW)

2.4 Incidental Research
4 TASK 3: Design Engineering and Surveys

3.1 Design Surveys
14 4
2 2
6 4
0 4
0 0
0 0
56 16
4 8
28 4
96 40
0 16
40 0
72 8
0 0
64 0
8 2
2 2
2 2
0 20 20 15
5 4 15
5 10
10 20
10 364
100
12 62
190
58 $
$
$
$
$
$
$
58,645
16,020
2,450
10,490
29,685
9,445
$
$
$
$
$
$
$
2,698
737
113
483
1,366
434
$
$
$
$
$
$
$
97,460
97,460
$
$
$
$
$
$
$
8,767
-
-
-
8,767
8,767
-
$
$
$
$
$
$
$
35,000
-
-
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
59,202
-
59,202
-
-
-
-
$
$
$
$
$
$
$
261,772
114,217
61,765
45,973
39,818
18,646
21,171

3.2 Geotechnical -
-
-
-
-

3.3 Potholing (10) 10 4 10 10 35,000

3.4 Geometric Layout
Capacity Analysis
5 5
5 5
20 20
20 20
-
-
-
2 4Horizontal Layout 24 40 64 132 20,240 931
TASK 4: Scoping of Improvements
PSRE
14 2
4 4
4 0
0 0
0 0
28 4
8 8
8 8
0 0
0 8
8 0
0 0
8 4
0 2
2 0
12 2
4 2
4 0 20
4 4
4 8
8 32
8 8
8 8
24 8
8 8 0 8 174
28 38
36 72
$
$
$
$
$
33,360
5,930
7,950
7,500
11,980
$
$
$
$
$
1,535
273
366
345
551
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
-
-
-
-
-
$
$
$
$
$
34,894
6,203
8,316
7,845
12,531
Draft Environmenatl Dcoument
Draft District Master Plan
Field Walk
8 8 8 8
TASK 5: Engineering Plans, Specifications and Estimates

5.1 Engineering Plans
76 56
16 16
16 8
8 4
8 48
32 8
8 8
8 8
8 0
836
760
160
220
220
160
40 1600
1520
280
480
480
280
16 2704
2680
480
940
940
320
0 92
68 8
16 20
24 8
110
88 24
24 24
16 10
12 80
70 12
24 22
12 10
682
648
80 280
240
48 1060
1060
220
360
320
104
88 24
24 24
16 8
80 72
24 16
16 16
8 460
400
130
140
90 40
40 20
180
180
80 40
40 880
880
220
280
220
160
120
100
20 30
30 20
10 10
306
260
60 80
80 40
16 30
9418
8962
1846
2978
2790
1348
192
$
$
$
$
$
$
$
$
$
1,400,470
1,321,440
274,650
435,880
408,890
202,020
34,860
$
$
$
$
$
$
$
$
$
64,422
60,786
12,634
20,050
18,809
9,293
1,604
1,428
604
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
$
1,464,891
1,382,226
274,650
435,880
408,890
202,020
36,464

5.1.1 Conceptual Plans (30%)

5.1.2 Preliminary Plans (60%)

5.1.3 Final Plans (90%)

5.1.4 Final Plans (100%) Signed for Bid

5.2 Specifications
160 20
10 245.3 Cost Estimates 20
16 40
24 0
24 8
8 8 184
80 31,050
13,120
32,478
13,7245.4 Submittal Requirements
TASK 6: Right of Way (ROW) Acquistion

6.1 Project Management
32 4
4 4
4 8
4 4
0 0
0 0
0 0
0 0
40 8
8 4
4 8
4 4
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
14 2
2 2
2 2
2 2
86 14
14 10
10 18
10 10
$
$
$
$
$
$
$
$
18,970
2,950
2,950
2,210
2,210
4,230
2,210
2,210
$
$
$
$
$
$
$
$
873
136
136
102
102
195
102
102
$
$
$
$
$
$
$
$
27,500
-
27,500
-
-
-
-
-
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
193,380
20,900
-
7,150
90,200
63,030
9,900
2,200
$
$
$
$
$
$
$
$
-
-
-
-
-
-
-
-
$
$
$
$
$
$
$
$
240,723
23,986
30,586
9,462
92,512
67,455
12,212
4,512

6.2 Prepare Right of Way Engineering Documents

6.3 Preliminary Title Report and Investigations

6.4 Minimum Value Estimates (MVE)

6.5 Negotiations wth Property Owner(s)

6.6 Escrow/Title Clearance

6.7 Obtain Dedication
TASK 7: Delivarables

7.1 Project Administration and Management
6 1
1 1
1 1
1 0
0 0
0 0
0 0
28 4
4 4
4 16
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
50 5
5 5
5 $
$
$
$
$
$
$
9,580
1,060
1,060
1,060
1,060
4,280
1,060
$
$
$
$
$
$
$
441
49 49
49 49
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
-
-
-
-
-
-
-
$
$
$
$
$
$
$
10,021
1,109
1,109
1,109
1,109
4,477
1,109

7.2 Research

7.3 Design Surveys and Engineering

7.4 Scoping of Improvements

7.5 Engineering Plans, Specifications and Estimates

7.6 ROW Acquisition
8 4
16 0
25 5
197
49 $
$
$
-
Total Hours/Budget 224 114 1116 1776 2824 158
6,212
141 125 736 1,088
2,090
263 176 539 194 908
2,080
144 330
474
10,856 $ 1,671,205 $ 76,875 $ 124,960 $ 8,767 $ 35,000 $ 193,380 $ 59,202 2,169,389 2,169,389* subs costs include 10% markup (not ODC's)

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-B, Page 1 of 1
EXHIBIT 3-B: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
$1,500.001. PROJECT MANAGEMENT AND MEETINGS

2. DATA COLLECTION AND INTERSECTION

FORECASTS

3. INTERSECTION AND VMT ANALYSIS

4. RECOMMEND MITIGATION MEASURES

5. DOCUMENTATION
$8,950.00
$42,028.00
$10,751.00
$27,484.00
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $90,713.00

TOTAL COST AMOUNT WRITTEN IN WORDS

NINETY THOUSAND, SEVEN HUNDRED AND THIRTEEN DOLLARS
* In support of Exhibit 3-B, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-B, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-C, Page 1 of 1
EXHIBIT 3-C: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
$9,800.001. TRAFFIC IMPACT ANALYSIS ADDENDUM

2. REVISED CONCEPTUAL ROADWAY PLANS (2ND 30%) $85,935.00 TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $95,735.00

TOTAL COST AMOUNT WRITTEN IN WORDS

NINETY-FIVE THOUSAND, SEVEN HUNDRED AND THIRTY-FIVE DOLLARS * In support of Exhibit 3-B, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-C, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-D, Page 1 of 1
EXHIBIT 3-D: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE

1. ADDITIONAL PROJECT MANAGEMENT

2. ADDITIONAL DESIGN SURVEYS
$10,418.00
$18,466.00
$85,605.003. REVISED ADDITIONAL CONCEPTUAL PLANS (2ND
30%)
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $114,489.00

TOTAL COST AMOUNT WRITTEN IN WORDS

ONE HUNDRED FOURTEEN THOUSAND, FOUR HUNDRED AND EIGTHY-NINE

DOLLARS
* In support of Exhibit 3-D, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-D, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Revised Utilies, Traffic Signals, Lighting and Design Surveys based on revised 30% Roadway Plans Update of 30% Utility Plans and Reoorts, 30% Lighting Plans, 30% Traffic Signal Plans, Additional Design Surveys and Additional Project Management Task ϯ ReǀŝƐĞĚĚĚŝƚŝŽŶĂůŽŶĐĞƉƚƵĂůUtility
Plans;ϮŶĚϯϬйͿ
Update Sewer Area Study
Update Drainage Study
Update 30% Sewer Plans
Update 30% Storm Drain Plans
Update Water System Plans
72 12
12 12
12 12
12 44
6 6
8 8
122 90
30 12
12 12
12 12
16 4
4 2
2 344
52 60
58 58
58 58
$
$
$
$
$
$
$
56,110
8,030
9,720
9,590
9,590
9,590
9,590
$
$
$
$
$
$
$
2,581
369
447
441
441
441
441
$
$
$
$
$
$
$
58,691
8,399
26 24
24 24
24 10,167
10,031
10,031
10,031
10,031
8 8
2 2Update Composite Utility Plans
Task ϯ ZĞǀŝƐĞĚĚĚŝƚŝŽŶĂů ŽŶĐĞƉƚƵĂůTraffic and
LightingPlans;ϮŶĚϯϬйͿ
Update Street Lighting Plans (6 Sheets)
Update Street Traffic Signal Plans (6 Sheets)
20 10
10 50
30 20
0 90
60 30
4 2
2 164
102
62 $
$
$
25,730
15,740
9,990
$
$
$
1,184
724
460
$
$
$
26,914
16,464
10,450
0 Task Ϯ Additional Design Surveys 2 8 10
48 $
$
1,880
9,960
$
$
86 $ 16,500
458
$
$
18,466
10,418Task ϭ Additional Project Management 24 24
Totals 26 184 188 252 360 64 1074 $ 93,680 $ 4,309 $ 16,500 $ 114,489

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-E, Page 1 of 1
EXHIBIT 3-E: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE

1. ADDITIONAL AVH SCOPE: RESEARCH $5,157.00
$42,000.00
$14,519.00

2. ADDITIONAL AVH SCOPE: DESIGN SURVEYS

3. AVENUE J, 20TH STREET WEST, AND 15TH STREET

WEST STRIP MAPS

4. REVISED PLANS FOR ROADWAY TRUCK

CIRCULATION
$40,668.00

5. TRUCK CIRCULATION EXHIBITS $16,998.00
$5,847.006. PWCP 21-014 PEDESTRIAN GAP CLOSURE

IMPROVEMENT PROJECT REVISIONS
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $125,189.00

TOTAL COST AMOUNT WRITTEN IN WORDS ONE HUNDRED

TWENTY-FIVE THOUSAND, ONE HUNDRED AND EIGHTY-NINE DOLLARS * In support of Exhibit 3-E, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-E, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Billing Rates $ 325 $ 225 $ 200 $ 165 $ 135
24 $ 95
1 2
3 Additional AVH Scope: As-Builts and Utility Record Drawings Research Additional AVH Scope: Boundaries Survey and Survey Areas Ave J, 20th Street, and 15 th Street Strip Maps
2 2
4 8
4 2
34 $ 4,930 $ 227 $
$
5,157
42,00016 $ 42,000
Develop 15th Street ultimate striping and strip maps for Ave J, 20th Street, and 15th Street corridors Coordinate with City on revisions for Ave J, 20th Street, and 15th Street corridors 2 4 8
12 64 2 80
16 $
$
10,600
3,280
$
$
488
151
$
$
11,088
3,4314
2 2
4 Truck Circulation: Revisions to 18th Street, Ave J-5, and 18th Street/Home Depot Southerly Street RAB to accommodate WB-67 trucks Redesign 18th Street and Home Depot Southerly Street sections to include wider traveled ways Redesign 18th Street/Home Depot Southerly Street RAB to accommodate WB-67 trucks Redesign Home Depot Southerly Street to align with roundabout at 18 th/Home Depot Southerly Street Redesign curb returns at Ave J-8/18th, Ave J/18th, and Ave J-5/15th to accommodate WB-67 trucks Truck Circulation: Exhibits for Home Depot, Learn4Life, and Ped Gap Revisions 16 16
16 16
48 48
48 40
2 2
68 74
66 56
$
$
$
$
9,960
11,110
9,770
$
$
$
$
458
511
449
370
$
$
$
$
10,418
11,621
10,219
8,410
8 8,040
5 6
Develop exhibits to show concepts for truck circulation at Home Depot and Learn4Life parcels Ped Gap Revisions
Redesign Ped Gap improvements on Ave J-8 (15th Street to 12 th Street) to ensure curb returns can accommodate aerial fire trucks 4 24 80 2 110 $ 16,250 $
$
748 $ 16,998
2 18
8 128
24 392
4 18
38 542
$
$
5,590
79,530
257
3,658
$
$
5,847
125,189Totals 10 4 $ $ 42,000 $ -

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-F, Page 1 of 1
EXHIBIT 3-F: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE

1. ADDITIONAL PROJECT ADMINISTRATION
AND

MANAGEMENT
$59,706.00

2. BOUNDARY SURVEY RESOLUTION

3. RIGHT-OF-WAY SUPPORT
$107,483.00
$98,685.00
$130,300.004. ADDITIONAL AVH SCOPE: ENGINEERING
PLANS,

SPECIFICATIONS, AND ESTIMATES

5. ADDITIONAL SCOPE RELATED TO AVE J LOCAL
PHASE 1 CHANGE ORDER: ENGINEERING
PLANS

AND ESTIMATES
$29,769.00
$12,229.006. ADDITIONAL GEOTECHNICAL (PAVEMENT)

INVESTIGATIONS
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $438,172.00

TOTAL COST AMOUNT WRITTEN IN WORDS FOUR HUNDRED

THIRTY-EIGHT THOUSAND, ONE HUNDRED AND SEVENTY-TWO DOLLARS * In support of Exhibit 3-F, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-F, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Amendment #5 -
Various Scope Revisions
Billing Rates $ 325
128
$ 225 $ 200 $ 165
80 36
220
160
20 $ 135
68 260
640
100
$ 95
1 2
3 4
5 6
Project Management (12 Months) and Coordination (20 months of Weekly Mtgs) Boundary Surveys Resolution
Right of Way Support
Additional AVH Scope
Ave J PS&E Local Phase 1 Change Order
Additional Pavement Investigations
24 4
6 16
8 2
232
116
506
858
172
12 $
$
$
$
$
$
$
57,080
18,100
78,470
124,570
28,460
2,160
$
$
$
$
$
$
$
2,626
833
3,610
5,730
1,309
99 $
$
$
$
$
$
$
59,706
107,483
98,685
130,300
29,769
12,229
438,172
8 20
10 12
2 $ 88,550
$ 16,605
24 24
8 8
8 $
$
9,970
9,970Totals 180 48 16 524 1068 60 1896 308,840 14,207 $ 88,550 $ 16,605

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-G, Page 1 of 1
EXHIBIT 3-G: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE

ADDITIONAL PROJECT ADMINISTRATION
AND

MANAGEMENT

1. $36,150.00

RIGHT OF WAY REQUIREMENTS / PLAT &
LEGAL

SUPPORT

2. $24,351.00
DRAFT 100% PHASE 1 PS&E3.

