CC 2
05/28/24
JC
Tuesday, May 07, 2024
CALL TO ORDER
Mayor Parris called the meeting of the Lancaster City Council/ Successor Agency/Financing /Power Authority to order at 5:02 p.m.
ROLL CALL
PRESENT: City Council Members /Agency Directors / Power Authority Members: Hughes- Leslie, Malhi, Mann; Vice Mayor/Vice Chair Crist
ABSENT/EXCUSED: Mayor Chairman Parris
On a motion by Council Member Mann and seconded by Council Member Malhi the City Council excused Mayor/Chairman Parris from the Lancaster City Council/Successor Agency Financing/Power Authority regular meeting of May 07, 2024, by the following vote: 4-0-0-1; AYES: Hughes-Leslie, Malhi, Mann, Crist ; NOES: None; ABSTAIN: None; ABSENT: Parris
STAFF MEMBERS:
City Manager/ Executive Director; Assistant City Manager/Deputy Executive Director; City Attorney/Agency/Authority Counsel; Assistant to the City Manager; City Clerk/Agency/Authority Secretary; Director-Public Works; Director -Community Development; Directo r-Parks, Recreation, Arts, & Community Services; Director -Finance & Technology; Chief of Police/Director of Public Safety
INVOCATION
Duane Clark, Grace Resources
PLEDGE OF ALLEGIANCE
Council Member Hughes-Leslie
CONSENT CALENDAR
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
2 On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council approved the Consent Calendar as comprised, by the following vote: 4-0-0- 1; AYES: Hughes-Leslie, Malhi, Mann, Crist ; NOES: None; ABSTAIN: None; ABSENT: Parris
CC 1. ORDINANCE WAIVER
Waived further reading of any proposed ordinance. (This permit reading the title only in lieu of reciting the entire text.)
CC 2. MINUTES
Approved the City Council/Successor Agency/Housing/Financing/Power Authority Regular Meeting Minutes of March 26, 2024.
CC 3. CHECK REGISTERS – MARCH 24, 2024, THROUGH APRIL 20, 2024.
Approved the Check and Wire Registers for March 24, 2024, through April 20, 2024, in the amount of $16,526,142.09 as presented.
CC 4. MONTHLY REPORTS OF INVESTMENTS – FEBRUARY & MARCH 2024 Accepted and approved the February & March 2024 Monthly Report of Investments as submitted.
CC 5. MEMORANDUM OF UNDERSTANDING WITH LANCASTER PERFORMING
ARTS CENTER FOUNDATION
A. Approved Memorandum of Understanding (MOU) with Lancaster Performing Arts Center Foundation (LPACF) to support one fully burdened part-time staff member for the purpose of providing support to the LPACF Board of Directors for a period of three years.
B. Authorized the City Manager, or his designee, to sign all agreements and associated documents.
CC 6. FINAL MAP APPROVAL – TRACT MAP NO. 66842 (LOCATED AT THE SOUTHEAST CORNER OF 40TH STREET WEST AND AVENUE J-8)
Approved the map and accepted the dedications as offered on Tract Map No. 66842 located at the southeast corner of 40th Street West and Avenue J-8; made findings that this project will not violate any of the provisions of Sections 66473.5, 66474.1 and 66474.6 of the Subdivision Map Act; and instructed the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map and the dedications shown thereon.
CC 7. AMENDMENT TO TITLE 12 OF THE LANCASTER MUNICIPAL CODE
RELATING TO THE DISTRIBUTION OF FOOD
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
3 Adopted Ordinance No. 1115, amending Title 12 (Streets, Sidewalks, and Public Places) of the Lancaster Municipal Code by adding Chapter 12.28 (Food Distribution), relating to the distribution of food.
CC 8. ORDINANCE REDUCING MINIMUM FLOOR AREA OF EFFICIENCY UNITS
IN LIMITED CIRCUMSTANCES
Adopted Ordinance No. 1116, authorizing, under California Health and Safety Code section 17958.1, minimum floor area of 150 square feet for efficiency units that meet certain requirements to facilitate Project Homekey units.
CC 9. ELEVENTH REVISED TASK ORDER NO. 6 FOR MULTI-YEAR
PROFESSIONAL SERVICES (SERVICE GROUP CATEGORY 1 - ROADWAY AND
STRUCTURES ENGINEERING) DESIGN SERVICES FOR LANCASTER HEALTH DISTRICT (FORMERLY MEDICAL MAIN STREET), PROJECT ID# F9131 (REFERENCE PWCP 20 006)
Approved Eleventh Revised Task Order No. 6 for additional authorization involving additional design services with Kimley-Horn and Associates, Inc., (KHA) of Los Angeles, California, in accordance with the Multi-Year Professional Services Agreement for Lancaster Health District (formerly Medical Main Street) Design Services in the amount of $329,531.00, with an additional $150,000.00 contingency; and authorized the City Manager, or his designee, to sign all documents.
