Lancaster City Council
May 28, 2024

REVISED TASK ORDER NO. 2
OVER
AGR
EEMENT FOR PROFESSIONAL CONSULTANT SERVICES – RFQ 739-21 SERVICE GROUP CATEGORY 1 – CONSTRUCTION MANAGEMENT AND INSPECTION

SERVICES
DAT
ED SEPTEMBER 14, 2021
B
ETWEEN
T
HE CITY OF LANCASTER, "OWNER"
AND
DMR TEAM, INC. "CONSULTANT"
P
ROJECT TITLE: PWCP 20-005- SR-138 (SR-14) Avenue J Interchange Improvements, Phase II
P
ROJECT DESCRIPTION: Construction Management and Inspection Services S
COPE OF WORK: Per Attached Exhibit "1", Scope of Services P
ERIOD OF SERVICES: Per Attached Exhibit "2", Schedule
C

OMPENSATION
FOR SERVICES: Per Fee Schedule - Not to Exceed $546,510.00 "
OWNER" "CONSULTANT"
C
ITY OF LANCASTER DMR TEAM, INC.

By: By:

J ason Caudle Sam Talebian
City Manager President
D
ate: Date:

A
pproved by Dept. Head:

AP
PROVED AS TO FORM:

Allison E. Burns, Esq.

City Attorney
E
XHIBIT “1”

SCOPE OF SERVICES
T
he work to be performed under this task order shall include:

A. Task Order 2 – Scope of Services
B. Revised Task Order 2 – Scope of Services
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 1 of 31

EXHIBIT
1-A: SCOPE OF SERVICES

PROJECT DESCRIPTION AND LOCATION
Consultant shall provide Construction Management and Inspection Services for the construction of PWCP 20-005, SR-138 (SR -14) Avenue J Interchange Improvements Phase II, and supplement staff to act as:
• Construction Manager (Referred to herein as “Construction Manager (CM) Engineer” or “CM Engineer”)
• Office Engineer
• Lead Inspector
• Field Inspectors
Services include, but are not limited to C onstruction Management General Services, Construction Management Services, Construction Inspection Services, and Construction Closeout Activities. For reference, see PWCP 20-005 Construction Contract Documents (plans, specifications and bid schedule).

LOS ANGELE S COUNT Y METROPOLIT AN TRANSPORTATIO N AUTHORITY (LACMTA) MEASURE R FUNDING AGREEMENT REQUIREMENTS
This work will be pa id for with L os Angeles County Metropolitan Transportation Authority (LACMTA) reimbursable participating grant funds. The project funding was authorized by the LACMTA Board of Directors, at its meeting on March 27, 2014, subject to the terms and conditions contained in the Funding Agreement (“FA”) made and entered into effective as of July 28, 2014, which was amended on November 2, 2020, and on July 20, 2021 which was approved by the LACMTA Board on January 28, 2021. FA is included at the end of Exhibit 1.

The City of Lancaster has entered into a Funding Agreement with LACMTA for SR-138 (SR-14) Avenue J Interchange, LACMTA Project ID# MR330.04. Per PART II, GENERAL TERMS OF THE FA, Sectio n 13.7 of the FA, “Grantee agrees that the applicable requirements of this FA shall be included in every contract entered into by Grantee or its contractors relating to work performed under this FA and LACMTA shall have the right to review and audit such contracts.”
Applicable requirements of the referenced FA shall be included and made a part of this Task Order.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 2 of 31
TASK 1 CONSTRUCTION MANAGEMENT GENERAL SERVICES

1.1 Project Controls System Development
a. Purpose:

To develop an integrated cost and schedule information system to provide up to date and accurate information regarding schedule, budgets, expenditures, and change orders to Construction Management ( CM) ENGINEER, managers, contractors, and City staff.

The master schedule of the Project Controls System (PCS) will enable critical activities and interrelationships between the contractors, suppliers, the CITY, the CITY’s Project Manager, environmental monitors, utility companies, and construction manager (including its subcontractors) to be monitored efficiently during the construction phase of the project. The master schedule will identify permit constraints, work area restrictions and other known work and/or coordination constraints.

The cost-monitoring element of the PCS will enable project-wide monitoring of expenditures for comparison with the original budgets and budget updates resulting from change orders processed during the life of the project. Monthly reporting will enable accurate cost forecasting at any time.

The automation of the above information will enable timely analysis, intervention, and decision making to enable efficient control of the project. b. Approach:

CM ENGINEER will develop the PCS using software similar to Primavera P6, SureTrak, Microsoft Project, Word and Excel software. A master schedule will be developed summarizing all significant activities of project related entities including the contractor, equipment suppliers, the CITY project manager, and the construction manager. The schedule will be structured to include the following:
• Primary contractor work activities, including major submittals required to accomplish the work.
• Principal work activities of the CM ENGINEER’s construction manager, the CITY’s project manager, contractors, and suppliers. • Activities necessary for regulatory compliance.
• Activities related to utility relocations.
• Relationships between submittals, approvals, procurement, and delivery of materials.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 3 of 31
• Milestones associated with permitting and approvals.
• Any activity requiring coordination with the CITY, and other local utility/regulatory agencies.
• Substantial and final completion dates.

The cost accounting format will use a work breakdown structure and cost categories that will be compatible with the CITY’s cost accounting system. The work breakdown structure will be based on contractor's activities and will provide the basis for cost-loading activities in the schedule.
c. Assumptions:

1. The CITY will provide a description of the CITY invoicing requirements and guidelines for project work breakdown structure and cost reporting format.

2. The initial master project schedule will be developed based on information available at the time of execution of Task Order.
d. Deliverables

1. Implementation of Project Control System.

2. Draft master project schedule.

3. Initial master project schedule following review and approval by the CITY.

4. Initial project cost.
e. Payment
Payment for Task 1 .1 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.1 as required in this Scope of Work.

1.2 Weekly, Monthly Project Progress Meetings and Reports a. Purpose:

To apprise CITY management and other stakeholders of CM ENGINEER’s activities under this contract via written report and monthly meeting. b. Approach:

CM ENGINEER will provide a brief written report covering a summary of the status and expenditures associated with each of the tasks described in this scope of work; including highlights of any unusual contractual issues that arise during the reporting On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 4 of 31
period and a listing of approved work that is beyond the boiler plate scope with a determination of who is responsible for the associated additional costs (contractor, project, etc.).

CM ENGINEER will schedule monthly progress meetings, which will provide for discussion of progress reports and issues related to (a) this agreement and (b) the construction agreements.
c. Assumptions:

1. The project monthly progress report will be provided throughout the contract period for an estimated duration of 16 months.

2. A regular monthly meeting date and time will be established. Meeting date is typically the first week of each month, the same day of the week, i.e., Monday, Tuesday, etc.

3. Written progress reports will be provided to the CITY at least 5 working days in advance of each progress meeting.

4. CITY to submit proposed changes/amendments to the monthly progress reports, in writing, to CM ENGINEER for its use.

5. Additional project budget expenditures determined to be the responsibility of the contractor will be addressed quarterly with adjustments being made to progress payments.
d. Deliverables

1. Monthly project progress report.

2. One-page summary report.

3. Monthly progress review meetings with minutes/summaries. e. Payment
Payment for Task 1.2 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.2 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 5 of 31

1.3 Document Management System
a. Purpose:

To establish a system for the timely logging, filing, and tracking of project related correspondence to assure timely responses, and provide a record of communications to enable efficient retrieval and establish the chronology of events for use in dispute resolution.
b. Approach:

CM ENGINEER will set up a document tracking system; using software similar to Primavera Expedition to maintain project files.
c. Assumptions:

1. Actual logging, filing, and tracking of project information will be performed under separate tasks and subtasks.
d. Deliverables
Implementation of a computerized document management system that includes written procedures for use of the CM ENGINEER project team e. Payment
Payment for Task 1.3 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.3 as required in this Scope of Work.

1.4 Sub-Consultant Management
a. Purpose
To coordinate and manage sub-consultant services contracted with CM ENGINEER.

Sub- consultants include inspectors, surveyors, landscape architects, materials testing consultants, biologists, and /or others secured at reasonable rates. b. Approach
CM ENGINEER will coordinate and manage the utilization of sub -consultants for the CITY in order to comply with the terms of the contract documents and the requirements of regulatory agencies.

CM ENGINEER will work with consultants contracted directly with the CITY. CM ENGINEER will review and approve invoices provided by CITY consultants and forward said invoices to the CITY for processing and payment.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 6 of 31
c. Assumptions

1. The CITY will retain final approval rights over invoices for CITY contracted consultants.

2. All costs associated with CM ENGINEER’s sub -consultant services will be billed to the CITY in conjunction with CM ENGINEER’s services on a monthly basis. d. Deliverables

1. Copies of all sub consultant reports. Original reports will remain with CM ENGINEER until project closeout, at which time all originals will be forwarded to the CITY with the project documentation.

2. Copies of all sub-consultant invoices billed through CM ENGINEER.

3. Original invoices reviewed and approved by CM ENGINEER for CITY contracted consultants.
e. Payment
Payment for Task 1. 4 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.4 as required in this Scope of Work.

1.5 Construction Management Plan
a. Purpose
To provide the CITY and CM ENGINEER with uniform procedures and standards for the administration of the construction contract.
b. Approach
CM ENGINEER will develop a procedures manual that is usable for the construction project
c. Assumptions
The final project manual will be bound in a three-ring binder to facilitate future revisions.
d. Deliverables

1. Draft project manual for review by the CITY. CM ENGINEER will an electronic copy of the draft.

2. After review and comments, CM ENGINEER will provide an electronic copy of final project manual to the CITY.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 7 of 31
e. Payment
Payment for Task 1.5 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.5 as required in this Scope of Work.

1.6 Pre-construction Walk Through
a. Purpose
To review, document and agree to the existing conditions of the project site and neighboring area conditions prior to the start of construction. b. Approach
Prior to the issuance of a Notice to Proceed, CM ENGINEER, the Contractor, CITY and the Cities representatives will walk the entire project and record existing conditions via a written log, still photographs, and video where required. CM ENGINEER will provide copies of all documentation to the Contractor and the CITY.

CM ENGINEER will keep documentation originals in the project files until project completion.
c. Assumptions
Project walk will not take longer than two days with approximately the same amount of time to log, file and copy the information.
d. Deliverables
A written log, still photographs and any videotape depicting existing site conditions, as recorded prior to the start of construction.
e. Payment
Payment for Task 1.6 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 1.6 as required in this Scope of Work.

TASK 2 CONSTRUCTION MANAGEMENT SERVICES
CM ENGINEER, on behalf of the CITY, will provide construction management services for administration of the construction contract in conformance with the requirements set forth in the 2021 Greenbook Standard Specifications , City Building Permit requirements and LACMTA FA requirements, Caltrans Standard Plans and Specifications. Management services will encompass the Quality Assurance and enforcement of all construction contract requirements. CM services are to be provided to enforce construction contract requirements.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 8 of 31

2.1 Pre-construction Conferences
a. Purpose:

To provide a forum for all essential project participants to meet prior to the start of work. This meeting will outline the CITY’s administration of the contract, introduction of the participants, and record all comments and questions submitted by the contractor. This meeting also p rovides an understanding of the procedures to be used on the project and what the Contractor can expect from the CITY and its consultants.
b. Approach:

CM ENGINEER will schedule, prepare the agenda, chair and take minutes of the pre - construction meeting. The meeting will outline project specifics and inform the Contractor of project administration procedures.
c. Assumptions:

1. The CITY will provide the meeting venue.

2. The CITY will assist CM ENGINEER in developing the attendee list.

3. CM ENGINEER will prepare a draft agenda for CITY approval prior to the meeting.
d. Deliverables

1. Written agenda and minutes of pre-construction conference.

2. Electronic copies of pre-construction meeting minutes to the attendees.

3. Review and comment on contractor’s base-line schedule.

4. Establish ground rules of coordination & communications with contractor and CITY concerning the processing and reviewing of submittals and RFI’s.

5. Enforcement of Labor Compliance Requirements including completion of federal Labor Compliance Pre-job Checklist

6. Enforcement of Quality Assurance Program

7. Discussion of environmental permits requirements.

8. Discussion of utility company requirements.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 9 of 31
e. Payment
Payment for Task 2 .1 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.1 as required in this Scope of Work.

2.2 Communications and Correspondence
a. Purpose:

To provide for and/or facilitate effective communication, on behalf of the CITY and Cities, and among all stakeholders in the administration of the construction contract.
b. Approach:

CM ENGINEER will obtain all pertinent information as required to develop a project directory of all key personnel and stakeholders working on the project. CM ENGINEER will develop a graphic chart indicating the proper flow of correspondence. CM ENGINEER will log all information received from the Contractor and others, in Expedition. Lastly, CM ENGINEER will prepare and/or forward appropriate responses, obtaining CITY approval when required.
c. Assumptions:

1. The CM ENGINEER Correspondence Log will be used for all correspondence received from the CITY, the Contractor and others.

2. All original correspondence will remain with the CM ENGINEER project files.

Only copies will be distributed, with the exception of shop drawing submittals.

3. The CM ENGINEER project files will be turned over to the CITY upon the conclusion of the project.
d. Deliverables

1. Communication flow chart.

2. Written logs of information received from the CITY, the Contractor, testing firm, citizens and/or others.
e. Payment
Payment for Task 2.2 shall be included in the Task 1 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.2 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 10 of 31

2.3 Project Changes and Construction Change Order Management a. Purpose:

1. To review proposed changes to the project and determine if the change is necessary and/or beneficial to the project, and if such changes constitute a change order.

2. To provide a system for logging and tracking all changes on the project.

3. To provide the CITY with assurance that the Contractor is not presenting requests to be paid for additional work included in the original contract.

4. To assure the CITY that the associated extra work costs and time extension requests are fair and reasonable to both the CITY and the Contractor. b. Approach:

CM ENGINEER will review potential changes to the project for contractual and technical merit, prepare independent cost estimates and schedule analysis of work, discuss proposed changes with CITY, and negotiate change order costs with the Contractor. CM ENGINEER will prepare change orders with all required support documentation for execution by the CITY. CM ENGINEER will keep the CITY informed of cumulative changes in project cost and project duration. CM ENGINEER will negotiate change orders on behalf of the CITY and will use the following approach in assisting & coordinating the process with the CITY:

Requests for Changes by the CITY

1. CM ENGINEER will forward a Request for Quote (RFQ) to the Contractor for pricing and stipulation of proposed time extension, if requested work can be shown to impact the project’s critical path. The RFQ shall contain a description of the extra work to fairly price the work.

2. CM ENGINEER will prepare an independent cost estimate of the extra work.

3. CM ENGINEER will review the cost quote from the Contractor for completeness, negotiate cost and time extension requests as required and, obtain CITY concurrence throughout the process. Obtain CITY authorization for proceeding with the change, based on definitive cost and time extension values.

4. Should CM ENGINEER and the Contractor be unable to negotiate a reasonable price, the CITY will be consulted prior to directing the work via alternative contract change options such as proceeding on a time and material basis or proceeding by force account.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 11 of 31
Requests for Changes by Contractor

1. CM ENGINEER will review requests of proposed cost and/or time impacts for merit. If CM ENGINEER determines the request fails on merit, the Contractor will be informed of the reasons why the request is denied. Should CM ENGINEER determine the request has merit; CM ENGINEER will proceed with steps 2 and 3.

