STAFF REPORT
City of Lancaster
CC 11
05/07/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Purchase Order Increase for the Task Order for Multi-Year Professional Services (Service Group Category 13 – Development Plan Check) Grading Permit and Encroachment Permit Plan Checking (Including Traffic Plan Check) for CDP 18- 05 – Permit Plan Checking
Recommendation:
Approve an increase in the Purchase Order (PO 24000642) for Task Order No. 1 with Cannon Corporation in the amount of $110,000.00, and authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$110,000.00, bringing the total Purchase Order to $230,000.00; sufficient funds are available in City Engineering’s Operating Budget, GL Account 10147000-5710.
Background:
On April 27, 2023, the City approved Task Order No. 1 to Cannon Corporation for grading permit and encroachment permit plan checking services. The cost for their plan checking services are based on a percentage of the grading and encroachment permit plan checking fees that are collected from private development projects.
In accordance with the multi-year agreement, each fiscal year a new Purchase Order (PO) is approved for Cannon Corporation in the amount of $120,000.00 for the payment of their services. Due to an increase in private development and corresponding increase in grading and encroachment plan check submittals, the Purchase Order for this fiscal year must be increased by $110,000.00.
With the increase in development and permit plan check submittals, corresponding revenues have increased proportionately and will offset the requested operating budget increase. 1 6
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