4. 5.
$93,847.00
$70,208.00
$8,140.00
FINAL 100% PHASE 1 PS&E

SUBSURFACE UTILITY INVESTIGATIONS
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $232,696.00

TOTAL COST AMOUNT WRITTEN IN WORDS

TWO HUNDRED THIRTY-TWO THOUSAND, SIX HUNDRED AND NINETY-SIX DOLLA * In support of Exhibit 3-G, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-G, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-H, Page 1 of 1
EXHIBIT 3-H: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
PHASE 1 100% ADDENDUM NO. 11. $38,723.00
$9,131.00ADDITIONAL PROJECT ADMINISTRATION
AND

MANAGEMENT

2. PROPERTY OWNERs COORDINATION3.

4. $8,441.00
ADDITIONAL SURVEYS FOR PHASE 1 AND PRIVATE

PROPERTY SITE PLANS
$18,215.00
PHASE 2 90% PRIVATE PROPERTY SITE
PLANS

5. 6.
$162,590.00
$153,616.00PHASE 2 95% COMBINED PRIVATE AND LHD
PLANS
PHASE 2 100% COMBINED PRIVATE AND LHD
PLANS

7. $108,052.00
$498,768.00
TOTAL COST*

TIME AND MATERIALS NOT TO EXCEED

TOTAL COST AMOUNT WRITTEN IN WORDS
Four hundred ninety-eight thousand, seven hundred and sixty-eight dollars * In support of Exhibit 3-H, Consultant shall provide two fee grids (in table format), with an itemized breakdown by a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-H, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 0'1&0'18@
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Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-I, Page 1 of 1
EXHIBIT 3-I: PAYMENT AND FEES*
TASK
NO. DESCRIPTION
TASK 1 - ENGINEERING PS&E
PRICE
1 $161,000.00
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $161,000.00

TOTAL COST AMOUNT WRITTEN IN WORDS

ONE HUNDRED AND SIXTY-ONE THOUSAND DOLLARS
* In support of Exhibit 3-i, Consultant shall provide two fee grids (in table format), with an itemized breakdown by:
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-i, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Contract RemainingBal
$1,001.47
Ͳ$319.50
$1,865.83
$1.50
$2,447.87
$107,174.85
Total ReleasefromPO PO20Ͳ01136
ReduceAmountsPROJECTADMINISTRATIONANDMANAGEMENT

RESEARCH
DESIGNENGINEERINGANDSURVEYS
SCOPINGOFIMPROVEMENTS
ENGINEERINGPLANS,SPECIFICATIONS,ANDES

TIMATES
RIGHTͲOFͲWAY(ROW)CERTIFICATION

DELIVERABLES
$126,995.00
$30,093.00
$261,772.00
$34,894.00
$1,464,891.00
$240,723.00
$10,021.00
Line1
Line2
Line3
Line4
Line5
Line6
$3,224.83
$2,213.34
$3,009.77
$2,065.73
$17.79
$441.00 $112,613.02 $5,438.17 $12.21
Line7 $0.60
PROJECTMANAGEMENTANDMEETINGS
DATACOLLECTIONANDINTERSECTIONFO

RECASTS
INTERSECTIONANDVMTANALYSIS
RECOMMENDMITIGATIONMEASURES

DOCUMENTATION
$1,500.00
$8,950.00
$42,028.00
$10,751.00
$27,484.00
$0.00
$30.00
$0.00
$1,232.00
$3,813.50
Line8
Line9
$0.00
$0.00
$74.00
$150.03
$102.97
$0.00
$82.12
$56.38
Line10
Line11
Line12
Line13
Line14
Line15
Line16
Line17
$5,075.50
$30.00
$5,075.50
$30.00
TRAFFICIMPACTANALYSISADDENDUM
REVISEDCONCEPTUALROADWAYPLANS(2
ND30%)
$9,800.00
$85,935.00
$25.00
$5.00
$80.35
$55.15
$11,145.27
ADDITIONALPROJECTMANAGEMENT
ADDITIONALDESIGNSURVEYS
REVISEDADDITIONALCONCEPTUALPLANS(
2ND30%)
$10,418.00
$18,466.00
$85,605.00
$0.50
$0.10
$0.00 $0.60 $0.60
ADDITIONALAVHSCOPE:RESEARCH
ADDITIONALAVHSCOPE:DESIGNS
URVEYS
$5,157.00
$42,000.00
$14,519.00
$40,668.00
$16,998.00
$5,847.00
Ͳ$18.00
$0.00
$29.00
$8.00
$0.50
$54.50
PO20Ͳ01137
IncreaseAmounts
AVENUEJ,20THSTREETWEST,AND15THSTREETWE
STSTRIPMAPS
REVISEDPLANSFORROADWAYTRUCKCIRCULATION
TRUCKCIRCULATIONEXHIBITS
Line2
Line4
$4,536.12
$6,609.15
$11,145.27
PWCP21Ͳ014PEDESTRIANGAPCLOSUREIMPROVEMENTPROJEC
TREVISIONS
$74.00 $74.00
ADDITIONALPROJECTADMINISTRATIONANDMANAGEMENT
BOUNDARYSURVEYRESOLUTION
RIGHTͲOFͲWAYSUPPORT
ADDITIONALAVHSCOPE:ENGINEERINGPLANS,SPECIFICATIONS,AND

ESTIMATES
ADDITIONALSCOPERELATEDTOAVEJLOCALPHASE1CHANGEO RDER:ENGINEERING
PLANSANDESTIMATES
$59,706.00
$107,483.00
$98,685.00
$130,300.00
$1.00
$218.00
$16,605.00
$15.00
$29,769.00
$12,229.00
$19.00
$9,974.00ADDITIONALPAVEMENTINVESTIGAT
IONS
$26,832.00
$138.50
$253.00
$138.50
ADDITIONALPROJECTADMINISTRATIONANDMAN

AGEMENT
RIGHTOFWAYREQUIREMENTS/PLAT&LEGAL
SUPPORT
DRAFT100%PHASE1PS&E
FINAL100%PHASE1PS&E
SUBSURFACEUTILITYINVESTIGATIONS
$36,150.00
$24,351.00
$93,847.00
$70,208.00
$8,140.00
$120.00
$1.00
$4.50
$8.00
$5.00
PHASE1100%ADDENDUMNO1
ADDT'LPROJECTADMINISTRATION&MANA
GEMENT
PROPERTYOWNERSCOORDINATION
$38,723.00
$9,131.00
$8,441.00
$3.00
$43.50
$13.50
ADDT'LSURVEYSFORPH1ANDPRIVATEPROPERT
YSITEPLANS
PHASE290%PRIVATEPROPERTYSITEPLANS
PHASE295%COMBINEDPRIVATE&LHDPLANS
PHASE2100%COMBINEDPRIVATE&LHDPLANS
$18,215.00
$162,590.00
$153,616.00
$108,052.00
$3,765,151.00
$18,215.00
$5.00
$68.50
$2.00 $18,350.50 $135.50
$11,145.27$163,114.12 $163,114.12

Amendment #8
Eng PS and E
Tasks
Billing Rates
Engineering PS&E
$ 360
48 $ 295
20 $ 225
8 $ 215
220
$ 145
240
$ 145
100
$ 145
180
$ 145
30 $ 100
24 928 $ 154,430 $6,ϱϳϬ͘ϬϬ $161,ϬϬϬ͘ϬϬ

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-J, Page 1 of 1
EXHIBIT 3-J: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
TASK 1 - PROJECT MANAGEMENT &

ADMINISTRATION
1 $58,000.00
TASK 2 - DESIGN ENGINEERING & SURVEY
TASK 3 - ENGINEERING PS&E
2 3
$26,000.00
$44,222.27
$26,000.00
$135,000.00
$30,000.00
$20,000.00
$15,000.00
$15,000.00
$20,000.00
$68,000.00
TASK 4 - RIGHT OF WAY4
TASK 5 - MISC PS&E ITEMS5
TASK 6 - LA COUNTY WATER PHASE 2
TASK 7 - CONDEMNATION
6 7
TASK 8 - HOME DEPOT COORDINATION
TASK 9 - LEARN 4 LIFE COORDINATION
TASK 10 - AVH COORDINATION
TASK 11 - PRIVATE PROPERTY PLANS
8 9
10 11
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $457,222.27

TOTAL COST AMOUNT WRITTEN IN WORDS
FOUR HUNDRED AND FIFTY-SEVEN THOUSAND7:2+81'5('7:(17<7:2 DOLLARS$1'7:(17<6(9(1&(176
* In support of Exhibit 3-J, Consultant shall provide two fee grids (in table format), with an itemized breakdown by:
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1-J, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Amendment #ϵ -
Final Cost to Complete
# Tasks
Billing Rates $ 360
88 $ 295 $ 225 $ 215
80 $ 145
24 $ 145 $ 145 $ 145 $ 100
32 Not to Exceed
1 2
3 4
Project Mgmt & Admin
Design Engineering & Survey
Engineering PS&E
224
5 Ϯϭϵ
3 $
$
55,560.00
990.00
$ ϰϭ͕ϳϮϬ͘ϬϬ
820.00
$
$
$
$
$
2,440.00

10.00 ϮϱϬϮ.27

23.00 $
$
$
$
$
58,000.00
26,000.00
ϰϰ,222.27
26,000.00
ϭϱϰ͕222.27
1 24
2 0
ϮϬ
0 ϴ
2 Ϯϱ
0 ϱϱ
0 ϯϭ
0 ϯϭ
0 ϭϮ
2 ϭϯ
1 $
$
25,000.00
-
$
$
$
$
-
-
$
$
-
-
Right of Way $ 25,157.00
25,157.00Not to Exceed Totals 115 ϮϬ ϴ ϭϬϳ ϳϵ ϯϭ ϯϭ ϭϮ 4ϴ ϰϱϭ $ ϵϵ͕ϬϵϬ͘00 ϰ͕ϵϳϱ͘27 $ 25,000.00 $ - Time & Materials
5 6
7 8
9 Misc PS&E Items 4
2 22
8 2 140
36 24
24 24
34 60
342
204
44 44
22 22
40 162
538
128 130
78 28 4
2 4
2 2
2 4
20 662
170
92 64
64 92
384
1528
$
$
$
$
$
$
$
109,930.00
28,710.00
19,140.00
14,310.00
14,310.00
19,070.00
64,980.00
$
$
$
$
$
$
$
$
5,070.00
1,290.00
860.00
690.00
690.00
930.00
3,020.00
12,550.00
$ - $ - $ 20,000.00 $
$
$
$
$
$
$
$
135,000.00
30,000.00
20,000.00
15,000.00
15,000.00
20,000.00
68,000.00
303,000.00
LA County Water - Phase 2
Condemnation Support
Home Depot Coordination
Learn 4 Life Coordination
AVH Coordination
20 16
16 16
16 90
10 11 Private Property Plans 8
38 8
10 80
208
24 232
22 50Time & Materials Totals $ 270,450.00 $
$
- $
$
- $
$
20,000.00
20,000.00Not to Exceed and Time and Materials Totals 205 ϱϴ ϭϴ ϰϰϵ ϲϭϳ Ϯϯϵ Ϯϲϯ ϲϮ 6ϴ ϭϵϳϵ $ ϯϲϵ͕ϱϰϬ͘00 $ ϭϳ͕ϱϮϱ.27 25,000.00 25,157.00 $ ϰϱϳ,222.27 *Includes 10% subconsultant markup

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-K, Page 1 of 1
EXHIBIT 3-K: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
1 $14,069.00

PROJECT MANAGEMENT & ADMINISTRATION
(NTE)
100% PHASE 2 PS&E REVISIONS (NTE)
100% PHASE 3 PS&E SUBMITTAL #1 (NTE)
PHASE 2 BID SUPPORT (T&M)
2 3
4 5
$53,402.00
$37,927.00
$24,696.00
$19,827.00

CONTINUED HOME DEPOT COORDINATION
(T&M)
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $149,921.00

TOTAL COST AMOUNT WRITTEN IN WORDS

ONE HUNDRED FOURTY-NINE THOUSAND, NINE HUNDRED AND TWENTY ONE

DOLLARS
* In support of Exhibit 3-K, Consultant shall provide two fee grids (in table format), with an itemized breakdown by:
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a time and materials not to exceed contract to provide service as described in Exhibit 1-K, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Amendment #10 - Effort and Cost
# Tasks
Billing Rates $ 360 $ 295
10 $ 225 $ 215
36 $ 195 $ 145 $ 145 $ 145 $ 145 $ 110
Not to Exceed Tasks
1 2
Continued Project Management and Administration, Oct 23' - May 24' (NTE) 100% Phase 2 PS&E Revisions (NTE)
LACFD Private Property Submittals (2 rounds)
LACWD Phase 2 Approval (2 rounds)
2 0 0 8 0 0 0 8 64
323
15 52
38 12
52 62
62 30
228
50 16
22 26
16 38
30 30
615
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
13,450
51,055
2,525
8,190
5,950
1,880
8,050
9,790
9,880
4,790
36,260
7,810
2,760
3,530
4,310
2,620
5,650
4,790
4,790
100,765
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
619
2,347
116
377
274
86 370
450
454
220
1,667
359
127
162
198
121
260
220
220
4,633
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
14,069
53,402
2,641
8,567
6,224
1,966
8,420
10,240
10,334
5,010
37,927
8,169
2,887
3,692
4,508
2,741
5,910
5,010
5,010
105,398
0 4 2 33
5 5
2 2
5 10
2 2
22 8
2 2
2 2
2 2
2 91
23 100
10 20
80 56 25 0
2 25
PS&E Revisions to Match SCE Work Order Maps
PS&E Revisions to Incorporate Phase 1 As-Built
Private Property Plans for Tane LLC, Fourr James Owen
Address 100% Cost Estimate Comments by Rick Engineering/City PS&E Revisions at 15th/J-3
Charter Relocation Design (J-2/Kingtree location)
100% Phase 3 PS&E, Submittal #1 (NTE)
Civil PS&E (Typicals, Demo, Street Improvement Plans, Construction Details, Sections) Utilities PS&E (Storm Drain, Water Systems Plans)
Street Lighting PS&E
Traffic PS&E (Signing/Striping, Signal Plans, Interconnect) Landscape PS&E (Landscape, Irrigation Plans)
LACWD Phase 3 Approval (1 round)
Charter Relocation Design (J-4/18th location)
Temporary Power Design for SCE Relocation at Home Depot 6 30
10 25
35 2 20
52 15
5 45
5 2
6 26
843 0 2 12 58
42 32 12 0
2 12
4 8
16 16
2 12
16 20
26 26
2 2
20Not to Exceed Totals 2
0 4
2 35
8 166 112
20 140 37
6 8
0 Time & Materials Tasks
4 Phase 2 Bid Support (T&M)
Attend Pre-Proposal Meeting
Reviews and Responses to Questions, RFIs
Preparation and Coordination of Addendum #1
Continued Home Depot Coordination (T&M)
2 35
5 20
10 40
75 55
5 20
30 55
110
12 140
10 40
90 103
243
$
$
$
$
$
$
23,610
1,800
7,200
14,610
18,955
42,565
$
$
$
$
$
$
1,086
83 331
672
872
$
$
$
$
$
$
24,696
1,883
7,531
15,282
19,827
44,523
2 0
2 2
0 2
8 0
8 20
0 20
12 0
12 6
0 6
5 6
6 2
2Time and Materials Totals 1,958
Not to Exceed and Time and Materials Totals 8 22 6 166 43 276 132 152 43 10 858 $ 143,330 $ 6,591 $ 149,921

