Lancaster City Council
May 7, 2024

FUNDING AGREEMENT

BETWEEN COUNTY OF LOS ANGELES AND

THE CITY OF LANCASTER

FOR HOMELESS SERVICES
CONTRACT NUMBER: HI-23-004
This Agreement (“Contract” or "Agreement") is made and entered into by and between the County of Los Angeles, hereinafter referred to as “County” and the City of Lancaster, hereinafter referred to as “City” or “Local Jurisdiction” for the provision and coordination of homeless services.

RECITALS:

WHEREAS, pursuant to Government Code section 26227, the Los Angeles County Board of Supervisors (Board) may appropriate and expend money to establish County programs or to fund other programs deemed to be necessary to meet the social needs of the population of the County; and
WHEREAS, on May 3, 2022, the Board approved a motion to implement the New Framework to End Homelessness in Los Angeles County, which focuses on three key partners – (1) Rehousing System, (2) Mainstream County Government Systems, and (3) Partnerships with Cities, and five categories of actions for each partner: Coordinate, Prevent, Connect, House, and Stabilize; and WHEREAS, as part of the New Framework to End Homelessness motion, the Board directed the County Chief Executive Officer to increase co-investment opportunities for cities and Councils of Governments and enlist city engagement in expanding the supply of interim and permanent housing; and
WHEREAS, on May 17, 2022, the Board delegated authority to the Chief Executive Officer, or her designee, to enter into and/or amend multi-year service contracts, memoranda of understanding, or funding agreements with local jurisdictions administering homeless services programs with Board approved funding provided that: (a) agreements and/or amendments do not exceed available Board approved funding; and (b) County Counsel approves as to form of the amendment prior to any such amendments; and
WHEREAS, the Local Jurisdiction will provide and coordinate homeless programs and services in conjunction with the County to prevent and combat homelessness; and WHEREAS, the Local Jurisdiction warrants that it possesses the competence, expertise, and personnel necessary to provide services consistent with the requirements of this Agreement, and consistent with the professional standard of care for these services; and WHEREAS, the Board adopts recommendations for the budget of Measure H annually to be used 1 








 






1 to support programs that are aligned with the County's New Framework to End Homelessness; and
NOW THEREFORE, in consideration of the mutual covenants contained herein, and for good and valuable consideration, the parties agree to the following:

I. APPROVED FUNDING
a. The County hereby allocates to the Local Jurisdiction an amount not to exceed the total amount listed on Exhibit B, Pricing Schedule, for the Agreement Term as set for forth in Section II, below, to support the Local Jurisdiction's provision and coordination of homeless services ("Serv ices"), as described in this Agreement and Exhibit A, Statement of Work, and Exhibit B, Pricing Schedule, which are attached and incorporated herein by reference.
b. In each fiscal year of this Agreement Term, the total of all amounts actually expended by County hereunder ("maximum annual allocation") may not exceed the amount allocated by the Board in its approved budget. The County has sole discretion to expend some, all, or none of such budgeted amounts. The sum of such annual expenditures for the duration of the Agreement is the Maximum Agreement Sum.
c. Local Jurisdiction shall have no clai m against the County for payment of any money or reimbursement, of any kind whatsoever, for any service provided by Local Jurisdiction after the expiration or other termination of this Agreement.

Should Local Jurisdiction receive any such payment, it must immediately notify the County and must repay all such funds to County. Payment by the County for services rendered after expiration/termination of this Agreement will not constitute a waiver of the County's right to recover such payment from Local Jurisdiction. d. In the event that the County’s Board of Supervisors adopts, in any fiscal year, a County Budget which provides for reductions in the salaries and benefits paid to the majority of County employees and imposes similar reductions with respect to County contracts, the County reserves the right to reduce its payment obligation under this Agreement correspondingly for that fiscal year and any subsequent fiscal year during the term of this Agreement (including any extensions), and the services to be provided by the Local Jurisdiction under this Agreement will also be reduced correspondingly. The County’s notice to the Local Jurisdiction regarding said reduction in payment obligation will be provided within thirty (30) calendar days of the Board’s approval of such actions. Except as set forth in the preceding sentence, the Local Jurisdiction must continue to provide all of the services set forth in this Agreement.

II. AGREEMENT TERM
a. The term of this Agreement shall commence upon execution by the County and shall expire on June 30, 2027, unless sooner terminated or extended, in whole or 2 








 






2 in part, as provided in this Agreement. Notwithstanding the foregoing, the Parties expressly acknowledge and agree that their respective obligations to perform in Years 2-5 (as defined in Exhibit B, Pricing Schedule) are contingent upon an amendment(s) to Exhibit B, Pricing Schedule, of mutually agreeable funding amounts for such years.

III. HOMELESS SERVICES
a. Homelessness is a regional crisis and one of the top priorities of the County is to continue strengthening the collaboration between the County and the cities and councils of governments within the County to prevent and combat homelessness. b. County Measure H funds shall be used to support programs that are aligned with the County's New Framework to End Homelessness, with the goal to better serve the persistently underserved, as well as all people experiencing homelessness, and increasing permanent housing exits, within the five pillars – Coordinate, Prevent, Connect, House, and Stabilize.

IV. INVOICING AND PAYMENT
a. The Local Jurisdiction must invoice the County only for the tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, and elsewhere hereunder. The Local Jurisdiction's payments will be as provided in Exhibit B, Pricing Schedule, and the Local Jurisdiction will be paid only for the tasks, deliverables, goods, services, and other work approved in writing by the County. In the event that the Local Jurisdiction is provided advance funds by County, the County must approve the advance funds in writing and such funds must be reflected as itemized costs on the Pricing Schedule. If the County does not approve work in writing, no payment for any services or advancement will be due to the Local Jurisdiction, including for work rendered. b. The Local Jurisdiction's invoices must contain the information set forth in Exhibit A, Statement of Work, describing the tasks, deliverables, goods, services, work hours, and facility and/or other work for which payment is claimed. The Local Jurisdiction must prepare invoices, which will include the charges owed to the Local Jurisdiction by the County under the terms of this Agreement and in accordance with Exhibit B, Pricing Schedule.
c. The Local Jurisdiction must submit the monthly invoices to the County by the 15th calendar day of the month following the month of service. All invoices under this Agreement must be submitted to the County's Project Manager. If County does not receive the invoices timely, then at the County's sole discretion, all work intended to be paid by such invoice may be considered gratuitous effort on the part of the Local Jurisdiction, for which Local Jurisdiction has no claim whatsoever against County.
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3 d. All invoices submitted by the Local Jurisdiction for payment must have the written approval of the County's Project Manager prior to any payment thereof. In no event will the County be liable or responsible for any payment prior to such written approval. Approval for payment will not be unreasonably withheld.

V. ADMINISTRATION AND REPORTING
a. The Local Jurisdiction shall complete: (1) Quarterly Reports; (2) Co-Investment Report; and (3) Final Program Outcomes Report in the format described and specified in Exhibit C, Reporting Requirements.
b. The Quarterly Reports and Final Pr ogram Outcomes Report shall include information and a narrative account of Service outcomes and accomplishments in accordance with Exhibit A, Statement of Work, and a description of Local Jurisdiction’s progress made towards achieving the goals as set forth in Exhibit A, Statement of Work, if applicable.
c. All completed Reports described above s hall be submitted timely to the County’s Project Manager.

VI. INDEMNITY, INSURANCE, AND RECORDS RETENTION
a. Indemnity
i. The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its Special Districts, elected and appointed officers, employees, agents and volunteers (“County Indemnitees”) from and against any and all liability, actions, causes of action, or expense of any kind, including, but not limited to, defense costs and legal fees, and claims for damages of any nature whatsoever, including, but not limited to, bodily injury, death, personal injury, or property damage arising from or connected with Local Jurisdiction activities, operations or services relating to the Services, including any workers’ compensation suits, liability, or expense, arising from or connected with services performed by or on behalf of the Local Jurisdiction by any person pursuant to this Agreement, except for such loss or damage arising from the sole negligence or willful misconduct of the County Indemnitees
ii. Any legal defense pursuant to Local Jurisdiction’s indemnification obligations under this Section will be conducted by Local Jurisdiction and performed by counsel selected by Local Jurisdiction and approved by County. Notwithstanding the preceding sentence, County will have the right to participate in any such defense at its sole cost and expense, except that in the event Local Jurisdiction fails to provide County with a full and adequate defense, as determined by County in its sole judgment, County will be entitled to retain its own counsel, including, without limitation, County Counsel, and to seek reimbursement from Local Jurisdiction for all such 4 








 






4 costs and expenses incurred by County in doing so. Local Jurisdiction will not have the right to enter into any settlement, agree to any injunction, or make any admission, in each case, on behalf of County without County’s prior written approval.
b. Insurance
i. Without limiting the Local Jurisdiction’s indemnification of County, the Local Jurisdiction shall provide and maintain at its own expense during the term of this Agreement the following program(s) of insurance, or self-insurance coverage with adequate reserves, covering its operations hereunder. Such insurance shall be provided by insurer(s) satisfactory to the County’s Risk Manager and evidence of such programs satisfactory to the County shall be delivered to the County’s Project Manager on or before the effective date of this Agreement. Such evidenc e shall specifically identify this Agreement and shall contain express conditions that County is to be given written notice at least thirty (30) days in advance of any modification or termination of any program of insurance. All such insurance, except for Workers’ Compensation, shall be primary to and not contributing with any other insurance or self insurance coverage maintained by County and shall name the County of Los Angeles as an additional insured. ii. Commercial General and Auto Liability: With limits of not less than $1 million per occurrence.
iii. Workers’ Compensation: A program of Workers’ Compensation Insurance in an amount and form to meet all applicable requirements of the Labor Code of the State of California, and wh ich specifically covers all persons providing services by or on behalf of Local Jurisdiction and all risks to such persons under this Agreement, and including Employer’s Liability coverage with a $1 million per limit.
iv. Crime Insurance: If, under the terms of this Agreement, Local Jurisdiction shall be required to pick-up, carry, guard, and/or handle large amounts of cash or other highly valued items on behalf of the County; or has the use of or access to County computer systems which transfer funds or record payables, the Local Jurisdiction shall provide this coverage. A comprehensive blanket crime insurance policy with each insuring agreement in an amount not less than $25,000, insuring against loss of money, securities, or other property referred to hereunder which may result from:

