ADDITIONAL AUTHORIZATION NO. 4
FOR CONSULTANT SERVICES
TO: Robert Blume, Vice President
Kimley-Horn and Associates, Inc.
660 South Figueroa Street, Suite 2050
Los Angeles, CA 90017
Under terms of our Professional Consultant Services Agreement dated January 23, 2014, you are authorized to proceed with the following consulting services:
Project: CDP 13 -10 - Program/Project Management Services for Measure R “Highway Equity” Program
Original Authorization: $1,741,380.00, dated January 23, 2014
Contingency Authorized: $104,483.00
Previous Additional Authorization: $1,421,070.00
This Authorization: $858,016.00 (Exhibits “A” and “B” attached) $445,328.00 – 2-Year Extension of Program Management Services $121,113.00 – Avenue K Interchange
$69,277.00 – Avenue J Interchange
$254,939.00 – Avenue M Interchange
$136,250.00 – Avenue K Interchange (Landscape/Irrigation) $81,510.00 – Avenue K Interchange (Appraisal/Acquisition) $134,657.00 – Avenue M Interchange (Appraisal/Acquisition) $60,271.00 – Avenue J Interchange (Environmental)
Total Not To Exceed: $4,124,949.00
Project Manager: Michael C. Livingston
Term Extension:
The City of Lancaster would like to extend the original Term of the Agreement for Professional Consultant Services, Program/Project Management Services for Measure R “Highway Equity” Program dated January 23, 2014, for a period of two (2) years beyond the five (5) year Term stated in the AGREEMENT and the two (2) year term stated in Additional Authorization 3.
In no event shall performance of the work be completed later than January 23, 2023 without the prior written authorization of the City. If Consultant fails to complete the work in this time period, City may avail itself of any and all remedies provided for in the AGREEMENT.
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35
By signing below, Kimley -Horn and Associates, Inc. (CONSULTANT ) and The City of Lancaster (OWNER) are agreeing to this extension.
ACCEPTED:
Robert Blume, Vice President Date
Kimley-Horn and Associates, Inc.
AUTHORIZED:
Jason Caudle Date
City Manager
MCL:vr
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35 December 14, 2020 | 11:01:41 PM PST
December 16, 2020 | 11:09:22 AM PST
EXHIBIT “A”
SCOPE OF SERVICES
The City shall authorize specific consulting services for capital projects by means of the attached “Authorization for Consultant Services.” Each “Authorization for Consultant Services” shall specify all required activities, the time of completion, a not to exceed cost, a project identification name for purposes of invoicing, and the name of the Project Manager.
The Consultant shall maintain separate costs for each project and shall identify the costs specific to each project.
The work to be performed under this contract shall include:
SEE ATTACHED
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35
EXHIBIT A
EXHIBIT A: SCOPE OF WORK
ADDITIONAL AUTHORIZATION NO. 4
Additional Work and Extension of Contract Term for Measure R : Highway Equity” Program/ Project Management Services.
The City has requested a proposal from Kimley -Horn to extend the contract term for two additional years to continue with the Program/Project Management services from January 23, 2021 to January 22, 2023 and to include additional services as outlined below to complete the project. Kimley-Horn is pleased to present this proposal to extend the contract for two additional years and include these additional services. This proposal is split into two sections as follows: 1) 2-Year Extension of Program/Project Management Services and 2) Additional Services Required to Complete the Projects.
These services are summarized separately below.
1) 2-Year Extension of Program/Project Management Services
The Scope of Services as defined in Exhibit “A” of the contract will remain the same.
The attached Exhibit “B2” is intended to supplement Exhibit “B” of the original contract and Exhibit “B1” for Amendment #3 and provides a summary of the resources anticipated to comp lete two additional years of program management for the contract.
Beyond the resources required to complete the 2-year extension, additional budget allocations are provided to complete the environmental revalidations for the Avenue K interchange project and the Avenue M interchange project. These budget allocations are estimates for the work that is anticipated and will be confirmed once reviewed by Caltrans.