Service Group Category 1
Prepare Plans, Specifications and Estimates
Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference: PWCP 20-006)
Exhibit 3-L, Page 1 of 1
EXHIBIT 3-L: PAYMENT AND FEES*
TASK
NO. DESCRIPTION PRICE
1 $32,008.00

PROJECT MANAGEMENT & ADMINISTRATION (NTE)
2 $218,415.00
100% PHASE 3 PS&E SUBMITTALS #2, #3, AND #4 (NTE)
PHASE 3 BID SUPPORT (T&M)3
4 5
$19,947.00
$38,712.00
$20,449.00

UTILITIES COORDINATION (T&M)

PRIVATE PROPERTY OWNERS COORDINATION
(T&M)
TOTAL COST*
TIME AND MATERIALS NOT TO EXCEED $329,531.00

TOTAL COST AMOUNT WRITTEN IN WORDS

THREE HUNDRED TWENTY-NINE THOUSAND, FIVE HUNDRED AND THIRTY-ONE

DOLLARS
* In support of Exhibit 3-L, Consultant shall provide two fee grids (in table format), with an itemized breakdown by:
a. Hours** and Personnel
b. Rate and Personnel
** Hours are for progress tracking purposes only. This is a time and materials not to exceed contract to provide services as described in Exhibit 1-L, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure. 1 Amendment #11- Effort and Cost
# Tasks
Billing Rates $ 360 $ 295
40 $ 225 $ 215
80 $ 195 $ 145 $ 145 $ 145 $ 145 $ 110
Not to Exceed Tasks
1 2
Continued Project Management and Administration, May 24' - Oct 24' (NTE) 100% Phase 3 PS&E, Submittals #2, #3, #4 (NTE)
Civil PS&E (Typicals, Demo, Street Improvement Plans, Construction Details, Sections) Utilities PS&E (Storm Drain, Water Systems Plans)
Street Lighting PS&E
Traffic PS&E (Signing/Striping, Signal Plans, Interconnect) Landscape PS&E (Landscape, Irrigation Plans)
LACWD Phase 3 Approval (3 rounds)
2 0 0 0 0 0 0 8 130
1338
592
180
104
240
104
118
1468
$
$
$
$
$
$
$
$
$
30,600
208,810
90,760
28,460
16,440
38,560
16,920
17,670
239,410
$
$
$
$
$
$
$
$
$
1,408
9,605
4,175
1,309
756
1,774
778
813
$
$
$
$
$
$
$
$
$
32,008
218,415
94,935
29,769
17,196
40,334
17,698
18,483
250,423
0 44
16 12
16 76
36 8
8 8
8 8
156
32 570
540
280 240 80 0
160
16 16
80 20016
16 80
30 570
80 240Not to Exceed Totals 2
0 84
6 16 32
5 280
10 80 8
0 11,013
Time & Materials Tasks
3 Phase 3 Bid Support (T&M)
Attend Pre-Proposal Meeting
Reviews and Responses to Questions, RFIs
Preparation and Coordination of Addendum #1
Utilities Coordination (T&M)
2 30
5 20
5 48
40 118
45 5
20 20
120
38 5 5 108
10 44
54 230
96 $
$
$
$
$
$
$
19,070
1,800
8,380
$
$
$
$
$
$
$
877
83 385
409
1,702
899
$
$
$
$
$
$
$
19,947
1,883
8,7654
2 2
16 24
2 0
0 2
5 0
0 5
10 0
0 5
60 0
5 0
0 5
8,890 9,299
4 5
0 2
2 0
0 0
37,010
19,550
75,630
38,712
20,449
79,108
Private Property Owners Cooordination (T&M)
Time and Materials Totals 203 10 65 434 3,478
Not to Exceed and Time and Materials Totals 4 108 18 274 37 773 290 305 85 8 1902 $ 315,040 $ 14,491 $ 329,531

STAFF REPORT
City of Lancaster
CC 10
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director - PW City Engineering Subject: County Service Request Tracking System (CSRTS) for Pavement Preservation Under the General Services Agreement Between the City of Lancaster and the Los Angeles County Department of Public Works
Recommendation:

Approve County Service Request Tracking System (CSRTS) Work Order No. 271909, for 70th Street West, Avenue E to Avenue J, under the General Services Agreement dated July 1, 2022, with the County of Los Angeles, for a total amount of $1,494,943.00, plus a 10% contingency, for the County to procure work involving pavement preservation within City of Lancaster right-of- way. Authorize the City Manager, or his designee, to sign all documents.

Fiscal Impact:
$1,644,437.30 (including a 10% contingency); sufficient funds are available in Capital Improvements Budget project string CP12ST055.CONST, GL Code 21249900.8000, 21449900.8000, 21749900.8000 and 22049900.8000.

Background:

On June 24, 2022, the County of Los Angeles executed a General Services Agreement with the City of Lancaster that extends the services the City may receive for an additional five-year period.

As part of the County’s project, the County has offered to include portions of the roadway within City right-of-way. CSRTS Work Order No. 271909 allows the County to procure work involving pavement preservation on 70th Street West, from Avenue E to Avenue J within City right-of-way, and identify the City’s estimated jurisdictional total share of costs as $1,500,000.00. Actual costs shall be paid in accordance with the General Services Agreement. Sufficient funding were appropriated with the Fiscal Year 2024 Budget to the City Pavement Management Program Pavement Preservation Project (15ST055).

SN:EF/js
1 6
1 0
Attachments:

General Service Agreement
Treatment Map
CSRTS 271909
79281

3/18/24, 10:30 AM City Service Request Tracking System
https://pw.lacounty.gov/pdd/csrts/index.cfm?fuseaction=viewCSR&SERVICE_REQUEST_ID=271909&CFID=538766&CFTOKEN=f7f78b588f63f832-3… 1/2 FAQ | Disclaimer | Contact Us You are logged in as Erika Figueroa | Log OffYour Service Representative is: Josephine Gutierrez (626) 458-7135 - - ACTION MENU - - Go
Request No.: 271909 Status: Approved
City Service Request
Requesting City:Lancaster Date Submitted:03/14/2024
Estimated Project Amount:$1,500,000.00 Purchase Order No:

Desired Completion:11/01/2024
Subject:70th Street West Pavement Preservation (City of Lancaster Right-of-Way) Location:70th Street West Avenue E to Avenue J
Cold mill existing pavement full width, 1 to 1.5 inches in depth. Construct 3 inches of AC pavement over the cold milled pavement.

Plans, maps and/or attachments to follow1. (70TH ST WEST - AVENUE E TO AVENUE J.PDF 03/14/2024 10:53 AM 479 kb) View Attachment2. (70TH ST WEST - AVENUE E TO AVENUE J.PDF 03/14/2024 10:53 AM 479 kb) View Attachment General Services > Street Maintenance > Pavement Preservation Requested By: Erika Figueroa (661) 723-6086Approved By: Nicholas Godin (661) 723-6262Current Approver:

County Summary
Cost Estimate: $1,500,000.00
Est. Completion Date:11/01/2024
Actual Completion Date:not defined
Your Service Representative:Josephine Gutierrez (626) 458-7135 County Work Comment:City of Lancaster to issue County a no-fee encroachment permit to perform the proposed work.

Primary Operating Division: Road Maintenance Division
Division Name Phone
Geotechnical & Materials Engineering Division Gilbert Tsoi (626) 458-7929 Road Maintenance Division Quang Luong (661) 947-7173
Road Maintenance Division Ricardo Gordillo (661) 947-7173 Road Maintenance Division Roger Aliaga (661) 947-7173

History
Date Remark User
03/14/24 11:03 AM New request auto-routed to servicing division. Nicholas Godin 03/14/24 01:46 PM County Work Comment: City of Lancaster to issue County a no-fee encroachment permit to perform theproposed work. Roger Aliaga 03/14/24 01:46 PM Initial estimated completion date entry. (11/01/2024) ($1,500,000.00) Roger Aliaga 03/14/24 02:55 PM Estimates approved by city. Nicholas Godin

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STAFF REPORT
City of Lancaster
CC 11
05/07/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Purchase Order Increase for the Task Order for Multi-Year Professional Services (Service Group Category 13 – Development Plan Check) Grading Permit and Encroachment Permit Plan Checking (Including Traffic Plan Check) for CDP 18- 05 – Permit Plan Checking
Recommendation:

Approve an increase in the Purchase Order (PO 24000642) for Task Order No. 1 with Cannon Corporation in the amount of $110,000.00, and authorize the City Manager, or his designee, to sign all documents.

Fiscal Impact:
$110,000.00, bringing the total Purchase Order to $230,000.00; sufficient funds are available in City Engineering’s Operating Budget, GL Account 10147000-5710.

Background:

On April 27, 2023, the City approved Task Order No. 1 to Cannon Corporation for grading permit and encroachment permit plan checking services. The cost for their plan checking services are based on a percentage of the grading and encroachment permit plan checking fees that are collected from private development projects.

In accordance with the multi-year agreement, each fiscal year a new Purchase Order (PO) is approved for Cannon Corporation in the amount of $120,000.00 for the payment of their services. Due to an increase in private development and corresponding increase in grading and encroachment plan check submittals, the Purchase Order for this fiscal year must be increased by $110,000.00.

With the increase in development and permit plan check submittals, corresponding revenues have increased proportionately and will offset the requested operating budget increase. 1 6
1 2
SC/js

STAFF REPORT
City of Lancaster
CC 12
5/7/24
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Sonya Patterson, Director of Parks, Arts, Recreation and Community Services Rodrick Armalin, Chief of Police
Subject:Accept Los Angeles County Homeless Local Solutions Funds Recommendation:
a. Accept Los Angeles County Homeless Local Solutions Funds (Innovation Funds III) in the amount of $1,804,760 to revenue account 20262100.4998.
b. Appropriate $1,804,760 to expenditure account 20262100.5656, for the implementation of the Homeless Local Solutions Funds (Innovation Funds III) programs/projects. c.Authorize the City Manager or designee to execute all contracts and associated documents, including memoranda of agreement, and other agreements necessary or appropriate to implement and expend up to $1,804,760 in accordance with the Innovation III program, subject to City Attorney approval.
d.Authorize the City Manager to accept future Los Angeles County Homeless Local Solution funds pursuant to the Innovation III program and execute other agreements necessary or appropriate to implement and expend up to the amount awarded to the City by Los Angeles County, in accordance with the Innovation III program, subject to City Attorney approval.

Fiscal Impact:

No impact to general fund. This project is grant funded.

Background:

The City of Lancaster remains committed to preventing and reducing homelessness within our community. This report details the history of funding received from Los Angeles County to support these efforts.

In recognition of the crucial role cities play in addressing homelessness, the LA County Board of Supervisors (BOS) allocated general fund support the development and enhancement of local homelessness plans.
9 0
7 On July 13, 2021, the BOS approved County Chief Executive Office recommendations for Homeless Initiative Funding. This allowed the County to partner with cities and the Council of Governments through agreements. These agreements enabled contract sums to be increased up to 10% based on Measure H funding availability and County Council approval.

The City of Lancaster submitted a well-defined project/program proposal that maximized the impact of resources by leveraging existing partnerships. Following a thorough review by the Chief Executive Office for the County of Los Angeles, the City of Lancaster was chosen to receive funding.

The initial agreement specified a program plan detailing the allocation of funds for each contract year. Following the initial allocation of $2,379,969, the City received additional funding as follows to further support homeless prevention programs:
•2018 Homelessness Plan Implementation Funds (FY18-19, $600,000) •Innovation Funds I (FY19-20, $449,642)
•Covid Hygiene Funds (FY20-21, $28,156)
•Bridge Funds (FY20-21, $96,500)
•Innovation Funds II (FY21-23, $2,379,969)
• Local Solutions Funds (Innovation Funds III) (FY23-24, 1,804,760).

This report focuses on accepting Los Angeles County Homeless Local Solutions Funds (Innovation Funds III), which will further support homeless prevention programs. The City remains eligible for future annual Local Solutions Funds allocations.

SP:AC
Attachment:

Funding Agreement between County of Los Angeles and City of Lancaster

FUNDING AGREEMENT

BETWEEN COUNTY OF LOS ANGELES AND

THE CITY OF LANCASTER

FOR HOMELESS SERVICES
CONTRACT NUMBER: HI-23-004
This Agreement (“Contract” or "Agreement") is made and entered into by and between the County of Los Angeles, hereinafter referred to as “County” and the City of Lancaster, hereinafter referred to as “City” or “Local Jurisdiction” for the provision and coordination of homeless services.