1. Dishonesty or fraudulent acts of of ficers, directors, or employees of Local Jurisdiction, or
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5 2. Disappearance, destruction or wrongful abstraction inside or outside the premises or Local Jurisdiction, while in the care, custody or control of the Local Jurisdiction, or

3. Sustained through forgery or direction to pay a certain sum in money.
v. Property Coverage: If, under the terms of this Agreement, Local Jurisdiction shall have possession of rented or leased or be loaned any County-owned real or personal property, Local Jurisdiction shall provide:

1. For real property: insuranc e providing special form (“all risk”) coverage for the full replacement value.

2. For personal property: insurance pr oviding special form (“all risk”) coverage for the actual cash value.
c. Records Retention and Inspection:

Within ten (10) days of the County Chief Executive Officer’s or his/her designee’s written request, the Local Jurisdiction shall allow the County access to financial and program records during regular business hours at any place Local Jurisdiction keeps those records.

VII. FINANCIAL RECORDS AND AUDITING
a. The Local Jurisdiction agrees to maintain accurate and complete financial accounts, documents, and records relating to this Agreement in accordance with general accepted accounting principles. The Local Jurisdiction must maintain accurate and complete employment and other records relating to its performance of this Agreement. Local Jurisdiction shall make financial records, employment records, and other records relating to its performance of this Agreement available to the County for auditing at reasonable times. The Local Jurisdiction agrees that the County, or its authorized representatives, will have access to and the right to examine, audit, excerpt, copy, or transcribe any pertinent transaction, activity, or record relating to this Agreement. All such material, including, but not limited to, all financial records, bank statements, cancelled checks or other proof of payment, timecards, sign-in/sign-out sheets and other time and employment records, and proprietary data and information, will be kept and maintained by the Local Jurisdiction and will be made available to the County during the term of this Agreement and for a period of five (5) years thereafter unless the County’s written permission is given to dispose of any such material prior to such time. For purposes of this Agreement, “employment records” shall include only timecard data.
b. At any time during the term of this Agreement or at any time within five (5) years of the expiration or other termination of this Agreement, authorized representatives 6 








 






6 of the County may conduct an audit of the Local Jurisdiction’s records for the purpose of verifying appropriateness and validity of expenditures under the terms of this Agreement.
c. The Local Jurisdiction, within thirty (30) days of notification from the County of its audit findings, may dispute the audit findings in writing to the County and provide the County with records and/or documentation to support the expenditure claims.

The County shall review this documentation and make a final determination as to the validity of the expenditures.
d. It is understood and agreed that any funds paid to the Local Jurisdiction hereunder may only be used for the purposes specified in this Agreement. In furtherance of this understanding, it is agreed that should the County determine that any funds paid to the Local Jurisdiction hereunder have been used for purposes other than those authorized by this Agreement, the Local Jurisdiction is required to immediately refund any such improperly used funds to the County.

VIII. CONFLICT OF INTEREST
a. The Local Jurisdiction covenants that neither the Local Jurisdiction nor any of its agents, officers, employees, or sub-cont ractors who presently exercise any function of responsibility in connection with the program has a personal interest, direct or indirect, in the Agreement, except to the extent he or she may receive compensation for his or her performance pursuant to this Agreement. b. The Local Jurisdiction, its agents, officers, employees, and subcontractors shall comply with all applicable Federal, State and County laws and regulations governing conflict of interest.

IX. AUTHORITY
Local Jurisdiction warrants and certifies that it possesses the legal authority to execute this Agreement and to undertake the proposed Services, and that a resolution, motion, or similar action has been fully adopted or passed, as an official act of the Local Jurisdiction’s governing body, and directing and designating the authorized representative(s) of the Local Jurisdiction to act in connection with th e Services specified and to provide such additional information as may be required by the County.

X. STANDARD TERMS AND CONDITIONS
a. Amendments and C hange Notices
i. For any change which affects any term or condition in this Agreement, including exhibits included in this Agreement, an amendment will be prepared by the County and then executed by the Local Jurisdiction and by an authorized designee of the County.
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7 ii. Except as otherwise provided herein, any amendment(s) to this Agreement shall be by mutual consent of the County and the Local Jurisdiction and shall be executed by Local Jurisdiction and by an authorized designee of the County.
iii. Except as otherwise provided herein, for any change which does not materially affect tasks, deliverables, goods, services, and other work specified in Exhibit A, Statement of Work, or any other term or condition included in this Agreement, a Change Notice shall be prepared and executed by mutual consent of the County and the Local Jurisdiction and shall be executed by an authorized designee of the County, if applicable. b. Independent Contractor
i. This Agreement is by and between the County and the Local Jurisdiction and is not intended, and shall not be construed, to create the relationship of agent, servant, employee, partnership, joint venture, or association, as between the County and the Local Jurisdiction. The employees and agents of one party shall not be, or be cons trued to be, the employees or agents of the other party for any purpose whatsoever.
ii. The Local Jurisdiction shall be solely liable and responsible for providing to, or on behalf of, all persons performing work pursuant to this Agreement all compensation and benefits. The County shall have no liability or responsibility for the payment of any salaries, wages, unemployment benefits, disability benefits, Federal, State, or local taxes, worker’s compensation benefits or other compens ation, benefits, or taxes for any personnel provided by or on behalf of the Local Jurisdiction. c. Assignments and Subcontracts
i. The Local Jurisdiction shall not assign its rights or delegate its duties under this Agreement, or both, whether in whole or in part, without the prior written consent of the County, in its discretion, and any attempted assignment or delegation without such consent shall be null and void. ii. Any assumption, assignment, delegation, or takeover of any of the Local Jurisdiction’s duties, responsibilities, obligations, or performance of same by any entity other than the Local Jurisdiction, whether through assignment, subcontract, delegation, or any other mechanism, with or without consideration for any reason requires the County’s express prior written approval, shall be a material breach of this Agreement which may result in the termination of this Agreement.
d. Local Jurisdiction’s C ompliance with County’s Defaulted Property Tax Reduction Program
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8 The Local Jurisdiction acknowledges that County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through any contract are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon the County and its taxpayers. Unless the Local Jurisdiction qualifies for an exemption or exclusion, the Local Jurisdiction warrants and certifies that, to the best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with Los Angeles County Code Chapter

2.206.
e. OSHA/CAL-OS HA Compliance
The Local Jurisdiction shall comply with the provisions of the Occupational Safety and Health Act of 1970 (29 U.S.C. § 661, et seq.) and the California Occupational Safety and Health Act (Chapter 993 of the 1973 Statutes of California). f. Fair Labor
The Local Jurisdiction agrees to indemnify, defend, and hold harmless the County, its agents, officers, and employees from any and all liability including, but not limited to, wages, overtime pay, liquidated damages, penalties, court costs, and attorneys’ fees arising under any wage and hour law violation including, but not limited to, Federal Fair Labor Standards Act for services performed by the Local Jurisdiction’s employees for which the County may be found jointly or solely liable. g.

Forc
e Majeure
i. Neither party shall be liable for such party’s failure to perform its obligations under and in accordance with this Agreement, if such failure arises out of fires, floods, epidemics, quarantine restrictions, other natural occurrences, strikes, lockouts (other than a lockout by such party or any of such party’s subcontractors), freight embargoes, or other similar events to those described above, but in every such case the failure to perform must be totally beyond the control and without any fault or negligence of such party (such events are referred to in this paragraph as “force majeure events”).

The Parties agree COVID-19 is not itself a force majeure event, however, any federal, state, or County ordered shutdown or shelter in place order may constitute a force majeure.
ii. Notwithstanding the foregoing, a default by a contractor or subcontractor of Local Jurisdiction shall not constitute a force majeure event, unless such default arises out of causes beyond the control of both Local Jurisdiction and such subcontractor, and without any fault or negligence of either of them. In such case, Local Jurisdiction shall not be liable for failure to perform, unless the goods or services to be furnished by the subcontractor were obtainable from other sources in sufficient time to permit Local Jurisdiction to meet the required performance schedule. As used in this 9 








 






9 subparagraph, the term “subcontractor” and “subcontractors” mean subcontractors at any tier.
iii. In the event Local Jurisdiction’s failure to perform arises out of a force majeure event, Local Jurisdiction agrees to use commercially reasonable best efforts to obtain goods or services from other sources, if applicable, and to otherwise mitigate the damages and reduce the delay caused by such force majeure event.
h. Nondiscrimination
The Local Jurisdiction shall not discriminate against any person on the basis of race, color, sex, sexual orientation, age, religious belief, national origin, marital status, physical or mental handicap, medi cal condition, or place of residence in providing any Services under this Agreement.
i. County Lobbyist
The Local Jurisdiction and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by Local Jurisdiction, shall fully comply with the County Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County lobbyist or County lobbying firm retained by the Local Jurisdiction to fully comply with the County Lobbyist Ordinance shall constitute a material breach of this Agreement upon which County may immediately terminate or suspend this Agreement. j. Use of Recycled Paper
Consistent with the Board of Supervisors’ policy to reduce the amount of solid waste deposited at County landfills, the Local Jurisdiction agrees to use recycled- content paper to the maximum extent possible on the Services. k. Notice to Employees Regarding the Federal Earned Income Credit The Local Jurisdiction shall notify its employees, and shall require each subcontractor to notify its employees, that they may be eligible for the Federal Earned Income Credit under the Federal income tax laws. Such notice shall be provided in accordance with the requirements set forth in Internal Revenue Service Notice 1015.
l. Consideration of Gain/Grow Program Participants for Employment Should the Local Jurisdiction require additional or replacement personnel after the effective date of this Agreement, the Local Jurisdiction shall give consideration for any such employment openings to participants in the County’s Department of Public Social Services Greater Avenues for Independence (GAIN) Program or General Relief Opportunity for Work (GROW) Program who meet the Local 10 