The additional budget to extend the Program/Project Management services for two years as refle cted in Exhibit B2 will not exceed a total of $445,328.
2) Additional Services Required to Complete the Projects
Additional services are required beyond the original program management scope that includes the following items:
a. Avenue K Interchange Landscaping and Irrigation Design b. Avenue K Interchange Right-of-Way Appraisal and Acquisition Services c. Avenue M Interchange Right-of-Way Appraisal and Acquisition Services d. Avenue J Interchange Environmental Revalidation Services
The details of each of these items are as summarized and include detailed backup to support the scope and fee proposed.
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35
a. Avenue K Interchange Landscaping and Irrigation Design To maintain consistency in the corridor landscaping and aesthetics the City is requesting the Kimley-Horn complete the Landscaping and Irrigation design to support the TRC design team in the completion of the Avenue K Interchange final design and construct ion packages. See attached proposal from Kimley-Horn to complete these services. The total cost to complete the Avenue K Landscaping Design is $136,250.
b. Avenue K Interchange Right-of-Way Appraisal and Acquisition Services To maintain consistency with the Right-of-Way acquisition services, the City requested that Kimley-Horn obtain a proposal from OPC to complete the appraisal and acquisition services for Avenue K interchange project. OPC is part of the Kimley-Horn program management team to complete Right-of-Way support services and are completing the appraisal and acquisition services for the Avenue J Interchange project. See attached proposal from Kimley -Horn/OPC to complete these services. The total cost to complete the Avenue K Right -of-Way Appraisal and Acquisition Services is $81,510.
c. Avenue M Interchange Right-of-Way Appraisal and Acquisition Services To maintain consistency with the Right -of-Way acquisition services, the City requested that Kimley-Horn obtain a proposal from OPC to complete the appraisal and acquisition services for Avenue M interchange project. OPC is part of the Kimley-Horn program management team to complete the Right-of -Way support services and are completing these services for the Avenue J Interchange project. See attached proposal from Kimley -Horn/OPC to complete these services. The total cost to complete the Avenue M Right -of-Way Appraisal and Acquisition Services is $134,657.
d. Avenue J Interchange Environmental Revalidation Services Caltrans requires the revalidation of the environmental document that was completed for this project. The revalidation is intended to be a review of the final design as it relates to the preliminary studies and to document any changes in the design from what was studied in the preliminary studie s and environmental document. Since GPA Consulting completed the original environmental document for the Avenue J interchange project, the City requested a proposal from Kimley-Horn/GPA to complete the environmental revalidation for the project.
See attached proposal from Kimley -Horn/GPA to complete these services. The total cost to complete the Avenue J Environmental Revalidation Services is $60,271.
Summary of the additional services costs included in item #2:
a. Avenue K Interchange Landscaping and Irrigation Design $136,250 b. Avenue K Interchange Right-of-Way Appraisal and Acquisition Services $ 81,510 c. Avenue M Interchange Right-of-Way Appraisal and Acquisition Services $134,657 d. Avenue J Interchange Environmental Revalidation Services $ 60,271 Sub-Total $412,688
The total for this amendment includes the following:
1) 2-Year Extension of Program Management Services $445,328 2) Additional Services Required to Complete Projects $412,688 Total $858,016
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35
The original contract amount was $1,741,380.00. There have been three additional authorizations along with the contingency authorization on the contract, bringing the total contract to a not to exceed $3,266,933.00. The total amount proposed to continue the contract scope of services for this two-year extension and additional services is $858,016. This will bring the total contract value to a not to exceed $4,124,949.