RECITALS:

WHEREAS, pursuant to Government Code section 26227, the Los Angeles County Board of Supervisors (Board) may appropriate and expend money to establish County programs or to fund other programs deemed to be necessary to meet the social needs of the population of the County; and
WHEREAS, on May 3, 2022, the Board approved a motion to implement the New Framework to End Homelessness in Los Angeles County, which focuses on three key partners – (1) Rehousing System, (2) Mainstream County Government Systems, and (3) Partnerships with Cities, and five categories of actions for each partner: Coordinate, Prevent, Connect, House, and Stabilize; and WHEREAS, as part of the New Framework to End Homelessness motion, the Board directed the County Chief Executive Officer to increase co-investment opportunities for cities and Councils of Governments and enlist city engagement in expanding the supply of interim and permanent housing; and
WHEREAS, on May 17, 2022, the Board delegated authority to the Chief Executive Officer, or her designee, to enter into and/or amend multi-year service contracts, memoranda of understanding, or funding agreements with local jurisdictions administering homeless services programs with Board approved funding provided that: (a) agreements and/or amendments do not exceed available Board approved funding; and (b) County Counsel approves as to form of the amendment prior to any such amendments; and
WHEREAS, the Local Jurisdiction will provide and coordinate homeless programs and services in conjunction with the County to prevent and combat homelessness; and WHEREAS, the Local Jurisdiction warrants that it possesses the competence, expertise, and personnel necessary to provide services consistent with the requirements of this Agreement, and consistent with the professional standard of care for these services; and WHEREAS, the Board adopts recommendations for the budget of Measure H annually to be used 1

1 to support programs that are aligned with the County's New Framework to End Homelessness; and
NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties agree to the following:

I. APPROVED FUNDING
a. The County hereby allocates to the Local Jurisdiction an amount not to exceed the total amount listed on Exhibit B, Pricing Schedule, for the Agreement Term as set for forth in Section II, below, to support the Local Jurisdiction's provision and coordination of homeless services ("Serv ices"), as described in this Agreement and Exhibit A, Statement of Work, and Exhibit B, Pricing Schedule, which are attached and incorporated herein by reference.
b. In each fiscal year of this Agreement Term, the total of all amounts actually expended by County hereunder ("maximum annual allocation") may not exceed the amount allocated by the Board in its approved budget. The County has sole discretion to expend some, all, or none of such budgeted amounts. The sum of such annual expenditures for the duration of the Agreement is the Maximum Agreement Sum.
c. Local Jurisdiction shall have no clai m against the County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by Local Jurisdiction after the expiration or other termination of this Agreement.

Should Local Jurisdiction receive any such payment, it must immediately notify the County and must repay all such funds to County. Payment by the County for services rendered after expiration/termination of this Agreement will not constitute a waiver of the County's right to recover such payment from Local Jurisdiction. d. In the event that the County’s Board of Supervisors adopts, in any fiscal year, a County Budget which provides for reductions in the salaries and benefits paid to the majority of County employees and imposes similar reductions with respect to County contracts, the County reserves the right to reduce its payment obligation under this Agreement correspondingly for that fiscal year and any subsequent fiscal year during the term of this Agreement (including any extensions), and the services to be provided by the Local Jurisdiction under this Agreement will also be reduced correspondingly. The County’s notice to the Local Jurisdiction regarding said reduction in payment obligation will be provided within thirty (30) calendar days of the Board’s approval of such actions. Except as set forth in the preceding sentence, the Local Jurisdiction must continue to provide all of the services set forth in this Agreement.

II. AGREEMENT TERM
a. The term of this Agreement shall commence upon execution by the County and shall expire on June 30, 2027, unless sooner terminated or extended, in whole or 2

2 in part, as provided in this Agreement. Notwithstanding the foregoing, the Parties expressly acknowledge and agree that their respective obligations to perform in Years 2-5 (as defined in Exhibit B, Pricing Schedule) are contingent upon an amendment(s) to Exhibit B, Pricing Schedule, of mutually agreeable funding amounts for such years.

III. HOMELESS SERVICES
a. Homelessness is a regional crisis and one of the top priorities of the County is to continue strengthening the collaboration between the County and the cities and councils of governments within the County to prevent and combat homelessness. b. County Measure H funds shall be used to support programs that are aligned with the County's New Framework to End Homelessness, with the goal to better serve the persistently underserved, as well as all people experiencing homelessness, and increasing permanent housing exits, within the five pillars – Coordinate, Prevent, Connect, House, and Stabilize.

IV. INVOICING AND PAYMENT
a. The Local Jurisdiction must invoice the County only for the tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, and elsewhere hereunder. The Local Jurisdiction's payments will be as provided in Exhibit B, Pricing Schedule, and the Local Jurisdiction will be paid only for the tasks, deliverables, goods, services, and other work approved in writing by the County. In the event that the Local Jurisdiction is provided advance funds by County, the County must approve the advance funds in writing and such funds must be reflected as itemized costs on the Pricing Schedule. If the County does not approve work in writing, no payment for any services or advancement will be due to the Local Jurisdiction, including for work rendered. b. The Local Jurisdiction's invoices must contain the information set forth in Exhibit A, Statement of Work, describing the tasks, deliverables, goods, services, work hours, and facility and/or other work for which payment is claimed. The Local Jurisdiction must prepare invoices, which will include the charges owed to the Local Jurisdiction by the County under the terms of this Agreement and in accordance with Exhibit B, Pricing Schedule.
c. The Local Jurisdiction must submit the monthly invoices to the County by the 15th calendar day of the month following the month of service. All invoices under this Agreement must be submitted to the County's Project Manager. If County does not receive the invoices timely, then at the County's sole discretion, all work intended to be paid by such invoice may be considered gratuitous effort on the part of the Local Jurisdiction, for which Local Jurisdiction has no claim whatsoever against County.
3

3 d. All invoices submitted by the Local Jurisdiction for payment must have the written approval of the County's Project Manager prior to any payment thereof. In no event will the County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld.

V. ADMINISTRATION AND REPORTING
a. The Local Jurisdiction shall complete: (1) Quarterly Reports; (2) Co-Investment Report; and (3) Final Program Outcomes Report in the format described and specified in Exhibit C, Reporting Requirements.
b. The Quarterly Reports and Final Pr ogram Outcomes Report shall include information and a narrative account of Service outcomes and accomplishments in accordance with Exhibit A, Statement of Work, and a description of Local Jurisdiction’s progress made towards achieving the goals as set forth in Exhibit A, Statement of Work, if applicable.
c. All completed Reports described above s hall be submitted timely to the County’s Project Manager.

VI. INDEMNITY, INSURANCE, AND RECORDS RETENTION
a. Indemnity
i. The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers (“County Indemnitees”) from and against any and all liability, actions, causes of action, or expense of any kind, including, but not limited to, defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with Local Jurisdiction activities, operations or services relating to the Services, including any workers’ compensation suits, liability, or expense, arising from or connected with services performed by or on behalf of the Local Jurisdiction by any person pursuant to this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the County Indemnitees
ii. Any legal defense pursuant to Local Jurisdiction’s indemnification obligations under this Section will be conducted by Local Jurisdiction and performed by counsel selected by Local Jurisdiction and approved by County. Notwithstanding the preceding sentence, County will have the right to participate in any such defense at its sole cost and expense, except that in the event Local Jurisdiction fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County will be entitled to retain its own counsel, including, without limitation, County Counsel, and to seek reimbursement from Local Jurisdiction for all such 4

4 costs and expenses incurred by County in doing so. Local Jurisdiction will not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County’s prior written approval.
b. Insurance
i. Without limiting the Local Jurisdiction’s indemnification of County, the Local Jurisdiction shall provide and maintain at its own expense during the term of this Agreement the following program(s) of insurance, or self-insurance coverage with adequate reserves, covering its operations hereunder. Such insurance shall be provided by insurer(s) satisfactory to the County’s Risk Manager and evidence of such programs satisfactory to the County shall be delivered to the County’s Project Manager on or before the effective date of this Agreement. Such evidenc e shall specifically identify this Agreement and shall contain express conditions that County is to be given written notice at least thirty (30) days in advance of any modification or termination of any program of insurance. All such insurance, except for Workers’ Compensation, shall be primary to and not contributing with any other insurance or self insurance coverage maintained by County and shall name the County of Los Angeles as an additional insured. ii. Commercial General and Auto Liability: With limits of not less than $1 million per occurrence.
iii. Workers’ Compensation: A program of Workers’ Compensation Insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, and wh ich specifically covers all persons providing services by or on behalf of Local Jurisdiction and all risks to such persons under this Agreement, and including Employer’s Liability coverage with a $1 million per limit.
iv. Crime Insurance: If, under the terms of this Agreement, Local Jurisdiction shall be required to pick-up, carry, guard, and/or handle large amounts of cash or other highly valued items on behalf of the County; or has the use of or access to County computer systems which transfer funds or record payables, the Local Jurisdiction shall provide this coverage. A comprehensive blanket crime insurance policy with each insuring agreement in an amount not less than $25,000, insuring against loss of money, securities, or other property referred to hereunder which may result from:

1. Dishonesty or fraudulent acts of of ficers, directors, or employees of Local Jurisdiction, or
5

5 2. Disappearance, destruction or wrongful abstraction inside or outside the premises or Local Jurisdiction, while in the care, custody or control of the Local Jurisdiction, or

3. Sustained through forgery or direction to pay a certain sum in money.
v. Property Coverage: If, under the terms of this Agreement, Local Jurisdiction shall have possession of rented or leased or be loaned any County-owned real or personal property, Local Jurisdiction shall provide:

1. For real property: insuranc e providing special form (“all risk”) coverage for the full replacement value.

2. For personal property: insurance pr oviding special form (“all risk”) coverage for the actual cash value.
c. Records Retention and Inspection:

Within ten (10) days of the County Chief Executive Officer’s or his/her designee’s written request, the Local Jurisdiction shall allow the County access to financial and program records during regular business hours at any place Local Jurisdiction keeps those records.

VII. FINANCIAL RECORDS AND AUDITING
a. The Local Jurisdiction agrees to maintain accurate and complete financial accounts, documents, and records relating to this Agreement in accordance with general accepted accounting principles. The Local Jurisdiction must maintain accurate and complete employment and other records relating to its performance of this Agreement. Local Jurisdiction shall make financial records, employment records, and other records relating to its performance of this Agreement available to the County for auditing at reasonable times. The Local Jurisdiction agrees that the County, or its authorized representatives, will have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Agreement. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, sign-in/sign-out sheets and other time and employment records, and proprietary data and information, will be kept and maintained by the Local Jurisdiction and will be made available to the County during the term of this Agreement and for a period of five (5) years thereafter unless the County’s written permission is given to dispose of any such material prior to such time. For purposes of this Agreement, “employment records” shall include only timecard data.
b. At any time during the term of this Agreement or at any time within five (5) years of the expiration or other termination of this Agreement, authorized representatives 6

6 of the County may conduct an audit of the Local Jurisdiction’s records for the purpose of verifying appropriateness and validity of expenditures under the terms of this Agreement.
c. The Local Jurisdiction, within thirty (30) days of notification from the County of its audit findings, may dispute the audit findings in writing to the County and provide the County with records and/or documentation to support the expenditure claims.

The County shall review this documentation and make a final determination as to the validity of the expenditures.
d. It is understood and agreed that any funds paid to the Local Jurisdiction hereunder may only be used for the purposes specified in this Agreement. In furtherance of this understanding, it is agreed that should the County determine that any funds paid to the Local Jurisdiction hereunder have been used for purposes other than those authorized by this Agreement, the Local Jurisdiction is required to immediately refund any such improperly used funds to the County.

VIII. CONFLICT OF INTEREST
a. The Local Jurisdiction covenants that neither the Local Jurisdiction nor any of its agents, officers, employees, or sub-cont ractors who presently exercise any function of responsibility in connection with the program has a personal interest, direct or indirect, in the Agreement, except to the extent he or she may receive compensation for his or her performance pursuant to this Agreement. b. The Local Jurisdiction, its agents, officers, employees, and subcontractors shall comply with all applicable Federal, State and County laws and regulations governing conflict of interest.

IX. AUTHORITY
Local Jurisdiction warrants and certifies that it possesses the legal authority to execute this Agreement and to undertake the proposed Services, and that a resolution, motion, or similar action has been fully adopted or passed, as an official act of the Local Jurisdiction’s governing body, and directing and designating the authorized representative(s) of the Local Jurisdiction to act in connection with th e Services specified and to provide such additional information as may be required by the County.

X. STANDARD TERMS AND CONDITIONS
a. Amendments and C hange Notices
i. For any change which affects any term or condition in this Agreement, including exhibits included in this Agreement, an amendment will be prepared by the County and then executed by the Local Jurisdiction and by an authorized designee of the County.
7

7 ii. Except as otherwise provided herein, any amendment(s) to this Agreement shall be by mutual consent of the County and the Local Jurisdiction and shall be executed by Local Jurisdiction and by an authorized designee of the County.
iii. Except as otherwise provided herein, for any change which does not materially affect tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, or any other term or condition included in this Agreement, a Change Notice shall be prepared and executed by mutual consent of the County and the Local Jurisdiction and shall be executed by an authorized designee of the County, if applicable. b. Independent Contractor
i. This Agreement is by and between the County and the Local Jurisdiction and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and the Local Jurisdiction. The employees and agents of one party shall not be, or be cons trued to be, the employees or agents of the other party for any purpose whatsoever.
ii. The Local Jurisdiction shall be solely liable and responsible for providing to, or on behalf of, all persons performing work pursuant to this Agreement all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, worker’s compensation benefits or other compens ation, benefits, or taxes for any personnel provided by or on behalf of the Local Jurisdiction. c. Assignments and Subcontracts
i. The Local Jurisdiction shall not assign its rights or delegate its duties under this Agreement, or both, whether in whole or in part, without the prior written consent of the County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. ii. Any assumption, assignment, delegation, or takeover of any of the Local Jurisdiction’s duties, responsibilities, obligations, or performance of same by any entity other than the Local Jurisdiction, whether through assignment, subcontract, delegation, or any other mechanism, with or without consideration for any reason requires the County’s express prior written approval, shall be a material breach of this Agreement which may result in the termination of this Agreement.
d. Local Jurisdiction’s C ompliance with County’s Defaulted Property Tax Reduction Program
8

8 The Local Jurisdiction acknowledges that County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through any contract are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Local Jurisdiction qualifies for an exemption or exclusion, the Local Jurisdiction warrants and certifies that, to the best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with Los Angeles County Code Chapter

2.206.
e. OSHA/CAL-OS HA Compliance
The Local Jurisdiction shall comply with the provisions of the Occupational Safety and Health Act of 1970 (29 U.S.C. § 661, et seq.) and the California Occupational Safety and Health Act (Chapter 993 of the 1973 Statutes of California). f. Fair Labor
The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its agents, officers, and employees from any and all liability including, but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorneys’ fees arising under any wage and hour law violation including, but not limited to, Federal Fair Labor Standards Act for services performed by the Local Jurisdiction’s employees for which the County may be found jointly or solely liable. g.

Forc
e Majeure
i. Neither party shall be liable for such party’s failure to perform its obligations under and in accordance with this Agreement, if such failure arises out of fires, floods, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by such party or any of such party’s subcontractors), freight embargoes, or other similar events to those described above, but in every such case the failure to perform must be totally beyond the control and without any fault or negligence of such party (such events are referred to in this paragraph as “force majeure events”).