 






10 Jurisdiction’s minimum qualifications fo r the open position. For this purpose, consideration shall mean that the Local Jurisdiction will interview qualified candidates. The County will refer GAIN/GROW participants by job category to the Local Jurisdiction. The Local Jurisdiction shall report all job openings with job requirements to [email protected] to obtain a list of qualified GAIN/GROW job candidates.
m. The Local Ju risdiction’s Charitable Activities Compliance The Supervision of Trustees and Fundraisers for Charitable Purposes Act regulates entities receiving or raising charitable contributions. The Nonprofit Integrity Act of 2004 (SB 1262, Chapter 919) increased the Charitable Purposes Act requirements. The County seeks to ensure that all County contractors that receive or raise charitable contributions comply with California law in order to protect the County and its taxpayers. A contractor that receives or raises charitable contributions without complying with its obligations under California law commits a material breach, subjecting it to either termination of this Agreement or debarment proceedings or both.
n. Compliance with the County Policy of Equity
The Local Jurisdiction acknowledges that the County takes its commitment to preserving the dignity and professionalism of the workplace very seriously, as set forth in the County Policy of Equity (CPOE) (https://ceop.lacounty.gov/). The Local Jurisdiction further acknowledges that the County strives to provide a workplace free from discrimination, harassment, retaliation and inappropriate conduct based on a protected characteristic, and which may violate the CPOE. The Local Jurisdiction, its employees and subcontractors acknowledge and certify receipt and understanding of the CPOE. Failure of the Local Jurisdiction, its employees or its subcontractors to uphold the County’s expectations of a workplace free from harassment and discrimination, including inappropriate conduct based on a protected characteristic, may subject the contractor to termination of contractual agreements as well as civil liability.
o. Local Jurisdiction’s Acknowledgment of County’s Commitment To The Safely Surrendered Baby Law
The Local Jurisdiction shall notify and provide to its employees, and shall require each subcontractor to notify and provide to its employees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation in Los Angeles County, and where and how to safely surrender a baby.

The fact sheet is available on the Internet at www.babysafela.org for printing purposes.
p. Compliance with the County’s Jury Service Program
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11 This Agreement is subject to the provis ions of the County’s ordinance entitled Contractor Employee Jury Service (“Jury Service Program”) as codified in Sections

2.203.010 through 2.203.090 of the Los Angeles County Code. Local Jurisdiction’s violation of this paragraph of the Agreement may constitute a material breach of the Agreement. In the event of such material breach, County may, in its sole discretion, terminate the Agreement and/or bar the Local Jurisdiction from the award of future County contracts for a period of time consistent with the seriousness of the breach.
q. Compliance with County’s Zero Tolerance Policy on Human Trafficking Local Jurisdiction acknowledges that the County has established a Zero Tolerance Policy on Human Trafficking prohibiting contractors from engaging in human trafficking. If a Local Jurisdiction or member of Local Jurisdiction’s staff is convicted of a human trafficking offense, the County will require that the Local Jurisdiction or member of Local Jurisdiction’s staff be removed immediately from performing services under the Agreement. County will not be under any obligation to disclose confidential information regarding the offenses other than those required by law. Disqualification of any member of Local Jurisdiction’s staff pursuant to this paragraph will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. r. Debarment
i. A responsible contractor is a contractor who has demonstrated the attribute of trustworthiness, as well as quality, fitness, capacity and experience to satisfactorily perform the contract. It is the County’s policy to conduct business only with responsible contractors.
ii. The Local Jurisdiction is hereby notified that, in accordance with Chapter

2.202 of the County Code, if the County acquires information concerning the performance of the contractor on this or other contracts which indicates that the Local Jurisdiction is not responsible, the County may, in addition to other remedies provided in the Agreement, debar the contractor from bidding or proposing on, or being awarded, and/or performing work on County contracts for a specified period of time, which generally will not exceed five (5) years but may exceed five (5) years or be permanent if warranted by the circumstances, and terminate any or all existing contracts the contractor may have with the County.
iii. The County may debar a contractor if the Board of Supervisors finds, in its discretion, that the contractor has done any of the following: 1) violated a term of a contract with the County or a nonprofit corporation created by the County, 2) committed an act or omission which negatively reflects on the contractor’s quality, fitness or capa city to perform a contract with the County, any other public entity, or a nonprofit corporation created by the County, or engaged in a pattern or practice which negatively reflects on 12 








 






12 same, 3) committed an act or offense which indicates a lack of business integrity or business honesty, or 4) made or submitted a false claim against the County or any other public entity.
s. Confidentiality
Except to the extent disclosure is required by law, including, but not limited to, the California Public Records Act and/or the Ralph M. Brown Act, Local Jurisdiction must maintain the confidentiality of all records and information in accordance with all applicable Federal, State and local laws, rules, regulations, ordinances, directives, guidelines, policies and procedures relating to confidentiality, including, without limitation, County policies concerning information technology security and the protection of confidential records and information. t. Public Records Act
Any documents submitted by the Local Jurisdiction to the County become the exclusive property of the County. All such documents become a matter of public record and will be regarded as public records.
u. Background Check
i. Each of Local Jurisdiction’s staff performing services under this Agreement, who is in a designated sensitive position, as determined by County in County’s sole discretion, must undergo and pass a background investigation to the satisfaction of County as a condition of beginning and continuing to perform services under this Agreement. Such background investigation must be obtained through fingerprints submitted to the California Department of Justice to include State, local, and federal-level review, which may include, but will not be limited to, criminal conviction information. The fees associated with the background investigation will be at the expense of the Local Jurisdiction, regardless of whether the member of Local Jurisdiction’s staff passes or fails the background investigation. ii. If a member of Local Jurisdiction’s staff does not pass the background investigation, County may request that the member of Local Jurisdiction’s staff be removed immediately from performing services under the Agreement. Local Jurisdiction must comply with County’s request at any time during the term of the Agreement. County will not provide to Local Jurisdiction or to Local Jurisdiction’s staff any information obtained through the County’s background investigation.
iii. County, in its sole discretion, may immediately deny or terminate facility access to any member of Local Jurisdiction’s staff that does not pass such investigation to the satisfaction of the County or whose background or conduct is incompatible with County facility access.
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13 iv. Disqualification of any member of Local Jurisdiction’s staff pursuant to this Section will not relieve Local Jurisdiction of its obligation to complete all work in accordance with the terms and conditions of this Agreement. v. Approval of Local Jurisdiction’s S taff
County has the absolute right to approve or disapprove all of the Local Jurisdiction’s staff performing work hereunder and any proposed changes in the Local Jurisdiction’s staff, including, but not limited to, the Local Jurisdiction’s Project/Program Manager(s).
w. Suspension and Terminations
i. The Local Jurisdiction agrees to suspend Services effective immediately upon written notice of suspension from the County’s Project Manager. The County may terminate this Agreement immediately by written notice to the Local Jurisdiction upon Local Jurisdiction’s failure to comply with the provisions of this Agreement. It is also understood and agreed that should the County determine that Local Jurisdiction’s failure to perform relates to only part of the Services, the County, in its sole discretion, may elect to terminate only that part of the Agreement which shall in no way void or invalidate the rest of this Agreement.
ii. If this Agreement is terminated for any reason, the Local Jurisdiction shall within five (5) days of receipt of notice of termination from County, notify all other parties who are subcontractors of the Local Jurisdiction of such termination.

1. Termination for Default : This Agreement may be terminated immediately in whole or in part by the County by providing to the Local Jurisdiction a written Notice of Default if 1) the Local Jurisdiction has materially breached this Agreement, 2) the Local Jurisdiction fails to satisfactorily perform the work or progress toward achieving the objectives of the Services within the time specified in this Agreement or any extensions approved by the County, 3) the Local Jurisdiction fails to perform any other covenant or conditions of this Agreement, or 4) Local Jurisdictions fails to demonstrate a high probability of timely fulfillment of performance requirements under this Agreement, or of any obligations of this Agreement and in either case, fails to demonstrate reasonable and substantial progress toward a cure within five (5) working days (or such longer period as the County may authorize in writing) after receipt of written notice from the County specifying such failure In its sole discretion, the County may include in the Notice of Default a period of time for the Local Jurisdiction to cure the Default(s). 14 








 






14 2. Termination for Convenience: This Agreement may be terminated, in whole or in part, from time to time, when such action is deemed by the County, in its sole discretion, to be in its best interest.

Termination of Services or otherwise shall be effected by notice of termination to the Local Jurisdiction specifying the extent to which the Agreement is terminated and the date upon which such termination becomes effective. The date upon which such termination becomes effective shall be specified in the termination notice. After receipt of a notice of termination and except as otherwise directed by the County, the Local Jurisdiction shall stop work under this Agreement and to the extend specified in the notice and complete performance of such part of the work as would not have been terminated by such notice.