2. CM ENGINEER will prepare an independent cost estimate and schedule analysis of the work.

3. CM ENGINEER will negotiate extra work cost and time extensions with the Contractor.

4. CM ENGINEER will prepare change order documents for approval and execution by the CITY.
c. Assumptions:

1. CM ENGINEER will have authority to make minor changes to work that it determines to have no cost or time impacts to the construction project.

2. CM ENGINEER will be allowed to use their own judgment regarding how best to handle cost negotiations with the Contractor, but will keep the CITY informed throughout the process.

3. CM ENGINEER will prepare official change order documentation to be processed with the Contractor’s regular application for payment.

4. CM ENGINEER will transmit electronic copies (MS Word *.doc files) of change order documentation to the City’s capital project construction group.

5. CM ENGINEER will obtain final approval of all project cost and/or project time changes from the CITY prior to authorizing the Contractor to proceed with changes.
d. Deliverables

1. Perform quantity and cost analysis as required for negotiation of change orders

2. Analyze additional compensation claims that are submitted during the construction period and prepare responses.

3. Perform claims administration including coordinating and monitoring claim responses, logging claims and tracking claim status.

4. Change Order documentation ready for approval and execution by the CITY.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 12 of 31
e. Payment
Payment for Task 2.3 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.3 as required in this Scope of Work.

2.4 Monthly Construction Progress Reports
a. Purpose:

To keep the CITY apprised of the project status during the prescribed construction period.
b. Approach:

CM ENGINEER will prepare a monthly report that provides construction status to the CITY and other involved parties. The monthly report shall contain the following:

1. Status of contractor’s schedule and what the contractor is doing to maintain or catch up if the schedule has slipped. While the focus will be on critical path items, other items that might become critical will be discussed in the report.

2. Construction and Construction Manager’s costs incurred for the month.

3. Cash flow projections for both the Contractor and Construction Manager.

4. Identify actual and potential problems associated with the construction project and consult with the City Project Manager.

5. Evaluate Cost Reduction Incentive Proposals (CRIP) and provide recommendations to the Engineer for acceptance or denial.

6. Potential Issues, pending change orders and executed change orders.

7. Photographs to show construction activities and for clarity regarding special issues.

8. Other information deemed necessary for the CITY to have a concise understanding of the construction Projects.
c. Assumptions:

The CITY will assist CM ENGINEER in the initial formatting of the first report d. Deliverables

1. Monthly progress report.

2. One-page summary report for distribution to Senior CITY staff or elected officials.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 13 of 31
e. Payment
Payment for Task 2.4 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.4 as required in this Scope of Work.

2.5 Schedule Monitoring
a. Purpose:

To monitor and review the Contractor’s schedule, after acceptance of the baseline schedule, to ensure that the project is not being delayed over issues within the control of the Contractor
b. Approach:

CM ENGINEER will develop procedures, using available software, to review the Contractor’s monthly schedule updates for logic, duration, and resource changes. CM ENGINEER will notify the Contractor of discovered changes and document the Contractor’s response, for the record. CM ENGINEER will keep the CITY informed of the Contractor’s current construction schedule.
c. Assumptions:

Contract specifications will require the Contractor to use Critical Path Method (CPM) scheduling tools/software. The preferred scheduling software is P6 or Sure Trak by Primavera. Schedules presented in Gantt charts will not be accepted. d. Deliverables

1. CM ENGINEER will prepare and transmit to the Contractor schedule review comments.

2. Monthly review of contractor’s schedule updates and provides a summary to CITY on schedule status and impact of changes to completion date.

3. Monitor and facilitate utility coordination with various utility companies and the Contractor. In corporate relocations in the schedule and report any delays and impacts to the completion date.
e. Payment
Payment for Task 2. 5 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.5 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 14 of 31

2.6 Cost Monitoring
a. Purpose:

To provide the CITY with a system that is easy to understand and provides up-to- date cost information for making timely decisions.
b. Approach:

Using a combination of software like Expedition and Excel, CM ENGINEER will generate spreadsheets and graphs for the purpose of monitoring anticipated and actual cost outlays.
c. Assumptions:

The CITY will provide direction regarding desired cost monitoring information and report formats.
d. Deliverables

1. Monthly cost monitoring reports in a format to be determined.

2. Monthly progress report for the CITY describing key issues, cost vs. budget status, and schedule status.
e. Payment
Payment for Task 2. 6 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.6 as required in this Scope of Work.

2.7 Progress/Coordination Meetings
a. Purpose:

To provide a forum for the review of the project status, the look-ahead schedule including activity sequence and duration, schedule for delivery of long lead items, outstanding Request for Information (RFI), submittals, and other project issues. b. Approach:

CM ENGINEER will conduct weekly progress/coordination meetings, to be attended by the CITY, the Contractor, CM ENGINEER and other invitees. CM ENGINEER will request the CITY, and the Contractor to submit agenda items for the meetings.

Using the proposed agenda items and agenda items developed in house, CM ENGINEER will prepare a comprehensive agenda for the meeting and distribute the agenda to all parties scheduled to attend. Following the meeting, CM ENGINEER will distribute meeting minutes, requesting either the concurrence of On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 15 of 31
those who attended, or suggested corrections to the minutes. Minutes will be filed as either approved or amended.
c. Assumptions:

1. The CITY’s and Contractor’s staffs will be able to meet on a regular basis with minimal absences.

2. The meeting room will be able to seat a minimum of 15 people.

3. Meetings will not take place more than once a week and will not last longer than one hour.

4. The Contractor will submit a look-ahead schedule (2 or 3 weeks) at each meeting. d. Deliverables

1. Agenda with status of open items from previous meetings.

2. Meeting minutes, for review, with action items noted.

3. Amended meeting minutes, if required.

4. Submittal, Issues log, Change Order log and RFI and RFQ working logs. e. Payment
Payment for Task 2. 7 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.7 as required in this Scope of Work.

2.8 Monthly Construction Progress Reports
a. Purpose:

To verify that the Contractor’s request for payment does not represent more than an amount that is reasonable for the work done on a monthly basis. To prepare progress payment recommendations on behalf of the CITY for work completed and materials stored on hand (if allowed).
b. Approach:

CM ENGINEER will review and approve the Contractor’s monthly progress based on the percentage of work activities complete. The Contractor will submit a certified application for payment to CM ENGINEER for final review. Once approved, CITY will prepare a payment application certificate, using software similar to Excel, for approval and execution by the CITY.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 16 of 31
c. Assumptions:

1. The CITY will make payments in accordance with the contract stipulations and State Law to the Contractor once each month.

2. The CM ENGINEER will use software that is acceptable to the CITY for use preparing progress payment application certificates. d. Deliverables

1. Contractor’s certified application for payment.

2. Progress payment request documents suitable for approval and execution by the CITY.
e. Payment
Payment for Task 2. 8 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.8 as required in this Scope of Work.

2.9 Safety
a. Purpose:

To review the Contractor’s work site safety and notify the Contractor of unsafe conditions, as observed. Implement the CAL OSHA Safety Orders requirements for providing safe work site conditions.
b. Approach:

CM ENGINEER will observe contractors’ work area. Contractor is to be informed if unsafe work conditions and/or areas are observed. Immediate shutdown of contractors’ work may be required if conditions endanger property and/or life.

Random attendance of contractor’s tailgate meeting will be performed at the CM Engineer’s discretion. CM ENGINEER will conduct its own bi-weekly staff safety meeting to discuss specific safety procedures and issues relating to current or upcoming construction activities requiring unique safety procedures. c. Assumptions:

1. Contract document requires Contractor to submit its safety program and safety officer prior to the start of work

2. Contract documents or Contractor’s safety program requires contractor to submit accident reports.

3. CM ENGINEER assumes no responsibility for safety of Contractor’s work areas.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 17 of 31

4. CM ENGINEER assumes no re sponsibility for implementation of Contractor safety program or its construction means and methods.
d. Deliverables

1. Accident reports from Contractor.

2. Bi-weekly safety meeting minutes

3. Copies of safety issues discussed during contractor’s tailgate meetings. e. Payment
Payment for Task 2. 9 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.9 as required in this Scope of Work.

2.10 Payment Submittal Management and Review
a. Purpose:

To provide an efficient means of processing and reviewing submittals, including working drawings, shop drawings, product data, sample and other items furnished in accordance with Specifications, from the Contractor and forwarding applicable submittals to the CITY as may be appropriate.
b. Approach:

Using software similar to Expedition, CM ENGINEER will develop a comprehensive submittal list for distribution to the Contractor and the CITY. CM ENGINEER will update and submit status submittal logs for review at each coordination meeting.

CM ENGINEER will work with the Contractor and the CITY (where applicable) to encourage timely submission, review and approval of submittals as outlined in the Contract Documents, prior to inclusion of submitted materials in the progress of the work. In addition, CM ENGINEER will perform the engineering reviews and approvals for working drawings and calculations provided by the Contractor in accordance with 2021 Greenbook Standard Specifications and within the review timeframes as specified in the applicable sections of the contract documents and specifications. The following steps will be taken in reviewing the Contractor’s submittals:

1. Log all submittals by Specification Section.

2. Ensure that the Contractor has provided a complete submittal, coordinated with the work of other trades, and that all deviations have been noted. Submittal is returned to the contractor if it is not complete.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 18 of 31

3. Construction Manager reviews submittal for general compliance with the specification.

4. Applicable Submittals are forwarded to the CITY for formal review. Submittal status is logged.

5. Submittals sent to the CITY are returned to CM ENGINEER. Submittal status is logged.

6. CM ENGINEER to perform engineering review of submittals, including but not limited to, working drawings and calculations furnished in accordance with 2021 Greenbook Standard Specifications.

7. Approved submittals are returned to the Contractor for use in work. Submittal status is logged.

8. CM ENGINEER to inform Contractor if a re-submittal is required. c. Assumptions:

1. CM ENGINEER will not be responsible for errors or omissions in submittal lists.

2. Coordination and submission of submittals in accordance with requirements of the contract is the responsibility of the Contractor.

3. CITY will provide a listing of submittals to be reviewed by the CITY’s Project Manager or other CITY staff.

4. CM ENGINEER will not make an exhaustive review of Contractor’s submittals except as noted above.

5. CM ENGINEER will forward to the Designer all submittals designated by the CITY to be reviewed and approved by Designer. These submittals are typically for pre-manufactured materials and assemblies specified in the Contract. d. Deliverables

1. Submittal status log.

2. Check Calculations, where required.

3. Copy of all approval letters, approved working drawings, submittals and final submittal log.

4. Request for Information (RFI) Management
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 19 of 31
e. Payment
Payment for Task 2. 10 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.10 as required in this Scope of Work.

2.11 Request for Information (RFI) Management and Review a. Purpose:

To provide an efficient means of processing Requests for Information (RFIs) submitted by the Contractor. The efficient management of RFIs permits timely communication between the CM and the Contractor.
b. Approach:

CM ENGINEER will receive, log and review all RFIs for completeness and verify the question is reasonable and understandable. CM ENGINEER will provide a short technical review of the RFI to determine if the issue is addressed adequately in the contract documents. CM ENGINEER will return the RFI if the question is unclear or, in the opinion of CM ENGINEER staff, the answer is contained in the contract documents, noting where the requested information can be found in the contract documents. CM ENGINEER will track RFIs, using the software similar to Expedition, and facilitate the timely response from the CITY. c. Assumptions:

The CM will respond with an answer to all RFIs within the contract stipulated time period for response. Facsimile or e-mail will be used to forward RFIs to the CITY and return responses to the Contractor, with original documents to follow d. Deliverables

1. Comprehensive log of all outstanding RFIs and their status.

2. Prepare responses to RFI’s related construction issues

3. Transmit design related RFI’s to CITY Project Manager.

4. Conduct meetings with the Contractor and other parties as needed to discuss and resolve RFI’s.
e. Payment
Payment for Task 2. 11 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.11 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 20 of 31

2.12 Document Management
a. Purpose:

To provide the CITY with an electronic means of tracking all documents exchanged between the parties involved in the construction of the project. b. Approach:

CM ENGINEER will use software similar to Primavera Expedition and the CM ENGINEER File Documents will be scanned into the document control system and attached to the file index categories. All documents will be filed as an electronic file and hardcopy.
c. Assumptions:

1. CM ENGINEER will use software similar to Primavera Expedition.

2. The CITY may or may not use the chosen software
d. Deliverables

1. Comprehensive logs of all documents in the project files (electronic and hardcopy). Electronic files shall not require special software to read or access.

2. All hardcopy project documents exchanged on the project between the various parties.

3. Establish and process project control documents to include:
• Daily inspection and Resident Engineer’s diaries
• Weekly News Letter and Weekly Statement of Working Days • Monthly progress report and monthly progress pay estimate • RFI’s, Submittals
• Correspondences with Contractor, Permitting Agencies, Utility Companies, Regulatory Agencies, and other stake holders • Survey requests and survey notes
• Materials receipts, materials testing results, and certificate of compliance
• Mix designs for PCC, CTPB, AC, AB
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 21 of 31
e. Payment
Payment for Task 2. 12 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2 .12 as required in this Scope of Work.

2.13 Review Certified Payroll
a. General
City will contract separately with a Labor Compliance company to verify certified payrolls and conduct employee interviews. CM to coordinate with the Contractor on providing certified payroll reports in conformance with the provisions of the contract and applicable State and Federal Law.
b. Payment
Payment for Task 2. 13 shall be included in the Task 2 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 2.13 as required in this Scope of Work.

TASK 3 CONSTRUTION INSPECTION SERVICES

3.1 Inspection and Documentation
a. Purpose:

To provide the CITY with Capital Improvement Program (CIP) Inspection Services and documentation of construction activities, duration of activities, manpower and equipment allocation, inspections for contract compliance, and work conditions.

The City shall provide Building and Safety inspections for the permit. b. Approach:

CM ENGINEER will provide experienced and qualified inspectors. Inspectors will document the Contractors’ daily activities, manpower loading , on-site equipment and items considered pertinent to the project. Construction contractor may be working on site 24 hours per day. CM services are to be provided to enforce the construction contract requirements. CM ENGINEER will coordinate and manage the utilization of CM ENGINEER’s inspectors for the purpose of providing daily inspections and/or special inspections as deemed necessary and beneficial for proper completion of the project, or, at the CITY’s direction, CM ENGINEER will negotiate and enter into sub-consultant agreements with qualified inspectors including special inspectors, as needed.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 22 of 31
c. Assumptions

1. CM ENGINEER shall provide inspectors who are certified, experienced and qualified for the inspection and contract compliance as required.

2. All inspections will be within the project limits.
d. Deliverables

1. The Inspectors will ensure compliance with all aspects of this construction contract by continuously monitoring, evaluating, approving or rejecting the contractor’s work in accordance with the approved construction contract.

2. CM ENGINEER Inspector’s daily and/or special inspection reports maintained in the CM ENGINEER project files and turned over to the CITY at the completion of the project. Copies of these daily reports will be submitted on a weekly basis or upon request.

3. Take and maintain digital photographs and videos as necessary to provide documentation of construction activities. All photos will be logged, dated and kept at the field office in a bound folder (hard copies and CD copy).

4. Verify field measurements for compliance with contract plans and specifications and provide quantity calculations for progress payments.

5. Continue to update an As-Built set of plans and review contractor’s marked set.

6. Conduct weekly project meetings, prepare and distribute to all designated parties.

7. Review the updated construction schedule and maintain record.

8. Review laboratory, shop and mill test reports of materials and equipment, and coordinate with the CITY as required, to ensure compliance with contract and to guard against defects and deficiencies in the project work.