The Parties agree COVID-19 is not itself a force majeure event, however, any federal, state, or County ordered shutdown or shelter in place order may constitute a force majeure.
ii. Notwithstanding the foregoing, a default by a contractor or subcontractor of Local Jurisdiction shall not constitute a force majeure event, unless such default arises out of causes beyond the control of both Local Jurisdiction and such subcontractor, and without any fault or negligence of either of them. In such case, Local Jurisdiction shall not be liable for failure to perform, unless the goods or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit Local Jurisdiction to meet the required performance schedule. As used in this 9

9 subparagraph, the term “subcontractor” and “subcontractors” mean subcontractors at any tier.
iii. In the event Local Jurisdiction’s failure to perform arises out of a force majeure event, Local Jurisdiction agrees to use commercially reasonable best efforts to obtain goods or services from other sources, if applicable, and to otherwise mitigate the damages and reduce the delay caused by such force majeure event.
h. Nondiscrimination
The Local Jurisdiction shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medi cal condition, or place of residence in providing any Services under this Agreement.
i. County Lobbyist
The Local Jurisdiction and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by Local Jurisdiction, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County lobbyist or County lobbying firm retained by the Local Jurisdiction to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement upon which County may immediately terminate or suspend this Agreement. j. Use of Recycled Paper
Consistent with the Board of Supervisors’ policy to reduce the amount of solid waste deposited at County landfills, the Local Jurisdiction agrees to use recycled- content paper to the maximum extent possible on the Services. k. Notice to Employees Regarding the Federal Earned Income Credit The Local Jurisdiction shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the Federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in Internal Revenue Service Notice 1015.
l. Consideration of Gain/Grow Program Participants for Employment Should the Local Jurisdiction require additional or replacement personnel after the effective date of this Agreement, the Local Jurisdiction shall give consideration for any such employment openings to participants in the County’s Department of Public Social Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the Local 10

10 Jurisdiction’s minimum qualifications fo r the open position. For this purpose, consideration shall mean that the Local Jurisdiction will interview qualified candidates. The County will refer GAIN/GROW participants by job category to the Local Jurisdiction. The Local Jurisdiction shall report all job openings with job requirements to [email protected] to obtain a list of qualified GAIN/GROW job candidates.
m. The Local Ju risdiction’s Charitable Activities Compliance The Supervision of Trustees and Fundraisers for Charitable Purposes Act regulates entities receiving or raising charitable contributions. The Nonprofit Integrity Act of 2004 (SB 1262, Chapter 919) increased the Charitable Purposes Act requirements. The County seeks to ensure that all County contractors that receive or raise charitable contributions comply with California law in order to protect the County and its taxpayers. A contractor that receives or raises charitable contributions without complying with its obligations under California law commits a material breach, subjecting it to either termination of this Agreement or debarment proceedings or both.
n. Compliance with the County Policy of Equity
The Local Jurisdiction acknowledges that the County takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE) (https://ceop.lacounty.gov/). The Local Jurisdiction further acknowledges that the County strives to provide a workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. The Local Jurisdiction, its employees and subcontractors acknowledge and certify receipt and understanding of the CPOE. Failure of the Local Jurisdiction, its employees or its subcontractors to uphold the County’s expectations of a workplace free from harassment and discrimination, including inappropriate conduct based on a protected characteristic, may subject the contractor to termination of contractual agreements as well as civil liability.
o. Local Jurisdiction’s Acknowledgment of County’s Commitment To The Safely Surrendered Baby Law
The Local Jurisdiction shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby.

The fact sheet is available on the Internet at www.babysafela.org for printing purposes.
p. Compliance with the County’s Jury Service Program
11

11 This Agreement is subject to the provis ions of the County’s ordinance entitled Contractor Employee Jury Service (“Jury Service Program”) as codified in Sections

2.203.010 through 2.203.090 of the Los Angeles County Code. Local Jurisdiction’s violation of this paragraph of the Agreement may constitute a material breach of the Agreement. In the event of such material breach, County may, in its sole discretion, terminate the Agreement and/or bar the Local Jurisdiction from the award of future County contracts for a period of time consistent with the seriousness of the breach.
q. Compliance with County’s Zero Tolerance Policy on Human Trafficking Local Jurisdiction acknowledges that the County has established a Zero Tolerance Policy on Human Trafficking prohibiting contractors from engaging in human trafficking. If a Local Jurisdiction or member of Local Jurisdiction’s staff is convicted of a human trafficking offense, the County will require that the Local Jurisdiction or member of Local Jurisdiction’s staff be removed immediately from performing services under the Agreement. County will not be under any obligation to disclose confidential information regarding the offenses other than those required by law. Disqualification of any member of Local Jurisdiction’s staff pursuant to this paragraph will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. r. Debarment
i. A responsible contractor is a contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County’s policy to conduct business only with responsible contractors.
ii. The Local Jurisdiction is hereby notified that, in accordance with Chapter

2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Local Jurisdiction is not responsible, the County may, in addition to other remedies provided in the Agreement, debar the contractor from bidding or proposing on, or being awarded, and/or performing work on County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and terminate any or all existing contracts the contractor may have with the County.
iii. The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the contractor has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County, 2) committed an act or omission which negatively reflects on the contractor’s quality, fitness or capa city to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on 12

12 same, 3) committed an act or offense which indicates a lack of business integrity or business honesty, or 4) made or submitted a false claim against the County or any other public entity.
s. Confidentiality
Except to the extent disclosure is required by law, including, but not limited to, the California Public Records Act and/or the Ralph M. Brown Act, Local Jurisdiction must maintain the confidentiality of all records and information in accordance with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information. t. Public Records Act
Any documents submitted by the Local Jurisdiction to the County become the exclusive property of the County. All such documents become a matter of public record and will be regarded as public records.
u. Background Check
i. Each of Local Jurisdiction’s staff performing services under this Agreement, who is in a designated sensitive position, as determined by County in County’s sole discretion, must undergo and pass a background investigation to the satisfaction of County as a condition of beginning and continuing to perform services under this Agreement. Such background investigation must be obtained through fingerprints submitted to the California Department of Justice to include State, local, and federal-level review, which may include, but will not be limited to, criminal conviction information. The fees associated with the background investigation will be at the expense of the Local Jurisdiction, regardless of whether the member of Local Jurisdiction’s staff passes or fails the background investigation. ii. If a member of Local Jurisdiction’s staff does not pass the background investigation, County may request that the member of Local Jurisdiction’s staff be removed immediately from performing services under the Agreement. Local Jurisdiction must comply with County’s request at any time during the term of the Agreement. County will not provide to Local Jurisdiction or to Local Jurisdiction’s staff any information obtained through the County’s background investigation.
iii. County, in its sole discretion, may immediately deny or terminate facility access to any member of Local Jurisdiction’s staff that does not pass such investigation to the satisfaction of the County or whose background or conduct is incompatible with County facility access.
13

13 iv. Disqualification of any member of Local Jurisdiction’s staff pursuant to this Section will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. v. Approval of Local Jurisdiction’s S taff
County has the absolute right to approve or disapprove all of the Local Jurisdiction’s staff performing work hereunder and any proposed changes in the Local Jurisdiction’s staff, including, but not limited to, the Local Jurisdiction’s Project/Program Manager(s).
w. Suspension and Terminations
i. The Local Jurisdiction agrees to suspend Services effective immediately upon written notice of suspension from the County’s Project Manager. The County may terminate this Agreement immediately by written notice to the Local Jurisdiction upon Local Jurisdiction’s failure to comply with the provisions of this Agreement. It is also understood and agreed that should the County determine that Local Jurisdiction’s failure to perform relates to only part of the Services, the County, in its sole discretion, may elect to terminate only that part of the Agreement which shall in no way void or invalidate the rest of this Agreement.
ii. If this Agreement is terminated for any reason, the Local Jurisdiction shall within five (5) days of receipt of notice of termination from County, notify all other parties who are subcontractors of the Local Jurisdiction of such termination.

1. Termination for Default : This Agreement may be terminated immediately in whole or in part by the County by providing to the Local Jurisdiction a written Notice of Default if 1) the Local Jurisdiction has materially breached this Agreement, 2) the Local Jurisdiction fails to satisfactorily perform the work or progress toward achieving the objectives of the Services within the time specified in this Agreement or any extensions approved by the County, 3) the Local Jurisdiction fails to perform any other covenant or conditions of this Agreement, or 4) Local Jurisdictions fails to demonstrate a high probability of timely fulfillment of performance requirements under this Agreement, or of any obligations of this Agreement and in either case, fails to demonstrate reasonable and substantial progress toward a cure within five (5) working days (or such longer period as the County may authorize in writing) after receipt of written notice from the County specifying such failure In its sole discretion, the County may include in the Notice of Default a period of time for the Local Jurisdiction to cure the Default(s). 14

14 2. Termination for Convenience: This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County, in its sole discretion, to be in its best interest.

Termination of Services or otherwise shall be effected by notice of termination to the Local Jurisdiction specifying the extent to which the Agreement is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be specified in the termination notice. After receipt of a notice of termination and except as otherwise directed by the County, the Local Jurisdiction shall stop work under this Agreement and to the extend specified in the notice and complete performance of such part of the work as would not have been terminated by such notice.

3. Termination for Improper Consideration : The County may, by written notice to the Local Jurisdiction, immediately suspend or terminate the right of the Local Jurisdiction to proceed under this Agreement if it is found that consideration, in any form, was offered or given by the Local Jurisdiction, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing this Agreement or securing favorable treatment with respect to the award, amendment, extension of this Agreement, or the making of any determinations with respect to the Local Jurisdiction’s performance pursuant to this Agreement. In the event of such termination or suspension, the County shall be entitled to pursue those same remedies against the Local Jurisdiction as it could pursue in the event of default by the Local Jurisdiction. The Local Jurisdiction shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to a County manager charged with the supervision of the employee or to the County Auditor-Controller’s Employee Fraud Hotline at (800) 544-6861.

Among other items, such improper consideration may take the form of cash; discounts; services; the provision of travel, entertainment, or tangible gifts.

4. Termination/Suspension for Nonadherence to County Lobbyists Ordinance: The Local Jurisdiction, and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by the Local Jurisdiction, shall fully comply with the County’s Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County Lobbyists or County Lobbying firm retained by the Local Jurisdiction to fully comply with County’s Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which the County may in its sole discretion, immediately suspend or terminate for default this Agreement.
15

15 5. Termination for Breach of Warranty of Compliance with the County’s Defaulted Property Tax Reduction Program : The Local Jurisdiction acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contracts are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon County taxpayers. Unless the Local Jurisdiction qualifies for an exemption or exclusion, the Local Jurisdiction warrants and certifies that to the best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with the Los Angeles County Code Chapter 2.206. Failure of the Local Jurisdiction to maintain compliance with these requirements shall constitute default under this Agreement. Without limiting the rights and remedies available to County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default within ten days of notice shall be grounds upon which County may terminate this Agreement and/or pursue debarment of the Local Jurisdiction, pursuant to County Code Chapter 2.206.

6. Local Jurisdiction’s Acknowledgment of County’s Commitment to Child Support Enforcement/Termination for Failure to Comply: The Local Jurisdiction acknowledges that the County places a high priority on the enforcement of child support laws and the apprehension of child support evaders. The County understands that it is County’s policy to encourage all County contractors to voluntarily post County’s L.A.’s Most Wanted: Delinquent Parents poster in a prominent position at Local Jurisdiction’s place of business. The County will supply the Local Jurisdiction with the poster to be used. As required by County’s Child Support Compliance Program (Los Angeles County Code Chapter 2.200), and without limiting the Local Jurisdiction’s duty under this Agreement to comply with all applicable provisions of law, the Local Jurisdiction warrants that it is now in compliance and shall during the term of this Agreement maintain compliance with the employment and wage reporting requirements as required by the Federal Social Security Act (42 U.S.C. § 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or Child Support Services Department Notices of Wage and Earnings Assignment for Child, Family, or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b).

Failure of the Local Jurisdiction to maintain compliance with the County’s Child Support Compliance Program shall constitute a default under this Agreement. Without limiting the rights and remedies available to the County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default 16

16 within 90 calendar days of written notice shall be grounds upon which the County may suspend or terminate this Agreement. x. Survival of Termination
Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the termination or expiration of this Agreement, including but not limited to the following Sections of this Agreement:

I(c), IV, VI(a), VI(c), VII, X(f), X(s), and XIV.

XI. NOTICES, REPORTS, INVOICES, AND APPROVALS
a. All notices, reports, invoices, and approval s shall be directed to and made by the following representatives of the parties:
i. To the County Project Manager:

Name: Onnie Williams III
Email: [email protected]
and copy
[email protected];
[email protected]

Chief Executive Office - Homeless Initiative
Kenneth Hahn Hall of Administration, Room 493
500 West Temple Street
Los Angeles, CA 90012
ii. To the Local Jurisdiction:

Name: Melissa Varela, Manager
Email: [email protected]

City of Lancaster
44933 Fern Ave.

Lancaster, CA 93534

b. The Local Jurisdiction shall notify the County in writing within five (5) business days of any change in the names or email address above.

XII. SEVERABILITY
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or app lication, and to this end the provisions of the Agreement are severable.
17

17 XIII. COMPLIANCE WITH LAW
The Local Jurisdiction shall comply with all applicable Federal, State, and County law, regulations and policies in connection with its activities pursuant to this Agreement.

XIV. GOVERNING LAWS, JURISDICTION AND VENUE
This Agreement shall be governed by and construed in accordance with the laws of the State of California. To the maximum extent permitted by applicable law, the Local Jurisdiction and the County agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes concerning this Agreement and further agree and consent that venue of any action brought in connection with or arising out of this Agreement, shall be exclusively in the County of Los Angeles.

XV. RIGHTS AND REMEDIES NOT EXCLUSIVE
The rights and remedies of the County provided in any given paragraph, as well as throughout the Agreement, are not exclusive and are cumulative with any and all other rights and remedies under the Agreement, at law, or in equity.

18 IN WITNESS WHEREOF, the City of Lancaster has executed this Agreement, or caused it to be duly executed by its authorized representative , and the County of Los Angeles by order of its Board of Supervisors, has delegated to its Chief Executive Officer the authority to execute this Agreement on its behalf on the date and year written below.