3. Termination for Improper Consideration : The County may, by written notice to the Local Jurisdiction, immediately suspend or terminate the right of the Local Jurisdiction to proceed under this Agreement if it is found that consideration, in any form, was offered or given by the Local Jurisdiction, either directly or through an intermediary, to any County officer, employee, or agent with the intent of securing this Agreement or securing favorable treatment with respect to the award, amendment, extension of this Agreement, or the making of any determinations with respect to the Local Jurisdiction’s performance pursuant to this Agreement. In the event of such termination or suspension, the County shall be entitled to pursue those same remedies against the Local Jurisdiction as it could pursue in the event of default by the Local Jurisdiction. The Local Jurisdiction shall immediately report any attempt by a County officer or employee to solicit such improper consideration. The report shall be made either to a County manager charged with the supervision of the employee or to the County Auditor-Controller’s Employee Fraud Hotline at (800) 544-6861.

Among other items, such improper consideration may take the form of cash; discounts; services; the provision of travel, entertainment, or tangible gifts.

4. Termination/Suspension for Nonadherence to County Lobbyists Ordinance: The Local Jurisdiction, and each County lobbyist or County lobbying firm as defined in Los Angeles County Code Section 2.160.010, retained by the Local Jurisdiction, shall fully comply with the County’s Lobbyist Ordinance, Los Angeles County Code Chapter 2.160. Failure on the part of the Local Jurisdiction or any County Lobbyists or County Lobbying firm retained by the Local Jurisdiction to fully comply with County’s Lobbyist Ordinance shall constitute a material breach of this Agreement, upon which the County may in its sole discretion, immediately suspend or terminate for default this Agreement.
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15 5. Termination for Breach of Warranty of Compliance with the County’s Defaulted Property Tax Reduction Program : The Local Jurisdiction acknowledges that the County has established a goal of ensuring that all individuals and businesses that benefit financially from the County through contracts are current in paying their property tax obligations (secured and unsecured roll) in order to mitigate the economic burden otherwise imposed upon County taxpayers. Unless the Local Jurisdiction qualifies for an exemption or exclusion, the Local Jurisdiction warrants and certifies that to the best of its knowledge, it is now in compliance, and during the term of this Agreement will maintain compliance, with the Los Angeles County Code Chapter 2.206. Failure of the Local Jurisdiction to maintain compliance with these requirements shall constitute default under this Agreement. Without limiting the rights and remedies available to County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default within ten days of notice shall be grounds upon which County may terminate this Agreement and/or pursue debarment of the Local Jurisdiction, pursuant to County Code Chapter 2.206.

6. Local Jurisdiction’s Acknowledgment of County’s Commitment to Child Support Enforcement/Termination for Failure to Comply: The Local Jurisdiction acknowledges that the County places a high priority on the enforcement of child support laws and the apprehension of child support evaders. The County understands that it is County’s policy to encourage all County contractors to voluntarily post County’s L.A.’s Most Wanted: Delinquent Parents poster in a prominent position at Local Jurisdiction’s place of business. The County will supply the Local Jurisdiction with the poster to be used. As required by County’s Child Support Compliance Program (Los Angeles County Code Chapter 2.200), and without limiting the Local Jurisdiction’s duty under this Agreement to comply with all applicable provisions of law, the Local Jurisdiction warrants that it is now in compliance and shall during the term of this Agreement maintain compliance with the employment and wage reporting requirements as required by the Federal Social Security Act (42 U.S.C. § 653a) and California Unemployment Insurance Code Section 1088.5, and shall implement all lawfully served Wage and Earnings Withholding Orders or Child Support Services Department Notices of Wage and Earnings Assignment for Child, Family, or Spousal Support, pursuant to Code of Civil Procedure Section 706.031 and Family Code Section 5246(b).

Failure of the Local Jurisdiction to maintain compliance with the County’s Child Support Compliance Program shall constitute a default under this Agreement. Without limiting the rights and remedies available to the County under any other provision of this Agreement, failure of the Local Jurisdiction to cure such default 16 








 






16 within 90 calendar days of written notice shall be grounds upon which the County may suspend or terminate this Agreement. x. Survival of Termination
Any provision of this Agreement which imposes an obligation after termination or expiration of this Agreement shall survive the termination or expiration of this Agreement, including but not limited to the following Sections of this Agreement:

I(c), IV, VI(a), VI(c), VII, X(f), X(s), and XIV.

XI. NOTICES, REPORTS, INVOICES, AND APPROVALS
a. All notices, reports, invoices, and approval s shall be directed to and made by the following representatives of the parties:
i. To the County Project Manager:

Name: Onnie Williams III
Email: [email protected]
and copy
[email protected];
[email protected]

Chief Executive Office - Homeless Initiative
Kenneth Hahn Hall of Administration, Room 493
500 West Temple Street
Los Angeles, CA 90012
ii. To the Local Jurisdiction:

Name: Melissa Varela, Manager
Email: [email protected]

City of Lancaster
44933 Fern Ave.

Lancaster, CA 93534

b. The Local Jurisdiction shall notify the County in writing within five (5) business days of any change in the names or email address above.

XII. SEVERABILITY
If any provision of this Agreement, or the application thereof, is held to be invalid, that invalidity shall not affect other provisions or applications of the Agreement that can be given effect without the invalid provision or app lication, and to this end the provisions of the Agreement are severable.
17 








 






17 XIII. COMPLIANCE WITH LAW
The Local Jurisdiction shall comply with all applicable Federal, State, and County law, regulations and policies in connection with its activities pursuant to this Agreement.

XIV. GOVERNING LAWS, JURISDICTION AND VENUE
This Agreement shall be governed by and construed in accordance with the laws of the State of California. To the maximum extent permitted by applicable law, the Local Jurisdiction and the County agree and consent to the exclusive jurisdiction of the courts of the State of California for all purposes concerning this Agreement and further agree and consent that venue of any action brought in connection with or arising out of this Agreement, shall be exclusively in the County of Los Angeles.

XV. RIGHTS AND REMEDIES NOT EXCLUSIVE
The rights and remedies of the County provided in any given paragraph, as well as throughout the Agreement, are not exclusive and are cumulative with any and all other rights and remedies under the Agreement, at law, or in equity.

18 








 






18 IN WITNESS WHEREOF, the City of Lancaster has executed this Agreement, or caused it to be duly executed by its authorized representative , and the County of Los Angeles by order of its Board of Supervisors, has delegated to its Chief Executive Officer the authority to execute this Agreement on its behalf on the date and year written below.

COUNTY OF LOS ANGELES
By ____________________________ Date __________________ FESIA A. DAVENPORT
Chief Executive Officer
APPROVED AS TO FORM FOR THE COUNTY:

DAWYN R. HARRISON
County Counsel
By
Ana Lai
Senior Deputy County Counsel

CITY OF LANCASTER
By___________________________
Print Name _-DVRQ&DXGOH__________________
Title__________________________
19 








 










19A
Joseph M. Nicchitta for (Jan 21, 2024 20:32 PST)
Joseph M. Nicchitta for
Jan. 21, 2024
Rev 1/2019
IN WITNESS WHEREOF, the parties he reto have caused this Agreement to be executed and attested by their respective officers thereunto duly authorized.

CITY OF LANCASTER LANCASTER,

CALIFORNIA
By:

Jason Caudle, City Manager
Dated:

Company Name
&LW\RI/DQFDVWHU
By:
(6RQ\D3DWWHUVRQ'LUHFWRURI3DUNV$UWV5HFUHDWLRQDQG&RPPXQ LW\6HUYLFHV Dated:

ATTEST:

City Clerk
APPROVED AS TO FORM:

City Attorney









 




























19B

EXHIBIT A

STATEMENT OF WORK

CITY OF LANCASTER

LOCAL SOLUTIONS FUND
I. Overview
Homelessness is a regional crisis. As such, one of the top priorities of the Chief Executive Office’s Homeless Initiative (CEO-HI) is to continue strengthening the collaboration between the County and diverse stakeholders, including the 88 cities in Los A ngeles County. Since cities have jurisdiction over planning/land use activities and have the insight to support locally specific solutions, cities play a unique role in our countywide efforts to prevent and combat homelessness.

The City of Lancaster (City) is the fifth largest city in the County and the 32nd largest city in California, with a growing population of over 171,000 residents. Lancaster is part of the County's Service Planning Area (SPA) 1 and the Fifth Supervisorial District. Homelessness in the City is visible and life-threatening as persons sleeping in the desert struggle with extreme weather, including both subfreezing temperatures and intense heat waves. The larger crisis requires an innovative, collective action to address the undesirable inflow into homelessness—especially in the family and transition-age youth population.

In aiming to increase participation of cities in County’s New Framework to End Homelessness, the emphasis of the strategies is to create opportunities fo r co-investment that lead to an increase in cities’ ability to respond at a local level to community members’ greatest concerns in alignment with the New Framework, while leveraging cities’ unique capabilities to increase access to housing.

Information on the required deliverables for the Local Solutions Funds (LSF). Cities shall use LSF to implement activities that align with the County ’s New Framework to End Homelessness. The New Framework to End Homelessness outlines the following strategies for cities and COGs.

New Framework to End Homelessness Strategies
1 Coordinate Regional and Local Annual Planning
2 Prevent Infuse Problem Solving into Local Services
3 Connect Outreach and Navigation Linked to Local Rehousing Services 4 House
Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing Locally Sited Time Limited Subsidies (TLS)
5 Stabilize Local Eviction and Prevention Prioritized and Linked to Formerly Homeless Residents
II. Object
ive
The City will use this funding to manage the tasks described below, including the implementation of the City’s Homelessness Plan activities that align with the New Framework to End Homelessness. 20 








 






2 EXHIBIT A
III. Tasks
Task 1: Local Homeless Services and Housing Programs
Task 1A: 2024 Lancaster Community Homeless Plan
Task 1A Description: Through the implementation and execution of the City's 2018 Lancaster Community Homelessness Plan, the City was equipped to learn of our local successes and shortfalls; continue to evaluate the effectiveness of current services; and, identify and introduce new strategies to address homelessness. The 2024 Lancaster Community Homelessness Plan will refresh, update, and revitalize the 2018 Lancaster Community Homelessness Plan to ensure that the plan itself is currently relevant and responsive and that the City can continually build upon the objectives of our inaugural plan to:
- Align efforts with the L.A. County's Homeless Framework to End Homelessness Strategies - Consider a truly balanced approach (for the entire community) - Provide equal placement of attention on public safety and community vitality - Engage the community and expand the needs assessment regarding homelessness in Lancaster - Identify best practices and impediments
- Identify criteria and strategies that decrease homelessness Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Data Sharing & Tracking
x Advocacy
x Lived Experience
x Quality Improvement
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1A.i.