9. As appropriate, require special inspection or testing, or make recommendations to the CITY regarding special inspections or testing of work not in accordance with the provisions of the contract documents whether or not such work is fabricated, installed or completed. Subject to review by CITY, Inspector may reject work which does not conform to the provisions of the contract and approving agencies.

10. Establish and process job control documents including:
• Daily inspection diaries
• Weekly CM Newsletter
• Monthly construction progress payment
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 23 of 31
• Request for information
• Materials receipts
• Weigh master certificates
• Materials submittals
• Weekly statements of working days
• Construction change orders
• Review of certified payrolls
e. Payment
Payment for Task 3 .1 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3 .1 as required in this Scope of Work.

3.2 Materials Testing, Construction Testing & Quality Assurance Program (QAP) a. Purpose:

To provide project site and laboratory testing of construction materials used in the project for the purpose of determining quality and acceptability of materials and workmanship incorporated into the project and in compliance with the contract documents.
b. Approach:

CM ENGINEER will coordinate and manage the utilization of the materials and testing laboratory for the purpose of providing laboratory and field-testing of materials in accordance with test methods and frequencies specified in the contract documents.
c. Assumptions:

1. CM ENGINEER shall provide material testers and laboratory technicians who are experienced and qualified for the inspection required.

2. CM ENGINEER will insure the implementation of the Quality Assurance Program for source inspections, materials acceptance, and special inspections as required by the contract.

3. All material testing, materials acceptance and special inspections will be within the project limits or as required by the contract.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 24 of 31

4. Contractor must formally request testing in writing. If no formal request is made (at what time), the CM will ensure the contractor will stop the effected work until testing is complete and materials are deemed acceptable. d. Deliverables

1. Laboratory test reports maintained in the CM ENGINEER project files and turned over to the CITY at the completion of the project.

2. Summary sheet of all test reports submitted by others to substantiate compliance with contract documents.

3. Summary sheets of all Certificates of Compliance or source release tags furnished by the Contractor along with the applicable delivered materials at the job site.

4. Testing summary sheets.

5. Coordinate source inspections and special inspections as required by the contract document and the Quality Assurance Program.
e. Payment
Payment for Task 3.2 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.2 as required in this Scope of Work.

3.3 Review and maintain “As Constructed Schedule”
a. Purpose:

To track contractor’s progress during construction of the project. b. Approach:

CM ENGINEER will use the daily inspection reports prepared by CM ENGINEER inspectors, the contractors’ schedule, site observations, and other sources of information, to track and document the contractor’s actual progress. The contractor’s baseline critical path schedule or most recent accepted update will be used as a basis for comparing planned versus actual progress. The CPM software described in Section 3 will be used to track the contractor’s progress and build a schedule based on the contractor’s activities.
c. Assumptions:

Monitoring will be on a continuous basis and the “as constructed” schedule will be updated monthly.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 25 of 31
d. Deliverables
An “As Constructed Schedule” with one electronic file (readable by software used by the CITY) and one hardcopy.
e. Payment
Payment for Task 3.3 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.3 as required in this Scope of Work.

3.4 Maintain Photographic and Video Records of Construction Progress a. Purpose:

To provide the CITY with a photographic record of the project, before, during and after construction.
b. Approach:

Using digital photography, and construction video recording cameras, CM ENGINEER will record the Contractor's progress during construction on a daily basis or otherwise as approved by the CITY. Care will be taken to record all items and/or conditions that have or may have a bearing on claimed extra work. Still photographs will be labeled with captions indicating subject matter, date taken, and any description required to further clarify the item/issue being photographed. c. Assumptions:

All photographs will remain at the CM ENGINEER office until the end of the project.

Video will be recoded and saved as part of the project records. d. Deliverables

1. A detailed photographic history of all phases of the project will be maintained in an album and the photographs will be indexed for ease of retrieval. Each photograph will be labeled as to location, direction of view, date, time, and description of work. Photos will include, but not be limited to, the following:
• Showing existing conditions prior to construction
• When opening or changing a detour
• Barricade placement
• Disputed work item
• Work that has to be duplicated, replaced or removed
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 26 of 31
• Completed work
• Extra work
e. Payment
Payment for Task 3. 4 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.4 as required in this Scope of Work.

3.5 Review and Maintain “As Built” Drawing
a. Purpose:

Review and Maintain “As Built” Drawings
b. Approach:

CM ENGINEER will monitor the contractor’s required record drawings on a monthly basis. In addition to monitoring the contractor’s drawings, CM ENGINEER will maintain a copy of the contract plans for the project. CM ENGINEER will ensure that items that may not normally be shown on the contractor’s set of record drawings, but are of importance to the CITY are included in the as-built drawings. This information is not necessarily construction related, but is project related and may be important in future maintenance and/or construction projects.
c. Assumptions:

1. Contract documents will require contractor to prepare redline as-built drawings to reflect as- built conditions during the course of construction.

2. The CM ENGINEER will be responsible for ensuring the contactor maintains red line changes and will responsible for making redline changes to one complete set of plans.

3. CM ENGINEER will assist in answering questions regarding the red line drawings, providing sketches or other clarifications to the CITY’s Project Manager for preparation of final as built record drawings. d. Deliverables
One set of marked up contract drawings. This set will be in addition to the contractor’s marked up set of contract drawings.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 27 of 31
e. Payment
Payment for Task 3. 5 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.5 as required in this Scope of Work.

3.6 Final Inspection and Punch-list
a. Purpose:

To identify elements of construction requiring correction prior to final acceptance by the CITY.
b. Approach:

CM ENGINEER will perform a project inspection of the completed construction following substantial completion. During the inspection, the CM ENGINEER will develop a list of contract work requiring correction or rework. The written list of deficient work (punch-list) will be delivered to the CITY and CONTRACTOR within three (3) working days of the final inspection. The final punch-list will include items to be corrected that were identified previously during the course of construction.
c. Assumptions:

1. The CITY will identify any key CITY or other agency personnel (Fire Department, County Health, etc.) to be included in the final inspection.

2. CM ENGINEER will contact and schedule all required final inspection personnel 48 hour prior to the final inspection.

3. CM ENGINEER will prepare the final punch-list.
d. Deliverables
Final punch-list
e. Payment
Payment for Task 3. 6 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.6 as required in this Scope of Work.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 28 of 31

3.7 Final Acceptance – Punch List Assistance
a. Purpose:

To provide the CITY with reasonable assurance that the work of the project has been completed in compliance with the general intent of the contract documents.
b. Approach:

CM ENGINEER will coordinate a walk-through with the CITY and the Contractor. CM ENGINEER, with assistance from the CITY, will prepare a punch list indicating all deficiencies and/or omissions noted in the walk-through. CM ENGINEER will then forward the punch list to the Contractor for correction of the work in accordance with timelines defined in the contract. CM ENGINEER, in conjunction with the CITY as necessary, will inspect items on the punch list once the Contractor has notified the CM ENGINEER that the work is complete.

Completed items on the punch list will be signed off by the CM ENGINEER. Upon completion of the punch list work the CM ENGINEER will notify the CITY that the work is complete and forward a copy of the completed punch list. c. Assumptions:

CM ENGINEER will provide a preliminary punch list of outstanding work items to the Contractor. CM ENGINEER will ensure all punch list items are completed prior to requesting a final walk-through from the CITY.
d. Deliverables
Completed and signed-off punch-list submitted to the CITY with the closeout documents.
e. Payment
Payment for Task 3. 7 shall be included in the Task 3 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 3.7 as required in this Scope of Work.

TASK 4 – CONSTRUCTION CLOSEOUT ACTIVITIES

4.1 Contract Closeout
a. Purpose:

To provide the CITY with final closeout documentation, including any permit completion documentation.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 29 of 31
b. Approach:

CM ENGINEER will turn over all project files, contract correspondence and documents including final logs at time of project completion. c. Assumptions:

CITY will file final Notice of Completion and Acceptance of Work. d. Deliverables

1. Notice of Completion form for CITY.

2. Notices of Completion for any Permits, including “duplicate” permits for project and documentation showing the Notice of Termination has been recorded.

3. Copy of the Contractor’s performance bond, good for the warranty period.

4. Final project documentation in accordance with City requirements e. Payment
Payment for Task 4 .1 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.1 as required in this Scope of Work.

4.2 Project As-Built Drawings
a. Purpose:

To provide the CITY with accurate record drawings indicating all changes and as- built conditions.
b. Approach:

In addition to monitoring the Contractor’s record drawings, CM ENGINEER will maintain a copy of up -to-date contract pla ns for the purpose of aiding the CITY’s Project Manager in final review of the record drawings. c. Assumptions:

1. The Contractor will be responsible for preparing the record drawings in both reproducible and electronic formats.

2. CM ENGINEER will assist the CITY’s Project Manage in review and final approval of the as-built record drawings.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 30 of 31
d. Deliverables
One set of contract drawings indicating recorded changes to the contract, as maintained by CM ENGINEER. This set will be in addition to the Contractor’s marked up set of contract drawings. Provide one copy of the revised Mylar drawings.

The design consultant will prepare the record drawings for the project. e. Payment
Payment for Task 4.2 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.2 as required in this Scope of Work.

4.3 Final Payment
a. Purpose:

To provide the CITY with the final contract cost and final balance due the Contractor.

Also prepare Report of Expenditures including all necessary attachments. b. Approach:

Following completion of the contract work, CM ENGINEER will determine the final quantities and cost of all outstanding unit price work and all outstanding approved change order work. CM ENGINEER will prepare for the CITY and the Contractor, a final balancing change order quantifying the final contract amount. Contractor will include amount of final balancing change order in submission of last certified application for payment, submitted to CM ENGINEER. Once approved, CM ENGINEER will forward application for payment to the CITY for final approval and processing.
c. Assumptions:

1. There are no outstanding issues or claims.

2. The CITY is responsible for filing Notice of Completion and addressing all subcontractor claims prior to release of final payment. d. Deliverables

1. Final Pay Estimate including finalized bid items, claims, change orders, punch- list items, and corrected shop drawings.

2. Contractor’s last certified application for payment with application certificate.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 1-A, Page 31 of 31
e. Payment
Payment for Task 4. 3 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.3 as required in this Scope of Work.

4.4 Final Payment
a. Purpose:

To assist City during any future audits of the project. b. Assumptions:

City may be audited one or more times following project close-out. The City will issue a future task order to pay for support services during any such audits, should they request these services.
c. Deliverables
CM Engineer will participate in the audit process at the City office and provide any and all documentation from the project as requested by the auditors, and attend meetings as needed.
d. Payment
Payment for Task 4. 4 shall be included in the Task 4 lump sum price as shown on EXHIBIT 3. Such payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Task 4.4 as required in this Scope of Work.

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004
Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General AMENDMENT No.2 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY
This Amendment No. 2 to the Funding Agreement (this “Amendment”), is dated as of July 20, 2021 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, which was amended on November 2, 2020, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and
B. WHEREAS, the Grantee desires to increase the Project’s budget of I-5/SR-14 HOV Surplus Measure R by $8,769,200 from $21,274,943 to $30,044,143. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $30,044,143 which was approved by the LACMTA Board on January 28, 2021; and C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,569,200 in Measure R Funds in FY 2021-22, $8,274,943 in Measure R Funds in FY 2022-23, and $2,200,000 in Measure R Funds in FY 2023-24. The total designated amount for the Project is $30,044,143; and D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 2
FA# 9200000FAMR33004

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $30,044,143 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014, June 25, 2020, and January 28, 2021, granted the Measure R Funds for the Project.

The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,569,200 in FY 2021-22; $8,274,943 in FY 2022- 23 and $2,200,000 in FY 2023-24.”

2. Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025. FY 2023-24 are subject to lapse by June 30, 2026.”

3. Attachment A-1 of the Existing FA is hereby replaced by Attachment A-2, attached.

4. Attachment B1-1 of the Existing FA is hereby replaced by Attachment B1-2, attached.

5. Attachment C-1 of the Existing FA is hereby replaced by Attachment C-2, attached.

6. Attachment E-1 – TIP Sheet of the Existing FA is hereby replaced by Attachment E-2, attached.

7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.

FTIP #: LA0G928
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 FY2023-24 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
Measure R Funds 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 71% I-5/SR-14 HOV Surplus-Measure R -$ -$ -$ 569,200$ 6,000,000$ 2,200,000$ 8,769,200$ 29%

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL 3,300,000$ 6,700,000$ 1,000,000$ 8,569,200$ 8,274,943$ 2,200,000$ 30,044,143$ 100% OTHER SOURCES OF FUNDING:
-$ 0%
STATE: -$ 0%
FEDERAL: -$ 0%
PRIVATE OR OTHER: -$ 0%
OTHER FUNDING SUBTOTAL -$ -$ -$ -$ -$ -$ -$ 0% TOTAL PROJECT FUNDS 3,300,000$ 6,700,000$ 1,000,000$ 8,569,200$ 8,274,943$ 2,200,000$ 30,044,143$ 100% ATTACHMENT A-2 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A Project Funds SOURCES OF FUNDS Prior Years FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $200,000 $200,000
PS&E $300,000 $300,000
RW Support $0
Const. Support $100,000 $100,000 $50,000 $250,000
RW $0
Construction $1,400,000 $1,400,000 $1,769,200 $4,569,200 Total PHASE I $500,000 $1,500,000 $1,500,000 $1,819,200 $0 $0 $0 $0 $5,319,200 MEASURE R FUNDS PHASE II:

PAED $1,687,745 $1,687,745
PS&E $1,915,358 $250,000 $2,165,358
RW Support $50,000 $50,000
Const. Support $200,043 $300,000 $350,000 $171,797 $1,021,840 RW $350,000 $350,000
Construction $1,550,000 $3,700,000 $4,150,000 $1,850,000 $3,000,000 $14,250,000 Total PHASE II $3,603,103 $650,000 $0 $1,750,043 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $19,524,943 SUM PROG LACMTA FUNDS: $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $2,150,000 $1,500,000 $3,569,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $24,844,143 SOURCES OF FUNDS FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
FY 2023-24
Qtr 4
FY 2024-25
Qtr 1
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $3,000,000 $2,200,000 $5,200,000
Total PHASE II $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000 SUM PROG LACMTA FUNDS: $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000 OTHER NON LACMTA FUNDING:

LOCAL:

Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24 $3,000,000 $0 $0 $2,200,000 $0 $0 $0 $0 $5,200,000

SUMMARY OF ALL FUNDS
PAED $1,887,745 $0 $0 $0 $0 $0 $0 $0 $1,887,745
PS&E $2,215,358 $250,000 $0 $0 $0 $0 $0 $0 $2,465,358
RW Support $0 $50,000 $0 $0 $0 $0 $0 $0 $50,000
Const. Support $0 $100,000 $100,000 $250,043 $300,000 $350,000 $171,797 $0 $1,271,840 RW $0 $350,000 $0 $0 $0 $0 $0 $0 $350,000
Construction $3,000,000 $1,400,000 $1,400,000 $5,519,200 $3,700,000 $4,150,000 $1,850,000 $3,000,000 $24,019,200 TOTAL MILESTONES $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 SUM PROG LACMTA FUNDS $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $7,103,103 $2,150,000 $1,500,000 $5,769,243 $4,000,000 $4,500,000 $2,021,797 $3,000,000 $30,044,143 ATTACHMENT B1-2 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C-2

SCOPE OF WORK

PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange

PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.

