STAFF REPORT
City of Lancaster
CC 9
5/7/2024
JC
Date: May 7, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Eleventh Revised Task Order No. 6 for Multi-Year Professional Services (Service Group Category 1 - Roadway and Structures Engineering) Design Services for Lancaster Health District (formerly Medical Main Street), Project ID# F9131 (Reference PWCP 20 006)
Recommendation:
Approve Eleventh Revised Task Order No. 6 for additional authorization involving additional design services with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement for Lancaster Health District (formerly Medical Main Street) Design Services in the amount of $329,531.00, with an additional $150,000.00 contingency; and authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$479,531.00 (including $150,000.00 contingency), bringing the total approved contract amount to $4,851,680.00, (including $844,410.00 in previously approved contingencies of which $844,108.73 was previously authorized); sufficient funds are available in Capital Improvement Budget project string CP15ST058.CONST from GL Code 10149900.8000, 21149900.8000, 21349900.8000, 21449900.8000, 21549900.8000, 21649900.8000, 21749900.8000, 21849900.8000, 22049900.8000, 22249900.8000, 41049900.8000, 41449900.8000, 42049900.8000, and 53049900.8000.
Background:
The Lancaster Health District (formerly Medical Main Street) Improvements project will alleviate the burden to the existing arterial network, whilst providing necessary access to existing and proposed medical facilities as part of the Medical Main Street Planning area. The proposed project will improve service to the region that serves the Antelope Valley Hospital.
On March 24, 2020, Council approved the award of Task Order No. 6 to KHA for design services to prepare Plans, Specifications, and Estimates (PS&E). Design responsibilities, under this Task Order, included mapping and surveying services; geometric layout; civil, traffic, and electrical 1 6
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design; right-of-way acquisition; and preparation of plans, specifications and estimates (PS&E) package for construction. A contract was executed for a total contract not-to-exceed the amount of $2,169,389.00, plus $216,938.90 in contingency.
Contingency was authorized for additional traffic analysis services with Task Order No 6, Revisions 1 and 2, increasing the not-to-exceed contract total to $2,355,837.00.
On December 8, 2020, the City Council approved Task Order No. 6, Revision 3, for additional project management, surveys, and design services, and increased the not-to-exceed contract total to $2,500,816.90, plus $100,000.00 in contingency.
Contingency was authorized for additional project management, surveys, and design services with Task Order No. 6, Revision 4, increasing the not-to-exceed contract total to $2,595,515.00.
On March 22, 2022, Council approved Task Order No. 6, Revision 5, for additional project management, design services, mapping and surveying services, and right-of-way engineering services, and increased the not-to-exceed contract total to $3,033,687.00, plus $227,471.10 in contingency.
Contingency was authorized for additional project management, right-of-way engineering services, and design services with Task Order No. 6, Revision 6, increasing the not-to-exceed contract total to $3,266,383.00.
On December 13, 2022, Council approved Task Order No. 6, Revision 7, for additional project management, mapping and surveying services, right-of-way engineering services, and design services, and increased the not-to-exceed contract total to $3,765,151.00, plus $150,000.00 in contingency.
Contingency in the amount of $149,854.73 and previously authorized contract funds in the amount of $11,145.27 were reallocated and authorized for project management, plans, specifications, and estimates (PS&E), and design services with Task Order No. 6, Revision 8, increasing the not-to- exceed contract total to $3,915,005.73.
On May 9, 2023, Council approved Task Order No. 6, Revision 9, for additional project management, design engineering and surveying services, finalize plans, specifications, and estimates (PS&E), right-of-way acquisition support, design coordination with adjacent property owners, and design services, and increased the not-to-exceed contract total to $4,372,228.00, plus $150,000.00 for contingency.
Contingency was authorized for additional project management, design engineering services, final plans, specifications, and estimates (PS&E), Phase 2 bid support, and continued with Home Depot, with Task Order No. 6, Revision 10, increasing the not-to-exceed contract total to $4,522,149.00, leaving $301.27 remaining in contingency.
With approval of this Eleventh Revised Task Order No. 6, KHA will continue to provide additional project management, design engineering services, finalize plans, specifications, and estimates (PS&E) for Phase 3, Phase 3 bid support, utilities coordination, and private property owners coordination and Council will increase the not-to-exceed contract total to $4,851,680.00, plus $150,000.00 for contingency.
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The project will include approximately 1.75 miles of new complete streets, intersection improvements, roundabouts, modified or new traffic signals, shared bike paths, sidewalks, jogging path, 3R (Rehabilitation, Restoration and Resurfacing) Improvements, complete streets features, and transit access amenities in three (3) construction phases.
Project limits are within the City of Lancaster near the Antelope Valley Hospital and surrounding area. The project area is bounded by:
•Avenue J to the north
•The Antelope Valley Freeway (SR-14) and Avenue J-8 to the south •20th Street West to the west
•Kingtree Avenue and 12th Street West to the east
This project is funded in part with Los Angeles County Metropolitan Transportation Authority (LACMTA) Proposition C grant funds in addition to local funds.
The project was divided into construction Phase 2 and Phase 3 in order to complete right-of-way acquisition coordination around Home Depot. Phase 1 is constructed. Phase 2 is located between 18th Street West to 12th Street West / Kingtree Avenue, and Avenue J to Avenue J-8 within existing and proposed right-of-way and sewer easements. Phase 2 is currently under design and includes approximately 3,710 feet of sewer pipeline, 5,520 feet of storm drain/box, 1 mile of pavement resurfacing, 1.25 miles of complete streets, 3 roundabouts, 5 new and modified traffic signals, street lighting, and landscape and irrigation and will begin construction in the Summer of 2024.
Phase 3 is currently under design and includes remaining backbone infrastructure improvements on 20th Street West and Avenue J-4. Phase 3 construction is scheduled for Winter 2025.
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Attachment:
Eleventh Revised Task Order No. 6