Community
stakeholders and
people with lived
experience will
provide input and
feedback on issues,
topics, and
challenges that
identify and introduce
new strategies to
address
homelessness.

A. At least 33% of data sources
will come from publicly
sourced data used to identify
national and local trends in
homelessness.

B. At least 33% of data sources
will come from community-
sourced data via community-
wide workshops, focus group
meetings, in-person and
phone interviews with key
stakeholders, interviews with
All Targets by June 2024
21 








 






2 EXHIBIT A
Consultant will be
retained to assist with
overall plan and aid in
engaging multiple city
departments
throughout process.
individuals experiencing
homelessness, a service
provider survey, and a
survey for the public
C. At least 33% of data sources
will come from stakeholder
data by establishing a
framework of the existing
services, service providers,
and barriers facing community
members who need services.

D. At least 500 people will
provide input and feedback on
issues, topics, and challenges
surrounding homelessness
Task 1B: A Place-In-Time Program Expansion
Task 1B Description: Antelope Valley College has one of the highest homeless student populations of all community colleges in California. The A-Place-In-Time Program provides transitional housing, wraparound services, and navigation for unhoused students at Antelope Valley College. The goal of this program is to help students experiencing homelessness meet their immediate housing needs while empowering their academic success, impacting physical and mental health, and providing them with the tools needed to break the cycle of homelessness. The City will work directly with Antelope Valley College to identify eligible students and ensure they have resources. LSF funds will pay for the transition from community college homes for students experiencing homelessness to new housing when they complete their studies/graduate.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1B.i.

The program will
provide transitional
housing, wraparound
services, and
navigation for
unhoused students at
A. A total of 15 participants
graduated and/or transferred
to another workforce
development opportunity
B. A total number of 15
participants requested
supportive services (e.g.

A. Annually
B. Annually
22 








 






2 EXHIBIT A
Antelope Valley
College.
document ready, health care,
food stability)
C. A total number of 15
participants linked to support
services (e.g. document
ready, health care, food
stability)
D. A total of 10 participants not
placed on academic probation
each term
E. At least 60% of participants
surveyed indicate self-
improvement (participant self-
identified that they believe
they had personal and/or
professional improvement as
a result of the program)
F. At least 15 of participants exit
to permanent housing
C. Annually
D. Semester/Qtr.

E. Quarterly
F. Annually
Task 1C: Community Ambassadors Program
Task 1C Description: The City will subcontract with Street Plus for the Community Ambassadors Program which is designed to engage with the homeless community and provide coordinated information regarding programs and services while providing a reassuring presence, responsive hospitality, and customer service for the community. This program will deploy a team of Community Ambassadors in our most vulnerable areas of the City to serve as goodwill representatives and assist various agencies in communicating unwanted behavior/activ ity related to quality of life infractions. Community Ambassadors will engage with the homeless community and provide coordinated information regarding programs and services.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Data Sharing & Tracking
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
23 








 






2 EXHIBIT A
1C.i.

Community
Ambassadors
Program (through
Street Plus) will
engage with the
homeless community
and provide
coordinated
information regarding
programs and
services.

A. 300 people experiencing
homelessness have been
identified
B. At least 50% (150) people
experiencing homelessness
engaged
C. At least 25
households/Individuals
received support with housing
D. At least 25
households/individuals
received support with
Community resources
E. At least 25
households/individuals
received support with other
services (e.g., social services
referrals, housing resources,
access to food distribution).

F. At least 150 Wellness Checks
completed
G. At least 150 mental health
checks completed
Annually for all Targets
Task 1D: Community Services Mini-Grant Program
Task 1D Description: The City will administer a Community Services Mini-Grant Program designed to assist local community-based organizations that provide homeless prevention and diversion programs and resources to expand and strengthen support services so that they can “take local action on a public problem.” These grant funds will assist organizations in increasing the impact, improving the effectiveness of their resources, and enhancing the City's partnership with community organizations.

Mini-grant awards will range from $500 - $10,000, depending on the scope and need of the request.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Data Sharing & Tracking
x Advocacy
x Implementation Coordination
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1D.i Community-based
organizations will
A. At 25 least grant
applications received
24 








 






2 EXHIBIT A
apply for and receive
funds to expand and
strengthen supports
services that help
mitigate the effects of
homelessness,
tracking and sharing
key metrics with the
City and County.

B. At least 12 mini-grants
awarded
C. At least 50% (6) of the
grant awards will be for
new (not existing)
community needs to be
addressed
D. At least 75% (9) of
organizations funded met
their funding and grant
objectives
Annually for all Targets
Task 1E: Family + As One Interim Housing Program
Task 1E Description: The Family + As One Interim Housing Program will provide hotel payments, supportive services, and housing navigation to recently homeless families through local hotel partners.

Hotel stays can range from 30-90 days.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Advocacy
x Implementation Coordination
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1E.i.

The City will
subcontract with The
People Concern
(TPC) and AV
Partners for Health
(AVPH).

Executed agreement
Within 60 days of
contract execution
1E.ii.

The program will
provide hotel
payments, supportive
services, and housing
navigation to recently
homeless families by
partnering with local
hotel(s).

A. A total of 60 unduplicated
families referred.

B. At least 70% (40)
unduplicated families
enrolled
C. At least 25% (~14)
unduplicated families received
supportive services (e.g.
housing navigation, food
security, employment
resources
)
Annually for all Ta
rgets
25 








 






2 EXHIBIT A
D. At least 20 unduplicated
families placed in interim
housing by partnering with
local hotel(s)
E. At least 7 unduplicated
families exited to permanent
housing
F. 100% of exited families
retained housing for more
than 3 months
G. 100% of “engaged” families
completed Vulnerability Index
- Service Prioritization
Decision Assistance Tool (VI-
SPDAT).

H. 100% of “engaged” families
completed Housing Stability
Plans
Task 1F: Feed the Need Food Distribution Program
Task 1F Description: Feed the Need Food Distribution Progr am will supply dietician-approved meals at designated sites experiencing isolation and food insecurity. In addition, this Program will provide routine case management services to help clients connect to community resources to set and meet goals that improve food insecurity and life stability.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents տ Supporting Activity-
x Advocacy
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1F.i.

The City will
subcontract with
Antelope Valley
Partners for Health
(AVPH).

Executed Agreement
Within 60 days of
contract execution
1F.ii.

City will subcontract
with a service
provider to: purchase
food, cutlery, and hot
meal prep supplies;
prepare dietician-
A. At least 80 unduplicated
applications /assessments
completed
B. At least 240 unduplicated
participants enrolled in the
program
Annually for all Targets
26 








 






2 EXHIBIT A
approved meals by
certified staff; deliver
meals and groceries
daily to designated
sites; and hire a case
manager to provide
the needed wrap-
around services and
referrals for clients to
prevent
homelessness.

C. At least 4,000 meals
delivered
D. 100% of participants are
screened for case
management services
E. At least 75% of participants
enrolled are linked to
supportive services
F. At least 120 participants are
prevented from becoming
homeless
Task 1G: Homeless Liaison (Part-Time)
Task 1G Description: The Homeless Liaison is a part-time position that is primarily responsible for providing leadership, guidance, and support to the Innovation Fund subcontractors and partners in order to support the integration, improvement, and coordination of the Innovation Funds programs/projects.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents տ Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline

1.G.i.

Identify system and
program gaps and
needs, provide
programmatic and
process improvement,
and spearhead
greater system
efficiencies.

A. Provide quarterly reports to
the City.

B. Progress to be included in
quarterly report. Quarterly

1.G.ii.

Develop and
maintain strategic
partnerships as well
as play a key role in
building and
strengthening the
ties between the
City of Lancaster,
its subcontractors
and the
A. Provide quarterly reports to
the City.

B. Progress to be included in
quarterly report.

Quarterly
27 








 






2 EXHIBIT A
communities they
serve.

Task 1H: Homeless Services Coordinator
Task 1H Description: The City of Lancaster will hire one full-time Homeless Services Coordinator (HSC) position. The Homeless Services Coordinator will provide guidance to City leadership on homeless issues and oversee the City's efforts to address homelessness. The coordinator will be responsible for the planning, preparing, implementing, and monitoring of homelessness programs and project activities within the City and surrounding area. The City will draft and submit a Local Solutions Fund Implementation Plan to the County outlining the contract services and programs.

Alignment with New Framework To End Homelessness (Check all that apply) ցց Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1H.i
Draft an
Implementation Plan
outlining the contract
services and
programs that will be
implemented utilizing
the Year One Local
Solutions Funds.

Submit a Local Solutions Fund
Implementation Plan to the
County
Within 30 days of
contract execution
1H.ii
Coordinator will be
responsible for the
planning, preparing,
implementing, and
monitoring of
homelessness
programs and project
activities within the
City and surrounding
area.

A. Applied for 4 funding
opportunities; one per
quarter
B. Plan, develop and administer
2 performance assessment
activities for all
homelessness programs and
funding opportunities.

C. Provide 2 reports on
professional-level resources
for organizational,
managerial, and operational
analyses and studies.