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35 DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35 EXHIBIT B2
City reported
contract
balances
7/31/20
Revisions/Adjust
for 2-Year
Extension Per
Project
(Column M-O)
General
Program
Management
2-Year Extension
(m7/3)
Amendment
Needed
(Column Q+S)
General Program Management Task Totals
Hours/Yr Costs/Yr Hours/Yr Costs/Yr Hours Costs
KHA 1 day per week 312 69,420$ 312 69,420$ 624 138,840$ Summary / Year 312 69,420$ 312 69,420$ 624 138,840$ 138,840$ check
SR - 138 (SR-14) Avenue K Interchange
Hours Costs Hours Costs Hours Costs
PS&E KHA 320 71,200$ 0 -$ 320 71,200$ Environ Reval Budget TDB 50,000$ -$ 50,000$
Construction KHA 0 -$ 360 80,100$ 360 80,100$ Project Sub Total 320 121,200$ 360 80,100$ 680 201,300$ 201,300$ 126,467$ 74,833$ 46,280$ 121,113$ check
SR - 138 (SR-14) Avenue G Interchange
Hours Costs Hours Costs Hours Costs
PA&ED KHA 0 -$ 0 -$ 0 -$
Project Sub Total 0 -$ 0 -$ 0 -$ -$ 46,200$ -$ -$ -$ check
SR - 138 (SR-14) Avenue J Interchange
Hours Costs Hours Costs Hours Costs
PS&E KHA 200 44,500$ 0 -$ 200 44,500$
Construction KHA 240 53,400$ 320 71,200$ 560 124,600$ Project Sub Total 200 97,900$ 320 71,200$ 520 169,100$ 169,100$ 146,103$ 22,997$ 46,280$ 69,277$ check
SR - 138 (SR-14) Avenue L Interchange
Hours Costs Hours Costs Hours Costs
PA&ED KHA 0 -$ 0 -$ 0 -$
Project Sub Total 0 -$ 0 -$ 0 -$ -$ 193,152$ -$ 0 -$ check
SR - 138 (SR-14) Avenue M Interchange
Hours Costs Hours Costs Hours Costs
PS&E KHA 200 44,500$ 0 -$ 200 44,500$ Environ Reval Budget TDB 80,000$ -$ 80,000$
Construction KHA 0 -$ 560 124,600$ 560 124,600$ Project Sub Total 200 124,500$ 560 124,600$ 760 249,100$ 249,100$ 40,441$ 208,659$ 46,280$ 254,939$ check
Hours Costs Hours Costs Hours Costs
General Program Management 312 69,420$ 312 69,420$ 624 138,840$ 138,840$ Project PM summary 720 343,600$ 1240 275,900$ 1960 619,500$ 619,500$ Total per FY 1032 413,020$ 1552 345,320$ 2584 758,340$ 758,340$ 552,364.55$ 306,488$ 138,840$ 445,328$
Projects Complete with Measure R Funding after PA&ED
rate hours per PY cost per PY blended % blended $
300 1880 564000 0.5 282000
175 1880 329000 0.3 98700
100 1880 188000 0.2 37600
222.5 1880 1 418300
equals 188 hours
equals 376
equals 564
equals 752
equals 940
FY21/22
Summary
FY20/21 FY21/22
FY20/21 FY21/22
Summary
FY20/21 FY21/22 Summary
FY20/21 FY21/22
Summary
FY20/21 FY21/22 Summary
FY20/21 FY21/22
Summary
Summary
FY20/21
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35 Rate Schedule
Effective November 2020 to December 2022
Classification Billing Rate per Hour
Project Manager $285 - $335
Analyst $120 - $160
Professional I $160 - $195
Professional II $195 - $225
Sr. Professional I $225 - $265
Sr. Professional II $265 - $300
Sr. Professional III $300 - $360
Project Support $125 - $170
Administrative Support $95 to $120
Other Direct Costs: Outside Printing/Reproduction, Delivery Services/USPS, Misc.
Field Equipment/Supplies, and Travel Expenses will be billed at actual cost (if approved in advance).
Subconsultant Mark-up: 10%
DocuSign Envelope ID: 8784D44C-27A2-439D-B4B7-5BCD0CB02F35