PROJECT BACKGROUND:

The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. Metro executed a Funding Agreement Amendment on April 19, 2021. The City of Lancaster also proposed to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. The Board approved the reallocation of funds in January 2021. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020 and awarded the construction contract in January 2021. The phase 2 project is scheduled to advertised in the fall of 2021.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work

PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
PA/ED (Complete) $200,000
PS and E $300,000
R/W Support $0
R/W Capital $0
Construction Support $250,000
Construction Capital $4,569,200
Total Budget $5,319,200

PROJECT BUDGET PHASE II:

COMPONENT AMOUNT
PA/ED (Complete) $1,687,745
PS and E $2,165,358
R/W Support $50,000
R/W Capital $350,000
Construction Support $1,021,840
Construction Capital $19,450,000
Total Budget $24,724,943

SCOPE PHASE I:

The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.

The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping.

These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

SCOPE PHASE II:

The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:

DESIGN:

I. Final Design – Plans, Specifications and Estimates

Tasks to be performed include, but are not limited to, the following:

A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)

II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings

Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital

Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work

Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Scoping
Technical Studies
Draft Environmental Document June 2016 September 2018
Final Environmental Document September 2018 September 2019 Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)

Categorical Exemption Filing

PS&E September 2018 August 2020
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Intelligent Transportation System
(ITS)

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1 August 2020 September 2020 Evaluations
Selection
Board Approval Process
Contract Award Package #1 January 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1 January 2021 August 2021
Project Closes Out October 2021

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System (ITS)
Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System (ITS)
Concept of Operations
System Requirements

PA&ED
Prepare Environmental Document
Document Type

Scoping
Technical Studies
Draft Environmental Document June 2016 September 2018
Final Environmental Document September 2018 September 2019 Community Outreach
Secure Project Approval
Intelligent Transportation System (ITS)
Categorical Exemption Filing

PS&E September 2018 July 2021
95% PS&E Package #2 May 2020 April 2021
100% PS&E Package #2 May 2021 July 2021
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION
DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2 June 2021 July 2021
Evaluations
Selection
Board Approval Process
Contract Award Package #2 September 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Archaeological

CONCRETE
Form Work
Rebar Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION
DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

Construction Package #2 October 2021 October 2022
Project Closes Out (Phase 1 and Phase
2)
February 2023

FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C – Location Map

Los Angeles Metropolitan Transportation Authority
2021 Federal Transportation Improvement Program ($000)
LA0G928TIP ID Implementing Agency Lancaster, City of
SCAG RTP Project #: 1AL04
Conformity Category: NON-EXEMPT
Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Ray Hunt - (661) 945-6860
Email: [email protected]
LS: N LS GROUP#:

PPNO:EA #:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

Air Basin: MDAB Envir Doc: INITIAL STUDY/NEGATIVE
DECLARATION - CEQA - 09/09/2019
Uza:

Lancaster-Palmdale
Sub-Area: Sub-Region: North Los Angeles
County
CTIPS ID:

Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Hov acs eg loc: Toll Rate:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Completion Date 12/31/2023Phase: ROW AcquisitionDistance: 0Postmile: 67.95 to 67.95Route :

PRIOR PROG TOTAL BEYONDPHASE 25/2624/2523/2422/2321/2220/21 $0 $1,700 $1,700 PEMR20H - Measure R 20% Highway
CON
RW
SUBTOTAL $30,044 $20,044 $10,000
$26,744 $20,044 $6,700
$1,600 $0 $1,600
$10,000 $20,044 TOTAL
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $26,744 $30,044
TOTAL PROGRAMMED: $30,044
- General Comment: No significant change made. The conformity category was changed in error. Please correct error and change the project back to a "Non-Exempt" modeled project not a "TCM Committed" type. - Modeling Comment: No significant change made.
- TCM Comment: No significant change made.
- Amendment Comment:
- CMP Comment:
- Narrative:

Change reason:MODELING DETAILS UPDATE, S Total Project CostLast Revised Amendment 21-98 - SCAG PENDING $30,044 1Page Monday, July 19, 2021
FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004

Rev: 08.13.19 1 Measure R Funding Agreement – Highways – General

AMENDMENT No.1 TO MEASURE R FUNDING AGREEMENT

BETWEEN CITY OF LANCASTER AND THE LOS ANGELES COUNTY

METROPOLITAN TRANSPORTATION AUTHORITY

This Amendment No. 1 to the Funding Agreement (this “Amendment”), is dated as of November 2, 2020 by and between the City of Lancaster ("Grantee") and the Los Angeles County Metropolitan Transportation Authority ("LACMTA").

RECITALS:

A. Grantee and LACMTA entered into that certain Funding Agreement No. 9200000FAMR33004, dated July 28, 2014, (the "Existing FA"), which Existing FA provides for the SR-138 (SR-14) Avenue J Interchange Project (the “Project”); and

B. WHEREAS, the Grantee desires to increase the Project’s budget of Measure R by $11,274,943 from $10,000,000 to $21,274,943. This amount is within the Board authorized budget increase for the Project, the total new Project budget is $21,274,943 which was approved by the LACMTA Board on June 25, 2020; and

C. WHEREAS, the Funds are currently programmed for the Project as follows $3,300,000 in Measure R Funds in Prior Years, $6,700,000 in Measure R Funds in FY 2019- 20, $1,000,000 in Measure R Funds in FY 2020-21, $8,000,000 in Measure R Funds in FY 2021-22 and $2,274,943 in Measure R Funds in FY 2022-23. The total designated amount for the Project is $21,274,943; and

D. Grantee and LACMTA desire to amend the Existing FA as provided herein.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A

FTIP #: LA0G928
Subregion ID: State Route 138 Capacity
Enhancements
Project#: MR330.04
Amendment No. 1
FA# 9200000FAMR33004

Rev: 08.13.19 2 Measure R Funding Agreement – Highways – General

AGREEMENT:

NOW, THEREFORE, for good and valuable consideration, the receipt and adequacy of which are hereby acknowledged, the parties hereby agree as follows:

1. Part I, Paragraph 2.2 of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following: “To the extent the Measure R funds are available, LACMTA shall make to GRANTEE a grant of the Measure R funds in the amount of $21,274,943 (the “Funds”) for the Project. LACMTA Board of Directors actions on March 27, 2014 and June 25, 2020 granted the Measure R Funds for the Project. The Funds are currently programmed in Fiscal Years: $3,300,000 in Prior Years; $6,700,000 in FY 2019-20; $1,000,000 in FY 2020-21; $8,000,000 in FY 2021-22; and $2,274,943 in FY 2022-23.”

2. Part II, Section 9.1 (vii) of the Existing FA is hereby amended by deleting it in its entirety and replacing it with the following:
“(vii) Expending the Funds granted under this FA for allowable costs within five years or 60 months from July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. All Funds programmed in Prior Years have been expended and are no longer available. All Funds programmed for FY2019-20 are subject to lapse by June 30, 2024.”
(viii) Expending the Funds granted under this FA for allowable costs within three years or 36 months July 1 of the Fiscal Year in which the Funds are programmed, unless otherwise stated in this FA. FY 2020-21 are subject to lapse by June 30, 2023. All Funds programmed for FY 2021-22 are subject to lapse by June 30, 2024. FY 2022-23 are subject to lapse by June 30, 2025.”

3. Attachment A of the Existing FA is hereby replaced by Attachment A-1, attached.

4. Attachment B-1 of the Existing FA is hereby replaced by Attachment B1-1, attached.

5. Attachment C of the Existing FA is hereby replaced by Attachment C-1, attached.

6. Attachment E – TIP Sheet of the Existing FA is hereby replaced by Attachment E-1, attached.

7. Except as expressly amended hereby, the Existing FA remains in full force and effect as originally executed. All rights and obligations of the parties under the Existing FA that are not expressly amended by this Amendment shall remain unchanged.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A

FTIP #: LA0G928
SOURCES OF FUNDS Prior Years FY2019-20 FY2020-21 FY2021-22 FY2022-23 Total Budget
% of Budget

LACMTA PROGRAMMED FUNDING
MEASURE R FUNDS 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100%

LACMTA PROGRAMMED FUNDS BY
YEAR SUBTOTAL -$ 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100% OTHER SOURCES OF FUNDING:
-$ 0%
STATE: -$ 0%
FEDERAL: -$ 0%
PRIVATE OR OTHER: -$ 0%
OTHER FUNDING SUBTOTAL -$ -$ -$ -$ -$ -$ -$ 0%
TOTAL PROJECT FUNDS -$ 3,300,000$ 6,700,000$ 1,000,000$ 8,000,000$ 2,274,943$ 21,274,943$ 100% ATTACHMENT A-1 - PROJECT FUNDING
Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14) Avenue J Interchange Project#: MR330.04

PROGRAMMED BUDGET - SOURCES OF FUNDS
Rev. 05.03.19 FA Measure R Hwys Gen Attachment A-1 Project Funds DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A SOURCES OF FUNDS Prior Years FY 2020-21
Qtr 1
FY 2020-21
Qtr 2
FY 2020-21
Qtr 3
FY 2020-21
Qtr 4
FY 2021-22
Qtr 1
FY 2021-22
Qtr 2
FY 2021-22
Qtr 3
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $200,000 $200,000
PS&E $300,000 $300,000
RW Support $0
Const. Support $100,000 $100,000 $50,000 $250,000
RW $0
Construction $1,400,000 $1,400,000 $1,200,000 $4,000,000 Total PHASE I $500,000 $0 $0 $1,500,000 $1,500,000 $1,250,000 $0 $0 $4,750,000 MEASURE R FUNDS PHASE II:

PAED $1,687,745 $1,687,745
PS&E $1,915,358 $100,000 $150,000 $2,165,358
RW Support $50,000 $50,000
Const. Support $200,043 $300,000 $350,000 $850,043
RW $350,000 $350,000
Construction $1,550,000 $3,700,000 $4,150,000 $9,400,000 Total PHASE II$3,603,103 $150,000 $500,000 $0 $0 $1,750,043 $4,000,000 $4,500,000 $14,503,146 SUM PROG LACMTA FUNDS:$4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 OTHER NON LACMTA FUNDING:

LOCAL:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY20-21 and FY21-22 $4,103,103 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $19,253,146 SOURCES OF FUNDS FY 2021-22
Qtr 4
FY 2022-23
Qtr 1
FY 2022-23
Qtr 2
FY 2022-23
Qtr 3
FY 2022-23
Qtr 4
FY 2023-24
Qtr 1
FY 2023-24
Qtr 2
FY 2023-24
Qtr 3
TOTAL
BUDGET
LACMTA PROGRAMMED FUNDS:

MEASURE R FUNDS PHASE I:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total PHASE I $0 $0 $0 $0 $0 $0 $0 $0 $0
MEASURE R FUNDS PHASE II:

PAED $0
PS&E $0
RW Support $0
Const. Support $171,797 $171,797
RW $0
Construction $1,850,000 $1,850,000
Total PHASE II$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797 SUM PROG LACMTA FUNDS:$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797 OTHER NON LACMTA FUNDING:

LOCAL:

PAED $0
PS&E $0
RW Support $0
Const. Support $0
RW $0
Construction $0
Total LOCAL $0 $0 $0 $0 $0 $0 $0 $0 $0
SUM NON-LACMTA FUNDS : $0 $0 $0 $0 $0 $0 $0 $0 $0

PROJECT FUNDING
FY21-22, FY22-23 and FY23-24$2,021,797 $0 $0 $0 $0 $0 $0 $0 $2,021,797

SUMMARY OF ALL FUNDS
PAED $1,887,745 $0 $0 $0 $0 $0 $0 $0 $1,887,745
PS&E $2,215,358 $100,000 $150,000 $0 $0 $0 $0 $0 $2,465,358 RW Support $0 $50,000 $0 $0 $0 $0 $0 $0 $50,000
Const. Support $171,797 $0 $0 $100,000 $100,000 $250,043 $300,000 $350,000 $1,271,840 RW $0 $0 $350,000 $0 $0 $0 $0 $0 $350,000
Construction $1,850,000 $0 $0 $1,400,000 $1,400,000 $2,750,000 $3,700,000 $4,150,000 $15,250,000 TOTAL MILESTONES $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943 SUM PROG LACMTA FUNDS$6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000$21,274,943 SUM NON-LACMTA FUNDS $0 $0 $0 $0 $0 $0 $0 $0 $0
TOTAL PROJECT FUNDING $6,124,900 $150,000 $500,000 $1,500,000 $1,500,000 $3,000,043 $4,000,000 $4,500,000 $21,274,943 ATTACHMENT B1-1 - EXPENDITURE PLAN COST & CASH FLOW BUDGET Measure R Program - Funding Agreement Projects - FA# 9200000FAMR33004 Project Title: SR-138(SR-14)/Avenue J Interchange Project#: MR330.04

PROGRAMMED SOURCES OF FUNDS
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 1 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C-1

SCOPE OF WORK

PROJECT TITLE:

SR-138(SR-14) Avenue J Interchange

PROJECT LOCATION:

The project is located in the City of Lancaster, at the Avenue J/SR138 (SR-14) interchange and surrounding area.

PROJECT LIMITS:

This project limits are on the SR138 (SR-14) between Lancaster Boulevard and Avenue J-8, on Avenue J between 15th Street West and 25th Street West, on 20th street West from Avenue J to Avenue J-8, and on 22nd Street West from Avenue J to Avenue J-4.

NEXUS TO HIGHWAY OPERATION, DEFINITION/PROJECT PURPOSE:

The purpose of this project is to improve operational capacity at the interchange and surrounding local streets eliminating congestion, while improving wayfinding and other context sensitive solutions.

PROJECT BACKGROUND:

The City of Lancaster has realized the need to improve the operational capacity of this interchange. It is a priority for the City of Lancaster, due to the Avenue J commercial/retail corridor, historic downtown Lancaster (“The Blvd”), and medical corridor (future Medical District) that it serves, however funding has never been available. Funding made available through the Measure R SR-138 Capacity Enhancements will improve the interchange, improve mobility between the freeway and local streets and enhance safety.

Metro executed a Funding Agreement for the project on November 13, 2014. The City of Lancaster completed the PSR(PDS) in November 2016, completed the PA&ED in September 19, 2019 and is currently completing the PS&E for the project and construction is scheduled to begin in early 2021. Current estimates for the proposed improvements are higher than the original budget. The Board approved the reallocation of funds in June 2020. The City of Lancaster is proposing to supplement the current funding with a portion of the SR-14/I-5 surplus funds originally allocated to the Avenue M interchange. With the SR-14/I-15 surplus funds the project will be fully funded through construction.

To expedite the construction start, the City split the project into two phases. Phase 1 is the local roadway component that can be completed ahead of the Phase 2 Caltrans portion of the project. The design for the local portion is complete and the City advertised phase 1 in September 2020. The phase 2 project is scheduled to advertised in the summer of 2021.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 2 FA Measure R Hwys Gen Attachment C Scope of Work

PROJECT BUDGET PHASE I:

COMPONENT AMOUNT
PA/ED (Complete) $200,000
PS and E $300,000
R/W Support $0
R/W Capital $0
Construction Support $250,000
Construction Capital $4,000,000
Total Budget $4,750,000

PROJECT BUDGET PHASE II:

COMPONENT AMOUNT
PA/ED (Complete) $1,687,745
PS and E $2,165,358
R/W Support $50,000
R/W Capital $350,000
Construction Support $1,021,840
Construction Capital $11,250,000
Total Budget $16,524,943

SCOPE PHASE I:

The Phase I improvements were accelerated to initiate construction on the Local Roadway portion of the project without waiting for final approvals from Caltrans on the Caltrans freeway portion of the project. This has allowed the construction of the project to begin sooner and help the completion of the entire project.