A. Quarterly
B. Bi-annually
C. Bi-annually
28 








 






2 EXHIBIT A
Task 1I: Interim Housing Emergency Set Aside Beds (Kensington Campus) Task 1I Description: The People Concern (TPC) will provide Interim Housing to City referred persons experiencing homelessness by way of providing a safe, low-barrier, housing-focused, and supportive twenty-four (24) hour residence, while participants are working on locating, applying to, and obtaining their permanent housing. TPC will work in collaboration with the City, the Coordinated Entry System in Los Angeles County, and local service providers.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Implementation Coordination
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1I.i.

The People Concern
(TPC) will provide
Interim Housing to
City referred persons
experiencing
homelessness by way
of providing a safe,
low-barrier, housing-
focused, and
supportive twenty-
four (24) hour
residence, while
participants are
working on locating,
applying to, and
obtaining their
permanent housing.

A. A total of 50 individuals
referred to interim housing
emergency set-aside
beds
B. A total of 20 individuals
placed in interim housing
emergency set-aside beds
C. A total of
20 individuals received
supportive/housing
services
C. At least 50% of program
participants exit to
permanent housing at the
time of program exit
D. Maintain 95% bed
occupancy rate for each
month of operation
A. Annually
B. Annually
C. Annually
C. Quarterly
D. Monthly
Task 1J: Lancaster Connect Online Resource Portal
Task 1J Description: Lancaster Connect is an online resource portal that offers a free, searchable list of Lancaster organizations and resources that provide services to the community in one centralized location. One of the major goals of the website is to assist those who are at risk of homelessness to improve their chances of stability through dedicated and targeted services, resources, and programs in the areas of: housing, healthcare, education & training, family services, legal aid, career development, transportation, and food & nutrition.

Alignment with New Framework To End Homelessness (Check all that apply) 29 








 







EXHIBIT A
ցց Coordinate- Regional and Local Annual Planning
ցց Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Regional Planning
x Advocacy
x Implementation Coordination
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1J.i.

The City will
subcontract with
Inkline Designs for
website design
services.

New designs and
updates/enhancements
implemented to the existing
website.

Within 60 days of
contract execution
1J.ii.

Collect, reconcile,
and compile data.

A. At least 4,500 visitors
B. At least 2,250 new visitors
C. At least 6,000 sessions
D. At least 40% of website traffic
comes from direct searches
E. Overall website rating
averages above 2.5 stars (out
of 5 stars)
F. An average of 1-2 minutes per
visitor
G. An average of 2 pages per
session per visitor
H. At least 30 visitors registered
Quarterly
Task 1K: Moment-In-Time Flex Funds Program
Task 1K Description: The "Moment-In-Time" Flex Funds Program awards grants, limited to one-time use, to individuals and families at risk of homelessness for emergency or preventative services. This one-time assistance intends to completely resolve the crisis for which the funds have been requested and ultimately prevent individuals/families from "falling into homelessness." This program will be administered by the Salvation Army. Flex funds will be tracked by amount per participant and utilization category.

Alignment with New Framework To End Homelessness (Check all that apply) տ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents 30 








 






3 EXHIBIT A
ցց Supporting Activity-
x Advocacy
x Implementation Coordination
x Quality Improvement
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1K.i.

Enter into subcontract
with the Salvation
Army for program
administration.

Executed agreement
Within 60 days of
contract execution
1K.ii.

Program participants
will be provided
financial assistance
for prevention and
diversion purposes for
people at risk of
homelessness. Flex
funds will be tracked
by amount per
participant and
utilization category.

A. 300 of participants served
(received flex funds)
B. 100% of participants wait
no more than 7 days after
the application is
approved to receive
financial assistance
C. At least 75% of
participants avoided
homelessness as a result
of the financial
assistance
Annually for all
Targets
Task 1L: The “Good Life” Manufacturing Training Program Task 1L Description: The “Good Life” Manufacturing Training Program establishes a workforce development program that will educate, train, and employ Transition Age Youth (TAY) who are at-risk or are homeless.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Data Sharing & Tracking
x Training & Capacity Building
x Advocacy
x Lived Experience
x Practice to Advance Equity
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
31 








 






3 EXHIBIT A
1L.i.

Establish a workforce
development program
that will educate, train,
and employ Transition
Age Youth (TAY) who
are at-risk or are
homeless.

A. A total of 3 cohorts per year
B. At least 15 enrolled
participants per cohort
C. 85% of participants served
(completed the program) per
cohort
D. At least 12 participants will be
placed in internship and
apprenticeship per cohort
E. At least 12 participants
complete On-The-Job
Training per cohort
F. At least 12 participants will be
placed in permanent
employment per cohort
G. At least 10 participants retain
employment for 3 months per
cohort
H. 100% of participants receive
case management services
per cohort
I. 100% of participants will be
stably housed during the
program
J. At least 12 participants
remained stably housed for at
least 3 months post
completion of program.

A. Annually
B. Tri-annually
C. Tri-annually
D. Tri-annually
E. Tri-annually
F. Tri-
annually
G. Tri-annually
H. Tri-annually
I. Annually
J. Tri-
annually
Task 1M: Wellness and Enrichment Program (Kensington Campus) Task 1M Description: The Wellness and Enrichment Program will offer a variety of wellness and enrichment programming to people experiencing homelessness; it will complement and enhance case management services provided in the interim housing on Kensington Campus.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Quality Improvement
x Research & Evaluation
32 








 






3 EXHIBIT A
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1M.i.

The Wellness and
Enrichment Program
will offer a variety of
wellness and
enrichment
programming to
people experiencing
homelessness.

A. At total of 50 unduplicated
participants participated in
wellness and enrichment
groups
B. At least six (6) unduplicated
participants (when
decompressed) or 15
unduplicated participants
(non-decompressed)
participate in each wellness
and enrichment group – at
least 30 groups per month
C. At least three (3) group topics
focused on living
independently and
maintaining housing – at least
12 annually
D. At least 80% (40) of
participants complete a survey
E. At least 60% (30) of
participants surveyed
indicated self-improvement
(participant self-identified that
they believe they had
personal and/or professional
improvement as a result of the
program)
F. At least 40% (20) of
participants exit to permanent
housing
G. At least 40 volunteers
recruited and performed
services
H. At least 5 public-private
partnerships established and
maintained
I. At least 40% (20) participants
successfully retained
permanent housing
Annually for all
Targets
Task 1N: Wellness and Enrichment Program (The Emerald Housing Community) Task 1N Description: The Emerald is a new affordable housing community in the City of Lancaster that has been designed to create an empowering, prosperous, vibrant community in the heart of the region.

The housing is specifically curated for families of low income, half of who m have experienced homelessness in the past. The Emerald follows a model of Permanent Supportive Housing, which combines low-barrier affordable housing, and suppor tive services for families and individuals with disabilities. Onsite programs and services will incl ude life skill resources, employment training, and transportation assistance. The Wellness and Enrichment Pro gram will complement and enhance the
33 








 






3 EXHIBIT A
planned supportive services at The Emerald by providing staff and resources for an interdependent wellness and enrichment program.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Training & Capacity Building
x Advocacy
x Implementation Coordination
x Lived Experience
x Quality Improvement
x Research & Evaluation
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1N.i.

The Emerald
combines low-barrier
affordable housing,
and supportive
services for families
and individuals with
disabilities. Onsite
programs and
services will include
life skill resources,
employment training,
and transportation
assistance.

A. A total number of 150 persons
participated
B. Develop and implement
Wellness and Enrichment
Program policies and
procedures
C. Develop and implement
curriculum including personal
and professional development
skill-building opportunities
D. At least 30% of housing
community residents
participated in program
E. Monthly attendance will
increase by 5% through the
contract term
F. At least 5 group topics will
focus on living self-sufficiently
and maintaining housing
G. At least 80% of participants
will complete a client survey
H. At least 35% of participants
surveyed will indicate self-
improvement (participant self-
identified that they believe
they had personal and/or
professional improvement as
a result of the program)
A. Annually
B. By end of Q1
C. By end of Q1
D. Quarterly
E. Monthly
F. Annually
G. Annually
H. Annually
Task 1O: Wellness and Enrichment Program Project Coordinator (Kensington Campus) 34 








 






3 EXHIBIT A
Task 1O Description: The Wellness and Enrichment Program Project Coordinator works to assist the Assistant Director of the Wellness and Enrichment Program in expanding the Wellness and Enrichment Stipend Program through the coordination of resources, sched ules, equipment, meetings, and information, on time and within budget.

Alignment with New Framework To End Homelessness (Check all that apply) տտ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
ց Connect- Outreach and Navigation linked to Local Rehousing Services ց House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
տ Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activity-
x Training & Capacity Building
x Advocacy
x Lived Experience
x Quality Improvement
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1O.i.

Facilitate and
manage Wellness
and Enrichment
Stipend Program,
offering skill-building
opportunities to
clients to increase
their income and
provide them with
experience that can
assist them in
obtaining
employment and
improving their
housing stability.

A. At least 80% of participants
successfully complete the
program term
B. At least 60% of participants
report on time for their shift
weekly
C. Number of people served in
the program
D. Number of people who
secured interviews
E. Number of people who
secured internships
F. Number of people who
secured temporary jobs
G. Number of people who
secured permanent jobs
H. Number of people who
retained jobs for more than 6
months
Annually for all
Targets
Task 1P: Workforce Reconnection Program (Kensington Campus) Task 1P Description: The Workforce Reconnection Program will serve individuals experiencing homelessness and help them find and retain employment through job-readiness resources, case management, and an array of supportive services. Minimum 4 cohorts per year, 6-8 week programs.

Alignment with New Framework To End Homelessness (Check all that apply) տ Coordinate- Regional and Local Annual Planning
տ Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services տ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
35 








 






3 EXHIBIT A
ցց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ցց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1P.i.