COUNTY OF LOS ANGELES
By ____________________________ Date __________________ FESIA A. DAVENPORT
Chief Executive Officer
APPROVED AS TO FORM FOR THE COUNTY:

DAWYN R. HARRISON
County Counsel
By
Ana Lai
Senior Deputy County Counsel

CITY OF LANCASTER
By___________________________
Print Name _-DVRQ&DXGOH__________________
Title__________________________
19

19A
Joseph M. Nicchitta for (Jan 21, 2024 20:32 PST)
Joseph M. Nicchitta for
Jan. 21, 2024
Rev 1/2019
IN WITNESS WHEREOF, the parties he reto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF LANCASTER LANCASTER,

CALIFORNIA
By:

Jason Caudle, City Manager
Dated:

Company Name
&LW\RI/DQFDVWHU
By:
(6RQ\D3DWWHUVRQ'LUHFWRURI3DUNV$UWV5HFUHDWLRQDQG&RPPXQ LW\6HUYLFHV Dated:

ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney

19B

EXHIBIT A

STATEMENT OF WORK

CITY OF LANCASTER

LOCAL SOLUTIONS FUND
I. Overview
Homelessness is a regional crisis. As such, one of the top priorities of the Chief Executive Office’s Homeless Initiative (CEO-HI) is to continue strengthening the collaboration between the County and diverse stakeholders, including the 88 cities in Los A ngeles County. Since cities have jurisdiction over planning/land use activities and have the insight to support locally specific solutions, cities play a unique role in our countywide efforts to prevent and combat homelessness.

The City of Lancaster (City) is the fifth largest city in the County and the 32nd largest city in California, with a growing population of over 171,000 residents. Lancaster is part of the County's Service Planning Area (SPA) 1 and the Fifth Supervisorial District. Homelessness in the City is visible and life-threatening as persons sleeping in the desert struggle with extreme weather, including both subfreezing temperatures and intense heat waves. The larger crisis requires an innovative, collective action to address the undesirable inflow into homelessness—especially in the family and transition-age youth population.

In aiming to increase participation of cities in County’s New Framework to End Homelessness, the emphasis of the strategies is to create opportunities fo r co-investment that lead to an increase in cities’ ability to respond at a local level to community members’ greatest concerns in alignment with the New Framework, while leveraging cities’ unique capabilities to increase access to housing.

Information on the required deliverables for the Local Solutions Funds (LSF). Cities shall use LSF to implement activities that align with the County ’s New Framework to End Homelessness. The New Framework to End Homelessness outlines the following strategies for cities and COGs.

New Framework to End Homelessness Strategies
1 Coordinate Regional and Local Annual Planning
2 Prevent Infuse Problem Solving into Local Services
3 Connect Outreach and Navigation Linked to Local Rehousing Services 4 House
Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing Locally Sited Time Limited Subsidies (TLS)
5 Stabilize Local Eviction and Prevention Prioritized and Linked to Formerly Homeless Residents
II. Object
ive
The City will use this funding to manage the tasks described below, including the implementation of the City’s Homelessness Plan activities that align with the New Framework to End Homelessness. 20

2 EXHIBIT A
III. Tasks
Task 1: Local Homeless Services and Housing Programs
Task 1A: 2024 Lancaster Community Homeless Plan
Task 1A Description: Through the implementation and execution of the City's 2018 Lancaster Community Homelessness Plan, the City was equipped to learn of our local successes and shortfalls; continue to evaluate the effectiveness of current services; and, identify and introduce new strategies to address homelessness. The 2024 Lancaster Community Homelessness Plan will refresh, update, and revitalize the 2018 Lancaster Community Homelessness Plan to ensure that the plan itself is currently relevant and responsive and that the City can continually build upon the objectives of our inaugural plan to:
- Align efforts with the L.A. County's Homeless Framework to End Homelessness Strategies - Consider a truly balanced approach (for the entire community) - Provide equal placement of attention on public safety and community vitality - Engage the community and expand the needs assessment regarding homelessness in Lancaster - Identify best practices and impediments
- Identify criteria and strategies that decrease homelessness Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Data Sharing & Tracking
x Advocacy
x Lived Experience
x Quality Improvement
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1A.i.

Community
stakeholders and
people with lived
experience will
provide input and
feedback on issues,
topics, and
challenges that
identify and introduce
new strategies to
address
homelessness.

A. At least 33% of data sources
will come from publicly
sourced data used to identify
national and local trends in
homelessness.

B. At least 33% of data sources
will come from community-
sourced data via community-
wide workshops, focus group
meetings, in-person and
phone interviews with key
stakeholders, interviews with
All Targets by June 2024
21

2 EXHIBIT A
Consultant will be
retained to assist with
overall plan and aid in
engaging multiple city
departments
throughout process.
individuals experiencing
homelessness, a service
provider survey, and a
survey for the public
C. At least 33% of data sources
will come from stakeholder
data by establishing a
framework of the existing
services, service providers,
and barriers facing community
members who need services.

D. At least 500 people will
provide input and feedback on
issues, topics, and challenges
surrounding homelessness
Task 1B: A Place-In-Time Program Expansion
Task 1B Description: Antelope Valley College has one of the highest homeless student populations of all community colleges in California. The A-Place-In-Time Program provides transitional housing, wraparound services, and navigation for unhoused students at Antelope Valley College. The goal of this program is to help students experiencing homelessness meet their immediate housing needs while empowering their academic success, impacting physical and mental health, and providing them with the tools needed to break the cycle of homelessness. The City will work directly with Antelope Valley College to identify eligible students and ensure they have resources. LSF funds will pay for the transition from community college homes for students experiencing homelessness to new housing when they complete their studies/graduate.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1B.i.

The program will
provide transitional
housing, wraparound
services, and
navigation for
unhoused students at
A. A total of 15 participants
graduated and/or transferred
to another workforce
development opportunity
B. A total number of 15
participants requested
supportive services (e.g.

A. Annually
B. Annually
22

2 EXHIBIT A
Antelope Valley
College.
document ready, health care,
food stability)
C. A total number of 15
participants linked to support
services (e.g. document
ready, health care, food
stability)
D. A total of 10 participants not
placed on academic probation
each term
E. At least 60% of participants
surveyed indicate self-
improvement (participant self-
identified that they believe
they had personal and/or
professional improvement as
a result of the program)
F. At least 15 of participants exit
to permanent housing
C. Annually
D. Semester/Qtr.

E. Quarterly
F. Annually
Task 1C: Community Ambassadors Program
Task 1C Description: The City will subcontract with Street Plus for the Community Ambassadors Program which is designed to engage with the homeless community and provide coordinated information regarding programs and services while providing a reassuring presence, responsive hospitality, and customer service for the community. This program will deploy a team of Community Ambassadors in our most vulnerable areas of the City to serve as goodwill representatives and assist various agencies in communicating unwanted behavior/activ ity related to quality of life infractions. Community Ambassadors will engage with the homeless community and provide coordinated information regarding programs and services.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Data Sharing & Tracking
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
23

2 EXHIBIT A
1C.i.

Community
Ambassadors
Program (through
Street Plus) will
engage with the
homeless community
and provide
coordinated
information regarding
programs and
services.

A. 300 people experiencing
homelessness have been
identified
B. At least 50% (150) people
experiencing homelessness
engaged
C. At least 25
households/Individuals
received support with housing
D. At least 25
households/individuals
received support with
Community resources
E. At least 25
households/individuals
received support with other
services (e.g., social services
referrals, housing resources,
access to food distribution).

F. At least 150 Wellness Checks
completed
G. At least 150 mental health
checks completed
Annually for all Targets
Task 1D: Community Services Mini-Grant Program
Task 1D Description: The City will administer a Community Services Mini-Grant Program designed to assist local community-based organizations that provide homeless prevention and diversion programs and resources to expand and strengthen support services so that they can “take local action on a public problem.” These grant funds will assist organizations in increasing the impact, improving the effectiveness of their resources, and enhancing the City's partnership with community organizations.

Mini-grant awards will range from $500 - $10,000, depending on the scope and need of the request.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Data Sharing & Tracking
x Advocacy
x Implementation Coordination
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1D.i Community-based
organizations will
A. At 25 least grant
applications received
24

2 EXHIBIT A
apply for and receive
funds to expand and
strengthen supports
services that help
mitigate the effects of
homelessness,
tracking and sharing
key metrics with the
City and County.

B. At least 12 mini-grants
awarded
C. At least 50% (6) of the
grant awards will be for
new (not existing)
community needs to be
addressed
D. At least 75% (9) of
organizations funded met
their funding and grant
objectives
Annually for all Targets
Task 1E: Family + As One Interim Housing Program
Task 1E Description: The Family + As One Interim Housing Program will provide hotel payments, supportive services, and housing navigation to recently homeless families through local hotel partners.

Hotel stays can range from 30-90 days.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Advocacy
x Implementation Coordination
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1E.i.

The City will
subcontract with The
People Concern
(TPC) and AV
Partners for Health
(AVPH).

Executed agreement
Within 60 days of
contract execution
1E.ii.

The program will
provide hotel
payments, supportive
services, and housing
navigation to recently
homeless families by
partnering with local
hotel(s).

A. A total of 60 unduplicated
families referred.

B. At least 70% (40)
unduplicated families
enrolled
C. At least 25% (~14)
unduplicated families received
supportive services (e.g.
housing navigation, food
security, employment
resources
)
Annually for all Ta
rgets
25

2 EXHIBIT A
D. At least 20 unduplicated
families placed in interim
housing by partnering with
local hotel(s)
E. At least 7 unduplicated
families exited to permanent
housing
F. 100% of exited families
retained housing for more
than 3 months
G. 100% of “engaged” families
completed Vulnerability Index
- Service Prioritization
Decision Assistance Tool (VI-
SPDAT).

H. 100% of “engaged” families
completed Housing Stability
Plans
Task 1F: Feed the Need Food Distribution Program
Task 1F Description: Feed the Need Food Distribution Progr am will supply dietician-approved meals at designated sites experiencing isolation and food insecurity. In addition, this Program will provide routine case management services to help clients connect to community resources to set and meet goals that improve food insecurity and life stability.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents տ Supporting Activity-
x Advocacy
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1F.i.

The City will
subcontract with
Antelope Valley
Partners for Health
(AVPH).

Executed Agreement
Within 60 days of
contract execution
1F.ii.

City will subcontract
with a service
provider to: purchase
food, cutlery, and hot
meal prep supplies;
prepare dietician-
A. At least 80 unduplicated
applications /assessments
completed
B. At least 240 unduplicated
participants enrolled in the
program
Annually for all Targets
26

2 EXHIBIT A
approved meals by
certified staff; deliver
meals and groceries
daily to designated
sites; and hire a case
manager to provide
the needed wrap-
around services and
referrals for clients to
prevent
homelessness.

C. At least 4,000 meals
delivered
D. 100% of participants are
screened for case
management services
E. At least 75% of participants
enrolled are linked to
supportive services
F. At least 120 participants are
prevented from becoming
homeless
Task 1G: Homeless Liaison (Part-Time)
Task 1G Description: The Homeless Liaison is a part-time position that is primarily responsible for providing leadership, guidance, and support to the Innovation Fund subcontractors and partners in order to support the integration, improvement, and coordination of the Innovation Funds programs/projects.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents տ Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline

1.G.i.

Identify system and
program gaps and
needs, provide
programmatic and
process improvement,
and spearhead
greater system
efficiencies.

A. Provide quarterly reports to
the City.

B. Progress to be included in
quarterly report. Quarterly

1.G.ii.

Develop and
maintain strategic
partnerships as well
as play a key role in
building and
strengthening the
ties between the
City of Lancaster,
its subcontractors
and the
A. Provide quarterly reports to
the City.

B. Progress to be included in
quarterly report.

Quarterly
27

2 EXHIBIT A
communities they
serve.

Task 1H: Homeless Services Coordinator
Task 1H Description: The City of Lancaster will hire one full-time Homeless Services Coordinator (HSC) position. The Homeless Services Coordinator will provide guidance to City leadership on homeless issues and oversee the City's efforts to address homelessness. The coordinator will be responsible for the planning, preparing, implementing, and monitoring of homelessness programs and project activities within the City and surrounding area. The City will draft and submit a Local Solutions Fund Implementation Plan to the County outlining the contract services and programs.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1H.i
Draft an
Implementation Plan
outlining the contract
services and
programs that will be
implemented utilizing
the Year One Local
Solutions Funds.

Submit a Local Solutions Fund
Implementation Plan to the
County
Within 30 days of
contract execution
1H.ii
Coordinator will be
responsible for the
planning, preparing,
implementing, and
monitoring of
homelessness
programs and project
activities within the
City and surrounding
area.

A. Applied for 4 funding
opportunities; one per
quarter
B. Plan, develop and administer
2 performance assessment
activities for all
homelessness programs and
funding opportunities.

C. Provide 2 reports on
professional-level resources
for organizational,
managerial, and operational
analyses and studies.

A. Quarterly
B. Bi-annually
C. Bi-annually
28

2 EXHIBIT A
Task 1I: Interim Housing Emergency Set Aside Beds (Kensington Campus) Task 1I Description: The People Concern (TPC) will provide Interim Housing to City referred persons experiencing homelessness by way of providing a safe, low-barrier, housing-focused, and supportive twenty-four (24) hour residence, while participants are working on locating, applying to, and obtaining their permanent housing. TPC will work in collaboration with the City, the Coordinated Entry System in Los Angeles County, and local service providers.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Implementation Coordination
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1I.i.

The People Concern
(TPC) will provide
Interim Housing to
City referred persons
experiencing
homelessness by way
of providing a safe,
low-barrier, housing-
focused, and
supportive twenty-
four (24) hour
residence, while
participants are
working on locating,
applying to, and
obtaining their
permanent housing.

A. A total of 50 individuals
referred to interim housing
emergency set-aside
beds
B. A total of 20 individuals
placed in interim housing
emergency set-aside beds
C. A total of
20 individuals received
supportive/housing
services
C. At least 50% of program
participants exit to
permanent housing at the
time of program exit
D. Maintain 95% bed
occupancy rate for each
month of operation
A. Annually
B. Annually
C. Annually
C. Quarterly
D. Monthly
Task 1J: Lancaster Connect Online Resource Portal
Task 1J Description: Lancaster Connect is an online resource portal that offers a free, searchable list of Lancaster organizations and resources that provide services to the community in one centralized location. One of the major goals of the website is to assist those who are at risk of homelessness to improve their chances of stability through dedicated and targeted services, resources, and programs in the areas of: housing, healthcare, education & training, family services, legal aid, career development, transportation, and food & nutrition.

Alignment with New Framework To End Homelessness (Check all that apply) 29

EXHIBIT A
ցց Coordinate- Regional and Local Annual Planning
ցց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1J.i.

The City will
subcontract with
Inkline Designs for
website design
services.

New designs and
updates/enhancements
implemented to the existing
website.

Within 60 days of
contract execution
1J.ii.

Collect, reconcile,
and compile data.