CC 10. County Service Request Tracking System (CSRTS) for Pavement Preservation Under the General Services Agreement Between the City of Lancaster and the Los Angeles County Department of Public Works
Approved County Service Request Tracking System (CSRTS) Work Order No. 271909, for 70th Street West, Avenue E to Avenue J, under the General Services Agreement dated July 1, 2022, with the County of Los Angeles, for a total amount of $1,494,943.00, plus a 10% contingency, for the County to procure work involving pavement preservation within City of Lancaster right-of-way. Authorized the City Manager, or his designee, to sign all documents.
CC 11. PURCHASE ORDER INCREASE FOR THE TASK ORDER FOR MULTI-YEAR PROFESSIONAL SERVICES (SERVICE GROUP CATEGORY 13 – DEVELOPMENT
PLAN CHECK) GRADING PERMIT AND ENCROACHMENT PERMIT PLAN CHECKING (INCLUDING TRAFFIC PLAN CHECK) FOR CDP 18-05 – PERMIT
PLAN CHECKING
Approved an increase in the Purchase Order (PO 24000642) for Task Order No. 1 with Cannon Corporation in the amount of $110,000.00 and authorized the City Manager or his designee to sign all documents.
CC 12. Accept Los Angeles County Homeless Local Solutions Funds
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
4 a. Accepted Los Angeles County Homeless Local Solutions Funds (Innovation Funds III) in the amount of $1,804,760 to revenue account 20262100.4998. b. Appropriated $1,804,760 to expenditure account 20262100.5656, for the implementation of the Homeless Local Solutions Funds (Innovation Funds III) programs/projects.
c. Authorized the City Manager or designee to execute all contracts and associated documents, including memoranda of agreement, and other agreements necessary or appropriate to implement and expend up to $1,804,760 in accordance with the Innovation III program, subject to City Attorney approval.
d. Authorized the City Manager to accept future Los Angeles County Homeless Local Solution funds pursuant to the Innovation III program and execute other agreements necessary or appropriate to implement and expend up to the amount awarded to the City by Los Angeles County, in accordance with the Innovation III program, subject to City Attorney approval.
CC 13. AMENDMENT TO CONTRACT FOR CLIFTONLARSONALLEN LLP (CLA)
A. Approved Amendment No. 1 of the CliftonLarsonAllen LLP (CLA) professional auditing services agreement extending the term of the agreement by 1 year to June 30, 2025.
B. Approved and not-to-exceed the amount of $444,600 to be paid to CliftonLarsonAllen LLP (CLA) for all work and services described in the Scope of Services.
C. Approved additional scope of services in Exhibit “A” to include GASB 96 and GASB 87 Lease Accounting Consulting Services.
D. Updated Exhibit “B” of the Schedule of Pricing & Contract Term to increase FY2024/25 pricing to a not-to- exceed amount of $175,700 for all services.
E. Authorized the City Manager to finalize and execute the terms and conditions of the proposed First Amendment.
CC 14. LANCASTER UNIVERSITY CENTER LEASE AMENDMENT AND RESTATED
AGREEMENT
1. Approved amended and restated lease agreement for real property to Cal State Long Beach’s Extension Campus, the Lancaster University Center, through December 2024.
2. Authorized the Executive Director, or his designee, to sign all documents related to the lease agreement.
CC 15. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF LANCASTER,
CALIFORNIA, DIRECTING THE CITY MANAGER TO TAKE ACTIONS
NECESSARY TO UNDERTAKE THE FINANCING OF CERTAIN CAPITAL IMPROVEMENTS.
Adopted City Council Resolution No. 24-17 entitled a Resolution of the City Council of the City of Lancaster, California directing the City Manager to take actions necessary to undertake the financing of certain capital improvements.
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
5 CC 16. AUTHORIZATION FOR ADDITIONAL BUDGET FOR THE PARKWAY
VILLAGE SPECIFIC PLAN CONSULTANTS
Approved Additional Authorization No. 1 to the KGTY Group, Inc. and Aspen Environmental Group to amend the Professional Services Agreements for the preparation of the Parkway Village Specific Plan and associated Environmental Impact Report.
