STAFF REPORT
City of Lancaster
Date: May 28, 2024
To: Mayor Parris and City Council Members
From: Marissa Diaz, Director – Public Works
Nicholas Godin, Assistant Director – PW City Engineering Subject: Revised Task Order 2 for Multi-Year Professional Services (Service Group Category 1 - Construction Management and Inspection) Construction Management Services for PWCP 20-005, SR-138 (SR-14) Avenue J Interchange Improvement (Phase II - Caltrans Interchange) Recommendation:
Approve Revised Task Order No. 2, with DMR Team, Inc., for services in accordance with the Multi-Year Professional Services Agreement Service Category Group (SGC) 1 – Construction Management and Inspection, for On-Call Construction Management and Inspection Services in the total amount of $546,510.00 with a 5% contingency; and authorize the City Manager, or his designee, to sign all documents.
Fiscal Impact:
$210,000.00 (including 5% contingency), bringing the total amount to $546,510.00; sufficient funds are available in the Capital Improvements Budget in project string CP15BR007.CONST, GL Account 21249900.8000.
Background:
On August 23, 2022 the City issued Task Order No. 2 with DMR Team, Inc., for Professional Services (Service Group Category 1 – Construction Management and Inspection, for On-Call Construction Management and Inspection Services in the amount of $346,510.00.
Caltrans is responsible for ensuring independent quality assurance on the State Highway System.
As part of the project coordination process with Caltrans, the City needs to coordinate the approval of construction materials with the Material Engineering and Testing Services (METS) division of Caltrans. Recently, in a communication, Caltrans alerted the City that its current Quality Assurance Program is not in full compliance, and it needs to be updated to include source inspection, as well as additional site inspections per Caltrans Source Inspection Guidelines for Local Agencies Manual.
CC 9
05/28/24
JC
According to the City's Coop Agreement with Caltrans, it is the City's responsibility to provide a Quality Management Plan and a Source Inspection Quality Management Plan for Caltrans' review and approval. If a third party is providing quality verification, Source Inspection Quality Management Plan (SIQMP) approval from the State's Material Engineer is required. The purpose of the plan is to specify how construction material verification and workmanship inspections will be performed at manufacturing sources and the project site source inspection.
The Consultants responsibilities, under this Task Order, include the approval and implementation of Source Inspection Quality Management Plan (SIQMP) per the Caltrans requirements.
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Attachment:
Revised Task Order No. 2