A. At least 4,500 visitors
B. At least 2,250 new visitors
C. At least 6,000 sessions
D. At least 40% of website traffic
comes from direct searches
E. Overall website rating
averages above 2.5 stars (out
of 5 stars)
F. An average of 1-2 minutes per
visitor
G. An average of 2 pages per
session per visitor
H. At least 30 visitors registered
Quarterly
Task 1K: Moment-In-Time Flex Funds Program
Task 1K Description: The "Moment-In-Time" Flex Funds Program awards grants, limited to one-time use, to individuals and families at risk of homelessness for emergency or preventative services. This one-time assistance intends to completely resolve the crisis for which the funds have been requested and ultimately prevent individuals/families from "falling into homelessness." This program will be administered by the Salvation Army. Flex funds will be tracked by amount per participant and utilization category.

Alignment with New Framework To End Homelessness (Check all that apply) տ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents 30

3 EXHIBIT A
ցց Supporting Activity-
x Advocacy
x Implementation Coordination
x Quality Improvement
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1K.i.

Enter into subcontract
with the Salvation
Army for program
administration.

Executed agreement
Within 60 days of
contract execution
1K.ii.

Program participants
will be provided
financial assistance
for prevention and
diversion purposes for
people at risk of
homelessness. Flex
funds will be tracked
by amount per
participant and
utilization category.

A. 300 of participants served
(received flex funds)
B. 100% of participants wait
no more than 7 days after
the application is
approved to receive
financial assistance
C. At least 75% of
participants avoided
homelessness as a result
of the financial
assistance
Annually for all
Targets
Task 1L: The “Good Life” Manufacturing Training Program Task 1L Description: The “Good Life” Manufacturing Training Program establishes a workforce development program that will educate, train, and employ Transition Age Youth (TAY) who are at-risk or are homeless.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Data Sharing & Tracking
x Training & Capacity Building
x Advocacy
x Lived Experience
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
31

3 EXHIBIT A
1L.i.

Establish a workforce
development program
that will educate, train,
and employ Transition
Age Youth (TAY) who
are at-risk or are
homeless.

A. A total of 3 cohorts per year
B. At least 15 enrolled
participants per cohort
C. 85% of participants served
(completed the program) per
cohort
D. At least 12 participants will be
placed in internship and
apprenticeship per cohort
E. At least 12 participants
complete On-The-Job
Training per cohort
F. At least 12 participants will be
placed in permanent
employment per cohort
G. At least 10 participants retain
employment for 3 months per
cohort
H. 100% of participants receive
case management services
per cohort
I. 100% of participants will be
stably housed during the
program
J. At least 12 participants
remained stably housed for at
least 3 months post
completion of program.

A. Annually
B. Tri-annually
C. Tri-annually
D. Tri-annually
E. Tri-annually
F. Tri-
annually
G. Tri-annually
H. Tri-annually
I. Annually
J. Tri-
annually
Task 1M: Wellness and Enrichment Program (Kensington Campus) Task 1M Description: The Wellness and Enrichment Program will offer a variety of wellness and enrichment programming to people experiencing homelessness; it will complement and enhance case management services provided in the interim housing on Kensington Campus.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Quality Improvement
x Research & Evaluation
32

3 EXHIBIT A
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1M.i.

The Wellness and
Enrichment Program
will offer a variety of
wellness and
enrichment
programming to
people experiencing
homelessness.

A. At total of 50 unduplicated
participants participated in
wellness and enrichment
groups
B. At least six (6) unduplicated
participants (when
decompressed) or 15
unduplicated participants
(non-decompressed)
participate in each wellness
and enrichment group – at
least 30 groups per month
C. At least three (3) group topics
focused on living
independently and
maintaining housing – at least
12 annually
D. At least 80% (40) of
participants complete a survey
E. At least 60% (30) of
participants surveyed
indicated self-improvement
(participant self-identified that
they believe they had
personal and/or professional
improvement as a result of the
program)
F. At least 40% (20) of
participants exit to permanent
housing
G. At least 40 volunteers
recruited and performed
services
H. At least 5 public-private
partnerships established and
maintained
I. At least 40% (20) participants
successfully retained
permanent housing
Annually for all
Targets
Task 1N: Wellness and Enrichment Program (The Emerald Housing Community) Task 1N Description: The Emerald is a new affordable housing community in the City of Lancaster that has been designed to create an empowering, prosperous, vibrant community in the heart of the region.

The housing is specifically curated for families of low income, half of who m have experienced homelessness in the past. The Emerald follows a model of Permanent Supportive Housing, which combines low-barrier affordable housing, and suppor tive services for families and individuals with disabilities. Onsite programs and services will incl ude life skill resources, employment training, and transportation assistance. The Wellness and Enrichment Pro gram will complement and enhance the
33

3 EXHIBIT A
planned supportive services at The Emerald by providing staff and resources for an interdependent wellness and enrichment program.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1N.i.

The Emerald
combines low-barrier
affordable housing,
and supportive
services for families
and individuals with
disabilities. Onsite
programs and
services will include
life skill resources,
employment training,
and transportation
assistance.

A. A total number of 150 persons
participated
B. Develop and implement
Wellness and Enrichment
Program policies and
procedures
C. Develop and implement
curriculum including personal
and professional development
skill-building opportunities
D. At least 30% of housing
community residents
participated in program
E. Monthly attendance will
increase by 5% through the
contract term
F. At least 5 group topics will
focus on living self-sufficiently
and maintaining housing
G. At least 80% of participants
will complete a client survey
H. At least 35% of participants
surveyed will indicate self-
improvement (participant self-
identified that they believe
they had personal and/or
professional improvement as
a result of the program)
A. Annually
B. By end of Q1
C. By end of Q1
D. Quarterly
E. Monthly
F. Annually
G. Annually
H. Annually
Task 1O: Wellness and Enrichment Program Project Coordinator (Kensington Campus) 34

3 EXHIBIT A
Task 1O Description: The Wellness and Enrichment Program Project Coordinator works to assist the Assistant Director of the Wellness and Enrichment Program in expanding the Wellness and Enrichment Stipend Program through the coordination of resources, sched ules, equipment, meetings, and information, on time and within budget.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Training & Capacity Building
x Advocacy
x Lived Experience
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1O.i.

Facilitate and
manage Wellness
and Enrichment
Stipend Program,
offering skill-building
opportunities to
clients to increase
their income and
provide them with
experience that can
assist them in
obtaining
employment and
improving their
housing stability.

A. At least 80% of participants
successfully complete the
program term
B. At least 60% of participants
report on time for their shift
weekly
C. Number of people served in
the program
D. Number of people who
secured interviews
E. Number of people who
secured internships
F. Number of people who
secured temporary jobs
G. Number of people who
secured permanent jobs
H. Number of people who
retained jobs for more than 6
months
Annually for all
Targets
Task 1P: Workforce Reconnection Program (Kensington Campus) Task 1P Description: The Workforce Reconnection Program will serve individuals experiencing homelessness and help them find and retain employment through job-readiness resources, case management, and an array of supportive services. Minimum 4 cohorts per year, 6-8 week programs.

Alignment with New Framework To End Homelessness (Check all that apply) տ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
35

3 EXHIBIT A
ցց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ցց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1P.i.

The program will
serve individuals
experiencing
homelessness and
help them find and
retain employment
through job-readiness
resources, case
management, and an
array of supportive
services.

A. A Total of (4) cohorts per year
B. At least 6 participants enrolled
per cohort – 24 participants
total per year
C. 75% (18) of participants
served (completed the
program)
D. At least 50% (12) participants
will be placed in internship
and apprenticeship
E. At least 50% (12) participants
completed On-The-Job
Training
F. At least 50% (12) participants
placed in permanent
employment
G. At least 25% (6) participants
retained employment for 3
months
H. 100% of participants received
case management services
I. 100% of participants will be
stably housed during the
program
J. At least 8 (30%) participants
received transportation
assistance
K. At least 8 (30%) participants
received a clothing allowance
Annually for all
Targets
Task 1Q: Youth A.I. Learning Program
Task 1Q Description: Youth A.I. (Artificial Intelligence) Learning Program (Program) is an immersive 6- week workforce development opportunity for transition-age youth (TAY) ages 16-25 who are at-risk or homeless. This “earn and learn” program teaches youth the basics of artificial intelligence by exploring new and emerging career fields, interviewing leaders from diverse industries, completing a pitch project, and becoming certified in the top 10 soft skills that employers value the most.

3 EXHIBIT A
տտ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ցց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1Q.i.

Educate/Train one
cohort of up to 16
participants.

A. At least 12 participants
enrolled
B. At least 10 participants placed
in internship and
apprenticeship
C. At least 8 participants
complete the On-The-Job
Training
D. At least 4 participants placed
in permanent employment
E. At least 4 participants decide
to pursue further education to
improve self-sufficiency
F. At least 6 participants retain
employment for 3 months
G. At least 60% of participants
self-report improved mental
wellbeing after the program
H. At least 60% of participants
self-report increased
confidence and social skills
I. At least 60% of participants
self-report improved job
readiness skills (e.g., resume,
interview, job search)
J. At least 70% of participants
self-report an increased
knowledge of helpful
resources for themselves or
others
Quarterly for all
Targets
37

3 EXHIBIT B

PRICING SCHEDULE

CITY OF LANCASTER

LOCAL SOLUTIONS FUND
Maximum Contrac
t Amount Not to Exceed: $4,184,729
The following shall constitute the maximum Measure H funding that Local Jurisdiction may be allocated for each Fiscal Year that this Agreement is in effect and as approved by the County Board of Supervisors (Board) annually:
x Year One: July 1, 2023 through June 30, 2024, contract amount shall not exceed $4,184,729.
o $2,379,969 in One Time Carryover
o $1,665,904 in Local Solutions Fund (LSF) - Local Homeless Services and Housing Programs
o $138,856 in One-Time Quarter 4 (LSF) - Local Homeless Services and Housing Programs
x Year Two: July 1, 2024 through June 30, 2025, To Be Determined. x Year Three: July 1, 2025 through June 30, 2026, To Be Determined. x Year Four: July 1, 2026 through June 30, 2027, To Be Determined.

The County may pay up to $418,472 of the total Year One sum amount upon submission and County approval of a Local Solutions Fund Implementation Plan detailing contract services.

Any increase in funding to each Fiscal Year shall be at the County's sole discretion and implemented through a written amendment to this Agreement. All Board approved allocations in this agreement are made available throughout the term of the agreement.

LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS BUDGET*

STAFFING COSTS
Position FTE Total
Homeless Services Coordinator 1.0 / 48 months $ 491,656 Homeless Liaison 0.5 / 6 months $ 30,000
STAFFING COSTS $ 521,656

PROGRAM OPERATIONS COSTS
2024 Lancaster Community Homeless Plan $ 146,432
A Place-In-Time Program Expansion $ 75,000
Community Ambassadors Program $ 100,000
Community Services Mini-Grant Program $ 250,000
38

3 EXHIBIT B
Family + As One Interim Housing Program $ 412,000
Feed the Need Food Distribution Program $ 585,000
Interim Housing Emergency Set Aside Beds at Kensington Campus $ 400,000 Lancaster Connect Online Resource Portal $ 35,000
Moment-In-Time Flex Funds Program $ 180,641
The “Good Life” Manufacturing Training Program $ 440,000 Wellness and Enrichment Program (Kensington Campus) $ 475,000 Wellness and Enrichment Program (The Emerald Housing Community) $ 100,000 Wellness and Enrichment Program Project Coordinator, Kensington Campus $ 30,000
Workforce Reconnection Program $ 356,000
Youth A.I. Learning Program $ 78,000
OPERATIONS COSTS $ 3,663,073

LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS
GRAND TOTAL $4,184,729
*Changes within line items and/or categories require written authorization from the County Project Manager. Written authorization may be defined to include letter, email, and fax. A contract amendment is not required for changes within line items of a funding category, not to exceed the maximum contract amount. 39

EXHIBIT C

REPORTING REQUIREMENTS
Quarterly Progress Reports, Co-Investment Reports, and Final Program Outcomes Report The City shall submit to County reports as specified below, which includes: Quarterly Progress Reports (Attachment I) and invoices describing progress made on Tasks in Exhibit A Statement of Work; an annual Co-Investment Report (Attachment II); and a Final Program Outcomes Report (Attachment III) describing the cumulative outcomes for all Tasks in Exhibit A Statement of Work.

Reporting Due Dates
Provide copy(ies) of any
subcontracted agreements/MOU’s
necessary to implement the
funded program in advance for
County approval.

Before subcontract agreement(s)/MOU(s) execution.

Submit monthly invoices with
supporting documentation Monthly
Participate in regular
Implementation Status meetings
with CEO-HI to discuss program
implementation and operations,
technical assistance needed, etc.

Bi-monthly
Submit Quarterly Reports and
supporting documents.

Reporting Period* Due Date
January 1-March 31 April 15th
April 1-June 30 July 15th
July 1-Sept 30 October 15th
October 1-December 31 January 15th
*First Quarterly Report shall be due based on the schedule above, noting that the Reporting Period will begin based on agreement execution date. All Quarterly Reports will be required throughout term of the agreement.

Submit Co-Investment Report Annually
Submit Final Program
Outcomes Report
Reporting Period Due Date
Agreement execution-
Agreement expiration
Prior to agreement
expiration.

All subcontract
s, reports and invoices shall be submitted to the County CEO-HI. Invoices will not be paid without the associated report and must be submitted to the following:

County Project Manager: Onnie Williams III [email protected] And copy [email protected]
[email protected]
40

EXHIBIT C

ATTACHMENT I
Quarter Reportin g Period* Due Date
Q1 July 1-Sept 30 October 15th
Q2 October 1-December 31 January 15th
Q3 January 1-March 31 April 15th
Q4 April 1-June 30 July 15th
Provide approximate number achieved this quarter
This reflects the approximate number achieved for all quarters to-date.

Actual Output/Outcome:

Cumulative Actual Output/Outcome:

GLOSSARY OF TERMS

REPORTING PERIODS AND DEADLINES
* First quarterly report shall be due based on the schedule above, noting that the reporting period will begin based on the contract execution date.

1. Before you begin completing your responses, please ensure you have reviewed your contract to ensure alignment with the approved Statement of Work (SOW). Please ensure that all required supporting documentation (e.g., invoice) is up-to-date and accurate. Progress Reports are due each quarter; Please see Schedule below for your reference of the reporting periods and due dates.

2. All quarterly reports require that the following sheets contained within this Excel document be completed: (1) Cover, (2) Quantitative Data, and (3) Qualitative Narrative. If any of these are not completed, this will result in your report being returned to you to complete and resubmit for review. For any questions related to this report, please reach out to the County Project Manager listed in your SOW.