The program will
serve individuals
experiencing
homelessness and
help them find and
retain employment
through job-readiness
resources, case
management, and an
array of supportive
services.

A. A Total of (4) cohorts per year
B. At least 6 participants enrolled
per cohort – 24 participants
total per year
C. 75% (18) of participants
served (completed the
program)
D. At least 50% (12) participants
will be placed in internship
and apprenticeship
E. At least 50% (12) participants
completed On-The-Job
Training
F. At least 50% (12) participants
placed in permanent
employment
G. At least 25% (6) participants
retained employment for 3
months
H. 100% of participants received
case management services
I. 100% of participants will be
stably housed during the
program
J. At least 8 (30%) participants
received transportation
assistance
K. At least 8 (30%) participants
received a clothing allowance
Annually for all
Targets
Task 1Q: Youth A.I. Learning Program
Task 1Q Description: Youth A.I. (Artificial Intelligence) Learning Program (Program) is an immersive 6- week workforce development opportunity for transition-age youth (TAY) ages 16-25 who are at-risk or homeless. This “earn and learn” program teaches youth the basics of artificial intelligence by exploring new and emerging career fields, interviewing leaders from diverse industries, completing a pitch project, and becoming certified in the top 10 soft skills that employers value the most.

Alignment with New Framework To End Homelessness (Check all that apply) տ Coordinate- Regional and Local Annual Planning
ց Prevent- Infuse Problem-Solving into Local Services
տ Connect- Outreach and Navigation linked to Local Rehousing Services 36 








 






3 EXHIBIT A
տտ House- Co-Investment in Permanent Supportive Housing (PSH) and Interim Housing; Locally Sited Time Limited Subsidies (TLS)
ցց Stabilize- Local Eviction and Prevention prioritized and linked to formerly homeless residents ց Supporting Activities-
x Training & Capacity Building
x Advocacy
x Lived Experience
Key Performance
Indicators/Metrics
Targets
(Anticipated Impact) Timeline
1Q.i.

Educate/Train one
cohort of up to 16
participants.

A. At least 12 participants
enrolled
B. At least 10 participants placed
in internship and
apprenticeship
C. At least 8 participants
complete the On-The-Job
Training
D. At least 4 participants placed
in permanent employment
E. At least 4 participants decide
to pursue further education to
improve self-sufficiency
F. At least 6 participants retain
employment for 3 months
G. At least 60% of participants
self-report improved mental
wellbeing after the program
H. At least 60% of participants
self-report increased
confidence and social skills
I. At least 60% of participants
self-report improved job
readiness skills (e.g., resume,
interview, job search)
J. At least 70% of participants
self-report an increased
knowledge of helpful
resources for themselves or
others
Quarterly for all
Targets
37 








 






3 EXHIBIT B

PRICING SCHEDULE

CITY OF LANCASTER

LOCAL SOLUTIONS FUND
Maximum Contrac
t Amount Not to Exceed: $4,184,729
The following shall constitute the maximum Measure H funding that Local Jurisdiction may be allocated for each Fiscal Year that this Agreement is in effect and as approved by the County Board of Supervisors (Board) annually:
x Year One: July 1, 2023 through June 30, 2024, contract amount shall not exceed $4,184,729.
o $2,379,969 in One Time Carryover
o $1,665,904 in Local Solutions Fund (LSF) - Local Homeless Services and Housing Programs
o $138,856 in One-Time Quarter 4 (LSF) - Local Homeless Services and Housing Programs
x Year Two: July 1, 2024 through June 30, 2025, To Be Determined. x Year Three: July 1, 2025 through June 30, 2026, To Be Determined. x Year Four: July 1, 2026 through June 30, 2027, To Be Determined.

The County may pay up to $418,472 of the total Year One sum amount upon submission and County approval of a Local Solutions Fund Implementation Plan detailing contract services.

Any increase in funding to each Fiscal Year shall be at the County's sole discretion and implemented through a written amendment to this Agreement. All Board approved allocations in this agreement are made available throughout the term of the agreement.

LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS BUDGET*

STAFFING COSTS
Position FTE Total
Homeless Services Coordinator 1.0 / 48 months $ 491,656 Homeless Liaison 0.5 / 6 months $ 30,000
STAFFING COSTS $ 521,656

PROGRAM OPERATIONS COSTS
2024 Lancaster Community Homeless Plan $ 146,432
A Place-In-Time Program Expansion $ 75,000
Community Ambassadors Program $ 100,000
Community Services Mini-Grant Program $ 250,000
38 








 






3 EXHIBIT B
Family + As One Interim Housing Program $ 412,000
Feed the Need Food Distribution Program $ 585,000
Interim Housing Emergency Set Aside Beds at Kensington Campus $ 400,000 Lancaster Connect Online Resource Portal $ 35,000
Moment-In-Time Flex Funds Program $ 180,641
The “Good Life” Manufacturing Training Program $ 440,000 Wellness and Enrichment Program (Kensington Campus) $ 475,000 Wellness and Enrichment Program (The Emerald Housing Community) $ 100,000 Wellness and Enrichment Program Project Coordinator, Kensington Campus $ 30,000
Workforce Reconnection Program $ 356,000
Youth A.I. Learning Program $ 78,000
OPERATIONS COSTS $ 3,663,073

LOCAL HOMELESS SERVICES AND HOUSING PROGRAMS
GRAND TOTAL $4,184,729
*Changes within line items and/or categories require written authorization from the County Project Manager. Written authorization may be defined to include letter, email, and fax. A contract amendment is not required for changes within line items of a funding category, not to exceed the maximum contract amount. 39 








 







EXHIBIT C

REPORTING REQUIREMENTS
Quarterly Progress Reports, Co-Investment Reports, and Final Program Outcomes Report The City shall submit to County reports as specified below, which includes: Quarterly Progress Reports (Attachment I) and invoices describing progress made on Tasks in Exhibit A Statement of Work; an annual Co-Investment Report (Attachment II); and a Final Program Outcomes Report (Attachment III) describing the cumulative outcomes for all Tasks in Exhibit A Statement of Work.

Reporting Due Dates
Provide copy(ies) of any
subcontracted agreements/MOU’s
necessary to implement the
funded program in advance for
County approval.

Before subcontract agreement(s)/MOU(s) execution.

Submit monthly invoices with
supporting documentation Monthly
Participate in regular
Implementation Status meetings
with CEO-HI to discuss program
implementation and operations,
technical assistance needed, etc.

Bi-monthly
Submit Quarterly Reports and
supporting documents.

Reporting Period* Due Date
January 1-March 31 April 15th
April 1-June 30 July 15th
July 1-Sept 30 October 15th
October 1-December 31 January 15th
*First Quarterly Report shall be due based on the schedule above, noting that the Reporting Period will begin based on agreement execution date. All Quarterly Reports will be required throughout term of the agreement.

Submit Co-Investment Report Annually
Submit Final Program
Outcomes Report
Reporting Period Due Date
Agreement execution-
Agreement expiration
Prior to agreement
expiration.

All subcontract
s, reports and invoices shall be submitted to the County CEO-HI. Invoices will not be paid without the associated report and must be submitted to the following:

County Project Manager: Onnie Williams III [email protected] And copy [email protected]
[email protected]
40 








 







EXHIBIT C

ATTACHMENT I
Quarter Reportin g Period* Due Date
Q1 July 1-Sept 30 October 15th
Q2 October 1-December 31 January 15th
Q3 January 1-March 31 April 15th
Q4 April 1-June 30 July 15th
Provide approximate number achieved this quarter
This reflects the approximate number achieved for all quarters to-date.

Actual Output/Outcome:

Cumulative Actual Output/Outcome:

GLOSSARY OF TERMS

REPORTING PERIODS AND DEADLINES
* First quarterly report shall be due based on the schedule above, noting that the reporting period will begin based on the contract execution date.

1. Before you begin completing your responses, please ensure you have reviewed your contract to ensure alignment with the approved Statement of Work (SOW). Please ensure that all required supporting documentation (e.g., invoice) is up-to-date and accurate. Progress Reports are due each quarter; Please see Schedule below for your reference of the reporting periods and due dates.

2. All quarterly reports require that the following sheets contained within this Excel document be completed: (1) Cover, (2) Quantitative Data, and (3) Qualitative Narrative. If any of these are not completed, this will result in your report being returned to you to complete and resubmit for review. For any questions related to this report, please reach out to the County Project Manager listed in your SOW.

3. Cover - Please complete the Cover sheet contained within this Excel document. Please note, all information in the Cover sheet is required (do not leave any blanks).

4. Quantitative Data - The Key Performance Indicators and Targets from your SOW are pre-populated for you. Please complete columns E-P for the applicable quarter in the Quantitative Data sheet. Enter your outputs/outcomes and use the notes section to add any additional brief remarks if needed.

5. Qualitative Narrative - Please complete the Qualitative Narrative sheet contained within this Excel document for each program (tasks) approved in your contract's SOW. This qualitative data is intended to provide additional information on the progress reported by the City/COGs.

6. Quarterly reports, along with corresponding invoices for the reporting period, must be sent to: [email protected], with copy to [email protected] and the County Project Manager listed in your contract. Sending to alternative email addresses may cause delays in processing.

7. Once submitted, the quarterly report will need to undergo review from CEO Homeless Initiative and approval from the County Project Manager. Please note, incomplete quarterly reports will be returned to you and will require resubmission.

HOMELESS INITIATIVE

CITIES/COGS QUARTERLY PROGRESS REPORT GUIDE
SAMPLE
Please read this guide in its entirety and follow the instructions included to complete the quantitative and qualitative narrative as a part of your quarterly report submission. Quarterly reports should be submitted on a regular and timely basis and provide updates on your progress within the given reporting period.