The Local roadway project includes mobility enhancements along Avenue J on both sides of the freeway, between 15th Street West and 25th Street West by adding buffered bike lanes in both directions along with pedestrian facility upgrades. The improvements include revisions to medians and channelization at the intersections and restriping the roadway, which requires upgrades to the median hardscape improvements with minimal landscaping. These improvements can be completed prior to the Caltrans portion of the project and will reduce the overall time of the construction duration of the Caltrans portion.

Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings
Tasks to be performed include, but are not limited to, the following:

A. Meet as needed to accomplish Project tasks as outlined. Meetings expected between the Consultant and City to coordinate construction of the improvements.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 3 FA Measure R Hwys Gen Attachment C Scope of Work

B. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

A. Conduct a “Groundbreaking” ceremony for the project.

B. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

C. Contract with a Contractor for construction.

D. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

SCOPE PHASE II:

The Project will improve the SR-138 (SR-14) Freeway/Avenue J interchange by adding new southbound onramp and northbound offramp, reconfiguring and signalizing the ramp intersections, SR-138 (SR-14) mainline improvements to accommodate ramp additions, as well as other enhancements to alleviate congestion at the intersections adjacent to the interchange. With the addition of the new SB onramp and NB offramp at Avenue J, the SB onramp at J-8 will be removed and the NB offramp at 20th Street West will be improved, including the intersection with 20th Street West. Minor drainage improvements are also included with the ramp and intersection improvements. The project includes water quality BMP’s and aesthetic treatment to provide context sensitive solutions within the interchange area to meet Caltrans corridor aesthetic requirements. The proposed improvements require the following:

DESIGN:

I. Final Design – Plans, Specifications and Estimates

Tasks to be performed include, but are not limited to, the following:

A. Final design and preparation of final Plans, Specifications and Estimate (PS&E)

II. Project Management and Preparation of Periodic Updated Schedule, Deliverables and Meetings

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 4 FA Measure R Hwys Gen Attachment C Scope of Work

Tasks to be performed include, but are not limited to, the following:

C. Meet as needed with the City and Caltrans to accomplish Project tasks as outlined. Meetings expected between the Consultant, Caltrans and City to coordinate final design approvals.

D. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

RIGHT-OF-WAY:

Right-of-Way Support and Right-of-Way Capital

Right-of-Way Support:

Tasks to be performed include, but are not limited, to the following:

A. Prepare and provide exhibits, plats and legal descriptions for the properties requiring right of way acquisition, slope easements, temporary construction easements and/or rights-of-entry.

B. Meet as needed with the City to accomplish Project tasks as outlined.

Meetings expected between the Consultant and City.

C. Provide periodic schedule updates on deliverables and meetings as changes to original schedule occur or as needed based on the needs of the project.

Right-of-Way Capital:

Tasks to be performed include, but are not limited to, the following:

A. Order title reports/litigation guarantees.

B. Present conceptual plans to property owners adjacent to project.

C. Shall choose an Appraiser to prepare and provide appraisal of properties requiring right of way acquisition.

D. Authorize appraisals and improvements pertaining to properties.

E. Notify and meet with property owners of appraisals and detailed improvements to their properties.

F. Set just compensation.

G. Present written offer letters and appraisal summaries to property owners.

H. Conduct negotiations to settlement.

CONSTRUCTION:

Grantee expects to provide construction oversight, procure a consultant for construction management support, award a contract for construction and to perform the following tasks:

E. Conduct a “Groundbreaking” ceremony for the project.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 5 FA Measure R Hwys Gen Attachment C Scope of Work

F. Contract with a separate engineering firm to provide Construction Management for the Project. This will be accomplished through an RFP.

G. Contract with a Contractor for construction.

H. Conduct a “Ribbon Cutting” ceremony at the completion of the Project.

The Design Consultant shall meet as needed with the Grantee to accomplish Project tasks as outlined. Meetings expected between the Consultant and Grantee shall include, but not be limited to, Pre-Construction Meeting, progress meetings and preparation of responses to RFIs.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 6 FA Measure R Hwys Gen Attachment C Scope of Work

MILESTONES for PHASE I: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Scoping
Technical Studies
Draft Environmental Document June 2016 September 2018
Final Environmental Document September 2018 September 2019 Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)

Categorical Exemption Filing

PS&E September 2018 August 2020
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 7 FA Measure R Hwys Gen Attachment C Scope of Work

Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
Intelligent Transportation System
(ITS)

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 8 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #1 August 2020 September 2020 Evaluations
Selection
Board Approval Process
Contract Award Package #1 December 2020

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

CONSTRUCTION
Construction Package #1 January 2021 June 2021
Project Closes Out October 2022
MILESTONES for PHASE II: The implementation schedule for this project will be as follows.

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 9 FA Measure R Hwys Gen Attachment C Scope of Work

START DATE COMPLETION DATE

PLANNING
Prepare Concept Report
Prepare Feasibility Study
Prepare Project Study Report June 2015 November 2016
Intelligent Transportation System
(ITS)

Feasibility Study
Concept Exploration

PRELIMINARY DESIGN
Prepare Detailed Design Plans
Prepare Detailed Construction Plans
Prepare Project Cost Estimate
Intelligent Transportation System
(ITS)

Concept of Operations
System Requirements
High Level Design

PA&ED
Prepare Environmental Document
Document Type

Scoping
Technical Studies
Draft Environmental Document June 2016 September 2018
Final Environmental Document September 2018 September 2019 Community Outreach
Secure Project Approval
Intelligent Transportation System
(ITS)

Categorical Exemption Filing

PS&E September 2018 April 2021
95% PS&E Package #2 May 2020 November 2020
100% PS&E Package #2 January 2021 May 2021
Preliminary Foundation
Geometric Drawings
Bridge Type Selection Roadway and
Retrofit Strategy

Civic Design
Structural Design
DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 10 FA Measure R Hwys Gen Attachment C Scope of Work

CONSTRUCTION MILESTONES: The implementation schedule for this project will be as follows.

START DATE COMPLETION DATE

SOLICITATION (BID/PROPOSAL)
Develop Solicitation Package #2 May 2021 June 2021
Evaluations
Selection
Board Approval Process
Contract Award Package #2 July 2021

EXCAVATION
Clear/Grub
Survey
Sample Borings
Grading
Compaction
Drainage

ENVIRONMENTAL
Hazardous Materials Handling
Archaeological
Air Quality Monitoring

CONCRETE
Form Work
Rebar Placement
Pole Placement

TRAFFIC CONTROL
TMP

STRUCTURAL
False Work
Iron Placement
Pole Placement

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 11 FA Measure R Hwys Gen Attachment C Scope of Work

START DATE COMPLETION DATE

LANDSCAPE
Clearing
Planting
Plant Establishment
Irrigation
Testing

Construction Package #2 July 2021 June 2022
Project Closes Out (Phase 1 and
Phase 2)
October2022

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A FTIP #: LA0G928
SR-138 Capacity Enhancements

Project#: MR330.04
FA# 9200000FAMR33004

Rev: 05.03.19 12 FA Measure R Hwys Gen Attachment C Scope of Work

ATTACHMENT C – Location Map(s)

DocuSign Envelope ID: EE9CCD47-4BC1-4E44-A722-84F27C57013A Los Angeles Metropolitan Transportation Authority
2019 Federal Transportation Improvement Program ($000)
LA0G928TIP ID Implementing Agency Lancaster, City of
SCAG RTP Project #: 1AL04
Conformity Category: NON-EXEMPT
Project Description: SR-138 (SR-14) Avenue J Interchange. Project will include new northbound off-ramp and southbound on-ramp, mainline improvements to accommodate ramp modifications, improvements to Avenue J between 15th Street West and 25th Street West and traffic signal improvements. Project will reduce through lanes on Avenue J from 3 lanes to 2 lanes in each direction between 25th Street West and 15th Street West to provide bike lanes and wider sidewalks.

Study:N/A Is Model: YES Model #:

PM: Mike Livingston - (661)945-6227
LS: N LS GROUP#:

PPNO:EA #:

Program Code: CAXT7 - NEW INTERCHANGE W/ TCM: RS Stop Loc:

Air Basin: MDAB Envir Doc: DRAFT ENVIRONMENTAL IMPACT
REPORT - 03/31/2016
Uza:

Lancaster-Palmdale
Sub-Area: Sub-Region: North Los Angeles
County
CTIPS ID:

Lane # Extd: 6 Lane # Prop: 6 Imprv Desc: No change to thru lanes except for new on/off ramps
Hov acs eg loc: Toll Rate:

0.00 Toll Colc Loc: Toll Method:

System :Local Hwy Completion Date 12/31/2021Phase: ROW AcquisitionDistance: 0Postmile: 67.95 to 67.95Route :

PRIOR PROG TOTAL BEYONDPHASE 23/2422/2321/2220/2119/2018/19 $0 $0 $1,700 $1,700 PEMR20H - Measure R 20% Highway
CON
RW
SUBTOTAL $21,275 $11,275 $6,700 $3,300
$17,975 $11,275 $6,700 $0
$1,600 $0 $0 $1,600
$3,300 $6,700 $11,275 TOTAL
TOTAL PE: $1,700 TOTAL RW: $1,600 TOTAL CON: $17,975 $21,275
TOTAL PROGRAMMED: $21,275
- General Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - Modeling Comment: Scope has not changed, fund changes due to cost increase and to align with June 2020 Metro Board actions. - TCM Comment:
- Amendment Comment:
- CMP Comment:
- Narrative:

Change reason:SCHEDULE DELAY Total Project CostLast Revised Amendment 19-27 - FEDERAL PENDING $21,275 1Page Monday, November 2, 2020

CALIFORNIA STATE TRANSPORTATION AGENCY Gavin Newsom, Governor

DEPARTMENT OF TRANSPORTATION

DIVISION OF ENGINEERING SERVICES

MATERIALS ENGINEERING TESTING SERVICES AND GEOTECHNICAL SERVICES

INDEPENDENT ASSURANCE AND REFERENCE SAMPLE PROGRAM BRANCH TRANSPORTATION LABORATORY-MS 5 Flex your power!
5900 FOLSOM BLVD. Be energy efficient!
SACRAMENTO, CA 95819-4612
E-MAIL: <[email protected]>
PHONE (916) 247-1911 Status:

DATE: 1/3/2020
Name of Agency: City of Lancaster
Address: 44933 Fern Ave., Lancaster, CA 93534
Telephone Number: 661.723.6000 Fax: n/a \
Name and Title of Marissa Diaz, PE, RCE#66782 Exp. 09/30/2020 person In Charge: Capital Project Manager
The document will be reviewed for compliance to California Department of Transportation, Quality Assurance (QAP) Manual for Use by Local Agencies (Jan. 20, 2011 revision) and Federal Highway Administration, 23 CFR 637.

A. Document Reviewed
1 2
B. Conditions of acceptance
1 2

2.1 2.2 Material testing and sampling frequency table for NHS/SHS: Local Agency will follow Caltrans QAP Manual Appendix D

2.3 Material testing and sampling frequency table for OFF NHS/OFF SHS: Local Agency will follow Exhibit A of this QAP

2.4 Test Method: California Test Method (CTM)
3 Provide a signed hard copy to District 7 area engineer and/or DLAE for archive. 4 This document shall be a part of QAP to be attached to project construction document to be reviewed by Oversight Engineer and/or FHWA.

COMPLIANCE
Document above (item A.1) was reviewed and FOUND TO BE IN COMPLIANCE.

City of Lancaster Quality Assurance Program (QAP) dated 10.17.2019 Local Assistance area engineer -Morris Zarbi 213.897.2969 Quality Assurance Program REVIEW/ACCEPTANCE LETTER
CONDITIONS OF COMPLIANCE accepted as part of this QAP:

This QAP is applicable to all projects on NHS, SHS, and OFF-NHS/OFF-SHS 1/3/2020

CITY OF LANCASTER

QUALITY ASSURANCE PLAN

October 17, 2019

10/17/19

Senior Manager – Capital Programs Date

City of Lancaster
44933 Fern Avenue
Lancaster, CA 93534
(661) 723-6000

COL Quality Assurance Program – General Procedures 10/17/2019

COL Quality Assurance Program – General Procedures 10/17/2019

CONTENTS

Section/Description Page

1.0 INTRODUCTION 3

2.0 GENERAL PROCEDURES 3

2.1Preliminary Tests 3

2.2Acceptance Sampling and Testing 4

2.3Source Inspection 4

2.4 Reporting Test Results 4

2.5 Independent Assurance Program 5

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY 5

SYSTEM PROJECTS

3.1Correlation Testing Program 5

3.2 Qualifying Laboratories 6

3.3 Sampling Testing Materials 6

3.4 Certification of Personnel 6

3.5 Laboratory Equipment Calibration Requirements 7

3.6 Manufactured and Assembled Materials 7

3.7 Certificate of Compliance 7

3.8 Performing Independent Assurance Sampling and Testing 8 Frequency of the testing 8

4.0 NATIONAL HIGHWAY SYSTEM PROJECTS 9

4.1 Correlation Testing Program 9

4.2 Qualifying Laboratories 9

4.3 Certification of Personnel 9

4.4 Laboratory Equipment Calibration Requirements 10

4.5 Use of Caltrans to Perform Equipment Calibration 11

4.6 Manufactured and Assembled Materials 11

4.7 Certificate of Compliance 12

4.8 Performing Independent Assurance Sampling and Testing 12

4.9 Frequency of the testing 15

5.0 FREQUENCY OF TESTING 15

6.0 RECORDS 16

7.0 PROJECT CERTIFICATION 17

8.0 EXHIBIT “A” MINIMUM TESTING FREQUENCY TABLE 18

COL Quality Assurance Program – General Procedures 10/17/2019

CITY OF LANCASTER

QUALITY ASSURANCE PROGRAM

1.0 INTRODUCTION

The City of Lancaster (City) Quality Assurance Program (QAP) is a sampling and testing program that will provide assurance that the materials and workmanship incorporated in each public works construction project are in conformance with the contract specifications. The three elements of a Quality Assurance Program are Acceptance Testing (AT), Independent Assurance Program (IAP), and Testing of Manufactured Materials.

Acceptance Testing (AT) is comprised of procedures for regular testing of materials entering a construction project to verify that the materials, or products, comply with contract specifications or standards. The IAP is comprised of procedures to verify that acceptance testing is performed correctly by verifying equipment calibration, witnessing sampling and testing by acceptance tester, and by comparing the test results between testers. The Testing of Manufactured Materials facilitates the review and acceptance of manufactured and prefabricated materials either by source inspection, job site inspection, or Certificate of Compliance. This QAP, as approved by the Director of Public Works, meets Caltrans requirements for all Federally funded National Highway System (NHS) and non-NHS transportation projects.

Until such time the City employs its own in-house quality assurance personnel and laboratory facilities, it shall contract with other qualified local Agencies or qualified private consulting laboratories, which must be approved for such work as described later in this document. Materials testing and sampling costs may be reimbursable through the construction engineering phase of a project. Local Programs Procedures will apply.

City construction projects shall be in general compliance with the currently adopted Caltrans Standard Specifications, unless otherwise specified in the plans and specifications. Laboratories are required to comply with this QAP when contracted to provide inspection and/or materials testing services on City administered Federally funded projects. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant as well.

The QAP for all local Agency projects shall include Acceptance Tests (AT). AT results shall be used to determine the quality and acceptability of materials and workmanship incorporated into the project.