3. Cover - Please complete the Cover sheet contained within this Excel document. Please note, all information in the Cover sheet is required (do not leave any blanks).

4. Quantitative Data - The Key Performance Indicators and Targets from your SOW are pre-populated for you. Please complete columns E-P for the applicable quarter in the Quantitative Data sheet. Enter your outputs/outcomes and use the notes section to add any additional brief remarks if needed.

5. Qualitative Narrative - Please complete the Qualitative Narrative sheet contained within this Excel document for each program (tasks) approved in your contract's SOW. This qualitative data is intended to provide additional information on the progress reported by the City/COGs.

6. Quarterly reports, along with corresponding invoices for the reporting period, must be sent to: [email protected], with copy to [email protected] and the County Project Manager listed in your contract. Sending to alternative email addresses may cause delays in processing.

7. Once submitted, the quarterly report will need to undergo review from CEO Homeless Initiative and approval from the County Project Manager. Please note, incomplete quarterly reports will be returned to you and will require resubmission.

HOMELESS INITIATIVE

CITIES/COGS QUARTERLY PROGRESS REPORT GUIDE
SAMPLE
Please read this guide in its entirety and follow the instructions included to complete the quantitative and qualitative narrative as a part of your quarterly report submission. Quarterly reports should be submitted on a regular and timely basis and provide updates on your progress within the given reporting period.

INSTRUCTIONS FOR COMPLETING AND SUBMITTING QUARTERLY REPORTS 41

4 EXHIBIT C

ATTACHMENT I
City/COG:

Reporting Period:

Quarter: Year:

Submitted By:

Submission Date:

Yes, invoice with supporting documentation (for this reporting period) is included.

No, there are no invoices for this reporting period.

This report is intended for Cities and Councils of Governments (COG) to complete to provide updates on their programs and activities to track progress, identify challenges, and assess the implementation of a program or project. Please complete this cover page and the Quarterly Report in its entirety with information for the Tasks, Key Performance Indicators, and Targets listed in your contract’s Statement of Work (SOW).

Local Solutions Fund-Local Homeless Services and Housing Programs Local Solutions Fund-Regional Coordination
COG/City Quarterly Progress Report
Contract #: Fund Type:
[insert name]
[insert date]
Is all corresponding documentation included with this progress report? (check one box)Attachments:

AO-
Q2: October 1-December 31
To be completed by City/COG
42

EXHIBIT C

ATTACHMENT I
Actual
Output/Outcome
for this quarter
(enter numeric response only) Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome
Actual Completion
Date
(MM/DD/YYYY) Notes
Example: Enroll people experiencing homelessness into
interim housing
Ă͘ϭϳƉĂƌƚŝĐŝƉĂŶƚƐƉůĂĐĞĚŝŶƚŽ
interim housing
Quarterly 5
ĞŚŝŶĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
ƋƵĂƌƚĞƌĚƵĞƚŽĚĞůĂǇŝŶ
getting housing navigator
ŚŝƌĞĚ
ϭϱ 20
ĞŚŝŶĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
quarter but progress is
promising as we are much
closer to target
Ϯϭ ϰϭ

ǆĐĞĞĚĞĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
quarter in interim housing
placements
ϭϳ 58 06/30/23
ĞƐƉŝƚĞĚĞůĂǇƐŝŶƐĞĐƵƌŝŶŐ
ƐƚĂĨĨ͕ŵĞƚƚĂƌŐĞƚĨŽƌƚŚŝƐ
ƋƵĂƌƚĞƌĂŶĚŵĂĚĞŐŽŽĚ
progress throughout the
year in connecting PEH to
interim housing
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]
g. [insert target from SOW] [insert timeline from SOW]
h. [insert target from SOW] [insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]

1.A.iii [insert KPI/Metrics] a. [insert target from SOW] [insert timeline from SOW] a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
1A.ii
1A.i
[insert KPI/Metrics]1B.ii
1A.iv [insert KPI/Metrics]
1B.i [insert KPI/Metrics]
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
1A.iii
[insert KPI/Metrics from SOW]
[insert KPI/Metrics]
Task 1: ΀ŝŶƐĞƌƚĐĂƚĞŐŽƌǇͬĂƌĞĂ΁
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
Q4: April 1-June 30Q2: Oct. 1-Dec. 31
City/COG to complete:

Q3: Jan. 1-March 31
Key Performance Indicator
[KPI]/Metrics
Target
Output/Outcome Timeline
Q1: July 1-Sept. 30

43 EXHIBIT C

ATTACHMENT I

1. What action steps have you taken to ensure that program KPIs and targets are achieved? Describe specific strategies and proc esses. Also, indicate future revisions to action steps, if any. [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.]

2. What's working? (How has this program been effective? How has this impacted the community/population it's designed for? How has collaboration been with partners involved in the implementation? Share a minimum of one success story.

Qualitative (Narrative) Section

3. Were there challenges (in program implementation or for the city(ies)/COG, clients, etc.)? If so, how were they overcome? [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
Task 1: ΀ŝŶƐĞƌƚĐĂƚĞŐŽƌǇͬĂƌĞĂ΁
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
[Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] Q1: July 1-Sept. 30
44

EXHIBIT C

ATTACHMENT I

4 EXHIBIT C

ATTACHMENT II
1 Co-Investment Template: Cities and COGs
SAMPLE
The County’s New Framework to End Homelessness calls for Cities and Council of Governments (COGs) to co-invest in key strategies that accelerate and amplify impact locally and regionally to develop more permanent housing and provide pathways to housing and services for decommissioning encampments and meeting the needs of people experiencing homelessness.

Please complete the following two questions to provide more information on how your City/COG is co-investing to address homelessness and housing. Please include all relevant programs, adding additional cells to the tables if necessary. The goal of this document is to better understand the full set of investments and programs made by your City/COG outside of Local Solutions Funds (LSF). This document will help to identify the true costs associated with addressing homelessness with our shared jurisdictions and gaps in services that could be addressed through future funding opportunities.

Please send the completed forms to [email protected], copying Onnie Williams III, [email protected].

Example:
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task: 2C Landlord Engagement and Assistance Program (Example) Co-investment Description: To support the Landlord Engagement and Assistance Program, the City is providing $100,000 in funding to support 2 additional FTEs. This builds upon the 2 FTEs funded under the LSF, totaling 4 FTEs. These FTEs are responsible for housing location and unit acquisition. Additionally, the City is providing office and meeting space to support landlord engagement and assistance program activities. (Example) Budgeted Costs to Supplement LSF (If applicable): $100,000 (Example) Funding Source of Co-investment (If applicable): General Funds (Example) 46

4 EXHIBIT C

ATTACHMENT II
2 2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Example:

Program Name: City Navigation Center (Example)
Co-investment Description: The City was successfully awarded Homekey 2 funding to construct a Navigation Center in the City of X. This Navigation Center will provide 60 interim housing units and supportive services including housing navigation, case management, etc.

The Navigation Center is expected to open in November 2023. (Example) Key Metrics (Example: Number of Interim or Permanent Housing Units):
x Number of Interim Housing Beds/Units: 60 (Example)
Budgeted Costs (If applicable): $22,000,000 (Example)
x $19,000,000 Homekey 2
x $3,000,000 General Funds
Funding Source of Co-investment (If applicable): Homekey 2, General Funds (Example) 47

EXHIBIT C

ATTACHMENT II
3 Co-Investment Template: Cities and COGs
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the table if necessary.
48

EXHIBIT C

ATTACHMENT II
4 2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):

Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):
49

EXHIBIT C

ATTACHMENT II
5 Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the tables if necessary. 50

EXHIBIT C

ATTACHMENT III

FINAL PROGRAM OUTCOMES REPORT

GENERAL INFORMATION
ORGANIZATION Name

MULTI-JURISDICTIONAL
(if applicable)
If you are reporting on a multi-jurisdictional grant, list the partnering cities included in the contract
REPORT CONTACT Name Title Email Address
REPORTING PERIOD/CONTRACT TERM (MM/DD/YY – MM/DD/YY)

PROGRAM OUTCOMES

Please copy and paste the Statement of Work in the contract to provide activities and target outcomes.

Please complete the column titled “Final Cumulative Outcomes” with the outcomes achieved during the entire contract term. Please use separate tables for each program. Please add more rows or tables as needed.

Program 1:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 2:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 3:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 4:

Activities Target Outcome(s) Final Cumulative Outcome(s) SAMPLE
51

EXHIBIT C

ATTACHMENT III
NARRATIVE:

Please provide a descriptive response to the below questions. Successful practices and stories in preventing and combating homelessness will be compiled and published on the County website. There is no word limit for these responses.

1. Please provide a brief narrative to the activities above. If the target outcome(s) were not achieved, provide an explanation including troubleshooting and final outcomes.

2. Descr ibe t
he City’s or Cities’ unique role that addressed the homeless individuals/families’ needs and system gaps. List as many as appropriate.

3. Wer e
there challenges in implementing the program(s)? If so, how were they overcome? Please provide a detailed explanation.

4. W i
ll project(s) be sustained beyond this contract term? If so, please describe how the City will continue or build upon the work supported by this grant.

5. How were your projects successful this contract term? Please include the following components:

Population(s) served; City/ies operation, programs and budget; Partners involved in the implementation of the program Funds (financial and in-kind); Community at large; Homeless system; and any other successes to share?
52

STAFF REPORT
City of Lancaster
CC 13
5/7/2024
JC
Date:May 7, 2024
To: Mayor Parris and City Council Members
From:George N. Harris II, Director of Finance/IT
Subject:Amendment to Contract for CliftonLarsonAllen LLP (CLA) Recommendation:

A. Approve Amendment No. 1 of the CliftonLarsonAllen LLP (CLA) professional auditing services agreement extending the term of the agreement by 1 year to June 30, 2025.

B. Approve and not-to-exceed the amount of $444,600 to be paid to CliftonLarsonAllen LLP (CLA) for all work and services described in the Scope of Services.

C. Approve additional scope of services in Exhibit “A” to include GASB 96 and GASB 87 Lease Accounting Consulting Services.

D. Update Exhibit “B” of the Schedule of Pricing & Contract Term to increase FY2024/25 pricing to a not-to-exceed amount of $175,700 for all services.

E. Authorize the City Manager to finalize and execute the terms and conditions of the proposed First Amendment.

Fiscal Impact:

Sufficient funds are available in account 10117100-5710 for FY 2024. Staff will budget additional funding in the next fiscal year.

Background:

On March 22, 2022, the City awarded the professional auditing services agreement to CliftonLarsonAllen LLP (CLA) through a competitive Request for Proposal (RFP) process.

These services included an Annual Comprehensive Financial Report (ACFR) and its component unit financial statements for the City of Lancaster, Lancaster Public Financing Authority, Lancaster Housing Authority, Lancaster Community Services Foundation, California Choice Energy Authority, and Lancaster Choice Energy. Finance staff had an increase in consulting hours based on the needs of the department. Staff is asking that the agreement amount be increased to compensate for the additional consulting hours used in the FY21/22 audit.

Additionally, the Government Accounting Standards Board (GASB) released new standards resulting in an additional need for services provided by CLA. Staff is requesting an amendment to the original agreement to revise the scope of services. 1 6
1 7

Attachment:

Amendment No. 1 for the professional auditing services agreement Statement of Work (“SOW”)
AMENDMENT NO. 1 TO AGREEMENT FOR PROFESSIONAL CONSULTING

SERVICES BY AND BETWEEN THE CITY OF LANCASTER AND CLIFTON LARSON ALLEN LLP (EFFECTIVE MAY 07, 2024)
This Amendment (“Amendment No. 1”) is hereby entered into by and between the City of Lancaster, a Municipal Corporation, in the State of California, and CliftonLarsonAllen LLP (CONSULTANT) with respect to Exhibit “A & B” of the Agreement for professional auditing services between the parties dated March 22, 2022 (“Agreement”).

The parties agree as follows:

1. Section 7A of the Agreement is hereby replaced as follows:

The total compensation to be paid by OWNER to CONSULTANT for all work and services described in the Scope of Services is not to exceed $444,600. CONSULTANT’S fees and charges for the work and services performed shall in no event exceed those set forth in Exhibit “B” attached hereto and made a part hereof.

2. Extend Agreement as provided in Exhibit “A”, Scope of the Work to be Preformed – For one, one-year extension, extending the agreement to June 30, 2025.

3. Update Pricing that is noted in Exhibit “B” of the Schedule of Pricing & Contract Term – Increase FY2024/25 pricing to $175,700.

4. Approve additional Statement of Work (“SOW”) to the Master Service Agreement

5. All other terms and provisions of the Agreement are hereby reaffirmed.

In witness whereof the parties have executed the Amendment on the date set forth below:

CITY OF LANCASTER CONTRACTOR
____________________________ _____________________________ Jason Caudle, City Manager CliftonLarsonAllen LLP, Title Dated: _____________________ Dated: ______________________ ATTEST:
____________________________
Andrea Alexander
City Clerk
____________________________
Allison E. Burns, Esq.

City Attorney
CliftonLarsonAllen LLP
https://www.claconnect.com
Outsourcing Statement of Work
Date: October 26, 2023
This agreement constitutes a Statement of Work (“SOW”) to the Master Service Agreement (“MSA”) made by and between CliftonLarsonAllen LLP (“CLA,” “we,” “us,” and “our”) and City of Lancaster (“you” and “your”) dated May 3, 2023 or any superseding MSA. The purpose of this SOW is to outline certain services you wish us to perform in connection with that agreement. We are pleased to confirm our understanding of the terms and objectives of our engagement and the nature and limitations of the nonattest services we will provide for you for the year ending June 30, 2023.

1. Scope of professional services
We may provide the following nonattest services to assist with implementing the new Subscriptions Based Information Technology Arrangements (SBITA) standard, GASB 96. We operate using a collaborative and integrated approach, with management oversight. As part of this engagement, we will assist management with the following professional services:

Phase 1 – Planning
We will assist management in the development of the methodology, approach, and overall structure of the engagement.
• Define roles and responsibilities of both CLA and key stakeholders within the organization • Recommend establishment of a Steering Committee made up of management to provide project oversight
• Establish communication protocols to ensure the most respectful and efficient working relationship is created at the very beginning of the process • Develop strategies to mitigate disruption to your day-to-day operations • Obtain pertinent data and documentation, as necessary, such as organizational charts, audited financial statements, SBITA accounting policies and procedures, and internal control documentation
• Provide guidance to assist management with refining and tailoring its methodology and approach

Page 1 of 7 ends

Lancaster City CouncilMay 7, 2024

Lancaster City Council
May 7, 2024