INSTRUCTIONS FOR COMPLETING AND SUBMITTING QUARTERLY REPORTS 41 








 






4 EXHIBIT C

ATTACHMENT I
City/COG:

Reporting Period:

Quarter: Year:

Submitted By:

Submission Date:

Yes, invoice with supporting documentation (for this reporting period) is included.

No, there are no invoices for this reporting period.

This report is intended for Cities and Councils of Governments (COG) to complete to provide updates on their programs and activities to track progress, identify challenges, and assess the implementation of a program or project. Please complete this cover page and the Quarterly Report in its entirety with information for the Tasks, Key Performance Indicators, and Targets listed in your contract’s Statement of Work (SOW).

Local Solutions Fund-Local Homeless Services and Housing Programs Local Solutions Fund-Regional Coordination
COG/City Quarterly Progress Report
Contract #: Fund Type:
[insert name]
[insert date]
Is all corresponding documentation included with this progress report? (check one box)Attachments:

AO-
Q2: October 1-December 31
To be completed by City/COG
42 








 







EXHIBIT C

ATTACHMENT I
Actual
Output/Outcome
for this quarter
(enter numeric response only) Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome Notes
Actual
Output/Outcome
for this quarter
(enter numeric response only)
Cumulative Actual
Output/Outcome
Actual Completion
Date
(MM/DD/YYYY) Notes
Example: Enroll people experiencing homelessness into
interim housing
Ă͘ϭϳƉĂƌƚŝĐŝƉĂŶƚƐƉůĂĐĞĚŝŶƚŽ
interim housing
Quarterly 5
ĞŚŝŶĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
ƋƵĂƌƚĞƌĚƵĞƚŽĚĞůĂLJŝŶ
getting housing navigator
ŚŝƌĞĚ
ϭϱ 20
ĞŚŝŶĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
quarter but progress is
promising as we are much
closer to target
Ϯϭ ϰϭ

džĐĞĞĚĞĚƚĂƌŐĞƚĨŽƌƚŚŝƐ
quarter in interim housing
placements
ϭϳ 58 06/30/23
ĞƐƉŝƚĞĚĞůĂLJƐŝŶƐĞĐƵƌŝŶŐ
ƐƚĂĨĨ͕ŵĞƚƚĂƌŐĞƚĨŽƌƚŚŝƐ
ƋƵĂƌƚĞƌĂŶĚŵĂĚĞŐŽŽĚ
progress throughout the
year in connecting PEH to
interim housing
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]
g. [insert target from SOW] [insert timeline from SOW]
h. [insert target from SOW] [insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
e. [insert target from SOW] [insert timeline from SOW]
f. [insert target from SOW] [insert timeline from SOW]

1.A.iii [insert KPI/Metrics] a. [insert target from SOW] [insert timeline from SOW] a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
a. [insert target from SOW] [insert timeline from SOW]
b. [insert target from SOW] [insert timeline from SOW]
c. [insert target from SOW]
[insert timeline from SOW]
d. [insert target from SOW]
[insert timeline from SOW]
1A.ii
1A.i
[insert KPI/Metrics]1B.ii
1A.iv [insert KPI/Metrics]
1B.i [insert KPI/Metrics]
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
1A.iii
[insert KPI/Metrics from SOW]
[insert KPI/Metrics]
Task 1: ΀ŝŶƐĞƌƚĐĂƚĞŐŽƌLJͬĂƌĞĂ΁
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
Q4: April 1-June 30Q2: Oct. 1-Dec. 31
City/COG to complete:

Q3: Jan. 1-March 31
Key Performance Indicator
[KPI]/Metrics
Target
Output/Outcome Timeline
Q1: July 1-Sept. 30









 






43 EXHIBIT C

ATTACHMENT I

1. What action steps have you taken to ensure that program KPIs and targets are achieved? Describe specific strategies and proc esses. Also, indicate future revisions to action steps, if any. [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.]

1. What action steps have you taken to ensure that program KPIs and targets are achieved? Describe specific strategies and proc esses. Also, indicate future revisions to action steps, if any. [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.]

2. What's working? (How has this program been effective? How has this impacted the community/population it's designed for? How has collaboration been with partners involved in the implementation? Share a minimum of one success story.

Qualitative (Narrative) Section

2. What's working? (How has this program been effective? How has this impacted the community/population it's designed for? How has collaboration been with partners involved in the implementation? Share a minimum of one success story.

3. Were there challenges (in program implementation or for the city(ies)/COG, clients, etc.)? If so, how were they overcome? [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
Task 1: ΀ŝŶƐĞƌƚĐĂƚĞŐŽƌLJͬĂƌĞĂ΁
dĂƐŬϭ͗΀ŝŶƐĞƌƚŶĂŵĞŽĨƉƌŽŐƌĂŵ΁
[Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] Q1: July 1-Sept. 30
44 








 







EXHIBIT C

ATTACHMENT I

3. Were there challenges (in program implementation or for the city(ies)/COG, clients, etc.)? If so, how were they overcome? [Please enter your response here. Provide at minimum one paragraph response but limit your response to no more than three paragraphs.] 45 








 






4 EXHIBIT C

ATTACHMENT II
1 Co-Investment Template: Cities and COGs
SAMPLE
The County’s New Framework to End Homelessness calls for Cities and Council of Governments (COGs) to co-invest in key strategies that accelerate and amplify impact locally and regionally to develop more permanent housing and provide pathways to housing and services for decommissioning encampments and meeting the needs of people experiencing homelessness.

Please complete the following two questions to provide more information on how your City/COG is co-investing to address homelessness and housing. Please include all relevant programs, adding additional cells to the tables if necessary. The goal of this document is to better understand the full set of investments and programs made by your City/COG outside of Local Solutions Funds (LSF). This document will help to identify the true costs associated with addressing homelessness with our shared jurisdictions and gaps in services that could be addressed through future funding opportunities.

Please send the completed forms to [email protected], copying Onnie Williams III, [email protected].

Example:
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task: 2C Landlord Engagement and Assistance Program (Example) Co-investment Description: To support the Landlord Engagement and Assistance Program, the City is providing $100,000 in funding to support 2 additional FTEs. This builds upon the 2 FTEs funded under the LSF, totaling 4 FTEs. These FTEs are responsible for housing location and unit acquisition. Additionally, the City is providing office and meeting space to support landlord engagement and assistance program activities. (Example) Budgeted Costs to Supplement LSF (If applicable): $100,000 (Example) Funding Source of Co-investment (If applicable): General Funds (Example) 46 








 






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2 2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Example:

Program Name: City Navigation Center (Example)
Co-investment Description: The City was successfully awarded Homekey 2 funding to construct a Navigation Center in the City of X. This Navigation Center will provide 60 interim housing units and supportive services including housing navigation, case management, etc.

The Navigation Center is expected to open in November 2023. (Example) Key Metrics (Example: Number of Interim or Permanent Housing Units):
x Number of Interim Housing Beds/Units: 60 (Example)
Budgeted Costs (If applicable): $22,000,000 (Example)
x $19,000,000 Homekey 2
x $3,000,000 General Funds
Funding Source of Co-investment (If applicable): Homekey 2, General Funds (Example) 47 








 







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3 Co-Investment Template: Cities and COGs
1) For programs funded by the Local Solution Fund (LSF), which are your City/COG co- investing in? Co-investment could be in the form of funding, staffing, resources, land, local legislation, etc. Please list the specific Task from the LSF Statement of Work (SOW) and describe the co-investment below.

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Task:

Co-investment Description:

Budgeted Costs to Supplement LSF (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the table if necessary.
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4 2) Apart from programs funded by the Local Solutions Fund (LSF), what other direct investments is your City/COG making related to homelessness and housing? Please describe below.

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):

Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Program Name:

Co-investment Description:

Key Metrics (Example: Number of Interim or Permanent Housing Units):
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5 Budgeted Costs (If applicable):

Funding Source of Co-investment (If applicable):

Please add additional cells to the tables if necessary. 50 








 







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FINAL PROGRAM OUTCOMES REPORT

GENERAL INFORMATION
ORGANIZATION Name

MULTI-JURISDICTIONAL
(if applicable)
If you are reporting on a multi-jurisdictional grant, list the partnering cities included in the contract
REPORT CONTACT Name Title Email Address
REPORTING PERIOD/CONTRACT TERM (MM/DD/YY – MM/DD/YY)

PROGRAM OUTCOMES

Please copy and paste the Statement of Work in the contract to provide activities and target outcomes.

Please complete the column titled “Final Cumulative Outcomes” with the outcomes achieved during the entire contract term. Please use separate tables for each program. Please add more rows or tables as needed.

Program 1:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 2:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 3:

Activities Target Outcome(s) Final Cumulative Outcome(s) Program 4:

Activities Target Outcome(s) Final Cumulative Outcome(s) SAMPLE
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NARRATIVE:

Please provide a descriptive response to the below questions. Successful practices and stories in preventing and combating homelessness will be compiled and published on the County website. There is no word limit for these responses.

1. Please provide a brief narrative to the activities above. If the target outcome(s) were not achieved, provide an explanation including troubleshooting and final outcomes.

2. Descr ibe t
he City’s or Cities’ unique role that addressed the homeless individuals/families’ needs and system gaps. List as many as appropriate.

3. Wer e
there challenges in implementing the program(s)? If so, how were they overcome? Please provide a detailed explanation.

4. W i
ll project(s) be sustained beyond this contract term? If so, please describe how the City will continue or build upon the work supported by this grant.

5. How were your projects successful this contract term? Please include the following components:

Population(s) served; City/ies operation, programs and budget; Partners involved in the implementation of the program Funds (financial and in-kind); Community at large; Homeless system; and any other successes to share?
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