2.0 GENERAL PROCEDURES

The following criteria for sampling and testing shall be applied for both non-NHS and NHS projects:

2.1 Preliminary Tests

2.1.1 Preliminary Tests are tests prior to award of a contract. Construction personnel rarely sample for Preliminary Tests. Such tests are for design purposes or to provide data for the

COL Quality Assurance Program – General Procedures 10/17/2019

"Materials Information" package for prospective bidders. Samples and testing on potential sources sampled after award of the contract are typically called "Initial Samples and Tests," or "Process Control Samples and Tests." Normally, these samples and tests are performed on material proposed for use in the work by the Contractor to determine the ability of a material or product to meet specifications or to indicate to the Contractor the extent of processing and control required to produce a material that meets specifications.

2.2Acceptance Sampling and Testing

2.2.1 Tests of materials entering the work are called "Acceptance Tests" (AT). Acceptance sampling and testing of materials or work should start the first day a construction material is placed or work is performed. To obtain the greatest benefit, testing should be performed as soon as possible after samples are taken or segments of work are completed. This provides early test data for the Engineer's and Contractor's guidance.

2.2.2 The Engineer shall maintain a material and testing "Summary Log" for each material requiring multiple sampling and testing as defined in Exhibit “A” of this document. The "Summary Log" shall include appropriate date, station location, depth of test sample, approximate quantity of material represented by the test sample, test result, and tester.

Failing test results will require cross-referencing of the retest to the initial failing test result by a notation on each report.

2.2.3 Representative samples of all materials entering into the work shall be sampled at the location specified in the standard specifications, special provisions or as directed by the Engineer.

2.3Source Inspection

2.3.1 Source Inspection is acceptance testing of manufactured and prefabricated materials at a location other than the job site. Unless otherwise specified, inspection is required at the source for such typical materials and fabricated items as bituminous paving mixtures, structural concrete, metal fabrication, metal casting, welding, concrete pipe manufacture, protective coating application, and similar shop or plant operations.

2.4Reporting Test Results

2.4.1 The following are goals for reporting material tests results to the Engineer:

A. When the aggregate is sampled at the material plant, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 24 hours after sampling.

B. When materials are sampled at the job site, test results for compaction and maximum density should be submitted to the Engineer within 24 hours after sampling.

COL Quality Assurance Program – General Procedures 10/17/2019

C. When soils and aggregates are sampled at the job site, test results for Sieve Analysis, Sand Equivalent and Cleanness Value should be submitted to the Engineer within 72 hours after sampling.

D. When soils and aggregates are sampled at the job site, test results for "R" Value and asphalt concrete extraction should be submitted to the Engineer within 72 hours after sampling.

2.4.2 When sampling products such as Portland Cement Concrete (PCC), cement-treated base (CTB), asphalt concrete (AC), and other such materials, the time of such sampling shall be varied with respect to the time of day insofar as is possible, in order to avoid a predictable sampling routine. The reporting of AT test results, for tests not performed by the Engineer’s staff, shall be done on an expedited basis, such as by fax or telephone, followed up with an e-mailed copy.

2.4.3 The reporting of acceptance test results shall be done on an expedited basis, such as by fax or telephone, followed up with an e-mailed copy.

2.5Independent Assurance Program

2.5.1 The primary purpose of the Independent Assurance Program is to:

A. Verify that project sampling and testing materials are performed correctly (i.e., the tester).

B. Verify certification and qualifications of Acceptance testers.

C. Ensure that equipment is properly calibrated.

3.0 PUBLIC WORKS PROJECTS AND NON-NATIONAL HIGHWAY SYSTEM PROJECTS All public works and Federal-Aid projects off the National Highway System shall abide by the following procedures:

3.1Correlation Testing Program

3.1.1 The laboratory utilized for acceptance testing must be a participant in one or more of the following Caltrans’ approved (Caltrans Office of Materials, Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)

B. Cement and Concrete Reference Laboratory (CCRL)

C. Caltrans’ own Reference Samples Program (RSP)

The Contractor shall provide proof of this association in a submitted bid proposal.

COL Quality Assurance Program – General Procedures 10/17/2019

3.2Qualifying Laboratories

3.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency, and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

3.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by laboratory personnel under his supervision.

3.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

3.3 Sampling and Testing Materials

3.3.1 The City will commonly hire a Consultant to perform sampling and testing of materials, however, the following are available options for testing:

A. Laboratory operated by another local Agency meeting the qualifications of this QAP.

B. Private Consultant laboratory meeting the requirements of this QAP.

C. Require a Certificate of Compliance from the supplier in lieu of testing manufactured products.

3.4Certification of Personnel

3.4.1 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials.

3.4.2 This Engineer shall individually certify personnel upon receiving evidence of training, experience, and/or certification by a non-Caltrans organization such as the “National Institute for Certification in Engineering Technologies” (NICET). This certification is required for all samplers and testers. Individual Acceptance Testers with a current “Certificate of Proficiency for an Acceptance Tester” issued by Caltrans are accepted as valid Acceptance Testers.

3.4.3 A copy of each person’s Certificate of Proficiency is to be on file in both contracted laboratories’ and the City Engineer’s project files.

3.4.4 Acceptance testers without valid identification for a specific test and/or sampling, so ordered to perform, shall not be allowed to perform that specific sampling and/or testing.

COL Quality Assurance Program – General Procedures 10/17/2019

3.5Laboratory Equipment Calibration Requirements

3.5.1 All laboratories shall maintain their laboratory testing equipment, at a minimum, in accordance with Section 2.4.2.2 of the Caltrans Independent Assurance Manual.

3.5.2 Local Agencies and/or private Consultants electing to use nuclear test equipment shall calibrate nuclear gauges on Caltrans’ standard density blocks. Calibration arrangements should be made by contacting a Caltrans authorized 3rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of three (3) working days’ advance notice is required for nuclear gauge calibration.

3.6Manufactured and Assembled Materials

3.6.1 The City may waive material testing requirements and permit the use of certain manufactured products, materials or assemblies that are accompanied by a Certificate of Compliance, provided these products, materials or assemblies do not involve structural integrity or public safety. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state the included materials and workmanship conform, in all respects, to the project specifications for the material.

3.7Certificate of Compliance

3.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City or its qualified Consultant.

Source inspection is acceptance testing of manufactured and prefabricated materials at locations other than the job site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be noted by project inspectors on daily inspection reports and laboratory releases.

3.7.2 The contract documents shall specify which materials require a Certificate of Compliance. In addition to the specifications, see listing of materials typically accepted by a Certificate of Compliance for projects advertised using Caltrans Standard Specifications, most current edition, for reference.

3.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the term of the contract. Items found not in conformance with contract requirements shall be subject to rejection whether in place or not.

3.7.4 It shall be the responsibility of the Contractor to protect and ensure the integrity of materials, products and assemblies upon delivery to the project site.

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3.8Performing Independent Assurance Sampling and Testing

3.8.1 The City may utilize an individually qualified local Agency or private Consultant testers to perform the work. Private Consultant testers used to perform Independent Assurance Sampling and Testing shall be free of conflicts of interest and shall not be performing the acceptance testing for the Contractor under contract for the given Federal-aid project.

3.8.2 It shall be at the discretion of the Engineer as to the need for and the extent of Independent Assurance Sampling and Testing.

3.8.3 Independent Assurance Sampling and Testing is to be done in a manner that shall avoid needless duplication.

3.9Frequency of the Testing

3.9.1 The Frequency of testing is noted in Exhibit “A” of this document and provides for sampling and testing as required for various materials and products. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

3.9.2 The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an increase in the frequency of testing to assure specification compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality may subsequently receive less sampling and testing than indicated in the frequency testing tables. However, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

3.9.3 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

3.9.4 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

3.9.5 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

3.9.6 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

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3.9.7 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

4. 0 NATIONAL AND STATE HIGHWAY SYSTEM PROJECTS

The City shall employ the following procedures for Federal-aid projects involving NHS and SHS roads:

4.1 Correlation Testing Program

4.1.1. The utilized laboratory for acceptance testing must be a participant in one or more of the following Caltrans' approved (Caltrans Office of Materials Engineering and Testing Services) correlation testing programs:

A. The AASHTO Materials Reference Laboratory (AMRL)
B. Cement and Concrete Reference Laboratory (CCRL)

C. Caltrans' Reference Samples Program (RSP)

4.2 Qualifying Laboratories

4.2.1 A private consulting laboratory may be permitted to subcontract materials testing provided the test results are received by the Engineer within 7 days after materials are sampled. The subcontractor must be approved by the local Agency and must be a participant in an approved correlation testing program. All materials provisions that apply to the consulting laboratory shall apply to the subcontracted Consultant.

4.2.2 Any laboratory providing testing services for projects located in California (except for products manufactured out of state) shall be under the responsible engineering management of a California registered Professional Engineer with experience in inspection and testing of construction materials. The Engineer shall certify the results of all tests performed by laboratory personnel under his supervision.

4.2.3 The Contractor shall not select or exercise any authority over the consulting laboratory.

4.3 Certification of Personnel

4.3.1 Acceptance sampling and testing shall be performed only by personnel who have been certified by the Caltrans District Materials Engineer, or other designated district authority, and deemed proficient in acceptance sampling and testing. These personnel shall possess a current "Certificate of Proficiency for an Acceptance Tester," (TL-0111) (old Form HC-I) (Exhibit I6-D) which is valid in all districts. This certificate is required for all samplers and testers, including Consulting laboratory employees and employees of sub-contracted laboratories.

COL Quality Assurance Program – General Procedures 10/17/2019

4.3.2 The Caltrans District Materials Engineer and/or Caltrans Independent Assurance Engineer shall individually certify personnel of local Agencies and Consultant employees upon receiving evidence of training, experience and/or certification by an authorized, non-Caltrans organization such as the "National Institute for Certification in Engineering Technologies" (NICET).

4.3.3 A copy of each person's Certificate of Proficiency is to be on file in both the District Materials Laboratory’s and the City Engineer's project files. The TL-0111 form lists the sampling and testing which the individual is authorized to perform.

4.3.4 A person possessing the TL-0111 Certification issued on the basis of a certification from NICET or other organizations recognized by Caltrans, if observed by qualified personnel, not to be performing materials sampling and testing in accordance with applicable test methods, shall have his or her T-0111 certification withdrawn or modified for the particular test method observed to have been incorrectly performed.

4.3.5 During witness and split sample testing, acceptance testers should carry adequate identification so Independent Assurance sampling and testing personnel can verify certification. Acceptance testers without valid identification shall not be allowed to perform sampling and testing.

4.3.6 A person whose certification has been withdrawn for a particular test method may have the certification revalidated upon demonstration that deficiencies have been eliminated to the satisfaction of the Caltrans District Materials Engineer.

4.3.7 In cases of extreme emergency, sampling and testing may be performed by someone not certified. The Engineer is to assure himself or herself of the person's competency and every effort should be made to obtain a certified person as soon as possible. These occasions should be limited to unforeseen circumstances. Prior arrangements shall be made to have certified personnel available for foreseeable occasions such as vacation, compensating time off, rotation, or separation.

4.4Laboratory Equipment Calibration Requirements

4.4.1 The laboratory utilized for acceptance testing shall calibrate all field and laboratory equipment prior to use on construction projects and re-calibrate as frequently as required per Section 2.4.2.2 of the Caltrans Independent Assurance Manual. The maximum interval between calibrations is one year.

4.4.2 The consulting laboratory, including any sub-consulting laboratory, shall provide written evidence of current calibration to the City prior to entering any contractual agreement to perform acceptance testing. In addition, the consulting laboratory, including any sub- consulting laboratory, shall re-calibrate at the request of the Engineer. All calibration evidence shall be provided to the Caltrans District Materials Engineer upon request.

4.4.3 Calibration of test equipment shall conform to Section 8-03, "Field Tests," of the Caltrans Construction Manual.

COL Quality Assurance Program – General Procedures 10/17/2019

4.4.4 When nuclear test equipment is used to determine soil, aggregate or asphalt concrete compaction, such equipment shall be calibrated on Caltrans' standard density blocks.

Calibration arrangements should be made by contacting a Caltrans authorized 3rd party calibrator, a Caltrans Independent Assurance Sampler and Tester, or a Caltrans Radiation Safety officer. A minimum of 3 working days advance notice is required for nuclear gage calibration. Nuclear gages not calibrated on Caltrans' standard density blocks shall not be accepted. Specified calibration tables for each device shall be used for all State and Federally- funded contracts on the NHS. All nuclear gage compaction tests conducted without Caltrans' calibration tables shall be reported "Unacceptable" by Caltrans' IA personnel authorized 3rd party calibrator.

4.4.5 Upon proper calibration, a decal shall be firmly affixed to each piece of calibrated equipment. Decal type and required information are specified on page 63, Appendix B, of the CaltransQuality Assurance Program Manual.A manufacturer's or service Contractor's decal is acceptable as long as the above-required information is readily available.

4.4.6 Should such decal become unreadable or lost, then the equipment is to be re-calibrated as soon as possible. Where such equipment either requires repair or cannot be repaired, a timely repair or replacement shall be secured.

4.4.7 All laboratories shall maintain their laboratory testing equipment in accordance with recognized national calibration standards.

4.5Use of Caltrans to Perform Equipment Calibration

4.5.1 Should the City choose to utilize a Caltrans laboratory to perform equipment calibration, the City and/or Caltrans District Local Assistance Engineer (DLAE) must furnish the following to the appropriate Caltrans District Materials Engineer:

A. A letter requesting required testing services (letter should note if ASTM methods shall be used in lieu of the California Test Method (CTM);

B. Specific instruction on how the Agency is to be billed;

C. An Engineering Authorization number provided by the Caltrans DLAE.

4.5.2 An advance deposit (procedures and amounts of advance deposits vary by Caltrans Districts) is required to cover the cost of calibration done by Caltrans. All such requests shall be made through the appropriate Caltrans DLAE.

4.6Manufactured and Assembled Materials

4.6.1 The City may permit the use of certain manufactured products, materials or assemblies accompanied by a Certificate of Compliance prior to sampling and testing, provided these products, materials or assemblies do not involve structural integrity or safety to the public.

Additionally, these items must have a history of having met specifications based upon

COL Quality Assurance Program – General Procedures 10/17/2019

previous sampling and testing. The manufacturer of the products, materials or assemblies shall sign the Certificate of Compliance and state that the included materials and workmanship conform in all respects to the project specifications.

4.7Certificate of Compliance

4.7.1 Acceptance of manufactured and prefabricated structural materials shall be based on either a Certificate of Compliance and/or source inspection by the City, qualified Consultant, or Caltrans authorized personnel.

4.7.2 The contract documents should specify which materials require a Certificate of Compliance.

For such specified materials, the Engineer is responsible for insuring that a Certificate of Compliance is furnished with each lot of these materials delivered to the work site. The certified material lot number and project number shall be clearly identified on the certificate and on lot tags affixed or stenciled to the released materials. All materials accepted on the basis of a signed Certificate of Compliance shall be referenced by project inspectors to daily inspection reports and laboratory releases. Certified materials such as Portland Cement and Asphalt products shall be sampled for testing as indicated in the "Size, Frequency and Location of Sampling and Testing Tables" (Exhibit “A”) (hereinafter referred to as "Frequency Tables").

4.7.3 Manufactured products, materials or assemblies used on the basis of a Certificate of Compliance may be sampled again at the job site and tested at any time during the life of the contract. Items found later not in conformance with contract requirements shall be subject to rejection whether in place or not. The form and distribution of Certificates of Compliance shall be acceptable to the DLAE. A Certificate of Compliance for each item shall be kept in the Engineer's file.