CC 17. Authorization for Additional Budget for Aspen Environmental Group for the Parkway Village Specific Plan Environmental Impact
Approved Additional Authorization No. 1 for the Aspen Environmental Group to amend the Professional Services Agreement for the preparation of the Parkway Village Specific Plan Environmental Impact Report.
CC 18. FISCAL YEAR 2022/23 FINANCIAL AUDIT.
Received audited annual financial report for the City of Lancaster, CA, Fiscal Year ending June 30, 2023.
CC 19. AUTHORIZATION FOR ADDITIONAL BUDGET FOR KGTY GROUP, INC.
FOR THE PARKWAY VILLAGE SPECIFIC PLAN
Approved Additional Authorization No. 1 to the KGTY Group, Inc. to amend the Professional Services Agreement for the preparation of the Parkway Village Specific Plan.
CC 20. EXPENDITURE APPROPRIATIONS FOR CERTAIN 2023-2024 ROAD
MAINTENANCE AND REHABILITATION ACCOUNT (RMRA) PROJECTS
ELIGIBLE UNDER SENATE BILL 1 (SB 1), THE ROAD REPAIR AND ACCOUNTABILITY ACT OF 2017.
1. Appropriated $1,447,759.16 in SB 1 Gas Tax funds to Street Sweeping Maintenance project account number CP12ST057.CONST GL Code 21549900.8000.
2. Appropriated $5,345,421.86 in SB 1 Gas Tax funds to Streets and Roadway Maintenance and Repairs project account number CP12ST058.CONST GL Code 21549900.8000.
CC 21. LANCASTER MUNICIPAL STADIUM OPERATING AGREEMENT
AMENDMENT No. 1
A. Approved Amendment No. 1 to the Lancaster Municipal Stadium Operating Agreement.
B. Authorized the City Manager or his designee to execute Operating Agreement Amendment.
CC 22. RESTRICTED STOCK DONATION AGREEMENT
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
6 A. Approved restricted stock donation agreement between the City of Lancaster and Antelope Valley Soccer, Inc.
B. Authorized the City Manager or his designee to execute Operating Agreement Amendment.
PH 1. ANNEXATION NO. 1 INTO COMMUNITY FACILITIES DISTRICT NO. 2021-1 (PUBLIC SERVICES)
Vice Mayor Crist opened the public hearing at this time.
Allison Burns, City Attorney presented the staff report on this item.
Vice Mayor Crist closed the public hearing at this time.
Andrea Alexander, City Clerk announced the results of a total of two (2) yes votes.
On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council approved item number PH 1 as comprised, by the following vote: 4-0-0-1; AYES: Hughes-Leslie, Malhi, Mann, Crist ; NOES: None; ABSTAIN: None; ABSENT:
Parris
Approved Recommendations:
Opened the public hearing and received public testimony and property owner protests for the proposed annexation territory into Community Facilities District No. 2021-1 (Public Services) and the authorization to levy a special tax within the proposed territory.
Adopted Resolution No. 24-18 annexing territory to Community Facilities District No. 2021-1 (Public Services), authorizing the levy of special taxes and submitting levy of tax to qualified electors.
Adopted Resolution No. 24-19 declaring results of a special annexation election, determining validity of prior proceedings, and directing recording of amended Notice of Special Tax Lien.
PH 2. ADOPTION OF THE CITY OF LANCASTER’S COMMUNITY
DEVELOPMENT BLOCK GRANT PROGRAM (CDBG) AND HOME INVESTMENT PARTNERSHIP PROGRAM (HOME) 2024-2025 PROGRAM YEAR (PY) ACTION PLAN
Vice Mayor Crist opened the public hearing at this time.
The City Council waived the staff report seeing that there aren’t any public comments on this item.
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
7 Vice Mayor Crist closed the public hearing.
On a motion by Council Member Mann and seconded by Council Member Malhi, the City Council approved the item number PH 2 as comprised, by the following vote: 4-0-0- 1; AYES: Hughes-Leslie, Malhi, Mann, Crist ; NOES: None; ABSTAIN: None; ABSENT: Parris
Approved Recommendations:
a. Conducted a public hearing and accepted public testimony; b. Approved and adopted the CDBG and HOME Action Plan for the 2024-2025 PY to be submitted to the United States Department of Housing and Urban Development (HUD); c. Appropriated approximately $1,463,022 from PY 2024-2025 CDBG Funds; d. Appropriated approximately $724,611 from PY 2024-2025 HOME Funds; e. Provided City Staff with a methodology for distributing funds should the City’s 2024- 2025 CDBG and HOME annual allocations increase or decrease; and f. Authorized the City Manager or designee to execute all contracts and associated documents, including subrecipient agreements, subject to City Attorney approval.