4.8Performing Independent Assurance Sampling and Testing

4.8.1 Independent Assurance sampling and testing is mandatory for all NHS projects. Caltrans shall perform the Independent Assurance Sampling and Testing. The Engineer shall schedule on a timely basis with the Caltrans Materials Engineer, the Independent Assurance testing of his/her personnel responsible for the Acceptance testing on the project. The frequency of Independent Assurance Sampling and Testing to be performed or witnessed by the Independent Assurance personnel are listed in the Caltrans Quality Assurance Manual.

4.8.2 Independent Assurance samples are taken at random for the purpose of making independent checks on the reliability of the Acceptance Test results. Both Independent Assurance Test samples and Acceptance Test samples should be taken from the same point in the material delivery process, and are split samples for purposes of comparing test results between Independent Assurance Sampling and Testing personnel and field laboratory (acceptance) tester. Independent Assurance Sampling and Testing does not have to be performed on materials actually incorporated into the work. The tests, however, shall be performed while a project is active and the same acceptance tester and testing equipment shall be used for the project. The split sample is to be tested separately by the field acceptance testing laboratory

COL Quality Assurance Program – General Procedures 10/17/2019

person and by the Independent Assurance laboratory person using separate equipment.

Independent Assurance samples are to be tested on equipment that is not assigned to the project.

4.8.3 All sampling by Independent Assurance testing personnel must be identified as an Independent Assurance sample even when the number of samples or tests may exceed the sampling schedule.

Such identity must be maintained throughout the testing procedure. Independent Assurance samples shall be kept under the direct control of the Independent Assurance sampler until they are shipped or delivered to the testing laboratory.

4.8.4 Acceptance tester results are compared with Independent Assurance results by the Caltrans District Materials Engineer. The Engineer is responsible to see that the frequency of Independent Assurance testing is conducted in accordance with the CaltransQuality Assurance Program Manual.The Caltrans District Materials Engineer is responsible for the resolution of testing differences and reporting results to the Engineer in a timely manner.

4.8.5 Poor correlation between Acceptance Testers' results and the Independent Assurance Testers' results indicate probable deficiencies with the job quality acceptance sampling and testing procedures. Independent Assurance samples and tests are not to be used for determining compliance with contract requirements. The frequency of Independent Assurance Sampling and Testing is described in the Caltrans Quality Assurance Program Manual,Section 3-13, "Performing Independent Assurance Sampling and Testing Functions."

4.8.6 The following are the procedures to follow for Independent Assurance Sampling and Testing when performed on all NHS local Agency contracts:

A. Independent Assurance Sampling and Testing is required for each Federal-Aid contract on NHS. The Caltrans DLAE is responsible for assuring that there is a continual process in the district where the Engineer and the Independent Assurance laboratory are notified prior to the start of work. This is accomplished by forwarding a copy of the PS&E package to the District Materials Engineer for review and determination of the required Independent Assurance requirements. The Independent Assurance requirements are then sent to the DLAE on Form MR-0102, “Independent Assurance Sampling and Testing.” The Independent Assurance requirements are determined from the CaltransQuality Assurance Program Manual and are recorded on either the “Report of Witness Test” (Form MR-0103) or the “Corroboration Report” (Form MR-104). Results are retained in summary on the “Independent Assurance Sampling and Testing Log Summary Sheet” (See the CaltransQuality Assurance Program Manual, Appendix C for examples of forms mentioned above). The frequency of Independent Assurance Sampling and Testing is specified in Table 1, “Frequency of Split Sample and Witness Tests” of the Caltrans Quality Assurance Program Manual. The DLAE is responsible for assuring that acceptance testing and Independent Assurance Activities are monitored by the Engineer during the construction phase of each Federal-Aid project on the NHS.

B. The Engineer is responsible for the timely notification of the appropriate Material Laboratory when Independent Assurance Testing is needed.

COL Quality Assurance Program – General Procedures 10/17/2019

C. Independent Assurance samples are to be tested on a priority basis. Independent Assurance testing personnel are to promptly compare test results with Acceptance Tests performed by project personnel. Acceptability of the purpose of satisfying Independent Assurance requirements rests solely with comparing test results, not on meeting contract requirements. The District Materials Engineer is responsible for resolving differences when Independent Assurance sampling and testing results compare poorly with acceptance sampling and test results. The District Materials Engineer shall immediately report the poor comparison results to the Engineer by telephone or fax. He/she shall also transmit to the Engineer, the "Corroboration Report." A copy shall also be sent to the DLAE.

D. The District Materials Engineer shall immediately initiate follow-up actions whenever poor comparisons are noted between Independent Assurance and Acceptance Test results.

Independent Assurance Testing personnel's follow-up actions may include further Independent Assurance sampling and testing, and the results placed in the Engineer's file, with a copy furnished to the Caltrans DLAE. The District Materials Engineer shall continue follow-up actions until the discrepancies are resolved.

E. The appropriate Materials Laboratory shall retain the original "Independent Assurance Sampling and Testing Log Summary." If a Consultant Independent Assurance is used then a copy of the log summary for each acceptance tester shall be submitted to the Engineer upon project completion. This copy shall be retained in the construction project files.

Note: The use of the following Caltrans forms for local Agency projects is on an optional basis for reporting Independent Assurance activities and/or results and information relating to Independent Assurance. The local Agency or its Consultant testing organization may use any similar form that provides the same information as the forms listed below:

“Independent Assurance Sampling and Testing” (Form MR-0102) “Report of Witness Tests” (Form MR-0103)
“Corroboration Report” (Form MR-0104)
“Independent Assurance Sampling and Testing Log Summary” (Form MR0110)

F. Independent Assurance testing is to be done in a manner that shall avoid needless duplication. The construction sampling and/or testing person may be working on several different construction projects concurrently, utilizing the same equipment during the same time period. When this is the case, it is not necessary to make Independent Assurance tests for all projects. Instead, the results can be incorporated into each appropriate project file to show that the sampler and/or tester has been performing the job correctly, and that the testing equipment is in proper working order.

G. In order to provide required documentation for multiple construction projects as described above, each Independent Assurance sampling or test result shall be entered into the Independent Assurance Sampling and Testing Log Summary for the person tested. This

COL Quality Assurance Program – General Procedures 10/17/2019

summary is retained by the Independent Assurance personnel and shall be readily available for future reference. Applicable contracts, sample identification numbers, and tests performed can be traced to the Independent Assurance Sampling and Testing Log Summary. Copies of the Independent Assurance Sampling and Testing log summary for each acceptance sampler and tester shall be provided to each affected Engineer for inclusion in their respective files.

4.9Frequency of Testing

4.9.1 The frequency of testing is to be performed per the sampling and testing frequency tables within the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent.

4.9.2 Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

4.9.3 Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

4.9.4 The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing, provided the source of the supplies has recently furnished similar materials found to be satisfactory using Caltrans sampling and testing requirements.

4.9.5 Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

4.9.6 Documentation for acceptance of material as described above must be provided and included in the project records. The documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted.

5.0 TESTING FREQUENCY

Exhibit “A” of this document provides a guide for sampling and testing required for various materials and products that are used on a Public Works Project or Non-National Highway System Project. For Projects that are State or National Highway Systems, the sampling frequency shall be as stated in the most current California Department of Transportation Quality Assurance Program (QAP) Manual or the project specifications, whichever is most stringent. Close adherence to the sample size requirement avoids the unnecessary delay and expense of obtaining supplementary samples to complete the tests.

The frequency of sampling is intended as a guide under normal conditions. Material well within specifications and uniform in character may result in less frequent sampling and testing, whereas borderline materials may need an increase in the frequency of testing to assure specification

COL Quality Assurance Program – General Procedures 10/17/2019

compliance. Materials supplied from reliable sources and proven by frequent testing to be of uniform high quality, may subsequently receive less sampling and testing than indicated in the Frequency Testing Tables; however, any deviation from the prescribed frequency must be noted and explained in the material testing records. When materials are being furnished intermittently, with interruptions of several days or weeks, the frequency of sampling and testing should be increased to assure that specification materials are being incorporated into the work.

Whenever failures occur, sufficient additional acceptance tests should be taken to isolate the affected work. Documentation of the results of such additional tests shall be included in the records, including a description of the corrective measures taken.

Relatively minor quantities of construction materials may be accepted without testing provided acceptance conforms to the conditions stated below. Generally, this provides for accepting minor quantities of materials from a commercial source that is known to be a supplier of specification material.

The Engineer, on the basis of a visual examination, may accept minor quantities of materials without testing provided the source of the supplies has recently furnished similar materials found to be satisfactory using normal sampling and testing requirements.

Acceptance of a product may be established on the basis of certification by the manufacturer or supplier that the material furnished complies with all specification requirements.

Documentation for acceptance of material as described in paragraphs 1 and 2 above must be provided and included in the project records. Documentation should include statements in the project inspector's reports that clearly indicate conditions under which the material was accepted (e.g., description, quantity, location, where placed, certification numbers and/or other accompanying data).

6.0 RECORDS

All material records of samples and tests, material releases and Certificates of Compliance for a given project shall be incorporated into the Engineer's project file. This file shall be organized as described in Section 16.8, "Project Files," of the Caltrans Local Assistance Procedures Manual. The complete project file shall be available at a single location for inspection by Caltrans and FHWA personnel at any time during the construction project. The file shall be available at the local Agency administrative office for at least three years following the date of final payment. The use of a "Summary Log," as described in “Acceptance Sampling of Testing,” facilitates reviews of material sampling and testing by Caltrans and FHWA reviewing personnel, and assists the Engineer in tracking the frequency of testing.

When two or more projects are being furnished materials simultaneously from a single plant, it is not necessary to secure separate samples for each project; however, individual test reports are to be supplied to complete the records for each project.

COL Quality Assurance Program – General Procedures 10/17/2019

7.0 PROJECT CERTIFICATION
Upon completion of the project, a "Materials Certificate" shall be completed by the Engineer. The City shall include a "Materials Certificate" in the Report of Expenditures submitted to the Caltrans District Director, Attention: District Local Assistance Engineer. A copy of the "Materials Certificate" shall also be included in the local Agency construction records. The Construction Manager in charge of the construction function for the City shall sign the certificate. All materials incorporated into the work which did not conform to specifications must be explained and justified on the "Materials Certificate," including changes by virtue of contract change order

REFERENCES

1. State of California, Department of Transportation LAPM Chapter 16. June 10, 2011 Edition

2. State of California, Department of Transportation QAP Manual, revised January 20, 2011

COL Quality Assurance Program – General Procedures 10/17/2019 EXHIBIT“A”

Minimum Testing Frequency
Concrete Aggregate:

Conformance Testing Verification (within 12 months)
Sieve Analysis CTM 202
Sand Equivalent (SE) ASTM D2419
CTM 217
LA Tattler ASTM C131
CTM 211
Sodium Soundness ASTM C88
Organic Impurities ASTM C40
Specific Gravity of Aggregate CTM 206/207
Durability of Aggregate CTM 229
Concrete:

Frequency: Initial and at least every 300CY
Slump CTM 556
Air Content CTM 504
Compressive Strength CTM 521
Making of Concrete Cylinder CTM 540
Density Test CTM 518
Temperature CTM 557

Asphalt Mix Design:

Frequency: 1 per mix per project
Sieve Analysis CTM 202
Sand Equivalent (SE) CTM 217
LA Rattler CTM 211
Specific Gravity (agg) CTM 206/207
Optimum Oil content CTM 367
Maximum Density (Hveem) CTM 304/308
Maximum Theoretical Density CTM 309
Paving Asphalt/Liquid Asphalt/Asphalt Emulsion:

Frequency: Certificate of Compliance
Rattler

COL Quality Assurance Program – General Procedures 10/17/2019 EXHIBIT“A”

Minimum Testing Frequency - Continued
Asphalt Concrete Mixture:

Frequency: Every 500 tons of Placement or 1 per day
Oil Content CTM 382
Gradation Analysis CTM 202
Maximum Density (Hveem) CTM 304/308
Maximum Theoretical Density CTM 309
HVEEM Stability CTM 366
Aggregate Base/Aggregate Subbase:

Frequency: Initial and 1 for every 3000 tons or source change Sieve Analysis CTM 202
DurabilityCTM 229
R-Value CTM 301
Sand Equivalent CTM 217
Moisture (1 daily if paid by weight) CTM 226
Relative Density (as necessary CTM 231
for acceptance)
Laboratory Relative Compaction CTM 216

Soil:

Frequency: Every Soil change (2 minimum per project)
Maximum Density/Optimum CTM 216
Moisture
Expansion Index ASTM D4829
Relative Compaction in place CTM 231
(as needed)
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 1-B, Page 1 of 1

EXHIBIT 1-B: SCOPE OF WORK

INTRODUCTION
DMR Team, Inc. will provide an updated Quality Management Plan for the City of Lancaster for approval by Caltrans District 7.

Under this Revised Task Order 2 the Consultant shall provide civil and electrical design plans for construction including the following:

1. Develop an updated and Approved Caltrans Quality Assurance Plan (QAP) and include the Source Inspection Quality Management Plan (SIQMP).

2. Contract and provide for the implementation and inspection per the amended and approved City of Lancaster, Caltrans Quality Assurance Plan (QAP) and Source Inspection Quality Management Plan (SIQMP).

A detailed outline of the scope of work by Task is included below.

Milestone tasks and schedule are included in Exhibit 2-B and payment and fees by tasks is included in Exhibit 3-B.

1.1 Payment
The payment for Task 1 and Task 2 will be made at a price that will not exceed the amount on EXHIBIT 3. This payment will be considered as full compensation for providing all the labor, equipment, materials, and other essentials needed to perform Task 1 and Task 2 as required in this Scope of Work.

EXHIBIT “2”

SCHEDULE
A. Task Order 2 – Schedule
B. Revised Task Order 2 – Schedule
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 2-A, Page 1 of 1
EXHIBIT 2-A: SCHEDULE
Time for Commencement and Completion
CONSULTANT shall commence performance of the work no later than three (3) calendar days following issuance of Notice to Proceed. It is anticipated that performance of the work will be completed thirty (30) after the contract completion date for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvements Phase II . In no event shall performance of the work be completed later than ninety (90) days after the contract completion date for PWCP 20-005 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in this Agreement.

On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 2-B, Page 1 of 1

EXHIBIT 2-B: SCHEDULE
Milestone tasks and tentative schedule based on grant funding are included in Exhibit 2-A and 2-B. The schedule is a critical timeline that must be adhered to due to the deadline constraints required by the grant, therefore, all the following tasks must be completed on or before the due dates listed.

In order to preserve grant funding, time is of the essence. Immediately following selection, the selected Consultant will be advised with a Notice to Proceed. Task Order will be processed and executed as soon as possible following selection, and shall be in place prior to Notice to Proceed.

City review periods, as noted in Exhibit 1-A and 1-B are included in this schedule; no additional time will be granted for allowable time with the City.

With submittal of a Proposal, the Consultant acknowledges full understanding and awareness of the proposed schedule. No price adjustments will be permitted for acceleration.

MILESTONE COMPLETED BY
Executed Revised Task Order 2 May 29, 2024
Notice to Proceed June 1, 2024
Construction June 1, 2024

EXHIBIT “3”

FEE SCHEDULE

A. Task Order 2 – Fees Schedule
B. Revised Task Order 2 – Fees Schedule
Original Authorization: $346,510.00 Previous Addt'l Authorizations: $0.00
Additional Auth No. 1: $200,000.00
Total Not To Exceed: $546,510.00
On-Call Construction Management & Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvements Phase II (Reference PWCP 20-005) Exhibit 3-A, Page 1 of 1
EXHIBIT 3-A: FEE SCHEDULE*
TASK
NO. DESCRIPTION
EST
QTY

UNIT UNIT
PRICE$
TOTAL
PRICE$

1. Construction Management General
Services 1 LS __________

2. Construction Management Services 1 LS __________

3. Construction Inspection Services 1 LS __________

4. Construction Closeout Activities 1 LS __________
__________TOTAL COST NOT TO EXCEED

TOTAL COST AMOUNT WRITTEN IN
In support of Exhibit 3, Consultant shall provide, and submit with their proposal, a Fee Grid.

The Fee Grid shall be itemizied by Task and shall list Personnel, Hours**, Rates and any other costs.
*Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive. ** Hours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure Ver.07-07-20
$39,045.00
$103,430.00
190,995.00
$12,940.00
__________
__________
__________
__________
$39,045.00
$103,430.00
190,995.00
$12,940.00
$346,510.00
Three hundred forty six thousand five hundred ten dollars and zero cents

7 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II

construction

PROPOSED FEE

The following fee estimate is based on 200 calendar days of construction duration, and consulting services extending for an additional 30 calendar days after completion of construction as specified in the RFP.

Material testing has been assumed to require 8 field days and supporting laboratory testing and reporting.

Proposed fee for the construction survey and staking has been included under Task 3.

Tasks:

Resident
Engineer/
Program
Manager:

Hourly
Rate: $185
Office
Engineer:

Hourly
Rate: $130
Assistant
Office
Engineer:

Hourly
Rate: $115
General
Field
Observation:

Hourly Rate:
$110
Geotechnical
Inspection:
(L.S.):

Construction
Staking:
(L.S.):

Clerical &
Admin:

Hourly
Rate: $60
Sub Task
Sub Total
Task 1: Construction
Management General
Services

1.1 - Project Control System
Development 11 2 6 $2,655

1.2 - Weekly, Monthly
Project Progress Meetings
and Reports
70 22 14 58 $20,900

1.3 - Document
Management Systems 3 4 $1,075

1.4 - Sub-Consultant
Management 33 10 18 $8,485

1.5 - Construction
Management Plan 5 3 4 $1,555

1.6 - Pre-construction Walk
Through 3 16 12 6 $4,375
Task 1 Subtotals: $23,125 $7,410 $2,990 $0 $0 $0 $5,520 $39,045

8 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II

construction
Tasks:

Resident
Engineer/
Program
Manager:

Hourly
Rate: $185
Office
Engineer:

Hourly
Rate:
$130
Assistant
Office
Engineer:

Hourly
Rate:
$115
General Field
Observation:

Hourly Rate:
$110
Geotechnical
Inspection:
(L.S.):

Construction
Staking:
(L.S.):

Clerical
&
Admin:

Hourly
Rate:
$60
Sub Task
Sub Total
Task 2: -Construction
Management Services

2.1 - Preconstruction
Conferences 11 3 3 3 $2,950

2.2 - Communications and
Correspondence 20 12 36 28 $11,080

2.3 - Project Changes and
Construction Change Order
Management
24 5 5 10 $6,265

2.4 - Monthly Construction
Progress Reports 42 8 24 $10,250

2.5 - Schedule Monitoring 36 6 10 $8,040

2.6 - Cost Monitoring 36 6 6 $7,800

2.7 - Progress/Coordination
Meetings 44 12 30 $11,500

2.8 - Monthly Construction
Progress Reports 6 8 12 18 $4,610

2.9 - Safety 48 14 $10,700

2.10 - Submittal
Management and Review 9 10 12 $3,685

2.11 - Request for
Information (RFI)
Management and Review
20 20 12 $6,720

2.12 - Document
Management 32 80 28 $16,800

2.13 - Review Certified
Payrolls 6 10 12 $3,130
Task 2 Subtotals: $61,790 $12,220 $17,940 $0 $0 $0 $11,580 $103,530

9 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II

construction
Tasks: Resident
Engineer/
Program
Manager:

Hourly Rate:
$185
Office
Engineer:

Hourly
Rate: $130
Assistant
Office
Engineer:

Hourly
Rate: $115
General Field
Observation:

Hourly Rate:
$110
Geotechnical
Inspection:
(L.S.):

Construction
Staking:
(L.S.):

Clerical &
Admin:

Hourly
Rate:
$60
Sub Task
Sub Total
TASK 3 -
Construction
Inspection Services

3.1 - Inspection and
Documentation
48 28 1160 L.S.
($8,500.00)
$145,560

3.2 - Material
Testing,
Construction
Testing & Quality
Assurance Program
(QAP)

*
SEE A
($18,040.00)
$18,040

3.3 - Review and
Maintain” As
Constructed
Schedule”
16 12 16 18 $7,440

3.4 - Maintain
Photographic and
Video Records of
Construction
Progress
12 18 20 18 $7,940

3.5 - Review and
Maintain “As Built”
Drawings
20 12 10 $6,410

3.6 - Final
Inspection and
Punch List
9 12 3 $3,405

3.7 - Final
Acceptance-Punch
List Assistance
6 7 3 $2,200
Task 3 Subtotals: $11,655 $14,170 $8,510 $127,600 $18,040 $8,500 $2,520 $190,995

10 PWCP 20-005, AVE J INTERCHANGE IMPROVEMENTS, PH II

construction
Tasks:

Resident
Engineer/
Program
Manager:

Hourly Rate:
$185
Office
Engineer:

Hourly
Rate: $130
Assistant
Office
Engineer:

Hourly Rate:
$115
General
Field
Observation:

Hourly Rate:
$110
Geotechnical
Inspection:
(L.S.):

Construction
Staking: (L.S.):

Clerical &
Admin:

Hourly
Rate: $60
Sub Task
Sub Total
TASK 4 -
Construction
Closeout
Activities

4.1 -
Contract
Closeout
16 12 9 $5,060

4.2 - Project
As-Built
Drawings
12 9 $3,390

4.3 - Final
Payment,
Final Report
of
Expenditure
Checklist
16 9 6 $4,490

4.4 - Audit
Support T & M AS NEEDED (Cost TBD)
Task 4
Subtotals: $8,140 $3,900 $0 $0 $0 $0 $900 $12,940
Total: $104,710 $37,700 $29,440 $127,600 $18,040 $8,500 $20,520 $346,510

Notes:

A. See attached Geotechnical proposal.

(RFQ 739-21) ON CALL CM & INSPECTION
August 28, 2021
RE: FEE RATE - ON-CALL CONSTRUCTION MANAGEMENT AND INSPECTION SERVICES FOR THE TERM OF JULY 2021 TO JUNE 2023
We appreciate to have been selected as part of the City’s construction management and inspection team. DMR Team, Inc. (DMR), is pleased to submit our consulting team’s fee rate below as requested.

Our team of professionals stands ready and eager to assist the City of Lancaster with its construction management needs. Should you have any questions, please don’t hesitate to contact the undersigned.

Respectfully,
Sam Talebian
Sam Talebian, PE, MSCE, A-Lic. Engineering Contractor
President
9536 Topanga Canyon Blvd.

Chatsworth, CA 91311
(310) 384-5575
Function Hourly Rate
Resident Engineer/
Program Manager $185.00
Office Engineer $130.00
Assistant Office Engineer $115.00
Concrete, Masonry, Rebar,
Epoxy, Anchor Bolt, Wood
Framing Inspections
$120.00
Structural steel, Deputy
Welding, Erection, Bolting,
Plant Fabrication
Inspections
$120.00
General Field Observation $110.00
Geotechnical, Soils &
Material Testing
Cost + 10% Admin Fee
(See Attached Sladden Engineering Fee Rate)
Clerical & Admin $60.00
DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 Sladden Engineering
● Indio ● Beaumont ● Buena Park 2021-Schedule of Fees rev 20.4 45090 Golf Center Parkway, Suite F, Indio, California 92201 (760) 863-0713 6782 Stanton Avenue, Suite C, Buena Park, CA 90621 (714) 523-0952 450 Egan Avenue, Beaumont, CA 92223 (951) 845-7743 Fax (951) 845-8863 www.sladdenengineering.com
2021 SCHEDULE OF FEES

GENERAL SCOPE OF SERVICES
Sladden Engineering provides professional services in the field of soil mechanics, geology, foundation design and earthwork engineering in accordance with generally accepted practices at the time of service. No warranty, either expressed or implied, is granted as a part of the performance of our work. Sladden Engineering does not provide services related to construction safety and shall be held harmless from any liability related to safety issues.

In the event that the client requests termination of work prior to completion, we reserve the right to complete (at the client's expense) any analysis or testing considered necessary to complete our records and protect our professional reputation.

PROFESSIONAL SERVICES
Principal Engineer/Geologist ......................................................................... $200.00 per hour Principal Engineer/Geologist (Expert Witness) ............................................. $300.00 per hour Project Engineer/Geologist ........................................................................... $150.00 per hour Staff Engineer/Geologist ................................................................................ $120.00 per hour

TESTING AND INSPECTION SERVICES
Soil Technician ............................................................................................... $95.00 per hour Senior Soil Technician ................................................................................. $100.00 per hour Soil Technician – Prevailing Wage ............................................................... $115.00 per hour Deputy Grading Inspector ............................................................................... $99.00 per hour Special Inspection ............................................................................................ $95.00 per hour Special Inspection – Prevailing Wage ........................................................... $120.00 per hour Administration/Secretarial ................................................................................ $75.00 per hour Report Preparation ......................................................................................... $95.00 per hour Travel Time ..................................................................................................... $95.00 per hour TESTING AND INSPECTION SERVICES (NIGHTS* AND WEEKENDS)
Soil Technician ....................... .................................. ....................................... $142.50 per hour Soil Technician – Prevailing Wage ................................................................. $172.50 per hour Special Inspection ................. .................................. ....................................... $142.50 per hour Special Inspection – Prevailing Wage................................ ............................. $180.00 per hour Deputy Grading Inspector ............................................................................. $148.50 per hour Travel Time ................................................................................................... $142.50 per hour *5:00PM – 7:00AM
** Sunday and Holidays Double Time
Minimum Charges: A minimum of two hours will be charged for field testing and show up time even if no testing is performed. Reimbursable expenses incurred will be billed at cost plus 15%.

Cancellation Charges: A minimum of four hours at the applicable billing rate will be charged for cancellations received within 12 hours of scheduled testing/inspection.

Prices are subject to change without notice.

Any increase to the Statewide general prevailing wage determination will be added to the above listed prevailing wage rate.

DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 Sladden Engineering
● Indio ● Beaumont ● Buena Park 2021-Schedule of Fees rev 20.4

LABORATORY TESTING (ASTM / CALTRANS) & FIELD SERVICES

Maximum Density/Optimum Moisture (ASTM 1557 - Method A) ................... $150.00 per test Maximum Density/Optimum Moisture (ASTM 1557 - Method C) ................... $175.00 per test Maximum Density/Optimum Moisture (California Impact) ............................. $175.00 per test Maximum Density/Theoretical (Reis Method) ................................................ $125.00 per test Sieve Analysis (without 200 wash) ............................................................... $100.00 per test Sieve Analysis (with 200 wash) ..................................................................... $120.00 per test Expansion Index (UBC 18-2) ......................................................................... $135.00 per test R-Value Determination ................................................................................... $275.00 per test Sand Equivalent (Average of three) ............................................................... $110.00 per test Liquid Limit .....................................................................................................$75.00 per test Plastic Limit ....................................................................................................$75.00 per test Plasticity Index (Liquid limit & Plastic limit) ................................................... $140.00 per test Direct Shear Test .......................................................................................... $225.00 per test Marshall Max A/C/HVEEM Max ..................................................................... $180.00 per test Soluble Sulfate Content Determination ..........................................................$60.00 per test Resistivity Testing ............................................................................................$85.00 per test Corrosion Series Determination ..................................................................... $160.00 per test Asphalt Extraction Gradation ......................................................................... $185.00 per test Concrete, Grout, Mortar Compression Tests……………………………………$35.00 per test Core and Shotcrete Compression Tests ........................................................$35.00 per test Lab Technician Sample Preparation ............................................................. $95.00 per hour Excavator with Operator ................................................................................. $150.00 per hour DocuSign Envelope ID: D079F3E8-67BD-4FFD-AEF8-32AE7E9CC840 On-Call Construction Management Inspection Services (Reference RFQ 739-21) SR-138 (SR-14) Avenue J Interchange Improvement Phase II (Reference PWCP 20-005) Exhibit 3-B, Page 1 of 1
TASK
NO. DESCRIPTION
EST
QTY

UNIT UNIT
PRICE$
TOTAL
PRICE$

1. Preparation and Submittal of the
revised Quality Assurance Plan (QAP)
including the projects specifice Source
Inspection Quality Management Plan
(SIQMP)
1 LS $12,000.00 $12,000.00

2. Implementation and Inspection
Requirements of the SIQMP for the
Avenue J Project.
1 LS $188,000.00 $188,000.00
$200,000.00
Two Hundred Thousand Dollars
EXHIBIT 3-B: FEE SCHEDULE*

TOTAL COST NOT TO EXCEED

TOTAL COST AMOUNT WRITTEN IN
*Payment shall be considered full compensation for furnishing all labor, equipment, materials and incidentals for performing Construction Management and Inspection Services as required in Exhibit 1-B. No separate payments shall be made for hourly rates, minimums, travel/mileage, subconsultants, outside services, preparation, per diem, reviews/signature, postage/freight, reproduction, etc.; unit prices as shown on EXHIBIT 3 shall be all-inclusive. ** H
ours are for progress tracking purposes only. This is a lump sum not to exceed contract to provide services as described in Exhibit 1, complete. Additional hours and associated costs will only be considered for change in scope and must be authorized in writing prior to expenditure.

PROPOSAL TO PREPARE SOURCE INSPECTION QUALITY MANAGENT PLAN &

IMPLEMENT FOR AVE J INTERCHANGE IMPROVEMENTS PROJECT
APRIL 18, 2024

1 Ave J Interchange Improvements - Source Inspection Quality Management Plan

SECTION A
Project Understanding and Scope
It is our understanding that the City of Lancaster desires to update the City’s Quality Management Plan to comply with the current Caltrans requirements, including incorporation of source inspection guidelines for the construction materials, and enforcement of the plan for Ave J Interchange Improvements project. The updated QMP can be utilized as a template for any future State funded City project.

Preparation of the updated manual, processing with Caltrans for approval, and coordination and monitoring of the program will be provided by DMR.

Field implementation of the program will be conducted by Earth Systems whom is already providing material testing services on Ave J Interchange Improvements project.

2 Ave J Interchange Improvements - Source Inspection Quality Management Plan

SECTION B
Proposed Fee

Based on the scope of work and our understanding of the project requirements, we project a level of effort as shown below for a total not to exceed fee of $200,000.

CONSULTANT'S

SERVICES
Resident
Engineer
($185/hr)
Office
Engineer
($130/hr)
Clerical
($60/hr)

Testing &
Inspection
Total
Preparation of SIQMP
& Caltrans Processing 27 14 18 $ 7,895
Enforcement &
Monitoring 41 22 27 $ 12,065
Source Inspection &
Testing
T & M
As Needed
(Hourly Rates
Below)

Total 68 36 45 $180,060 $
200,000

President
M: (310) 384-5575
O: (818) 674-4330
[email protected]