NB1. OFFICIAL CANVASS AND CERTIFICATION OF THE APRIL 09, 2024 GENERAL MUNICIPAL ELECTION.
Andrea Alexander, City Clerk/Elections Official presented the staff report on this item.
On a motion by Council Member Mann and seconded by Council Member Hughes- Leslie, the City Council adopted Resolution No. 24-20, reciting the facts of the General Municipal Election held on Tuesday, April 09, 2024, declaring the results and such other matters as provided by law regarding the election of Mayor, two Council Members and Measure C, an advisory to determine whether the citizens of Lancaster support a drug treatment program similar to Teen Challenge, by the following vote: 4-0-0-1; AYES:
Hughes-Leslie, Malhi, Mann, Crist ; NOES: None; ABSTAIN: None; ABSENT: Parris
CR1. COUNCIL REPORTS
Council Member Malhi reported on Law Day.
Staff provided a video recap of Law Day as this time.
Council Member Mann reported on the ribbon cutting event for the new Lancaster Public Safety Building.
Council Member Hughes- Leslie reported on the Bunny Hop event; Samaritan’s Purse Park Groundbreaking; Student Art Exhibit Award; AV Edge Business event. Council Members Hughes-Leslie also reported on the Neighborhood Watch; First Responder Appreciation Day; Community Dialogue, Poppy Festival; Teen Talk; Metrolink meeting; Groundbreaking for Desert Meadows, and WAVE Westside Heroes Dinner.
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
8 Staff provided a video recap of the Poppy Festival at this time.
Sonya Patterson, Director-Parks, Arts, Recreation and Community Services provided a report regarding the Poppy Festival attendance.
Vice Mayor Crist reported on Law Day; Pray AV; Kiwanis Auction; AV Edge; Poppy Festival; NCTC meeting and Livestock Auction.
Deputy Mayor Heather Varden reported on the sexual assault awareness event. Deputy Mayor Varden also announced events scheduled for mental health awareness month.
LANCASTER FINANCING AUTHORITY
No action required at this time
LANCASTER HOUSING AUTHORITY
No action required at this time
LANCASTER POWER AUTHORITY
No action required at this time.
CITY MANAGER / EXECUTIVE DIRECTOR ANNOUNCEMENTS .
Jason Caudle, City Manager announced L28 now covering sports activities. The City Manager also discussed the Overcoming Obstacles events.
Staff provided a video recap of the Overcoming Obstacles event.
The City Manager announced the opening of Monday Night Bitez; Juneteenth and the Fourth of July Extravaganza. The City Manager also announced all of the ongoing capital projects within the City.
CITY CLERK /AGENCY/AUTHORITY SECRETARY ANNOUNCEMENT
The City Clerk provided the public with the procedure to address the City Council/Successor Agency/Authority regarding non-agendized items.
PUBLIC BUSINESS FROM THE FLOOR - NON-AGENDIZED ITEMS
Addressing the City Council at this time:
John-discussed issues with upcoming construction near10th Street West.
Sarah Odum-discussed personal issues.
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82 CC/SA/FA/PA Minutes-05/07/24
9 CITY COUNCIL/AGENCY/AUTHORITY COMMENTS
No comments at this time.
ADJOURNMENT
Vice Mayor Crist adjourned the meeting at 5:38 p.m.
PASSED, APPROVED and ADOPTED this 28th day of May 2024, by the following vote:
AYES: Council Members: Hughes-Leslie, Malhi, Mann, Crist, Parris
NOES: None
ABSTAIN: None
ABSENT: None
ATTEST: APPROVED:
__________________________ _____________________________ ANDREA ALEXANDER R. REX PARRIS
CITY CLERK MAYOR/CHAIRMAN
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82
CC/SA/FA/PA Minutes-05/07/24
10 STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } ss
CITY OF LANCASTER }
CERTIFICATION OF MINUTES
CITY COUNCIL/SUCCESSOR AGENCY/FINANCING/ POWER AUTHORITY
I, ___________________________, ___________________________ of the City of Lancaster, CA, do hereby certify that this is a true and correct copy of the original City Council/Successor Agency/ Financing/ Power Authority Minutes, for which the original is on file in my office.
WITNESS MY HAND AND THE SEAL OF THE CITY OF LANCASTER, CA on this _______________ day of ______________________, ____________.
(seal)
_____________________________________
DocuSign Envelope ID: FA2657A7-0B3A-4934-B8C9-A1B3AC5C3F82